ATA TEACHING STAFF LEAVE MANAGEMENT USER GUIDE
Contents
1. Catholic Schools ATA TEACHING STAFF LEAVE MANAGEMENT USER GUIDE ATA Teaching Staff Logging an Absence ATA Teaching Staff Employee Guide 1 On your school website in the bottom left hand corner is a link to the District website Careers Contact Us Site Map Privacy Policy District Site lt q 2 Goto Human Resources Staff Tools Access to Employee Personal Information a s Our Schools Educational Services Business Services Numan KHesources 3 Enter your network username and password that was provided to you Login Enter your username and password Username Password 4 Under the My Absence tab move your mouse over the time entry tab and click on Absence Entry a Menu Search 1 Timesheet My Absences Absence Entry Unavailability ATA Teaching Staff 5 You will see the following screen Choose a reason for your absence from the drop down menu Remember Help is available on every screen Absence Entry Absence Information Select your absence reason and dates and then click the Next button Choose the reason you are away Help Button __________ Choose A Reason Select the type of absence single day D range of days Enter the date you will be away 09 Apr 2013 M 6 Select a date or a date range for your absence Click on the calendar icon to select your date Future absences can be logged by using the arrows on the cal e2. 0000000072 Created 28 Mar 2013 04 17 14 PM By Carol Linden Processed 28 Mar 2013 04 17 14 PM By Carol Linden
3. Absence Or Dispatch Absences Date Range 28 Mar 2013 To 03 Apr 2013 Refresh Absences IDNo Start Date End Date Absence Reason Replacing Employee s 4180 28 Mar 2013 03 Apr 2013 Bereavement Immediate Family No Replacement Required Long Term Leave Requests ID No Start Date End Date Absence Reason Canceled Denied Leave Requests No Absence record ID No Start Date End Date Absence Reason 13 The View Change Absence Details will tell you where your absence is at in the approval process The absence shown below is waiting for the Supervisor Principal to approve it Absence Details ID Number 4180 Dates 28 Mar 2013 To 03 Apr 2013 Absence Reason Bereavement Immediate Family Replacing Employee s No Replacing Employee Required Subjects Levels Message Absent Employee Date Day Position Location End Hours FTE Test Support Srb 28 Mar 2013 Thursday Education Assistant Human Resources 16 30 7 0 Test Support Srb 02 Apr 2013 Tuesday Education Assistant Human Resources 16 30 7 0 Test Support Srb 03 Apr 2013 Wednesday Education Assistant Human Resources 16 30 7 0 Leave Details The leave application below is awaiting approval with the following authorizer s Test Supervisor Srb Supervisor 14 Once your leave has been approved denied you will receive an email advising you of it You can also view it online to ensure it has been processed finalized Leave Details Y BEREAVEMENT IMMEDIATE FAMILY Task ID
4. Ensure all supporting your sub using more i aid documentation is ae ta be paid p Choose Payment Method v l than one method scanned and emailed indicate all that if other was chosen please specify with your request or apply you will be deducted How is the Sub going to be paid a Day 3 if req cnoose Payment Method for the sub cost and reimbursed when it If other was chosen please specify comes in to our office Application Comment Email Supporting Documentation 9 Review all of the details of your absence If changes are required use the back arrow button ATA Teaching Staff Once all details are correct hit Submit Absence button at the top or Date 09 Apr 2013 Date Absence Entry Summary Page sence for Test Teacher Srb You are not yet finished Confirm that these absence details are correct and then click the Submit Absence button at the top or bottom of this page E gt submit Absence Absence Reason With Loss Of Sub Pay 10 2 6 Absence Schedule Day Position Location St Time Tue Teacher Human Resources 13 00 Replacement Schedule Day Position Location St Time You have indicated that the replacing employee s schedule is the same as your absence schedule Requested Employees Joanne Bailey Already Contacted The system will NOT call this employee Subjects And Levels Physical Education Grade 3 Message For The Replacing Employee Dress for the weather as w
5. e are playing soccer outside Leave Application LEAVE AT LOSS OF SUB PAY PERSONAL EMERGENCY 2 Start Date 09 Apr 2013 End Date 09 Apr 2015 Absence Code Status Requested Absence And Dispatch Status Info Not yet submitted Details Notes How is the Sub going to be paid Description of Leave Type ATA 10 2 6 En Time 16 30 En Time Personal leave for not more than three 3 days in any school year shall be granted for attending to private concerns providing the Member Employer is reimbursed for the cost of a substitute through payroll deduction Where possible at least three 3 days notice shall be given to the principal or in the case of a principal to the Superintendent or his office Day 1 Voucher Application Comment gt Submit Absence ATA Teaching Staff 10 You will receive a Confirmation Receipt acknowledging that your absence has been sent for authorization Absence Entry Confirmation Receipt 4268 You are entering an absence for Test Teacher Srb Submission Timestamp 2013 Apr 09 13 52 33 You have successfully submitted your absence Your confirmation number is 4 4268 Please record the confirmation number or print out a copy of this receipt Absence Reason With Loss Of Sub Pay 10 2 6 Absence Schedule Date Day Position Location St Time En Time 09 Apr 2013 Tue Teacher Human Resources 13 00 16 30 Replacement Schedule Day Position Location St Time En Time You have indica
