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InteGrade® Pro User's Guide

1. V PPTPTPTPPPPPPTPT 36 Closing a Gradebook on the InteGrade Pro Server Software llle 36 Reverting to an Earlier Version of the Gradebook 0 0 00 ccc ce ees 36 Creating Gradebooks Windows Users lleeeeeeeeeeeeee ees 37 Creating a New Gradebook on Your Computer 0 0 ccc eee nes 37 Creating a Gradebook on the InteGrade Pro Server Software 0 00 0 c cee 38 Creating a Gradebook Locally When Connected to the InteGrade Pro Server Software 39 Copyright 2006 Pearson School Systems InteGrade Pro User s Guide Table of Contents Creating Gradebooks Macintosh Users 0 0 cc cee ee eee ee ene een e teenies 4 Creating a New Gradebook on Your Computer 0 0 ccc eens 41 Creating a New Gradebook on the InteGrade Pro Server Software 0 00 00 eee eee 42 Creating a New Gradebook Locally ccc eens 43 Usine Gradebook Templates 2434224 ated P Re ES ETEREFYWERA EY IDERUG ub PAS PERLE REDE 44 Location of Gradebook Template Files llle 44 Creating a Template Gradebook and Template Classes llle 45 Data Copied when a Template Is Used 2 5252 2004004444 emp bade de Guat ede eed du atwede es 45 Renanuns GEAdeDOOKS isis i1 OECD d bora ee ESSA E IO RIT eee dd VOI eee IR OE S 46 Gradebook Sample Data 5 aee sco 3e Oui exea 69r 3a God ke E FOIT HCRHEECRRCEUATR P PRU IU eee MER us 47 Import
2. 05 154 Task Details 0 000000 eee 154 Restoring scores eese 126 S DADS 1 4 es LAdaiciesiedeAG925232222 555 171 PCANNING adu 444064946044 EH E TER RSA 115 School year H sEPallOH 2rd ED RT Sane oe Ge EE Sos 15 Scores adj sthP ocsede sw Ey ra 123 124 129 CUFVIDB suor i du aot ete E ebd ed 127 128 UEGDBOO acd acres p Edu EI S ams 123 dYOpPDINE uiuos Fr Fe 9 do pied na 124 pick highest 129 130 restore dropped LL 123 SCANNING uu e wwe due eas eed adie ees 115 SPECIAL 4454453464066 d p 404624045885 56 Search POI 224 2 eeenedgetee Bere E S 134 OX TTE 134 InteGrade Pro User s Guide Seating chart l c 166 change spacing between pictures 169 CLOSE oui iun 9p ied do t reaa 166 167 exporting attendance 171 layout tool 5225992 EE 168 MIOUCS 45 0545 Ana ER Geto dd owes sees 167 taking attendance from 169 Seating Chart report 150 Security on posted reports 0000 159 Show drop downlist 131 Spell checking 0 00005 134 135 configuring cee ee ee eee 134 Spreadsheet Attendance 0 ee eee 163 End lerm 406d dae bd ps4 ca Er E ev md 172 uhr m 134 MOGO P R 132 sorting on columns 179 Spreadsheet report 123 150 for archiving
3. 22 OVerVieW l l ehe 1 SLOPE Lors vos aod ave Sev R9 dh V ad RR AE NS 25 starting for the first time 23 system requirements en 4 turning InteGrade Pro Server connectivity on off 25 InteGrade Pro Link 86 InteGrade Pro Server adding server access Lun 29 30 and your school sees 27 connecting to the server 27 server address luu 28 server addresses lun 30 server IP address sss 27 server NAMES ce eee eee eee 30 user id and password 04 27 InteGrade Pro Web anl lt i leedeceaddsdachteedhessaad 26 L Layout mode 22 9 x xs 167 Layout tool 243222 ariete ones 168 InteGrade Pro User s Guide Macintosh e mailreportlimitations 142 previewing graphs 162 previewing reports s 161 QuickTime requirement 168 report differences 159 requirements for pictures 168 sorting spreadsheet information 97 UNIQ UE ICON eee 182 Marker HOLBS ooss924299324959 25422195 131 133 136 Messages ET TR TEE 26 556 EET ELT 21 Missing Tasks report 148 Multi Class report lues 149 N New Features cece ee eens 21 hf 4 So Ge ho aes Coed EE 6 131 attendance 0 eee ees 165 check
4. rrrr 21 PASS WOL0S 6 44 4245545524 64 3 60505 r oh ee Ses Ges ee oe Eee hee ee cheese ees 22 Starting the InteGrade Pro Software 0 0 eee hh 23 Starting the InteGrade Pro Software for the First Time l lllee eee 23 Starting the InteGrade Pro Software After the First Time 0 0 0 cee cece eee ees 25 Turning Connectivity to the InteGrade Pro Server Software On and Off 005 22 Starting the InteGrade Pro Web Software 0 0 0 eee 26 Opening Gradebooks on Your Computer llllleeeeeeeeee ees 26 Opening Gradebooks on the School s Server 0 0 ees 27 Preparing the InteGrade Pro Software to Access Gradebooks on the School s Server 21 Adding Server Access Windows Users sceler 20 Adding Server Access Macintosh Users 0 0 ccc ce eee err 30 Opening a Gradebook on the Server Windows and Macintosh Users llllllssu 32 Viewing Another Teacher s Gradebooks Windows and Macintosh Users 005 33 Opening Gradebooks Locally Windows and Macintosh Users 0000 cece eee eens 34 Navi AO COOOKS os son caae ee da eueatane Kate oases Bebe s asda 642 TU OEPPE IDUSEOSOq RESP 35 Savins A tomatically 45 ood cade nt ade hae dee bade adobe d edet ed dac a6 eek ied Sou oes 35 Saving Gradebooks with Another Name or in Another Location Windows and Macintosh Users 35 Closing Grade BOOKS MTP r
5. Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 75 Working With Spreadsheets 3 Select or deselect the columns to view If you deselect a column it is no longer visible on the spreadsheet 4 Using the drop down lists select the information you want to see in that column 5 Click Close There is a shortcut to change columns directly on the spreadsheet To use other ways to change columns 1 On the spreadsheet click the blank column heading cell to the left Windows or right Macintosh of either the Task or Student columns Figure 4 11 Task or Student columns Lares Le E bla Eoi ug IB Lg E 3 20M BITE Coa AL LE m al Prarie Snr dk Arsa i5 T B By ai Pact Da nueces 14 if JE Amer Eam z ig JE ECT Tu ue mi LIE NI TIL tl T BI 2 X dca ini werd Dui E RE En gj 2 ensi fhe Loon Glen kn if Tan Tk Tek OO Tek Ta Tak Ta Tak Tank Hw nr tl um my na 13 m 153 am t Fun 1 x 1 T T T P rr pjr a ee BS n2 E uu zs 2n 4 m E m B Ti a gh on i5 ris 3 aj if Fj T iG 1 Pi E I2 be Helle F H TI ms 11 1 E z F PE E Ld j ES ma at ul a2 2a A rn d EE Lis a Ciri es ER 1 ui J 115 RT i i b me 2 Select Change Columns from the drop down list 3 Doone of the following On the Change Columns screen make the appropriate changes and click Close OR Click the column header of an auxiliary column and select the information you want d
6. Location of Gradebook Template Files Template files used on a client connected to the InteGrade Pro Server software must be stored in one of the following folders In the IGPDATA user folder In the IGPDATA Common folder nthe InteGrade Pro software application folder Template files used for local and network imports must be stored in one of the following folders nthe same folder as your class roster file In the parent folder of the folder containing the class roster file In the InteGrade Pro software application folder Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 44 Working with Gradebooks Creating a Template Gradebook and Template Classes To create a template gradebook and template classes 1 2 Create a new gradebook without importing any class roster files Set the options for Display Grading Rules and any other standard settings required by the teachers who will be using this template You do not need to include students or classes Add default classes For example if you want every gradebook to have a Math and an English class create default classes for each of these Each time a gradebook is created using the template the gradebook will automatically contain the default classes Add a template class if you wish You can create a template class that includes standard spreadsheets that you want applied to the creation of any new classes that are imported For exa
7. To change a gradebook password 1 NO oO PB WP Open the InteGrade Pro software On the Setup menu select Password Type your password and click Next Select Change password to Type the new password and click Next Type your password again to confirm it and click Next Click OK Deleting a Gradebook Password To delete a gradebook password 1 On the Setup menu select Password 2 Type your password and click Next 3 Select Remove password protection and click Next 4 Click OK Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 63 Working with Gradebooks Changing Your Network Login Password If you are using the InteGrade Pro software connected to the InteGrade Pro Server software network you can change your network access password any time you wish Pearson School Systems recommends that you change your password from time to time to maintain system security NOTE This does not apply a password to a gradebook For teachers who are working remotely using the server functionality of the InteGrade Pro software there is no gradebook password feature Your network password is sufficient for system security For users who are not using the server functionality of the InteGrade Pro software you can still assign a password to gradebooks using the procedure for creating gradebook passwords To change your network login password not a gradebook password 1 Open any gradebook 2 On the Setu
8. 120 Entering Tasks Scores and Notes For the final result the InteGrade Pro software calculated 82 for the student s grade The system recalculates these grades automatically whenever you change a score or a grade rule Figure 5 21 Final result 42 InteGrade Pro Mathematics 11 Trigonometry Tasks Numeric Weighted Type Miel E3 E Ele Edit Setup Tasks Reports View Window Help 8 x Class Mathematics 11 Show Tasks Students Spreadsheet iavarei Taske Mumeo Weite Tunes View Task view Task Type Task Scale Percent weighted Mame Out OF Factor of Sprd i 1 Homework Puthagorean Theorem Problems 10 0 1 0 et Student Pythgn RahtTr Tranmtr Tranmtr a Name ThrmPrb nalz cFnctns cFnetns E F F TT LeFranc Alma Bea F 8 0 12 0 11 0 176 82 0 4 r Licensed to ww Integrade corn Site Number 8510 Class Avg 82 0 is Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 121 Entering Tasks Scores and Notes How Letter Grades are Determined A grading group specifies which grade table should be used to look up letter grades In numeric spreadsheets a student group is paired with a grading table to create a grading group Multiple grading groups can be created for each spreadsheet enabling different grading rules to be used for different groups of students in a class The following example shows how letter grades are determined
9. 2 On the Setup menu select Classes 3 Review the list of classes in the Classes screen 4 Review the tabs for several of the classes Check that the Students tab contains the number of students that you expect to have in that class You can enter additional class information at this time 5 Click Close when you are finished reviewing Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 49 Working with Gradebooks Importing Automatically from Your Administration System When you install the InteGrade Pro software you can choose to automatically update your gradebook every time you open it You can also choose to do this from within the system To update the gradebook automatically when the gradebook 1s stored locally on your computer you must have access to the class roster file for the update to be completed successfully If you are using the InteGrade Pro software to connect to the InteGrade Pro Server software this update occurs automatically every time you open a gradebook that is stored remotely on the server Before you can receive automatic updates from your administration system you must first import a class roster file from the administration system You can receive automatic updates from the administration system only if your computer and the administration system are connected through a network To automatically update your gradebook every time you open it 1 Open the gradebook into which you want
10. 3 Usethe Basic tab to view the effective membership of the group Each student that 1s a member of the group will be listed along with a reason why they are a member For example if condition is stated to the left of a student s name this particular student is a member of this group because they match the condition s listed on the Conditions tab If exception is stated to the left of a studen ts name this particular student has been manually added to the group via the Exceptions tab Figure 4 28 Basic tab Groups LLL LAIT xi English 11 Penad 01 Term 52 Day Codes ABCDE Active Built in Inactive built in Duplicate Delete Basic Conditions Exceptions Hame jal condition condition condition condition condition condition condition condition condition condition condition condition condition condition condition Effective Membership Abbasi Elisa Bregder Audrey Calder Cara Castro Michael Cortez Miguel Dandrea Drew De Cator Lisa Escobar Lauren Gale Kevin Goodell A afael Guitron Ji Hedlund John Huang M ark Jones Carlos Lin Sarah This i a Built in group IE can t be changed Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 92 Working With Spreadsheets 4 Usethe Conditions tab to view the conditional query Figure 4 29 Conditions tab Groups English 11 Pernod 01 Term Een a 52 Day Codes ABCDE
11. B Escobar Lauren L 8 Gale Kevin j Goodell Rafael End Term The InteGrade Pro software creates an End Term spreadsheet only when you import your class roster file from an administrative system It stores the data that you send to the main office at the end of a reporting period Figure 1 4 End Term spreadsheet Siudent dh dthDir 4th Oe Rl Abbasi Eka tI 3 13 gt regda Auer D 1 ld 3 Calder Cars B T d a as ble de TH jJ BL colez Miguel F 2 d B iD andes Drew Ce 2 5 ZiDa Cam Lus A j 4 B IE scobsr Lauren fi The End Term spreadsheet appears as a simplified version of the numeric spreadsheet The student demographic column displays the same information Columns record comments attendance and final grades replace task score columns The End Term spreadsheet reflects any sorting or reordering in the numeric spreadsheet and vice versa The appearance of your End Term spreadsheet can vary depending on the administration system and on the mark types your system administrator has set up for you to complete Copyright 2006 Pearson School Systems InteGrade Pro User s Guide About the InteGrade Pro Software The Comments column contains the numbers for the comments printed on the report cards Most school administrative systems use preset comments identified by numbers You can use a comments txt file to assist you with entering the comments The Attendance column contains the number of absences for
12. Duplicate e 13 Click Close Deleting Tasks Deleting a task removes all scores for that task from your gradebook To delete a task 1 On the Tasks menu select Edit Tasks 2 Select the task to delete Click Delete 3 Click Yes to confirm the deletion The Edit Tasks screen is the starting point for many task related activities To use other ways to open the Edit Tasks screen Do one of the following On the Tasks menu select Edit Tasks Double click any task name on the spreadsheet Click the Task Name column heading and select Edit Tasks from the drop down menu Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 102 Entering Tasks Scores and Notes Copying One Task To quickly copy one task within the same spreadsheet on the Edit Task screen select a task and click Copy Note This way of copying does not bring the scores to the new task Copying Multiple Tasks You can copy tasks from the same spreadsheet or from another spreadsheet You can copy more than one task at a time Copying tasks is a fast way to create a new task that is similar to an existing one Copy the task then modify it Remember to give it a new name This procedure is especially useful for copying more than one task between spreadsheets This procedure brings all the scores with the task if the student name matches To copy multiple tasks 1 On the Tasks menu select Copy Tasks Select a class
13. First assume the following grading groups have been defined Figure 5 22 Grading tab Spreadsheets of English 11 Period 01 Term 52 Day Codes ABCDE a X English 11 Period 01 Tem Six General Grading Notes Active Built in Honors Up Down Weighted Type Mumeric Type English Skills Skill Third Quarter Grade 3 16 2003 Inactive Built in Second Semester G 5 25 203 Period D1 Attendance Atten e All bullt in Regular hd Up Down Up Down Add Group Remove Group New Delete The priority of the grading groups runs from the highest priority at the top to the lowest priority at the bottom of the list When determining which grade table is used first determine which group s a student is a member of Then determine which group has the highest priority The grade table associated with this group is used to look up letter grades for the student For example if a student is a member of the inactive and all group the inactive group has the higher priority Thus the non academic grade table would be used for this student If a student is a member of the active and all group the active group has the higher priority Therefore the honors grade table would be used for this student Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 122 Entering Tasks Scores and Notes Adjusting Scores Usually the scores achieved by your students a
14. 2 Select how often you want your gradebook saved You can choose any interval from 3 30 minutes 3 Click OK These autosaved gradebooks are saved locally regardless of whether you normally connect to the InteGrade Pro Server software or not Saving Gradebooks with Another Name or in Another Location Windows and Macintosh Users Use this procedure to save a gradebook with a different name or to save the gradebook to a different location for example saving a locally stored gradebook to the school s server To save gradebooks with another name or in another location 1 Be sure you are connected to the Internet 2 Open the gradebook 3 Onthe File menu select Save As Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 35 Working with Gradebooks 4 Onthe Save As screen if you are saving an existing gradebook locally but with another name click the Local button This will take you to the regular Save As screen where you can select a new folder location and type in a new name for the gradebook to save the gradebook back to the remote server but with a different name connect to the server enter the name in the Name field and click Save The gradebook will be saved with the new name on the currently connected remote server to save the gradebook to a different server you must have already set up server access Once the server has been added you can double click on it to connect to 1t and the
15. After you have installed the InteGrade Pro software you must complete some settings Once you have completed these settings learning how to open your gradebooks 1s the next step The procedure for opening gradebooks is different depending on the configuration selections you make the first time you run the InteGrade Pro software Important InteGrade Pro Features The information in this section does not apply if you are using the InteGrade Pro software as a stand alone product storing gradebooks only locally on your computer This section 1s only applicable to those users who connect to the InteGrade Pro Server software When you use the InteGrade Pro software in conjunction with the InteGrade Pro Server software there are a number of important features of which you should be aware Messages If you are working on a computer that connects to the InteGrade Pro Server software at your school each time you open a gradebook the system connects to the InteGrade Pro Server software updates the gradebook with any new information and downloads the gradebook to your computer During this process the Download Gradebook window displays new messages bulletins created by the InteGrade Pro system administrator To view messages Windows and Macintosh Users 1 Open the InteGrade Pro software 2 On the InteGrade Pro banner screen select Open a gradebook on a server and click OK 3 On the Open gradebook screen double click the server to which
16. Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 171 Finishing Up the Reporting Period Depending on how your school and district are set up at the end of each reporting period you may need to export or send data to the school administration computer to collate grades and print report cards This chapter shows you how to export data using the End Term spreadsheet If your school does not use an administration system or if you did not import your data at the start of the reporting period you cannot export your data from InteGrade Pro gradebook software In that case you may want to print a Spreadsheet Report as a record Preparing the End Term Spreadsheet The End Term spreadsheet holds the marks and comments exported to the administration system The system automatically creates the End Term spreadsheet when you import data from the administration system at the beginning of the reporting period Check with your system administrator to find out what specific format your school uses for this spreadsheet During the export process to the SASI and CIMS Student software products the term indicated by the name of the End Term spreadsheet displays with the collection date For example 9 4 1999 1st Progress Report Excluding Unnecessary Tasks Toward the end of a reporting period your class file could contain tasks you do not want included in the calculations until the next term Do not delete these tasks Instead u
17. Ifyou create a new attendance code in a gradebook created by importing a class roster file from an administration system you must assign one of the existing system codes to it Ifyou create a new attendance code in a gradebook that was manually created you must assign one of the default system codes to it 6 Click Close Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 53 Working with Gradebooks Setting Up Grade Tables Grade tables are assigned to student groups in individual numeric spreadsheets When InteGrade Pro is looking up a letter grade it will search the grade table and determine which effective range matches the student s percentage The InteGrade Pro software comes with three default grade tables To set up grade tables 1 Open the InteGrade Pro software 2 On the Setup menu select Grading Rules 3 Click the Grade Tables tab Figure 3 8 Grade Tables tab Grading Rules Attendance Codes Grade Tables Special Scores Type Sets A grade table consists of a set of letter grades and the minimum 3 required For each Select which grade table i used for a spreadsheet by using Spreadsheets in the Setup menu Grade T ables m Arade able Mame Regular negula PU dua Display Decimals 0 Impacts calculation display l only not grade looky Hon Academiz i 5 i Grade Lirit 2 of Letter Grade g0 288 5z BU 27 3 5 z 189 54 0 gt 69 54 73 5 BD
18. Selects the Quick Find panel in the sidebar and switches to keyboard navigation mode The choice of navigating between students and tasks will default to the last selected type If navigating between students start seeking last name regardless of the display setting Switches between adding to first name and last name match string For example Fi St will match Fisher Steven Up Arrow Switches to navigating between students This will only have an effect 1f the navigation side panel is selected Down Arrow Switches to navigating between tasks This will only have an effect if the navigation side panel is selected Letter Adds to query Escape or Enter Accepts the current selection and ends navigation by keyboard Backspace Deletes character from the match To use the Students screen 1 On the Setup menu select Students 2 Click the Scores tab Figure 5 12 Scores tab Engish 11 Period 01 Personal Contacts School Schedule Classes Scores Stats Notes Abbasi Elisa Spreadsheet Weighted Type Numeric Weighted Type Bregder Audrey Task Haw Mame Score Out OF Calder Cara Castro Michael Spreadsheet Summary Grade Othello Quiz Cortez Miquel Dandrea Drew De Cator Lisa Escobar Lauren hale Kevin Goodell Rafael Foundation Seres Book Report Guitran Ji Robot Quiz Asimov Hedlund Jahn Asimov EF wari Huang Mark Shakespeare Asimav Compared danes Parla New Delete
19. and counselor that you need to track for this student You can use another screen to change the extra field titles to say something more meaningful On the Setup menu select Display then click the Extra Field Titles tab and make your changes Figure 4 14 School tab erik s Matt 11 Period 03 T e Mur To set the tiles ol thee era lields use Ihe Esks Field Tiles bab m 8 The Schedule tab shows imported student class schedule information The information displayed on this tab is imported from the school administration system and cannot be edited If there is no schedule information available for a student a message is displayed when you access the Schedule tab The schedule information is based on scheduled class period not rotating period Figure 4 15 Schedule tab Slimlendt E CPEELH WORE SH BATH L ENGLISH 1 FILEERT F SIFAMESH 1 NICDLAJ E SOCSCIGATE K BATH L SDC SCi GATE K BATH L Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 80 Working With Spreadsheets 9 The Classes tab shows which classes a student is enrolled in If there are no classes selected it means the student is not enrolled in any of them Figure 4 16 Classes tab ESTEE cer eor cma aee and PERIOD 2 SECTIO wdl ou emong scorer perap gerer MAS permanendb select Student l Status hom Fe Student tab of the MSOC SC GATE K PERIOD SEC Carter dialog 4 S00 SC GATE K PERIOD 5 SEC 10
20. another score For example if you want to delete the copied scores you can replace the existing scores with a blank score NOTE In the above steps if the InteGrade Pro software encounters more than one matching course spreadsheet or task that course spreadsheet or task is not copied Entering Many Scores At Once If you need to enter the same score for many students and tasks use the Bulk Fill command from the Tasks menu You can also use the Bulk Fill feature for entering missing scores or replacing existing Scores A related command is the Fill Column command accessed by clicking a column title This command is ideal for quickly entering the same score in the entire column It is also useful for erasing a column by filling it with blanks To use the Bulk Fill feature 1 On the Tasks menu select Bulk Fill Figure 5 13 Bulk Fill dialog box Bulk Fill Students 25 of 25 x Abbasi Elisa ce Calder Cara Castro Michael Mew Score Cortez Miquel X D andrea Drew Replace only Empty scores All Mone Filter Tasks 15 of 15 Othello Quiz MacBeth Quiz Shakespeare Exam Foundation Series B Aeport Robot Quiz Asimov C ancel Asimov Esam All Mone Filter Fill 2 Select the students who are to receive this score Use the All or None buttons to speed your selection Help eki 3 Select the tasks that are to receive this score Use the All or None buttons
21. cece ee eee 167 V Visual cues Len 131 133 136 W Windows file extension 0 0 eee eee 182 previewing graphs 161 previewing reports 0 0c eee 160 report differences llle 159 Working Securely passwords 22a suere m Re ees 22 X krepiti UE 4 0 4 ae die ne ER ede EROR dates oS 170 InteGrade Pro User s Guide PEARSON school oystems www PearsonSchoolSystems com 1 888 977 7900 Copyright 2006 Pearson School Systems All rights reserved
22. eren 182 Student assign to desk 2 93e ES 168 contact e mail address 145 demographic report 5 151 inactivate PEE C 83 DOLOS 2u3cduse 3 ed edP ESO e PS CS 132 performance graph 156 pictures lees 166 168 170 progress report een 152 PARK 2zlcesrdor94 mde s RS pU oe 154 selecting for a report 141 Student Attendance report 151 Student Demographic report 151 Student Performance graph 156 Student Progress report 152 for archiving een 182 Student Rank report 154 Students pictures 64 444464444455 b t9 xe Edu 170 T THSKE 259 29292292 99929 59 9 399 99 0 9 29 6 Copyright O 2006 Pearson School Systems 187 comparison graph 157 correlation graph lus 158 details report cee eee 154 exclude unnecessary 172 missing report of sess 148 selecting for a report 141 Task Comparison graph 157 Task Correlation graph 158 Task Details report lesen 154 Task types See Types Templates creating a template gradebook 44 data copied 0 0 eee ee eee 45 location of files 00000 44 template class in gradebook 45 U Update mode 0
23. gt 59 54 lt 69 54 0 lt 59 5 he 127 oD rm Mew Delete Sort To control rounding vary the number of decimal places in lower limits New Cop Delete po TID B0 wil rogare 79 522 but 80 0 wil require 79 96 On the left side of this screen is a list of grade tables Each grade table consists of a list of letter grades and lower limits You can select each sample grade table and review its letter grades To create a new grade table click the New button located under the Grade Tables list Type the name of your new grade table and click Create To create a grade table by copying an existing table select a table and click Copy Your new grade table has copy at the end of its name Torename an existing grade table select the table and type its new name in the Grade Table Name field Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 54 Working with Gradebooks On the right side of this screen is the list of letter grades associated with the selected grade table When InteGrade Pro looks up a letter grade for a student it searches for the Effective Range within which the student s percentage lies Zeroes after the decimal point matter For example If your lower limit for A is 90 an A will start at 89 5 Ifyou change this lower limit to 90 0 an A will start at 89 95 Ifyou change this lower limit to 90 00 an A will start at 89 995 Ifyou change this lower li
24. m MeneslLine Bregder Audrey Calder Cara J Tite pac Castro Michael Tal Rows Cortez Miguel Dandrea Drew De Cator Lisa Escobar Lauren Gale Kevin Goodell Rafael Guitron Ji Help Hedlund John Huang Mark Setup x Jones Carlos Lin Sarah Cancel All Mane Filter M est Select how you want your class roster to look You can choose a large fill in blank beside each student name or select vertical lines with or without title spaces depending on what you want to record The Tall Rows option leaves you plenty of room to write on the roster Missing Tasks This report identifies those tasks in which a student received a 0 0 Excused or an Incomplete score Figure 6 8 Missing Tasks dialog box Missing Tasks X Students 25 of 25 Show x Abbasi Eliss 4 C One Student Per Page Bregder Audrey Teacher s Signature Calder Core Pawri Guwdan s Signatue Cacho Mechel x Cortez Hua Include x Cade Diaw M Empty Scores AN Hore Fie I Excused Omaj Tacks 15 of 15 5 PEN Shakespeare E san l Foundation Senes B Fieport x 1 Rioba Qur Asiro Ej smo E ram Hae Sep Creel Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 148 Creating Reports and Graphs Decide whether you want this report printed with one student per page possibly with a line for a parent s signature or if you want a report listing all th
25. 0 0 0 0 ccc teen ene ees l InteGrade Pro System Requirements 0 ccc ee s 4 Mite made Pro ROOUITe Menis 3 522939 9549 992294 2299 26505 55666 5b TA qe ORE NE ses sessed 4 The InteGrade Pro Software and Administration Systems 0 0 cece eens 5 Some Words You Should Know leeeeeeeeeeeleee eee ene n eee e eens 5 SO Ce Gk Grades seses iania ee ee ee ee ee ee ee ee ee ee er ee ee ee es eee 5 Gc c ee eee ee ee ee E eee eee er ee ee eee 6 Tasks Types and Sets ia oaa sy eee bera bry dr goad oe a OE d pictus owas wal ee Soh ee oS 6 Corimients amd NOTCS 2 acucoura 12 6 3 573089 kei 6 a Od OWE hore Tode a ee eee Re eR 6 SbIeadshPeel 44446464 68455048 64 6506 baad oe oe eS a ed ee x pu eee need vad 7 So p CMPPPFLPL rrrrTPTT 10 Orga COUP 254 o 0392 EE RESET EN UEM Pu RENE EESTI ees eae dees genes oon 2s 10 Cie ole ee ee ee ee ee ee ee ee eee ee E ee ee 10 INIA VICWED 26 bao iho 7 1 7 rrerrc 1 CEVI N T 224264 ocee pwc deee tec rend T hee eas see seeeds hoe cokes See ea eee 12 CONIEXt VISHUS a 6229s esp Ga 9s aes hob Re eaa debaqeddus Cep M vesud wenVd vend Vea ben Ges 13 Value Quick Entry Men 225323359 9 08 9C3 ERCS 9 HORE eed o 50045 feed dero do ESN OE SETS EROR d 14 Overview of a School Year 0 elle hh e eee e eens 15 File Naming Conventions 2 cs 0ccessudonddeveduGbedy d d er Pe E PerPb ar Pddo duos Seen REed ns 16 Pile Nome DEGEIXeS s ndo dicm vr art onn Rer Soie o
26. 1 nali af C oi mde nl a gt All Mone Filter Cancel lt Back Neo Help 3 Select the tasks to include from the list or click Filter and use rules Click Next Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 129 Entering Tasks Scores and Notes 4 Enter a name for the new task Figure 5 29 Entering a name for the new task Pick Highest Score Please enter the following information about the new task vou are creating Mame Shakespeare Type Homework id Cancel lt lt Back Next gt gt Help 5 Choose a type for the new task and click Next Figure 5 30 New task type Pick Highest Score Y ou have chosen to create a new task named Shakespeare with student scores equal to their highest percentage on any of the 3 selected tasks Cancel lt lt Back 6 Click Pick The new task is added to the end of the list of tasks The new task has a Scale Factor of 0 0 If you decide to keep the new task change its Scale Factor to 1 0 on the Edit Tasks screen to include it in the calculations NOTE Instead of deleting the original tasks consider changing their Scale Factor to 0 0 instead This prevents the tasks from affecting the totals and it provides an additional safeguard should you decide to undo the Pick Highest Scores later Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 130 Entering Tasks Scores and Notes Workin
27. 180 Regui meN d P c rrr Pvv 180 Exportinb Dad i d xw essere Pg Id PIT ea APR saber PS TeRCnp SES PSI PE gd 180 Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide viii Table of Contents Delivering the EPIO o o aoo Out e Y 8d Pat I 93 4993 0 ba SO RETI ERES P EARS ESETI UTE S 181 Archiving Your Orade DOORS i a3 2 da m daro deba g S de dC Pax eee ke RR eg ut dco Cera d Rr A 181 Preparing Gradebooks for Archiving llle 181 Printing Archive Reports 222a vens vacuo E eas ae hed RO rd prd E Sms a p dca PERS dh Gard 182 Backine up ilie GradeboO0K 5 eros bote Pat vnum Pu eredenrbedsstedsenaebees4qdewddS 182 Chapter 9 Reporting Errors eller 183 Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide About the InteGrade Pro Software The InteGrade Pro teacher gradebook helps teachers track student performance over the duration of a course It can record a virtually unlimited number of tasks and students per gradebook You can organize tasks and put them into categories such as homework quiz or lab exercises You can reward good performance with bonus scores and correct poor performance by graphically showing a student where they stand or adjusting scores The platform compatibility of InteGrade Pro gradebook software means you can move your files from a Microsoft Windows to a Macintosh computer Switching platforms requires no conversion and pr
28. Font Tr Aaa Sise The quick brown foe jumped our the 123256789 0 lazy dogs note EXE 2 Inthe Report Title field type a report title This title prints on all reports so be sure the title is appropriate for any report and all classes 3 In the Margins fields the default report margin is 0 5 inches but you can change it For example if you need to three hole punch the reports set the left margin to 1 inch 4 In the Identify Students By field the default is to identify by student name and the demographic field currently showing in the spreadsheet If you want to publicly post a report you can suppress the student name and use a scramble sort on the spreadsheet to ensure greater confidentiality You can also choose to print a demographic field that is not currently showing or completely suppress the printing of additional demographics In the Font and Size field you can change the way the report prints The Windows version defaults to Arial 9 point the Macintosh defaults to Geneva 9 point If you change the font or size it becomes the new default and applies to all reports Caution Be careful when choosing a larger font size You could be changing the layout of the report if text that is made larger spills over into a second line Check the report preview carefully If you move a gradebook to or from a Windows or Macintosh system check the Font and Size settings before printing because the default font
29. However if you reapply the filter the manually excluded lines are included again There are two ways to manually exclude students in the list using groups or using a filter query Tasks can also be excluded using a filter query To manually exclude students using groups 1 In the Students area click Filter Select Show Students in Group 2 3 Select the group you want to use 4 Click OK To manually exclude students or tasks using a filter query 1 In the Students or Tasks area click Filter You can create and use a filter for students or for tasks or for both students and tasks Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 141 Creating Reports and Graphs 2 Select Show Students Whose or Show Tasks Whose 3 Select the filter you want to use and modify it using the drop down lists For example if you want to see only the students who were away with the flu and if you had put the word flu in their student score note select Student score note contains and type the word flu Or if you want to see the tasks that are due on a certain date select Due Date and use the drop down lists to complete the expression 4 Click OK Roster report the filtered students display in the other reports as well To not use a filter NOTE Filters are stored during a session For example if you use the Student Filter in the Class that you have created in a session click Filter and select Show All
30. InteGrade Pro Software and Administration Systems The InteGrade Pro teacher gradebook can exchange data with the following Pearson School Systems administration systems SASI student information system CIMS financial software One of the general requirements for this exchange is to export the necessary data from the administration systems to populate InteGrade Pro teacher gradebooks with class rosters attendance calendars course IDs and other data Another is to import grades and or attendance information from InteGrade Pro gradebooks into the administration systems The data exchange feature of the InteGrade Pro software lets you transfer data between the administration system and InteGrade Pro gradebook software For example you can transfer up to date information between databases without having to manually enter data You can also transfer different types of data such as the following Teacher School information Student with demographic information Class rosters Grades Data validation rules Grade tables Some Words You Should Know Scores and Grades Scores are the input values the marks that students receive on individual tasks such as tests or homework assignments Copyright 2006 Pearson School Systems InteGrade Pro User s Guide About the InteGrade Pro Software Grades are the output values the result of calculations that use scores Calculations are performed according to the task
31. Kerabuee euscibunsg Uie eer c4 fw E gk bere lom Shake ho ow presen ma includes the stude of Shakerag waks Othello and Hafai poetry and Bersiure of Leses Caroll science Schon varka of asc Aam Tht Fourdaten and RBobot 5a and sons bo hie Beas and Semon amp Garfunkel Chose Hein 6 Click Close To create classes 1 2 3 4 5 6 On the Setup menu select Classes Click New Click Next Type a name and click Next This is the only required field Select a task type set from the drop down list and click Next Register students by selecting their names from the list When you add students to the new class the InteGrade Pro software looks for existing classes for that student The system determines whether existing classes are similar to the new class If a match is found the system copies the task scores and notes information to the new class The procedure is completed automatically each time you add a student to a class If the system is unable to match information nothing is copied and you must add the student s scores and note information manually to the new class This auto copy feature copies numeric spreadsheet skill spreadsheet End Term spreadsheet and attendance spreadsheet information Click Next Choose Weighted Type Total Points or Skill Click Create Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 88 Working With Spreadsheets To delete classes If you delete
