Home

Xerox® WorkCentre® 3025BI Xerox® WorkCentre® 3025NI User

1. I IE II EI E IE a rDPa E oooeeeeebobeebebebebebememauaa 153 Xerox WorkCentre 3025 vii User Guide Contents 10 11 viii Machine Digital Certificate Moanggerment lt e e KK KK KK KK KK KK KK KK KK KK 154 _ c wzw g lt g o gt gt gt ___ mr 159 wa aSW gt w w npoeoanaeooooe rorerePe hu abpepeepemh apaomn 161 T2 a e eer o ww x gj j gj xxe_ee o S 162 Taran SER N E E E Dn DIDIDIDJDEBnBBEEBEHnHnEnEEHnEnEnDTDREDRE DMME 163 OVEIVICW IM JM MM DM MDMDMMMMMMMMDMMDMDMDMDMIMMDMDMDMWDMDMMDWMDMDMDDMMDMMnEanH _ DE ee nED p gt 163 En Dl IP aisn N i 45s man h ban h 0454040054542522 nn n qawa wla adi Zln dib d d 0 163 802 1X Authentication a R R 0 ccc 44441418418 RR d Q RRR RR RRR dh amp di RR 165 OVEIVICW oie dove betas AE HTAA AR ERER R ER A 165 Information Checklist oon ees oes ones bees oe KK wade eee kk k kk k eee 165 Enable 802 1X at the Machine 0 ccc ccc cee KK KK KK kk kk kk kk 165 Enable 802 1X using CentreWare Internet Services 0 KK RR KK 166 Maintenance COSUIMODICS E neces ane ens en a HHHH ez mm 168 Checking the Status of Consumables 0 KK KK KK KK KK KK KK KK KK KK KK kk 169 Storage and Handling of Consumables 0
2. 0 ccc ccc cece KK KK KK KK KK KK KK KK 187 ETON a S xggmggmpg ggggs b22 21 n EmE E 189 eazmdzanl D rrrrrwr acae e e e e oeebbb b bDb b bD bsbbnbsMnanbaDvanMbnsbbsbsbbsMbMbsbsbbbbbbnabnbDaabkbpxpaMkps UE r m 190 Paper Feeding Problems 0 KK KK KK KK KK KK KK KK KK kk kk kk kk 190 PHNUING PIODICMS c agaeeeteueeuegeueesud ses 45 41 4 031 4 0 ease 0 ei eyn le nan r 4 eases 191 Common Windows Problems lt e K KK KK KK KK KK KK KK kk k kk 193 Common LINUX PEODISIT S iy lt 4 54434398585449448140 34414019 arrer arere 4i 4i ilin 4 30164 194 Common Macintosh Problems e ccc ccc cece KK KK KK KK KK KK KK KK kk kk 196 Print Quality Problems gt k3 5 2 anal a Gon del del Kel e al det Se Wa Koh Wed ded eit 196 Aese PTO one H Hema r r 200 Scanning Problems ss s sul ay s lsuncu dak nalan a RR RARA kd dd k b d dd dida 201 Fax Problems WorkCentre 3025NI only 0 0c ccc KK KK KK KK KK KK KK KK KK 202 Xerox WorkCentre 3025 User Guide 12 13 14 Contents FultherASS StQI C ose Ku 09 ee de AA bin 454 40 0 a n d amp gages 204 ROTOX SUPPO CENTE gt as a 5i on 4 043310489440514 R ead 5 50 312 neers eee ees WAA WA 204 Locating the Serial Number kK KK KK KK KK KK K
3. Press the up down arrows to select Search amp Dial and press OK Press the up down arrows to select Group Dial and press OK Press the up down arrows to select Search ID and press OK Enter the first few letters of the name you want Press the up down arrows to select the group dial s name and number you want appears Deleting an Address Book Entry aS YY a Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to select Delete and press OK Press the up down arrows to select Speed Dial or Group Dial and press OK Press the up down arrows to select the searching method you want appears and press OK e Select Search All to search for an entry by scanning through all entries in Address Book e Select Search ID to search for an entry by entering the first few letters of the name Press the up down arrows to select the name you want appears and press OK Or enter the first letters Scroll until the name you want appears and press OK Press OK when Yes appears to confirm the deletion Press Stop to return to Ready mode Printing the Local Address Book S M SS 148 Press the Machine Status button on the control panel Select Information Pages and press OK Press the up down arrows to select Address Book and press OK At the Print prompt select Yes Your local Address Book listings will print Xerox WorkCentre 3025 User Guide Using Address Book in CWIS Using Address
4. Xerox WorkCentre 3025 User Guide 237 All Countries All Countries If you are managing the disposal of your Xerox product please note that the printer may contain lead mercury perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply Please see www dtsc ca gov hazardouswaste perchlorate 238 Xerox WorkCentre 3025 User Guide North America North America Xerox operates an equipment take back and reuse recycle program Contact your Xerox representative call 1 800 ASK XEROX to determine if this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment or for local recycling and disposal information contact your local authorities Xerox WorkCentre 3025 239 User Guide European Union European Union Some equipment may be used in both a domestic household and a professional business application Domestic Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal hou
5. You can access the Address Book via the button on the WorkCentre 3025NI control panel or at a computer using CentreWare Internet Services CWIS Key Address Book functions include e You can add addresses at any time from either the machine or CWIS e The address book can store up to 500 entries on the WorkCentre 3025NI Those include up to 200 Speed Dial numbers e You can search your local addresses or your network s global address book if LDAP is set up e Youcan print out a list of all the address book entries from the Machine Status Info Pages menu 144 Xerox WorkCentre 3025 User Guide Using Address Book From the Control Panel Using Address Book From the Control Panel From the Address Book button on the machine s control panel you can You must be in the appropriate function mode for the job when using the Address Book Search for addresses Establish Speed Dial and Group Dial numbers for addresses Add delete or edit addresses for Individuals or Fax Groups Print the Address Book Select the fax button before accessing the Address Book to perform the job Searching the Address Book There are two ways to search for an address in the Address Book memory You can either preview the entries sequentially or search by entering the first letters of the name associated with the address 1 Press Fax on the control panel depending on the type of job you want to do 2 TheFax prompt appears in the user in
6. e JISB5 e ISOB5 e Executive e AS e A6 e Postcard e Monarch Envelopes e DL Envelopes e C5 Envelopes e C6 Envelopes e No 10 Envelopes Key O Supported Types 7 17 x 10 12 inches 182 x 257 mm 6 93 x 9 84 inches 176 x 250 mm 7 25 x 10 50 inches 184 2 x 266 7 mm 5 85 x 8 27 inches 148 5 x 210 mm 4 13 x 5 85 inches 105 x 148 5 mm 4 x 6 inches 101 6 x 152 4 mm 3 88 x 7 5 inches 98 4 x 190 5 mm 4 33 x 8 66 inches 110 x 220 mm 6 38 x 9 02 inches 162 0 x 229 mm 4 49 x 6 38 inches 114 x 162 mm 4 12 x 9 5 inches 105 x 241 mm X Not Supported Tray 1 Tray 1 Supported Weights Automatic Manual Feed Feed C a ats CECE e C C TTT poma oewos x o ea nena RR ae Raa TR raes Rena TR Xerox WorkCentre 3025 71 User Guide Loading Documents Loading Documents Documents can be loaded either into the automatic document feeder or onto the platen glass Note Some features may not be available on your model Check your machine type in Getting Started Automatic Document Feeder The automatic document feeder can hold a maximum of 40 originals of 20 lb 80 g m thickness 1 Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray Move the document guide to just touch both sides of the document Platen Glass The platen glass can be used for oversized torn or damaged originals and
7. KK KK KK KK KK KK KK KK KK KK KK KK KK 170 When to Order Consumable Supplies LS KK KK KK KK KK KK KK KK KK KK 170 DIOT AHE E ee oe 171 Redistributing Toner ss s yasaya L k hl 044448444444 2 04 91 qq n di db l q eee re RRR E 171 Replacing the Print Cartridge cece cence KK KK KK KK KK KK kk a 172 Recycling Consumables W k ccc ccc KK KK KK K k kk kk k kk kk 174 Cleaning the Machine ss a sk ass sk 303383 cee cee 0 k W l An w 4 K 175 Moving the Machine 45 ey kk kk kk KK kk KK KK KK kk kk kk kk kk k e kk 177 Software Uppdal j ka salya kan n d aidia 444A d k A d 0 ekin ees eee ae Abd 178 The Software Upgrade Process kk kk ccc KK KK KK K kk kk kk k kk k kk a 178 PO COUE a r r HH r SEEE EEE ETET 178 Troubleshooting j g a mai i b7DDD7 J r E ENEE 182 Status Wireless LED eresas trette REE ERR AWA a dan d d A Wl 183 Clearing Paper JANS erigere regter 4 4 4 444 544 4 1 3 5 115 44 435 4 q div d Qi i b i di dj q din 184 Tips for Avoiding Paper Jams k kk ccc KK KK KK KK K kk k kk k a 184 Automatic Document Feeder Jams WorkCentre 3025NI only 33 184 Clearing Jams Inside the Machine
8. Select Delete Select Yes Note Changes made to the GET or SET community names for this machine will require corresponding GET or SET community name changes for each application which uses the SNMP protocol to communicate with this machine e g Xerox CentreWare Web any third party network management applications etc Xerox WorkCentre 3025 User Guide SNMPv3 SNMPv3 SNMPv3 can be enabled to create an encrypted channel for secure machine management alk At your workstation open the Web browser and enter the IP Address of the machine in the Address Bar Press Enter Select the Properties icon If prompted enter the Administrator User Name admin and Password 1111 and select Login Click Properties In the Network Settings link select the SNMP link Select the SNMPv3 link The SNMPv3 page displays In the Setup area Select the Enable check box to enable SNMPv3 Protocol In the Authentication area enter the required User Name Enter a password in the Authentication Password field Enter the password again in the Confirm Password field For Authentication Algorithm select either MDS or SHA Enter a password in the Privacy Password field Enter the password in the Confirm Password field re mm f oo G G The Privacy Algorithm displays Select Apply to save the changes Select OK when the acknowledgement message displays Xerox WorkCentre 3025 161 User Guide IP Sec IP Sec IP Sec IP Sec
9. This product has been tested to and is compliant with ES 203 021 1 2 3 a specification for terminal equipment for use on analog switched telephone networks in the European Economic Area This product provides a user adjustable setting of the country code The country code should be set prior to connecting this product to the network Refer to the customer documentation for the procedure for setting the country code Note Although this product can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DIMF signaling DTMF signaling provides reliable and faster call setup Modification of this device connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification South Africa This modem must be used in conjunction with an approved surge protection device New Zealand 1 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom it does not provide any sort of warranty and it does not imply that any Telepermitted product is compatible with all Telecom network services Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model The equipment may not be c
10. 2008 32 64 bit Intel Pentium IV 3 GHz 512 MB 1 GB 15 GB Windows 7 amp Intel Pentium IV 1 GHz 32 bit or 64 bit 1 GB 2 GB 16 GB Windows 8 processor or higher 32 64 bit Support for DirectX 9 graphics with 128 MB memory to enable the Aero theme DVD R W Drive Windows Intel Pentium IV 1 GHz x86 or 1 4 GHz x64 512 MB 2 GB 10 GB Server 2008 R2 processors 2 GHz or faster 32 64 bit Windows XP Intel Pentium III 933 MHz Pentium IV 1 GHz ME MB 256 1 5 GB 32 64 bit Internet Explorer 6 0 or higher is the minimum requirement for all Windows operating systems Users who have administrator rights can install the software Windows Terminal Services is compatible with your machine For Windows 2000 Services Pack 4 or higher is required Macintosh Free Operating System CPU RAM HDD Space Mac OS X 10 5 Intel processors 512 MB 1 GB 1 GB 867 MHz or faster PowerPC G4 G5 Mac MacOSX 106 109 X 10 6 10 9 Intel processors Intel processors 1 GB 1GB 2GB GB Xerox WorkCentre 3025 211 User Guide System Requirements Linux 212 Operating System Fedora 11 19 Pentium IV 2 4GHz OpenSuSE 11 0 11 1 11 2 11 3 11 4 12 1 12 2 Intel Core 2 12 3 Ubuntu 10 04 10 10 11 04 11 10 12 04 12 10 13 04 Debian 5 0 6 0 7 0 7 1 Redhat Enterprise Linux 5 6 SuSE Linux Enterprise Desktop 10 11 Mint 13 14 15 Xerox WorkCentre 3025 User
11. Multiple originals multiple copies ADF 17 ipm Copy Modes Text Mixed Photo Scan Specifications Feature WorkCentre 3025BI NI Maximum Document Width 8 5 inches 216 mm Effective Scan Width 8 2 inches 208 mm Maximum Resolution Up to 1200 x 1200 dpi optical Enhanced up to 4800 x 4800 dpi Scan to PC via USB or network Yes connection Scan Speeds Halftone Gray 17 ipm 300 dpi Color 4 ipm 300 dpi Scan Send Modes Black and White Grayscale and Color Xerox WorkCentre 3025 209 User Guide Network Environment Network Environment Item WorkCentre 3025BI WorkCentre 3025NI Network Interface e 802 11b g n Wireless LAN e Ethernet 10 100 1000 Base TX e USB 2 0 e 802 11b g n Wireless LAN Network Operating Windows 7 amp 8 32 64 bit XP 32 64 bit Server 2003 32 64 bit Server 2008 system 32 64 bit Vista 32 64 bit Server 2008 R2 64 bit Various Linux OS Mac OS X 10 5 10 9 Network Protocols TCP IPv4 TPC IPv6 DHCP BOOTP AutoIP DNS WINS DDNS Bonjour SLP UPnP SSDP Standard TCP IP Printing LPR IPP WSD SNMPv1 v2c v3 HTTP SetIP 210 Xerox WorkCentre 3025 User Guide System Requirements System Requirements Microsoft Windows Operating RAM Free HDD System Space Windows Intel Pentium III 933 MHz Pentium IV 1 GHz 128 MB 512 1 25 GB to 2 GB Server 2003 MB 32 64 bit Windows Intel Pentium IV 1 GHz Pentium IV 2 GHz 512 MB 2 GB 10 GB Server
12. Note The IP address of your printer can be found on the configuration page 22 Xerox WorkCentre 3025 User Guide Accessing the Printer Accessing the Printer The system administrator can set access rights on the printer to ensure that unauthorized users cannot access the printer If the system administrator configures authentication and authorization users require a login and password to access some or all of the features of the printer The administrator can also configure accounting to require an accounting code to access tracked features Logging In Logging in is the process by which you identify yourself to the printer for authentication If authentication is set to access printer features you log in with your user credentials Logging In to Xerox CentreWare Internet Services When Administrator Mode is enabled the Jobs Address Book Properties and Support tabs are locked until you enter the administrator user name and password To log in to Xerox CentreWare Internet Services as the administrator 1 At your computer open a Web browser and in the address field type the IP address of the printer then press Enter or Return Click Login at the top of the window Type the administrator ID Type the password then type the password again to verify ae Ss Do Click Status Print Address Book Properties or Support Logging In at the Control Panel 1 Atthe printer control panel press the Machine Status
13. Press the Start button at the machine OR select Scan in Image Capture at your computer 2 Your machine begins scanning the original and then asks if you want to scan another page Xerox WorkCentre 3025 113 User Guide Macintosh Scanning 3 Toscan another page press the up down arrows to select Yes and press OK Load an original and press Start Otherwise select No and press OK The images are scanned and sent to the destination selected in the job Note If scanning does not operate in Image Capture update Mac OS to the latest version Image Capture operates correctly in Mac OS X 10 4 7 or higher Stop the Job To cancel an active Scan job 1 Press the Stop button on the control panel The machine will stop scanning and delete the file and the job and move on to the next job 114 Xerox WorkCentre 3025 User Guide Linux Scanning Linux Scanning You can scan a document using the Unified Driver Configurator window Make sure that the machine is powered on and connected to your computer via USB cable or connected to the network Install the scan driver Follow the install instructions provided with your driver Scanning 1 Double click the Unified Driver Configurator on your desktop 2 Click the button to switch to Scanners Configuration 3 Select the scanner in the list e If you use only one machine device and it is connected to the computer and turned on your scanner appears in the list and is automatically select
14. job is completed try again e Invalid handle e Ensure that the machine is properly connected and the power is on then restart your computer e The USB cable may be improperly connected or the power may be off failed Fax Problems WorkCentre 3025NI only Condition Suggested Solutions No dial tone e Check that the phone line is properly connected e Check that the phone socket on the wall is working by plugging in another phone The numbers stored e Make sure that the numbers are stored in memory correctly To check print an in memory do not Address Book list See Address Book dial correctly The original does e Make sure that the paper is not wrinkled and you are inserting it correctly Check not feed into the that the original is the right size not too thick or thin machine e Make sure that the automatic document feeder is firmly closed e The automatic document feeder rubber pad may need to be replaced Contact a service representative Faxes are not e The receiving mode should be set to fax received e Make sure that there is paper in the tray automatically Check to see if the display shows any error message and follow the instructions to remedy the problem The machine does e Make sure that the original is loaded in the automatic document feeder or on the not send platen glass e Check the fax machine you are sending to to see if it can receive your fax e Try the job again later the line may have
15. print a configuration report and browse the status To get to CentreWare Internet Services e Open a web browser at your networked computer e Enter the machine s IP address in the browser address window e CentreWare Internet Services opens to the Home page where you can see the Serial Number on the left e To print reports select Information gt Print Information Select and print the report you need 204 Xerox WorkCentre 3025 User Guide Specifications This chapter includes Machine Specifications Feature Specifications Network Environment System Requirements Electrical Specifications Environmental Specifications Xerox WorkCentre 3025 User Guide 205 Machine Specifications Machine Specifications Machine Configurations Component WorkCentre 3025BI WorkCentre 3025NI Machine Functions Hardware Configuration 600 mHz Processor 128 MB Memory Paper Tray 2 Line LCD User Interface Connectivity USB 2 0 Wired network Wireless Wireless Machine Size 16 x 14 2 x 10 inches 16 x 14 2 x 12 2 inches width x depth x height 406 x 360 x 255 mm 406 x 360 x 308 mm Machine Weight 16 5 lbs 7 5Kg 18 9 lbs 8 6Kg Net with consumables Ares From the p Fromthefront First Print Time Less than 8 5 seconds ANT Ready Less than 19 0 seconds from Power Save Warm Up Time Less than 14 seconds from Power Save 206 Xerox WorkCentre 3025 User Guide Machine Specifications Media S
16. 1X at the Machine Press the Machine Status button on the control panel Press the Up Down arrow buttons to highlight Network and press OK Enter the Administrator Password using the alphanumerical keypad The default is 1111 Press the OK button the Network Settings menu displays Press the Up Down arrow buttons to select 802 1x and press OK Press the Up Down arrow buttons to select On press OK L Q eS SY a Press the Up Down arrow buttons to selectone of the following for the Authentication Method e EAP TLS e EAP MSCHAPv2 e PEAP e EAP MD5 8 Press OK 9 Enter the User Name using the alphanumerical keypad and press OK 10 Enter the password using the alphanumerical keypad and press OK Xerox WorkCentre 3025 165 User Guide 802 1X Authentication 11 The screen displays Saved and the machine reboots Enable 802 1X using CentreWare Internet Services Authentication via TLS requires a Device Certificate to be configured or uploaded to the machine For instructions refer to Access the Machine Digital Certificate Management Screen Authentication via PEAP and TLS require a Root Certificate to be uploaded to the machine For instructions refer to Install Root Certificate 1 10 11 166 At your workstation open the Web browser and enter the IP Address of the machine in the Address Bar Press Enter Select the Properties icon If prompted enter the Administrator User Name admin and Pass
17. 2 cece 2033400193013002 20 06 se ane 12 Powering Orr tie MOCKING sass noone 8 5454 5444404415 5 4745581405845 5584545540 5 2 5a 24 wal TVE UNNI 13 Using the Keypad WorkCentre 3025NI Only lt KK RR KK KK KK KV 13 We TT 15 Machine Status MENU j s ss kasan daa wak a aa WAW AWA WA 4433400444044 0 04 4 4 4 3 04 4 16 NOWO MOU tw mn n n nn mmmm HH HHH HEHnEEnEE WE _ I ANAAMMM T 17 Seno E2 X 2 2 p E E A A EEEE EEE 18 oO ee e S E OE EN Se 20 PARENG T PO TTT 20 Feature Breit aurer errer EAE EEEE ESOL 21 Copy Defaults ogee eo cae ee eee eens r r r r r XrX HHHH HH Hm 21 Fax Defaults WorkCentre 3025NI only 0 ccc ccc KK eee eee KK 21 Configuration REDON a 07T 5 0 T E 90T ESES Enn VARAN A0 00030954 5 550 STOTI ETRO ONES 22 Xerox CentreWare Internet Services e e e KK KK KK KK KK KK KK KK KK KK eens 22 Mesela ekla dan w r ee oa A a R a E 23 baeolzzztw oe e a ap _r rhrrele lll _lmlm m 23 More INM Omate 5x y5 ERRENA ANEREN 85288 00 004508104 ERSS ETENA NEEESE ERER 24 SEI Snl C EAC Oee E EERE EEEE OESO 25 AETOX SUPPO l Tek si ara EEE paeeeees ot 25 DOCENTO ON eri yyy ilk kl lA E Wane ER E 25 2 Installation and Setup OVENI ea E E am EE 28 sse aea soe DERE A E EEE EEE _e r rrr ee 28 Administrator Lea 29 Wireless Connectivity 0 nee ene een kk kk kk kk k
18. Applications folder select System Preferences 3 Select Print amp Fax or Print amp Scan 4 Select the printer to share in the Printers list 5 Select Share this printer Client Computer Setup 1 Install your printer driver Refer to Installing Macintosh Driver 2 Open the Applications folder select System Preferences 3 Select Print amp Fax or Print amp Scan 4 Select Add or the symbol A display window showing the name of your shared printer displays 5 Select your machine and select Add 52 Xerox WorkCentre 3025 User Guide Windows Printing Windows Printing LPR Printing Install Printer Driver 1 From the Windows Start menu navigate to your Devices and Printers or Printers settings Select Add a Printer Select the Local Printer option Depending on your operating system if already selected select Automatically detect and install my Plug and Play printer to deselect it Select the local printer and select Next Select Create a new port Select the LPR option from the Type of Port pull down menu Select the Next button Enter the IP Address of the printer Enter a name for the printer Select the OK button You will be prompted for a Printer Driver Select Have Disk Select the Browse button Select the required Printer Driver file inf Select the Open button Select the OK button Select the printer model from the list Select the Next button The Name your Printe
19. Book in CWIS From your computer you can access CWIS and then use and manage Address Book from CWIS to e Search for addresses e Establish Speed Dial and Group Dial numbers for addresses e Add delete or edit addresses for Individuals or Fax Groups You must be in the appropriate function mode for the job when using the Address Book Select the Fax button before accessing the Address Book to perform the job To search for an Address in CWIS 1 Access CWIS via Easy Printer Manager or by entering your machine s IP address in your browser window and pressing Enter 2 From the CWIS home page click Address Book 3 Select the type of address you are seeking Individual or Fax Group Select the address from the list on screen You can scroll through the Address Book or search by user name in the search window at the top of the list To Add an Address 1 Select the type of address you want to add in the left column Individual or Fax Group 2 When the list displays on screen click Add 3 Enter the information in the form to add a new person to the Address Book or click on a listing in the display to add an existing address to a Group You can assign a Speed Dial number here also 4 Select Apply The address will appear in the desired list To Edit or Delete an Address 1 Select the type of address you want to change or delete in the left column Individual or Fax Group 2 When the list displays on screen select the
20. Features are available through the Menu button Lighten Darken This provides manual control to adjust the lightness or darkness of the scanned images Resolution A higher resolution produces better quality for photos A lower resolution reduces communication time Original Size This option allows you to specify the size of the image to be scanned Multi Send You can use this feature to send a fax to multiple locations Delay Send Use to set your machine to send a fax at a later time Priority Send Use when a high priority fax need to be sent ahead of reserved operations Forward Send Receive You can set the machine to forward a received or sent fax to another fax or to a networked PC Secure Receive Use to restrict printing of received faxes when the machine is unattended Add Page Use to add additional documents to a delayed fax job which is saved in memory Cancel Job Cancel a delayed fax stored in the machine s memory Xerox WorkCentre 3025 User Guide Fax Procedure Sending a Fax From Your Computer From CentreWare Internet Services At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter From the CentreWare Internet Services page for your machine select Properties then General then Fax Make the changes needed to each feature Click Apply when you are done From Easy Printer Manager Open Easy Printer Manager in your Start menu Select the printer for whi
21. Guide RAM 512 MB 1 GB Free HDD Space 1 GB 2 GB Electrical Specifications Electrical Specifications Feature WorkCentre 3025BI NI Electrical Voltage 110 127 VAC 220 240 VAC Average Power Consumption Operating Average Less than 310 Watts Power Save mode Less than 2 5 Watts Power Off mode 0 45 Watts Stand By mode Less than 30 Watts Xerox WorkCentre 3025 213 User Guide Environmental Specifications Environmental Specifications Feature WorkCentre 3025BI NI Operating Temperature Between 10 32 degrees C 50 90 degrees F both printer and consumables Relative Humidity Acceptable Humidity range 10 80 Optimal humidity range 20 70 Optimal relative humidity at 28 degrees C 82 F Note Under extreme environmental conditions such as 10 C and 80 relative humidity defects can occur due to condensation Elevation For optimum performance use the printer at elevations below 3100 M 10 170 ft 214 Xerox WorkCentre 3025 User Guide Safety This chapter includes e Electrical Safety e Operational Safety e Maintenance Safety e Environmental Health and Safety Contact Information Your printer and the recommended supplies have been designed and tested to meet strict safety requirements Attention to the following information ensures the continued safe operation of your Xerox printer Xerox WorkCentre 3025 215 User Guide Electrical Safety El
22. H H eos eee eee eee senses 212 Electrical SPECIFICATIONS scoop sy su kenkene nin 2804380481988140 4108049381419154 5 5 53 15 3401918 8 Meme e 4 213 Environmental Specifications lt W k ccc KK KK K k kk kk k kk k k k 214 Safety zelel o L yd aw w 55M5M5MpMxKMxKMKM MnMHHDHRTRNRTRTEHnEEHEEnEEEHEHnRmHEHEHEnEHEnEnE eee eee 216 General Guidelines KK KK KK KK KK KK KK KK KK KK kk kk k kk e kk k 216 POWE O eeren EREE EREE AE E EA E E EE E P mme 216 EMETON y Hu O css san we kena oo nore nk oa A 44eenseacees 217 Lacer SOLCW o oo jh E E HH HHHH HHHH HHHH HBEBHHBBHBHNHNHIDHBMHB E 217 Operational Safety WW kK kK KK KK KK KK KK KK k kk kk k kk k e kk e e k kk a 218 Operational Guld l m S 4 4 s l W a da da d d bid WR Wa W 200000510049908 b 218 Ozone REICO E A 2s ranor R AAA AT A ATA a y0 y W 2 4 0 S 0 0 na amp 90 0 218 Printer LOGOUON gt s LL k n y 0253901511 ners eeusaee hare 14811441520 des hdr Seda ce d dide ed 218 Nisa SUD D O SA c u mn man na EEE ERRER S 219 Maintenance Safely s 2 en er AA WA WA ee ee ree 220 aba gt oop ern rn rrr HH HHHH ues eens E A E 220 Environmental Health and Safety Contact Information KK 222 Regul
23. Internet Services 0000 38 Pante DIVES sieneen enn Ee eee eetesetedese TTT 41 gt EE E T T a A EEE E HHHH H NN 41 Windows DIVO TTT 42 Installing Windows DIIVEIS TTT 42 Wireless Setting Program 0 e e n 46 Uninstalling a Windows Driver e ccc KK KK KK K ec kk kk k 47 Macintosh DIV CLS secs ete es ence Kena zad kek re dal 2 2al Qalka Qal den dn l yh A dn ah de Aran t y 0b 48 Uninstalling Macintosh Driver 0 00 KK kk kK KK KK KK KK KK KK KK KK KK KK KK k kk 49 UVC TTT 50 Procedure for Installing the Linux Unified Driver 0 KK RR 50 Sharing Your Machine LOCA 5 45 Ol cont Oo Bil woe w na s ne ee ee S w awe 223413 243 41443 51 UO TSTe OWS oaaee gt e ee eeeo tJMmm a amhahrrararar r drsrowXxenn 51 Macin OSI 553 55 R H a A eee A te a 52 Windows PrintuN DN Nao unwan 53 HPF PINUNO sees ode J o o o e r a r ll rr tere wend T AET R L aba 53 Internet Printing Protocol IPP Port ci sini anln n l ccc cece cence tenn ene eeees 54 Raw TCP IP Printing Port 9100 Mdc 6 6 ccc cee c KK KK KK KK KK KK 55 Configure the Windows Printer Driver 0 cc KK KK KK KK KK KK KK KK KK KK KK K 56 A P Sene ea S SAS KA KO tec te E e N r SS SO Se bOn DA b YO b b be wae bek eee ee 57 Googe Coud PIN essea rene aE REAREA 58 SEDIA 59 OVCINICW
24. Machine Settings link select the Fax link on left navigation Select the Send Forward link on left navigation Click Enable in the Fax Forward to Fax area Enter a Forward No and select Apply e eS a ee All faxes sent from your machine will also send forward a copy of the fax to the number you entered here 138 Xerox WorkCentre 3025 User Guide Fax Forward Sent Received Forwarding Received Faxes You can forward all faxes received by your machine to another fax number or a networked PC If this feature is enabled when the machine receives a fax it is stored in memory and then sent immediately to the destination you have set All received faxes will continue to be forwarded to the destination until the option is deactivated To deactivate Fax Forward refer to Deactivating Fax Forward below To Enable Fax Forward Receive from the machine Press Fax on the control panel Press Menu on the control panel Press the up down arrows to scroll to Rev Forward and press OK eS Ja Select the option required Forward to Fax Forward to PC Forward and Print a Forward to Fax Scroll to On and press OK Enter the fax number to which faxes are to be sent and press OK b Forward to PC Scroll to On and press OK c Forward and Print Scroll to On and press OK Note Forward and Print will cause the device to print the fax locally as well as forward using whatever forwarding method had been enabled To Enable Fax Forward Rece
25. Note Login is required to change Printer Settings e Xerox Easy Wireless Setup When installing the printer you can use the Wireless Setting program that was automatically installed with the printer driver to configure the wireless settings SetIP Program A utility program allowing you to select a network interface and manually configure the addresses for use with the TCP IP protocol Printer Printer Driver Use this driver to take full advantage of your printer s Software features Scanner Driver A SANE driver is available for scanning documents on your machine Note Linux software is available on xerox com only 18 Xerox WorkCentre 3025 User Guide Operating System Printer Unix Software Printer Macintosh Software Software Contents e Printer Driver Use this driver to take full advantage of your printer s features Note Unix software is available at www xerox com only e Printer Driver Use this driver to take full advantage of your printer s features e Scanner Driver A TWAIN driver is available for scanning documents on your machine e SetIP Program A utility program allowing you to select a network interface and manually configure the addresses for use with the TCP IP protocol e Scan and Fax Manager This utility allows you to configure MFP PC Fax and Scan settings Xerox WorkCentre 3025 19 User Guide Information Pages Information Pages This option allows the user to pri
26. Printing Files After installing the printer choose any of the images text PS to print 1 Execute printui lt file_name_to_print gt command For example if you are printing document1 use printui document1 command This will open the Unix printer driver Print Job Manager in which the user can select various print options Select a printer that has already been added Select the printing options from the window such as Page Selection Select how many copies are needed in Number of Copies a R Press OK to start the print job Configuring Printer Properties The Unix printer driver Print Job Manager allows you to configure various print options using the printer Properties option The following hot keys may also be used H for Help O for OK A for Apply and C for Cancel General Tab e Paper Size Set the paper size as A4 Letter or other paper sizes according to your requirements e Paper Type Choose the type of the paper Options available in the list box are Printer Default Plain and Thick e Paper Source Select from which tray the paper is used By default it is Auto Selection e Orientation Select the direction in which information is printed on a page e Duplex Print on both sides of paper to save paper e Multiple pages Print several pages on one side of the paper e Page Border Choose any of the border styles e g Single line hairline Double line hairline Image Tab In this tab yo
27. Scan Menu at the machine Scan to Local PC To use Scan to Local PC the machine must be connected to your PC or workstation via a USB cable The scan driver must be installed on your PC prior to use For driver installation instructions refer to the Installation and Setup section At the machine 1 Press Scan button on the control panel Scan to PC appears in the user interface Press OK Press the up down arrows to select Local PC Press OK If you see the Not Available message check the port connection and or scan setup ae E Press the up down arrows to select the scan destination you want and press OK Scan to Network PC At the machine 1 Dress Scan on the control panel 2 Press the up down arrows to select Scan to PC 3 Press OK If you see the Not Available message check the connection and or setup 4 In the Destination List that appears press the up down arrows to find the name of the computer which you want to receive the scan and press OK i Press the up down arrows to select the Scan Destination you want and press OK 6 Scroll through the Scan features to ensure they are the settings you need for the scan job the Profile List File Format Output Color Resolution and Original size settings If not change the settings as needed Press OK Start the Job Once you have placed the document you want to scan and chosen the job features you can initiate the scan at either the machine or your PC 1
28. User Guide
29. User Guide Fax Procedure Sending a Fax If the number you have dialed is busy or there is no answer when you send a fax the machine automatically redials the number every three minutes up to seven times according to the factory default settings Note Your machine s default setting may have been changed during installation and setup You can change it now if you wish by following these steps To change the time interval between redials and the number of redial attempts a Select Machine Status button then scroll to Fax Setup Press OK b Scroll to Sending Press OK c Scroll to Redial Times Press OK Set the number of times you want the machine to redial to attempt to send the fax You can choose up to 13 times Press OK d Scroll to Redial Term Press OK Set the number of minutes between redial attempts You can set it for up to 15 minutes between redials Press OK e If the display shows Retry Redial press OK to redial the number without waiting To cancel the automatic redialing press Stop f To get confirmation that the fax was sent follow the steps below to print a confirmation report Fax Confirmation When the last page of your original has been sent successfully the machine beeps and returns to Ready mode To print a confirmation report for the last fax sent follow these steps e Press the Machine Status button e Scroll to Info Pages and press OK e Scroll to Fax Confirm and press OK e Scroll to Prin
30. WorkCentre 3025 User Guide Media Output Locations Media Output Locations The machine has one output location e Output tray face down up to a maximum of 100 sheets of 20 lb 80 g m paper E E G G G S Using the Output Tray The output tray collects printed paper face down in the order in which the sheets were printed When the output tray is full a message displays on the control panel Xerox WorkCentre 3025 101 User Guide Media Output Locations 102 Xerox WorkCentre 3025 User Guide Scan This chapter includes Scanning Overview Windows Scanning Macintosh Scanning Linux Scanning Scan Using TWAIN Scan using WIA Driver Xerox WorkCentre 3025 User Guide 103 Scanning Overview scanning Overview The Scan feature enables users to create a digital version of a hard copy document which can be sent to a computer over the network or through a USB connection The document can be scanned in color grayscale or black and white and the digital file can then be sent to a specified destination Before you begin the scan process ensure that your machine has been set up for the scan function at install For instructions on setting up and configuring the Scan function refer to Installation and Setup This section provides instructions for scanning to a PC network using one of three operating systems Windows Macintosh or Linux Follow the directions for the operating system appropriate t
31. a fault or be busy 202 Xerox WorkCentre 3025 User Guide Condition The incoming fax has blank spaces or is of poor quality Some of the words on an incoming fax are stretched There are lines on the originals you sent The machine dials a number but the connection with the other fax machine fails Faxes do not store in memory Blank areas appear at the bottom of each page or on other pages with a small strip of text at the top Common Problems Suggested Solutions The fax machine sending you the fax may be faulty A noisy phone line can cause line errors Check your machine by making a copy The print cartridge may be empty Replace the print cartridge See Replacing the Print Cartridge The fax machine sending the fax had a temporary document jam Check your scanner unit for contamination or debris and clean it See Cleaning the Machine The other fax machine may be turned off out of paper or cannot answer incoming calls Speak with the other machine operator and ask her him to solve out the problem There may not be enough memory space to store the fax If the display indicating the memory status shows delete any faxes you no longer need from the memory and then try to store the fax again Call for service You may have chosen the wrong paper settings in the user option setting For details about paper settings refer to Setting Paper Size and Type Xerox WorkCentre 302
32. below to deactivate the Fax Forward option From the machine EN N T GES LA S Press Fax on the control panel Press Menu on the control panel Press the up down arrows to scroll to Fax Feature and press OK Scroll to Forward and press OK Scroll to Fax and press OK Scroll to Send Forward or Receive Forward and press OK Scroll to Off and press OK To Disable Fax Forward from CentreWare Internet Services 1 OW 9 NY U E MN 140 At your workstation open the web browser and enter the IP Address of the machine in the Address Bor Press Enter Select Properties If prompted enter the Administrator ID admin and Password 1111 and select Login On the CentreWare Internet Services page click Properties In the Machine Settings link select the Fax link Select the Send Forward or Receive Forward link whichever one you want to disable Click the check box in the appropriate feature s Enable box to remove check and disable feature Select Apply The Fax Forward feature will no longer be active at your machine Note When you disable Receive Forward your machine will return to the default Receive mode you have set up Fax Tel Ans Fax or DRPD Xerox WorkCentre 3025 User Guide Fax from PC Fax from PC You can send a fax from your PC without going to the machine with your hard copy original With this convenient feature you send your file to the fax machine as you do a print job and then the
