Hi Ric, - Al-Anon
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1. et la Circonscription d une responsabilit individuelle en cas d une poursuite ou d actions inappropri es d un individu ou de L Assembl e comme faire du comm rage sur une personne ou quelqu un tombant a une Assembl e et se blessant Vous pourriez aussi mettre des re us des individus qui feraient des dons la Corporation Ceci n exempterait pas la Corporation mais limiterait la poursuite la Corporation et non un membre individuel Comment la loi s applique savoir quand les d ductions sont appliqu es cela devrait tre d termin par un avocat Canadien comme je ne suis pas familier avec les lois canadiennes sur ce point Vous ne pouvez exempter la Corporation comme il est expliqu dans le Manuel de Service p 110 Dans Al Anon nos groupes et tous nos bras de service comme les Districts et L Assembl e n existe pas selon la loi et comme la Conf rence ne sont pas l gal La Corporation devrait tre gard e s par e des bras spirituel d Al Anon pour toute d cision L Assembl e pourrait comme la Conf rence donner une approbation traditionnelle aux officiers et membres du CA mais ne devrait pas les lire Les membres du CA devaient donner des rapports p riodiques l Assembl e pour approbation mais devraient lire leur membres du CA et seulement les administrateurs de la Corporation seraient membres de L OBNL 2 We got informed that we should provide a financial report with original receipts d2. to use an address with a Post Office box if we want to become a non profit organization can we use an Al Anon member s address instead No it would be better to use a business address An attorney or accountant can sometimes offer this feature as minimum cost This is where all of the Corporation s financial documents tax receipts reimbursement copies etc would reside Non Ce serait pr f rable d utiliser une adresse d affaire Un avocat ou un comptable peut des fois offrir ce service un co t minimal Ceci serait l endroit o tous les documents financiers les retours de taxes les copies de remboursement seraient conserv s 9 As our new website s name we picked Groupes Familiaux Al Anon Alateen du Qu bec Est is it appropriate Yes but the registering of the Web site name and the Corporation are distinctly separate issues They don t have to match and you may or may not want the Corporation to be liable for what happens on the Web site unless the Board exercises direct oversight by setting and maintaining policies and procedures for compliance A Web site name is registered by paying a fee to one of the domain licensors Oui mais l inscription du site internet et la Corporation sont deux entit s distinctes Ils n ont pas a s apparenter et vous pouvez ou ne pouvez pas d cider que la Corporation est responsable pour ce qui arrive au site internet a moins que Le CA exerce une main mise en d finissant
3. Document 3 Lettre au DG AL Anon Ric Buchanan janvier 2013 et r ponse notre lettre f vrier 2013 Traduction fran aise en bleu de ses r ponses Hi Ric The Quebec East area is presently in the process of becoming a non profit organization and the reasons that brought us to make that decision are the following Make sure that our website has a name recognized legally Meeting room at an affordable price A little while ago we received an email from Ann Cochrane our Regional Trustee inviting us to communicate with you if we had any questions So there are 1 First of all is there other Canadian area that is a non profit organization If so did they express by any chance the advantages and the disadvantages by becoming one The example of the advantages that was given to us was a tax exemption on renting room for meeting buying furniture equipment and service contract ex printer is it right And is there more that we should know about Is the tax exemption if it happens to be true is calculate from the time that we sign the contract or is it on the final billing Given the right to tax exemption does this apply only to the non profit organization s board of directors or could all groups and all committees be able to get tax exemption I am not certain about other Canadian Areas incorporating and if so whether they became a registered charity under Canadian law Primary reasons for incorporating are to protect offi
4. arge Trustees could also be elected to separate the spiritual arm AWSC and Assembly for the registered charity Board Each entity would maintain separate minutes so the Board would usually meet after an Assembly or AWSC meeting depending on frequency desired This would help to minimize expenses Il devrait exister une s paration entre les Officiels de L Assembl e et la Corporation Les Officiels pourraient aussi tre des administrateurs de la Corporation mais s rement 3 administrateurs ext rieurs au Comit des Officiels pourraient tre lus afin de s parer le caract re spirituel CSM et l Assembl e de l OBNL Chaque entit doit faire des PV s par s et le CA pourrait se rencontrer apr s une Assembl e de la Circonscription ou le CSM d pendamment de la fr quence des rencontres Ceci minimiserait les d penses 4 If we form a non profit organization do all the administrators of our Service Area Committee become automatically administrators of the non profit organization or can we just name a few Yes see above response You should limit the Board to 5 to 7 members in order to create a separation of the two entities Oui regardez la r ponse ci haut Vous devriez limiter le CA 5 7 membres afin de cr er une s paration des 2 entit s 5 In order for us to obtain a price reduction on room s rental the reservation would have to be made by the non profit organization s board of directors since they would have
