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Hynes Convention Center Boston, MA March 6

1. Custom exhibits are a sophisticated technique to present marketing messages more creatively and effectively Our engineering and design specialists work closely with each client to create a unique exhibit designed to meet a wide variety of today s marketing strategies With a century of service Brede continues to provide viable alternatives to maximize booth space Whether the image and budget are conservative or extravagant Brede offers the perfect solution esia rS INMGVEKcIVe AMG customized approach Custom kas tam adj 1 made or performed according to personal order Brede 2 specializing in custom work or operation EXPOSITION SERVICES Order Form Advance Order Discount Deadline February 20 2013 Association o 11 4 M AWP Submit this form if you wish to rent a hardwall exhibit from Brede Please contact Brede if you would like to inquire about our Custom Rental Exhibits Enter the Rental Exhibits Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Add to my calendar Exhibits Color Options Qty ltem Advance Standard Subtotal Select Panel Color Hardwall Color Velcro Panels White Hardwall Panels
2. 1 794 00 1 988 00 This package includes the Basic Rigging Package plus labor to connect electrical service to an Exhibitor sign banner Overhead electrical service for rotator motor or lighted sign must be ordered separately Please see Electrical services section for details Team abor HOUN odii ict u u a eie its 244 00 304 00 Exhibitors may request rigging service on Sundays holidays or outside the package service hours Monday Saturday 7am 12am In this case a Team Labor Hour must be ordered for each rigging package ordered In addition when receiving a custom quote for rigging and lighting team labor hours will be quoted for all labor hours required that are not covered by the Rigging Packages such as building of truss focusing and attachment of lights and lighting maintenance Custom Rigging amp Lighting Solutions The MCCA JCALPRO also offers customized rigging and lighting solutions for Exhibitors with more complex or unique requirements This option is best suited for Exhibitors with larger signs multiple signs and or overhead lighting needs Custom Rigging and Lighting Solutions still require flexibility in load in and load out time If you require a specific load in or load out day and or time hourly rates may apply see Terms and Conditions Rigging below Custom Rigging amp Lighting solutions may only be ordered with a pre arranged quote Ple
3. 80 00 100 00 Sink Rentals Discount Standard Cold Water Sink Rental 600 00 750 00 Cold water sink rental includes a single tub basin 20 L 24 W x34 H one water connection and one drain connection Legs allow the units to sit 34 above the floor Small Hot amp Cold Water Sink Rental 800 00 1 000 00 Small Hot amp Cold water sink rental includes a single tub basin 20 L x 24 W x34 H a hot water heater 6 gallon capacity dedicated power two water connections and one drain connection Large Hot amp Cold Water Sink Rent al 1 000 00 1 250 00 Large Hot amp Cold water sink rental includes a 3 tub basin 57 L x 24 5 W x43 H a hot water heater 6 gallon capacity dedicated power two water connections and one drain connection This service is available in specific areas of the exhibition hall Please contact MCCA Exhibitor Services for more information Page 21 MCCA Exhibitor Ordering Guide Compressed Air and Gases Discount Standard Compressed Air Individual Connection 325 00 406 00 Compressed Air is delivered at approximately 110 psi and a dew point of 35 degrees F medical instrument quality Additional Connec
4. 1 175 00 1 468 75 The 300 Kbs comes with 1 public IP address for use on one computer with the option to purchase additional IPs for additional computers We do not recommend adding more than 4 additional IPs to the 300 Kbs If exhibitors require more than 5 computers we recommend upgrading to the next wired service 500 Kbs Managed Service 1 875 00 2 344 00 The 500 Kbs has more bandwidth than the 300 Kbs and includes 11 public IP addresses a private VLAN and subnet 750 Kbs Managed Service 2 500 00 3 125 00 The 750 Kbs has more bandwidth than the 500 Kbs and includes 18 public IP addresses a private VLAN and subnet 1 54 Mbps Managed Service 5 565 00 6 956 00 The 1 54 Mbps service is equivalent in bandwidth to a T 1 line or a DSI line This service includes 27 public IP addresses a private VLAN and subnet The 1 54 Mbps can carry both voice and data traffic 5 Mbps Managed Service 10 000 00 12 500 00 The 5 Mbps has more bandwidth than the 1 54 Mbps service and includes 250 public IP addresses a private VLAN and subnet Page 11 MCCA Exhibitor Ordering Guide Additional Internet Services amp Equipmen
5. ograms Conference Hynes Convention Center Boston MA March 6 9 2013 Submit this form if you wish to enhance your exhibit by renting additional display items Enter the Radius Rentals Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Add to my calendar Subtotal 6 25 MA Tax Radius Total e Transfer this total to the Order Summary Payment form e Payment Method must be completed to process orders Orders received without full payment or credit card will not be processed Booth Number by fax 303 321 8694 Radius Rentals YOUR COMPANY NAME Plan A 0 O PlanB Plan B ine nels w w Y 4 h Plan Plan D ardwall Panels Carpet eac Plan D Brede EXPOSITION SERVICES From the simple to the elaborate Brede transforms empty booth space into a custom tailored exhibit J Built to exact specifications OUR COMPANY X each custom exhibit is BENIN Unique Impressive IM Affordable Functional Practical Attractive Original Productive Versatile Inviting
6. 1 The party interested in distributing food and or beverage must be the manufacturer of said product The interested party must only distribute SAMPLE sizes 2 ounces of pre packaged food items or 4 ounces of non alcoholic beverages of his her product and cannot participate in cash sales of said product during the show OR 2 The party interested in distributing food and or beverage items may pay a fee to be determined by the exclusive F amp B service provider as an exclusivity waiver If a party brings unauthorized food and or beverage items into the Hynes and does not subsequently meet one of the conditions listed above the party must immediately remove the unauthorized item s from their exhibit or meeting space If this is not possible the exclusive F amp B service provider will pick up the product from the party s exhibit or meeting space and hold it in storage until after the close of the event Please direct any questions you may have to the exclusive F amp B service provider Sales Office at 617 954 2380 Glitter Confetti Popcorn and other materials The use of glitter confetti sand or simulated snow types of material as well as popcorn is NOT permitted in the Hynes Additionally adhesive backed decals may not be given away or utilized Any costs incurred by the Hynes for the removal of these items will be charged to the exhibiting company Gratuities Policy It is against the Hynes s policy for any emp
7. 1 xm 5 i N Hynes Convention Center A mAs 25 aM Boston MA March 6 9 2013 L EXPOSITION SERVICES AWP Submit this form if you wish to rent hanging signs labor from Brede Exposition Services Brede is available for assembly installation and removal of any hanging signs Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline February 20 2013 Add to my calendar e Must conform to show management rules and regulations and facility limitations e Must have approved rigging points with the exception of cloth banners e Signs requiring electrical must be in working order and in accordance with the National Electrical Code Place electrical order on the appropriate form e A detailed diagram must be forwarded to our office with this completed form prior to the show Rate for Lift amp Crew Per Hour Straight Time e The minimum crew consists of an operator an additional Monday Friday 8 00a m 4 30p m 400 00 laborer and the equipment e There is a one hour minimum per laborer amp equipment Overtime 500 00 Charges are by 1 2 hour increments thereafter for Monday Friday 4 30p m 8 00a m All day Saturday l installation e There is a one hour minimum charge for the removal of Double Time 600 00 hanging signs e Materials and Pick Points will b
8. 322 dA XE 925 of Writers Writing Programs Conference Hynes Convention Center B 6 xi s Boston MA SS geh March 6 9 2013 XPOS ITION SERVICES BAM S AWP Information Accessible storage will be available to you at this show If you need to store and access materials Form that you do not have space for in your booth such as back up equipment or hand outs for attendees accessible storage is an area at show site designated to hold these items for you This is not an order form This service must be ordered on site Notes e vou must sign up for this service and pick up your labels at the Brede Exposition Services desk All freight received at the show will be delivered to your booth space first and will be placed in accessible storage when properly labeled e This is not secured storage e This is not empty storage e Accessible storage items may not be the first items returned to your booth at the close of the show There will be a 1 2 hour labor charge minimum each time something is placed into or removed from accessible storage The charge will be applied at the corresponding rate for the time it is accessed There is a one time set up charge of 100 00 Storage Size of Storage Space is Rates pur 0 25 100 00 26 50 150 00 51 100 200 00 101 150 250 00 151 200 300 00 There is 1 2 hour labor charge minimum each time something is placed into removed from Ra
9. 5000 6000 a Silver 20 5 x 20 5 box 700 840 Base Plate 3500 4200 1 Rotator 15000 o Motor J 4 15000 o Cheeseboro 1 1 1 1 1 1 1 600 700 Grape 2 120 140 Continued on page 2 Exhibitor Order Form Rigging amp Lighting Services page 2 CUSTOM LIGHTING SOLUTIONS LIGHTING EQUIPMENT RENTAL REQUIRES QUOTE QT STANDARD RATE 35 00 42 00 45 00 54 00 30 00 36 00 185 00 212 00 325 00 390 00 Large Lighting Kit 450 00 540 00 X Large Lighting Kit 550 00 660 00 DIMMER RACKS amp LIGHTING CONTROLS QTY STANDARD RATE Dimmer Control 1 2 x 4 80 00 96 00 Dimmer Control 2 4 x 12 150 00 180 00 Dimmer Control 2 4 x 24 320 00 384 00 TOTAL DUE LIGHTING FIXTURES TOTAL DUE Source 4 Par 575 watt 750 watt Source 4 Leko 575 750 watt Par 64 1000 watt LiGHTING KITS Small Lighting Kit Medium Lighting Kit Y QTY TOTAL DUE TOTAL DUE We require diagrams and booth layouts for all rigging and lighting orders See sample below SAMPLE DRAWING XYZ BOOTH 1234 at ABC Event 0 Booth 1134 Booth 1334 3 20 Centered In Booth 20 from floor to top of sign 25 bs total weight Booth 1244 To pay wit
10. Request for Exhibitor Security Services Page 25 Massachusetts Convention Center Authority Me de Exhibitor Order Form Electrical Services Centen Auria mm Effective October 1 2010 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE _ STANDARD ELECTRICAL CONNECTIONS 120 VoLT REGULAR SERVICE ADDITIONAL SERVICES AVAILABLE AS ADD ONS DESCRIPTION gry Discount STANDARD oyy 24 HouR OVERHEAD COMBINED RATE RATE SERVICE 24 HOUR amp SERVICE OVERHEAD 500 Watt Box 5 amps 95 00 119 00 1000 Watt Box 10 amps 125 00 156 00 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 2000 Watt Box 20 amps 155 00 194 00 L az 4000 Watt Box 20 amps x 2 180 00 225 00 K 50 100 150 50 100 150 rate SPECIAL ELECTRICAL CONNECTIONS 208 VoLT amp 480 VoLT REGULAR SERVICE ADDITIONAL
11. Sample Bar Table Sets BSD Oslo Barstool Blue 1732 2030 WTF Bar Table Tulip Chrome Base Metallic Silver Top 30 Round 42 H BSS Banana Barstool Black Chrome 214 22 D 30 H WTB Bar Table Tulip Chrome Base Brushed Red Top 30 Round 42 H BSL Gin Barstool Maple Chrome 16 1620 29 H VTK Bar Table Standard Black Base Maple Top 30 Round 42 H 36 XTN XTC BSL VTK BSN VTJ BSN Jetson Barstool Black 18 L 19 D 29 H VTJ Bar Table Standard Black Base Graphite Nebula Top 30 Round 42 H Bars BRC Circle Martini Bar Comprised of three BR1 Martini Bars 100 L 100 D 47 H BR1 Martini Bar S oO DA A BSL Bar Stools BSOO01 Shark Swivel Barstool White Plastic w Arms Chrome Base 22 L 19 D 34 44 H BS002 Zoey Swivel Barstool White Vinyl Chrome Base 15 L 17 D 31 35 H BS3 Ohio Barstool Grey Chrome 18 Round 31 H Adjustable BS1 Ohio Barstool Red Chrome 18 Round 31 H Adjustable BS2 Ohio Barstool Black Chrome 18 Round 31 H Adjustable BST Banana Barstool White Chrome 21 1225 30 H BSS Banana Barstool Black Chrome 21 L 22 D 30 H BSN Suggested Uses of Martini Bar EN BS3 BCE BCE Ice Barstool Transparent Chrome 16 75 L 161D SZ BSD Oslo Barstool Blue 17 20 D 30 H BSC Oslo Barstool White 12 2050 30 F WV lt gt BS1 BSD BSL Gin Barstool Maple Chrome 16
12. Association of Writers amp Writing Programs Hynes Convention Center AWP Boston MA March 6 9 2013 Dear Exhibitor Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming Association of Writers amp Writing Programs Conference amp Bookfair We recognize that your participation in this event is a vital part of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you Included in this service manual are forms for ordering various services and equipment The Brede forms are to be returned to our office the others to the specific contractors who are providing the services Please review com plete and submit your order forms as early as possible to take advantage of our discount pricing Please refer to the enclosed Show Details page for vital facts and information about this event If you have any additional questions about Brede s services please do not hesitate to call or email Brede s AWP 2013 Customer Service Representative at cscolorado brede com and by phone at 303 399 8600 A Brede Service Desk will be maintained in the exhibit area during exhibitor move in to answer any questions that arise and to assist with any last minute requirements We look forward to working with you and your company toward a successful show Thank you Brede Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3
13. Ofc 2007 Pro Norton Anti Virus WiFi 10 100 1000 NIC Mouse amp Cable Lock Desktop P IV 3 0Ghz 1GB 80GB Hard Drive DVD CD RW WIN XP Ofc 2007 Pro Norton Anti Virus Gigabit Ethernet Mouse amp Keyboard display not included so seo o ComputerSpeakers HO 8601 Wireless PC Remote Control OT 60 Keyboard amp MouseSet O j 850 60 E Computer Flat Panel Displays 17 LCD Resolution 1280 X 1024 150 180 Please Circle Stand Table Top Wall Mount 19 LCD Please Circle Stand Table Top Wall Mount 24 LCD Please Circle Stand Table Top Wall Mount Video Equipment amp Flat Panel Display DVD Player with repeat plays NTSC only 100 120 Code Region Free DVD Player with repeat plays PAL SECAM NTSC 160 195 Blu ray Player with repeat 200 240 mE 26 LCD with Built in DVD Player no repeat not for use with computers Resolution 1366 X 768 Internal Speakers 300 360 Please Circle Stand Table Top Wall Mount eem Computer Video Flat Panel Displays 32 HD LCD Resolution 1920 X 1080 Internal Speakers 700 850 Please Circle Stand Table Top Wall Mount Floor Stand Floor Stand w Shelf em samo x Eee Resolution 1920 X 1080 Internal Speakers 700 850 Please Circle Stand Table Top Wall Mount Floor Stand Floor Stand w Shelf 50 Plasma Resolution 1280 X 768 Attachable Speakers Included Please Circle Stand Table Wall Mount Floor Stand
14. SC4 CO4 VTF WTM Bar Tables Standard Black Base 30 Round 42 H VTK Maple Top VTJ Graphite Nebula Top 30MHSB Mahogany Top VTF Metallic Silver Top VTB Brushed Red Top VTC Brushed Blue Top Standard Black Base 36 Round 42 H VTP Maple Top VTN Graphite Nebula Top VTM Grey Nebula Top 30 VTK 30 VTJ 36 VIP 36 VTN VTB VTC 30MHTB WTF MAHOGANY 55 MAPLE Tulip Chrome Base 30 Round 42 H WTK Maple Top WTJ Graphite Nebula Top 30MHTB Mahogany Top WTF Metallic Silver Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 H WTP Maple Top WTN Graphite Nebula Top WTM Grey Nebula Top VTM WTB GREY NEBULA 30MHSB WTC GRAPHITE NEBULA 30 ZTK 36 ZTP ZTB 30MHTC 36 ZTN ZTC XTF ZIM 30MHSC BRUSHED BRUSHED BLUE METALLIC SILVER Cafe Tables Standard Black Base 30 Round 29 H ZTK Maple Top ZTJ Graphite Nebula Top 30MHSC Mahogany Top ZTF Metallic Silver Top ZTB Brushed Red Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 H ZTP Maple Top ZTN Graphite Nebula Top ZTM Grey Nebula Top Tulip Chrome Base 30 Round 29 H XTK Maple Top XTJ Graphite Nebula Top 30MHTC Mahogany Top XTF Metallic Silver Top XTB Brushed Red Top XTC Brushed Blue Top Tulip Chrome Base 36 Round 29 H XTP Maple Top XTN Graphite Nebula Top XTM Grey Nebula Top
15. 103 50 Monday Friday 4 30p m 8 00a m All Saturday nosti MN 293 00 218 00 All day Sunday and observed union holidays Order Describe work to be done Please specify other equipment Details Spotting of Equipment _ Straps Installation Dismantle of Header L Chains Other L Fork Extensions Four 4 Stage Forklift Required Yes J No Contact responsible for move in Phone ias iE Estimate Date HeaviestPiece of Forklifts Est Hrs Rate Estimated Costs Time Ibs up to 5 000 Ibs per Forklift per hour Cost E w Operator um Installation X Dismantle X Important 5 surcharge will be assessed to all Late Floor Calculate Est Total Notes orders Total One hour will be charged on orders cancelled without 48 hour notice e A credit card on file is required when using Brede Exposition Services e All charges must be paid prior to close of show e Transfer this total to the Order Summary Payment form e Payment Method must be completed to process orders Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Signs Conditions Hanging Signs Rates Order Details Estimate Important Notes aA el AE Association of Writes amp Writing Programs Conference
16. Black 15 56315 soc sora LISBON BLACKIEATHER 5 s4 occasoNacHAR White f 56015 Isc loveseat LISBON BLACK LEATHER 48815 oct OCCASONALCHAR CAPUCGCNO 5 25 cc CHAR IISBON BLACKIEATHER 35 ocu occsovacHaR clous _ 5 288 soa so X ASRO CCREAMSUEDE j 5oafs ice OCCASIONALCHAR ICE TRANSPARENT CHROME f 15445 CHAIR ASTRO CREAMSUEDE s s3 CHOON OCCASIONALCHAR Casper Chair Clear Acrylic 5 1315 son MARRAKESH j 40j o cc OCCASIONAL CHAIR Fusion Cler Whte f 1015 CHN CAR MARRAKESH s 31215 co OCCASIONAL CHAIR Fusin Green wnte f 1015 002 Sor f AllgroSofa BlueFabic 49215 SCE OccasoNALCHAR Fuson Red Whte f 102 cHRo2 CHAR f AllegroChair BlueFabric 3s 32 TuBpcHiR X kKevwesnLBlack j 299 S sr03 50 Roma SSofa WhiteVinyl f 59215 J ocv STAGECHAIR ovx SOS CHAIR RomaCheir White Vinyl 5 86 5 smccuaan cav j woo sFaoo1 sor MirabelSofa BrownLeather f 592f F focz j amp smceecuaan BGE j OTS CHRO01 f CHAIR f Mirabel Chair Brownteather 38615 srAc
17. Exhibiting Company Name and Booth Use this address and information on your inbound bill of lading if Warehouse shipping your freight to the Advance Warehouse io FOR AWP 2013 Shipping e Please use the freight labels provided in this service manual Address Brede Exposition Services clo YRC Freight Receiving hours M F 8 00 a m to 4 00 p m 95 Concord Street N Reading MA 01864 All shipments must be prepaid collect shipments will be refused Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused All shipments to the Advance Warehouse must arrive by February 27 2013 to avoid late charges Direct to TO Exhibiting Company Name and Booth Use this address and information on your inbound bill of lading if Show site FOR AWP 2013 shipping your freight Direct to Show site Shippin l D Mans clo Brede Exposition Services e Please use the freight labels provided in this service manual Hynes Convention Center e All shipments must be prepaid collect shipments will be refused 900 Boylston Street e Brede does not accept shipments that are not consigned to via Cambria Street loading dock Brede Exposition Services Such shipments will be refused Boston MA 02115 e Shipments will be received at the facility no sooner than March 6 2013 during move in hours Empty Exhibitors with crates or boxes that need to be returned to pack up booth equipme
18. Polycom Videoconference Rental w ISDN 2 000 00 2 500 00 This service is used to connect from the MCCA s facility to an external remote site with like ISDN video conferencing capabilities This service includes three 128k ISDN lines Line usage will be billed per the selected carrier s rate after the close of the show Installation amp Connections Telephone Telephone Service is brought from the nearest column or floor port into the booth MCCA phone technicians typically provide a line that is long enough to run anywhere in your booth Exhibitors may have their preferred setup personnel run their phone cord s under the carpet to desired locations or they may hire the general service contractor to do SO All telephone equipment can be picked up at the MCCA Exhibitor Services Desk Terms amp Conditions Telephone MCCA is the exclusive provider of all telephone services All telephone equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA personnel All MCCA telephone equipment except simple analog handset must be returned to the MCCA Exhibitor Service Desk at the close of the show Failure to return MCCA phones will result in a replacement fee All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repai
19. Tracking or Date of Est Weight Rate Estimated Cost Shipped From Arrival dbi e CWT per CWT 200 Ib minimum X X X Transfer this total to the Order Summary Payment form Payment Method must be completed to process orders Orders received without full payment or credit card will not be processed TOTAL Show Site Contact Name Show Site Phone Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 TA A 7 o 12 B EXPOSITION SERVICES AWP Information In addition to the specific information provided on the previous pages below is a brief Form overview to assist in choosing your best method of delivering materials to your booth Material Handling Charges are based on the weight of the freight Shipments are billed by the hundred weight and rounded up to the next hundred with a 200 Ib minimum charge per shipment Material Handling Options AWP Booth Package MH Allowance Shipping to Warehouse Shipping Direct to Show Site Small Packages Warehouse and Show Site Deliveries Accepted POV Each shipment will be counted individually and a 200 pound minimum will apply The first 100 pounds or less if the shipment is less of the first shipment shall constitute the up to 100 pounds of Material Handling comped and thereafter 100 pounds worth of material h