33. button 2 Use the Up Down arrow buttons to navigate to the Machine Status option you want and press OK 3 Enter your administrator password using the keypad 4 Press OK Xerox WorkCentre 3025 23 User Guide More Information More Information You can obtain more information about your printer from these sources Resource Location Other printer documentation www xerox com office WC3025docs Technical support information for www xerox com office WC3025support your printer including online technical support and driver downloads The demo page is printed to check the quality of the print Information Pages Print from the control panel or from Xerox CentreWare Internet Services select Status gt Print Information Xerox CentreWare Internet In Xerox CentreWare Internet Services click Help Services documentation Order Order supplies for your printer Order supplies for your printer your printer WWW XxerOx www xerox com office WC3025supplies A resource for tools and www xerox com office businessresourcecenter information including interactive tutorials printing templates helpful tips and customized features to meet your individual needs Local sales and support center www xerox com office worldcontacts Printer registration www xerox com office register Xerox Direct online store www direct xerox com Management Information Base A MIB is a database of objects that can be access
34. configure wireless connectivity The options are Easy Wi Fi Settings and Advanced Settings and are explained below Use the Easy Wireless Settings Wizard 1 Select the Easy Wi Fi Settings Wizard button to have the machine find the WPS Settings automatically The SSID screen appears with a list of available wireless networks Select the required Network Name SSID and select Next If encryption is required a Enter the WPA Shared Key b Enter the Confirm Network Key and select Next The Wi Fi Setup Confirmation screen displays Select Apply Configure Advanced Wireless Settings Configuring Wi Fi Direc Select the Advanced Settings Custom button The Advanced Wireless Setup screen appears To enable Wireless Radio select On from the Wireless Radio menu Select the required option for SSID e Select Search List and select the required network from the drop down menu Select the Refresh button to update the list of networks available e Select Insert New SSID to enter a new wireless network name In the Security Setup area a Select the required method of Authentication b Select the required method of Encryption Depending on your selections you may be required to enter some or all of the following information for the Network Key Setup a Select the required option for Using Key b The Hexadecimal option may be enabled Select the Hexadecimal check box to deselect if required c Enter the required Network Key and
35. down arrows to select WSD and press OK Scroll until the Destination you want appears and press OK At the Profile List prompt which is confirming where you want your scan file stored on your computer press the up down arrows to select the correct location event profile and press OK Select the Features Once you have selected the mode of connection you can select the features needed for your scan job 5 108 Note Some of the following options may be unavailable depending on your machine configuration and the scan method selected The following features are available through the machine s Menu button for Scan to Local PC and Scan to Network PC and also in your computer s Scan interface for each operating system Output Color Sets the color mode of the scanned image Color Grayscale or Black and White Resolution Sets the image resolution 100 dpi 200 dpi 300 dpi or 600 dpi A higher resolution increases the file size Original Size Set the size of the original s being scanned Letter Executive A4 A5 B5 JIS File Format Sets the file format of the saved image Multi page PDF Single page PDF Multi page TIFF Single page TIFF JPEG At the machine s user interface scroll until the feature you want appears and then press OK Select the setting required and press OK Xerox WorkCentre 3025 User Guide Windows Scanning Start the Job Once you have placed the document you wish to scan and chosen the j
36. e _r R oDD D DDD7DDD7DDDDDDDDDDDDaDaDDaDbaMbaDabDMbMDaYaMb arXaTaarrrr rsseeeeee mn 59 SCONTO Ne tWOLK Geis nie obi k W KO WO KA K0 KA eae a 25358105105505 EAU 245282 W 4422480 59 SEC LO ROCCE Cs ca lartacee ccc ek Ma a ot Bulee Melo Bel oe Malta Uae ee Gee 60 Fax Setup WorkCentre 3025NI 0 0 00 cc cee eee k k kk k kk k 61 ere ER satinea 61 Enable Fax trom the Mache sky kaka ka ke kw kak Ke O a e dale l R R aS 61 Fax Defaults Using CentreWare Internet Services e e e KK KK KK KK 62 Adjusting Fax Document Settings at the Machine 0 ccc ccc cece eens 63 FOX Address DOOK ens soe eel cc c a mmgmmeerrrknn 63 Xerox WorkCentre 3025 User Guide Contents Paper and Media Eas agek mso 2a 6c0 4 e oa c e ow an acenaas HH HHHH HH HNBNBNBBNBNBNBDBBBNDNIDN NERDBDBABDDA MDMADAMBDDM DEDZ DM U 66 Preparing Paper for LOGdING W K ccc cece KK KK K kk kk kk k kk 66 ISI OT oe D DD5DNDX K5K e 0ene00bbbbbbbbbbbb D2bmbmm bbmb 66 Setting Paper Size and Type 2 ccc KK KK KK KK KK KK kk kk k k ke 68 Setting the Paper Size ss sx ss wak asa al kaka ala ala al ys ane r ene na ane ys RR we aa kk ene n nel 68 Setting the Paper Type 0 k kk kk kK KK kK KK KK kk kk k kk k kk e kk k 68 Medid o P
37. e Printing using Linux e Printing using Unix Xerox WorkCentre 3025 75 User Guide Printing Using Windows Printing Using Windows The following provides an overview of the print procedure and features available when printing using Windows Notes e Some options may be unavailable depending on your printer model and configuration e Images are representative only Print Procedure Documents can be printed from your computer using the printer drivers supplied The printer driver must be loaded on each PC which uses the machine for printing Note When you select an option in Printing Properties or Preferences you may see a warning mark or A A A mark means you can select that certain option but it is not recommended and a mark means you cannot select that option due to the machine setting or environment 1 Select Print in your application 2 From the Printer Name drop down menu select your machine 3 Select Properties or Preferences to make your print selections on the individual tabs For more information refer to the following e Favorites Tab e Basic Tab e Paper Tab e Graphics Tab e Advanced Tab e Earth Smart Tab e Xerox Tab Select OK to confirm your selections Select OK to print your document Favorites Tab The Favorites tab lists lists default favorites and user generated favorites The Favorites option which is visible on each tab except for the Xerox tab allows you to save the current
38. enter Administrator details for e Name e Phone Number e Location e E mail Address The WebUI Access Control check box controls access to the Internet Services screen To change the Administrator Password select the Change Password check box and enter the required Login ID and password The defaults are admin and 1111 respectively Select the Advanced button for Advanced Access Control Select Protect Login IPv4 Address if required and enter the required login IP address that you want to protect in the IPv4 Address box Select the required option for Login Failure Policy The options are Off 3 times and 5 times Select the required number of minutes from the Auto Logout menu Select Security Settings Reset to enable this option if required Select Save To control access to the machine control panel select the Enable check box to enable LUI Access Control Select Apply to save the changes Select OK when the acknowledgement message displays Xerox WorkCentre 3025 User Guide Security Settings Feature Management The Feature Management screen allows you to control the Services Physical Ports PC Scan Security and Network Protocols that are available on the machine 1 At your workstation open the Web browser and enter the IP Address of the machine in the Address Bar Press Enter Select Properties If prompted enter the Administrator User Name admin and Password 1111 and select Login Click Proper
39. format US AAAEQ TXXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is separately shown on the label To order the correct service from the local telephone company you may also have to quote the codes listed below e Facility Interface Code FIC O2LS2 e Service Order Code SOC 9 0Y Xerox WorkCentre 3025 231 User Guide Fax Regulations A CAUTION Ask your local telephone company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can damage telephone company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack If this Xerox device causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the Telephone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could affect the operation of the device If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this
40. in the documentation supplied with your machine Xerox WorkCentre 3025 User Guide General Care General Care Redistributing Toner When the print cartridge is near the end of its life e White streaks on prints or light printing occurs e The low toner indicator appears on the UI if the Low Toner Alert feature was enabled If either condition occurs you can temporarily improve print quality by redistributing the remaining toner in the cartridge In some cases white streaks or light printing will still occur even after you have redistributed the toner Follow these steps to redistribute the toner in your print cartridge and temporarily improve print quality 1 Lift the top cover of the machine from under the control panel 2 Reach in where the arrow indicates open on the right and pull up to release the inside cover Then lift the panel in the center of the machine to reveal the print cartridge Xerox WorkCentre 3025 171 User Guide General Care 3 A CAUTION Do not touch the green underside of the print Replacing the Print Cartridge Replace the print cartridge using the following instructions 1 172 Pull out the print cartridge cartridge Use the handle on the cartridge to avoid touching this area Slowly shake the cartridge five or six times to distribute the toner evenly inside the cartridge Note If toner gets on your clothing wipe it off with a dry cloth and wash clot
41. it locks into place 7 Close the top panel and then the top cover When the Machine Status light is solid green the machine is ready Recycling Consumables For information on Xerox supplies recycling programs go to www xerox com gwa 174 Xerox WorkCentre 3025 User Guide General Care Cleaning the Machine A WARNING When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners Do NOT pour fluids directly onto any area Use supplies and cleaning materials only as directed in this documentation Keep all cleaning materials out of the reach of children A WARNING Do not use pressurized qir sprqy cleqning qids on or in this equipment Some pressurized air spray containers contain explosive mixtures and are not suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire Platen Glass and Constant Velocity Transport CVT Glass Xerox WorkCentre 3025 NI only To ensure optimum print quality at all times clean the glass areas of your machine regularly When you use the automatic document feeder your documents will pass over the stationary scanner using the constant velocity transport CVT glass Any dirt or marks on this piece of glass may e Cause lines streaks smears and other spots on your copies faxes or scanned images e Show through the document and appear on your scanned images To clean the glass areas of your machine 1 Use a
42. its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions e Currency notes e Bank notes and cheques e Bank and government bonds and securities e Passports and identification cards e Copyright material or trademarks without the consent of the owner e Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel 230 Xerox WorkCentre 3025 User Guide Fax Regulations Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges Data Coupler Information This d
43. latched into place Paper Jam Paper has jammed in the tray e Clear the jam See Paper Tray in Tray 1 area Jams Replace The print cartridge has reached e Replace the print cartridge Print Cart the end of its lifespan The printer See Replacing the Print stops printing Cartridge Toner is low Only a small amount of toner is e Prepare a new cartridge for Order Print Cart left in the print cartridge The replacement You may cartridge will need to be replaced temporarily increase the soon printing quality by redistributing the toner See Redistributing Toner Invalid The print cartridge you have e Install a new print cartridge Print Cart installed is not for your machine designed for your machine e See Maintenance for Supplies information Install The print cartridge is not installed e Install the print cartridge Print Cart Xerox WorkCentre 3025 189 User Guide Common Problems Common Problems The following charts list some conditions that may occur and the recommended solutions Follow the suggested solutions until the problem is corrected If the problem persists call for service Paper Feeding Problems Condition Suggested Solutions Paper jams during printing e Clear the paper jam See Clearing Paper Jams Paper sticks together e Check the maximum paper capacity of the tray See Media Specifications e Make sure that you are using the correct type of paper See Media Types e Remove
44. lint free cloth lightly dampened with a mild general cleaning fluid or a suitable non abrasive glass cleaner to clean the platen glass and the CVT only on the 3025 NI 2 Wipe away any residue with a clean cloth or paper towel 3 Use a lint free cloth lightly dampened with water a mild cleaning fluid or a film remover to clean the underside of the automatic document feeder and the constant velocity transport glass cover Control Panel Automatic Document Feeder and Output Tray Regular cleaning keeps the display control panel and other machine areas free from dust and dirt 1 Use a soft lint free cloth lightly dampened with water 2 Wipe clean the entire area of the control panel including the display 3 Wipe clean the automatic document feeder on the 3025 NI output tray paper tray and other outside areas of your machine 4 Remove any residue with a clean cloth or paper towel Xerox WorkCentre 3025 17 5 User Guide General Care Internal Areas During the printing process paper toner and dust particles can accumulate inside the machine This can cause print quality problems such as toner specks or smearing Cleaning inside the machine clears and reduces these problems 1 Turn the machine off and unplug the power cord Wait for the machine to cool down 2 Lift the top cover of the machine from under the control panel 3 Reach in where the arrow indicates open on the right P2 an
45. machine sends out your file as it does a fax job To send a fax from your PC you will need to install the PC Fax software and customize the software settings Refer to Installation and Setup for these setup instructions To send a fax from the PC 1 2 3 4 5 Open the document you want to send Select Print from the File menu The Print window is displayed It may look slightly different depending on your application Select Xerox MFP PC Fax from your printer list in the Name drop down list box Select Printer Properties Select OK The Fax Properties screen displays Two choices are offered Specify fax options before sending Use to set image quality parameters add a cover page and message before sending the fax Select this option select the Address Book you wish to use from your PC click OK and Print window reappears Click OK The Fax Options page appears Check that the correct printer is identified at top If not select Change at right and select the printer you want Select a Recipient from the pull down menu or type in a recipient address or click the Address Book button to search for an address You can specify up to 15 recipients Choose the Quality option Standard or Fine Choose the Original Type Text Text Photo or Photo To add a Cover page and message select the check box Fill in the text fields for the Cover page Automatically send to Use to send the fax without creating a c
46. machine prints all faxes stored in memory 136 Xerox WorkCentre 3025 User Guide Fax Receive Options Other Fax Receive Settings These options can be accessed at the machine or at the computer Feature Description Receive Mode e Tel receives a fax when user manually accepts via On Hook button or handset e Fax answers an incoming fax call and immediately goes into the fax reception mode e Ans Fax select when an answering machine is attached to the machine Ring to Answer Determines the number of times the calling fax machine should ring before your machine answers Stamp Receive Name Check the Stamp Receive Name checkbox to enable the machine to print a page number and the date and time of receipt on the bottom of each page of a received fax Receive Start Code Initiates fax reception from an extension phone plugged into the socket on the back of the machine Select the required start code from the menu the default is 9 Auto Reduction Select to automatically reduce large documents received to fit on the fax paper size of your machine Discard Size Select to automatically reduce large documents received to fit on the fax paper size of your machine Two sided fax printing Select to enable printing of two sided faxes at your machine Xerox WorkCentre 3025 137 User Guide Fax Forward Sent Received Fax Forward Sent Received You can set the machine to forward all received and or sent faxes to another f
47. moisture content of the paper is uneven or the paper has moist spots on its surface Try a different brand of paper See Media Guidelines The paper is damaged The manufacturing processes can cause some areas to reject toner Try a new ream or brand of paper Change the printer option and try again Go to Printing Preferences click Paper tab and set type to Thick If these steps do not correct the problem contact a service representative White Spots If white spots appear on the page e The paper is too rough and dirt from the paper falls to the inner areas of the machine on to the transfer roller Clean the inside of your machine See Cleaning the Machine The paper path may need cleaning See Cleaning the Machine Vertical lines If black vertical streaks appear on the page isolate the problem to copying printing or scanning and perform the following e If copying or scanning check the CVT glass and platen glass and if necessary clean using a lint free cloth See Cleaning the Machine If copying or printing the print cartridge inside the machine has probably been scratched Remove the print cartridge and install a new one See Replacing the Print Cartridge If white vertical streaks appear on the page If the amount of background shading becomes unacceptable Change to a lighter weight paper See Media Specifications Check the environmental conditions very dry conditions or a high level of humidity higher
48. orientation Allows you to reverse the page orientation rotate 180 degrees For example to print the top of a document on the left edge of the paper select landscape orientation and select Reverse Page Orientation Paper Handling This option allows you to to set these basic paper handling specifications Collate Pages Pages to Print Page Order Scale to fit paper size Cover Page This option allows you to print a cover page before or after the document Supply Levels This option shows the current toner level Graphics This option allows you to select the printing resolution The higher the setting the sharper the clarity of printed characters and graphics The higher setting also may increase the time it takes to print a document Printing Multiple Pages on One Sheet You can print more than one page on a single sheet of paper This feature provides a cost effective way to print draft pages 1 Open an application and select Print from the File menu 2 Select Layout from the drop down list under Pages In the Pages per Sheet drop down list select the number of pages you want to print on one sheet of paper 3 Select the other options you want to use 4 Select Print The machine prints the selected number of pages you want to print on one sheet of paper Xerox WorkCentre 3025 87 User Guide Printing Using Macintosh Two Sided Printing You can print on both sides of the paper 1 From your Macintosh app
49. quality When moving the machine make sure to hold the machine securely from the bottom Xerox WorkCentre 3025 1 77 User Guide Software Update Software Update Xerox is continually seeking to improve its products A software revision may become available to improve the functionality of your machine The Software Upgrade feature allows the customer to upgrade the machine software without needing a Customer Service Representative to be present The Software Upgrade Process The software can be upgraded over a network connection using CentreWare Internet Services Any jobs in the printer queue must be allowed to complete or be deleted before initiating a software upgrade This procedure will prevent further jobs from being received until the upgrade has completed All configured network settings and installed options will be retained by the machine after the Software Upgrade process Process Checklist Before starting ensure that the following items are available and or the tasks have been performed Obtain the new software upgrade file for your machine from the www xerox com web site or from your Xerox Customer Support Representative The upgrade file will have an extension of hd Download the upgrade file to a local or network drive You will be able to delete the file after the upgrade procedure It is important to obtain the correct upgrade file for your particular model of machine For instructions to determine which mod
50. report to verify that the software level has changed Xerox WorkCentre 3025 179 User Guide Software Update 180 Xerox WorkCentre 3025 User Guide Troubleshooting This chapter includes Troubleshooting Overview Clearing Paper Jams Error Messages Common Problems Further Assistance Xerox WorkCentre 3025 User Guide 181 Overview Overview This section provides information on what to do if a problem occurs with your machine If a problem occurs messages appear on the control panel display to indicate the error Perform the following problem solving procedure 1 Check the display message to see what kind of error has occurred If several messages appear press the up down arrows to select the message you want to solve 2 Use the following information to resolve the problem e Error Messages e Paper Tray Jams e Automatic Document Feeder WorkCentre 3025NI only e Paper Feeding Problems e Operating System Problems e Printing Problems e Copying Problems e Scanning Problems e Fax Problems WorkCentre 3025NI only 3 Press OK on the control panel If an error message still appears repeat the procedure If the problem cannot be resolved power off and on and try the job again If the problem persists call for service When you call for service provide the service representative with the machine serial number IP address and the contents of the display message Note Your machine might not have a featu
51. scanner does not Make sure that you place the original to be scanned face down on the platen work glass or face up in the automatic document feeder There may not be enough available memory to hold the document you want to scan Check that the machine cable is connected properly Make sure that the machine cable is not defective Switch the cable with a known good cable If necessary replace the cable Check that the scanner is configured correctly Check scan setting in the application you want to use to make certain that the scanner job is being sent to the correct port for example USB001 The unit scans very Check if the machine is printing received data If so scan the document after the slowly received data has been printed Graphics are scanned more slowly than text The following message appears on your computer screen e Machine can t be There may be a copy or print job in progress Try your job again when that job is set to the H W finished mode you want Xerox WorkCentre 3025 201 User Guide Common Problems Condition Suggested Solutions e Portis being used e The selected port is currently being used Restart your computer and try again by another program e Port is Disabled e The machine cable may be improperly connected or the power may be off e Scanner is busy e The scanner driver is not installed or the operating environment is not set up receiving or properly printing data When the current
52. screen b Press the Left Right arrow buttons to move from one section of the date to another C When you have entered the date press OK The Format Time menu displays Press the up down arrows to select one of the following and press OK e 12 Hour e 24 Hour The Set Time menu displays Enter the time and press OK The Metric Defaults menu displays Press the up down arrows to select one of the following and press OK e Inches e mm The Default Paper Size menu displays Press the up down arrows to select one of the following and press OK e Letter e A4 The Allow Upgrade menu displays Select Yes or No and press OK The Admin Passcode menu displays Select Yes or No and press OK If you select Yes enter a value on the SetAdminPasscode menu and CfmAdminPasscode menu The Customer Support menu displays a Press the up down arrows to select Enter Cust Support Xerox WorkCentre 3025 User Guide Installation Wizard b The Enter Cust Support screen displays Enter the telephone number of your customer support center c Press OK d The Enter Supplies Order screen displays e Enter the telephone number to order supplies f Press OK 12 The Fax Setup menu displays Press the up down arrows to select one of the following and press OK e Continue Setup e Skip Setup go to step 15 13 The Fax Phone Num menu displays Enter the fax number of the machine and press OK 14 The Fax ID menu displays Enter th
53. software Procedure for Installing the Linux Unified Driver 1 Make sure that the machine is connected to your computer and powered on You must log in as a super user root to install the machine software If you are not a super user ask your system administrator 2 When the Administrator Login window appears type in root in the Login field and enter the system password From the Xerox website download the Unified Linux Driver package to your computer Select the Unified Linux Driver package and extract the package Select cdroot gt autorun When the Welcome screen appears select Next oe ea E When the installation is complete select Finish The installation program has added the Unified Driver Configuration desktop icon and the Unified Driver group to the system menu for your convenience If you have any difficulties consult the on screen help that is available through your system menu or called from the driver package Windows applications such as Unified Driver Configurator or Image Manager 50 Xerox WorkCentre 3025 User Guide Sharing Your Machine Locally Sharing Your Machine Locally If a host computer is directly connected to the machine with a USB cable and is also connected to the local network environment the client computer connected to the local network can use the shared machine through the host computer to print Follow the steps below to set up the computers to share your machine locally Wind
54. tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a commercial environment This device generates uses and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it may cause harmful interference to radio communications Operation of this device in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense If this device does cause harmful interference to radio or television reception which can be determined by turning the device off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiver e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio television technician for help Changes or modifications to this equipment not approved by Xerox can void the authority of the user to operate this equipment Note To ensure compliance with Part 15 of the FCC rules use shielded interface cables Canada This Class A digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe A est co
55. than 80 RH can increase the amount of background shading Remove the old print cartridge and install a new one See Replacing the Print Cartridge AaBbCc Use the Background Suppression feature in the Menu options Toner smear If toner smears on the page e Clean the inside of the machine See Cleaning the Machine e Check the paper type and quality See Media Guidelines e Remove the print cartridge and install a new one See Replacing the Print Cartridge Xerox WorkCentre 3025 197 User Guide Common Problems Condition Suggested Solutions Vertical repetitive If marks repeatedly appear on the printed side of the page at even intervals defects e The print cartridge may be damaged run a few prints through the machine and if you still have the problem remove the print cartridge and install a new one See AaBbCc Replacing the Print Cartridge AaBbC C_ Parts of the machine may have toner on them If the defects occur on the back of A d B b C C the page the problem will likely correct itself after a few more pages A d B h C C The fusing assembly may be damaged Contact a service representative AaBbCc Background scatter Background scatter results from bits of toner randomly distributed on the printed page e The paper may be too damp Load a new batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture If background scatter occurs on an envelope change t
56. that can be discarded Note Discard Size is not available with Auto Reduction h From the 2 Sided drop down menu select one of the following options for printing on both sides of the page e Off e Long Edge prints on both sides along the long edges of the page e Short Edge prints on both sides along the short edges of the page 11 Select Apply to save the changes 12 Select OK when the acknowledgement message displays Adjusting Fax Document Settings at the Machine Before starting a fax change the settings for the fax options according to your original document to get the best quality See the Fax chapter of the User Guide for detailed steps on faxing Fax Address Book So set up an address book for fax refer to the Address Book chapter of this User Guide Xerox WorkCentre 3025 63 User Guide Fax Setup WorkCentre 3025NI 64 Xerox WorkCentre 3025 User Guide Paper and Media This chapter contains information about the different types of stock and stock sizes that can be used on your machine available paper trays and the types of stock and sizes supported by each tray This chapter includes Loading Paper Setting Paper Size and Type Media Specifications Loading Documents Media Output Location Xerox WorkCentre 3025 65 User Guide Loading Paper Loading Paper Tray 1 is standard on your machine Various media sizes and types can be used in the tray For more media specifications refer to Me
57. that resides in the machine CentreWare Internet Services allows an administrator to change network and system settings on the machine from the convenience of their workstation Once the administrator sets up this application it offers conveniences for users as well Many features available on your machine will need to be set via the machine and CentreWare Internet Services Once they are set up users will be able to use CentreWare Internet Services to initiate and or complete many types of jobs with their documents System Configuration To use CentreWare Internet Services you need to enable both TCP IP and HTTP on the machine See Configure Static IPv4 Addressing using the Machine User Interface or Configure Dynamic IPv4 Addressing using the Machine User Interface To enable HTTP at the machine Note HTTP is enabled by default Press the Machine Status button Press the up down arrows to select Network Press the up down arrows to select Protocol Mgr Press the up down arrows to select HTTP Select On Press OK The Saved screen will appear and then the Reboot Required screen will appear ee wW p 2 Administrator User Name and Password Many of the features available within CentreWare Internet Services will require an Administrator user name and password The default user name is admin and the default password is 1111 CentreWare Internet Services Administrator Access To access CentreWare Internet Services Properties and ch
58. the CentreWare Internet Services screen Enter the Administrator User Name admin and Password 1111 and select Login Select Earth Smart OFF or ON at the top of the screen to access Earth Smart ae l Xerox WorkCentre 3025 83 User Guide Printing Using Windows 6 Inthe Earth Smart Mode dialog select On forced 7 Enter the Password 8 Select Apply 9 Select OK Xerox Tab This tab provides version and copyright information as well as links to drivers and downloads supplies ordering and the Xerox Web site 84 Xerox WorkCentre 3025 User Guide Xerox Easy Printer Manager EPM Xerox Easy Printer Manager EPM Xerox Easy Printer Manager is a Windows based application that combines Xerox machine settings into one location Xerox Easy Printer Manager conveniently combines device settings as well as printing scanning environments settings actions Scan to PC and Fax to PC All of these features provide a gateway to conveniently use Xerox devices Xerox Easy Printer Manager installs automatically during driver installation Xerox WorkCentre 3025 85 User Guide Printing Using Macintosh Printing Using Macintosh This section explains how to print using a Macintosh You need to set the print environment before printing Refer to Installation and Setup Printing a Document When you print with a Macintosh you need to check the printer driver setting in each application you use Follow the steps be
59. the best image quality for graphics and A higher resolution photos Access at machine at computer produces a better quality Fine Recommended for line art and photos This is image A lower resolution the default resolution and the best choice in most reduces communication cases time SuperFine Recommended for use with high quality photos and graphics Photo Fax Recommended for originals containing shades of gray or photographs Color Fax Recommended for originals with colors Sending a color fax is enabled only if the remote fax machine supports color fax reception and you send the fax manually In this mode memory transmission is not available Note When your machine is set to Super Fine resolution and the remote fax machine does not support Super Fine resolution the machine transmits using the highest resolution mode supported 128 Xerox WorkCentre 3025 User Guide Original Size Access at machine at computer Multi Send Access at machine Delay Send Access at machine Priority Send Access at machine Forward Access Forward to PC only from computer Forward to Fax at machine and from computer Secure Receive Access at machine at computer Add Page Access at machine Cancel Job Access at machine Description Allows you to specify the size of the image to be scanned Use the Multi Send feature to send a fax to multiple locations Sets your machine to send a
60. these areas Please contact your Xerox representative for details 168 Xerox WorkCentre 3025 User Guide Consumables Checking the Status of Consumables You can check the status of your installed print cartridge at any time From the Machine When your print cartridge is low on toner the Machine Status light will blink orange to let you know it is time to order a new Xerox print cartridge A message on the control panels user interface will indicate it is time to prepare a new cartridge when toner is low When the cartridge is empty and needs to be replaced the light will be solid orange and a message on the user interface will direct you to replace the print cartridge The Low Toner Alert feature provides indication that supplies are low through the Machine Status light and error messages on the user interface To enable the Low Toner Alert at your machine 1 Press the Machine Status button on the control panel 2 Use the up down arrows to scroll to System Setup Press OK 3 Scroll to Maintenance Press OK 4 Scroll to Toner Low Alert Press OK 5 At On press OK Machine will save the selection From Your PC Use Easy Printer Manager EPM to view a supplies status page 1 At your PC open Easy Printer Manager from the Start menu 2 Select the printer 3 From the Basic mode page the smaller window you can see the toner supply level in the Supplies tab select the Paper tab to see what paper is loaded in the mac
61. to a computer connected with a USB cable Information Checklist Ensure the Xerox Easy Printer Manager application is installed Note The Xerox Easy Printer Manager program can only be used in the Windows system Through the Xerox Easy Printer Manager you can change scan settings and add or delete the folders where scanned documents are saved in your computer Note To use the Scan to Local PC feature it is important to select the Recommended installation option when you install the Xerox Easy Printer Manager program Scan to Network PC 1 Open the Xerox Easy Printer Manager application Select Start gt Programs or All Programs gt Xerox Printers gt Xerox Easy Printer Manager gt Easy Printer Manager Select the Switch to Advanced Mode button at the top of the window Select your machine in the Printer List and add it if required Select the Scan to PC Settings button The Scan to PC Settings screen appears Select Enable Scan from Device Panel n dn S YY w Select your required settings for Scan Settings e Output Color e Resolution e Original Size 7 Select your required settings for File Settings e Save To e File Format e OCR Language e Delete Original Image after OCR Xerox WorkCentre 3025 59 User Guide Scan to PC Setup 8 9 Select the required option in the Actions after Saving area e Notify me when complete e Open with Default Application e E mail e None Select Save Scan to
62. to scroll to Cancel Job and press OK Press the up down arrows until the fax job you want appears and press OK Press OK when Yes appears to confirm and cancel the job The selected fax is deleted from memory Priority Send This function is used when a high priority fax needs to be sent ahead of other fax jobs in memory or other machine operations The fax original is scanned into memory and immediately transmitted when the current operation is finished Follow these steps at the machine to send a priority fax job 1 2 3 4 Press Fax on the control panel Press Menu on the control panel Press the up down arrows to scroll to Priority Send and press OK Enter the number of the receiving fax machine and press OK You can enter a speed dial number or a group dial number or use the Address Book to find a number by pressing the Address Book button For details see Address Book Enter the job name you want and press OK If you do not want to assign a name skip this step For details on how to enter alphanumeric characters refer to Using the Keypad Load originals and press Start If an original is placed on the platen glass select Yes at the Another Page prompt Load another original and press OK When you have finished select No at the Another Page prompt The machine scans and sends the fax to the destination entered Other Fax Send Options These features can be changed in CentreWare Internet Services 132 Fea
63. to the top level menu 6 Load originals and press Start ID Copy The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original This feature is helpful for copying a small sized item such as a business card Note This Copy feature is available only when you place originals on the platen glass If the original is larger than the printable area some portions may not be printed Your machine can print 2 sided originals on one sheet of A4 Letter Legal Folio Executive B5 A5 or A6 paper 1 Press Copy on the control panel 2 Press Menu on the control panel 3 Press the up down arrows to select Layout and press OK Xerox WorkCentre 3025 99 User Guide Using the Layout Options Press the up down arrows to select ID Card Copy and press OK Press Menu to return to the top level menu Place the front side of the original face down on the platen glass aligned with the tip of the registration arrow and close the automatic document feeder 7 Press Start Place Front Side Press OK appears on the display Press OK on the control panel Your machine begins scanning the front side and shows Place Rear Side Press Start 8 Turn the original over and place the rear side of the original face down on the platen glass and close the automatic document feeder 9 Press Start on the control panel to begin copying 100 Xerox
