BCeSIS User Guide - School District 70
Contents
1. Page 9 of 38 BCeSIS User Guide for SD 70 Teachers 6 Taking Attendance in BCeSIS 1 There are three methods for taking attendance in BCeSIS 2 e Class List Condensed Att Entry e Condensed Class List Spreadsheet s Phos Grade Entry Setup Options Taking Attendance with the Class List Clicking on the List button will open the class list screen as shown below fey Period Att Class Entry RMS Robson Mountain Secondary Schl 7 2 2 l 2 2 OF Day o Choice of Class MPLANt ov ogo Lee Susan lt lt classroomieo o lt ol O oa as oe 1s as aC E a omm Zass 2508864970 PLAN 0 MPLAN10 Y 02 Haggstrom Jacques Haggstror Jacques si Ea 244084 294084 250555 6502 m MPLanio fo2 Juliano Vaan O29 250 885 9985 n T fo2 wacewanisia OO 046 fc 250885 5998 Tiven 02 McDonough Mac S 28092 i 250 566 4001 EILMMetanto y oz Nolin Jonathan S e OOO O 25 0 585 7039_ SEBwevanio vJo2 rang reco OO fzz005 fc 250 558 6170_ Student List LIIGMPLANIO Y 02 Radic Jerarniah of of fzs4o90 250555 7815 PEnio Jo2 Robinson Alana ic 250 555 8074 PE pMPLanto y o2 Rounds Frieda S eor 260 866 8648 Enoy Jo2 Rowley kewan S S pons fessa E MPLANAO TENERAN Sisco Betsy zg 250555 4742 a R A CS R E EE E Inactive Students oS B i Taking attendance is just a matter of clicking in the box under the A for each absent student an2. Setup Options My Options Screen The My Preferences screen is divided into five tabs The first tab My Options allows you to select your calculation method select various weighting methods set a failure threshold and make other decisions about your Gradebook See Appendix 2 for a more detailed explanation of these settings Grade Calculation Method Important note Your choice of Grade Calculation Method relates to all of your classes and calculations Itis used wherever you specify weighting should occur with assignments with assignment types and with categories Once a single assignment in any class is entered into your Gradebook this choice is grayed out and ee cannot be changed without deleting all assignments ae PReport Cycle Cumulative for all of your classes Use Assignment weights With Total Points the system will take each grade and add them together It will then take the total possible points of all assignments calculate the fraction and convert this fraction to a percentage grade Use Assignment wpe weights Use Category weights Use Report Cycles Weights With Weighted Percentages the system will take each individual grade convert it to a percentage then add up all of the percentages and come up with the overall average of the percentages see the example below Page 20 of 38 BCeSIS User Guide for SD 70 Teachers Example of the Two Grade Calculation Methods Assignment 1
3. EET A Search R MACesIS Gradeboo EJwww bee E Page 5 of 38 a Teacher Assistant for Lee Susan Robson Mountain Secondary Schl BCeSIS User Guide for SD 70 Teachers 4 Changing Your Password In the Teacher Assistant Start Screen click on Setup Options button When a dialog box opens click on the Preferences button When the preferences screen opens click on the Edit User Profile button va Preferences TA M Basic Demoaraphics Other Features coches My Preferences ann Plan oe Teacher A sistant 1 ems fi r Assistant My Preference aa aa z Student Absences TTE Prone or sith Date ane o Bentley e 250 555 4197 12 09 APR 1988 JED 7X My Options Bg 3 D Grade Calculation Method Posting Type Other Settings Report Cycle Cumulative Allow Shared Access to Student Progress V When this boxis checked another teacher reviewing the academic progress of a student you both teach may view the grade received in your class JB ofo IV Use Assignment weights Z 3 Preferences Re ee Generate Alpha Class Sequence Eg 3 V Use Assignment type weights Rounding Grades Usa Catagnu welohts V The system rounds decimal values to whole numbers when posting grades for official reporting IV Use Report Cycles Weights Check this box to round grades to the nearest whole number i e 92 53 93 and 88 47 88 Uncheck this box to truncate drop decimal I TAVG Include W
4. LastName FirstName PupilNo Mark Alpha intAva Exam Final Perf Std The Exam and Final columns Caldwell Kim 294099 fse c Je PP gt Came _ isovene 204009 _ e7 O Ra i 0 FLO al are only used for the final Espinoza Robbin 293986 i mark in the last report of the TED TTS N course l To enter a work habit for each Mascotto fluigi 294010 student click on the arrow in McGinnis fRudi 4293952 the Work Habit column and Ohman Mae 294071 select the appropriate comment a on co sie co TUE 5 sn cola PPDIO cole ae ae I 5 apn ole OPO TTT co olpn j co ile E The vertical scroll bar is used lt l to scroll down to the remaining students in the class When you have finished entering marks and comments for all students click the box at the lower left to let the office staff know that your report cards are ready to be printed The horizontal scroll bar will reveal a section for entering comments for each student Page 30 of 38 BCeSIS User Guide for SD 70 Teachers Comment Comments Good work Good effort Good attempt at a difficult section has made a good effort this term Clicking the will bring up a list of school comments from which you can choose Since the list will be long you can type a word in the Find box and click the Find button to search for a
5. 1 40 50 Grade 20 18 70 40 80 20 100 50 148 250 59 2 Teachers who want to use this simplest method of grading should just uncheck all the weighting checkboxes Total Points or Weighted Average If you are going to use weighting you will need to decide whether to use the total possible score of an assignment to determine its relative importance The Total Points method does consider the total possible score the Weighted Average method does not Using Total Points an assignment out of 100 is more important than an assignment out of 10 Using Weighted Averages a score of 9 10 is exactly the same as a score out of 90 100 since only the weighting is used to determine importance The equations used to calculate final marks are Total Points Weighted Averages X MarkEarned x Weight y artare n Weight gt MaxScore x Weight MaxScore TotalWeight Example 2 Assignment 1 20 80 Weighting 1 Assign ment 2 18 20 Weighting 1 Total Points Calculation Grade 20 18 80 20 38 100 38 The student received a failing grade because the score was very low on the first assignment which was more important higher possible score Page 35 of 38 BCeSIS User Guide for SD 70 Teachers Weighted Average Calculation Grade 20 80 18 20 2 25 90 2 1 15 2 57 5 The student passed because the two assignments were of equal importance weighting 1 The possible score is not used
6. Page 13 of 38 BCeSIS User Guide for SD 70 Teachers 7 Printing from the BCeSIS Teacher Assistant There are quite a few reports available to teachers in BCeSIS There are two buttons to print reports the Hot Print button and the Reports button Whenever you are printing reports from BCeSIS it is critical that you think about the rights your students have to privacy Once you print any information the responsibility is yours to ensure that the information on the report is kept secure and is not misused If you are not completely sure of your ability to keep the information secure you may be wise to not print the report but just look it up in BCeSIS as needed Hot Print Reports Hot Print reports concerning a specific student are available from the start screen by selecting a student and clicking the printer icon R Progress Report a Student Hot Print TA A detailed report for a student showing their results on all assignments Attendance Summary A detailed report for a student showing their absences and lates for every day and every class Note This report includes the number of unexcused absences This may mean absences for which no excuse is given not skipped classes This may require an explanation to your students E E L Condensed Attendance Summary A single page report for a student showing what periods they missed or were late for each day of the school year or any other specified time p
7. considered when setting the My Options checkbox labeled Count Blank Grades as Zeros see page 22 Observations A list of observations that you have entered for your students using the demographics section of Teacher Assistant Failures Report A list of all the assignments with a failing grade for one or more students Page 15 of 38 BCeSIS User Guide for SD 70 Teachers Failing Reporting Term A list of all the students failing a selected reporting term It can also print the students failing in a selected category unit of study or a selected assignment type Timetable A report giving a one page timetable for each of the students in a class Mark List A list of the marks for the students in a class for a selected term Includes comments selected from the school comment bank Other reports The print button at the bottom of the spreadsheet screen is used to print the Mark Summary Report This is what most teachers will use to publish interim student marks It can show student names or only student numbers For more information on this report see page 26 Page 16 of 38 BCeSIS User Guide for SD 70 Teachers 8 My Students Action Buttons Student Demographics My Studeniz gt otherFeatures Selecting a student and clicking the Basic Demographics button on the Teacher Assistant start screen takes you to the demographics screen for that student fey Student Demographics TA Student Selection __ Bentl
