User Guide - Advanced Education and Skills
Contents
1. 34 Page The project cash flow will be pre filled to show each month of the agreement duration The Starting Balance will be displayed in addition to any reported amounts for previous periods The current reporting period will display the total of the amounts entered in the Financial Report section Financial Report Period December 15 2013 January 31 2014 Advanced Education and Skills Program Job Creation Partnerships Employment and Training Division Agreement ID _ Newfoundland Labrador Update your Project Cash Flow Your previously submitted project cash flow is shown below for the remaining months of the project Based on your financial report this period provide any expected changes to project spending going forward below Period Project Cash Flow Balance Starting balance 10 000 00 Reported this Period Dec 2013 Jan 2014 2 600 00 7 400 00 Projected Cash Flow February 2014 1 250 00 6 150 00 March 2014 1 250 00 4 900 00 April 2014 4 150 00 May 2014 750 00 3 400 00 June 2014 i 1 250 00 2 150 00 July 2014 1 150 00 August 2074 400 00 Supporting Documentation Please include any additional documentation required Refer to the Financial Reporting section of the Program Guidelines for more information on financial reporting requirements for this program To attach a document to this report select the document topic below and click the Attach a Document button Select the file2. Project Description Provide a brief summary of your project below maximum approx 300 words Attach a detailed project description proposal to this application AA e hip aes gov nl cafimdaljca html Page 2 of 13 OrgProgramAppForm_13_02_ 2014 1 0 Feb 14 2014 The next section of the application form is the Agreement Contact section By default the application will identify the currently logged in user as the Agreement Contact To change that contact to another member of your organization use the drop down list seen here and select lt New gt The drop down list will already include the names of all self serve users that have been setup for your organization You can select one of them instead of creating a new one if applicable 11 Page _ A Newfou idland Job Creation Partnerships Advanced Education and Skills Employment and Training Division Applicati on Agreement Contact Specify a person in your organization who can be contacted to negotiate and finalize this application if required in the space provided below Select a contact A Title Pd Last name First name Telephone Mobile E ER Email EXE Language Preference What is your preferred language of service a English French What is your preferred language for correspondence 8 English French hito aes gow al cafimdajcp html Page 3 of 13 COrgProgram AppFom_13_02 2014 1 0 Feb 14 2014 The contact information
3. St Anthony 398 Goose Cove Road St Anthony NL Port aux Basques 239 Grand Bay West Road Port aux Basques NL 43 Page Labrador Happy Valley Goose Bay 163 Hamilton River Road Happy Valley Goose Bay NL Wabush 4 Grenfell Drive Wabush Plaza Wabush NL Mary s Harbour 32 36 Lodge Bay Road Mary s Harbour NL 44 Page
4. Agreement Manager Dec 15 2013 Aug 15 2014 Application JCPLAES ET OFA Provincial Intake AES ET Change Account Password Displaying records 7 of 7 Show History Recent AgrmntsiCases The Agreement Homepage is the third Homepage you will have access to The first is your User Homepage and the second is your Organization Homepage 22 Page The Agreement Homepage displays key information about the funding agreement You will be able to see your agreement manager s name the office your agreement is assigned to the current status of the agreement etc Newfoundland LaMPSS Labrador Home UserHome Page gt Agreement Homepage You are logged in as orto as ___ serr My Organization Serve User Organization Home Financial Actions A R Program JCP AES ET status Application Feb 17 2014 Cheque History Agreement Manager OFA Provincial Intake AES ET 10524 Start Date Dec 15 2013 Office ET Provincial Intake End Date Aug 15 2014 Agreement Tools A t Aormnt Documents Oia Agrmnt Name Funding Agreement Next Activity Report Due Date Recent E Application Agrmnts Cases Next Financial Report Due Date Requested Amount Next Payment Issue Date Budget Amount Amount Disbursed To Date O P Amount Number of Amendments 0 Agrmnt Duration 34 week s 6 day s Agrmnt Description Objective This is a sample Organization Funding Agreement Application for training purposes This section of the Ap
5. December 15 2013 January 31 2014 Pi mame Education and Skills Program Job Creation Partnerships Employment and Training Division Agreement Before You Begin Please visit the program s home page at httpu aes i mi and download the Program Guidelines document Review the Financial Reporting section of the Guidelines document carefully and prepare or gather any supplemental documents required to submit along with the financial report Complete this form electronically You may save it to your local computer or even transfer it between computers You may continue to edit this form over multiple editing sessions until you are satisfied that the information is complete and all supplemental documents are attached Once complete follow the instructions at the end of this form to submit this Financial Report Organization Information Canada Project Details Department Area Program Project title sample Organization Funding Agreement Application Agreement start date DD MMPPPY Agreement end date DOMMAAT 15 12 2013 15 08 2014 hito aes gow n cafmdacp html Page 10f6 AgrmntFinRiepForm_16_02_2074_1 0 Feb 17 2014 33 Page In the Financial Report section you will be asked to enter the Reported Amount This Period for each cost category where you have had expenses The form will limit the cost categories displayed to only the categories eligible as part of the program Additionally when there is an approved budget for a s
6. be attached A list of documents required will be displayed This could include documents such as a Detailed Project proposal Detailed Budget Information etc You ll add each of these supporting documents to this page of the application Each time you add a document you ll need to select a document topic from the drop down menu before you click the Attach a Document button 19 Page ei A Newloundland or i ra Job Creation Partnerships Advanced Education and Skills a p Employment and Training Division Application Supporting Documentation Please review your program guidelines for instructions related to attachments The following documents are mandatory and must be submitted with this application Detailed Project Description select the type of document below and click the Attach a Document button to select a file and attach it to this application form Select a document type 7 Attach a Document Attached Documentation Document name Type Submit Application Enter your LaMPSs Self Service information below and click the Submit Application button to submit this application for funding lt may take several minutes for the submission to complete Do not close the form during submission SS CO Submit Application hitofaes gow nl cafimdaljcp html Page 11 0113 OrgProgramAppForm_13_02_2014_ 1 0 Feb 14 2014 As you attach documents they will appear in the list of attached documentation If necessary
