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SDL Trados 2007 WinAlign User Guide

1. CX HelpRTF Ger02 rtf E Mausfunktionen in Translator s Workl B Linke Maustaste B Rechte Maustaste B bersetzungseinheiten bearbeiten un FN Mausfunktionen in Translator s Workbench f r Windows FN Konkordanzfenster Mausfunktionen Au sgangsfenster Terminologiefenster Tra nslation Memory Fenster F enster Mausfunktionen in Translator s Workbench f r Windows Unter Tastaturbelegung finden Sie eine Zusammenfassung der verf gbaren Shortcuts und Tastenkombinationen In allan E anctarn von Tranclatar c NM 2 When creating a new WinAlign project of online help files define your general settings in the General tab of the New WinAlign Project dialog box as follows Type drop down list alignment pairs 1 In the General tab of the New WinAlign Project dialog box select Online Help Files on the File 1 In the Alignment tab define the weighting of the various tuning options according to your WINALIGN USER GUIDE 35 3 Online Help Files Set the structure recognition depth in the Structure Recognition tab and add the styles you have identified NOTE Since manual page breaks always start a new topic in online help files WinAlign considers them as structure elements As a result it always assigns the title text following the page break to structure Level 1 The style you define for structure Level 1 is trea
2. 22222ceeeeeeeeeeenennnn 1 4 Alignment Workflow ssesssees een een nennen 1 5 Related Documentation cr cece cece ence ene e he hh tn 1 5 Getting Started with WinAlign Welcome to the WinAlign Tutorial csse 2 2 Before You Stait see dt o dux o ee ebd a 2 2 Starting the Program ciis ess oe y dr RR RON Ea Ea 2 3 Defiring a Project zi tune hana means ae Bean en 2 3 Adding Files to the Project ciis e 2 7 Adding Source and Target Files 22222222seeeeeeenennnn 2 7 Alignment Options oc eret DER Ran 2 9 Structure Recognition Options 0 eee eens 2 10 Alternative Structure Recognition Options 0 0 2 12 Saving the Alignment Project Settings 00 c cece 2 13 Performing an Alignment 0 cee cece cece e 2 14 Reviewing an Alignment iiis 2 15 The Alignment Editor 2 0 0 Ih 2 16 Confirming Segment Alignment Results 0 0000 2 19 Confirming Several Alignments at the Same Time 2 20 WINALIGN USER GUIDE 1 Chapter 3 2 WINALIGN USER GUIDE Editing Segment Alignment Results 0 0c eee eee 2 22 Re aligning the File Pair isses 2 23 Force Alignment 2 13 22 3 v nd ran Mee A 2 24 Editing Segment Text in the Alignment Editor 000 2 25 Navigating the Alignment File ssseessssseene 2 25 Find ns Sats arsine a CR BH E hes 2 25 GOTO pehia HOP PET c 2 26 Editing
3. o Creation User John Smith Creation Date 02 05 2001 Text Field ID Code with the contents AL 2005 1234 Attribute Field Client with the value Company A Attribute Field Domain with the value Software These settings are defined in the Export tab of the Edit WinAlign Project dialog box WINALIGN USER GUIDE 2 41 2 Exporting the Alignment Results 1 Select Project on the Settings menu and select Export tab Edit WinAlign Project General Files Alignment Structure Recognition Interface Export Format O Translation Memory Exchange Format TMX ptions Export Threshold Export as Table Export as Plain Text Include Creation Date Creation User ALIGN User Defined Fields 2 Before specifying project information define which alignment connections should be exported using the Export Threshold slider The following conventions are used 100 Committed alignment units unbroken line 80 99 reliable closely dotted line 60 79 probable dotted line 1 59 less probable loosely dotted line 3 Ifyou set the Export Threshold to 1 WinAlign exports every alignment unit except those that were disconnected or not aligned in the first place If you set the Export Threshold to 100 WinAlign only exports units that you have committed 4 Bydefault WinAlign exports the project as a Translator s Workbench import format TXT file This format retains
4. Confirm with OK to close the Project Settings dialog box Align the files 3 30 WINALIGN USER GUIDE
5. 9 Choose Word Documents from the File Type drop down list in the General tab of the New WinAlign Project dialog box WinAlign aligns STF files in the same way as Word files 3 In the Alignment tab define the weighting of the various tuning options to suit your alignment pairs 1 In the Structure Recognition tab set the structure recognition depth and add the styles you have applied as described in Enabling Structure Recognition for STF Files on page 3 16 If you did not follow the procedure described in that section set the structure recognition depth to Ignore Run the first alignment of a representative file pair and spot check the result If necessary change the Alignment and Structure Recognition options to suit your alignment pairs Repeat this procedure on the representative file pair until you are satisfied with the initial alignment result For example it may be better to set the structure recognition depth to Level 2 instead of Level 4 even if your documents have four heading levels SDL TRADOS WinAlign C Eng04Structured rtf C Ger04Structured rtf Rich Tex EJB X im Eile Edit view Settings Alignment Window Help Ose Om a gt P Q ANH B CA Eng04Structured rtf X Ger04Structured rtf B TRADOS TAGYB TAG Trans Die TRADOS TAG S TAG T B jd B Das zweite Ged chtnis EB Outstanding features B Herausragende Features B Translation Memory B bersetzungsspeicher B Integration with Word Pro s 4 B H
6. ALIGNMENT CONCEPTS This section contains brief explanations of some of WinAlign s main features Structure Recognition When linking source and target texts WinAlign makes use of the fact that documents are usually structured and divided into various sections For example when a document is created in Microsoft Word it usually contains structural elements identified by style names The chapter title may be identified by the Heading 1 style The same formatting must be preset in the translated text as in the source Other text formats such as HTML XML FrameMaker Interleaf and Ventura use tags for this purpose WinAlign uses this information to create a structure tree for the source and target documents and allows you to interactively influence how this tree is built Even when the document pairs do not have a clear structure WinAlign can use font sizes and paragraph numbering to perform structure recognition Identifying Segment Pairs Once this structure has been determined WinAlign begins linking the individual segments A segment is a sentence title footnote table cell list element caption or any other textual unit that WinAlign identifies The program examines the source and target texts carefully to create the most accurate segment alignments possible Both context related and content related characteristics are taken into consideration WinAlign analyses all features of the file for example index entries footnotes proper
7. Click OK to confirm 5 Repeat the same procedure for the Target Segments Select your new settings of 8 pt Arial red as default formatting for the target segments User Defined Segment Formatting Source Segments Times New Roman The quick browm fox Times New Roman The quick brown fox WINALIGN USER GUIDE 2 39 2 User Defined Formatting I 6 Click OK three times to confirm your settings and close the Edit WinAlign Project dialog box Your alignment editor now looks like the following SDL TRADOS WinAlign C WordRTF Eng01 rtf C WordRTF Ger01 rtf Rich Text Format Docume E EX hen Eile Edit view Settings Alignment Window Help DsaOGmgm gt PAAS o B C WordRTFEng01 rtf S E English Sample Alignment File 7 B Preparing Your Word Processor fo Preparing Your Word Processor forInteraction with ranslator s Workbench One of the main new features of the Windows version pf Translators Workbench is that you do not have to leave your word processor that is Microsoft Word Word for short in order to fully explore the tionality of Translators Workbench ou just stay inside your word processor and access the program from within via the program s toolbar and or bpecial shortcut key combinations he following section describes how to prepare the orresponding word processing system for use with ranslator s Workbench a5 Deutsche Alignment Beispieldatei B Textv
8. ig TW4WIN kopiert und r gt den Dateinamen TW4WIN DOT his document template is copied to Um diese Datei f r Word zur Verf gung zu ranslator s Workbench s program directory y stellen m ssen Sie sie aus dem m NUM WINALIGN USER GUIDE 2 21 2 Reviewing an Alignment Committing each alignment separately would be a tedious task Alignment units linked by dotted lines are ready for further processing such as export without any modifications However committing alignment units provides WinAlign with more clues for further alignments rJ TIP Spot check structure levels for misalignments and correct them as necessary If nothing is misaligned leave the structure level as is However if alignment goes wrong at some stage it is useful to disconnect some alignment units make new connections as needed and save your changes Once you have edited the structure level work your way through all remaining outline levels of the source and target text Start from the top level and work your way to the end Editing Segment Alignment Results In the previous example WinAlign s segmentation of the German text has resulted in a misalignment of the third alignment unit By default a colon ends a segment As a result WinAlign has split the second English sentence into two segments They must be connected to one single German segment on the target side Instead of linking it to the second English segment WinAlign lin
9. After you have performed these steps on the representative files repeat the same preparation tasks on all files where applicable Alignment Strategy When creating a new WinAlign project of Word files define your general settings in the General tab of the New WinAlign Project dialog box as follows 1 Choose Word Documents from the File Type drop down list in the General tab of the New WinAlign Project dialog box WINALIGN USER GUIDE 3 3 3 Online Help Files 2 Inthe Alignment tab define the weighting of the various tuning options according to the specific document features of your alignment pairs for example formatting or numbers If you have a term list add it by checking the Use Term List option Click Term List and browse to select your tab delimited text file containing your term list 3 Inthe Structure Recognition tab set the structure recognition depth and add the styles you have identified 4 Runthe first alignment of a representative file pair and spot check the result If necessary change the Alignment and Structure Recognition options to suit your alignment pairs Repeat this procedure on the representative file pair until you are satisfied with the initial alignment result For example it may be better to set the structure recognition depth to Level 2 instead of Level 4 even if your documents have four heading levels 5 X After adjusting the Alignment and Structure Recognition options to your satisfaction
10. Instruction Instruction Last Normal Pe eas 4 Highlight styles Heading 1 to Heading 4 on the Styles in Document list and click the Add button This moves the styles to the Styles to Add list Click OK to confirm The Structure Recognition tab is displayed and the style names are now shown in the Source Styles list 5 Repeat the same procedure for the target styles The Source Styles and Target Styles lists now both contain the correct information 6 On the Structure Recognition tab the next step is to assign a style to a specific structure level Start with the first level which is already selected via the Level 1 radio button To define Heading 1 as the first level style highlight this style name in the Source Styles and Target Styles lists WINALIGN USER GUIDE 2 11 2 Structure Recognition Options I 7 Click the Level 2 radio button and highlight Heading 2 on both lists to define this as the second level style Repeat this procedure for the remaining two structure levels Heading 3 and Heading 4 New WinAlign Project General Files Alignment Structure Recognition Interface Export Structure Recognition Level v Styles Paragraph Numbering Font Sizes Style Names Source Styles Target Styles OLleveli ang 1 ER 1 heading 3 heading 3 Level 2 heading 4 heading 4 Add Remove Add Remove Alternative Structure Recognition Options If your documents do not have a st
11. highlight the text you want to cut and select Copy from the Edit menu You can also use the standard Ctrl C shortcut 1 To paste text highlight the text you want to cut and select Paste from the Edit menu You can also use the standard Ctrl V shortcut NOTE To cut copy or paste text while using the Advanced Edit feature use the shortcuts Undoing and Redoing Actions within a Segment You can undo and redo editing actions when in Quick Edit mode Undo and Redo apply to actions carried out in one segment only To undo an action select Undo from the Edit menu You can also use the standard Ctrl Z shortcut To redo an action select Redo from the Edit menu You can also use the standard Ctrl Y shortcut NOTE 9 Toundo all actions and exit Quick Edit mode press ESC 4 To undo or redo an action while using the Advanced Edit feature use the shortcuts 2 30 WINALIGN USER GUIDE Editing Segment Text in the Alignment Editor 2 Joining Segments To join segments 1 Press the Ctrl or the Shift key and use the mouse to select the segments you want to join 2 Select Join Segments from the Edit menu or right click and select Join Segments from the context menu You can also use Ctrl J shortcut L4 SDL TRADOS WinAlign C WordRTF Eng01 rtf WordRTFYGer01 rtf Rich Text Form Ele Edit View Settings Alignment Window Help De Og A gt P RAS L3 Proj
12. you are ready to run the alignment of the whole project After the alignment check edit and run re alignments as necessary Once you are satisfied with the project alignment export the results ONLINE HELP FILES Much of the preparation for Word files also applies to online help RTF files The following sections outline RTF specific features File Preparation Follow the same preparation as for the previously discussed Word documents You might also want to check the formatting and use of footnotes and hypertext links in your online help files WinAlign supports help files created in Word 2000 Word 2002 Word 2003 and Word 2007 WinAlign aligns all footnotes containing translatable text Title and Keyword K footnotes In the alignment editor these footnotes are shown within FN brackets to facilitate alignment review For help files created in earlier versions of Word we recommend that you open them in Word 2000 or higher and save them in that format prior to aligning them NOTE Separate keyword footnotes do not affect the functionality of the help files if they are joined again at the final stage You might therefore want to split them before alignment and re join them after translation with Translator s Workbench 3 4 WINALIGN USER GUIDE Online Help Files Jumps and Popups WinAlign recognizes jump and popup links in online help files and uses them as clues during the alignment process For example it considers
13. you must specify the document type definition DTD on which the XML XLIFF or SGML documents are based and instruct WinAlign on how to handle XML or SGML elements such as tags and character entities What is a Tag Settings File A tag settings file contains information that is necessary for processing documents that conform to a particular document type definition DTD XMI file or XML Schema The structure of an XML or SGML document is usually stored in an ASCII file separate from the text of the document A DTD or XML Schema defines the structure elements and conventions to which a document must conform They serve as the rule book for creating an XML or SGML document An example of a DTD is the HTML 4 0 DTD on which all HTML 4 0 documents are based Many standard DTDs have already been designed such as the book article and serial DTDs included in ISO 12083 You can also develop your own DTD You can work with both DTD based and schema based XML files A schema essentially represents the structure of the XML file For both types of XML files you need to use the Tag Settings Wizard to set up a tag settings file so that WinAlign can distinguish between for example structural and inline elements Tag settings files are also known as initialization files and have the extension ini SDL Trados requires a tag settings file to process and format HTML SGML or XML documents for translation purposes For example WinAlign uses the tag
