Extended Team Meeting Minutes - World Bank Internet Error Page
Contents
1. Egidie ICAP Michel CTB Grace IHI HCSP Muhigirwa Estimatio n budget Proposition agence de financement EGPAF 3 470 000 HDP Cordai 3 470 000 d EGPAF 1 772 300 IHI HCSP 1 772 300 080207_CR_ET final doc Ds 11 14 mars 11 14 mars 11 13 mars Activite Formation Titulaires et President COSA 10 15 mars 2008 Preparation formation comite de pilotage Formation Comite de pilotage Preparation formation comite de pilotage Formation Comite de pilotage Formation Titulaires et President COSA Cible District Rulindo 15 Ctrs Formateurs Bugesera Nyarugenge Kicukiro Formateurs Muhanga Nyanza Ruhango Huye 13 Ctrs Lieu de la formation Kigali Kigali Kigali Kabgayi Kabgayi Huye Centre de formation Eugene CTB Centre saint Andr slike Nbre de formate urs Noms des formateurs Lea IHI HCSP Sylvestre MSH Kunda MSH Aimee a em IHI Alex MSH Rigobert CAAC Apolline MSH Gatana IHI Alex MSH Rigobert CAAC Apolline MSH Mathias FHI Octavien CAAC Georges CAAC Mathias FHI Octavien CAAC Georges CAAC Sylvestre MSH Theophille EGPAF Frederic Hop Kibilizi Nobre de participa nts Proposition agence de financement IHI HCSP MSH MSH Estimatio n budget 1 772 300 _ 3 470 000 3 470 000 1 772 300 080207_CR_ET final do2. Procure d accueil Butare Nbre de formate Noms des formateurs IHI HCSP Rigobert CAAC Mathias FHI Michel CTB Ismael MSH Sylvestre MSH Muhigirwa MSH Th ophile EGPAF Kunda MSH CAAC Emmanuel FHI Rigobert CAAC Apolline MSH Octavien CAAC Emmanuel FHI Nobre de participa nts Proposition agence de financement IHI CTB CTB MSH Estimatio n budget 3 470 000 B 3 470 000 080207_CR_ET final doc Activite Preparation formation comite de pilotage Formation comite de pilotage Preparation formation comite de pilotage Formation Comite de pilotage Formation Titulaires et President COSA Formation Titulaires et President COSA Cible District Formateurs Gatsibo Kayonza Ngoma Rwamagana Formateurs Nyamasheke Rusizi Kayonza 13 Ctrs Gicumbi 20 2 10 Ctrs Lieu de la formation Rwamagana Rwamagana Rusizi Kamembe Rwamagana Gicumbi Nbre de formate Centre de formation Hotel DEREVA aa Centre AVEGA 10 Noms des Nobre formateurs de participa nts Rigobert CAAC Apolline MSH Odette EGPAF Thomas CTB Rutabagaya EG PAF C dric MSH Odette EGPAF Thomas CTB Rutabagaya EG PAF C dric MSH Tatiana HDP Cor daid Alex MSH Christine MSH Tatiana HDP Cor daid Alex MSH Christine MSH Georges CAAC Theophille EGPAF
3. 3 The first half 2008 training calendar was discussed A taskforce has been mandated to work on the revision of the PBF curriculum CN presented the plan The main change came from planning and allocating technical assistants to specific trainings Utmost attention has been paid to allocating technical staff to 080207 CR ET final doc their own districts however sometimes technical resources had to be planned creatively to allow all districts to benefit from the full expertise available See annex for the latest training schedule 18 February 2008 Agencies are requested to finance certain trainings budget has in the meantime been sent around to allow heads of agencies to plan for these 18 February A second cycle of trainings will be planned for April June for the roll out of PBF in the seven phase 2 districts The national PBF coordinator will meet with heads of agencies to discuss budget