20. C Black C Blue C Grey _ Plan A 10 exhibit 253525 3 066 00 _ Plan B 20 exhibit 4 842 75 5 856 00 Select Carpet Color PlanC 20 exhibit 552650 668300 Black Blue Teal Plan D 20 x20 exhibit 924200 12 023 00 Gold _ Red Plum us Grey 1 Burgundy Forest Green Color Hardwall Panels with Choice of Color u n PanA M ohbi 5 284875 344500 EN Plan B 20 exhibit 5 526 50 6 683 00 Plan C 20 exhibit 6 267 25 7 579 00 Plan 02020 exhibit 9 856 75 1269900 Additional Options Velcro Compatible Panels with Choice of Color Qty Item Advance Standard Subtotal _ Plan A 10 exhibit 3 190 50 3 858 00 Standard Counter 18 x39 x40 337 00 413 00 Plan B 20 exhibit 6 067 75 7 338 00 Adjustable Shelves 59 00 71 50 x PlanC 20 exhibit 689400 833800 SpotLights use w rental only 5300 6400 _ PlanD 20x20 exhibt 10 825 50 1309100 Additional booth furnishings can be found throughout manual Look for Includes upgraded carpet carpet pad graphics chairs etc e Standard expo carpeting with your choice of color see options e Material handling for rental exhibits where Brede is the official show contractor e Standard counter 18 x 39 x 40 e Labor to install and dismantle exhibit e Header One line with black block letters HEADER COPY Please print clearly logos color amp special l
21. Coffee Table 10325 42 High Display Tables includes white vinyl top 3 side drape Waste basket 2750 2 x2 drapedtabe 143 75 186 75 Floor Easel 38 75 4 x 2 draped table 16625 21600 Sign Stand 22 x 28 92 00 6 x 2 draped table 20200 26250 Coat Tree 59 25 8 x 2 draped table 22550 29300 Bag Rack 70 50 4th side drape 0450 83 75 Waterfall Rack 110 75 2 x 2 undraped table 85 25 110 75 Literature Rack 129 75 6x2 undrapedtable 118 25 15375 Tackboard 8 x4 8 x2 undrapedtable 129 50 168 25 horizontal only 211 50 Perfboard 8 x 4 12 Tabletop Risers includes white vinyl top horizontal vertical 211 50 3 high drapery 17 50 6 12 draped riser 88 50 115 00 8 high drapery per ft 2250 Select Drape Color if no color is selected show colors will prevail C Black C Blue Teal Gold Burgundy Red Plum Grey Forest Green Orders cancelled prior to move in will be Calculate Subtotal Notes charged 50 of the original price 6 25 MA Tax Orders cancelled after move in begins will be charged 100 of the original price s Acredit card on file is required when using Brede Exposition Services e All charges must be paid prior to close of show be processed Exhibiting Company Booth Number by fax 303 321 8694 Tables amp Accessories amp Writing Progtants Conf
22. Equipment Totals 1 EQUIPMENT TOTAL 2 STATE SALES TAX 6 25 3 EQUIPMENT SET UP amp DISMANTLE 35 of line 1 116 MINIMUM 4 TOTAL DUE Payment Information Company Name Credit Card Billing Address Street City Authorization Signature Printed Name on Credit Card Card Number Exp Date Sec Code Remit to Projection Presentation Technology PRO JECT ON gt Sis inner S PRESENTATION TECHNOLOGY FOR OFFICE USE ONLY For additional equipment needs and pricing please call Page 2 of 3 10 4 2010 PROJECTION EMAIL maadmin projection com PRESENTATION TECHNOLOGY As the In House A V computer and data display supplier Projection will be on site from set up through dismantle Rates published are for the entire length of the event Advance Rate applies to orders received 15 days before Move In RENTAL AGREEMENT All equipment rentals are based on Event Rates and apply to event days only Rental prices do not include labor delivery electrical services or removal of equipment from your booth It is understood and agreed that EXHIBITOR is renting PROJECTION PRESENTATION TECHNOLOGY equipment for a specified period of time and is responsible for its safe return EXHIBITOR hereby agrees to use all rental equipment with reasonable care to prevent excessive wear and tear and or damage to said property All rental equipment must be returned to PROJECTION PRESENTATION TECHNOLOGY in the same conditio
23. Express e Purchase Orders are not considered payment therefore a check or credit card is required Cancellations Cancellations are invoiced at 50 of original price unless otherwise noted on order form amp Adjustments No adjustments will be made after close of the show Tax e Iftax exempt a copy of your tax exempt certificate must accompany your order This is not a resale certificate Exemption No adjustments for tax exempt status will be made after close of the show Third Party The exhibiting company is ultimately responsible for the payment of all charges If no arrangements are made for Payment payment of invoice s by the third party prior to the last day of the show charges will revert back to the exhibitor Billing Miscellaneous Rental items not ordered yet found in booths are invoiced at Standard Floor pricing All prices are in U S dollars e All rental items are subject to applicable taxes e All rental items remain the property of Brede Exposition Services i phone 303 399 8600 Find more on Brede com fax 303 321 8694 e mail cscolorado brede com icies Pol icing Payment amp Pr 4 LA sociation of Writers amp Writing Programs Conference i 745 1 Hynes Convention Center 615 iras Boston MA 0 o March 6 9 2013 EXPOSITION SERVICES aii AWP Form Payment Method must be completed to process orders Orders received without full
24. Floor Stand w Shelf 60 Plasma Resolution 1365 X 768 Attachable Speakers Included PPT Please Circle Stand Table Top Wall Mount Floor Stand Floor Stand w Shelf Wireless UHF Mic Kit f sso f ssj o Lavaliere Headset Handheld Please Circle Type Needed T Includes 1 Speaker 1 Floor Stand Mixer 1 Wired Handheld Microphone 2 Speakers 2 Floor Stands Mer 1 Wied Handheld icophone 99 jee _ Includes 2 Speakers 2 Floor Stands Mixer 1 Wired Handheld Microphone Miscellaneous Items 42 Monitor Cart with Skirt 90 so re et ee Name Booth Number For additional equipment needs and pricing please call Page 1 of 3 10 4 2010 MONS PROJECTION EMAIL maadmin projection com PRESENTATION TECHNOLOGY As the In House A V computer and data display supplier Projection will be on site from set up through dismantle Rates published are for the entire length of the event Advance Rate applies to orders received 15 days before Move In Exhibit Information Delivery Date Ordered By Ordered By Phone Delivery Time E Mail Address 8A 10A 10A 12P 1P 3P 3P 5P A representative of your company MUST BE PRESENT at the time of delivery for set up instructions and delivery verification Please note that equipment will not be left in an unattended booth Secondary Contact Name amp Cell Phone Secondary Email Address Order Instructions amp Other
25. L 16 D 29 H BSN Jetson Barstool Black 18 L 19 D 29 H CP5 PO3 POI WD2 CP3 CP4 Suggested Uses of Training s Table and Connecting Wedge QU OO UVU Y U O SY1 E DF1 Training Room WD2 Writing Desk Utility Chairs Graphite CP5 Computer Table 481 24 D 30 H SY1 Altura Task Chair Graphite Nebula u Black Crepe 36 L 30 D 42 H CP3 Training Table 25 L 26 D 21 H Wire Grommets Kiosk x A DF1 Altura Drafting Stool Black Maple 48 L 24D Black Crepe 212 251 26 0 5451 CP4 Connector Wedge 1 L Podi Matches Training Table Cr T odium oL 24 D T H 24 L 19 D 50 H gt 15 14 TRW TRH PMB42 BC6 BC7 PDL ETI Lamps Bookcases PDL Locking Door Pedestal amp Product Displays Black LA15 Mason Floor Lamp 24 L 24 D 42 H Brushed Silver Plastic Pedestal 18 Round 55 H Black ET2 Etagere PMB36 24 L 24 36 H Black LA14 Mason Table Lamp PMB42 24 L 24 D 42 H Brushed Silver 16 Round 26 H BC6 Bookcase ET1 Etagere Mahogany Pewter TRW Trovato LED Floor Lamp 711 30 L 16 D 70 H White ZL 7D 72 n BC7 Bookcase Graphite TRH Trovato Table Lamp olay o White ZU TL D260 Desks amp Credenzas JD6 Executive Desk Mahogany 60 L 30 D 29 H JD7 Executive Desk Graphite 60 L 30 D 29 H CR6 Credenza Mahogany 72 L 24 D 29H CR7 Credenza Graphite 72 L 24 D 29 H Files VF4 Vertical File 4 Drawer 27 19 D 52 H VF2 Vertical File 2 Drawer
26. Public Safety provisions adheres to National Fire Protection Association NFPA rules and the City of Boston COB Fire Code Fire Safety Equipment Fire extinguishers shall not be removed or temporarily relocated by any exhibitor the Licensee or the GSC The GSC is responsible for ensuring that emergency exits fire extinguishers fire pull stations fire department value boxes and fire alarm flashers are not obstructed or obscured from view at any time in the facility Anyone found responsible for moving removing or blocking fire safety equipment is subject to fine Fire Safety Limitations The following limitations apply to all exhibits located in the exhibition halls in the Hynes 1 The following items are fire hazards and are prohibited for use in the Hynes e Compressed flammable gases exception Butane in a one pound UL approved canister for cooking demonstration with prior approval from your Event Services Manager Use of butane requires a permit from the City of Boston Fire Department e Pyrotechnics flammable combustible liquids hazardous chemicals materials blasting agents and explosives e Untreated Christmas trees cut evergreens or similar trees e Fireplace logs charcoal and similar materials e Untreated mulch and Spanish moss or similar vegetation e Untreated hay or straw 2 The following shall be protected by automatic fire extinguishing systems e Single level exhibit booths exceeding 300 sq
27. R Request of Shipping Labels Requested Exhibitors using FedEx or UPS must provide pre printed labels with the account number Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Bill of Lading amp Labels Request Exhibit Services The expertise of 38117 Roadway YRC is ready to customize transportation solutions for any exhibit shipment any size load With increased reliability quality and speed YRC gives you the freedom to choose the level and speed of service most appropriate for your shipment YRC offers Guaranteed Precision Expedited Precision and Sealed Exhibit security Specialized Solutions and caravan services deliver efficient transportation from show to show Shipment visibility provides additional peace of mind Enjoy the transportation management tools on my yrc com and gain online control of your shipment from start to finish Be Confident It s a YRC Delivery The show must go on And so will your business with the confidence to focus on your customers not the whereabouts of your tradeshow booth YRC is the first and only provider to offer customers a free inbound guarantee Be confident your booth will arrive on time with YRC Gain the on site advantage Move in set up and move out It s simple when you work with the exhibit experts
28. RED STANDARD BASE BRUSHED BLUE STANDARD BASE Mahogany with Black Base Mahogany with Tulip Chrome Base MAPLE TULIP CHROME BASE MAPLE 36 TOP TULIP BASE GRAPHITE NEBULA TULIP BASE GRAPHITE NEBULA 36 TOP TULIP GREY NEBULA 36 TOP TULIP BASE SILVER METALIC TULIP BASE BRUSHED RED TULIP BASE BRUSHED BLUE TULIP BASE Bar Table s MAPLE STANDARD BASE MAPLE 36 TOP STANDARD BASE GRAPHITE NEBULA STANDARD BASE GRAPHITE NEBULA 36 TOP STANDARD GREY NEBULA 36 TOP STANDARD SILVER METALIC STANDARD BASE BRUSHED RED STANDARD BASE BRUSHED BLUE STANDARD BASE Mahogany with Black Base Mahogany with Tulip Chrome Base MAPLE TULIP CHROME BASE MAPLE 36 TOP TULIP BASE GRAPHITE NEBULA TULIP BASE GRAPHITE NEBULA 36 TOP TULIP GREY NEBULA 36 TOP TULIP BASE SILVER METALIC TULIP BASE BRUSHED RED TULIP BASE BRUSHED BLUE TULIP BASE raining koom GRAPHITE NEBULA BLACK amp MAPLE LECTURN CHERRY WIRE SYSTEM amp PRIVACY PANAL GREY TRAINING TABLE CONNECTOR CORNER WEDGE WRITING DESK GRAPHITE REDE 2012 Proprietary amp Confidential CTSF All rights reserved 2012 EXTENDED X qm N JRININ IN IN v N N m m m m rm mimim ololo ol o lalolo Omo OINIK O m NALA TaS Ti IT 1 DI 1 oo vvv aoo 1 1 1 1 1 1 1 1 1 1 I I I 1 nIATO lt lt lt lt l
29. Three Phase 30 Amp Nema L21 30P 480 00 600 00 208V Three Phase 60 Amp 725 00 906 00 208V Three Phase 100 Amp 1 150 00 1 437 00 208V Three Phase 200 Amp 2 350 00 2 937 00 208V Three Ph se 4 150 00 5 187 00 480V Three Phase 30 Amp 750 00 937 00 480V Three Phase 60 Amp 1 300 00 1 625 00 480V Three Phase 2 400 00 3 000 00 480V Three Phase 200 Amp 4 770 00 5 962 50 Additional Electrical Services amp Equipment Discount Standard 30 Round Extension Cords 30 00 37 00 30 round yellow extension cords for use In exhibit booths Each cord has three three prong receptacles on the end 24 Hour a Add 50 to initial connection rate If booth equipment requires electricity 24hrs a day then the exhibitor should order 24Hr power I
30. delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE ___ EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE _ ITEM DESCRIPTION amp INFORMATION Description of Item Sign Banner Truss etc Height desired from floor Quantity size Weight to top of suspended item Do any items require Electrical service circle one YES NO Indicate Service Ordered on Electrical Form Date When Your Item Will Be Ready for Hanging Preferred Move Out Date PACKAGE RIGGING SOLUTIONS SERVICE DESCRIPTION QTY DISCOUNT RATE STANDARD RATE TOTAL DUE Basic Rigging Package Per Sign Banner 1550 00 1684 00 Electrical Rigging Package Per Sign Banner 1794 00 1988 00 Team Labor Hour 244 00 304 00 CUSTOM RIGGING SOLUTIONS RIGGING EQUIPMENT RENTAL REQUIRES QUOTE EQUIPMENT DESCRIPTION DISCOUNT RATE STANDARD RATE TOTAL DUE S9 Setin TT 825 00 3000 Silver 12 12 Box Truss 8 amp Secin 4000 4800 J 10 Section 5000 9600 5 Section A 3500 4200 Black 12 12 Box Truss 8 Section 5600 6700 10 Section 7000 8400 S9 Setin A 4500 8400 Silver 20 5 20 5 Box Truss 8 Secion 7200 8600 10 Section 9000 810800 Silver 12 x12 box
31. fide company employees and they bring the freight into the building and to their booth POVs are defined as personally owned vehicles such as cars vans station wagons SUVs and box trucks less than 24 in length Pick ups with trailers attached are not to exceed 24 in length Exhibitors must be able to unload load within 20 minutes of positioning at the designated dock Any vehicles left unattended may be towed Venue security will strictly enforce the 20 minute time limit Freight being delivered to the loading dock by common carrier van line or any vehicle other than a POV must be unloaded and delivered by the official drayage contractor There is a charge for this service Fork lifts electric pallet jacks and pallet jacks may be used by the official drayage contractor only Exhibitors are allowed to set up and or dismantle their own booths provided they use their own bona fide company employees who will be staffing the exhibit Please advise them not to bring outside labor of any kind Exhibitors who employ display houses or exhibit manufacturers to erect or dismantle their booths may have supervision sent in from their supplier Supervisors of this type cannot physically erect the booth unless they are members in good standing of Teamsters Local 25 Exhibitors must use their own bona fide personnel or union personnel hired from Brede Exposition Services for installation and dismantling of exhibits OR l Non official installation a
32. illuminated in order to put together a quote Page 19 MCCA Exhibitor Ordering Guide Do I ship my sign to you to put it together No Although JCALPRO provides labor to hang the sign the General Service Contractor GSC handles all shipments You may build your sign or hire the GSC to put it together for you When the sign has arrived at the building and has been assembled we will hang it for you Be sure to keep this in mind when making your time and day requests for sign hanging Can I request load in and load out times Yes the Rigging Order Form has a space for you to indicate your preferred up and down times Please note that your preferred timing is not guaranteed however we do try our best to cater to your requests If you absolutely need a specific install or take down time additional charges will apply If you do not provide a diagram or layout prior to load in then you may experience set up delays and additional cost What type of diagrams should I send The most useful diagrams are on a proportioned grid to show the dimensions of the booth the exact desired placement of hanging items and orientation of the booths around yours As a general rule pictures from previous shows and pictures of the sign only are not as helpful as current diagrams of the entire booth space with the placement height and weight of the sign s or hanging item s Page 20 MCCA Exhibitor Ordering Guide Plumbing Services The MCCA offers a
33. internet service ordered SWIECB 243 Ca uuu 120 00 150 00 This switch can connect up to 24 computers or devices together giving all access to the internet service ordered 25 CAA L seCableues u u m i m een OP Re ren tvi SS 40 00 50 00 50 C AT se Cables 55 00 68 75 CAT S eCuble 90 00 112 50 Technical Services Discount Standard Cables TY SSeEVICQ ceni e Leve i a dev delest uet NAE dede 225 00 281 25 Cable TV service is basic business cable service provided by Comcast Cable Service is provided to booths from floor boxes or columns Tuner Rental u uu te roti dieit aei e erts 50 00 60 00 For TVs that are not cable ready including some plasmas the CATV tuner interprets the signal and allows you to tune the signal It functions similar to your cable box at home Equipment must be returned at the close of the event otherwise a replacement fee will be charged Tap Box Rental anos teda du ROVER o em 200 00 250 00 A distribution box which allows up to 16 CATV feeds from a single cable tap Equipment must be returned at the close of the event otherwise a replacement fee will be charged Page 12 MCCA Exhibitor Ordering Guide Broadcast Video Service via TV 1 2 000 00 2 500
34. o I CIO teer cues tU 1 General InfOrrnabOEb uuu kuu unas E a E 2 Electrical sey ECCS uxuyasi m 3 C Ioannina SETAC CS ined T TIT 6 EMCO MO Me SIVEC oiu ctio iret iius oce ordi le cc e ides Io eri asus usss 8 Internet CCI CASS CV 11 PRT I OS Io aite matu tei AEII elem ated roe AAAI 16 PAWN DING Servi S ict a 21 m eee Acer oe 24 Appendix Service Order Forms 25 Appendix B Convention Cares Flyer 36 Appendix C Facility Exhibitor Guidelines Information and Regulations 37 MCCA Exhibitor Ordering Guide Introduction On behalf of the Massachusetts Convention Center Authority welcome to Boston We are excited to have you exhibit at our state of the art facilities and look forward to helping you prepare your exhibit space At the MCCA we strive to provide you with quality services to ensure both a successful and an enjoyable experience This Ordering Guide is designed to make planning and ordering easy for all exhibitors Each service section contains the following Description of Services amp Equipment and Pricing Installation amp Connectio
35. of the cleaning usually occurs in the morning before show opening Our cleaning staff will not remove visqueen the plastic covering from your carpet exhibitors are responsible for removing their own visqueen Page 7 MCCA Exhibitor Ordering Guide Telephone Services The MCCA offers a variety of telephone services through our experienced in house team of telephone technicians Standard Telephone Services Discount Standard Single Line Service Analog 270 00 338 00 Service includes one phone number and a complimentary simple handset Line usage included Multi Line Service Digital 405 00 506 00 Service includes one phone number with multiple line appearances and rental of one digital display phone Equipment must be returned at the close of the show Line usage included Speaker Phone Service Analog 310 00 387 50 Service includes one phone number and rental of one speaker phone Equipment must be returned at the close of the show Line usage included Polycom Speaker Phone Service Analosz 360 00 450 00 Service includes one phone number and rental of one polycom speaker phone Equipment must be returned at the close of the show Line
36. order or payment information will delay processing Booth number s must be identified on all order forms Payments Payment for services must be received in advance Service will be scheduled and delivered only after payment is received All outstanding charges must be paid before the close of the show Refunds Claims for refunds must be submitted by the exhibitor to MCCA Exhibitor Services prior to event close Credit will not be given for services installed and not used General Terms amp Conditions All booth number changes must be communicated by the exhibitor to MCCA Exhibitor Services prior to exhibitor move in Additional charges may result if services must be moved after initial set up All equipment and material furnished by MCCA shall remain the property of the MCCA and shall be removed only by MCCA personnel Standard wall outlets and other permanent building outlets e g electrical telephone plumbing etc are not part of the booth space and may not be used by anyone other than MCCA personnel or designated service provider Service connections must be made by MCCA personnel or designated service provider Connection services generally cover the installation of service to the booth area in the most convenient manner to the MCCA All equipment must comply with state and local safety codes MCCA will refuse connection to any equipment that constitutes a safety hazard Unless otherwise directed MCCA p
37. payment or credit card information will not be processed oun This form must accompany any completed order form s submitted to Brede Advance Order Discount Deadline February 20 2013 Add to my calendar Order Carpet summary Tables amp Accessories AWP Display Options Radius Rentals Brede Rental Exhibits Material Handling Labor Forklift Hanging Sign Graphics Total Due Payment For your convenience we accept cash checks and money orders drawn on U S banks in Third Party Payer Method U S funds VISA MasterCard and American Express e Purchase Orders are not considered payment Tax Exempt ME include certificate All charges must be paid prior to close of show e Orders received without full payment or credit card information will not be processed Our Federal ID e A credit card on file is required when using Brede Exposition Services 84 1182654 Pay By Credit Card e Please complete the Credit Card Authorization form and submit with your order Pay By Check or Money Order Payable to Brede Exposition Services e International checks must be drawn on a U S bank U S funds account only processing fee of 25 00 e Please include AWP 2013 and booth number on all payments Check Number Dated Amount Exhibiting Company Contact Company Address City State Zip OO Booth Number Phone Fax Email COMPLETE and SUBMIT this form by mail Brede Exposition Serv
38. removed from the facility All costs for removal are the responsibility of the Licensee Exclusive Services The Hynes is the exclusive provider of the following services food amp beverage cleaning public safety security medical business center coat check electrical telephone internet plumbing and the supply of compressed airs and gases the use of the house sound system rigging some exclusions apply the operation of ground supported crank ups and the operation and provision of lifts for theatrical purposes HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS mum Exhibitor Product Exhibitors are prohibited from offering or selling any product s to any employee agent contractor or subcontractor working at the Hynes At the conclusion of the event all products must be either Removed from MCCA facilities by the exhibitor or Properly disposed of or Donated to a previously identified non profit charity or Soldtoan established business with sales receipts supplied and produced on demand Any MCCA employee agent contractor or subcontractor working in MCCA facilities who is determined to be removing and or accepting from another event related product s is subject to immediate termination of employment or prohibition from working at all MCCA facilities ALL PERSONS VEHICLES BAGS CONTAINERS ETC ARE SUBJECT TO SEARCH Fire Safety This section of the Hynes Event Planning Guide s