14. Attribute Label Specifies the label of one of the translation unit s project attributes in this case Client and Domain Txt L Text Field Label Specifies one of the translation unit s text field labels in this case ID Code Seg L Segment Language Label Contains the language label of the segment that follows In the above example EN GB stands for English and DE DE stands for German Lines starting with a Seg L gt tag contain the actual sentences and their target language equivalents For a complete list of language labels see the Translator s Workbench User Guide ld FOR MORE INFORMATION Refer to the Translator s Workbench User Guide for more details on translation units WINALIGN USER GUIDE 2 45 2 Exporting the Alignment Results I Importing the Alignment File into a Translation Memory Now that WinAlign has successfully carried out an alignment of the two texts and exported the results to a text file you can directly import the file into a translation memory To import an exported file into Translator s Workbench 1 Start Translator s Workbench 2 Select New on the Translator s Workbench File menu The Create Translation Memory dialog box opens Select the source language target language and system fields Click Create to assign a file name to the translation memory for example English German tmw Click Save to confirm Create Translation Memory So
15. You may find that some recommendations do not apply to your file setup File Preparation To prepare Ventura files for alignment 1 From within Ventura save the file as tagged text 2 Convert the TXT files you created by opening the TXT files using TagEditor and save them as TTX files You can then align the files using WinAlign To prepare PageMaker files for alignment 1 Export your PageMaker files to TXT format using Story Collector for PageMaker 2 Convert the TXT files you created with Story Collector for PageMaker to TradosTag TTX format by opening the TXT files using TagEditor and save them as TTX files You can then align the files using WinAlign To prepare QuarkXpress files for alignment 1 Export your QuarkXpress files to QSC format using Story Collector for QuarkXpress For more information on this application see the File Formats Reference Guide WINALIGN USER GUIDE 3 21 TradosTag Files 2 Convert the QSC files you created with Story Collector for QuarkXpress to TradosTag TTX format by opening the QSC files using TagEditor and save them as TTX files You can then align the files using WinAlign To prepare InDesign files for alignment 1 Export your InDesign files to ISC format using Story Collector for InDesign For more information on this application see the File Formats Reference Guide 2 Convert the ISC files you created with Story Collector for InDesign to TradosTag TTX format by opening the ISC file
16. alignment There are six tabs 9 General MM Files Alignment WINALIGN USER GUIDE 2 3 2 Defining a Project o o Structure Recognition Interface Export General Options The General tab allows you to o Assign a name to your project Define the source and target language and set their segmentation rules Set file preferences to save files for the TradosTag XML Workflow for Doc files This determines if Word files are converted to ttx before processing Click the checkbox to convert to ttx The default is to convert files to rtf Define the type of files to be aligned The following file types are available Cu GW G d GGG d 4 4 4 x x Rich Text Format Files rtf Online Help Files rtf Word 2000 2003 and 2007 Files doc docx dotx HTML Files htm html asp jsp aspx ascx inc SGML Files sgm sgml XML and XLIFF Files xml xsl xlf PowerPoint 2000 2003 and 2007 Files ppt pps pot pptx ppsx ppsm Excel 2000 2003 and 2007 Files xls xlt xlsx xltx xlsm Windows Binary Files exe dll ocx Ing RC Files rc dlg TradosTag Files ttx Generic Delimited Files txt InDesign CS2 Interchange Files inx Java Properties Files properties A link to the Tag Settings Wizard becomes available if you are aligning tagged text files 2 4 WINALIGN USER GUIDE Defin
17. an alignment unit as more probable if both segments contain the same hidden text in a jump link If your online help files include paragraph styles containing the property Double Underline where there is also hidden text in the paragraph you may want to change this throughout all files in your project This makes it more difficult to recognize the context ID as a jump or popup link during alignment The context ID should be formatted as hidden only The following example shows an online help file pair in the alignment editor This file pair is included in your WinAlign samples in C Documents and Settings All Users Documents SDL Trados Samples WinAlignVHelpRTF for demonstration purposes It features jumps popups and footnotes is File Edit View Settings Alignment Window Help La TRADOS Win lign C 4 HelpRTF EngO2 rtf C HelpRTF Ger02 rtf On line Help Files Osh Glam P QQ 8 2 2 EE CA HelpRTF Eng02 rtf eB B Left Mouse Button B Right Mouse Button B Editing amp Deleting Translation U FN The Workbench s Windows Mouse Functions FN Concordance window Mouse functions Source window Terminology window Translation Memory window Window Translator s Workbench s Windows Mouse Functions To get a summary of the available key assignments just click on key assignments In all of Tranclatare Warbhanch e l Ready Alignment Strategy
18. find specific segment types for example to go to all 2 to alignment units where two segments in the source text have been aligned with one segment in the target text You can edit segments directly in the alignment editor Project Management WinAlign provides several powerful project management features At any time you can add new files to your project call up information on files check the overall status of the alignment make adjustments to the tuning options change the structure recognition settings or customize how segments are displayed You can also save your intermediate results so that larger alignment projects can be easily managed across multiple sessions After you have aligned files you can use the File Pair Statistics command on the Alignment menu to generate a report that contains statistics on either selected file pair alignment or on the entire alignment project Exporting Alignment Results When you are satisfied with your alignment export the results You have two choices of export format export to Translator s Workbench Import Format or as Translation Memory Exchange Format TMX TMX is the standard exchange format for translation memories If you select Translator s Workbench Import Format you determine which additional information project attributes names or dates should be generated and WinAlign then creates the import format for Translator s Workbench You can create a translation memory or a termbase
19. from the WinAlign export file You can import the alignment results into a translation memory in Translator s Workbench and start re using your previous translations immediately You can also import your exported alignment results into MultiTerm Extract to create a termbase For more information see the SDL MultiTerm Extract Tools Guide 1 4 WINALIGN USER GUIDE Related Documentation 1 Alignment Workflow The alignment workflow is summarized in the following steps 1 Create a new alignment project in WinAlign Add source files and target files Align the source and target files Review the alignment Save the alignment project and export the alignment results Import the alignment results into a Translator s Workbench translation memory RELATED DOCUMENTATION This user guide explains how to work with WinAlign how to create and use alignment projects and how to export alignment results for use as a translation memory in Translator s Workbench The following user guides contain information that is relevant to processes described in this guide D Translator s Workbench User Guide describes in detail how to work with Translator s Workbench and the Translator s Workbench editing environments It also outlines the Translator s Workbench terminology recognition feature which allows you to access termbase data while translating File Formats Reference Guide contains information about the preparation conversi
20. may take a few minutes WINALIGN USER GUIDE 2 15 2 Reviewing an Alignment The Alignment Editor The alignment editor is divided into two areas the outline area and the segment area L4 C 1 WordRTF EngD1 rtf C WordRTF Ger01 rtf Rich Text Format Documents DER SB CA WordRTFXEngOT rtf SB CA WordRTF Ger 1 rtf BB ETT Sample Alignme B Deutsche Alignment B amp isptel Outline B Rreparing Your Word Prs er B Tewtverarbeitung f r die Zusz gt Alignment Bei spieldatei Segment Source outline Outline link Target outline Figure 2 1 Alignment Editor Interface Outline Area The outline area consists of three frames the source outline frame the outline link frame and the target outline frame WinAlign uses the outline area to display the structure alignment results In this case WinAlign used the styles Heading 1 through Heading 4 as the structure recognition levels during the structure alignment As a result the program has attempted to match the source English Heading 1 through Heading 4 texts with their corresponding equivalents in the target German text The result of this matching process is displayed in the outline link frame where WinAlign displays the links established between source and target heading texts In our sample alignment WinAlign established links for all headings This is indicated by the lines drawn between all source and target structure levels NOTE WinAl
21. names numbers dates formatting or tags The program also provides tuning options to determine how much importance should be placed on these source and target text elements during the alignment The user can help optimize the alignment by supplying project specific abbreviation and terminology lists WinAlign considers a large number of factors during alignment which helps to produce a high number of matching segment pairs The Alignment Editor Once the first alignment run is finished WinAlign presents you with the alignment results in the alignment editor specially developed for post processing alignments In the alignment editor you can manipulate the segment pairs suggested by WinAlign For example you can combine reassign delete or even change their content to correct typing mistakes The text is displayed with all its formatting intact in WYSIWYG What You See Is What You Get fashion just as you are accustomed to seeing in your word processor This makes it easy for example to visually match a source segment containing a bold word with its target language equivalent WINALIGN USER GUIDE 1 3 Alignment Concepts In addition to allowing you to adjust segment pairs the alignment editor also displays the overall outline of the documents in a tree diagram and you can also reassign text blocks at this level You can search for specific text within segments using the Edit menu in WinAlign You can also use the Go To function to
22. s Workbench import file 3 Exporting the alignment project to a termbase Before You Start A set of sample files is installed with WinAlign If you accept the default installation path a samples folder is created in C Documents and Settings All Users Shared Documents SDL Trados Samples WinAlign If you select a custom installation the Samples folder is created one level below the WinAlign program folder for example C WinAlign Samples NOTE This tutorial has been designed to give you an overview of the product To keep the tutorial easy to follow we have not described all available options For the purpose of the tutorial please accept the default values 2 2 WINALIGN USER GUIDE Defining a Project 2 Starting the Program To launch WinAlign select WinAlign from your Start gt Programs gt SDL International gt SDL Trados 2007 gt Trados gt WinAlign menu The WinAlign screen is displayed H SDL TRADOS WinAlign ER Eile view Help D ae bd CF ar A gt pP as FI ew DEFINING A PROJECT The first step of an alignment is to define various project settings such as the languages the files to be aligned and the general alignment options such as formatting information To start a new alignment project select New Project on the File menu or click the icon on the WinAlign toolbar The New WinAlign Project dialog box opens This dialog box defines all relevant settings before starting the
23. segment before the current segment To insert a segment 1 Select the segment above which you would like to insert an empty segment 2 Select Above Current Segment from the Insert Segment sub menu on the Edit menu or right click and select Above Current Segment from the Insert Segment sub menu on the context menu L4 SDL TRADOS WinAlign C WordRTF Eng01 rtf Eile Edit View Settings Alignment Window Help D d A P amp amp 3 aN L3 Project New Alignment Project Rich Text Format Documents English United Kingdom he amp a CA ABampleslWinAligntWordRTFIEngO1 rtf B CA WordRTF EngQ01 rtf B English Sample Alignment Fi a Mm a his file is a typical example of a is ord processor document with Bj different structure levels represented by Heading styles Edit Segment E German Germany CA SamplesiwinAlign WordRTFiGerd1 rf Ua C 1 WordRTF Eng01 rtf C WordRTF Ger01 rtf Rich Text Format Documents EIER B CA WordRTF Ger01 rtf B Deutsche Alignment Beispielt lt m a Diese Datei ist ein typisches Beispiel eines Dokuments mit verschiedenen Strukturebenen die durch bsatzformatvorlagen mit der Bezeichnung Heading berschrift repr sentiert werden erwenden Sie diese Datei um die Strukturerkennung von WinAlign kennenzulernen ents Split Segment t Above Current Segment Below Current Segment Start Connecting
24. settings file to scan the document for translation and define whether tags are external structural tags or internal formatting or other inline tags The tag settings file also instructs WinAlign on how to handle HTML SGML or XML elements such as tags and character entities Use the Tag Settings Manger to manage the tag settings files on your system Use the Tag Settings Wizard to create new or edit existing tag settings files You can access both the Tag Settings Manager and the Tag Settings Wizard from WinAlign WINALIGN USER GUIDE 3 11 XML And SGML Documents I Managing Tag Settings Use the Tag Settings Manager dialog box to manage the tag settings files that are available on your computer When you select XML or SGML documents as the file type in the General tab of the New WinAlign Project dialog box the Tag Settings button becomes active File Preferences File Type SGML Documents sgm sgml z Project Files TRADOStag XML Workflow for Word doc files Click Tag Settings and the Tag Settings Manager dialog box is displayed Tag Settings Manager Descriptive Name Root Ele File Name Select 1 DemoDTD DOCUMENT C Program Files TRADOS T7_T Cancel Help Open New Remove Properties Default Use the Tag Settings Manager dialog box to perform the following tasks 3 Select the correct tag settings file from the available list This file is used when processing the fil
25. the formatting information To export without formatting information select Export as Plain Text 5 Ifyou choose to export as Translation Memory Exchange Format TMX the check box Export as TMX 1 4 becomes available If this check box is ticked TMX version 1 4 is exported If this checkbox is not checked but you have selected to export as Translation Memory Exchange Format TMX the export format will be TMX 1 1 You should verify which format you require 6 To specify the Creation User click inside the Creation User box and enter John Smith 2 42 WINALIGN USER GUIDE Exporting the Alignment Results 2 10 D To include the date on which the translation unit was created leave the Include Creation Date option selected To set the text and attribute fields that are added to the export file you need to define them Click the User Defined Fields button and the Text and Attribute Fields dialog box opens Click inside the Text Fields box Type ID Code and click the Add button The name is added to the list of text fields and the cursor automatically moves to the Text Field Content box Now type the contents in this example AL 2005 1234 To add the Client and Company A attribute fields click inside the Attribute Field box For the first field type Client and click Add The name is added to the list of attribute fields and the Attribute Value box is activated You can now enter Company A To specify the second attrib