64. with a maximum speed less than 66 A4 images per minute e Standard color format products with a maximum speed less than 51 A4 images per minute Environmental Benefits of Duplex Printing Most Xerox products have duplex printing also known as 2 sided printing capability This enables you to print on both sides of the paper automatically and therefore helps to reduce the use of valuable resources by reducing your paper consumption The Lot 4 Imaging Equipment agreement requires that on models greater than or equal to 40 ppm color or greater than or equal to 45 ppm monochrome the duplex function has been auto enabled during the setup and driver installation Some Xerox models below these speed bands may also be enabled with 2 sided printing settings defaulted on at the time of install Continuing to use the duplex function will reduce the environmental impact of your work However should you require simplex 1 sided printing you may change the print settings in the printer driver Paper Types This product can be used to print on both recycled and virgin paper approved to an environmental stewardship scheme which complies with EN1 2281 or a similar quality standard Lighter weight paper 60 g m which contains less raw material and thus save resources per print may be used in certain applications We encourage you to check if this is suitable for your printing needs Xerox WorkCentre 3025 225 User Guide Basic Regulations ENERGY
65. your firewall might not support Google Cloud Print e Set up a Google e mail account e Configure the printer to use IPv4 e Configure Proxy Server settings as needed Open a Web browser type the IP address of the printer then press Enter or Return Select Login and enter the ID admin and Password 11171 Select Properties gt Network Settings gt Google Cloud Print To change the printer name enter a new name in the Printer Name field If you need to enable a proxy server select Proxy Setting and enter your proxy information Select Test Connection to ensure your connection with the printer is successful Select Register to register the device to Google Cloud Print Note If the Claim Url link does not display when you select Register refresh the CentreWare Internet Services page and select Register Select the Claim Url that displays This takes you to the Google cloud print web site to finish the registration Select Finish printer registration Now your printer is registered with Google Cloud Print Select Manage your printer Google Cloud Print ready devices display in the list Xerox WorkCentre 3025 User Guide Scan to PC Setup Scan to PC Setup This section explains how to configure the Scan to Network and Scan to Local PC features Overview The Scan to Network PC feature allows you to scan from your machine to a computer over the network The Scan to Local PC feature allows you to scan from your machine
66. 1 and click Login Click the Security link Click the Network Security link For IPv4 Filtering G M ad Select IPv4 Filtering Select the IPv4 Filtering Enable check box Enter the IP Address es to permit IP addresses to access the device Enter the IP address or a IP address range by using an asterisk as a wild card character For example 192 246 238 is used to reference a subnet of host addresses 192 246 is used to reference a wider subnet of host addresses 192 is used to reference the widest subnet of host addresses The ability to filter on a port or ports is also supported Enter the port information Click Apply to accept changes Click OK For IPv6 Filtering 1 2 J Select IPv6 Filtering Select the IPv6 Filtering Enable check box Enter the IP Address es to permit IP addresses to access the device Xerox WorkCentre 3025 163 User Guide IP Filtering Enter the IPv6 address in the form of a CIDR convention Prefix indicates the number of leftmost bits to be referenced For example 2001 DB8 1 234 215 215 99FF FEO4 D345 128 is used to reference a complete address 2001 DB8 1 234 215 215 99FF FEO4 D345 64 is used to reference prefix address consisted of leftmost 64 bits only 2001 DB8 1234 215 215 99FF 80 is used to reference prefix address consisted of leftmost 80 bits only The ability to filter on a port or ports is also supported Enter the port information Click Apply to a
67. 3 9 sagegsess 132 Fax Receive ODUONS 4 24455 css aza xalka 8005008454845 4 2 80a Ala Qay ANA WA REEE U d04 134 Fax Receive Modes 134 FO MOIE eaaa a E E aoX XeaeX MYIXZ XZ Ri HH HH H H ree 134 Dr roo e oe eeeem____ HH H HE pp ee peeeepapapaPaR xn yy paza 135 PINS OCI oooe w n03 bnbmmmmmmmmmmmmmmm 135 Distinctive Ring Mode sk kk ccc ccc cece KK kk k kk e a 135 Using Secure Receive kk kk kk kK KK KK kk kk kk kk kk k kk kk kk e kk e k e 136 Other Fax Receive SettingS 0 ccc cece een KK K kk kk kk kk kk 137 Fax Forward Sent Received ss aka san k cc cen eee eee cence dra i AR eenees 138 Forwarding Sent POXCS 0 555555 555505404d05 445444 k kk e kk e e k e 138 Forwarding Received FaXxeS Wek ccc cee KK kk kk k kk kk kk 139 Deactivating Fax Forward 0 ccc ccc KK KK kK K k kk kk kk k 140 FOX TOM eoooxxxxngxxxxxg2xxxx2xxxxxx2pgooDzBma 141 Tosend Ee fax trom the P suyu yy 55444 r aaran AEAEE RENEE hn Q0 Q i dl Q di de 141 Address Book Address BOOK OVEIVICW cc xax axana a kk xa xa a a d baha amp 4 amp E d amp 4 amp d EEEE 144 Usin
68. 5 203 User Guide Further Assistance Further Assistance For any additional help visit our customer web site at www xerox com or contact the Xerox Support Center quoting the machine serial number Xerox Support Center If a fault cannot be resolved by following the display instructions check Error Messages If the difficulty persists contact the Xerox Support Center The Xerox Support Center will want to know the nature of the problem the machine serial number the fault code if any plus the name and location of your company Locating the Serial Number The serial number can be found e Onthe machine s data plate on the rear cover e On the Configuration report See instructions below to print the report e Onthe CentreWare Internet Services Home page See below to access CWIS status and reports Printing a Machine Report At the machine you can print several types of reports on the machine s information and activity 1 Press Machine Status on the control panel 2 Press the up down arrows to scroll to Information Pages and press OK 3 Press the up down arrows to select the report you want to print Options may be depending on the model of your machine e Configuration Demo Page Network Configuration Supplies Info Usage Counter Fax Received Fax Sent Scheduled Jobs Fax Confirm Address Book Press OK Select Yes at the Print prompt and press OK From a networked PC you can find your machine s serial number
69. Administrator User Name admin and Password 1111 and select Login Click Properties In the Security link on the left hand side select the Network Security link Select the IP Security link The IP Security page displays Click Enable to enable the IP Sec protocol Enter the Shared Secret and Confirm Shared Secret Select Apply to save the settings Select OK when the acknowledgement message displays The IP Sec Current Status confirms the status of the IP Sec protocol a Sot DN _ To change the Shared Secret click the Change Shared Secret button and enter the new Shared Secret information 12 Click Apply to save the changes 162 Xerox WorkCentre 3025 User Guide IP Filtering IP Filtering Overview The IP Filtering is a security feature that allows you to control access to Internet Services IP Filtering allows you to prevent unauthorized access by IP Internet Protocol The IP Filtering feature provides security to the machine by allowing you to register the IP addresses permitted to communicate with the machine This feature is used to prevent Raw TCP IP Printing LPR LPD HTTP Fax to PC IPP SNMP and Scan Manager for Network from unauthorized users Enable IP Filtering 1 S a lk NS At your workstation open the web browser and enter the IP Address of the machine into the Address bar Press Enter Click the Properties icon If prompted enter the Administrator User ID admin and Password 111
70. Check the application s printer selected selection menu to ensure that your machine is selected The software application is e Try printing a job from another malfunctioning application The operating system is e Exit Windows and reboot the malfunctioning computer Turn the machine off and back on again Pages print but they are blank The print cartridge is defective e Redistribute the toner if necessary or out of toner e If necessary replace the print cartridge The file may have blank pages e Check the file to ensure that it does not contain blank pages Some parts such as the e Contact a service representative controller or the board may be defective The machine does not print Incompatibility between the e Printing the PDF file as an image PDF file correctly Some parts of PDF file and the Acrobat may enable the file to print Turn on graphics text or illustrations products Print As Image from the Acrobat are missing printing options It will take longer to print when you print a PDF file as an image The print quality of photos is The resolution of the photo is e Reduce the photo size If you not good Images are not clear very low increase the photo size in the software application the resolution will be reduced 192 Xerox WorkCentre 3025 User Guide Common Problems Condition Possible Cause Suggested Solutions Before printing the machine Using damp paper can cause Load a new b
71. Confirm Network Key Depending on your selections you may be required to enter 802 1x Security Setup information Select Apply to save the changes t at the machine Refer to Configure Wireless Connectivity at the Machine 34 Xerox WorkCentre 3025 User Guide CentreWare Internet Services Configuring Wi Fi Direct using CentreWare Internet Services Wi Fi Direct allows you to enable your wireless devices such as notebooks mobile phones and PCs to establish wireless connectivity without the need for a wireless router access point or Wi Fi hot spots 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter Select Properties If prompted enter the admin for the ID and 1111 for the Password and select Login Select Properties In the Network Settings link select the Wi Fi link Then select the Wi Fi Direct link below that Select On for Wi Fi Direct Enter the following e Device Name e IP Address e Activate or Deactivate the Group Owner e Network Key Select Apply and then OK Setting the Ethernet Speed Using CentreWare Internet Services 1 N N DEV SS 10 11 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter Select Properties If prompted enter the Administrator User Name admin and Password 1111 and select Login Select Properties In the Netwo
72. ECI CIONS sy wuna yana nana aren nin 00 90010 0101120 8 002 Qa Jl A WD j j 2 A d 69 Medid GUldelilT S c y h ha 2 3255805444158015 4854054 8560415 4184482504454504 544 44 69 Media TVD S a sa s Ssuw en a We al Wa W h 44 2094045442 q wae wana a di D had d d d D di di Di d ded 8 A 70 LOGGING DOCUMENTS s 444 54544545824545514520048 0140412328 15 444448141 eigeure heseseraeasesasas sets 72 Automatic Document Eeeder cc kk e kk kk k e kk kk ke 72 ae lC 5 oe yoo oe cee eon mm ma ee eee ee eo nee N sees oo eee 72 Media OUD Location saa nee Nene neat y canna eu nacue eee 3 814 4 4 41 4814 255 0 8 4r4 oes 73 USING Tie OUlCUE TOV 140505040640655neoearrdedeaedndgeadde eeeeeenaee E 418 di 73 Print Printing Using Windows kk k kk KK KK kK kk kk kk k k kk ek 76 axil POCOO WYWE9NNNEMRMRMRMRHNHnREnEnERHRnRnunEnEnEnEnDBDnRnDEnEnEBnEBHEEEEEEI II DDJJDD DM MDIMIII NN anLR 76 FOVONGCS z e gt eep D DaIaIaDaTRaRarRBRARIAIR bb cBBZBEB_EDBBE BEE PUe2 HFF FE EE Dm 76 NO StOlUS sa n0ndanaene enna ane hea omen eE ene rEcaeheeyneeeapamaemeaeseae 71 POSIC TOD e EE MMMMMMMMDMMMDMMIIJMJJ M M MW AMEA AEy 78 PAP T T 79 GIONS TOD gs sa we E 80 ANN ea Wl Ke s ee ee ee eee ee eer mn 80 ST eue Tn 10 c2 5e
73. July 2014 Xerox WorkCentre 3025BI Xerox WorkCentre 3025NI User Guide 2014 Xerox Corporation All Rights Reserved Xerox and Xerox and Design are registered trademarks of Xerox Corporation in the United States and or other countries Phaser CentreWare WorkCentre FreeFlow SMARTsend Scan to PC Desktop MeterAssistant SuppliesAssistant Xerox Secure Access Unified ID System and Xerox Extensible Interface Platform are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Macintosh and Mac OS are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple Inc PCL is a trademark of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United States and other countries Sun Sun Microsystems and Solaris are trademarks or registered trademarks of Oracle and or its affiliates in the United St
74. K KK KK KK kk k kk a 204 Printing a Machine Report KK KK KK KK KK KK KK KK KK KK kk kk kk k a 204 Specifications Machine Specifications A 4 9 4 4 2ard A Q3 4 2 4 2 3 2Q 2 aes saws 20 0 204443403 04 5 206 Machine C ontigurations i E E4 5343j4 445 44x 2 y 22 23412414 4544144535344 8 54 206 Medid Specifications ee re 207 Feature heci esl ae TS serere 5y 0y AAAA AEO ESERE 2 0 d 208 Print Specifications lt lt W k k dade gd KK KK KK K kk k kk kk k k k e kk k 208 Fax Specifications 3025NI Only W K KK KK KK KK KK KK KK KK KK KK KK k k 208 Scan Specificqt onsS kk kK KK KK KK KK kK k kk k k k kk k kk k k kk k 209 Network Environment e kk kk KK KK KK KK KK KK KK kK KK kk kk k kk e 210 System Requirements JW kk k nk KK kk k kk kk kk kk kk kk e kk e e e kk k 211 Microsoft Windows Jk kk k kk cc kk kk kk k k k k kk kk e e e 211 SETE ale al 5 44 one e ones pared eave seus case seu DXB BBXp_ gt N rae MM MRRDZ2Z2PMDP D ADE 211 LINUX aaccumeaassoue cae N MM MIMJMM MN MWM MEi lt lt e ezH lt e e
75. Local PC This is a basic scanning method for USB connected machines 1 2 SS a JS 10 11 60 Make sure that the machine is connected to your computer with a USB cable and powered on Install the Xerox Easy Printer Manager application Note To use the Scan to Local PC feature it is important to select the Recommended installation when you install the Xerox Easy Printer Manager program Open the Xerox Easy Printer Manager application Select Start Programs or All Programs Xerox Printers Xerox Easy Printer Manager and select Easy Printer Manager Select the Switch to Advanced Mode button at the top of the window Select your machine in the Printer List if required Select the Scan to PC Settings button The Scan to PC Settings screen appears Select Enable Scan from Device Panel Select your required settings for Scan Settings e Output Color e Resolution e Original Size Select your required settings for File Settings e Save To e File Format e OCR Language e Delete Original Image after OCR Select the required option in the Actions after Saving area e Notify me when complete e Open with Default Application e E mail e None Select Save Xerox WorkCentre 3025 User Guide Fax Setup WorkCentre 3025NI Fax Setup WorkCentre 3025NI This section explains how to set up the Fax feature of the machine The following topics are covered in this section e Overview e Enable Fax from the Machi
76. Machine Status button provides information about the machine and access to the machine setups After your machine is installed it is recommended that you change the settings for various feature options within the print environment to meet your preferences and needs A password may be required to access and change these settings The following table shows the available options for each menu item Information Feature Pages Defaults Fax Setup Configuration Copy Defaults Enable Disable Demo Page Fax Defaults Sending Network Receiving Configuration Manual TX RX Supplies Information Usage Counter Fax Received Fax Sent Scheduled Jobs Fax Confirmation Junk Fax System Setup Machine Setup Paper Setup Sound Volume Maintenance Note Some menu options may be unavailable depending on your machine configuration and whether the machine is in the Ready state 16 Xerox WorkCentre 3025 User Guide Powering On the Machine Network Menu You may set up the network using the machine s display screen Before doing that you must have the relevant information concerning the type of network protocols and computer system you use A password may be required to access and change the Network Setups See the Installation and Setup chapter for information on setting up the network Access the Network menu with the Machine Status button The following options are available on the Network menu TCP IP IPv4 TCP IP IPv6 Et
77. Manager application refer to the on screen help Xerox WorkCentre 3025 117 User Guide Scan Using TWAIN Scan Using TWAIN If you want to scan documents using other software you will need to use TWAIN compliant software such as Adobe Photoshop Follow the steps below to scan with TWAIN compliant software 1 Make sure that the machine is connected to your computer and powered on 2 Install the TWAIN driver Follow the install instructions provided with your driver 3 Load originals face up into the automatic document feeder or place a single original face down on the platen glass Open an application such as Adobe Photoshop Open the TWAIN window and set the scan options Scan and save your scanned image 118 Xerox WorkCentre 3025 User Guide Scan Using WIA Driver Scan Using WIA Driver Your machine also supports the Windows Image Acquisition WIA driver for scanning images WIA is one of the standard components provided by Microsoft Windows and works with digital cameras and scanners Note For this machine the WIA driver works only on Windows Vista 7 0 8 0 with a USB port 1 Make sure that the machine is connected to your computer and powered on Install the WIA driver Follow the install instructions provided with your Xerox machine s driver 3 Load originals face up into the automatic document feeder or place a single original face down on the platen glass 4 Scan the originals using the following instructi
78. N COE oPbPAPbDMDMMDMMDMMDTDM RTRTE Ra aa aa a a a a a a ar ah r r 106 Lodd DOCUMENTS yr erik eas xa 2al Ab 5404 8 400 3 Wan didn d dnd di di WW n din dl v dha 107 Select the Scan Destination xx k kk kk ccc KK kk kk kk kk kk kk kk k e e eka 107 select he F QLU S ss ss 5A5 minan ay PI a W005 0 0919135355 300 2 15413 25452 amp 4 4 4 4 4 4 4 3 Q G9 disk 108 Sti Ne TO a see oon eae oes e yee ph 109 DIOR INC JOO cassasa sane E E sas nous ae des oes eee os ee Ree eases ooo 109 Macintosh SCGMIMNG s nn nun wele kann E EEEE X eee nee AO Ress 110 Process CHECKE cc c ra ete kear AEETI ERATE ERIA 110 OGG DOCUMEN TTT 110 Enable Scant PC cate pete saa a ENET EENE EE 111 Select the Scan Destination se a dc hs de oe fs oe Se 2z hs 4445 a E AERE 113 SEC NC VOD carrers raae ions soe tases EEEREN OROAR PEREPERE ETT 113 DOD TAC e 415 53 g onan viegn HHHH HHH bale eae ne 304 454 Saw NH MDMDMDMMMRMRDRMR A MAEE 114 Bir SCONMMIN Gs ese ssn tens oeed beta eee ce se eee eme 115 SCO o e _ _ w y yYgwwwnwr rp JI I KJK HH EH 115 lob Type aale sy EAE oe a En RANE EERE RENE w KEENER ETETA 116 Using the Image Manager e ccc cee KK K K kk kk kk kk e a 116 eTM TSR ewww___wb ebere_ E E E E E 118 Scan Using WIA Dien cccisscadeceetesebedindue dened l adie A 2 eines a e a kan aa l dk daba dee 119 Fo
79. NEWIS ereraa A AA EAE test teeeeasenseouesaes 94 DEICCL UC FEAE eena EE EEEE EEE MM 95 Enter the Quantity Wk kk kk kK ene kk kk k k ek kk een eens 95 DCO UMNO OD cak ane oe ete ee E EEE 95 SCOP He CODY JOD scccckcadncesineadvisansceneeeus baneuayeeeweweyswows 4443400055048 96 CODY OPO E ues Serual IM KNH N 97 Using the Layout ODUONS lt s s45 sages cares caveeeoues ou 44452 9 2 3 42 4 2 2 a Wk 20 2920 oes 99 ZU Or Tees le A s n n ha 0455011523004455 2 241440 4AD WALA dar 2 6o Dar dh 99 ND CODY rae oeeseeecaeee sees eae rewae eee hee eae ebee eaueeeeneeeeeoewoaeesee 99 Media OGtp t LOCGUONS i ss s salan xwa kawa WAW A RAWA NANA 340 0 04 1 0 4 3 Q00 an 4 d 101 Usmo the Q tp t TAY a a R a sen w n d h 0h 0043444053 ease ee n lebele ea V eded 101 Scan Scanning OVEIVICW oc c2cnnce5 recent De7H BpDBDBBBDBDBDBDBDDBDBMDMBH BBDBDMDBB DBDBDMDMBMy y MpppypB Ma IIIIAI 104 eel 6 ode dacs ocaeusaesvadoee died code cou e IE EENHEHEFF gt DED DN r erra r ra Gan EA 104 Saon et cay r cenkon oy ones oyu eee ogres ee eine aero EEEE wa alas oo teers 105 Windows SCANNING s i cong rnatncaeuacadadd data deeheeesee e dran J de di j dr nk deb di j v da n eee 106 Nee hecki ADMAMMBMDMpMrMrMTMYMrMMRFRFRFRFRFRFRPRPI REIR EaRaRaoeerp r aa a aa apa eee eek 106 Sele CO
80. S to enable Secure IPP or select HT TPs Only Select Import and Export Functions if required If you selected Both HTTP and HTTPs select On from the IPPs menu if required Select Apply to save the changes Xerox WorkCentre 3025 157 User Guide Machine Digital Certificate Management Edit or Delete a Certificate 1 158 At your workstation open the Web browser and enter the IP Address of the machine in the Address Bar Press Enter Select the Properties icon If prompted enter the Administrator User Name admin and Password 1111 and select Login Click Properties In the Security link on the left hand side select the Network Security link Select the Digital Certificate link The Certificate Management page displays with a list of the certificates installed on this machine Select the box next to the Friendly Name of the certificate that you want to edit or delete e Select the Edit button to edit the certificate Make the required changes and click Apply e Select the Delete button to delete the certificate and click Yes to confirm Xerox WorkCentre 3025 User Guide SNMP SNMP SNMP Simple Network Management Protocol settings can be configured via CentreWare Internet Services 1 At your workstation open the Web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter 3 Select the Properties icon 4 If prompted enter the Administrator User Name admin and Pas
81. STAR The ENERGY STAR program is a voluntary scheme to promote the development and purchase of energy efficient models which help to reduce environmental impact Details on the ENERGY STAR program and models qualified to ENERGY STAR can be found at the following Web site www energystar gov index cfm fuseaction find_a_product showProductGroup amp pgw_code IEQ The Xerox WorkCentre 3025 Multifunction Printer is ENERGY STAR qualified under the Energy STAR Program Requirements for Imaging Equipment ENERGY STAR The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Imaging Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machines personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory Your printer will be delivered with the timer for switching to Power Save Mode from the last copy print out set at one minute A more detailed description of this feature can be found in the Getting Started section of this guide Power Consumption and Activation Time The amount of electricity a product consumes depends on the way the device is used This product is designed and config
82. Secure Connection Xerox WorkCentre 3025 User Guide Machine Digital Certificate Management Install Root Certificate In the Install Root Certificate area select Install New Root Certificate Select Next In the Self Signed Certificate area a Enter a Friendly Name to identify the certificate b Inthe Root Certificate area click Browse to find the certificate file on your computer Select the file c Click Next Select the Apply button to accept the changes If prompted enter the Administrator User Name admin and Password 1111 and select Login If successful the Current Status area will display a confirmation message Follow the steps in Enable Secure Connection Enable Secure Connection Once the machine has a machine Server Certificate you can enable Secure Connection 1 10 11 At your workstation open the Web browser and enter the IP Address of the machine in the Address Bar Press Enter Select the Properties icon If prompted enter the Administrator User Name admin and Password 1111 and select Login Click Properties In the Security link on the left hand side select the Network Security link Select the Secure Connection link Click the Select Certificate button and select the required certificate Click Select The certificate displays in the Certificate for Secure Connection area In the Secure HTTP area select the required option in the HT TPs menu Select Both HTTP and HTTP
83. TCP IP Network Installation TCP IP These instructions show you how to configure the following via CentreWare Internet Services e TCP IP v4 and v6 e Domain Name e DNS e Zero Configuration Networking The machine supports TCP IP versions 4 and 6 IPv6 can be used instead of or in addition to IPv4 IPv4 and IPv6 settings can be configured directly at the machine user interface or remotely via a web browser using CentreWare Internet Services Instructions for both processes are in this section Configuring Static IPv4 Addressing at the Machine Information Checklist Before starting ensure that the following items are available and or the tasks have been performed e Existing operational network utilizing the TCP IP protocol e Ensure that the machine is connected to the network e Static IP Address for the machine e Subnet Mask Address for the machine e Gateway Address for the machine e Host Name for the machine Procedure Enter a Static IP Address Press the Machine Status button on the control panel Press the up down arrows to select Network and press OK Enter the Administrator Password using the alphanumerical keypad The default is 1111 Press the OK button the Network Settings menu displays Press the up down arrows to select TCP IP IPv4 press OK Press the up down arrows to select Static press OK Press the up down arrows to select IPv4 Address press OK Enter the IP Address using the alphanumerical ke
84. User Guide Fax Procedure Sending a Fax Fax Procedure Sending a Fax This section describes the basic procedure for sending a fax Follow the steps below to send a fax e Load the Documents e Select the Features e Enter the Fax Number e Start the Job e Check the Job Status e To Stop a Fax Job e Fax Confirmation Note Refer to Installation and Setup for information on setting up the Fax function Load the Documents Documents can be loaded either into the automatic document feeder ADF or onto the document glass If there are documents in both those in the ADF will be scanned first Automatic Document Feeder The automatic document feeder can hold a maximum of 40 originals of 20 lb 80 g m thickness 1 Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Adjust the document guides if necessary so that they just touch both sides of the document Platen Glass The platen glass can be used for oversized torn or damaged originals and for books and magazines 1 Open the automatic document feeder and place single documents face down on the platen glass aligned with the rear left corner 2 The default document size is 8 5 x 11 or A4 depending on the country For other sized documents be sure to change the Original Size option when programming the job Note Documents are only scanned once even when several destinations or cop
85. Xerox WorkCentre 3025 21 User Guide Feature Defaults Configuration Report The Configuration Report lists printer information such as default settings installed options network settings including IP address and font settings Use the information on the configuration page to help you configure network settings for your printer and to view page counts and system settings Printing a Configuration Report 1 At the printer control panel press the Machine Status button 2 Press the Up Down arrows to display Information Pages then press OK 3 Press the Up Down arrows to display Configuration Page then press OK Note IPv4 and IPv6 address information is located in the Network Setup section of the Configuration Report under TCP IP Xerox CentreWare Internet Services Xerox CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer It allows you to configure and administer the printer from a Web browser Xerox CentreWare Internet Services requires e A TCP IP connection between the printer and the network in Windows Macintosh or Linux environments e TCP IP and HTTP enabled in the printer e Anetwork connected computer with a Web browser that supports JavaScript Accessing Xerox CentreWare Internet Services At your computer open a Web browser and in the address field type the IP address of the printer then press Enter or Return
86. Xerox device for repair or warranty information contact the appropriate service center details of which are displayed either on the machine or contained within the User Guide If the device is causing harm to the telephone network the Telephone Company may request that you disconnect the device until the problem is resolved Only a Xerox Service Representative or an authorized Xerox Service provider is authorized to make repairs to the printer This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This device must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information Your office could have specially wired alarm equipment connected to the telephone line Make sure that the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what could disable alarm equipment consult your Telephone Company or a qualified installer Canada This product meets the applicable Industry Canada technical specifications A representative designated by the supplier should coordinate repairs to certified equipment Repairs or alterations made by the user to this device or device malfunctions could cause the telecommunications company to request you to discon
87. a Press Menu on the control panel Press the up down arrows to display the desired feature and press OK Press the up down arrows to display the desired option and press OK to save your selections For more information about programming options refer to Copy Options Press Back to return to the top level menu Enter the Quantity Note Some options may be unavailable depending on your machine configuration The maximum copy quantity is 99 Use the keypad or the up down arrows on the control panel to enter the number of copies required The number entered is displayed in the lower right hand corner of the display Note To cancel an incorrect entry press Clear All and enter the correct quantity Start the Job Press Start Each document is scanned only once If using the document glass to scan 1 2 sided originals the machine displays a message when ready to scan side 2 Continue scanning until all sides have been scanned The images are scanned and the copy job is printed Xerox WorkCentre 3025 95 User Guide Copy Procedure Stop the Copy Job To cancel an active copy job on the control panel press Stop 96 Xerox WorkCentre 3025 User Guide Copy Options Copy Options Your machine provides the following options to customize your Copy jobs Use the Menu button to access the options Notes e Some options may be unavailable depending on your machine configuration e If you press Clear All w
88. achine connected to the machine which is set up to answer faxes as they come in e These options are accessible at the machine through the Fax Setup process as described below Another option Distinctive Ring Pattern Detection or DRPD requires a special telephone company service on your phone line and is accessible in the System Setup menu on your machine see procedure below With DRPD you program your fax machine to recognize particular rings as fax machines sending faxes See Distinctive Ring Mode for instructions on how to set up and use this fax receive option Changing the Receive Mode The Receive mode was set up at installation of your machine To change the mode 1 Press the Info button on the control panel Scroll to Fax Setup and press OK 2 Scroll to Receiving Press OK 3 Scroll to Receive mode Press OK 4 Select the mode you want to use by scrolling through the list Press OK Note To set up a DRPD receive mode requires different steps as described below The modes are described below Fax Mode Faxes will be received as they come in and either printed immediately forwarded and or saved depending on the features you have setup as defaults on your machine Since your machine is a multi tasking device it can receive faxes while you are making copies or printing If you receive a fax while you are copying or printing your machine stores the incoming fax in its memory Then as soon as you finish copying or pri
89. address you wish to change or delete 3 Select Edit or Delete whichever action you want to take with the address When finished making the change click Apply The address listing will be changed Xerox WorkCentre 3025 149 User Guide Using Address Book in CWIS 150 Xerox WorkCentre 3025 User Guide security This chapter describes how to configure the Security features for the machine The following topics are mentioned in this chapter Security at Xerox Security Settings Machine Digital Certificate Management SNMP SNMPv3 IP Sec IP Filtering 802 1X Authentication Xerox WorkCentre 3025 151 User Guide Security at Xerox Security at Xerox For the latest information on securely installing setting up and operating your machine see the Xerox Security Information Web site located at www xerox com security Security Settings To prevent unauthorized changes to printer settings ensure a login ID and password is entered in the System Administrator area Administrator Accounts 1 10 11 12 13 14 15 16 17 18 152 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter Select Properties If prompted enter the Administrator User Name admin and Password 1111 and select Login Click Properties In the Security link on the left hand side select the System Security link Select System Administrator If required
90. ages to print on a single sheet of paper To print more than one page per sheet the pages will be reduced in size and arranged in the order you specify e Single Page Per Side Use this option if the layout does not require changing e Multiple Pages Per Side Use this option to print multiple pages on each page You can print up to 16 pages on one sheet Select the number of images required on each side the page order and if borders are required e Poster Printing Use this option to divide a single page document onto 4 9 or 16 segments Each segment will be printed on a single sheet of paper for the purpose of pasting the sheets together to form one poster size document Select Poster 2x2 for 4 pages Poster 3x3 for 9 pages or Poster 4x4 for 16 pages Then choose the overlap amount in mm or inches e Booklet Printing This allows you to print your document on both sides of the paper and arrange the pages so that the paper can be folded in half after printing to produce a booklet Page Border Use this option to select from a variety of borders for your output 78 Xerox WorkCentre 3025 User Guide Printing Using Windows 2 Sided Printing You can print on both sides of a sheet of paper Before printing decide how you want your document oriented Note Some features may not be available on your model Printer Default If you select this option this feature is determined by the settings made on the control panel of the printer No
91. ange settings you will need to log in as Administrator 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter The Home page appears There are two ways to access CentreWare Internet Services with the administrator login e Select Login at the top of the screen or e Select the Properties icon You are then prompted for the ID and Password 3 Enter the admin for the ID and 1111 for the Password 32 Xerox WorkCentre 3025 User Guide CentreWare Internet Services Change the Administrator Password It is recommended that you change the default administrator password to a more secure password so this Xerox machine is not compromised To change the Administrator password 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter Select the Properties icon If prompted enter the admin for the ID and 1111 for the Password and select Login Select Properties In the Security link on the left hand side select System Security Select the System Administrator link In the Access Control area a Ensure the Web UI Access Control Enable check box is selected b Inthe Login ID field enter a new login name c Select the Change password check box to change the password In the Password field enter a new numeric password d Enter the password again in the Confirm Password field A CAUTION Do
92. apable of correct operation at the higher data speeds designated 33 6 kbps and 56 kbps connections are likely to be restricted to lower bit rates when connected to some PSTN implementations Telecom will accept no responsibility for difficulties that arise in such circumstances 2 Immediately disconnect this equipment should it become physically damaged then arrange for its disposal or repair 3 This modem shall not be used in any manner which could constitute a nuisance to other Telecom customers Xerox WorkCentre 3025 233 User Guide Fax Regulations This device is equipped with pulse dialing while the Telecom standard is DTMF tone dialing There is no guarantee that Telecom lines will always continue to support pulse dialing Use of pulse dialing when this equipment is connected to the same line as other equipment may give rise to bell tinkle or noise and cause a false answer condition If you encounter such problems do not contact the Telecom Faults Service DTMF tone dialing is the preferred method because it is faster than pulse decadic dialing and is readily available on almost all New Zealand telephone exchanges A WARNING No 111 or other calls can be made from this device during a mains power failure 7 234 This equipment may not provide for the effective hand over of a call to another device connected to the same line Some parameters required for compliance with Telecom Telepermit requirements are
93. at the original is face up in the automatic document feeder and just touching the guides e Check that the copy paper is loaded correctly e The transfer roller may be dirty Clean the inside of your machine See Cleaning the Machine 200 Xerox WorkCentre 3025 User Guide Common Problems Condition Suggested Solutions Blank copies Ensure that the original is face down on the platen glass or face up in the automatic document feeder If the problem continues contact a service representative Image rubs off the Replace the paper in the tray with paper from a new package copy easily In high humidity areas do not leave paper in the machine for extended periods of time Frequent copy paper Fan the stack of paper then turn it over in the tray Replace the paper in the tray jams occur with a fresh supply Check adjust the paper guides if necessary Ensure that the paper is the proper paper weight and type Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared Print cartridge Your originals may contain pictures solids or heavy lines For example your produces fewer originals may be forms newsletters books or other documents that use more copies than toner expected before The automatic document feeder may be left open while copies are being made running out of toner Turn the machine off and back on Scanning Problems Condition Suggested Solutions The
94. atch of paper emits vapor near the output vapor during printing To avoid the paper absorbing too tray much moisture do not open packages of paper until required The machine does not print Paper size and paper size Set the correct paper size in the special sized paper such as setting do not match Custom Paper Size Settings in the billing paper Paper tab in the Printing Preferences Common Windows Problems Condition Suggested Solutions File in Use message appears during installation e Exit all software applications Remove all software from the printer s startup group then restart Windows Re install the printer driver General Protection Fault Exception OE Spool e Close all other applications reboot Windows and 32 or Illegal Operation messages appear try printing again Fail To Print A printer timeout error occurred e These messages may appear during printing Just messages appear keep waiting until the machine finishes printing If the message appears in standby mode or after printing has been completed check the connection and or whether an error has occurred Note Refer to the Microsoft Windows User Guide supplied with your computer for further information on Windows error messages Xerox WorkCentre 3025 193 User Guide Common Problems Common Linux Problems Condition Suggested Solutions The machine does not print Check if the printer driver is in
95. ates and other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited Linux is a registered trademark of Linus Torvalds Red Hat is a registered trademark of Red Hat Inc Fedora is a trademark of Red Hat Inc Ubuntu is a registered trademark of Canonical Ltd Debian is a registered trademark of Software in the Public Interest Inc Contents 1 Getting Started Mochin OVEINIOW wets moc tne aax an nal na Qubal b ba k lan aa 34502 5 2c ban ee eed l bedi d0 2 Front View WorkCentre 3025NI Configuration 0 KK KK KK KK KK KK KK 2 Rear View WorkCentre 3025NI Configuration 0 ccc ccc eee teen nee e K 3 Front View WorkCentre 3025BI Configuration e ccc ccc eee KK KK KK KK KK K 4 Rear View WorkCentre 3025BI Configuration e KK KK KK KK KK KK KK KK ees 5 Product esset ae cinna sus w ya eeeied eaeen aces eae acegeasee anaes 0 290403380000 cones 6 Control Panel OVEIVIOW sx sx cana xa 0 SG USGA eo 6444 Ges y AR RR A n dh r dn d bd j eeeeuwes 7 WorkCentre 3025NI Control Panel Overview 00 ccc ccc cee cece eee K eee eees 7 WorkCentre 3025BI Control Panel Overview 0 cc cece eee eee een KK KV 10 Powering On the Machine 00 ccc ccc KK KK KK kk kk kk kk kk kk teens 12 Nel D V nan n n 0090A 0Y0 222 000242 w n eens we al k
