Exhibitor Service Manual
Contents
1. Page 33 of 332. 2014 Exhibitor Service Manual ABX2014 CONTENT GET THE OPERATIONAL ITEMS OUT OF THE WAY AND POSITION YOURSELF TO SELL IMPORTANT INFORMATION ADVANCE ORDER DEADLINES SCHEDULE OVERVIEW WHAT YOU GET WITH YOUR BOOTH DETAILED ON SITE SCHEDULE HOTEL INFORMATION DIRECTIONS TO THE BCEC PARKING EXHIBITOR SERVICE DESK IMPORTANT SALES TAX INFORMATION INSURANCE LABILITY EXHIBITOR REGISTRATION DECORATOR SVC CONTACTS RULES GOVERNING ABX2014 RULES GOVERNING ABX2014 EXHIBITION CENTER FIRE SAFETY REGULATIONS BOOTH DESIGN MOVE IN AND MOVE OUT INFORMATION MOVE IN AND MOVE OUT INFORMATION FOR ADVANCE SHIP TO THE WAREHOUSE FOR DIRECT SHIP TO SHOW SITE FOR DO IT YOURSELF EXHIBITS ONLY MOVE OUT INSTRUCTIONS Page 10f 33 BORE CONTENT EXHIBITOR APPOINTED CONTRACTOR NOTIFICATION FORM ELECTRICTY TELEPHONE SERVICE SECURITY SECURITY OTHER CONTRACTORS AND MCCA FOOD AND BEVERAGE ORDERING GUIDELINES TEMP FOOD SERVICE APPLICATION MCCA ELECTRICAL SERVICES FORM SMARTSOURCE COMPUTER AV XPRESS LEADS 2014 Page 2 28 30 a 32 GET THE OPERATIONAL ITEMS OUT OF THE WAY AND POSITION YOURSELF TO SELL The real purpose of Exhibitors being here for Exhibitors is SALES avoid operational mistakes and do the following The Exhibitor Manual is your key to saving money and getting the most out of the show by placing orders prior to the vendor s discount deadline dates Pr
3. units of an exhibit or packages may be removed from the exhibit hall during the show without a written pass supplied by Show Management and supported by proper credentials Packages briefcases etc are subject to examination before removal Signage Absolutely no signs or graphics may be placed outside the area of the booth No signs or graphics may be placed on pasts or pillars in or adjacent to standard booths occupied by exhibitors ar an carpeted areas of the aisles beyond the standard booth limits No materials may be placed on any Surface of the building including pillars Any damage caused by violation of this rule vill be charged to the exhibitor whose material is found in violation whether or not the material was placed in violation by the exhibitor himself Booth Identification Sign maintain consistent show graphics ABX provides to you one free 7 x 44 identification sign white with black lettering with your company name and location on it This sign will be on your booths when you arrive Any changes that you wish to make on the fres booth sign must be submitted in writing to ArchitectureBoston Expo 2014 no later than September 29 2014 No free changes wil be allowed after that date Cross Aisle Header When a single exhibitor occupies a minimum of four 4 facing booth units permission may be granted to use cross aisle header For each additional pair ot cross aisle booths applications may be made for addi
4. Hanging signs are permitted above peninsula booths to a maximum height of 16 feet provided prior written approval is given by show management in writing no later than September 29 2014 Island Booths An island booth is any size booth exposed to aisles on all four sides There is no 8 high pipe and drape provided for Island booths Walls may be installed in any portion of the booth however at least 75 of the perimeter area must be left open Walls must be finished on sides so as not to be unsightly to neighboring exhibitors and delegates Those not satisfactory in the opinion of Show Management will be made correct at the discretion of Show Management with expenses for such work being charged directly ta the exhibitor Hanging signs are permitted above island booths to a maximum height of 16 feat from the ground lo the top of the sign provided prior written approval is given by show management in writing no later than September 29 2014 NEW Aisle Sign Height Al aisle signs hung by the decorator will be hung so that the bottom on the aisle sign is at a height of 26 feet from the exhibit floor If an exhibit is higher than 12 feet and interferes with aisle sign the exhibitor will be asked to remove any obstruction unless prior written permission granted by Show Management for an exhibit height exception Exposed Ends The side of any display cabinet or structure which is visible from an aisle or adjacent exhibito
5. Page 11 of 33 IMPORTANT INFORMATION CONTACTS SHOW OPERATIONS AND MANAGEMENT All questions regarding event polices regulations timing display limitations and show rules and regulations in general should be directed ta Rich Elskamp 508 790 4751 or elskamp lradeshommgmt cam BOOTH SALES RELOCATION ADVERTISING SPONSORSHIPS Any questions regarding additional booth sales or location of booths should be directed to the following Brian Keefe 781 335 4072 or bkeefetradeshowmamt com OFFICIAL SHOW CONTRACTORS All questions or instructions regarding shipping storage labor utiitis furniture carpet special decorations audiovisual equipment needs etc should be directed to these Otficial Show Contractors ral Services Contractor Lead Retrieval Forms Booth Catering Freeman Decorating Convention Data Services Boston Convention amp 139 Campanelli Drive cos Exhibition Center Middleboro 02346 107 Watertown Road 415 Summer Street Phone 781 380 7550 Bourne MA 02532 Boston MA 02210 Fax 469 621 5608 Phone 800 548 9299 Phone 617 954 2812 Fax 617 954 2159 Telephone Plumbing Exhibitor Parking Massachusetts Convention Massachusetts Convention Boston Convention amp Center Authority Center Authority Exhibit Center BCEC 415 Summer Street 415 Summer Street 415 Summer Street Boston MA 02210 Boston MA 02210 Boston MA 02210 Phone 617 954 2100 Phone 617 954 2100 Phone 6
6. Elskamp immediately at reiskamp tradeshowmgmt com Page 4 of 33 2 2 4 IMPORTANT INFORMATION WHAT YOU GET WITH YOUR BOOTH RENTAL OF EXHIBIT SPACE Each 10 x 10 booth will be set with 8 high black and gray back drape 3 high black side Exhibitor personnel registration at no charge for six persons per 100 square feet One ine identification sign 7 x 44 Aisles wil be tuxedo carpeted Additional badges are 5 for each person registered with the exhibiting organization 5 Exhibitors wil receive 100 Exhibit Only Invitations for use in inviting your customers and prospects to visit your booth invitations are mailed after booth payments have been feceved Daily aisle cleaning General Exhibit Hall security coverage at entrances and exits Discounted advertising rates in the show program BOOTH DESIGN Standard or Linear Booths linear booths have one side exposed to an aisle All back walls including fixtures and signs shall not be higher than eight feet 8 All side panels and displays higher than four feet 4 shall not extend more than five feet 5 from the back wall The remaining five feet 5 of your side panel or display shall not be higher than three feet 3 This regulation is in place 10 ensure that your neighbor does not obstruct a reasonable line of sight into your booth 5 0 Page Sof 33 _ Bex2014 IMPORTANT INFORMATION DETAILED SCHEDULE SUND
7. clear view of nearby exhibits wall mounted fire apparatus exits This wil be strictly enforced Space has been provided behind many booths for show service personnel and for ease in getting to the rear of displays It may not be used by exhibitors for the storage of pamphlets boxes briefcases instruments or any other items Nor may booth structure or equipment extend into it Aisle and Booth Carpet When exhibitor organized group of exhibitors occupies four facing booth units across any aisle the exhibitor cannot carpet the aisle between the booths for purposes of display identification and continuity The original aisle dimensions must be maintained as far as exhibit material or products are concerned and to prevent tipping the edges of carpeting in the aisles must be taped down by the exhibitor Because this is a design oriented audience all booth spaces are required to finish cover the existing hall floor wth carpet rugs atc Subletting exhibitor may assign sublet or apportion any exhibit space except under unusual circumstances and then only with tha written approval of show management Lighting The light level in the BCEC wil be maintained at 125 candles The use of flashing or rotating lights strobe lights beacons etc in an exhibit is prohibited because such lights are visible outside the booth area Booth lighting must not interfere with exhibits or personnel in nearby areas Page 14 of 38