26. 2 Segment Area WINALIGN USER GUIDE 2 17 2 Reviewing an Alignment Segment Area As with the outline area the segment area consists of three frames the source segments frame the segment link frame and the target segments frame WinAlign uses the segment area to display the segment alignment results Segment pairs are also referred to as alignment units Useful Commands in the Segment Area o To force align segments that is manually connect the first segment in the source document with the first segment in the target document and the second source segment with the second target segment and so on select Align Structure Level gt Force 1 1 Connections from the context sub menu or Alignment menu To disconnect a link between a source and target segment right click one of the icons R in the segment link frame and select Disconnect on the shortcut menu This removes the link and changes the appearance of the icons to indicate that they are disconnected B and By To confirm a dash dotted link between a source and target segment right click one of the icons Bl in the segment link frame and select Commit on the shortcut menu The dash dotted line changes into an unbroken solid line indicating that this is a 10096 aligned unit To establish a link between a source and target segment left click the source segment icon E Hold down the mouse button and draw a line to the target segment icon As the line r
27. IGN USER GUIDE INTRODUCTION This chapter presents the following information What is WinAlign General alignment concepts The WinAlign workflow Listing of additional relevant user guides Chapter What is WinAlign WHAT IS WINALIGN WinAlign helps you to re use valuable translation material from previous projects by allowing you to create a translation memory from your existing translations that can be imported into Translator s Workbench WinAlign examines the source and target language texts to determine which sentence pairs belong together and creates a file which is then imported into Translator s Workbench Alignment is the process of determining which parts of the source and target language files belong together and putting them side by side or aligning them The user plays an interactive role in the alignment process which enhances the alignment results Languages Supported WinAlign is based on Unicode and supports all languages supported by Windows 2000 and Windows XP including Asian languages bi directional languages and Unicode only languages such as Hindi If you want to process Asian or bi directional languages we recommend working with a recent localized or enabled version of the operating system Under Windows 2000 you must install the relevant language packs to support the alignment of bi directional and Asian languages 1 2 WINALIGN USER GUIDE Alignment Concepts 1
28. IGN USER GUIDE Microsoft Word Files 3 MICROSOFT WORD FILES For a detailed explanation of the alignment process refer to chapter 2 Getting Started with WinAlign NOTE You may decide to align your Word files using the TradosTag XML Workflow for Word doc files See also TradosTag Files on page 3 21for instructions For information on the differences in the workflows see the File Formats Reference Guide This section refers to the RTF workflow which converts Word documents into RTF files File Preparation The following file preparation instructions are recommendations only You may find that some of the preparation work is not needed in your particular alignment project In the alignment preparation phase one part of the preparation work can be done on representative files while other tasks might need to be performed on all files Pick a representative source and target file pair from your alignment file pairs and check the following features Identify paragraph styles that can be used for WinAlign s structure recognition for example Heading 1 and Heading 2 If no styles are used try Word s AutoFormat feature to apply styles automatically to the document s For more information see also Structure Recognition Options on page 2 ro and Microsoft Word s online help 3 Accept all revisions if any in the files 3 Re sort sorted lists so that the translated files match the sequence of the source files
29. ILES Resource files rc dlg can be opened directly in WinAlign To align Resource files in WinAlign 1 Open WinAlign and choose New Project 2 Give the project a name and set the source and target language as usual 3 Choose RC files as the file type 4 Proceed to the Files tab in WinAlign 5 Click Add to add the source files 6 Browse to the folder where the rc files are located 7 Selectthe rc files and click Open 8 Add the target file in a similar manner 9 Confirm with OK to close the Project Settings dialog box 10 Align the files MICROSOFT NET RESOURCE FILES The Microsoft NET programming language uses resource files resx to store the text that appears on the user interface of a NET application SDL Trados 2007 contains a tag settings file called resx ini which you can use to align resx files in WinAlign To align resx files in WinAlign follow these steps 1 Open WinAlign and choose New Project 2 Give the project a name and set the source and target language as usual 3 Choose XML files as the file type 4 Select RESX resource files resx ini and set it as the default settings file 5 Proceed to the Files tab in WinAlign 6 Click Add to add the source files 7 Browse to the folder where the resx files are located 3 26 WINALIGN USER GUIDE Windows Binary Files 3 10 11 12 Choose to show all file formats Select the resx files and click Open Add the target file i
30. Segments i Finish Connecting Segments Disconnect Commit Realign Structure Level from Active Unit gt WINALIGN USER GUIDE Editing Segment Text in the Alignment Editor 3 WinAlign inserts an empty segment above the current segment ua C WordRTF Eng01 rtf C V SE CA WordRTFAEngO rtf EB English Sample Alignment Fi WordRTF Ger01 rtf Rich Text Format Documents DER SE CA WordRTFAGerD1 rtf EB Deutsche Alignment Beispielc lt gt Use this file to get started with the structure recognition approach in Min Alison Deutsche lignment Bei spieldatei Diese Datei ist ein typisches Beispiel eines Dokuments mit verschiedenen trulturahnnan din dirah You can now add text directly to the empty segment WINALIGN USER GUIDE 2 35 2 User Defined Formatting I USER DEFINED FORMATTING You can customize the way that WinAlign displays text in both the outline area and the segment area Use the Formatting group box in the Interface tab of Project Settings to customize the formatting This section covers changing the formatting in the outline area and then changing the formatting in the segment area Formatting in the Outline Area 1 Select Project on the Settings menu The Edit WinAlign Project dialog box is displayed 2 Select the Interface tab to view the options for segment default formatting Edit WinAlign Project General Files Alignment Struct
31. Select the first and second alignment units using Shift Left click The English text is displayed on a black background and the corresponding German text is displayed on a grey background When both alignment units are selected select Selected Units from the Commit sub menu on the Alignment menu Alternatively right click inside the source or target segment text and select Selected Units from the context sub menus WINALIGN USER GUIDE 2 19 2 Reviewing an Alignment NOTE If you have right clicked inside the source or target segment text you have activated the current alignment unit After you confirm an alignment unit the dotted line is replaced by an unbroken or solid line The alignment unit is now committed Committed alignment units provide further anchor points for WinAlign in subsequent alignments The first two segment pairs are now connected with unbroken lines Both alignment units are selected and are displayed on a black and grey background respectively The second alignment unit is the active alignment unit because it is surrounded by a dotted line 14 SDL TRADOS WinAlign C WordRTF Eng01 rtf C WordRTF Ger01 rtf Rich Text Format Docu k Hl Fie Edit View Settings Alignment Window Help DdHUI d4 amp raas Bl CA WordRTF EngQ1 rtf B English Sample Alignment File S E Preparing Your Word Processor f Bl Preparing Microsoft Word Dokumentvorlage his document template i
32. Source and Target Segments 00 0 eee eee 2 27 Editing Segment Text Using Quick Edit 000 2 28 Editing Segment Text Using Advanced Edit 2 29 Cutting Copying and Pasting Segment Text 222222200 2 30 Undoing and Redoing Actions within a Segment 2 30 JSiningSegments xr esser no nr os lem 2 31 Splitting a Segment cere ek ee een med 2 32 Inserting an Empty Segment 222eeseeeeeeneeennenenne 2 34 User Defined Formatting 0 cece cece ee 2 36 Formatting in the Outline Area oo eee 2 36 Formatting in the Segment Area liess 2 38 Exporting the Alignment Results 00 cece eee eee eee eee 2 41 Settirig Export Options e ag E REESE bean 2 41 Starting the Export eee e e bee 2 44 Importing the Alignment File into a Translation Memory 2 46 Keyboard Shortcuts 1 1 o RIVER Eq PRO Up Se fe Pres 2 48 Endiof Tutorial uoa D V Ra e date ec ads 2 50 File Formats and Alignment Workflow Overview ER bee eria EN Eso ee Sd 3 2 Microsoft Word Files rs ee bee dada nd ah eel 3 3 kileiPreparation s erem ses ann 3 3 Alignment Strategy u nn ae RUM e ue Aenea eh 3 3 Online Help Files ree EE bee tie m eh 3 4 File Preparation lt i sey var Vaio eas Stasi USER 3 4 Alignment Strategy 1 2 2 0 cece eee he 3 5 HIME Files xn rtm EET ERIS RIEN Roe dave a DERE Ens 3 8 File Prepar tion iuste mean AR VS 3 8 Alignmen
33. Trados 2007 SDL WinAlign User Guide A SDL TRADOS m COPYRIGHT WINALIGN USER GUIDE Copyright 2007 SDL International All rights reserved No part of this documentation may be duplicated in whole or in part or reproduced in any form without the express written permission of SDL International This product includes software developed by the Apache Software Foundation www apache org Copyright 1999 2005 the Apache Software Foundation All rights reserved All trademarks are the property of their respective owners The names of other companies and products mentioned herein may be the trademarks of their respective owners Unless stated to the contrary no association with any other company or product is intended or should be inferred Although SDL takes all reasonable measures to provide accurate and comprehensive information about the product this guide is provided as is without warranty either express or implied This gude accompanies SDL Trados 2007 WinAlign August 2007 DC T27 WA o2 EN TABLE OF CONTENTS Chapter 1 Chapter 2 Introduction What s WinAlign 2 2224 ee eat Ders ET EISE 1 2 Languages Supported iseseeeeee eR en 1 2 Alignment Concepts 23 0 4 08 eek epe Rer CIERRE RARE 1 3 Structure Recognitlon us ob Rb ERES an Berne 1 3 Identifying Segment Pairs 1 3 The Alignment Editor 20 0 e 1 3 Project Management 2o een ee 1 4 Exporting Alignment Results
34. You can then continue the alignment process as per the TradosTag alignment process outlined later in this chapter Enabling Structure Recognition for STF Files In contrast to the file types described previously Word online help HTML and SGML STF files do not contain styles such as Heading 1 or H1 that can be used for structure recognition in WinAlign As a result WinAlign s structure recognition feature cannot be used on STF files However in almost all cases STF files contain external tags that do carry structure information in the form of paragraph style tags ps gt In the following example the two tags ps Head 1 1 gt and lt ps Head 2 4 are placeholders for two heading levels in the original FrameMaker or Interleaf file ps Head 1 1 gt TRADOS lt c 1 fc Translator s Workbench for Windows ps Body 3 gt thetoolfor lt cs Emphasis 1 gt professional translators lt cS who expect that intelligent innovative technology offered in an ergonomic environment will bring both greater success and enjoyment to their work ps Head 2 4 gt The Translator s Second Memory 3 16 WINALIGN USER GUIDE STF Files 3 Using a Macro to Apply Word Heading Styles Using a macro you can apply the built in Word heading styles to paragraphs in the STF file You can find an example of this macro in the document template WinAlign dot that was copied to the WinAlign program folder during in
35. ablishes a link between the two We have now created what is referred to as a 2 1 alignment unit where two source segments are linked to one target segment Bb C WordRTF EngO1 rtf B English Sample Alignment Fi B Preparing Your Word Proc B Preparing Microsoft B Installing the Work EB Darmanantly Arein Y Preparing Microsoft Word he communication between ranslator s Workbench and Word is performed via what is referred to as a document template German Dokumentvorlage his document template is copied to ranslator s Workbench s program directory X TW4WIN by default during installation and is labelled ITW4WIN DOT Re aligning the File Pair B CA WordRTFAGerD1 rtf B Deutsche Alignment Beispields B Textverarbeitung f r die Zus B Microsoft Word vorber B Die Workbench Schr E nie Nakumantsarlanr gt mi osoft Word vorbereiten Die Kommunikation zwischen Translator is Workbench und Word erfolgt ber eine sogenannte Dokumentvorlage v Diese Dokumentvorlage wird in das Translator s orkbench Programmverzeichnis standardm ig x TUA WIN kopiert und tr gt den Dateinamen TW4WIN DOT Um diese Datei f r Word zur Verf gung zu stellen m ssen Sie sie aus dem Programmverzeichnis TW4WIN in das orlagen Unterverzeichnis von Word standardm ig WINWORD VORLAGEN kopieren After correcting misalignments and confirming new ones throughout the w
36. ading 1 to Heading 4 parts of a document pair Not all documents use this naming convention Isolate the key styles in your documents and select these as the styles to use during the structure alignment To define the source and target styles in the sample files for structure recognition 1 Click the Structure Recognition tab New WinAlign Project General Files Alignment Structure Recognition Interface Export Structure Recognition Level v Styles Paragraph Numbering Font Sizes Style Names Source Styles Target Styles 9 Level 1 O Level 2 2 Define the structure recognition depth by selecting a setting from the Structure Recognition Level drop down list Experiment with different depth values for a representative file pair and run test alignments until you get the desired result In this example select Level 4 2 10 WINALIGN USER GUIDE Structure Recognition Options 2 3 Click Add under Source Styles to add structure styles from the source document The Select File dialog box is displayed Select the file to be used for structure recognition In this case there is only one source file Double click Eng01 rtf This opens the Select Styles dialog Select Styles Styles in Document Styles to Add Bullet 1 f Bullet 1 Last Cancel ee Cancel Bullet 2 Last Bullet Short Spacing heading 1 heading 2 heading 3 heading 4 heading 5 heading 6 heading 7 heading 8 heading 9
37. ame Ger01 rtf To illustrate this link WinAlign draws a line between the two files that are used during the alignment process New WinAlign Project General Files Alignment Structure Recognition Interface Export j English United Kingdom German Germany B Ba o cier Add l Remove Add Remove Sort Order Default vi Align File Names Each source file and target file added to the Files tab is known as an alignment file pair or a file pair TIP WinAlign stores the path names for source and target files between alignment sessions You can keep source and target files in separate folders WinAlign automatically opens the last used source target folder each time you click Add Source Files or Add Target Files You can add files to the source and target areas by directly dragging and dropping files from Windows Explorer into the list of source target files 2 8 WINALIGN USER GUIDE Alignment Options 2 ALIGNMENT OPTIONS WinAlign can take various tuning options into account to achieve optimum alignment results For example if formatting is identical across both source and target texts it can be a useful aid to the alignment process Set the tuning options in the Alignment tab For the purpose of this example follow these steps 1 Select the Alignment tab 2 Move the Formatting Significance slider towards the High value The more you slide it tow
