JW Marriott Austin Dear Showcase Participant: Brede Exposition
Contents
1. DEFENSE INNOVATION gt TECHNOLOGY ACCELERATION CHALLENGES 2015 DEC 1 3 e AUSTIN TX JW Marriott Austin Dear Showcase Participant Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming Defense Energy Innovation Summit amp Showcase We recognize that your participation in this event is a vital part of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you Included in this service manual are forms for ordering various services and equipment The Brede forms are to be returned to our office the others to the specific contractors who are providing the services Please review complete and submit your order forms as early as possible to take advantage of our discount pricing Please refer to the enclosed Show Details page for vital facts and information about this event If you have any additional questions about Brede s services please do not hesitate to call or email Brede s Defense Energy Innovation Summit amp Showcase Customer Service Representative at cswashington brede com A Brede Service Desk will be maintained in the exhibit area during exhibitor move in to answer any questions that arise and to assist with any last minute requirements We look forward to working with you and your company toward a successful show Thank you Brede Brede Exposition Services 6801 Mid Cities Avenue Beltsville M2. Please provide the following information Ship to Attn Address City ST Zip Official show carrier C Ground _ Air Other carrier Show site Bill of Lading prevails Show Site Contact i ae Phone Supervised Check for Exhibitor Supervised Labor Straight Time 81 50 e One hour minimum per laborer Labor is then Labor Monday Friday 8 00a m 4 30p m per person per hour charged in 1 2 hour increments per laborer Rates Overti e Use labor rates at left to complete Rate per laborer een 122 25 column based on Straight Overtime or Double Time Monday Friday 6 00a m 8 00a m 4 30p m 12 00a m een ae e ee NAK A 0 Saturday amp Sunday 6 00a m 12 00a m pene P a D A a e Multiply Subtotal Labor Cost by 30 for Brede E o Double Time 163 00 Supervision cost 12 00a m 6 00a m and all recognized holidays per person per hour 9 Brede Estimate e d Laborers Est Hrs kan Rate oal SEn pei Costs ime equested per laborer rs per person Subtotal X 30 05 Installation X X Dismantle X X Important e A 30 surcharge will be assessed to all Late Floor orders Calculate Est Total Notes Orders not cancelled prior to move in will result in a Total minimum one hour charge per laborer requested e A credit card on file is required when using Brede Exposition Services e All charges must be paid prior to close of show Exhibiting Company COMPLETE and SUBMIT this f
3. following information in order to better understand the applicable union jurisdictions If you have any questions once you have read this please address them directly to Brede Exposition Services Exhibitors may hand carry their materials into the exhibit facility The use or rental of dollies flat trucks and other mechanical equipment however is not permitted Brede Exposition Services will control access to the loading docks in order to provide for a safe and orderly move in out Only full time employees of the exhibiting company will be allowed to hand carry items Unloading or reloading at the dock of any and all contracted carriers will be handled by Brede Exposition Services Material Handling Labor Union to provide labor for display installation and dismantling Full time employees of the exhibit companies however may set their own exhibits without assistance from this local Any labor services that may be required beyond what your regular full time employees can provide must be rendered by the Union Labor can be ordered in advance by submitting the Labor Order form or through the Brede Service Desk at show site Proof of the full time Booth Currently we have an agreement with the International Alliance of Theatrical and Stage Employees IATSE Local employment status of any personnel working in your booth may be requested by the Union Steward Texas Safety Standing on chairs tables or other rental furniture is prohibited Thi
4. handling charges based upon your specific needs Material Handling Rate Rates below include any applicable OT charges per 100 Ibs 200 Ib minimum charge Description per shipment Advance to Warehouse Crated 119 00 Direct to Show site Crated 113 50 Advance to Warehouse Special Handling 148 75 Direct to Show site Special Handling 141 75 Direct to Show site Uncrated Unskidded or Wrapped 170 25 Advance to Warehouse Direct to Show site Small Packages 50 00 each Additional Services Late shipments off target shipments amp site shipments received before published move in or after show 97 00 opening Freight received at the warehouse after November 24 2015 or at show site prior to published move in or after show opening add an additional charge per 100 Ibs Additional transportation charges may apply pare Spotting Fee Any vehicles driven into the exhibit hall under their own power will incur a round trip spotting fee Vehicles 250 00 not moved in under their own power will be unloaded and charged based on weight round trip Special Services Shipments returned to warehouse will be charged 15 00 per 100 Ibs with a 250 00 minimum Storage will be charged if shipment is not routed or picked up after three working days Storage fees prior to 30 days before show or after 3 days following the show are 1 25 per 100 Ibs per day with a 35 00 minimum On site container storage for freight brought in by exhibitors is 30 00 per
5. Booth FOR DITAC c o Brede Exposition Services JW Marriott Austin 110 E Second St Austin TX 78701 Tuesday Showcase December 1 2015 9 00 AM 2 00 PM December 1 2015 4 00 PM 7 00 PM December 1 2015 7 00 PM 10 00 PM Wednesday Showcase Show Details December 2 2015 9 00 AM 2 00 PM December 2 2015 4 00 PM 7 00 PM December 2 2015 7 00 PM 10 00 PM e Drivers for all carriers must be checked in at the Brede Service Desk for pick up of freight by 8 00 PM on the evening of your dismantle exhibitor move out e For booth utilities and additional booth services please contact the individual suppliers using the enclosed order forms a CY rna more on Bresercom phone 301 937 8600 fax 301 937 6513 e mail cswashington brede com Important Deadlines Payment Policies Cancellations amp Adjustments Tax Exemption Third Party Payment Billing Miscellaneous 7 A 2015 DEC 1 3 AUSTIN TX JW Marriott Austin S1 A EXPOSITION SERVICES Information Please make your show site representative aware of the following policies Form Take advantage of advance order discount pricing Orders must be received with payment in full no later than the following dates Orders received with payment in full after discount deadline dates will be invoiced at standard floor pricing Furnishings rentals Labor orders November 17 2015 November 17 2015 Freight received at th