issues 4 Intense Excel Pivot Training there is need for a follow up intense two to three day workshop in which Extended Team members will be capacity built in the use of the Excel Pivot table A modular curriculum will be designed for use by users with different knowledge levels This training will be planned for April 2008 due to the intense training schedule for the roll out in the 23 districts of the newly revised PBF tools which will last till the end of March 5 The new user interface of the PBF BDD was exposed The basic functions of
4. COSA 18 20 Formation Titulaires et mars President COSA 24 29 mars 2008 25 28 Formation Titulaires et mars President COSA 25 28 Formation Titulaires et mars President COSA 25 28 Formation Titulaires et mars President COSA 25 28 mars Formation Titulaires et President COSA 25 28 mars Formation Titulaires et President COSA 25 28 Formation Titulaires et Cible District Nyarugenge 8 Ctrs Ruhango 13 Ctrs Bugesera 12 Ctrs Gasabo 11 Ctrs Gicumbi 20 2 10 Ctrs Kicukiro 6 Ctrs Rwamagana 12 Ctrs Rusizi 11 Ctrs Nbre de formate urs Noms des formateurs Centre de formation Lieu de la formation Club Mamans sportives Kigali Thomas CTB Theophile EGPAF Apolline MSH Kabgayi Emmanuel FHI Eugene CTB Alex MSH EE ER aes 2 3 Eugene CTB Theophile EGPAF Rigobert CAAC Thomas CTB Jacques MSH Georges CAAC Laetitia IHI HCSP Gicumbi 2 3 Edith IHI HCSP Apolline MSH Grace IHI Kigali ad Alex MSH Bugesera Club mamans 2 3 sportives Kigali Kizito Hop Nyanza Odette EGPAF Octavien CAAC Ismael MSH Christine MSH Michel CTB Rwamagana 2 3 Rusizi St Francois 2 3 Nobre de participa nts 22 Proposition agence de financement ICAP FHI EGPAF IHI HCSP IHI HCSP FHI EGPAF HDP Cordai Estimatio n budget 1 772 300 1 772 300 1 772 300 1 772 300 1 772 3
5. 00 1 772 300 1 772 300 1 772 300 hee 080207_CR_ET final doc Activite President COSA Formation Titulaires et President COSA Cible District Ngoma Lieu de la Centre de Nbre de Noms des formation formation formate formateurs urs Tatiana Cordaid J Baptiste Cordaid Sylvestre MSH 14 Nobre de participa nts Proposition agence de financement Estimatio n budget 1 772 300 080207_CR_ET final doc 15
6. 080207_CR_ET_final doc Extended Team Meeting Minutes 080207 Objectives of the meeting gt Review of the progress of the control for the 4Q07 for PMA and HIV and the steering committees o Follow up on the control and verification calendar 4007 o Elicit comments on the processes gt Present the new PBF Web application user interface gt Discuss first half 2008 PBF training calendar gt Plan for an intense Excel Pivot table training April 2008 Minutes of the meeting Heure de d but et heure de cl ture 9 15m to 13 00 1 The minutes of the last meeting 071224 were approved a Draft minutes are sent out to ET members only Word format Approved minutes are in sent to a larger audience Adobe format b The training approach documented in these minutes has been amended see point 3 below 2 Review of the planning for the 4Q07 and the CP meeting calendar no name of district yy DistrictPF1 amp DistrictPF2 cl DateFinCont DateCtePil 1 Gicumbi Christine MSH Grace lHl 15 Jan 08 25 Jan 08 2 Nyamasheke Tatiana Innocent Cordaid Tatiana Innocent Cordaid 29 Jan 08 4 Feb 08 3 Rusizi Tatiana Innocent Cordaid Tatiana Innocent Cordaid 25 Jan 08 30 Jan 08 4 Rutsiro Jacques MSH Tatiana Cordaid 25 Jan 08 4 Feb 08 5 Ngororero Jacques MSH Tatiana Cordaid 19 Jan 08 29 Jan 08 6 Rubavu Jacques MSH Tatiana Cordaid 11 Jan 08 18 Jan 08 7 Nyar