38. ards High the more WinAlign takes internal formatting changes inside source and target segments into account when assessing the reliability of a segment pair Since internal formatting for example bold on off or font changes is used in the sample file pair you can drag the slider further into the High half 3 Retain the other default settings New WinAlign Project General Files Alignment Structure Recognition Interface Export Tuning Numbers Significance High J High Expectations Significance Formatting Significance g High Low I High Use Term List WINALIGN USER GUIDE 2 9 2 Structure Recognition Options STRUCTURE RECOGNITION OPTIONS WinAlign analyses and uses the logical structure of the documents during the alignment Typical examples of document structure are headings for example Heading 1 or Heading 2 In most cases the structure of the source document is retained in the target document and is therefore useful for alignment purposes Before aligning the individual segments WinAlign performs a structure alignment based on the settings you define In DOC or RTF files structure elements such as chapter headings or subheadings are typically formatted in paragraph styles built into the word processor by default For example in Word the heading styles are called Heading Heading 2 and Heading 3 WinAlign supports a structure recognition depth of four levels This means it can align all He
39. are displayed exactly as they are shown in WinAlign File Setup and Preparation for FrameMaker Files Use the following as a checklist only To prepare FrameMaker files for alignment 3 Turn off all change bars Delete all cosmetic hard returns 3 14 WINALIGN USER GUIDE STF Files 3 o For alignment purposes it is not necessary to ensure that art files containing text or which have callout text are contained within anchored frames However expect to get warning messages when converting from MIF to STF if you have not ensured that they are contained within anchored frames You can ignore these warning messages Set to Show any conditional text styles or formats which should be included in the alignment and translation memory Check the files for alphabetically sorted lists If they are present re sort the lists so that the target files match the sequence of the source files Update cross references Converting MIF to STF 1 2 Save the files as MIF Convert the files to STF using S Tagger for FrameMaker You are now ready to begin the alignment of the STF files NOTE Alternatively you may convert MIF files to TradosTag using S Tagger for FrameMaker You can then continue the alignment process as per the TradosTag alignment process outlined later in this chapter File Setup and Preparation for Interleaf Files Please use the following as a checklist only To prepare Interl
40. armonische Integration se gt i gt The Translator s Second Das zweite Ged chtnis des Memory bersetzers After expensive efforts in the area of Nach kostspieligen Anstrengungen im machine translation many have Bereich der maschinellen concluded that in fact translation bersetzung wurde inzwischen memory systems currently represent erkannt da Translation he most practical computer aid for IMemory Systeme heute tats chlich ranslators das sinnvollste Hilfsmittel f r professionelle bersetzer sind Ninan Cuntama hneannnn dan Ps NUM After adjusting the Alignment and Structure Recognition options to your satisfaction run the alignment of the whole project After the alignment check edit and run re alignments as necessary Once you are satisfied with the project alignment export the results The following workflow diagram summarizes the file preparation and alignment strategy for STF files WINALIGN USER GUIDE 3 19 3 STF Files Alignment Strategy and Workflow for STF Files 3 20 WINALIGN USER GUIDE C 9 3 File Preparation and Conversion to Rich Text Y PS tags available for applying Heading Styl v Yes V Apply Heading Styles for Structure Recognition re Vv Identify document features Alignment Tuning Structure Recognition Run test alignment Satisfied Yes Prepare all o
41. art of the file name j meses od m 6 s and Set ERST C Documents and Settingslcg C s and Setti A word or phrase in the file Lookin Sw Local Hard Drives C y TermbaseExpired htm C Documents and Settingslcg When was it modified What size is it Yow 8 C Documents and Settingslcg C Documents and Settings cg Drag and drop all desired files from the Search Files dialog box into the WinAlign source or target file list as required New WinAlign Project General Files Alignment Structure Recognition Interface Export English United Kingdom B German Germany Sort Order Default x Align File Names Reset File Links OK Ji Cancel Help WINALIGN USER GUIDE 3 9 3 HTML Files Alignment Strategy When creating a new WinAlign project of HTML files define your general settings in the General tab of the New WinAlign Project dialog box as follows Project dialog box 1 Choose HTML Files from the File Type drop down list in the General tab of the New WinAlign 3 In the Alignment tab define the weighting of the various tuning options according to the specific document features of your alignment pairs 1 In the Structure Recognition tab you need only set the structure recognition depth WinAlign automatically identifies and assigns the HTML heading tags for example H1 and lt H2 gt to the structure recogn
42. atch the sequence of the source files NOTE WinAlign uses an independent algorithm that enables structure recognition based on standard tags lt h1 gt lt h2 gt etc 1 To edit an INI file for a HTML document specify the file as an XML or SGML file in the File Type drop down box on the Project Settings General tab This enables the Tag Settings button which you can use to access the Tag Settings Manager dialog box For details on editing the INI file press F1 to access the online help Adding HTML files for Alignment If your HTML files are spread over several subfolders use Windows Find Files in conjunction with the Drag and Drop support in WinAlign To add your source and target files to the alignment project 1 Select the Project command on the Settings menu to open the Edit WinAlign Project dialog box Click the Files tab 3 8 WINALIGN USER GUIDE HTML Files 2 Select the Search submenu on the Windows Start menu and select For Files or Folders Select All Files and Folders and in the All or part of the file name boxtype htm html In the Look in field locate the root folder of your source HTML files Click Search Windows searches all folders containing HTML files and lists them in the the Search Results Search Results File Edit View Favorites Tools Help OQ 0 B sean E Fokes ERE Address E Search Results Search Companion Search by any or all of the criteria below All or p
43. can divide them broadly into two areas 3 Navigating the alignment file 3 Editing the alignment file Navigating the Alignment File After you have aligned the files and are reviewing the alignment you can search for particular text in the source or target alignment units and modify it There are four commands to help navigate an alignment file 1 Find 1 Find Next 1 GoTo 1 Go To Next Find The Find command searches for text in the source and target alignment segments Use the Find Next to search for the next instance of your search text To find text follow these steps 1 In the current Sample alignment project select Find on the Edit menu The Find dialog box is displayed 2 Enter the text document and click Find Next End What document Direction Down Match Case Oup WINALIGN USER GUIDE 2 25 2 Editing Segment Text in the Alignment Editor 3 WinAlign finds an alignment unit starting with the text Zn order to prepare Word for the communication You are now ready to edit the source and or target text of the alignment unit NOTE To search for the same text elsewhere in the alignment project select Find Next on the Edit menu or press F3 in the alignment editor Go To Use the Go To command to locate segments that you want to pay special attention to during the alignment review To use the Go To functionality follow these steps 1 Select Go To on the Edit
44. e intermediate alignment results The Project Files dialog box opens Project Files Qi OK O Save Intermediate Files to Custom Location Help 6 For the purpose of this example select Save Intermediate and Project Files in the Same Folder and click OK For the purpose of this example accept the remaining default settings In your own alignment projects you can set segmentation rules to enhance WinAlign s internal text segmentation algorithms for source and target documents Set the segmentation rules by clicking the Source Segmentation and Target Segmentation buttons Intermediate Alignment Results WinAlign keeps alignment results between sessions which allows you to perform large alignment projects over a longer period of time For this purpose the program stores intermediate alignment results files in the same location as your project file each time you save the project You can also choose to store these intermediate files elsewhere by clicking Project Files on the General tab and selecting Save Intermediate Files to Custom Location Once you specify a custom location WinAlign uses this location to store all intermediate alignment result files There are three intermediate results files waf waf src and waf trg These files contain the source and target text the segment connections and the text you modify using the Quick Edit or Advanced Edit features In the next step we will define the source and target
45. eaches the target segment icon it changes appearance to indicate whether it is ready to be connected 38 or not Bs To disconnect all alignment units in a structure level right click in a free spot in the segment link frame and select Disconnect All Units from the context sub menu This removes all links between source and target icons so you can create your own connections To force simple 1 1 alignments of segments on the structure level select Align Structure Level gt Force 1 1 Connections from the Alignment menu Use this feature when the source text closely parallels the target text To commit all alignment units in one structure level right click in a free spot in the segment link frame and select Commit All Units from the context menu To commit or disconnect selected units select the alignment units you wish to commit or disconnect using Shift Click right click in the source segments area and select Commit Selected Units or Disconnect Selected Units from the context sub menus Alternatively you can select these options from the Commit or Disconnect sub menus on the Alignment menu 2 18 WINALIGN USER GUIDE Reviewing an Alignment 2 To disconnect all the units in the current structure level that you have not yet committed select the All Non Committed Units command from the Disconnect sub menu on Alignment menu You can also access this command by right clicking in the source or target segment area in the a
46. eaf files for alignment Open each Interleaf file Make sure that the correct fonts are installed on your system and that they are recognized by Interleaf Ensure that any relevant control expressions are set Turn off revision tracking and ensure that there are no revision markers in the files Check for NO TAG references and update each one Check that all graphics and art files are contained within anchored frames Ensure that all anchored frames which contain either micro documents text strings or chart labels are positioned at either the beginning or the end of a paragraph of text WINALIGN USER GUIDE 3 15 3 STF Files 3 Turn off automatic hyphenation 3 Look at each text string in the document If a sentence is broken into two or more text strings consider replacing them with a single micro document 9 Delete all cosmetic hard returns which have been inserted purely to improve the appearance of the text 3 Re sort alphabetically sorted lists so that the target files match the source files Converting Interleaf ASCII IASCII to STF 1 Save the files as IASCII 2 Open each IASCII file again in Interleaf and verify that no errors are reported in the Opening Saving Messages window 3 Convert the IASCII files to STF using S Tagger for Interleaf You are now ready to commence alignment of the STF files NOTE Alternatively you may convert IASCII files to TradosTag using S Tagger for Interleaf
47. ect New Alignment Project Rich Text Format Documents English United Kingdom Alina p nan asina Mord WordRTF Eng01 rtf C V WordRTFYGer01 rtf Rich Text Format Documents B CA WordRTF EngQ01 rtf EB CA WordRTF Ger01 rtf B English Sample Alignment F e EB Deutsche Alignment Beispie Insert Segment Start Connecting Segments Finish Connecting Segments Disconnect Commit Realign Structure Level from Active Unit gt Joins active segments WINALIGN USER GUIDE 2 31 2 Editing Segment Text in the Alignment Editor 3 WinAlign joins the two segments you selected Win lign Samples Eng01 rtf G WinAlign Samples GerO1 rtf Word Documents nl x B G AWinAlign Samples EngQ1 rtf B GAWinAlign Samples Ger01 rtf B English Sample Alignmen Deutsche Alignment Beis H E Preparing Your Word Pre H E Textverarbeitung f r die 2 E Diese Datei ist ein typisches z Beispiel eines Dokuments mit erschiedenen Strukturebenen die durch Absatzformatvorlagen mit der Bezeichnung Heading berschrift repr sentiert werden erwenden Sie diese Datei um die Strukturerkennung von WinAlign kennenzulernen NOTE To insert a space between the segments you want join make sure that you select the Insert Space between Joined Segments option on the Edit menu This option is turned on by default If your text is in a
48. enabled text editor such as Notepad on Windows 2000 or Windows XP and search for the string lt SlidesInPresentationOrder gt Default lt SlidesInPresentationOrder gt 3 Set the value Default to NoNotes The Notes pages are excluded from alignment with WinAlign MICROSOFT EXCEL FILES Microsoft Excel files can be opened directly in WinAlign NOTE Microsoft Excel 2007 files are now supported in WinAlign Comments in Excel files By default Comments in an Excel file are excluded in the alignment of Excel files When aligning files you might want to include Comments This can be done by editing the Excel Filter definition file that is installed with SDL Trados 1 Locate the file Excel 2 o o o xml which is found by default in C Documents and Settings All Users Application Data SDL International Filters Note that the Application Data folder may be hidden and you will have to set it to be visible if you want to see this folder and any subfolders Also if you want to make any changes to files in this folder you must have read write access to this folder Consult your IT department for more information 2 Open this file in a Unicode enabled text editor such as Notepad on Windows 2000 or Windows XP and search for the string lt CommentProcessing gt Default lt CommentProcessing gt 3 Setthe value Default to On Comments in Excel file are now included in alignment with WinAlign WINALIGN USER GUIDE 3 25 3 Files RC F
49. erarbeitung f r die Zusammen extverarbeitung f r die Zusammenarbeit mit Translator Workbench vorbereiten ine der wichtigsten neuen Eigenschaften der indows Version von Translator s Workbench besteht in da Sie Ihre Textverarbeitung also Microsoft ord kurz Word nicht verlassen nissen um die unktionalit t von Translator s Workbench voll m tzen k nnen ie arbeiten wie gewohnt in der Textverarbeitung und ifen ber eine entsprechende Symbolleiste und oder astenkombinationen auf Translator s Workbench za er folgende Abschnitt beschreibt wie Sie das ntsprechende Textverarbeitungssystem f r die ewendung mit Translator s Workbench vorbereiten M4 NUM You can switch between paragraph and user defined formatting by clicking the P button on WinAlign s toolbar or by selecting Paragraph Formatting on the View menu This restores the segment formatting to the document paragraph styles To switch back to your user defined settings click the P button again de TIP If your source or target documents are of Asian origin or use a Unicode only language such as Hindi it is a good idea to define a user formatting with a large font size to optimize the display of Asian characters in the segment area We recommend using the Arial Unicode MS font that comes with Microsoft Office 2 40 WINALIGN USER GUIDE Exporting the Alignment Results 2 EXPORTING THE ALIGNMENT RESULTS Now that WinAlign has
