(GMS) User Guide for Supervisors and Department Heads of
Contents
1. 613 New Investigator Operating Grant Dec 31 2014 2 07 p m In Progress Nov 25 2014 7 F 608 Mid Career Operating Grant Dec 31 2014 2 08 p m In Progress Nov 25 2014 Reviewer 4 rows 2 Creating your CCV and attaching it to your GMS account Department Heads skip this section Your GMS portfolio page above shows whether you have a CCV attached to your account and if you do when that CCV was attached see above If you created one earlier we encourage you to update it and attach the newest version of it to your GMS account Getting to the CCV site If you haven t attached a CCV the text Your CV is not yet attached will appear above the Grant Application Status list To create your CV Open the Common CV website link Note that at any time you can go to the CCV site directly to work on your CV without going via the GMS You do not have to complete your CV all at once Notices and Help Page After clicking on the ENGLISH button from the CCV home page you ll arrive at the Notices and Help page see image on the following page You can always return to this page for instructions on how to complete your CV Use the links on the left side for help The link provides a list of video demos for steps of the process Overview IMPORTANT NOTICE News The CCV application has been redeveloped If you had an account on the old CCV application you can Members access the new application by using your2. previous username and password However the following need to be done as soon as you log in How To e Change your password if required to meet the new security guidelines Webinars e Change your reminder questions and answers On top of a predefined list of questions you can now add your own question Note that this is an important step as you will be asked to answer Glossa ry the chosen questions if you ever forget your username or password in the future It is A recommended to use a question answer pair that can easily be remembered Mig ration e Verify all your CV data During the development process CV data was migrated wherever Documentation possible from the old to the new application You need to make sure that the data was properly migrated by inspecting each section and field Any missing or wrongly formatted data will have Release Notes to be corrected For your convenience the old CCV application will be available until further notice for you to retrieve any data at www ccv cvc 2004 ca FAQ Page 3 of 7 2015 GMS User Guide for Supervisors Department Heads Create a CCV user account log in demo Register with CCV Select a Funding Source CV The CCV enables researchers to create CVs for different funding agencies Select AY from the second row menu Then REIN Then Research Manitoba as Funding Source then Research Application as your CV Type If you run into difficulty review the instructional demo But bewa
3. that you can now login to your GMS account and view consent to the trainee application The trainee will not be able to submit their online application until AFTER you have provided your consent They must submit by the following deadline TRAINEE APPLICATION DEADLINE 4 00pm Friday January 30 2015 GMS System Requirements Browsers The GMS will work on Safari Firefox Internet Explorer and Google Chrome Pop Ups We suggest that you disable your pop up blocker on your browser when using this site PDFs Please use the Adobe Reader to open any PDF documents that you download to your desktop device Page 7 of 7
4. 2015 GMS User Guide for Supervisors Department Heads RESEARCH MANITOBA Grant Management System GMS User Guide for Supervisors and Department Heads of Trainee Applicants All Graduate Studentship PhD Dissertation new this year Postdoctoral Fellowship and Clinical Fellowship online applications to Research Manitoba must be electronically approved by BOTH the SUPERVISOR and any CO SUPERVISOR and DEPARTMENT HEAD of the trainee applicant Supervisors and any CO SUPERVISOR will also need to attach their Canadian Common CV CCV to their GMS user account Please follow the links to the actions you will need to complete Pl eee eee eee eee eee eee eee eee eee Supervisor Department and Co Supervisor Head 1 1 eee eee eee eee eee eee eee ee eee eee essen eens eee eee ELTE pee eee eee ee eee eee eee eee eee ee eeeeeeees _Create use a Research Manitoba GMS account 1 ee eee eee eee eee eee TTET beens eee Complete update your CCV and attach it to our GMS account VES NO _CLICK HERE FOR HELP ATTACHING YOUR CCV 1 nn EE Ee EE EEE ee EE EE ee ee eee EEE Ee eee EE Eee ety Actions required by GMS System requirements For Additional Support please contact the Research Manitoba Helpdesk Mon Fri 8 30am 4 30pm Page 1 of 7 2015 GMS User Guide for Supervisors Department Heads For information about what is required in each application please see the appropriate Program Guide 1 Creating yo