39. submit this request Otherwise all phones will be limited to local and US numbers Page 10 MCCA Exhibitor Ordering Guide Internet amp Technical Services The MCCA offers a wide variety of Internet and technical services through our experienced in house team of technicians Wired Internet Connections Exhibitors who order wired internet drops are provided with one internet connection and assistance as needed from our Internet Help Desk staff All MCCA Internet services include one initial line regardless of how many IPs come with the service To have more than one computer connected at one time exhibitors may bring their own switch or hub device and cables or they may rent a switch from the MCCA Automatic Configuration Discount Standard Automatically configured lines are designed to plug amp play 200 Kbs Shared Service 815 00 1 019 00 This is a shared service with two 2 private IP addresses Other exhibitors who have ordered the 200 Kbs will share the same network We recommend this service for a casual user looking to showcase a simple product webpage or browse the internet Manual Configuration Discount Standard Manually configured services require some data entry of IP addresses into the computer before the computer may access the internet 300 Kbs Managed Service
40. 00 TV provides a one way transport of a single video signal and up to four associated 15 kHz audio signals The service eliminates the need for broadcasters to send a microwave or satellite uplink truck to the news or event location For advanced Technical Service offerings consult the online ordering site or contact MCCA Exhibitor Services Installation amp Connection Internet amp Technical MCCA technicians will provide one initial network cable nternet Service is brought from the nearest column or floor port into the booth All MCCA internet services come with one initial line regardless of how many IPs come with the service To have more than one computer connected at one time exhibitors may bring their own routing device and cables or may rent a switch and purchase cables from the MCCA Exhibitors are required to distribute their own internet cables Exhibitors may choose to o Hire labor from the General Service Contractor or o Hirea third party Installation amp Dismantle I amp D team to perform the distribution work Terms amp Conditions Internet amp Technical The MCCA is the exclusive provider of internet services All MCCA switch rentals must be returned to the MCCA Exhibitor Service Desk at the close of the show Failure to return MCCA switches will result in a replacement fee Allservices listed include labor to install and remove said service Services do not include connecting of equ
41. 03 321 8694 e mail cscolorado brede com Material Handling Information 1 Association of Writers amp Writing Programs Conference RM Se A 145 Hynes Convention Center 5 5 PAS is Boston MA 644 W ew mt PE March 6 9 2013 EXPOSITION SERVICES AWP gre Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Material Handling Documentation Inbound All inbound shipments must have a Bill of Lading or delivery slip showing the number of pieces type of merchandise and Bill of Lading weight Shipments received without this information will be delivered to exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede for such shipments Billed weight is based on incoming weight wheth er outbound services are used completely or in part The weight is rounded up to the next one hundred pounds 100 Ibs and is taken from the inbound Bill of Lading and or the certified weight ticket Separate shipments will not be combined Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by Brede This weight will prevail Advance TO
42. 120 USA p 303 399 8600 f 303 321 8694 cscolorado brede com Association of Writers amp Writing Programs Conference AT i eee Hynes Convention Center Cet 815 5 paS Boston hos ERR March 6 9 2013 EXPOSITION SERVICES AWP zd Brede e 303 399 8600 Fax 303 321 8694 e mail cscolorado brede com Customer Office Hours 8 00 AM 4 30 PM mountain time Service e No telephone orders accepted please complete and submit your order and credit card information to Brede e AWP Associate Director of Conferences Show Management e 703 993 4189 phone 703 993 4302 fax e bookfair awpwriter org Each 10 x 10 booth includes Each 4 x 7 table package includes Booths e 8 high back wall Light Blue amp White 3 high back wall Light Blue e 3 high side drape Light Blue e 1 6 x 30 draped table White e 2 6 x 30 draped tables White e 2 folding chairs e 2 side chairs e 1 waste basket e 1 waste basket e 1 one line table ID sign with table number 1 one line booth ID sign with booth number Up to100 pounds of Material Handling e Up to100 pounds of Material Handling Drape Colors Light Blue amp White Aisle Carpet Color Grey The exhibit hall is not carpeted Exhibitors may bring their own floor covering or rent carpet through Brede Exposition services using the Carpet form Each shipment will be counted individually and a 200 pound minimum will apply
43. 208V amp 480V overhead services are limited in our convention centers All requests for such connections must be approved by an MCCA electrician please contact MCCA Exhibitor Services for more information Page 5 MCCA Exhibitor Ordering Guide Cleaning Services The MCCA offers a variety of cleaning services through our exclusive service contractor American Building Maintenance ABM Cleaning Services Per sq ft per day Discount Standard Initial Vacuum or MOp Die u a e ipea usu Moe auda 0 25 avis 0 31 Service includes one time vacuum or mop prior to the first event or show day Daily Vacuum or Moppins 0 17 ies 0 21 Service includes vacuum or mop prior to each event or show day including the first show day as well as nightly wastebasket emptying Note The MCCA does not provide wastebaskets for exhibitors Daily Vacuum or Mopping Porter Service 0 40 0 50 Service includes vacuum or mop prior to each event or show day including the first show day as well as wastebasket emptying and booth sweep throughout show hours as needed Note The MCCA does not provide wastebaskets for exhibitors Shampoo Servi Cuneese niee ua d vetu in to ev rct uu TT USE 0 35 0 44 Shampoo service should be ordered for the night before the first show day to ensure that th
44. 30 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY FORMCCAUSEONLY O DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Do you CARE We do of your event The bins are marked with the The Massachusetts Convention Center Authority CONVENTIONS C A R E logo Then simply leave believes in community both inside its convention your clean useable non perishable donations in centers and in the diverse neighborhoods of historic the bin They can include Boston where n eds are sometimes great office products clothing building products non perishable food By donating useable materials to our Conventions r ps medical supplies toiletries C A R E program you ll be helping scores of non convention bags books profit organizations throughout the city and the I I furniture classroom materials region Not only will your materials be put to good re use but you ll be cutting back on your event s We ll take over the rest arranging the assignment environmental impact by diverting waste from and transport of your donations We ll also track local landfills Plus it saves you the time and and report these donations to show management expense of shipping unneeded goods back home Ex p The program supports several local non profits THe MCCA already donas siento ned directly benefiting some of the need
45. 6 3120 USA by fax 303 321 8694 AWP Display Options EXPOSITION SERVICES Dress up your Presentations with FS TABLE TOP Important Qty Notes Order Form Advance Order Discount Deadline February 20 2013 Item Pop Up Unit with Lights HP 20 Unit with Lights FS Table Top Unit with Lights FS Full Unit with Lights PS Unit with Lights VP Unit with Lights HP Unit with Lights Bay Unit with Lights es 3 748 M A 614 XPOSITION SERVICES Color Grey Charcoal Silver Charcoal Silver or Blue Silver Charcoal Silver or Blue Silver Charcoal Silver Wine Platinum or Blue Black Silver or Blue Blue Silver Charcoal Silver e Rental includes set up and dismantle e Table not included in rental e All orders are subject to availability e Cancelled orders will be charged 100 of the original price Calculate A credit card on file is required when using Brede Exposition Services Exhibiting Company All charges must be paid prior to close of show COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA Advance 920 00 2 434 00 514 00 622 00 1 048 50 1 125 00 1 071 00 1 298 00 Subtotal CE siente of Writers amp Writing Pr 646 i AWP Standard 1 196 00 3 164 00 668 00 809 00 1 363 00 1 462 50 1 392 50 1 687 50
46. 8 5 A C1K Inspiration Table 42 L 28 D 18 H C1F Geo Rectangle Table Glass Black DOIL 22 D T5 C1C Geo Rectangle Table Glass Chrome 22 DO C1W Sydney Table White 48 L 26 D 18 H C1Y Sydney Table Black 48 L 26 D 18 H Occasional End Tables EOLI Oliver End Table 22 Round 22 H EIE Silverado End Table 24 Round 22 H E1D Soho End Table Steel Base Chocolate Top 26 1226 0 27 5 E1K Inspiration End Table 24 L 2 D 22 r E1F Geo End Table Glass Black 20 152630 2 O E1C Geo End Table Glass Chrome 26 L 26 D 20 H E1W Sydney End Table White A C 25 D22 E1Y Sydney End Table Black 2 L 2S D 22h Conference Tables OCT6W Nova Oval Table 6 White Silver Powder Coated Legs TAME 3559 CG1 Manhattan Table Glass Black 42 Round 29 H CE1 Geo Table Square Rounded Glass Chrome 42 L 42 D 29 H CF2 CE2 10 CC8 CF1 Geo Table Square Rounded Glass Black 42 L 42 D 29 H CF2 Geo Table Rectangle Glass Black 60 L 36 D 29 H CE2 Geo Table Rectangle Glass Chrome 60 L 36 D 29 H CB2 Table 6 Graphite Nebula 36 029 1h CB3 Table 8 Graphite Nebula 96 L 36 D 29 H CD2 Table 6 Grey Nebula 72 L 36 D 29 CD3 Table 8 Grey Nebula 96 L 36 D 29 H CC6 Table 6 Mahogany 72 6 CB2 6 CTO6GR 8 C508GR 10 CTIOGR CC7 Table 8 Mahogany 96 L 48 D 29 H CC8 Table 10 Mahogany 120 L 48 D 29H CTO6GR Table 6 Granite 72 L 36 D 29 H C508
47. BY CHECK NUMBER MC VISA AMEX RE Massachusetts Convention Center Authorit MCCA Exhibitor Order Form Cleaning Services Effective October 1 2010 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE ___ EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE DISCOUNT RATE STANDARD RATE BASIC CLEANING SERVICES PER SQ FT PER SQ FT PER DAY PER DAY 1 INITIAL VACUUM OR MOPPING Before first event day only 0 25 0 31 2 DAILY VACUUM OR MOPPING For all event days including the first day 0 17 0 21 3 DAILY VACUUM OR MOPPING PLUS PORTER SERVICE For all event days 0 40 0 50 includes periodic wastebasket pick up amp sweep of booth during event hours SIZE TOTAL SQUARE FEET TYPE RATE PER SPECIAL CLEANING SERVICES BOOTH SIZE TOTAL SQUARE FEET DISCOUNT STANDARD RATE RATE TOTAL DUE SHAMPOO SERVICE WIDTH ToTAL Yd FT PER SQ FT PER SQ FT Before first event day 90 MIN PER DAY PER DAY GRAND T
48. Control 2 4 x24 u l Llu ivo ev ea ecu sud S eate cute b des v ea Deoa ew e Eve ay 320 00 384 00 Terms amp Conditions Rigging Hynes Rigging JCALPRO is the exclusive rigging vendor at the Hynes Convention Center if a sign requires a motor electrical rigging and or truss otherwise the exhibitor may hire the general service contractor to hang signage BCEC Rigging JCALPRO is the exclusive rigging vendor at the Boston Convention amp Exhibition Center BCEC If an exhibitor is exhibiting at the BCEC and requires rigging services for the booth JCALPRO is the only vendor authorized to hang signs banners or lighting in the booth space Page 18 MCCA Exhibitor Ordering Guide Exhibitor requires specific load in load out dates and or times then a base rigging package may not be applicable In this case a special quote for required crew and lift equipment will be prepared using the following hourly labor and weekly lift rental rates Items except holidays and holidays all days 12am 7am Weekly Lift Rental Items 24 32 Scissor Lift 550 00 40 45 Boom Lift 950 00 60 Boom Lift 1 550 00 All rigging must conform to the rules regulations and facility limitations of the MCCA and any show management regulations All equipment signs products etc must be designed to suspend safely Care must be taken to use only rated rigging hardware when designing constructing or purchasing suc
49. D 22 In OCZ OCR OCB Key West Tub Chair Black SML SID OCL Cappuccino Chair Chocolate 29 L 29 D 34 Stage Chair 24 L 26 D 36 H OCY Onyx OCC Camel OCZ Beige OCR Red VIBOI VIBO2 VIBO3 VIBO4 VIBO6 VIBO7 PUZ2SW OTS lt ts lt gt OTQ OTN OTP OTM OSA i J OSB OTK OTL CCZ CCB EE 4 p E CCW Ottomans PUZ2SW Puzzle Bench OTP Square Ottoman OTK Half Round Ottoman CCW Circle Ottoman Ottoman Black Leather Black Leather White Leather Vibe Cube Ottoman White 40 L 40 D 17 H Waterproof 48 L 24 D 18 H o Bless Balers OTM Bench Ottoman OTL Half Round Ottoman OTH Cube VIBO1 Green Vinyl OTS South Beach Ottoman Black Leather White Leather Black Leather VIBO2 Blue Vinyl Wedge Platinum Suede ZEN SOD 17n SL SD 7n IAL 17D 16 VIB03 Pink Vinyl 25 L SPD VIB04 Red Vinyl OSA Oval Ottoman CCZ Circle Ottoman OSC Cube VIBO5 Yellow Vinyl OTQ Square Ottoman Black Leather Black White Leather White Leather VIBO6 Gold Bronze Vinyl White Leather 52 L 32 DIO SLOD IPL DISH VIBO7 Champagne Vinyl 40 L 40 D 17 H OTN Bench Ottoman White Leather 24 E 60 D 17H OSB Oval Ottoman White Leather noue CCB Circle Ottoman Black Leather 6 L 6 D ZH CIF CIW Occasional Cocktail Tables COLI Oliver Cocktail Table 47 L 27 D 19 H CIE Silverado Table 36 Round 17 H C1D Soho Table Steel Base Chocolate Top 38 638 D 1
50. ECHAR RED som soc KEV WEST BLACK anfs fias WEDGEOTTOMAN sourHsBEACH PLATINUMSUEDE 180 loveseat KE WEST BLACK 3eo ss orovw OOovaLWHrELEATHRER j 223 l SED 3PIEECESECTIONAL NEWPORT CHARCOALLEATHER 102 orova SQUARE WHITE LEATHER f 248 sD wewPoRLCHARCOALLEATHR 470 oN orova BENCHWHirELEATHR f 278 co _ARMUESSCHAIR NEWPORT CHARCOALLEATHER OTTOMAN _HALFROUND WHITELEATHER s coo CORNER CHAIR NEWPORT CHARCOALLeATHER ova Backum s gt _ Mes SOFA MINATURE Memphis Back sfs oroveN saouaReEBLACKLEATHER 5 249 Mec CHAIR MINATURE wevens ak s s omoww BLACKLeATHER s zs s ox omww wrmouwosuckimeen s BCE T BARSTOOL ICEBARSTOOL TRANSPARENT Ts 3e s onom _LeATHERCIRCLEBLACK Wane s afs BN BARSTOOL JETson Black s 200 5 fics orovwN LrearmHERCRCLEBLACK 45215 l psp asooo s 1 oro ware s f5 psc oso wur s 1 orroman cuse fs sfs BARSTOOL f BANANA WHITE CHROMELEG f 178 osc OToMAN CUBE WHI
51. Ethernet connection at the Exhibitor s booth At its own expense the Exhibitor is responsible for providing the computer attachment to Ethernet electric power and all other hardware and software required to use the network attachment Page 14 MCCA Exhibitor Ordering Guide Frequently Asked Questions Internet amp Technical Do you have wireless internet The MCCA offers free wireless internet service throughout meeting rooms lobbies and expo halls just open your internet browser and look for the BCEC or Hynes Wireless Network This service is designed for casual users and not guaranteed If you are relying on the internet to showcase your product or services we strongly recommend a wired internet connection for guaranteed service I see that you don t offer hubs for sale What is the difference between a hub and a switch Can I bring my own hub or switch The MCCA offers switch devices for sale instead of hubs because switches are known to provide better performance with a lower failure rate Exhibitors are welcome to provide their own hub or switch for all internet services What is bandwidth and how do I know how much I need Bandwidth is the size of the pipe that data can traverse The bigger the bandwidth the faster data can be transferred So the 500 Kbs has more bandwidth than a 300 Kbs To find out how much bandwidth you require please consult with a technical representative in your company or look for program sp
52. GR Table 8 Granite 96 L 44 29 H CF1 6 CD2 CD1 CT10GR Table 10 Granite 120 L 46 D 29 H CB1 Table Graphite Nebula 42 Round 29 H CD1 Table Grey Nebula 42 Round 29 H CC5 Table Mahogany 42 Round 29 H Conference Chairs SC9 Panton Chair White 2450 33 H SC8 Flex Chair With Wheels Zoi 22 DSA SC1 New York Chair Onyx Seat Maple Back Chrome Legs SC9 1 a CN SC2 XC6 XC2 SCA Jetson Chair Black IS SC6 Manhattan Chair Oyster 26 L 22 D 34 H SC2 Brewer Chair Grey Chrome 20973238 SC3 Brewer Chair Onyx Black 20 20 Di 52 n i e XC1 SC5 Tilt Executive Chair With Arms Onyx Black 26 1 25D SEI Iso Mesh Chair Black 26 31 24 D 389 H XC3 Luxor Guest Chair Black Leather 2 L 28 D 40 H XC6 Altura Guest Chair Black Crepe 251 20 D340 SC8 SC3 CS8 5 1 565 CS9 XC5 CS8 Berlin Chair Black 22 S22 CS9 Berlin Chair Red 5 2 Executive Chairs XC2 Luxor Executive Chair Mid Back Black Leather 2 L 28 D A1 H Adjustable XC4 XC1 Luxor Executive Chair High Back Black Leather 27 L 28 D 47 H Adjustable XC5 Altura Executive Chair Mid Back Black Crepe 25 L 25 D 37 H Adjustable XC4 Altura Executive Chair High Back Black Crepe 25 L 25 D 43 H Adjustable OTO Perth Chair High Back Black 23 L 21 D 43 H Adjustable
53. O Planning Ahead for Rigging amp Lighting Services Diagrams and booth layouts are essential for planning rigging and lighting services In order to ensure efficient delivery of required services Exhibitors must submit rigging plots drawing blueprints or engineers certification with their orders to the MCCA Exhibitor Service Department Diagrams must include the location dimensions and weight and the height from the floor to the top of the suspended item Diagrams must also show booth outline with aisles or neighboring booths marked for reference and orientation Package Rigging Solutions Discount Standard The MCCA offers package rigging solutions for Exhibitors with basic and straight forward sign hanging needs To qualify for the packages Exhibitors must be flexible with regards to days and times of load in and take down Basic Rigging Packaesee 1 550 00 1 684 00 This package includes all lifts labor and rigging equipment cables pipes and hardware necessary to install and take down one sign banner weighing less than 150lbs and measuring less than 20 in length or diameter The package service is provided during standard service hours Monday Saturday 7am 12am except holidays If service is required outside these times then a Team Labor Hour must be ordered in addition to the package Electrical Rigging Packagece
54. OTAL DuE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY x FORMCAUSEONY O DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX page Massachusetts Convention Center Authorit MCCA i Exhibitor Order Form Telephone Internet amp Technical Services Effective October 1 2010 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE TELEPHONE SERVICE STANDARD TELEPHONE SERVICES QTY DiscouNT RATE STANDARD RATE TOTAL DUE single Line Phone Service Analog 270 00 Multi Line Phone Service Digital opeaker Phone S
55. Public IP Address not available with 200kbs service BEN 125 00 156 25 Copper Patch Booth to Booth Connection I 320 00 400 00 Fiber Patch Booth to Booth Connection W 470 00 587 50 Extend T1 or T3 Service 1 000 00 1 200 00 sport 2 580 00 100 00 Switch 24 port EE 120 00 150 00 25 CAT 5e Cable EE 40 00 50 00 50 CAT 5e Cable EN 55 00 68 75 100 CAT 5e Cable EE 90 00 112 50 To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY FORMCCAUSEONY O DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Exhibitor Order Form Rigging amp Lighting Services C CA Massachusetts Convention Center Authority x CENTER AUTHORITY Effective October 1 2010 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will
56. SERVICES AVAILABLE AS ADD ONS Qry Discount STANDARD ory 24 HouR COMBINED RATE RATE SERVICE OVERHEAD TOTAL DUE A DESCRIPTION TOTAL DUE OVERHEAD SERVICE 100 rate 100 rate 208V Single Phase 30 Amp 208V Single Phase 60 Amp 208V Single Phase 100 Amp 208V Three Phase 30 Amp 208V Three Phase 60 Amp 208V Three Phase 100 Am 208V Three Phase 200 Amp 208V Three Phase 400 Amp 480V Three Phase 30 Amp 480V Three Phase 60 Amp 480V Three Phase 100 Amp 480V Three Phase 200 Amp 30 Round Extension Cord 50 rate 50 rate 50 rate 100 rate 150 rate NN uM un 1 1 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate NN RN NE m NE EN m Iu E ME EN NN 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 4 150 00 5 187 00 30 00 750 00 937 00 TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED
57. STATE UAP _ SIGNATURE DATE CONTRACT CONDITIONS ALL orders must be paid in full prior to delivery In U S funds drawn on U S banks There is a 25 fee for returned checks Adjust ments can not be made after the close of the show Cancellations must be received in writing 72 hours prior to show set up or a 5096 charge applies no refund for on site cancellations All materials plants available on rental basis only Rental items missing from booth at close of show are the responsibility of exhibitor and an additional charge will be applied All prices include delivery installation servicing decorative containers and removal at end of show Exhibitor agrees to hold Bloomin Exhibits harmless for all injury or damage resulting from items supplied by this contract Pleas note This order form is you invoice No statement to follow unless specifically requested IN ADVANCE f you are a 3rd party vendor placing the order please attach a 2nd page with your name address phone fax and email PROJECTION PHONE 617 954 3333 JJ EMAIL maadmin projection com PRESENTATION TECHNOLOGY As the In House A V computer and data display supplier Projection will be on site from set up through dismantle Rates published are for the entire length of the event Advance Rate applies to orders received 15 days before Move In e Advance Standard Laptop Intel Core 2 Duo 2GB Memory 160GB Hard Drive DVD CD R 15 4 Display WIN XP 450 540
58. Size Black DSL 311728 502 South Beach pc Sectional Platinum Suede 152 1540 SED Newport 3 pc Sectional Charcoal Leather 3 3 Loveseats LSD Newport Loveseat Charcoal Leather SL 34 D 33 4 LSM Key West Loveseat Black 5721535 S n LSC Lisbon Loveseat Black Leather 64 L 36 D MPS COD CCE OCB Club Chairs CHROO3 Roma White Vinyl SIHD CHR001 Mirabel Brown Leather S035 52311 CHR002 Allegro Blue Fabric SOL SAD D CHD Newport Armless Chair Charcoal Leather 2434 CHR003 CHR001 CHC SCD OCA COD Newport Corner Charcoal Leather 341534 CHC Lisbon Chair Black Leather JOAL SISD Salir MPC Memphis Chair Mini Size Black 27 2 5k CHQ Astro Chair Light Beige 36 L 36 D 29 H CHN Marrakesh Chair Light Beige 3251737 D S MPC SCC OCH CHROO2 SCE CH001 OCU OCY Occasional Chairs SCD Fusion Chair Green White 19 L 21 D320 SCC Fusion Chair Clear White 19 2p 32H SCE Fusion Chair Red White T9 2D 24 CH001 Casper Chair Clear Acrylic OCC CCE Ice Chair Transparent Chrome 17251520D OCA T Vac Chair Translucent Chrome 25 L 23D SO OCH Madrid Chair Black Leather 0DS uki BCW Madrid Chair White Leather oD an OCU Globus Chair White Vinyl Chrome 2o L 20