5. cers and the Area from individual liability in the event of a lawsuit or the inappropriate actions of one individual or the Assembly for example slandering someone or someone falling at an Assembly and being injured You would also be able to issue tax receipts to individuals who make donations to the Corporation This would not exempt the corporation but limit a suit to the corporation and not individual members How the law applies to when deductions are made would have to be determined by a Canadian attorney as I am not familiar enough with Canadian law on those points You can only exempt the corporation as it explained in the Service Manual p 110 In Al Anon our groups and service arms like districts and the Assembly do not exist in law the same of the Conference is not legal The Corporation should be kept separate from the spiritual arms of Al Anon s decision making The Assembly could function as the Conference in giving traditional approval to the officers and members of the Board but not actually electing them The Board would give periodic reports to the Assembly for approval but would technically self elect its officers and only the trustees of the Corporation would be members of the registered charity Je ne suis pas au courant si d autres Circonscriptions Canadiennes se sont enregistr es et si elles se sont enregistr es comme OBNL sous la loi Canadienne Les raisons premi res de s incorporer sont pour prot ger les Officiels
6. oes that mean that we require the help of an accountant or is it optional You will have to file tax returns annually and be subject to inspection of Canada Revenue although this usually would not be an annual occurance Whether you hire an accountant or have someone capable to prepare the returns is a annual question for the Board to address You must also maintain an address where books and copies of tax receipts issued can be viewed by Canada Revenue Vous devrez faire des rapports d imp t annuellement et tre sujet une inspection de Revenu Canada mais par contre cette inspection ne serait pas annuellement D cider si vous engagez un comptable ou non pour pr parer les rapports d imp t est une d cision qui rel ve des administrateurs Vous devez aussi conserver une adresse o les livres et les rapports d imp t et re us de taxes mis peuvent tre v rifi s par Revenu Canada 3 Should we have two different boards of directors meaning one for the non profit organization and one for the Area World Service Committee If that s the case wouldn t you be worried that Al Anon looses its own identity and that the non profit organization s board of directors takes over Can the Area Service Chairperson fill the same position for the non profit organization There should be a separation between the officers of the Assembly and the Corporation The Area officers could also be trustees of the Corporation but perhaps three at l
7. s et maintenant les politiques par utilit I would really like to receive the answer by email if possible it will be easier to share the answers with the Area Service Committee members I hope I have answered all of your questions fully Please feel free to contact me for further clarity I apologize for the delay in responding J esp re avoir r pondu toutes vos questions Sentez vous l aise de communiquer avec moi pur plus de pr cision Je m excuse du retard r pondre Ric Thank you very much for all your help it is appreciated In service Th r se Samsom Chairperson s substitute Quebec East Area
8. their registration number What happen then to the group autonomy The Board would only reserve meetings for the Assembly and the AWSC Individual groups would not qualify for the exemption or reduction in cost Le CA pourrait seulement r server les locaux pour Assembl e de la circonscription et les 2 CSM Les groups individuels ne seraient pas ligibles 6 Does the non profit organization s board of directors has to get some kind of insurance policy Should we or should we not that is the question We would like to hear both sides Most Boards do have a policy to protect the officers of the Corporation and the Corporation itself That would include a liability policy to protect against someone getting injured during or at an Assembly AWSC or Board meeting Major negative is probably cost but usually Corporations of this size would be fairly cheap La plupart des membres du CA ont une politique pour prot ger les administrateurs de la Corporation et la Corporation Ceci inclurait une protection si quelqu un se blessait l Assembl e au CSM ou aux r unions du CA Ceci devrait tre peu couteux 7 Who becomes the non profit organization Is it the Area Service Committee members or the Area itself Neither It should be a distinctly separate entity with overlap as I described above in 3 Aucun Ce devrait tre une entit compl tement s par e avec le chevauchement tel que d crit au 3 8 We have been told not
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