Exhibitor`s Manual
Contents
1. Exhibitor s Manual 19th 20th 21st Feb 2016 10 00 18 00 17 00 on the last day Tokyo Big Sight West Hall 1 and 2 Japan Golf Goods Association Japan Golf Fair Operational Secretariat Introduction Thank you very much for applying to exhibit at the 50th Japan Golf Fair 2016 The exhibitor guidelines have been drawn up to aid exhibitors at the JGF 2016 as well as related companies cooperating with exhibitors in preparing for the Fair The guidelines provide various rules and instructions regarding exhibiting at the JGF 2016 from preparing your exhibit to removing exhibits from the venue after the fair Please read this guideline carefully to aid in the preparation of your exhibit We hope the JGF 2016 will serve as a unique opportunity for the exchange of information business conferences and for expanding business opportunities for all participants CONTENTS Overview of Event Overall Schedule List of Application forms Related to the Exhibition Outline for the Type of the Booth s Package Plan Entry to the Fair Grounds Guidelines for Moving Goods in and out of the Fair Grounds Guidelines for Decoration and Exhibitions e e Supply of Electricity Points of Attention for the Fire Prevention Demonstrations and Advertising Activities Maintenance and Management of the Fair Access to the Fair Grounds Consultation 10 13 16 18 gt 20 5222. pee aS 24 Overview of Event aEvent name Dates sHours a Venue aOrganizer Support aCooperation sAdmission uExpected attendance Planning Administration The 50th Japan Golf Fair 2016 Slogan See and Touch the World of Golf Friday February 19 Sunday 21 2016 10 00 18 00 10 00 17 00 on the last day Tokyo International Exhibition Center Tokyo Big Sight West Halls 1 amp 2 3 11 1 Ariake Koto ku Tokyo Japan 135 0063 TEL 81 3 5530 1110 The Japan Golf Goods Association The Ministry of Economy Trade and Industry The Tokyo Metropolitan Government Japan External Trade Organization The Japan Golf Association The Japan Golf Range Association The Japan Golf Course Association The Japan Public Golf Course Association The Japan Professional Golfers Association The Japan Golf Tour Organization The Japan Ladies Professional Golfers Association The Golfers Tree Planting Promotion Association The Japan Golf Tournament Promotion Association The Japan Golf Tour Players Club Golf Course Industry Association of Japan Jupiter Golfnetwork Co Ltd Free 50 000 The Japan Golf Goods Association Fair Committee Japan Golf Fair 2016 Executive Committee The Japan Golf Fair Operational Secretariat AKASAKA PARK Bldg 7 Floor 5 2 20 Akasaka Minato ku Tokyo 107 6107 Japan Tel 8 1 3 6364 8400 Fax 81 3 3468 4456 Email info japangolffair com Overall Sch
3. Stipulate number of vehicle passes Vehicle passes for decorators valid on 17 and 21 3 passes per company Vehicle passes for exhibitors valid on 18 and 21 2 passes per exhibitor If you need more passes please submit the Form 7 by Dec 25 The J apan Golf Fair requests all exhibitors to work with a minimum number of vehicles in order to promote a smooth move in 10 sOvertime Work Working hours should end at 18 00 basically However by submitting prior notification working hours can be extended until 9 p m at the latest If you wish to work overtime be sure to submit the overtime work notification to the Operational Secretariat in the hall by 18 00 on that day Please note that if you do not submit the notification you may not be allowed to work for the reasons of security and facility management Also for security reasons only one gateway will be open after 18 00 If you work overtime after 9 p m you will be charged JPY20 000 per an hour Direct Shipments to the Exhibit Site Shipment of your exhibits or related goods to the exhibit site directly should be consigned and the bill of lading made out as follows Address Tokyo International Exhibition Center Tokyo Big Sight West Halls 1 amp 2 3 11 1 Ariake Koto ku Tokyo Japan 135 0063 Event name JAPAN GOLF FAIR 2016 Tel 81 3 5530 1111 Name of Exhibiting Company Your Company name Booth No Your booth number To Arrive date When you sch
4. Fire Authority and when approval or denial is obtained you will be notified B Protection and security of the exhibition hall Using nails scotch tape or other adhesive materials directly on fixtures ceilings or pillars of the hall is not permitted All construction and installation work done by exhibitors must be confined within the booth s allocated by the JGF No item or work may go beyond the booth into the passageway C The basic booth structure cannot be changed The basic structure of the booths constructed by the JGF may not be expanded shrunk moved or dismantled D Securing the passageway When decorating the booth or removing the decorations please avoid placing any materials or goods along in front of or between the booths All the work must be done within the booth Do not leave extra stock or decoration materials at the back walls of the hall E Disaster prevention facilities Exhibitors are not permitted to move facilities such as emergency exits fire extinguishers smoking areas or to obstruct securing of the necessary space for these facilities that have been set up by the Operational Secretariat F Securing safety within the booth Each exhibitor is expected to secure adequate space for people to get in and out of the booth exit facing the passageway Depending on the size and shape of the booth please set up two or more exits when necessary G Floor Construction Exhibitors must submit Form 1