50. es are localized in other language versions of Word If you are using a non English version you must change the four lines where the style names are assigned to string variables See the REM lines in the macro for details Manually Applying Word Heading Styles If you do not want to edit the macro but would still like to enable structure recognition by applying Word heading styles you can use Word s Replace command Follow these steps 1 Open the STF file s in Word if you have not already done so Look for ps gt tags that might be candidates for applying the Heading 1 through Heading 4 styles Write the tag names down WINALIGN USER GUIDE 3 17 3 STF Files 2 Create Word s heading styles in the STF file so that you can apply them later on Select Style on the Format menu in Word The Style dialog box is displayed Select All Styles from the List drop down list Select Heading 1 in the Styles list and click Apply Repeat for all heading styles or their equivalent up to Heading 4 The heading styles have now been created in the document 3 Select Replace on Word s Edit menu The Replace dialog box is displayed 4 Inthe Find What box type the text within the ps gt tag Do not include either the angle brackets or the number following the style name For example if the tag reads ps Head 1 1 gt typeps Head 1 only as illustrated below and choose tw4winExternal from the Style drop down list 5 Click ins
51. es during alignment Open an existing tag settings file and add it to the list 3 Add new tag settings files to the list New tag settings files are created using the Tag Settings Wizard as outlined in the following tutorial 34 Remove existing tag settings files from the list 3 Change the properties of existing tag settings files for example the default HTML settings file that ships with SDL Trados 2007 3 12 WINALIGN USER GUIDE XML And SGML Documents 3 Predefined Tag Settings Files SDL Trados ships with a series of built in files that contain predefined tag settings for certain document types These files are as follows 1 HTML4 ini suitable for processing all HTML ASP documents that are based on the HTML 4 0 DTD and have the root element HTML 3 XSLini suitable for processing XSL documents that have the root element xsl stylesheet XSL is a particular type of XML 3 RESX ini suitable for processing NET RESX files that have the root element RESX 1 DITA ini suitable for processing Darwin Information Typing Architecture XML files that have the root element DITA 3 XLIFF ini suitable for processing XML Localization Interchange File Format files that have the root element XLIFF 1 SVG ini suitable for processing Scalable Vector Graphics files which are a particular form of XML files for rich graphical content Built in tag settings files are stored in by default in C D
52. files for our alignment project 2 6 WINALIGN USER GUIDE Adding Files to the Project 2 ADDING FILES TO THE PROJECT Use the Files tab to add the source and target files for alignment to your current project In this example we will align a set of two sample files from the English and German Translator s Workbench manual All the WinAlign sample files were installed with the program and may be found in the C Documents and Settings All Users Shared Documents SDL Trados Samples WinAlign folder The folder contains several subfolders with sample files in various formats Locate the WordRTF folder Adding Source and Target Files 1 Select the Files tab 2 Click Add on the left side ofthe files tab to add the English source file The Add Source Files dialog box is displayed Browse to the location of the demo files and select Eng01 rtf from the list of available files Click Open to confirm 3 Click Add on the right side of the files tab to add the German target file The Add Target Files dialog box is displayed Browse to the location of the demo files and select Ger01 rtf from the list of available files Click Open to confirm WINALIGN USER GUIDE 2 7 Adding Files to the Project 4 Click Align File Names WinAlign guesses which file pairs are to be aligned based on the names of the respective files and aligns the file names In this case the program guesses that the file name Eng01 rtf corresponds to the file n
53. he B CA NWordRTFAGerD rtf S E Deutsche Alignment Beispieldatei B Textverarbeitung f r die Zusamme lt gt Deutsche lignment Beisp ieldatei Diese Datei ist ein typisches Beispiel eines Dokuments mit verschiedenen Strukturebenen die durch ee M der Bezeichnung l Heading berschrift repr sentiert werden Verwenden Sie diese Datei um die v NUM Highlight any file pair of your alignment project whose initial alignment is complete indicated by amp right click and select Review File Pair s on the shortcut menu Alternatively select Review File Pair s on the Alignment menu This opens the alignment editor for the current file pair NOTE opens for each file pair 3 If you have aligned several file pairs in one batch a separate alignment editor window 3 Each time you save a project WinAlign saves the current alignment connections of all aligned file pairs in intermediate alignment result files These files are saved to the same location as your project file PJT by default You can specify an alternative path by clicking Project Files on the General tab on the Project Settings dialog box and selecting Save Intermediate Files to Custom Location and entering the location of your choice Next time you open the project and review one of the previously aligned file pairs WinAlign needs to reload the corresponding files before being able to display the results in the alignment editor This
54. he target file in a similar manner 9 Confirm with OK to close the Project Settings dialog box Align the files 3 28 WINALIGN USER GUIDE Java Properties Files 3 JAVA PROPERTIES FILES Java properties files properties can be opened directly in WinAlign To align properties files in WinAlign follow these steps 1 Open WinAlign and choose New Project 2 Givethe project a name and set the source and target language as usual 3 Choose Java Properties files as the file type 4 Proceed to the Files tab in WinAlign 5 Click Add to add the source files 6 Browse to the folder where the Java properties files are located 7 Select the files and click Open 8 Add the target file in a similar manner 9 Confirm with OK to close the Project Settings dialog box Align the files WINALIGN USER GUIDE 3 29 3 InDesign CS2 Interchange Format Files INDESIGN CS2 INTERCHANGE FORMAT FILES InDesign CS2 Interchange format files inx can be opened directly in WinAlign To align inx files in WinAlign follow these steps 1 9 Open WinAlign and choose New Project Give the project a name and set the source and target language as usual Choose InDesign CS2 Interchange inx as the file type Proceed to the Files tab in WinAlign Click Add to add the source files Browse to the folder where the InDesign inx files are located Select the files and click Open Add the target file in a similar manner
55. hole file pair you can run a second alignment on it This is referred to as re alignment During re alignment WinAlign takes into account any changes made when editing the initial alignment result For example WinAlign uses any committed alignment units as reliable anchor points To re align the file pair right click in the segment link frame and choose the Align Structure Level gt Standard Connections command from the Project window shortcut menu You can also select Align File Pair gt Standard Connections on the Alignment menu in the Project window Alternatively you can align segments by force If you know particular segments are identical you can quickly align them using the Force 1 1 Connections command This command is available on a segment level or structure level These connections are not committed and require further review WINALIGN USER GUIDE 2 23 2 Reviewing an Alignment Force Alignment Force alignment manually connects the first segment in the source document with the first segment in the target document and the second source segment with the second target segment and so on until the end of document is reached These connections are considered High quality in terms of segment pair reliability but are not committed and require review When your source document and target document significantly parallel each other you can force alignment Forcing a Segment Level Alignment You can force align on the segment level
56. ide the Replace With box Select Heading 1 from the Style drop down list and click Replace All 6 Word applies the Heading 1 style to all paragraphs containing the tag specified under Step 4 Repeat the same procedure for all lt ps gt tags that you could identify Make sure to apply different heading styles as required Find and Replace Find Replace GoTo Find what ps Head 1 Format Style tw4winExternal Replace with Format Style Heading 1 Less Replace J Replace All J Find Next J Cancel Search All v C Match case Search Options Use wildcards Sounds like English Find all word Forms English Replace Format Special v No Formatting de TIP If you want to experiment with samples before using one of the procedures above for your own STF files use the STF demo files shipped with WinAlign They are located in C Documents and Settings All Users Shared Documents SDL Trados Samples WinAlign STagRTF The files Eng04Plain rtf and Ger04Plain rtf are plain STF files without Word heading styles The files Eng04Structured rtf and Ger04Structured rtf are the same files after running the macro WinAlignPrepareSTF 3 18 WINALIGN USER GUIDE STF Files 3 Alignment Strategy When creating a new WinAlign project of STF files define your general settings in the General tab of the New WinAlign Project dialog box as follows
57. ign displays the Level 1 and 2 structures by default If the source and target files contain four levels select Level 4 from the View menu to display all four levels 2 16 WINALIGN USER GUIDE Reviewing an Alignment 2 Useful Commands in the Outline Area To show or hide a structure level click the plus or minus signs at the left of the corresponding structure 9 To disconnect a link between a source and target structure right click one of its icons R in the outline link frame and select Disconnect from the shortcut menu This removes the link and changes the appearance of the icons to indicate that they are disconnected B and BI I To establish or re establish a link between a source and target structure left click its icon By keep the mouse button pressed and draw a line to the desired target structure As soon as you reach the target structure icon it changes appearance to indicate whether it is ready to be connected 8 or not B 3 For more information on commands press F1 in the alignment editor WinAlign has aligned the source and target structure without any problems so we are now ready to take a look at individual structure levels Each of these levels consists of one or more source and target segments Each segment is usually a sentence but it can also be a heading bullet list text or index entry To display the alignment results of a particular structure level click the headi
58. ing a Project 2 3 Set an alternative path for intermediate alignment result files if desired New WinAlign Project i x General Fies Alignment Structure Recognition Interface Export r Project Name r Source Settings 3 Target Settings Source Language Target Language English United Kingdom ER Geman Germany Source Segmentation Target Segmentation m File Preferences TRADUSTag XML Workflow for DOC file File Type DTD Settings Wi E ord Documents doc M Project Fies Alignment Example In the first example we will perform an English German alignment of Word RTF files Follow these steps 1 Enter a name into the Project Name box for example My First Alignment Project Note that this is not a file name but a label that you attach to your project 2 Click Source Language and select English from the list of languages 3 Click Target Language and select German Germany from the list of languages 4 Use the File Type drop down list to specify the type of files in your own alignment projects In this case select Rich Text Format Documents rtf NOTE WinAlign remembers the file type you used when last creating a project and displays it by default when you create a new project WINALIGN USER GUIDE 2 5 2 Defining a Project 5 Click Project Files to select where you want WinAlign to sav
59. ish Sample Alignment Filel his file is a typical example of a ord processor document with different structure levels represented by Heading a A WordRTF GemM1 rtf Deutsche Alignment Beispieldz EB Textverarbeitung f r die Zusam EB Miernent Ward UTEM x lignment Beisp ieldatei Diese Datei ist ein typisches Beispiel eines Dokuments mit verschiedenen Strukturebenen die durch bsatzformatvorlagen mit der Bezeichnung Heading berschrift repr sentiert werden v NUM When in Quick Edit mode you can use the arrow keys to move around the segment The up and down arrows jump to the first and last line in the next segment if you have already passed the first or the last line in the current segment You can also press the F2 key to toggle Quick Edit mode on or off Once you have made changes to the segment you can 2 28 WINALIGN USER GUIDE 3 Press the return key or the F2 key to exit edit mode and confirm your changes 3 Press the Esc key to exit edit mode and discard your changes Editing Segment Text in the Alignment Editor 2 NOTE 4 Any text you add will have the same formatting as the text directly preceding it If you press Ctrl Space WinAlign removes the formatting from your text addition 4 If you are editing segments with complex RTF formatting we recommend that you use Advanced Edit Complex RTF formatting features such as index entrie
60. ition Levels 1 4 This is why the levels are de activated when HTML has been chosen as a file type Run the first alignment of a representative file pair and spot check the result If necessary change the Alignment and Structure Recognition options to suit your alignment pairs Repeat this procedure on the representative file pair until you are satisfied with the initial alignment result For example it may be better to set the structure recognition depth to Level 2 instead of Level 4 even ifyour HTML documents have four heading levels 14 SDL TRADOS WinAlign C WinAlign HTML Eng03 htm C WinAlign HTML Ger03 htm HTML Files BEE E Eile Edit View Settings Alignment Window Help DG UU A gt P Ra a X AWinAlign HTML EngQ3 htm a B The Translators Second Memory B TRADOS Translator s Workbench fc B Integration with Word Processors B Active Terminology Recognition B Bilingual Concordance B Teamwork B Utility Programs B Using Existing Translations ranslator s Workbench he professional translation memory tool DD TRADOS Translator s Workbench4 4 for Windows the tool for professional translators who expect that intelligent innovative technology offered in an ergonomic environment will bring both greater success and enjoyment to their york Note that you can freely download and try the latest version pf Translator s Workbench from this site DD Last update B January 19974 4 ie Tran
61. itung f r die Zusamme lt English Sample Deutsche Commit All Units Alignment File Decomectalunts lignment Beisp ieldatei his file is a typical example of a Diese Datei ist ein typisches Beispiel eines ord processor document with different Dokuments mit verschiedenen structure levels represented by Heading Strukturebenen die durch styles bsatzformatvorlagen mit der Bezeichnung Heading berschrift repr sentiert werden Use this file to get started with the vi erwenden Sie diese Datei um die Ready NUM The alignment units are now confirmed as illustrated below 14 SDL TRADOS WinAlign C WordRTF Eng01 rtf C V WordRTFYGer01 rtf Rich Text Format Docu EIER File Edit View Settings Alignment Window Help Ds Og m gt PjQQg enw B Preparing Your Word Processi B Textverarbeitung f r die Zusam B Preparing Microsoft Wor B Microsoft Word vorbereit B Installing the Workbenc ce Bl Die Workbench Schnitt Bl Permanently Adding the pes Bl Die Dokumentvorlage u gt gt reparing Microsoft Word icrosoft Word vorbereiten he communication between Translators Die Kommunikation zwischen Translator s orkbench and Word is performed via what B B orkbench und Word erfolgt ber eine is referred to as a document template sogenannte Dokumentvorlage German Dokumentvorlage Diese Dokumentvorlage wird in das ranslator s orkbench Programmverzeichnis standardm