32. Letter Grade column You can customize the last two columns to display a percentage or one of 14 other statistical transformations of the final spreadsheet grade Skill The skill spreadsheet looks like a numeric spreadsheet except that it does not calculate grades It shows whether students have acquired certain skills Figure 1 2 Skill spreadsheet Student L mptncla Cmptics CrindGin Efetyns Croptrich Mame nrls kls tulatcH telMichn Gthrgu nrlS kls 1 amp bbasi Elisa 2 Breader Audrey 3 Calder Cara 4 Castro Michael 5 Cortez Miquel 6 Candrea Drew T Ve Cator Lisa A Escobar Lauren 9 Gale Kevin Use skill spreadsheets to track student proficiency in specific content areas Scores are not associated with a numeric value and spreadsheet grades are not calculated Copyright 2006 Pearson School Systems InteGrade Pro User s Guide About the InteGrade Pro Software Attendance An attendance spreadsheet records student attendance for the class Each spreadsheet records attendance day by day once per day You can create multiple attendance spreadsheets if necessary within a class Figure 1 3 Attendance spreadsheet Student Tue Weed Thu Fri Mame Feb 01 Feb U2 Feb 03 Feb 04 Abbasi Elisa L 2 Bregder Audrey 3 Calder Cara 4 Castro Michael E 5 Cortez Miquel B D andrea Drew De Cator Liza L
33. Mew Delete Insert e d 3 A preview of the quicknote will be displayed in the Preview field NOTE The preview will use the contents of the currently selected cell in the gradebook as a reference Therefore if you have a task selected in the main viewer and are creating a quicknote which includes a student demographic autotext field the autotext fields in the preview will not be filled in with actual student data Close the quicknote screen select a student in the main viewer and then reopen the quicknote screen The preview will now mail merge the autotext tokens using the selected student as a reference 4 Click Close Viewing QuickNotes To view quicknotes 1 Ensure the sidebar 1s visible Norte You can toggle the sidebar on and off by selecting Show Sidebar from the View menu Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 138 Entering Tasks Scores and Notes 2 Select the cell containing the quicknote to view The assigned quicknote will display in the quicknotes pane of sidebar Figure 5 36 Example quicknote Gale Kevin E Goodell Rafael 3uitran Ji J Hedlund John Huang Mark E Jones Carlos Lin Sarah E Maver Meghan p EME Assigning QuickNotes 0 9 ir 6 5 B 35 o3 rd at 69 ne 34 ds lor uoan mo I 4 4 BuickNotes Delete QuickNotes can be assigned anywhere a note can be assigned on the main viewer After creating the quickn
34. Othello Quiz Replace only Empty Scores Mew Name Type Homework Due Date 271 2000 Cancel zBack l 4 Choose whether or not you want the scanned in scores to replace the scores of an existing task or create a new task H Ifyou choose Existing you must also decide if you want to replace all scores or only empty scores 0 Ifyou choose New you must enter a task name select its type from the drop down list and enter a due date 5 Click Next Confirm that the first form in the scanner is the test answer key and click Next 7 Review the results of scanning the key sheet If you are satisfied that you have the correct forms in the scanner click Next Scanning begins and a progress bar displays on screen The student name of the sheet being processed displays m fa student ID is encountered twice a screen displays asking you if you want to replace the data Clicking Yes replaces the original scanned results for that student with the latest scan results Clicking No retains the original scanned results and ignores this latest scan y fan unknown student ID is encountered a screen displays No such student in class Click OK to resume the scanning process The score for the unknown student ID 1s ignored 8 When scanning is complete review the results on screen If you want to print this information click Print Report 9 Click Close to create a task and add the scanned results to your gr
35. Pro Server to access gradebooks on your school s server or work with it locally on your computer You can also use InteGrade Pro Web to access gradebooks remotely If you wish to use InteGrade Pro Web to access gradebooks from a remote computer you do not need to install the InteGrade Pro software You can use InteGrade Pro Web as long as you have an Internet connection and an appropriate browser level The InteGrade Pro 9 4 software can be installed regardless of whether or not you have a previous version of InteGrade Pro installed on your system Authorization Settings If you choose to install the InteGrade Pro software rather than simply using the InteGrade Pro Web software you will need to have authorization information available The authorization information includes the Licensee Name the Site Number and the Authorization Key This information 1s available from your system administrator General Installation Information The InteGrade Pro Software You can use the InteGrade Pro software as a stand alone product or on a remote computer that connects to the InteGrade Pro Server software The functionality which allows the InteGrade Pro software to connect to the InteGrade Pro Server software can be turned on and off with a setting in the Preferences menu of InteGrade Pro The InteGrade Pro Web Software The InteGrade Pro Web software does not require you to install any InteGrade Pro software on your system Once the InteGrade Pr
36. SOR d dude ania ender rane qd ense ed ios 16 Pile Name SUMIXCS ENPTRTETERITURSEISITTILIQQUIITI QUUD TTD 16 Working On a Macintosh System llle hs 16 Where to Find More Information 2 9 x huma ER EX XEM EXER e SOOO Oddo used Qd rue eod i d 17 Usine the Online Help Syste i m 993933 29h30 49S IPERITPF ERST RR ISReEFU UA EREST S os 17 Technical Support Services a sdoeam ace 3 9x arate Adar RARE EEEE E UR aseera ba SUELE Roe ag 17 Chapter 2 Installing the InteGrade Pro Software 18 sre eU ee ee ee ee eee een ee ee eee ee er ee IE eee 18 Aut otizatioti SCIES a sue pa 42044G5 54 p EEG GES hes poe ee edd TERS Rex Ege a dete es 18 Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide Table of Contents General Installation Information 42 222222 42 es hu Ra 4r XR R3 x SERE ERES LI EFIE ys 18 Before YOU BELIN M R r 19 Installing the InteGrade Pro Software nnnnnn aana annnars 19 Downloading and Installing to a Windows PC 1 nananana 19 Downloading and Installing to a Macintosh Computer 0 0 00 20 Using the InteGrade Pro Web Software 1s ssa veRLERTSEPETERPZTERA ae pE Sei ine cease RE ERE ace 20 Chapter 3 Working with Gradebooks 21 Important Inte Grade Pro Features ssc 6440025245558 to hea EP e EESRPeeneda oes seo pxERU OS Pd Exe eg 21 hg Cp A U
37. Sounds of Silence Are Songs Poet Essay Term Project ToemuESdm Show Advanced Fields Wonderland IF checked your administrator can use Intelarade Pro Link to view this task s scores and notes Mew Delete Duplicate 3 From the task list at the left select a task to view or modify Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 97 Entering Tasks Scores and Notes 4 On the General tab if you want to change the name of this task edit the Task Name text box Review the abbreviated name for this task that the system created The spreadsheet uses this shorter name If you want to change the name click Custom and enter a new name Review and modify the date fields if necessary T The selection Allow Export to InteGrade Link is on by default This 1s used to extract specific task data for other programs Note The Advanced fields are used only on the advice of your System Administrator 8 On the Extra tab you can record other details about this task If you choose to use these fields use the Display command on the Setup menu to customize these field names Figure 5 3 Extra tab Edit Tasks for Spreadsheet Weighted Type Numeric Weighted Type X T ask General Extra Paints Scores Stats Notes Othello Quiz Macbeth Quiz SIND Shakespeare Exam Extra T wa Foundation Series Book Report Robot Quiz Asimov Extra Three Asimov Exam Extra
38. The Scores tab shows how the student is performing on tasks You can select which spreadsheet to use from the Spreadsheet drop down list at the top of the tab If you have chosen to show all students the Scores tab appears dimmed You can use this tab for data entry and for showing a single student s scores You can customize two of the right most columns by clicking on the header cell and selecting a new heading Figure 4 17 Scores tab Students Spiesishest Summam Grades hello Ling is i 5 bach ai Gig 14 15 73 basespeue Exam Er Al qi Foundation Senes Book hepa 145 15 g7 Aob Duz sinas 115 i g Avice E kam A La 94 r Shatespesefoimoy Compared i 5 Ja ik in Wonderland Duz Mina Dais Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 81 Working With Spreadsheets 11 The Stats tab shows how a student fared on a single task using 12 different score transformations Select a spreadsheet and task to use from the drop down lists at the top of the tab If you choose to show all students the Stats tab appears dimmed Figure 4 18 Stats tab Sudemts l xj Engish 11 Fenod 017 Personal Contacts School Schedule Clares Scores Stats Motes 12 The Notes tab records your comments about a student You can keep separate notes for each spreadsheet If you choose to show all students the Notes tab appears dimmed A small marker in the lower right cor
39. a class all spreadsheets tasks scores and notes associated with that class are also deleted 1 On the Setup menu select Classes 2 Select a class 3 Click Delete 4 Click Yes to confirm the deletion Adding Students to Classes There are two ways to add students to classes The students must already be entered in a gradebook You can use either the Classes or the Students screen To add students by using the Classes screen 1 On the Setup menu select Classes 2 Click the Students tab Figure 4 26 Students tab Klawer O O General Students Mots Students not ericlled in class Students erunlled in clase Charred n SAMPLE U Engish Codes ABODE hath 11 Pena ARCE Ady Cham FP Coches B Aber Clans EU bag PRETI SE Corde E dde ned De Cato Lice Cian Shanon Foster Alan rem um Ducis Denise Gale Ken Haim Fana Goni A zis nen Siiri Hutson di rerio Menon Hedand John E man amerika Huang Haut K orkoveska Joss lors uka 3 Select the student you want to add from the Students not enrolled in class column then click the right facing arrow The Students enrolled in class column displays the student s name 4 Click Close Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 89 Working With Spreadsheets To add students by using the Students screen 1 On the Setup menu select Students 2 Click the Classes tab Figure 4 27 Class
40. add the student s scores and note information manually to the new class This auto copy feature copies numeric spreadsheet skill spreadsheet End Term spreadsheet and attendance spreadsheet information Rules Governing the Student Copy Process When the InteGrade Pro software attempts to transfer student scores and notes from one class to another it performs a series of checks to ensure that the class to which the student is being copied is the same as the one where the student originates This is accomplished as follows The software looks for a class with the same course ID If no matching class is found nothing is copied Ifa matching course ID is found the software checks whether any spreadsheets in the existing class match any spreadsheets in the new class Spreadsheets match if they have the same spreadsheet ID are of the same type and the names match If no spreadsheet match is found nothing is copied Ifa matching spreadsheet is found the software checks whether any of the tasks on the spreadsheets match To match tasks the software checks task IDs task names types out of scores and due and assignment dates Copyright 2006 Pearson School Systems InteGrade Pro User s Guide Entering Tasks Scores and Notes After scores have been copied for a student you should review them for accuracy Using the new Fill Row feature you can quickly replace a row of scores for a student across all copied tasks with
41. and quicknotes have a marker that looks like a triangle QuickNotes QuickNotes provide the ability to assign a generic note to one or more students for example FirstName is failing this course due to a lack of good study habits When a cell is selected its assigned quicknotes are displayed in the sidebar The sidebar can be resized by dragging the vertical thin blue bar at the left of the sidebar area The quicknotes pane in the sidebar can also be resized by dragging the horizontal thin blue bar at the top or bottom of the groups pane This helps you display a large number of quicknotes while conserving screen space If selected to be included all assigned QuickNotes will be included with the Student Progress E mail Student Progress and Mutliclass reports QuickNotes are not directly displayed in the notes area To create quicknotes 1 On the Setup menu select QuickNotes Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 136 Entering Tasks Scores and Notes TT OTN 5 34 QuickNotes screen X WuickNotes Name ee EEE AutoText Fields Mate Active Status Address Line 1 Address Line 2 Advisor Mame Advisor Number Birth Date Bus 1 Bus 2 Citizenship City Class Mame Correspondence La Counselor M ame Counselor Number Country Email ESL Details Extra 1 Extra 2 z Delete rrsert Preview 2 Click New 3 Type the quicknote name and click Create 4 C
42. and task type weighting schemes that you create Class A class is a single course taught in a single period as defined by your office administration computer system It consists of spreadsheets students tasks and a task type set Tasks Types and Sets Tasks are work items that you assign to students like a quiz on King Lear or a set of math problems Task types are categories such as Quiz Homework or Lab exercises Task type sets group task types together For example suppose you teach biology and english Your biology class has a lab but your english class does not In that case you would use four task types Homework Quiz Lab and Exam You would group them into two task type sets Sciences and Humanities Sciences includes the Lab task type while Humanities does not Table 1 1 Tasks types and sets Task Type Set Plant Propagation Lab You can define as many task type sets as you like then assign one set to each class Comments and Notes Comments are the short phrases used on report cards to describe the progress of a student The End Term spreadsheet can submit comments back to the office system along with the final grades The number of comments per student to export depends on the office system Notes are anecdotal text that you enter for classes tasks students and individual scores There are three types of notes regular notes personal notes and QuickNotes Copyright 2006 Pearson School Systems
43. between pictures To reset grid options 1 On the View menu select Grid Options 2 Select the spacing you want between pictures 3 Optionally choose to snap to the underlying grid 4 Click OK Note This only works when in Layout Tool Mode Layout tools are on To take attendance from a seating chart 1 You must be in Update mode to take attendance from a seating chart Check the View menu and if necessary select Hide Layout Tools 2 Select an attendance spreadsheet 3 Ifa student is present no action is necessary If a student is late or absent enter the appropriate attendance code for students either by typing 1n the code or by using the drop down list Right click the cell Windows or Ctrl Click Macintosh and select the code from the context menu Recording in Many Cells at Once You can quickly fill the cells with an attendance code To record in many cells at once 1 Right click the cell Windows or Ctrl Click Macintosh and select Fill Chart Enter the absence code you want to replace all cells with 2 3 If you prefer select Replace only Empty scores to leave existing codes untouched 4 Click OK Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 169 Working With Attendance and Seating Charts Managing Student Pictures If you have student pictures in digital format you can see them in the seating chart view and in the Students screen available on the Setup menu Pict
44. command tries dropping each score and then notes how it affects the student s overall grade This procedure applies Drop labels a special type of Excused label to the number of scores requested The Drop label behaves like any other Excused label except that its name is fixed and it does not appear in the Special Scores tab of the Grading Rules screen The original score still exists beneath the Drop label If you use another score manipulation factor such as Curve Scores you can affect the original score Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 123 Entering Tasks Scores and Notes Limitations of Drop Scores Drop Scores will not function for any student with an INC Incomplete score on ANY of the tasks included in your selection You must replace the Incomplete score with an Excused label in order for Drop Scores to work The InteGrade Pro software counts Excused scores as dropped scores If a student has the same or greater number of Excused labels as the number of scores you are asking to drop the system will not apply additional Drop labels For example if a student has two Excused labels and you are requesting that the two most damaging scores be dropped that student will have no additional scores dropped Drops Scores does not work if you include a task that has all empty scores i e a task that has not yet been completed Be sure to select only tasks that have been scored Do not
45. correctly into your gradebook Look for fields that are blank when you know that there should be data or fields that show unrecognizable characters If you find any indication of corrupt or missing data close the gradebook without saving or delete the corrupt data Begin the import process again with a new file provided by your system administrator To review student data 1 Open the InteGrade Pro software 2 On the Setup menu select Students 3 Review the list of students in the Students screen 4 Click on several students at random and review the tabs to the right of the list Importing does not fill in every field for all tabs You can enter additional student information at this time 5 Click Close when you are finished reviewing When you add students to the new class the InteGrade Pro software looks for existing classes for that student The system determines whether existing classes are similar to the new class If a match 1s found the system copies the task scores and notes information to the new class The procedure is completed automatically each time you add a student to a class If the system is unable to match information nothing is copied and you must add the student s scores and note information manually to the new class This auto copy feature copies numeric spreadsheet skill spreadsheet End Term spreadsheet and attendance spreadsheet information To review class data 1 Open the InteGrade Pro software
46. do not need records for the student To delete students 1 On the Setup menu select Students 2 Select the appropriate class from the drop down list at the top of the screen or select All Students 3 Select the student to delete 4 Click Delete On the screen that displays choose to delete from the gradebook remove from a class or make the student inactive Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 83 Working With Spreadsheets Figure 4 21 Delete student confirmation Delete 5tudent Iram the gradebaak will result in all entered scores being Lauren Escobar is registered in 1 class Removing her N permanently deleted Delete from gradebook Me T c s snrrasRaEIreupRsrae EE NRRRRRERSERERSDESEEENNE All demographic and student score information For Lauren Escobar within the gradebook will be deleted Remove from class All of the entered scores for Lauren Escobar within English 11 Period 01 Term S2 Day Codes ABCDE will be deleted C Deactivate in class Deachyating Lauren Escobar will nat delete her scores or other information fram the spreadsheet but will exclude her from view and reports cred s 6 Click Delete Remove or Inactivate You do not have to confirm the action Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 84 Working With Spreadsheets Sorting Students Sort orders that you select here are reflected in
