WebEx Network Recording Player User Guide
Contents
1. Modifying recording information and playback You can modify the recording name such as the name and description and set playback control options for your recording To modify recording information and playback 1 Do any of the following Go to My WebEx gt My Files gt My Recordings and click the appropriate link for your recording type Meetings Events Sales Meetings Training Sessions OOO FL Miscellaneous Login to Meeting Center and then click My Recorded Meetings Log in to Event Center and the click My Event Recordings 15 Chapter 2 Recording meetings Log in to Sales Center and then click Portal Recordings Log in to Training Center and then click My Training Recordings Click the topic name of the desired recording Click Modify Enter a new name for the recording in the Topic box Enter a description for the recording in the Description box Under Playback control specify playback control options Under Panel Display Options select which of the following panels you want to include in the playback LI L1 L1 C ELI LI LI Chat Q amp A Video Polling Notes File Transfer Participants Table of Contents Under Recording Playback Range select one of the following options E Full playback Plays back the full length of the recording This option is selected by default Partial playback Plays back only part of the recording and allows you to specify differ2. On the sales portal page click the link to play the recording 25 Chapter 3 Playing downloading and converting recordings 3 When the WebEx Network Recording Player displays wait a few moments for the recording to start automatically The status will be Buffering for a few moments until the recording is ready for you to play Controlling playback Use the following procedures to control playback Click the Stop button Stop playback m cdi ee Lis 1 1 Click the Pause button Pause and resume l And then click the Resume button to start playing again Pia 9 ee 1 Move the slider to the right or left to move forward and backwards respectively in the recording Fast forward and rewind 26 Chapter 3 Playing downloading and converting recordings On the View menu select TOC In the Activity column click an activity or event to start playing at the beginning of that event Bg Table of Contents F Total duration 00 07 05 Activity Recording Start App Desktop Share 1 Start App Desktop Share L Ered App Ceesktop Share 2 Start Playing specific App Desktop Share 2 End events AppiDesktop Share 3 Start App Desktop Share 3 End AppiDesktop Share 4 Start App Desktop Share 4 End Share Whibeboad 1 O papei Share Document http eeu webex com Recording End Adjusting volume during playback You can increase or decrease and mute or unmute
3. copy the Streaming recording link Download recording link or Direct recording link if available to an email message Send an email to share the recording For more details see Sending an email to share a recording on page 18 In Event Center only send an email to vendors to share the recording For more details see Sending an event recording to vendors Event Center only on page 19 Click the More gt Modify command in the same row as the recording name to open the Edit Recording page and then do one of the following LI To list an event recording on the Event Recordings page set Type to Listed LI To list a training session recording on the Recorded Sessions page set Type to Listed for all public or Listed for authorized users only internal Fora Sales Center recording click the Publish link to specify a sales portal to publish the recording Click Save 17 Chapter 2 Recording meetings Sending an email to share a recording You can send an email one or more people to share your recording with them To send an email to share a recording with others 1 Do one of the following Go to My WebEx gt My Files gt My Recordings and click the appropriate link for your recording type Meetings Events Sales Meetings Training Sessions OOO FL Miscellaneous Login to Meeting Center and then click My Recorded Meetings Log in to Event Center and the click My Event Recordings Login to Sale
4. 28 rewinding 28 stopping playback 28 what is recorded 4 resuming playback 28 rewinding playback 28 S sending email about recordings 21 Shockwave Flash Object format 4 30 stopping playback 28 streaming 4 25 described 4 recordings 25 SWF format described 4 30 system requirements 8 T table of contents 28 38 U uninstalling the Network Recording Player 37 unmuting audio 29 W WebEx Network Recording Player installing 8 WebEx Network Recording Player uninstalling 37 Windows Media Format 4 30 WMV format described 4 30