5. OTH your username the email address you used last time AND password DO NOT CREATE a NEW account if you think you already have one This could cause problems with the GMS account that your currently have Please contact the Research Manitoba Helpdesk Mon Fri 8 30am 4 30pm for support Portfolio Page Once you ve logged in to your GMS account you will arrive at your Applicant Portfolio page Access RESEARCH MANITOBA Support Material from Portfolio Page From this page you can access the e Trainee GMS User Guide e Trainee FAQs e Application Checklists and the e Research Manitoba Finance and Administration Guide in the left side menu Page 2 of 7 2015 GMS User Guide for Supervisors Department Heads Applicant Applicant Portfolio 2015 Portfolio Apply for Grant or Award Apply for Grant or Award Open the Staging Common CV site in a new window Account Settings Attach your CCV to your GMS Account see the GMS user guide in your Pregram s Guide t Trainee FAQ YOUR PIN for this purpose is your Research Manitoba GMS System account EMAIL k AC Your CV is not yet attached e T ee User Guide z x i a Grant Application Status b Pl User Guide i e E ID Program Deadline Status Last Update Print Preview Rewiew ist Guide E 628 PhD Dissertation Award Jan 31 2015 11 08 a m InProgress Nov 27 2014 sr ii on E 615 Studentship Award Der 31 2014 2 09 p m In Progress Nov 25 2014 pr b i E
6. e your trainee submits their GMS Award Application the version of your CCV attached to your GMS account at that moment will be submitted with your trainee s application Any changes you make to your CCV after your trainee s GMS Application is submitted will not be updated on the CCV submitted with the application 2 1 HELP WITH ATTACHING YOUR CCV The PIN you need to use to validate your CCV account to make the connection between the CCV site and your Research Manitoba account is the email you use to login to your GMS account If you used the correct PIN and it looks like your CCV is validated but still not attached please try the following DELETE your PIN validation in your CCV account So when you click on PIN System Account use the garbage can to delete your Research Manitoba validation see image following Then Click ADD and follow through manually entering your GMS user account email and GMS password etc and finally clicking Validate Then go back into your CV click on in the black menu above and go through selecting the funding CV selecting Research Manitoba and then selecting Research Application to get back to the screen that lets you edit your CCV From there click SUBMIT once again assuming there are no errors to be corrected and follow through Wait a few minutes and then go back to your GMS account logout and then login and then look in your portfolio to see if the CCV is attac
7. er each email address and click on verify to create a link between your application and your Supervisor or Department Head s GMS account Once verified the message will change to waiting for consent in your applicant account AND your Supervisor Department Head will be able to see your application from their GMS account Trainee instructions oe eee eee eee ee eee eee eee eee ee ee J T Ll ec a m z E E E eee eee es Once your Trainee has linked their application to your account this new section will appear in YOUR GMS account portfolio page Supervisor Department Head Review ID Program Applicant Deadline Status Last Update Consent Print Preview Please print preview each application listed below before providing your consent 557 Postdoctoral Fellowship Rogalski Shannon Dec 31 2013 5 p m Submitted Oct 31 2013 E 556 Masters Rogalski Shannon Feb 1 2014 5 p m Submitted Oct 31 2013 TT 144 Masters Rogalski Shannon Feb 1 2014 5 p m In Progress Jan 30 2013 cCoO supervisor TE 3 rows Page 6 of 7 2015 GMS User Guide for Supervisors Department Heads Supervisor and Co Supervisor Consent Your trainee should advise you once they have completed their application Click on the PDF of the TRAINEE s application to review it To consent check the appropriate box in the Consent field Department Head email and Consent Once the Supervisor provides consent you will be automatically sent an email advising
8. hed now Canadian Common CV WwWW CCV CVC Ca Francais Contact Us Help il Research Manitoba lesley mckenzie researchmb ca Invalid Lrecord s a If the CCV site states that your PIN is valid Unfortunately the CCV may state that a PIN is VALID even if the WRONG PIN has been entered or if your PIN GMS account info has changed Please follow the instructions above Page 5 of 7 2015 GMS User Guide for Supervisors Department Heads 3 Consenting to your Trainee s GMS Application Before you can consent to the application your trainee will need to have linked your GMS Don t worry no trainee will ever be able to SEE your GMS account however they WILL be able to see whether or not you have consented to their application Here are the instructions the Trainee follows to link their application to YOUR GMS user account Supervisor Identification Page To complete this page you will need to have asked both your Supervisor and Department Head to provide you with their Research Manitoba Grants Management System account email address Make sure you have the very exact address that they use to login to their GMS user account Other emails will not work Uperviso dentification Program fasters Please provide the system account e mall addresses of the project supervisor co supervisor lf any and department head supervisor iwerify Seep E verify Save amp Next Page PDF Version T Ent