7. ation and is leaning on his more experienced Hospital Director to start with gt 04 We experienced many problems printing invoices during a certain period last quarter A4 this is true and I have no solution It appears that internet access has been not too good at times also when many people at the same time log in this could possibly also impact on its functionality In any case a wise lesson should be that counting on 100 functionality hours and minutes prior to a quarterly PBF steering committee meeting would be unwise Best to plan ahead for data entry and retrieval and to not to leave this to the last possible minute In any case all districts have been able to upload their data and to print their quarterly invoices for the meetings gt 05 One district among the 23 was reported having a strenuous working relationship between the DDH and the Hospital director making difficult the good functioning of the PBF steering committee virtual leadership development notwithstanding A5 This issue will be put forward to the CAAC MOH gt 07 Repeatedly the issue of referrals made by health centers located next to the District Hospitals is brought up It seems unfair that such referrals are being remunerated at both the health center level and at the Hospital level leading to perverse effects A 7 this is an issue that has been debated since the inception of the national PBF system The problem will be brought to the fore of the PBF TWG
8. c Activite Formation Titulaires et President COSA Formation Titulaires et President COSA Formation Titulaires et President COSA 17 22 mars 2008 Formation Titulaires et President COSA Formation Titulaires et President COSA Formation Titulaires et President COSA Formation Titulaires et President COSA Cible District Nyanza 13 Ctrs Nyaruguru 13 Ctrs Gatsibo 16 Ctrs Rwamagana 3 4 Jacques EGPAF Thomas CTB Laetitia IHI HCSP 2 3 Gisagara 12 Ctrs Muhanga 14 Ctrs Nyamasheke 20 Ctrs Nyamasheke 20 Ctrs Lieu de la Centre de Nbre de Noms des formation formation formate formateurs urs Nyanza Motel Confort 3 4 Jacques MSH Cedric MSH Kunda MSH Kibeho Marie 3 4 Emmanuel FHI Immaculee Vainqueur FHI Christine MSH Gisagara Save Frederic Hop Maristes Kibilzi Muvunyi HopGak oma sylvestre MSH Cedric MSH Kabgayi St Andre 2 3 Mathias FHI Christine MSH Aimee MSH Vaingeur FHI Rusizi St Francois 2 3 Octavien CAAC J Baptiste Cordaid Rusizi St Francois 2 3 Muhigirwa MSH Tatiana Cordaid 19e Nobre de participa nts Proposition agence de financement MSH FHI EGPAF MSH FHI HDP Cordai d HDP Cordai d Estimatio n budget 1 772 300 1 772 300 1 772 300 1 772 300 1 772 300 1 772 300 1 772 300 080207_CR_ET final doc ou z 18 20 Formation Titulaires et mars President
