Faculty Self-Service Manual v2.0
Contents
1. Oi BY Go bo nN oo SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 23 Section C Day to Day Operations Lesson Viewing and Searching the Class Schedule The Course Schedule is different than the Course Catalog in that the Schedule as a semester course offering guide provides information for courses offered Step Action 1 Log into Self Service 2 Click on the Faculty and Advisors tab 3 Click on Class Schedule to view Class Schedule Search page 4 Select desired term in Search by Term drop down list 5 Click Submit The Class Schedule Search page appears 6 In the Subject Course Number Title Campus Course Level or Instructor fields select or enter the desired search information YOU DO NOT HAVE TO ENTER EVERY FIELD 7 Click Class Search The Class Search Listing page appears 8 On Class Schedule page click the Section Found to view class details 9 After viewing class details click Site Map in the upper right hand corner of the screen to return to the Faculty and Advisors Menu SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 24 Section C Day to Day Operations Lesson Viewing Student Menu Step Action 1 Log into Self Service 2 Click on Faculty and Advisor Tab 3 Click on Student Information to view the following options Personal Information Student Services2. ZIP or Postal Code County Not Applicable Nation Not Applicable Area Code E Phone Number OR Intemational Arcass Code Extension Unlisted in Web Directory a Delete this Address Phone Type Area Phone Ext International Unlisted Delete Code Number Access Code and Phone Number Select p a j Select x Select SL Lo E Select Select aL l Submit Select a Different Address to Update view Addresses and Phones powered by 6 You will be able to view the updated information SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 10 Section C Day to Day Operations Lesson Updating E Mail Addresses Step Action 1 Log into Self Service Click on the Personal Information Tab Click on Update E mail Addresses Select which email type you d like to update using the Type of Email down arrow and click on the Submit button BY WwW ho Update E mail Addresses Select Address III Update an existing e mail address by selecting the link Insert a new e mail address by selecting the address type from the list and selecting Submit E mail Addresses Business lamares utpa edu Business SUSIE Personal Primary email address UTPA Assigned view E mail Addresses powered by 5 Enter your new information and Click the Submit Button U
3. ZMRZNE OEI Search RETURN TO MEN Faculty and Advisors Student Information Menu Term Selection CRN Selection Faculty Detail Schedule Week at a Glance Detail Class List Summary Class List Final Grades Look Up Classes Ungraded Courses Assignment History Class Schedule Course Catalog Syllabus Information Office Hours 4 Click on ID Selection nN You can either enter the student ID in the Student or Advisee ID field and click Submit Personal Information Student Services EOE and Advisors Search Student and Advisee ID Selection You may enter 1 The ID of the Student or Advisee you want to process or 2 Partial names a student search type or a combination of both Then select Submit Student or Advisee ID SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 25 Section C Day to Day Operations Lesson Viewing Student Menu Continued Procedure continued Step Action 5A Or you can use the Student and Advisee Query To use these fields enter student last and first name in field and click on Submit OR Student and Advisee Query Last Name Samples First Name anna Search Type my Students O My Advisees O Both all If there is more than one student with the same name you will be able to view those options to search for correct candidate Click on Submit to view student information Select the S
4. Dec 11 2008 College Business Administration Department Accounting and Business Law Part of Term 1 Course Credits 3 000 Course Levels Undergraduate Campus Main Override No Syllabus Maintain lt __ Rosters Classlist Office Hours Add 6 Change the desired information and click Submit 7 Look for the following message You have updated your syllabus information successfully 8 After updating and or maintaining the course syllabus click Return to Menu on upper right hand corner of the screen to return to the Faculty and Advisors Menu SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 16 Section C Day to Day Operations Lesson Week at a Glance Step Action 1 Log into Self Service 2 Click the Faculty and Advisor tab 3 Click on Week at a Glance The Week at a Glance page appears Use the scroll bar to view complete data tke to MM DD YYYY Week of Aug 25 2008 1 of 16 Vionday Tuesday Wednesday Thursday Friday Saturday orrday liam ACC 3329 ACC 3329 01 Acc 01 10027 Class 3329 01 10027 11 45 am 10027 12pm class 12 35 pm Class 11 45 am TBA 11 45 12 35 pm am 12 35 TBA pm TBA ipm 2pm Done Ls B Internet 100 7 PF 4 To view the Previous Week or Next Week of a semester click Previous Week or Next Week circled in red The Week at a Glance page appears 5 To view a Specific Week in a semester comp