5. Recording Format arf files the WebEx Network Based Recorder NBR and this guide are intended for meeting hosts who record meetings and store the results on a WebEx server You can use the WebEx Network Based Recorder to record any WebEx meetings that you host If you are not the host you can use the WebEx standalone recorder editor and player products To learn more about other WebEx recording products 1 Onthe WebEx menu at the left click Support gt User Guides 2 Scroll down to the Creating Managing and Playing Meeting Recordings section and select either of the following WebEx Recorder and Player for WRF files you can use this recorder to record meetings and applications and save them to your local computer WebEx Recording Editor User s Guide you can use the Recording Editor to edit local WebEx recording format WRF recordings About the WebEx Network Recording Player for ARF files and the WebEx Network Based Recorder With the Network Based Recorder you can record any WebEx meeting that you host ameeting asales meeting a training session an event a support session The Network Based Recorder stores your recordings on the WebEx network so you do not use precious disk space on your local computer to store recordings Note The recording size will vary depending on the action recorded during the meeting such as whether the recording includes audio video application sharing and so on Ty
6. be available for your service center You can send an email to others to share information about a recording and provide a URL for them to play it They can also play listed recordings that you have published to the Event Recordings page in the Event Center the Training Recordings page in the Training Center or a sales portal page in the Sales Center The WebEx Network Recording Player allows you to pause fast forward rewind or stop playback A table of contents highlights recorded events such as chat sessions notes polling You can click an event in the table of contents to quickly go to the beginning of that event in the recording Chapter 1 Overview Table of Contents M Tek M cur ien DOG O6 System requirements App Desktop Share fuctivity Recording Start App Desktop Share 1 Start App Desktop Share 1 End AppiDesitop Share 2 Skart App Desktop Share 2 End AppiDesktop Share 3 Start 3 Ered Sie Wintec E 11 App Desktop Share 4 Start App Desitop Share 4 Ered Share Document Wordusage Share Whiteboard 1 D page t Share Document http eeu webex com Recording End Note This guide assumes that you have a valid user account on your WebEx site To effectively use the Network Based Recorder to record on the server or to use the Network Recording Player for ARF files make sure that your computer meets the following system requirements Microsoft Windows
7. the volume To adjust the volume 1 To increase or decrease the volume drag the Volume slider to the right or left respectively 2 To mute or unmute the audio click the Mute button Mute m m 4 EGU o O M 27 Chapter 3 Playing downloading and converting recordings Downloading and converting recordings You can download network based recordings save them to your computer and then use the player to play them ARF recordings are a proprietary WebEx ARF format but you can convert them to the Windows Media Format WMV or Shockwave Flash Object SWF and use other multimedia players to play or edit them Note It may take some time to convert the recording and the process may use a good portion of your computer s resources You can schedule a time when you are not planning to use your computer the WebEx Network Recording Player automatically converts the files at that time You can then check the status of pending recording conversions See Checking the status of converted files on page 33 Downloading recordings to your local computer 28 You can download recordings to your local computer and use the Network Recording Player to play them Once you have downloaded recording files to your local computer you can also convert them to other formats For more details see Converting recordings to Windows Media format on page 30 and Converting recordings to Flash format on page 32 Note The optio
8. 08 1142 am 28 minutes ARF Eaj i1i12MB 4808527 pm 4 minutes ARF Jii i MBOKE 4 18 085 26pm imite ARF b EI vj Gi Play recording Q Send an email to share the recording 24 Chapter 3 Playing downloading and converting recordings 3 Open a menu for more options such as Download Modify Disable Delete Re assign Publish The available options are different for each service If you are not the host do one of the following to play a recording 1 Do one of the following Click on the link in an email sent to you by the host Paste the URL that the host provides into your Web browser Ifthe meeting host has listed the recording in one of the following locations you can go to these locations to download or play the recording Log into the Events Center and on the Events by Program page click View Event Recordings to view the Event Recordings page LI Log into the Training Center and in the left pane click Recorded Sessions to view the Recorded Sessions page LI Go toa sales portal the host has sent you notification about 2 Doone of the following On the Event Recordings page or Recorded Sessions page click the Play icon to play the recording a Click the More icon and then click Download to download the recording and play it on your computer Click the More icon to open a menu of options Ch Modify A Disable And then choose Download from the menu Aj He assign ux Delete