9. cukiro Nyarugenge Rulindo Hopitaux Butaro Byumba Kanombe Kibagabaga Muhima Nemba Nyamata Ruli Rutongo Districts Muhanga Ngororero Nyanza Lieu de la formation Rwamagana Kigali Muhanga Centre de formation Hotel DEREVA Club Mamans Sportives Saint Andre Nbre de formate urs Noms des Nobre formateurs de participa nts Octavien CAAC Thomas CTB Georges CAAC Grace IHI HCSP Alex MSH Christine MSH 3 Cedric MSH 26 Willy CTB Lea IHI HCSP Proposition agence de financement MSH CTB CTB Estimatio n budget 3 470 000 3 470 000 3 470 000 080207_CR_ET final doc 25 f v 26 29 f v 26 28 f v 26 28 f v 3 mars 4 7 mars Activite Preparation formation comite de pilotage Formation Comite de pilotage Formation Titulaires et President COSA Formation Titulaires et President COSA 3 8 mars 2008 Preparation formation Comite de pilotage Formation Comite de pilotage Cible District Rubavu Ruhango Rutsiro Hopitaux Gisenyi Gitwe Kabaya Kabgayi Muhororo Murunda Nyanza Fornateurs Gicumbi Gasabo Rulindo Gakenke groupe 1 Gakenke groupe 2 Formateurs Gisagara Huye Nyaruguru Lieu de la formation Kigali Kigali Musanze Musanze Huye Huye Centre de formation Club Mamans Sportives Centre pastorale Fatima Centre pastorale Fatima
10. ew new PBF BDD Web user interface of the PBF application BDD Web app Knowledge where to find additional information user manuals in Fr and En 12 00 to 12 15 Plan for Pivot Table Plenary Pivot table retreat planned ae for ET 12 15 to 12 45 Plenary gt Update the ET contact list GF RM CN GF 080207_CR_ET final doc Participants list of the 7 February 2008 ET meeting No Names Hategekimana Sylvestre Ndakengerwa Octavien 3 Musabyimana Edith 4 Uzamukunda Tatiana Hakuzimana Alex 6 Ismael Amri Sued 7 Uwayitu Apolline 8 Kunda Therese 9 10 Muhigirwa Jean Jacques 11 Ingabire Pacifique 12 Rusatira Jean de Dieu 13 Mukandanga Odette 14 Murekezi Mathias 15 Murekatete Egidie 16 Mukantwali Christine 17 Gatana Jean 18 Nteziryayo Theophile 19 Budurege Thomas 20 Rutabagaya Jacques 21 Kamana Emmanuel 22 Matungwa Michel 23 Gatete Theogene 24 Ndizeye C dric 25 Habaguhirwa Jean Baptiste 26 Gyuri Fritsche Mukamuganga Josephine Organization MSH HIV PBF MOH CAAC IHI HCSP HDP Cordaid IHI HIV PBF MSH HIV PBF MSH HIV PBF MSH HIV PBF CRS MSH HIV PBF ICAP ICAP EGPAF FHI ICAP MSH HIV PBF THI HCSP EGPAF CTB EGPAF CTB CTB CTB MSH HIV PBF HDP MSH HIV PBF Email shategekimana msh org ondakengerwa msh org emusabyimana intrahealth o rg uzamukuta2001 yahoo fr ahakuzimana intrahealth or iamrisued msh org au
11. n issue which has been brought up earlier The month 1 month 2 and month 3 columns in this invoices from BTC districts already reflect the quality impact that is these are already the net figures Therefore in the BTC districts the totals of these three months are the total net amount earned that quarter Whilst in the other districts the total of the three months are the gross figures after which the quality score is added leading to the final net quarterly score However in the new system that is as of January 1 2008 these distinctions do not matter any longer The PMA and HIV invoices will show the gross amounts to which the quarterly quality scores will be added leading to the final net score gt 02 The quality score for the BTC areas for HIV indicators is not calculated A2 that is true but all that has changed as of January 1 2008 as we now have a national quarterly quality supervisory checklist which will be applied across Rwanda Hard work from the Minisante and partners over the past six to eight months has led to common PBF tools nationwide gt 03 There is a problem in one district with the Hospital Director taking the driving seat instead of the District Director of Health who is supposed to be the president of the PBF steering committee A3 After Q amp A this appears to be an isolated case of a newly appointed DDH who seems to be eager to get to grips with the situ