5. UNIVERSITY OF TEXAS PAN AMERICAN Summmer 2008 and earlier We regret any inconvenience this may cause you and thank you for your patience while we undergo this transition ity of Texas Pai Privacy Policy DMCA Notice Internet R 100 Click on the Fall 2008 button Click on Enter Online Services for Students Faculty and Advisors Ge gt Dd le https mywebsis utpa edu PRODPUBLIC twbkwbis P_GenMenu name homepage trx u e Search J s wee homepage a d E Page G Tools A J P THE UNIVERSITY OF TEXAS PAN AMERICAN Enter Online Service For Students Faculty and Advisors Apply to UTPA www applytexas org General Financial Aid Course Catalog powered by RELEASE 7 4 SUNGARD SCT HIGHER EDUCATION SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 6 Section C Day to Day Operations Lesson Accessing Faculty Self Service Continued Procedure continued Step Action 4 Enter your UTPA assigned username and password Identity Management The University of Texas Pan American Sign In Enter your UTPA Account user name and password to sign in User Name Password For assistance E mail helpdesk utpa edu Telephone 956 381 2020 Unauthorized use of this site is prohibited and may l J p A subject you to divil and criminal prosecution
6. department in his her primary or secondary curriculum 2 The student has a program level college or degree in the seco curriculum that is different from that in his her primary curriculum he If the word Confidential appears next to a student s name the personal information is to be kept confidential Course Information Intermediate Acct III ACC 3329 O1 CRN 10027 Duration Aug 25 2008 Dec 11 2008 Status Active Enroliment Counts Maximum Actual Remaining Enrollment 40 2 38 Cross List 0 0 6 Summary Class List Record Student Name ID Reg Status Level Credits Final Grade Number 1 Sampled Anna 20006804 Registered Undergraduate 3 000 Enter 2 SampleB Bobby Confidential 20006805 Registered Undergraduate 3 000 Enter SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 19 Section C Day to Day Operations Lesson Viewing the Summary Class List amp Sending a Class E Mail Continued Procedure continued Step Action 6 To E mail a student click the e mail icon next to their name To E mail the entire class click the e mail icon at the bottom of the page Record Student Name ID Reg Status Level Credits Final Grade Detail Number 1 Sampled Anna 20006804 Registered Undergraduate 3 000 Enter 2 SampleB Bobby Confidential 20006805 Registered Undergraduate 3 000 Enter Email class Dak man ta Nrauiai iea 7 To view student information click on the stude
7. line to bring up Syllabus Information page Principles of Accounting 10032 ACCT 6301 01 Status Active Available for Registration Feb 01 2008 Dec 11 2008 College Business Administration Department Accounting and Business Law Part of Term 1 Course Credits 3 000 Course Levels Masters Campus Main Override No ae Syllabus Add Rosters Classlist Office Hours Add Enroliment Counts Maximum Actual Remaining Enrollment 30 0 30 Cross List 0 0 0 Scheduled Meeting Times Type Time Days Where Date Range Schedule Type Instructors Class 5 45 pm 7 00 pm MW TBA Aug 25 2008 Dec 11 2008 Lecture Keith W Lantz P Linda Arellano 6 Enter desired Syllabus data and click on Submit Syllabus Data Long Section Title Course URL Learning Objectives Required Materials textbook calculator Technical Requirements Submit Reset 7 Look for the following message You have updated your syllabus information successfully SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 15 Section C Day to Day Operations Lesson Adding or Maintaining a Class Syllabus Continued Procedure continued Step Action OR 7 To update maintain a syllabus follow the steps 1 4 8 Click on Maintain to view Syllabus Information page Intermediate Acct III 10027 ACC 3329 01 Status Active Available for Registration Feb 01 2008