8. 01 hd n ee EEE TA_ Post TA_ Post_ TA Post_ TA Post E Ed ar 60803 5007230 7 34 aop pa 142 368 42 66 667 67 56 85 55 127 895 2735619 36 99 32 94 605 94 88952 89 OJ 92 as 12 o o o e e e SS ES 17 oae EZ e oat o meses 93 092 9396952 97 100 95 aaa _ o nsa 2 152 961 52 ar28 77 be 65 8S Hao ie A e e e omen 66 053 66190286 sd s6 58 lt a roc San ee e Calculate Final Go To Comments Entry Screen Go To Mark Entry Screen HTA Gradebook If the Final Exam for the course is not out of 100 you will want BCeSIS to convert it to a before including it in the final mark 81 TO DO P1 EN 9 MEN 08 01 Exam Grade calculation To do this you will count the final exam as a separate term Tavaf Total arean se e Create an assignment in the term Exam Grade see p27 E aan 70 a an e e Enter the exam marks into that assignment 50 zoj 35 soj 38 p o je e p aa a Sas n ss 7 a Se tence peet af ofze E Ta TA Reporting Period Marks 7 e Post the marks for that term see p29 e Click Calculate Final The final grade column will then be calculated using the weights you entered in the prep for the class see p23 24 If the exam column is left blank the final mark will be calculated based on the term marks only Page 32 of 38 51 T0 DO P1 EN 9 MEN 09 01 x E a S TA Post
9. 2567 11 13 0CT 1989 16 fo info J Monckton Dianne 250 586 9350 11 20 Jun 1989 16 Into TT CELT GO ESTEE n ol O Leary Sandi ae ee 250 655 7233 wn itl a Save Sequence ib il 1 Here you can select the type of student group you want to work with classes homeroom or teams Teams must be set up by the secretary 2 Here you can select if you want to see all your student groups or only those you teach today 3 List of your classes or student groups 4 My Classes Action buttons These are the buttons used to do any task with your classes 5 My Students Action buttons These are the buttons to do tasks with individual students 6 Column Headings Click on a column heading to sort the list by that column 7 List of students for the selected class or student group 8 Printer tool for printing 9 Navigation Tool to move to a part of the program that is not normally used by teachers 10 Photo button to show photo of selected student 11 Exit Page 8 of 38 BCeSIS User Guide for SD 70 Teachers Notes about the Start Screen There are five option buttons and a check box on the upper left of the screen e The top three option buttons are to display o The classes you teach o The homeroom you are responsible for o The teams you coach teams must be created and members added by the secretary e Today s Classes is checked by default This limits the display to the classes in session today Removing
10. End of Semester Activities in BCeSIS Appendix 1 Entering Marks If You Have Not Used The BCeSIS Gradebook Appendix 2 BCeSIS Grade Calculations OWNANIDADHD ANH fH H HLH W NK e e ee ee ee ee ee ee eee SO o uau u nA A A L NEE KF O ODO 20 20 21 22 23 23 Phe 25 23 25 26 21 29 29 30 30 32 35 BCeSIS User Guide for SD 70 Teachers 1 Privacy and Security As a teacher using the BCeSIS Teacher Assistant you are responsible for the privacy and security of your students personal information Your responsibility includes ensuring that no one learns your password and that no one gains access to BCeSIS using your login and password You are also responsible for any information you take out of BCeSIS including printed reports How do I stop students from seeing personal information about other students on my screen Be aware of where students are standing as you are working on BCeSIS Make it clear to them that it is inappropriate to look over your shoulder at the screen Select Lock on the menu bar to suspend your session To resume your session at the exact place where you left simply type in your password Action tly Students asses Query Lock Help window Can I give access to someone else to help me with attendance or mark entries NO Remember that everything entered into BCeSIS is the responsibility of the one who is signed in regardless of what is put in or by whom If anything is put in under your usern
11. Score 5 5 Assignment 2 Score 10 50 Total Points Weighted Percentages 5 10 5 50 5 5 X100 10 50 X100 15 55 100 20 27 120 2 60 Either of these methods may be correct but teachers should be prepared to explain their methods to students and parents We believe the Total Points method is easier to explain We have selected the Total Points method as the default since it is the method used by Integrade NOTE THIS SETTING CANNOT BE CHANGED ONCE ANY ASSIGNMENTS HAVE BEEN ADDED TO THE GRADEBOOK Posting Type Posting Type 2 There are two choices for Posting Type Report Cycle or Cumulative FEROE ae SUE Ne Report Cycle keeps each reporting period separate For example term grades would be kept separate from term 2 grades They would then be added together to calculate a final grade This is the most common method Cumulative posting type keeps a running total within the same semester so term 2 grades are added to term grades When you select Cumulative you are given two other choices to select but we recommend you avoid this complexity We recommend Report Cycle Posting for most teachers NOTE THIS SETTING CANNOT BE CHANGED ONCE ANY ASSIGNMENTS HAVE BEEN ADDED TO THE GRADEBOOK Use Assignment weights Weights These checkboxes can be changed at any time i Use Assig nmenttpe weights Use Assignment Weights This will allow you to give different Use Category weights weights
12. TA Post TA Post Ta JPost e seso eje 59 803 s9far2se 17 34 30 Se asta oe or so 5 s 0 ee 94 695 94 88952 aa 82 fp an 74 5519 s o 66 053 66 50286 50 56 58 Ee o 71 e Sn m E Calculate Final Go To Comments Entry Screen Go To Mark Entry Screen BCeSIS User Guide for SD 70 Teachers Appendix 1 Entering Marks If You Have Not Used The BCeSIS Gradebook If you have used a calculator a spreadsheet or a different gradebook to create your term marks begin the end of term process by clicking the Mark Entry button on the Start screen za Mark Entry BC RMS FROBSON MOUNTAIN SECONDARY SCHL Semester Course 06 SEP 2005 The next screen will allow you to select the class you Course Section Room wish to enter marks for MPE 12 Y 02 MainGym SSS 1 Use the scroll bar to find ee Susan the correct course length ee Susan ee Susan probably semester a Si a a ia ee 2 Use the scroll bar to find the correct reporting Students period 3 Select the class from the list f ya Mark Entry 4 Click the Students button McGinnis Ruai 203052 To enter an I Incomplete for a student put it in the Mark column not the Alpha column z 02 flee Susan The Mark Entry screen is used LastName FirstName PupilNo Mark Alpha Intava Exa Perf Std Prev Abs to enter your term mark
13. User Guide for SD 70 Teachers 11 Using the BCeSIS Gradebook Spreadsheet The Spreadsheet Screen From the main Teacher Assistant screen click on Spreadsheet Training Database Student Information System Action My Studemts MyCiasses Query Lock Help Window The top four dropdown menus work like filters to change how you view your Gradebook E TOODPIARTSSDUA t1 02 SRST Torn Assignment Filters Class You change which class you are looking at by choosing esas one from the dropdown menu saman ta Reporting Term You can change which reporting term you are viewing 2 a SELES Slelslei2iz S515 se a elelelielsie FRE SISI IS 2 S oo PP fof cd T amp z lt S eleisis 3 Sis gt within the class E ieia Grade Geier OmdolConaranis eo ee A Category If you divided your class into Categories or units of study you can choose which one to view Assignment Types You can change which type of assignments you are looking at If you want to see only the quizzes you can do so by selecting that choice from the dropdown menu _ N re Yotals 7 N MadP1_ Screen Totals Total Earned avg a 100 100 TRL Breton Jason N4 SF FF ET Tavg Burke Adrien Burke Adrien Of O0 o o o This is the total average the student has scored for all pons Mart i in the reporting period Even if you Duthie Jaimie 4 0 0 0 assignments in t e rep gp l y Fabian Ros
14. sheet showing fees the student owes along with financial assistance the student has received This tab can be removed by a school setup setting Please be aware of the sensitive nature of the information shown on these screens As a BCeSIS user it is your responsibility to safeguard any information you have access to Academic Progress iy Students TELLS ete HEHEH RSH ALLE S lt Selecting a student on the Teacher Assistant start screen and pressing the Academic Progress button takes you to a screen showing academic progress for the selected student in other classes This screen will be blank unless other teachers have selected the option in their My Options screen to share their class marks see p 22 below We are suggesting this feature not be used until the staff has discussed the issue Student Absences My Students Other Features Clicking the Student Absences button on the Teacher BradermicRrsciesc Assistant start screen takes you to a screen showing absences for the student in all of their classes Page 18 of 38 BCeSIS User Guide for SD 70 Teachers Other Features ae A variety of Teacher Assistant functions are grouped E under the Other Features button These are Class Changes aaaesasesesssee Glass CHANCES ccc This is the same screen you see when you log in to the Teacher Assistant Alerts Follow ups Letters notifying you of any changes to your classes since you last logged in Break o