6. Tax e Orders cancelled after move in begins will be charged 100 of the original price Table Total Tables amp Accessories e A credit card on file is required when using e Transfer this total to the Order Summary Payment form Brede Exposition Services e Payment Method must be completed to process orders e All charges must be paid prior to close of show e Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 NE S 321 42 519 5 gt KANE EE i PA 614 Nok 2015 DEC 1 3 AUSTIN TX POSITION SERVICES i fife Maeriot Retin Order Submit this form if you wish to order supplies to complete your displays from Brede Form Enter the Poster board Option total below on the Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline November 17 2015 Floor Easel Qty Item Advance Standard Subtotal Floor Easel 4925 64 25 Foamcore Qty Item Advance Standard Subtotal 2 x3 Foamcore 20 00 23 00 2x4 Foamcore 2400 29 00 4 x8 Foamcore 32 00 42 00 Tackboard Qty Item Advance Standard Subtotal 8 x4 Tackboard 168 00 218 50 Subtotal Important e Orders cancelled prior to m
7. be required to be posted with designating signs All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant unless smaller than 1 232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant therefore their use is prohibited Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the fire department All exhibit and display empty cartons must be stored in an approved drayage area If show is under a 24 hour approved manned security program automobiles are allowed to retain 1 gallon or less of fuel and gas caps must be taped Batteries are to be disconnected and taped Storage behind booth backwall is strictly prohibited phone 301 937 8600 fax 301 937 6513 Gum Find more on Brede com e mail cswashington brede com DEFENSE INNOVATION gt Fire Regulations P JW MARRIOTT AUSTIN EXHIBITOR ELECTRICAL SERVICE ORDER FORM Markey s Rental amp Staging is proud to serve as the exclusive in house provider of electrical services for the JW Marriott Austin Markey s is required to approve and provide all thr
8. claim they may have against Brede Exposition Services shall be pursued independently by them as a completely separate transaction to be resolved on its own merits 14 Service charge of 1 1 2 per month on any unpaid balance will be made starting 30 days after date of invoice 15 Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such material by the shipping method of our choice or to remove said material to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed 16 Material left behind without orders placed at the Drayage Service Desk may be classified as abandoned The Drayage Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time 17 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show This can generally be done by adding riders to existi
9. separately See electrical order form for rates 25 VGA Computer Extension Cord 40 00 other other COMPUTERS AND PRINTERS Laptop w 2 4 Ghz 4MB Ram 17 400 00 Compag PC w 20 Flat 2 4 Ghz 500 00 MARKEY S RENTAL amp STAGING QUESTIONS PLEASE CALL MARKEY S SALES ORDER TOTAL EQUIPMENT SUBTOTAL 24 Equipment Service Charge 6 Occupancy Tax TOTAL COST FOR YOUR ORDER OTHER LABOR if applicable 85 hr GRAND TOTAL THANK YOU FOR YOUR ORDER PLEASE REMEMBER TO SIGN THE FORM
10. 5 ___ 6 x2 drapedtable 147 00 191 00 Counter Stool with Back 104 00 135 25 x2drapedtable 17325 22525 Pedestal Table 30 x 30 147 00 191 00 4th side drape 4775 6200 Coffee Table 6100 79 25 _ 4x2 undrapedtable 66 25 86 00 6x2 undrapedtable 7625 9975 a wie E oe 2 By undrapedtable 82 00 10650 Floor Easel 4925 6425 Literature Rack 126 00 163 75 42 High Display Tables includes white vinyl top 3 side drape 8 Upright with Bases 6575 8525 _ x2Zdrapedtabe 173 25 22525 __ Adjustable crossbars 16 75 21 75 6 x2 drapedtable 194 25 25250 White Pegboard 844 8x drapedtable 22050 286 75 horizontal vertical 168 00 218 50 4th side drape 4775 6200 OOOO Bulletin Board 8 x4 4x2 undrapedtable 88 25 114 75 horizontal only 168 00 21850 x2 undrapedtable 105 00 136 50 3 high drapery per ft 16 75 21 75 8 x 2 undrapedtable 115 50 150 25 8 high drapery per ft 21 00 27 25 12 Tabletop Risers includes white vinyl top 4 x 12 draped riser 59 75 77 75 6 x 12 draped riser 82 00 106 50 Select Drape Color if no color is selected show colors will prevail Black Blue _ Teal _ Burgundy Red C White Grey important e Orders cancelled prior to move in will be Calculate Subtotal Notes charged 50 of the original price 8 25 TX
11. D 20705 1411 USA p 301 937 8600 f 301 937 6513 cswashington brede com Brede Customer Service Show Management Showcase Material Handling Showcase Schedule Utilities amp Services San 7I 718 A21 i 618 ial 618 agih 5 1 9 4 y 7 A 6 ANS EUa 517 al A A7 614 _ CY Biton SERVICES Jp Marriott Ausf DEENSE INNovaTIoN 5 2015 DEC 1 3 AUSTIN TX e e 301 937 8600 Fax 301 937 6513 e mail cswashington brede com e Office Hours 8 00 AM 4 30 PM eastern time e No telephone orders accepted please complete and submit your order and credit card information to Brede e Derek Mayer Showcase Partnership Manager 512 800 9796 e dmayer techconnect org Each showcase includes e 8 high back drape Blue e 3 high side drape Blue e 1 6 x 30 draped table Blue e ah 1 chair 1 waste basket Drape Colors Blue Advance to Warehouse 1 one line booth ID sign with booth number Aisle Carpet Color Venue is carpeted Direct to Show Site Late to warehouse charges apply after November 24 2015 Do not deliver prior to December 1 2015 TO Showcase Name and Booth FOR DITAC Brede Exposition Services clo YRC Freight 9018 Tuscany Way Austin TX 78754 Exhibitor Move in Tuesday Show Hours Tuesday Exhibitor Move out Tuesday Exhibitor Move in Wednesday Show Hours Wednesday Exhibitor Move out Wednesday TO Showcase Name and
12. Ibs per shipment without documentation These will be Package delivered to the booth without guarantee of piece count or condition lt phone 301 937 8600 Find more on Brede com 0 fax 301 937 6513 e mail cswashington brede com _ 519 ee p E ie A X KANG I Si Apes DEFENSE INNOVATION p NA ag 714 AL TECHNOLOGY ACCELERATION CHALLENGES yy A Material Handling Information _ mye PN Si Mi DEFENSE INNOVATION Ni e 714 ai TECHNOLOGY ACCELERATION CHALLENGES I A UE ep a BB 2015 DEC 1 3 AUSTIN TX 4 EXPOSITION SERVICES yf Marriott hash Waa Q Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Direct Shipments to Show Site Deadlines e Do not ship to the facility prior to December 1 2015 Early shipments to show site may be refused and Info Brede Exposition Services will be on show site at the loading dock to receive exhibitor materials only during move in hours e Ship pre paid collect shipments will be refused e Hazardous materials will not be accepted at show site Direct to Show Site Rates See below for definitions and descriptions of direct to show site rat