7. courriel a LaMPSSGgov nl ca Disclaimer Privacy Home Contact Government Home Last Updated Friday 14 February 3914 This page and all contents are copyright Government of Newfoundland and Labrador all rights res Enter your Organization ID Self Serve User ID Password 3 Page Once your details have been entered click the login button to continue Each organization is identified by a unique six digit ID All of the organization contacts who use LaMPSS will also be associated with that organization ID The User ID for each organization contact will be a unique combination of letters from their first name and last name LaMPSS will suggest a User ID but the primary contact can customize the appearance of the User ID if desired LaMPSS will initially assign each user a temporary password which can be changed after the first login Please note that like many web applications there s an option to reset your password if you have forgotten what it is If you do not remember your password you can click on the Forgot Your Password button near the bottom of the page The credentials you enter Organization User ID will be verified and a new password will be sent to the primary email address on your account So if you forget your password you do not need to contact LaMPSS support You can change it yourself Also note the email for LaMPSS Support extorghelp gov nl ca Once logged in LaMPSS users are taken to their User Homepage Ever
8. form in the Activity Type Definition section This information is important as it will form the basis of your funding agreement should it be approved 14 Page E Newfoundland Job Creation Partnerships Advanced Education and Skills 3 Z Employment and Training Division Application Project Activities Activity type definition Work Experience including on the job supports and wage subsidy Please enter the date range Click in the date boxes below to access the calendar selection tool Start date DD MMYYY End date OD MMYYY y 2112 2013 2 08 2014 Provide a brief description of this activity his is a sample Organization Funding Agreement Application for training purposes This section would provide a brief activity description hitpofaes gow ni cafimdaljcp html Page 6 of 14 OrgProgramAppForm_16_02_2014_1 0 Feb 17 2014 You are instructed to provide a brief description for the activity as per the instructions in the program guidelines You will also provide a description of the expected results You will need to select a start date and end date for each activity you add 15 Page SE Newfoutidland Labrador Job Creation Partnerships Advanced Education and Skills p Employment and Training Division Appl ication Expected results maximum approx 300 words Where does this activity take place All Locations Expected number of Project Participants Expected number who will achieve employ
9. if a payment you were expecting has been processed 3 Page Section 8 Organization Management Organization Details From the left navigation menu of the Organization Homepage you have access to a page called Organization Details Newfoundland LaMPSS Labrador ee User Home Page gt Organization Home gt Organization Details You are logged in af working A self My Organization serve User Organization Home Organization Details t Organization Contacts Type Private Not For Profit Vendor Inactive No Inactive Organization No Apply for Funding 2 FMS Vendor My Account Registry of Companies HST Rebate po Legal Name Change Account Pana yy ord Org Type Private Mot For Profit W Inactive Organiz Bion Established Date JB Recent k AgrmntsiCases Website O Preferred Comm Method select ad of Employees hal Accounting Details Practices Fiscal Year End DD MM T Coo M Insurance Coverage Accent _ Liability ol wesee WHSCC Rate Organization Additional Details 300 characters remaining pS Self serve users with update privileges have the ability to maintain some of their own organization details other fields can only be maintained by LaMPSS Support With the exception of the greyed out fields you are free to update your organization information as required The first section the screen is Organization Details which includes information like your website p
10. increase their chances of successfully finding ongoing employment JCP participants will maintain or enhance their employability skills through this work experience opportunity Financial Assistance to participants is not insurable earnings All Job Creation Partnership positions are posted on the JOBSinNL website located at http vw wow jobsinnl ca Bilingual Program Yes Click here to see program website Apply Now y From the popup window you can see a brief description of the program objective which may help you determine whether or not it is appropriate for you to submit an application There will also be a link to the program s public website for more information and for you to access the program guidelines Program guidelines will tell you what information should be included in each section of your Application Form You can use the Apply Now button to continue with an application for the selected program or the cancel button to return to the list of programs and services When you click on Apply Now LaMPSS will generate an electronic application form for the program customized for your organization Another popup window will instruct you to click on a link to download the customized form 6 Page LaMPSS Self Serve Form Download LaMPSS Self Serve Form Download LaMPS5S Self Serve Forms are interactiwe PDF forms that allow you to complete and submit forms electronically Click the link below to download the form Downloa
11. should be gathering Also these guidelines are part of the LaMPSS agreement contract Your application form is customized to your organization and the program Information about your organization will be prefilled where appropriate from information collected when you registered to use LaMPSS The areas highlighted in red are places where you need to provide information specific to the agreement you are applying for 9 Page ie Newfoundland Labractor Advanced Education and Skills Job Creation Partn erships Employment and Training Divizion Applicati on Before You Begin Please visit the program s home page at hiip aes gov nl ca imda ico html and download the Program Guidelines document Review the Guidelines document carefully and prepare or gather any supplemental documents required to submit along with the application Complete this form electronically You may save it to your local computer or even transfer it between computers You may continue to edit this form over multiple editing sessions until you are satisfied that the information is complete and all supplemental documents are attached Once complete follow the instructions at the end of this form to submit this application indicates required field Organization Information Project Details Department Area Program Job Creation Partnerships Project title Please enter the date range you are seeking funding for related to this project Click in the date boxes be
12. to attach from the file dialog when prompted Attached Documentation Document name Topic hite aes gov ni calimdaljcp html Page 3 of 6 AgrmntFinRepForm_16_02_2014_1 0 Feb 17 2014 You will provide values for future months in the text boxes seen here LaMPSS will calculate a declining balance for the agreement based on the cash flow amounts The balance must be 0 00 after the final month or the report will not submit successfully In this case the cash flow needs to be adjusted to show when this organization plans to spend the remaining 400 00 If they will not soend the 400 00 balance an amendment can be performed to remove that money from the budget To do this you must contact the AES Agreement Manager assigned to your Agreement Please note there is also a section on this page where any supporting documentation can be attached This is very similar to the application form and activity report 35 Page Section 7 Payment Cheque History In the left navigation menu in addition to the Agreement you will also have access to a screen called Cheque History You can navigate to the Agreement Homepage for each of your organization s funding agreements and then to the Cheque History screen Newfoundland Labrador Home User Home Page gt Agreement Homepage You are logged in sid working J Self My Organization Serve User Organization Home Financial Actions Program JCP AES ET Status Active Feb 17 2014 Chequ