9. 2000 XP 2003 Vista Microsoft Internet Explorer 6 0 SP1 or 7 0 or Firefox 2 0 or 3 0 For recording a sound card and a microphone or telephone recording adapter For playback a sound card and speakers or and headphones Chapter 1 Overview Installing the WebEx Network Recording Player If you are playing back recordings that you have downloaded to your local computer you may need to install the WebEx Network Recording Player if it is not already installed However if you you have received a link to a WebEx recording you can click the link to stream and view the recording without downloading the Network Recording Player To install the latest WebEx Network Recording Player 1 On your WebEx service site on the left navigation bar click Support gt Downloads 2 On the Downloads page under Recorder and Players click the Recording and Playback link 3 On the Recording and Playback page click the Download link for the WebEx Network Recording Player for Advanced Recording Format arf files 4 Click Run 5 Follow the instructions in the wizard to install the WebEx Network Recording Player Note You can also download the WebEx Network Recording Player by going to http www webex com downloadplayer html and clicking ARF Player Recording meetings If you want to Start recording on the server Pause recording on the server Stop recording on the server Learn how to achieve the best recording results M
10. Cisco WeDex WebEx Network Recording Player User Guide for Advanced Recording Format arf files Afeafe CISCO Copyright 1997 2009 WebEx Communications Inc All rights reserved Cisco WebEx and Cisco WebEx are registered trademarks or trademarks of Cisco Systems Inc and or its affiliates in the U S and certain other countries All other trademarks are the property of their respective owners U S Government End User Purchasers The Documentation and related Services qualify as commercial items as that term is defined at Federal Acquisition Regulation FAR 48 C F R 2 101 Consistent with FAR 12 212 and DoD FAR Supp 227 7202 1 through 227 7202 4 and notwithstanding any other FAR or other contractual clause to the contrary in any agreement into which the Agreement may be incorporated Customer may provide to Government end user or if the Agreement is direct Government end user will acquire the Services and Documentation with only those rights set forth in the Agreement Use of either the Services or Documentation or both constitutes agreement by the Government that the Services and Documentation are commercial items and constitutes acceptance of the rights and restrictions herein Last updated 042309 www webex com Table of Contents Chapter 1 Overview E ETE EC IIT LL 3 Intended audere Beetle E iei Enni rre FLUE HIP dtum ETE Dze tec iE 4 About the WebEx Network Recording Player for ARF files and the WebEx
11. Network Based RECO RR 4 lida AE YOU CAI VMS oo o TT 5 About playing recorded MEetINGS sssssscsssssssecssssssscessssssscessssscssssecscessesecscassesecsesesececassesscscasees 6 EUG aM GUINO arcas erected odrur retis eristurtumeierte sei rene onto tne terre E eei DP iE deri dE UE 7 Installing the WebEx Network Recording Player csssssssssesessssssesscsssssescsssececssssssssssssecsssssessessssseesees 8 Chapter 2 Recording meetings seecssssececccssscccccoseececcosscccccscssececcsssecccsssseccecsssseeccsssseeecsssseee 9 Recording a meeting ON TNE SERVER iscssseusascassesiieoavesaveesaceseiasadeavsensusuasseseedususisescssacdscasndeatseususuesaesediasieien 9 Pausing and resuming recording essri a ao i aiaa isi 12 STOPPING TEC OON REEL 13 Tips for improving recording quality sssessseesssessseessseesssessseessseesseessseeosseesseessseesseessserosseesseessseessseessees 14 Managing te cordinig iassona sarei O a aN ra aae a IIO ONU NIRE HIR NE 14 Modifying recording information and playback see 15 Making recordings available to others eee eee eeeeeeee entente tette tn tnnt nis 17 Chapter 3 Playing downloading and converting recordings 23 Plavind COINS eai edat nte P STU d otn mE 23 OEE IMINO NAY TAC aseo o nun III VER rd UIS UOI UE 26 Adjusting volume during playback ou esssssesessssssecssssssccssssse
12. ake your recordings available so that others can play them Change recording file names See Starting a Recording on page 9 Pausing a Recording on page 13 Stopping a Recording on page 13 Tips for improving recording quality on page 14 Making recordings available to others on page 14 Changing the recording name on page 15 Recording a meeting on the server Note Before you record adjust the microphone volume For best results only make minor adjustments during the recording fyou plan to record a desktop sharing or video meeting set your computer s monitor to 1024 by 768 resolution to ensure the highest quality recording Recording file size varies depending on the content that is being recorded such as whether recording includes audio video application sharing and so on The maximum recording file size is usually 2 GB which is usually up to 24 hours of audio recording Chapter 2 Recording meetings To record a meeting on the server using menu commands 1 Start your meeting 2 On the Meeting menu select Recorder Settings and then choose Record on Server Record on This Computer Wiscome Messages Options Record Audio From This Computer Restrict Access 3 On the Meeting menu choose Start Recording 4 Follow the instructions that appear in the WebEx Recorder Setup wizard 5 Once the recording server establishes a connection click Start Recording The Recorder pan