47. feature allows teachers to access ther gradebooks from anywhere using the internet Would vau like ta use this feature C No don t want to use InteGrade Pro Server will save my gradebooks locally Cancel Help 2 Select Yes This indicates that you are installing on a computer that will connect to the InteGrade Pro Server software at school 3 Click Continue The InteGrade Pro banner screen is displayed 4 Select the Open a gradebook on a server option and click OK The Open Gradebook screen appears To see a description of the parts of the Open Gradebook screen click the Help button 5 At this point teachers must add server connectivity so that the computer can connect to the InteGrade Pro Server software 6 See the online Help and this guide for instructions on connecting to the remote server and opening and closing gradebooks Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 24 Working with Gradebooks Starting the InteGrade Pro Software After the First Time If you are starting the InteGrade Pro software for the first time refer to the procedures in the preceding sections These procedures are for starting the InteGrade Pro software after the first time Starting Without the InteGrade Pro Server software For all subsequent times that you open the InteGrade Pro software do the following To start without the InteGrade Pro Server software 1 Double click the InteGrade Pro software
48. field Cancel Help 4 Do one of the following two options H Select Show Students in Group 0 Then select the group you want to use OR o Select Show Students Whose or Show Tasks Whose H Then select the filter you want to use and modify it using the drop down lists For example if you want to see only the students who were away with the flu and if you had put the word flu in their student score note select Student score note contains and type the word flu Or if you want to see the tasks that are due on a certain date select Due Date and use the drop down lists to complete the expression 5 Click OK Type the new score 7 Select Replace only Empty scores if you want this score going only to students who currently do not have a score for this task 8 Click Fill Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 114 Entering Tasks Scores and Notes To fill columns 1 In the Student area of the viewer click the column header of the column you want to fill 2 On the menu that displays select Fill Column Figure 5 16 Fill Column dialog box Fill Column Replace all student scores in this column with a new scare Mew Score Replace only Empty scores Cancel Help 3 Enter the score you want to use to fill the column 4 To fill only the blank cells select Replace only empty scores 5 Click Fill Erasing Scores Using the Fill Row Command The Fill Row
49. figures hold true only if the student has at least one score for each task type That means until the midterm exam is given a student will have only completed tasks of the other three types As a result during that time each type will contribute more than the percentage just calculated In this case with no midterm the total points are only 60 instead of 80 and so homework contributes 10 divided by 60 or 16 7 of the overall grade Next assume that the following nine tasks are given for the class Figure 5 20 Tasks for a class 42 InteGrade Pro Mathematics 11 Trigonometry Tasks Numeric Weighted Type Miel Ea File Edit Setup Tasks Reports View Window Help a x Class Mathematics 11 Show T asks Spreadsheet omen Facts Mune eid Toe v View Task View Task Type Task Scale Percent weighted M amne Out OF Factor of Sprd 1 Hemewark Pythagorean Theorem Problems 10 0 1 0 zd 8 E sari Trigonometry and Statistics Final Exam 100 0 1 0 37 5 Licensed to www integrade com Site Number 8510 Class Avg 78 9 7 Since only one midterm exam is given it is worth the entire 25 of the overall grade as noted previously Likewise only one exam is given so it s worth 37 5 of the student s grade Quizzes are worth 25 of the overall grade but there are more than one so their contribution is calculated as follows If we divide the points assigned to each quiz by the total points 53 w
50. groups 1 Select the class for which you want to use the spreadsheet 2 On the Setup menu select Spreadsheets Click the Grading tab 3 Select a numeric spreadsheet 4 Click Add Group 5 Select a group and click OK 6 Using the drop down list select the appropriate grade table The highest priority grading group is located at the top of the list Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 69 Working With Spreadsheets 7 Click Up or Down to adjust the priority as necessary To determine which grading table 1s used for a student first determine which groups the student is a member of Then determine which group has the highest priority The grading table associated with the highest priority group is used 8 Click Close To delete grading groups 1 Select the class that uses the spreadsheet you want to delete 2 On the Setup menu select Spreadsheets Click the Grading tab 3 Select the numeric spreadsheet you wish to delete a grading group from 4 Click Remove Group 5 Select the group to remove and click OK Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 70 Working With Spreadsheets Changing the Look of a Spreadsheet You can choose your preferred date format the titles for the extra user defined fields and how you want your spreadsheets to display The spell checking options are described in the section Checking Your Spelling To change the look of a sp
51. in ordered Lus TFucage Pes Locking Glar Cutz Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 177 Finishing Up the Reporting Period 4 Specify the information to copy The choices are Summary grade The students overall grades in the spreadsheet Type total The students performance over a specific task type Task score The students performance on a specific task Figure 8 8 Choosing a transformation H m B ea ae Je m 5 Indicate how the End Term spreadsheet should display the grades It is important that the scores be displayed in a format expected by the administrative system for example letter grades or percentages 6 Click OK to continue The grades copied from the main spreadsheet fill the column You can edit the copied data on a cell by cell basis 1f needed Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 178 Finishing Up the Reporting Period Working With the End Term Spreadsheet Clearing Columns Use this procedure when you need to clear an entire column You cannot erase the student name and demographic columns To clear columns 1 Click the heading of the column to erase Select Fill Column from the drop down list 2 3 Do not enter a New Score 4 Click Fill 5 Click Yes to confirm that you want to replace the scores with blanks Sorting On Columns Use this procedure to reorder the End Term spreadsh
52. information contact your system administrator 7 Click Add to add the new server information A new icon appears on the left of the Open Gradebook screen 8 Double click the server icon to ensure that you can connect Your computer uses either your network connection if you are at school or your pre configured Internet connection 1f you are working at home or elsewhere Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 31 Working with Gradebooks 9 Enter your user ID and password that your system administrator gave to you 10 If you are working at more than one school you can set up access to another school by adding another server Opening a Gradebook on the Server Windows and Macintosh Users This procedure is for opening gradebooks on your school s server You can only complete this procedure after you have set up access to the school s server see Adding Server Access Windows Users on page 29 Once server access has been set up you can use this procedure on a regular basis for opening gradebooks on the server To open gradebooks on the server 1 Be sure you are connected to the Internet Open the InteGrade Pro software 2 3 Select Open a gradebook on a server 4 On the Open Gradebook screen double click a Server to connect to 5 After double clicking the Server icon you are asked to enter your user ID and password This 1s the user ID and password assigned to you by
53. of the InteGrade Pro installation disks and the archive reports in a safe place for future reference NOTE Users who store their gradebooks remotely on the school server also have a number of gradebook backups that are automatically saved by the InteGrade Pro Server software Your system administrator sets the number of files to be saved and can assist you with restoring a gradebook file should a problem occur Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 182 Reporting Errors InteGrade Pro for Windows contains a tool that can be used to send automated reports in the event of an unexpected problem This does not apply to expected issues such as a damaged floppy or disconnected network This tool activates when InteGrade Pro would usually show an error message Data 1s only sent to the InteGrade Pro development team after you give your permission When an error occurs InteGrade Pro builds an error report and then displays this screen Q On enor occurred inthe appkcabon wv Continue Application f Restart Application Send Repat Show Report j amp Cuse Application The report contains various details regarding your computer hardware system information and the state of InteGrade Pro but does not contain student data You can examine the information contained in the report by clicking Show Report The general tab contains basic information about your computer such as speed operating system
54. over 100 This is different from a marker in the lower right corner of the cell which indicates the presence of a note Using the Edit Tasks Screen When you enter scores in the Edit Tasks screen the student name is next to the score Only one task is visible at a time You can customize the third column at the right to display the student s score in a number of ways To use the Edit Tasks screen 1 Select the appropriate class and spreadsheet 2 Onthe Tasks menu select Edit Tasks 3 Select a task 4 Click the Scores tab Figure 5 9 Scores tab Hehet Ju S akespeae Exam Foundshion 5enes Bock Aepul Robot uz mor Aene E mi Shaloespeswe mme Lo ed Eregdei didim Clio Cua 12 BO I acdin hice 10 B Cortez Hige 12 Bo Darden Dee 12 Bo Qe Cabs Liza 13 BF Escobar Lauren 14 a3 Gale Keven 14 q3 Doci Aissa 13 HT Dinar A IF B Hedund Jahn 12 BO Huang Mark 11 TA Jones Cab 12 BO Lin Sarah 15 oo Tranagh the Lozang Gil Ova Posi of Lewes Carol Exam Brae o Fol on the Hil amp ralyst of Sound of Silence Are Songs Fostrp Ess T Propet 4m E am Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 107 Entering Tasks Scores and Notes 5 Beside each student s name enter the scores for that task 6 Click Close Entering Scores on the Spreadsheet Entering scores in the spreadsheet lets you move quickly between tasks and lets you see at a glance how the
55. save and open a gradebook locally if you wish using this procedure NOTE Each time you open a gradebook that was created using a previous version of the InteGrade Pro software you get a message indicating so You can view the file but if you make any changes and save the file you cannot open it using earlier versions of the InteGrade Pro software To open gradebooks locally 1 Open the InteGrade Pro software 2 On the InteGrade Pro banner screen select Open a gradebook on your computer and click OK On the Open screen select the folder on your computer where the gradebook is stored 4 Click a gradebook file name 5 Click Open The gradebook opens and the last spreadsheet edited will 1s displayed Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 34 Working with Gradebooks Saving Gradebooks Saving Automatically You can choose to have your data saved automatically at regular intervals To save gradebooks automatically 1 On the Edit menu select Preferences Figure 3 5 Preferences dialog box Preferences E X W Use InteGrade Pro Server Checks for an updated class roster file every time you open any Gradebook on this computer If the class raster file is new the Gradebook iz automatically updated For the automatic update to work this computer must have access to the class roster file W Show Tool Bar M Save AutoRecover Info Evens 10 minutes 3 30 Cancel Help
56. select future tasks that have yet to be scored NOTE If you type over a Drop label on the spreadsheet you replace both the Drop label and the original score You cannot restore the original scores if you do this To drop scores 1 Select the class whose scores you want to drop 2 On the Tasks menu select Drop Restore Scores Figure 5 23 Drop Restore Scores dialog box Diap Razbai fe B Yo Paat chosen bo drop of estote scosesr Yanma ae a se of chdent and a pet of leks Diae siita wal ubt Hikara Porn Fas laih or Faris Eu rece caet n cou macthent grades Peas doped Drop Scared 7 Restor Prewoudy Digg cones Lm o o5 o s 3 Select Drop Scores and click Next Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 124 Entering Tasks Scores and Notes 4 Enter the number of scores to drop You can drop one or more scores Figure 5 24 Entering the number of scores to drop Diop TIE eT T Ea Drp itt lor Shaders 25 of 25 Daa TB of 16 Ce Cae Calder Dha et poene E xn Ejha Caio 5 Facial e B Aei Pa M puel ci ez 5 1 Faba Qut pcr x Denes Dr anie 5 A serre E nar Far Lis Dri Caiz v Sus irc nana A eere Co and 2x Lures E cce x Adice imi W orain Du Lx E emn Gale x Thea the Lac xung B yr aig local pin od Leer Tnnc E korr Li Bonon x forges c Pond on fe Hd ETE pea px p For mach chucked dopupin scores Cancel ci Back Ned Help 5 Se
57. spelling 134 passe Seb no ob bt be be yea duos EN edes cae 132 GEOHEIDIB sicud 9er RO UR DIA dose SE eo qd 132 And tekl 4 oda diss Eoi ed Ed ER SO ox 134 marker cs caudas ees Rios Fur ere s 131 136 students ics enm 132 VIEWING 5 24 eons eee esos tees 131 O Opening Gradebooks locally on your computer 26 on your school s server 32 P Passwords uisus que uma d pa npud 22 heb WO 24d sara eS 045 gt 50R545004005 22 Pict besS 222a x Oe es YS 166 170 change spacing between 169 formats gs a RO d ax Cy edes 170 Q QuickTime eee 168 170 Copyright O 2006 Pearson School Systems 186 H Rename gradebooks on Macintosh 46 Reports caution on using larger font 159 Class Attendance usn 147 Class Roster 0 000 e ees 148 Email Progress esee 142 illc Em 141 Macintosh and email reports 142 Missing Tasks sss 148 NIBIULCIdSS uds y peu I ESTUESSGSTS PE 149 OVOPVIOW 13 145 10449008 9983 6 b 405045 140 previewing 226ascerkadcee x RR SACRI 160 print for archive 20006 182 Seating Chart 0 0000008 150 BOLD eet cee oelese ue RU P XSTUTERUM STA 159 Spreadsheet LL 123 150 Student Attendance 151 Student Demographics 151 Student Progress sss 152 Student Rank
58. student fared on other tasks There are various ways to enter scores on the spreadsheet manually using a mouse and or keyboard and by using quick find on the sidebar Quick Find provides keyboard navigation in the main viewer of InteGrade Pro Using quick find you are able to move vertically in the student score or grade area by hitting a key and then typing the first few letters of a student s last name You are also able to move horizontally in the score area or vertically in the task area by hitting a key and then typing the first few letters of the task name To manually enter scores on the spreadsheet 1 Select the appropriate class and spreadsheet 2 Onthe spreadsheet in the Student area of the viewer locate the column labeled with the short form of the task name 3 Using the mouse and or arrow keys move the cursor to the correct row for the student whose Score you are entering Figure 5 10 Entering scores on the spreadsheet zngleh 11 Fem LU Tam ZZ Dag Lai SLL m Cheer ee borse parie Faris o ern Lm en LEE oo hen Tank Sese Cms iste Hans Oud Face Remi PE mi orc are L1 um z J Tw mg een hra e on Fosedg ol Lema Cad E iva Parva el Pod en iia Foll Pinar cd 5 panis af Sake ERE Salas Pise n Edi Ta Piet Tce E nar Erw boob cma i E Aa Li Gunn i l E ial d E TEE cm edere l P E ES i al 4 H st Hires i i i i a EE Ba 14 Laie Joes l i T fl Ti a F IE Sanat Lin F 3 4 3 i 41 Dn
59. text color Editing and Removing Hot Links If you manually edit one of the scores in the linked column on the spreadsheet the hot link for the entire column is removed The text is no longer displayed in the hot linked text color It reverts to the color of manually entered text If you want to re create the hot link you can do so using the Creating Hot Links procedure Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 77 Working With Spreadsheets End Term hot links work slightly differently For more information on working with hot links on End Term spreadsheets see Finishing Up the Reporting Period on page 172 Managing Student Data InteGrade Pro gradebook software helps you manage the student data you work with each day You can add students to classes add students to class groups view or change the demographic information for students or confidentially show their progress to parents or students themselves Adding Students As a general rule you should never add students to a gradebook that you have imported from an administration system If you do the next time you update your gradebook from the administration system that student will no longer appear However if you have created a gradebook manually and you are adding students see Adding Students on page 78 for additional information To viewing or modifying student data 1 On the Setup menu select Students 2 From the drop down list in
60. the Installation wizard SX Oo Quo wee 2S When prompted type your Licensee Name Site Number and Authorization Key and then click Install If you cannot find the authorization letter with this information contact technical support or your InteGrade Pro representative 8 Onthe Install Complete screen click Done to quit the installer NoTE The Release Notes are available in the installation folder Pearson School Systems recommends that you read the information in this file carefully as 1t contains important last minute installation and configuration information Using the InteGrade Pro Web Software The InteGrade Pro Web software installs when the InteGrade Pro Server software is installed A remote computer that will be using the InteGrade Pro Web software to access gradebooks on the school s server requires the following It must use an Internet browser that meets the minimum system requirements Chapter 1 About the InteGrade Pro Software on page 1 t must have a connection to the Internet dial up cable etc The Internet browser should be set to JavaScript enabled performance is optimal when Javascript is enabled The browser must be set to accept cookies Once these conditions have been met users should refer to this guide for information on logging in to the Web and working with gradebooks Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 20 Working with Gradebooks
61. the column headings in the task and student areas You can turn auxiliary columns on or off and customize their contents For example you may choose to see percentage or letter grade or one of a dozen score transformations See Customizing Spreadsheet Columns on page 73 To open viewers 1 On the View menu select Open Class Viewer 2 Select the class you want to view 3 Click Open This second viewer might cover your first Use the Window menu to switch from one viewer to another or to arrange the viewers on screen You may also resize and move each viewer so that both are visible at once To close viewers 1 To close a class viewer select the viewer you want to close so that it is the active window 2 On the View menu select Close Class Viewer You can also click the Close box in the corner of the window NOTE Closing a viewer does not affect data already entered Closing the last viewer closes the gradebook Context Menus Context menus are the shortcut menus that display when you right click Windows or Ctrl click Macintosh in certain areas of the viewer For example if you display the context menu in the task area of a spreadsheet you are presented with two sort options as well as shortcuts to the New Task and the Edit Task menu items Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 13 About the InteGrade Pro Software Context menus are used throughout the InteGrade Pro software Ano