13. Government of Newfoundland Labrador Advanced Education and Skills Newfoundland Labrador User Guide Labour Market Programs Support System LaMPSS Version 1 0 July 2014 Labour Market Programs Support System LaMPSS User Guide Section1 Introduction 2 Section 2 Login to LaMPSS 3 Section 3 Program Application Form 9 e Project Description e Agreement Contacts e Project Locations e Target Groups e Agreement Activities e Project Budget e Project Cashflow e Supporting Documentation Section 4 Active Agreements 25 Section5 Activity Reporting 27 Section 6 Financial Reporting 32 Section 7 Payment Cheque History 36 Section 8 Organization Management 38 e Organization Details e User Management Contacts 43 e LaMPSS Support e AES Employment Centre s 1 Page Section 1 Introduction LaMPSS is an acronym for the Labour Market Programs Support System LaMPSS is an online IT solution that is used by the Department of Advanced Education and Skills AES and also by you our service providers for the delivery of labour market programs It has been designed as a comprehensive support system that will enable increased efficiency and effectiveness in government s role in managing the labour market in Newfoundland and Labrador The first phase of LaMPSS was implemented in November 2013 This release introduced a new tool for use in the administration of funding agreements With the second phase of LaMPSS impl
14. and prepare or gather any supplemental documents required to submit along with this activity report Complete this form electronically You may save it to your local computer or even transfer it between computers You may continue to edit this form over multiple editing sessions until you are satisfied that the information is complete and all supplemental documents are attached Once complete follow the instructions at the end of this form to submit this activity report Organization Information Project Details Department Area Program Project titte Agreement start date DD MMNYYY Agreement end date DOMM YYY 15 08 2014 hitpofaes gow nl calimdasjcp bm Page 1 of 7 AgmntActiepForm_16_02_20174_ 1 0 Feb 17 2074 27 Page Your report is also customized to cover the appropriate reporting period You will see here in the Project Activities section that the appropriate start date and end date for each activity have already been filled in LaMPSS lets you know what period this report covers Activity Report Period Dec 15 2013 Jan 31 2014 Advanced Education and Skills Program Job Creation Partnerships Employment and Training Division Agreement ID Cj E Newfoundland Labrador Project Activities Please provide a status update on each of the project activities in the space provided below For each activity provide updates on what was accomplished specifically in this reporting period Activity Type WorkExperience S
15. ct Budget In the space provided below identify for each budget item your cost and for that item how much funding you are requesting Additionally for each set of budget items identify your cash and in kind contributions Your requested amount should be your project cost for those items less your cash and in kind contributions Operational Standard Cost tem Project Cost Requested Amount Professional Fees Equipment Facility LeaselRent Materials and Supplies Travel Subtotal lass Cash contributions less In Kind contributions Total Exceptional Cost Item Project Cost Requested Amount Capial Cos T hip taes gown ca imdajcp himl Page B of 13 OrgProgramAppForm_13_02_2074_1 0 Feb 14 2014 Remember the form is customized to the program so only those cost categories eligible under this program will appear on your electronic application form There may be one or several pages of budget information and cost categories to complete depending on the program 17 Page Please note the Project Cash Flow section will be required only for programs that have been defined in LaMPSS as requiring this information on the agreement application In the space provided you will provide an estimate of when your requested funding will be spent _ 9 Newf outidland Labrador Advanced Education and Skills Jo b Creation Partnerships Employment and Training Division Appl ication Project Cash Flow In the space provided below estimate when y
16. d JCP OrgProgram ppForm pdf After clicking the link above you will be prompted to save or open Click Save to save the PDF form to your computer Next open the form and complete it electronically and e Click the Submit button at the bottom of the form to send your completed form to the Government of Newfoundland and abradior Please note depending on how your browser is configured you may see a message at the top of your screen asking you to allow the download If you do click as instructed and the form will download You must have Adobe version 9 3 or higher to work with LaMPSS Self Serve forms Wading JavaScript Window Save Warning Please save this form to your computer using the File Save As menu option Remember where you save the file so you can open it and continue working on it later 7 Page When the download is complete you will be prompted to Open Save or Cancel Read the instructions and either open or save the form We recommend that you choose save which will allow you to specify both a file name and location on your PC where you would like to save your customized application form One of the benefits of LaMPSS e forms is that you can work offline and develop your application without being logged into LaMPSS When you begin working in the application form a popup window will remind you that you need to save the form to your local computer and that it is important to remember where y
17. d agreement application will be in the first line of this message The Agreement ID is a unique six digit identifier that you may want to take note of 21 Page Warning JavaScript Window Submission Received gt mmmn O was submitted successfully Your agreement number is Please note while your application has been received it has not yet been approved Please refer to the LaMPSS self service web site for information on the status of your application at https lampss org aes gov nl ca You have now successfully completed your Application As soon as LaMPSS receives your application you will see the new agreement on your Organization Home Page The new agreement will be in application status at this point in the agreement management lifecycle As your agreement application moves through our business processes you will see the status change and you may receive notifications in situations where you need to take action If you click on the Agreement ID you will be taken to another screen the Agreement Homepage Here you can view information about your funding agreement Newfoundland LaMPSs Labrador Home User Home Page gt Organization Home You are logged in aL___ working Ll self My Organization serve User t Organization Home t Organization Details t Organization Contacts Private Not For Profit Apply for Funding E Programs and Services My Account Agreement ID Start Date End Date Status Program