62. ks the third and fourth English segments to the third German one he communication between Translator s Workbench and Word is performed via what is referred to as a document template German Dokumentvorlage This document template is copied to Translator s Workbench s program directory TW4WIN by default during installation and is labelled TW4WIN DOT To fix this follow these steps Die Kommunikation zwischen Translator Is Workbench und Word erfolgt ber eine sogenannte Dokumentvorlage Diese Dokumentvorlage wird in das ranslator s orkbench Programmverzeichnis standardm ig TW4WIN kopiert und r gt den Dateinamen TW4WIN DOT Um diese Datei f r Word zur Verf gung Izu stellen m ssen Sie sie aus dem Programmverzeichnis Y TW4WIN in das orlagen Unterverzeichnis von Word standardm ig WINWORD VORLAGEN 1 Use Shift Click to select the two English source segments containing the word Dokumentvorlage and the text starting This document template is copied Select Selected Units from the Disconnect sub menu on the shortcut menu This removes the link between the misaligned source and target segment and changes the appearance of the icons to B and B 2 22 WINALIGN USER GUIDE Reviewing an Alignment 2 2 Click again the icon representing the source segment reading Dokumentvorlage and draw a line from it to the second icon on the target side This est
63. l ines Dokuments mit verschiedenen rukturebenen die durch satzformatvorlagen mit der ezeichnung Heading berschrift Insert Segment pr sentiert werden Preparing Your Word P erwenden Sie diese Datei um die Start Connecting Segments Finish Connecting Segments Disconnect Commit Realign Structure Level from Active Unit gt WinAlign divides the segment into two segments at the point where you placed the cursor 4 CA WordRTFVEngO1 rtf C WordRTF Ger01 rtf Rich Text Format Documents EE B CA NWordRTFAEngOl rtf amp Bl CA WordRTF Ger01 rtf B English Sample Alignment Fi B Deutsche Alignment Beispielc m il gt his file is a typical example of a Diese Datei ist ein typisches Beispiel ord processor document with eines Dokuments mit verschiedenen different structure levels represented IStrukturebenen die durch by Heading styles bsatzformatvorlagen mit der Bezeichnung Heading berschrift repr sentiert werden Use this file to get started with the erwenden Sie diese Datei um die jstructure recognition approach in Strukturerkennung von WinAlign inAlign kennenzulernen WINALIGN USER GUIDE 2 33 2 Editing Segment Text in the Alignment Editor 2 34 Inserting an Empty Segment You can insert an empty segment above or below the current segment This allows you to insert new information In this example we show how to insert an empty
64. language that does not require a space between joined segments such as Japanese you can turn this option off 1 The formatting contained in the first segment is the formatting that WinAlign applies to the entire segment Splitting a Segment To split a segment 1 Double click directly in the segment you want to split and position the cursor at the point you want to split the segment Alternatively you can select the segment you want to split press F2 to toggle to Quick Edit mode and use the mouse or the arrow keys to position the cursor at the point you want to split the segment 2 32 WINALIGN USER GUIDE Editing Segment Text in the Alignment Editor 2 3 Select Split Segment from the Edit menu or right click and select Split Segment from the context menu You can also use Ctrl L shortcut 14 SDL TRADOS WinAlign C WordRTF Eng01 rtf C WordRTF Ger01 rtf Rich Text Format Documents DER Eile Edit View Settings Alignment Window Help DEBUELA PRAS u Project New Alignment Project Rich Text Format Documents English United Kingdom B German Germany CA4 Samplestwin lign iWVordRTFiEngD1 rf ICA SamplesWvinAlignWvordRTFiGer01 tf L4 C 1 WordRTF Eng01 rtf C WordRTF GerO1 rtf Rich Text Format Documents ER B CA WordRTFAEngOl rtf SB CA WordRTFAGerDT rtf B Enalish Sample Alianment e EB Deutsche Alianment Beispi gt 3 lt Mm iese Datei ist ein typisches Beispie
65. le Pair s to File dialog box opens Assign a name and location for the export file for example Result txt Export File Pair to File Save in Alignment My Computer File name Result txt v Save My Network Save as type mm File tat Hon 3 v Cancel The following is an example of the translation units in the exported text lt TrU gt lt CrU gt John Smith lt CrD gt 02052001 lt Att L Client gt Company A lt Att L Domain gt Software lt Txt L ID Code gt AL 2005 1234 Seg L EN GB gt English Sample Alignment File Seg L DE DE gt Deutsche Alignment Beispieldatei lt TrU gt 2 44 WINALIGN USER GUIDE Exporting the Alignment Results This exported file complies with the import format of Translator s Workbench Translator s Workbench txt The following table explains the structure of the translation units Tag name Description lt TrU gt TrU Start end of a translation unit lt CrD gt Specifies the creation date of this translation unit in the format DDMMYYYY lt CrU gt Specifies the creation user or ID that created the translation unit By default Align is assigned as the user ID This ensures that Translator s Workbench takes into account the alignment penalty set in Translation Memory Options in Translator s Workbench For more information refer to the Translator s Workbench User Guide In this case John Smith has been selected as the Creation User Att L
66. le is as accurate as possible Editing options include o Editing segment text using Quick Edit or Advanced Edit Advanced Edit allows you to edit tags as well as text Cutting copying and pasting text between source and target segments Undoing and redoing actions within a segment Joining segments You can also choose to insert a space between joined segments Splitting a segment Inserting an empty segment above or below the active segment WINALIGN USER GUIDE 2 27 Editor 2 Editing Segment Text in the Alignment Editing Segment Text Using Quick Edit There are four ways to access Quick Edit the Edit menu sub menu on the context menu Double click directly in the segment you want to edit 3 Select the segment you want to edit and press F2 3 Select the segment you want to edit and select Quick Edit from the Edit Segment sub menu on 3 Select the segment you want to edit right click and select Quick Edit from the Edit Segment In each case a cursor is displayed in the segment you want to edit You are now in Quick Edit mode You can move copy add and delete text L4 SDL TRADOS WinAlign C WordRTF Eng01 rtf C WordRTF Ger01 rtf Rich Text Format Docu EX EX im Eile Edit View Settings Alignment Window Help DG O d 4p Ra yv SB CA WordRTF Eng01 rtf B English Sample Alignment File B Preparing Your Word Process Pranarinn Mirrmenft Wor v Engl
67. lign opens a dialog box showing the alignment progress of the file pair Eng01 rtf Ger01 rtf If you align the whole project in one batch the dialog box displays two progress indicators one for the whole project and another for the current file pair If you align an individual file pair only the dialog box shows the progress for that particular file pair Align File Pair Source File s CS AT7SS amplesWw in amp lignNw ordR T F amp E ng l rtf Target File s CS AT7SS amplessWw inAlignNw ordR T FGer 1 rtf 100 Status The alignment is complete Once the alignment is done WinAlign opens the file pair in the alignment editor 2 14 WINALIGN USER GUIDE Reviewing an Alignment 2 REVIEWING AN ALIGNMENT Once the alignment is complete you can examine the results and make corrections if required to misaligned structures and or segment pairs You review and modify the alignment in the alignment editor SDL TRADOS WinAlign C WordRTF EngP1 rtf C WordRTF Ger01 rtf Rich Text Format Docu EBR a im Eile Edit View Settings Alignment Window Help Dee O a A gt PRAP B CA WordRTF EngQ1 rtf EMI English Sample Alignment Fil E Preparing Your Word Process B Preparing Microsoft Word English Sample Alignment File his file is a typical example of a ord processor document with different structure levels represented by Heading styles Use this file to get started with t
68. lignment editor and selecting All Non Committed Units from the context sub menu To highlight internal external and non translatable tags in the source and target segments select the Tag Text command from the View menu This makes the translatable text very obvious and reduces the possibility of you deleting or editing tags inadvertently You can choose to display partial complete or no tags NOTE Changes you make to the segments are saved in the alignment project If you align the files again these changes are lost Confirming Segment Alignment Results The source and target segments are all connected with dotted lines This means that WinAlign assumes them to be reliable alignment units The more reliable WinAlign assumes the units to be the closer the dots are between source and target segments The first alignment unit the heading text in English and German is a perfect match so you may want to confirm it To confirm the first alignment unit o Right click the icon of the source or target segment icon By and select Commit from the context sub menus Alternatively select the first alignment unit so that the English text is displayed on a black background and the corresponding German text is displayed on a grey background To confirm the alignment unit select Selected Units from the Commit sub menu on the Alignment menu To confirm multiple alignment units such as the first and second alignment units DO
69. menu 2 The Go To dialog box is displayed There are two group boxes in the Go To dialog box Quality and Constraints Accept the default settings Any Segment under Quality and 1 2 and 2 1 Units only under Constraints This means that WinAlign locates any segment that is part of a 1 2 or 2 1 alignment unit Click Go To xi O high Quality O Not Connected O Medium Quality O Committed O Low Quality O uncommited Constraints 1 2 and 2 1 Units only Ov Any Units O Exclude 1 2 and 2 1 Units 2 26 WINALIGN USER GUIDE Editing Segment Text in the Alignment Editor 2 3 WinAlign finds the first 1 2 alignment unit and makes it the active unit File Edit View Settings Alignment Window Help SHOT A gt PRAS B Preparing Your Word Processi E B Textverarbeitung f r die Zusam amp Bl Preparing Microsoft Word B Microsoft Word vorbereiten Installing the Workbe 4 B Die Workbench Schni EB Parmanantly Addina thc B nie Nab mantunrlane TY gt gt ine neue Symbolleiste und ein neues en Trados werden in Word hinzugef gt You are now ready to edit the source and or target text of the alignment unit E NOTE To go to the next 1 2 or 2 1 alignment unit select Go To Next on the Edit menu or press F5 in the alignment editor Editing Source and Target Segments WinAlign allows you to edit source and target segments directly This means you can insert last minute changes as well as ensuring that your alignment fi
70. n a similar manner Apply any further settings and confirm with OK to close the Project Settings dialog box Align the files NOTE resx files can be aligned by renaming the files as xml and using the DTD Settings file xsl ini WINDOWS BINARY FILES Windows Binary files exe dll ocx can be opened directly in WinAlign To align exe dll ocx files in WinAlign follow these steps 1 10 Open WinAlign and choose New Project Give the project a name and set the source and target language as usual Choose Windows Binary files as the file type Proceed to the Files tab in WinAlign Click Add to add the source files Browse to the folder where the Windows Binary files are located Select the files and click Open Add the target file in a similar manner Confirm with OK to close the Project Settings dialog box Align the files WINALIGN USER GUIDE 3 27 3 Generic Delimited Text Files GENERIC DELIMITED TEXT FILES Generic delimited text files csv cat can be opened directly in WinAlign To align csv cat files in WinAlign follow these steps 1 Open WinAlign and choose New Project 2 Give the project a name and set the source and target language as usual 3 Choose Generic Delimited Documents as the file type 4 Proceed to the Files tab in WinAlign 5 Click Add to add the source files 6 Browse to the folder where the text files are located 7 Select the files and click Open 8 Add t
71. n if your documents have four heading levels 3 22 WINALIGN USER GUIDE TradosTag Files 3 1 After adjusting the Alignment and Structure Recognition options to your satisfaction you are ready to run the alignment of the whole project After the alignment check edit and run re alignments as necessary Once you are satisfied with the project alignment export the results Enabling Structure Recognition In contrast to the file types described previously Word online help HTML and SGML tagged files do not contain styles such as Heading 1 or H1 that can be used for structure recognition in WinAlign As a result WinAlign s structure recognition feature cannot be used on these files You can however enable the structure recognition for all other tagged file formats by following the same procedure as for STF files see Manually Applying Word Heading Styles on page 3 17 The tags will look a little different for each format WINALIGN USER GUIDE 3 23 3 Microsoft PowerPoint files MICROSOFT POWERPOINT FILES Microsoft PowerPoint files can be opened directly in WinAlign NOTE Microsoft PowerPoint 2007 files are now supported in WinAlign Comments in PowerPoint files By default comments in a Microsoft PowerPoint document are excluded when aligning files When aligning PowerPoint documents you might want to include comments This can be done using the SDL Trados Filter Settings application to m
72. na lleve hift The heading text looks the same as in your word processor This allows you to find your way quickly through structure levels and alignment units However in some cases you may wish to change this view to display more alignment units at one time and to have a better overview of structure levels You can change the way segments appear in the alignment editor to suit your alignment process For example to display each source segment in 8 pt Times New Roman blue and each target segment in 8 pt Arial red 1 Select Project on the Settings menu The Edit WinAlign Project dialog box is displayed 2 38 WINALIGN USER GUIDE User Defined Formatting 2 Select the Interface tab to view the options for segment default formatting Edit WinAlign Project mn _ General Files Alignment Structure Recognition Interface Export Formatting Synchronised Documents Show Segments with Line Wrapping Paragraph Formatting in Segment Area Define Segment Formatting OLevel1 OLevel2 9 Level 3 O Level 4 Structure View Level Define Outline Formatting Segment Zoom Level O Large Normal O Small 3 Select the User Defined Formatting in Segment Area option under Formatting Click Define Segment Formatting 4 The User Defined Segment Formatting dialog box is displayed Click Source Segments Select your new settings of 8 pt Times New Roman blue for the source segments
73. ng text of the structure you want to look at In our example click the English heading Preparing Microsoft Word This fills the lower half of the alignment editor with the segment pairs This area is referred to as the segment area Segment Link Frame 14 SDL TRADOS WinAlign C WordRTF Eng01 rtf C WordRTF GerO1 rtf Rich Text Format Docu E OR E Ele Edit View Settings Alignment Window Help 2 mI x Dao O dg m gt P RAAY amp B CA AWordRTF EngQ1 rtf Bl CX WordRTF Ger01 rtf 3 B English Sample Alignment File B Deutsche Alignment Beispieldatei EB Preparing Your Word Processor f B Textverarbeitung f r die Zusamme Outline amp E Preparing Microsoft Word B Microsoft Word vorbereiten gt lt area Preparing Microsoft Word Mic rosoft Word vorbereiten he communication between Translator s Die Kommunikation zwischen Translator s orkbench and Word is performed via what orkbench und Word erfolgt ber eine is referred to as a document template sogenannte Dokumentvorlage German m nt Dokumentvorlage Diese Dokumentvorlage wird in das Seg e Translator s area his document template is copied to ranslatar s Workbench s program directory orkbench Programmwverzeichnis standardm ig x TW4WIN kopiert und r gt den Dateinamen TW4WIN DOT Um diese Datei f r Word zur Verf gung zu stellen m ssen Sie sie aus dem Source Source and Target Target Figure 2
