BID DOCUMENT1 - Jayoti Vidyapeeth Women`s University
Contents
1. Name of the Technical Specifications Make Model Equipment Grain Moisture Meter Usage Different type of grains Display ACMAS Large Liquid Crystal Display LCD Sensitivity 0 5 Temperature Correction Automatic Power Normal 1 5 Volt Battery Muffle Furnace Working Size 6 X 6 X 12 Standard Firmness Tester Construction The improved FT Fruit Tester Wagner FT Fruit Test TM features the Wagner FDK Force Gage with Model FT 30 FT 327 virtually no change in capacities or graduations Impact resistant plastic housing stainless steel tips and corrosion resistant components Graduations Dual graduations in pounds lbf and grams gf with lbf on outer reading line Accessories Penetrometer Tip s Test Hook Peeler Splash Plate and Manual in Compact Case Hand Held Brix Range Brix 0 32 Min Div Brix 0 2 Lumen RHB 32 Refractometer Accuracy Brix 0 20 Ekomilk Ultra Milk Solids non fat SNF from 6 to 12 with Ekomilk Ultra Analyzer accuracy 0 2 Milk density from 1 0260 g cm 3 to 1 0330 g cm 3 0 0005 g cm 3 Protein from 2 to 6 with accuracy 0 2 Fatness from 0 5 to 9 with accuracy 0 1 pH from 0 00 to 14 pH with accuracy 0 02 Conductivity from 2 to 20 mS cm 1 mS cm 18 C Tender Bidding Document Page 3 Temperature from 0 to 50 C with accuracy 0 1 C Freezing point from 0 to 1 000 C with accuracy 0 015 C Added2. TENDER BIDDING DOCUMENT For Procurement of Laboratory Equipments Issued on 15 January 2015 Invitation for Bid No JV BID 001 Jayoti Vidyapeeth Women s University Jaipur 303122 Tender Bidding Document Page 1 INDEX Section Content Page No Section 1 Invitation For Tender Bids IFB 3 Section 2 Instructions to Bidders 10 Section 3 General Terms amp Conditions 19 Section 4 Tender Bid Document Fee amp Security Details 25 Section 5 Bidder Information Form 26 Section 6 Tender Bid Form 27 Section 7 Manufacturers Authorization Form 28 Section 8 Format for Affidavit of Non Black Listing 29 Section 9 Bidder s Performance Statement Form 30 Section 10 Technical Compliance Statement Form 31 Section 11 Contract Form 33 Section 12 Financial Bid 34 onwards Page 2 Tender Bidding Document SECTION 1 INVITATION FOR TENDER BIDS IFB IFB No JV BID 001 Date 15 01 2015 BIDDING FOR THE SUPPLY OF FOOD SCIENCE amp TECHNOLOGY LAB EQUIPMENTS PASTEURIZED PACKAGED MILK amp ICE CREAM PROCESSING PILOT PLANTS The Registrar Jayoti Vidyapeeth Women s University Jaipur invites sealed bids from eligible bidders for supply of Food Science amp Technology Lab Equipments Pasteurized Packaged Milk amp Ice Cream Processing Pilot Plants as listed below 1 0 Food Science amp Technology Lab Equipments
3. Company name Bidding Document Page 29 Name of the Firt e ccccecccccceecceeeeeeseceeceeeeeeeeeeeaeens DDER S PERFORMANCE STATEMENT FORM For A Period of Last 3 Years Order placed Order Description and Price Date of Remarks Has the equipment Contact by full No and quantity of completion of indicating been installed Person along address of date ordered delivery as reasons for satisfactory with Tel No Date Signature of Bidder Place Seal Bidding Document Page 30 Section 10 TECHNICAL COMPLIANCE STATEMENT FORM An item by item commentary on the Purchaser s Technical Specifications demonstrating substantial responsiveness of the equipments and services to those specifications or a statement of deviations and exceptions to the provisions of the Technical Specifications BID REFERENCE No ITEM NAME Make amp Model of Offered Product Manufacturer Country Of Origin S No Bid Specifications Bidder s Specifications Remarks Deviation If any Technical literature brochures manuals should be attached along with this format Please note 1 Compliance Deviation statement comparing the specifications of the quoted model to the required specifications This statement should also give the page number s of the technical literature where the relevant specification is mentioned 2 Bids must have eee documents technical literature or copies of
4. DATE 9 02 2015 TIME 1400 Hrs Tender Bidding Document Page 7 f Place of Opening of Bids Pre Bid Meeting Address for Communication Tender Bidding Document Jayoti Vidyapeeth Women s University Campus Registrar Jayoti Vidyapeeth Women s University Jaipur Vedant Gyan Valley Village Jharna Mahla Jharna Link Road NH 8 Jaipur Express Way Jaipur 303122 Raj India registrar jvwu ac in Page 8 1 All bids must be accompanied by Demand Draft of Rs 1000 Rs One thousand only as bid fee and Earnest Money Bid Security Fee 2 of the quoted rates on the total amount will also be pledged in favour of Jayoti Vidyapeeth Women s University Jaipur and payable at Jaipur as bid fee which will be refunded if the offer is not accepted In case the offer is accepted but not honored by the bidder the Earnest Money Bid Security 2 of the quoted rates on the total amount will be forfeited if wrong information is given in the Bid document 2 The bidder has to submit a hard copy of the bid document along with original copies of EMD Bid document fees Authorization Letter from OEM Manufacturer and other relevant desired documents before 30 11 2014 till 1400 hours otherwise bid will not consider for the further process 3 Bids will be opened in the presence of Bidders representatives who choose to attend on the specified date and time 4 Inthe event of the date specified for bid receipt and opening being declared a
5. a b c The price of the equipments quoted ex works ex factory ex showroom ex warehouse or off the shelf as applicable All duties and sales and other taxes already paid or payable should be mentioned separately Taxes We are exempted from payment of Excise Duty and Customs Duty Hence Excise Duty and Customs Duty if any should be shown separately Please mention the applicable taxes VAT CST Service clearly If there is no explicit mention of taxes in your offer then quoted price will be deemed inclusive of such taxes No other charges except those mentioned clearly in the offer will be paid Rates should be quoted free delivery at Jayoti Vidyapeeth Women s University Jaipur inclusive of packing forwarding installation and commissioning charges etc If ex works prices are quoted then packing forwarding documentation freight and insurance charges must be clearly mentioned separately Vague terms like packing forwarding transportation etc extra without mentioning the specific amount percentage of these charges will NOT be accepted Such offers shall be treated as incomplete and rejected Where there is no mention of packing forwarding freight insurance charges such offers shall be summarily rejected as incomplete 2 8 3 Prices indicated shall be entered separately in the following manner For Imported Items a b c d e The price of the equipments quoted FOB CIF port of shipment Pl