18. d by agreement management Staff once the application is submitted If a required field is not completed LaMPSS will display a popup warning message indicating that one or more required fields are missing information JavaScript Window A as a Form Submission This form will now be submitted securely via the internet This may take several minutes to complete DO NOT close this form until the submission process completes Click Proceed to complete your submission or Cancel to cancel this submission and continue editing this form Note you may be alerted that this document ts attempting to connect to a website This ts part of the submission process and to complete this submission you must click Allow In order to not receiwe this warning again select the Remember my action for this site check box prior to clicking Allow Warning JavaScript Window If the initial validations pass a dialog box will ask you to confirm that you want to submit the application It also explains that form submission may take several minutes based on internet speed size of the application and attachments etc and not to close the form until the submission completes You can click Proceed to complete the submission or Cancel to cancel and continue editing the form Once the form submits successfully a second dialog box seen here will appear to confirm that the application has been submitted The Agreement ID for the newly create
19. documents can be removed replaced prior to submission No one file can exceed 1MB in size and the overall submission including all attachments cannot exceed 5MB For additional information and assistance with LaMPSS self serve you can access an online user guide by clicking on Help in the top menu bar of any LaMPSS screen A table of contents seen here displays all of the possible topics and you can select a specific user guide to review the 20 Page details of a process For example the online help includes a section on Electronic Form Fundamentals with additional information such as a chart of the acceptable file types for documents Finally the last section is where you will submit the application The instructions on the form tell you to enter your LaMPSS self serve information Organization ID Username Password and then click the Submit button You do not need to log back into LaMPSS to submit the application When you enter your login credentials and click the Submit Application button the form automatically connects to LaMPSS and submits the form as long as you have an internet connection When you submit an e form LaMPSS will perform a few basic validations It checks that the form is not older than 120 days as well as making sure you have populated all of the required fields and attached the expected number of documents This checking only confirms that the application is complete verification of the content is performe
20. e Please note the Self Serve Full Update user profile can only be assigned by the LaMPSS Operations Support team This profile will not be available for you to assign to users Please contact LaMPSS Support if you need to change your Self Serve Full Update user The Self Serve Full Update user profile should be assigned to those individuals with the knowledge and responsibility for managing who can do what in your organization Ideally the people with this profile would be a PC IT administrator type your resident computer expert The Self Serve Partial Update user profile should be assigned to those individuals who will be responsible for submitting electronic applications for funding and scheduled financial and activity reports This would be the people who interact with the department during the Agreement Management Lifecycle The Self Serve View Only user profile can be used for any person in your organization who needs to be aware of what s going on with your agreements but is not responsible for any of the actions required for those agreements This could be a board member or administrator who reconciles money someone who needs to be aware of the agreements but not do anything in LaMPSS From the Organization Homepage you will need to navigate to the Organization Contacts page in the left navigation menu to maintain self serve users for your organization Please note you must have the Self Serve Full Update role yourself to be able t
21. e History Agreement Manager Start Date Dec 15 2013 Office Happy Valley Goose Bay End Date Aug 15 2014 Agreement Tools t Agrmnt Documents 2 Sample Organization Agrmnt Name Funding Agreement Next Activity Report Due Date May 10 2014 Recent Y Application Agrmnts Cases Next Financial Report Due Date Apr 10 2014 Requested Amount 510 000 00 Next Payment Issue Date Budget Amount 510 000 00 Amount Disbursed To Date OIF Amount Number of Amendments 0 Agrmnt Duration 34 week s 6 day s Agrmnt Description Objective This iz a sample Organization Funding Agreement Application for training purposes This section of the Application would provide a brief summary of the project No notifications returned You have the ability to look at the cheque payment history for your agreements Through the following screen you can see the payments that have been processed as well as search for a specific payment based on certain key fields 36 Page Newfoundland Labrador User Home Page gt Agreement Homepage gt Cheque Inquiry You are aged nas woring as se Financial Actions Serve User gt Am Agreement Tools y 3 pl Program JCP AFS FT Status Active Feb 17 2014 Agreement Manager Start Date Dec 15 2013 Recent Office Happy Valley Goose Bay End Date Aug 15 2014 Agrmnts Cases moeroe O creeme amount Range T ddmmvyyyy ddmmyyyy eens seect VI Er JE Through this interface you can confirm
22. ementation AES has introduced additional self serve functionality for external organizations to apply for and report on funding agreements with AES It is this self serve functionality that this guide supports Currently the self serve function of LaMPSS supports the delivery of the following programs e JobsNL e Job Creation Partnerships e Employment Assistance Services e Labour Market Partnerships e Community Partnerships e Self Employment Assistance Coordinator e Canada Jobs Grant e Supported Employment e School to Work Transitions e Wage Subsidy Community Coordinator e Linkages To access LAMPSS organization self serve you will require a User ID and password If you have not been issued a User ID and password one can be obtained by completing a LaMPSS Organization Registration Form http www aes gov nl ca Imda forms_and_resources html and forwarding it to your local Department of Advanced Education and Skills Employment Centre Once your Registration has been processed you will receive an email with your User ID and Password as well as an Organization ID 2 Page Section 2 Login to LaMPSS To log in to LaMPSS you can access the external login page at www aes gov nl ca lampss public index html Before being taken to the login page you will see a splash page The splash page provides information on LaMPSS and a link to Login to LaMPSS A few basic computer requirements are also listed In order to use LaMPSS
23. ently no supporting documents attached to this report hitp aes gowni cafimdaljcp html Page 4 of 7 AgrmntActepForm_16_02_2014_1 0 Feb 17 2014 Like the application you can also attach supporting documentation to the Activity Report form Finally there s also a section for any general reporting notes you would like to add for the Agreement Manager to review For Agreements utilizing ARMS as a case management tool i e Community Partnerships you should attach a copy of your ARMS report for the period 30 Page id E Activity Report iidland nfinidia 7 Period Dec 15 2013 Jan 31 2014 Advanced Education and Skills Program Job Creation Partnerships Employment and Training Division Agreement ID Cc Reporting Notes if there are any additional notes or comments you would like on file along with this report please provide them in the space below Enter your LaMPSs Self Service information below and click the Submit Report button to submit this activity report Organization ID Username Password Submit Report hite aes govinl cafimdajcp html Page 5 of 7 AgrmntAicthepForm_16_02_2014_1 0 Feb 17 2014 To submit the report you will follow very similar steps as you did to submit the application You will need to enter your Organization ID Username and Password directly into the form and submit You will receive similar prompts and a dialog box to let you know that the report has been submitted succes