8. Code Country Not Applicable x Area Code Phone Number Extension Submit Changes Reset The Update Emergency Contacts page will appear with your new information Update Emergency Contacts Update a contact by selecting that contact and making the necessary changes Emergency Contacts Order Name Address and Phone Relationship 1 Testing My Contacts 956 5551234 2 New Contact View Emergency Contacts SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 12 Section C Day to Day Operations Lesson Faculty and Advisor Tab The following is a list of options under the Faculty and Advisor Tab x i P THE UNIVERSITY OF TEXAS PAN AMERICAN Personal Information Student Services SFT RTT Certs Search Ge RETURN TO MENU SITEMAP HELP EXIT Faculty and Advisors Student Information Menu Term Selection CRN Selection Faculty Detail Schedule Week at a Glance Detail Class List Summary Class List Final Grades Look Up Classes Ungraded Courses Assignment History Class Schedule Course Catalog Syllabus Information Office Hours k powered by RELEASE 7 3 3 SUNGARD SCT HIGHER EDUCATION Done Internet 100 SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 13 Section C Day to Day Operations Lesson Viewing Faculty Detail Schedule Step Action 1 Log in
9. EXAS PAN AMERICAN Personal Information Student Services ZATIEI Search SITE MAP HELP Please enter the Student ID to remove the Advising Hold 20006806 The Student Information page will appear 6 Click Submit to clear the Advising Hold Student Information Studen Name Carol Samplec Student Id 20006806 The following message will appear Faculty Hold Student was already able to register 7 If you have entered the wrong ID click Cancel and return to step 5 8 Click on the Faculty and Advisor tab to return to menu SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 33 Office of the Registrar Melinda Espinoza System Analyst II melinda utpa edu Linda A Mares Business Analyst lamares utpa edu Debora McMillin Administrative Coordinator deleondy utpa edu Roy Munoz Computer User Service Specialist munoz utpa edu Joni Thomas Asst Registrar tomasj utpa edu For technical assistance please contact UTPA Helpdesk helpdesk utpa edu SunGard 2004 2006 Page 34 381 2201 316 7158 381 2388 318 5356 316 7933 318 5355 381 2020 Faculty amp Advisor Banner Self Service Guide v1 0 lE Release Date v 2 0 This guide was last updated on April 24 2008
10. Faculty amp Advisor Banner Self Service Guide V2 0 This documentation is proprietary information of SunGard Higher Education and is not to be copied reproduced lent or disposed of nor used for any purpose other than that for which it is specifically provided without the written permission of SunGard Higher Education SunGard Higher Education 4 Country View Road Malvern Pennsylvania 19355 United States of America 800 522 4827 Customer Support Center website http connect sungardhe com Distribution Services e mail address distserv sungardhe com Other services In preparing and providing this publication SunGard Higher Education is not rendering legal accounting or other similar professional services SunGard Higher Education makes no claims that an institution s use of this publication or the software for which it is provided will insure compliance with applicable federal or state laws rules or regulations Each organization should seek legal accounting and other similar professional services from competent providers of the organization s own choosing Trademark Without limitation SunGard the SunGard logo Banner Campus Pipeline Luminis PowerCAMPUS Matrix and Plus are trademarks or registered trademarks of SunGard Data Systems Inc or its subsidiaries in the U S and other countries Third party names and marks referenced herein are trademarks or registered trademarks of their respective owners Notice
11. Sample of View Holds page e 10186233 Linda Arellano View Holds Mar 19 2008 08 15 pm Information for Carol Samplec Q Please note that some holds are sensitive and may not display Administrative Hoids Hold Type From Date To Date Amount Reason Originator Processes Affected Advisement Required Mar 19 2008 Dec 31 2099 Needs Advisement Registration eturn to Previous ID Selection Term Selection RELEASE 7 3 3 oma AS 9 To view another student click ID Selection at the bottom of the page Or click on Return to Menu on upper right side of the screen to return to the Faculty and Advisors tab SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 31 Section C Day to Day Operations Lesson Viewing a Student Transcript Step Action I Log into Self Service 2 Click on Faculty and Advisor Tab 3 Click on Student Information Menu 4 Click on ID Selection to enter student ID or perform a name search The Student Verification page will appear with the Student name Click Submit or ID selection if you need to select another ID From the Student Information menu Click Academic Transcript 7 Choose the Level and Transcript Type Select the transcript level and transcript type Nn nN Transcript Level All Leves v Transcript Type i pt Type Re ly Transcript Eee Click Display Transcript 8 Scroll down to view all data GPA data is lis