8. finish either permanent or temporary will be required to meet the requirements of the Massachusetts State Building Code Page 19 of 33 Bex2014 RULES GOVERNING ABX 2014 EXHIBITION CENTER FIRE SAFETY REGULATIONS Fire Safety Equipment 6 Open flame devices may be permitted when they are necessary part of the exhibit Devices must be isolated from attendees by either four 4 feet or a barrier be placed on a non combustible surface be separated from other devices by five 5 horizontal feet and have 20 Ib ABC fire extinguisher present within the exhibit 7 Candles are permitted long the flame fram the candle does not exceed the height of the required fire safe enclosure which is usually made of glass other non combustible material Candles can be placed on tables only Candles cannot be placed on any shelving window ledges sills or any other place where the candle and its encasement could fall and cause injury and or fire Use of candelabras and other such arrangements are prohibited Candles cannot be placed on in or near the same area with other combustibles such as dried flower arrangements confetti otc All candies and required encasements to be used must be approved by MCCA Public Safety Department at least 60 days prior to the date of their intended use The exhibitor is required to have 10 lb ABC fre extinguisher readily accessible within the exhibit 8 Any vehicle or apparatus which h
9. help you plan the most convenient move out for your booth Once the show has closed you may begin the tear down process There willbe shaw management representatives near the dock who can help you once your booth is completely packed and brought over to this area Page 25 of 33 Bex2014 EXHIBITOR APPOINTED CONTRACTOR NOTIFICATION FORM Save Time Complete the Form Online In the best interest of the exhibitors ArchitectureBoston Expo has selected Freeman as the Official General Service Contractor If you the exhibitor have contracted with any firm other than those appointed by ArchitectureBoston Expo you must complete and return this form no later than 4 30 pm Monday October 7 2014 In addition it is your responsibilty to inform your contractor of the rules governing exhibitor appointed contractors EAC s are required to provide a certificate of insurance showing minimum liability of 1 000 000 per occurrence and 2 000 000 in the aggregate including products and completed operations independent contractors personal injury and blanket contractual liability Auto Liability in the amount of 1 000 000 per occurrence and in the aggregate when automobiles will be used the premises Itis requirement that all exhibitors shall provide Show Management with a certificate of insurance naming ArchitectureBoston Expo The Boston Convention amp Exhibition Center The Boston Society of Architects and their directing
10. in the aisles or in an adjacent booth or another exhibit Some projection equipment may require a projectionist provided by the official show contractor Dismantling In deference to show visitors no exhibitor may begin dismantling until closing time Violation may prohibit you from exhibiting in future ABX shows No booth equipment may be removed fom the premises until aisle carpet has been rolled back and then must be done in accordance with applicable security and exit procedures Union Jurisdiction The services provided to exhibitors and those contracted for by exhibitors during the show are under union jurisdiction All official contractors assigned by Show Management are subject to union regulations Exhibitors are requested to comply with union requirements Page 16 0f 3 Bex2014 RULES GOVERNING 2014 Non Official Contractors Exhibitors desiring to use service contractors other than those appointed by Show Management official contractors must obtain advance written approval ram Show Management The exhibitor or the contractor must present a written request later than September 29 2014 This request should include the name and address of the contractor name of the supervisor ta be in attendance a certificate of insurance and a statement that the contractor will comply with all rules and regulations of the show or wil forfeit his or her company s access to the floor Package Removal During Show
11. requires each exhibitor to be registered as a vendor Per the Commonwealth any vendor engaged in business in Massachusetts must register and collect sales use tax on property that its customers purchase for use in Massachusetts regardless of where their inventory is located inside or outside of the state A vendor is considered to be engaged in business in Massachusetts i the vendor solicits Orders at trade shows held in Massachusetts for mare than three days in one year I you have any questions regarding the above please contact The Department of Revenue Customer Service Bureau 200 Arlington Street Chelsea MA 02150 617 887 6367 Please be advised that ArchitectureBoston Expo cannot be responsible for any vendor who is not registered with the Massachusetts Department of Revenue or who may be delinquent with prior taxes INSURANCE LIABILITY All exhibitors must a Workers Compensation in compliance with statutory requirements b Comprehensive General Liability in the amount of 1 000 000 per occurence and 2 000 000 in the aggregate including products and completed operations independent contractors personal Injury and blanket contractual liability Auto Liability in the amount of 1 000 000 per occurrence and in the aggregate when automobiles willbe used on the premises Page 10 0f 33 _ Bex2014 IMPORTANT INFORMATION EXHIBITOR REGISTRATION At all times during show operation exhibitor personnel a
12. 0 00am Exhibitors allowed to enter the Exhibit Hall 71 00am Exhibit Hall opens 00pm ArchitectureBoston Expo 2014 Exhibit Hall officially closes NO part of any exhibit may be dismantled before 4 15pm Violators will be penalized GET 14 59pm Move Out begins Do It Yourself ext opens Aisle carpet will be taken up No dollies shall be allowed in the Exhibit Hall prior to close of show No freight shall leave the Exhibit Hall until the official close of the show at 4 15pm Exhibitor s entrance and exit shall be the same as during the set up period with the same rules and regulations in effect regarding loading trucks rental vans station wagons cars ete Freeman Decorating will deliver all empty exhibit containers to all booths before removing any exhibits from the floor Crates are returned to booths approximately 2 4 hour process Packing and all containers should be confined to your booth area to avoid blocking the aisles Pack all merchandise and label each piece appropriately before leaving Before leaving the show premises exhibitors should be certain that small package items have been loaded out The drayage firm is not liable for the loss of small items left unattended in the booth Page 7 of 33 ABX2014 IMPORTANT INFORMATION HOTEL INFORMATION Book your hotel reservations with one of these options below to enjoy significant event savings You must ind