13. anel Chapter 1 Overview The red dot indicates recording is in progress Note If your site administrator has enabled the option to automatically record all meetings with the Network Based Recorder all the meetings you and others host are recorded automatically and only the site administrator can manage or delete those recordings If necessary a site administrator can reassign ownership of all of one user s recordings to another user such as if the original owner of the recordings leaves a company or if responsibilities change and another person needs to have ownership of the recordings About playing recorded meetings The first time you play a recording from your WebEx site you are asked to download and install the WebEx Network Recording Player so you can use it to play the recording Network Based Recorder recordings are in a proprietary WebEx Advanced Recording Format ARF but you can convert them to the Windows Media Format WMV or Shockwave Flash Object Format SWF and use other multimedia players to play or edit them For detailed instructions see Downloading and converting recordings on page 28 You and your attendees can download or stream play your recordings from your WebEx service Web site Streaming allows others to play recordings without downloading them to their computers As a host you can access recordings from the My WebEx gt My Files gt My Recordings page as well as other pages that may
14. cation to save the file 5 Inthe File name box specify the file name for the SWF 6 Under Schedule Conversion indicate when you want the file to be converted Choose one of the following Convert immediately Converts the file as you save it to your computer Convert at the following time Saves the file and then converts it at the date and time you select 7 Click OK Checking the status of converted files If you scheduled your recording to be converted at a later time use this procedure to view information about and manage scheduled recording conversions To check the status of converted files 1 Double click the Conversion Manager icon in your Windows taskbar say JSP 6 05 PM The Manage Scheduled Conversion window appears 33 Chapter 3 Playing downloading and converting recordings q PLanagie 5chieduled Conversion Conversion Time Stats 07 31 2008 06 04 PM 2 Optional Click Edit to edit the scheduled conversion time for a pending conversion 3 Optional Click Delete to delete a pending conversion 4 When the conversion process is complete the following window appears E Conversion complete The recording was successtulv converted to the WISI Forma Converted 1027218 bytes in 481 sec Says t Ci Documents and Sethings My Documents Product Converdonrae 2125 bytesiSec 34 Uninstalling the WebEx Network Recording Player You can remove the WebEx Network Recording Player fro
15. cording Player will automatically open the file From the Windows Start menu choose WebEx gt Network Recording Player gt Network Recording Player and the choose File gt Open to locate and open the recording file While playing the meeting in the Network Recording Player click File gt Convert gt WMV Windows Media Format The Convert to WMV dialog box appears Chapter 3 Playing downloading and converting recordings Convert bo WHY Windows Media Format Preview Layout Schedule Conversion Tt may bake a substantial amount of Eme and your computer resources bo convert this File You can schedule this process to run eben you ane noc using vour computer Convert immadabely V Convert st the Folkeeing time ww lw Video Codec The converson requires Windows Meda Player 9 0 or above In the Save in box specify the location to save the file Under Content options select the meeting component that you want to save Choose any of the following panels Chat includes all chat conversations Q amp A if you are recording a Training Center session this includes any Q amp A sessions Notes includes any notes entered into the Notes panel Video includes the meeting video Polling if you are recording a Training Center session this includes any polls Click Preview Layout to preview your content settings At Schedule Conversion indicate when you want the file to be converted Choose o
16. cscsssessesssssecscsssssecsssssessssssesecssasseseessasees 27 Downloading and converting FECOFCINGS scsssssssssscsssssssssssscssssssssssesessssssssssesesescssssesescacsesesseseseaesees 28 Downloading recordings to your local computer esent 28 Converting recordings to Windows Media format eese 30 Converting recordings to Flash format eese retenta tnnt on tno nis 32 Checking the status of converted files eese entente tete ntntnnn tata onis 33 Chapter 4 Uninstalling the WebEx Network Recording Player 35 INGO dt M 37 Overview Know who can use the WebEx Network Intended audience on page 4 Recording Player for Advanced Recording Format arf files and who can record on the server Discover the features of the WebEx Network About the WebEx Network Recording Player for Recording Player for ARF files ARF files and recording on the server on page 4 Know what is required to use the WebEx System requirements on page 7 Network Recording Player for Advanced Recording Format arf files Install the WebEx Network Recording Player Installing the WebEx Network Recording Player on your local computer to play back on page 8 downloaded recordings Chapter 1 Overview Intended audience The WebEx Network Recording Player for Advanced