6. 2 19 2 20 2 21 2 22 2 18 1 2 18 2 2 18 3 For the bids surviving the technical evaluation which have been found to be responsive the evaluation amp comparison shall be made as under a Indigenous Offers The final landing cost of purchase after all discounts freight forwarding insurance taxes etc shall be the basis of evaluation b Imported Offers The FOB CIF price shall be the basis of evaluation c Imported Vs Indigenous Offers The final landing cost of purchase taking into account tentative estimated freight forwarding insurance taxes etc CIF CIP with customs clearance charges Bank LC charges transportation up to Jayoti Vidyapeeth Women s University Campus Jaipur for imported equipments or in the best judgment of decision making authorities shall be the basis of evaluation Conditional tenders discounts etc shall not be accepted Rates quoted without attached conditions viz Discounts having linkages to quantity payment terms etc will only be considered for evaluation purpose Thus conditional discounted rates linked to quantities and prompt advance payment etc will be ignored for determining inter se position The Purchaser however reserves the right to use the discounted rate rates considered workable and appropriate for counter offer to the successful bidders Where there is no mention of packing forwarding freight insurance charges taxes etc such offers shall be rejected as incompl
7. Envelope II Technical Bid i ii iii iv v vi vii viii 3 2 3 Financial Bid Bidder Information Sheet along with allied attachments in pursuance to ITB Clause 2 10 1 and GTC Clause 3 2 1 Audited Financial Statements and Income Tax Returns for last three years in pursuance to ITB Clause s 2 1 1 2 1 3 and 2 1 8 Non black Listing Affidavit on Rs 100 non judicial stamp paper in pursuance to ITB Clause 2 1 10 Manufacturers Authorization Form in pursuance to ITB Clause 2 1 1 Performance Statements for last three years in pursuance to ITB Clause 2 1 5 List of Clients Customers in pursuance to ITB Clause 2 1 9 Documents pertaining to offered product in pursuance to ITB Clause 2 7 Technical Compliance Statements for offered product in pursuance to ITB Clause 2 7 The financial bid should contain the documents in following order i ii Tender Bidding Document Bid Form Price Schedule Page 19 3 4 Warranty 3 4 1 3 4 2 3 4 3 3 4 4 3 4 5 The Supplier warrants that the Equipments supplied under this Contract are new unused of the most recent or current models and that they incorporate all recent improvements in design and materials unless provided otherwise in the Contract The Supplier further warrants that all Equipments supplied under this Contract shall have no defect arising from design materials or workmanship except when the design and or material is
8. Purchaser will assume no responsibility for the bid s misplacement or premature opening 2 14 Modification and Withdrawal of Bids 2 14 1 The Bidder may modify or withdraw its bid after the bid s submission provided that written notice of the modification or withdrawal is received by the Purchaser prior to the deadline prescribed for submission of bids 2 14 2 No bid may be modified subsequent to the deadline for submission of bids 2 14 3 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the Bidder on the bid form or after placing the purchase order by the purchaser Withdrawal of a bid during this interval may result in the Bidder s forfeiture of its bid security pursuant to Clause 2 10 7 Tender Bidding Document Page 15 2 15 Opening of Bids by the Purchaser 2 15 1 The Purchaser will open all Techno Commercial un priced Bids in the presence of Bidders representatives who choose to attend as per the schedule given in invitation to bids 2 15 2 In the event of the specified date of Bid opening being a holiday for the Purchaser the Bids shall be opened at the appointed time and location on the next working day 2 15 3 If in response to our TWO BID enquiry a single combined bid is submitted it will be opened at the risk and responsibility of bidder 2 16 Clarification of Bids 2 16 1 To assist in the examination evaluation and co
9. enquiry and or execute the contract No company or firm or individual other than M S sessssssssssse is authorized to bid and conclude the contract in regard to this business We hereby extend our full guarantee and warranty as per Clause 3 4 of the General Conditions of Contract for the equipments and services offered by the above firm Yours faithfully Name Name of manufacturers Note This letter of authority should be on the letterhead of the manufacturer_and should be signed by a person competent and having the power of attorney to bind the manufacturer It should be included by the Bidder in its techno commercial un priced bid Bidding Document Page 28 Section 8 FORMAT FOR AFFIDAVIT OF NON BLACK LISTING To be furnished on Rs 100 Non Judicial Stamp Paper To The Registrar Jayoti Vidyapeeth Women s University Jaipur In response to the Bid NO cece dated asasen for quoting against the Bid as an Director of M S ss sssserssssssssrnernernssnnrnesrnnnrnnnnnenns I We hereby declare that our Company Firm sisjiscctctevscctenernites is having unblemished past record and was not declared blacklisted or ineligible to participate for bidding during last three financial years by any State Central Govt or PSU due to unsatisfactory performance breach of general or specific instructions corrupt fraudulent or any other unethical business practices Yours faithfully Authorized Signatory Name Designation
10. fails i to sign the Contract in accordance with ITB Clause 2 23 or 2 11 Period of Validity of Bids 2 11 1 Bids shall remain valid for 120 days after the deadline for submission of bids prescribed by the Purchaser A bid valid for a shorter period shall be rejected by the Purchaser as non responsive 2 11 2 In exceptional circumstances the Purchaser may solicit the Bidder s consent to an extension of the period of validity The request and the responses thereto shall be made in writing or by cable or telex or fax The bid security provided under ITB Clause 2 10 shall also be suitably extended A Bidder may refuse the request without forfeiting its bid security A Bidder granting the request will not be required nor permitted to modify its bid 2 11 3 Bid evaluation will be based on the bid prices without taking into consideration the above corrections 2 12 Format and Signing of Bid 2 12 1 The original and all copies of the bid shall be typed or written in indelible ink and shall be Tender Bidding Document Page 14 signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract The latter authorization shall be indicated by written power of attorney accompanying the bid All pages of the bid except for un amended printed literature shall be initialed by the person or persons signing the bid 2 12 2 Any interlineations erasures or overwriting shall be valid only if they are initialed by the pers