13. 17 954 2100 Audio Visual Services and Security TiectricaT Services Computer Rental Massachusetts Convention Massachusetts Convention SmartSource Center Authority Center Authority Phone 800 955 5171 415 Summer Street 415 Summer Street Fax 972 692 7815 Boston MA 02210 Boston MA 02210 Phone 617 954 2100 Phone 617 954 2100 Plant Rental Services Massachusetts Convention Center Authority 418 Summer Street Boston 02210 Phone 617 954 2100 Page 12 of 33 RULES GOVERNING 2014 Peninsula Booths peninsula booth is exposed to aisles on three sides There are 2 types of peninsula booths 2 One which backs up to a linear booth and b One which backs up to another peninsula booth and is sometimes referred to as a Split Island Booth When a peninsula booth backs up to two linear booths the back wall is restricted to four feet 4 high within five feet 5 of each aisle permitting reasonable line of sight for the adjoining linear booths Sixteen feet 16 is the maximum height allowed including ground supported signage and for the center portion ofthe back wall provided prior written approval is given by show management in writing later than September 29 2014 When a peninsula booth abuts another peninsula booth and the back wall of your display is higher than 8 fee the side of the wall facing the neighboring exhibitor must be finished and cannot contain graphics or logos
14. AY OCTOBER 26 2014 12 00pm noon Move n Begins Do It Yourself and direct shipments are accepted Those Do It Yourself exhibitors must adhere to scheduled load in times Exhibitors with outstanding show related balances shall not be allowed access to the Exhibit Hall until balances are paid in Exhibit Hall closes for the night All exhibitors must exit the hall Loading dock closes for the night Aisle carpet is laid If you require additional time on Monday please let show management know so that we notify security MONDAY OCTOBER 27 2014 8 00am Move In Begins Do lt Yourself and direct shipments are accepted Those Do It Yourself exhibitors must adhere to scheduled load in times Exhibitors with outstanding show related balances shall not be allowed access to the Exhibit Hall until all balances are paid in ful Exhibit Hall closes for the night All exhibitors must exit the hall Loading dock closes for the night Aisle Is carpet laid If you require additional time on Monday please let show management know so that we notify security TUESDAY OCTOBER 28 2014 7 00am Hall opens for exhibitor access 7 30am 6 00pm Exhibitor and Attendee Registration opens All Exhibitors must have badges to gain access to the show floor ArchitectureBoston Expo 2014 seminar program begins 10 30 Show Management
15. Contractor to remove wooden pallets shipping crates cardboard boxes and other packing materials fram the exhibit hall area as soon as possible These items are not permitted in the exhibit halls during events Flame Retardant Treated Materials The following rules apply regarding flame retardant treatments 1 All decorations drapes signs banners acoustical materials hay straw moss split bamboo plastic cloth and similar decorative materials shall be flame retardant to the satisfaction of the Boston Fire Department and State Fire Marshal 2 Combustible materials inch or more in thickness glass or asbestos cloth may be used without flame retardant treatment 3 The use of oilcloth tarpaper sisal paper nylon Orlon and certain other plastic materials that are not flame retardan is prohibited 4 Table coverings used in exhibit halls must be flame retardant treated unless they lie fiat and have an overhang of no more than six 6 inches 5 materials must be certified by the Boston Fire Department within six 6 months of the event The Boston Fire Department does not accept certificates from other jurisdictions Materials may be sent directly to the Boston Fire Department for testing The City of Boston Fire Code prohibits the use of Fabric attached to a ceiling or used to caver any portion of an exhibit Carpet on ceilings walls seating products or as decorative material Page 21 of 3 _ Bex2014 R
16. MES OF EVENT SIGNATURE APPLICANT FOOD TO BE SERVED IST ALL FOOD THAT WILL BE SERVED AND THE ESTABLISHMENT WHERE THE FOOD WAS PURCHASED PREPARATIONICOOKING FACILITIES ON SITE VES IF YES DESCRIBE FACILITIES AND EQUIPMENT OFF SITE VES NO IF VES WHERE TYPE OF TABLEWARE PAPER PRODUCTS CHINA DESCRIBE WAREWASHING FACILITIES FOR UTENSILS AND EQUIPMENT PROTECTION DESCRIBE EQUIPMENT AND MEANS OF TRANSPORTING FOOD HOT 140 F OR ABOVE COLD 45 F OR BELOW REFRIGERATION REQUIRED NOT REQUIRED METHOD OF REFRIGERATION TYPE OF COOKINGHOT HOLDING EQUIPMENT DESCRIBE MEASURES TO PROTECT FOOD FROM CONTAMINATION DURING PREPARATION STORAGE AND DISPLAY GARBAGE AND RUBBISH DESCRIBE MEANS FOR STORAGE AND DISPOSAL PERSONNEL AND FOOD HANDLING PRACTICES NUMBER OF FOOD HANDLERS LOCATIONOF HANOWASHING FACILITIES LOCATION OF TOLET FACILITIES HAIR RESTRAINTS PROVIDED YES NO DISPOSABLE GLOVES PROVIDED VES NO OFFICE USE ONLY INSPECTORS RECOMMENDATIONS ACTION TAKEN PERMIT DENIED REASON FOR DENIAL PERMIT GRANTED CONDITIONS INSPECTOR DATE Page 30 of 33 ABx2014 OTHER CONTRACTORS AND MCCA ORDERING GUIDELINES MCCA ELECTRICAL SERVICES ORDERING FORM w Massachusetts Conventon Canter Authority Order Fom Services yeas ten Ear and Fie Turme s r in o
17. ULES GOVERNING 2014 BOOTH DESIGN Standard or Linear Booths linear booths have one side exposed to an aisle back walls including fixtures and signs shall not be higher than eight feet 8 side panels and displays higher than four feet 47 shall not extend more than five feet 5 from the back wall The remaining five feet 5 of your side panel or display shall not be higher than three feet 3 This regulation is in place to ensure that your neighbor does nat obstruct reasonable line of sight into your booth 5 0 0 0 These rules and regulations governing ArchitectureBoston Expo 2014 supplement the contract for space and they have been established for the protection of everyone The word management as used herein shall mean officers employees or contractors acting with authority of ArchitectureBoston Expo 2014 Show Management Show Management reserves the right to amend these rules and regulations or to make additions thereto at any time Under unusual circumstances and at its own discretion Show Management may also make specific exceptions to or changes in the rules without necessarily establishing precedent or applying the modification beyond the specific case involved Show Management shall have final authority to interpret these rules and their application Page 22 of 38 w Bex2014 MOVE IN AND MOVE OUT INFORMATION Move In for ArchitectureBoston Expo is based on
18. a very tight schedule We have triad to simplify the process as much as possible to avoid any confusion Our move in times are based on the type of move in you will be doing There are three ways in which your exhibit materials may arrive at ArchitectureBoston Expo Direct ship to show shipments should be scheduled to arrive on Sunday October 26 2014 double time or Monday October 27 2014 straight time Advance ship to warehouse freight will be accepted at the Freeman warehouse beginning Tuesday September 30 2014 After October 17 2014 materials will receive an additional late charge Yourself delivery to show site SHOW MANAGEMENT RECOMMENDS THIS WHENEVER POSSIBLE Once you have decided how you will ship your exhibit materials please be sure to read the material handling information in great detail PLEASE NOTE ANY EXHIBIT OR DISPLAY ARRIVING IN A TRUCK OVER 24 IN LENGTH WILL BECOME THE JURISDICTION OF LOCAL 25 AND MUST UNLOADED BY MEMBERS OFTHAT UNION Details this be found on the Labor Jurisdiction sheet located in tha Decorator Services section of the service manual While these work rules may allow some industrious individuals to take on their own material handling Please carefully consider the work involved After unloading your materials at the dock you must immediately remove your vehicle to the parking lot since other exhibitors will be waiting Once you have set up your boo