13. M 100 inbound service guarantee at no additional cost mM On site Exhibit managers monitor your inbound shipments for on time smooth move ins E Time Critical expedited mM Comprehensive North American coverage and online visibility Giving you more for your money E Lowest trade show shipping fees in the industry E 30 days free storage prior to the show a great way to save when moving from show to show E No detention fees at trade shows mM No extra fees for weekend after hour pickups Keeping it simple for you E Exhibit customer service representatives available 24 7 call 1 800 531 EXPO 3976 M Around the clock assistance with quotes bookings tracking or expediting E Single shipment transportation for your entire display E Online shipment visibility throughout the move on my yrcfreight com Subject to applicable Tariffs and Rules and Conditions publications YRC FREIGHT yrcfreight com 800 531 EXPO 3976 Live Chat Copyright 2014 YRC Worldwide Inc Printed in U S A YRC 014 03 14 _ ie he Si Pa DEFENSE INNOVATION 9 NA E 714 NI TECHNOLOGY ACCELERATION CHALLENGES yy A 614 a NY 2015 DEC 1 3 AUSTIN TX 4 EXPOSITION SERVICES JW Marriott Austin i f We have provided these definitions to acquaint you with specific guidelines for labor Trade shows nformation i Kn re l S Form conventions and special events in this vicinity are governed by local union contracts Please review the
14. OLOGY ACCELERATION CHALLENGES yy A 1 aid pr 4 7 EXPOSITION SERVICES 2015 DEC 1 3 e AUSTIN TX JW Marriott Austin Submit this form if you would like to order labor from Brede Labor is available for installation and dismantling of exhibits and for shrink wrapping and banding of materials Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline November 17 2015 Order Form Option for installation to occur prior to exhibitor s arrival Reduce at show expenses and time spent Labor under Brede supervision is straight time when possible Check for Brede Supervised Labor Option A Brede Supervised Installation Shipped Blueprints Instructions Warehouse Attached Show site with Display Crate Shipment Electrical under carpet _ Crates Yes No Boxes Location _ Carpet Pad Carpet _ From Brede DENE Dag o D Shipped Special Equipment Required C None All work is performed under direction of the exhibitor Exhibitor must meet labor at Brede Service Desk at scheduled time Option B e Exhibitor e e Brede Supervision costs 30 of total labor bill e There is a 50 00 minimum charge for supervision per installation and dismantle Dismantle An Outbound Bill of Lading must be completed and turned in at the Brede Service Desk
15. Rush to JW Marriott Austin 110 E Second St Austin TX 78701 Exhibitor DITAC JW Marriott Austin Austin TX December 1 3 2015 Do not deliver prior to December 1 2015 EXHIBIT MATERIAL Breae EXPOSITION SERVICES Rush to JW Marriott Austin 110 E Second St Austin TX 78701 LLI UN O T o O k O LLI o C Exhibitor DITAC JW Marriott Austin Austin TX December 1 3 2015 Do not deliver prior to December 1 2015 DIRECT TO SHOW SITE e These shipping labels are provided for your convenience to assist in preparing shipments direct to the show site e Please cut along dashed lines and affix one to each piece of your shipment direct to the show site e Please make additional copies of these labels as needed Important note Hazardous materials will not be accepted at show site P gami Lt 4 r hie N EA gia BE N DEFENSE INNOVATION n _ TECHNOLOGY ACCELERATION CHALLENGES yy A ae 2015 DEC 1 3 AUSTIN TX A SITION SERVICES a JW Marriott Austin L a a Order Complete this form to request a pre printed outbound bill of lading and shipping labels for d Form your outbound shipment Forms and labels will be delivered to your booth at show site 0 o Requests must be submitted by November 17 2015 Notes Please complete one form per shipment e Please review the Material Handling Information Material Handling Rate Schedule and Limits of Liability fo
16. S Advance Regular PER DEVICE Rate Rate Total Wireless Premium Service 1 0 Mbps 100 125 Wireless Premium Plus Service 1 5 Mbps 150 175 25 Wireless Dedicated Service 3 0 Mbps 300 Optional WIRED Service cost per line Add Add 75 75 Streaming applications should utilize a minimum 1 5Kbps service For other bandwidth reservations please call or email OTHER INTERNET Advance Regular SERVICES PER DEVICE Rate Rate Total 100 ea NETWORKING SERVICES EQUIPMENT RENTAL Advance Regular Rate Rate Total Switch Hub Rental 8 Port 10base T S100 ea 125 ea Switch Hub Rental 24 Port 10base T 200 ea 225 ea Patch Cable Cat5e up to 50 25 ea VOICE SERVICES EQUIPMENT RENTAL Advance Regular Rate Rate Total e Local and Long Distance and International Charges Applicable e Make Checks Payable To The JW Marriott e Payment Must Be Received Prior To Show Date ORDER TOTAL ORDER SUBTOTAL 24 SERVICE CHARGE 6 OCCUPANCY TAX Occupancy Tax only applies to Equipment Rental and Service Charge GRAND TOTAL MARKEY S RENTAL amp STAGING JW Marriott Austin 110 E 2nd Street Austin TX 78701 NETWORK SECURITY POLICY The network security policy implemented for the JW Marriott Austin requires customers adhere to several necessary precautions in order for Markey s to maintain a viable properly functioning network for all customers The declaration of compliance and the security requiremen
17. abor and equipment charges will apply The use of any wireless device that interferes with the hotel s existing wireless data frequency range is prohibited and subject to disconnection at the customer expense 8 Markey s does not guarantee the performance routing or throughput either expressed or implied of any data circuit s connectivity with regards to the Internet and or Internet backbone beyond and outside of the JW Marriott Indianapolis 9 Only Markey s personnel are authorized to modify system wiring and cabling 10 Cancellation within 24 hours of move in or setup will be subject to a minimum 150 cancellation fee Cancellations must be in writing Additional cancellation charges will apply for orders that have already incurred labor material and or engineering costs Some broadband services and special circuits cannot be cancelled once ordered and will incur full charges listed quoted Credit will not be given for service s installed and not used 11 Service problems must be reported to the Event Technology Department 12 Any additional cost incurred by Markey s to assist in a diagnosing or problem resolution found not to be the fault of Markey s or b the collecting of information required to complete the installation that customer fails to provide i e floor plans or special circuit numbers may be billed to the Customer at the prevailing rate 13 The prices listed do not include Federal State Lo
18. aling 152 Ibs 200 Ib minimum x 119 00 per CWT 238 00 TOTAL cost of one consolidated shipment 238 000 Savings of 476 00 e Shipments arriving at the same time from different destinations are considered separate shipments e Please be aware that small package handlers may split shipments resulting in Brede receiving multiple shipments Material Handling Tips phone 301 937 8600 fax 301 937 6513 e mail cswashington brede com Gum Find more on Brede com EXHIBIT MATERIAL Breae EXPOSITION SERVICES Rush to clo YRC Freight 9018 Tuscany Way Austin TX 78754 Exhibitor DITAC JW Marriott Austin Booth Austin TX December 1 3 2015 Late to warehouse charges apply after November 24 2015 EXHIBIT MATERIAL Breae EXPOSITION SERVICES Rush to clo YRC Freight 9018 Tuscany Way Austin TX 78754 Exhibitor DITAC JW Marriott Austin Booth Austin TX December 1 3 2015 Late to warehouse charges apply after November 24 2015 ADVANCE WAREHOUSE ADVANCE WAREHOUSE e These shipping labels are provided for your convenience to assist in preparing shipments to the advance warehouse e Please cut along dashed lines and affix one to each piece of your shipment to the advance warehouse e Please make additional copies of these labels as needed Important notes Warehouse is not temperature controlled Hazardous materials will not be accepted at the warehouse EXHIBIT MATERIAL Breae EXPOSITION SERVICES