11. hereinafter mentioned the Supplier hereby covenants with the Purchaser to provide the equipments and services and to remedy defects therein in conformity in all respects with the provisions of the Contract 4 The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the equipments and services and the remedying of defects therein the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract Brief particulars of the equipments and services which shall be supplied provided by the Supplier are as under BRIEF DESCRIPTION QUANTITY UNIT S No OF TOBE PRICE Total Price DELIVERY TERMS EQUIPMENTS amp SUPPLIED SERVICES Bidding Document Page 32 TOTAL VALUE DELIVERY SCHEDULE IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written Signed Sealed and Delivered by the Sad ainiaan aa For the Purchaser Bidding Document Page 33 Bidding Document Page 34
12. relevant pages from the a service manual or factory test data for all the points noted above failure regarding which may result in rejection of bid Bidding Document Page 31 Section 11 CONTRACT FORM THIS AGREEMENT made the day Ofan i BU sss BEWEER niinus Name of purchaser Of nsss Country of Purchaser hereinafter called the Purchaser of the one part aNd tee Name of Supplier OF uc City and Country of Supplier hereinafter called the Supplier of the other part WHEREAS the Purchaser is desirous that certain Equipments and ancillary services viz EEEE Brief Description of Equipments and Services and has accepted a bid by the Supplier for the supply of those equipments and services in the sum Of 0 Contract Price in Words and Figures hereinafter called the Contract Price NOW THIS AGREEMENT WITNESSETH AS FOLLOWS 1 In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to 2 The following documents shall be deemed to form and be read and construed as part of this Agreement viz a the Bid Form and the Price Schedule submitted by the Bidder b the Schedule of Requirements c the Technical Specifications d the General Terms amp Conditions of Contract and e the Purchaser s Notification of Award 3 In consideration of the payments to be made by the Purchaser to the Supplier as
13. Fax No Email Address 03 Bid Document Fee Details Mode of Payment Demand Draft Demand Draft No amp Date Amount Rs Name of the Bank 04 Bid Security Earnest Money Details Mode of Payment Demand Draft Demand Draft No amp Date Amount Rs refer IFB Name of the Bank Validity Date Tender Bidding Document Page 25 Section 5 BIDDER INFORMATION FORM on the letter head of the Bidder Bid Reference No insert number from Invitation For Bids Bidder s Reference No ticcccccccccssesseeeseeeeeeenees Date of Submission nesses Bid for Supply Of eeecesceseeeeeeeeeeeeeeeeee 01 Bidder s Legal Name 02 Incase of JV legal name of each party Bidder s actual intended Place amp Year of Registration 03 Attach relevant document Bidder s Mailing Address Contact No 04 Fax No Email Address Bidder s Status Whether Manufacturer Authorized 05 Indian Agent Subsidiary of a Foreign Manufacturer Attach relevant document Bidder s Sales Tax VAT Registration No amp Date 06 Attach relevant document 07 Bidder s Income Tax PAN No Attach relevant document 08 Is the Bidder is ISO ISI certified If yes Attach relevant document 09 Is the Bidder is registered with DGS amp D If yes Attach relevant document Bidder s Authorized Re
14. The Bidder should have been in operation for at least three years as of 31st March 2014 as evidenced by the Certificate of Incorporation and Certificate of Commencement of Business issued by the Registrar of Companies India 2 1 4 The bidder should be in the business of supplying Dairying Lab Equipments Machinery Lab Equipments to Technical Educational Institutions such as ITI Polytechnic Universities Engineering College 2 1 5 Bidders should not be associated or have been associated in the past directly or indirectly with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design specifications and other documents to be used for the procurement of the equipments to be purchased under this Invitation of Bids 2 1 6 Government owned enterprises in the Purchaser s country may participate only if they are legally and financially autonomous if they operate under commercial law and if they are not a dependent agency of the Purchaser 2 1 7 The bidder should have certification of ISO9001 Copy of the certification should also be enclosed with the Technical Bid The bidders of Milk and Ice Cream processing pilot plants must also fulfill the following eligibility criteria a The Company Should have ISO OSHAS certification b The bidder should submit valid proof of c Small Scale Industries Registration NSIC and Sales Tax Clearance Certificate d The C
15. ations and liabilities arising out of the contract shall be construed in accordance with the laws of Union of India The Udham Singh Nagar Uttarakhand Tender Bidding Document Page 23 District Court Uttarakhand India shall have the exclusive jurisdiction to try all or any of the disputes 3 11 Inspection and Tests 3 11 1 The following inspection procedures and tests shall be carried out by the Purchaser a The inspection of the Equipments shall be carried out to check whether the Equipments are in conformity with the technical specifications attached to the contract and shall be in line with the inspection test procedures laid down in the Technical Specifications and the General Conditions of contract b In the event of the equipment equipments failing to pass the acceptance test a period not exceeding four weeks will be given to rectify the defects and clear the acceptance test failing which the purchaser reserves the rights to get the equipment equipments replaced by the supplier at no extra cost to the purchaser Tender Bidding Document Page 24 Section 4 BID DOCUMENT FEE amp BID SECURITY DETAILS on the letter head of the Bidder Bid Reference No insert number from Invitation For Bids Bidder s Reference No ticcccccccccsseseseeeeeeeeeenees Date of Submission nesses Bid for Supply Of ecesesteseseeeeeeeeeeeeeee 01 Bidder s Name Bidder s Mailing Address Contact No 02
16. below Amount Rupees Name and Purpose of Commission address of agent or gratuity if none state none Until a formal contract is prepared and executed this bid together with your written acceptance thereof and your notification of award shall constitute a binding Contract between us We undertake that in competing for and if the award is made to us in executing the above contract we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act 1988 We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery We understand that you are not bound to accept the lowest or any bid you may receive We clarify confirm that we comply with the eligibility requirements as per ITB Clause 2 1 of the bidding documents Dated this day Of weeeesseestecttesteeeeens 20 signature in the capacity of Duly authorized to sign Bid for and on behalf of Tender Bidding Document Page 27 Section 7 MANUFACTURERS AUTHORIZATION FORM No Dated _ To The Regisrar Jayoti Vidyapeeth Women s University Jaipur Dear Sir Wey aan denne who are established and reputed manufacturers ea E eee of having factories at wwe address of factory do hereby authorize M S seesssssssrens Name and address of Agent to submit a bid negotiate and receive the order from you against your Bid