62. the connection 1s for For example if you work at two different schools you would probably use the school names as the server names In the Address field enter either an IP address or URL of the server The address 1s either in the format of 999 999 999 999 9999 or www xxxxxxxxx xxx 9999 where the characters to the left of the colon represent the address of the server and the numbers to the right of the colon represent the port number to which you will connect when you access the server If you do not know the address or did not receive an e mail with this information contact your system administrator Click Add to add the new server information A new icon appears in the left hand side of the Open Gradebook screen Double click on the new Server icon to ensure that you can connect Your computer uses either your network connection if you are at school or uses your pre configured Internet connection if you are working at home or elsewhere Enter your user ID and password If you are working at more than one school you can set up access to another school by adding another server Adding Server Access Macintosh Users When working on gradebooks remotely you need to have at least one server connection configured in your InteGrade Pro software The connection which is added to the Open Gradebook screen allows you to connect to a school s InteGrade Pro network where gradebooks are stored Each time you open a gradebook you co
63. the reports To sort students 1 On the View menu select Sort Students Figure 4 22 Sort Students dialog box Spi Spit Scrambie Breda dhe TS Cadm Lin fa By Student Hanse Cano Hichael By Demographic Cortez H rps Beth Dae Daria Dima By Tank 5 De Caw Ls senses Lauer tele is las Gale Enn Bo Seach Grads bode Fui sel Us uin Ji 0n Lider Hedlund Job in xj Huang Har Ba cendng I pi deag For nonesbancdiesd cade om be 2 Decide how you want to sort the students Name Demographic data such as birth date first name gender or one of the 16 choices available from the by Demographic drop down list Task Score by selecting a task from the by Task Score drop down list Spreadsheet Grade 3 Choose the sort order either ascending A Z or descending Z A 4 Click Sort 5 Click Close To use other ways to sort students On the spreadsheet click any column title in the Student area and select Sort Students The Sort Students screen displays Make your selections and click Sort On the spreadsheet click any column title in the Student area and select Sort Students by Column Student are sorted in the order of the scores in that column Click anywhere in the Student area of the spreadsheet and right click Windows or Ctrl click Macintosh and select Sort Students by Column or Sort Students from the context menu Copyright 2006 Pearson School System
64. the teacher name stored in the gradebook 4 To switch two students drag one picture or desk over another To remove a student from the seating chart highlight the desk and click Delete or right click the desk and select Remove Student From Desk or Remove Desk 6 To hide the layout tools on the View menu select Hide Layout Tools Show Hide Student Pictures You can choose to show student pictures in the seating chart These pictures are imported from CD ROMs prepared for the school by a photography studio Macintosh computers require Apple QuickTime version 3 0 or later To work with student pictures 1 On the View menu select Show Student Pictures 2 To hide pictures on the View menu select Hide Student Pictures NOTE If you are using the Windows version of the InteGrade Pro software you must preview the seating chart at a magnification of 100 full size If you view the chart at any other size the student pictures are displayed as black boxes Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 168 Working With Attendance and Seating Charts To zoom in an out 1 On the View menu select Zoom to 150 or Zoom to 200 2 Select Zoom to 100 to return to the default setting You can also use the magnifying glass icons on the horizontal scroll bar beneath the Seating Chart Note This only works when in Update Mode Layout tools are off Resetting Grid Options You can change the spacing
65. to speed your selection 4 Type the new score Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 112 Entering Tasks Scores and Notes 5 Select Replace only Empty scores if you want this score going only to students who currently do not have a score for this task 6 Click Fill Bulk Fill Filters You can create rules to determine which students and tasks should receive the score Once you specify the rules you can select specific students and tasks from the ones that were filtered To use the filter with bulk fill 1 On the Tasks menu select Bulk Fill 2 On the Bulk Fill screen click Filter 3 Click the Filter button below the Students or Tasks area You can create and use a filter for students or for tasks or for both students and tasks Figure 5 14 Filters for students x C Show All Students Show Students in Group All E Gender s Junknown H Spreadsheet Grade s l I Fl o x F Scoeon otneioguz Es zl zi x Score on any task s H o0 x Student score note contains fo Student note contains Demographic field Locker contains Cancel Help Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 113 Entering Tasks Scores and Notes Figure 5 15 Filters for tasks Task Filter C Show All Tasks Task Type ls Homework Due Date lis 2 1 2000 mmidd ypy Task Note contains Auxiliary
66. will need a user ID password and server address which you can get from your system administrator 4 Close the InteGrade Pro software The changes you made will take effect the next time you open the InteGrade Pro software Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 25 Working with Gradebooks Starting the InteGrade Pro Web Software For instructions on starting and using InteGrade Pro Web see InteGrade Pro Web User s Guide Version 9 4 Opening Gradebooks on Your Computer This procedure is for users who do not connect to the InteGrade Pro Server software It describes opening gradebooks stored locally on your computer NOTE Each time you open a gradebook that was created using a previous version of the InteGrade Pro software you will receive a message indicating so You may view the file but if you make any changes and save the file it cannot be opened using earlier versions of the InteGrade Pro software To Open gradebooks stored locally on your computer 1 Open the InteGrade Pro software 2 On the InteGrade Pro banner screen select Open a gradebook on your computer and click OK 3 Select the folder on your computer where the gradebook is stored 4 Click on a gradebook file name 5 Click Open The gradebook opens and the last spreadsheet edited will 1s displayed Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 26 Working with Gradebooks Opening Gradebooks on
67. you wish to connect This is where your gradebooks are stored 4 Enter your user ID and password for the server connection and click OK When the connection is made a list of available folders and gradebooks will be displayed 5 Open a gradebook The gradebook is opened and a screen displaying the download status and all new messages is displayed Read the messages and click on any links within the messages 6 Once the download is complete and you have finished reading the messages click OK The gradebook is opened and the last spreadsheet edited displays Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 21 Working with Gradebooks Passwords You can have two different types of passwords with the InteGrade Pro software Network Passwords If you work on gradebook files stored remotely on the school s server you need a password for connecting to the InteGrade Pro Server software This password 1s initially assigned by your system administrator It protects your remotely stored gradebooks Gradebook Passwords The other type of password used with the InteGrade Pro software is a gradebook password This password is for protecting gradebooks stored locally on your computer You can change both types of passwords using options on the Setup menu in the InteGrade Pro software When you select the Password option on the Setup menu you see a series of Password wizard screens that walk you through adding removing or chan
68. 1 Student Attendance dialog box Student Attendance Students 25 of 25 Date H ange Lx Abbas LEUR Eram 1 4 2003 Fa minded yyy Bregder Audrey Calder Cara To 5 26 2003 r3 mim dd vu Castro Michael 5 how Cortez Miquel J Details Dandrea Drew FA Siem De Cator Lisa TE Escobar Lauren cae Gale Kevin Student Goodell Rafael Attendance Guitron Ji Bete Wonckhiote Help Hedlund John EH Huang Mark Setup x Jones Carlos Signatures Lin Sarah M Teacher Cancel All None Filter Iw Parent Guardian Mext Enter the start and end dates that this report covers and decide whether you want a summary and places for signatures Bd Student Demographics This report displays demographic information for students Use it to verify the accuracy of the information entered and to print a permanent record of student information Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 151 Creating Reports and Graphs Figure 6 12 Student Demographics dialog box Shudent Cemogeaphics Students 25 of 25 Fenat Siye xjAbbas Elta O C Sige ina X Esingdhie Suday E Multiple ine JC akder Cara F7 Show Ties Fe Castro Mickel Fe Cortez Miguel ne studeri per page EIL ando Die kd f i Tep zin E oUm Lo hoe wm You can choose between two layouts single line or multiple lines Use single line if you are printing only a fe
69. 2000 or Windows XP A computer that meets the requirements for the version of Windows you are running At least 20 MB available hard disk space 48 MB with scanning tools At least 32 MB RAM Macintosh Operating System Mac OS 9 2 2 or Mac OS X with Classic 9 2 2 Note that InteGrade Pro only runs in Classic mode on Mac OS X For Mac OS 9 2 2 you also need the Mac OS Runtime for Java MRJ 2 2 5 or higher from http developer apple com java download html At least 20 MB available hard disk space Atleast 32 MB RAM InteGrade Pro Web Requirements Computers connecting to the InteGrade Pro Server software using the InteGrade Pro Web software must meet the following conditions Pearson School Systems supports the following Web browsers for use with the InteGrade Pro Web software o Internet Explorer 6 0 with SP1 for Windows 2000 and XP systems UH Netscape Navigator 7 02 for Mac OS 9 0 Netscape Navigator 7 1 for Mac OS X systems Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide About the InteGrade Pro Software o Safari 1 2 for Mac OS X systems The InteGrade Pro Web software may not fully support earlier versions of these Web browsers If remote computers use unsupported versions please ensure that their JavaScript M settings are disabled and be aware that the formatting of the Web pages might not be optimal Your computer must have an Internet connection speed of at least 28 8 kbps The
70. 2006 Pearson School Systems InteGrade Pro User s Guide 16 About the InteGrade Pro Software Where to Find More Information If you have a question about the InteGrade Pro software or need more information use the online help system or this manual If you need additional assistance you can contact Pearson School Systems Using the Online Help System The help system contains the information found in this guide in an easy to access format There are two ways to use the help system Choose Contents on the Help menu Windows or choose InteGrade Pro Help on the Help menu Mac to open the contents topic and browse the help system or search for specific topics Click the Help button on a screen or press F1 or the Help key on the Mac This displays a help topic about that screen with links to topics describing all the procedures that can be performed from that screen Technical Support Services Pearson School Systems offers the following services to users with active maintenance agreements World Wide Web Users with active maintenance agreements can get technical support from the Pearson School Systems Web site Fill out the form on Customer Link customerlink pearson com and a support person will send an e mail response to you You must be using a browser that displays forms to use this service Training For information about the training services available from Pearson School Systems or to schedule training call 800
71. 61 Wmdows htc MTT 161 TE E a N a E EE E E Shade tos puri E E T EE 162 Chapter 7 Working With Attendance and Seating Charts 163 About the Attendance Spreadsheet 4 esse eser ReRILERERREASZIaFMReE endans P EVO RPETPes PES 163 About Seating Charts uoces adress ride S Sd EE E WeRGSU PORC SS Fax raa pisare esed FR E Ven E d 166 Managing Student Pictures 2552 54 ori bor Ro 5094 37 9 9 4 4004 SUL Ee FUP RROR OR 3e B UR dac delea Sold feed 170 Exporting Daily Attendance 4 44 a ee a eor EPIRI I IeREEPR GR Aqu A dd rud LESSEE RS Od Rc dus d 171 Chapter 8 Finishing Up the Reporting Period 172 Preparing the End Term Spreadsheet 1i oua boc ned cave headed ered we God wee Ok UY AURI Re EOE OR 172 Excluding Unnecessary Tasks llle 172 Hot Linking Numeric and Skill Spreadsheet Grades to End Term Spreadsheets 173 Enterine COMMEN aude neriesi Pur Pod E Qa ena Pi 9d qoe e iod Ed ieu e edouceg dur 173 Enim Fd OT3d6S senentase etancadane oseee ue HERR IMEEM ne Eaque arie ta wu EE 177 Working With the End Term Spreadsheet 0 0 ee te eee een eens 179 Cleaning COMMING yoo 52400 045 ce045n804ac04 bee bebe uesad neh eee bane e se sa kde acne beaut 179 DOLIO CO COMIS wo23 cce etdde eee edhe sod UP PIN ets ue edt edens ee bes ede eaua eae 179 Printing the End Term Spreadsheet ie ascen oe eom ae eae dese see ee wee eas SERS Be 179 Iq omisi
72. 736 4357 Customer Service For information about other products available from Pearson School Systems call 800 736 4357 When Requesting Technical Support Be sure you include the following information when requesting technical support Your site number The version number and platform of the InteGrade Pro software For example InteGrade Pro 9 4 for Windows or InteGrade Pro 9 4 for Macintosh Your computer make and model For example Dell Dimension XPS 166 or Apple Power Macintosh 6100 60 The computer operating system and version number For example Windows 2000 or Mac OS X 10 2 8 Ifthe product is running on a local area network the network operating system and version number Receiving Support from Other Vendors If you purchased the InteGrade Pro software from a company other than Pearson School Systems you should contact that company for technical support You should have received information on technical support services available from that vendor at the time of purchase as well as upon receipt of the product Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 17 Installing the InteGrade Pro Software The InteGrade Pro software is available for download on the Customer Link Web site The following sections contain the installation and configuration procedures for the InteGrade Pro software Introduction You can install the InteGrade Pro software and either connect to InteGrade
73. AI 2 Breader Audrey E 10 5 27 63 p pjate 3 Calder Cara B5 13 3l ol B 4 Castra Michael 5 5 Sick zb bo H Cortez Miguel E 9 5 32 INE INE B D andrea Drew 2 B 14 29 rd C 7 De Cator Lisa 3 135 35 84 g Grade Table BlEscobalauen 35 14 37 33 a peu 3 Gale Kevin 2 3 13 3b 33 A GuickNotes 10 Goodell Rafael Bh 12 5 32 o3 B 11 Gultran Ji 2 1 5 13 5 30 fd E 12 Hedlund Jahn A 14 3l a0 B 13 Huang Mark E 6 5 11 5 zb B3 D 14 Janes Carlos 0 5 14 a4 oe B 15 Lin Sarah P g 14 5 af 44 16 Mayer Meghan 35 14 45 J O d a p 4 id Add Delete v Show Inactive Studer 4 Eg 3 3 o NB Press the DOWN ARROW to switch to tasks Type the first few letters of the task name Click Escape or Enter to accept the current selection and end navigation by keyboard Type a numeric score or a special score You can also right click the cell Windows or Ctrl click Macintosh and select a special score from the context menu Skill scores can include letters and numbers up to seven characters long These scores are not based on grade tables Numeric scores that are above the maximum score defined for the task generate a confirmation screen Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 109 Entering Tasks Scores and Notes The following table describes each of the functions available for keyboard navigation Table 5 1 Keyboard Navigation Functions Key Action or
74. Alice in Wonderland Quiz MacBeth Quiz Shakespeare Exam Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 110 Entering Tasks Scores and Notes Select the appropriate spreadsheet in the drop down list Select a student Locate the task that requires the score and type the score Press Enter or use either the UP or DOWN ARROW keys to enter the score Repeat Steps 4 6 for each student s score Click Close O IW o0 Qu d n Scores Automatically Copied to Spreadsheets Transferring Students to a New Class The InteGrade Pro software now includes a feature that assists you when you transfer a student from one class to another class for example transferring a student from one period of English 11 to another period of English 11 This type of transfer can happen in one of two ways when students are imported from an updated roster file or when a student 1s added manually to a new class Each time a student is added to a class whether by importing students or by manually adding a student the InteGrade Pro software looks for existing classes for that student The system determines whether any of the existing classes are similar to the new class If a match 1s found the system copies the task scores and notes information to the new class The procedure is completed automatically each time you add a student to a class If the system is unable to match information no information is copied and you must
75. BCC all emailed reports to your email address with the BCC Teacher option This will generate a lot of email in your in box but it will give you an exact record of what went out when and to whom If Include HTML Report is on an HTML version of the report will be attached to the email Some email servers consider HTML emails as spam so these emails are rejected or delivered without the HTML attachment InteGrade Pro always includes the text version of the report After selecting report options click Next to go to the Preview screen On the Preview screen use the scroll bar across the top to see each individual report The student name is displayed in the header of the preview screen and also within the report itself The possible contacts for each student are displayed at the left If an e mail address displays in angle brackets lt like this gt beside the contact and the contact has been selected the report is sent If no e mail address displays or the recipient has not been selected the report is not sent You can resize the window at the left which lists the contacts Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 146 Creating Reports and Graphs Figure 6 5 Sample E mail Progress Report Teacher Sally Blackburn Date 3 15 2001 Class English 11 Period 01 Term 52 Day Codes ABCDE Student Abbasi F lisa Student s Grade 7000 C Class Average 81 B Spreadsheet Weighted Type Numeric W