24. ication has been sent to the Self Serve user The email contains the user s login credentials and a temporary password that they will use to access LaMPSS for the first time It is recommended that users change their temporary password when they first login to LaMPSS 42 Page Contacts LaMPSS Support extorghelp gov nl ca 1 844 252 6777 Department of Advanced Education and Skills Employment Centre s Avalon St John s and area 1170 Topsail Road Mount Pearl NL 285 Duckworth Street St John s NL Regatta Plaza Building 80 84 Elizabeth Ave St John s NL Carbonear 17 Industrial Crescent Carbonear NL Placentia Dunville 1116 1120 Main Street Dunville NL Central Clarenville 294 Memorial Dr Clarenville NL Bonavista Hayley Building 122 Confederation Drive Bonavista NL Marystown The Farrell Building 3 Mall Street Marystown NL Gander Fraser Mall Gander NL Lewisporte 224 Main Street Lewisporte NL Twillingate 25 Toulinquet Street Twillingate NL Grand Falls Windsor 42 Hardy Avenue Grand Falls Windsor NL Springdale 142 Little Bay Road Springdale NL Baie Verte College of the North Atlantic 1 Terra Nova Road Baie Verte NL St Alban s Buffett Building 43 Cromier Avenue St Alban s NL Western Stephenville 29 Carolina Ave Stephenville NL Corner Brook 1 3 Union Street 2nd Floor Corner Brook NL Norris Point 2 6 Hospital Lane Norris Point NL Port Saunders Dobbin Building Port Saunders NL
25. iepForm_16_02 2014_1 0 Feb 17 2014 The next section of the Activity Report will be target groups but only if the program requires participant tracking If not this section will not be included on the report You will see that LaMPSS will again pull information from the agreement where possible In this case it will pre fill the number of participants recorded to date and also show the expected numbers for the agreement 29 Page Activity Report Period Dec 15 2013 Jan 31 2014 Advanced Education and Skills Program Job Creation Partnerships Employment and Training Division Agreement ID CO Participants ae Newfouridland Labrador Actual this Period Actual to Date Expected Total number of participants this period across all activities 0 0 2 specify the actual number of participants this period by target group Female Older workers Persons with Disabilities Visible Minority Recent Graduates El Eligible clients Supporting Documentation Please include any additional documentation required Refer to the Activity Reporting section of the Program Guidelines for more information on financial reporting requirements for this program To attach a document to this report select the document topic below and click the Attach a Document button select the file to attach from the file dialog when prompted Select document topic Attach a Document Attached Documentation Document name Topic There are curr
26. low to access the calendar selection tool Agreement start date DD MMIN Y YY Agreement end date DOMM YYY 16 12 2014 15 08 2014 Past Agreements Yes this application is a renewal of a past agreement Previous agreement number or project name hip aes gov_nl ca imdajcp himl Page 1 of 14 OrgProgramAppForm_i16_02_2074_1 0 Feb 17 2014 The Project Description section of the application form can be thought of as your elevator pitch the type of summary of the agreement that would be possible to deliver in the time span of an elevator ride It is not a comprehensive description of every activity and cost rather as the form tells you a brief summary of your project This field is limited to approximately 300 words Be aware that the text you enter here will be pulled into the new LaMPSS generated contract later in the agreement management lifecycle after the application has been submitted and approved for funding 10 Page There are situations specified in the guidelines where you are requested required to include additional materials with your application The e form provides functionality to attach documents to the application form You can attach a detailed project description proposal on this page and other documents on the last page of the application form _ me Newfoundland Labrador Advanced Education and Skills J o b Cc reat ion P a rtn ers h I ps Employment and Traming Division Applicati on
27. ment Activity budget cost Aadan ty hip taes govnl catmdaicp html Page 7 of 13 OrgProgramAppForm_13_02_2074_1 0 Feb 14 2014 In addition to the activity location you may be required to indicate the expected number of participants the expected number who will achieve employment and the activity budget cost Whether or not these fields are required will depend on the activity type selected The next section is the Project Budget The instructions at the top of this section asks you to identify for each budget item the total project cost as well as how much funding you are requesting Additionally for each set of budget items identify your cash and in kind contributions Please reference the program guidelines for additional information on what costs are eligible in each section of the budget 16 Page The e form provides some nice features to support entering your project budget The form will automatically total the details you enter As you populate the various cost categories the form will sub total and total the amounts Some basic validations will also be performed when you submit the form For example if the total project cost less any cash or in Kind contributions does not equal the requested amount you will not be able to submit the application until you correct the amounts Newfoutidland Labractor Advanced Education and Skills Job Creation Partners hips Employment and Training Division Appl l cati on Proje
28. o make these changes There is no limit to the number of users you may create The only constraint is that only one user can be identified as the primary contact If you identify a new user as the primary contact the previous primary contact will be replaced They are still a valid LaMPSS user however they are no longer the primary contact The Organization Contacts screen is also where you can de activate User IDs If an individual leaves your organization you should use this page to remove their LaMPSS access To setup a new self serve user ID click the Add Another button This will create a new blank row of information You should enter the basic details of the user being added including Last Name First Name Phone Email Title and Mobile After you ve completed this information only Last Name First Name and Email are required and saved the changes you will see a new Create User ID link next to the newly created user Follow this link to complete the process of creating the self serve user 40 Page Newfoundland LaMPSS Labrador AAA User Home Page gt Organization Home gt Organization Contacts You are logged in A working as C Self My Organization serve User Organization Home Organization Details Organization Contacts Type Private Not For Profit Apply for Funding 4 FMS Vendor C Last Name First Name 3 My Account Email Title Primary Self Serve User ld Change Account Password Create Use