74. ocuments and Settings All Users Application Data SDL International Filters Note that the Application Data folder many appear hidden and you will have to set it to be visible if you want to see this folder and any subfolders Also if you want to make any changes to files in this folder you must have read write access to this folder Consult your IT department for more information NOTE The Tag Settings Manager is shared by Translator s Workbench TagEditor SDL Trados Synergy and WinAlign The changes that you make to the Tag Settings Manager list from WinAlign will affect the list as viewed from the other applications ld FOR MORE INFORMATION For more information about the Tag Settings Manager see the online help Alignment Strategy When creating a new WinAlign project of Markup Language files such as XML or SGML define your general settings in the General tab of the New WinAlign Project dialog box as follows WINALIGN USER GUIDE 3 13 3 STF Files 3 Select XML and XLIFF Documents from the File Type drop down list in the General tab of the New WinAlign Project dialog box Click Tag Settings to select the tag settings file Alternatively use the Tag Settings Wizard to set up the tag settings file When working with other Markup Language files select the appropriate file type and select or create a tag settings file 3 In the Alignment tab define the weighting of the various tuning options according to the specific doc
75. odify the PowerPoint filter definition file 1 Select Start gt Programs gt SDL International gt SDL Trados 2007 gt Trados gt Filters gt Filter Settings Select PowerPoint 2000 2003 or PowerPoint 2007 Select Hyperlink and comment processing Select how you want to process the hyperlinks from the Process hyperlinks drop down box Select the appropraite checkbox for the version of PowerPoint you are using Click Save then click Exit to close the Filter Settings application Comments in PowerPoint documents will now be included in alignment with WinAlign Notes Pages in PowerPoint files By default Notes pages in a PowerPoint presentation are included in the alignment of PowerPoint files When aligning PowerPoint files you might want to exclude the Notes pages This can be done by editing the PowerPoint Filter definition file that is installed with SDL Trados 2007 1 Locate the file PowerPoint 1 o o o xml which is found by default in C Documents and Settings All Users Application Data SDL International Filters Note that the Application Data folder may be hidden and you will have to set it to be visible if you want to see this folder and any subfolders Also if you want to make any changes to files in this folder you must have read write access to this folder Consult your IT department for more information 3 24 WINALIGN USER GUIDE Microsoft Excel Files 3 2 Open this file a Unicode
76. oint 2000 2003 and 2007 files Microsoft Excel 2000 2003 and 2007 files Microsoft Resx files Windows Binary and Resource files Generic Delimited Text files and Java Properties files InDesign CS2 Interchange format files INX Chapter 3 een OVERVIEW WinAlign supports the alignment of two categories of files O WYSIWYG The formats in this category are Word DOC DOCX DOTX RTF online help RTF HTML SGML and XML files Excel and Powerpoint files WinAlign s alignment editor displays all these formats in the same way as in their original environment so that for example a bold word in HTML is also displayed bold in the alignment editor Non WYSIWYG These are tagged text formats For example PageMaker text files are converted to TradosTag TTX and then aligned The tags represent information on fonts character styles formatting and the position of text This chapter contains detailed information on aligning different file types Tips are given on what to include and exclude in your files NOTE 1 Microsoft Office 2007 files are now supported by WinAlign DOCX DOTX 34 Workbench RTF is supported but where possible the TradosTag format should be used for DTP files 4 Word documents can be translated using an RTF workflow or a TTX workflow When translated using a TTX workflow the Word documents are converted to TTX files instead of RTF files See the File Formats Reference Guide for more information 3 2 WINAL
77. on and post production tasks associated with the specific file formats This guide includes information about the Tag Settings Manager and the Story Collectors WINALIGN USER GUIDE 1 5 7 Related Documentation 1 6 WINALIGN USER GUIDE GETTING STARTED WITH WINALIGN This chapter presents an overview of how to use WinAlign hrough the step by step alignment of sample files The tutorial covers the following Creating a new WinAlign project Setting up the alignment project Aligning the files Reviewing the alignment Editing source and target segments Exporting the alignment project to a text file Importing the alignment file into a translation memory Chapter Welcome to the WinAlign Tutorial WELCOME TO THE WINALIGN TUTORIAL This tutorial aims to guide you through using WinAlign by demonstrating the step by step alignment of some of the sample files installed with WinAlign The basic features of WinAlign are demonstrated as you align the sample files We suggest trying these functions on your PC as you read through the tutorial The tutorial presents the following steps 3 Defining the parameters of the alignment project Adding files to the alignment project Setting alignment and structure recognition options 4 Saving the alignment project Aligning the files Reviewing the alignment 4 Editing source and target segments 3 Exporting the alignment project to a Translator
78. s copied to ranslator s Workbench s program directory y E Bl CA WordRTFAGerD1 rif B Deutsche Alignment Beispieldatei B Textverarbeitung f r die Zusamme E Microsoft Word vorbereiten jicrosoft Word vorbereiten Die Kommunikation zwischen Translator s orkbench und Word erfolgt ber eine sogenannte Dokumentvorlage Diese Dokumentvorlage wird in das ranslator s orkbench Programmverzeichnis standardm ig TUAWIN kopiert und r gt den Dateinamen TW4WIN DOT Um diese Datei f r Word zur Verf gung zu stellen m ssen Sie sie aus dem NUM Confirming Several Alignments at the Same Time You can confirm multiple alignment units at the same time by following these steps 1 Right click in the segment link frame Do not click any icon right click a free spot The segment link context sub menu is displayed 2 20 WINALIGN USER GUIDE Reviewing an Alignment 2 2 Select Commit All Units This changes all remaining dotted lines to unbroken or solid lines and confirms all the alignment units in the current structure level L 1 SDL TRADOS WinAlign C V WordRTFWngO1 rtf C WordRTF GerO1 rtf Rich Text Format Docu EBX la File Edit View Settings Alignment window Help x DcGHU dd4 amp Pr amp aoa79 B CA AWordRTF EngQ01 rtt x WordRTF Gerd1 rtf B English Sample Alignment File Se G B Deutsche Alignment Beispieldate E Preparing Your Word Processor f ee Bl Textverarbe
79. s in Word documents and jumps in online help files are usually denoted by curly brackets Editing Segment Text Using Advanced Edit Use Advanced Edit if you want to edit RTF tags There are three ways to access Advanced Edit 3 Select the segment you want to edit and select Advanced Edit from the Edit Segment sub menu on the Edit menu 1 Select the segment you want to edit right click and select Advanced Edit from the Edit Segment sub menu on the context menu Select the segment you want to edit and press Ctrl I WinAlign displays the text as RTF code in the Advanced Edit box Advanced Edit In order to prepare Word for the communication with Translator s Workbench you must load and activate the document template cs25 capsifl TW4WIN DOT that we have just copied to Word rquote s emplate directory in the previous section and that was specially designed by the developers at TRADOS Make your changes to the text For example delete the word document so that the edited text now reads you must load and activate the template Click OK WINALIGN USER GUIDE 2 29 2 Editing Segment Text in the Alignment Editor I Cutting Copying and Pasting Segment Text You can cut copy and paste text to and from source and target segments when in Quick Edit mode 3 To cut text highlight the text you want to cut and select Cut from the Edit menu You can also use the standard Ctrl X shortcut 3 To copy text
80. s using TagEditor and save them as TTX files You can then align the files using WinAlign NOTE InDesign CS 2 Interchange format files inx can be opened directly in WinAlign JG FOR MORE INFORMATION For more information on converting to TradosTag refer to the Translator s Workbench User Guide Alignment Strategy When creating a new WinAlign project of TTX files define your general settings in the General tab of the New WinAlign Project dialog box as follows 3 Choose TradosTag Documents from the File Type drop down list in the General tab of the New WinAlign Project dialog box In the Alignment tab define the weighting of the various tuning options according to the specific document features of your alignment pairs for example formatting or numbers If you have a term list add it by checking the Use Term List option Click Term List and browse to select the tab delimited text file containing your term list 34 In the Structure Recognition tab set the structure recognition depth and add the styles you have identified 3 Run the first alignment of a representative file pair and spot check the result If necessary change the Alignment and Structure Recognition options to suit your alignment pairs 3 Repeat this procedure on the representative file pair until you are satisfied with the initial alignment result For example it may be better to set the structure recognition depth to Level 2 instead of Level 4 eve
81. sary to define text and attribute fields such as ID Code Client and Domain as described in Setting Export Options on page 2 41 in the Translation Memory setup before import Translator s Workbench adds these fields automatically if you accept the default Import setting Add to Setup Please see the SDL MultiTerm Extract Tools Guide for more details on MultiTerm Extract and how to create a termbase from your WinAlign export file WINALIGN USER GUIDE 2 47 2 Keyboard Shortcuts KEYBOARD SHORTCUTS Menu Command Shortcut File New Project Ctrl N Open Project Ctrl O Save Project Ctrl S Edit Find Ctrl F Find Next F3 Go To Ctrl G Go To Next F5 Undo Ctrl Z Redo Ctrl Y Cut Ctrl X Copy Ctrl C Paste Ctrl V Edit Segment gt Quick Edit F2 Edit Segment gt Advanced Edit Ctrl 1 Edit continued Join Segments Ctrl J Split Segment Ctrl L Insert Segment gt Above Ctrl B Current Segment Insert Segment gt Below Ctrl W Current Segment 2 48 WINALIGN USER GUIDE Keyboard Shortcuts Menu Command Shortcut Alignment Start Connecting Segments gt Ctrl Enter Standard Connections Start Connecting Segments gt ALT Enter Force 1 1 Connections Finish Connecting Segments gt Ctrl Shift Enter Standard Connections Fini
82. sh Connecting ALT Shift Enter Segments gt Force 1 1 Connections Disconnect gt Selected Units Ctrl D Disconnect gt All Non Ctrl E Committed Units Disconnect gt All Units Ctrl Shift D Commit gt Selected Units Ctrl M Commit gt All Units Ctrl Shift M Commit gt Up to Active Unit Ctrl U Window Source Outline Frame Ctrl 1 Target Outline Frame Ctrl 2 Source Segments Frame Ctrl 3 Target Segments Frame Ctrl 4 WINALIGN USER GUIDE 2 49 2 End of Tutorial END OF TUTORIAL In this chapter you have learned how to Align Word RTF documents using WinAlign on a file name structure and segment alignment level 4 Optimize the alignment process 3 Perform basic tasks in the interactive alignment editor 9 Create an export file ready for use with Translator s Workbench or MultiTerm You can now translate your document with Translator s Workbench and avail of your previous translation stored in a translation memory For more information on how WinAlign handles different file formats see Chapter 3 2 50 WINALIGN USER GUIDE FILE FORMATS AND ALIGNMENT WORKFLOW This chapter presents the alignment workflow for all file types Microsoft Word 2000 2003 and 2007 files RTF and DOC including RTF online help files HTML and files XML XLIFF files STF files TradosTag TTX files Microsoft PowerP
83. slator s Second Memor BANDS Transistore Wioskhanch for Minden B CA WinAlign HTMLUGer03 htm B Translators Workbench E Das zweite Ged chtnis des Uberset TRADOS Translator s Workbench f TAG Harmonische Integration in die 8 Aktive Terminologieerkennung B Zweisprachige Konkordanz B Teamwork Dienstprogramme B Nutzung vorhandener bersetzunge gt ranslator s Workbench Home Mas professionelle Translation Memory Tool D TRADOS Translator s WorkbenchQ ID f r Windows das Werkzeug f r professionelle bersetzer die mit iner ergonomischen Arbeitsumgebung und innovativer Technologie ehr Erfolg und Spa bei ihrer Arbeit haben wollen jorkbench kostenlos von dieser Web Site herunterladen und esten k nnen posa aktualisiert am 9 Januar 1997 Das zweite Ged chtnis des bersetzers Die TRADOS Translator s Workbench f r Windows IMharsetzunnseneicher 5 beachten Sie da Sie die aktuelle Version der Translator s After adjusting the Alignment and Structure Recognition options run the alignment of the whole project After the alignment check edit and run re alignments as necessary Once you are satisfied with the project alignment export the results 3 10 WINALIGN USER GUIDE XML And SGML Documents 3 XML AND SGML DOCUMENTS File Preparation Some preparation is required before you can align XML XLIFF and SGML documents For example
84. stallation You can open this document template in Word The macro is called WinAlignPrepareSTF You can change it to fit your STF files You need to adapt the different heading levels as created by the FrameMaker or Interleaf author For example the heading one from our example above might be ps Head 1 butit could also be ps berschrift 1 gt The sample macro WinAlignPrepareSTF applies the Word style Heading 1 to all paragraphs containing the external tag ps Head 1 gt The style Heading 2 is applied to all paragraphs with the external tag ps Head 2 gt and so on To adapt the macro to your STF files change a lines containing the following code EditReplace Find ps Chr 34 Head 1 Chr 34 Replace Direction 0 MatchCase 0 WholeWord 0 PatternMatch 0 SoundsLike 0 ReplaceAll Format 1 Wrap 1 FindAllWordForms 0 Only change the text that corresponds to Head 1 Replace it with the paragraph style name s used in your STF files for heading levels To identify the style names open a representative STF file and look for some tags starting with ps gt You will find tags that can be used to apply Word heading styles as described After you have edited the macro according to your requirements run it on all STF files that you want to align NOTE The sample macro WinAlignPrepareSTF works only in the English version of Word This is because the built in Word heading styl
85. styles available Heading 1 Y Identify styles for Structure Recognition Vv Identify document d Workflow for Word and Windows Help Files Try Word s AutoFormat feature gt No gt lt Yes features for Alignment Create new WinAlign project Define adjust alignment options General Alignment Tuning Structure Recognition Run test alignment Yes Preparation includes Re sort sorted lists accept all revisions if any save Prepare all other files as needed add files to the project Run Project Re Alignment Review results make new You may also want to implement changes in the files to influence alignment results Optional connections as necessary S AMEN Export results End a a Figure 3 1 Alignment Strategy for Word and Help Files WINALIGN USER GUIDE 3 7 3 Files HTML FILES WinAlign provides direct support for HTML alignment including any HTML derivatives such as Active Server Pages ASP Active Server NET ASPX and ASPC Java Server Pages JSP and Include files INC Tags are presented in the same way as they are shown in WinAlign File Preparation In general no major file preparation is required Check the files for alphabetically sorted lists If they are present re sort the lists so that the target files m