5. any machinery or equipment from which hazardous liquid material could spill please take the necessary precautions to prevent or contain the spill 7 If you will handle hazardous materials which may ignite if they come into contact or get mixed with other hazardous materials please make sure that you do not handle them in the same area 8 When the Fair is open please do not replenish any hazardous liquid materials 9 The amount of fuel in the tanks of equipment and machines that are exhibited or displayed should be at the minimum level 10 Please do not use any hazardous material whose name and or properties you are not totally clear about 11 Please take all other necessary safety measures for the hazardous materials you will handle in accordance with their respective properties 12 Fix the position of any equipment that uses fire to the floor or to the wall so that it will not easily move 19 Demonstrations and Advertising Activities Points of Attention When Doing Demonstrations We ask that exhibitors who will carry out demonstrations be very mindful of safety and that all precautions are taken to prevent injury and damage to your own or other exhibitors assets Compensation for any damage to exhibitors assets or to visitors to the Fair caused by demonstrations is to be resolved by the responsible exhibitors Please carry out all demonstrations inside of the booth During a demonstration no equipment or demo
6. the Fair However the JGF will not be held responsible for any damage loss or theft to exhibited items A representative of your company must be stationed at all times in your booth to manage the exhibit as well as to attend to visitors Please pay utmost attention to the handling of cash and valuables during the Fair aInsurance The Operational Secretariat highly recommends all exhibitors obtain an insurance of indemnity for all items or merchandise that will be exhibited It is recommended that this policy cover the entire period of the Fair If you need insurance for your exhibit please contact the Big Sight Service Center Big Sight Service 3 11 1 Ariake Koto ku Tokyo 135 0063 TEL 81 3 5530 1290 FAX 81 3 5564 5430 Contact person Oikawa sDamage Compensation If an exhibitor or any of its representatives cause damage to another exhibitor s booth or exhibited items to the JGF equipment to Tokyo Big Sight equipment to exhibition facilities to visitors or other persons on the Fair grounds the exhibitor will be held liable for damage compensation Cleaning inside the Booth Exhibitors will be responsible for the maintenance and cleaning inside their booth Exhibitors are responsible for the removal and disposal of all materials from the exhibition All exhibited items must be taken away When items used for an exhibit are left behind the Operational Secretariat will consider them as scrap and dispose of them Please note t
7. the content of application some charges or fees may be generated later in sucha case the Operational Secretariat will send you a bill at a later date Please pay the bill through a bank transfer Application Form Deadline Registration of Decorating Company Dec 25 All Exhibitors E Application for Supply of Electricity Dec 25 All Exhibitors 2nd Stage Trunk Line Electrical Work C Notice of Exhibitor s Event Jan 15 All exhibitors Application for Floor Construction Dec 25 Application for Approval for Dec 25 Optional Bringing Hazardous Material the Use of Fire Application for Ceiling Construction Dec 25 Application for Package Plan Dec 25 Application for Furniture Rental Dec 25 I Seen for Additional Exhibitor s Badge Vehicle Dec 258 E F H The Outline for the Type of the Booth s mSpecifications of the Basic Booth m Type A Frontage 2 970 mm x Depth 2 970 mm x Height 2 700 mm mu Type B Frontage 1 980 mm x Depth 1 980 mm x Height 2 700 mm Type A 1 to 4in a row Type A 4 and 6 in a block 5340 90 990 980 990 939 990 X The back and the side panels of the booth will be prepared However there will be no panels on the aisle side of each booth Also for exhibitors with two booths or more there will not be any divider between the exhibitor s own booths Such divider will be provided only to separate the booths belonging to adjacent exhibitors The unified company name and th
8. 0 additional 500W 6 000 Setting up a Distributor Panel When the total volume of single phase electricity exceeds 1 500W a distributor panel must be installed in the second stage work Please set the fire extinguisher beside the distributor panels Assumption of the Cost for the 2nd Electrical Work Electrical work from the trunk line side on the first stage wired by the organizer to wiring inside the booth for lights power and other electrical work the second stage work shall be carried out by each exhibitor The cost of such work will be borne by the exhibitor sA pplication for 1 Stage Trunk Line Electrical Work In the case of using electricity in your exhibition demonstrations or lighting within the booth please calculate the necessary amount of electricity and submit Form B to the Operational Secretariat by Dec 26th The JGF will be unable to supply electricity if your application is not received by the due date Application for g Stage Trunk Line Electrical Work Exhibitors who need the second stage trunk line electrical work must submit Form B to the Operational Secretariat by Dec 26th Second stage trunk line electrical work provides installation for wiring work inside your booth machine wiring work lighting work and outlet work 2 prong receptacle JPY 2 500 1 place Spot Light aED JPY4 000 1 lamp Arm Spotlight azp JPY 4 000 1 Lamp 100W Spotlight Halogen bulb JPY