12. Schedule Continued Procedure continued Step Action 8 Click on Student Schedule The View Student Schedule page will appear i 10186233 Linda Arellano View Student Schedule oe ane Mar 18 2008 09 10 pm A Confidential Information for Bobby SampleB Current Schedule Total Credit Hours 6 000 Intermediate Acct III ACC 3329 01 Associated Term Fall 2008 CRN 10027 Status Registered on Mar 18 2008 Assigned Instructor Stephen Owusu Ansah Linda Arellano Grade Mode Standard Letter Credits 3 000 Level Undergraduate Campus Main Scheduied Meeting Times Type Time Days Where Date Range Schedule Type Instructors Class 11 45 am 12 35 pm MWF TBA Aug 25 2008 Dec 11 2008 Lecture Stephen Owusu Ansah P Linda Arellano Intro to Cultural Anth ANTH 1323 01 Associated Term Fall 2008 CRN 11684 Status Registered on Mar 18 2008 Assigned Instructor Shelia Pozorski Grade Mode Standard Letter Credits 3 000 Level Undergraduate Campus Main Scheduied Meeting Times Type Time Days Where Date Range Schedule Type Instructors Class 9 10 am 10 25amTR TBA Aug 25 2008 Dec 11 2008 Lecture Shelia Pozorski P Return to Previous ID Selection Student Information Registration Overrides Registration Add Drop 9 To view another student click ID Selection at the bottom of the page Or click on Return to Menu to return to the Faculty and Advisors tab SunGard 2004 2006 Faculty amp Advisor Banner Self Serv
13. THE UNIVERSITY OF TEKAN PAN AMERICAN Be You are IN x P THE UNIVERSITY OF TEXAS PAN AMERICAN Eii Personal Information Student Services Faculty and Advisors Search ao ACCESSIBILITY SITEMAP HELP EXIT Main Menu Welcome Linda Arellano to the UTPA ASSIST System Last web access on Mar 19 2008 at 08 35 pm Personal Information Update addresses contact information or marital status review name or social security number change information Change your PIN Customize your directory profile Student and Financial Aid Apply for Admission Register View your academic records and Financial Aid Faculty and Advisors Enter Grades and Registration Overrides View Class Lists and Student Information WebCT com The e Learning Hub Find online help research tools discussions and more red RELEASE 7 4 ree R SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 7 Section C Day to Day Operations Lesson Your Personal Information Step Action 1 Log into Self Service using instructions from Lesson Accessing Faculty Self Service 2 Click on the Personal Information tab or link THE UNIVERSITY EXAS PAN AMERICAN p_a Personal Information Student Services Faculty and Advisors Search 2 ACCESSIBILITY SITEMAP HELP EXIT Main Menu _sPersonal Information Update addresses contact information or marital status
14. ddition FERPA allows for certain information to be defined as Directory Information This information may be publicly released unless the student requests nondisclosure through the Office of the Registrar Directory Information is outlined in the current UTPA graduate and undergraduate catalogs Additionally UT System Business process memorandum BPM 66 protects the use of social security numbers SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 5 Section C Day to Day Operations Lesson Accessing Faculty Self Service To access the Banner Faculty Self Service as an authenticated user you must successfully login using your User ID and Password Step Action 1 Access ASSIST using the following link http faculty utpa edu This page will appear ipl ASSIS E SELE SERVIGEs Thank you for accessing UTPA s online student and faculty services ASSIST and Web for Faculty Over the next few months UTPA will be transitioning to a new student information system Student and Faculty services for the Fall 2008 semester will all be processed on the new system whereas services for Summer 2008 and earlier will be on the old system Please select the appropriate option below To access services for Fall 2008 please click here A Note Fall 2008 registration will be available beginning April 7th To access services for Summer 2008 or earlier please click here THE
15. ice Guide v1 0 Page 29 Section C Day to Day Operations Lesson Viewing student holds Step Action Log into Self Service Click on Faculty and Advisor Tab 1 2 3 Click on Student Information Menu 4 Click on View Holds The Select Term page will appear 5 Select a term and click Submit The Student and Advisee ID Section will appear 6 Enter either student ID or Name and click Submit Student and Advisee ID Selection O T Mar 19 2008 08 06 You may enter 1 The ID of the Student or Advisee you want to process or 2 Partial names a student search type or a combination of both Then select Submit Student or Advisee ID 20006806 C OR Student and Advisee Query Last Name Al First Name Search Type My Students O My Advisees Both All The Student Verification page will appear 7 If you are viewing the correct student name click Submit If not click ID Selection link and try again Student Verification ie om nase Please select Submit if the person you chose is correct If this is incorrect choose the ID Selection link to try again Carol SampleC is the name of the student or advisee that you selected Submit SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 30 Section C Day to Day Operations Lesson Viewing student holds Continued Procedure continued Step Action 8