29. of 2 As your agreement application moves through the agreement management lifecycle other documents may appear on this Agreement Documents page The agreement contract will be a document available for any agreements that are approved Additionally your AES agreement manager can choose to make other documents that they attach to the LaMPSS agreement management modules available to you as well 24 Page Section 4 Active Agreements Once your application is approved and your agreement is made active you will be able to see the active status on your Organization Homepage At this point in the lifecycle government can begin issuing any planning payments and you will be expected to provide activity and financial reports based on the timelines outlined in Schedule F of your agreement contract Newfoundland LaMPSS Labrador N Home Help User Home Page gt Organization Home You are logged in a Jworimo aL Self My Organization E serve User Organization Home Organization Details t Organization Contacts Type Not For Profit Vendor Inactive No Inactive Organization No Apply for Funding 2 FMS Vendor E e RA MW Accon Agreement ID Start Date End Date Status Program Agreement Manager Change Account Password Displaying records 1 of 7 Recent When a scheduled report is due you will receive an action required notification on your Organization Homepage The notification will tell you what period the report must co
30. orm to the Government of New foundiand and Labrador You will click on the link provided to download the form A file loading icon will display on the screen while LaMPSS is downloading the report and then like the application form you will be asked to Open or Save the report As a best practice we recommend you save the file to your local computer Do you want to open or save JCP_AgrmntActRepForm_101471 paf 1 38 MB from nfld ft02 ext belldc ca 26 Page Section 5 Activity Reporting Similar to the application when the Activity Report opens you will be reminded to save a copy of the report to your local computer The Before You Begin section will also remind you that it s important to review and use the program guidelines The guidelines provide details on how you should complete the report Basic details about your agreement such as the project title agreement start date and agreement end date will have been pre filled based on your agreement Wherever possible LaMPSS will pull information from the agreement into the report _ Activity Report NewJoundland qero Period Dec 15 2013 Jan 31 2014 Advanced Education and Skills Program Job Creation Partnerships Employment and Training Division Agreement ID Before You Begin Please visit the program s home page at hiip laes gov nl calmdafcp himi and download the Program Guidelines document Review the Activity Reporting section of the Guidelines document carefully
31. ou save the file so you can open it and continue working on it later Please Note LaMPSS like other web applications will timeout after a period of inactivity If you start something and are interrupted LaMPSS will timeout after 20 minutes of inactivity For example if you are in the process of updating data and you stop to take a phone call or chat with a colleague after 20 minutes LaMPSS will timeout and return you to the login page without saving your data 8 Page Section 3 Program Application Form The Before You Begin section directs you to a website where you will be instructed to download print a copy of the program guidelines Program guidelines have been developed for all programs administered in LaMPSS You can click on the link to access them These guidelines provide a detailed description of the program information on how to apply for funding information on how to complete the application form information on how to complete the financial and activity reports information on any non standard program terms and conditions and definitions of any terminology specific to the program Think of the guidelines as telling you what needs to be said on and included with an application for funding under the program As a best practice we suggest you gather all the information required to complete your agreement application before you start entering the details The guidelines will help you determine what information you
32. our requested funding will be spent The Remaining Balance column begins with your requested amount total from the budget section of this application The balance must be zero at the end of this agreement Period Project Cash Flow Remaining Balance Starting balance 10 000 00 December 2013 1 500 00 8 500 00 January 2014 1 500 00 7 000 00 February 2014 1 250 00 5 750 00 March 2014 1 250 00 4 500 00 April 2014 750 00 3 750 00 May 2014 5750 00 3 000 00 June 2014 1 250 00 1 750 00 July 2014 1 000 00 750 00 August 2014 750 00 0 00 hitg taes gov nl catmdaicp html Page 10 of 14 OrgProgramAppForm_16_02_2074_1 0 Feb 17 2014 The agreement application also provides a place to identify who your signing officers are and what combination of those officers signatures is required to sign a legal agreement for your organization While no hard copy physical signature is required on the application form the agreement contract will need to be signed by your legal signing officers as detailed here 18 Page Newfoundland Labrador Advanced Education and Shills J o b C reat ion P a rtn ers h Ips Employment and Traiming Division Applicati on Legal Signing Officers Please provide the list of legal signing officers required to sign a legal agreement hitp aes govni cafimdaijcp hhml Page 11 0f 14 COrgProgram ppForm_16_02 2014_1 0 Feb 17 2014 The last page of the application is where any supporting documentation should
33. participants or those who will be served by the agreement Depending on the program definition you may also be asked to select the specific target groups to be served There is a long master list of target groups available in LaMPSS This page of the application form could change significantly from one program to the next 13 Page Te Newfoundland Labrador Advanced Education and Skills Job Creation Partn ers hips Employment and Training Division Application Participants Expected number of Project Participants eS Expected number of Project Participants by Target Group Enter the number of participants expected for each group NOTE a participant may be part of more than one group therefore the total number of participants for the project is not expected to be an exact sum of the participants in each group El Eligible clients Female S Older workers Persons with Disabilities Recent Graduates Visible Minority hite aes gow inl callmdaicp html Page 5 of 13 OrgProgramApgpForm_13_02_2074_1 0 Feb 14 2014 The next section is Agreement Activities There will by default be one agreement activity section included in the Application Form The Add an Activity button at the bottom of the first activity can be used to add additional sections as required Use the Activity Type drop down menu to select the activity specific to your project When you select an activity a default description will auto populate onto the
34. pecific category the budget amount will be pre filled based on the Agreement Contract Once one or more reports have been submitted LaMPSS will calculate and display how much has been reported and approved by the Agreement Manager to date in each of the cost categories for the program e ae Financial Report Labrador Period December 15 2013 January 31 2014 Advanced Education and Skills Program Job Creation Partnerships Employment and Training Divisiom Agreement ID Financial Report In the space provided below please report your eligible expenses per budget item for this reporting period If you are reporting amounts over your remaining budget please provide details in the notes section at the end of this form Operational Standard Cost Item Reported and Reported Amt thi ed B et epa _ thie pense has Approved to Dab Period Professional Fees 0 00 0 00 0 00 Equipment 5 000 00 0 00 0 00 Facility LeaselRent 0 00 0 00 0 00 Materials and Supplies 2 500 00 0 00 0 00 Travel 2 500 00 50 00 0 00 Subtotal 10 000 00 0 00 0 00 Exceptional a Approved Budget Exceptional 0 00 Capital Costs 0 00 Utilites 0 00 Subtotal 0 00 Financial Report Totals Approved Budget Total 10 000 00 hito Waes govonl caimdarjcp html Page 2 of 6 AgrmntFinRepForm_16_02_2014_1 0 Feb 17 2014 The next section of the report will ask you to update your project cash Flow if the program you applied for requires a cash flow