17. dated Damages 3 6 1 Subject to Clause 3 8 Force Majeure if the Supplier fails to deliver any or all of the Equipments or to perform the Services within the period s specified in the Contract the Purchaser shall without prejudice to its other remedies under the Contract deduct from the Contract Price as liquidated damages a sum equivalent to 1 0 of the contract price of the delayed Equipments or unperformed Services for each week or part thereof of delay until actual delivery or performance up to a maximum deduction of the 10 Percentage Once the maximum is reached the Purchaser may consider termination of the Contract pursuant to Clause 3 7 Termination for Default 3 7 Termination for Default 3 7 1 The Purchaser may without prejudice to any other remedy for breach of contract by written notice of default sent to the Supplier terminate the Contract in whole or part a if the Supplier fails to deliver any or all of the Equipments within the period s specified in the Contract or within any extension thereof granted by the Purchaser b if the Supplier fails to perform any other obligation s under the Contract Tender Bidding Document Page 21 c if the Supplier in the judgment of the Purchaser has engaged in fraud and corruption in competing for or in executing the Contract Tender Bidding Document Page 22 3 8 3 9 3 10 Force Majeure 3 8 1 3 8 2 3 8 3 The Supplier shall not be liable for
18. ease note that all CIF orders will be on CIF International Carrier INCOTERMS 2000 basis and as such Export Packing Loading Charges Inland Freight etc in the shipper country will have to be paid by the Supplier Items as per the purchase order duly cleared for export in shipping country would be required to be handed over to our nominated freight forwarder The Freight amp Insurance charges should not exceed 5 of the FOB value in any case The price for inland transportation insurance and other local costs incidental to delivery of the equipments up to their port of dispatch Prices quoted by the bidder shall remain fixed during the entire period of contract and shall not be subject to variation on any account A bid submitted with an adjustable price quotation will be treated as non responsive and rejected If the supply is made on CIF value the Insurance shall be from ex works to destination at GBPUA amp T Pantnagar Distt U S Nagar Uttarakhand Tender Bidding Document Page 13 2 9 Bid Currencies 2 9 1 Prices shall be quoted in Indian Rupees Foreign currency viz EURO AUS etc depending upon the type of equipments and technical specifications 2 10 Bid Security Earnest Money 2 10 1 Pursuant to ITB Clause 2 5 2 the Bidder shall furnish as part of its bid a bid security in the amount as specified in IFB 2 10 2 The bid security is required to protect the Purchaser against the risk of Bidder s conduct which w
19. ender Bidding Document Page 5 Elec Operated Hot 6 KW The above unit complete with top mounted Standard Water Generator suitable Capacity Electrical heater Control Panel and Hot Water Pump Motor assembly The unit painted with two coats of heat resistive anti corrosive paints from inside and outside Packaged type 1 LTR Refrigeration unit to give chilled water at 1 5 Standard Chilling System C to Pasteurizer The unit consist of Freon Compressor with motor necessary controls Skid for the above SS Skid for the above Standard Interconnecting 25 mm S S Pipes and fittings for our equipment will Standard Pipes and fittings be supplied MCC Panel amp CRCA Control panel will be made in CRCA sheet Standard Cables floor mounted type comprising of required instruments and for pasteurization plant Insulated Milk 50 ltr Milk storage tank will be provided for storage Standard storage tank with of product It will be made from Inner amp outer Pump SS 304 It would be of sanitary design fitted with agitator Milk Pouch packing 1500pph The Pouch Filling machine will be having Standard capacity The machine is also suitable to pack The packing machine will be of automatic operation The Pouch film will be of LLDPE of 65 microns Air Compressor 1 HP Air Compressor Standard 2 1 Ice Cream Processing Section Batch Pasteuriser 50 LPH Batch Pasteurizer S S electrical
20. es thereto and all documents incorporated by reference therein b The Contract Price means the price payable to the Supplier under the Contract for the full and proper performance of its contractual obligations c The Equipments means all the equipment machinery and or other materials which the Supplier is required to supply to the Purchaser under the Contract d Services means services ancillary to the supply of the Equipments such as transportation and insurance and any other incidental services such as installation commissioning provision of technical assistance training and other obligations of the Supplier covered under the Contract e The Purchaser means the organization purchasing the Equipments f The Supplier means the individual or firm supplying the Equipments and Services under this Contract Tender Bidding Document Page 18 3 2 Bid Document 3 2 1 Bid Document Fee The non refundable and non transferable Bid Document fee is Rs 1000 with earnest money 2 of Quoted rates totaling to Rs which is payable in the form Demand Draft drawn in favour of Jayoti Vidyapeeth Women s University Jaipur payable at Jaipur 3 2 2 Techno Commercial Un priced Bid The Techno commercial Un priced Bid should contain the documents in the following order a Envelope I Bid document fee amp Bid Security Details along with the Demand Draft Receipt of specified amount in original b
21. ete Therefore quotations showing only Ex Works EXW prices shall be rejected summarily Award Criteria 2 19 1 Subject to ITB Clause 2 24 Notification of Award the Purchaser will award the contract to the successful Bidder whose bid has been determined to be substantially responsive and has been determined to be the lowest evaluated bid provided further that the Bidder is determined to be qualified to perform the contract satisfactorily Purchaser s Right to Vary Quantities at Time of Award 2 20 1 The Purchaser reserves the right at the time of Contract award to increase or decrease the quantity of equipments and services originally specified in the Schedule of Requirements without any change in unit price or other terms and conditions Purchaser s Right to Accept Any Bid and to Reject Any or All Bids 2 21 1 The Purchaser reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of Contract without thereby incurring any liability to the affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the grounds for the Purchaser s action Notification of Award 2 22 1 Prior to the expiration of the period of bid validity the Purchaser will notify the successful bidder in writing by registered letter or fax or e mail that the bid has been accepted by Tender Bidding Document Page 17 way of a Purchase Order 2 23 Signing of Co