16. lete the Go To MM DD YYYY field The Week at a Glance page appears 6 After viewing the Week at a Glance page click Return to Menu in the upper right hand corner of the screen to return to the Faculty and Advisors Menu SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 17 Section C Day to Day Operations Lesson Viewing a Detailed Class List Step Action 1 Log into Self Service 2 Click the Faculty and Advisor tab 3 Click on Detail Class List The Select CRN page appears 4 Select the CRN course from the drop down list Select a CRN CRN Intermediate Acct III 10027 v Intermediate Acct III 10027 Principles of Accounting 10032 5 Click Submit The Detail Class List appears Detail Class List 10186233 Linda Arellano Fall 2008 Mar 18 2008 07 57 pm amp An asterisk will appear next to the appropriate field if any of the following conditions exist 1 The student has more than one major or department in his her primary or secondary curriculum 2 The student has a program level college or degree in the secondary curriculum that is different from that in his her primary curriculum pecial note If the word Confidential appears next to a student s name the personal information is to be kept confidential Course Information Intermediate Acct III ACC 3329 01 CRN 10027 Duration Aug 25 2008 Dec 11 2008 Status Active En
17. licking Submit Course Information Principles of Accounting 10032 ACCT 6301 01 CRN 10032 Scheduled Meeting Times Type Time Days Where Date Range f Class 5 45 pm 7 00 pm MW TBA Aug 25 2008 Dec 11 2008 Lectufe Keith W Lantz P Linda Arellano Office Hours From Time To Time Day of the Week Location From Date To Date Display 0000 2359 0000 2359 MM DD YYYY MM DD YYYY MTWMHThHF U o00000 ee ee e DOOOOPolm jf oO D00900 wt J J o Copy To Select ToCopy Submit Reset SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 22 Section C Day to Day Operations Lesson Viewing and Searching the Course Catalog The course catalog is a general source guide which only provides course descriptions Step Action 1 Log into Self Service Click on the Faculty and Advisors tab Click on Course Catalog to view Catalog Term page Select desired term in Search by Term drop down list Click Submit The Course Catalog page appears In the Subject Title Level Schedule Type College and Department fields select or enter the desired search information YOU DO NOT HAVE TO ENTER EVERY FIELD 7 Click Get Courses The Catalog Entries page appears On the Catalog Entries page click the Course Entry to view course details 9 After viewing course details click on Site Map in the upper right side of screen to return to the Faculty and Advisors Menu
18. list and selecting Submit 8 Entering overlapping dates may change the effective dates on existing address records Change of address information and USPS forms are available through this link Addresses and Phones Mailing Phones Current Oct 11 2007 to No end date Primary None Provided 5613 El Sauz Mailing 956 7813391 Edinburg Texas 78539 Permanent Phones Current Oct 11 2007 to No end date Primary None Provided 5613 El Sauz Permanent 956 7813391 Edinburg Texas 78539 SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 9 Section C Day to Day Operations Lesson Updating Addresses amp Phone s Continued 5 Enter the Dates you wish to start and all applicable information on the provided fields and click Submit l Update Addresses and Phones Update Insert ag Required fields on address update or insert are Valid From This Date Address Line 1 City State or Province and ZIP or Postal Code all other fields are optional If Nation is entered only Address Line 1 and City are required Wh en updating an address you do not need to change the Valid From This Date value Permanent Valid From This Date MM DD YYYY Until This Date MM DD YYYY Address Line 1 Address Line 3 L Address Line 2 City State or Province Nat Applicable