19. cal or Other Taxes 24 Equipment Service Charge applies to all listed prices 14 The customer is responsible for all international long distance and other applicable charges against the assigned telephone numbers 15 Relocation of internet and data lines will incur a per line move fee starting at 75 Telephone 100 Internet 17 Prices are based upon current rates and are subject to change without notice EKHIBITOR ORDER FORM AUDIOVISUAL EQUIPMENT AUSTIN JW MARRIOTT E ORDER INFORMATION BOOTH s COMPANY NAME Address City State Zip EVENT TITLE Phone Email Ordered By Contact On Site Contact Phone Delivery Date Delivery Time please circle one of the delivery time frames 8am 12pm 1pm 4pm Any between 8am 4pm Pickup Date Time Someone must be present at your booth to accept delivery Delivery will be delayed two hours if no one is present PAYMENT OPTIONS A confirmation will be sent back to you with an order number COMPANY CHECK no personal checks please Make check payable to JW Marriott Austin CREDIT CARD please circle card type AmEx Visa MasterCard Discover Name on Card Card Number Security Code Expiration Date Signature of Cardholder please sign on line below Markey s Rental amp Staging 110 E 2nd Street Austin Texas 78701 Mail Form and Payment To or attn Markey s Sales Dept Fax For
20. d van line shipments or packed in such a manner as to require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked Handlin shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS POVs personally owned vehicles Uncrated Use this rate for shipments that are not in crates Small Use this rate for cartons envelopes weighing less Unskidded or cases or boxes and or pad wrapped specialized Package than 25 lbs per shipment without documentation Wrapped equipment unskidded machinery or uncrated POV Will be delivered to booth without guarantee of shipments Uncrated shipments are received at piece count or condition show site only Overtime Charges Inbound Overtime charges apply on inbound shipments if e Your shipment is to be delivered to your booth before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e Your shipment is received at the warehouse and is delivered to show site before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e A vehicle driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday Outbound Overtime charges apply on outbound shipments if e Your shipment is loaded after 4 00 pm on weekdays or anytime on a Saturday Sunday a
21. e certified weight ticket Separate shipments will not be combined Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by Brede This weight will prevail TO Exhibiting Company Name and Booth e Use this address and information on your inbound bill of lading if FOR DITAC shipping your freight to the Advance Warehouse Brede Exposition Services e Please use the freight labels provided in this service manual clo YRC Freight e Receiving hours M F 8 00 a m to 4 00 p m 9018 Tuscany Way e All shipments must be prepaid collect shipments will be refused Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused Austin TX 78754 All shipments to the Advance Warehouse must arrive by November 24 2015 to avoid late charges TO Exhibiting Company Name and Booth Use this address and information on your inbound bill of lading if FOR DITAC shipping your freight Direct to Show site c o Brede Exposition Services Please use the freight labels provided in this service manual JW Marriott Austin 110 E Second St Austin TX 78701 All shipments must be prepaid collect shipments will be refused Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused Shipments will be received at the facility no sooner than December 1 2015 during move in hours Exhibitors
22. e received by Markey s Consultant No refunds provided after installation of service Orders placed on site or after show move in will be charged at Regular Rates Make checks payable to the JW Marriott Payment must be received prior to show date ORDER TOTAL ORDER SUBTOTAL excluding labor 24 SERVICE CHARGE 6 OCCUPANCY TAX LABOR TOTAL GRAND TOTAL orices effective August 1 2014 JW MARRIOTT AUSTIN EXHIBITOR INTERNET AND INFORMATION TECHNOLOGY ORDER FORM EVENT NAME BOOTH NUMBER COMPANY INFORMATION COMPANY NAME ADDRES CITY ee _ oo STATE ZIP PHONE FAX EMAIL DELIVERY amp SETUP INFORMATION ORDERED BY CONTACT ON SITE CONTACT PHONE DELIVERY DATE READY TO USE BY CIRCLE ONE Between 8am 12pm Between 1pm 4pm any PICK UP DATE TIME PAYMENT INFORMATION CREDIT CARD NUMBER EXPIRATION DATE NAME ON CARD SIGNATURE OF CARDHOLDER amp ACCEPTANCE OF TERMS SENDFORM TO Markey s Rental amp Staging at the JW Marriott Attn Markey s Event Technology Dept FAX 512 608 4986 EMAIL MarkeysAustin markeys com QUESTIONS Please call Markey s Event Technology Sales MARKEY S RENTAL amp STAGING INTERNET SERVICES BASIC INTERNET ACCESS Advance Regular PER DEVICE Rate Rate Total Basic Wireless Service 768 Kbps a ae Basic Wired Service 768 Kbps 110 LC Basic Service is suitable for basic web surfing and web based email CUSTOM INTERNET ACCES
23. e warehouse after the deadline will incur an additional charge Advance shipments to warehouse to arrive by November 24 2015 Shipments to show site to arrive no sooner than December 1 2015 Orders received without full payment or credit card information will not be processed A credit card on file is required when using Brede Exposition Services All charges must be paid prior to close of show For your convenience we accept the following methods of payment cash checks and money orders drawn on U S banks in U S funds and credit cards including VISA MasterCard and American Express Purchase Orders are not considered payment therefore a check or credit card is required Cancellations are invoiced at 50 of original price unless otherwise noted on order form No adjustments will be made after close of the show lf tax exempt a copy of your tax exempt certificate must accompany your order This is not a resale certificate No adjustments for tax exempt status will be made after close of the show The exhibiting company is ultimately responsible for the payment of all charges If no arrangements are made for payment of invoice s by the third party prior to the last day of the show charges will revert back to the exhibitor Rental items not ordered yet found in booths are invoiced at Standard Floor pricing All prices are in U S dollars All rental items are subject to applicable taxes All rental items remain the prope
24. ealed damage 2 Brede Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth 3 Brede Exposition Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Brede bills of lading covering outgoing shipments which are tendered to Brede Exposition Services by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur 4 Brede Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 5 The consignment or delivery of a shipment to Brede Exposition Services by an exhibitor or by any shipper on behalf of any exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin 6 Brede Exposition Services shall exercise ordinary diligence and care in the receiving handling and storage of all shipments Brede Exposition Services shall not be liable for loss or damage by fire acts of God or causes beyond its control Brede Exposition Service s liability shall be limited to the physical loss or damage to the speci