15. the Find box and click the Find button to search for all the comments containing that word eg Report Card expanded out and additional comments Clicking the View button allows you to type in a personal anecdotal comment for a specific student The upper box shows the comments Racquel has made a good effort this term selected from the school comment bank The lower box allows you to enter a personalized comment i She seems to be especiall interested in biochemistry encourage her to go further in this Unfortunately the spell checker is not working fel at this time Page 34 of 38 BCeSIS User Guide for SD70 Teachers Appendix 2 BCeSIS Grade Calculations The BCeSIS gradebook provides teachers a great deal of flexibility in calculating grades Unfortunately flexibility always comes at the cost of complexity Teachers should be prepared to explain the calculation method they choose to students and parents No Weighting The simplest method of calculating grades and certainly the simplest method to explain to students and parents is without weighting Without weighting you just add the total score achieved and divide it by the total score possible A teacher who does not use weighting determines the relative importance of individual items or of categories of items by setting the possible score of each item what they are out of Example 1 Assignment 1 20 80 Quiz 1 70 100 Assign ment 2 18 20 Project
16. to determine relative importance Note the significant difference in these two methods of calculation Teachers using assignment weighting should be prepared to explain their method of grade calculation to students and parents especially if other teachers in the school are using a different method In SD28 we have chosen Total Points as our default method of grade calculation because we expect most teachers to use this method It is the method used by the Integrade gradebook The choice of a grade calculation method for a teacher is PERMANENT and applies to ALL of that teacher s classes This setting cannot be changed for a teacher without removing all marks from all classes The same calculation method is used for calculating total marks of individual assignments totals of various assignment types and totals of various assignment categories Grouping Assignments within a reporting period BCeSIS will label assignments with a Type and a Category The labels used for the Type are determined at the school level and can be added at any time The labels used for the Category are determined by the teacher when creating a prep A teacher can choose to group and weight gradebook items by their Type and or Category as well as weight individual items If a teacher chose to use all these type of weights the grade calculation would include the following steps e Individual items of similar Type and Category would be grouped using the selected calcu
17. with a grid of 12 columns You can type f Failures Report Failing Reporting Term Timetable Grade List in headings for the columns B ee Progress Report A report of one or more students academic progress This report has many options and 1s probably the best to use for an interim report to send home It has a space for a teacher comment and a parent signature Birthday List A report of the birthdays of the students in a class It can be sorted by age Medical List A list of medical information for the students in your class Note that this report may contain sensitive information with critical privacy concerns Mailing Labels A report that creates mailing labels with student addresses for mailouts to each student in the class It can also create labels for distribution to the students homerooms Emergency List A list of the emergency contacts for each student in the class with all of their contact information Note that this report may contain sensitive information with critical privacy concerns Trip List A list of the students in a class along with some demographic and medical information that might be suitable for taking on a field trip in case of emergency You might also need the emergency list Missing Assignments A list of the students that are missing assignments along with the assignments each is missing Note Ifa mark of Zero is entered for an assignment it will NOT show up on this report This should be
18. you the term end marks that have been copied from the Teacher Assistant in the column labeled TA The column labeled Post are the marks that will actually appear on the report card You can manually change those marks if you want a different grade to appear on the report card Any manual changes will appear in red You can also enter an I Incomplete instead of a percentage grade If you do make manual changes in the Post column and at a later date re post the marks from the Teacher Assistant the manual changes will be overwritten and you will have to make the changes again GA ES ES Ee a _82Term1 52Term2 Exam Grade Final Grade TA Post TA Post TA ae Post eS CUTE SA A S R Haggstrom Jaca 25 25 d d T Juliano Yaan ee s l T MacEwan isla 45 45 l l McDonough Mac za 78d Nolin Jonathan esf sT l l Penano A SS H Radic Jeramian em eA T Cd Robinson Alana Alana Robinson Alana a a Rounds Frieda Bie ee l it err O EE i i Rowley Kerhan 74 a C a E Sisco Betsy _ S l T Stockhorst Judy 80 80 oo Truant Clayton eo so l l e Turner Syrus Turner Syrus lt sa 54 54 O E Underwood Car meeen LE E E esa Calculate Final 00 To Comments Entry Screen Go To Grade Entry Screen See Mark Entry Screen on next page See Comments Entry Screen on next page Once you have made any manual changes you are ready to enter com
19. BCeSIS User Guide For Secondary Teachers in School District 70 Alberni Adapted from SD 28 Quesnel Mark Ekelund Table of Contents 10 11 LZ 13 Privacy and Security Logging in to the BCeSIS Teacher Assistant Screens that pop up when you login To Leave BCeSIS General Information about using the Teacher Assistant Navigation Hints Changing Your Password Choosing a Password Password Hints The Teacher Assistant Start Screen Notes about the Start Screen Taking Attendance in BCeSIS Taking Attendance with the Class List Taking Attendance with the Condensed Class List Taking Attendance with the Photo List Setting Up a Seating Plan Viewing an Attendance Summary Printing From the BCeSIS Teacher Assistant Hot Print Reports Class Reports My Students Action Buttons Student Demographics Academic Progress Academic Progress Other Features Preparing to use the BCeSIS Gradebook My Options Preferences 20 My Options Screen Grade Calculation Method Posting Type Weights 21 Other Preferences Preparing to use the BCeSIS Gradebook My Preps Creating a New Prep The Prep Detail Screen Using the BCeSIS Gradebook The Spreadsheet Screen Assignment Filters Screen Totals Buttons at the Bottom of the Spreadsheet Screen Adding an Assignment End of Term Activities in BCeSIS Posting BCeSIS Gradebook Term Marks to the Report Cards Entering Anecdotal Comments Comments Entry Screen Selecting and Entering Comments Mark Entry Screen
20. If the school has entered sibling information the siblings of the student will be shown Parents Emergency Contacts Emergency contact information including multiple phone numbers and email addresses Custody information will be shown only if the school has received court documents Depending on the way the information has been entered parent information may be shown as well Page 17 of 38 BCeSIS User Guide for SD 70 Teachers Medical Medical information including allergies and other health issues Schedules Homeroom schedule and special education information if any If the student has courses scheduled for next year they can be shown as well This screen also shows special education information for the student including their eligibility for any special education funding and the special education staff working with the student Observations This screen is used to enter observations about the student These observations can be shared with other teachers of the student We suggest you not share observations until the school has developed a policy about the use of observations Teams A list of the teams and groups the student belongs to along with the coach and staff member assigned to the team or group Programs A list of the programs associated with the student These programs are usually to do with funding categories for the ministry of Education This tab can be removed by a school setup setting Fees Assistance A