59. TELEATHER 84 Bss BARSTOOL BANANA BLACK CHROMELEG f 178 Pu2swW X omov PuzeBnh 23215 BARSTOOL GIN MAPLE CHROMELEG 43 veo OTTOMAN vVibeCubeOttoman Blueviy 9815 j OHIO GREY CHROME LEG 5 33 ve X orovaN vibeCubeOttoman RedViny f 9815 l 1 OHIO RED CHROMELEG sS 233 ves _ vibeCubeOttoman Pinkviny f 9815 Bs2 Jj BARSTOOL OHIO BLACK CHROMELEG 1233 ves orovaN vibeCubeOttoman YellowViny 98 5 BRC BAR COUNTER CIRCLE f MARTINI BAR CIRCLE 3 s 29 1 vez OTTOMAN vibeCubeOttoman ChampagneViny 5 9815 pi COUNTER manean s Viecubeotoman Greenvn 98 5 esor sert sharkswivelBarstoo s os vibe Cube ottoman Gold Sronze Viny Please fax or mail both copies to LATE ORDERS 550 Meadowlands Pkwy 3 e Orders received within 14 days prior to show opening wll incur a 3096 late fee NEW YORK Secaucus NJ 07094 CANCELLATIONS PHONE 201 392 0228 FAX 201 392 0772 e If cancelled within 14 days prior to move in a 5096 charge will be applied e All orders must be received with ful
60. TIE un EL aD unum 12 00 14 00 A grapple is a connector that allows you to make a 90 degree connection between trusses Lighting Fixtures Discount Standard A variety of lighting options are available to brighten exhibit space While lights cannot be attached directly to our ceiling lighting can be suspended above exhibit space by utilizing truss and motors Page 17 MCCA Exhibitor Ordering Guide Source 4 Par 575 watt 750 watt 35 00 42 00 This fixture is best used to create a wash effect or cover a larger area with light It is available in 575 watt or 750 watt Lenses are available in Very Narrow VNSP Narrow NSP Medium MFL Wide WEL Source 4 Leko 575 750 watt 45 00 54 00 This fixture is best used to create a spot light or to highlight specific spaces or objects It is available in 575 watt or 750 watt Lenses come in 19 26 36 50 degrees to achieve the desired illumination from the light Par 64 1000 Watt c 30 00 36 00 The Par 64 will deliver similar results as the S4 Par but there are no options for additional lenses They are available in 1 000 watts Custom Lighting Solutions Discount Standard Lighting kits include a combination of Lekos Source 4 Pars and Par 64s based on layout and design requ
61. The first 100 pounds or less if the shipment is less of the first shipment shall constitute the up to 100 pounds of Material Handling comped and thereafter 100 pounds worth of material handling or more if the shipment is greater than 200 pounds will be charged to make up the 200 pound minimum per shipment Material Advance to Warehouse Direct to Show Site 0 Handling to warehouse charges apply after February 27 2013 Do not deliver prior to March 6 2013 TO Eyxhibiting Company Name and Booth TO Exhibiting Company Name and Booth uum FOR Association of Writers amp Writing Programs Conference FOR Association of Writers amp Writing Programs Conference Brede Exposition Services c o Brede Exposition Services clo YRC Freight Hynes Convention Center 95 Concord Street via Cambria Street loading dock e N Reading MA 01864 900 Boylston Street 2 Boston MA 02115 e Exhibitor Exhibitor Move in Wednesday March 6 2013 12 00 530 PM c Schedule Thursday to Saturday 7 30 AM 8 30 AM o Show Hours Thursday March 7 2013 8 30 AM 6 00 PM Friday March 8 2013 8 30 AM 6 00 PM Saturday March 9 2013 8 30 AM 6 00 PM Exhibitor Move out Saturday March 9 2013 6 00 PM 7 00 PM e Drivers for all carriers must be checked in at the Brede Service Desk for pick up of freight by 6 00 PM on Saturday March 9 2013 Utilities amp Services e For utilities and additional services please contact the individual suppliers using t
62. YRC professionals are at the big trade shows ensuring your materials arrive on time and depart quickly so you don t miss the next tradeshow deadline Secure success YRC guarantees safe delivery with our patented Sealed Exhibit protection and security solution Pay for only the space your shipment occupies Your exhibit is sealed behind a locked partition and is protected from pickup through delivery to the show site Subject to applicable tariffs and Rules and Conditions publications yrc com 800 531 EXPO 3976 exhibit services yrcw com Copyright 2010 YRC Inc Printed in U S A YRC 014 6 10 Material Handling Booth Labor Safety Gratuities In General Association of Writers amp Writing Programs Conference Tied Y sp Hynes Convention Center 15 5 is Boston MA e 6 9 2013 EXPOSITION SERVICES AWP s Information These definitions are provided in order to acquaint you with specific guidelines for labor Trade Form shows conventions and special events in this vicinity are governed by local union contracts Please review the following information in order to better understand the applicable union jurisdictions If you have any questions once you have read this please address them directly to Brede Exposition Exhibitors are allowed to perform their own drayage provided that their freight is delivered in their privately owned vehicle POV they use their own bona
63. ZF L SPD 2 A L26 Lateral File Mahogany 36 L 20 D 29 H L27 Lateral File Graphite 36 L 20 D 29 H Fridges RIR Refrigerator White 14 0 cubic feet 20 L 30 D 65 H R1Q Refrigerator White 4 0 cubic feet 201 22 A RHN Contemporary white framed occasional chair available with a green clear or red seat back Modern white vinyl club chair available with a coordinating sofa k SARK Sleek white swivel barstool with adjustable chrome base 10 x 10 Booth 10 x 10 Booth Memphis peo 10 x 10 Booth 10 x 10 Booth EXHIBITOR BOOTH NUMBER S ITEM DESCRIPTION Occasional Cocktail amp End Table s COCKTAIL TABLE SYDNEY WHITE TOP COCKTAIL TABLE SYDNEY BLACK TOP COCKTAIL TABLE SILVERADO GLASS TOP COCKTAIL TABLE SOHO CHOCOLATE TOP COCKTAIL TABLE INSPIRATION GLASS TOP COCKTAIL TABLE GEO BLACK GLASS TOP COCKTAIL TABLE GEO CHROME GLASS TOP Cocktail Table Oliver Cocktail Table END TABLE SYDNEY WHITE TOP END TABLE SYDNEY BLACK TOP END TABLE SILVERADO GLASS TOP END TABLE SOHO CHOCOLATE TOP END TABLE INSPIRATION GLASS TOP END TABLE GEO BLACK GLASS TOP END TABLE GEO CHROME GLASS TOP END TABLE Oliver End Table afe Tables MAPLE STANDARD BASE MAPLE 36 TOP STANDARD BASE GRAPHITE NEBULA STANDARD BASE GRAPHITE NEBULA 36 TOP STANDARD GREY NEBULA 36 TOP STANDARD SILVER METALIC STANDARD BASE BRUSHED
64. ace For 208V amp 480V connections we require floor plans so that we may provide the electrical service in a convenient location within the booth Exhibitors are responsible for distributing their own 120V electrical cords and plugging in their booth equipment Exhibitors may choose to o Hire labor from the General Service Contractor o Hirea third party Installation amp Dismantle I amp D team to perform the distribution work o Bring their own company electrician to perform distribution and hard wire connections as long as he she is a full time employee of the exhibiting company Terms amp Conditions Electrical MCCA is the exclusive provider of electrical service All electrical equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA personnel All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional electrical labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 70 00 o other times including holidays 105 00 The use of open clip sockets duplex or triplex attachment plugs latex or lamp cord is prohibited All cords must b
65. ado brede com ta irs more on sresecom Fire Regulations BARRINGTON RI 02806 3748 TEL 401 247 0590 FAX 401 245 7719 BREDE 2012 Bloomin Exhibits 0 BORN exis 237 NEW MEDOW ROAD wW OF SHOW SHOW DATE C C LOCATION f _ EXHIBITING COMPANY gt CONTACT PERSON BOOTH COMPANY ADDRESS_ _ gt SIATE ZIP AUTHORIZEDSIGNATURE C PHONE FAX 0 E MAIL RENTAL eee we _ Reese vex 1 Geet 1 ee jfewmnPw seo 1 jem 0 _ sss PURCHASE FLOWERING am PRICE PLEASE INCLUDE ORDER Potted Mums Yellow White Lavender FORM WITH CHECK Potted Seasonal Plant TOTAL Floral Arrangement Seasonal One sided Round 6 2596 TAX Floral Arrangement Tropical L One Sided L Round GRAND TOTAL SPECIAL REQUESTS All plants and potted flowers will be in black containers Others available on request Basket White C Special Instructions Request _ Please have a designer see us at our exhibit Date Time authorize Bloomin Exhibits to charge any additional amounts incurred by me or my show representative If credit card is declined Standard Floor pricing prevails and a 25 service charge may be added PAYMENT ENCLOSEIE CHECK_ MCL viSAL_ AMEX CARD eC Creditcard Pinnumber ss CARD BILLING NAME EXP DATE CARD BILLING 55 CITY
66. al including but not limited to cotton hay paper straw moss split bamboo and wood chips must be flame retardant treated and submitted to the Boston Fire Department Chemist for approval Material that cannot be treated for flame retardancy shall not be used 10 All tent canopies and tarps must be fire resistant and meet CPAI 84 Canvas Products Association International specifications The original flame retardant compliance tag must be attached to tent canopy or tarp Additionally exhibitors must have the manufacturer documentation available for on site inspection Open flame cooking or other sources of heat are prohibited under any tent canopy ortarp The exhibitor is required to have a 10lb ABC fire extinguisher readily accessible within the exhibit Individual exhibitor tents canopies or tarps exceeding 300 square feet 28 square meters shall be protected by automatic fire extinguishing systems A single exhibit or group of exhibits covered by a tent canopy or tarp that do not require sprinklers shall be separated by a distance not less than 10 feet 3050 mm where the aggregate ceiling exceeds 300 square feet 28 square meters Tents exceeding 400 square feet 37 square meters require a tent permit from the Boston Fire Department 11 The General Service Contractor or individual exhibitor must have on site a copy of the Certificate of Flame Resistance for all floor coverings The Boston Fire Department prohibits th
67. all be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Retardant plastic cloth and similar materials shall be flame retardant unless smaller than 1 232 square inches 28 x 44 if Treatment separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant therefore their use is prohibited Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the fire department All exhibit and display empty cartons must be stored in an approved drayage area If show is under a 24 hour approved manned security program automobiles are allowed to retain 1 gallon or less of fuel and gas caps must be taped Batteries are to be disconnected and taped All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo Combustibles Storage behind booth backwall is strictly prohibited phone 303 399 8600 fax 303 321 8694 e mail cscolor
68. ams Conference Se 1415 Hynes Convention Center 615 IU 1 Boston Y March 6 9 2013 EXPOSITION SERVICES AWP ere Submit this form if you would like to order labor from Brede Labor is available for installation and dismantling of exhibits and for shrink wrapping and banding of materials Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Add to my calendar Advance Order Discount Deadline February 20 2013 e Option for installation to occur prior to exhibitor s arrival Option A Reduce at show expenses and time spent e Brede Supervision costs 30 of total labor bill Brede ME d 7 M Supervised Labor under Brede supervision is straight time when possible There is a 50 00 minimum charge for supervision er installation and dismantle Check for Brede Supervised Labor Dismantle Installation Shipped Blueprints Instructions An Outbound Bill of Lading must be completed and turned in at the Brede Service Desk Warehouse Attached C Show site L with Display Crate Please provide the following information Shipment Electrical under carpet Ship to Crates Yes 1 No Attn Boxes SOS On Address L Carpet Pad City ST Zip pi ai Delivery Date Official show carrier 1 Ground _ Air rom Brede D gt M Special Equipment Required Other carrier Shi
69. andling or more if the shipment is greater than 200 pounds will be charged to make up the 200 pound mini mum per shipment Fill out and attach enclosed Advance Shipping labels Complete the enclosed Material Handling Rates Form Remember to confirm receipt of your shipment prior to leaving for the show Your shipment will be delivered to your booth prior to your arrival 132 25 per CWT 165 50 per CWT Crated Materials Special Handling Materials Fill out and attach enclosed Direct Shipping labels Complete the enclosed Material Handling Rates Form Make sure to give your carrier explicit information as to where and when to check in Delivery and pick up times are often out of the range of normal delivery hours make sure your carrier is committed to meeting your target dates and times Your shipment will be delivered to your booth upon arrival Crated Materials 126 50 per CWT Special Handling Materials 162 50 per CWT Uncrated Materials 198 50 per CWT Maximum weight is 25 lbs per shipment per delivery This includes UPS and Federal Express shipments All shipments received via air carrier that do not fall under the small package category may be subject to special handling charges Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition Your shipment will be delivered to your booth Small Packages up to 25 Ibs per shipment 45 00 each e A POV is defined as a personal
70. ansportation fees Advance Shipments to the Warehouse Deadlines e Receiving begins 30 days prior to exhibitor move in ane e Shipments received at the warehouse after February 27 2013 are subject to additional charges e Ship pre paid collect shipments will be refused e Uncrated pad wrapped or specialized equipment will not be accepted at the warehouse e Hazardous materials will not be accepted at the warehouse Advantages There are several advantages to shipping advance to the warehouse versus directly to the show site e Exhibitors can confirm shipment has arrived and is intact in advance of the move in date e Materials will be delivered to your booth prior to your arrival on site e Delivery dates and times are more flexible Advance Warehouse Rates See below for definitions and descriptions of warehouse rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Warehouse material handling rates include the following Include R
71. ardant is prohibited e Table coverings used in exhibit halls must be flame retardant treated unless they lie flat and have an overhang of no more than six 6 inches All materials must be certified by the Boston Fire Department within 6 months of the event The Boston Fire Department does not accept certificates from other jurisdictions Materials may be sent directly to the Fire Department for testing Lasers All lasers must comply with Massachusetts Code of Regulations CMR 105 CMR 121 000 Class 2 or greater lasers require written approval of the MCCA Public Safety Department Class 3B and Class 4 must be registered with the Massachusetts Department of Public Health DPH Class 3B and Class 4 lasers are subject to on site inspection and final approval by the Massachusetts DPH Additional information is available at www mass gov Eeohhs2 dph regs 105cmri20 oo1 rtf Food amp Beverage Samples The Hynes prohibits any food or alcoholic beverages from being brought into the building The distribution of alcoholic beverages regardless of type and or quantity is the sole responsibility of the MCCA s exclusive F amp B provider Food and beverage sampling in conjunction with specific food distribution exhibits may be permitted by approval in writing by the exclusive F amp B service provider General Manager In order to obtain authorization to distribute food and beverage items one of the following conditions must exist
72. ase contact JCALPRO at 1 617 954 2345 to initiate this process Quotes will be issued in an easy to order format and will typically include a base Rigging Package for labor charges and some combination of the following items as necessary Page 16 MCCA Exhibitor Ordering Guide Custom Rigging Solutions Discount Standard Truss A truss is an aluminum structure used to create a lower ceiling to hang lighting or other suspended items It is available in 5 8 or 10 sections which can be attached to create desired lengths or height Truss 5 Section Silver 127X12 Bosx 25 00 30 00 Truss 8 Section Silver 12 x12 Box 40 00 48 00 Truss 10 Section Silver 12X12 Bosx 50 00 60 00 Truss 5 Section Black 12 x12 Bosx 35 00 42 00 Truss 8 Section Black 12 x12 Bosx 56 00 67 00 Truss 10 Section Black 12x12 Bosx 70 00 84 00 Truss 5 Section Silver 20 5 x20 5 Box 45 00 54 00 Truss 8 Section Silv
73. ated to pay on behalf of EXHIBITOR including without limitation any shipping charges Unpaid Balances Should there be any pre approved unpaid balance after the close of the event terms will be net due and payable in Springfield VA upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders will be on a prepayment basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by PROJECTION PRESENTATION TECHNOLOGY shall be either applied to reduce the principal unpaid balance or refunded to the payer Agreement HAVE READ AND AGREED TO THE FOLLOWING TERMS AND CONDITIONS Date Company Name Booth Number For additional equipment needs and pricing please call Page 3 of 3 10 4 2010 MCCA MASSACHUSETTS CONVENTION CENTER AUTHORITY EXHIBITOR ORDERING GUIDE lt eee Prepared exclusiva for a Association of g Writers and Writing Programs Annual Meeting 2013 ty e pes w as A ae March 7 9 2013 TT Center d ay 18 _ Hynes Convention MCCA Exhibitor Ordering Guide TABLE OF CONTENTS
74. ce s GEO RECTANGLE CHROME GLASS GEO RECTANGLE BLACK GLASS GEO SQUARE CHROME GLASS GEO SQUARE BLACK GLASS MANHATTAN GLASS BLACK 6 GRAPHITE NEBULA 8 GRAPHITE NEBULA 6 GREY NEBULA 8 GREY NEBULA 42 ROUND MAHOGANY 6 MAHOGANY 8 MAHOGANY 10 MAHOGANY 42 ROUND GRAPHITE NEBULA 42 ROUND GREY NEBULA Conf Table Granite 6 Foot Conf Table Granite 8 Foot Conf Table Granite 10 Foot vk v Io e e e ejeje NID d N Fs UI NIN N C9 gt HHH LU m m illo lo N oo iS ES o lolo OO CO BOOKCASE S gt oo O HU WwW O VJV NIN Ae C2 O lt lt 7 IC lt TTINMINIOLO D ojo p SISI NTO O oje FD TAHA AAAA A TAAUA FF bAa TY I l li I E EM E l I li ji Pa fa da I l I I Er dr Pa fa Pu Pau l CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE CONFERENCE TABLE Conference Table Product Display s Lamps amp Refrigerators ETAGERE BLACK ETAGERE SILVER Pedestals Molded Plastic Pedestal 24 x36 Pedestals Molded P
75. ces are available along with skilled operators The preferred audio visual provider is the exclusive provider for the use of the in house sound systems All other A V Companies must bring in a stand alone speaker system Booth Packages Our services can NOT be resold or bundled as a package without prior written approval from your Event Services Manager Business Center The contracted in house vendor is the exclusive service provider of the Business Center From simple documents to complex projects and on going programs the Business Center will provide document HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS OIIIIG T management solutions to meet your needs The Business Center document solutions capabilities include copying and digital printing document production supplies computer services electronic file submission signage custom printing services document distribution notary public services pack and ship options including express and ground service fax service with delivery on incoming messages and desktop word processing Satellite Services Two downlink dishes are located on the roof of the Hynes Signals may be distributed to any location in the building Both C and Ku bands are available TRANSPORTATION Public Transportation Public transportation in the Boston area is provided by the Massachusetts Bay Transportation Authority MBTA or The T A number of excellent public transportat
76. count Standard Per Hour per OCOT ee E ecient 18 00 20 00 The MCCA offers uniformed public safety officers to cover shows and events Officers are scheduled at a 4 hour minimum and are available from move in to move out around the clock Orders must be placed at least 48 hours in advance of the requested service date Frequently Asked Questions Security When do you recommend ordering security for an exhibitor booth Our public safety department strongly suggests ordering security for booths planning to have VIP celebrity appearances book signings etc to monitor crowd control and escort as needed Also exhibitors with expensive or rare equipment in their booths may consider security for the overnight hours between show end and the next day s show start Is there general overnight security in the exhibit hall The MCCA provides 24 hour security coverage for the facility however security coverage for the exhibit hall is determined by the show organizer and may vary from event to event Page 24 MCCA Exhibitor Ordering Guide Appendix A Service Order Forms The following MCCA order forms may not be reproduced without express written consent from the MCCA Index Request for Exhibitor Electrical Services Request for Exhibitor Cleaning Services Request for Exhibitor Telephone Internet amp Technical Services Request for Exhibitor Rigging amp Lighting Services Request for Exhibitor Plumbing Services
77. de reserves the right to re route shipment via the official show carrier as necessary at the exhibitor s expense phone 303 399 8600 Find more on Brede com fax 303 321 8694 e mail cscolorado brede com Material Handling Information Association of Writers amp Writing Programs Conference i 145 Hynes Convention Center 615 At ped e Boston MA A pe ram y March 6 9 2013 EXPOSITION SERVICES AWP gre Submit this form if you will be shipping materials to the advance warehouse or show site Use the rates and calculator below to estimate your material handling charges Enter the Material Handling Estimate below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Material Handling Rate Schedule e For full definitions and descriptions of all rates and rules see the Material Handling Information forms included in this manual All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown below Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Material Handling Rate Rates below include any app