12. taro Byumba Kanombe Kibagabaga Muhima Nemba Nyamata Ruli Rutongo Districts Gisagara Huye Nyamasheke Nyaruguru Rusizi Hopitaux Lieu de la formation Karongi Musanze Muhanga Kigali Huye Centre de formation Nbre de formate urs Hotel Golf Centre Pastorale Fatima Saint Andre Club Mamans Sportives Procure d accueil 3 4 Noms des formateurs aid Jacques MSH Eugene CTB J Baptiste HDP Cordaid Jean de Dieu ICAP Njeri ICAP Christine MSH Th ophile EGPAF Aimee MSH Alex MSH Cedric MSH Georges CAAC Mathias FHI Octavien CAAC Thomas CTB Willy CTB Apolline MSH Emmanuel FHI Apolline MSH Jean Baptiste HDP Cordaid Nobre de participa nts Proposition agence de financement ICAP ICAP CTB CTB MSH Estimatio n budget 1 772 300 1 772 300 1 810 000 1 810 000 3 470 000 080207_CR_ET final doc 26 29 f v 26 29 f v 26 29 f v Activite Formation des superviseurs evaluateurs Formation des superviseurs evaluateurs Formation des superviseurs evaluateurs Cible District Bushenge Gakoma Gihundwe Kabutare Kibilizi Kibogora Mibilizi Munini Districts Gatsibo Kayonza Ngoma Rwamagana Hopitaux Gahini Kibungo Kizigoro Ngarama Rwamagana Rwinkwavu Districts Bugesera Burera Gakenke Gasabo Gicumbi Ki
13. the BDD web application were shown A document both in French and English detailing this functionality has been sent around and is available from the documentation section of the registered PBF BDD site www pbfrwanda org rw This document is also included in the recently produced Guide de I Approche Contractuelle Manuel d Utilisateur GF RM 080207_CR_ET final doc Agenda Extended Team Meeting 080207 9 am to 1 pm Agencies MSH CAAC MOH BTC HNI TPO HDP Taskforce for Integration amp Decentralization MOH MCAP CRS FHI IHI HCSP and EGPAF Objectives 1 Review of the progress of the control for the 4Q07 for PMA and HIV and the steering committees a Follow up on the control and verification calendar 4Q07 b Feedback of PBF Focal Points on activities related to PBF carried out in their districts 2 Discuss first half 2008 PBF training calendar 3 Introduction to the new PBF BDD Web application interface 4 Plan for an intense Excel Pivot table training 9 to 9 15 Intro and discussion WA o meeting minutes 9 30 to 10 30 Review of the Follow up on the Follow up done progress of the control control and Improved understanding of for 4Q07 for PMA verification calendar PBF Focal Point tasks and HIV and the 4Q07 IS Understanding of Steering Committees constraints 10 30 to 11 30 Discuss first half 2008 Plenary CN JN training calendar 11 30 to 12 00 Introduction to the Plenary GF CN Understanding of the n
14. uguru Mathias FHI Emanuel FHI 18 Jan 08 30 Jan 08 8 Gisagara Sylvestre MSH 25 Jan 08 5 Feb 08 9 Huye Sylvestre MSH 25 Jan 08 4 Feb 08 10 Nyanza Sylvestre MSH 11 Jan 08 11 Gatsibo Thomas BTC CAAC Jacgues EGPAF 18 Jan 08 5 Feb 08 12 Kayonza Thomas BTC CAAC Odette EGPAF 30 Jan 08 5 Feb 08 13 Rwamagana Michel BTC CAAC Jacques EGPAF 18 Jan 08 31 Jan 08 14 Ngoma Emanuel BTC CAAC Odette EGPAF 6 Feb 08 15 Burera Eugene BTC CAAC Christine MSH 5 Feb 08 16 Gakenke Emanuel BTC CAAC Christine MSH 4 Feb 08 17 Rulindo Thomas BTC CAAC Lea IHI 18 Gasabo Theogene BTC CAAC Marie Rose IHI 31 Jan 08 19 Nyarugenge Michel BTC CAAC Njeri ICAP 5 Feb 08 20 Kicukiro