22. forfeiture of its Bid Security liquidated damages or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure For purposes of this Clause Force Majeure means an event beyond the control of the Supplier and not involving the Supplier s fault or negligence and not foreseeable Such events may include but are not limited to acts of the Purchaser either in its sovereign or contractual capacity wars or revolutions fires floods epidemics quarantine restrictions and freight embargoes If a Force Majeure situation arises the Supplier shall promptly notify the Purchaser in writing of such conditions and the cause thereof Unless otherwise directed by the Purchaser in writing the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event a In the event of delay in delivery and or unsatisfactory manufacturing progress and supply the Purchaser has the right to cancel the purchase order as whole or in part without liability for cancellation charges or otherwise b In the event of rejection of non confirming equipments the bidder shall be allowed without any extension of delivery time to correct the non conformities should however the bidder fail to do so within stipula
23. ly operated Standard Electrical Operated with agitator electrical panel board and digital temperature indicator Transfer Pump 1 HP This pump will be used to transfer the milk Standard from Pasteurization tank to High Pressure Homogenizer This pump is basically a hygienic version pump with all milk contact parts will be made from SS304 and mechanical seal to avoid the milk coming of rotating part This pump will have drive motor to run the pump IT will also have SS shroud to protect the motor This pump will have ball feet for floor adjustment High Pressure 50 LPH High Pressure Homogenizer with manually Standard Homogeniser operated two stage Homogenizing head having discharge capacity of max Pressure at 200 bars with Electric Motor Homogenizing Valve and valve seats are made of Stellite Tender Bidding Document Page 6 Ice Cream Chiller 50 ltr The Double section Plate Heat Exchanger will Standard be used for cooling the mix by means of Chilled heater The frame and pressure plate of the PHE shall be fabricated out of mild steel plates cladded with SS sheets Plates will be made of SS 316 The supporting structure of the PHE will be of multi bolt tightening type design to be operated manually with SS ball feet arrangement Ageing Vat S S 50 ltr Ageing Vat with suitable agitator S S cover Standard Outer with legs with ball feet and other standard Refrigeration unit accessories with Refrigeration a
24. monstration of the equipments supplied offered free of charge at Jayoti Vidyapeeth Women s University Jaipur 303122 Rajasthan on a mutually agreeable date 2 2 Cost of Bidding 2 2 1 The Bidder shall bear all costs associated with the preparation and submission of its bid Jayoti Vidyapeeth Women s University Jaipur hereinafter referred to as the Purchaser will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process 2 3 Amendment of Bidding Documents 2 3 1 At any time prior to the deadline for submission of bids the Purchaser may for any reason whether at its own initiative or in response to a clarification requested by a prospective bidder modify the bidding documents by amendment 2 3 2 All prospective bidders who have received the bidding documents will be notified of the amendment in writing or by cable or by fax and will be binding on them 2 3 3 In order to allow prospective bidders reasonable time in which to take the amendment into account in preparing their bids the Purchaser at its discretion may extend the deadline for the submission of bids 2 4 Preparation of Bids 2 4 1 Language of Bid The bid prepared by the Bidder as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Purchaser shall be written in English language Supporting documents and printed literature furnished by the Bidder may be in another la
25. mparison of bids the Purchaser may at its discretion ask the bidder for any clarification s of its bid The request for clarification and the response shall be in writing and no change in the price substance of the bid shall be sought offered or permitted However no post Bid clarifications at the initiative of the Bidder shall be entertained 2 17 Preliminary Examination 2 17 1 The Purchaser will examine the bids to determine whether they are complete whether required sureties have been furnished whether the documents have been properly signed and whether the bids are generally in order Bids from suppliers without proper Authorization from the manufacturers and from Indian agents without DGS amp D Registration Certificate in case the items fall under the restricted list of the current EXIM Foreign Trade Policy shall be treated as non responsive and rejected summarily 2 17 2 Arithmetical errors in the priced bids will be rectified on the following basis If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity the unit price shall prevail and the total price shall be corrected If the supplier does not accept the correction of errors its bid will be rejected If there is a discrepancy between the price quoted in words and figures whichever is the higher of the two shall be taken as the bid price 2 17 3 The Purchaser may waive any minor informality non conformity o
26. nd controls inner 1 6mm outer 1 2mm RPM 36 refrigeration system 1 3 KW Continuous Freezer 50 Itr Continuous Freezer of capacity output for Ice Standard output cream Skid SS The above equipment of the process section Standard would be mounted on SS frame made from SS square pipe of suitable size it would be fitted with SS ball feet arrangement Interconnecting 25 mm Interconnecting Pipes and Fittings required for Standard pipes and fittings the above will be supplied Cables amp Conduits Lot Interconnecting Pipes and Fittings required for Standard the above will be supplied Package type chiller 1 5 TR Refrigeration unit to give chilled water at 1 5 Standard suitable for the Plate C to Pasteurizer The unit consist of chiller Freon Compressor with motor necessary controls 3 The complete bid document can be submitted with payment of non refundable and non transferable Bid Document fee of Rs 1000 in the form of Demand Draft drawn in favour of Jayoti Vidyapeeth Women s University Jaipur and payable at Jaipur a Date of commencement of sale of DATE 15 01 2015 TIME 1500 Hrs Tender Bidding Document b Last date for Sale of Bidding Document DATE 27 01 2015 TIME 1400 Hrs c Last date and Time for Submission of Bids DATE 31 01 2015 TIME 1400 Hrs d Date and Time of Opening of Technical Bids DATE 9 02 2015 TIME 1100 Hrs e Date and Time of Opening of Financial Bids