78. e EXPOSITION SERVICES Rush to clo YRC Freight 95 Concord Street N Reading MA 01864 Association of Writers amp Writing Programs Conference Booth Hynes Convention Center Boston MA Late to warehouse charges apply after March 6 9 2013 February 27 2013 ADVANCE WAREHOUSE ADVANCE WAREHOUSE e These shipping labels are provided for your convenience to assist in preparing shipments to the advance warehouse e Please cut along dashed lines and affix one to each piece of your shipment to the advance warehouse e Please make additional copies of these labels as needed Important notes Warehouse is not temperature controlled Hazardous materials will not be accepted at the warehouse EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to Hynes Convention Center 900 Boylston Street via Cambria Street loading dock Boston MA 02115 Association of Writers amp Writing Programs Conference Booth Hynes Convention Center I Boston MA Do not deliver prior to March 6 9 2013 March 6 2013 LLI O T O d O LLI 26 MATERIAL Breae EXPOSITION SERVICES Rush to Hynes Convention Center 900 Boylston Street via Cambria Street loading dock Boston MA 02115 Association of Writers amp Writing Programs Conference Booth Hynes Convention Center Boston MA Do not deliver prior to March 6 9 2013 March 6 2013 DIRECT TO SHOW SITE
79. e carpet has adequate drying time Terms amp Conditions Cleaning The MCCA through its cleaning contractor American Building Maintenance ABM is the exclusive provider of all cleaning services Frequently Asked Questions Cleaning Will my booth be automatically vacuumed or mopped prior to the first show day Exhibitor booths will not be vacuumed or mopped unless the service is ordered through the MCCA prior to the show opening Do I need to order both the Initial Vacuum and the Daily Vacuum if I want my booth to be vacuumed everyday including the first show day No it is only necessary to order one vacuuming mopping service Daily Vacuum Mop includes the initial first day service The Daily Porter Service also includes the initial first day service Shampoo service on the other hand may be ordered alone or partnered with any other cleaning service Page 6 MCCA Exhibitor Ordering Guide Why is the rate on your website different from the rate listed above The service rates are the same on both the form and the online order page they are just presented differently The form shows the daily unit price for the service while the online page shows the total price for the duration of the show If I order cleaning service when can I expect my carpet to be cleaned If the show you are attending opens in the morning all of the cleaning usually occurs the night before the show opening If the show opens in the afternoon all
80. e These shipping labels are provided for your convenience to assist in preparing shipments direct to the show site e Please cut along dashed lines and affix one to each piece of your shipment direct to the show site e Please make additional copies of these labels as needed Important note Hazardous materials will not be accepted at show site pem 322 m A s ciati of Writers amp Writing Programs Conference em m Hynes Convention Center B 615 ie L a Boston MA Ww NE March 6 9 2013 qo XPOSITION SERVICES s __ Order Complete this form to request a pre printed outbound bill of lading and shipping labels for Form your outbound shipment Forms and labels will be delivered to your booth at show site Requests must be submitted by February 20 2013 Notes Please complete one form per shipment e Please review the Material Handling Information Material Handling Rate Schedule and Limits of Liability forms e not leave Bills of Lading in your booth Outbound To Shipping TTT SS TT aI I t t l information Consigned to Ship to Attention Destination Street Address City State Zip Method Ground YRC Other Ground Air YRC Other Air NexDay 2ndDay Deferred Freight Company Exhibitor Charges mE Guaranteed Attention By Permanent Street Address City State Zip Phone Fax Shipping Labels Request Label T f Sh Labels
81. e in Brede s warehouse in vehicles for delivery or at show site Claims for loss or damage which are not submitted to Brede Exposition Services within thirty 30 days of the close of the show on which the loss or damage occurred shall be considered waived No suit or action shall be brought against Brede Exposition Services or its subcontractors more than one 1 year after the accrual of the cause of action therefore Shipments received without receipts freight bills or specified unit counts on receipts or freight bills i e one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede Exposition Services for such shipments Empty container labels will be available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Brede Exposition Services assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Brede Exposition Services labels improper information on empty labels or valuables stored in containers with empty labels Exhibitors should arrange for outgoing shipments during the show or immediately after its close Brede will assist in the preparation of Brede bills of lading Be sure that your material has been carefully crated or packed and p
82. e mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS POVs personally owned vehicles Uncrated Use this rate for shipments that are not in crates Small Use this rate for cartons envelopes weighing less Unskidded or Cases or boxes and or pad wrapped specialized Package than 25 lbs per shipment without documentation Wrapped equipment unskidded machinery or uncrated POV Will be delivered to booth without guarantee of shipments Uncrated shipments are received at piece count or condition show site only Overtime Charges Inbound Overtime charges apply on inbound shipments if e Your shipment is to be delivered to your booth before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e Your shipment is received at the warehouse and is delivered to show site before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e A vehicle driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday sunday and or Holiday Outbound Overtime charges apply on outbound shipments if e Your shipment is loaded after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e Your carrier driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday sunday and or Holiday P irs more on sresecom phone 303 399 8600 fax 3
83. e of the 3 wire grounded type and UL approved Cords can be no smaller than 12 wire or 12 gauge Any exposed non current carrying metal parts of fixed equipment must be grounded Electrical equipment must be properly tagged and wired with complete information as to type of current voltage phase cycle horsepower etc The MCCA cannot be responsible for voltage variations of the power company Page 4 MCCA Exhibitor Ordering Guide Frequently Asked Questions Electrical If the MCCA doesn t run my electrical cords and I can t do it myself who should I send my electrical layout plan to If you have booth floor plans that include electrical layouts you should share that information with your preferred setup personnel If you are working with a third party exhibit company they may run the cords for you If you need to hire labor to run cords for you the show s General Service Contractor can help you Typically the General Service Contractor will include an Electrical Cord Labor Form in the Exhibitor Kit The MCCA is happy to keep any floor plans on file for reference In fact we recommend that you forward your electrical layouts to Exhibitor Services for all 208V and 480V connections so that we may place the initial drop in the most convenient location possible How do I know if I need a 208V or 480V connection Most exhibitors do not require special connections like a 208V or 480V connection Many times these types of electr
84. e priced as needed Weight lbs Height ft Length ft ft from top aisle booth Assembly Type Soape ft from left side ft from right side Fabric Circle Yes Yes booth booth e Metal _ Square No No to the floor Wood _ Triangle Chain Motor a _ Truss Yes ft from bottom aisle dp No booth Date Hanging Est Hrs Subtotal Brede Supervision Estimated O Time Signs Rate ros Cost Subtotal X 30 Cost c Installation C X Dismantle X c e Brede reserves the right to refuse to hang a sign if in 5 their opinion it appears Calculate e 30 surch ill b d to all Late FI ders Total o surcharge will be assessed to all Late Floor orders Est Total Orders cancelled prior to move in will be charged 50 of the original price e Transfer this total to the Order Summary Payment form Orders cancelled after move in will be charged a one hour fee per crew amp equipment e Payment Method must be completed to process orders Orders received without full payment or credit card will not e A credit card on file is required when using Brede Expo be processed sition Services e All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694
85. e some suggestions toward this end 1 Ship your materials with a qualified carrier and be sure to lock trunks crates 2 lf cartons are used be sure that they are securely taped or banded and under no circumstances marked with the name or type of articles contained therein 3 Besureto furnish your shipping company with an accurate account and complete bill of lading 4 Do not leave your booth unattended during the set up period 5 Donotleave exhibit material under tables or displays 6 Do not include exhibit material in containers to be stored with empties 7 Atthe close of the exhibit be sure to pack as quickly as possible and under no circumstances leave your space unattended during this period 8 Ifatall possible have one of your staff remain in your space with your shipment until it is actually picked up by the drayage contractor s personnel 9 Promptly report any missing items or suspicious person s to Public Safety Smoking The Hynes is a non smoking facility Smoking is NOT allowed in the facility at any including move in and move out times Licensee is responsible for any damages caused by attendees or contractors who smoke or use tobacco products in the building Smoking areas are located outside the building Anyone found removing damaging or tampering with any smoke detectors will be immediately banned from the facility Solicitations No solicitations or collections in the Hynes whether f
86. e use of carpet on walls ceilings seating products or as decorative material 12 The hanging or rigging of signs displays or banners etc shall not interfere with the building fire sprinkler system Rigged items shall not exceed 300 square feet in surface area in a horizontal plane nor be more than a 15 degree angle from a vertical plan relative to the exhibit hall floor 13 Exhibitors are prohibited from covering displays with drop cloths sheets table cloths or other non flame resistant material 14 Exhibitors shall move remove or arrange with the General Service Contractor to remove wooden pallets shipping crates cardboard boxes and other packing materials from the exhibit hall area as soon as possible These items are not permitted in the exhibit halls during events Flame Retardant Treated Materials The following rules apply regarding flame retardant treatments e All decorations drapes signs banners acoustical materials hay straw moss split bamboo plastic cloth and similar decorative materials shall be flame retardant to the satisfaction of the Boston Fire Department and the State Fire Marshal Combustible materials more in thickness glass or asbestos cloth may be used without flame retardant treatment HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS mm e The use of oilcloth tarpaper sisal paper nylon Orlon and certain other plastic materials that are not flame ret
87. eceiving exhibitor shipment at the advance warehouse and storage beginning 30 days prior to the show e Movement of all exhibitor freight from warehouse to exhibit site e Materials unloaded and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Handling Such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling POVs personally owned vehicles Small Use this rate for cartons envelopes weighing less than 25 Ibs per shipment without documentation These will be Package del
88. ecifications listed with any demonstrations or downloads you plan to run I need to access my company s network while I m exhibiting at your facility Which service will allow me to do this Exhibitors who need to connect remotely to their company s network using a VPN Virtual Private Network with authentication information like passwords certificates or tokens should choose a 300 Kbs service or higher While the 200 Kbs does allow exhibitors to use a VPN some VPN clients have experienced difficulty connecting because the 200Kbs service uses NAT Network Address Translation NAT is a process by which the MCCA can provide thousands of IP addresses to clients while only using a few real internet routable addresses What is a VLAN A VLAN Virtual Local Area Network allows a network of computers to behave as if they are connected to the same service even though they may actually be physically located in different areas around the facility One of the biggest advantages of a VLAN is that when a computer is physically moved to a different location it can stay on the same VLAN without any hardware reconfiguration I ordered a switch and cables how and when do I get them When you are ready for your switch and internet cables please visit the MCCA Exhibitor Services Desk Page 15 MCCA Exhibitor Ordering Guide Rigging Services The MCCA provides rigging and overhead lighting services through our service contractor JCALPR
89. er 20 5 x20 5 Box 72200 86 00 Truss 10 Section Silver 20 5 x20 5 Box 90 00 108 00 Corner Block A corner block is an aluminum piece that attaches to truss to create a right angle Corner Block Silver 127X12 Box 50 00 60 00 Corner Block Black 12712 65 00 78 00 Corner Block Silver 20 5 x20 5 70 00 84 00 Pase pa uuu u etui edem un u n PELLIS 35 00 42 00 A base plate is used as a stand for ground supported truss or poles FO OE oo n T As 150 00 180 00 A rotator is a motor used to rotate a hanging sign huir 150 00 180 00 A motor is a motorized pulley that is rigged to the ceiling and attached to truss to achieve a desired height Motors are also used to safely suspend heavier items that cannot be supported by cables alone Motors are available in 4 ton 1 2 ton and 1 ton capacities CHE OS CI ORO sos 6 00 7 00 A cheeseboro is a clamp used to attach two pieces of truss or pipe together 1 m Eins dante
90. er s Compensation Insurance e Non official contractors must furnish show management the names addresses and telephone numbers of key executives for emergency contact e All personnel must be properly badged at show site Non official installation and dismantle contractors may provide supervision Non official contractors are allowed on the exhibit floor only during official installation and dismantle hours providing the information above is supplied Contractor Now OFFICIAL CONTRACTOR Information ADDRESS PHONE FAX EMAIL ADDRESS CELL CONTACT IN BOOTH Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Non Official I amp D Contractor PEE pes ES LA sociation of Writers amp Writing Programs Conference a E 610 RE T 745 Hynes Convention Center 615 e MUT Boston MA 5 sS e W March 6 9 2013 XPOSITION SERVICES s AWP Order Submit this form if you wish to order signage from Brede Form Enter the Graphics Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline February 20 2013 Add to my calendar Standard Standard signs are digitally produced with color copy mounted on white foam Indicate sign copy amp la
91. erence s Hynes Convention Center Boston MA d March 6 9 2013 Order Submit this form if you wish to order display options from Brede Form Enter the Innovation Showcase Option total below on the Order Summary Payment form Orders received without full payment or credit card information will not be processed EA Add to my calendar a Find more on Brede com Advance Order Discount Deadline February 20 2013 Floor Easel e L Qty ltem Advance Standard Subtotal Floor Easel 3150 41 00 Qty Item Advance Standard Subtotal 2x3 Foamcore 1500 19 50 2 4 Foamcoe 17 50 2250 4 x8 Foamcore 3 20 00 26 00 Tackboard Qty ltem Advance Standard Subtotal Tackboard 8x4 21150 27500 I Subtotal Important Orders cancelled prior to move in will be r nari 6 25 MA Tax Notes charged 50 of the original price Orders cancelled after move in begins will be Table Total charged 100 of the original price e Transfer this total to the Order Summary Payment form A credit card on file is required when using N e Payment Method must be completed to process orders Brede Exposition Services Orders received without full payment or credit card will not be processed All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 8021
92. ersonnel are authorized to cut floor coverings to permit installation of services Page 2 MCCA Exhibitor Ordering Guide Electrical Services The MCCA offers a variety of electrical services through our experienced in house team of electricians Standard Connections 120 volt power Discount Standard IL Rigo To duc UR 95 00 119 00 One 5 amp circuit and one receptacle or plug point 1000 Watt To CL resinae 125 00 156 00 One 10 amp circuit and two receptacles or plug points 2000 W att Dou uW uui aa sas as 155 00 194 00 One 20 amp circuit and a minimum of three receptacles or plug points 4000 W att BOX uu 180 00 225 00 Two 20 amp circuits and two receptacles or plug points for each circuit Special Connections 208 volt amp 480 volt power Discount Standard Unless otherwise indicated in parentheses all special power connections will be hard wire connected To order Three Phase 100 Amp service and higher please contact MCCA Exhibitor Services for availability 208V Single Phase 30 Amp Nema L21 30P 265 00 331 00 208V Single Phase 60 Amp 505 00 631 00 208V Single Phase 100 Amp 775 00 969 00 208V
93. ervice Analog Polycom Speaker Phone Service Analog Fax Machine Phone Service Analog ADDITIONAL TELEPHONE SERVICES amp EQUIPMENT QTY DISCOUNT RATE STANDARD RATE TOTAL DUE Call Waiting Per Phone Line Voice Mail Per Phone Line ISDN BRI Service Polycom Videoconference Equipment Rental w IP Connect Service Polycom Videoconference Equipment Rental w ISDN Service 2 000 00 250000 INTERNET SERVICES WIRED INTERNET CONNECTIONS AUTOMATIC CONFIGURATION QTY DISCOUNT RATE STANDARD RATE TOTAL DUE 200 Kbs Shared Service 815 00 1 019 00 2 private IP addresses Gateway and other NAT devices will not function properly WIRED INTERNET CONNECTIONS MANUAL CONFIGURATION QTY DISCOUNT RATE STANDARD RATE TOTAL DUE 300 Kbs Managed Service 1 public IP address 500 Kbs Managed Service 11 public IP address private VLAN and subnet 750 Kbs Managed Service EN 1 175 00 1 468 75 1 875 00 2 344 00 2 500 00 3 125 00 18 public IP address private VLAN and subnet 1 54 Mbps Managed Service 27 public IP address private VLAN and subnet 5 Mbps Managed Service 250 public IP address private VLAN and subnet Wireless Internet access is available onsite but is not recommended for exhibitor displays 5 565 00 6 956 00 10 000 00 12 500 00 Continued on page 2 Exhibitor Order Form Telephone Internet amp Technical Services page 2 ADDITIONAL SERVICES amp EQUIPMENT TOTAL DUE Additional
94. et up and or dismantle their own booths provided that they use their own bona fide full time employees It is acceptable for exhibitors to safely use power tools to set up and or dismantle their own booths Cabling No cables telephone internet electrical audio video etc should be run in front of any doorways at any time If cables must cross a doorway cables must be flown cable trays are not an acceptable substitute Cooking Demonstrations Exhibitors shall provide a Class K fire extinguisher for hazards where there is a potential for fires involving combustible cooking media vegetable or animal oils and fats Maximum travel distance shall not exceed 30 feet 9 15 meters from the hazard to the extinguisher s Double Decker Booths and or with a Roof All Double Decker exhibits are subject to applicable state and city building codes and are subject to inspection by state city officials and the MCCA Maximum occupancy load for upper level s must be posted at the base of the stairway and enforced by the exhibitor Smoke detectors must be installed on the first floor of the exhibit and every subsequent enclosed level Exhibit fire sprinkler systems are required of any exhibit that has a roof or any other covering that would impede the effective use of the facilities sprinkler system A 20 165 BC fire extinguisher must be visible on every level of the exhibit Any exhibit that is deemed a hazard by the MCCA must be
95. ettering available at an additional cost Call for quote Important e Electricity is not included with rental Notes Cancelled orders will be charged 100 of the original price Acredit card on file is required when using Brede Exposition Services e All charges must be paid prior to close of show Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA Subtotal 6 25 MATax Est Total Calculate e Transfer this total to the Order Summary Payment form e Payment Method must be completed to process orders Orders received without full payment or credit card will not be processed Booth Number by fax 303 321 8694 n of Writers writing Programs Conference 5 Hynes Convention Center a Boston MA W March 6 9 2013 o Brede Rental Exhi Custom Exhibit Rentals If you think this is SCARY YOU Ve never ruin x 60 Island I rades how 4 20 Island with 2 Story Deck 20x20 bland Why Choose Custom Custom Order Details Important Notes Dd a a Associationo of Writers amp Writing Programs Conference ae 145 Hynes Convention Center 615 7 4 pot Boston MA ER MW March 6 9 2013 EXPOSITION SERVICES s11 Form will contact you with a price quote for your customized needs c Order X Sub
96. etworks shall not disrupt any of the MCCA networks or any other MCCA associated networks MCCA networks shall not be used to transmit any communication where the meaning of the message or its transmission or distribution would violate any applicable law or regulation or would be highly offensive to the recipient of recipients thereof Mass distribution of any message including advertising may not be broadcast or otherwise sent on an intrusive basis to any user of the MCCA network or any directly or indirectly attached network When requested by a user of the networks product information and other commercial messages are permitted to be transmitted Discussion of a product s relative advantages and disadvantages by users of the product and vendors response to those who pose questions about their products may be made available over the MCCA networks Interpretation application and possible modification shall be within the sole discretion of MCCA MCCA does not make any express of implied warranty of any kind specifically There is no express or implied warranty of merchantability or fitness for a particular purpose for the services to be provided The protocol used on the MCCA network call for end to end verification of the accuracy of any message and such verification is the sole responsibility of the purchasing company Similarly these protocols provide for end to end verification of the receipt of all the data that is transmitted MCCA will no