9. 00 mm Package Booth Plan Fee per booth JPY 120 000 Parapet system parts Punch Carpet color choice is available red blue green Company Name Board Cutting Sheet Unified letter font GFluorescent light 40 Watts one light GSpot Light 100 Watts two lights Electrical Outlet 100Volts 500Watts 2 prong receptacle Irunk Line Electrical Work 1KW limit Electrical expenses is charged separately from package booth plan fee Reception counter one desk W900mm x D450mm x H800mm Folding chairs two chairs Trash Can one Visiting Card Tray one Catalog Stand one Display Net with hooks one 10 hooks After receiving the application forms Operational Secretariat will issue a bill for relevant costs by the end of January Payment method is bank transfer only Please make your payment before Feb 12 Fri Entry to the Fair Grounds During the entire JGF 2016 from installation of goods to the removal of all exhibited items all exhibitors will be required to wear an ID badge identifying their eligibility to enter the Fair grounds This is requested in order to prevent any accidents or theft No one will be admitted to the premises without a badge All participants of the Fair are requested to cooperate fully with this rule aExhibitor s badge during the fair All staff members are required to wear exhibitors badges when entering the premise Exhibitor s badge will not be issued at the Fair ground If you need more t
10. 4 500 1 lamp Fluorescent Light JPY 3 000 1 Lamp 300W Spotlight Halogen bulb JPY 6 500 1 lamp Consumption tax is not included in the price above 16 mElectricity rate The electricity rate is set at JPY2 200 per KW consumption tax not included Fractions will be raised to the next highest unit of calculation The bill will be sent directly to exhibitors after the end of the Fair Time period for supply of electricity Electricity will be supplied from 12 00 for booths with installation completed on Feb 12 When booths are still under construction the electricity will continue until the construction is completed The time will be extended by 30 minutes before and after opening and closing hours The power supply will be stopped at 17 20 on the last day Please make sure to turn off the power switch in the booth the main power switch before leaving the hall Points of Attention for Executing Electrical Work All exhibitors are required to submit the Form B by Dec 26 Please make all payments during the Fair 1 Any person s doing electrical work must have and carry an electrical technician s license while working based upon the provision in the electrical work law 2 When an exhibition item is damaged due to an abnormality or an accident in the electrical power such as a blackout or fall in the electrical voltage the JGF shall not be held liable Exhibitors are requested to adopt adequate prot
11. be used Only carpets that have undergone flame resistant processing for fire prevention rules covered by the Fire Fighting Law Construction Rules Article IV and Paragraph 3 may be used The use of all other items is prohibited Please make sure that the Flame resistance processing label is easy to see during the installation and construction work 4 Since the Fair will be held in a public exhibition facility please note that there are many types of restrictions The installations of any materials or devices which may cause an accident be harmful to visitors exhibitors or that create any type disturbances are strictly prohibited 5 Only legally fireproofed materials are accepted for use as a net a target artificial lawn and including all decorations and exhibits Booth Decoration Work Fee The invoice of booth decoration work fees rental furniture fees and electricity power fees will be sent before the Fair Payment method is cash or VISA A staff of Operational Secretariat will visit your booth during the Fair Please prepare the exact amount because we don t have changes 14 sOther Points of Caution Related to Exhibition and Work Execution A With regard to ceiling structures hanging decorative items from the ceiling of the booth is prohibited as a rule However please speak with the Operational Secretariat by Dec 25 ifa ceiling structure is necessary for unavoidable reasons The Secretariat will consult with the