96. ates to LP 1 and so on USB ports start at dev mfp4 so scanner on USB 0 relates to dev mfp4 respectively and so forth sequentially In the Selected port pane you can see if the port is occupied by another application If this is the case you should either wait for completion of the current job or press the Release port button The machine does not scan e Ensure a document is loaded into the machine ensure your machine is connected to the computer Note Refer to the Linux User Guide supplied with your computer for further information on Linux error messages Xerox WorkCentre 3025 195 User Guide Common Problems Common Macintosh Problems Condition Suggested Solutions The machine does not print Printing the PDF file as an image may enable the file to print Turn on PDF files correctly Some parts Print As Image from the Acrobat printing options of graphics text or illustrations It will take longer to print when you print a PDF file as an image are missing The document has printed but Update your MAC OS to OS X 10 5 or higher the print job has not disappeared from the spooler in Mac OS X10 3 2 Some letters are not displayed Mac OS cannot create the font during the cover page printing The normally during the cover page English alphabet and numbers are displayed normally on the cover printing page Note Refer to the Macintosh User Guide supplied with your computer for further information on Macintosh err
97. ation in the Assigned IPv6 Addresses box is automatically populated 8 The machine performs auto address DHCPv6 configuration every time it powers up This is used for neighbor discovery and address resolution on the local IPv6 subnet However you can choose Xerox WorkCentre 3025 39 User Guide Network Installation TCP IP to use manual configuration automatic configuration or a combination of automatic and manual configuration In the Dynamic Host Configuration Protocol Version 6 DHCPv6 area select one of the following options e Use DHCP as directed by a router this option is fully automatic The DHCPv6 Address will be obtained and displayed on the screen e Always Enable DHCP this option is fully automatic The DHCPv6 Address will be obtained and displayed on the screen e Never use DHCP when this option is selected you must configure the Manual Address Options and DNS separately 9 Inthe Domain Name System Version 6 DNSv6 area a Enter valid details in the IPv6 Domain Name field b Enter an IP addresses for the Primary DNSv6 Server Address and Secondary DNSv6 Server Address c Check the Dynamic DNSv6 Registration check box to enable this option Note If your DNS Server does not support dynamic updates there is no need to enable DDNS 10 Select Apply to save the changes 11 Select OK when the acknowledgement message displays Note Enabling or disabling the TCP IPv6 protocol will take effect after
98. atory BUSC REGUIGUIONS S 22eRRBBBddfH5iKEF zzmjj jj gz em r e md 224 United States FCC Regulations 0 0 ccc ccc cece KK KK eee kK kk k kk k 224 gt gt gt e 3 e e eoeDe bDD Doeeomeeeeeaaaemepepepeeepp e 224 European WON ss ne E ed dad p b k 2200212004 A20 nO d l b 224 European Union Lot 4 Imaging Equipment Agreement Environmental Information 225 Power Consumption and Activation Time 0 ccc KK KK cee KK KK KK KK K 226 c j o ououeueorerDrrnrjii d annnwrru zmm pmmmappppppoan2 227 Turkey ROHS Regulation lt KK KK KK KK KK KK KK KK KK KK kk kk kk kk e 227 Regulatory information for 2 4 Ghz Wireless LAN Module RSS 227 Xerox WorkCentre 3025 Ix User Guide Contents CODY REGUIGUIONS ayi E r RE E E E 228 Jared re 55 ae a tes oo ee eres ens rr rrr r ee eon HH aes eae 228 sas e asco erst ee tema ete eee erase arp ce nee caeeeeeacaccacueacnesoue 229 Other COUNTIES y oe ee oe ee ee oe R ee S ka dis A Nad 230 FOR COUICEIONS cires ee eE a aay nahn a ae eee nee r rrr r r 231 United SLATES casacases4cenadtsnacnuewawab ee ae baa sae HHH ne MI ii iii H H DM 231 I och cc E de RR Ri E HHH HH HHHH ens ee os E 232 E ropedn Te scaacnecancetcs2cedseecees te eaten neath enaesenunenenaeeseenae sacar 233 SOU TEIR 2 0 Q amp 233 New Zealand i ss a
99. ault allows you to restore the default wireless settings At the Wi Fi On Off menu confirm that On is selected and press OK Press the up down arrows to select Wi Fi Settings and press OK The options are Wizard and Custom a Select Wizard to have the machine find the WPS Settings automatically If you select this the Searching Wi Fi Network screen displays and the machine searches the wireless network e Select your wireless network and select OK e Enter the wireless security information if requested and select OK e Select Yes to apply the changes b Select Custom to edit the SSID information manually If you select this option the SSID screen displays e Enter the SSID using the keypad and select OK e Select the Operation Mode and select OK e Select the Encryption and select OK e Select the WPA Key and select OK e Select Yes to apply the changes At the WPS menu select PBC or PIN At the Wi Fi Direct menu select On or Off Device Name IP Address Group Owner Network Key and Status At the Wi Fi Signal menu check to see if there is a Wi Fi signal At the Wi Fi Default menu select Restore if you want to restore defaults Xerox WorkCentre 3025 User Guide Installation Wizard Configure Ethernet Settings The Ethernet interface will automatically detect the speed of your network The machine supports hub switch speeds of e Automatic e 10 Mbps Full Duplex e 100 Mbps Full Duplex e 10 Mbps Half D
100. ax or to a networked PC This feature may be useful if you are out of the office but have to receive faxes for example or if you want to archive a copy of transmissions When you forward a fax to a PC you must use CentreWare Internet Services to set up the destination details You can forward a fax to one destination Refer to CentreWare Internet Services for instructions Note Some options may be unavailable depending on your machine configuration Forwarding Sent Faxes You can set the machine to forward a copy of every fax sent The forward destination can be another fax number When this feature is enabled a copy of all sent faxes will be forwarded to the destination set until the option is deactivated To deactivate Fax Forward see the steps below To Enable Fax Forward Send from machine Press Fax on the control panel Press Menu on the control panel Press the up down arrows to scroll to Send Forward and press OK D w L Select the option required Fax a Scroll to Forward to Fax and press OK b Scroll to On and press OK c Enter the fax number to which faxes are to be sent and press OK To Enable Fax Forward Send from CentreWare Internet Services 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter 3 Select Properties If prompted enter the Administrator ID admin and Password 1111 and select Login Click Properties In the
101. ayed faxes You cannot send a color fax using this feature Xerox WorkCentre 3025 User Guide Fax Send Options Follow these steps at the machine to program a Delayed Fax i 2 3 4 Press Fax on the control panel Press Menu on the control panel At the Fax Features menu press the up down arrows to scroll to Delay Send and press OK Enter the number of the receiving fax machine and press OK You can select speed dial numbers or a group dial number by pressing the Address Book button For details on setting up those addresses see Address Book The display asks you to enter another fax number To enter more fax numbers press OK when Yes appears and repeat the steps You can send to up to 10 addresses only one can be a group address Note Once you have entered a group dial number you cannot enter any more group dial numbers When you have finished entering fax numbers scroll to select No at the Another No prompt and press OK Enter the Job Name you want and press OK If you do not want to assign a name skip this step For details on how to enter alphanumeric characters refer to Using the Keypad Enter the time the fax should be sent using the number keypad and press OK If you set a time earlier than the current time the fax will be sent at that time on the following day Load originals and press Start The machine will begin storing the scanned original data into memory Note if you load your original a
102. ccept changes Select OK when the acknowledgement message displays Enable MAC Filtering E SYN 5 164 Select MAC Filtering in the directory tree The MAC Filtering page displays Select the MAC Filtering Enable box In the MAC Address to Filter Out area select Add Enter the MAC Address that you want to filter out Select Apply to save the changes Select OK when the acknowledgement message displays Xerox WorkCentre 3025 User Guide 802 1X Authentication 802 1X Authentication This is the procedure to install and setup 802 1X Authentication Overview The Xerox machine supports IEEE 802 1X Authentication via Extensible Authentication Protocol EAP IEEE 802 1X ensures all machines on the network are authenticated and authorized to use the network 802 1X can be enabled for machines connected through wired Ethernet networks The Administrator can configure the machine to use one EAP type EAP types supported on the machine are e EAP MD5 e PEAP e EAP MSCHAPv2 e EAP TLS Information Checklist Before starting ensure that the following items are available and or the tasks have been performed e 802 1X authentication must be supported on the network where the machine is connected e Ensure that your 802 1X Authentication Server and authentication switch are available on the network e Create a User Name and Password on your Authentication Server that will be used to authenticate the machine Enable 802
103. celled Xerox WorkCentre 3025 12 7 User Guide Fax Send Options Fax Send Options Your machine provides the following options to customize your fax jobs You can access them at the machine some of these features can also be accessed from your computer via Xerox Easy Printer Manager or Xerox CentreWare Internet Services See the chart below to determine the access options for each feature e See the pages following the chart for details of these features and how to use them e Some options may be unavailable depending on your machine configuration e Once your job is completed the options you have set for the current fax job will be returned to default status To access the features noted below at the computer OR to change the default settings for these features follow the steps for online access at Changing Default Settings Feature Description Options Lighten Darken Adjusts the lightness or Lighten 1 to 5 Lightens the image in increments to Access at darkness of the output the lightest setting of Lighten 5 works well with dark machine at print computer Normal Works well with standard typed or printed originals Darken 1 to 5 Darkens the original in increments to the darkest setting of Darken 5 works well with light print Resolution Resolution affects the Standard Recommended for text documents It appearance of the fax at requires less communication time but does not the receiving fax terminal produce
104. ceseensesucussnceecadecreecetedebuatan HH BM r 83 MOTO TO ae oes oe otc es eee mn nmnnc E ET 84 Xerox Easy Printer Manager EPM 0 ccc ccc cece cece kk kk kk k kk k kk a 85 Printing Using Ma ciltlO0Sl sun yaya cece RESSE A ESEN 4004 4 4 3 444 86 Pining a DOCUMEN 3 si x cece Xeyl Wes wan ese l l ked he es esse eo ara l ne uwe e b n 4 86 Changing Printer Settings e e e KK kK KK KK KK KK KK kk KK k k kk k k kk k 86 EnG A arp ly De H R EES 88 Using Google Cloud Print WW ccc KK KK KK KK KK KK KK KK KK kk kk k k 88 PUNUNG USNO LINUX i ll hb ene b n ee ects eine aes Sok Dean ee eti edl e ee 89 Printing from Applications lt ee KK KK KK KK KK KK kk k k kk k kk kk 89 gan ar O_Ooe h n pn n n pDTnMn bn TnbnTRTRhRnR RrRcccm_m_mcmnmlmm_anbn n D2 _ xggDmoono 89 Configuring Printer Properties lt KK cece KK KK KK k kk kk kk kk 89 ali nete ada O _ EE E s sBNs s 5 _ _ r e I IEE II IIII I I I E E E eVe E 91 PANNO FIOS a ar ar ee ee ee BDB BB HBBDNEEP PBo EA 91 Configuring Printer Properties i a n ccc ccc Wa h k cece enn n T een ka We 91 Xerox WorkCentre 3025 V User Guide Contents vi Copy CODY PIOCCC UNG RE pem 94 OGG DOCUI
105. ch you are changing features When the printer page opens click on Machine Settings tab You will be redirected to CentreWare Internet Services Follow the steps below to complete this process Enter the Fax Number 1 The UI on the control panel should say Fax 1 _ 2 Enter the recipient s fax number by a Keypad Dial Enter the number using the keypad when the machine prompt Fax 1 ____ displays Manual Dial Press the On Hook button to hear a dial tone before entering the fax number Redial Press the Redial button on the right side of the control panel to automatically dial the last fax number or numbers used Scroll through the list to select the number Speed Dial For a one digit 0 9 speed dial number press and hold the corresponding digit button on the keypad For a two or three digit speed dial number press the first digit button s and then hold down the last digit button Address Book Select the Address Book button to access the address book and select a Speed Dial or Group Dial entry to add to the recipient list Refer to Address Book section for instructions on setting up and using the Address Book Start the Job 1 At the machine press the Start button For initiating a fax job from your PC see Fax from PC 2 The machine scans the originals dials the entered number s and attempts to connect with the remote fax machine Once connected the machine sends the fax job Xerox WorkCentre 3025 125
106. challdruckpegel betr gt 70 dB A oder weniger gem EN ISO 7779 Importeur Xerox GmbH HellersbergstraBe 2 4 41460 Neuss Deutschland Turkey RoHS Regulation In compliance with Article 7 d We hereby certify It is compliant with the EEE Regulation EEE y netmeli ine uygundur Regulatory information for 2 4 Ghz Wireless LAN Module This product contains a 2 4 Ghz Wireless LAN radio transmitter module which complies with the requirements specified in FCC Part 15 Industry Canada RSS 210 and European Council Directive 99 5 EC Operation of this device is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Changes or modifications to this device not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment Xerox WorkCentre 3025 227 User Guide Copy Regulations Copy Regulations United States Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates Uni
107. chine and the ipp IP address of the machine Enter the required printer name in the Printer Name area b Select the Advanced button Enter the required information for IPP Attribute Install Printer Driver 1 Follow the steps below that are specific to your operating system Windows 2003 From your workstation a Select the My Network Places icon b Select Properties Windows 7 From your workstation a Select Control Panel b Select Network and Internet c Select Network and Sharing Center d Select Change adapter settings Windows 2008 From your workstation a Select Start select Control Panel b Select Printers c Select File select Run as administrator Go to step 6 2 Select the Local Area Connection icon 3 Select Properties 4 Ensure that the Internet Protocol TCP IP protocol has been loaded and ensure the check box is selected Select OK 54 Xerox WorkCentre 3025 User Guide 11 12 13 14 15 16 Windows Printing For e Windows 2003 select Settings gt Printers e Windows Vista select Add a Local Printer e Windows 7 select Start gt Control Panel gt Hardware and Sound gt Devices and Printers Select Add a Printer in the far left column For Windows 7 select Add a network wireless or Bluetooth printer The Add Printer Wizard window will appear Select the Next button Select The Printer that I want isn t listed Select a shared printer by name Type HTTP f
108. d pull up to release the inside cover Then lift the panel haaa in the center of the machine to reveal the print cartridge R XXX 1 i i WAAAY i YS Te za lt 4 Pull the print cartridge out and place it on a clean flat surface CAUTIONS To prevent damage to the print cartridge do not expose it to light for more than a few minutes Cover it with a piece of paper if necessary RE A e Donot touch the green surface on the underside of SS the print cartridge Use the handle on the cartridge to avoid touching this area 176 Xerox WorkCentre 3025 User Guide General Care With a dry lint free cloth wipe away any dust and spilled toner from the print cartridge area CAUTION Be careful not to damage any inside parts Do not use solvents such as benzene or thinner to clean Printing quality problems can occur and damage can be caused to the machine Re install the print cartridge Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place Close the machine top panel and then top cover Plug in the power cord and turn the machine on When the Machine Status light is solid green the machine is ready Moving the Machine When moving the machine do not tilt or turn it upside down as the inside of the machine may become contaminated with toner which can cause damage to the machine or adversely affect print
109. de Common Problems Printing Problems Condition Possible Cause Suggested Solutions The machine does not print The machine is not receiving power e Check the power cord connections e Check the power switch and the power source The machine is not selected as e Select your machine as your default the default machine machine in Windows Check the machine for the following The top cover is not closed Close the top cover Paper is jammed Clear the paper jam See Clearing Paper Jams No paper is loaded Load paper The print cartridge is not installed Install the print cartridge If a system error occurs contact your service representative The connection cable between e Disconnect the machine cable and the computer and the machine reconnect it is not connected properly The connection cable between e If possible attach the cable to the computer and the machine another computer that is working is defective properly and print a job You can also try using a different machine cable The port setting is incorrect e Check the Windows printer setting to make sure that the print job is sent to the correct port If the computer has more than one port make sure that the machine is attached to the correct one The machine may be e Check the printer driver options to configured incorrectly ensure that all of the print settings are correct The printer driver may be e Reinstall the printer so
110. ded 3 Load the print material between the width guides with the print side facing up Note Hold transparencies by the edges and avoid touching the print side 66 Xerox WorkCentre 3025 User Guide Loading Paper Adjust the paper guide to the width of the stack of print material Push to move the guide toward the center of the tray squeeze to disengage the guide and move it to the outer edge of the tray Ensure you have not loaded too much print media When printing from your computer ensure you Select the Paper tab in the print driver to specify the correct paper size and type Not confirming the paper details may result in printing delays For information about setting the paper type and size on the control panel refer to Setting Paper Size and Type Note The settings made from the printer driver on your computer override the settings on the control panel Envelope Mode 1 Remove any curl on the envelope before loading it into the tray Notes e One envelope can be loaded When printing envelopes and other special media Manual Feeder must be selected as the source in the print driver Paper tab e Eor more information on media specifications refer to Media Specifications Load the envelope short edge feed and with the flap facing down as shown in the illustration Adjust the paper guide to the width of the print material When printing from your computer ensure you select the Paper tab in the print driver t
111. ded electrical outlet Ensure that each end of the cord is connected securely If you do not know if an outlet is grounded ask an electrician to check the outlet A WARNING To avoid risk of fire or electrical shock do not use extension cords power strips or power plugs for more than 90 days When a permanent outlet receptacle cannot be installed use only one factory assembled extension cord of the appropriate gauge per printer or multifunction printer Always adhere to national and local building fire and electrical codes regarding length of cord conductor size grounding and protection e Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal 216 Xerox WorkCentre 3025 User Guide Electrical Safety Verify that the printer is plugged into an outlet that is providing the correct voltage and power Review the electrical specification of the printer with an electrician if necessary Do not place the printer in an area where people can step on the power cord Do not place objects on the power cord Do not plug or unplug the power cord while the power switch is in the On position If the power cord becomes frayed or worn replace it To avoid electrical shock and damage to the cord grasp the plug when unplugging the power cord The power cord is attached to the printer as a plug in device on the back of the printer If it is necessary to disconnect all elec
112. dependent on the equipment computer associated with this device The associated equipment shall be set to operate within the following limits for compliance with Telecom Specifications For repeat calls to the same number e There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and e The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next attempt For automatic calls to different numbers The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there are no less than five seconds between the end of one call attempt and the beginning of another For correct operation total of the RENs of all devices connected to a single line at any time should not exceed five Xerox WorkCentre 3025 User Guide Material Safety Data Material Safety Data For Material Safety Data information regarding your printer go to North America www xerox com msds European Union www xerox com environment_europe For the Customer Support Center phone numbers go to www xerox com office worldcontacts Xerox WorkCentre 3025 235 User Guide Material Safety Data 236 Xerox WorkCentre 3025 User Guide Recycling and Disposal This chapter includes recycling and disposal information for All Countries North America European Union Other Countries
113. dia Specifications Preparing Paper for Loading Before loading paper into the tray flex or fan the edges of the paper stack This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams Note To avoid unnecessary paper jams and misfeeds do not remove paper from its packaging until required Using Tray 1 Tray 1 is located on the front of your machine It can be closed when not in use making the product more compact Use the tray to print on standard media as well as transparencies labels envelopes or postcards Use the manual mode for all special media Acceptable print media is plain paper from 3 0 x 5 0 inches to 8 5 x 14 inches Legal 76 mm x 127 mm to 216 mm x 356 mm and weighing between 16 lb and 43 lb 60 g m and 163 g m72 For more media specifications refer to Media Specifications Loading Tray 1 1 Lower tray 1 located on the front of the machine 2 Prepare a stack of paper for loading by flexing or fanning it back and forth Straighten the edges on a level surface Remove any curl on postcards envelopes and labels before loading them into the tray Note In the automatic mode the tray holds a maximum of 150 sheets of 20 lb 80 g m bond paper 1 transparency sheet or 1 envelope In Manual Feeder mode selected on the Paper tab in the print driver the tray holds 1 sheet of all media types Use of the manual mode for special media is strongly recommen
114. drivers Printing Preferences will report information about the printer s operational status active jobs completed jobs and paper status 6 Select OK 56 Xerox WorkCentre 3025 User Guide AirPrint AirPrint AirPrint is a software feature that allows for driverless printing from Apple iOS based mobile devices and Macintosh OS based devices AirPrint enabled printers let you print directly from a Macintosh or from an iPhone iPad or iPod touch T L e xa Notes e Notall applications support AirPrint e Wireless devices must join the same wireless network as the printer e For AirPrint to function both IPP and Bonjour mDNS protocols must be enabled e The device that submits the AirPrint job must be on the same subnet as the printer To allow devices to print from different subnets configure your network to pass multicast DNS traffic across subnets e AirPrint enabled printers work with iPad all models iPhone 3GS or later and iPod touch 3rd generation or later running the latest version of iOS e The Macintosh OS device must be Macintosh OS 10 7 or later Open a Web browser type the IP address of the printer then press Enter or Return Select Login and enter the ID admin and Password 1111 Select Properties gt Network Settings gt AirPrint To enable AirPrint select Enable Note AirPrint is enabled by default when IPP and Bonjour mDNS are both enabled Enable these settings by selecting Prop
115. e For instructions refer to Configure Wireless Connectivity at the Machine Xerox WorkCentre 3025 29 User Guide Installation Wizard e Using Internet Services For instructions refer to Configuring Wireless Connectivity Using CentreWare Internet Services WorkCentre 3025NI e With the Wireless Setting Program For instructions refer to Wireless Setting Program Note Performing the driver installation at this time may aid wireless setup Refer to Printer Drivers Configure Wireless Connectivity at the Machine 2 W L2 30 Press the Machine Status button Press the up down arrows to select Network and press OK Enter the Administrator Password using the alphanumerical keypad The default is 1111 Press the up down arrows to select Wi Fi and press OK This allows you to select the Wi Fi setup The options are e Wi Fi On Off allows you to turn Wi Fi On or Off e Wi Fi Settings allows you to use a Wizard to find the wireless network name automatically or use the Custom feature to enter the SSID Service Set Identifier information manually e WPS allows you to select the Wi Fi Protected Setup the options are PBC or PIN e Wi Fi Direct allows you to enable your wireless devices such as notebooks mobile phones and PCs to establish wireless connectivity without the need for a wireless router access point or Wi Fi hot spots e Wi Fi Signal allows you view the strength of the wireless connection e Wi Fi Def
116. e entering a number or name press the up arrow to delete the last digit or character Then enter the correct number or character 4 When you have finished entering all characters press OK Xerox WorkCentre 3025 13 User Guide Powering On the Machine Keypad Characters Key Assigned Numbers Letters or Characters naan TT TT TT TTTTT ete TTUT TT TTTTTT Te Taw TT TTTTT 14 Xerox WorkCentre 3025 User Guide Menu Overview Powering On the Machine The control panel provides access to various menus These menus can be accessed by pressing the appropriate service button such as Copy Scan or Fax and the Menu button The menu options available are as follows Copy Menu Original Size Reduce Enlarge Lighten Darken Original Type Collation Layout Adjust Background Suppression Scan Menu Scan To PC WSD Machine Fabs oait Status Menu Lighten Darken Information Resolution Pages Original Size Feature Multi Send Default Delay Send Fax Setup Priority Send System Send Forward Setup Receive Network Forward Secure Receive Add Page Cancel Job Note Some menu options may be unavailable depending on your machine configuration and whether the machine is in the Ready state Also for some services such as fax additional selections or setups may be required before the Menu options can be accessed Xerox WorkCentre 3025 15 User Guide Powering On the Machine Machine Status Menu The
117. e fax ID of the machine and press OK 15 The Country menu displays Press the up down arrows to select the required country and press OK 16 The Complete Set Up menu displays Press the up down arrows to select Yes or No and press OK 17 The machine reboots and the Initializing screen displays Administrator Access Certain features accessed at the machine may require Administrator access to change the settings Access to the Feature Defaults System Setup and Network Settings areas are usually password protected Press the Machine Status button on the control panel Press the up down arrows to select the required option Press OK If required enter the Administrator Password using the alphanumerical keypad The default is 1111 5 Press OK Once the password is verified the selected option menu displays E WNI Wireless Connectivity The WorkCentre 3025NI is compatible with 802 11 Wi Fi wireless networks The location where the machine is installed must be covered by an 802 11 wireless network This is typically provided by a nearby wireless access point or router which is physically connected to the wired Ethernet that serves the building The machine supports connectivity via a wireless only connection if required This needs to be manually set up Note The machine will not connect to the wireless network while the network cable is attached There are several ways to configure Wireless Connectivity e Atthe Machin
118. eas can cause labels to peel off during printing which can cause paper jams Exposed adhesive can also cause damage to machine components e Donot feed a sheet of labels through the machine more than once The adhesive backing is designed for one pass only through the machine e Donot use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged Xerox WorkCentre 3025 69 User Guide Media Specifications Media Types Note Some features may not be available on your model Check your machine type in Getting Started The table below shows the media types supported for Copy Print or Fax for each tray for the following paper sizes e AG 8 27 x 11 69 inches 210 x 297 mm e Letter 8 5 x 11 0 inches 216 x 279 mm e Legal 8 5 x 14 0 inches 216 x 355 mm e Oficio 8 5 x 13 5 inches 216 x 343 mm e Folio 8 5 x 13 0 inches 216 x 330 mm Key O Supported X Not Supported Tray 1 Tray 1 Types Supported Weights Automatic Manual Pen eaeoe _____ Recycled 19 to 24 lb 70 to 90 g m Transparency 37 to 39 lb 138 to 146 g m X A4 Letter only Card Stock 32 to 43 lb 121 to 163 g m Archival 28 to 32 lb 105 to 120 g m if you need to keep the print out for a long period time such as archives select this option 70 Xerox WorkCentre 3025 User Guide Media Specifications The table below shows the media types supported for Print for each tray for the following paper sizes
119. ectrical Safety General Guidelines A WARNING Unauthorized alterations which may include the addition of new functions or connection of external machines may impact the machine certification Please contact your Xerox representative for more information e Donot push objects into slots or openings on the printer Touching a voltage point or shorting out a part could result in fire or electric shock e Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so Turn off the printer when performing these installations Disconnect the power cord when removing covers and guards for installing optional equipment Except for user installable options there are no parts that you can maintain or service behind these covers The following are hazards to your safety e The power cord is damaged or frayed e Liquid is spilled into the printer e The printer is exposed to water e The printer emits smoke or the surface is unusually hot e The printer emits unusual noise or odors e The printer causes a circuit breaker fuse or other safety device to activate If any of these conditions occur do the following 1 Turn off the printer immediately 2 Disconnect the power cord from the electrical outlet 3 Call an authorized service representative Power Cord Use the power cord supplied with your printer e Plug the power cord directly into a properly groun
120. ecurity feature is enabled you may need an account before using the machine To get an account or for more information contact the System Administrator Note Some options may be unavailable depending on your machine configuration and the Scan features and destination selected Enable Scan to PC 1 ao ie e 106 At your computer open the Xerox Easy Printer Manager application Open the Start menu select Programs or All Programs select Xerox Printers select Xerox Easy Printer Manager At the top of the Easy Printer Manager window select the Switch to Advanced Mode button Select the Scan to PC Settings button at top of window The Scan to PC Settings screen appears Select Enable Scan from Device Panel Select the scan features you will use in scanning to the machine in Scan Settings e Output Color e Resolution e Original Size Select your File Settings e Save to where on your computer you want your scanned file to be saved e File Format e Actions after Saving notification when scanning complete and other options Click the Image tab to make further feature selections for Scan Settings Select Save at the bottom of screen to save your scan and file settings Note You can also select Default to set the machine to scan using the default settings Note These settings will be confirmed at the machine when you send the fax from the control panel Xerox WorkCentre 3025 User Guide Windows Scanning Load Documents Docume
121. ed e If you have two or more scanners connected to your computer you can select any scanner to work at any time For example while acquisition is in progress on the first scanner you may select the second scanner set the device options and start the image acquisition simultaneously 4 Click Properties 5 Load originals face up into the automatic document feeder or place a single original face down on the platen glass 6 From the Scanner Properties window click Preview The document is scanned and the image preview appears in the Preview Pane 7 Drag the pointer to set the image area to be scanned in the Preview Pane 8 Change the scan options in the Image Quality and Scan Area sections e Image Quality This option allows you to select the color composition and the scan resolution for the image e Scan Area This option allows you to select the page size The Advanced button enables you to set the page size manually If you want to use one of the preset scan option settings select the option from the Job Type drop down list 9 Click Default to restore the default setting for the scan options 10 When you have finished click Scan to start scanning The status bar appears on the bottom left of the window to show you the progress of the scan To cancel scanning click Cancel The scanned image appears 11 When you are finished click Save on the toolbar 12 Select the file directory where you want to save the image and en
122. ed by a network MIB management system Xerox public MIBs are located at http origin download support xerox com pub drivers MIBs Customers can download the MIBs and use their SNMP tool to obtain the required information Note All information presented on the local UI display is also presented in the MIB and CentreWare Internet Services This includes phone numbers and passwords as they are being entered If this presents a security concern Xerox recommends enabling the SNMPv3 and the IP Filtering security feature in order to control remote access to the device 24 Xerox WorkCentre 3025 User Guide Further Assistance Further Assistance For any additional help visit our customer Web site at www xerox com or contact the Xerox Support Center quoting the machine serial number Xerox Support Center If a fault cannot be resolved by following the display instructions check the Troubleshooting chapter of this guide If the difficulty persists contact the Xerox Support Center The Xerox Support Center will want to know the nature of the problem the machine serial number the fault code if any plus the name and location of your company The machine serial number can be found on the Configuration Report under Device Profile The serial number is also located on the data plate on the rear cover of the device Documentation Most answers to your questions will be provided by this User Guide Alternatively you can access w
123. ed on the machine Note This is used to set the start time for self signed certificates Access the Machine Digital Certificate Management Screen 1 At your workstation open the Web browser and enter the IP Address of the machine in the Address Bar Press Enter Select the Properties icon 154 Xerox WorkCentre 3025 User Guide Machine Digital Certificate Management 4 If prompted enter the Administrator User Name admin and Password 1111 and select Login Click Properties 5 Inthe Security link on the left hand side select the Network Security link 6 Select the Digital Certificate link The Certificate Management page displays 7 Select Add Select one of the following options e Instqll Creqte Device Certificate or CSR The following options are available e Create a Self signed Device Certificate e Install CA signed Device Certificate e Create Certificate Signing Request CSR e Install Root Certificate Create a Self Signed Certificate 1 Inthe Install Create New Certificate area select Create a Self Signed Device Certificate 2 Select Next 3 Inthe Self signed Certificate area a Enter a Friendly Name b Inthe 2 Letter Country Code field enter the Country Code that represents the country in which the machine is located The country code must be entered as a two character ISO 3166 country code c If required enter details in the following fields e State Province Name e Locality Name e Organizatio
124. el of machine you have refer to Installation and Setup TCP IP and HTTP protocols must be enabled on the machine so that the machine web browser can be accessed Procedure a O MNAW SD 0 178 Note The upgrade should take less than 10 minutes unless there are network issues At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter Select the Login link at the top of the screen Enter the Administrator User Name admin and Password 1111 and select Login Select Properties In the Security link on the left hand side select the System Security link Select the Feature Management link in the directory tree Select the Firmware Upgrade Enable box Click Apply to save the changes Select the Support tab In the Firmware Upgrade link select the Upgrade Wizard button Xerox WorkCentre 3025 User Guide 11 12 13 14 Software Update The Firmware Upgrade Wizard screen appears In the Firmware File area a Select Browse b Locate and select the software upgrade hd file obtained earlier c Select Open Select Next The firmware will now be verified and display information about the upgrade file Select Next to continue The upgrade should take less than 10 minutes unless there are network issues Once the machine has completed the upgrade it will reboot automatically The configuration report will print if enabled Check the configuration
125. ent faxes being printed by unauthorized users If Secure Receive mode is deactivated any faxes stored in memory are automatically printed Note Some options may be unavailable depending on your machine configuration Activating Secure Receive Press Fax on the control panel Press Menu on the control panel Press the up down arrows to Secure Receive and press OK Press the up down arrows to On and press OK a oe eS xu Enter the four digit pincode you want to use and press OK You can activate secure receive mode without setting a pincode but this will not protect your faxes 6 Re enter the pincode to confirm it and press OK When a fax is received in secure receive mode your machine stores it in memory and shows Secure Receive to let you know that a fax has been received in that mode Printing Secure Faxes Press Fax on the control panel Press Menu on the control panel Press the up down arrows to Secure Receive and press OK Press the up down arrows to Print and press OK e BRP If required enter the four digit pincode and press OK The machine prints all of the faxes stored in memory Deactivating Secure Receive Mode Press Fax on the control panel Press Menu on the control panel Press the up down arrows to highlight Secure Receive and press OK Press the up down arrows to highlight Off and press OK KM Z N d 22 If required enter the four digit pincode and press OK The mode is deactivated and the