Theogene BTC CAAC Njeri ICAP 31 Jan 08 21 Bugesera Eugene BTC CAAC Vestine EGPAF 30 Jan 08 22 Muhanga Eugene BTC CAAC Mathias FHI 5 Feb 08 23 Ruhango Theogene BTC CAAC Mathias FHI All control activities for PMA and HIV for all 23 districts has been carried out in presence of TA staff for HIV activities All CP meetings bar one Nyanza which is planned for Friday February have been carried out and multiple ET members from 080207 CR ET final doc different agencies have been present in each of these meetings This is a significant performance improvement as compared to six months ago b Comments related to control activities data entry amp retrieval and CP processes gt QI The issue of consolidated totals in the BTC PMA invoices how does this work Al this is a
15. ux Gahini Kibungo Kizigoro Ngarama Rwamagana Rwinkwavu Burera 12 Ctrs Rubavu 9 CS Lieu de la Centre de Nbre de Noms des Nobre formation formation formate formateurs de urs participa nts Musanze Centre 30 Tous Pastorale Fatima Musanze Centre 15 Tous groupe 1 Pastorale Fatima Rubavu Tous groupe 2 P aS TSS Huye Procure Butare 3 Alex MSH Cedric MSH Georges CAAC Rwamagam AVEGA 3 Octavien a CAAC Willy CTB Apolline MSH Thomas CTB Emmanuel CTB Musanze Centre 3 4 Sylvestre MSH Pastorale Kunda MSH Fatima Michel CTB Theogene CTB Rubavu Hotel 3 4 Egidie ICAP 18 UBUMWE Ismael MSH Tatiana HDP Cord Proposition Estimatio agence de n budget financement ae MSH 3 470 000 MSH 3 470 000 MSH 3 470 000 Ft MSH 1 810 000 CTB 1 810 000 CTB 1 772 300 ICAP 1 772 300 21 22 f v 21 22 f v 26 29 f v 080207_CR_ET final doc Ngororero Nyanza Rubavu Ruhango ii 19 21 f v Formation Titulaires et President COSA 19 21 f v Formation Titulaires et President COSA 22 f Formation HD Pool Muhanga Muhanga Bugesera Burera Gakenke Gasabo Gicumbi Kicukiro A Formation des Formation HD Pool Kigali Rulindo Nyarugenge 26 fevrier 1 marss2008 superviseurs evaluateurs Cible District Rutsiro 15 CS Ngororero 10 CS Hopitaux Gisenyi Gitwe Kabaya Kabgayi Muhororo Murunda Nyanza Hopitaux Bu
16. wayitu msh org tkunda msh org jmukamuganga crsrwanda o rg jmuhigirwa msh org sip2103 columbia edu Jd2469 columbia edu odette pedaids org mathiasm fhirw org em2509 columbia edu cmukantwali msh org jgatana intrahealth org tnteziryayo pedaids org buduthom yahoo fr jrutabagaya pedaids org kamanaem yahoo fr mat_mic2001 yahoo fr gatetetheo yahoo fr cndizeye msh org jbhirwa hotmail com gfritsche msh org Phone 08303298 09790776 08486950 08500513 08570008 08308824 0830409 08831700 08303297 08359798 08535763 08763726 08478506 08303296 08532256 08614568 08757422 08614554 08504856 08463974 08305138 08308834 080207_CR_ET final doc Activite 10 15 fevrier 2008 Preparation Encadrement Comite de Pilotage 10 12 f v 12 15 f v 12 15 f v Formation Comite de piltage Formation Comite de pilotage Semaine 2 18 22 fevrier 2008 19 20 f v Formation pairs evaluateurs HD Pool Sud Gisagara Huye Nyamasheke Nyaruguru Rusizi Formationpairs evaluateurs HD Pool Est Gatsibo Kayonza Ngoma Rwamagana 19 20 f v y Formation Titulaires et President COSA 19 21 f v 19 21 f v Formation Titulaires et President COSA Cible District Formateurs nationaux Burera Gakenke Ngororero Rubavu Rutsiro Hopitaux Bushenge Gakoma Gihundwe Kabutare Kibilizi Kibogora Mibilizi Munini Hopita
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