17. ecording with others 1 Goto the My Event Recordings page For details see Opening the My Event Recordings page 2 Open the Send Recording to Vendor window On the My Event Recordings page click the More button next to the recording you want to share to display additional options 19 Chapter 2 Recording meetings From the More menu click the Send to Vendor link On the My Event Recordings page click the name of the recording you want to share On the Recording Information page click Send to Vendor Send to Vendor The Send Recording to Vendor window appears T Send Recording to endor Microsoft Internet Explorer provided by WebEx a E rum mud pe ae sa Ara pus 1d Recording to Vendor Emal address 1 Source ID Email address 2 Source ID Email address 3 Source ID Ios AH rights regere bout i a ri 3 Specify up to three vendors for your email Type the vendor s email address in the Email address boxes Type the vendor s source ID in the Source ID box 20 Chapter 2 Recording meetings 4 Click Send Your email message will be sent to the specified vendors and will include information about the recording and a link to play it 2 Playing downloading and converting recordings If you want to See Play a recording Playing recordings on page 23 Pause rewind stop or resume playback Controlling playback on page 26 Adjust the volume Adjusti
18. ecordings to your local computer on page 28 Important Make sure the WebEx Network Recording Player for Advanced Recording Format ARF files is installed on your computer If it is not installed you can download it from the Download file window that appears when you download the recording file You can also download it from the Downloads page that is available under Support on your WebEx service Web site Do one of the following to open the recording file on your local computer Double click the recording file in your Windows File Manager window The WebEx Network Recording Player will automatically open the file From the Windows Start menu choose WebEx gt Network Recording Player gt Network Recording Player and the choose File gt Open to locate and open the recording file While playing back the meeting in the Network Recording Player click File gt Convert gt SWF Flash Format The Convert to SWF dialog box appears Chapter 3 Playing downloading and converting recordings Convert to SWF Flash Format Save in fle FesiProduct release zchedule 20080801 0008 File name Product release echedube zO080901 0003 swf Schedule Cornvesrsion Tt may bake a Subttans amount of Ere and your computer resources to convert this File You can schedule thit process bo run when you ane not using your computer C Convert ak Ehe Folkoeing bime Ej Betis et Lo eios D OK Cancel 4 IntheSave in box specify the lo
19. el appears and recording starts automatically To record a meeting on the server using the Quick Start menu 1 Start your meeting 2 Onthe Quick Start page click Record this Meeting m j i bum E Psi Present a Docu mart Share an Application Share Your Desktop The Recorder panel appears and recording starts automatically To record a meeting on the server using the Recorder panel 1 Start your meeting 2 If necessary click the Recorder button to open the Recorder panel 10 Chapter 2 Recording meetings EM cs c Ea cick he Recorder button above the panels window to open the Recorder panel In an expanded window you can click a full size Recorder button to open the Recorder panel If you are sharing your desktop or an application i e sharing PORA 7 I L eskrap AE VIEN E a Mates choose the Em Recorder command from the Meeting Float All Panels Controls panel to Manage Panels open the Recorder panel Audio VIEW Meeting Options Bock Meeting Controls On the Recorder panel click the Record button to record on the server ai Recorder Click the Record button on the Recorder panel After you click the Start Recording button the Recorder panel displays a red Recording Indicator icon and the word Recording to indicate that recording is in progress Recorder The red Recording Indicator icon in the Recordin
20. ent start and end times for the recording The partial playback range you specify does not modify the actual recording that is stored on the server Ifyou want to include full Network Recording Player controls such as stop pause resume fast forward and rewind select Include NBR player controls This option is selected by default If you would like to prevent viewers from skipping portions of the recording you can turn off this option to omit Network Recording Player controls from the playback Optional To specify a password that others must enter to play the recording enter it in the Set password and Confirm password boxes if they are available in your service center Optional Edit additional options that are available for your service center Click Save Chapter 2 Recording meetings Making recordings available to others To make recordings available to others 1 3 Do any of the following Go to My WebEx gt My Files gt My Recordings and click the appropriate link for your recording type Meetings Events Sales Meetings Training Sessions LI LI O Lj Miscellaneous Log in to Meeting Center and then click My Recorded Meetings Log in to Event Center and the click My Event Recordings Log in to Sales Center and then click Portal Recordings Log in to Training Center and then click My Training Recordings Do one of the following Click the Meeting Topic name and in the Recording Information page