19. activities must submit their plans to Show Management in writing at least 30 days in advance of the show no later than September 29 2014 Show Management reserves the right to prohibit any activity which in its sole opinion is not in keeping with the character best interests of the show Al activities by exhibitor or other must be confined within exhibit areas or demonstration rooms Sufficient space must be provided within the limits of the exhibit area and so arranged that persons watching demonstrations and other exhibit activities are contained within the area rather than in the aisle In general plans for activities involving an audience in front of a narrator or performer or use of mobile rabots must have written approval from Show Management Itis strictly against the rules for any person or any group to distribute literature or signs posters or display materials or signs in the aisles restaurants lounges or registration areas Any material left in these areas will be discarded Page 15 of 33 2 20 RULES GOVERNING 2014 Distribution of Souvenirs and Samples Any distribution of souvenirs samples or prizes must be conducted entirely within the exhibtor s designated booth space articles of clothing hats or other head coverings self adhesive badges noise making devices or anything not in keeping with the character and standards of ABX may be distributed by an exhibitor unless appro
20. as fuel tank and is part of display is required to be equipped with locking or taped gas and contain more than three 3 gallons of fuel 8 tank whichever is less at least one 1 battery cable used to start the engine must be disconnected and the end of the disconnected battery cable taped vehicles shall not be moved during exhibit hours Fueling defueling of vehiees is prohibited Vehicles may not be started ar operated within the exhibit hall for the first 15 minutes after the exhibit hall closes to the public Tor the day or final closing of the event No vehicle may be operated on the exhibit hall without lead person walking in front of the vehicle waming people of vehicle movement 8 Curtains drapes banners decorations and acoustical material including but not limited to cotton hay paper straw moss split bamboo and wood chips must be flame retardant treated submitted to the Boston Fire Department Chemist for approval Material that cannot be treated for flame ratardancy shall be used 10 Al tent canopies and tarps must be fire resistant and meet CPAI 84 Canvas Products Association International specifications The original flame retardant compliance tag must be attached to tent canopy or tarp Additionally exhibitors must have the manufacturer documentation available for on site inspection Open cooking or other sources of heat are prohibited under any tent canopy
21. begins inspection of all booths to W any are not capable of being set up in time for the show opening All booths deemed not ready or able to be ready by 10 30am will be set up by Show Management at the exhibitor s expense All exhibitors must have checked in with Show Management by this time Any exhibitor not reporting will not be allowed to exhibit Exhibit Hall opens to attendees 200 6 00pm Reception on the Exhibit Hall Floor 5 00pm Exhibit Hall closes All exhibitors must ext the hall 500pm Opening Night Pary Page 6 of 33 IMPORTANT INFORMATION DETAILED SCHEDULE WEDNESDAY OCTOBER 29 2014 7 30am 6 00pm Registration Is open for exhibitors and attendees 8 00 Arrange for dismantling labor between 8 00am and 12 00 noon at the 11 00am Freeman Decorating service desk Make shipping arrangements at this time Bill of lading and labels are available at the service desk Move Out labor must be ordered before 12 00 noon 80817 ArchitectureBoston Expo 2014 seminar program begins 10 00am Exhibitors allowed to enter the Exhibit Hall 71 00am Exhibit Hall opens 00pm 6 00pm Reception on the Exhibit Hall Floor 5 00pm Exhibit Hall closes THURSDAY OCTOBER 30 2014 7 30am 4 00pm ArchitectureBoston Expo 2014 seminar program begins 7 30am 4 00pm Registration is open for exhibitors and attendees
22. d prospective customers to visit you at ABX If you would like to change where the tickets wil ba mailed please contact Rich Elskamp at 508 780 4751 Free Exhibit Hall passes are also available electronically through the registration portal Please note that more Exhibit Hall passes will available on request Invite Your Best Customers amp Prospects and Start Generating Qualified Leads BEFORE you get to ABX 2014 Increase your ROI for 2014 using the online exhibitor invitation tools These tools make it quick and easy for you to invite your best customers and hottest prospects Attendees who register via these methods will receive a FREE Exhibit pass 15 value compliments of your company Once your clients have registered you will have real time access to these registrations allowing you to set appointments make special offers and start qualifying your leads making your company stronger than ever See below for information and to view or download the list of your registered guests Banner Download You can download and post ABX banners or buttons to your website Please visit our Download Graphics page click the image in the size you prefer and right click to save Make sure to link the logo back to http wwaw abexpo com In addition to full access to the exhibit floor exhibitors may purchase workshops packages complete listing of available workshops packages is available on our website labexpo convregisteripricir
23. e exhibit hall area and on the perimeter walls Al brackets are 40 inches 102 cm from the floor Support column fire extinguishers are primarily mounted on the northwest quadrant Fire extinguishers on the support columns along the north end of Hall A and these on the south side of the air walls are mounted on the southwest quadrant General Service Contractors GSC and exhibitors are required to maintain a minimum unobstructed path of no less than 48 inches 122 24 inches 61 cm on center for fire extinguishers Fire extinguishers shall not be removed or temporarily relocated by exhibitor the Licensee or the GSC The GSC is responsible for ensuring that emergency exits fire extinguishers fire pull stations fire department value boxes and fire alarm flashers are not obstructed obscured from view at any time in the facility Anyone found responsible for moving removing or blocking fire safely equipment is subject fine Fire Safety Limitations The following limitations apply to exhibits located in the exhibition halls in the BCEC 1 The following items are fire hazards and are prohibited for use in the Compressed flammable gases Exception Butane for cooking purposes with prior approval ot the MCCA Public Safety Department Quantity inside the BCEC is limited to two 2 1 pound UL approved canisters per cooking device one canister in use and attached to the cooking device and one spare cani
24. e register your show personnel to avoid on site delays Expect to gain access to the show only at the scheduled hours not before Understand that security regulations are enforced for the benefit all exhibitors Have your exhibit ready when the show opens Follow show rules regarding security set up and breakdown Remain set up for business until the official closing of the show Take advantage of the pre show Attendee lst and send VIP invitation to your cients and invite them to your booth The attendee list can be purchased for a one time only use through a bonded mail house I you are interested contact vett Ortiz at lorliz tradeshowmgmt com or 800 996 3863 Focus on Green in your booth Include educational information about sustainability and how t relates to your company or products Get additional exposure by considering the New Product or Green Programs available in the service manual Awoid sitting reading eating drinking in your booth Be prepared with a short introductory speech with engaging questions to help investigate the prospect s needs Use premiums as a thank you for stopping by gift at the close of a conversation Order your lead retrieval device prior to your arrival at the show Follow up with these leads after the show to maintain communication with attendees who showed interest in your products Be sure to fil out the exhibitor survey after the show so that we can continue to ma