19. m Intended audience UT Pan American Faculty and Staff SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 4 Section B Set Up Lesson Access and Responsibilities Your Access As a general principle of access the UTPA data regardless of who collects or maintains it will be shared among those employees whose work can be done more effectively by knowledge of such information Although UTPA must protect the security and confidentiality of data the procedures allowing access to data must not improperly interfere with the efficient conduct on UTPA business Access to the Student Information System SIS is based on a user s job role and responsibilities Web for Students and Web for Faculty and Advisors permit some update capabilities defined in a user s college department and instructional assignments Your Responsibility By law certain data is confidential and may not be released without proper authorization Users must adhere to any applicable federal and state laws UT System regulations and UTPA policies and procedures concerning storage retention use release and destruction of data Generally student records are protected by the Family Rights and Privacy Act of 1974 FERPA Access to these records is restricted to those with an educational need to know or those who have the express consent of the student This protection does not expire when a student leaves the University In a
20. nt name Their address and phone information will appear H 10186233 Linda Arell View Student Addresses and Phones Mer 10 2000 09 22 pr Information for Anna SampleA Addresses and Phones Permanent Phones Current Mar 18 2008 No end date Primary 956 5551234 1 Street Edinburg Texas 78540 Student Information Student E mail Address Class List Wait List Mid Term Grades Final Grades Registration Overrides 8 After viewing the Class Summary page click Return to Menu in the upper right hand corner of the screen to return to the Faculty and Advisors Menu SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 20 Section C Day to Day Operations Lesson Viewing and Updating Office Hours Step Action 1 Log into Self Service 2 Click on Faculty and Advisors tab 3 Click on Office Hours 4 Select a Term and click Submit 5 Choose a Course from the CRN drop down list and Click Submit Personal Information Student Services FETA and Advisors Search RETURN TO MENU SITEMAP HELP E 10186233 Linda Arell Select a CRN Har Mar 16 2008 01 26 CRN Intermediate Acct III 10027 v Intermediate Acct III 10027 Principles of Accounting 10032 6 Enter information for this course then click Submit Oftice Hours paoe Mar 16 2008 01 28 pm Use this page to maintain your office hours for a class From To Times and From To Date
21. of rights Copyright SunGard Higher Education lt Years of Publication as First Last gt This document is proprietary and confidential information of SunGard Higher Education Inc and is not to be copied reproduced lent displayed or distributed nor used for any purpose other than that for which it is specifically provided without the express written permission of SunGard Higher Education Inc Table of Contents Section A Introduction 4 Overview 4 Section B Set Up 5 Access and Responsibilities 5 Section C Day to Day Operations 6 Accessing Faculty Self Service 6 Your Personal Information 8 Updating Addresses amp Phone s 9 Updating E Mail Addresses 11 Updating Emergency Contacts 12 Faculty and Advisor Tab 13 Viewing Faculty Detail Schedule 14 Adding or Maintaining a Class Syllabus 15 Week at a Glance 17 Viewing a Detailed Class List 18 Viewing the Summary Class List amp Sending a Class E Mail 19 Viewing and Updating Office Hours 21 Viewing and Searching the Course Catalog 23 Viewing and Searching the Class Schedule 24 Viewing Student Menu 25 Accessing a Students Schedule 28 Viewing student holds 30 Viewing a Student Transcript 32 Clearing an Advisement Hold 33 Helpful Contacts 34 Section A Introduction Lesson Overview User guide goal The goal of this user guide is to provide UT Pan American Faculty and Staff step by step instructions on how to perform their duties on the Banner Student Information Syste
22. pdate E mail Addresses Update Insert E mail must be entered for an e mail address update or insert all other fields are optional You may specify only one preferred e mail address Personal E mail Comment Delete this address Preferred cannot be displayed Submit Select a Different E mail Address to Update view E mail Addresses 6 The Update E Mail Addresses page will appear with the new information SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 11 Section C Day to Day Operations Lesson Updating Emergency Contacts Step Action Log into Self Service Click on the Personal Information Tab Click on Update Emergency Contacts BO Click on New Contact Update Emergency Contacts Update a contact by selecting that contact and making the necessary cha Emergency Contacts Order Name Address and Phone Relationship gt New Contact View Emergency Contacts RELEASE 7 3 Enter information on the Update page then click on Submit Changes Update Emergency Contacts Enter a new emergency contact When finished Submit Changes Remove Contact Order 1 Relationship x First Name Middle Initial Last Name E Address Line 1 Address Line 2 Address Line 3 City State or Province Not Applicable bd Zip or Postal