9. nd complete everything you need to Submit by clicking the Submit button This will take you to a consent page which needs review and I Agree clicked You should then see a notice in green text confirming your CCV submission to Research Manitoba and providing a confirmation number Please keep this number for your records Canadian Max CV WWW CCV CVC Ca Funding CV List of Sections 2014 12 04 16 51 EST Your PIN has not been validated or is invalid Access the PIN menu item to validate your PIN for the agency you wish to submit to Note the PIN and password you supply when you validate must match those of the agency If you cannot validate successfully please contact the helpdesk of the agency for which you are validating your PIN You may select the Contact Us menu item to obtain the contact details of the agencies Load Preview Submit Funding Source Research Manitoba CV Type Research Application Q PIN System Account Status Invalid 2 Page 4of7 2015 GMS User Guide for Supervisors Department Heads Log back into your GMS account to check your CCV is there If you didn t logout then logout and log back in You should now see that in your portfolio page your CCV is now attached and the date of attachment NOTE you can revise and re submit your CCV up to the submission of your trainee s GMS application When you re submit your CCV to the GMS the previous version is replaced Onc
10. re this video demonstrates validation using CIHR as a funding source the CIHR uses a numeric PIN code unlike Research Manitoba which uses your GMS system account email as your PIN Complete your CV The CCV is completed section by section by selecting the pencil to edit or enter that section s information The pencil takes you to a selection page from which you click the Add button to add a single entry you could add more than one entry for each information group required See the instructional demo here Validate your PIN You need to do this to create the link between your Research Manitoba CV on the CCV site AND the Research Manitoba GMS system account on our GMS site Click from the second row menu above The PIN for Research Manitoba here is your GMS system account email i e the email address you use to login to your GMS account Be sure to click the Validate button You will then be taken through several screens ending with the entry of your RESEARCH MANITOBA GMS password See the demo here But beware this video demonstrates validation using CIHR as a funding source the CIHR uses a numeric PIN code unlike Research Manitoba which uses your GMS system account email as your PIN Submit your CV Once all sections are complete have a Y you can submit your CV If you have missed some sections or have not validated your PIN you will receive an error message like this see image below Go back a
11. ur RESEARCH MANITOBA GMS User Account a Ifyou do not already have a user account you will need to create one b From the login page click on a sign up link second line in the centre top right or in the menu left c Review the Terms of Use and then click I ACCEPT at the bottom of the page to continue d Enter the required information in the following Create your RESEARCH MANITOBA System Account page All asterixed fields are required The system won t let you move forward until these fields are completed Be sure to select your institution at the bottom of the page NOTE the University of Manitoba is listed under T for The e The email you use here will be your GMS system account email t will also be your PIN for the Research Manitoba version of your CCV see image on the following page f Clicking on Submit Registration at the bottom of this page will result in an account verification email being sent to the email address you have provided g Follow the link from within this email and add your password to validate your account Returning Users Forgot your password From the login page click on Forgot Your Password next to the login button or in the left menu You ll be taken to a Password Reset Page where you ll need to enter your email address and click the Reset my password button Follow the instructions in the email you are sent to reset your password Forgot your username OR B
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