25. ectrical team professional and efficient staf is always accessible to accommodate the electrical needs of all of our exhibitors For your convenience the BCEC maintains an office within the BCEC The electrical contractor must handle all electrical connections Electricity to booths are turned on at 8 00 am on show days and cut off almost immediately at the close of the show each day If you need 24 hour electricity and or you need special extended electrical service at the close of the show you must notify the BCEC of your special needs 617 954 2230 upon ordering your electricity itis advisable that you verity your request on site I you have any further questions please contact show management or the BCEC directly at 617 954 2000 TELEPHONE SERVICE The BCEC is the exclusive provider of telephone service at the Boston Convention amp Exhibition Center BCEC We encourage you to request your telephone order form that your phone line be installed as early as possible based on your arrival to your booth Be sure to check for your line as soon as you arrive If you require addition service or you are having trouble with your line or device please contact the BCEC Telecommunication Department at the exhibitor service desk Page27 of 3 _ 2 4 SECURITY As at past shows security willbe as tight as possible for your protection We ask that you honor al security rules which have been created to assure that your p
26. er the highway ramp tur right onto Summer Street The wil on your left FROM Western Massachusetts Take 1 90 Eastbound to Exit 25 South Boston At the top of the ramp take a right onto Congress Street Take the next right onto D Street After the highway ramp turn right onto Summer Street The wil be on your left FROM points North via l Take I 93 South to Exit 20A South Station At the end of the ramp take a left at signal onto Summer Street at South Station Follow Summer SL for approximately 1 mile the will be on your right FROM points South via 1 93 Take I 93 North to Exit 20 South Boston Follow the signs to I 90 East Take the first tunnel exit ta South Boston At the first set of lights take a right onto Congress Street Take the second right onto D Street After the highway ramp turn right onto Summer Street The BCEC will be on your left PARKING Parking Valet parking 325 is available during most events To access from Summer Street turn onto East Side Drive and the valet area will be immediately your right We accept cash and all major credit cards BCEC South Parking Lot self park 812 from Summer Street turn onto East Side Drive drive past the valet area and continue straight along the side of the building At the end of the building make a right and go down the ramp At the bottom of the ramp tum left and you wil see the entrance t
27. ervices CEC Exclusive Services ACEC Exclusive Services CEC Exclusive Services Decorator Services Decorator Services Decorator Services CEC Exclusive Services Additional Services Decorator Services Other Contractors Registration and Badges Decorator Services IMPORTANT INFORMATION SCHEDULE OVERVIEW MOVE IN DATES AND TIMES Sunday October 26 Noon 5 00PM Sunday will be double time for union labor Exhibitor may move in an Monday October 27 Spm it you are shipping to the advance warehouse direct shipping or doing it SHOW DATES AND TIMES Tuesday October 28 11 00am 6 00pm Wednesday October 29 11 00am 6 00pm Thursday October 30 11 00am 4 00pm All exhibits must be completely set up by Monday October 27 at 5 00 if you require additional time please make arrangements with show management REGISTER ON SITE Exhibitors Only Monday October 27 8 00am 5 00pm Tuesday October 28 7 30am 6 00pm Wednesday October 29 7 30am 6 30pm Thursday October 30 7 30am 4 00pm MOVE OUT DATES AND TIMES Thursday October 30 4 15pm Midnight Friday October31 8 00am 2 00pm booth equipment may be removed from the premises until aisle carpet has been roiled back and then must be done in accordance with applicable security and exit procedures This schedule is fim If you anticipate any problem adhering to this schedule contact Rich
28. icate your group affiliation ABX when making reservations to receive the special rate Westin Boston Waterfront 425 Summer Street Boston MA 02210 888 627 7115 Rates Single or Double 289 00 Hotel room rates are subject to applicable state and local taxes in effect at time of check in Book your room online Reservations must be received on or before 5 00 pm on Wednesday September 24 2014 issance Boston W 606 Congress Street Boston MA 02210 877 513 6305 Rates Single or Double 260 00 front Hotel Hotel room rates are subject to applicable state and local taxes in eflect at time of check in Book your room online Reservations must be received on or before Monday October 14 2014 pton Inn amp Suites Crosstown Center Massachusetts Avenue Boston MA 02118 617 445 6400 Rates Single or Double 169 00 Hotel room rates are subject to applicable state and local taxes in effect at time of check in Book your room online Room rates include shuttle service 10 and from Logan Airport and to and from the Boston Convention and Exhibition Center Reservations must be made by Wednesday September 24 2014 Page 2 2 4 IMPORTANT INFORMATION DIRECTIONS TO THE BCEC amp PARKING FROM Logan International Airport and Route 1A South Take I 90 West Ted Willams Tunnel to Exit 25 South Boston At the top of the ramp take a right onto Congress Street Take the next right onto D Street Aft
29. ign may be displayed by an exhibitor for each 10 of booth space along an aisle The top of any sign may not exceed 12 above floor level and the bottom must be above the 8 level The sign must be located at least 3 from the perimeter of the booth that is 3 from the neighboring booth and 3 back from the front boundary of your booth The sign may be lighted two faced and rotate However supporting structures must be such that hey follow generally accepted safety and building code rules When a sign exceeds the 8 level and is visible to those viewing booths in he aisles behind it the rear of the sign must be covered or finished so as to not detract from those booths behind it Additional Signage Should you wish to order specific cardboard signs other than those provided you must complete the sign order form in the Decorator Services Section and return it to Freeman no later than September 29 2014 Show Management must approve all additional signs prior to installation at the show to avoid significant divergence from our graphic standards Page 18 of 33 2 2 4 RULES GOVERNING 2014 EXHIBITION CENTER FIRE SAFETY REGULATIONS Fire Safety This section of the BCEC Event Planning Guide s Public Safety provisions adheres to National Fire Protection Association NFPA rules and the City of Boston Fire Code Fire Safety Equipment Fire extinguishers are located on each of the support columns in th
30. ke this successful event Page 2 0f33 2 2 4 IMPORTANT INFORMATION ADVANCE ORDER DEADLINES Most items on this list are the service contractors final dates for the discounted advance order prices We strongly encourage you to plan ahead and place your orders prior to these deadlines DEADLINE SERVICE OR ACTION REQUIRED September 4 Early Order Deadine for Lead Retrieval Orders September 28 Make Hotel Reservations Ostober3 Exhibitor Appointed Service Contractor Information October Order Furnishings amp Freeman Decorating Accessories October s Order Carpet October Register Your via Exhibitor October s Order Plumbing Services October3 Order Cleaning October s Order Telephone October s Order Electricty October s Order Porter Service October s Order Modular Rental Exhibits October s Order Labor for Booth Set up October3 Order Material Handling Services October3 Order Rigging Equipment and Labor October3 Food and Beverage Sampling Requests October s Order Signs amp Graphics October3 Order AudiaVsual Computer Equipment October 4 Advance Order Deadline tor Lead Retrieval Orders October 17 Freeman stops Accepting Advanced Freight Page 3 of 33 Bex2014 SECTION Registration and Badges General Information Decorator Services Decorator Services Decorator Services Registration and Badges CEC Exclusive Services ACEC Exclusive S