21. g panel indicates that recording is in progress 11 Chapter 2 Recording meetings If you are sharing your desktop or an application a recording indicator appears in the Meeting Control panel when recording is in progress The red Recording Indicator icon in the Meeting Control panel flashes when recording is in progress You can click this icon to display the Recorder panel again if it has been minimized Note If you transfer the host role to another participant during a meeting you still need to manage the recording Pausing and resuming recording To pause recording for a meeting 1 Start your meeting 2 Start recording your meeting on the server For more details see Starting a Recording on page 9 3 When you are ready to pause the recording click the Pause button E EN ER The Recorder status text indicates that Recording is paused and the pause button flashes orange bul Recorder n If you are sharing an application or your desktop when you pause the recording the Recording indicator icon changes color to yellow orange The recording indicator changes color to yellow orange You can click this icon to display the 7 E z Gi I Recorder panel again if it has been minimized 12 Chapter 2 Recording meetings To resume recording a meeting Click the Pause button Note If you pause a recording and then resume recording the recording information is saved to the same fi
22. g quality The Network Based Recorder captures video at 2 5 frames per second to create high quality recordings while keeping the size of recording files relatively small Use the techniques in this section to further improve recording quality Improving video quality When capturing mouse movements move your mouse slowly at first and then gradually move it faster Before you click a button or choose a menu item briefly pause your mouse over the object This allows the recorder to capture the mouse movement before you click the object If you plan to record complex or lengthy actions script the sequence before you start recording to minimize mistakes Set your monitor s display resolution to 1024 by 768 pixels before recording Improving audio quality If the audio quality is poor consider upgrading your computer sound card microphone or speakers Set your microphone volume to the highest level possible that does not cause distortion Use a phone headset for recording audio Headsets typically provide better quality than phone handsets or speaker phones Speak about six inches away from your microphone To avoid unwanted background noise record in a quiet location Avoid moving objects that create noise such as papers and books Speak clearly Managing recordings If you record a a meeting on the server the WebEx server automatically uploads the recording file to the My Recordings page You can maintain the record
23. ick the More button In the menu that appears click Download C Download CE Modfy d Disable de Re assign Lae Delete 29 Chapter 3 Playing downloading and converting recordings 3 Click the recording topic name in the recording list In the Recording Information page that appears click the link in the Download recording link field The Download file window appears and allows you to download the recording file to your local computer If the WebEx Network Recording Player for Advanced Recording Format ARF files is not already installed on your computer click the Download ARF player link in the Download file window to download it Converting recordings to Windows Media format To download recordings and convert them to Windows Media WMV format 30 1 Download the recording file to your local computer For details see Downloading recordings to your local computer on page 28 Important Make sure the WebEx Network Recording Player for Advanced Recording Format ARF files is installed on your computer If it is not installed you can download it from the Download file window that appears when you download the recording file You can also download it from the Downloads page that is available under Support on your WebEx service Web site Do one of the following to open the recording file on your local computer Double click the recording file in your Windows File Manager window The WebEx Network Re