25. ee phase electrical connections in ballrooms meeting rooms and foyers We look forward to providing you with outstanding service and equipment EVENT NAME BOOTH NUMBER COMPANY INFORMATION COMPANY NAME ADDRESS CITY STATE ZIP PHONE FAX EMAIL DELIVERY amp SETUP INFORMATION ORDERED BY CONTACT ON SITE CONTACT PHONE DELIVERY DATE READY TO USE BY CIRCLE ONE Between 8am 12pm Between 1pm 4pm any PICK UP DATE TIME PAYMENT INFORMATION CREDIT CARD NUMBER EXPIRATION DATE NAME ON CARD SIGNATURE OF CARDHOLDER amp ACCEPTANCE OF TERMS SEND FORM TO Markey s Rental amp Staging at the JW Marriott Attn Markey s Event Technology Dept FAX 512 608 4989 EMAIL MarkeysAustin markeys com QUESTIONS Please call Markey s Event Technology Sales MARKEY S RENTAL amp STAGING Electrician General Laborer 100 hr LT 120 VOLT POWER ADVANCE REGULAR RENTAL ITEMS RATE RATE QTY TOTAL so s2 o ioAmp so so DAN DANA 20 Amp sao o TT 208V THREE PHASE SERVICE ADVANCE REGULAR RENTAL ITEMS RATE RATE QTY TOTAL oww sa f sw o orme so f o TT E a oam f 0 ao TT oo oo o Com f f e o ELECTRICAL EQUIPMENT RENTAL ADVANCE REGULAR RENTAL ITEMS RATE RATE QTY TOTAL ter 2580 50120 6enontod 35 8 mpewe s o Pome LABOR Straight Time time RENTAL ITEMS RATE needed hrs TOTAL sum TTT ee NAN GO ee PANG ANNA Cancellation must b
26. es and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Direct to show site material handling rates include the following Include Materials unloaded at loading dock and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Use this rate for shipments that are crate
27. f the show Information Please be sure to inform your show site representative of the following fire regulations Booth Construction Permits Obstructions Flame Retardant Treatment Combustibles Booths platforms and space dividers shall be of materials that are rendered flame retardant satisfactory to the local fire department representatives Coverings for counters or tables used within or as a part of the booth shall be flame retardant All electrical wiring and apparatus shall be of a 3 wire UL type approved A permit shall be required for the following e Display and operation of any heater barbecue heat producing or open flame device candles lamps lanterns torches etc e Display or operation of any electrical mechanical or chemical device which may be deemed hazardous by the local fire department e Use or storage of flammable liquids and dangerous chemicals e Display of any internal combustion engine special requirements available upon request e Use of any compressed gases permit required for 32CF bottles 1 2 full or less Aisles and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may
28. fic article which is lost or damaged In any case the liability of Brede Exposition Services is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 00 per shipment This applies while these goods are in Brede s warehouse in vehicles for delivery or at show site 7 Claims for loss or damage which are not submitted to Brede Exposition Services within thirty 30 days of the close of the show on which the loss or damage occurred shall be considered waived No suit or action shall be brought against Brede Exposition Services or its subcontractors more than one 1 year after the accrual of the cause of action therefore 8 Shipments received without receipts freight bills or specified unit counts on receipts or freight bills i e one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede Exposition Services for such shipments 9 Empty container labels will be available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Brede Exposition Services assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Brede Exposition Services labels improper information on empty labels or valuables stored in containe
29. g freight transportation to and from the event and all associated transportation fees Advance Shipments to the Warehouse Deadlines e Receiving begins 30 days prior to exhibitor move in anna Shipments received at the warehouse after November 24 2015 are subject to additional charges e Ship pre paid collect shipments will be refused e Uncrated pad wrapped or specialized equipment will not be accepted at the warehouse e Hazardous materials will not be accepted at the warehouse Advantages There are several advantages to shipping advance to the warehouse versus directly to the show site e Exhibitors can confirm shipment has arrived and is intact in advance of the move in date e Materials will be delivered to your booth prior to your arrival on site e Delivery dates and times are more flexible Advance Warehouse Rates See below for definitions and descriptions of warehouse rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Wareh
30. ial handling surcharges Ship early to avoid overnight charges whenever possible Furnish accurate weight tickets with your shipment Properly label address all shipments to avoid time consuming re routes mis deliveries and delays Remove old shipping labels before you send materials and attach new labels with complete information Shipping labels are provided in this service manual for your convenience When shipping direct to show site confirm in advance that your carrier can guarantee delivery of your freight to the exhibit facility during move in dates When possible schedule shipments to arrive during straight time rather than overtime periods e Label your freight with the number of total pieces example 1 of 3 2 of 3 and 3 of 3 e Take a copy of tracking numbers to the show as well as origination and destination points piece counts arrival dates and phone numbers for tracking purposes e Separate shipments received by Brede will not be combined The minimum 200 Ib charge applies to each shipment Brede receives e Consolidate your shipment whenever possible to avoid multiple minimum charges For example o 1 piece weighing 36 lbs charged 200 Ib minimum x 119 00 per CWT 238 00 o 1 piece weighing 62 lbs charged 200 Ib minimum x 119 00 per CWT 238 00 o 1 piece weighing 54 Ibs charged 200 Ib minimum x 119 00 per CWT 238 00 TOTAL cost of three shipments arriving separately 714 00 OR o 3pieces tot
31. ion retouching cloning or color correcting may incur additional labor charges Custom Brede can provide digital graphic reproduction in custom sizes Please contact us for full color photo quality high resolution digital Sizes printing in virtually any size for banners exhibit graphics and more Length Width Square footage Advance Standard Subtotal 21 00 27 50 m X 7 X per sq ft per sq 9 Ten 10 sq ft minimum order 67 _ Foamcore _ Masonite PVC Plexi _ Gatorfoam _ Other Q Select one Special instructions d Vertical _ Horizontal 9 Important Orders cancelled prior to move in will be Calculate Subtotal 5 Notes charged 50 of the original price 8 25 TX Tax Orders cancelled after move in begins will be charged 100 of the original price Signs Total e A credit card on file is required when using e Transfer this total to the Order Summary Payment form Brede Exposition Services e Payment Method must be completed to process orders oe eh ange MUSHOG pala pnor 10 CSRO SON Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 TECHNOLOGY ACCELERATION CHALLENGES 2015 DEC 1 3 e AUSTIN TX JW Marriott Austin Form to ensure the safety of all parties throughout the duration o