27. nguage provided they are accompanied by an accurate translation of the relevant passages in the English language in which case for purposes of interpretation of the Bid the translation shall govern 2 4 2 Documents Constituting the Bid The bid is required to be submitted in two parts One part is the Techno Commercial Un priced Bid and the other part is the Financial Price Bid I Techno Commercial Unpriced Bid Tender Bidding Document Page 11 The Techno Commercial Un priced Bid prepared by the Bidder shall include the following without indicating the price in the Bid Form a a Bidder Information Sheet and other documents completed in accordance with Bidder Information Sheet section 7 b documentary evidence established in accordance with ITB Clause 2 6 that the Bidder is eligible to bid and is qualified to perform the contract if its bid is accepted c documentary evidence established in accordance with ITB Clause 2 7 that the equipments and ancillary services to be supplied by the Bidder are eligible equipments and services and conform to the bidding documents and d bid security furnished in accordance with ITB Clause 2 11 II Financial Price Bid The Price Financial Bid shall comprise the following documents with price indicated in the bid form a Bid form in accordance with ITB clause 2 8 with signature amp seal of the bidder on it and b Price schedule in accordance with ITB Clauses 2 9 and 2 10 The rate
28. ntract 2 23 1 At the same time as the Purchaser notifies the successful bidder that its bid has been accepted the Purchaser will send the bidder the Contract Form provided in the bidding documents incorporating all agreements between the parties 2 23 2 Within 21 days of receipt of the Contract Form the successful bidder shall sign and date the Contract and return it to the Purchaser 2 24 Order Acceptance 2 24 1 The successful bidder should submit acceptance of the Purchase Order immediately but not later than 21 days in any case from the date of issue of the Purchase Order failing which it shall be presumed that the vendor is not interested and his bid security is liable to be forfeited pursuant to clause 2 11 7 of ITB 2 25 Supply 2 25 1 The Purchaser does not allow trans shipment or and part shipment 2 25 2 In case of replacement short supplies all the charges like Freight Insurance Custom Duty and clearance shall be borne by the supplier themselves 2 25 3 Shipment should be made strictly through university s authorized Freight forwarder as will be mentioned in the purchase order Letter of Credit Section 3 General Terms amp Conditions 3 1 Definitions 3 1 1 In this Contract the following terms shall be interpreted as indicated a The Contract means the agreement entered into between the Purchaser and the Supplier as recorded in the Contract Form signed by the parties including all the attachments and appendic
29. ocuments and upon fulfillment of other obligations stipulated in the contract 3 5 2 100 percent of the Contract Price for indigenous items shall be paid to the supplier within 30 days after the date of the acceptance certificate issued by the Purchaser for the respective delivery No request for advance payment shall be entertained 3 5 3 In case of import of equipments payment shall be preferred through sight draft A photo copy of D D shall be dispatched along with Purchase order 3 5 4 Payment may also be made through Letter of Credit In this case Irrevocable Letter of Credit shall be opened for 100 value of FOB value however 60 cost of FOB value excluding agency commission shall be made against shipment of document negotiated through Bank and balance 40 shall be released after satisfactory installation report of the equipment from the indenter Following sub condition shall be applicable in case of payment through L C a All Bank charges inside and outside India shall be on beneficiary s account i e renderer shall have to bear such charges b All amendment charges in the L C if any shall be on beneficiary s account c Agency commission will be paid by the purchaser in Indian currency as per standing instructions of Ministry of Finance G O No F 23 I E I A 89 dated 31 01 89 after delivery and satisfactory installation of the equipment The bill of the same will be submitted by the Indian Agent accordingly 3 6 Liqui
30. ompany Should be Manufacturer for most of the equipments required in the project e Minimum of Ten years experience in the relevant field and at least five such units should function in India f The Company should have done similar turnkey model plant minimum of 3 numbers within the last 3 years for value of more than 40 Lacs g The Company should have registered as manufacturer in the same name for more Tender Bidding Document Page 10 than 10 years h Turnover of the company should be more than 20 crores for more than 3 years i The company should have their regional office or service center j Executed 4 5 similar projects in R amp D Institutes Universities in last five years k Preference would be given to those who have executed Similar Plants in Universities college in North Region 2 1 8 Bidder should provide list of customer s to whom similar type of items have been supplied earlier 2 1 9 Bidder should not be blacklisted by Central Government State Government or any other Institute s Organization For this the bidder should furnish affidavit on Rs 100 Non Judicial Stamp Paper that the firm is not blacklisted 2 1 10 Any company firm dealer manufacturer blacklisted by Central State Government Organization are not entitled to submit the Bid If it is submitted it will be rejected and Earnest Money Deposit will be seized and legal action will be taken against them 2 1 11 The bidder may be asked to arrange de
31. ons or persons signing the bid 2 12 3 The Bidder shall furnish information as described in the Form of Bid on commissions or gratuities if any paid or to be paid to agents relating to this Bid and to contract execution if the Bidder is awarded the contract 2 13 Submission of Bids 2 13 1 Online Submission The bid should be submitted Electronically through e mail at registrar jvwu ac in on before the closing date time mentioned in IFB 2 13 2 Offline Submission of Bids The bidder shall submit a hard copy of the bid identical to the bid submitted online on e portal to the Purchaser The bidder shall seal the Techno Commercial Un priced Bid and the Price Financial Bid in two separate envelops duly marked as Techno Commercial Un priced Bid and Price Financial Bid respectively Both the envelopes shall then be sealed in one outer main envelope The inner and outer envelopes shall a Be addressed to the Purchaser at the following address Registrar Jayoti Vidyapeeth Women s University Jaipur Vedant Gyan Valley Village Jharna Mahla Jharna Link Road NH 8 Jaipur Express Way Jaipur 303122 Raj India registrar jvwu ac in b Bear the Item Name Reference No Last Date for Submission of Tender Date of Opening of Tender Firm s Name amp Address and a statement Do not open before Time hrs IST on Date As per the IFB details c If the outer envelope is not sealed and marked as required Clause 2 13 2 the