31. leaving entering the show at any time Anyone not allowing such inspection will not be allowed to remove uninspected property from the hall until other exhibitors have let During break down tems are subject to security search Anyone refusing to allow an item to be searched upon request will be required to leave that item in the hall other exhibitors have left and no claims for missing property have been received Move in and are particularly vulnerable times which can result inadvertent mixing of exhibitors belongings as well as actual pilfeage Be sure to safeguard your exhibit materials and check your own insurance coverage Turning in your bil of lading to the official contractor during mave out does not relieve you of the ssponsibilty for your belongings Neither Show Management nor any contractor is able to assure total security of your property on the show floor if unsupervised during move in move out At move out Specific arrangements should be made to package or place under lock and any item of extremely high value and especially any items of general interest such as small instruments walkie talkios equipment projectors etc Page 28 of 33 OTHER CONTRACTORS AND ORDERING GUIDELINES FOOD AND BEVERAGE Food amp Beverage Samples The BCEC prohibits any food or alcoholic beverages from being brought into the building The distribution of alcoholic be
32. mme mean To ly das toget an pant mur brevet aap rare chal vr sne se OR YR amp een ying uns KES a ax ms oe mensa mes L CHEY usss Sore Se S re meine mn om mme fromme Ear SE armene Z T mnm Se Soome Tree Pane arg EM sree te s Gmm Windows toe see ekte est Gomer ent fr fe Pass Page 31 of 33 OTHER CONTRACTORS AND ORDERING GUIDELINES SMARTSOURCE COMPUTER AND AUDIO VISUAL RENTALS lt smartSource 2014 Page 32 of 33 20 OTHER CONTRACTORS AND MCCA ORDERING GUIDELINES XPRESS LEADS XPress 205 ABX 201 4 TENT eee EEE J Order Online and Save the 10 processing maw spressieadpro com Show Code ARP Fact order pages 1 1557504154 Gop male noder Sean the Ot evde to Tame deer ic Sonera
33. nd independent contractors are required to wear ABX badges Exhibitors are alloted six free badges for every 100 square feet of rented space Each exhibitor badge beyond the allocated amount is available at 55 00 per badge Exhibitor badges will not be mailed Each exhibitor registered will receive an e mail confirmation Please print the confirmation and present it onsite to have your badge s printed No phone orders are accepted There may be a delay in processing of badges requested when the show opens on Tuesday to save time pick up your badges Monday if possible Do not use exhibitor badges for anyone other than personnel staffing your booth Please click on the Free Exhibitor Pass to invite your customers one under 16 without an adult no strollers or baby carriages shall be allowed into the exhibit or Registration Desk Hours Tuesday October 28 7 30am 6 00pm Wednesday October 29 7 30am 6 00pm Thursday October 30 7 20am 4 00pm The exhibitor registration portal will be your one stop location for registering your booth staf conference pass order additional conference passes connect to the exhibitor manual and invite your customers via email or social media Please contact Rich Elskamp at 508 790 4751 or relskamp tradeshowmamt com if you cannot locate your user name and password MALL 100 Free Exhibit Hall passes will be mailed to the main contact listed for this event Use these to invite your customers an
34. o the South Parking lot in front of you Commercial Vehicle Directions Loading Dock Map Non Commercial Vehicle Directions Loading Dock Map Alternate Parking In the event that onsite parking has reached capacity additional parking may be available at either the Boston Marine Industrial Park BMIP or lots on the Waterfront Al alternate parking lots are on first come first serve basis and are within walking distance of the BCEC Click here to download Parking Lot Map Rates and Walking Directions Alternate Parking Lot Map Page 90f 33 IMPORTANT INFORMATION EXHIBITOR SERVICE DESK For your convenience an Exhibitor Service Contractors Desk operates throughout installation show hours and move out Please refer to the Quick Fact Sheet in the Decorator Services section for exact hours Experienced personnel are on hand during these times to answer questions and assist exhibitors with their orders The Exhibitor Service Desk is located in the exhibit hall We cannot overstress the importance to you that you order of your requirements from all contractors before their advance order deadiines This is the only way the contractors can etficientiy serve exhibitors in the shor time allotted Additionally it saves you money and avoids any out of stock crises IMPORTANT SALES TAX INFORMATION OBLIGATION OF TRADE SHOW VENDORS TO COLLECT SALES USE TAX The Commonwealth of Massachusetts Department of Revenue
35. officers employees and agents as additional insured against any and all liabilities costs damages and expenses including attorneys fees resulting rom claims against the exhibitor in connection with the exhibitors use ArchitectureBoston Expo display space and or other participation and investment ArchitectureBoston Expo The certificate must specify coverage for move in and mave out as well as for show days October 28 30 2014 EAC s must have all business licenses work permits and insurance required by local State and City governments and Facility Management before beginning work and be able to provide Show Management with evidence of compliance Exhibiting Company Exhibit Contact Phone Booth Number EAC Company Address City State Zip Contact Phone Services provided by Contractor Exhibitor Signature Only X Please mail or fax to ArchitactureBaston Expo Attention Rich Elskamp 1645 Falmouth Road Suite 1A Centerville MA 02632 Phone 508 568 1960 Fax 508 790 4750 Email relskamp tradeshowmgmi com Page 26 0f 33 2 4 EXHIBITOR APPOINTED CONTRACTOR ELECTRICTY The Boston Convention amp Exhibition Center BCEC is the exclusive electrical contractor in the Exhibition and Conference Center As the exclusive provider of general electrical services the is also solely responsible for hanging lighting fixtures and truss in the Exhibition Hall The el
36. ontains specific information regarding allowable sample Sizes is required by the exclusive provider for the BCEC Temporary Food Service Permit Application The City of Boston Inspectional Services Division requires a temporary food service permit for any served at the BCEG that is not sourced through the BCEC s exclusive provider Permit fees begin at 30 00 for one day permit with 5500 for each additional day of sampling example a 3 day permit costs 40 00 Please direct questions you may have to the exclusive F amp B service provider Sales Office at 617 635 5326 Please send the food permit and check to the following BOSTON INSPEGTIONAL SERVICES DEPARTMENT DIVISION OF HEALTH INSPECTIONS 1010 MASSACHUSETTS AVENUE BOSTON 02118 617 635 5326 FAX 617 635 5388 Permits and checks must be submitted later than September 29 2014 We thank you in advance for your cooperation with these policies and procedures Should you have any questions please do not hesitate to contact us Page 29 of 33 OTHER CONTRACTORS AND ORDERING GUIDELINES FOOD AND BEVERAGE BOSTON INSPECTIONAL SERVICES DEPARTMENT DIVISION OF HEALTH INSPECTIONS 1010 MASSACHUSETTS AVENUE BOSTON MA 02118 817 696 5325 FAX 517 695 5388 TEMPORARY FOOD SERVICE APPLICATION NAME OF APPLICANT PHONE OF OWNER after ADDRESS OF APPLICANT NAME OF EVENT ADDRESS OF EVENT SPECIFY DATES amp TI