21. TimPe 12 Yl03 Page Kran E T the late students When finished pp en san foa Pasin Snan click on the Attendance Entry Spee 12 roo Poran cauleen Completed button and on the Save ire aa fron pat ee ie M MPE 12 03 Robliard Buco Bruce yi He m m SBSESEEEERRE8 m a a il m L WHI ee E Ee E Taking Attendance with the Photo List Note a Attendance by Photo TA You cannot take attendance with the Photo List until you have set up a Seating Plan See below The photo list is especially useful to substitute teachers as it shows each student s photo Again taking attendance is just a matter of clicking on the E E E E E E buttons in the A column for EA s n nts and in the L am 2 ao E te ae column for the late students E e E OO ee ee When finished click on the 52 T0 DO P4 PE 12 MPE 12 Y 03 h Attendance Entry Completed foz n E button and on the save button Page 11 of 38 BCeSIS User Guide for SD70 Teachers Setting Up a Seating Plan Note This screen can be found by clicking on Setup Options gt Preferences gt Seating Plan Setup It will also appear the first time you click on Photo List The Seating Plan Setup offers a 10 x 10 matrix within which a classroom s seating arrangement can be configured The teacher name is shown at the front o
22. ady associated with a Prep A class can only be associated with one Prep Kl marty orari e fo fo orfani Semesta MEN 10 Y olene i fo lo _ 02 english 10 Sen peny or cHEM11 ____ 1_Jo_ o_ 03 chem 11 semi kenny onenn flo 0 04englicn 11 Sen MAF 11 Y 01 AFT 11 1 0 0 01 Wary Jor Jarti1 fe 0 fo Jor Jani semesteyy FEN 10 Y loz ENG10 fa 0 lo o2 englisn 10 seni menny __for cHemt1 2 fo fo fos Ss MEN 11 Y lozen o fo 0 o4 engish11 Sen AMM AA Select Classes Delete Report Cycles The reporting cycles will automatically populate The Weight column will only appear if you have checked Use Report s2Temi i lt k Cycle Weights on the My Options screen The numbers S2tem2 dW entered in this example would mean the final mark for the course would be made up of 40 from the first term mark Page 23 of 38 BCeSIS User Guide for SD 70 Teachers 40 from the second term mark and 20 from the final exam mark If the course has no final exam enter 0 in the weight column beside Exam Grade Prep Categories Units of Study You can choose to divide your class into sections or units of study and give a weight to each unit In the first example the Soccer unit will be worth 25 of the final mark the Dance unit will be worth 15 etc The Weight column only appears if you have checked the Use Category Weights box on the My Options screen Most teachers do not use category weights
23. ame you will be credited with doing the deed Password protection is critical The criteria for a password are set up to ensure that passwords are not easily guessed It is essential that this password not be shared or passed around since it is the key to your marks grades and notes and to personal information about your students Remember that BCeSIS can be reached from anywhere Since you don t want someone at home in the evening changing your marks make sure they do not learn your password Teacher on Call Access Teachers on Call will not have access to BCeSIS at this time They will be provided with a hard copy of class lists by the office Government Access to teacher data Access to the information in BCeSIS is governed by privacy legislation FOIPPA Ministry access is through extracted reports only when approved by the district NOT directly and only as granted by legislation Administration Access School and District District administrators have limited access to BCeSIS through reports School administrators have access to student information but not to gradebook information There is no access to assignments or marks until they have been posted Parent access may eventually be available through a Parent Assistant module Individual teachers will determine what information will be available to parents with the options they select in Teacher Assistant Page 3 of 38 BCeSIS User Guide for SD 70Teachers 2 Logging in
24. d clicking in the box under the L for each late student The scrollbar on the right lets you scroll down to see the rest of your class After you have finished entering the attendance click on the Attendance Entry Completed checkbox at the bottom to let the secretaries know that you have completed your attendance and click the Save button If the secretaries have entered a reason for the student s absence such as a field trip or a parent approval it will be listed in the Reason column The Abs and Lts columns show the total number of absences and lates in your class for each student To take attendance for a day other than today click the date in the upper right corner to select the date you want Page 10 of 38 BCeSIS User Guide for SD 70 Teachers Taking Attendance with the Condensed Class List ea Condensed Attendance Entry By Period Clicking on the Condensed Att TO Pease Novis sooner oat RG 06 SEP 2005 Full Time Entry button opens the screen shown at the right It is very similar to the normal Class List APE 19 2 fokok 4 except it displays less information and can show your whole class at JF oA Os once so no scrolling is necessary Ne leave shiey ETE wre 12 03 swanson Catan oy tale i SPmPe 2 vjosfeicerJarct Again taking attendance is justa eeno Joracy tron M O matter of clicking on the buttons Areo pamens E S r S Menos fames nana Mmm O e aes peper E M students and in the L column for
25. ds decimal values to whole numbers when posting grades for official reporting Check this box to round grades to the nearest whole number Le 2 53 93 and 88 47 68 Uncheck this box to truncate drop decimal values Le FS 64 76 4 Count Blank Grades as Zeros Iw Check this box to count blank grades as zeros in calculating average grades for a student Uncheck this box to consider the student exempt from the assessment ifthe grade is blank BCeSIS User Guide for SD 70 Teachers 10 Preparing to use the BCesis Gradebook My Prep From any screen within the Click ADD to create a new prep To view or Change a prep Select the prep and press the Detail button preferences section you Can Prep Description O select the My Preps tab m S e English 10 English 11 A prep is a set of rules for setting up the gradebook for your classes This screen shows a list of your preps Do not type into this z screen To view or change a prep mE m select it from the list and click the Detail button To create a new prep click the ADD button We recommend creating a separate prep for each of your courses Creating a New Prep The Prep Detail Screen At the top of the screen is a box to enter the class name Chem 11 Choosing the class for your Prep Click the Select Classes button and check off the class you want to associate with the Prep If a class is already checked off it means it is alre
26. ed an assignment to allow you to create another Copy Click this if you want to create a new assignment based on this one You can just copy it and make any needed changes This button only appears after you have entered an assignment to allow you to copy it to another class Enter Mark Comments Click this if you want to enter grades or comments for this assignment Cancel Click this if you want to delete the current assignment and exit the screen Add This Assignment to Other Classes Click this if you want to add this exact assignment to other classes you teach The only fields you will need to change will be the date and Reporting Term fields Page 28 of 38 BCeSIS User Guide for SD 70 Teachers 12 End of Term Activities in BCeSIS Posting BCeSIS Gradebook Term Marks to the Report Cards MUNN Pavel If you have used the BCeSIS gradebook to calculate your term marks start the term end process at the spreadsheet by clicking the button labeled Post Grades to Report Card You will see a warning that you will overwrite any changes that you have previously enter for that term s grades This is usually not a Robillard Bruce Storey Debi Lee B Swanson Cailan 0 o oe TWEE Number O Reporting Term Grades problem You are going to post marks for reporting period 2 Term 2 from Teacher Assistant to E SIS Are you sure to continue The next screen shows
27. eight values i e 76 84 75 Count Blank Grades as Zeros Default order of Assignments by due date iV Check this box to count blank grades as zeros in calculating average grades for a student j 5 Uncheck this box to consider the student exempt 12 18 JUN 1988 17 TU o i Numeric Score Default 100 Default Display Assignment 150 from the assessment if the grade is blank a i a a E Failure Threshold 50 Delete Assignments at Year End SS IL LLE SLN The Change Password screen appears for you to fill out Enter your old password and then enter your new password twice Enter your email address 3 3 Select Attendance Date Condensed Att Entry Spreadsheet Single SBBBAE ofofo fo yoyo Ascending nd EJIE 3 Click on the Save icon and click on the Exit door to exit the dialogue box If the password was changed a box will pop up saying your password has been successfully changed The BCeSIS user password is now changed You should immediately log off BCeSIS and log back into BCeSIS to test your new password Choosing a Password BCeSIS passwords are not case sensitive and must begin with g a le t ter za Oracle Change Password The BCeSIS rules state that a password must e contain a minimum of eight characters and a maximum of fourteen e begin with a letter e not contain any part of the user name e g the name or initials used to log in and e contain characters from each of the following catego