32. ired and wireless data services for the JW Marriott Austin This includes all cabling to meeting rooms foyers booths fiber optic twisted pair coaxial and all other data and telecommunications related cabling 2 The use of the network connection s provided by Markey s may be used only by the directors officers and employees of the Company its guests its agents and consultants while performing service for the Company and cannot be resold or distributed to a secondary company or individuals 3 All devices for which Markey s directly or indirectly provides Internet and or Network connectivity must pay a device charge or purchase a Markey s assigned IP address 4 Orders placed on site or after show move in will be charged at base price plus an additional 20 X Base Price 5 Shared Internet Services Routers Streaming Applications VoIP DHCP NAT or Proxy Servers are not allowed with any of our shared Internet Network services Markey s can engineer a custom dedicated network to accommodate such special requests 6 Rates do not include computer equipment NIC card or TCP IP software 7 Wireless transmitters not authorized by Markey s are strictly prohibited Customers wanting to showcase wireless products must contact the JW Marriott 30 days in advance of show move in to investigate the potential of Markey s engineering a customized cohesive network to operate without interference to other Customers Applicable l
33. m and Payment To Fax 512 608 4987 Attn Markey s Sales Dept TERMS OF RENTAL AGREEMENT Payment is due upon ordering of equipment Orders received without payment will be returned 100 cancellation fee for less than 24 hours notice from delivery All cancellations and changes must go through Technology Dept Someone must be present at your booth to accept delivery 24 Equipment Service Charge will be added to all orders 20 After Deadline Fee for orders received after enter date here PLEASE SIGN AND DATE ON LINE BELOW We understand and agree to the terms listed above EQUIPMENT Show Rate Qty MONITORS amp PROJECTORS 65 16x9 LCD HDTV w Stand 1 200 00 55 16x9 LCD HDTV w Stand 1 000 00 42 16x9 LCD HDTV w Stand 800 00 20 Flat Screen LCD PC Monitor 400 00 Bring Your Own Projector Package 450 00 includes cart AC power strip VGA cable LCD Projector with Skirted Stand 950 00 VIDEO PLAYERS DVD Player with Auto Repeat 180 00 BluRay DVD Player 200 00 AUDIO 100 Watt Powered Speaker 300 00 Wireless Lavalier or Handheld Mic 350 00 Microphone with Floor Stand 120 00 CD Player 140 00 4 Channel Microphone Mixer 140 00 speaker reguired for this item MISCELLANEOUS A Frame Easel 50 00 Tripod Screen 70 to 8 wide 150 00 48 Skirted Monitor Cart 100 00 25 AC Cord 50 00 Multiple Outlet Power Strip 50 00 Total electricity must be ordered
34. ment or credit card information will not be processed _ Third Party Payer _ Tax Exempt include certificate Brede Job 512 302 Our Federal ID 52 1248980 e International checks must be drawn on a U S bank U S funds account only processing fee of 25 00 e Please include DITAC and booth number on all payments Check Number Dated Amount Exhibiting Company Contact Company Address City State Zip Phone Fax Email COMPLETE and SUBMIT this form Booth Number by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 gt Order Summary Payment Method _ N DEFENSE INNOVATION 9 TECHNOLOGY ACCELERATION CHALLENGES yy A 2015 DEC 1 3 e AUSTIN TX 4 JW Marriott Austin Required This form must accompany any completed order form s submitted to Brede Form A Credit card must be on file prior to the delivery of any goods or services Orders received without full payment or credit card information will not be processed Terms e All charges must be paid prior to close of show e Orders received without full payment or credit card information will not be processed e A credit card on file is required when using Brede Exposition Services e Submitting credit card information and signature indicates agreement with the terms below Credit authorize Brede Exposition Services to charge any additional amounts incurred Third Party Payer Ca
35. nd or Holiday or e Your carrier driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday ume Find more on Brede com phone 301 937 8600 fax 301 937 6513 e mail cswashington brede com Material Handling Information 2015 DEC 1 3 AUSTIN TX EXPOSITION SERVICES JW Marriott Austin Information Form Brede Exposition Services will receive your materials shipped in advance at our local warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Material Handling Documentation Inbound Bill of Lading Advance Warehouse Shipping Address Direct to Show site Shipping Address Empty Containers Labels Outbound Bill of Lading All inbound shipments must have a Bill of Lading or delivery slip showing the number of pieces type of merchandise and weight Shipments received without this information will be delivered to exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede for such shipments Billed weight is based on incoming weight wheth er outbound services are used completely or in part The weight is rounded up to the next one hundred pounds 100 Ibs and is taken from the inbound Bill of Lading and or th
36. ng insurance policies often at no additional cost It is understood that Brede Exposition Services is not an insurer that insurance if any shall be obtained by the exhibitor and the amounts payable to Brede Exposition Services hereunder are based on the value of the material handling services and the scope of Brede Exposition Services liability as set forth above Limits of Liability phone 301 937 8600 fax 301 937 6513 e mail cswashington brede com Find more on Brede com in n Ka 2015 DEC 1 3 gt AUSTIN TX CEXPOSITION SERVICES JW Marriott Austin Q Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Exhibitors may choose to ship freight to the advance warehouse or directly to show site Brede will receive and manage the freight at the warehouse and on show site as described in the following pages Material handling fees are paid to Brede for these material handling services and are separate from and independent of freight transportation charges which are paid to a freight carrier such as YRC ABF FedEx or any other carrier of the ekhibitors choosing Exhibitors are responsible for securing a carrier of their choosing and arrangin