97. fe enclosure which is usually made of glass or other non combustible material Candles can be placed on tables only Candles cannot be placed on any shelving window ledges or sills or any other place where the candle and its encasement could fall and cause injury and or fire Use of candelabras and other such arrangements are prohibited Candles cannot be placed on in or near the same area with other combustibles such as dried flower arrangements confetti etc All candles and required encasements to be used must be approved by the MCCA Public Safety Department at least 60 days prior to the date of their intended use The exhibitor is required to have a 10 lb ABC fire extinguisher readily accessible within the exhibit 8 Any vehicle or apparatus which has a fuel tank and is part of a display is required to be equipped with a locking or taped gas cap and contain no more than three 3 gallons of fuel or 1 8 tank whichever is less at least one 1 battery cable used to start the engine must be disconnected and the end of the disconnected battery cable taped vehicles shall not be started or operated with the exhibit hall for the first 15 minutes after the exhibit hall closes to the public for the day or final closing of the event No vehicle may be operated on the exhibit hall without a lead person walking in front ofthe vehicle warning people of vehicle movement 9 Curtains drapes banners decorations and acoustical materi
98. for loss theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Brede bills of lading covering outgoing shipments which are tendered to Brede Exposition Services by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur Brede Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Brede Exposition Services by an exhibitor or by any shipper on behalf of any exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin Brede Exposition Services shall exercise ordinary diligence and care in the receiving handling and storage of all shipments Brede Exposition Services shall not be liable for loss or damage by fire acts of God or causes beyond its control Brede Exposition Service s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of Brede Exposition Services is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 00 per shipment This applies while these goods ar
99. h items Any equipment signs products etc deemed to be unsafe for overhead suspension by MCCA JCALPRO will be substituted or denied The use of any type of tape adhesive for attaching signs banners or decorations to the building walls or decorative surfaces is not permitted All assembly of equipment signs products necessary prior to hanging etc will be the responsibility of the Exhibitor Failure by Exhibitor to submit accurate diagrams prior to load in will delay set up and could incur additional cost Frequently Asked Questions Rigging How do I know if I qualify for the Basic Rigging Package Rate Find out the dimensions and weight of your sign If your sign weighs less than 150 pounds and is less than 20 in length or diameter and does not require electrical rigging truss or motors you will qualify for the Basic Rigging Package If your sign is motorized or needs electrical rigging for example a rotating sign or a sign with lights you qualify for the Electrical Rigging Package Can I order lighting to be suspended from the ceiling If you would like to order lights to brighten up your booth or illuminate specific objects you will need to get a quote from JCALPRO In most cases lights cannot be attached to our ceilings Instead we can provide you with truss using motors to create a lower ceiling and then hang lights from that truss We will require a diagram showing your booth layout and exactly what you want
100. h a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY FOR MCCAUSEONLY O DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX M Massachusetts Convention Center Authority cde Exhibitor Order Form Plumbing Services wu nih d Effective October 1 2010 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE WATER AND DRAIN SERVICES SERVICE ary Sue DISCOUNT RATE STANDARD RATE TOTALDUE Water Individual Connection 275 00 344 00 S qae T Additional Connection 175 00 219 00 Up to 34 line Additional C
101. he amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Direct to show site material handling rates include the following Include Materials unloaded at loading dock and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked Handlin shipments Also included ar
102. he enclosed order forms phone 303 399 8600 Find more on Brede com fax 303 321 8694 e mail cscolorado brede com EC 7 ne 4 Association of Writers amp Writing Programs Conference 115 Hynes Convention Center EX ae i AL Boston MA am y March 6 9 2013 EXPOSITION SERVICES AWP Information Please make your show site representative aware of the following policies Form Important e Take advantage of advance order discount pricing Orders must be received with payment in full no later than the Deadlines following dates Orders received with payment in full after discount deadline dates will be invoiced at standard floor pricing Carpet and furnishings rentals February 20 2013 L Add to m Custom exhibits rentals February 20 2013 HH m Labor orders February 20 2013 e Freight received at the warehouse after the deadline will incur an additional charge Advance shipments to warehouse to arrive by February 27 2013 Shipments to show site to arrive no sooner than March 6 2013 Payment e Orders received without full payment or credit card information will not be processed Policies Acreditcard on file is required when using Brede Exposition Services All charges must be paid prior to close of show e For your convenience we accept the following methods of payment cash checks and money orders drawn on U S banks in U S funds and credit cards including VISA MasterCard and American
103. ical services are required for heavy equipment and or specialized machinery Kindly consult with the equipment manufacturer name plate rating or installation technician for specific details Exhibitors who bring their own distribution panels may need one of these special connections How do I know how much power I need to order When determining how much power to order for a booth it is helpful to know how much total power is required for the equipment in your booth space Below we have outlined some standard electrical requirements requirements may vary Standard Laptop 250 550 watts Standard Desktop PC 400 700 watts Standard Plasma TV 300 400 watts Items like laptops standard booth lights and televisions may be grouped together on one circuit provided they do not exceed the overall limit of the circuit or the surge protection device There Is Some equipment that requires its own circuit to run properly For example a microwave or refrigerator requires its own dedicated circuit so a laptop and refrigerator should not use the same power source I am an International Exhibitor and my equipment requires a converter to step down from 220V to 208V Can I rent a converter from the MCCA The MCCA does not rent or supply power conversion equipment Exhibitors are required to bring their own to the show I can t find 208V or 480V overhead service listed on your online ordering site How can I order this service
104. ices 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Order Summary Payment Method l Association of Writes amp Writing Programs Conference 616 oe 745 Hynes Convention Center ELA 85 uas Mo Boston MA e a March 6 9 2013 EXPOSITION SERVICES i44 AWP Required This form must accompany any completed order form s submitted to Brede Form Credit card must be on file prior to the delivery of any goods or services Orders received without full payment or credit card information will not be processed Terms All charges must be paid prior to close of show e Orders received without full payment or credit card information will not be processed e A credit card on file is required when using Brede Exposition Services e Submitting credit card information and signature indicates agreement with the terms below Credit authorize Brede Exposition Services to charge any additional amounts incurred Third Party Payer Card by me or my show representative including material handling and or labor charg es If credit card is declined Standard Floor pricing prevails and a 25 00 service charge will be added Cardholder s name please print Cardholder s Signature Cardholder s Billing Address City otate Zip Phone Fax Email Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Bo
105. iest residents property WIth your help we can do even more in our community By working together the MCCA It s easy At the conclusion of your show look for the our partners and you can show Boston charities bright blue bins spread around the show floor at that responsible events care Product Donation Stations during the breakdown IM PARTMERSHIP WITH FREEMAN AGES ODN Brege no n f I IT If you re interested in donating or to learn more please visit the MCCA exhibitor services desk or contact your exhibitor services representative hotte nae P n5 60 oV erm cem 7 6 P 3543 44 95 HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS VERSION 3 0 MasSACHUSETTS Conve NTION CENTER AUTHORITY RULES AND REGULATIONS EXHIBITOR PARTICIPATION Access Control and Credentialing The following information applies to all exhibitors traveling to the Hynes unloading exhibitor related cargo and parking at the Hynes Exhibitors accessing the Hynes must be processed by the General Service Contractor GSC before entering the facility All Exhibitor personnel who travel to and park at the Hynes must check in with the GSC first GSC personnel shall make a copy of each Exhibitor s driver s license The copy of the license shall then be attached to Exhibitor paperwork and a Hard Card GSC generated container for the License Copy along with Exhibitor Credentials must be issued by the GSC to the E
106. ion Services Orders without payment source will not be processed e All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Labor pem 7 A ss ciation of Writers amp Writing Programs Conference Hynes Convention Center Boston MA s AWP March 6 9 2013 Submit this form if you wish to rent forklift labor from Brede Exposition Services Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Order Form Advance Order Discount Deadline February 20 2013 Add to my calendar This service is available to assist you with your setup unskidding and or spotting of machinery once it has been delivered to your booth You do not need to order forklifts to unload your truck or deliver your freight to your booth from the loading dock Please call your Brede Customer Service Representative for a quote if you require a forklift for over 5 000 Ibs capacity a cage or a crane Forklift Up to 5 000 Ibs capacity Helper Rates forklift amp operator per hour per person per hour Straight Time 184 00 109 00 e One hour minimum per laborer Monday Friday 8 00a m 4 30p m e abor is then charged in 1 2 hour Overti increments per laborer 238 50
107. ion options are available for service to and from the Hynes Additional information about public transportation in Boston can be found on the MBTA s website http www mbta com Taxi Information There is a taxi stand located outside the Boylston Street entrance This stand is operational 24 hours a day 7 days a week Parking Options There are several local parking garages lots in the vicinity of the Hynes The facility does not have on site parking available For additional information please see Section G of this guide HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS i i BN 1 ana U a CHR003 SFA003 CHR001 SFA001 CHR002 SFA002 V OTS i S01 i S02 Suggested Uses of South Beach Ese w ofc CHN LSC l MPS MPC Suggested Uses of Newport x SFA003 SFA001 SFA002 Sofas amp Sectionals SFA003 Roma White Vinyl ol D SS SFA001 Mirabel Brown Leather 76 L 35 D 32 SFA002 Allegro Blue Fabric 501 South Beach Sofa Platinum Suede 69 L 29 D 33 H SOC Lisbon Sofa Black Leather 88 L 36 D 34 H SOQ Astro Sofa Light Beige 36 D 29 H SON Marrakesh Sofa Light Beige 93 1 36 D 29 SOM Key West Sofa Black SD LIDD S n MPS Memphis Sofa Mini
108. ip via common carrier to avoid possible special handling surcharges Ship early to avoid overnight charges whenever possible Furnish accurate weight tickets with your shipment Properly label address all shipments to avoid time consuming re routes mis deliveries and delays Remove old shipping labels before you send materials and attach new labels with complete information Shipping labels are provided in this service manual for your convenience When shipping direct to show site confirm in advance that your carrier can guarantee delivery of your freight to the exhibit facility during move in dates When possible schedule shipments to arrive during straight time rather than overtime periods Label your freight with the number of total pieces example 1 of 3 2 of 3 and 3 of 3 Take a copy of tracking numbers to the show as well as origination and destination points piece counts arrival dates and phone numbers for tracking purposes Consolidate Separate shipments received by Brede will not be combined The minimum 200 Ib charge applies to each shipment Your Shipment Brede receives Consolidate your shipment whenever possible to avoid multiple minimum charges For example o 1 piece weighing 36 lbs charged 200 Ib minimum x 132 25 per CWT 264 50 o 1 piece weighing 62 lbs charged 200 Ib minimum x 132 25 per CWT 264 50 o 1 piece weighing 54 Ibs charged 200 Ib minimum x 132 25 per CWT 264 50 TOTAL cost
109. ipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional internet labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 100 00 o Tech All other times including holidays 150 00 o Network Engineer Monday Friday 8am 4pm except holidays 130 00 o Network Engineer All other times including holidays 195 00 The MCCA will provide an Ethernet connection to a shared data network attachment for the use of Exhibitor s directors officers employees and guests during the official dates of specified show Exhibitor will be responsible for providing all hardware software and other equipment and facilities needed to connect to the Ethernet and to use network attachment The network attachment provided by the MCCA may be used only by the Exhibitor s directors officers employees and guest agents or consultants The MCCA network will facilitate communications between the company s authorized users and entities reachable through the national internet Page 13 MCCA Exhibitor Ordering Guide The Exhibitor will promote efficient use of provided networks to minimize and avoid unnecessary network traffic and interference with the work of other users on interconnected networks Users of MCCA n
110. irements Price includes fixtures fixture accessories and all necessary cables Dimmer control and labor are not included and must be ordered separately Special Orders for larger kits are available upon request Small Lighting Kit 4 6 liehts 185 00 212 00 Medium Lighting Kit 7 11 liehts 325 00 390 00 Large Lighting Kit 12 15 liehts 450 00 540 00 X Large Lighting Kit 16 20 lights 550 00 660 00 Dimmer Racks amp Lighting Controls Discount Standard These items are optional with individual fixtures or small lighting kits but mandatory with larger lighting kits The dimmer rack is a large outlet that all lights plug into to create a central control location A dimmer rack depending upon size can be placed in a booth or attached to the truss and kept in the air The lighting console control plugs into the dimmer rack to dim or control individual lights groups of lights or all lights at once Electrical service is not included and must be ordered separately Dimmer Control L2 x erii u u uuu uuu 80 00 96 00 Dimmer Control 23 4 x 12 one coo tie deese toto aeree loea ves Ee Qu 150 00 180 00 Dimmer
111. ivered to the booth without guarantee of piece count or condition P wp crs more on sresecom phone 303 399 8600 fax 303 321 8694 e mail cscolorado brede com Material Handling Information Association of Writers amp Writing Programs Conference 1 gt 145 Hynes Convention Center 615 ui ee so Boston MA March 6 9 2013 EXPOSITION SERVICES AWP zd Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Direct Shipments to Show Site Deadlines not ship to the facility prior to March 6 2013 Early shipments to show site may be refused and Info Brede Exposition Services will be on show site at the loading dock to receive exhibitor materials only during move in hours e Ship pre paid collect shipments will be refused e Hazardous materials will not be accepted at show site Direct to Show Site Rates See below for definitions and descriptions of direct to show site rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment t
112. l display lights must be turned off when the exhibitor leaves for the day Only UL approved extension cords 12 gauge or greater rated for 20 amp are allowed Note Household extension cords are not permitted These are generally 14 or 16 gauge and only rated at 15 amps Material Handling Exhibitors are allowed to perform their own material handling provided they meet with all of the following criteria e Exhibit personnel performing the work must be bona fide full time employees authorized personnel of said company e Exhibitors may choose to off load from a company owned truck or rental vehicle or from a car van or truck owned by personnel of the company provided the vehicle is co owned or rental vehicles must be less than 24 feet in length e Exhibitors may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat trucks are permitted as well Atnotime can vendors A V furniture design firm etc unload their items An approved General Service Contractor GSC or the exclusive rigging service provider ERSP must be hired by the Licensee to unload re load and push in all vendors Move In Procedures ALL Exhibitor Move in is restricted to the Hynes loading areas No exhibitor will be allowed access with his or her move in materials via any other entrance to the facility Please note the hand carry rule within the Exhibitor Participation Rules General Conditions Sec
113. l payment no later than 14 days prior to the show e Cancellations made after move in begins will receive no refund e Payment may be made by credit card or check on a U S Bank Additional drayage charges may apply from the Contractor Refer to your Exhibitor Manual PAYMENT 2012 CORT TS 825 Proprietary and Confidential All Right reserved CTSF
114. lastic Pedestal 24 x42 PEDESTAL LOCKING BLACK Lamp Trovato Floor Lamp White Lamp Trovato Table Lamp White Lamp Mason Floor Lamp Brushed Silver Lamp Mason Table Lamp Brushed Silver REFRIGERATOR 14 0 CUBIC WHITE REFRIGERATOR 4 0 CUBIC WHITE aAa AoA P CO O OJO oO O FN VIV WIN Wy HIAIAIAIN O J ATO 20 20 20 20 7 17 o ao Lael bad bd Hj ol I ElgIT x r msg RB N HAH 1 loo OOO O O O oo Oo OI I I 1 I 1 PAYMENT INFORMATION ORDER TOTAL LATE ORDER FEE ADD 30 STATE TAX EXCLUDING NV amp CA TOTAL DUE DELIVERY INFORMATION BREDE 2012 A1 Proprietary and Confidential All Right reserved CTSF SHOW NAME BOOTH NUMBER S VENUE SHOW DATE EXHIBITING COMPANY ADDRESS 2 tn n z gt gt m gt Sim AX O 20 g O gt EMAIL ADDRESS AUTHORIZED BY EXP EXPOSITION SERVICES QTY Sofa s Sectional s Loveseat s amp Chair s Occasional Chair amp Ottoman s so SOFA ONLY SOUTHBEACH PLATINUMSUEDE fs rs J COCCASONALCHAR TVACTRANSUCENI 3 208 s so2 3PIECESECTIONAL SOUTH BEACH PLATINUM SUEDE f 1019 5 ocH OCCASIONAL CHAIR
115. licable OT charges per 100 Ibs Description 200 Ib minimum charge Advance to Warehouse Crated 132 25 Direct to Show site Crated 126 50 Advance to Warehouse Special Handling 165 50 Direct to Show site Special Handling 162 50 Direct to Show site Uncrated Unskidded or Wrapped 198 50 Advance to Warehouse Direct to Show site Small Packages 45 00 each Additional Services Late shipments off target shipments amp site shipments received before published move in or after show 27 00 opening Freight received at the warehouse after February 27 2013 or at show site prior to published move in or after show opening add an additional charge per 100 Ibs Additional transportation charges may apply per 100 Ibs Spotting Fee Any vehicles driven into the exhibit hall under their own power will incur a round trip spotting fee Vehicles not 1 60 00 moved in under their own power will be unloaded and charged based on weight round trip Special Services Shipments returned to warehouse will be charged 15 00 per 100 Ibs with a 250 00 minimum Storage will be charged if shipment is not routed or picked up after three working days Storage fees prior to 30 days before show or after 3 days following the show are 1 25 per 100 Ibs per day with a 35 00 minimum On site container storage for freight brought in by exhibitors is 30 00 per piece Material Handling Rates Calculate Estimated Material Handling Charges Select Advanced Direct
116. loyee or service contractor to accept gratuities or gifts from the Licensee and or any exhibitors Offering of tips and gratuities to personnel employed by the Authority or its contractors agents or suppliers is strictly prohibited Hynes personnel are required to report any violation of this section to the Public Safety department at 617 954 2111 In addition violation of this policy will subject the recipient of the tip or gratuity to termination of employment and or dismissal from the building Guardrails Any platform s exceeding 30 in height will require a Massachusetts State building code compliant guardrail system The guardrail shall be 42 in height with balusters or solid materials such that a sphere with a four inch 4 diameter cannot pass through any opening The guardrails shall not have an ornamental pattern that would provide a ladder effect This includes a guardrail on stairs The guardrail system shall be capable of withstanding a load of 200 pounds minimum Stairs Stair construction shall meet Massachusetts State building code for riser height of 7 maximum and a tread depth of 11 minimum These stairs shall have a HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS ee handrail that shall be continuous without interruption by newel posts other structure elements or obstructions Handrails shall not be less than 34 or more than 38 The handrail ends shall be returned to a wall or p