28. enter grades SENEN when grade reports are due You will still have the ability to fpssonvme hand change a grade before you post the grades ano on gt q q q I j r tl e To make manual changes to any grades after you have used aso banm r l AE E OF Coers oma D this button to post your marks use the Reporting Term en ee ee E A Grades button If you use the Post Marks button after making any manual changes to posted grades they will be over written by the grade trom the gradebook Missing Mark Displays students who do not have a grade for a particular assignment note that this only works after the assignment s due date has passed Reporting Term Marks Allows you to view grades that have been posted to Mark Entry Use this button to view or edit the end of term grades after you have posted them using the yellow button Enter Mark Comments Click here when you re ready to add grades and comments for an assignment Condensed Mark Entry Another view of Mark Entry which displays all students in one screen without having to scroll through a list However you cannot enter grade comments from this screen Add Assignment This is where you add assignments for a class View Change Assignment This is where you can view the details of an assignment you set up or make changes to the assignment including deleting the assignment The Print Button The Mark Summary Report Click the p
29. er a letter grade for an assignment For calculation purposes this will be converted to a number using the values in the school grade scale You cannot change these values e Complete Incomplete or Pass Fail When these values are chosen additional boxes appear to enter the values to use for a Pass and Fail Score Max is the maximum score possible on the assignment e Weight is the weight given to the assignment This box only appears if the Use Assignment Weights box is checked on the My Options screen Category This is the unit of study chosen from the list you entered while creating the Prep for this class Assignment Type This is a choice from the values you selected while creating the Prep for this class Page 27 of 38 BCeSIS User Guide for SD 70 Teachers Dates The dates the assignment was assigned due and created will all default to the present date and should be changed as appropriate The date to post to the parent assistant is not functional These dates determine the order of the assignments in the spreadsheet Some teachers want the assignments sorted in a different order so they enter all dates the same such as start of the course and begin the name of each description with a number There are several buttons at the bottom of the screen to choose from once you have entered the details of the assignment Add Click this if you want to add a new assignment This button only appears after you have enter
30. eriod Timetable A report showing the student s timetable Next Year Timetable A report showing the student s timetable for next year if courses have been scheduled Missing Assignments This report gives a list of assignments for which the student does not have a mark entered Note Ifa mark of Zero is entered for an assignment it will NOT show up on this report This should be considered when setting the My Options checkbox labeled Count Blank Grades as Zeros see page 22 Failed Assignments This report gives a list of assignments for which the student received a failing grade Student Transcript A report showing the student transcript including all the courses the student has completed Report Card This prints the student report card for any chosen reporting period Select Secondary and the correct reporting date This is a good way to see exactly how a student s report will print Page 14 of 38 BCeSIS User Guide for SD 70 Teachers Class Reports Clicking the Reports button on the Teacher Assistant start screen will give you a selection of reports for a class Setup Options Class List A list of the students in your class along with some basic demographic information Class Reports Class List Class Record Progress Report Birthday List Medical List Class Record Checklist A list of the students in your class along Mailing Labels Emergency List Trip List Missing Assignment Observations
31. ey E Huscot gm og wPR i988 2 r3 Demographics Parents Emergency C Wedical Schedules K Observations eams Programs A Fees Assistance Adm Date 03 5EF 2002 Birth Date 09 4PR 1988 Mentor Gender hd Grade 12 18yrs 2 mons Counsellor Phone lf 250 555 4197 Unlistl Previaus School Dawson Mountain Sec School Mail Address 8273 Currin Pl Address Coquitlam BC Student Citizenship Canada Ethnicity Dont Lise Information Citizen Type Canadian Citizen Country Canada Home Lang English Release of Infot Restriction Type 1st Lang English E flail Huscrof Bentley ernail Land Most Used English Siblings Pupil Mo Mame Relationship Age Gender Grade School Withdrawal Date mE a ae a oe Tf I I I J 0g ES eS eS ee The top part of the screen is used to select a student You can search for a particular student by pressing F7 selecting a field entering information in the field and pressing F8 If you just press F7 then F8 you will see the first student in the class and can scroll through the students in the class using the scroll bar on the right The tabs along the top of the screen take you to various screens giving information about the student These screens contain personal information about the student so the privacy implications of any use of this information should always be considered Demographics Basic demographics for the student including birthdate address home languages citizenship and previous school
32. f the class bottom and photos of students can be moved around to suit just about any desired PME cece Boe Chauda Madam lackal A E a E a es E be r 4 Chikian To Nichols To Tacha Tul A C o Z da L configuration Sem Period Soames GET Tl EE ratte To start click the Alpha Seating button The Alpha Seating button is used to seat students based on last name The dialog box shown at the right will appear Enter the number of columns of desks in your room as shown at the right The initial seating plan as shown above will then appear HR EaRRERE To move a student double click on a picture Double click several if you want to epee E i E E EE move more than one The pictures disappear DEEZANEANE ieee Double click a new location to get a list box that is loaded with the student s you removed h o Select the required student and slick OK or simply double click the name The student is now in the new location To clear the Seating Plan and start a new one click the Alpha Seating button e Students who are new to the class and yet to be assigned a seat will show in the list that pops up when double clicking e Students assigned to a seating plan who later drop the course or are taken out of the homeroom will show with a yellow background in the Seating Plan screen They should be removed by double clicking The Alpha Seating process will automatically remove such students e Use the p
33. lation method to create a total mark for the Type of assignment e The totals for the assignment Types would be grouped for each assignment Category using the same calculation method e The totals for the assignment Categories would be grouped using the same calculation method to create a grand total for the reporting period The weight of an individual assignment along with its Type and Category are set when the assignment is created The weights of assignment Types and Categories is set when the Prep for the course is created It should be noted that using multiple methods of weighting quickly becomes complex as shown below for an Art class Type amp Category gt Painting 40 Drawing 30 Carving 30 Homework 20 Painting Homework Drawing Homework Carving Homework 8 6 6 Assignments 40 Painting Assignments Drawing Assignments Carving Assignments 16 12 12 Project 40 Painting Project Drawing Project 12 Carving Project 16 12 Page 36 of 38 BCeSIS User Guide for SD 70 Teachers Non Numeric Assignment Marks Teachers can define assignments as Alpha Pass Fail or Complete Incomplete These must be converted to numbers for grade calculation Alpha marks are converted using the column marked Conv in the Preferences School Grade Scale screen These cannot be changed by teachers Pass Fail and Complete Incomplete marks are converted to values entered by the teacher when the assignment i