126. enter details in the following fields e State Province Name e Locality Name e Organization Name e Organization Unit Information entered for these options should describe the machine as per the X500 directory scheme but can be any value which is meaningful to the customer to identify the machine Note The Common Name is taken from the machine s IP Address Host Name and Domain Name d Enter the E mail Address of the Administrator who is responsible for the secure management of the machine Click Next In the Certificate Signing Request CSR area click Download Send the downloaded file to your Certificate Authority for digital signing When you receive the signed certificate back from the Certificate Authority follow the steps below to Install a CA Signed Device Certificate Install a CA Signed Device Certificate 156 In the Install Create New Certificate area select Install CA Signed Device Certificate Select Next In the Certificate Information area a Enter a Friendly Name to identify the certificate b Enter the required Private Password and Confirm Password c Inthe CA Signed Certificate area click Browse to find the certificate file on your computer Select the file d Click Next Select the Apply button to accept the changes If prompted enter the Administrator User Name admin and Password 1111 and select OK If successful the Current Status area displays a confirmation message Follow the steps in Enable
127. ers The following provides instructions for installing Windows drivers on your computer so that your computer can access your Xerox WorkCentre 3025 as a multifunction printer Local Printer A local printer is a printer directly attached to your computer using a printer cable such as a USB cable If your printer is attached to a network refer to Networked Printer WorkCentre 3025NI oe W ee a Note If the New Hardware Wizard window appears during the installation procedure select Close or Cancel Make sure that the printer is connected to your computer and powered on Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window displays If the installation window does not appear select the Start button and then Run Type X Setup exe replacing X with the letter which represents your drive and select OK If you use Windows Vista select Start gt All Programs gt Accessories gt Run and type X Setup exe If the AutoPlay window appears in Windows Vista select Run Setup exe in the Install or run program field and select Continue in the User Account Control window Select Install Software The Printer Connection Type window displays Select USB connection The Select Software to Install window displays Leave the default selections and select Next The Installing Software window displays After the installation is finished the Setup Completed window displays Select Pr
128. erties gt Network Settings gt Raw TCP IP LPR IPP and Properties gt Network Settings gt mDNS To change the printer name in the Friendly Name field enter a new name To enter a location for the printer in the Location field enter the location of the printer To enter a physical location for the printer in the Geographical Location field enter the geographic Latitude and Longitude coordinates in decimal form For example use coordinates like 170 1234567 and 70 1234567 for a location Select Apply For the new settings to take effect restart your printer Xerox WorkCentre 3025 57 User Guide Google Cloud Print Google Cloud Print Google Cloud Print is a service that allows you to print to a printer using your smart phone tablet or any other web connected devices Just register your Google account with the printer and you are ready to use the Google Cloud Print service You can print your document or e mail with Chrome OS Chrome browser or a Gmail Google Docs application on your mobile device so you don t need to install the printer driver on the mobile device Refer to the Google website at http www google com cloudprint learn or http support google com cloudprint for more information about Google Cloud Print es dl W 3 58 Notes e Make sure the printer is turned on and connected to a wired or wireless network that has access to the Internet e Depending on your security configuration
129. etter Up to 20 ppm on A4 5 14 inches US Legal 216 mm x 356 mm Maximum Print Resolution 600 x 600 dpi Up to 1200 x 1200 effective output Average Print Cartridge Yield 1500 standard prints From Print Cartridge supplied with the machine 700 standard prints Standard Printer Memory 128 MB Compatibility Windows PC MAC Linux Unix Printer Language GDI Emulation Fax Specifications 3025NI Only WorkCentre Feature 3025B1 WorkCentre 3025NI Fax Transmission Speed n a no fax Tx speed 3 sec Mono Standard ECM capability MMR ITU T G3 No 1 chart Modem Speed Modem Speed n a Modem speed 33 6 Kbps Modem speed 33 6 Kbps 33 6 Kbps Telephone Line Type E Standard public analog switched telephone line or equivalent PSTN PABX merer we enr TT menara me esmae OO Connection Approvals EU EEA certified to TBR21 USA approved to FCC Pt 68 Canada approved to DOC CS 03 Other countries certified to national PTT standards 208 Xerox WorkCentre 3025 User Guide Feature Specifications Copy Specifications Feature WorkCentre 3025BI NI First Copy Out Time From Platen in Standby Mode 14 seconds From Platen in Power Save Mode 42 seconds From ADF in Standby Mode 15 seconds From ADF in Power Save Mode 42 seconds Zoom Range 25 400 From platen and ADF Copy Speeds Single original multiple copies 21 cpm letter 20 com A4 Germany up to 14 com A4 Austria Belgium up to 9 com A4
130. evice complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the cover of this device is a label that contains among other information a device identifier in the format US AAAEQ T XXXX If requested this number must be provided to the Telephone Company A plug and jack used to connect this device to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this device It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number REN is used to determine the number of devices that can be connected to a telephone line Excessive RENs on a telephone line could result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that can be connected to a line as determined by the RENs contact the local Telephone Company For products approved after July 23 2001 the REN is part of the product identifier that has the
131. fax at a later time when you will not be present Use when a high priority fax needs to be sent ahead of reserved or current operations Sets the machine to forward all received or sent faxes to an additional fax or a PC destination Use to prevent your received faxes from being accessed by unauthorized people In Secure Receive mode all incoming faxes go into memory and can be printed by entering a 4 digit password Use to add additional pages to a Delayed Fax job which is saved in memory Use to cancel a Delayed Fax job which is saved in memory Fax Send Options Options A A5 B5 JIS Letter Executive Fax 1 Use this option to enter the first fax number Fax 2 10 You can send a fax to up to 10 addresses One of them can be a group address f rom Address book Refer to Multi Send for instructions Refer to Delay Send for instructions e Job Name Enter a name for the job using the keypad optional Refer to Priority Send for instructions Fax Use this option to forward every fax received or sent to an additional fax number not in the job list PC Use this option to forward all received or sent faxes to a networked PC Once you enable this feature it occurs for every fax job until you disable the feature Refer to Fax Forward for instructions On Use this option to activate Secure Receive Off Use this option to deactivate Secure Receive Print Use this option to print the faxe
132. figured when the machine is powered on and no further configuration is required e Print a Configuration Report to verify that the information was assigned correctly Installation via BOOTP or DHCP Ensure your machine is connected to the network with Ethernet cabling Press the Machine Status button on the control panel Press the up down arrows to select Network Settings press OK Enter the Administrator Password using the alphanumerical keypad The default is 1111 Press the OK button the Network Settings menu displays Press the up down arrows to select TCP IP IPv4 press OK Press the up down arrows to select DHCP press OK ToS SS NY n The Saved screen will display and return to the Network Settings menu Configuring TCP IP Settings Using CentreWare Internet Services IPv4 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter 38 Xerox WorkCentre 3025 User Guide Network Installation TCP IP 3 Select Properties 4 If prompted enter the Administrator User Name admin and Password 1111 and select Login Select Properties 5 Inthe Network Settings link select TCP IPv4 from the directory tree The TCP IPv4 page displays 6 Inthe Assign IPv4 Address menu select Automatically or Manually 7 If Manually is selected in the TCP IP Settings area enter details of the machine in the following fields a IPv4 Address b Subnet Mask c Ga
133. for books and magazines 1 72 Open the automatic document feeder and place single documents face down on the platen glass aligned with the rear left corner The default document size is 8 5 x 11 or A4 For other sized documents change the Original Size option Refer to Copy Options Note Documents are only scanned once even when several copies are selected Xerox WorkCentre 3025 User Guide Media Output Location Media Output Location Note Some features may not be available on your model Check your machine type in Getting Started Output Tray The machine has one output location e Output tray face down up to a maximum of 100 sheets of 20 lb 80 g m paper 10 transparencies and 10 sheets of labels lt 2 A A 2 Using the Output Tray The output tray collects printed paper face down in the order in which the sheets were printed Xerox WorkCentre 3025 73 User Guide Media Output Location 74 Xerox WorkCentre 3025 User Guide Print This product produces high quality prints from electronic documents You can access the printer from your computer by installing the appropriate printer driver To access the many printer drivers which can be used with your machine refer to the driver CD or download the latest versions from the Xerox Web site at www xerox com This chapter includes e Printing using Windows e Xerox Easy Printer Manager EPM e Printing using Macintosh
134. ftware See incorrectly installed Installation and Setup The machine is malfunctioning e Check the display message on the control panel to see if the machine is indicating a system error Contact a service representative A print job is extremely slow The job may be very complex e Reduce the complexity of the page or try adjusting the print quality settings e After 100 consecutive prints the device print speed will slow down until the current job completes The next job will return to rated speed Xerox WorkCentre 3025 191 User Guide Common Problems Condition Possible Cause Suggested Solutions Half the page is blank The page orientation setting e Change the page orientation in your may be incorrect application See the printer driver help screen The paper size and the paper e Ensure that the paper size in the size settings do not match printer driver settings matches the paper in the tray e Or ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use The machine prints but the The machine cable is loose or e Disconnect the machine cable and text is wrong garbled or defective reconnect Try a print job that you incomplete have already printed successfully If possible attach the cable and the machine to another computer that you know works and try a print job e Try anew machine cable The wrong printer driver was e
135. g Address Book From the Control Panel 0 ccc ccc KK KK KK KK KK KS YY 145 Searching the Address Book 0 0 Wk kk kK KK KK KK KK KK KK kk k k kk kk k 145 Speed Dial Numbers k KK KK KK KK KK KK KK KK kK kk kk kk k kk kk 145 SPOUT DCU INO CTT 146 Deleting an Address Book Entry 0 KK KK ccc KK KK KK KK KK KK KK KK KK kK K 148 Printing the Local Address Book k kk KK KK KK KK KK KK KK KK KK KK KK KK KK K a 148 Using Address Book in CWIS kk KK kK KK KK KK KK KK kK kk kk kk k k kk 149 To search for an Address in CWIS kk kK KK KK KK KK KK KK KK KK kk kk kk kk kk e 149 T Add an Add O56 gt i gt 3 ay4xa344104 2510481814 5 AA Sk kd q d d 149 To Edit or Delete an Address 0 KK KK KK KK KK KK kk kk kk kk kk kk e e e kk 149 Security Ie Biye CUA GlOX xaaaapapemBBBBBBaonannmnnnm_mmr gt x gt x gt mBNUJBEHHHEEBBJBDRD I HZ ID MM MP R D on T 152 Ge BI R gl e SED D DD B BDIx _MxXD_ XB E N RR DM Mb i DPDPA3nyB MM DAMA Ba RMDOBM 2JJzzM MMZ2M3 B Z A 152 Administrator ACCOUNTS criara ya ya ky ka ya ba a kak h AHAN D 14 20 54 34 54 4 4 0 49 0 04 152 Fedture MONGGCMENG ss ss a 3x3 sky rrr rS rT ee eee ewes ewes oe r er n hh an 153 RESTORED sil eo oo EEEENEI I D
136. gram field and select Continue in the User Account Control window Xerox WorkCentre 3025 User Guide Windows Drivers 3 Select Install Software The Printer Connection Type window displays 4 Select Wireless network connection 5 When asked if you are setting up the printer for the first time select Yes I will set up my printers wireless network and select Next 6 Select your wireless network from the list and select Next 7 Select Next to proceed Or select Advanced Settings to set the following 8 Select Next 9 Follow the wizard instruction to select and install the printer Select your connection type and select Next The Select Software to Install window displays 10 After the installation is finished select Print a test page and select Finish If your printer is connected to the computer a Test Print page will be printed If the Test Print operation is successful refer to the Print chapter of this guide If the print operation failed refer to the Troubleshooting chapter of this guide Xerox WorkCentre 3025 45 User Guide Windows Drivers Wireless Setting Program When installing the WorkCentre 3025BI and WorkCentre 3025NI you can use the Xerox Easy Wireless Setup program that was automatically installed with the printer driver to configure the wireless settings To open the program 1 SG SR D 46 Select Start gt Programs or All Programs gt Xerox Printers gt Xerox WorkCentre 3025 g
137. he printing layout to avoid printing over areas that have overlapping seams on the reverse side Printing on seams can cause problems If background scatter covers the entire surface area of a printed page adjust the print resolution through your software application or using the printer driver options Misformed If characters are improperly formed and producing hollow images the paper stock characters may be too slick Try different paper See Media Guidelines If characters are improperly formed and producing a wavy effect the scanner unit AaBbCc may need service Contact a service representative AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc Page skew Ensure that the paper is loaded properly Check the paper type and quality See Media Guidelines Ensure that the guides are not too tight or too loose against the paper stack See Loading Paper Ensure that the paper is loaded properly Check the paper type and quality Both high temperature and humidity can cause paper curl See Media Guidelines Turn the stack of paper over in the tray Also try rotating the paper 180 degrees in the tray 198 Xerox WorkCentre 3025 User Guide Common Problems Condition Suggested Solutions Wrinkles or creases Ensure that the paper is loaded properly Check the paper type and quality See Media Guidelines Turn the stack of paper over in the tray Also try rotating the paper 180 degrees in the tray AaBbCc AaBbCc Back of pri
138. hernet Wi Fi Protocol Manager Network Configuration Clear Settings Alternatively you may set up the network using CentreWare Internet Services by selecting Properties gt Network Settings Xerox WorkCentre 3025 17 User Guide Software Software After you have set up your machine and connected it to your computer you must install the printer and scanner software The software required for Windows or Macintosh is supplied on the CD delivered with your machine additional software can be downloaded from www xerox com The following software is available Operating System Contents Printer Windows Printer Driver Use the printer driver to take full advantage of your Software printer s features XPS drivers are provided MFP PC Fax Use to fax directly from your PC Scanner Driver TWAIN and Windows Image Acquisition WIA drivers are available for scanning documents on your machine Xerox Easy Document Creator Used to adjust scan settings and start the scanning process directly from your computer The preview window allows you to view the scan and make adjustments as necessary and preferred settings can be preserved as favorites and added to a pre defined list Xerox Easy Print Manager EPM Conveniently combines access to device settings printing scanning environments settings actions Scan to PC Fax to PC and launching applications such as Xerox Scan Assistant and CentreWare Internet Services in one location
139. hile setting the Copy options all of the options you have set for the current Copy job will be canceled and return to their default status after the machine completes the Copy job in progress Feature Original Size Reduce Enlarge Lighten Darken Original Type Description Allows you to specify the size of the image to be scanned Originals can be reduced or enlarged between 25 and 400 Adjusts the lightness or darkness of the output The Original Type setting is used to improve the image quality by selecting the document type for the originals Options A4 A5 B5 JIS Letter Executive Folio available only when an original is in the ADF Legal available only when an original is in the ADF 100 Produces an image on the copies the same size as the image on the original Presets The 9 most commonly used reduce enlarge percentages have been provided as preset options These preset options can be customized by your System or Machine Administrator to meet individual needs Auto Fit Reduces or enlarges the image on the copies based on the size of the original and the size of the selected output paper Custom Use the keypad or the up down arrows to enter the percentage required Lighten 1 to 5 Lightens the image in increments to the lightest setting of Lighten 5 works well with dark print Normal Works well with standard typed or printed originals Darken 1 to 5 Darkens the origi
140. hine If you open EPM in the Advanced mode large window you will see Supplies Information just below the device picture Note Use the Switch icon in the EPM header to move between Basic and Advanced modes Use CentreWare Information Services CWIS to check supplies status Note You must have a network connection to the Xerox machine to use CWIS You cannot access CWIS using a USB connection 1 Enter the IP Address of the printer in your internet browser 2 If prompted from the CentreWare page enter the ID admin and Password 1111 3 Select the Status tab 4 Click Supplies in the left navigation to see the toner level in the printer Xerox WorkCentre 3025 169 User Guide Consumables Storage and Handling of Consumables The print cartridge contains components that are sensitive to light temperature and humidity Follow the recommendations provided to ensure the optimum performance highest quality and longest life from your new print cartridge Follow the guidelines below for storing and handling consumables Always store print cartridges unopened and inside their original package Store the correct side up in a horizontal position not standing on end Do not store consumables in e Temperatures greater than 40 C 104 F e Humidity range less than 20 and not greater than 80 e Anenvironment with extreme changes in humidity or temperature e Direct sunlight or room light e Dusty places e A vehicle f
141. hing in cold water Hot water sets toner into fabric Re install the print cartridge by inserting it slowly into the machine Close the top inside panel and then the top cover securely When the Machine Status light on the control panel is solid green the machine is ready Lift the top cover of the machine from under the control panel Xerox WorkCentre 3025 User Guide General Care Reach in where the arrow indicates open on the right m keo 2 Si SAL and pull up to release the inside cover Then lift the eee panel in the center of the machine to reveal the print S ROO cartridge DANNY a DS OL s 5 Pull out the print cartridge and dispose of it properly Remove the new print cartridge from its packaging as directed by the packaging labels CAUTION Do not touch the green underside of the print cartridge Use the handle on the cartridge to avoid touching this area Slowly shake the cartridge five or six times to distribute the toner evenly inside the cartridge Note If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric Xerox WorkCentre 3025 173 User Guide General Care 6 Hold the print cartridge by the handle and slowly insert the cartridge into the opening in the machine Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until
142. hington D C 20559 Ask for Circular R21 4 Certificate of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed 5 Passports Foreign Passports may be photographed 228 Xerox WorkCentre 3025 User Guide Copy Regulations 6 Immigration papers 7 Draft Registration Cards 8 Selective Service Induction papers that bear any of the following registrant information e Earnings or Income e Court Record e Physical or Mental cCondition e Dependency Status e Previous Military Service Exception United States military discharge certificates may be photographed 9 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasure etc Unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states e Automobile Licenses e Drivers Licenses e Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney For more information about these provisions contact the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Canada Parliament by stature has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of ma
143. hould be used to prevent dust and moisture from contaminating your paper e Always use paper and other media that conforms to the specifications e Use only well constructed envelopes with sharp well creased folds e DO NOT use envelopes with clasps and snaps e DONOT use envelopes with windows coated lining self adhesive seals or other synthetic materials e DO NOT use damaged or poorly made envelopes e Only use the special media recommended for use in laser printers e To prevent special media such as transparencies and label sheets from sticking together remove them from the exit tray as they are printed e Place transparencies on a flat surface after removing them from the machine e Donot leave the special media in the manual feed slot for long periods of time Dust and dirt may accumulate on them resulting in spotty printing e To avoid smudging caused by fingerprints handle transparencies and coated paper carefully e To avoid fading do not expose the printed transparencies to prolonged sunlight e Store unused media at temperatures between 59 F and 86 F 15 C to 30 C The relative humidity should be between 10 and 70 e When loading paper do not fill above the Maximum Fill line indicated by the symbol VVV e Verify that your labels adhesive material can tolerate fusing temperature of 200 C 392 F for 0 1 second e Ensure that there is no exposed adhesive material between labels A CAUTION Exposed ar
144. ies are selected Once you have placed the documents you want to fax in the machine you can program the rest of the fax job from the machine or from your computer using Easy Printer Manager or CentreWare Internet Services See below for steps for each method Xerox WorkCentre 3025 123 User Guide Fax Procedure Sending a Fax Select the Features Fax features can be selected for each fax job They were set up at installation of the machine as defaults if you want to change those defaults for a particular job follow the steps below If you want to use the default settings for image quality resolution and original size and are sending a basic fax to one location you can skip this step After the fax job the machine will return to the default settings You can choose the fax features needed for your fax job by following these steps From the Machine a aa A 124 Press the Fax button Press the Menu button Using the up down arrows select the Fax Features menu Scroll through the features and select the settings required for your fax job To select a feature press OK Then scroll to find the option you need within that feature or to select Yes or No Press OK The machine will respond that the feature has been saved for that job Press the Back button to return to the Features menu and continue selecting features for the job When you have selected all the features for your job press OK The following Fax
145. in select the Manual Margin check box and select Details to select the margin position and width 82 Xerox WorkCentre 3025 User Guide Printing Using Windows Earth Smart Tab The Earth Smart tab provides options to decrease the amount of energy and paper used in the printing process and displays a visual representation of the savings made Note This Tab option may be unavailable depending on your machine configuration Type The Type drop down list is used to select the main Earth Smart option for the printer e None No energy or paper saving options are automatically selected e Earth Smart Printing When this option is selected 2 Sided Printing Layout Skip Blank Pages and Toner Save can be customized to suit requirements e Printer Default This option automatically selects the printer default settings Result Simulator This area of the Earth Smart tab shows a visual representation of the estimated energy and paper savings based on the selections made Default Earth Smart PC Driver Print Settings Printer Toner Save Default Earth Smart Copy Settings Printer Toner Save Selecting the EarthSmart On forced Option in CWIS The On forced option available via CWIS allows an administrator to prevent user changes to the Earth Smart settings 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter on your keyboard Select Login at the top of
146. inking The machine is in the process of connecting to a wireless network The machine is not connected to a wireless network Xerox WorkCentre 3025 183 User Guide Clearing Paper Jams Clearing Paper Jams Tips for Avoiding Paper Jams By selecting the correct media types most paper jams can be avoided When a paper jam occurs refer to the instructions for the particular area of the machine Ensure that the adjustable guides on the paper tray are positioned correctly Do not overload the tray Ensure that the paper level is below the paper capacity mark on the inside of the tray Do not remove paper from the tray while your machine is printing Flex fan and straighten paper before loading Do not use creased damp or highly curled paper Do not mix paper types in the tray Use only recommended print media See Media Types Ensure that the recommended side of the print media is facing up in the tray When a paper jam occurs a warning message appears on the display screen To avoid tearing the paper pull the jammed paper out slowly and gently Follow the instructions in the following sections to clear the jam Note Your machine might not have a feature or part mentioned such as the Automatic Document Feeder or Fax Follow the directions pertinent to your machine model See Getting Started for information on models and features Automatic Document Feeder Jams WorkCentre 3025NI only When an original gets jam
147. int a test page and select Finish If your printer is connected to the computer a Test Print page will be printed If the Test Print operation is successful refer to the Print chapter of this guide If the print operation failed refer to the Troubleshooting chapter of this guide 42 Xerox WorkCentre 3025 User Guide Windows Drivers Networked Printer WorkCentre 3025NI Follow these instructions for installing drivers on your networked printers 1 2 Make sure that the printer is connected to your network and powered on Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear select the Start button and then Run Type X Setup exe replacing X with the letter which represents your drive and select OK If you use Windows Vista select Start gt All Programs gt Accessories gt Run and type X Setup exe If the AutoPlay window appears in Windows Vista select Run Setup exe in Install or run program field and select Continue in the User Account Control window Select Install Software Select Network connection The Select Software to Install window displays Note For custom install instructions refer to Custom Installation Leave the default selections and select Next The Installing Software window displays After the installation is finished the Setup Completed window displays Select Print a tes
148. int options are changed and then try to restart the job from the beginning Since Unified Linux Driver locks the port while printing the abrupt termination of the driver keeps the port locked and unavailable for subsequent Print jobs If this situation occurs try to release the port by selecting Release port in Port configuration window The machine does not appear e Ensure your machine is attached to your computer connected properly on the scanners list via the USB port and is turned on e Ensure the scanner driver for your machine is installed on your system Open Unified Linux Driver configurator switch to Scanners configuration then press Drivers Make sure that a driver with a name corresponding to your machine s name is listed in the window e Ensure the port is not busy Since functional components of the machine printer and scanner share the same I O interface port simultaneous access of different consumer applications to the same port is possible To avoid possible conflicts only one of them at a time is allowed to gain control over the machine The other consumer will encounter device busy response This usually happens when starting a scan procedure An appropriate message box appears e To identify the source of the problem open the Ports configuration and select the port assigned to your scanner port s symbol dev mfp0 corresponds to LP 0 designation displayed in the scanners options dev mfp1 rel
149. ion has a special print option such as oraw If oraw is specified in the command line parameter then remove it to print properly For Gimp front end select the print gt Setup printer and edit command line parameters in the command item The machine does not print It is a known problem that occurs on version 8 51 or earlier of whole pages and output is Ghostscript 64 bit Linux OS The problem is solved in AFPL Ghostscript v printed on half the page 8 52 or above Download the latest version of AFPL Ghostscript from http sourceforge net projects ghostscript and install it to solve this problem Cannot scan via Gimp Check if the Gimp Front end has Xsane Device dialog on the Acquire Front end menu If not you should install the Xsane plug in for Gimp on the your computer You can find the Xsane plug in package for Gimp on the Linux distribution CD or the Gimp home page For detailed information refer to the Help for Linux distribution CD or the Gimp Front end application If you wish to use another kind of scan application refer to the application s Help files 194 Xerox WorkCentre 3025 User Guide Common Problems Condition Suggested Solutions Error message Cannot open e Avoid changing print job parameters via LPR GUI for example while a port device file displays when print job is in progress Known versions of CUPS server break the print printing a document job whenever pr
150. ive from CentreWare Internet Services 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter Select Properties If prompted enter the Administrator ID admin and Password 1111 and select Login Click Properties In the Machine Settings link select the Fax link Select the Receive Forward link Click Enable in the Fax Forward to Fax area a aa A LS Enter the fax number to which you want the fax to be forwarded Forward No 9 Enter a Start Time and End Time these include both date and time 10 If you want to forward the fax copy to a PC click that Enable box 11 If you want to have the forwarded fax printed on receipt click Enable for that option 12 Select Apply To Enable Fax Forward Receive to PC 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter Select Properties If prompted enter the Administrator ID admin and Password 1111 and select Login Click Properties a oe Ss IS In the Machine Settings link select the Fax link Xerox WorkCentre 3025 139 User Guide Fax Forward Sent Received 2 0 OND 0 Select the Send Forward link Click Enable in the Fax Forward to PC area Enter the PC address to which you want the fax to be forwarded Enter a Start Time and End Time these include both date and time Select Apply Deactivating Fax Forward Follow the steps
151. k 29 Configure Ethernet Settings kk KK KK KK KK KK KK kk kk kk kk kk 31 Configuration Report W Wk kK KK KK KK KK KK kk k kk aoe kk kk k k kk k 31 Xerox WorkCentre 3025 iii User Guide Contents CentreWare Internet Services e e eee kk kk k kk kk k 32 SVEM CONIU aO 2 S w ce w d D WAD O dU WA Zad eo da yay de dR ZA W da 32 Administrator User Name and Password W KK KK KK KK KK KK KK KK KK KK k 32 CentreWare Internet Services Administrator ACCESS 0 ccc cece eee KK KK 32 Change the Administrator Password 0 0 KK KK KK KK cnet ene k kk k 3 3 Configuring Wireless Connectivity Using CentreWare Internet Services VY OK GeRthe 30 T TTT 33 Configuring Wi Fi DirectTM at the machine 0 ccc KK KK KK KK KK KK KK ees 34 Configuring Wi Fi DirectTM using CentreWare Internet Services 00 cae 35 Setting the Ethernet Speed Using CentreWare Internet Services e e e 35 ACjUStING The All l caesen re E E anna E eatiasna eae eu onde oa 36 Network Installation TCP IP AW cc cece KK KK KK een KK KK k KK a 37 Configuring Static IPv4 Addressing at the Machine lt 37 Configuring Dynamic IPv4 Addressing at the Machine RR n 38 Configuring TCP IP Settings Using CentreWare
152. king such reproductions e Current bank notes or current paper money e Obligations or securities of a government or bank e Exchequer bill paper or revenue paper e The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law e Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queens Printer for Canada or the equivalent printer for a province e Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada e Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 10 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof Xerox WorkCentre 3025 229 User Guide Copy Regulations 11 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner This list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for
153. l Certificate Management The following topics are covered in this section e Overview e Information Checklist e Access the Machine Digital Certificate Management Screen e Create a Self Signed Certificate e Install a CA Signed Device Certificate e Enable Secure Connection Overview The machine can be configured for secure access with the SSL Secure Socket Layer protocol via Digital Certificates SSL enables secure access to the machine To enable SSL on a machine it needs to have its own digital certificate When clients make a request to the machine it exports the certificate to provide an encrypted channel There are two options available to obtain a server certificate for the machine e Have the machine create a Self Signed Certificate e Create a request to have a Certificate Authority sign a certificate that can be uploaded to the machine A self signed certificate means that the machine signs its own certificate as trusted and creates the public key for the certificate to be used in SSL encryption A certificate from a Certificate Authority or a server functioning as a Certificate Authority for example Windows 2000 running Certificate Services can be uploaded to the machine Note A separate request is required for each Xerox machine Information Checklist Ensure that the machine is configured with the following items e An IP Address or Host Name must be configured on the machine e DNS must be enabled and configur
154. l a new one See Replacing the Print Cartridge If the problem persists the machine may require repair Contact a service representative If the printed paper is curled or paper does not feed into the machine e Turn the stack of paper over in the tray Also try rotating the paper 180 in the tray AaBbCc e Change the printer option and try again Go to Printing Preferences click Paper tab AaBbCc and set type to Thin AaBbCc L C An unknown image Your machine is probably being used at an altitude of 1 500 m 4 921 ft or above repetitively The high altitude may affect the print quality such as loose toner or light imaging appears on a few Change the correct altitude setting to your machine See Machine Settings sheets or loose toner light print or contamination occurs Copying Problems Condition Suggested Solutions Copies are too light e Use Darkness in Copy feature to lighten or darken the copies or too dark Smears lines marks e If the defects are on the original use Darkness in Copy feature to lighten the or spots appear on background of your copies copies e If there are no defects on the original clean the scanner unit See Cleaning the Machine e Ifthe defect occurs when using the automatic document feeder clean the CVT glass using a lint free cloth See Cleaning the Machine Copy image is e Ensure that the original is face down on the platen glass and not skewed skewed e Ensure th
155. l you return to Reqdy mode If you want to use special sized paper select a custom paper size in the printer driver Setting the Paper Type Press Machine Status on the control panel RQ Press the up down arrows to select System Setup and press OK If necessary enter the using the keypad Press the up down arrows to select Paper Setup and press OK Press the up down arrows to select Paper Type and press OK Press the up down arrows to select the paper tray you want and press OK Press the up down arrows to select the paper type you want Press OK to save the selection at oS QR eS a Press Back until you return to Ready mode 68 Xerox WorkCentre 3025 User Guide Media Specifications Media Specifications Media Guidelines When selecting or loading paper envelopes or other special media please adhere to these guidelines e Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality e Use only high quality copier grade paper Avoid paper with embossed lettering perforations or texture that is too smooth or too rough e Store paper in its ream wrapper until ready to use Place cartons on pallets or shelves not on the floor Do not place heavy objects on top of the paper whether it is packaged or unpackaged Keep it away from moisture or other conditions that can cause it to wrinkle or curl e During storage moisture proof wrap any plastic container or bag s
156. lect to optimize the background Enhance Lev 1 2 Select a higher number for a more vivid background Erase Lev 1 4 Select a higher number for a lighter background Using the Layout Options Using the Layout Options This option is used to copy multiple documents onto one sheet of paper copy from book originals create booklet output and produce documents which can be pasted together to make a poster Note Some options may be unavailable depending on your machine configuration 2 Up or 4 Up Copying This feature is used to copy two or more documents in a reduced size onto one sheet of paper It is ideal for creating handouts storyboards or documents used for archival pose N T N N iL Ut Uo ew Note Originals must be loaded in the automatic document feeder when using this feature lI il a li 1 Press Copy on the control panel 2 Press Menu on the control panel 3 Press the up down arrows to display Layout and press OK 4 Select the option required e Normal Copies an original onto one sheet of paper e 2 Up Copies two separate originals onto one sheet of paper e 4 Up Copies four separate originals onto one sheet of paper Note For landscape originals place the top of the document at the back of the feeder For portrait originals place the top of the document to the left 5 Select OK to save your selections and press Back to return
157. lephone numbers The particular number someone uses to call you is identified by different ringing patterns which consist of various combinations of long and short ringing sounds This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone Using the Distinctive Ring Pattern Detection DRPD feature your fax machine can learn the ring pattern you designate to be answered by the fax machine Unless you change it this ringing pattern will continue to be recognized and answered as a fax call and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT socket You can easily suspend or change DRPD at any time by disabling the DRPD fax receive mode Before using the DRPD option Distinctive Ring service must be installed on your telephone line by the telephone company To set up DRPD you will need another telephone line at your location or someone available to dial your fax number from outside For information about setting up DRPD refer to Setting Up DRPD Xerox WorkCentre 3025 135 User Guide Fax Receive Options Using Secure Receive You may need to prevent your received faxes from being accessed by unauthorized people In secure receive mode all incoming faxes go into memory until they are accessed and released for printing A 4 digit pincode can be set to prev