37. or tarp The exhibitor is required to have a 10 Ib ABC fre extinguisher readily accessible within the exhibit Individual exhibitor tents canopies or tarps exceeding 300 square feet 28 square meters shall be protected by automatic fire extinguishing systems A single exhibit or group of exhibits covered by a tent canopy or tarp that do not require sprinklers shall be separated by a distance not less than 10 1861 3050 mm where the aggregate ceiling exceeds 200 square feet 28 square meters Tents exceeding 400 square feet 37 square meters require tent permit the Boston Fire Department 11 The GSC or individual exhibitor must have on site copy of the Certificate ot Flame Resistance for all floor covering The Boston Fire Department prohibits the use of carpet on walls ceilings seating products or as decorative material Page 20 33 RULES GOVERNING ABX 2014 EXHIBITION CENTER FIRE SAFETY REGULATIONS Fire Safety Equipment 12 The hanging rigging of signs displays or banners etc shall not interfere with the building fre sprinkler system Rigged items shall not exceed 300 square feet in surface area in a horizontal plane nor be more than 15 degree angle from a vertical plane relative to the exhibit hall lor 13 Exhibitors are prohibited from covering displays with drop cloths sheets table cloths or other non flame resistant material 14 Exhibitors shall move remove or arrange with the General Service
38. roperty is not lost or damaged Please understand that our security emphasis is to protect you and your property Communicate these rules to your saft A 24 hour security service is provided to prevent entry to exhibit areas by anyone not authorized by Show Management or not wearing proper badges for admission to such areas The security service does not guarantee exhibitors against loss Neither does it imply an assumption of liability for exhibitors property by Show Management Any exhibitor wanting to stay in the hall after published hours must hire a security guard directed by Show Management to keep such exhibitor and exhibitor staff in their own booth space to prevent unauthorized wandering into other exhibitors booths In general security will work as follows No luggage whatsoever will be allowed in the exhibit space during the entire show operation There willbe a coat chack area provided Security pass forms on material will be used to minimize the potential for inappropriate removal of exhibitor materials Access to exhibit space is strictly prohibited once the space is closed for the night by Show Management see schedule of events Show badges must be worn at times by your staff to gain entry to the exhibit space Work badges are only valid for setup and break down of your exhibit Show Management reserves the right to inspect any package box handbag other means conveyance
39. rs Booth must be finished or suitably decorated at the expense of the exhibitor erecting or installing such display Those not satisfactory in the opinion of Show Management wil be made correct at tha discretion of Show Management with all expenses far such work being charged directly to the exhibitor Support Displays must be self supporting Tape and screws are not permitted in building floors and walls Page 13 0f 33 2 4 RULES GOVERNING ABX 2014 Fireproofing All displays or exhibited materials must be freproofad to conform to federal state and city fre laws Bring certificates of proof to the show Wiring All wiring on booths or display fixtures must meet Underwriters Laboratory UL rules and local fire department regulations 3 wire This applies to all booth construction and electronics equipment Be sure these specifications are met before sending your display to the exhibit Hazards All hazardous items used in displays must be properly safeguarded protected registered or Avoided in accord with applicable city state and federal regulations Hazardous items that Would typically fall under this requirement include but are not restricted to the following Evacuated containers or components Radioactive material X ray producing equipment Particle accelerators Inflammable and explosive material Allowable Space Displays must be wholly confined within exhibitor s booth and must not obstruct the
40. ster You may make arrangements with the BCEC Public Safety Department for on site exterior storage of any additional canisters You are required to have 20 ibs fire extinguisher for your display when using butane Pyrotechnics flammable combustible liquids hazardous chemicals materials blasting agents and explosives 7 Untreated Christmas trees cut evergreens or similar trees Fireplace logs charcoal and similar materials Untreated mulch and Spanish moss or similar vegetation 7 Untreated hay or straw 2 The following shall be protected by automatic fire extinguishing systems Singie evel exhibit booths exceeding 300 square feat 28 square meters and covered by a cling Each level of a multi level exhibit including the uppermost level where the uppermost level is covered by a ceiling Any home or house constructed within the exhibit hall must also include smoke fire alarms and a 1015 ABC fire extinguisher on each level A single exhibit or group of exhibits with ceilings that do not require sprinklers shall be separated by a distance of not less than 10 feet 3050 mm where the aggregate ceiling exceeds 300 square feet 28 square meters The Boston Fire Department prohibits the use of fabric as a display ceiling or covering 4 The travel distance within an exhibit booth or exhibit enclosure including temporary offise mesting spaces to an exit access aisle shall not exceed 50 feet 15 meters 5 Any interior
41. th and unpacked your materials fire regulations are strictly enforced and will not permit the storage of your packing materials and cartons in your booth Therefore you may have ta retrieve your vehicle to take Your packing materials back out of the building Arrangements can be made to store your packing materials with Freeman for a fee At the conclusion of the show this whole process must be raversed if you choose to do your own material handling In choosing to perform your own drayage services you will assume all liability for work related injuries resulting from your work on the loading dock which has dangerous equipment operating in close quarters however you choose to use Freeman its drayage charge covers the unloading of your vehicle delivery of your material to your booth removal of empties from the floor return of empties at tha conclusion of the show pickup of repacked materials at your booth and reloading your vehicle Page 23 0f 33 20 MOVE IN AND MOVE OUT INFORMATION FOR ADVANCE SHIP THE WAREHOUSE Your delivery can arive at the warehouse beginning Tuesday September 30 2014 The warehouse shipping address is ArchitectureBoston Expo Exhibiting Company Name Booth Freeman 25 Doherty Ave Avon MA 02322 All labor needed must be ordered through Freeman Please refer to the Display Labor Order Form in the Decorator Services section of this manual FOR DIRECT SHIP TO SHOW SITE Ship yo