35. plication would provide a brief summary of the project No notifications returned The left navigation menu on this page includes something called Agreement Tools where you can access any documents attached to your agreement The Agreement Documents page under that Agreement Tools menu will display all of the documents that you attached to the funding application as well as a PDF of your submitted application Any document added to LaMPSS is automatically converted to a PDF Adobe format to eliminate any problems with government or external users being able to view the documents attached to an agreement 23 Page Newfoundland LaMPSS Labrador User Home Page gt Agreement Homepage gt Maintain Agreement Documents You are logged in as working a a Self Financial Actions Serve User A A ent Tool x greement 100 program LaMPSS Case Types AES ET Status Application Feb 17 2014 Agrmnt Documents Agreement Manager OFA Provincial Intake AES ET 10524 Start Date Dec 15 2013 Office ET Provincial Intake End Date Aug 15 2014 Recent AgrmntsiCases Limitto documents viewable via Self Service dd mmiyyyy ddimmiyyyy Date Range CTA re JE e ce Created Changed Document Name Topic ae Sage Feb 17 2014 Project Description Detailed Project Description Feb 17 2014 Feb 17 2014 Self Serve Application Form Organization Agreement Application Form Feb 17 2014 Displaying records 7 2
36. r Id Displaying records 7 2 of 2 Add Another De Activate The Self Serve User Details page allows you to select the appropriate security profile Active Profile for the new user The profiles listed here are Self Serve Inquiry and Self Serve User Partial Update Additionally changes can be made to the user s first or last name email language preference and User ID from this page 41 Page Newfoundland Labrador a User Home Page gt Organization Home gt Organization Contacts gt Self Serve User Details You are logged in as E as C Self My Organization Serve User Organization Home Organization Details t Organization Contacts Type Private Not For Profit Apply for Funding A FMS Vendor Programs and Services iy ACON UserID PO Last Name First Name Change Account meine Emails Language Engish Y Preference 1 Last Login Password Expiry Beren Date Date Agrmnts Cases Profile Name Profile Details E self Serve Inquiry Self Serve View Only View Agreement Info View Organization Info Self Serve User Self Serve Partial Update Submit Agreement Applications and Reports View Organization Info When you save the screen LaMPSS will display a message to let you know that the account has been created successfully and an email notification has been sent to the self serve user Message from webpage Account successfully created An email notif
37. referred communication method and accounting details The other section is Addresses where one or multiple organization addresses may be listed While you will not be able to update the default address for your organization however you can add a civic alternate address on this page and update phone numbers 38 Page Default Address Pay Site Line 4 Line 2 Line 3 City FENYIana Country Province Phone Type Primary Number Default Phone Phone Type Fax Number If one of the non editable fields requires an update you will need to get in touch with LaMPSS Support who will advise you on the required steps documentation required to change your LaMPSS registration information LaMPSS Support can be contacted at extorghelp gov nl ca Note Should you wish to change your pay site address organizational email address or banking information please ensure you contact LaMPSS Support When you finish with your updates do not forget to save your changes To save a LaMPSS screen you simply need to click the Save button You will be returned to the Organization Homepage when the save completes User Management Before you add a new Self Serve User you need to consider what kind of access that user will require What function do they perform for your organization LaMPSS offers the choice of 3 Self Serve user access profiles Self Serve Full Update Self Serve Partial Update Self Serve View Only 39 Pag
38. sfully The prompt that indicates your report was submitted successfully will also indicate that while your report has been received it has not yet been approved In other words an Agreement Manager will review the contents of the report and let you know if any additional information is required Please note unlike the application reports may only be submitted once Also a report cannot be submitted before the end of the period covered by the report in order to ensure the most accurate information is provided If a report has already been submitted and an update is required information can be provided to the AES Agreement Manager outside of LaMPSS e g by email and they will be able to add that information to the agreement in LaMPSS 31 Page Section 6 Financial Reports From your Organization Home Page you will receive notice of a financial report being due You will again be asked to download the customized form and will have the choice to save the form to your local computer One of the benefits of downloading the form to your local computer instead of simply opening it is that it allows you to work on completing the information without being connected to LaMPSS This could be helpful as it may require input from multiple people to complete a report You can even email the downloaded report back and forth with someone before it is submitted When you have completed all work on the report you simply enter your login credentials and use
39. ssigned to your organization The left navigation menu of the Organization homepage includes an Apply for Funding section which you can use to navigate to a list of programs and services available for funding through LaMPSS Newfoundland LaMPSS Labrador User Home Page gt Organization Home gt Self Serve Programs You are logged in al 1h working as L_ seit My Organization Serve User Organization Home Organization Details t Organization Contacts DepartmentiArea Apply for Funding t Programs and Services AES Employment and Training Division Employment Assistance Services My Account JobeWNL Change Account School To Work Transitions Password Supported Employment Job Creation Partnerships 5 Page When you select the Programs and Services page a list of all available funding programs will be displayed Click on any program name in the list to see a brief description of the program ina Program Information popup window Program information Department Area AES Employment and Training Division Program Job Creation Partnerships Program Description Objectives The objective of the Job Creation Partnerships JCP program is to provide insured participants with opportunities to gain work experience that will improve their employment prospects Project activities should benefit both the participant and the community However the focus of JCP is helping insured participants who need work experience to