158. lication select Print from the File menu 2 Select Layout from the drop down list under Orientation 3 Select On from the Two Sided Printing option 4 Select the other options you want to use and select Print Using AirPrint AirPrint is a software feature that allows for driverless printing from Apple iOS based mobile devicesand Macintosh OS based devices AirPrint enabled printers let you print directly from a Macintosh or from an iPhone iPad or iPod touch For more information refer to the topic AirPrint in Installation and Setup in this user guide Using Google Cloud Print Google Cloud Print is a service that allows you to print to a printer using your smart phone tablet or any other web connected devices For more information refer to the topic Google Cloud Print in Installation and Setup in this user guide 88 Xerox WorkCentre 3025 User Guide Printing Using Linux Printing Using Linux Printing from Applications There are a lot of Linux applications that allow you to print using Common Unix Printing System CUPS You can print on your machine from any such application 1 Open an application and select Print from the File menu 2 Select Print directly using lpr 3 Inthe LPR GUI window select the machine from the printer list and select Properties 4 Change the print job properties using the following four tabs displayed at the top of the window e General This option allows you to change the paper size
159. ll until the name and number you want displays and press OK If you entered a new speed dial number Add appears If you enter a speed dial number stored in the group Delete appears Press OK to add or delete the number Press OK when Yes displays to add or delete more numbers and repeat the steps When you have finished press the left right arrows to select No at the Another Number and press OK Press Stop to return to Ready mode Using Group Dial Numbers To use a group dial entry you need to search for and select it from memory When you are prompted to enter a destination number while sending a fax press Address Book There are two ways to search for a number in memory You can either search from A to Z sequentially or you can search by entering the first letters of the name associated with the number Searching Sequentially E L ee Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to select Search amp Dial and press OK Press the up down arrows to select Group Dial and press OK Press the up down arrows to select All and press OK Scroll until the name and number you want appears You can search upwards or downwards through the entire memory in alphabetical order Xerox WorkCentre 3025 147 User Guide Using Address Book From the Control Panel Searching using the Name 1 ae oe Press Fax on the control panel Press Address Book on the control panel
160. low to print from a Macintosh 1 Open the document you want to print 2 Open the File menu and select Page Setup Document Setup in some applications 3 Choose your paper size orientation scale and other options Make sure that your machine is selected and select OK Open the File menu and select Print Choose the number of copies you want and indicate which pages you want to print Select Print Changing Printer Settings You can use advanced printing features provided by your machine Open an application and select Print from the File menu The machine name which appears in the printer properties window may differ depending on the machine in use Except for the name the composition of the printer properties window is similar to the following Note The setting options may differ depending on the printer and the Macintosh OS version TextEdit This option allows you to print a header and footer Print Features Set Media Type to correspond to the paper loaded in the tray from which you want to print This will let you get the best quality printout If you load a different type of print material select the corresponding paper type 86 Xerox WorkCentre 3025 User Guide Printing Using Macintosh Layout The Layout option provides options to adjust how the document appears on the printed page You can print multiple pages on one sheet of paper Two Sided Allows you to print a double side document Reverse page
161. machine provides default settings for Copy and Fax so that you can quickly and easily make selections for your job The default selections can be changed by selecting the Machine Status button on the control panel and the down arrows to select Feature Defaults A password may be required to access and change the System Setup settings Note Some options may be unavailable depending on your machine configuration Copy Defaults The default selections for the Copy options can be set to those most frequently used When you copy a document the default settings are used unless they have been changed for the current job Once the current job is complete the settings return to the default settings A password may be required to access and change the default settings Copy defaults you can set include e Original Size e Reduce Enlarge e Lighten Darken e Original Type e Collation e Layout e Adjust Background Fax Defaults WorkCentre 3025NI only Your machine provides you with various user selectable options for setting up the fax system You can change the default settings for your preferences and needs Receiving and Sending settings can be customized A password may be required to access and change the Fax Setup settings Fax defaults you can set include e Lighten Darken e Resolution e Original Size e Multi Send e Delay Send e Priority Send e Send Forward e Receive Forward e Secure Receive e Add Page e Cancel Job
162. marks or overlay text 80 Xerox WorkCentre 3025 User Guide Printing Using Windows Watermark This option allows you to print text over an existing document There are several predefined watermarks that come with the printer which can be modified or you can add new ones to the list Using an Existing Watermark Select the required watermark from the Watermark drop down list You will see the selected watermark in the preview image Creating a Watermark 1 Select Edit from the Watermark drop down list The Edit Watermark window appears 2 Enter a text message in the Watermark Message box You can enter up to 40 characters The message displays in the preview window When the First Page Only box is checked the watermark prints on the first page only 3 Select the watermark options You can select the font name style size or shade from the Font Attributes section and set the angle of the watermark from the Message Angle section 4 Select Add to add the new watermark to the list 5 When you have finished editing select OK Editing a Watermark 1 Select Edit from the Watermark drop down list The Edit Watermark window appears 2 Select the watermark you want to edit from the Current Watermarks list and change the watermark message options 3 Select Update to save the changes 4 When you have finished editing select OK Deleting a Watermark 1 Select Edit from the Watermark drop down list The Edit Watermark wind
163. mbers Registering a Group Dial Number M oe E 5 146 Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to select New amp Edit and press OK Press the up down arrows to select Group Dial and press OK Enter a group dial number between 1 and 200 and press OK If an entry is already stored in the number you choose the display shows a message to allow you to change it Xerox WorkCentre 3025 User Guide Using Address Book From the Control Panel Enter the name you want and press OK For details on how to enter alphanumeric characters refer to Using the Keypad in Getting Started Enter the first few letters of the speed dial s name you want Scroll until the name and number you want appears and press OK Press OK when Yes appears at the Add Another prompt Repeat the steps to add other speed dial numbers into the group When you have finished press the left right arrows to select No at the Add Another prompt and press OK 10 Press Stop to return to Ready mode Editing a Group Dial Number EN TON EM eS DAN DJ O Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to select New amp Edit and press OK Press the up down arrows to select Group Dial and press OK Enter the group dial number you want to edit and press OK Enter the first few letters of the speed dial name in that group you want to add or delete Scro
164. med while passing through the automatic document feeder a warning message appears on the display screen A CAUTION To avoid tearing the document remove the jammed document slowly and gently 1 184 Note To prevent document jams use the platen glass for thick thin or mixed paper type originals Remove any remaining pages from the automatic document feeder Xerox WorkCentre 3025 User Guide Clearing Paper Jams 2 Open the automatic document feeder cover 3 Gently remove the jammed paper from the automatic document feeder If you do not see paper in this area go to the next step 4 Close the ADF cover 5 Lift the automatic document feeder and gently pull out any jammed originals Close the automatic document feeder 6 Reload the removed pages into the automatic document feeder and press the Start button to resume the job Xerox WorkCentre 3025 185 User Guide Clearing Paper Jams Paper Tray Jams 1 Remove paper from the machine tray 2 Gently pull out any jammed paper from machine 3 Open and close the top cover of machine lifting from under center of control panel Printing resumes automatically 186 Xerox WorkCentre 3025 User Guide Clearing Paper Jams Clearing Jams Inside the Machine A CAUTION The fuser area is hot Take care when removing paper from the machine 1 Open the top cover lifting from under the center of the control panel 2 Reach into the blue area on
165. mended The Xerox Warranty Service Agreement and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Contact your Xerox representative for details Xerox WorkCentre 3025 219 User Guide Maintenance Safety Maintenance Safety e Use supplies and cleaning materials only as directed in the Maintenance section of this manual e Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service e Donot attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer e Clean with a dry lint free cloth only A WARNING Aerosol cleaners can be explosive or flammable when used on electromechanical equipment e Do not burn any consumables or routine maintenance items For information on Xerox supplies recycling programs go to www xerox com gwa Printer Symbols Description Warning Indicates a hazard which if not avoided could result in death or serious injury Caution Indicates a mandatory action to take in order to avoid damage to the property Hot surface on or in the printer Use caution to avoid personal injury Do not burn the item Do not e
166. ming fax call and immediately goes into the fax reception mode e Ans Fax select when an answering machine is attached to the machine b From the Ring to Answer drop down menu select the number of times the machine should ring before answering c Check the Stamp Receive Name check box to enable the machine to print a page number and the date and time of receipt on the bottom of each page of a received fax d Check the Receive Start Code check box to initiate fax reception from an extension phone plugged into the socket on the back of the machine Select the required start code from the menu the default is 9 Xerox WorkCentre 3025 User Guide Fax Setup WorkCentre 3025NI e From the Secure Receive drop down menu select one of the following options to allow the machine to hold received faxes in the job queue as Secure Receive fax jobs The held faxes will remain in the queue and will only be released from the queue when the user enters the release password e Off e On this option requires you to enter a Secure Receive passcode and select Apply e Print fax in secure receive mode this option is only available when On is selected from the Secure Receive menu Select the Print button and enter the Secure Receive passcode Select Apply f Check the Auto Reduction check box to automatically reduce large documents received to fit on the fax paper size of your machine g Inthe Discard Size field enter details of the fax size
167. n Name e Organization Unit Information entered for these options should describe the machine as per the X500 directory scheme but can be any value which is meaningful to the customer to identify the machine Note The Common Name is taken from the machine s IP Address Host Name and Domain Name d Inthe Valid Period box enter the number of days that the certificate should be valid Once the specified time is reached the certificate will expire The start time is based on the current machine system time so it is important that the time is set correctly on the machine e Enter the E mail Address of the Administrator who is responsible for the secure management of the machine 4 Select the Next button A message displays to show the success of the certificate creation 5 Click the Close button The certificate displays in the Certificate Management area 6 Follow the steps in Enable Secure Connection Xerox WorkCentre 3025 155 User Guide Machine Digital Certificate Management Create a Certificate Signing Request NOW E In the Install Create New Certificate area select Create Certificate Signing Request Select Next In the Certificate Signing Request CSR area a Enter a Friendly Name to identify the request b Inthe 2 Letter Country Code field enter the Country Code that represents the country in which the machine is located The country code must be entered as a two character ISO 3166 country code c If required
168. nal in increments to the darkest setting of Darken 5 works well with light print Text Use for originals containing mostly text Text Photo Use for originals with mixed text and photographs Photo Use when the originals are photographs Xerox WorkCentre 3025 97 User Guide Copy Options Feature Collation Layout Adjust Bkgd 98 Description Places printed pages in order This option is used to copy multiple documents onto one sheet of paper copy from book originals create booklet output and produce documents which can be pasted together to make a poster Use to print an image without its background This feature reduces or eliminates the dark background resulting from scanning colored paper or newspaper originals Xerox WorkCentre 3025 User Guide Options On Defines the page sequence for printing Off Select if collation is not required Normal Select this option to match the layout of the originals 2 Up This feature is used to copy two documents ina reduced size onto one sheet of paper 4 Up This feature is used to copy four documents in a reduced size onto one sheet of paper ID Card Copy The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original Refer to Using the Layout Options for instructions Off Select if Background Adjustment is not required Auto Se
169. nce Xerox WorkCentre 3025 User Guide 1 Machine Overview Machine Overview Before you use your machine take some time to familiarize yourself with the various features and options Front View WorkCentre 3025NI Configuration 2 Xerox WorkCentre 3025 User Guide Machine Overview Output Support Output Tray Document Feeder Cover Document Feeder Guide Cover Document Feeder Output Support x a TT TT TT Rear View WorkCentre 3025NI Configuration Xerox WorkCentre 3025 3 User Guide Machine Overview Front View WorkCentre 3025BI Configuration 1 J ZH 2 NEE a aa D c CE c L Wiens YY R Era lt Ua Se Ai nar aa ZR C 8C esnses TT TT Some ST sa TT gt wrap TT TTT TT 4 Xerox WorkCentre 3025 User Guide Machine Overview Rear View WorkCentre 3025BI Configuration USB Port Power Receptacle Xerox WorkCentre 3025 5 User Guide Product Configurations Product Configurations WorkCentre WorkCentre Component 3025BI 3025NI 6 Xerox WorkCentre 3025 User Guide Control Panel Overview Control Panel Overview The control panel consists of a display a keypad and buttons you press to control the functions available on the printer The control panel Displays the current operating status of the printer Provides access to copy print scan and fax features Provides access to information pages Prompts you to load paper replace supplies a
170. ncluding 10 6 and later Find your device in the list in left column and click on it Select the features for the scan job from the Scan Menu on the right side of screen Set the scan options for your scan jobs by pressing Save Note These settings will be confirmed at the machine when you send the fax from the control panel Xerox WorkCentre 3025 111 User Guide Macintosh Scanning Image Capture Scan Options Scan Job Features Settings Scan Mode Flatbed From the platen glass Document Feeder Text Black and White Color Orientation Portrait Landscape Reversed Portrait Reversed Landscape Scan To Desktop Documents folder Other folder names on device Image Correction None Manual Brightness Tint Temperature Saturation Restore Defaults 112 Xerox WorkCentre 3025 User Guide Macintosh Scanning Select the Scan Destination When you press the Scan button on the left side of the control panel two options appear in the user interface Scan to PC and Scan to WSD When you select Scan to PC you must choose the type of connection Local or Network PC Note If a computer is not connected to the machine via the USB port the Scan to Local PC option will not appear in the user interface Once you connect a computer to the machine via the USB that option for scanning will appear Note If you have not set up enabled scanning to the Xerox machine from your computer your Mac will not appear as a destination in the
171. nd clear jams Displays errors and warnings WorkCentre 3025NI Control Panel Overview 20 19 18 17 16 15 14 13 12 Number Button Description Copy Activates Copy mode Scan Activates Scan mode Display Screen Displays all the available programming features plus general machine information Machine Status Accesses machine information status information the machine serial number and various reports to print Xerox WorkCentre 3025 7 User Guide Control Panel Overview KA O 17 18 O N _ _ UJ _ D _ Ln 8 Xerox WorkCentre 3025 User Guide Description Menu Enters Menu mode and enables you to access options and settings Arrows The up and down arrows are used to scroll through the options available in the selected menu and to increase or decrease values Back Sends the user back to the higher menu level OK Confirms the selection on the screen Address Book Used to store fax numbers or search for stored fax numbers Keypad Used to enter alphanumeric characters Pause Redial In standby mode redials the last number In edit mode inserts a pause into a fax number Clear All Clears the last selections made Power Save Sends the machine into Power Save mode or Power Down Press the button again to restart a powered off machine Power Powers the machine on or off Stop Pressing the Stop button stops the job in progress Pressing Stop al
172. ne e Fax Defaults using CentreWare Internet Services e Adjusting Fax Document Settings at the Machine e Fax Address Book Overview The Fax feature enables users to send hard copy documents to another fax machine or multiple fax machines via a dedicated phone line connection Information Checklist Before starting ensure that the following items are available and or the tasks have been performed e Ensure that the machine is fully functioning in its existing configuration e Ensure that the machine has access to a telephone connection e Obtain the telephone number that you will configure as the machine s fax number e Connect your telephone cable s to the fax port s on the machine Enable Fax from the Machine Press the Machine Status button Press the up down arrows to select Fax Setup press OK If prompted enter the Administrator Password 1111 Press the up down arrows to select Enable Disable Press the up down arrows to select Enable Press OK Ye ae ot a Test the Fax At the machine press the Fax button on the control panel Enter the number of a nearby fax machine using the alphanumerical keypad Place your documents in the document handler and press the Start button oe IS Verify that your documents are received at the other fax machine Xerox WorkCentre 3025 61 User Guide Fax Setup WorkCentre 3025NI Fax Defaults Using CentreWare Internet Services 1 At your workstation open the web b
173. ne The document is printed single sided Long Edge This is the conventional layout used in book binding Short Edge This is the type often used with calendars Reverse 2 Sided Printing The document is printed two sided and the second side images are rotated 180 degrees Paper Tab Use the Paper Tab options to set the basic paper handling specifications when you access the printer properties Copies This allows you to choose the number of copies to be printed You can select 1 to 999 copies Paper Options Original Size This allows you to set the size of the original you are printing If the required size is not listed in the Size box select Edit When the Custom Paper Size Settings window appears set the paper size and select OK The setting appears in the list so that you can select it Output Size This allows you to set the size of paper required for printing Percentage Use this option to change the contents of a page to appear larger or smaller on the printed page Enter the scaling rate in the Percentage input box Source Use this option to select the paper tray required Use Manual Feeder when printing on special materials like envelopes and transparencies If the paper source is set to Auto Select the printer automatically selects the paper source based on the requested size Type Set Type to correspond to the paper loaded in the tray selected This will provide the best quality printout If printing Envelopes en
174. nect the equipment For user protection make sure that the printer is properly grounded The electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present must be connected together This precaution could be vital in rural areas A WARNING Do not attempt to make such connections yourself Contact the appropriate electric inspection authority or electrician to make the ground connection 232 Xerox WorkCentre 3025 User Guide Fax Regulations The REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface could consist of any combination of devices The only limitation to the number of devices is the requirement that the sum of the RENs of the devices does not exceed 5 For the Canadian REN value see the label on the equipment European Union Radio Equipment amp Telecommunications Terminal Equipment Directive The Facsimile has been approved in accordance with the Council Decision 1999 5 EC for pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not give an unconditional assurance of successful operation on every PSTN network terminal point In the event of a problem you should contact your authorized local dealer
175. nforme la norme NMB 003 du Canada European Union The CE mark applied to this device symbolizes Xerox s declaration of conformity with the C following applicable Directives of the European Union as of the dates indicated e December 12 2006 Low Voltage Directive 2006 95 EC e December 15 2004 Electromagnetic Compatibility Directive 2004 108 EC e March 9 1999 Radio amp Telecommunications Terminal Equipment Directive 1999 5 EC This printer if used properly in accordance with the user s instructions is not dangerous for the consumer or for the environment 224 Xerox WorkCentre 3025 User Guide Basic Regulations To ensure compliance with European Union regulations use shielded interface cables A signed copy of the Declaration of Conformity for this device can be obtained from Xerox European Union Lot 4 Imaging Equipment Agreement Environmental Information Environmental Information Providing Environmental Solutions and Reducing Cost Introduction The following information has been developed to assist users and has been issued in relation to the European Union EU Energy Related Products Directive specifically the Lot 4 study on Imaging Equipment This requires manufacturers to improve environmental performance of in scope products and supports the EU action plan on energy efficiency In scope products are Household and Office equipment that meet the following criteria e Standard monochrome format products
176. not forget the password or you could be completely locked out of the system 8 9 10 11 12 13 14 15 requiring a service call Select Apply to save the changes Select OK when the acknowledgement message displays Select the Advanced button The Advanced Access Control screen appears Select Protect Login IPv4 Address to enable this feature if required and enter an IPv4 Address in the box Select the required option for the Login Failure Policy for users who fail to login several times The options are Off 3 times or 5 times Select the required option for Auto Logout The options are 5 10 15 or 30 minutes Select Security Settings Reset if required Select Save to save your changes Configuring Wireless Connectivity Using CentreWare Internet Services WorkCentre 3025NI Note The machine will not connect to the wireless network while the network cable is attached At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter Select Properties Xerox WorkCentre 3025 33 User Guide CentreWare Internet Services a CER AH S If prompted enter the Administrator ID admin and the Password 1111 and select Login Select Properties In the Network Settings link select the Wi Fi link Then select the Wi Fi link below that The Connection Status shows the Link Status of the wireless connection The Wireless Settings area provides options to
177. nt the following reports Description Configuration This report provides information about your machine setup including the serial number IP Address installed options and the software version The demo page is printed to check the quality of the print Supplies Info Prints the supplies information page Fax Sent This report shows information on the faxes you have recently sent Note The machine prints this report every 50 communications This report shows information on the faxes you have recently received Fax Confirmation This is the report for an individual fax transmission Scheduled Jobs This list shows the documents currently stored for delayed faxing along with the start time and type of each operation Junk Fax This list shows the fax numbers specified as junk fax numbers To add or delete numbers access the Junk Fax Setup menu Usage Counter This list shows the number of impressions made on the machine The list includes e Total Impressions e Black Impressions e Maintenance Impressions e Sheets Printing reports Various reports can be printed to provide information about your machine 1 Select the Menu button on the control panel 2 Press the Up Down arrows to scroll to the Information menu and select OK 3 Press the Up Down arrows until the report you require displays and select OK 4 Select OK to print the report 20 Xerox WorkCentre 3025 User Guide Feature Defaults Feature Defaults Your
178. nting the machine automatically prints the fax 134 Xerox WorkCentre 3025 User Guide Fax Receive Options Tel Mode In this mode you must be at the machine You can receive a fax call by pressing the On Hook Dial button to open the fax line you will hear a dial tone Press Start when you hear a fax tone from the remote machine The machine begins receiving a fax If a handset is available you can answer calls using the handset Ans Fax Mode To use this mode you must attach an answering machine to the EXT socket on the back of your machine If your machine detects a fax tone on the line it automatically starts to receive the fax If your answering machine detects a person leaving a message it saves the message Notes e If you have set your machine to this mode and your answering machine is switched off or no answering machine is connected to EXT socket your machine automatically goes into Fax mode after a predefined number of rings e If your answering machine has a user selectable ring counter set the machine to answer incoming calls within 1 ring e If you are in Tel mode when the answering machine is connected to your machine you must switch off the answering machine otherwise the outgoing message from the answering machine will interrupt your phone conversation Distinctive Ring Mode Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different te
179. ntouts Check for leaking toner Clean the inside of the machine See Cleaning the Machine are dirty Solid Black pages The print cartridge may not be installed properly Remove the cartridge and reinsert it The print cartridge may be defective Remove the print cartridge and install a new one See Replacing the Print Cartridge The machine may require repair Contact a service representative Loose toner Clean the inside of the machine See Cleaning the Machine Check the paper type and quality See Media Guidelines Remove the print cartridge and then install a new one See Replacing the Print Cartridge The machine may require repair Contact a service representative Character Voids Character voids are white areas within parts of characters that should be solid black If you are using transparencies try another type of transparency Because of the composition of transparencies some character voids are normal You may be printing on the wrong surface of the paper Remove the paper and turn it around The paper may not meet paper specifications See Media Specifications Xerox WorkCentre 3025 199 User Guide Common Problems Condition Suggested Solutions Horizontal stripes If horizontally aligned black lines stripes streaks or smears appear The print cartridge may be installed improperly Remove the cartridge and reinsert it The print cartridge may be defective Remove the print cartridge and instal
180. nts can be loaded either into the automatic document feeder or onto the platen glass Automatic Document Feeder The automatic document feeder can hold a maximum of 40 originals of 20 lb 80 g m thickness 1 Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Move the document guide to just touch both sides of the document Platen Glass The platen glass can be used for oversized torn or damaged originals and for books and magazines 1 Open the automatic document feeder and place single documents face down on the platen glass aligned with the rear left corner 2 The default document size is 8 5 x 11 or A4 depending on the country of installation For other sized documents change the Original Size option Refer to Scan Options for further information Select the Scan Destination When you select the Scan button on the left side of the control panel two options appear in the user interface Scan to PC and Scan to WSD When you select Scan to PC you must choose the type of connection Local or Network PC Note If a computer is not connected to the machine via the USB port the Scan to Local PC option will not appear in the user interface Once you connect a computer to the machine via the USB that option for scanning will appear Note If you have not set up scan in Easy Printer Manager from your PC your PC will not appea
181. o specify the correct paper size and type For the source you must select Manual Feeder Not confirming the paper details may result in printing delays Note For information about setting the paper type and size on the control panel refer to Setting Paper Size and Type Note The settings made from the printer driver on your computer override the settings on the control panel Xerox WorkCentre 3025 67 User Guide Setting Paper Size and Type Setting Paper Size and Type After loading paper in the paper tray set the paper size and type using the control panel These settings will apply to Copy and Fax modes For computer printing select the paper size and type in the application program you use on your computer Alternatively to change the paper size and type on your computer select Xerox Easy Printer Manager gt 2 Switch to advanced mode gt Device Settings Note The settings made from the printer driver on your computer override the settings on the control panel Setting the Paper Size Press Machine Status on the control panel Press the up down arrows to select System Setup and press OK Press the up down arrows to select Paper Setup and press OK Press the up down arrows to select Paper Size and press OK Press the up down arrows to select the paper tray you want and press OK Press the up down arrows to select the paper size you want Press OK to save the selection W P d k D a a Press Back unti
182. o your computer system The following options are available from the Scan button on the control panel e Scan to PC You can scan a document to a PC connected to the device in one of two ways e Local PC For scanning to a PC connected directly to the WorkCentre 3025 via a USB cable For Windows scanning the Printer Driver with Easy Printer Manager must be installed on your PC prior to use For Macintosh scanning the Printer Driver with Image Capture or Xerox Scan Assistant must be installed e Network PC Use this option to scan data to a networked PC For Windows the Printer Driver with Easy Printer Manager must be installed on your PC prior to use For Macintosh scanning the Printer Driver with Image Capture or Xerox Scan Assistant must be installed e Web Services for Devices WSD Use this option to scan to applications or computers that support Microsoft s Web Services for Devices This option was designed for Windows Vista and also works with Windows 7 and Windows 8 The WSD process initiates a scan and forwards it to an address designated by the Windows event from your PC or from the machine Note Some options may be unavailable depending on your machine configuration Scan Process The basic procedure for scanning using a PC connected to the WorkCentre 3025 is At your computer e Ensure that the scan function is enabled at the WC3025 and has established a connection with your computer At the Xerox machine e Load the d
183. ob features you can initiate the scan at either the machine or your PC 1 Press the Start button at the machine OR at your PC 2 Your machine begins scanning the original and then asks if you want to scan another page 3 Toscan another page press the up down arrows to select Yes and press OK Load an original and press Start Otherwise select No and press OK The images are scanned and sent to the destination selected in the job Stop the Job To cancel an active Scan job 1 Dress the Stop button on the control panel The machine will stop scanning and delete the file and the job and move on to the next job Xerox WorkCentre 3025 109 User Guide Macintosh Scanning Macintosh Scanning This section describes the basic procedure for scanning using a Macintosh computer running Mac OS X 10 5 or later e Load Documents e Select the Scan Destination e Select the Features e Start the Job e Stop a Job if necessary Process Checklist e Ensure the Scan function has been set up for your Xerox machine See Installation and Setup for further details e Determine which application you will use to scan your documents Ensure the application is loaded on your Macintosh computer and ready to use e Image Capture is a Macintosh application that provides an easy way to choose scan settings and perform a scan job e Scan Assistant is a Xerox utility that is automatically installed with the your Xerox Printer Driver It pro
184. ocuments At the Xerox machine OR at your computer e Select the scan connection type Local PC Network PC or WSD Windows only e Select the scan destination e Select the scan job features e Start the job e If necessary stop the job 104 Xerox WorkCentre 3025 User Guide Scanning Overview Scanning Methods Your machine offers the following ways to scan an image using a local connection TWAIN TWAIN drivers handle the communication between computer software and the scanning device This feature can be used via a local connection or a network connection in various operating systems Refer to Scan Using TWAIN WIA Windows Image Acquisition To use this feature your computer must be connected to the machine via a USB cable and running Windows Vista or Windows 7 Refer to Scan Using WIA Driver Xerox WorkCentre 3025 105 User Guide Windows Scanning Windows Scanning Process Checklist Ensure the Scan function has been set up for your machine See Installation and Setup for further details Ensure Xerox Easy Printer Manager application is installed This application is provided with the Xerox WC3025 printer driver Easy Printer Manager is an easy way to choose scan settings and manage machine operations Once you have enabled the Scan function and set up your Scan settings any scan job can be initiated from your computer or the Xerox machine once the original is placed in the scanner or ADF If an authentication or s
185. ollowed by the printer s fully qualified Domain name or IP Address in the URL field The Printer Name can be either the Host Name or the SMB Host Name as shown on the machine Configuration Report depending on the name resolution used by your network WINS or DNS Select the Next button Select the Have Disk button and browse to the location of the printer driver and select the OK button Select the Printer Model and select OK Select Yes if you wish to make this the default printer Select Next Select Finish Raw TCP IP Printing Port 9100 mac Raw TCP IP is a printing protocol that is similar to LPR printing Also known as a direct TCP IP connection or sockets interface it sends information directly to the machine and does not require a Line Printer Daemon LPD The advantages are that connections stay open for multiple print files and spooling is not needed therefore printing is faster and more reliable than LPD printing Raw TCP IP printing is contained in Windows and other third party applications and operating systems Note Raw TCP IP Printing is enabled by default for port 9100 Information Checklist See the Information Checklist in Configure Static IPv4 Addressing at the Machine How to Configure Port 9100 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Select Properties If prompted enter the Administrator User Name admin and Password 1111 and selec
186. on each tab monitors and informs you of the machine status The Xerox Printer Status dialog includes the following options Toner Level You can view the level of toner remaining in each toner cartridge The machine and the number of toner cartridge s shown in the window may differ depending on the machine in use Some machines do not have this feature Option You can set printing job alert related settings Xerox WorkCentre 3025 77 User Guide Printing Using Windows Order Supplies You can order replacement toner cartridge s from online User s Guide This button opens the user guide when an error occurs You can then open the troubleshooting section in the user guide Basic Tab The Basic tab provides selections for the print mode to use and options to adjust how the document appears on the printed page These options include orientation settings quality settings layout options and 2 sided printing settings Note Some options may be unavailable depending on your printer model and configuration Orientation Orientation allows you to select the direction in which information is printed on a page e Portrait Prints across the width of the page letter style e Landscape Prints across the length of the page spreadsheet style e Rotate 180 Degrees Allows you to rotate the page 180 degrees Layout Options Layout Options allow you to select a different layout for your output You can select the number of p
187. ons Windows Vista a From the Start menu select Control Panel gt Scanners and Cameras b Double click Scan a document or picture The Windows Fax and Scan application appears You can select View scanners and cameras to view the scanners C TP there is no Scan a document or picture instruction visible open the MS Paint program and from the File menu click From Scanner or Camera d Select New Scan The scan driver displays Choose your scanning preferences e Select Scan Windows 7 a From the Start menu select Control Panel gt Devices and Printers b Click the right mouse button on the device driver icon in Printers and Faxes gt Start Scan New Scan application appears c Choose your scanning preferences Select Scan Xerox WorkCentre 3025 119 User Guide Scan Using WIA Driver 120 Xerox WorkCentre 3025 User Guide FAX This chapter includes Overview Fax Send Procedure Fax Send Options Fax Receive Options Fax Forward Sent Received Feature Fax from PC Xerox WorkCentre 3025 User Guide 121 Overview Overview Your Xerox multifunction machine offers a wide selection of Fax capabilities and features This section provides instruction on how to use them effectively Before you begin any of the processes in this section check that the Fax functionality was set up at installation and the communications pathways enabled See Installation and Setup for further information Changing Fax Defaul