76. Exam sBkHprt z amp smv Mame 10 15 40 15 14 1 Abbasi Elisa 3 T 35 2b 11 11 5 2 Bregder Audrey E b 10 5 2 11 5 4 3 Calder Cara 5 5 13 al 14 5 11 4 Castro Michael 5 5 Sick 2b 10 Sick 5 Cortez Miguel N 35 32 INE 11 5 B D andrea Drew 14 29 11 35 De Cator Lisa 4 13 5 3n 12 5 12 Scores can be numeric or text labels represented by special scores Each numeric spreadsheet can have multiple letter grade tables This enables you to use different grading rules for sets of tasks for different terms and for different student groups When you create a numeric spreadsheet you have two choices either a Weighted or a Total Points type Copyright 2006 Pearson School Systems InteGrade Pro User s Guide About the InteGrade Pro Software The Weighted type spreadsheet uses task types to weight scores when calculating the final spreadsheet grade Weighted type numeric spreadsheets display a Percent column and a Letter Grade column You can customize these columns to display one of 10 other statistical transformations of the final spreadsheet grade The Total Points spreadsheet calculates the spreadsheet grades based on points received versus points possible It does not use task types to weight scores when calculating the final spreadsheet grade The Total Points numeric spreadsheet displays a Points Received column showing the sum of all points scored by each student for all tasks on the spreadsheet and a
77. Faur Shakespeare Asimowv Co ed Esha Five E Alice in Wonderland Quiz Hote To set the titles of the extra Fields use the Extra Field Through the Looking Gl Quiz Poetry of Lewis Carroll Exam Titles tab in Display Setup menu Analysis of Fool on the Hill Analysis of Sounds of Silence Are Songs Poet Essay Term Project Term Exam Mew Delete Duplicate Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 98 Entering Tasks Scores and Notes 9 The Points tab includes all the fields you saw when you created this task You can modify any of these fields If you do so all grades are automatically recalculated Select Scores Locked to prevent accidentally overwriting the scores Figure 5 4 Points tab Edit Tasks for Spreadsheet Weighted Type Numeric Weighted Type X T ask General Extra Points Scores Stats Notes Othello Quiz MacBeth Quiz Type Quz e Shakespeare Exam Scores Locked Foundation Series Book Report Rabat Quiz Asimov Out Of Scale Out OF Paints Required Asimov Exam Raw Factor Scaled for Mastery i is o Ec Alice in Wonderland Quiz Maximum Allowed Score Warn when a scare that exceeds this score is entered Through the Looking Gl Huiz Poetry of Lewis Carroll Exarn Analysis of Fool on the Hill Analysis of Sounds of Silence Are Songs Poetr Essay Term Project Term Exam Mew Delete Duplica
78. Fields Any field in the Advanced Fields section of the Classes Communication and Students screens Type Sets Any field in a Type or Type Set If you are using a Windows based computer on your school s network and you do not connect to the InteGrade Pro Server software you must choose your import file from a mapped network drive It must start with a drive letter for example G igpro CLxxxxxx grd If you need to run the product on a stand alone computer you can switch off the network feature When you want to go back to the network you can switch it back on It doesn t matter whether the InteGrade Pro software links to an administration system via a network or if you run both this system and your administration system from a stand alone computer The InteGrade Pro software must be able to find the class roster file for the update to work Error Messages Ifthe system cannot find the location of your class roster file to update the gradebook the following message displays InteGrade Pro was not able to update your gradebook because it could not find the following location NoTE The path the system is looking for displays for example C igpdata Click Browse to l specify another location or select the checkbox to work off line Ifthe system cannot find a class roster file corresponding to the gradebook file being opened the following message displays InteGrade Pro was unable to update your gradebook because it coul
79. Ignore Word If you choose to keep the spelling of this word select Add to Dictionary Starting the Spell Checker If you have not configured the spell checker to always check spelling you can still start this process in one of two ways To start the spell checker do one of the following yg On the Edit menu select Next Spelling Error OR o Click a correctly spelled word to bring up the context menu right click in Windows or Control click on a Macintosh and select Next Spelling Error This command searches for the next incorrectly spelled word in this note and moves on to subsequent notes Using a Dictionary or Thesaurus If your computer has Internet access you can use a public access dictionary and thesaurus To use the public access dictionary and thesaurus On the Notes right click menu select Dictionary com to open a public access dictionary and thesaurus Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 135 Entering Tasks Scores and Notes Working With QuickNotes After a quicknote has been created you can add 1t to a cell using the sidebar QuickNotes be assigned anywhere a note can be assigned on the main viewer and can contain sequences that are replaced mail merged with data for the current student to customize the note These sequences can be displayed on reports Cells with quicknotes are marked using a small diagonal line at the lower right corner of the cell Cells with both notes
80. InteGrade Pro User s Guide About the InteGrade Pro Software You can specify a paragraph is a personal note which is not exported or printed on reports by starting at the beginning of a paragraph This is intended for convenience only if you would not write something down on paper about a student then you probably should not put it in your gradebook either QuickNotes are special note templates that are contained within a gradebook They can be assigned anywhere a note can be assigned on the main viewer and can contain sequences that are replaced mail merged with data for the current student to customize the note In addition student progress reports Student Progress Email Student Progress Student Multi Class have the ability to temporarily attach a QuickNote to all students being reported Spreadsheet A spreadsheet is a collection of tasks and scores for a single class It records student scores in a grid structure Each class can have more than one spreadsheet for example for different reporting periods There are four types of spreadsheets used in the InteGrade Pro software Numeric This is the traditional gradebook where a teacher enters scores and calculates grades The student names are on the left side of the screen with scores in the middle and the calculated grades on the right side Figure 1 1 Numeric spreadsheet traditional gradebook Othello MacBeth Shkspr FndtnSr LAB Student Quiz Quiz
81. InteGrade Pro User s Guide 145 Creating Reports and Graphs Creating the E mail Progress Report For each student you can prepare and e mail a report detailing their tasks and scores received Email Progress Report Students 25 of 25 G ho Motes regder Audre i W Class Average Iw Scores x Calder Cara clo Es Castro Michael I amp of Spreadsheet v Spreadsheet Cortez Miguel v Final Grade as Percent ve Task Dandrea Drew hd M Missing Task List v QuickNotes A None Filter W Attendance Summary ER ate From fi 247 2003 rj Tasks 15 of 15 Othello Quiz To 5 26 2003 rj MacBeth Quiz mm dd vy Help Shakespeare Exam I Include HTML report Foundation Seres B Aeport HTML reports are more Setup Robot Quiz Asimo attractive but may be blocked 1 2 Ee E Ae mori each by some servers Cancel All Mone Filter BCC Teacher Next Reports are sent only to those contacts with e mail addresses Select the dates this report covers as well as the tasks You can choose to include an attendance summary the class average and any of your notes To display quicknotes assigned to cells in the spreadsheet ensure that the QuickNotes checkbox is selected To temporarily attach a quicknote to all students being reported on ensure that the Extra QuickNote checkbox is selected and choose the quicknote you wish to see from the drop down list You can also choose to blind carbon copy
82. Kevin Goodell A afael Guitron Ji Hedlund John Huang Mark danes Carns New Delete Miguel has received an incomplete grade because he has not completed the required Are Songs Poetry essay 3 The Notes tab records your comments You can keep separate notes for each spreadsheet If you have chosen to show all students the Notes tab appears dimmed A small red marker in the lower right corner of the cell on the spreadsheet indicates that notes exist for that student or class Figure 5 33 Notes that exist for that student or class Othello Macbeth Shakespear Student Quiz Quiz e Exam Mame 10 15 40 1 Abbasi Elisa 7 a5 2E 2 Bregder Audrey b 10 5 n 3 Calder Cara B n 13 3l 4 Castro Michael b 5 Sick zb B Cortez Miguel f 9 5 az B Qandrea Drew B 14 29 De Cator Lisa g 13 5 3n B Escobar Lauren g5 14 af 9 Gale Kevin J 13 3b 10 Goodell Rafael 0 5 12 5 32 11 Guttron Ji 1 5 13 5 30 12 Hedlund Jahn a 14 3l BN Notes for student Ji Guitron on task Othello Quiz Mat typical of his performance Ji was away at the Science Far the day before this quiz Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 133 Entering Tasks Scores and Notes Finding Text in Spreadsheets and Notes The Find command searches for a word or phrase in the spreadsheet and the notes behind it for tasks students and classes It searches the current spreadsheet
83. L8 formulate Another secure method is to link common words with a special character For example WORK LATE or EAT LUNCH This type of password is easy to remember but very hard to guess NOTE If you experience problems accessing your gradebook with your gradebook password or you forget your gradebook password call Pearson School Systems Technical Support at 800 282 4490 for assistance Setting up a New Gradebook Password You can only complete this procedure for gradebooks stored locally on your computer If your gradebooks are stored remotely on the school s server you can change your network login password Changing your login password will accomplish the same level of security for your files as having a gradebook password To set up a new gradebook password 1 Open a gradebook file that is stored locally on your computer On the Setup menu select Password 2 3 Type your password and click Next 4 Type your password again to confirm it and click Next 5 Click OK to set the password Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 62 Working with Gradebooks Changing a Gradebook Password You can only complete this procedure for gradebooks stored locally on your computer If your gradebooks are stored remotely on the school s server you can change your network login password Changing your login password will accomplish the same level of security for your files as having a gradebook password
84. OS d od 134 BBOPLCULU s bsp 550444 04554608 6 oes 134 Dol 134 Fonts in reports eese 159 G Gradebook archiving asd errit CT KINOENE 181 backing up leeren 182 COSS 2 5 62 misa rrna ar a qd 36 error messages when importing 51 opening locally when connected to the Server 34 opening on your school s server 32 passwords leeren 22 saving automatically 35 Gradebooks creating a template 44 location of template files 44 template classes in 45 template data copied 45 using templates to create 44 Grades calculation of llle 8 how calculated 118 119 121 122 Graphs gi X 141 OVOFVIOW uaa oy 544009 ER Sa d RAE 155 Copyright O 2006 Pearson School Systems previewing leeren 161 SCCU Pp 159 Student Performance 156 Task Comparison sess 157 Task Correlation Ls 158 H Hot MNKs 2522233 4452500223420 tiriti 177 INC saeua sums teed peu E RSS ness 127 Installing InteGrade Pro 0 00 ee eee 19 InteGrade Pro Web 20 InteGrade Pro and administration systems 5 authorization settings 18 default spreadsheets 67 installe 1 222 9 ey kPPYS 19 network passwords
85. PEARSON school oystems InteGrade Pro User s Guide Version 9 4 Copyright 2006 Pearson School Systems Released December 2006 This edition applies to Release 9 4 of InteGrade Pro student information software and to all subsequent releases and modifications until otherwise indicated in new editions or updates The data and names used to illustrate the reports and screen images may include names of individuals schools companies brands and products All of the data and names are fictitious any similarities to actual data or names are coincidental NCS ABACUSxp and InteGrade Pro Link are trademarks and CIMS and InteGrade Pro are registered trademarks of Pearson Education Inc or its affiliates Windows and Microsoft are registered trademarks of Microsoft Corporation Quicktime and Power Mac are trademarks and Mac OS and Macintosh are registered trademarks of Apple Computer Inc Netscape is a registered trademark of Netscape Communications Corp Java and JavaScript are trademarks of Sun Microsystems Inc Dell is a registered trademark of Dell Inc Copyright 2006 Pearson Education Inc or its affiliates All rights reserved No part of this book may be reproduced in any form or by any means without permission in writing from Pearson School Systems Part number 606 000 362 C Table of Contents Chapter 1 About the InteGrade Pro Software 1 New Features in the InteGrade Pro 9 4 Software 0
86. Student Link FY froteqalto j All built in Active built in PO Inactive built in We London All Conditions he This is a built in group It can t be changed Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 93 Working With Spreadsheets 5 Usethe Exceptions tab to force specific students to be included or excluded from the group Figure 4 30 Exceptions tab Groups Asl English 11 Period 01 Term Basic Conditions Exceptions 52 Day Codes ABCDE M M Abbasi Eliza per conditions Bregder Audrey per conditions L Calder Cara per conditions Castro Michael per conditions Cortez Miguel per conditions D andrea Drew per conditions De Cator Lisa per conditions Escobar Lauren per conditions Gale Kevin per conditions fl Goodell Rafael per conditions b Duplicate This is a built in group IE can t be changed Active built in Inactive built in 6 Click Close To create groups 1 On the Setup menu select Groups 2 Click New 3 Type a name and click Create 4 Click Close To delete groups If you delete a group that 1s part of a grading group pair a group that is paired with a grade table in Setup gt Spreadsheets the grading group is also deleted 1 On the Setup menu select Groups 2 Select a group 3 Click Delete 4 Click Yes to confirm the deletion Copyright O 2006 Pearson Scho
87. Students E mail Progress Report You can now e mail a progress report to parents or guardians Before you can e mail the reports be sure that your e mail connection is set up and that you have an e mail address entered in the Student screen for each recipient of this report NOTE For Macintosh users the e mail Progress Report is only available on Macintosh Power PC models running System 9 0 or later Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 142 Creating Reports and Graphs Setting Up E mail Communications If you electronically imported your data some of this data may already be entered To set up e mail 1 On the Setup menu select Communication Figure 6 1 Communication dialog box Communication Email Admin johndoeceimuschaol com Www jahndoe Corr WA mivechool cam 2 On the General tab if you did not import your data you may need to complete the Teacher Name and Teacher e mail fields 3 Enter the teacher and school Web sites where applicable Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 143 Creating Reports and Graphs 4 Click on the e mail tab There are two different screens that can be displayed depending on the current setting in the Server Type field Samples of the two screens follow Figure 6 2 First example of Email tab Communication General Email Admin Select method to use for sending email reports and enter ot
88. The attendance totals copied from the attendance spreadsheet fill the column You can use the Copy Tasks command from the Tasks Menu to obtain similar results Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 176 Finishing Up the Reporting Period Entering Final Grades Use this procedure for copying grade totals manually to an End Term spreadsheet If you have already created hot links to link spreadsheet grades to the End Term spreadsheet some of the final grade work will already be done Hot links are available for linking the spreadsheet grade from numeric and skill spreadsheets only chapter 4 Working with Hot Links on page 76 To enter final grades 1 Click the title of the appropriate End Term spreadsheet column to display a drop down menu 2 Select Replace Task from the drop down menu Figure 8 6 Selecting a class and spreadsheet to copy Replace T ask Please pick a clas and heas rom iieach bo Cope Diarr Enokih 11 Pesce Q1 Taare 52 Das Codes AECDE igi 5 esahted Type humar a mohted Typs Thad Guse Ci race A ecort E rid T erre Ai E S00 Second berada Di rade Fleet Enid T eme See CECI Penn rl Aiea Aeran 3 Select the class and spreadsheet from which to copy scores and click Next Figure 8 7 Selecting an item to copy ABACUS Tepe Toa Skil Type Total Shep Ea m Frandason ene Gok Aep Riobor uar hierrr amp umce Exem y ecran rey Conpaed Pom
89. Tora can esea Hye clerics after ou create the resin chart Thes ae 25 ujana mih ciis Pa greed 5 dekt mach Cancel ees Hee Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 166 Working With Attendance and Seating Charts 5 Enter the number of rows and the number of desks in each row then click Next Figure 7 4 Grid spacing Hepe Sector Chae before tera nodi i Fiere EE M J Hes inge ea Hay apc eng eina fae Hg fer Sore Tin Gin 5nap io gid pa usato dees due ce 6 To align the desks neatly on screen select Snap to Grid If you must change the default settings do so then click Next Figure 7 5 Assign Students to Desks Re ade Po can dd rr ie ilo iris uerit do desk PE ge ies chat na ean thani in haw Ho atilar michel a random ordei r in thes order that thay appias n your giadabook H A son Student to Decks a in Grada soi ria be Pseudo De 7 Ifyou want the system to assign your students a spot in the seating chart select Assign Students to Desks then choose a method either the order they appear in the gradebook or random order To assign students to desks yourself deselect Assign Students to Desks 8 Click Create The seating chart is in Layout Mode at the end of this process The Two Modes of Working With a Seating Chart There are two modes for seating charts Layout and Update Layout mode is used to define the physical layout of the seat
90. View menu Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 131 Entering Tasks Scores and Notes Figure 5 31 Notes area at the bottom of the screen 10 Goodell Rafael 6 5 12 5 Jz 11 Guitron Ji E 15 las 3l 12 Hedlund John B 14 31 4 Mates for student Ji Gultron on task Othello Que Mat typical of his performance JI was away at the Science Fair the day before this quiz Find Again To enter notes in the Notes area 1 Select the cell where you want to enter the note The title bar in the Notes area shows you which cell is being edited 2 Type the note in the Notes area Remember that notes are specific to the spreadsheet being viewed To enter notes for students or classes 1 On the Setup menu select Students or Classes 2 Select the Notes tab Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 132 Entering Tasks Scores and Notes Figure 5 32 Notes tab Engish 11 Perad 01 Personal Contacts Schaal Schedule Classes Scores Stats Motes Abbasi Elisa Spreadsheet weighted Type Numeric Weighted Type Bregder Audrey Calder Cara Miguel arrived fram Mexico only recently He has been well accepted in his Eso Mese class due primarily to his extraordinary politeness His English skills are excellent i considering the short period of time he has been here Cortez Miguel Dandrea Drew De Cator Lisa Escobar Lauren Gale