6. ion Absence Entry Replacement Details You are entering an absence for Test Teacher Srb select Yes or No to each of these questions and then click the Next button Do you require someone to replace you Yes No Is he she required to work the same schedule as you Yes No Do you want to request employee s to replace you Yes No If you require a sub you can select who you would like HSence Cniry epmacement Request You are entering an absence for Test Teacher Srb Click on the binoculars icon A pop up window will appear where you can search P for and select your preferred replacement employee When you are done click on a the Next button Requested Employee 1 Bailey Joanne Clear Requested Employee 2 Clear Requested Employee 3s gt Clear Employee Search Step 1 Enter a portion of the name you want to search for Last name first or the full Employee Number and press the Search Button Note You may also do a wildcard search by entering an asterisk before or after a portion of the name Search Step 2 Select the employee you were searching for from the dropdown box below Bailey Joanne Substitutes all pa ATA Teaching Staff 9 Check off whether of not you contacted the sub directly If you check No the school office will be advised to contact them Fill out information for the sub regarding the day s requested They will be able to access th
7. is information Absence Entry Replacement Instructions You are entering an absence for Test Teacher Srb Have you already contacted Joanne Bailey about filling this absence Yes Select the subjects and levels that you require coverage for during your absence P in priority order The first Subject and Level should be your greatest FTE subject area Subject Level Physical Education w Grade 3 r Enter a message for your replacement then click Next Message Dress for the weather as we are playing soccer outside 10 Indicate how you would like the sub to be paid Absence Entry Leave Application Entry You are entering an absence for Test Teacher Srb Enter the leave information below and press the next button LEAVE AT LOSS OF SUB PAY PERSONAL EMERGENCY 2 Start Date 09 Apr 2013 End Date 09 Apr 2013 Absence Code Status Requested Absence And Dispatch Status Info Not yet submitted Details Description of Leave Type ATA 10 2 6 Personal leave for not more than three 3 days in any school year shall be granted for attending to private concerns providing the Member Employer is reimbursed for the cost of a substitute through payroll deduction Where possible at least three 3 days notice shall be given to the principal or in the case of a principal to the Superintendent or his office Notes How is the Sub going to be paid Day 1 Voucher v required If other was chos se specify If you are paying for
8. ndar to move from month to month You cannot pick dates that have a strike through them Absence Entry Absence Information Select your absence reason and dates and then click the Next button Choose the reason you are away With Loss Of Sub Pay 10 2 6 Select the type of absence singleday range of days Enter the date of your absence 09 Apr 2013 D7 7 Your assigned schedule is displayed If your schedule is different from what is shown please email lindenc holyspirit ab ca so that it can be updated with the Absence Entry Absence Schedule Details You are e ni er ing an absence for Test Teacher 2 This is your working schedule during your absence Click on the date link below to change schedule details Once your schedule details are correct click the Next Button Include Ss a Location Times Date Day Position Location St Time En Time AM PM Full Reset v 09 Apr 2013 Tue Teacher Human Resources 08 00 16 30 ATA Teaching Staff If you are absent only specific days in a date range UNCHECK the days you do not want to include in your absence Location Times Day Position Location StTimeEn Time AW PM Full Reset 10 Apr 2013 Wed Teacher Human Resources 0800 1630 11 Apr 2013 Thu Teacher Human Resources 08 00 16 30 Fri Teacher Human Resources 08 00 16 30 Uncheck dates you DO NOT want included in your absence Next 8 Check off the required informat
9. ted that the replacing employee s schedule is the same as your absence schedule Requested Employees Joanne Bailey Already Contacted The system will NOT call this employee Subjects And Levels Physical Education Grade 3 Message For The Replacing Employee Dress for the weather as we are playing soccer outside Leave Application LEAVE AT LOSS OF SUB PAY PERSONAL EMERGENCY 2 Start Date 09 Apr 2015 End Date 09 Apr 2015 Absence Code Status Requested Absence And Dispatch Status Info Just submitted Details Description of Leave Type ATA 10 2 6 Personal leave for not more than three 3 days in any school year shall be granted for attending to private concerns providing the Member Employer is reimbursed for the cost of a substitute through payroll deduction Where possible at least three 3 days notice shall be given to the principal or in the case of a principal to the Superintendent or his office How is the Sub going to be paid 7 Voucher Day 1 ATA Teaching Staff 11 To check on the approval status of your leave or to review all of your absences go to View or Change under My Absences My Absences My Info Payroll Security Finance Absences Time Entry Absence Entry Employee Info View Or Change Unavailability 12 Choose the absence you wish to view by clicking on the ID No View Change Absence and Dispatch Listing Instructions Click on the ID Number To View Close Or Cancel An
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