(Draft) New Meeting - Technical Information Probably one of the
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1. 9c We now go to voting 9d All in favor say I and state the order of I s like one and then I two and so on 9e Any opposed Say nay one and so on 9f Any abstentions Say abstaining one and so on 9g The motion is now carried or opposed with __ ___in favor ___ opposed and abstentions NEW BUSINESS 10 Is there any new business that the group wants to bring up 11 if so So our first order of business is 12 We open up the floor for discussion on this item 13 Do we have a motion on this item 9a Do we have a second 10b Chairperson please read the motion Ask if there is any further discussion before we vote 11c We now go to voting 12d All in favor say I and state the order of I s Like I one and then l two and so on 13e Any opposed Say nay one and so on 14f Any abstentions Say abstaining one and so on 15g The motion is now carried or opposed with infavor opposed and abstentions NEW BUSINESS 14 Is there any new business that the group wants to bring up 15 if so So our first order of business is 16 We open up the floor for discussion on this item 17 Do we have a motion on this item 9a Do we have a second 10b Chairperson please read the motion Ask if there is any further discussion before we vote 11c We now go to voting 12d All in favor say I and state the order of s Like I one and then l tw2. Draft New Meeting Technical Information For the Secretary Chair to read before leading a phone bridge meeting As the Secretary Chair for this meeting you will be given a leader code that will give you more features on the key pad than other members Here is some information that will help before dialing into the meeting once you have been given the leader code 1 Dial the phone number and then use the regular pin number followed by the sign that everyone else uses 2 There will be a voice prompt after entering the regular pin that says IF YOU ARE THE MODERATOR PLEASE PRESS 1 3 Follow the prompt and Press 1 The word moderator and leader mean the same thing 4 The voice prompt will again say PLEASE ENTER THE MODERATOR PIN Leader Code number FOLLOWED BY THE SIGN 5 You will join the phone meeting muted after entering the leader code and sign Press 1 to unmute yourself and then introduce yourself as the Secretary Chair of the meeting Press 0 for a menu of all features Probably one of the most important services you can give as the Secretary Chair is to have the highest sound quality on the phone bridge system This means without background noise and weak sound quality Sound is all we have for the phone meeting to work Background noise can be taken as disrespectful or interruptive while members are speaking As a trusted servant you can guide the meeting without background noise or
3. interruptions to the best of your ability Along with your own skills here are a few tips and a few pieces of information to help you 1 Technically the phone bridge system is built for only one person to be unmuted at a time This of course would include You the Secretary Chair as well as the Timekeeper to stay muted by using the 1 keys The timekeeper only unmutes to say time The Secretary Chair unmutes a few seconds before the member is done sharing to welcome the next share You can remind the timekeeper to please stay muted except to say time Only one line unmuted at a time 2 As the Secretary Chair with the leader code you are encouraged to use the 5 to clear the line to address the noise This ensures that members will be able to speak so their share can be heard Then the member can press the 1 keys to continue sharing without the previous background noise We call this Cycling Through Most of the time people forget to mute and don t know they are not muted This can be done by saying Excuse the interruption I m going to clear the line and then press 5 keys You then could say Whoever was sharing please press 1 and begin again or Whoever would now like to share please press 1 to unmute yourself 3 Some meetings have multiple readers The extra unmuted lines will cause the reading to be heard by some but not by other members Here are some suggestions 1 Organize th
4. say name able willing to serve as newcomer greeter By way of signing off Chairperson might wish to say that those wishing to participate in fellowship may stay on line until the next meeting MEETING IS NOW FORMALLY CLOSED Suggested Format for each Individual Group Conscience Meeting 1 Let s open with a moment of silence followed with the serenity prayer 2 God Grant me the Serenity To accept the things cannot change courage to change the things can And wisdom to know the difference OLD BUSINESS 3 Chairperson do we have any old business to revisit from last meeting 4 We open up the floor for discussion on these items 5 Do we have a motion on this item 5a Do we have a second 5b Chairperson please read the motion Ask if there is any further discussion before we vote 5c We now go to voting 5d All in favor say I and state the order of I s Like I one and then l two and so on 5e Any opposed Say nay one and so on 5f Any abstentions Say abstaining one and so on 5g The motion is now carried or opposed with __in favor ___ opposed and abstentions NEW BUSINESS 6 Is there any new business that the group wants to bring up 7 if so So our first order of business is z 8 We open up the floor for discussion on this item 9 Do we have a motion on this item 9a Do we have a second 9b Chairperson please read the motion Ask if there is any further discussion before we vote