40. tart date End date Dec 15 2013 Aug 15 2014 Location Activity description This is a sample Organization Funding Agreement Application for training purposes This section would provide a brief activity description Expected results This is a sample Organization Funding Agreement Application for training purposes This section would provide a bref description of the expected results for this activity as per the instructions in the Program Guidelines Reporting Requirements TBD hitpu aes gowonl cafimdascp html Page 2 of 7 AgrmniAcifiepForm_16_0 2014 1 0 Feb 17 2014 The report will request updates for each activity included in your project You will notice LaMPSS has pre filled the activity type description and expected results and even provides a reminder of the reporting requirements that were included in your Agreement Contract for each activity On the next page the red highlighted fields on the form indicate where you need to provide information 28 Page Activity Report Period Dec 15 2013 Jan 31 2014 Advanced Education and Skills Program Job Creation Partnerships Employment and Training Division Agreement of E Newfouidland Labrador Update Status this period Please refer to the reporting requirements above for specific details on completing the following section New Added This Actual to Date Expected Period Mumber of participants 0 5 hitp aes gow n ca imdalcp html Page 3 of 7 Agrmnt ci
41. the submit button to send the completed report to LaMPSS Newfoundland LaMPSS Labrador Home User Home Page gt Organization Home You are logged in as C working a My Organization serve User Organization Home Organization Details t Organization Contacts Apply for Funding A t Programs and Services Private Not For Profit Vendor Inactive No Inactive Organization No A ID Start Date End Date Status Program Aorcement Maniier Dec15 2013 Augi5 2014 Active JCP AES ET a Change Account Password Displaying records 1 of 7 Show History 4 Recent e Type Agrmnt Program Assigned To Created By Due Date Gel E a ADOBE READER Action Required JCP AES ET Feb 17 2014 Financial Report covering Dec 15 2013 to Jan 31 2014 download form after Jan 31 2014 and submit before Feb 17 2014 O ee ee AT Displaying notifications 7 of 1 Delete 32 Page Like the Activity Report when the form opens you will be reminded to save a copy of the report to your local computer The Before You Begin section will also remind you that it is important to review and use the program guidelines The guidelines provide details on how you should complete the report including things like the ineligible cost listing Basic details about your agreement such as the project title agreement start date and agreement end date are once again pre filled based on your agreement a O ew and Financial Report Period
42. ver and provide you with a link to navigate directly to where you can download the report to complete The Notifications section of the Organization Homepage will display the action required notifications for your activity reports and financial reports As you can see here the text of the notification will tell you what period the report should cover Simply click on the Action Required hyperlink to download your customized report 25 Page Type Agrmnt Program Assigned To Created By Case ID Action Required JCP AES ET Feb 17 2014 Activity Report covering Dec 15 2013 to Jan 31 2014 download form after Jan 31 2014 and submit before Feb 17 2014 Financial Report covering Dec 15 2013 to Jan 31 2014 download form after Jan 31 2014 and submit before Feb 17 2014 L select Al Displaying notifications 7 2 of 2 Delete Similar to the agreement application the LaMPSS Self Serve Form Download popup will appear LaMPsSS Self Serve Form Download LaMPsSS5 Self Serve Form Download LaMPSS Self Serve Forms are interactrre PDF forms that allow you to complete and submit forms electronically Click the link below to download the form Download JCP Agrmnt4ctRepForm pdt After clicking the link above you will be prompted to save or open Click Save to save the PDF form to your computer Next open the form and complete it electronically and Click the Submit button at the bottom of the form to send your completed f
43. will be blanked out and you will be prompted to enter new data by the red highlighted boxes now showing on the form Like any other document file on your computer you should remember to save your updates while you are working As a best practice each time you add content to your agreement application save the file so you do not lose any updates The next section is the Project Locations LaMPSS will identify the default address for the organization as a Project Location You can use the Add Another Location Remove This Location buttons to update the locations for the agreement You must have at least one project location identified to submit the application 12 Page E Newfouricland Labrador Advanced Education and Skills J ob C reation Partn ers hi ps Employment and Training Division Appl ication Project Locations Identify the locations where project activities will be delivered Street address line 1 Street address line 2 City Province State Country Postal Zip code CONAC Telephone Fax A Location description notes Remove this Location Add Another Location hitewaes gov calimdaicp html Page 4 of 13 OrgProgramAppForm_13_02_2074_1 0 Feb 14 2014 The next section is Target Groups This section does not apply for all programs only those that have been defined to include some participant tracking When enabled this section allows you to provide details about the total number of expected
44. yone with access to LaMPSS has an individual User Homepage Each Organization also has an Organization Homepage All self serve users for an organization have access to the Organization Homepage Newfoundland LaMPSS Labrador Home Help User Home Page English French You are logged in as L working as 9 seit My Organization Serve User Organization Home Hotificaton AC Welcome to the Newfoundland LaMPSS5 R1 1 Test Environment My Account t Change Account Password Select Organization Home from the side menus to View active agreements Recent Apply for funding Agrmnts Cases Update organization information A Ger a Dior nacer Agrmeucesem Bison Ho notifications returned Use the Organization Home link in the left navigation menu to see how you apply for funding under a program in LaMPSS 4 Page Newfoundland LaMPSS Labrador Home User Home Page gt Organization Home You are logged in ace WOrking as Cee SEIT My Organization Serve User Organization Home Organization Details t Organization Contacts Type Private Not For Profit Apply for Funding A FMS Vendor t Programs and Services No records returned My Account Show History Change Account Recent No notifications returned AgrmntsiCases The Organization Homepage will display some basic information including any current funding agreements for your organization and any notifications a
45. you will need a web browser with JavaScript enabled a web browser with popup windows allowed from this website an up to date version of Adobe Acrobat Reader includes a link to a free download You can continue on to the LaMPSS login by selecting To Login to LaMPSS click here You will be taken to the LaMPSS Self Serve login page Using the primary contact login information you received from LaMPSS Support you will enter your login information on this page Home Contact Government Home Newfoundland Labrador CANADA Department of Advanced Education and Skills Home Login Connexion LaMPSS Labour Market Program Support System Syst me de soutien aux programmes sur le march du travai LaMPSS Login Organization Organisme User ID Identifiant d utilisateur I Password Mot de passe If you do not remember your password please click the link below to reset your password Your credentials for accessing the system will be verified and a new password will be sent to the primary email address on your account Si vous avez oubli votre mot de passe cliquez sur le lien ci dessous pour r initialiser votre mot de passe Votre justificatif d identit pour acc der au syst me sera v rifi et un nouveau mot de passe sera envoy a l adresse de courriel principale figurant 4 votre compte Forgot your Password Mot de passe oubli For support email LaMPSS qov nl ca Pour du soutien envoyez un
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