37. orm by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA e Transfer this total to the Order Summary Payment form e Payment Method must be completed to process orders Orders without payment source will not be processed Booth Number by fax 301 937 6513 P gni Tos ah coe W a a DEFENSE INNOVATION gt AAR 74 i Ve TECHNOLOGY ACCELERATION CHALLENGES yy A 614 est SL 20151DEG 1 3 AUSTIN TX 4 XPOSITION SERVICES 3 IW Marriott Austin Submit this form if you will wish to order Brede s cleaning service for your booth in order to maintain booth cleanliness post set up and throughout the show Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline November 17 2015 Cleaning y Booth Size Advance Standard O pt ions Select Service Days 100 sq ft minimum per sq ft per sq ft Su btotal Vacuum once prior to show opening Includes emptying of waste baskets 1 X X 0 65 0 84 Vacuum once prior to show opening and daily thereafter Includes emptying of waste baskets 2 X X 0 52 0 68 If special cleaning services are required please call the Brede Customer Service Department e HEE a Important e Orders cancelled prior to move in will be Calculate Cleaning Total a Notes charged 50 of the original
38. ouse material handling rates include the following Include Receiving exhibitor shipment at the advance warehouse and storage beginning 30 days prior to the show e Movement of all exhibitor freight from warehouse to exhibit site e Materials unloaded and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling POVs personally owned vehicles Small Use this rate for cartons envelopes weighing less than 25
39. ove in will be Calculate r Notes charged 50 of the original price 8 25 TX Tax e Orders cancelled after move in begins will be Total charged 100 of the original price e Transfer this total to the Order Summary Payment form e A credit card on file is required when using e Payment Method must be completed to process orders Brede Exposition Services Orders received without full payment or credit card will not e All charges must be paid prior to close of show be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 a EN JR gAs i e 3 pa ean sae seen D E _ ECHNOLOGY ACCELERATION CHALLENGES Poster Board Options _ See AT ic i i AN Pcs PN ery ee DEFENSE INNOVATION p LA Tag 714 SL TECHNOLOGY ACCELERATION CHALLENGES gi yy 1 by le ee 2015 DEC 1 3 AUSTIN TX EXPOSITION SERVICES JW Marriott Austin Information Brede Exposition Services liability shall be limited to the physical loss or damage Form to the specific article which is lost or damaged as described below Please make your show site representative aware of the following policy Limitations of Brede Exposition Services Liability and Responsibility 1 Brede Exposition Services shall not be responsible for damage to uncrated materials materials improperly packed or conc
40. piece Calculate Estimated Material Handling Charges Select Advanced Direct Tracking or Date of Est Weight Rate Estimated Cost SEMIS Shipped From Arrival Pleces CWT per CWT 200 Ib minimum X X X Transfer this total to the Order Summary Payment form Payment Method must be completed TOTAL to process orders Orders received without full payment or credit card will not be processed Show Site Contact Name Show Site Phone Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 Material Handling Rates _ y 19 La any 16 4 JA a N 7 n 616 Sa LA F A l DEFENSE INNOVATION 3 na rac 714 ee Whe l TECHNOLOGY ACCELERATION CHALLENGES yy A Ta Nahi m ange 2015 DEC 1 3 AUSTIN TX 4 EXPOSITION SERVICES J Marriott Aust S1 A Form reading and accepting the terms and conditions included on the Material Handling Information By completing and submitting the Material Handling order form exhibitor acknowledges Information forms as well as the Limits of Liability form Please review these money Saving tips to make the most efficient use of your material handling budget Please make your show site representative aware of the following information Money Saving Tips In General Consolidate Your Shipment e Ship via common carrier to avoid possible spec
41. price od e Orders cancelled after move in begins will be e Transfer this total to the Order Summary Payment form 0 charged 100 of the original price e Payment Method must be completed to process orders 0 gt A CIRAN Gal a ee edule Menang Orders received without full payment or credit card will not an Brede Exposition Services be processed e All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 Sa Tis 746 Wa ASA Kre MA BA N yee EA w W aa 81 i DEFENSE INNOVATION pace 714 Jil TECHNOLOGY ACCELERATION CHALLENGES yy A 314 eA pa aga 2015 DEC 1 3 AUSTIN TX 4 EXPOSITION SERVICES 3 qyeMamiott Ruai Order Submit this form if you wish to order signage from Brede Form Enter the Graphics Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed A G14 Advance Order Discount Deadline November 17 2015 Standard Standard signs are digitally produced with color copy mounted on white foam Indicate sign copy amp layout here Sizes board and include up to 10 words Qty Size Advance Standard Subtotal 11 X 14 84 00 109 25 14 X 22 110 00 143 00 22 X 28 122 00 158 50 28 X 44 178 50 232 00 File convers
42. rd by me or my show representative including material handling and or labor charg es If credit card is declined Standard Floor pricing prevails and a 25 00 service charge will be added Cardholder s name please print Cardholder s Signature Cardholder s Billing Address City State Zip Phone Fax Email Booth Number Credit Card Authorization Exhibiting Company phone 301 937 8600 fax 301 937 6513 e mail cswashington brede com aga Find more on Brede com d rn 7 te wert L pn gg an NE x 4 ee AN i t GA i oie p i 74 7 S wae LA a1 al 47 710 _ i 4 N Wg aa BTA Jk DEFENSE INNOVATION A eA Tan NITA TECHNOLOGY ACCELERATION CHALLENGES yy A 614 f l 2015 DEC 1 3 AUSTIN TX S CEXPOSITION SERVICES u JW Marriott Austin Form Enter the Table amp Accessories Total below on Order Summary Payment form Order Submit this form if you wish to rent tables risers or furnishings from Brede Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline November 17 2015 Qy Find more on Brede com Tables Accessories Qty Item Advance Standard Subtotal Qty Item Advance Standard Subtotal 30 High Display Tables includes white vinyl top 3 side drape Padded Side Chair Grey 84 00 109 25 4x drapedtable 126 00 16375 ______ Padded Arm Chair Grey 99 75 129 7
43. rms e Do not leave Bills of Lading in your booth Outbound Consigned to Ship to Shipping Information Attention Destination Street Address a State Zip Method Ground YRC Freight Other Ground Air YRC Freight Other Air NextDay 2nd Day Deferred Freight Company Exhibitor Charges Guaranteed Attention By Permanent Street Address City State Zip Phone Fax Shipping Labels Request Label sant f Sh Labels R Request of Shipping Labels Requested Exhibitors using FedEx or UPS must provide pre printed labels with the account number Booth Number Exhibiting Company Bill of Lading amp Labels Request COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 F T b 4 a a lt z 4 gt a jan gp lw gt MB 4 Reliable trade show shipping services The show must go on YRC Freight is ready to customize transportation solutions for any exhibit shipment any size load delivering great service savings and simplicity After the show specify YRC Freight for the move out on the materials handling agreement MHA then give us a call We ll take it from there And if others handle your trade show shipping remember to tell them about YRC Freight savings and service Confidence Delivered Delivering confidence at the show m