34. ll the comments containing that word Ta Report Card expanded out and additional comments Clicking the View button allows you to type in a personal anecdotal comment for a specific student The upper box shows the comments Racquel has made a good effort this term selected from the school comment bank The lower box allows you to enter a personalized comment She seems to be especiall interested in biochemistry encourage her to go further in this You can spell check your comment using the fel button at the bottom of the screen Page 31 of 38 BCeSIS User Guide for SD 70 Teachers 13 End of Semester Activities in BC Method 1 If the Final Exam is out of 100 At the end of the semester you will follow the same steps as you did at the end of the first term and you will also enter the exam grades if any and calculate the final marks for the course Enter the exam marks in the Post column Pink in the reporting term marks screen Be sure to click the Save button after entering the exam marks After entering the exam marks and saving click the Calculate Final button The final grade column will then be calculated using the weights you entered in the prep for the class see p23 24 If the exam column is left blank the final mark will be calculated based on the term marks only Method 2 If the Final Exam is not out of 100 eSIS fa TA Reporting Period Marks 51 T0 DO P1 EN 9 MEN 09
35. ments for the report card There are two ways of entering comments depending if you wish to use the school comment bank Page 29 of 38 BCeSIS User Guide for SD 70 Teachers Entering Anecdotal Comments Comments Entry Screen Ta TA Report Cycle Marks Comments Clicking on the Comments Entry Screen button takes fsz ro po Pa Puannno rmruno v oo Worm J you to a screen to enter Pupil No Grade anecdotal comments You 293948 Christie Seiki 85 Seiki has excelled in Plannina 10 this term Keen un the aoodworkl must first select the aggstrom Jacques reporting term then you weno een acEwan Isla can manually enter TANEET anecdotal comments for olin Jonathan each student ee adic Jeramiah obinson Alana Be sure to click the Save ounds Frieda owley Kerban button when finished Sisco Betsy Clicking the Reporting tockhorst Judy Term Grade button will ruant Clayton urner Syrus take you back to the Underwood Carmell posting screen showing Edit comment z the term Selecting and Entering Comments Mark Entry Screen A different screen is needed to select comments from the school comment bank To get to this screen from the screen showing the posted marks click the button labeled Go To Grade Entry Screen The Mark Entry will be za Mark Entry automatically filled in with the marks and letter grade for each student
36. nd Follow up box may pop up indicating that there are active Alerts Follow ups for you on this date Click OK to view the alerts Follow ups window or click Cancel to ignore The alert above will continue to pop up every 30 minutes until the Complete Date is entered Alert Screens will be discussed later Class Change Messages z8 Class Changes Notification A Class Change notification also may pop up This screen displays any additions or ET l i Class TL P Student Name Message Adm Date EffectiveD Read yeas On acca ass disp lays the INTEGRATED MATH 1A 02 _ 1 o fo o3 class student and a message that says Left INTEGRATED MATH 1A 0 4 alo loa Fill Brandon Newto Class 05 JAN 2004 ewis Diana 4 class or New to class Check the Read ofo fos 30 JAN 2004 24 FEB 2004 o fo 03 Coleman Joshua column to indicate that the change has been 0 0 03 Sombadil Alma Leftclass _ 17 MAR 200411 MAR 200 0 0 03 Lewis Diana Leftclass 30 JAN 2004 04 MAR 200 read Once checked that student no longer Jojo los INTEGRATED MATH 1403 1 0 lo 04 King Gabriela Leftclass _ 15 5EP 20024 31 MAR 2004 appears A Check All button is available to nresrateo mamm raoa iroto loa Hil Christan Leftciass 01 AUG 200 31 WaR 200 expedite the process Click the OK box to A close this screen INTEGRATED MATH 1A 0 __ 1 fo fo 03 To Leave BCeSIS Click on the E
37. ntage designates the point at which assignments fail In this example assignments that score less than 50 of possible points are considered failing Default Display Assignment The default for how many assignments show on the Gradebook screen Delete Assignments at Year End If checked the Year End process will wipe your Gradebook clear of Failure Threshold 50 Default Display Assignment 150 assignments Otherwise the assignments from last year will remain so you will not have to recreate them Allow Shared Access to Student Progress This allows other teachers who have students in common with you to be able to see their grades in your class We are asking all teachers NOT to check this box until everyone understands its implications Rounding Grades If selected grades when posting are rounded up Otherwise decimal values are truncated Count Blank Grades as Zero Check this if you want blank grades in Gradebook to be counted as zero Otherwise blank grades are not factored into a student s grade it is assumed the student was exempt from the assignment you still will have the option of marking a student exempt from an assignment whether this is checked or not Page 22 of 38 Allow Shared Access to Student Progress When this box is checked another teacher reviewing the academic progress of a student you both teach may view the grade received in your class Rounding Grades lf The system roun
38. ries English upper or lower case letters A Z and a Z Base 10 digits 0123456789 Valid Symbols Please note the three symbols shown above are the only symbols that can be used Guard your BCeSIS password as you would a credit card PIN or bank account PIN By doing this you help protect private information about students and parents whose rights to such protection are guaranteed by legislation Page 6 of 38 BCeSIS User Guide for SD 70 Teachers Password Hints You will be required to change your password every 120 days 3 times per year so you will need to develop a way of remembering your password When it is time to change your password you will be given a warning as you log into BCeSIS DO e Use a familiar and secure password and add to this password a few extra characters e Use the first letter of each word in a phrase or song e Substitute 1 fori or 1 or 0 for o or for s to make it easy to remember i e happIne or ha 1leme e Join two words together with an underscore i e ralny day or happy d0g e Write the password in an address book using a code or make it look like a regular address e Think of a new password when you are given a 5 day warning and write it down before you change it DON T e Leave the password written down around your work space even hidden under the keyboard e Use easily guessed ideas for the password i e birthdates pet names etc If you forget your password yo
39. rint button to print a mark summary report This is what teachers will use to publish interim student marks A choice is given to display student names or only student numbers The report shows the marks for each assignment in the reporting period as well as the total for the period and the average percent Page 26 of 38 BCeSIS User Guide for SD 70 Teachers Adding an Assignment NOTE Before you add an assignment make sure the Reporting Term you want that assignment to count in is selected Otherwise regardless of what the due date is the system will include that assignment in whatever Reporting Term is selected when you click on Add Assignment i Add new assignments OF JUN 2006 Jel act 14 JUN 2006 J Numeric Mark OF JUN 2006 e m m 2 Soccer Skills Quiz 1 Based Upon the handouts given in class and 4 classes of practice on the field These are basic level skills Please review the handouts with your child You may want to practice them at home ry Copy Enter Grade Comments Cancel Add This Assignment To Other Classes Each assignment should have the following information entered Name Alpha Mark This is a descriptive name for the assignment ee Uel Short Name Completeincomplete This will be used for column headings and is limited to 5 characters Saia Score Type This can be any of the values shown at the right e Numeric Mark This is the most commonly used Just enter a number e Alpha Ent
40. rint button to print the Seating Plan Page 12 of 38 5 BCeSIS User Guide for SD 70 Teachers Viewing an Attendance Summary iet faei uaa condensed FICE The attendance summary allows you to see a summary of the attendance in a class for the month or for a specified time period After you have selected a class on the Teacher Assistant start screen click the Summary button to see the attendance summary Grade Entry Setup Options By default it shows the attendance for the present month The options at the top of the screen let you select a different month or specify a different date range if you wish The summary can be printed by clicking on the print button at the bottom June bd cene 0 5 Jo 5s AA AS r See eee Cieaver asne i 2 h 2 m Jute IL aE Een te ER 8 Grady Bronwyn 2 fo 2 fot ee eee aes Hadfield Jaci LD hB fo p PES I SR lj AEn JEE J EEA E Lawless Hanifa l3 Jo Js Jo I EB i E i ee Sees Nye Jarmila AL 2 fo P A A eee See sees Page Kiran tt tt i TS Fev Ween _F_3 E A A SWA ZE N E C E O DON gee SeT TE pee TnI HE Porman Cauteen f fb h e Jal TL A a Robb Pavel 2 fo 2 fot tt E l l H E E E JJ Robillard Bruce l0 J2 Jo 12 I SB J A AT Storey Debi Lee lo Jo Jo Jo I ES ESI Eon seansos catan O L E e A EEEE te ESCORE S88885 o O a a aaa se 2 ZS aeeseee a E m B a d JJ La a Ba Beas ee a MEL ELL