12. by Dec 25 if they need to do floor construction for an anchor bolt Permission from Tokyo Big Sight authorities is required for this type of construction Exhibitors are responsible for the installation and the removal work of the bolts by cutting the bolts sticking out from the floor after moving out their exhibits Exhibitors will be charged a repair expense of JPY 1 000 per bolt The payment must be made during the Fair by cash or credit card H Others If there are any questions or problems with regards to exhibition or work execution or other similar situations please consult the Operational Secretariat 15 Supply of Electricity Supply of Electricity When electricity is used for demonstrations and lighting the expense will be borne by the exhibitor The electrical work for demonstrations and lighting the wiring work up to each booth to the power switch will be carried out by a contractor designated by the JGF the Ist stage trunk line electrical work All the electrical work done in the booth after setting up the power switch the 2nd stage trunk line electrical work will be done by the exhibitor at their expense alst Stage Trunk Line Electrical Work consumption tax not included Single JPY JPY phase VPIS 5 000 Three phase Upo 6 000 100V JPY 200V JPY 200V Petey 16 000 sraige l UPS EW 12 000 Ist stage For each JPY work cost For each JPY work cost additional 500W 5 00
13. ce of Tokyo Metropolis the following activities are prohibited in the Fair halls If needed you are requested to submit Form D to the Operational Secretariat by Dec 26 The Operational Secretariat will apply to the fire department to obtain the approval for the temporary suspension of prohibition on specified activities However when the conditions in the approval are not carried out faithfully the approval may be canceled Please take note of this point To obtain approval there will be a visit to check and confirm the content of your application form the day before the Fair begins Please make sure that your representative is there for this visit Prohibited Activities 1 Smoking smoking in the booths is not permitted 2 Use of open flames or equipment that emits flames or sparks electrical heaters with exposed Nichrome wires kerosene stoves or alcohol lamps 3 Bringing in liquefied petroleum gasses or other high pressured gas items 4 Bringing in hazardous materials such as gasoline kerosene machine oil fuel oil etc 5 Other hazardous materials such as paints certain types of toner for photo copies sprays high pressure cylinders explosives and nuclear fuel substances If needed please submit the From D to the Operational Secretariat by December 26 Quantitative Restrictions 1 Hazardous materials and semi hazardous materials are to be under one fifth of the designated amounts set in the fi
14. e booth number shall be placed on the side panel Open Booth More than 6 booths As for open booths back and side panels will not be provided Only the measured floor space will be allocated in accordance with the number of the booths you requested Each exhibitor is responsible for their own decorations a Wall Exhibition type Frontage 1 980mm x Depth 1 000 mm x Height 2 700 mm Booth No _ Company name board Yai 1980 a Spot lights L 100W ol S 2700mm i s ITE Outlet s 100V 500W Display Net ee iii with hooks Display shelves 1 000enm Side walls two Depth 495mm Display Net with hooks one 10 hooks Display Shelves two Company Name Board cutting sheet unified letter font GSpot Light 100watts two lights Electrical Outlet 100Volts 500Watts 2 prong receptacle 100V500W X Single space per company Displaying on the floor and protruding from the frame are prohibited Submit Form B by Dec 25 if you need additional electrical devices sHitting Booth with Display Space Booth with hitting net Frontage 3 000mm x Depth 6 000mm x Height 3 000mm Display space Frontage 3 000mm x Depth 2 000mm x Height 2 700mm 500 Displaying and stocking are prohibited A company company Pole partition 6000 net booth net booth Passageway Displaying and stocking are prohibited g A company B company 2 display space display space 2970 Net booth Net Mats Gees Display Space Punch Car
15. ective devices 3 No electrical work will be permitted during the Fair 4 When doing wiring with a long extension cord connecting one cord to another without the use of a connector is prohibited 5 For wiring an F cable or a cable on the same level or higher must be used Wiring by vinyl cord the use of a cable tap or placing multiple wiring loads on one outlet is prohibited 6 When doing floor wiring work please protect the wiring with some type of protective covering material 7 Please use proper fuses 8 When doing electrical work please pay utmost attention to fire prevention and other hazards that may cause accidents resulting in injuries or damage to property 9 Please observe all of the points of concern and caution provided by the JGF in relation to electrical work If you have any questions about electrical work please contact the Operational Secretariat 17 Points of Attention for Fire Prevention sOrganizing a Voluntary Fire Prevention Group During the time of the JGF we will organize a group of exhibitors for fire prevention and the committee will take the liberty of appointing members from among the exhibitors We ask all exhibitors who are appointed to provide us with your cooperation Smoking in the Exhibition Hall Smoking in the Exhibition Hall is prohibited in all areas Prohibition of Bringing in Hazardous Materials In compliance with Article 23 of the Fire Prevention Ordinan