117. ly owned vehicle such as cars vans station wagons SUVs and pick ups Pick ups with trailers at tached also may not exceed 24 in length Tractor trailers are not considered POVs e POVs must be able to be loaded unloaded within 20 minutes of positioning at the designated dock area The 20 minute maximum is strictly enforced by venue security e POVs must be loaded unloaded by hand without the use of forklifts or special equipment Note All rates listed are inclusive of any applicable overtime i phone 303 399 8600 Find more on Brede com fax 303 321 8694 e mail cscolorado brede com wa n A Association of Writers amp Writing Programs Conference ll s Hynes Convention Center Boston MA W o4 March 6 9 2013 Material Handling Options n 2 fia of Writers amp Writing Programs Conference yes 646 Hynes Convention Center ir 615 7 b jc Boston MA AL March 6 9 2013 EXNOSITION SERVICES AWP ie Form reading and accepting the terms and conditions included on the Material Handling Information forms as well as the Limits of Liability form Please review these money Saving tips to make the most efficient use of your material handling budget Please make your show site representative aware of the following information Information By completing and submitting the Material Handling order form exhibitor acknowledges Money Saving Tips In General e Sh
118. mit this form if you wish to rent a customized exhibit from Brede A Brede Representative Advance Order Discount Deadline February 20 2013 Add to my calendar Exhibitors have full access to Brede Exposition Services exhibit design expertise Your Brede designer will create an attractive and functional exhibit that complements your marketing strategy maximizes your booth space and enhances your presence on the show floor With a Brede custom booth design you will enjoy the following benefits e Photorealistic renderings show you exactly what your booth will look like prior to the show e Renting a custom designed booth is a cost effective alternative to buying and storing at an exhibit fabrication warehouse e Turn key Brede project management throughout production will ensure that your display installs exactly as promised for a wor ry free show Please complete the form below so that we may begin to utilize Brede s professional expertise and talent and better understand the image you wish to project A Brede designer will contact you to begin the creative process Marketing Objectives Please describe your goals for exhibiting at Association of Writers amp Writing Programs Conference Exhibit Requirements Reception Area Focal Point Literature Access Theater Interactive Kiosks Seating Work Stations L Hospitality L Interactive Kiosks Lead Retrieval Conference Area Live Presentation Stage Prod
119. n Information Terms amp Conditions and Frequently Asked Questions In addition to the orderable services listed in this guide the MCCA also offers the following services for you to take advantage of on site Exhibitor Service Desk with assigned Event Associate Internet Help Desk Free Wireless Internet Service Business Center FedEx Kinkos If you have any unanswered questions please contact MCCA Exhibitor Services at 1 617 954 2230 or exhibitorservices massconvention com and we will be happy to assist you Page 1 MCCA Exhibitor Ordering Guide General Information Ordering Policies amp Procedures Pricing Discount and Standard rates are available for most services To qualify for the discount rate order requests and payment must be received 21 days prior to the show opening Standard rates will apply to orders received after this discount cut off date Ordering Exhibitors are encouraged to submit orders online at our secure and easy to use website www massconvention com Credit card payment is required for all online orders Exhibitors who prefer to mail in their orders and pay by check will find our Service Order Forms at Appendix A of this guide No telephone or facsimile orders will be accepted Exhibitors should be aware of the following when placing orders All payments must be in US currency The date payment is received determines the applicable rate see Pricing above Incomplete
120. n as it was in at the time of delivery to EXHIBITOR reasonable wear and tear excluded EXHIBITOR will immediately notify PROJECTION PRESENTATION TECHNOLOGY of any damage to the rental equipment and EXHIBITOR hereby agrees to be billed for any damage to or loss of rental equipment damaged while in EXHIBITOR S care custody and or control In no event shall EXHIBITOR permit any equipment to be used and or possessed by other exhibiting parties other than the named EXHIBITOR without prior consent of PROJECTION PRESENTATION TECHNOLOGY in each instance Cancellation Cancellation of equipment rental and services must be received 72 hours prior to delivery date to avoid a minimum one day charge on equipment If equipment and services have already been provided at the time of cancellation a handling charge and a minimum one day charge on equipment will apply PLEASE NOTE ALL PAYMENT INCLUDING APPLICABLE TAX IS DUE AT THE TIME SERVICES ARE ORDERED PURCHASE ORDERS ARE NOT CONSIDERED PAYMENT Payment Terms Full payment including any applicable tax is due at the time services are ordered All payments must be in U S dollars Orders received without advance payment or after the deadline date 00 00 00 will incur additional charges as indicated on the order form All materials and equipment are on a rental basis for the duration of the event and remain the property of PROJECTION PRESENTATION TECHNOLOGY except where specifically identified as a sale It is
121. n general electrical service begins half an hour before the show and ends one hour after the show closes Page 3 MCCA Exhibitor Ordering Guide Overhead Power u u saa Add 100 to initial connection rate Overhead power is available upon approval by the MCCA At the JB Hynes Convention Center overhead 120v electrical service is available in Halls A B C and certain areas of Hall D and Auditorium At the Boston Convention amp Exhibition Center overhead 120v electrical is limited due to the ceiling heights Overhead service is available under the low mechanical roof on the East and West sides of the Halls If an overhead sign truss banner or other rigged item requires overhead 120v power the MCCA can provide this service in any area of the Hynes or BCEC If an overhead sign truss banner or other rigged item requires overhead 208v or 480v power the MCCA can provide this service in limited areas of the Hynes and BCEC Please contact the MCCA Exhibitor Services team for availability Installation amp Distribution Electrical MCCA Electricians will provide the initial electrical power source Electrical Service is brought from the nearest column or floor port into the booth The electrical outlets or boxes are placed in the rear of the booth along the pipe amp drape line Electrical boxes are left accessible inside floor ports for island booths with no pipe and drape lines and no columns in their booth sp
122. nd dismantling contractors may provide supervision Non official contractors must use labor supplied by Brede Exposition Services unless the following requirements are fulfilled e Exhibitors must advise Brede Exposition Services in writing thirty 30 days prior to setup of the show of their intent to hire an outside installation and dismantle company or exhibit house to supervise install and dismantle their exhibit The Non Official Contractor form must be completed and returned no less than thirty 30 days prior to setup e Non official contractors must furnish proof of adequate insurance the form of an original copy of a policy rider listing Brede Exposition Services as an additional insured furnished by their broker to Brede Exposition Services office no less than thirty 30 days in advance of actual installation dates e Non official contractors must furnish show management the names addresses and telephone numbers of key executives or emergency contact e All personnel must display proper identification at show site This statement and insurance rider are not required by the exhibitors who plan to setup and dismantle their own booths or equipment with their own employees Non official installation and dismantle contractors will be allowed on the exhibit floor only during official installation amp dismantling hours and must be identified with a temporary work pass either supplied by show management or the official service c
123. ng services and the scope of Brede Exposition Services liability as set forth above phone 303 399 8600 fax 303 321 8694 Find more on Brede com Association of Writers amp Writing Programs Conference N Hynes Convention Center Boston MA March 6 9 2013 e mail cscolorado brede com Limits of Liability Association of Writers amp Writing Programs Conference 145 Hynes Convention Center 545 j Boston MA March 6 9 2013 EXPOSITION SERVICES AE u Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Exhibitors may choose to ship freight to the advance warehouse or directly to show site Brede will receive and manage the freight at the warehouse and on show site as described in the following pages Material handling fees are paid to Brede for these material handling services and are separate from and independent of freight transportation charges which are paid to a freight carrier such as YRC ABF FedEx or any other carrier of the exhibitor s choosing Exhibitors are responsible for securing a carrier of their choosing and arranging freight transportation to and from the event and all associated tr
124. nt at the end of the show must affix empty Containers labels on the containers as soon as they are empty Empty labels will be available at the Brede Service Desk Affixing the Labels labels is the sole responsibility of the exhibitor Brede assumes no responsibility for removal of containers with old empty labels improper information on labels or valuables stored in containers with empty labels Empty containers will be removed from the floor and stored until the close of the show You will not have access to empty containers during the show In most cases empty containers may not be stored in your booth during the show as it is a fire hazard Outbound Outbound shipping is not an automatic process Outbound Bills of Lading must be completed and turned in to the Brede Bill of Lading Service Desk do not leave outbound Bills of Lading in your booth Exhibitors who wish to ship outbound materials via any carrier other than the show carrier must advise carrier to be checked in at the Brede Service Desk by the driver check in time specified on the Show Details page Drivers are placed in line for loading on a first come first serve basis provided the exhibitor is completely packed and a Bill of Lading has been turned in to the Service Desk Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in Should your carrier fail to check in by the designated time Bre
125. of three shipments arriving separately 793 50 OR o 3 pieces totaling 152 lbs 200 Ib minimum x 132 25 per CWT 264 50 TOTAL cost of one consolidated shipment 264 50 Savings of 529 00 e Shipments arriving at the same time from different destinations are considered separate shipments e Please be aware that small package handlers may split shipments resulting in Brede receiving multiple shipments i phone 303 399 8600 Find more on Brede com fax 303 321 8694 e mail cscolorado brede com Material Handling Tips eg m Writing PYogtants Conference yalhig Hynes Convention Center 545 Boston MA ant March 6 9 2013 XPOSITION SERVICES lawe v Me Information Please make your show site representative aware of the following move in policy Form All exhibitor move in is restricted to the Hynes Convention Center loading dock No exhibitors will be allowed access with any move in materials via the Boylston Street or Prudential Mall Entrance itor Move in Information Exhi phone 303 399 8600 fax 303 321 8694 e mail cscolorado brede com CL EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to YRC Freight 95 Concord Street N Reading MA 01864 Association of Writers amp Writing Programs Conference Booth Hynes Convention Center Boston MA Late to warehouse charges apply after March 6 9 2013 February 27 2013 EXHIBIT MATERIAL Bred
126. on Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 1 _ Association of Writers amp Writing Programs Conference JL MESE 145 s Hynes Convention Center V ace jn Boston MA W to gt March 6 9 2013 EXPOSITION SERVICES AWP Information Please be sure to inform your show site representative of the following fire regulations Form to ensure the safety of all parties throughout the duration of the show Booth Booths platforms and space dividers shall be of materials that are rendered flame retardant satisfactory to the Construction 1088 fire department representatives Coverings for counters or tables used within or as a part of the booth shall be flame retardant All electrical wiring and apparatus shall be of a 3 wire UL type approved Permits A permit shall be required for the following e Display and operation of any heater barbecue heat producing or open flame device candles lamps lanterns torches etc e Display or operation of any electrical mechanical or chemical device which may be deemed hazardous by the local fire department e Use or storage of flammable liquids and dangerous chemicals e Display of any internal combustion engine special requirements available upon request e Use of any compressed gases permit required for 32CF bottles 1 2 full or less Obstructions Aisles and exits as designated on approved show plans sh
127. onnection 150 00 188 00 1 Fill amp Drain Sean 150 00 187 50 Each additional 500 gallons 80 00 100 00 SINK RENTALS SERVICE DESCRIPTION QTY SIZE DiscoUNT RATE STANDARDRATE TOTAL DUE Cold Water Includes sink one water and one drain Small Hot amp Includes sink hot water heater 6 gallon Cold Water cap dedicated power 2 water and one 800 00 1 000 00 Sink Rental drain connection COMPRESSED AIR AND GASES MEN NEN Drain 2700 3440 NEN MD WEN SERVICE DESCRIPTION QTY SIZE DISCOUNT RATE STANDARD RATE TOTAL DUE Air Individual Connection 325 00 406 00 Approx 110 PSI Additional Connection 180 00 225 00 20 Ib Cylinder Dry 154 00 184 50 50 Ib Cylinder Dry 167 00 200 50 kas 20 Ib Cylinder Liquid 154 00 184 50 50 Ib Cylinder Liquid 167 00 200 50 Nitrogen 300 f Tank Dry 206 00 247 75 TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Gy Massachusetts Convention Center Authorit MCCA Exhibitor Order Form Security Ser
128. ontractor otanding on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Brede cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the assembly dismantle of your booth please order labor on the enclosed Labor Order form and necessary ladders and tools will be provided Brede Exposition Services requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a Brede supervisor Employees of Brede are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all Brede employees Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor All questions originated by labor are to be expressed directly to Brede management personnel It is recommended that any questions arising with regard to union jurisdiction or practices should be directed to a management representative of Brede phone 303 399 8600 Find more on Brede com fax 303 321 8694 e mail cscolorado brede com Boston Labor Guidelines Association of Writers amp Writing Progr
129. or charity or otherwise shall be made attempted or allowed without prior written consent of the General Manager MCCA SERVICES The Hynes and its contracted entities are the exclusive providers of the following services food amp beverage cleaning public safety security electrical telephone Internet rigging in the ballroom the operation of ground supported crank up s plumbing the use of the house sound system and the supply of compressed air and gases Most of these services are available directly to exhibitors and can be provided through the Exhibitor Services Center They are subject to prices and conditions on appropriate order forms Our services can NOT be resold or bundled as a package without prior written approval from the General Manager Discounts may apply to some services by meeting the advance payment deadlines and conditions notes on the forms For rates and additional information exhibitors should contact our Exhibitor Services Center at 617 954 2230 or visit our secure online ordering web site at www massconvention com ATM s Guests will find an ATM on the lower level inside the Boylston Street entrance and inside the Prudential Center entrance Audio Visual Services The Hynes offers in house A V services on a preferred basis with a preferred audio visual provider to help provide comprehensive event support and services All types of audio and visual display devices screens and computer interfa
130. ost All stairway handrails shall have a circular cross section with an outside diameter of at least 1 1 4 and not greater than 2 Stair width shall be a minimum of 36 Many multi level displays are designed without risers which is not permitted by the Massachusetts State building code as the stairway is a part of a means of egress The easiest way to address this issue with minimal cost is to secure a fitted piece of fire rated plywood or sheet rock to the underside of the treads Hand Carry Policy For the convenience and safety of exhibitors and patrons all freight and material handling must enter and exit the facility through the approved loading areas Exhibitors will be allowed to hand carry one item one time in or out of the facility without having to access the approved loading areas No parking is allowed at the Boylston St entrance and the use of passenger elevators for movement of freight is not allowed All packages are subject to inspection by Hynes personnel Hand carried freight is defined as one item that can be easily carried by an individual exhibitor without the need for dollies or other mechanized equipment Hanging Devices Rigging of cable and other hanging devices on or near ceiling electrical buss ducts and conduits on sprinkler pipes or on ventilation equipment is strictly prohibited Lights Only Underwriters Laboratories UL approved clamp on types of portable spotlights are allowed Al
131. pped L None Show site Bill of Lading prevails i All work is performed under direction of the exhibitor Option B is performed under direction o e exhibitor Shows Contact Exhibitor Exhibitor must meet labor at Brede Service Desk at scheduled time SUperviseg Check for Exhibitor Supervised Labor Pone Labor and pis m 109 00 e One hour minimum per laborer Labor is then charged in 1 2 Rates hour increments per laborer Overtime 163 50 e Use labor rates at left to complete Rate per laborer column Monday Friday 4 30p m 8 00a m All day Saturday per person per hour based on Straight Overtime or Double Time Double Ti 218 00 e Add Brede Supervision column only if using Option A ouble Time detectors e Multiply Subtotal Labor Cost by 30 for Brede Supervision cost Rate Brede Estimate Date Laborers Est Hrs Total i Estimated er person Subtotal Supervision Costs Time Requested per laborer Hrs p ee oe Subtotal X 30 Cost Installation X X Dismantle X X Important e A 30 surcharge will be assessed to all Late Floor orders Calculate Est Total Notes Orders not cancelled prior to move in will result in a Total minimum one hour charge per laborer requested e Transfer this total to the Order Summary Payment form e credit card on file is required when using Brede e Payment Method must be completed to process orders Exposit
132. q minimum per sq ft per sq ft e Standard carpets ordered in multiples of 2 or more do not include seaming and exact color match is not guaranteed Options Carpet Padding X sq ft 175 225 Visqueen X sf 125 1 65 per sq ft per sq ft Plush Select from Custom Colors Custom Charcoal White BlueMist Jade GreyPearl French Beige Carpeting Red Emerald Black Colony Blue Full Coverage X sq ft 700 900 100 sq ft minimum per sq ft per sq ft e Includes poly covering for protection e e To guarantee availability orders must be received 30 days prior to show move in gt e Cancelled orders for custom carpet will be charged 100 Important e Orders cancelled prior to move in will be Calculate Subtotal Notes charged 50 of the original price 6 25 Tax Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Advance Order Discount Deadline February 20 2013 Order Form Important Association of Writers amp Writing Programs Conference Hynes Convention Center 4 COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA A l 7414 L AWP Submit this form if you wish to rent tables risers or furnishings from Brede Enter
133. roperly tagged or marked In order to expedite removal of materials Brede Exposition Services shall have authority without further clearance with exhibitors to change designated carriers Labor and services ordered on behalf of exhibitors by display builders or other parties must be so authorized in a letter from exhibitors Payment for all labor and services will be the responsibility of the exhibitor Freight handling charges are the responsibility of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Brede Exposition Services relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Brede Exposition Services for Drayage or any other services provided by Brede Exposition Services as an offset against the amount of the alleged loss or damage Instead they agree to pay Brede Exposition Services at the close of the show for all such charges and they further agree that any claim they may have against Brede Exposition Services shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Service charge of 1 1 2 per month on any unpaid balance will be made starting 30 days after date of in
134. rs If an exhibitor requires additional telephone labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 80 00 o All other times including holidays 120 00 Frequently Asked Questions Telephone How do I know if I need a single line or a multi line service Single line phones are just like most household phones They can be used for fax lines credit card machines standard telephones and even to dial up internet service although we do not recommend this method of internet connectivity I have a wired credit card machine Do I need to program anything specific for the machine to work on your single line service Yes Please preprogram your machine to dial 9 before your credit card company s number How do I receive my phone number dialing instructions and phone fax equipment Please visit the MCCA Exhibitor Services desk onsite to pick up your equipment At this time you will receive assigned phone numbers and dialing instructions This information can also be provided ahead of time if requested through MCCA Exhibitor Services Page 9 MCCA Exhibitor Ordering Guide How can I place international calls on my phone line If you wish to place international calls on your phone line please contact MCCA Exhibitor Services prior to move in to