44. rs with empty labels 10 Exhibitors should arrange for outgoing shipments during the show or immediately after its close Brede will assist in the preparation of Brede bills of lading Be sure that your material has been carefully crated or packed and properly tagged or marked 11 In order to expedite removal of materials Brede Exposition Services shall have authority without further clearance with exhibitors to change designated carriers 12 Labor and services ordered on behalf of exhibitors by display builders or other parties must be so authorized in a letter from exhibitors Payment for all labor and services will be the responsibility of the exhibitor 13 Freight handling charges are the responsibility of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Brede Exposition Services relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Brede Exposition Services for Drayage or any other services provided by Brede Exposition Services as an offset against the amount of the alleged loss or damage Instead they agree to pay Brede Exposition Services at the close of the show for all such charges and they further agree that any
45. rty of Brede Exposition Services phone 301 937 8600 fax 301 937 6513 Gum Find more on Brede com e mail cswashington brede com fers en e EN DEFENSE INNOVATION TECHNOLOGY ACCELERATION CHALLENGES icies Pol icing Payment amp Pr Form Payment Method must be completed to process orders a n 5 716 ex Ah yee ts Tag 84 dk DEFENSE INNOVATION a5 714 ak er TECHNOLOGY ACCELERATION CHALLENGES aa ea 2015 DEC 1 3 gt AUSTIN TX EXPOSITION SERVICES au JW Marriott Austin oun This form must accompany any completed order form s submitted to Brede Advance Order Discount Deadline November 17 2015 Order Tables amp Accessories Summary Poster Board Options Material Handling Labor Booth Cleaning OO QO QO PN Q Graphics Total Due Payment e For your convenience we accept cash checks and money orders drawn on U S banks in Method U S funds VISA MasterCard and American Express e Purchase Orders are not considered payment e All charges must be paid prior to close of show e Orders received without full payment or credit card information will not be processed e A credit card on file is required when using Brede Exposition Services L Pay By Credit Card e Please complete the Credit Card Authorization form and submit with your order _ Pay By Check or Money Order Payable to Brede Exposition Services Orders received without full pay
46. s furniture is not engineered to support your Standing weight Brede cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the assembly dismantle of your booth please order labor on the enclosed Labor Order form and the necessary ladders and tools will be provided Gratuities Brede Exposition Services requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a Brede supervisor Employees of Brede are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all Brede employees In General Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor All questions originated by labor are to be expressed directly to Brede management personnel It is recommended that any questions arising with regard to union jurisdiction or practices should be directed to a management representative of Brede Labor Guidelines phone 301 937 8600 fax 301 937 6513 e mail cswashington brede com Gum Find more on Brede com _ 519 NEW 4 E i 4 e 4 on 6 sah _ si f e DEFENSE INNOVATION 9 LIA a s 744 A ka TECHN
47. signated time Brede reserves the right to re route shipment via the official show carrier as necessary at the exhibitor s expense Gum Find more on Brede com phone 301 937 8600 fax 301 937 6513 e mail cswashington brede com _ m7 1 88 FM A ph DEFENSE INNOVATION NA Fag 714 L TECHNOLOGY ACCELERATION CHALLENGES yy A Material Handling Information _ DEFENSE INNOVATION gt TECHNOLOGY ACCELERATION CHALLENGES yy A 2015 DEC 1 3 AUSTIN TX 4 JW Marriott Austin EXPOSITION SERVICES a Submit this form if you will be shipping materials to the advance warehouse or show Site Use the rates and calculator below to estimate your material handling charges Form enter the Material Handling Estimate below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Order Material Handling Rate Schedule e For full definitions and descriptions of all rates and rules see the Material Handling Information forms included in this manual e All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown below Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material
48. ts as noted herein is an acknowledgement of Markey s filtering policies and must be completed and signed by an authorized representative of the company placing the order Prior to service being authorized and activated the attached forms must be faxed to Event Technology Services at the JW Marriott Austin DEVICE OPERATING SYSTEM TOTAL OF DEVICES TYPE OF ANTI VIRUS SOFTWARE VIRUS SCAN LAST UPDATED SECURITY UPDATES LAST PERFORMED ARE YOU RENTING COMPUTERS RENTAL COMPANY NAME RENTAL COMPANY CONTACT CONTACT PHONE NUMBER With the execution of this document the customer hereby attests that customer provided equipment which will be connected to JW Marriott Austin network has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer also accepts responsibility for the performance of customer s equipment and understands the conditions placed on the service delivery by this document as well as the potential that additional charges may be incurred should customer s equipment be found to adversely impact the JW Marriott network s performance The customer acknowledges that the Network Security Policy is part of the customer s contract allowing Markey s to provide requested services and is subject to change without notice Signature Date Printed Name Acceptance of terms TERMS AND CONDITIONS 1 Markey s is the exclusive provider of voice w
49. with crates or boxes that need to be returned to pack up booth equipment at the end of the show must affix empty labels on the containers as soon as they are empty Empty labels will be available at the Brede Service Desk Affixing the labels is the sole responsibility of the exhibitor Brede assumes no responsibility for removal of containers with old empty labels improper information on labels or valuables stored in containers with empty labels Empty containers will be removed from the floor and stored until the close of the show You will not have access to empty containers during the show In most cases empty containers may not be stored in your booth during the show as it is a fire hazard Outbound shipping is not an automatic process Outbound Bills of Lading must be completed and turned in to the Brede Service Desk do not leave outbound Bills of Lading in your booth Exhibitors who wish to ship outbound materials via any carrier other than the show carrier must advise carrier to be checked in at the Brede Service Desk by the driver check in time specified on the Show Details page Drivers are placed in line for loading on a first come first serve basis provided the exhibitor is completely packed and a Bill of Lading has been turned in to the Service Desk Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in Should your carrier fail to check in by the de
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