16. edule 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 work Notification required 18 00 21 00 Early work pay 7 00 9 00 work Notification required 18 00 21 00 O Cleaning up Q Supply of electricity starts 12 00 work Notification required 18 00 2 1 00 Overtime work Notification required 18 00 21 00 17 10 Moving out exhibits 17 20 Removal of decoration 18 30 Admittance to the vehicles of exhibitors 19 30 Admittance to the vehicles of decorators 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Foreign exhibitors are allowed to sell products on the last day of the Fair List of Application Forms uPlease submit application forms before the deadline All exhibitors must submit the application forms A B and C by e mail Other application forms are optional The forms submitted after the deadline will be invalided Please download the forms from our website uPlease assign one person to be in charge of your company s work as an exhibitor In order to facilitate the sending of complex documents and forms and to prevent accidents such as loss or non receipt of forms we ask each exhibitor to assign one person to be responsible for all the bills and inquiries regarding the content of various application forms All communications will be carried out with the person who is assigned as the person responsible for your exhibition sAn invoice maybe sent at later date Depending upon
17. edule to ship all exhibition items to the Fair please make plans to ship them back as soon as the Fair is over Tokyo Big Sight does not have any storage facilities for exhibitors Exhibitors displays and products must be shipped out immediately after the Fair is over Feb 21 We recommend Nippon Express Co Ltd as a shipping agency Please refer to the shipping manual Foreign exhibitors are allowed to sell products on the last day of the Fair Moving in and Moving out of Exhibits during the Fair Period In principle the moving in and moving out of exhibits are not allowed during the fair period If you have some unavoidable reasons such as trouble with or damage to your exhibits or need to replenish exhibits demonstration materials or printed matters you must receive the approval of the Operational Secretariat in the hall beforehand by submitting the move in notification In that case please make sure that the representative for your exhibition is at the site during the moving in or moving out For security reasons moving goods in and out may be done only before and after JGF Fair hours During the Fair visitors are allowed to bring their own golf clubs in and out of the hall Taking golf products in or out of the Fair will be permitted on the following occasions 1 When move out permission sticker is put on the product 1 When a move out permission sticker is attached to the product 1 A product with a sticker attached by the sta
18. ending exhibitor s to follow the appropriate volume level sSpeaker Position Regulation Speakers should not face directly towards adjacent exhibitors They should face the inside of the stage If speakers are positioned on the wall or the poles facing the passageway the angle should be below 45 degrees If speakers are positioned on the stage the central axis should face the center of the stage If complaints are received from adjacent exhibitors the Operational Secretariat will ask the offending exhibitor s to follow the appropriate rules 20 alndividual Event Exhibitors planning to organize talk shows featuring professional golfers or giveaways to visitors at their booth must submit Form J and the event s time schedule to the Operational Secretariat no later than Jan 16th If there are any changes concerning the event s please notify the JGF as soon as possible lt Information PR Method gt lt Bulletin board inside the JGF area lt Correspondences to inquiries Notices on The Japan Golf Fair official home page Sale of Exhibited Goods on Site A sale of goods is allowed by foreign exhibitors only on the last day of Fair Photographs Taking photographs in the Fair area 1 It is prohibited to photograph or to sketch an exhibit without the exhibitor s permission 2 Visitors to the Fair are allowed to take photographs In the case of exhibitors needing to maintain trade secrets regarding equip
19. ff of the JGF at the entrance 2 An Exhibitors prize with a permission sticker attached 3 A product for sale at the Fair only with a permission sticker attached If a visitor has won a prize a permission sticker must be attached or they will not be allowed to bring the goods out of the venue 2 When a temporary move out permission badge is held by or attached to a product being carried by an exhibitor with a badge before opening and after closing hours If an exhibitor s plan requires this sticker or badge please request to the Operational Secretariat 11 Moving out of Exhibits The schedule for moving out is listed in the plan below Feb 21 Sun 8 00 Open air exhibition area temporary parking lot opens for vehicles The 17 10 17 20 17 30 18 30 19 30 21 00 move in and out vehicle pass must be displayed on the vehicle windshield Please park your vehicle following the security staff s instructions Exhibitors may begin moving out their exhibits by hand Load the exhibits onto vehicles parked at the open air exhibition area After being loaded the vehicles must leave promptly A vehicle for high lift work for use by the Operational Secretariat will enter Power supply inside the booths will be stopped Decorations taken away by decoration companies begin Move out of large sized exhibits using vehicles in the hall begins by the exhibitors Move out of large sized decoration