32. ould warrant the security s forfeiture pursuant to ITB Clause 2 10 7 2 10 3 The bid security shall be denominated in Indian Rupees and shall a at the bidder s option be in the form of either a bankers check a demand draft or Fixed Deposit Receipt endorsed in favour of purchaser shall also be acceptable b be payable promptly upon written demand by the Purchaser in case any of the conditions listed in ITB Clause 2 10 7 are invoked c be submitted in its original form copies will not be accepted and d remain valid for a period of 45 days beyond the original validity period of bids or beyond any period of extension subsequently requested under ITB Clause 2 12 2 2 10 4 Any bid not secured in accordance with ITB Clauses 2 11 1 and 2 11 3 above will be rejected by the Purchaser as non responsive 2 10 5 Unsuccessful bidder s bid securities will be discharged returned as promptly as possible but not later than 30 days after the expiration of the period of bid validity prescribed by the Purchaser pursuant to ITB Clause 2 11 2 10 6 The successful Bidder s bid security will be discharged upon the Bidder signing the Contract pursuant to ITB Clause 2 23 Signing of Contract 2 10 7 The bid security may be forfeited a if a Bidder i withdraws its bid during the period of bid validity specified by the Bidder on the Bid Form or ii does not accept the correction of errors or b in case of a successful Bidder if the Bidder
33. ply under the contract 2 6 2 The documentary evidence of conformity of the equipments and services to the bidding documents may be in the form of literature drawings and data and shall consist of a a detailed description of the essential technical and performance characteristics of the equipments b an item by item commentary on the Purchaser s Technical Specifications demonstrating substantial responsiveness of the equipments and services to those specifications or a statement of deviations and exceptions to the provisions of the Technical Specifications Technical Compliance Statement Form given in Section 12 2 7 Bid Form Tender Bidding Document Page 12 2 7 1 The Bidder shall complete the Bid Form and furnish the details 2 7 2 The foreign suppliers shall indicate the Agency commission on the Bid Form and separately on the Proforma Invoice Form 237 of DGS amp D having details of discloser of Agency commission and it should be invariably attached 2 7 3 The payment of agency commission to Indian Agent of foreign manufacture is payable in Indian currency as per standing instructions of Ministry of Finance G O No F 23 I E II A 89 dated 31 01 89 2 8 Bid Price 2 8 1 The Bidder shall indicate the unit prices and total bid prices of the equipments it proposes to supply under the order and enclose it with the priced bid 2 8 2 Prices indicated shall be entered separately in the following manner For Indigenous Items
34. presentative Information Name 10 Address Telephone Fax numbers Email Tender Bidding Document Page 26 Section 6 TENDER BID FORM Date iiini IFB NO i iasssesscisscicreiaveasennapierierts TO Name and address of purchaser Gentlemen and or Ladies Having examined the Bidding Documents including Addenda No g insert numbers the receipt of which is hereby duly acknowledged we the undersigned offer to supply and GOLIVOT innari Description of Equipments and Services in conformity with the said bidding documents for the sum of sss Total bid amount in words and figures or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this bid We undertake if our bid is accepted to deliver the equipments in accordance with the delivery schedule specified in the Schedule of Requirements If our bid is accepted we will obtain the guarantee of a bank in a sum equivalent to percent of the Contract Price for the due performance of the Contract in the form prescribed by the Purchaser We agree to abide by this bid for the Bid validity period specified in ITB Clause 2 12 and it shall remain binding upon us and may be accepted at any time before the expiration of that period Commissions or gratuities if any paid or to be paid by us to agents relating to this Bid and to contract execution if we are awarded the contract are listed
35. r irregularity in a bid in terms of specifications and clauses of the bid document which does not constitute a material deviation provided such a waiver does not prejudice or affect the relative ranking of any Bidder 2 17 4 Prior to the detailed evaluation the Purchaser will determine the substantial responsiveness of each bid to the Bid Document For purposes of these Clauses a substantially responsive bid is one which conforms to all the specifications and terms and conditions of the Bid Document without material deviations Deviations from or objections or reservations to critical provisions such as those concerning Bid Security Warranty Force Majeure Applicable law and Taxes amp Duties will be deemed to be a material deviation The Purchaser s determination of a bid s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence 2 17 5 Ifa bid is not substantially responsive it will be rejected by the Purchaser and may not subsequently be made responsive by the Bidder by correction of the non conformity 2 17 6 After downloading the language of standard clauses etc mentioned in this Bid Document should not be tempered with changed modified in any manner whatsoever If any such modification etc comes to our knowledge at any stage the bid shall be rejected Tender Bidding Document Page 16 immediately and EMD shall also be forfeited 2 18 Evaluation amp Comparison Of Bids
36. required by the Purchaser s Specifications or from any act or omission of the Supplier that may develop under normal use of the supplied Equipments in the conditions prevailing in the country of final destination This warranty shall remain valid for 12 months after the Equipments or any portion thereof as the case may be have been delivered to and accepted at the final destination indicated in the Contract or for 24 months after the date of shipment from the place of loading whichever period concludes earlier unless specified otherwise The Purchaser shall promptly notify the Supplier in writing of any claims arising under this warranty Upon receipt of such notice the Supplier shall with all reasonable speed repair or replace the defective Equipments or parts thereof without cost to the Purchaser The period for correction of defects in the warranty period is 20 days If the Supplier having been notified fails to remedy the defect s within the period specified above the Purchaser may proceed to take such remedial action as may be necessary at the Supplier s risk and expense and without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract Tender Bidding Document Page 20 3 5 Payment 3 5 1 The Supplier s request s for payment shall be made to the Purchaser in writing accompanied by an invoice describing as appropriate the Equipments delivered and the Services performed and by d