135. t al aA QA WwW 00 gt N BA W 5 aa 4 wim A 00 aS NIN NIN eje Y gt aAa aAa l I I l l I E E NT COMPUTER TABLE KIOSK PODIUM TRAINING TABLE O S sS oO ol O O 9 Ww eju N 00 2012 gt lt 2 m Z OQ m ITEM DESCRIPTION Conference Chair s Stacking amp Utility Seating SIDE CHAIR PANTON WHITE SIDE CHAIR FLEX WITH WHEELS SIDE CHAIR NEW YORK ONYX amp MAPLE SIDE CHAIR JETSON BLACK SIDE CHAIR MANHATTAN OYSTER SIDE CHAIR BREWER GREY CHROME BASE SIDE CHAIR BREWER ONYX CHROME BASE SIDE CHAIR TILT EXECUTIVE ONYZ BLACK GUEST CHAIR ISO MESH BLACK GUEST CHAIR LUXOR BLACK LEATHER MID BACK EXECUTIVE LUXOR BLACK LEATHER HIGH BACK EXECUTIVE LUXOR BLACK LEATHER GUEST CHAIR ALTURA BLACK CLOTH MID BACK EXECUTIVE ALTURA BLACK CLOTH HIGH BACK EXECUTIVE ALTURA BLACK CLOTH HIGH BACK EXECUTIVE OTTO BLACK LEATHER STACK CHAIR BERLIN BLACK amp WHITE STACK CHAIR BERLIN RED amp WHITE TASK CHAIR ALTURA BLACK CLOTH DRAFTING STOOL ALTURA BLACK CLOTH Desks s amp File s EXECUTIVE DESK MAHOGANY EXECUTIVE DESK GRAPHITE CREDENZA MAHOGANY STORAGE CREDENZA GRAPHITE STORAGE BOOKCASE MAHOGANY 72 BOOKCASE GRAPHITE 72 LATERIAL FILE MAHOGANY LATERIAL FILE GRAPHITE VERTICAL FILE 4 DRAWER METAL VERTICAL FILE 2 DRAWER METAL eren
136. t lt lOlH H D DH lol co s lt O SI SISISISESISISI AIG o Iloilo W 5 o oe pa Ini A gt Nie CAF TABLE CAF TABLE CAF TABLE CAF TABLE CAF TABLE CAF TABLE CAFE TABLE CAFE TABLE CAFE TABLE CAF TABLE CAF TABLE CAF TABLE CAF TABLE CAF TABLE CAF TABLE CAF TABLE CAF TABLE NINTIN N N gt DRRDRR n 2 0 UHH o ofu Col Ww O v kA pron Aa I E NE NT l E NN T E E NT gt lt gt lt gt lt gt lt gt lt gt lt gt lt Te 3111111 212 VA O NININ N N co oo O OI IO IOO C IO OO IO O O m O OO ro N lt 2 O 5 D 5 O D z O 3 x 3 lt gt lt lt C Cr T Cr INJU CO DIDIWOIN O IO sI IP T III o Se BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE BAR TABLE v o o po ooa ooo N s s s s TR TE BR BIBI sN p I I WWTP IOO PP OO N I INTO KP O lt lt lt lt lt lt lt l
137. t Discount Standard Additional Public IP Address 125 00 156 25 This service is available only with our managed services It allows for any additional device to be networked into that same wired service using a switch and cables The MCCA does not supply additional cables with this service Copper Patch Booth to Booth Connection 320 00 400 00 Copper Patch is a method of connecting computers or network equipment that may be in different locations in the facility Copper patches can transmit data audio and video Fiber Patch Booth to Booth Connection 470 00 587 50 Fiber Patch is a method of connecting computers or network equipment that may be in different locations in the facility Fiber patches can transmit data audio and video Extend Outside T1 or Service eere eee eere eren 1 000 00 1 200 00 With this service the MCCA will extend an outside T1 or T3 service from our demarcation point to the Exhibitor booth Exhibitor is responsible for making all arrangements from the outside service provider e g Verizon AT amp T etc S POEUS ons En A kuu cc aun 80 00 100 00 This switch can connect up to 8 computers or devices together giving all access to the
138. t be responsible for any loss of data from delays non deliveries incorrect deliveries service interruptions including those caused by the negligence errors or omissions of the MCCA or other losses or damages Use of information obtained via the services provided hereunder is at purchasing company s own risk Exhibitor is responsible for a the accuracy and or quality of the information obtained or data transmitted through the MCCA network and b assuring that each message purchasing company sends or receives has been received MCCA shall not be liable to Exhibitor for any damage arising from any event that is out of the control of the MCCA Neither shall the MCCA be liable to Exhibitor for indirect special incidental exemplary consequential or any other form of money damage including but not limited to lost profits or of the loss of data or information of any kind however caused and arising out of or in connection with the performance of MCCA or the provision of services or performance hereunder whether based in contract tort or any other legal theory and whether or not MCCA has been made aware of the possibility of such damages In no event shall liability exceed a refund of amounts actually paid to MCCA by Exhibitor for this network attachment The network attachment shall be made available to Exhibitor by MCCA before the beginning through the end of the specified conference The MCCA will provide a network attachment via an
139. tems like fish tanks pools tubs for display or running water displays We use large hoses to fill vessels requiring water and then use existing drains in the floor to remove the water at the end of the show Exhibitors are not permitted to bring their own water or use MCCA sinks to fill their own equipment My booth requires a sprinkler system What plumbing service should I order If your booth requires a sprinkler system you will need to order an individual water connection specifically for this purpose My exhibitor kit says I need to order a hand washing unit because I am planning to prepare food in my booth Do you provide these units Levy Restaurants our exclusive in house catering company can provide a hand washing unit that includes a small hand washing sink paper towels soap and a discard bucket Please consult your exhibitor kit for Levy Restaurants information or contact them directly at BCEC 617 954 2382 or Hynes 617 954 2284 Do you allow Exhibitors to bring Helium balloons into your buildings No unfortunately we do not allow exhibitors to bring helium balloons into the buildings Page 23 MCCA Exhibitor Ordering Guide Security Services The MCCA is the preferred provider of security booth coverage for exhibitors If your event designates another security vendor for booth coverage you may choose to order through the event s preferred provider as detailed in your exhibitor kit Security Guard Booth Dis
140. tes accessible storage The charge will be applied at the corresponding rate for the time it is accessed phone 303 399 8600 lt Find more on Brede com fax 303 321 8694 e mail cscolorado brede com Accessible Storage 322 wi e i p A Facial i n ot Writers amp Writing Programs Conference 616 N ET SAG bit Hynes Convention Center B AM yd L Boston pon deas m March 6 9 2013 E XPOSITION SERVICES 9 AWP Order Submit this form if the exhibiting company intends to use a contractor other than Brede Exposition Services If the exhibiting company fails to comply with any or all of the requirements listed below the non official contractor will not be permitted to service your exhibit and Brede Exposition Services must be hired for installation and dismantle labor The non official contractor will be able to provide Supervision only Form Contractor Non official contractors must use labor supplied by Brede Exposition Services unless the following requirements are fulfilled Requirements e Exhibitors must return this completed form to Brede Exposition Services at least thirty 30 days prior to the show e Non official contractors must submit proof of adequate insurance in the form of an original policy rider listing Brede as an additional insured furnished by their broker to Brede s office no later than thirty 30 days in advance of actual installation dates This must include a copy of your Work
141. the EXHIBITOR S responsibility to advise our Exhibit Service Personnel of any problem with any order and to check invoices for accuracy prior to the close of the exhibit If you are exempt from payment of sales tax PROJECTION PRESENTATION TECHNOLOGY requires you to forward an exemption certificate for the state in which the services are to be used Resale certificate are not valid unless EXHIBITOR is rebilling these charges to its customers For International exhibitors PROJECTION PRESENTATION TECHNOLOGY requires 100 prepayment of advance orders and any orders or services placed at show site must be paid at the show These payment terms and conditions shall be governed by and construed in accordance with the LAWS OF THE STATE OF VA In the event of any dispute between the EXHIBITOR and PROJECTION PRESENTATION TECHNOLOGY relative to any loss damage or claim such EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due to PROJECTION PRESENTATION TECHNOLOGY for its services as an offset against the amount of any alleged loss or damage Any claims against PROJECTION PRESENTATION TECHNOLOGY shall be considered a separate transaction and shall be resolved on its own merits PROJECTION PRESENTATION TECHNOLOGY reserves the right to charge EXHIBITOR for the difference between the EXHIBITOR S estimate of charges and the actual charges incurred by EXHIBITOR or for any charges that PROJECTION PRESENTATION TECHNOLOGY may be oblig
142. the Table amp Accessories Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Find more Brede com Boston MA March 6 9 2013 Add to my calendar Standard O lt lt lt lt lt lt lt lt lt 94 25 116 50 130 00 182 00 188 75 188 75 134 25 35 75 50 25 119 50 77 00 91 50 143 00 168 50 121 75 275 00 275 00 22 15 29 25 White Subtotal O lt lt lt lt lt lt lt lt lt e Transfer this total to the Order Summary Payment form e Payment Method must be completed to process orders Orders received without full payment or credit card will not Tables Accessories Qty Item Advance Standard Subtotal Qty Item Advance 30 High Display Tables includes white vinyl top 3 side drape Padded Side Chair Grey 72 50 2x2 drapedtable 105 50 137 00 Padded Arm Chair Grey 89 75 4x2 draped tabe 131 50 18000 Counter Stool with Back 100 00 6x2 draped table 160 00 20800 30 Pedestal Table 8 x 2 draped table 188 50 24500 30 d 364 140 00 4th side drape 5500 37150 42 Pedestal Table 2 2 undraped table 61 50 8000 30 d 36 d 145 25 4 x 2 undraped table 85 00 11050 18 Pedestal Table 6 x 2 undraped table 9950 129 25 C 36 d 145 25 8 x 2 undraped table 113 25 147 25
143. ther than MCCA Personnel Exhibitors are not permitted to fill or drain their own equipment use individual air compressors or bring their own compressed gases from an outside vendor All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional plumbing labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 70 00 o other times including holidays 105 00 Page 22 MCCA Exhibitor Ordering Guide Frequently Asked Questions Plumbing Do all water connections need a drain While most water connections do require a drain service there are some cases where the drain is unnecessary When the water provided is being consumed or evaporated a drain 1s not needed For example exhibitors using water service for a coffee machine do not need to order a drain because the water is being consumed Will you provide the fittings and hoses for my water and drain connections To ensure that your booth s equipment runs properly we ask that you supply your own regulators filters and hoses When would I need to order a and Drain Service Some of the most common reasons exhibitors order fill and drain are for i
144. tion prse base 180 00 225 00 Exhibitors who require more than an individual connection should order additional connections as needed Other Compressed Gases The MCCA provides a variety of bottled gases The most commonly ordered gases are listed below If other gases not listed are required the exhibitor should contact MCCA Exhibitor Services Flammable gases are not permitted in MCCA facilities Deyo Liquid COS uuu una ua u ua toe etos 154 00 184 50 50 Lbs Dry or Liquid CO 167 00 200 50 Dry Nitrogen 300 ft 206 00 247 75 Installation amp Connections Plumbing Plumbing Service is brought from the nearest column or floor port into the booth Anand Water connections are available in limited locations on the exhibit floor Connection sizes and booth locations all factor into planning to supply air and water to exhibitors Please provide a floor plan of the exhibit space indicating locations that require air or water service as well as connection requirements well in advance of exhibitor move in Terms amp Conditions Plumbing The MCCA is the exclusive provider of all plumbing services All plumbing equipment shall remain the property of the MCCA and may not be installed or removed by anyone o
145. tion of the Guide Non Credentialed Exhibitor Staff Exhibitor staff arriving at the facility must identify themselves with a photo ID preferably a valid state issued motor vehicle operator s license by the Loading Dock Officer Once positively identified the exhibitor will be referred to the Licensee in order to register and receive event credentials Parking on Loading Dock Limited to 20 Minutes Exhibitor staff members parking on the loading dock and displaying their Hard Card in the dashboard of the motor vehicle for the purposes of unloading cargo have a limit of 3o minutes in order to do so Exhibitor staff remaining in the loading dock area beyond the 30 minute limit and or who do not display their officially issued Hard Card subject themselves to towing at the vehicle owner operator s risk and expense Positive Means of Identification Required While inside the facility Exhibitor staff must be in possession of a current and valid means of identifying themselves with photo identification ID preferably a state issued motor vehicle operator s license etc HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS Public Safety Recommendations The MCCA is not liable for nor does the MCCA carry any insurance on Exhibitor property or fixtures Please bear in mind that all of your exhibit material and displays are your property Therefore it is important that you take every precaution to protect this material Below ar
146. uare feet 28 square meters and covered by a ceiling e Each level of a multi level exhibit including the uppermost level where the uppermost level is covered by a ceiling e Any home or house constructed within the exhibit hall must also include smoke fire alarms and a 10lb ABC fire extinguisher on each level 3 Asingle exhibit or group of exhibits with ceilings that do not require sprinklers shall be separated by a distance of not less than 10 feet 3050mm where the aggregate ceiling exceeds 300 square feet 28 square meters The Boston Fire Department prohibits the use of fabric as a ceiling display or covering 4 Thetravel distance within an exhibit booth or exhibit enclosure including temporary office meeting spaces to an exit access aisle shall not exceed 50 feet 15 meters 5 Anyinterior finish either permanent or temporary will be required to meet the requirements of the Massachusetts State Building Code 6 Open flame devices may be permitted when they are a necessary part of the exhibit Devices must be isolated from attendees by either four 4 feet or a barrier be placed on a non combustible surface be separated from other devices by five 5 horizontal feet and have a 20lb ABC fire extinguisher present within the exhibit HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS 2m 7 Candles are permitted so long as the flame from the candle does not exceed the height of the required fire sa
147. uct Display please describe product amp requirements Pantone Colors Corporate Website Budget Guidelines Custom booth designs are available at a variety of price points and will be quoted individually Whatis your budget Does the budget include graphics Yes No Electricity is not included with rental Orders must be paid in full prior to production e A credit card on file is required when using Brede Exposition Services e All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 0 Custom Rental Exhi 10 11 12 13 14 15 16 17 EXPOSITION SERVICES AWP Information Brede Exposition Services liability shall be limited to the physical loss or damage Form to the specific article which is lost or damaged as described below Please make your show site representative aware of the following policy Limitations of Brede Exposition Services Liability and Responsibility Brede Exposition Services shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Brede Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth Brede Exposition Services shall not be responsible
148. ulevard Denver CO 80216 3120 USA by fax 303 321 8694 Credit Card Authorization Dd a L DM _ Association o of Writes amp Writing Programs Conference 616 SEM 745 Hynes Convention Center E 7645 M Se Boston MA 6 joe at h M h 6 9 2013 x XPOSITION SERVICES l AWP Form Enter the Carpet Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Order Submit this form if you wish to rent carpet visqueen or padding from Brede Advance Order Discount Deadline February 20 2013 Add to my calendar Orders cancelled after move in begins will be charged 100 of the original price Carpet Total e A credit card on file is required when using N e Transfer this total to the Order Summary Payment form Brede Exposition Services e Payment Method must be completed to process orders ku SOE PAT yey see e Orders received without full payment or credit card will not be processed Find more on Brede com Standard Select from Standard Colors if no color is selected show colors will prevail Carpeting Black Blue Teal Gold Burgundy _ Red _ Plum _ Grey Forest Green Qty Size Advance Standard Subtotal 10 Carpet 19450 25275 20 Carpet 389 00 505 50 30 Carpet 58350 75825 40 Carpet 778 00 1011 00 Full Coverage sqft 625 8 00 100 s
149. usage included Fax Machine Phone Service Analosz 410 00 512 50 Service includes one phone line and rental of a plain paper fax machine equipped with copy capabilities Line usage included Additional Telephone Services amp Equipment Discount Standard Call Waiting per phone line 50 00 62 50 Allows user to know when another call is coming in Voice Mail per phone line 50 00 62 50 Allows user to setup a custom greeting and receive messages from incoming callers ISDN BRI Service k u um 300 00 375 00 ISDN lines support video and CODEC applications ISDN lines can be arranged by contacting Exhibitor Services two weeks prior to show Exhibitors can select one of two long distance carriers AT amp T or MCI Line usage will be billed per the selected carrier s rate after the close of the show Polycom Videoconference Rental w IP Connect Service 1 100 00 1 600 00 This service is used to connect from the MCCA s facility to an external remote site with like IP video conferencing capabilities Service includes IP connectivity for video conferencing The distant video equipment must be IP compatible Page 8 MCCA Exhibitor Ordering Guide
150. variety of plumbing services through our experienced in house team of plumbers Water and Drain Services Discount Standard Water Individual Connection 275 00 344 00 Water service is available at approximately 75 PSI with up to 34 supply line Water flows at five gallons per minute Additional Water Connections 175 00 219 00 Exhibitors requiring more than an individual water connection should order each additional connection as needed Drain Individual Connection 275 00 344 00 The MCCA can provide waste drain connections up to 34 line size Additional Drain Connections 150 00 188 00 Exhibitors requiring more than an individual drain connection should order each additional connection as needed Fill and Drain 0 100 Gallons 150 00 187 50 Exhibitors that need equipment to be filled with water at the beginning of a show and emptied at the end of a show should order a Fill and Drain service Please visit the MCCA Exhibitor Services desk when equipment is ready to be filled Each Additional 500 Gallons
151. vices Effective July 1 2012 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE To qualify for discount rate request and payment must be received 21 days prior to show event opening ORDERS NEED TO BE PLACED 21 DAYS IN ADVANCE OF THE SHOW EVENT OPENING IN ORDER TO GUARANTEE YOUR REQUESTED COVERAGE ANY ORDERS RECEIVED AFTER THE 21 DAY CUT OFF ARE SUBJECT TO APPROVAL AND ARE NOT GUARANTEED _ wee j ee 9 L 0 wee 2 we wS Eo sem sem 0 x _ 1 1 1 ew we L1 1 S e me _ 1 j e we x Sem 8000 00 E sem sem 0 som j 5 0 TOTAL MAN Hours TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 22
152. voice Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such material by the shipping method of our choice or to remove said material to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed Material left behind without orders placed at the Drayage Service Desk may be classified as abandoned The Drayage Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost It is understood that Brede Exposition Services is not an insurer that insurance if any shall be obtained by the exhibitor and the amounts payable to Brede Exposition Services hereunder are based on the value of the material handli
153. xhibitor The Hard Card travels with the exhibitor operator to the loading dock and is required in order enter the loading dock area The Hard Card must remain on the dash board of the Exhibitor vehicle at all times when at the loading dock Issued Exhibitor Credentials must be worn on the outermost garment of the Exhibitor at all times while inside the facility Affixing to the Facility Structure 1 Rigging of cable hanging devices or affixing and materials to the ceiling electrical buss ducts and conduits on sprinkler pipes ventilation equipment windows columns or any other physical structure at the Hynes is strictly prohibited 2 Exhibits shall not cause or permit any nails staples hooks tacks screws or the like to be driven into the facility structure including but not limited to any wall ceiling column stone window drape painted carpeted or concrete surfaces of the premises 3 Exhibits shall not erect any decorations or use adhesive materials including tape that can deface the walls ceilings floors facilities and equipment contained on the premises 4 Walls floors ceilings or other areas of the Center or its furnishings or fixtures are not to be painted or have permanent coverings applied Booth Set Up and Dismantle Exhibitors The unpacking assembling dismantling and packing of displays and equipment may be done by full time employees of an exhibiting company Exhibitors are allowed to s
154. yout here Sizes board and include up to 10 words Qty Size Advance Standard Subtotal 11 X 14 5500 71 50 14 X 22 6500 84 50 22 X 28 9500 123 50 ceo c Q QO 20 X44 13500 175 50 File conversion retouching cloning or color correcting may incur additional labor charges Custom Brede can provide digital graphic reproduction in custom sizes Please contact us for full color photo quality high resolution digital Sizes printing in virtually any size for banners exhibit graphics and more Length Width Square footage Advance Standard Subtotal 17 25 24 00 7 X per sq ft per sq ft Ten 10 sq ft minimum order un Foamcore Masonite PVC _ Plexi _ Gatorfoam Other Q Select one Special instructions Vertical _ Horizontal Important e Orders cancelled prior to move in will be Calculate Subtotal 9 Notes charged 50 of the original price 6 25 Tax Orders cancelled after move in begins will be charged 100 of the original price Acredit card on file is required when using e Transfer this total to the Order Summary Payment form Brede Exposition Services Signs Total e Payment Method must be completed to process orders T N Charge MUSHOG Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Expositi

Hynes Convention Center Boston, MA March 6

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