91. abel To curve scores 1 Select the class whose scores you want to curve 2 Onthe Tasks menu select Curve Scores Figure 5 27 Curve Scores dialog box Curve Scores Curve Scores is a powerful tool which can produce dramatic results Curve High Low allows you to set the highest and lowest scares All other scares will be adjusted appropriately Curve Mean Standard Deviation allows you to change the mean in andor the standard deviation in of a task Changing the mean shifts the scores up or down Changing the standard deviation compresses or expands the distribution f High Low Cancel lt 2 beets Help 3 Select the method you want to use and click Next 4 Select the task to curve and click Next Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 127 Entering Tasks Scores and Notes 5 Enter the parameters for the method you selected and click Next Ifyou selected High Low you must enter a new high and a new low score Ifyou selected Mean Standard Deviation you must enter a new mean and standard deviation 6 Indicate whether the curved task replaces the existing task or appears as a new task Because curved scores cannot be uncurved you should create a new task and then delete the original task later when you are satisfied with the results Enter the name of the curved task and click Next 8 Click Curve The new curved task has a scale factor of 0 0 If you d
92. ach Quiz he has 16 out of 20 possible Quiz points 75 If you give him a score of 2 on Quiz Bonus he will instead have 18 out of 20 possible Quiz points 90 Adding to the overall spreadsheet grade Lastly you can add directly to the overall spreadsheet grade With a Weighted Type spreadsheet this means adding percentage points On a Total Points spreadsheet this means adding points To do this you need to create a task type called bonus You must put an asterisk before and after the word bonus Enter a weight of zero for this task type To add this kind of bonus task create a task of type bonus out of 0 Scores entered on this task will add directly to the overall grade Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 106 Entering Tasks Scores and Notes Working with Scores After your classes are set up and you have entered students and tasks you need to enter scores for those tasks You can enter scores in either numeric or skill spreadsheets You can also create hot links between numeric or skill spreadsheets and End Term spreadsheets These hot links link the spreadsheet grade to the End Term spreadsheet Any time the numeric or skill spreadsheet grade changes the End Term spreadsheet 1s automatically updated InteGrade Pro gradebook software does not prevent you from entering scores above 100 To remind you of such scores a cell has a small marker in the upper right corner if the score is
93. ade Pro User s Guide 144 Creating Reports and Graphs 5 Speak to your school network administrator to find out if you should select MAPI or SMTP as the Server Type If the Server Type is SMTP you will need the school s E mail Server and authentication information This information is available from your system administrator Enter your e mail account name such as jdoe in the Account Name field 7 Click Close Entering Recipients E mail Addresses 1 On the Setup menu select Students 2 Click the Contacts tab 3 Select a student 4 From the Contact Type drop down list select the contact for this student who will receive this report 5 Enter their e mail address Figure 6 4 Entering e mail address Students Personal Contacts Schoal Schedule Classes Scores Stats Notes dii iesidence L ontact Type Residence L M ath 11 Period 03 T Brown Jenive Clark Mindi Mame Residence ene ean Address 229 Iranige Ay Cortez Miguel i City Pleasantville Frow State C Coyle Eddie Crane Shannan Country Postal Zip 92653 Foster Alan Home Phone 71 4 555 AR SS Johnson Megan E arkowski Jose Work Phone Lantz Sharon Email Address hi aceda hndu Costello Gabriel Courtney Greg New Delete M eu Delete Send email reports ta this contact 6 Select Send e mail reports to this contact Copyright O 2006 Pearson School Systems
94. adebook Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 117 Entering Tasks Scores and Notes How Grades Are Calculated InteGrade Pro gradebook software always calculates the correct grade for a student The following example show the methodology used to calculate that grade First assume that the circled Type Set 1s being used for Mathematics Figure 5 19 Grading Rules dialog box Grading Rules EJ Grade T ables Special Scores Type Sets A Task Type Set allows grouping of tasks by category such as Homework Each category will contribute your desired number of points to the overall grade The total paints for a type set does not have to be 100 Use the Classes command in the Setup menu to attactartask type set to a class Humanit Element gt Mew Set les Science i Rename Set Homework Exam mu 30 Delete Set Luiz i t a va Mew Type Lab a He e ename Type Unused zP Midterm Exam Sum 3 Delete Tope Total 4 Then divide the points assigned to each type by the total points to calculate what percentage each type contributes to the student s grade For example Homework is worth 10 points out of 80 or 12 5 Table 5 2 Total grade Task Type Points Total Points Percent of Overall Grade Total Grade 100 Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 118 Entering Tasks Scores and Notes But these
95. also assigns access to gradebooks This illustration shows a Server Connection e mail Hello John Smith You have now been registered as a user of an InteGrade Pro Server This means that you may access remotely stored gradebooks using either InteGrade Pro 7 5 or later or InteGrade Pro Web In order to gain access to the server you have been assigned a user id and password as shown below This user id and password is the same regardless of which method you use to access the server InteGrade Pro or InteGrade Pro Web User ID jsmith Password password To Access the Server using InteGrade Pro Client You must install InteGrade Pro 7 5 or later on your computer The first time you open the InteGrade Pro software on that computer you must select the option that allows you to access gradebooks on a remote computer You must then add server information see help topic Adding InteGrade Pro Server Access if you have not already done so You can give the new server any Server Name you wish The server Address must be set to 172 16 5 32 3737 To Access the Server user InteGrade Pro Web You must ensure you have an appropriate Web browser installed on your computer and you must have a connection to the Internet that operates at a minimum of 28 8 kbps When you open your Web browser type in the following address http 172 16 5 32 8080 Note that if you are using InteGrade Pro Web you must first create the gradebook and all of your cla
96. an exception Click Basic tab to view the effective status of the group Click Close Removing Students From Groups To remove students from groups manually exclude them via the Exceptions tab To remove students from groups 1 On the Setup menu select Groups 2 From the list at the left select a group 3 Click the Exceptions tab 4 Scroll to the student you want to remove from the group Click the list box and select always exclude 5 Click Close Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 95 Entering Tasks Scores and Notes You add tasks and enter scores and notes daily With the InteGrade Pro software you can also adjust scores and notes in several ways Creating a New Task To create a new task 1 On the Tasks menu select New Task 2 Click Next Figure 5 1 New Task dialog box Hew Task Task Mame D ate Assigned o mm dd wey Due Date mmddyy Type Homework j Out OF Scale Out UF Raw Factor 5 caled I asimum Allowed Score Warn when a score that exceeds this score is entered Cancel Back create Help Type the task name Enter the date assigned and the due date Select the type of task from the drop down list Enter the Out of score aS Qr pep If you choose you can enter a scale factor and a maximum score the same as the Out of score If you do so you are warned if you accidentally enter a score higher than the max
97. and a spreadsheet to copy from and click Next 2 3 Select the task to copy Use the All or None buttons if they help speed up your selections 4 To move tasks select Delete original tasks after copying Click Next 5 To transform the score while you are copying it select another from the list Otherwise leave Raw Score selected and click Next gt Click OK The task is copied into your current spreadsheet and appears highlighted Double click the new task and change its name 8 Make other changes to this task as required To replace a task with another 1 Select the class and spreadsheet that contains the task you want to replace In the Student area of the viewer click the column title of the task you want to replace From the menus select Replace Task 2 3 4 Select a class and a spreadsheet to copy from and click Next 5 Select the item to copy and click Next 6 To transform the score while you are copying it select another score from the list Otherwise leave Raw Score selected and click Next 7 Click OK The task replaces the selected task in your current spreadsheet Edit the task as required Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 103 Entering Tasks Scores and Notes Combining Tasks The InteGrade Pro software can combine several tasks into a new task to help you manage a large number of tasks more efficiently This feature does not work as described if one of th
98. and free disk space The call stack modules cpu regs stack dump and disasm tabs contain technical information about the state of InteGrade Pro and modules that are directly influencing it processes contains information about other applications in use and hardware contains information about hardware and device drivers Click Send Report to send the report NOTE The privacy of these reports is treated very seriously The reports will be used only to diagnose and correct problems with the InteGrade Pro software Sending the report is probably the easiest way to help improve future releases of InteGrade Pro but it doesn t replace contacting support More information may be required and support may know of a work around to the problem you are having To return to where you were in InteGrade Pro click Continue Application This will often allow you to continue running the application Since the current gradebook s contents in memory may be damaged it is recommended you save your gradebook o a new file and restart InteGrade Pro as soon as convenient You can also Restart Application or Close Application If you have unsaved changes and click one of these two buttons the changes will be lost Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 183 Index Symbols DM S S ss kar bic EM ERE EA NES EE PPS 170 GB A 182 tlc toad Sue ahah Fe Hee eee ban BE GOR 170 We 170 PICE ago 4 os
99. and if the text is not found you can choose to search other spreadsheets To find text in spreadsheets and notes 1 On the Edit menu select Find 2 Type the characters you want to find 3 To search only for complete words select Whole Words Only In that case a search for bat would skip over batch 4 To search the notes select Search Notes 5 To search the surface of the spreadsheet select Search Spreadsheet Cells Click Find When the text is found it 1s highlighted To search other spreadsheets in this gradebook select that spreadsheet in the viewer 7 To repeat your search use the Find Again command Shortcut Both the Find and the Find Again commands are available on the context menu that displays when you right click Windows or Ctrl click Macintosh a word in a note Checking Your Spelling The InteGrade Pro software can check your spelling as you are typing a note for tasks students or classes Configuring the Spell Checker You can customize the spell checker of InteGrade Pro gradebook software To configure the spell checker 1 On the Setup menu select Display and click the Spelling tab 2 Select your spelling options Always check spelling controls when your spelling is checked If it is checked the spell checker 1s always on If it is not checked you have to choose Next Spelling Error on the Edit menu to activate spell checking Ignore words in all caps makes the spell checker skip w
100. and size may not be what you expect Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 159 Creating Reports and Graphs Previewing Reports All the reports automatically preview on screen before they print This enables you to check the effects of the parameters or the setup before printing To preview a report 1 Click Next on a report request screen to display the preview 2 Click Print to continue with printing or click Cancel to close the window 3 To adjust the parameters click Setup This returns you to the report request screen without closing the preview 4 After changing some settings click Next to see how the new parameters affect the preview Using the preview 1s slightly different depending on the platform Windows Version In Windows the preview initially shows the entire page To work with the preview in Windows 1 Click anywhere within the page to magnify the preview 2 Click again to return to the full page view You can also click the right mouse button and select either Zoom In or Zoom Out 3 To print a single page of the report click the right mouse button and select Print this Page A horizontal scroll bar displays above the preview area if there are multiple pages in the report Use this bar to page through the report You can also click the right mouse button and select Next Page or Previous Page 4 To see the portions of the report that are out of view use the scro
101. are and on the InteGrade Pro banner screen select Create a new gradebook and click OK The first screen of the new gradebook wizard is displayed Click Next Select Create without classes or students and click Next Make desired edits to the Teacher Name and Incomplete Symbol fields Use Set Password to assign a password to the gradebook See Passwords on page 22 for more information Click Save The new blank gradebook will be created and the Save As screen will be displayed Select the folder to store the gradebook in and in the File Name field enter a name for the new gradebook Click Save The gradebook is saved with the new name and displayed in the class viewer Creating a Gradebook on the InteGrade Pro Server Software This procedure is for Windows users who connect to the InteGrade Pro Server software With this procedure you can create a gradebook at the beginning of the reporting period or any time throughout the reporting period The new gradebook automatically imports available class roster file information and the gradebook is stored remotely on your school s server To create a gradebook on the InteGrade Pro Server software 1 2 3 4 5 10 11 Be sure your Internet connection is active Open the InteGrade Pro software On the InteGrade Pro banner screen select Create a new gradebook and click OK Click Next on the first screen of the New Gradebook wizard The New Gradebook screen appears On th
102. ascending l Are Songs Poetry Essay Ascending Ctrl drag Far non standard ordering es 2 Choose the field you want to sort on By Task Name is the default sort By Auxiliary lets you select any of 12 other fields from the drop down list By Statistic lets you select from 19 different score transformations in the drop down list 3 Choose the direction of sort Ascending A Z is the default sort Your other choice is Descending Z A 4 Click Sort To use other ways to sort tasks do one of the following On the spreadsheet click any column title in the Tasks area and select Sort Tasks The Sort Tasks screen displays Make your selections and click Sort On the spreadsheet click any column title in the Tasks area and select Sort Tasks by Column Tasks are sorted in the order of that column s data For example if you want to see which task had the highest class average you would sort on the Class Avg column Click anywhere in the Tasks area of the spreadsheet and right click Windows or Ctrl click Macintosh and select Sort Tasks by Column or Sort Tasks on the Context menu Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 105 Entering Tasks Scores and Notes To scramble the order 1 On the View menu select Sort Tasks 2 Click Scramble 3 Click Close To sort manually On the Sort Tasks screen hold down the Ctrl key Windows or key Macintosh and drag a stud
103. ations to numeric total points spreadsheets 3 InteGrade Pro cannot hot link a task to a numeric total points spreadsheet 4 InteGrade Pro cannot hot link a hot link You can however use the original task and create another hot link from it Creating Hot Links 1 In the Class Viewer select the Skill Numeric total points or End Term spreadsheet to which you want to copy grade total information 2 On the Tasks menu select Copy Tasks On the Copy Tasks screen select a numeric or a skill spreadsheet from which to copy Click Next 4 Select the item or items you want to link from and click Next If you are copying to an End Term spreadsheet you can copy only one item 5 On End Term spreadsheets only you will be asked where to put the copied scores Select the End Term spreadsheet column you wish to fill and click Next On other kinds of spreadsheets this step will be skipped and a new task will be created instead 6 If you are copying from a numeric spreadsheet you have the option to transform the scores as they are copied Select the type of transformation you want to perform on the score and click Next If you are copying from a skill spreadsheet you do not have the option to transform the Scores 7 To create the link select the Hot Link Grades check box and click OK The grades are copied and the information displayed in the column on the spreadsheet selected in step 1 The hot linked text 1s displayed in the hot linked
104. ave all the appropriate scan forms ready Scores are not actually created in your gradebook until the final step of this process Scanning updates tasks in the current viewer Warning Performing other tasks or starting additional applications while scanning can cause unpredictable results Pearson School Systems recommends that you do not open other applications or attempt to perform other tasks while scanning To scan in scores 1 On the Tasks menu select Scan Figure 5 17 Scan dialog box 5can Tou may use a test scanner to mark test sheets and enter scores directly inta Your gradebook Before ou define the task and start the scanning you may set up your scanner or look at the diagnostics During a diagnostic session InteGrade Pro will scan one sheet and display its image as it was read by pour scanner on the screen Name ScannetName Scanner Setup Type OpScan 44P Diagnostics Cancel zB Neo Help 2 The name of your scanner displays Click Diagnostics only if you need to test whether or not your scanner is working correctly Use the Scanner Setup button to display the Scanner Configuration screen only when instructed by your system administrator Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 116 Entering Tasks Scores and Notes 3 Click Next Figure 5 18 Scan tasks Scan EJ Choose whether ta replace the scores of an existing task or create a new task f Existing
105. ber of Then determine which group has the highest priority The grading table associated with the highest priority group is used Repeat Steps 1 6 for all grading groups 10 Click Close when you are finished Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 61 Working with Gradebooks Working Securely Using Gradebook Passwords Security is important when dealing with confidential matters such as student grades If you are storing your gradebooks locally on your computer Pearson School Systems recommends that you set up a gradebook password to prevent unauthorized access to your gradebook file If you are storing your gradebooks on the school s server your network login password protects your gradebook files from unauthorized access by other users When using gradebook passwords consider the following Leave your password with the school office in case you forget it or are absent and a substitute teacher needs access to your class files Avoid writing down your password and leaving it where someone else can find it Delete password protection just before archiving your gradebook file You should remove the password so that others can access the file in the future When creating gradebook passwords avoid obvious ones such as your initials or the names of your children pet or spouse Consider mixing digits and characters to form recognizable words such as 4EST forest or XLR8 accelerate or 4MU