5. e readers so they know the order they will be reading 2 Then tell the rest of the readers to mute until a few seconds before it is their turn to read 3 After each member reads remind them to mute again 4 AS A Rule of Thumb just because you can hear does not mean that other members can These phones meetings have global coverage Not all phones have equal sound Only one line unmuted at a time will keep a clear worldwide phone line for everyone during the meeting These 4 technical points can promote safety warmth and recovery similar to face to face meetings This was written to assist you to know and understand the phone bridge technical features Thank you for taking the time to read these suggestions If you need help just ask Congratulations on doing service and beginning the flow that opens our heart to what it already knows that we all need each other Sincerely Your Web Coordinator The Meeting Format Starts Now This is the part you read out loud FORMAT Al Anon s day amp time Sharing our Experience Strength and Hope INTRODUCTION 1 Hi my name is your chairperson for this meeting 2 Let s open with a moment of silence for those family members still suffering inside and outside of these rooms followed by the Serenity Prayer Serenity Prayer God grant me the serenity To accept the things cannot change Courage to change the things can And wisdom to know the difference Al Anon Alateen S
6. ervice Manual pg 10 a grateful Al Anon member and Chairperson or Volunteer reads SUGGESTED AL ANON WELCOME How Al Anon Works pg 8 CHAIRPERSON ASKS VOLUNTEERS TO READ Preamble to Al Anon s 12 Steps 2 Pages before January 1 in all three mediation books Al Anon s 12 Steps one page after December 31 in all three mediations books One Tradition amp One Concept of the month one and two pages respectively after the 12 Steps in all three meditation books 3 Are there any newcomers on the phone bridge today You can press your 1 key to un mute and state your name so we may greet you Newcomers may share at any time We reserve the last fifteen minutes of the meeting especially for newcomers and for members who normally are quiet so that everyone on the phone bridge has an opportunity to share 4 Let s go around the globe and introduce ourselves Hi am Name from State __ 5 Please disable your call waiting before dialing into the meeting and do not share on a speaker phone or we will all hear an echo And please stay muted at all times unless sharing MEETING TOPIC 6 This meeting focuses on sharing our experience strength and hope dealing with disabilities and living with the effects alcoholism All are welcomed 7 Anonymity Statement In Al Anon this is a gentle reminder that we speak from our own experience and ours is derived from living with the effects of alcoholism We ask those who are member
7. o and so on 13e Any opposed Say nay one and so on 14f Any abstentions Say abstaining one and so on 15g The motion is now carried or opposed with __ __in favor _ opposed and abstentions Are there any other things someone would like to add before closing Serenity Prayer Meeting is now closed
8. s of other anonymous programs not to break their anonymity and to try to identify with the Al Anon approach for the family illness Ours is a different experience and calls for a different interpretation 8 We have three minute shares Do we have a volunteer to be our spiritual timekeeper Would the spiritual timekeeper like to share first We ask the timekeeper to stay muted except to come in to gently say time at three minutes And we ask those who share to acknowledge that they have heard the timekeeper and wrap up their share 9 Fifteen minutes before the meeting closes We are now at fifteen minutes before the close of the meeting we will now open up the sharing for newcomers or for those members who do not regularly share CLOSING Five minutes before the top of the hour 10 ANNOUNCEMENTS a 7th Tradition Al Anon is fully self supporting declining outside contributions We ask that you send your contributions to WSO and state that it is FROM the Day Time meeting WSO ID or make donations at face to face meetings b Do we have a volunteer who will stay of the line after the meetings to answer questions about Al Anon and to explain the phone etiquette c Are there any Al Anon related announcements We ask other Al Anon phone meeting numbers to be announced after the meeting closes 12 Business Meeting is on the 1st Day Time of the month 13 Chairperson or Volunteer reads SUGGESTED AL ANON CLOSING How AI Al Anon Work
9. s pg 380 or 396 14 The Al Anon Declaration It can be found in Paths to Recovery Roman Numeral page IX 9 or the Al Anon Alateen Service Manual pg 22 Serenity Prayer God grant me the serenity To accept the things cannot change Courage to change the things can And wisdom to know the difference Al Anon Alateen Service Manual pg 12 15 Names amp Telephone Numbers Ask for members to call out names of individuals they want telephone numbers from and ask those members to stay on the line and give out their phone numbers 16 MEETING SCHEDULE Meeting schedule can be accessed on the web at www phonemeetings org Format changes and website related requests can be emailed to phonemeetingsweb yahoo com Any new meetings and format draft ideas can be brought to the Monthly Business Meeting on the 4 Saturday of the month at 2pm EST All other general questions can be sent to phonemeetingsinformation yahoo com All Eastern Time Zone same phone and pin number as you dialed in for this meeting 6am 8am 9am 10am 11am 2pm Noon 4pm 6pm 8pm 10pm 12 midnight 7 days a week Saturday and Sunday Weekdays Monday thru Friday Saturday Sunday Sunday Monday Saturday 7 days a week Saturday 7 days a week Monday Tuesday Thursday Friday Saturday and Sunday Monday and Thursday Does anyone want to announce just the phone number and pin for other Al Anon Phone Meetings Chair passes off to the volunteer
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