37. s a closed holiday for purchaser s office the due date for submission of bids and opening of bids will be the following working day at the appointed times Registrar Jayoti Vidyapeeth Women s University Jaipur Tender Bidding Document Page 9 Section 2 Instructions to Bidders The Bidder is expected to follow all instructions forms terms amp conditions and specifications in the bidding documents which shall be binding till the completion of the contract unless modified expressly in between Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive may result in rejection of the bid 2 1 Eligibility Criteria Only such of the bidders who meet the criteria specified below will be eligible to respond to this IFB The pre qualification criteria for the participating bidders are as given below 2 1 1 The Bidder should be Registered Firm Company or OEM Authorized Dealer Distributor Supplier of OEM As proof of same the attested copy of TIN NO And PAN NO Pertaining to Sales Tax amp income Tax registration needs to be furnished with the technical bid Bids from authorized distributors dealer supplier of OEM shall also be accepted subjected to certificate from OEM to this effect should be attached with the bid 2 1 2 The proof of the firm Company OEM as income Tax assesses In the form of income Tax Return for at least last Three year should be enclosed 2 1 3
38. s and the amount should be quoted in figures as well as in words Alteration if any unless legibly attested by the bidder with their full signature shall invalidate the Bid 2 5 Documents Establishing Bidder s Eligibility and Qualifications 2 5 1 Pursuant to ITB Clause 2 5 2 the Bidder shall furnish as part of its bid documents establishing the Bidder s eligibility to bid and its qualifications to perform the Contract if its bid is accepted 2 5 2 The documentary evidence of the Bidder s qualifications to perform the Contract if its bid is accepted shall establish to the Purchaser s satisfaction that in the case of a Bidder offering to supply equipments under the contract which the Bidder did not manufacture or otherwise produce the Bidder has been duly authorized as per authorization form in Section 8 by the equipments Manufacturer or producer to supply the equipments in India Note Supplies for any particular item in each schedule of the bid should be from one manufacturer only Bids from agents offering supplies from different manufacturers for the same item of the schedule in the bid will be treated as non responsive 2 6 Documents Establishing Equipments Eligibility and Conformity to Bidding Documents 2 6 1 Pursuant to ITB Clause 2 5 2 the Bidder shall furnish as part of its bid documents establishing the eligibility and conformity to the bidding documents of all equipments and services which the Bidder proposes to sup
39. ted time the purchaser may cancel the order Settlement of Disputes 3 9 1 3 9 2 3 9 3 The Purchaser and the supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract If after thirty 30 days the parties have failed to resolve their dispute or difference by such mutual consultation then either the Purchaser or the Supplier may give notice to the other party of its intention to commence arbitration as hereinafter provided as to the matter in dispute and no arbitration in respect of this matter may be commenced unless such notice is given All disputes and question if any arising between the purchaser and the bidder out of or in connection with the terms and conditions contained herein or as to the construction of application thereof or the respective rights and obligations of the parties there under or as to any clause or thing herein contained or by reason of the supply or failure or refusal to supply any material or as to any other matter in any way relating to these presents shall be referred to the sole arbitration of the Registrar Jayoti Vidyapeeth Women s University Jaipur The decision of the sole arbitrator shall be final and binding upon both the parties and subject to adjudication of Jaipur District Court Place for arbitration shall be at Jaipur Rajasthan India Jurisdiction 3 10 1 The oblig
40. using Stage height movement coarse movement stroke 20 mm OLYMPUS Microscope Model CX21i Centrifuge REMI C 24BL REVOLUTIONARY TABLE TOP HIGH SPEED COOLING CENTRIFUGE rotor heads and accessories Recommended voltage Stabilizer VS 03 REMI C 24BL Ocular Micrometer Glass Scale Ocular Micrometer is designed for checking accuracy of measuring devices of Brinell and Vickers Hardness testing machines Standard 2 0 Pasteurized Packaged Milk amp Ice Cream Processing Pilot Plant Name of Plant amp Machineries Capacity Technical Specifications Make Model Milk Pasteurizer 25 LPH Milk Pasteurizer 25 Litres hour Pasteurization temp 80 deg C Holding Time 16 seconds Plate Material SS 316 Structure MS Cladded Utilities required Hot Water 100 Ltr 85 deg c Chilled Water 1 3 at 1 5deg c Compressed Air 7 5 bar Temp of Milk at Outlet 4 deg C Material of Gasket NBR Food Grade Sections Heating Reg 1 Reg 2 Cooling Temp of Milk at inlet 35 6 deg C Standard Milk Homogeniser 25 LPH High Pressure Homogeniser with manually operated two stage homogenizing head having discharge capacity with Electric Motor along with standard accessories All contact parts are made of SS 304 and Homogenising Valve and Valve Seats are made of Stellite The Homogeniser is supplied with standard accessories like Pressure Gauge and tool kit etc Standard T
41. water to milk from 0 to 60 with accuracy control Shear rate control Shear stress control Torque range Viscometry Controlled Rate and Controlled Stress 0 05uNm to 200mNm Torque range Oscillation Controlled Strain and Controlled Stress 0 05uNm to 200mNm Torque resolution 0 1nNm Position resolution lt 10nrad Angular velocity range 10nrads 1 to 500rads 1 Step change in strain lt 10ms Frequency range 6 28urads 1 to 942rads 1 1pHz to 150Hz Conductivity Meter Coefficient of Temperature compensation Acm MP DDS 12DW 0 3 9 Calibration point 1 point input figure Electrode constant 0 1 1 0 10 Adjustable continuously Temperature compensation range 0 50 manual 0 50 manual or automatic Power Supplier 9V 350mA adapter 220V 50Hz OEM available customizing as per 110V 60Hz External Size 210x205x65 Weight 1 5kg Rheometer Standard operating modes Direct strain Kinexus Deep Freezer Type of Door Top opening Main Features Insulation 60mm Thick Polyurethane Foam Doors 2 Net Capacity Litres 500 Physical Features Exterior Finish Powder Painted Body for Glossy Finish Colours Available White Voltas 500 L DD Deep Freezer Tender Bidding Document Page 4 Compound Microscope Optical System UIS2 Universal Infinity System optical system Illumina System Built in transmitted illumination system 6V20W halogen bulb 100 240 V 50 60 Hz universal voltage Foc
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