24. ing from that page It may also be automatically copied to the following pages The recordings for meetings sales meetings events or training sessions you hosted are automatically copied to your My WebEx gt My Files gt My Recordings page in one of the following sections Chapter 2 Recording meetings Meetings Sales Meetings Events Training Sessions Miscellaneous The recordings for meetings you hosted are automatically copied to your My Recorded Meetings page The recordings for events you hosted are automatically copied to your My Event Recordings page The recordings of sales meetings you hosted are automatically copied to your Portal Recordings page Recordings of training sessions that you hosted are automatically copied to your My Training Recordings page Note If the recording is made from the integrated or standalone WebEx Recorder you can upload the recording file with a wrf extension from your local computer You also can specify the Web address or URL at which the recording resides on a publicly accessible Web server such as your organization s Web site In addition you can upload and store recording files that are in Windows Media Audio Video WMV or Shockwave Flash Object SWF format such as ARF files you converted to WMV or SWF format with the WebEx Network Recording Player for ARF Files For more information on converting files see Downloading and converting recordings on page 28
25. le Stopping recording To stop recording a meeting 1 Ifnecessary display the Recorder panel by clicking the Recorder button at the top of the Panels window or by clicking the Recording indicator button in the Meeting Controls panel 2 Inthe Recorder panel click the Stop button Use the Recorder panel to stop recording When the recording is complete you can go to the My Recordings page on your WebEx site to download or play the recording The My Recordings page is located in My WebEx under My Files and has the following sections Note When you record a meeting on the server the recording is automatically copied to the My Recordings page after you stop the recording It may also be automatically copied to a recordings page for your service center For more information see Playing recordings on page 23 Ifyou stop recording and then start recording again later a separate recording file is created If you prefer to save all recordings from one meeting to one file you should pause the recording rather than stopping it For more information see Pausing and resuming recording on page 12 If your site administrator has enabled the option to record all meetings with NBR all the meetings that are hosted at your site are recorded automatically and only the site administrator can manage and delete recordings from the network you cannot delete them yourself 13 Chapter 2 Recording meetings Tips for improving recordin
26. m your computer Uninstalling the player does not remove any recordings that reside on the network To uninstall WebEx Network Recording Player for ARF files 1 2 3 On the Windows Start menu click Settings Click Control Panel Double click the Add Remove Programs icon In the list of programs click Network Recording Player Click Remove 35 Index A ARF format described 4 30 audio 29 adjusting volume 29 muting 29 unmuting 29 B buffering 25 D downloading recordings to your local computer 30 WebEx Network Recording Player 8 F fast forward playback 28 feature overview 4 installing the WebEx Network Recording Player 8 intended audience 4 L listing 17 recordings 17 M making recordings available to others 17 muting audio 29 N name changing 18 Network Recording Player installing 8 WebEx Network Recording Player uninstalling 37 notification recording 4 O Overview 4 P pausing playback 28 playback 28 29 adjusting volume 29 fast forward 28 pausing 28 37 resuming 28 rewinding 28 stopping 28 using table of contents 28 playing 25 28 recordings 25 specific events 28 R recording 4 18 changing name 18 notification 4 recordings 4 17 25 28 fast forward playback 28 listing 17 making available to others 17 pausing playback 28 playing 25 resuming playback
27. ne of the following Convert immediately Converts the file as you save it to your computer Convert at the following time Saves the file and then converts it at the date and time you select At Video Codec specify the video codec you want to use to Windows Media Video 9 this codec creates output that is compatible with the following players Windows Media Player 6 44 LI Windows Media Player 9 for Mac OS X L Windows Media Player 9 Series and Windows Media Player 9 1 for Pocket PC 31 Chapter 3 Playing downloading and converting recordings L Windows Media Player 9 Series and Windows Media Player 9 1 for SmartPhone Windows Media Video 9 screen this codec is optimized for compressing sequential screenshots and highly static video that is captured from computer displays which makes it ideal for delivering demos or demonstrating computer use for training The codec takes advantage of the typical image simplicity and relative lack of motion to achieve a very high compression ratio This codec creates files that can be played with Windows Media Player 7 or later Click OK Converting recordings to Flash format 32 To download recordings and convert them to Flash SWF format Note If you convert the recording to the SWF format and your recording contains panels you will not be able to move the panels in your saved recording Download the recording file to your local computer For details see Downloading r