41. s For jessie faasoee ss ee ee er ae Came fisobetle__2a4009__fer__ jc fer T ow YO each student enter the term Espinoza Ronbin zszgae_ feo a bo T ew Ji final mark in the Mark column Wees be beme Joa e oa ive S FFtorence Jshatene Jaaso0e far Fa Goa Ava 4 The Alpha and Int Avg Gonin paan 2oa138 fe ose Needs improvement Dime Si colhis will be tilled n racie Jane fzoso07 fre e fe Satistactory Jw So Hiebert fRacgue foss o ao o OOo o eww fa automatically Mascoto tugi feao Jer A fe Ooo a a s e fpo f e jor feof es es i ie idl The Exam and Final columns Ee are only used for the final mark _ in the last report of the course Page 33 of 38 BCeSIS User Guide for SD 70 Teachers To enter a work habit for each student click on the arrow in the Work Habit column and select the appropriate comment The vertical scroll bar is used to scroll down to the remaining students in the class When you have finished entering marks and comments for all students click the box at the lower left to let the office staff know that your report cards are ready to be printed The horizontal scroll bar will reveal a section for entering comments for each student Comment Comments Good work Good effort Good attempt at a difficult section has made a good effort this term Clicking the will bring up a list of school comments from which you can choose Since the list will be long you can type a word in
42. s created Relationships Between Reporting Periods Most teachers post independent marks for each reporting period This is called Report Cycle posting in BCeSIS Each reporting period includes marks only for work done in that period The other way of posting marks is called Cumulative posting If you choose cumulative posting the grade for the second reporting period would include marks for all work done from the beginning of the course Reporting Reporting Reporting Reporting Reporting Final Grade Period gt Period 1 Period 2 Period 3 Period 4 Posting Method 4 In SD28 we have chosen Report Cycle as our default method of posting grades The choice of a grade posting method for a teacher is PERMANENT and applies to ALL of that teacher s classes This setting cannot be changed for a teacher without removing all marks from all classes Weighting of Reporting Periods Report Cycle Weights The settings made for the Report Cycle Weights determines how the final grade for the course is calculated For instance two teachers who teach the same course one with no final exam and one with a final exam might choose these settings Report Period 1 Report Period 2 Final Exam Final Grade With No Exam 100 100 We are suggesting that teachers check the box labeled Use Report Cycle Weights and enter in the appropriate weights for each reporting period and a final exam If there is no final exam just enter 0 for the exam
43. so the weight column does not appear Even if you do not use category weights you must have at least one category Most teachers are choosing one category titled General as shown in the second example Use Category weights Ci General yf OR General V a jm m Prep Assignment Types This is where you choose what type of assignments you will use for the class Again a weight column will appear if you have checked the Use Assignment Type box on the My Options screen Click Add to choose from Homework Quizzes Tests and many others This list is created at the district level and shared by all teachers in the district If you find that there are missing items on the list please discuss it with the BCeSIS trainers If you find the list does not meet your needs at all you may want to use categories instead of assignment types see above You also have the option of selecting a default assignment type If you know that most of your assignments will be Labs then you can check the default box next to Labs and when creating an assignment in Gradebook the default will be Labs If you have chosen to use assignment type weights you will need to set the relative weights of the assignment types In this example Assignments will make up 45 of the term mark Projects will make up 35 and Quizzes will make up 20 Iv Use assignment type weights Use assignment type weights r OR quiz CO E Page 24 of 38 BCeSIS
44. the check causes all your classes to be displayed e If Current Students is selected only students who are now enrolled in the class will be shown If All Students is selected students who have dropped the course will be displayed also in red e Anasterisk shown to the right of a student s name indicates that the student is a special education student The student will have an eligibility for some form of ministry funding such as gifted learning disability etc This eligibility can be seen by selecting the student clicking the Basic Demographics button and selecting the Schedules tab see page 18 e The AC Attendance Complete checkbox of the Class area is used to indicate that attendance has been taken for the class This allows the teacher to check this box on the Start screen E instead of going into the attendance screen when all students are present e The Class List area on the right of the screen displays the list of students in the class homeroom or team chosen in the Classes area e The Se Sequencing Column is used to set up a special order for sorting the students To resort the list into your special order number the students click the Save Sequence button and click the top of the Se column e The Hot Print button Q on the lower right of the screen allows you to print a choice of reports based on the selected student You will see the choice shown on the right More information is provided later in this document
45. the textbooks the student has outstanding and any charges owing Student Diploma This screen shows how a student is progressing towards meeting the requirements for graduation including the number of credits the student has received in each of the required categories Standardized Testing This screen shows the student s scores on any provincial exams It also shows any provincial exams a student is scheduled to write Messages The last 4 buttons are used for messages to and from students and teachers These do not function at this time They do not send email to read or send a message the student or parent must log in to BCeSIS which is not possible at this time Page 19 of 38 BCeSIS User Guide for SD 70 Teachers 9 Preparing to use the BCesis Gradebook My Options Action My Students My Classes Query Lock Help Window a Teacher Assistant for Adlem Steve Dawson Mountain Sec School Preferences E My Students This is where you set up the Teacher Assistant sm r k lcul n Eye O a Prone for imn Date ace se Name display your grades according O T S Tie i s Ta Setup Options x to your wishes Bm Bim i 11 Preferences Bra To set up Preferences click on re Re a the Setup Options button on the EEE Bo Teacher Assistant start screen ok p Toe a ie and then click the Preferences Bra Change Current User a buon wt f infi EEEN Gincle Reports PD into es S S ee a A M a meN
46. to each individual assignment when adding assignments in the M Use Report Cycles Weights gradebook as opposed to just adding up the marks Use Assignment Type Weights This will allow you to give different weights based on assignment types For example Tests 50 of grade Homework 25 of grade Quizzes 25 of grade Use Category Weights Allows you to weight grades based on units of study that you can assign to each class see page 24 Use Report Cycles Weights Sets how the final mark for the course is calculated For instance it might be Ist Term 40 2nd Term 40 Final Exam 20 If there is no final exam set the Final Exam to 0 We recommend that this be checked for most teachers See Appendix 2 for a more detailed explanation of these settings Page 21 of 38 BCeSIS User Guide for SD 70 Teachers Other Preferences Default order of assignments by due date Assignments in Gradebook are displayed by due date You have the option of having the most current assignment displayed first or the oldest assignment displayed first Numeric Score Default Default order of Assignments by due date Ascending Descending When creating assignments you can choose to have a default numeric score For example if you know most of your assignments will be worth Numeric Score Default 100 100 points then enter 100 in this box and that will be the default score when you add assignments Failure Threshold This perce