23. rch RETURN TO MENU SITEMAP HELP EXIT 10186233 Linda Arellano Registration Overrides Fall 2008 Mar 16 2008 12 57 pm Information for Juan F Garza Registration Override updates are not allowed for ID Selection Student Schedule Student Information Student Address and Phones Registration Add Drop RELEASE 7 0 coat a SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 27 Section C Day to Day Operations Lesson Accessing a Students Schedule Step Action 1 Log into Self Service 2 Click on Faculty and Advisor Tab 3 Click on Student Information Menu 4 Click on ID Selection The Select Term page will appear Select desired term and click Submit Enter student information ID or name and click Submit use previous lessons instructions The Student Verification page appears 7 If this is the correct student click Submit If not click ID Selection nN nN A 10186233 Linda 4 Student Verification iar 16 2000 00 Please select Submit if the person you chose is correct If this is incorrect choose the ID Selection link to try again Bobby SampleB is the name of the student or advisee that you selected The Student Information page will appear SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 28 Section C Day to Day Operations Lesson Accessing a Students
24. review name or social security number change information Change your PIN Customize your directory profile Student and Financial Aid Apply for Admission Register View your academic records and Financial Aid Faculty and Advisors Enter Grades and Registration Overrides View Class Lists and Student Information WebCT com The e Learning Hub Find online help research tools discussions and more 3 Choose an option from the Personal Information Menu Search RETURN TO MENU SITEMAP HEL Personal Information Parking Permits Emergency Loans and Surveys View Addresses and Phones Update Addresses and Phones View E mail Addresses Update E mail Addresses View Emergency Contacts Update Emergency Contacts Name Change Information Social Security Number Change Information RELEASE 7 3 e SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 8 Section C Day to Day Operations Lesson Updating Addresses amp Phone s Step Action Log into Self Service Click on the Personal Information Tab Click on Update Addresses and Phones Bl Ww Select which type of information you d like to update using the Type of Address down arrow and click Submit Update Addresses and Phones Select Address Update an existing address by selecting the link next to the corresponding address Insert a new address by choosing the address type from the
25. roliment Counts Maximum Actual Remaining Enrollment 40 1 39 Cross List 0 o ie Detail Class List Record Student Name ID Registration Status Registration Number Number 1 SampleA Anna 20006804 Registered 1 orre ogra Bachelor of Arts Level Undergraduate Program BA in Communication Admit Term Fall 2008 Admit Type Standard Catalog Term Fall 2008 College Arts and Humanities Major and Department Communications Communications Class Freshman Credits 3 000 lt u 6 After viewing the Detail Class List page click Return to Menu in the upper right hand corner of the screen to return to the Faculty and Advisors Menu SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 18 Section C Day to Day Operations Lesson Viewing the Summary Class List amp Sending a Class E Mail Step Action 1 Log into Self Service 2 Click the Faculty and Advisor tab 3 Click on Summary Class List The Select a term page appears 4 Select a CRN using the drop down list RN Intermediate Acct III 10027 Intermediate Acct III 10027 Principles of Accounting 10032 Submit p a 5 Select course and click Submit The Summary Class List page appears 10186233 Summary Class List Mar 18 21 n asterisk will appear next to the appropriate field if any of the following conditions exist 1 The student has more than