188. or a long period of time e Anenvironment where corrosive gases are present e Anenvironment with salty air Do not store consumables directly on the floor Do not touch the surface of the photosensitive drum in the print cartridge Do not expose the print cartridge to unnecessary vibrations or shock Never manually rotate the drum in the print cartridge especially in the reverse direction this can cause internal damage and toner spillage When to Order Consumable Supplies To avoid print quality problems resulting from worn parts and to maintain your machine in top working condition replace the print cartridge as directed A blinking orange warning light and a message appear on the control panel when the print cartridge is near its replacement time Check that you have replacements on hand and order them when the warning appears if you do not It is important to order these items when the messages first appear to avoid interruptions to your printing An error message and a solid orange warning light appear on the control panel when the print cartridge must be replaced To replace the print cartridge follow the instructions provided below or with the consumable 170 WARNING When replacing consumables DO NOT remove the covers or guards that are fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards Do NOT attempt any maintenance procedure that is NOT specifically described
189. or messages Print Quality Problems If the inside of the machine is dirty or paper has been loaded improperly there might be a reduction in print quality See the table below to clear the problem Condition Suggested Solutions Light or faded print If a vertical white streak or faded area appears on the page the toner supply is low You may be able to temporarily extend the print cartridge life See Redistributing Toner If this does not improve the print quality install a new print cartridge The paper may not meet paper specifications for example the paper may be too moist or rough See Media Guidelines If the entire page is light the print resolution setting is too low or the ECO mode is on Adjust the print resolution and turn the ECO mode off See the help screen of the printer driver A combination of faded or smeared defects may indicate that the print cartridge needs replacing See Replacing the Print Cartridge The paper may not meet specifications for example the paper may be too moist or rough See Media Guidelines The transfer roller may be dirty Clean the inside of your machine See Cleaning the Machine The paper path may need cleaning See Cleaning the Machine 196 Xerox WorkCentre 3025 User Guide Common Problems Condition Suggested Solutions Dropouts If faded areas generally rounded occur randomly on the page A single sheet of paper may be defective Try reprinting the job The
190. osing of these products and batteries correctly you will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling For more information about collection and recycling of old products and batteries please contact your local municipality your waste disposal service or the point of sale where you purchased the items Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation 240 Xerox WorkCentre 3025 User Guide European Union Business Users in the European Union If you wish to discard electrical and electronic equipment please contact your dealer or supplier for further information Disposal Outside of the European Union These symbols are only valid in the European Union If you wish to discard these items please contact your local authorities or dealer and ask for the correct method of disposal Battery Symbol Note This wheeled bin symbol may be used in combination with a chemical symbol This IS establishes compliance with the requirements set out by the Directive Hg Battery Removal Batteries should only be replaced by a MANUFACTURER approved service facility Xerox WorkCentre 3025 241 User Guide Other Countries Other Countries Please contact your local waste management authority to request disposal guidance 242 Xerox WorkCentre 3025
191. over or making further option selections Select this button Select the Add button to add new recipients either by directly typing names and fax numbers or by adding names from the relevant address book from your PC You can select up 15 addresses If you want to know that the fax has been delivered to the destination fax click Notify me on delivery For a preview of your document including the cover page click Preview Click OK to send the document from your PC to your fax machine which will fax the document to the destination fax or faxes listed Xerox WorkCentre 3025 141 User Guide Fax from PC 142 Xerox WorkCentre 3025 User Guide Address Book This chapter includes e Address Book Overview e Using Address Book from the Control Panel e Using Address Book in CWIS Xerox WorkCentre 3025 143 User Guide Address Book Overview Address Book Overview With the convenient Address Book feature on the Xerox WorkCentre 3025NI you can have all the fax addresses you need at your fingertips Once the Address Book has been enabled during installation and setup you can enter single addresses group addresses and speed dial addresses and store them in your Address Book for repeated use during fax jobs You can also search a global network address book from your machine if the LDAP function has been set up See Installation and Setup for directions on how to set up and enable the Address Book for your machine
192. ow appears 2 Select the watermark you want to delete from the Current Watermarks list and select Delete 3 Select OK Overlay An overlay is text and or images stored on the computer hard disk drive as a special file format that can be printed on any document Overlays are often used to take the place of preprinted forms and letterhead paper Note This option is only available when you use the PCL6 Printer Driver Creating a New Page Overlay To use a page overlay you must first create one containing your logo or another image 1 Create or open a document containing text or an image for use in a new page overlay Position the items exactly as you want them to appear when printed as an overlay 2 Select Edit from the Overlay drop down list The Edit Overlay window appears 3 Select Create and type a name in the File name box Select the destination path if necessary Xerox WorkCentre 3025 81 User Guide Printing Using Windows Select Save The name appears in the Overlay List box Select OK Note The overlay document size must be the same as the documents you print with the overlay Do not create an overlay with a watermark Select OK on the Advanced tab page Select OK in the main Print window An Are you Sure message displays Select Yes to confirm Using a Page Overlay 1 3 Select the required overlay from the Overlay drop down list box If the overlay file you want does not appear in the overlay lis
193. ows Host Computer Setup 1 Install your printer driver Refer to Installing Windows Drivers 2 Depending on your operating system navigate to the Printers Printers and Faxes or Devices and Printers settings from the Windows Start menu or through the control panel 3 Select your printer and select Printer Properties Note If the Printer properties item has a you can select other printer drivers connected with the selected printer 4 Select the Sharing tab 5 Check the Change Sharing Options check box 6 Check the Share this printer check box 7 Enter details in the Share Name field 8 Select OK or Next Client Computer Setup 1 Install your printer driver Refer to Installing Windows Drivers 2 From the Windows Start menu select All Programs gt Accessories gt Windows Explorer 3 Enter the IP address of the host computer and press Enter 4 Ifthe host computer requires a User name and Password enter details in the User ID and password field of the host computer account 5 Select the printer you want to share and select Connect If a setup complete message appears select OK 6 Open the file you want to print and start printing Xerox WorkCentre 3025 51 User Guide Sharing Your Machine Locally Macintosh The following steps are for Macintosh OS X 10 8 5 Refer to Macintosh Help for other OS versions Host Computer Setup 1 Install your printer driver Refer to Installing Macintosh Driver 2 Open the
194. paper from the tray and flex or fan the paper e Humid conditions may cause some paper to stick together e Different types of paper may be stacked in the tray Load paper of only one type size and weight Paper does not feed into the e Remove any obstructions from inside the machine machine e Paper has not been loaded correctly Remove paper from the tray and reload it correctly e There is too much paper in the tray Remove excess paper from the tray e The paper is too thick Use only paper that meets the specifications required by the machine See Media Specifications The paper keeps jamming e There is too much paper in the tray Remove excess paper from the tray An incorrect type of paper is being used Use only paper that meets the specifications required by the machine See Media Types e There may be debris inside the machine Clean the inside of the machine See Cleaning the Machine Transparencies stick together in e Use only transparencies specifically designed for laser printers Remove the paper exit each transparency as it exits from the machine Envelopes skew or fail to feed e Ensure that the paper guides are against both sides of the envelopes correctly The originals keep jamming in e If an original does not feed into the machine the automatic document the automatic document feeder rubber pad may need to be replaced Contact a service feeder representative 190 Xerox WorkCentre 3025 User Gui
195. pecifications Paper Tray Feature WorkCentre 3025BI NI Capacity Paper Tray 150 sheets 20 lb 80 g m bond paper 10 sheets special paper envelopes labels cardstock thick Media Weights 16 43 lb 60 to 163 g m Media Sizes Length min 5 inches max 14 inches 127 356 mm Width min 3 inches max 8 5 inches 76 216 mm A4 A5 Letter Legal Folio Oficio Executive Envelope Monarch Com 10 DL C5 ISO B5 JIS B5 Custom Media Types Plain Paper Thin Thick Recycled Bond Card Stock Cotton Archive Labels Envelopes Color Pre printed Copying Input Feature WorkCentre 3025BI WorkCentre 3025NI ADF Capacity na 40 sheets 20 lb 80 g m bond paper ADF Document Weights as 16 24 lb 60 to 90 g m ADF Document Sizes Length min 5 8 max 14 inches 148 356 mm Width min 5 6 max 8 5 inches 142 216 mm A4 A5 A6 Letter Legal Folio Oficio Executive ISO B5 JIS B5 3 in x 5 in Envelope Monarch No 10 DL C5 C6 Custom Document Types Single sheet book Plain Thin Thick Thicker Cotton Colored copying Envelope Transparency Pre printed Recycled Labels Bond Card Stock Archive Output Tray Feature WorkCentre 3025BI NI Output Tray 100 sheets of 20 lb 80 g m bond paper Delivered face down Xerox WorkCentre 3025 207 User Guide Feature Specifications Feature Specifications Print Specifications Feature WorkCentre 3025BI NI Speed Simplex Up to 21 ppm on L
196. preferences for future use To save a Favorites item follow these steps 1 Change the settings as needed on each tab 2 Click Save 3 Enter a name and a description and then select the desired icon 76 Xerox WorkCentre 3025 User Guide Printing Using Windows 4 Click OK When you save Favorites all current driver settings are saved To use a saved setting select it in the Favorites tab The machine is now set to print according to the settings you have selected To delete a saved setting select it in the Favorites tab and click Delete Note Only user generated favorites can be deleted Preview Tab The Preview tab in the right panel is visible only on the Favorites tab It displays a graphical summary of your selections Details Tab The Details tab in the right panel is visible only on the Favorites tab It displays a summary of the selected Favorite and notes incompatioable options Paper Tab The Paper tab in the right panel is visible on each main tab except for the Favorites and Xerox tabs It displays a graphical summary of your selections Device Tab The Device tab in the right panel is visible on each main tab except for the Favorites and Xerox tabs It displays a summary of the device settings Printer Status Note The Printer Status window and its contents shown in this user guide may differ depending on the machine or operating system in use The Printer Status option which is visible
197. provided by the Printers configuration you can change the various properties for your machine as a printer 1 Open the Unified Driver Configurator If necessary switch to Printers configuration 2 Select your machine on the available printers list and select Properties Xerox WorkCentre 3025 89 User Guide Printing Using Linux 90 The Printer Properties window opens The following five tabs display at the top of the window General This option allows you to change the printer location and name The name entered in this tab displays on the printer list in Printers configuration Connection This option allows you to view or select another port If you change the machine port from USB to parallel or vice versa while in use you must re configure the machine port in this tab Driver This option allows you to view or select another machine driver Selecting Options you to set the default device options Jobs This option shows the list of Print jobs Select Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list Classes This option shows the class that your machine is in Select Add to Class to add your machine to a specific class or select Remove from Class to remove the machine from the selected class Select OK to apply the changes and close the Printer Properties window Xerox WorkCentre 3025 User Guide Printing Using Unix Printing Using Unix
198. r Operational Guidelines e Donot remove any paper trays while the printer is printing e Do not open the doors when the printer is printing e Donot move the printer when it is printing e Keep hands hair neckties and so on away from the exit and feed rollers e Covers which require tools for removal protect the hazard areas within the printer Do not remove the protective covers Ozone Release This printer produces ozone during normal operation The amount of ozone produced is dependent on copy volume Ozone is heavier than air and is not produced in amounts large enough to harm anyone Install the printer in a well ventilated room For more information in the United States and Canada go to www xerox com environment In other markets please contact your local Xerox representative or go to www xerox com environment_europe If you need additional information about ozone please request the Xerox publication Facts About Ozone part number 610P64653 by calling 1 800 828 6571 in the United States and Canada In other markets please contact your local Xerox representative Printer Location e Place the printer on a level solid non vibrating surface with adequate strength to hold its weight To find the weight for your printer configuration see Machine Specifications e Do not block or cover the slots or openings on the printer These openings are provided for ventilation and to prevent overheating of the printer e Place
199. r as a destination in the Scan Menu at the machine Scan to Local PC To use Scan to Local PC the machine must be connected to your PC or workstation via a USB cable The scan driver must be installed on your PC prior to use For driver installation instructions refer to the Installation and Setup section 1 Dress the Scan button on the control panel Scan to PC appears in the user interface Press OK Press the up down arrows to select Local PC Press OK If you see the Not Available message check the port connection and or scan setup e QES R IS Press the up down arrows to select the scan destination you want and press OK Xerox WorkCentre 3025 107 User Guide Windows Scanning Scan to Network PC Make sure that your machine is connected to a network Make sure the scan driver has been installed and scan has been enabled For instructions see Installation and Setup 1 Press Scan on the control panel 2 Scan to PC appears in the user interface Press OK 3 Press the up down arrows to select Network PC 4 Press OK If you see the Not Available message check the connection and or setup 5 Inthe Destination List that appears press the up down arrows to find the name of the computer that you want to receive the scan and press OK Scan to WSD Using this option you can scan to applications or computers that support Microsoft s Web Services for Devices 1 Press Scan on the control panel 2 3 4 Press the up
200. r screen appears Enter details in the Printer name field Select the Next button The Printer Sharing screen appears Select the Do not share or Share option and enter the name location and comment if required Select the Next button Select Set as the default printer if required Select Print Test Page to print a test page Select the Finish button The printer driver will install Verify that the test page is printed at the machine Xerox WorkCentre 3025 53 User Guide Windows Printing Internet Printing Protocol IPP Port The Internet Printing Protocol IPP defines a standard protocol for printing as well as managing print jobs media size resolution and so forth IPP can be used locally or over the Internet and also supports access control authentication and encryption making it a much more capable and secure printing solution than older ones Note IPP Printing is enabled by default How to Enable the IPP Port 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Select Properties 3 If prompted enter the Administrator User Name admin and Password 1111 and select Login Select Properties In the Network Settings link select Raw TCP IP LPR IPP in the directory tree In the Internet Printing Protocol IPP area a For IPP Protocol select Enable from the drop down menu The Printer URL displays the http IP address of the ma
201. re or part mentioned such as the Automatic Document Feeder or Fax Follow the directions pertinent to your machine model See Getting Started for information on models and features 182 Xerox WorkCentre 3025 User Guide Overview Status Wireless LED The color of the Status Wireless LED located on the control panel indicates the machine s current status The table below describes the various indicators Note Some LEDs may not be available depending on machine configuration LED Color Status Description Status LED Machine is offline Green fon The machine is on line and ready to use Blinking The machine is receiving or printing data A machine cover is opened Close the cover There is no paper in the tray when receiving or printing data Load paper in the tray The machine has stopped due to a major error Check the display message A paper jam has occurred Blinking A minor error has occurred and the machine is waiting for the error to be cleared Check the display message When the problem is cleared the machine resumes The print cartridge has reached its estimated end of life Replace the print cartridge See Replacing the Print Cartridge Blinking The print cartridge is near its estimated end of life Prepare a new cartridge for replacement You may temporarily increase the printing quality by redistributing the toner See Redistributing Toner fon The machine is connected to a wireless network Bl
202. red a group dial number you cannot enter any more group dial numbers The machine will prompt you for a second fax number Enter the recipient fax number and press OK After the second recipient fax is entered the machine displays Another fax number Select the answer that fits your job Yes or No and press OK To enter more fax numbers press OK when Yes is highlighted and repeat the steps You can add up to 10 addresses When you have finished entering fax numbers scroll to select No at the Another No prompt and press OK Load originals and press Start to start the job The machine begins scanning the originals and storing the data into memory If using the document glass to scan more than one original select Yes in the display prompt to add another page Load another original and press OK When you have finished select No at the Another Page prompt The machine sends the fax to the numbers you entered in the order in which you entered them Delay Send You can set your machine to send a fax at a later time when you will not be present Use this feature to transmit faxes during off peak hours or to another country or time zone 130 Once you program the machine to send a delayed fax it will be listed in the Scheduled Jobs list To see the Scheduled Jobs list press Machine Status at Info Pages press OK Scroll to find Scheduled Jobs Select OK then scroll to Print Press Ok to print the list of scheduled jobs including del
203. right marked Open and lift up so that the panel inside the machine opens Lift that panel to reveal the print cartridge 3 Pull the print cartridge out lifting it up slightly at the front Xerox WorkCentre 3025 187 User Guide Clearing Paper Jams 4 Remove the jammed paper by gently pulling it out Straight 5 Re install the print cartridge Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place 6 Close the inside panel and then the top cover Printing automatically resumes 188 Xerox WorkCentre 3025 User Guide Error Messages Error Messages Use the following information to solve problems on the machine Some messages may not appear on the display depending on options or models Message Meaning Suggested Solutions Jam Paper has jammed inside the e Clear the jam See Paper Tray inside machine machine Jams Network Problem Wireless not connected e Turn machine off then on WiFi Connection again Network Problem The network IP address you have e Check the IP address and reset IP Conflict set is being used by someone else it if necessary Jam A page of original document has e Clear the jam See Automatic at Document Feeder jammed in the automatic Document Feeder Jams document feeder Document Feeder The platen glass or ADF cover is e Close the cover until it locks cover open not securely
204. rk Settings link select the General link Select one of the following speeds from the Ethernet Speed drop down menu e Automatic e 10 Mbps Half Duplex e 10 Mbps Full Duplex e 100 Mbps Half Duplex e 100 Mbps Full Duplex Select on Apply to save the changes The change to Ethernet Speed rate will take effect after System Reboot screen displays Select OK When the Acknowledgement screen displays select OK Reboot the machine Xerox WorkCentre 3025 35 User Guide CentreWare Internet Services Adjusting the Altitude Print quality is affected by atmospheric pressure which is determined by the height of the machine above sea level The following information will guide you on how to set your machine for the best print quality Wi Fi must be configured before you adjust the altitude Before you set the altitude value determine the altitude where you are Altitude Value 0 1000M Normal 0 3 280 ft 1000 2000 M High 1 3 280 6 561 ft 2000 3000 M High 2 6 561 9 842 ft 3000 4000 M High 3 9 842 13 123 ft 4000 5000 M High 4 13 123 16 404 ft To adjust the altitude 1 Enter the IP Address of the printer in the browser Select Login and enter the ID admin and Password 11171 Select Properties gt System gt Setup Select an Altitude Adjustment value based on your altitude in the table above S a a Select Apply 36 Xerox WorkCentre 3025 User Guide Network Installation
205. roduct number and the machine serial number Note The machines serial number is located on the machine s data plate on the rear cover is accessible from the Machine Status button in the System Setup menu and also is printed on the Configuration report e Order supplies online at www xerox com Access the Xerox web page via Easy Printer Manager Select the printer for which you want to order supplies Select Order Supplies k Sk xu When another window pops up select Order Supplies When the Xerox web page for ordering supplies appears place your order e Access the Xerox web page via CentreWare From your printer s CWIS page select the Support tab then Support Links on the left navigation panel Then select the Order Supplies link on the bottom of the page to go to the Xerox website and order online A WARNING Use of non Xerox supplies is not recommended Use of toner and print cartridges other than genuine Xerox Toner can affect print quality and printer reliability Xerox Toner is the only toner designed and manufactured under strict quality controls by Xerox for use with this specific printer The Xerox Warranty Service Agreement and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside
206. rowser and enter the IP Address of the machine in the Address Bar Press Enter Select Properties If prompted enter the Administrator User Name admin and Password 1111 and select Login Select Properties In the Machine Settings link select the Fax link Select the General link In the Machine ID amp Fax Number area a Enter an ID in the Machine ID field b Enter the fax number in the Fax Number field In the Change Default area a From the Resolution drop down menu select one of the available options b From the Lighten Darken drop down menu select one of the available options c Select the required option for Original Size In the Sending area a From the Redial Term drop down menu select the minutes for the term of each redial b From the Redial Times drop down menu select the amount of times you want the machine to re dial c If your telephone system requires you to enter a prefix in front of fax numbers select Enable and enter prefix dial details in the Prefix Dial field Check the ECM Mode check box to enable Error Correction Mode From the Fax Confirmation drop down menu select one of the send report options e Off e On prints a report when a fax has been sent e On Error prints a report when an error occurs 10 In the Receiving area 62 a From the Receive Mode drop down menu select the required option for the line e Tel receives a fax by picking up the handset e Fax answers an inco
207. s received into memory If a 4 digit password was set when activating Secure Receive this password will be required to print the faxes Note This option only appears when there are stored jobs to print e Refer to Fax from PC for instructions Refer to Adding Documents to a Delayed Fax for instructions Refer to Cancelling a Delayed Fax for instructions Xerox WorkCentre 3025 129 User Guide Fax Send Options Multi Send You can use the Multi Send feature to send a fax to multiple locations The fax is automatically stored in memory and then transmitted from memory to the fax destinations entered You can enter up to 10 addresses in one transmission with this feature One of the destinations can be a group address of up to 200 destinations from the machine s Address book The total number of recipients can thus be 209 After transmission the job is automatically erased from memory You cannot send a color fax using this feature Follow these steps at the machine to use the Multi Send feature 1 2 3 4 Press Fax on the control panel Press Menu on the control panel At the Fax Features menu press the up down arrows to scroll to Multi Send and press OK The message prompt Fax 1 _____ appears Enter the number of the first receiving fax machine and press OK You can select speed dial numbers or a group dial number using the Address book button For details see Address Book Note Once you have ente
208. sehold waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask your retailer for information Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Prior to disposal please contact your local reseller or Xerox representative for end of life take back information Collection and Disposal of Equipment and Batteries These symbols on the products and or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste For proper treatment recovery and recycling of old products and used batteries please take them to applicable collection points in accordance with your national legislation and the Directive 2002 96 EC and 2006 66 EC By disp
209. sing Stop also exits the Menu Mode If you have logged in to use the machine pressing Stop displays the Log Out option Control Panel Overview Description Start Activates a job Status Wireless LED The color of the LEDs indicates the machine s current status Scan Activates Scan mode Xerox WorkCentre 3025 11 User Guide Powering On the Machine Powering On the Machine The power button is located on the control panel The power cable socket is located at the rear of the printer 1 Connect the AC Power Cord to the machine and a power outlet The power cord must be plugged into a grounded power socket 2 The printer will connect to a wireless network if available when powered on See the Installation and Setup chapter of this guide for instructions on setting wireless settings 3 Connect the network cable if required Note The 3025NI will not connect to the wireless network while the network cable is attached To allow faxing connect the telephone line to the LINE Connector Press the Power button on the control panel Note Some options may be unavailable depending on your machine configuration and whether the machine is in the Ready state Power Save This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use When the printer does not receive data for an extended period of time the Power Save mode becomes active and power consump
210. so exits the Menu Mode If you have logged in to use the machine pressing Stop displays the Log Out option Start Activates a job Clear Clears the last character entered Control Panel Overview Description Manual Dial In Fax mode opens the fax line Adds com to the e mail address Status Wireless LED The color of the LEDs indicates the current status of the machine Fax Activates Fax mode Xerox WorkCentre 3025 9 User Guide Control Panel Overview WorkCentre 3025BI Control Panel Overview 14 13 Number Button Xerox WorkCentre 3025 User Guide 6 cs a Copy Activates Copy mode L 10 9 8 1 Description Display Screen Displays all the available programming features plus general machine information Machine Status Accesses machine information status information the machine serial number and various reports to print Menu Enters Menu mode and enables you to access options and settings Arrows The up and down arrows are used to scroll through the options available in the selected menu and to increase or decrease values Back Sends the user back to the higher menu level OK Confirms the selection on the screen Clear All Clears the last selections made Power Save Sends the machine into Power Save mode or Power Down Press the button again to restart a powered off machine Power Powers the machine on or off Stop Stops the job in progress Pres
211. stalled on your system Open the Unified Driver Configurator and switch to the Printers tab in the Printers configuration window to look at the list of available machines Make sure that your machine is displayed on the list If not open the Add new printer wizard to set up your machine Check if the machine is started Open the Printers configuration window and select your machine from the printer list Look at the description in the Selected printer pane If its status contains Stopped press the Start button Normal operation of the machine should be restored The stopped status might be activated if problems in printing occurred For instance this could be an attempt to print a document when the port is being used by a scanning application Ensure the port is not busy Since functional components of the machine printer and scanner share the same I O interface port simultaneous access of different consumer applications to the same port is possible To avoid possible conflicts only one of them at a time is allowed to gain control over the machine The other consumer will encounter a device busy response You should open the Ports Configuration window and select the port assigned to your machine In the Selected port pane you can see if the port is occupied by some other application If this is the case you should either wait for completion of the current job or press the Release port button Check if your applicat
212. sure Envelope is selected Advanced The advanced paper options allow you to select a different paper source for the first page of your document e First Page To have the first page printed on a different paper type from the rest of the document select the paper tray containing the paper required e Source Use this option to select the paper tray required Use Manual Feeder when printing on special materials like envelopes and transparencies If the paper source is set to Auto Select The printer automatically selects the paper source based on the requested size Xerox WorkCentre 3025 79 User Guide Printing Using Windows Graphics Tab Use the following options to adjust the print quality for your specific printing needs Quality This option allows you to select Standard or High Resolution graphics Font Text e All Text Black Select this check box to have all text in your document print in solid black regardless of the color it appears on the screen e Advanced Use this option to set font options True Type fonts can be downloaded as Outline or Bitmap Images or printed as Graphics Select the Use Printer Fonts option if the fonts do not require downloading and the printer fonts should be used Graphic Controller e Advanced Use this option to adjust the brightness and contrast levels Toner Saver e Select On to save toner Advanced Tab You can select Advanced output options for your document such as water
213. sword 1111 and select Login Click Properties 5 Inthe Network Settings link select the SNMP link 6 Select SNMPv1 v2 a Select the Enable check box to enable SNMPv1 v2 Protocol b Select the required Community Name from the list or click Add to add a new SNMP Community The Add pop up menu appears e Enter the required Name for the SNMP Community e Select the required Access Permission 7 Select Apply to save the changes 8 Select OK when the acknowledgement message displays SNMP Traps You can specify IPv4 Trap Destination Addresses 1 From the SNMP page in the SNMP Traps area select Add 2 Inthe Trap Destination Address area enter details in the IPv4 Address and Port Number fields 3 Inthe Traps area enter the name in the TRAP Community Name field 4 For Traps to be received select the check boxes to select the following Traps e Printer Traps e Cold Start Traps e Warm Start Traps 5 Select Apply to save the changes 6 Select OK when the acknowledgement message displays Edit Community Names or SNMP Traps 1 From the SNMP page in the Community Names or SNMP Traps area select the name or address you want to edit Select Edit Change the required options and select Apply to save the changes Select OK Xerox WorkCentre 3025 159 User Guide SNMP Delete Community Names or SNMP Traps 1 160 From the SNMP page in the Community Names or SNMP Traps area select the name or address you want to delete
214. t Press OK to print a Confirmation page that includes a reduced image of the first page of the fax When initiating a Fax from your PC a message may appear on your PC after the fax has been delivered to its destination if you selected Notify me of delivery on the Fax options page depending on the application and operating system From Easy Printer Manager you can also opt to have an email sent to you confirming that your fax job was completed If something goes wrong while sending your fax an error message appears on the display If you receive an error message press Stop to clear the message fix the problem and try to send the fax again For further assistance see Fax Problems You can also set your machine to print a confirmation report automatically each time a fax is sent e Press the Machine Status button then scroll to System Setup Press OK e Scroll to Machine Setup Press OK e Scroll to Confirm Press OK To Stop a Fax Job To cancel an active fax job press the red Stop button on the control panel 126 Xerox WorkCentre 3025 User Guide Fax Procedure Sending a Fax To cancel a Delayed Fax job follow these steps Press the Fax button on the control panel Press the Menu button Scroll to Fax Feature Press OK Scroll to Cancel Job Press OK Scroll to the job you wish to cancel Press OK Answer are you sure with Yes by pressing OK Se dik S dl a The message display states that the job has been can
215. t Xerox Easy Wireless Setup Connect the machine to your computer using the USB cable Note During installation the printer needs to be temporarily connected using the USB cable Note You cannot use your printer on a wired and wireless network at the same time If your printer is currently connected to the network with an Ethernet cable unplug the cable Select Next Once the machine is connected to the computer with the USB cable the program searches for WLAN data When the search is complete the Select Wireless Network window displays Select your network from the list Select Advanced Setting if you want to enter the following information Select Next The Wireless Network Security screen displays Enter your Network Password and select Next Select Finish when the setup is complete Xerox WorkCentre 3025 User Guide Windows Drivers Uninstalling a Windows Driver For Windows follow the steps below to uninstall the driver 1 2 6 Make sure that the machine is connected to your computer and powered on From the Start menu select Programs or All Programs gt Xerox Printers gt Uninstall Xerox Printer Software The Uninstall Xerox Printer Software window displays Select Next The Select Software window displays Select the components you want to remove and then select Next and then Yes to confirm When your computer asks you to confirm your selection select Yes The Uninstallation window displays Af
216. t select the Edit button and Load Overlay and select the Overlay file If you have stored the overlay file you want to use in an external source you can also load the file when you access the Load Overlay window After you select the file select Open The file appears in the Overlay List box and is available for printing Select the overlay from the Overlay List box If necessary select Confirm Page Overlay When Printing If this box is checked a message window appears each time you submit a document for printing asking you to confirm your wish to print an overlay on your document If this box is not checked and an overlay has been selected the overlay automatically prints with your document Select OK Deleting a Page Overlay 1 Select Edit from the Overlay drop down list The Edit Overlay window appears 2 Select the Overlay you want to delete from the Overlay List box 3 Select Delete Overlay When a confirming message window appears select Yes 4 Select OK Output Options Select the required Print order from the drop down list box Normal All pages are printed Reverse All Pages Your printer prints all pages from the last page to the first page Print Odd Pages Your printer prints only the odd numbered pages of the document Print Even Pages Your printer prints only the even numbered pages of the document Select the Skip Blank Pages check box if you do not want blank pages to be printed To add a binding marg
217. t Login Select Properties In the Network Settings link select Raw TCP IP LPR IPP in the directory tree In the Raw TCP IP Printing area a Select Enable Xerox WorkCentre 3025 55 User Guide Windows Printing b For Port Number enter the required port number 1 65535 6 Select Apply to save the changes or Undo to return the settings to their previous values Note The settings are not applied until you restart the machine Install Printer Driver Refer to Windows Drivers Configure the Windows Printer Driver Manual Print Driver Configuration To configure the printer driver without using bi directional communication Follow the steps below Select the Windows Start menu Depending on your operating system navigate to the Printers or Devices and Printers setting Select the printer icon and then select Printing preferences Select each tab and change any default printer settings as required Select Apply Select OK Or pi JEK LA D a Bi Directional Support Follow the steps below that are specific to your operating system Select the Windows Start menu Depending on your Operating System navigate to the Printers or Devices and Printers setting Select the printer icon and then select Printer properties Select the Ports tab Check the Enable Bi directional support check box a ee YS Bi directional communication automatically updates the printer driver with the printer s installed options The