47. to the BCeSIS Teacher Assistant The easiest way to get to BCeSIS is to open your web browser go to the SD28 web site and click on the BCeSIS button Select the first option on the page to connect to BCeSIS You can also just open your browser and type in the address www bcesis isw bc ca In about 30 seconds you will connect to the BCeSIS system and the following logon box will appear Note The first time BCeSIS is used on a computer a special client program called Jinitiator must be installed on the computer You must give permission for this to happen and it will take a few minutes if you have a quick Internet connection longer if the connection is slow If the security settings on the computer or on your web browser are set to a high level you may have to make some adjustments to allow the program to be installed See the SD28 web site for assistance In the Username text box type the username you have been given Now tab or click to the Password text box and enter the password you have been given Deis bobsmith23 z as sywyor Lo gon w Press tab or click the Database text box to enter the database name bcesis Press the Enter key or click on the Connect button You will then see a box warning you of your security obligations You must click the OK button Pressing the Enter key will not take you past this screen Screens that pop up when you login Alert Messages Once you have logged in a Teacher Alerts a
48. u will have to phone or email the computer support help desk to get it changed If you phone and the help desk staff do not recognize your voice they may ask you to have another staff member who they do recognize verify your identity Page 7 of 38 BCeSIS User Guide for SD 70 Teachers 5 The Teacher Assistant Start Screen When you first log in to the Teacher Assistant and clear any alert Screens that may appear you will see a screen like this except the student list will be blank When you select a class the student list will fill in Action My Students My Classes Query Lock Help Window Ta Teacher Assistant for Adlem Steve Dawson Mountain Sec School ae a A eee ae o 7 A m i 1 P r My Students Teacher Assistant SS z 5 z Breton Jason eee TE as A 16 fo in Fi F 4 4 a Burke Adrien Burke Adrien 250 555 8896 250 555 86496 enor op MEN 10 7 TE l2 fenc1o Te fo fo oz P ppconstanine Mario Canstanine Marlo 250 565 9973 11 25 Nov 1989 16 fo mera o2 cHem11 fe fo jo Jo O Duthie Jaimie Duthie Jaimie K 250 555 2626 250 555 2626 11 23 JUL 1 4984 26 JUL 1989 16 fo In MEN 11 Y loz feni1 Jz fo fo for Fabian Rosy 250 865 5244 11 20 FEB 1989 17 fo Inf ae a Ea 25555 3573 Se 19 E A J es apere ree ae GE Hillary eee 250 555 0307 ee 07 Nov 1989 aE i lt o Jackson vinnie 250555 348111 20 5EP 1989 16 fo Info E Jupe Wilma c25ms55 8654 11 18 maR 1989 17 0 Info a Knightly Darcy __ 280 885
49. ut Activities Athletic Eligibility Motes Student Texthooks etc Student Diploma Alerts Followups This is the same screen you see when you log in to the Teacher Assistant notifying you of any alerts that you have not acted on Letters Standardized Testing This screen allows you to print pre defined letters to your class A single PDF file is created with the letter addressed to each student class but you can print only one page if you want to send it to only one student To use this feature the school secretary needs to create a template for the letter in BCeSIS It can include information about the student such as names addresses phone numbers etc Read Message send Message gend Wlessaqe To Class View Sent Parent Assistant Messages Break out Activities This screen is designed to record times a student is away from your class or other classes on assigned activities It is not expected to be used in this district Athletic Eligibility This screen is designed to allow teachers to indicate if a student in their class is ineligible for athletics It is not expected to be used in this district Notes Teachers can create notes on this screen about any aspect of a student positive or negative Other teachers of the student can read and add a follow up to the note Be aware of the privacy issues associated with such shared notes Student Textbooks If a school is using BCeSIS for textbook administration this screen shows
50. weight Page 37 of 38 BCeSIS User Guide for SD 70 Teachers Average Columns Avg and Tavg The Avg column in the spreadsheet shows an average percent for whatever is displayed For instance if only the homework is displayed Avg is for only the homework marks If only the Painting category is displayed Avg is for only the painting marks The term average percent Tavg is also shown on the spreadsheet It does not depend on what is displayed but includes all assignments It will calculate the term percent based upon the weighting you have chosen Note If you choose ALL reporting periods the Tavg will not display the correct final grade for the course It will not correctly calculate the year to date average It doesn t matter whether the checkbox labeled Tavg Include Weight is checked or not Page 38 of 38
51. xit Door button When a message appears click on Yes Do not leave any BCeSIS screens by clicking on the X in the upper right corner Page 4 of 38 BCeSIS User Guide for SD 70 Teachers 3 General Information About Using The Teacher Assistant Navigation Hints W Most BCeSIS screens have a door button at the bottom right Clicking the door is the proper method of leaving the screen and returning to the previous screen Many screens also have a ail disk or save button to save your work Clicking the save button before the door button will save you time because the system will not have to ask you if you want to save your work As you are working in BCeSIS there may be screens that allow you to search for a value usually to select a class or a student The way to do this is as follows Click on the field you want to search Press the F7 key Enter any information you want to search for Press the F8 key When doing a search you can use the character as a wildcard If you are searching in a name field and search for sm it would find any name that begins with sm such as Smith Smithers or Smiley If you search for sm it would find any name that includes sm such as Smith Jasmine Kasmat or Chism When a screen is composed of two parts with the selection of a class or student at the top and information about the class or student at the bottom you can search for a particular class or student using the above search methods If
52. y ol ol ol change the Reporting Term or Assignment Type you Havier Jorge Es a a SC are viewing this percentage will not change Halland Hares i Total This is the total number of points possible a student can earn for a particular assignment If you have chosen All under Assignment Types then all possible points for all assignments will show here If you chose a specific assignment type then only the total possible points for that assignment type will show here If an assignment s due date has not passed then that assignment s total points will NOT be added to this field Earned This is the total points the student earned for either a specific assignment type or for all assignment types depending on what selection you chose from the Assignment Type dropdown menu Avg This is the percentage of points the student earned for either a specific assignment type or for all assignment types depending on what selection you chose from the Assignment Type dropdown menu Page 25 of 38 BCeSIS User Guide for SD 70 Teachers Buttons at the Bottom of the Spreadsheet Screen ined TERENE amp lraining Database Student Information System Displays the color codes used in Gradebook For example a PA Eee student whose score is below the failure threshold is com iam highlighted pink ee a A Post Marks to Report Card Se Sends the grades as recorded to the Mark Entry function of eSIS which means you do not have to hand
53. you want to be able to access the whole list just press F7 then F8 and you can use the scroll bar to scroll through the list Examples of screens like this are shown on P 10 11 19 20 24 29 and 32 When Things Go Wrong If the secretary adds a student to your class while you are logged in to the Teacher Assistant you will not see that student until the next time you log in For that reason you might want to log out of the Teacher Assistant a couple of times during the day on the first few days of school while classes are changing frequently If you find yourself in a screen that you cannot exit press Ctrl Q This can happen in screens that have fields that must be filled in to continue but you are not ready ees to enter the required information Teacher Assistant Phone or ith Date Ane se If something really goes wrong you may have to completely end your BCeSIS session by pressing Ctrl Alt Del and ending the task This should be avoided 1f at all possible and only after waiting at least 5 minutes to ensure that the Hf tt session is really frozen If you must take this step you should than completely shut down and restart your computer to clear the memory a Ea _ a _ iii SOURGRRORSRSEBER E EEEE S T You can see what is happening in BCeSIS by looking in the status bar in the lower left corner of the screen This will show messages that are often very helpful to the user
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