42. tional headers The following stipulations wilt apply The exhibitor must obtain written permission from ABX before September 29 2014 The header shall be no greater in vertical dimension than 24 nor wider than the aisle The top of the header may not exceed 12 above floor level The bottom of the header may not be lower than 8 above floor level The header must be set a minimum of 5 from the end of the display that adjoins non related exhibitor Page 17 of 38 2 Bex2014 RULES GOVERNING 2014 Signs Hung Overhead within Booth Space Hanging signs are permitted in the BCEC after the request is approved by Show Management It you wish to hang a sign send a letter to ArchitectureBoston Expo 2014 listing 1 Weight Number of signs Special cables or connectors required Al requests to hang signs must be received by September 28 2014 Show management will notify you if we are unable to approve your sign The official rigging service contractor JCALPRO must install signs that hang from the ceiling Signs must be hung prior to the installation of your booth If you want to hang a sign we recommend that you ship it to the Freeman warehouse in order to expedite its installation In order to give additional identification to exhibits signs may be placed above the 8 level of the booth according to the following specifications Signs must not exceed the perimeter of your rental booth space One s
43. ull time employees and their own handling equipment which is limited to basic dollies two wheeled hand trucks and four wheeled flat trucks which are hand operated to move exhibit material fram the loading dock to the booth It you will be using a company truck and you fit into other criteria to be a do it yourself exhibitor however you require loading dock please see one of the ArchitectureBoston Expo fepreseatives at the do it yourself loading dock Someone capable of driving your vehicle must remain with it at al times while it is in front of the Do It Yourself entrance Unattended vehicles will be ticketed and towed at the owners expense Allow adequate time to ensure that your space is show ready by 6 00 pm on Monday There wil no refunds or exceptions for un set booths All empty crates must be stored off the premises I you wish to store your empties on site see Freeman and arrangements can be made for a storage fee that wil include pick up and delivery There will be a fee for this service Move Out Instructions Move Out will begin at 4 15PM on Thursday October 30 2014 Please note that exhibitors are expected to stay in their booths until the show is closed and the attendees have had an opportunity to leave the floor Move Out is a very busy time on the shaw floor and can be very frustrating if you are trying to be the first one out of the hall With the show closing earlier this year we would ike to
44. ur materials to the Boston Convention amp Exhibition Center C O Freeman Shipments should be scheduled to arrive on Sunday Oct 26 2014 double time or Monday Oct 27 2014 straight time I you shipping your booth direct ta show site for arrival on Sunday October 26 2014 double time or October 27 2014 straight time please be advised that shipments will be accepted on a first come first served basis The show site shipping address is ArchitactureBaston Expo Exhibiting Company Name Booth C O Freeman Boston Convention amp Exhibition Center 415 Summer Street Boston MA 02210 Page 24 of 33 _ 2 4 MOVE IN AND MOVE OUT INFORMATION FOR 2014 FOR DO IT YOURSELF EXHIBITS ONLY Your shipment must arive in a private vehicle automobile company truck rental van etc any truck over 247 will be unloaded by local 25 and becomes a direct ship Park at the POV area along the fence at the BCEC You must be able to complete your delivery with only the use of non mechanical equipment No fork trucks pallet jacks or mechanized lift gates may be used by anyone other than the official drayage contractor Freeman You will be using full ime employees of the exhibiting company Do It Yourself Exhibitors may move in to the exhibit hall on Sunday October 26 2014 Noon 5 00pm and Monday October 27 2014 8 00AM 5 00PM Exhibitors may perform their own drayage provided they use thelr own f
45. ved in writing by Show Management in writing prior to September 29 2014 In all cases exhibitors planning give aways of any nature must make arrangements well in advance with Show Management which reserves the right to prohibit the distribution of anything which in its opinion is not in keeping with the character of the show nor in the best interests of the attendees and other exhibitors Drawings for prizes may be conducted only during the last 15 minutes of each shaw day Recruiting Policy Show Management Is opposed to overt employment recruiting in association with any of the functions or facilities related to the exhibit conferences and meetings social events or other activities of the show Exhibitors may not distribute announcements invitations or other recruiting literature in these areas Sounds in Exhibits Public address systems sound projectors tape decks and other sound producing and or amplifying devices may be used in booths provided they meet applicable safety regulations are installed in a workmanlike manner and do not create a distraction Use of a compressor in public address equipment is encouraged to assure adherence to this rule Some sound systems may require an electrical operator provided by the official show contractor Moving Displays Moving displays motion pictures slides fims television screens oscilographs etc may be operated when positioned so as not to attract or create a crowd
46. verages regardless of type and or quantity is the sole responsibilty of the MCCA s exclusive Food amp Beverage provider Food amp Beverage sampling in conjunction with specific food distribution exhibits may be permitted by approval in writing by the exclusive F amp B service provider General Manager In order to obtain authorization to distribute food 8 beverage items one of the following conditions must exist 1 The pany interested distributing food and or beverage must be the manufacturer of said product The interested party must only distribute SAMPLE sizes two 2 ounces of pre food items or four 4 ounces of non alcoholic beverages of his her product and cannot participate in cash sales of said product during the show OR 2 The party interested in distributing food andor beverage items may a fee to be determined by the exclusive F amp B service provider as an exclusivity waiver party brings unauthorized food and or beverage items into the BCEC and does not subsequently one of the conditions listed above the party must immediately remove the unauthorized item s from their exhibit meeting space If this is nat possible the exclusive F amp B service provider wil pick up the product from the exhibit or meeting space and hold it in storage until the close of the event Sampling Authorization Form Tis form outines policies and procedures pertaining to FAB samping at the BCEC The document c
47. w Bex2014 RULES GOVERNING 2014 Note Any displays not conforming to the ArchitectureBoston Expo 2014 exhibit specifications must be approved by Show Management in writing prior to September 29 2014 Fire Department inspectors have the authority to delay opening of the Show i these spaces are misused Should an exhibitor anticipate a storage problem he or she should contact Show Management well in advance found in violation of this rule wll be removed and stored at the owner s expense Exhibiting Personnel With the exception of convenience help who are official contractors authorized Show Management such as receptionists or professional product demonstrator booth personnel must be regular employees of the company or its representatives who are capable of explaining the products or processes on display The appearance and decorum of booth personnel must reflect good taste and be consistent with the high aims of ArchitectureBoston Expo 2014 Congestion exhibitor may engage in any activity or employ any individual or device which tends to Create unreasonable congestion in the aisles Outside Promotion exhibitor may advertise or promote any outside activity such as an open house away from the exhibit hall the activity is scheduled during the hours the exhibit hall is open Booth Activities Exhibitors wishing to incorporate audience gathering demonstrations or audience participation
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