20. han a stipulate number of badges please submit Form 7 by Dec 25 Stipulate number of badges 1 2 booth s will receive 6 badges per exhibitor 3 5 booths will receive 15 badges per exhibitor More than 6 booths will receive 3 per booth aExhibitor s ID If you plan to wear your own name card or uniform in your booth exhibitors are then requested not to wear an exhibitor s badge issued by the Operational Secretariat Please declare this to the Operational Secretariat in advance by Jan 31 Exhibitors will still be required to wear an exhibitor s badge when entering the venue s Worker s Badge Installation amp Decoration Workers Invalid during the fair Workers that will decorate the booths must wear a worker s badge to enter the venue Please be careful of your belongings during this time If you need more than a stipulate number of worker s badges please submit the Form 7 by Dec 25 Stipulate number of worker s badges 1 2 booth s will receive 6 badges per company 3 5 booths will receive 15 badges per company More than 6 booths will receive 3 per booth Guidelines for Moving Goods in and out of the Grounds Schedule for Moving Goods in and out Feb 17 Wed 9 00 18 00 Decoration Feb 18 Thu 9 00 18 00 Moving in Exhibition Products Feb 21 Sun 17 10 Moving Exhibited Products Out Feb 21 Sun 17 20 Removal of Decoration Equipments Feb 21 Sun 18 30 Exhibitors Moving ou
21. he Operational Secretariat will charge exhibitors disposal costs generated by left behind items from their booth sExemption from Responsibility Due to a natural disaster or other circumstances beyond its control the JGF may be compelled to change the dates of the Japan Golf Fair or cancel the Fair We do not assume the responsibility or the guarantee of damages that may occur as a result of such natural disasters changes or cancellations The expenses incurred up to that time will be borne by the exhibitors in accordance with the number of booths applied for The JGF reserves the right to change the content of this Exhibitor Service Manual in part and in that case the rules after such change s will have precedence 22 Access to the Fair Grounds Tokyo Big Sight website http www bigsight jp english access index html Rinkai Line http www twr co jp only Japanese Kokusai Tenjijo Station EPRI About 10 min walk from Kokusai Tenjijo Station Osaki Sta JR 13 mins Kokusai Tenjijo Sta 5 mins Shin Kiba Sta JR or Subway Yurikamome Line _http www yurikamome co jp en English Chinese amp Korean Kokusai Tenjijo Seimon Station HRI IEPISR About 5 mins walk from Kokusai Tenjijo Seimon Station Shimbashi Sta JR Subways 22 mins Kokusai Tenjijo Seimon Sta Toyosu Sta Subway 8 mins Kokusai Tenjijo Seimon Sta Water Bus http www suijobus co jp eng
22. lish cruise_e English Ariake Terminal 4H 4 3 F V About 4 minutes walk from Ariake Terminal Tokyo Big Sight Hinode Pier about 10mins walk from JR Hamamatsucho Station 25 mins Tokyo Big Sight Toei Bus http www kotsu metro tokyo jp english index html English Route Higashi 16 Tokyo Sta Yaesu Exit JR about 40 mins Tokyo Big Sight Route Niji 01 Hamamatsucho Sta JR Monorail about 40 mins Tokyo Big Sight Route Umi 01 Monzen Nakacho Sta Subway lt about 30 mins Tokyo Big Sight Keikyu Bus http www keikyu bus co jp Japanese only Yokohama Sta East Exit JR lt about 50 mins gt Tokyo Big Sight Haneda Airport Terminal 2 Haneda Airport Terminal 1 lt about 30mins Tokyo Big Sight Airport limousine bus Limousine bus services are available from Narita and Haneda Airports For operation schedule information call 03 3665 7220 Airport Transport Service 23 For More Information and Consultation If there are any unclear points or questions regarding exhibits decorations and operations of the hall please contact us at the following address sFor General Information Japan Golf Fair Operational Secretariat c o Daiko Advertising Inc AKASAKA PARK Bldg 7 Floor 5 2 20 Akasaka Minato ku Tokyo 107 6107 TEL 81 3 6364 8400 FAX 81 3 3468 4456 URL http www japangolffair com E mail info japa
23. ment functions or designs the exhibitors are allowed to ask visitors to refrain from taking photographs 3 Exhibitors photographing their own booths When exhibitors need to take photographs of their own booths we ask those exhibitors to not to inconvenience visitors to the Fair If you would like to take photographs outside of the opening or closing times please submit the overtime work notification to the Operational Secretariat in advance of taking the photos 4 Photographs by member of the Press The Operational Secretariat provides press members with armbands marked PRESS and requests exhibitors to cooperate with photographers wearing these armbands Temporary Communication Line If you plan to demonstrate via internet during the Fair please contact Facility Section TOKYO BIG SIGHT Tokyo International Exhibition Center TEL 81 3 5530 1107 FAX 81 3 5530 1106 E mail tsushin tokyo bigsight co jp Tokyo Big Sight website http www bigsight jp english download index html Communication Line installed Type of circuit required Analog circuit INS 64 circuit ADSL circuit high speed optical circuit 21 Maintenance and Management of the Fair Management and Exemption of Liability for Exhibit Items The JGF will contract with a security company to monitor and to provide security for the entire period of the JGF This will include from the time of installation to the time of moving out exhibited items after