218. t page and select Finish If your printer is connected to the computer a Test Print page will be printed If the Test Print operation is successful refer to the Print chapter of this guide If the print operation failed refer to the Troubleshooting chapter of this guide Xerox WorkCentre 3025 43 User Guide Windows Drivers Custom Installation With the custom installation you can choose individual components to install 1 2 pro pi a Ye 9 Make sure that the printer is connected to your computer and powered on Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear select Start and then Run Type X Setup exe replacing X with the letter which represents your drive and select OK If you use Windows Vista select Start gt All Programs gt Accessories gt Run and type X Setup exe Note If the AutoPlay window appears in Windows Vista select Run Setup exe in Install or run program field and select Continue in the User Account Control window Select Install Software Select your connection type and select Next The Select Software to Install window displays Select Custom from the Setup type drop down box Select the components to be installed and select Next Note When you select an option a description of that option displays at the bottom of the screen Select Advanced Options if you would like
219. t start of programming the job the job will begin automatically after you enter the time and press OK If using the document glass to scan more than one original select Yes to add another page Load another original and press OK When you have finished select No at the Another Page prompt The machine returns to Ready mode when the fax has been scheduled The display reminds you that you are in Ready mode and that a delayed fax is scheduled Adding Documents to a Delayed Fax At the machine you can add additional documents to the Delayed Fax job which is saved in memory Ya SY 3 Load the originals to be added and select the fax settings required Press Fax on the control panel Press Menu on the control panel At the Fax Features menu press the up down arrows to scroll to Add Page and press OK Press the up down arrows until the fax job you want appears and press OK Press Start If adding more than one page select Yes at the Another Page prompt Load another page and press OK When you have finished select No at the Another Page prompt The machine stores the page Job programming is complete when you see the Fax prompt Xerox WorkCentre 3025 131 User Guide Fax Send Options Canceling a Delayed Fax You can cancel a Delayed Fax job which is saved in memory at the machine 1 2 3 4 Press Fax on the control panel Press Menu on the control panel At the Fax Features menu press the up down arrows
220. ted States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars 2 Obligations or Securities of any Foreign Government Bank or Corporation 3 Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information about these provisions may be obtained from the Copyright Office Library of Congress Was
221. ter the file name 13 Click Save Xerox WorkCentre 3025 115 User Guide Linux Scanning Job Type Settings You can save your scan option settings for later use Saving a New Job Type Setting 1 Change the options from the Scanner Properties window 2 Click Save As 3 Enter the name for your setting 4 Click OK Your setting is added to the Job Type drop down list Deleting a Job Type Setting 1 Select the setting you want to delete from the Job Type drop down list 2 Click Delete The setting is deleted from the list Using the Image Manager The Image Manager application provides you with menu commands and tools to edit your scanned image Use the following tools to edit the image Tools Name Function E I Restores the action you canceled 2 Allows you to scroll lain the image Crops DZ selected image area Zoom In Zooms the image in meen J Scale Allows you to scale the image size you can enter the size manually or L e set the rate to scale proportionally vertically or horizontally 116 Xerox WorkCentre 3025 User Guide Linux Scanning Name Function Rotate Allows you to rotate the image you can select the number of degrees from the drop down list Allows you to flip the image vertically or horizontally Effect Allows you to adjust the brightness or contrast of the image or to invert the image Properties Shows the properties of the image For further details about the Image
222. ter the name you want assigned to that speed dial number and For details on how to enter alphanumeric characters refer to Using the Keypad in Getting Started Enter the fax address you want to assign to that speed dial number and press OK Press Stop to return to Ready mode Editing Speed Dial Numbers St SES YS 29 Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to select New amp Edit and press OK Press the up down arrows to select Speed Dial and press OK Enter the speed dial number you want to edit and press OK Edit the details required e Change the name and press OK e Change the number address and press OK Press Stop to return to Ready mode Using Speed Dial Numbers When you are prompted to enter a destination number while sending a fax enter the speed dial number representing the stored number you want For a one digit 0 9 speed dial number press and hold the corresponding digit button on the number keypad For a two or three digit speed dial number press the first digit button s and then hold down the last digit button Group Dial Numbers If you frequently send your documents to several destinations you can group these destinations and set them under a group dial number You can then use a group dial number to send a document to all of the destinations within the group You can set up to 200 group dial numbers using the destination s existing speed dial nu
223. ter the software is removed select Finish If you want to reinstall the driver over the currently installed driver via the provided software and documentation CD insert the CD the window with an overwriting confirmation message appears Simply confirm it to proceed to the next step Next steps are same as the first installation you performed Xerox WorkCentre 3025 47 User Guide Macintosh Drivers Macintosh Drivers The software and documentation CD that came with your machine provides you with the Driver files that allow you to use the CUPS driver or PostScript driver only available when you use a machine which supports the PostScript driver for printing on a Macintosh computer A TWAIN driver is also provided for scanning on a Macintosh computer Information Checklist Before starting please ensure that the machine is connected to your computer and powered on Procedure These steps were performed using Macintosh version 10 8 5 Instructions may vary depending on your operating system version Insert the supplied software and documentation CD into your CD ROM drive Select the CD ROM icon that appears on your Macintosh desktop Select the MAC_Installer folder Select the Installer icon The Install window opens Select Continue oS a DAL Select Install Standard Install is the default and is recommended for most users All components necessary for machine operations are installed If you select Customize yo
224. terface 3 Press the Address Book button on the control panel 4 Select Speed Dial or Group Dial depending on which address or set of addresses you want to search through Press OK 5 The Search amp Dial prompt appears Press OK At this point you can choose the way you search through your Address Book Search All to scroll through the complete list of addresses in your Address Book for the type of numbers you selected Speed Dial or Group Dial Search ID provide the first few letters of the last name to narrow your search 6 Select either Search All or Search ID Press OK For Search ID enter a few letters of the name you are searching for The machine will return matching names 7 Press the up down arrows until the name and address you want displays and press OK Speed Dial Numbers You can store up to 200 frequently used fax addresses as speed dial numbers Registering a Speed Dial Number eS YS Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to select New amp Edit and press OK Select Speed Dial and press OK Enter a speed dial number between 1 and 200 and press OK If an entry is already stored in the number you choose a message is displayed To start over with another speed dial number press Back Enter another unassigned speed dial number Xerox WorkCentre 3025 145 User Guide Using Address Book From the Control Panel press OK At the ID prompt en
225. teway Address If Automatically is selected select BOOTP or DHCP Notes e If BOOTP or DHCP mode is selected you cannot change the IP Address Network Mask or Router Gateway Address Select Auto IP if required e New settings will not be applied until the machine is rebooted Changing the machine s TCP IP setting may cause you to lose your connection to the machine 8 Inthe Domain Name area a Enter a domain name in the Domain Name field b Enter an IP address in the Primary DNS Server and Secondary DNS Server fields c Select the Enable box to enable Dynamic DNS Registration if required Note If your DNS Server does not support dynamic updates there is no need to select Enabled 9 Inthe WINS area select the box to enable WINS and enter details in the following fields a Primary WINS Server b Secondary WINS Server 10 Select Apply to save the changes 11 Select OK when the acknowledgement message displays IPv6 1 At your workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter 3 Select Properties 4 If prompted enter the Administrator User Name admin and Password 1111 and select Login Select Properties 5 In the Network Settings link select TCP IPv6 from the directory tree 6 Select the Enable check box to enable IPv6 protocol and select OK 7 To set a manual address select Enable Manual Address and enter the address and prefix in the Address Prefix area Inform
226. the paper type and the orientation of the documents It enables the duplex feature adds start and end banners and changes the number of pages per sheet e Text This option allows you to specify the page margins and set the text options such as spacing or columns e Graphics This option allows you to set image options that are used when printing image files such as color options image size or image position e Advanced This option allows you to set the print resolution paper source and destination 5 Select Apply to apply the changes and close the Properties window 6 Select OK in the LPR GUI window to start printing The Printing window appears allowing you to monitor the status of your print job Printing Files You can print many different file types on your machine using the standard CUPS utility directly from the command line interface However the drivers package replaces the standard lpr tool with a much more user friendly LPR GUI program To print any document file 1 Type lpr lt file_name gt from the Linux shell command line and press Enter The LPR GUI window appears 2 When you type only lpr and press Enter the Select file s to print window appears first Select any files you want to print and select Open 3 Inthe LPR GUI window select your machine from the list and change the print job properties 4 Select OK to start printing Configuring Printer Properties Using the Printer Properties window
227. the printer in an area where there is adequate space for operation and servicing e Place the printer in a dust free area e Do not store or operate the printer in an extremely hot cold or humid environment e Do not place the printer near a heat source e Do not place the printer in direct sunlight to avoid exposure to light sensitive components e Do not place the printer where it is directly exposed to the cold air flow from an air conditioning system e Do not place the printer in locations susceptible to vibrations 218 Xerox WorkCentre 3025 User Guide Operational Safety For optimum performance use the printer at the elevations specified in Environmental Specifications Printer Supplies Use the supplies designed for your printer The use of unsuitable materials can cause poor performance and a possible safety hazard Follow all warnings and instructions marked on or supplied with the product options and supplies Store all consumables in accordance with the instructions given on the package or container Keep all consumables away from the reach of children Never throw toner print drum cartridges or toner containers into an open flame When handling cartridges for example toner and such avoid skin or eye contact Eye contact can cause irritation and inflammation Do not attempt to disassemble the cartridge which can increase the risk of skin or eye contact A CAUTION Use of non Xerox supplies is not recom
228. the system is rebooted Enabling or disabling TCP IPv6 will impact other protocols for example LPR LPD SNMP Raw TCP IP Printing and DHCPv6 over TCP IPv6 Test Access 1 At your workstation open the Web browser and enter the TCP IP Address of the machine in the Address bar Press Enter If you use the domain name to specify the machine use the following format http myhost example com If you use the IP address to specify the machine use one of the following formats depending on your machine configuration An IPv6 address needs to be enclosed in square brackets TPv4 http xxx xxx XXX XXX IPv6 http XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Note If you have changed the port number from the default port number 80 append the number to the Internet address as follows In the following examples the port number is 8080 Domain name http myhost example com 8080 IPv4 http xxx xxx xxx xxx 8080 IPv6 http XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX 8080 2 Verify that the home page of CentreWare Internet Services is displayed The CentreWare Internet Services installation process is now completed Note When your access to CentreWare Internet Services is encrypted enter https followed by the Internet address instead of http 40 Xerox WorkCentre 3025 User Guide Printer Drivers Printer Drivers The Xerox WorkCentre 3025 produces high quality prints from electronic documents You can access the printer from yo
229. ties In the Security link on the left hand side select the System Security link Select the Feature Management link in the directory tree To enable or disable a feature select the required Enable check box or Disable link e For the LPR LPD Protocol enter the required port number The default is 515 e For Raw TCP IP Printing Protocol enter the required port number The default is 9100 Click Apply to save the changes Select OK Restart Device The Restart Device screen allows you to reboot the machine remotely from your desktop WE ad dk 4 Note When the machine is restarted the Network Controller will take some time to restart The network connectivity will be unavailable during this time At your workstation open the Web browser and enter the IP Address of the machine in the Address Bar Press Enter Select Properties If prompted enter the Administrator User Name admin and Password 1111 and select Login Click Properties In the Security link on the left hand side select the System Security link Select the Restart Device link in the directory tree To reboot the machine select the required Restart Now button The Do you really want to restart the device screen appears Click Yes The machine will reboot CentreWare Internet Services may be unavailable for several minutes while the machine reboots Xerox WorkCentre 3025 153 User Guide Machine Digital Certificate Management Machine Digita
230. tion is automatically lowered To enter Power Save mode 1 Press the Power Save button 2 Use the Up Down arrow buttons to select Power Save and then OK 12 Xerox WorkCentre 3025 User Guide Powering On the Machine Powering Off the Machine There are two ways to power the machine off e Press the Power button e Press the Power Save button and use the Up Down arrow buttons to select Power Down and then OK Using the Keypad WorkCentre 3025NI Only As you perform various tasks you may need to enter names and numbers For example when you set up your machine you enter your name or your company s name and the fax number When you store fax numbers in memory you may also enter the corresponding names 1 When you are prompted to enter a letter locate the button labeled with the character you want Press the button until the correct letter appears on the display e For example to enter the letter O press 6 labeled with MNO e Each time you press 6 the display shows a different letter M N O m n o and finally 6 2 You can enter special characters such as amp Refer to Keypad Characters 3 To enter additional letters repeat step 1 If the next letter is printed on the same button wait 2 seconds between presses or move the cursor by pressing the down arrow and then press the button again The cursor will move to the right and the next letter will appear on the display If you make a mistake whil
231. to do any of the following e Change the printer name e Change the default printer e Share the printer with other users on the network e Change the destination path where driver files and user guide files will be copied to Select Browse to change the path Select OK to continue then select Next The Copying Files window displays and then the Installing Software window After the installation is finished the Setup Completed window displays 10 Select Print a test page and select Finish If your printer is connected to the computer a Test Print page will be printed If the Test Print operation is successful refer to the Print chapter of this guide If the print operation failed refer to the Troubleshooting chapter of this guide Wireless Printer WorkCentre 3025BI Follow these instructions for installing drivers on your wireless printer 1 2 44 Make sure that the printer is connected to your computer with a USB cable and powered on Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear select the Start button and then Run Type X Setup exe replacing X with the letter which represents your drive and select OK If you use Windows Vista select Start gt All programs gt Accessories gt Run and type X Setup exe If the AutoPlay window appears in Windows Vista select Run Setup exe in Install or run pro
232. tomatic document feeder or onto the platen glass Note Some options may be unavailable depending on your machine configuration Automatic Document Feeder The automatic document feeder can hold a maximum of 40 originals of 20 lb 80 g m thickness 1 Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Move the document guide to just touch both sides of the document 94 Xerox WorkCentre 3025 User Guide Copy Procedure Platen Glass The platen glass can be used for oversized torn or damaged originals and for books and magazines 1 Select the Features Various features can be selected for your copy job Copy options are available through the Menu button Once you have made a selection press Back to return to the Ready screen Open the automatic document feeder and place single documents face down on the platen glass aligned with the rear left corner The default document size is 8 5 x 11 or A4 For other sized documents change the Original Size option Refer to Copy Options for further information Note Some options may be unavailable depending on your machine configuration Press Copy on the control panel The paper tray is the default paper supply Open the manual feed slot to feed individual types of stock for example letterhead or labels for one off jobs For more information refer to Paper and Medi
233. trical power from the printer disconnect the power cord from the electrical outlet Emergency Turn Off If any of the following conditions occur turn off the printer immediately and disconnect the power cord from the electrical outlet Contact an authorized Xerox service representative to correct the problem if The equipment emits unusual odors or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the printer The printer is exposed to water Any part of the printer is damaged Laser Safety This printer complies with laser product performance standards set by governmental national and international agencies and is certified as a Class 1 Laser Product The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance A WARNING Use of controls adjustments or performance of procedures other than those specified in this manual can result in hazardous radiation exposure Xerox WorkCentre 3025 217 User Guide Operational Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards Your attention to the following safety guidelines helps to ensure the continued safe operation of your printe
234. ts Using CentreWare Internet Services During machine installation and setup Default settings were established for the machine functions including Fax To change one or more of these Fax settings after install go to either Easy Printer Manager or CentreWare Internet Services following the instructions below 1 122 For CentreWare At your workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter If you don t know the IP address go to your Easy Printer Manager in your Start menu and select the printer for which you are changing features When the printer page opens click on Machine Settings tab You will be redirected to CentreWare Internet Services Follow the steps below to complete this process At the CentreWare page for your machine select Properties If prompted enter the Administrator User Name admin and Password 1111 and select Login Click Properties In the Machine Settings link select the Fax link on the left navigation pane Select the General link on the left navigation pane In the Change Default area for the features listed the setting shown is the machine default If you would like to change your machine s default for any setting click on the pull down menu and choose the feature setting you want Note Users can change these feature settings in any fax job once the job is over the machine goes back to the Default setting Xerox WorkCentre 3025
235. ture Description Redial Term From the Redial Term drop down menu select the minutes for the term of each redial Redial Times From the Redial Times drop down menu select the amount of times you want the machine to re dial Xerox WorkCentre 3025 User Guide Fax Send Options Description Prefix Dial If your telephone system requires you to enter a prefix in front of fax numbers check the Prefix Dial box and enter prefix dial details in the Prefix Dial field ECM Mode Check the ECM Mode checkbox to enable Error Correction Mode Fax Confirmation Prints a confirmation page after each fax sent received From the Fax Confirmation drop down menu select one of the send report options Off On prints a report when a fax has been sent eOn Error prints a report when an error occurs Xerox WorkCentre 3025 133 User Guide Fax Receive Options Fax Receive Options This section covers the following e Fax Receive Modes e Changing the Receive Mode e Secure Receive Option e Other Fax Receive Settings Fax Receive Modes You have several choices for how you want to receive faxes with this machine e Fax Where the machine answers an incoming fax call and immediately goes into fax reception mode according to the features you have set up on the machine e Tel Receives a fax when you press on hook dial button and then Start where you are at the machine e Answering machine Where you have an answering m
236. u can change the brightness resolution or image position of your document Text Tab Use this tab to set the character margin line space or the columns of the actual print output Xerox WorkCentre 3025 91 User Guide Printing Using Unix Margins Tab e Use Margins Set the margins for the document By default margins are not enabled The user can change the margin settings by changing the values in the respective fields Set by default these values depend on the page size selected e Unit Change the units to points inches or centimeters Printer Specific Settings Tab Select various options in the JCL and General frames to customize various settings These options are specific to the printer and depend on the PPD file 92 Xerox WorkCentre 3025 User Guide Copy This chapter includes e Copy Procedure e Copy Options e Using the Layout Options e Media Output Locations Xerox WorkCentre 3025 93 User Guide Copy Procedure Copy Procedure This section describes the basic procedure for making copies e Load Documents e Select the Features e Enter the Quantity e Start the Job e Stop the Copy Job If an authentication feature is enabled you may need an account before using the machine To get an account or for more information contact your System Administrator Note Some options may be unavailable depending on your machine configuration Load Documents Documents can be loaded either into the au
237. u can choose individual components to install 7 Enter your password and select Install Software 8 Select how the printer will be connected to your computer Choices are e USB Connected Printer e Network Connected Printer e Configuration of Wireless Network 9 Select Continue 10 Select Add Printer and select Continue and follow the instructions on the installation wizard 11 Select the options you want to add such as Fax 12 Select the Add Easy Printer Manager to Dock option if required 13 After the installation is complete select Close 14 Select the Applications folder gt System Preferences gt Print amp Scan 15 Select the sign on the Printer list and select the printer or enter the IP Address for the printer 16 Select Add 48 Xerox WorkCentre 3025 User Guide Macintosh Drivers Uninstalling Macintosh Driver If the printer driver does not work properly uninstall the driver and reinstall it Follow the steps below to uninstall the driver for Macintosh Make sure that the machine is connected to your computer and powered on Select the Applications folder Select the Xerox folder Select Printer Software Uninstaller Select the programs you want to uninstall and select Uninstall Enter your password E ER S Y J Sa Select Close Xerox WorkCentre 3025 49 User Guide Linux Drivers Linux Drivers You need to download the Linux software package from the Xerox website to install the printer
238. u sa ben n 248050 40 248 0 6 0 A 200 2 2 122 24yn dbn n dr ded h d ra n 4 233 Material Safety Dats 262054405 Enine ENEE Sew Wwan 2 n 32 n d dd u DAW d GIN WW d d j d 235 15 Recycling and Disposal PC OUNCES 255 555 55 nl lrwrwr l rlrlr l l co wwwmmmmmmmma 238 Perchlorate Moateridl ends e4 6644546 45546545 4950656940095900408008 084 238 NORM AMECO 5 s ya ah ku a Aaaa E kal dn b bl aa kk a k kek a ews d d ok e d ad ky dark wan ewenssoness 239 EIT LIT HHH HNH HEHIHEE EMMDMDMPP DEDPBEPE P PD D D 240 Domestic Household Environment k kK KK cc KK kk kk kk kk kk kk kk k 240 Professional Business Environment 0 0 0c ccc kk KK KK kk cee cee kk kk kk kk 240 Collection and Disposal of Equipment and Batteries lt 240 Battery SYMDOUNOLE sx ki ce A ka hay E 54 5 4e8 da seen 3 dln Wed n Gel Qeyd del uni d 241 Baay RENOVA rrertBwr rT TiRHr a a a a eta eti 241 Other COUILILLT 5 gt sk sk cs yak cak nak Ea E W an abad k d dn al n d n diy dd las r 242 X Xerox WorkCentre 3025 User Guide Getting Started This chapter includes e Machine Overview e Product Configurations e Control Panel Overview e Powering On the Machine e Software e Information Pages e Feature Defaults e Accessing the Printer e More Information e Further Assista
239. uplex e 100 Mbps Half Duplex Set the Ethernet speed on the machine to match the speed set on your hub or switch Setting the Ethernet Speed at the Machine Press the Machine Status button Press the up down arrows to select Network and press OK Enter the Administrator Password using the alphanumerical keypad The default is 1111 Press the up down arrows to select Ethernet and press OK Press the up down arrows to select Ethernet Speed and press OK Or ey Q D a Press the up down arrows to select one of the following speeds e Automatic e 10 Mbps Half e 10Mbps Full e 100 Mbps Half e 100 Mbps Full 7 Press OK The Saved screen displays To set the Ethernet Speed using CentreWare Internet Services refer to Setting the Ethernet Speed Using CentreWare Internet Services Configuration Report The Configuration Report details the machine software versions and network settings configured for the machine Print a Configuration Report at the Machine Press the Machine Status button Press the up down arrows to select Information Pages and press OK Press the up down arrows to select Configuration Page and press OK ee W 3 Press the up down arrows to select Yes and press OK The Printing screen displays and the configuration report prints Xerox WorkCentre 3025 31 User Guide CentreWare Internet Services CentreWare Internet Services CentreWare Internet Services is the embedded HTTP server application
240. ur computer by installing the appropriate printer driver The many printer drivers which can be used with your machine are provided on the software and documentation CD that comes with your machine You can also download the latest versions from the Xerox Web site at Www xerox com You can install the printer software for local printing and network printing To install the printer software on the computer perform the appropriate installation procedure for the printer in use The procedure to install drivers may differ depending on the operating system you are using All applications should be closed on your PC before beginning installation This section explains how to install the printer drivers on your computer Overview The software and documentation CD is supplied with your machine The machine supports the following operating systems Platform Operating Systems Windows Windows 7 amp 8 32 64 bit Windows Vista 32 64 bit Windows XP 32 64 bit Windows 2003 Server 32 64 bit Windows 2008 Server 32 64 bit Windows 2008R2 64 bit Macintosh Macintosh OS X 10 5 10 9 Linux Ubuntu 10 04 10 10 11 04 11 10 12 04 12 10 13 04 Red Hat Enterprise Linux 5 6 Fedora 11 19 Debian 5 0 6 0 7 0 7 1 Mint 13 14 15 SUSE Linux Enterprise Desktop 10 11 openSUSE 11 0 11 1 11 2 11 3 11 4 12 1 12 2 12 3 Xerox WorkCentre 3025 41 User Guide Windows Drivers Windows Drivers Installing Windows Driv
241. ured to enable you to reduce your electricity costs After the last print the device switches to Ready mode In this mode the device can print again immediately If the product is not used for a period of time the device switches to a Power Saver mode In these modes to enable reduced product power consumption only essential functions remain active The product takes slightly longer to produce the first print after it exits Power Saver mode than it takes in Ready mode This delay is the result of the system waking up from Power Saver mode and is typical of most imaging products on the market You can set a longer activation time or completely deactivate the Power Saver mode This device can take longer to switch to a lower energy level To learn more about Xerox participation in sustainability initiatives go to www xerox com about xerox environment enus html 226 Xerox WorkCentre 3025 User Guide Basic Regulations For additional information on energy or other related topics please visit www xerox com about xerox environment enus html or www xerox co uk about xerox environment engb html Germany Blendschutz Das Ger t ist nicht fur die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen Um st rende Reflexionen am Bildschirmarbeitsplatz zu vermeiden darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden Larmemission Maschinenlarminformatians Verordnung3 GPSGV Der h chste S
242. urity is comprised of the IP Authentication Header and IP Encapsulating Security Payload protocols that secure IP communications at the network layer of the protocol stack using both authentication and data encryption techniques The ability to send IP Sec encrypted data to the printer is provided by the use of a public cryptographic key following a network negotiating session between the initiator client workstation and the responder printer or server To send encrypted data to the printer the workstation and the printer have to establish a Security Association with each other by verifying a matching password shared secret to each other If this authentication is successful a session public key will be used to send IP Sec encrypted data over the TCP IP network to the printer Providing additional security in the negotiating process SSL Secure Sockets Layer protocols are used to assure the identities of the communicating parties with digital signatures individualized checksums verifying data integrity precluding password guessing by network sniffers Enable IP Sec This procedure requires that you have a Shared Secret available IP Sec cannot be enabled until Secure Connection is enabled on the machine For instructions refer to Enable Secure Connection 1 At your workstation open the Web browser and enter the IP Address of the machine in the Address Bar Press Enter Select the Properties icon E wN If prompted enter the
243. vides an interface to select a scanner and to adjust Scan settings and start the scanning process directly from your computer Note Some options may be unavailable depending on your machine configuration and the Scan features and destination selected Load Documents Documents can be loaded either into the automatic document feeder or onto the platen glass Automatic Document Feeder The automatic document feeder can hold a maximum of 40 originals of 20 lb 80 g m thickness 1 Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Move the document guide to just touch both sides of the document 110 Xerox WorkCentre 3025 User Guide Macintosh Scanning Platen Glass The platen glass can be used for oversized torn or damaged originals and for books and magazines 1 Enable Scan to PC 1 Open the automatic document feeder and place single documents face down on the platen glass aligned with the rear left corner The default document size is 8 5 x 11 or A4 depending on the country of installation For other sized documents change the Original Size option Refer to Scan Options for further information At your Macintosh computer open the Applications folder and click Image Capture Note The following steps might vary depending on your Mac OS version These steps are for Mac OS 10 8 but may work in other versions i
244. word 1111 and select Login Select Properties In the Security link on the left hand side select the Network Security link Select 802 1X in the directory tree The 802 1x Security page displays a For 802 1x Security select the Enable check box to enable b From the Authentication Methods area select one of the following methods e EAP MD5 e EAP MSCHAPv2 e PEAP e TLS If you select EAP MD5 EAP MSCHAPv2 or PEAP the Credentials option appears Enter the required details in the Username and Password fields If you select PEAP or TLS the Server Validation option appears Select the Select Certificate button and select the required root certificate to provide server validation If you select TLS the Device Validation option appears Select the Select Certificate button and select the required certificate to provide device validation Select Apply to accept the changes Select OK when the acknowledgement message displays Xerox WorkCentre 3025 User Guide Maintenance This chapter includes e Consumables e General Care e Software Update Xerox WorkCentre 3025 167 User Guide Consumables Consumables Customer replaceable consumable supplies for this printer include the following e Xerox WorkCentre 3025 Standard Capacity Print Cartridge Ordering Xerox Supplies Xerox supplies for your machine can be ordered in several ways e Contact your local Xerox Representative or reseller Provide your Company Name p
245. ww xerox com support for additional support and for the following documents e Install Guide contains information about installing the machine e Quick Use Guide provides basic information on how to use the machine Xerox WorkCentre 3025 25 User Guide Further Assistance 26 Xerox WorkCentre 3025 User Guide Installation and Setup This chapter includes Overview Installation Wizard CentreWare Internet Services Network Installation TCP IP Printer Drivers Windows Drivers Macintosh Drivers Linux Drivers Sharing Your Machine Locally Windows Printing Air Print Google Cloud Print Scan to PC Setup Fax Setup WorkCentre 3025NI only Xerox WorkCentre 3025 User Guide 27 Overview Overview This chapter identifies the key settings that you can customize to meet your requirements Changing these settings is easy and will save you time when using the machine Note Some options may be unavailable depending on your machine configuration Installation Wizard 11 28 On initial power on the Installation Wizard runs the Language menu displays Press the up down arrows to select the required language and press OK The Format Date menu displays Press the up down arrows to select one of the following and press OK e MM DD YYYY e DD MM YYYY e YYYY MM DD The Set Date menu displays a Enter the date using the keypad or press the up down arrows to increase or decrease the value shown on the
246. x _ lt _ r r T TITIIITIIITa eE FEKeP PePeRKKEEePeeErEREREIRKiREIRaERa kk en bee dee HH HH u 122 Changing Fax Defaults Using CentreWare Internet Services lt e eee 122 Xerox WorkCentre 3025 User Guide Contents Fax Procedure Sending a Fax ccc cece KK KK KK KK kK teen ene ee a 123 Load the Documents a sweetener danin n 2821548448914114 2311111409102 5 4 414094 AJ 123 DEICCE UNS FOOTE r E H HHHHHHHBHBBBHBHHHHBHBHBDBDBDBBDBBDBBIBDDBDBYDBDBIBHHH HBHBDM DP2D2D_ 124 Enter the Fax NUMIDET sS o ko el nada en husn l enl Qub han W L Dk haa h ba av da A h 125 SLAR EAEE e oOPNNN MMDMMnNnE NnNRnNnEnEnRnEEnEnEnRn nEE DETETnDEnEDnEDDHDIDIHIEEEBHnnEEEEHEHnHnE E Na a gt A D BD D D oJ J my yA 125 FOX COn IMOG OT Xa a c n bar n 14400 5105 0 ik n dn neces Moers 4n di A d d da r n n es 126 To TTT JOD orreen Ea DM HEHEnHnENEEEnEnHNnEHNnE E HnHNRnHEn E 126 FOX Send OOUOHS wu sa nace nn ben n baba ba AEREA AEA ENRERE SEEE WW WW 128 ALEILE E gt w o Iour nreDere ll cm mr mr o_ r x xw o wsJrm r emm 130 GIG SENG 4 sao oyo yey Sere n n 20400000104 E 4h drbayd diy n zay y n bb 22B 0 130 PRIORY Sa Sam a essen ee ee XX DM oe oo oe re es pp DBZRHz nae aa x 52 132 Other FOX Send OPON ci y54 4L4 c A ON eh OUR
247. xpose the imaging unit to light for more than 10 minutes Do not expose the imaging unit to direct sunlight 220 Xerox WorkCentre 3025 User Guide Maintenance Safety Description Do not touch the part or area of the printer Warning Wait for the printer to cool for the specified time before touching the fuser This item can be recycled For details see Recycling and Disposal Xerox WorkCentre 3025 221 User Guide Environmental Health and Safety Contact Information Environmental Health and Safety Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies contact the following customer help lines United States 1 800 ASK XEROX Canada 1 800 ASK XEROX Europe 44 1707 353 434 For product safety information in the United States go to www xerox com environment For product safety information in Europe go to www xerox com environment_europe 222 Xerox WorkCentre 3025 User Guide Regulatory This chapter includes Basic Regulations Copy Regulations Fax Regulations Material Safety Data Xerox WorkCentre 3025 User Guide 223 Basic Regulations Basic Regulations Xerox has tested this device to electromagnetic emission and immunity standards These standards are designed to mitigate interference caused or received by this device in a typical office environment United States FCC Regulations This device has been
248. ypad press OK Enter details for Subnet Mask using the alphanumerical keypad press OK A den HEN AYE LER UR ES SER LIO e 0 Enter details for Gateway using the alphanumerical keypad press OK 1 The Saved screen will display and return to the Network menu DNS Configuration 12 From the Network menu press the up down arrows to select TCP IP IPv4 press OK Xerox WorkCentre 3025 37 User Guide Network Installation TCP IP 13 Press the up down arrows to select Static press OK 14 Press the up down arrows to select Primary DNS press OK 15 Enter details for Primary DNS using the alphanumerical keypad press OK The Saved screen will display and return to the Static menu 16 Press the up down arrows to select Secondary DNS press OK 17 Enter details for Secondary DNS using the alphanumerical keypad press OK The Saved screen will display and return to the Network menu Configuring Dynamic IPv4 Addressing at the Machine Information Checklist Before starting ensure that the following items are available and or the tasks have been performed e Existing operational network utilizing the TCP IP protocol e DHCP or BOOTP Server should be available on the network e Ensure that the machine is connected to the network Procedure Installation via DHCP Dynamic Host Configuration Protocol DHCP is enabled on the machine by default If the machine is connected to the network the TCP IP information will be con

Xerox® WorkCentre® 3025BI Xerox® WorkCentre® 3025NI User

Contents

Download Pdf Manuals

Related Search

Related Contents

Xerox&reg; WorkCentre&reg; 3025BI Xerox&reg; WorkCentre&reg; 3025NI User

Contents

Download Pdf Manuals

Related Search

Related Contents

Xerox® WorkCentre® 3025BI Xerox® WorkCentre® 3025NI User