28. ng volume during playback on page 27 Download network based recordings and Downloading and converting recordings on page convert them to another format 28 Playing recordings If you are the host who made the recording use the following procedure to locate and play your recordings 1 From your WebEx service site do one of the following Click My WebEx gt My Files gt My Recordings and then click one of the following depending on your service site settings E LI L LI Ll Meetings Sales Meetings Events Training Sessions Miscellaneous 23 Chapter 3 Playing downloading and converting recordings My Decameets My Faccedings Sa Meetings Eventa Sales Mesnngs Tenir Sesiena I Miscellaneous J Hia eneeting 20080773 0973 1TEXOKB MZAA 10 09 am 2 magn meal ili citt e ue al ale Opa coo penam a pal e e On the left navigation bar in your service center expand the host menu and click 1 My Recorded Meetings Meeting Center only L1 My Event Recordings Event Center only L My Training Recordings Training Center only Recordings Sales Center Portal Library only w Host a Meeting Schedule a Meeting My Meetings The name of the link to the recordings page is different for each service center z My Recor Meetings 2 The corresponding recordings list appears Fedeco Sch EJ T2108 151 pm aminuts ARF HEA 2738MB 5117 08712 pm t4minutes ARF PJE 108 4126MB 5 29
29. ns for downloading recording files are available only if your site administrator has turned on the site administration option for downloading recording files If you are trying to download a file that is owned by another user you may need to ask the recording owner to set the option that allows other users to download the recording file To download recording files to your local computer 1 From your WebEx service site do one of the following Click My WebEx gt My Files gt My Recordings and then click one of the following depending on your service site settings Meetings Sales Meetings Events Training Sessions LI Li 5 g Miscellaneous Chapter 3 Playing downloading and converting recordings 1 Damen ky Fleccedings EAF Musitiregs En I ben Moga l Trig Seka l Masse sinis EZI J Stt meeting 2077 9473 1830KB T2208 10090m mede Ie f Cali iet eu al ln ipea 102 gp ar a aal n Eg On the left navigation bar in your service center expand the host menu and click 1 My Recorded Meetings Meeting Center only 1 My Event Recordings Event Center only L My Training Recordings Training Center only Recordings Sales Center Portal Library only Host a Meeting Schedule a Meeting My Meetings The name of the link to the recordings page is different for each service center The corresponding recordings list appears Do one of the following In the row of the meeting you want to download cl
30. pically a meeting that does not contain video usage ranges from 15 to 40 MB per hour of meeting time A meeting with video usage can range in the 250 MB size per hour of meeting time You can record a meeting up to 24 hours in length depending on its content and on the available recording storage space for your site Chapter 1 Overview What you can record The Network Based Recorder records everything that occurs during a meeting including audio video showing only the presenter desktop share mouse movements and applications chat conversations polls Q amp A results file transfers participant lists annotations Meeting attendees will know when your meeting is being recorded a recording indicator appears in the meeting window or if the presenter is sharing their desktop or an application a recording indicator appears on the Meeting Control panel Meeting attendees will also know when recording has been paused or resumed The recording indicator appears at the bottom of the Meeting Manager window Recording Meetir Recording in progress The recording indicator also indicates when recording Recording is paused has been paused Recording is paused The recording indicator then shows when recording has Recording Meeting resumed Recording has resumed If the presenter is sharing their desktop or an application a red dot recording indicator appears in the Meeting Controls P
31. s Center and then click Portal Recordings Log in to Training Center and then click My Training Recordings 2 Open the Share My Recording window Click the following icon for the recording that you want to share with others Eg Click the linked name of the recording you want to share On the Recording Information page click Send Email cra maim The Share My Recording window appears Chapter 2 Recording meetings Ft Shane hy Heco dime Mergol Intereet Lepine provided by felciRecpenti Sand a copy of the emi io me Your message Opalona Ihe heather nic onkng wil Ep gent 10 h neopents Vatu meeting 200574 215 June 24 2008 27 am San Fiasco Tema Duration 3 mans 3 Select recipients for your email Click Select Recipients to select contacts from your Contacts list Type email addresses in the Send to list separated by commas 4 Optional Type a message in the Your message box 5 Click Send Your email message will be sent to the selected recipients and will include information about the recording and a link to play it Sending an event recording to vendors Event Center only In Event Center only you can send an email to share a recording with vendors You can send an email to up to three vendors and use source IDs to track from which sources attendees view the recording For details about using source IDs see About tracking your attendees To send an email to share a r
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