24. ng and inspection by the fire department during the installation period and during the Fair itself If any violations are found the work may be stopped and or a structure may be ordered to be dismantled Therefore please observe the following rules 1 Please make sure that all plywood linden plywood and print plywood to be used for exhibits has been treated with fire resistant maceration processing and bear a seal on the surface showing compliance with the Ministry of Home Affairs Ministerial Ordinance of Autonomy Fire Fighting Law and Construction Rule Article IV 2 All combustible materials such as flags banners curtains carpets artificial flowers papers cloth and all other flammable materials must be treated with effective flame resistant processing For items with flame resistant processing already completed please show the checkup mark or the acceptance mark to the relevant administrative agency Flame resistant plywood that is covered or pasted entirely with a thin cloth paper or other flammable material is regarded as flame resistant plywood Plywood on which a thick cloth or paper with frills appended partially appended or attached with metal fittings and nails is not regarded as an unitary item so they will all need to have approved flame resistant processing 3 Petroleum products such as Styrofoam Hong Kong flower urethane and synthetic fibers which do not allow the penetration of flame resistant solutions may not
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26. nstrators may protrude into the passageway No flyers may be distributed along the passageway Any items including chairs tables or equipment may not be brought into the passageway Illumination levels should be adjusted so that they do not interfere with other exhibitor s displays or visitors to the Fair If any problems are reported the Operational Secretariat will be required to take the appropriate action to improve the situation altem Distribution to Visitors Please be careful when distributing product bags with advertisements for your exhibits There have been reports that exhibits and displays have been damaged and that children have been injured by bags that are large sharp and have hard corners Passageway Regulations When presenting stage events and demonstrations please do not block the passageway as it may cause an inconvenience to other exhibitors due to the extreme concentration of people at such events Please note that if such events are identified to be a cause of inconvenience the JGF may request termination of such events and demonstrations Noise Regulation If audio equipment is to be used for demonstrations in your booth please make sure that the volume is set at an appropriate level so that it does not disturb adjacent exhibitors aThe sound should be set below 75db and 3m away from the borderline of your booth If complaints are received from adjacent exhibitors the Operational Secretariat will ask the off
27. pet green Parapet Company name board gt lt Using net booth for other purpose than trial hitting is prohibited ex Exhibiting and business talk X Please decorate your display space by yourself Submit Form B by Dec 25 if you need electrical devices Electrical expenses are charged separately during the Fair Package Booth Plan The Operational Secretariat offers a package plan for several booths Exhibitors only need to dispatch a representative and all items that will be displayed Exhibitors planning to apply for a package plan need to submit Form 5 by Dec 25 Please consult the Operational Secretariat separately if the number of booths is two or more For Type A booth Frontage 2 970 mm x Depth 2 970 mm x Height 2 700 mm Package Booth Plan fee per booth JPY 160 000 tax included Parapet system parts Punch Carpet color choice is available red blue green Company Name Board Cutting Sheet unified letter font GFluorescent light 40 Watts two light GSpot Light 100 Watts five lights Electrical Outlet 100Volts 500Watts 2 prong receptacle Irunk Line Electrical Work 1KW limit Electrical expenses are charged separately from the package booth plan fee Reception counter one desk W900mm X D450mm X H800mm Folding chairs two chairs Trash Can one Q2QVisiting Card Tray one 3atalog Stand one Display Net with hooks one 10 hooks For Type B booth Frontage 1 980 mm x Depth 1 980 mm x Height 2 7