86. successfully performed an alignment of the two sample documents you can create an export file You can export alignment projects in two format types o Translator s Workbench Import Format This is the default setting When exporting WinAlign changes the alignment units linked source and target segments into translation units In addition to the source and target segments translation units usually contain more information for example who created the translation unit project specific information and when it was created WinAlign exports this additional translation information in the form of Translator s Workbench compatible system text and attribute fields Translation Memory Exchange Format TMX TMX format is the standard exchange format for translation memories The Translator s Workbench User Guide provides more details about the Translator s Workbench translation units and the use of system text and attribute fields NOTE You can use Translator s Workbench to create a translation memory or MultiTerm Extract to create a termbase from your alignment results Setting Export Options Exporting alignment units in Translator s Workbench Import Format is a two step process 1 2 Define what project information should be exported in addition to the alignment units Start the actual export Defining Export Information For the purpose of this example export the following system text and attribute information o
87. t Strategy neo Riders aldol he ath hed CP RIS 3 10 XML And SGML Documents breue xasetoer etat eb mec 3 11 File Preparations ss es rn en 3 11 What is a Tag Settings File 2 0 0 0 0 3 11 Managing Tag Settings lisse 3 12 Alienment Strategy Arosa a te PATERE X AR 3 13 STP RIES 25er ER ed ve eee ee t 3 14 File Setup and Preparation for FrameMaker Files 3 14 File Setup and Preparation for Interleaf Files 3 15 Enabling Structure Recognition for STF Files 2222222200 3 16 Alignment Strategy er csecmeuee seen een rennen egre 3 19 TradosTag Files vay 22a 2 220 8 RA pe ae Se a een 3 21 File Preparation s 30 ee tah cath re ner ne UR 3 21 Alignment Strategy een ann 3 22 Microsoft PowerPoint files 0 cece eee eee eee eee eens 3 24 Comments in PowerPoint files 0 0 cece eens 3 24 Notes Pages in PowerPoint files 0 0 0 cece cece eee 3 24 Microsoft Excel Files 1 2 ee er a ea ua 3 25 Comments in Excel files 0 0 cece cece ee 3 25 RG RIES s Sir tI me NE E ee tq Rd alate Wig M eld 3 26 MicroSoft NET Resource files 2 0 0 0 eee eee eee eee eee eens 3 26 Windows Binary Files s esee er eee eee eee 3 27 Generic Delimited Text Files 0 0 eee eee ete I 3 28 Java Properties Eiles 2 cene eet RR Det ae 3 29 InDesign CS2 Interchange Format Files 0 00 cee eee eee eee 3 30 WINALIGN USER GUIDE 3 4 WINAL
88. ted as a Level 2 element your Level 2 style is treated as a Level 3 element and so on For example your online help files contain the styles Heading 1 Heading 2 and Heading 3 In this case you can assign style Heading 2 to Level 1 as shown below New WinAlign Project a General Files Alignment Structure Recognition Interface Export Structure Recognition Level Level 1 9 Styles Paragraph Numbering Font Sizes Style Names Source Styles Target Styles 9 Level 1 ERA E m d heading 3 heading 3 OK Cancel Help The result is displayed in the outline area as follows B CA MHelpRTFAEngO2 rtf B CA AHelpRTFAGeiQ2 rtf E The Workbench s Windows Mou Ba 3 Mausfunktionen in Translator s Wo B Left Mouse Button B Right Mouse Button B Editing amp Deleting Translation Units gt L4 C HelpRTF Eng02 rtf C HelpRTF Ger02 rtf Rich Text Format Documents ey Linke Maustaste Rechte Maustaste B bersetzungseinheiten bearbeiten unc gt NOTE In many cases it is not necessary to define structure recognition settings at all For example if the pages in your online help files are very short WinAlign s automatic structure recognition via page breaks may be sufficient 3 6 WINALIGN USER GUIDE Online Help Files Alignment Strategy an 2 Start p ON Pick representative file pair in RTF format Y j Structure
89. that is align segments one at a time 1 Choose your source segment and click Start Connecting Segments gt Force 1 1 Connections on the Alignment menu or press Alt Enter The target segment directly across from it is selected 2 ClickFinish Connecting Segments Force 1 1 Connections on the Alignment menu to make the connection or press Alt Shift Enter These connections are considered high quality but are not committed and require review 3 Review the alignment connections and commit the segments if approved See Confirming Segment Alignment Results on page 2 19 Forcing a Structure Level Alignment You can also force align on the structure level The unaligned portions of a document can be force aligned all at once Committed segments are ignored during this process If an equal number of source and target segments do not exist the remaining segments remain disconnected For example if your document has three source segments and five target segments the last two target segments will remain disconnected 1 Choose Align Structure Level Force 1 1 Connections on the Alignment menu 2 Review the alignment connections and commit the segments if approved See Confirming Segment Alignment Results on page 2 19 2 24 WINALIGN USER GUIDE Editing Segment Text in the Alignment Editor 2 EDITING SEGMENT TEXT IN THE ALIGNMENT EDITOR The Edit menu provides several features designed to facilitate editing segment text directly You
90. ther files as needed add files to the Run Project Re Alignment Review results make new connections as necessary Export results Ss for Alignment Tuning v Create new WinAlign project v Define adjust alignment options General lt 4 Im os o ke EN Optional Set Structure Recognition Depth Enable and set You may also want to implement changes in the files to influence alignment Figure 3 2 Alignment Strategy for STF Files TradosTag Files 3 TRADOSTAG FILES TradosTag is an XML based file format for representing both DTP and bilingual data TradosTag TTX provides a standard method for processing DTP Microsoft Office RC and Windows 32 Binary file formats You can use TagEditor to convert Word Excel PowerPoint RC Windows 32 Binary Ventura tagged PageMaker tagged QuarkXPress tagged InDesign and STF tagged text files to TradosTag format Simply open the tagged text file and save it as a TTX file However many of these file types can be opened directly in WinAlign so conversion to TradosTag is not necessary The following section discusses how to prepare Ventura PageMaker QuarkXPress FrameMaker InDesign files for alignment NOTE InDesign CS 2 Interchange format files inx can be opened directly in WinAlign NOTE Information on file preparation and file setup is given by way of recommendation only
91. ument features of your alignment pairs 1 In the Structure Recognition tab you need only set the structure recognition depth WinAlign automatically identifies and assigns the XML heading tags for example lt H1 gt and lt H2 gt to the structure recognition Levels 1 4 This is why the levels are de activated when XML has been chosen as a file type Run the first alignment of a representative file pair and spot check the result If necessary change the Alignment and Structure Recognition options to suit your alignment pairs Repeat this procedure on the representative file pair until you are satisfied with the initial alignment result For example it may be better to set the structure recognition depth to Level 2 instead of Level 4 even if your XML documents have four heading levels After adjusting the Alignment and Structure Recognition options run the alignment of the whole project After the alignment check edit and run re alignments as necessary Once you are satisfied with the project alignment export the results STF FILES WinAlign treats STF tags as either internal or external tags with the styles tw4winlInternal or tw4winExternal respectively The external tags are ignored during alignment but they can be useful during the alignment preparation process for structure recognition purposes They do not appear in WinAlign s alignment editor nor in the exported text file for use as a translation memory The internal tags
92. ung f r die Zusamm S E Microsoft Word vorbereiten PONCII SIE ee Os 5 B English Sample Alignment File Bg B Preparing Your Word Processor B B Preparing Microsoft Word EB pn eh en an Bat ne La de TIP If your source or target documents are of Asian or bi directional origin it is a good idea to define a user formatting with a large font size to optimize the display of Asian or bi directional characters in the segment area WINALIGN USER GUIDE 2 37 2 User Defined Formatting I Formatting in the Segment Area By default WinAlign uses the paragraph formatting of the source and target segments and displays the segments in a WYSIWYG fashion This means that a heading formatted in the Heading 1 style also appears as such in the alignment editor In our example in the alignment editor click the text English Sample Alignment File in the source outline frame L4 C WordRTF Eng01 rtf C WordRTF Ger01 rtf Rich Text Format Documents DER B CA WordRTF Eng01 rtf B English Sample Alignment F gt Alignment File his file is a typical example of a ord processor document with different structure levels represented by Heading styles SB CA WordRTFAGerD1 rtf B Deutsche Alignment Beispielc Deutsche Alignment Bei spieldatei Diese Datei ist ein typisches Beispiel eines Dokuments mit verschiedenen Strukturebenen die durch Absatzformatvorlagen mit der Riatnichniune Handi
93. urce languages Target languages English Caribbean Gaelic Ireland English Ireland Gaelic Scotland English Jamaica Galician English New Zealand German Austria English South Africa a et English Trinidad German Liechtenstein q q German Luxembourg English United States German Switzerland v System fields v Creation date v Change date Used date v Ereation user v Change user Usage counter Multiple translations C Allow multiple translations for identical source segments General Name Copyright notice Description 2 46 WINALIGN USER GUIDE Exporting the Alignment Results 3 Select Import on the File menu The Import dialog box opens Accept the default settings by clicking OK Import mode Small import file no reorganisation Large import file with reorganisation Existing translation units New fields O Leave unchanged O Ignore O Keep most recent Add to setup O Keep oldest Merge Overwrite C Check matching sub languages The Open Import File dialog box opens Locate the WinAlign export file and double click the file name Result txt to start the import Open Import File Look in o Alignment x Q fem c Recent 3 Desktop E RETERES My Documents My Computer E File name Results txt Files of type Translator s Workbench txt My Network It is not neces
94. ure Recognition Interface Export Show Segments with Line Wrapping Formatting Paragraph Formatting in Segment Area User Defined Formatting in Segment Area Define Segment Formatting Define Outline Formatting Structure View Level Segment Zoom Level O Level 1 O Large O Level 2 Normal Level 3 O Small O Level 4 3 Click the Define Outline Formatting button 4 The User Defined Outline Formatting dialog box is displayed Click Source Outline Select your new settings in this case use Arial font with 8 point font size and blue colour for the source segments Click OK to confirm 2 36 WINALIGN USER GUIDE User Defined Formatting 2 5 Repeat the same procedure for the Target Outline in this case use Times New Roman 8 point font size and green colour as default formatting for the target segments User Defined Outline Formatting Source Outline Arial The quick brown fox Arial The quick brown fox 6 Click OK twice to confirm your settings and close the Edit WinAlign Project dialog box The outline area of the alignment editor now looks like the following SDL TRADOS WinAlign C WordRTF Eng01 rtf C WordRTF GerO1 rtf Rich Text Format Docume E E X la Eile Edit View Settings Alignment Window Help Doh Ug Mm gt PQaQe env B C WerdRTF EngO rtf SB Ci WVordRTFiGerot rtt g B Deutsche Alignment Beispieldatei a B Textverarbeit
95. ute type Domain inside the Attribute Field box click Add and type Software as the attribute value Text and Attribute Fields Text Fields ID Code OK L Ce Help Attribute Fields Client A oo value Software FOR MORE INFORMATION Remove By default WinAlign specifies ALIGN as Creation User This ensures that Translator s Workbench takes into account the alignment penalty set in Translation Memory Options in Translator s Workbench For additional information see the Translator s Workbench User Guide If required you can select Export as Table as the export option WinAlign creates a semi colon delimited text file that you can import into Microsoft Excel WINALIGN USER GUIDE 2 43 2 Exporting the Alignment Results Starting the Export To export the results of one or more file pair alignments follow these steps Export the whole project at the same time or export the separate file pairs individually This allows you to spread alignment results of different file pairs over separate export files 1 To start exporting the whole project select Export Project on the File menu The Export Project to File dialog box opens To start exporting an individual file pair or a number of file pairs select the file pair s right click or press Shift F o and select Export on the shortcut menu Alternatively you can select Export File Pair on the File menu 2 TheExportFi
96. window a C MlignmentWew pjt My First Alignment Project Rich Text Format Documents DER English United Kingdom E German Germany o C1 Samples lign WVordRTFIEngD1 rf SamplesWvinAlignWvordRTFiGer01 tt Now save your project Select Save Project As on the File menu The Save Project As dialog box opens Assign a file name to your project for example Sample and save the file to the location of your choice This saves all options that have been defined so far in the specified file The extension PJT is added automatically Save Project As Save in Alignment File name Sample pit Save D My Network Save as type Alignment Project Files pit Cancel WINALIGN USER GUIDE 2 13 2 Performing an Alignment NOTE When you save your project the absolute file paths are saved If you want to move your project to another location you must save the project to that location If you move it without saving it the project does not open as it cannot locate the necessary files PERFORMING AN ALIGNMENT There are three ways to start an alignment 3 Toalign the whole project select Align Project on the Alignment menu To align an individual file pair highlight the file pair right click or press Shift F o and select Align File Pair s on the shortcut menu Alternatively select Align File Pair s on the Alignment menu Double click on the file pair to align WinA
97. yle based structure you have several alternatives to achieve quality alignment Word s AutoFormat Feature Add styles to documents using Word s AutoFormat feature Word automatically applies heading and list styles by identifying large sized heading texts and numbered bulleted lists in your documents After using AutoFormat you can define structure recognition settings as described above For more information on Word s AutoFormat feature consult Microsoft Word s online help Switch Off Structure Recognition Switch off structure recognition in WinAlign To do this select Ignore in the Structure Recognition Level drop down list This generally produces better results in flat text files Formatting If your files are heavily formatted even without styles or AutoFormat try using Font Sizes as the structure recognition level option In this case WinAlign uses font formatting as a clue during structure alignment 2 12 WINALIGN USER GUIDE Saving the Alignment Project Settings 2 SAVING THE ALIGNMENT PROJECT SETTINGS Once you have defined a project confirm your settings by clicking OK The next step is to start the alignment process the remaining tabs Interface and Export are explained later in this chapter This closes the New WinAlign Project dialog box and displays the file links between all source and target files of your current alignment project in a new window This window is referred to as the Project

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