26. s are required when adding office hours Students may view your office hours when the Display indicator is checked Office hours may be deleted by clearing out From To Times or From To Dates and clicking Submit Course Information Principles of Accounting 10032 ACCT 6301 01 CRN 10032 Scheduled Meeting Times Type Time Days Where Date Range Schedule Type Instructors Class 5 45 pm 7 00 pn MW TBA Aug 25 2008 Dec 11 2008 Lecture Keith W Lantz P Linda Arellano Office Hours From Time To Time Day of the Week Contact Number Location From Date To Date Display 0000 2359 0000 2359 MM DD YYYY MM DD YYYY MT WTF S U OO0O00 O O none v ia E m None aL L hf l m None a Copy To Select To Copy v Reset SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 21 Section C Day to Day Operations Lesson Viewing and Updating Office Hours Continued 6 To duplicate same office hours for another course select course from Copy to field MIS wU Fall 2008 Mar 16 2008 01 28 pm amp Use this page to maintain your office hours for a class From To Times and From To Dates are required when 4adding office hours Students may view your office hours when the Display indicator is checked Office hours may be deleted by clearingOut From To Times or From To Dates and c
27. ted after semester and at the bottom If you chose to view all levels the GPA s for different levels will be split at the end of the transcript TRANSCRIPT TOTALS MASTERS Top Attempt Passed Earned GPA Quality GPA Hours Hours Hours Hours Points ina Institution 12 000 12 000 12 000 12 000 45 00 3 750 otal Transfer 0 000 0 000 0 000 0 000 0 00 0 000 Overall 12 000 12 000 12 000 12 000 45 00 3 750 Unofficial Transcript TRANSCRIPT TOTALS UNDERGRADUATE Top Attempt Passed Earned GPA Quality GPA Hours Hours Hours Hours Points otal Institution 171 000 147 000 147 000 147 000 434 00 2 952 Tou Transfer 0 000 0 000 0 000 0 000 0 00 0 000 erall 171 000 147 000 147 000 147 000 434 00 2 952 Please Note This is not an official transcript Courses which are in progress may also be included on this transcript SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 32 Section C Day to Day Operations Lesson Clearing an Advisement Hold You must be assigned as an Advisor by your department before you can remove a student advisement hold The Office of the Registrar will update your Banner profile if approved by the College Dean Step Action 1 Log into Self Service 2 Click on Faculty and Advisor Tab 3 Click on Student Information Menu 4 Click on Remove Advisement Hold 5 Enter student ID and click Submit x P THE UNIVERSITY OF T
28. to Self Service 2 Click the Faculty and Advisor tab 3 Click on Faculty Detail Schedule The Select Term page appears 4 Select the desired term using the drop down list Select Term Select a Term Fall 2008 v Submit 5 Click Submit The Faculty Detail Schedule page appears Use the scroll bar on the right to view all courses A 10186233 Linda Arell Faculty Detail Schedule Kahres Mar 18 2008 07 12 pm Intermediate Acct III 10027 ACC 3329 O1 Status Active Available for Registration Feb 01 2008 Dec 11 2008 College Business Administration Department Accounting and Business Law Part of Term 1 Course Credits 3 000 Course Levels Undergraduate Campus Main Override No Syllabus Maintain Rosters Classlist Office Hours Add Enroliment Counts Maximum Actual Remaining Enrollment 40 0 40 Cross List 0 o ie Scheduled Meeting Times x 6 After viewing Faculty Detail Schedule page click Return to Menu on upper right hand corner of the screen to return to the Faculty and Advisors Menu SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 14 Section C Day to Day Operations Lesson Adding or Maintaining a Class Syllabus Step Action 1 Log into Self Service Click the Faculty and Advisor tab Click on Faculty Detail Schedule 2 3 4 Select the course you would like to update 5 Click Add on the Syllabus
29. tudent or Advisee that you wish to process and choose Submit Name My Student or My Advisee Garza Juan A v Garza Juan F Garza Juan F Submit J Garza Juana R L 6 The Student Information page will appear Student Information Term Selection ID Selection Student Information Student Address and Phones Student E mail Address Student Schedule Academic Transcript not available until Oct 2008 Degree Evaluation View Test Scores View Holds Remove Advisement Hold SunGard 2004 2006 Faculty amp Advisor Banner Self Service Guide v1 0 Page 26 Section C Day to Day Operations Lesson Viewing Student Menu Continued Procedure continued Step Action 7 Click on any option to view student data For example A 10186233 Linda Arell View Student Addresses and Phones Mar 16 2008 08 57 pm A Confidential Information for Bobby SampleB Addresses and Phones Permanent Phones Current Mar 18 2008 No end date Primary 956 5551234 159 Lane Edinburg Texas 78539 Student Information Student E mail Address Class List Wait List Mid Term Grades Final Grades Registration Overrides Term Selection Add Drop You can use the menu options at the bottom of the page to navigate If you do not have access to certain functions the following message will appear Personal Information Student Services ETE and Advisors Sea
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