28. re defense law No such materials for exhibition or for sale are permitted 2 Combustible gas must be stored in a type of container that is within the scope of application of the high pressure gas control law with the maximum volume must be less than 2 kg and the total gas volume must be less than 5 kg 18 sLocation of Hazardous Materials 1 Hazardous materials must be placed a safe distance from all surrounding combustible materials and far enough from the standpoint of fire prevention 2 Materials must be at least 6 meters away from the emergency exit staircase and any place where fire is being used If there is an effective fire wall from the standpoint for fire prevention that situation will be regarded as an exception aSafety Measures 1 Please devise safety measures for monitoring by your representative who is responsible for fire prevention in your booth as well as for inspection after each use 2 When a hazardous material or semi hazardous material is being heated or boiled the volume of such material should be under 60 of the container capacity 3 When you bring in a container of liquefied petroleum gas use the cartridge type fuel tank 4 When you handle a hazardous liquid material the pipes should be metal the joints should be screw type flanged or welded 5 When there is a significant amount of combustible vapor emitted please set up a system to discharge the vapor safely outside 6 If you have
29. s using vehicles in the hall by the decoration companies begins Final cleaning begins For security reason removal of decorations by decorators is not allowed until 17 20 a Working in the Passage All unloading loading unpacking and packing of display materials must be done inside the booth Please do not block the passage ways Any and all remaining exhibition or decoration material is the responsibility of each exhibitor and must be taken away If anything is left in a public area the Operational Secretariat will consider it scrap and dispose of it Please note that any and all disposal costs generated by left behind materials will be borne by the exhibitor sBonded Exhibits Please contact international forwarders in your country if you are planning to display bonded exhibits We recommend Nippon Express Co Ltd as forwarder Please refer to the Shipping Manual 12 Guideline for Decoration and Exhibition mSubmission from the decorating company and a plan of the booth All exhibitors are required to submit a Form A Registration for Decorating Company Please attach a plan of your booth lt The Deadline is Dec 25 gt sReculation of the Height limit for decoration of the booth More than 6 Hitting Booth Wall 1 to 4 booths he Sith A type booths B type with Display Exhibition yp with A type Space Type 50cm set back from 3 6m the path and more than 3 booths 6 0m the dividing line X If
30. t by Vehicles Feb 21 Sun 19 30 Decorators Moving out by Vehicles Decoration Work by decoration companies Feb 17 Wed is designated for working on the decoration for the booths Please make sure that your decoration company finishes the work by 18 00 on 17 If you wish to work during the hours of 00 00 9 00 on 18 please contact the Operational Secretariat You will be permitted to work at JPY20 000 per an hour Moving in and Displaying of Exhibits by exhibitors Feb 18 Thu is designated for the moving in and displaying of exhibits Working on the decorations is basically not allowed on this day Vehicles must have the previously distributed move in and out vehicle pass Exhibitors are required to display the vehicle pass on the windshield and at the specific time enter from the admission passage and proceed to the open air exhibition area temporary parking lot following the security staff s instructions The open air exhibition area which will be used for moving in is next to the exhibition hall We recommend the use of carts for a smooth move in The Operational Secretariat does not provide carts The move in entrance may be limited to one location due to bad weather conditions such as strong winds or heavy rain Vehicles are not allowed to enter on Feb 18 Thu a Vehicle Pass All vehicles for decoration work and move in must have a vehicle pass One pass per one vehicle is necessary
31. your booth s are located next to Meeting Spaces Exhibitors Space or the wall of the venue the setback rule will be not applied a The Specification and Instructions The unit wall s of a basic booth consist of crosspieces poles and panels gt Crosspieces and poles silver gt Panels white color selection is possible for an additional charge The unit walls will be reused for environmental considerations therefore all exhibitors will not be permitted to do any of the following actions to the wall Nailing tacking or using any adhesive other than double sided tape If any damages on a unit panel are detected repair fees will be charged to the exhibitors Display tools for a unit panel are available for a charge from the Operational Secretariat Please contact YKY Inc if you are planning to use cutting sheets or similar items sFurniture Rental There are a variety of items available for rentals that are useful in the booth during the Fair Please fill out the application Form 6 and submit it by Dec 25 We will inform you of the invoice at later date Constructor for Booth Decoration The Operational Secretariat provides package plans and rental furniture for booth decoration Exhibitors needing a constructor for booth decoration can ask the following company YKY Inc Contact person Mr Yamaguchi Tel 81 3 6206 8228 E mail t_yamaguchi yky co jp 13 Decorating Materials There will be monitori
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