106. books To create a new gradebook locally without classes or students T 1 2 Sr de o Je go Open the InteGrade Pro software You do not need to be connected to the Internet for this procedure On the InteGrade Pro banner screen select Create a new gradebook and click OK On the first screen of the New Gradebook wizard read the information and click Next Click the Local button Select Create without classes or students and click Next Make desired edits to the Teacher Name and Incomplete Symbol fields Use Set Password to assign a password to the gradebook See Passwords on page 22 for more information Click Save The new blank gradebook is created and the Save As screen is displayed Select the folder to store the gradebook in and in the File Name field enter a name for the new gradebook 10 Click Save The gradebook is saved with the new name and displayed in the class viewer Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 40 Working with Gradebooks Creating Gradebooks Macintosh Users If you would like to create a gradebook template to be used each time a a new gradebook 1s created see Using Gradebook Templates on page 44 Creating a New Gradebook on Your Computer This procedure is for Macintosh users who do not use the InteGrade Pro Server software When you first opened the InteGrade Pro you selected an installation option If you selected to save gradebooks locally use
107. centages J Letter Grades All Mone To run the report Signatures Incomplete INC m oo W Teacher Help Parent Guardian Setup Cancel Next FRE 1 Select the students and classes you want included in the report as well as the date range and notes To display quicknotes assigned to cells in the spreadsheet ensure that the QuickNotes checkbox is selected To temporarily attach a quicknote to all students being reported on ensure that the Extra QuickNote checkbox is selected and choose the quicknote you wish to see from the drop down list Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 149 Creating Reports and Graphs 2 If you want to limit which spreadsheets this report prints turn on Limit By Dates and enter a date range This date range is used in conjunction with spreadsheet date ranges to determine which spreadsheets should be included You can assign spreadsheet date ranges using Spreadsheets in the Setup menu 3 Click Next to run the report The report displays detailed information for all selected classes and students It also includes any additional information you selected on the report selection criteria screen above Seating Chart To use the seating chart 1 Select a class 2 On the Reports menu select Seating Chart The seating chart for that class displays NOTE If you are using the Windows version of the InteGrade Pro software you must p
108. cintosh Users on page 30 5 Login to the server with your user ID and password If you have forgotten these speak to your system administrator If this 1s your first time logging in you may be prompted to change your password Once you have successfully logged onto the school server all the folders to which you have access are displayed These include your folder and the Common Folder stores all the template files Navigate to the folder you wish to store the new gradebook file 1n 6 In the Save File Name field enter a name for the new gradebook Make sure the name 1s unique 7 Click Save The system downloads import files and the next screen in the New Gradebook wizard is be displayed 8 Enter your name in the Teacher Name field This name is used on reports and e mails Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 42 Working with Gradebooks 9 Enter the Incomplete Symbol This is the symbol to be used for identifying incomplete scores 10 Click Save The gradebook 1s created class roster files imported and the gradebook 1s displayed in the class viewer Creating a New Gradebook Locally This procedure is for Macintosh users Use it only if you configured the InteGrade Pro software to connect to the school s server but you wish to save a gradebook locally If you did not set the InteGrade Pro software to connect to the InteGrade Pro Server software and you always save gradebooks on your computer
109. click Install InteGrade Pro exe and follow the instructions in the Installation wizard 1S we S When prompted type your Licensee Name Site Number and Authorization Key and then click Install If you cannot find the authorization letter with this information contact technical support or your InteGrade Pro representative 8 On the Install Complete screen click Done to quit the installer A shortcut to InteGrade Pro is placed on your desktop NoTE The Release Notes are available in the installation folder Pearson School Systems recommends that you read the information in this file carefully as it contains important last minute installation and configuration information Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 19 Installing the InteGrade Pro Software Downloading and Installing to a Macintosh Computer To download and install the InteGrade Pro software 1 Sign in to the Customer Link Web site at customerlink pearson com 2 Goto the InteGrade Pro Software Downloads Web page On the Customer Link Welcome page select InteGrade Pro in the Product Support Center list click the InteGrade Pro link and then click the IGPro 9 4 link under Downloads Click the mac distribution94 sit hqx link The file saves to your desktop Double click the mac distribution94 sit hqx file to unstuff it In the unstuffed folder open the NIGPro folder Double click Install InteGrade Pro and follow the instructions in
110. ct the specific items you want to import from that gradebook to yours Use the All and None buttons to quickly select and deselect 7 Click Import When Importing From Other Products The InteGrade Pro software can work with data from the following Pearson School Systems products SASI educational software CIMS software For complete details of importing from and exporting to other products please see InteGrade Pro Administrator s Guide Version 9 4 The NCS ABACUSxp Software Before you can import an NCS ABACUSxp file you must import a related SASI CLxxxxxx GRD file Previous Versions of the InteGrade Pro Software Users of previous versions of the InteGrade Pro software can open their gradebooks using the current version However once you save a previous version gradebook using the current version you cannot reopen the gradebook in its original version Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 48 Working with Gradebooks The CIMS Student Software If you are using the CIMS student software as your administration system you need to convert files from the CIMS format into the InteGrade Pro software format using the InteGrade Pro CIMS File Converter before importing See the InteGrade Pro System Administrator s Guide on Customer Link for instructions on using this converter Reviewing Imported Data After importing student and class data you should confirm that the data has transferred
111. d meee Cancel w Letter larades Al None Fiter Select the students and the tasks that you want included along with the date range and other details To display quicknotes assigned to cells in the spreadsheet ensure that the QuickNotes checkbox is selected To temporarily attach a quicknote to all students being reported on ensure that the Extra QuickNote checkbox 1s selected and choose the quicknote you wish to see from the drop down list Empty scores on bonus tasks are not considered missing for this report even if Empty Scores is on The reasoning behind this is that for most tasks empty scores are considered to be not entered yet For bonus tasks they are instead considered no bonus The other options behave identically for bonus tasks as with other tasks Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 153 Creating Reports and Graphs Student Rank This report ranks each student by how well they did on a particular task Figure 6 14 Student Rank dialog box Diluent Fink ruhas i Othesthes Huir Select which students and which tasks you want included and what kind of marks to include Task Details This report prints the information recorded in the Edit Tasks screen Use it to verify that the tasks you entered are correct Figure 6 15 Task Details dialog box Task Detads Tasks 3 of 18 Shahespese domo Compsied Clik in Wwiordertend dui Thama
112. d not find a class roster file for your gradebook in the following location NOTE The path the system is looking for displays for example C Nigpdata If you cannot find the correct path contact your network administrator Ifthe system cannot update your gradebook for some reason for example the network connection is down you can still open your gradebook If this happens the following message displays InteGrade Pro was unable to update your gradebook because it found problems importing a class roster file from your administration system NOTE Contact your network administrator for help in updating your gradebook Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 51 Working with Gradebooks Setting Up Grading Rules Use the Grading Rules screen to set up attendance codes grade tables special scores and type sets Setting Up Attendance Codes Use attendance codes to explain why a student is absent If you created a gradebook by importing a class roster file from an administration system you must use the existing system codes so that the file exports correctly This table lists the system codes and their late and absent values These codes are used in the Class Attendance report and the Student Attendance report where the summaries list Late Absent and Present For example a Tardy and an Excused Tardy both are included in the Late category and an Excused counts as an Absent If you create a n
113. de Pro Software Main Viewer Toolbar Icons Figure 1 5 shows the function of each button on the Toolbar Figure 1 5 Toolbar icons Student Task Open Find Edit New Edit Performance Comparison T L Find Again Students Tasks Tasks Graph Graph L cd amp R o 7 k olm Help Save Cut Paste Next Spelling Edit E Gradebook Copy Error Spreadsheets Correlation Graph Sidebar A sidebar is available in the main viewer It is a property inspector similar to the notes area However where the notes area focuses on notes the sidebar will focus on other properties such as such as group membership and selected QuickNotes On Windows the sidebar has three panes quick find groups and QuickNotes On Macintosh the sidebar has two panes groups and QuickNotes Figure 1 6 Sidebar S7 Duick Find M Students Tasks Groups All Active grade T able Regular 4 QuckNotes Add Delete Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 11 About the InteGrade Pro Software Class Viewer A class viewer displays one spreadsheet for one class When you open a gradebook file a viewer opens automatically NOTE A class viewer provides a way to switch between classes and between spreadsheets You can open more than one viewer For example each viewer could display a different class Figure 1 7 Class viewer 1 Select a class from the drop down list 2 Select any spreadsheet assoc
114. e E of The user eio bua d checked ou koed below Sw nae ot ir ia coped here Irthis D does nor une 30 whom Ies belong To mabch Yours ou will naf b able 1o Gen select gradiebook And modiy lhe aradebaaos unti ie other user pess Open checks it n meting made by your SGT or FOU ery hears madaniy On aia somes lo ret uzsrg geadebooks Chek Fe adioining iiaeaa To Cheri avadabke gradebooks Local Shew mteGrase Pre Gradebea ij Cancel J Open The Local button iz for opening 5 crecdebook real px ored Ios On gw compuber sou ane worng on 4 Click the Maintain Servers icon in the upper right of the screen and then click Add Server 5 In the Server Name box enter a name for this server The server name can be any name The name appears with an icon in the left side of the Open Gradebook screen This name should be something that helps you identify which server the connection is for For example if you work at two different schools you would probably use the school names as the server names 6 In the Address field enter either an IP address or URL of the server The address is either in the format 999 999 999 999 9999 or www xxxxxxxxx xxx 9999 where the characters to the left of the colon represent the address of the server and the numbers to the right of the colon represent the port number to which you will connect when you access the server If you do not know the address or did not receive an e mail with this
115. e New Gradebook screen double click the Server icon where you want to save the new gradebook If you do not have any servers configured see Adding Server Access Windows Users on page 29 or Adding Server Access Macintosh Users on page 30 Log in to the server with your user ID and password If you have forgotten these speak to your system administrator Once you are successfully logged onto the school server available gradebooks are displayed In the File Name field enter a name for the new gradebook Make sure the name is unique Click New The system downloads import files and the next screen in the New Gradebook wizard 1s displayed Enter your name in the Teacher Name field This name is used on reports and e mails Enter the Incomplete Symbol value This is the symbol to be used for identifying incomplete scores Click Save The gradebook 1s created class roster files are imported and the gradebook is displayed in the class viewer Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 38 Working with Gradebooks Creating a Gradebook Locally When Connected to the InteGrade Pro Server Software This procedure is for Windows users who normally connect to the InteGrade Pro Server software but wish to save a gradebook locally You can create the new gradebook using class rosters exported from your administration system or you can create the new gradebook without students or classes Select one of the fo
116. e dates oe ected eee ees 170 A Accessing InteGrade Pro Server 29 30 ATOHIVNIB areri Jn ee beror bho Rede eee 182 Attendance class report 22292559929 39 7028 22 09 858 os 147 determining recording needs 163 entering in spreadsheet 165 exporting daily 171 DOLOS 124203 029514 0423929 S Odd E 165 printing spreadsheet report 165 quick fill in seating chart 169 student report lees 151 take from Seating Chart 169 Attendance spreadsheet 163 Authentication of Email 145 Auxiliary column ss 13 B Back Up 22x esate ends beeteaceea se 181 182 Bulk fill 6 334 464 4544 4 444698 peo OS RA bode 112 C Caution changing font sizein reports 159 in dropping score 00000e 124 CUMS 171 Class multiclass report 149 roster report 4 4648440454 obs 40 RELY 148 Class Attendance report 147 Copyright O 2006 Pearson School Systems 184 Class Roster report 0 000 ce eee 148 Classes NOLS Tm 132 template in gradebook 45 Closing Gradebooks 36 Comments 44 2242 46a Segre ETR ARRIER EKS 6 add to End Term 173 entering with a file 173 entering without a file 174 Context menu ee
117. e scores to be combined 1s an INC Incomplete score The result of combining tasks when one of them has an INC score is a combined task with an INC total combined score As a precaution print the Spreadsheet report before combining tasks especially if you intend to delete the tasks after combining them To combine tasks 1 Select the class containing the tasks you want to combine 2 Onthe Tasks menu select Combine Tasks 3 Choose whether you want to combine the tasks to total points 15 15 10 40 or whether you want to combine to a percentage a new task out of 100 and click Next 4 If you selected to combine to Total Points use the Task Type list to select the type of tasks you wish to combine If you selected to combine to a Percentage select the Filter button to filter out certain types of tasks 5 Select the tasks to combine Use the All or None buttons to speed up your selection Type the name of the new combined task and select the amount of precision for the score Click Next NOTE Scores on the new combined task will be rounded This will likely result in a small loss of accuracy 7 Choose whether you want to delete the tasks being combined Delete the original tasks only if you no longer need details about the individual tasks and if you have printed the Spreadsheet report for future reference Click Next 8 Click Combine The combined task is displayed as a new task at the end of the list It s Out Of
118. e see what percentage each quiz contributes to the quiz portion of the total mark Table 5 3 Percentage contribution Quizzes Points Ttl Quiz Points of Quiz Grade of Overall Grade Right Triangles 15 53 28 3 28 3 of 25 7 1 Trigonometric functions 20 53 37 7 37 7 of 25 9 4 Sine and Cosine Laws 18 53 34 0 34 0 of 25 8 5 C o Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 119 Entering Tasks Scores and Notes When the percentage of the overall grade that each task contributes 1s calculated we arrive at the student s overall grade The following table shows the three quizzes and their contribution to the overall mark with the of Overall Grade figures from the previous table as well as the other tasks This example also includes four Problems that are homework assignments contributing towards the 16 7 of the total grade Table 5 4 Three quizzes and their contribution to the overall mark Overall fo TASKE Score Outof score of Overall t x of Overall out of Grade Grade Pythagorean Theorem 10 80 2 7 2 2 Problems Trigonometric Functions Sin 11 12 91 7 3 2 2 9 Cos Tan Problems Inverse Trigonometric 11 15 73 3 4 0 2 9 Functions S Cot Problems Trigonometry Midterm Exam 81 3 20 3 Trigonometry and Statistics 82 100 82 37 5 30 8 Final Exam Lo po d 22495 eee Copyright 2006 Pearson School Systems InteGrade Pro User s Guide
119. e set to a particular class when you select Classes on the Setup menu To set up type sets 1 Start the InteGrade Pro software 2 On the Setup menu select Grading Rules 3 Click the Type Sets tab and review the list of types Homework Exam Quiz Figure 3 10 Type Sets tab Grading Rules E4 Attendance Codes Grade Tables Special Scores Type Sets A Task Type Set allows grouping of tasks by category such as Homework Each category will contribute your desired number of points to the overall grade The total points for a type set does not have to be 100 Use the Classes command in the Setup menu to attach a task type set to a class Mew Set Rename Set Humanities Science Elementaru 4 athematic Homework zt z0 15 Eeen Ao Delete Set Lulz au Mew Type Lab 30 Rename Type Delete Type Midterm E am 120 000 Unused T otal 4 To create a new type click the New Type button type a new type name and click Create The type displays in the list at the left Review the sets Humanities Science Elementary 6 To create a new set click New Set type a new set name and click Create The set displays asa column heading across the top of the table 7 To add a type to a set enter a numerical weight in the appropriate cell in the Type Set chart You do not need to assign all the sets you create The numbers do not have to total 100 8 Click Close Copyri
120. e students on one page You can also select what kind of scores to include in the report Empty scores on bonus tasks are not considered missing for this report even if Empty Scores is on The reasoning behind this is that for most tasks empty scores are considered to be not entered yet For bonus tasks they are instead considered no bonus The other options behave identically for bonus tasks as with other tasks Norte The options for this report are different if you are using a skill spreadsheet Multi Class This report creates a list of all scores by spreadsheet numeric and skill for each student for all classes This report shows how well each student 1s doing in each class Figure 6 9 Multi Class dialog box HM ulti Class Students 59 of 58 Include Spreadsheets Hotes x Abbasi Elisa EndTem v Student um vile F Scores x Bregder Audrey W Skill Class lt Brown Jenive Limit by Dates Spreadsheets Calder Cara From r3 E Tasks x Castro Michael T Ta v QuickNotes Clark Mindi Bethe OR ote Clevenger Paul Es zi Cortez Lorena w Task List ran Pli artes Minriel hd Iv Llass Average v fee iod zs Z nf Sprdsheet ee Reese Nore w a EN und Excused Omit Classes 3 of 3 Grade Analysis Attendance Summary English 11 Fer Codes ABCDE x Math 11 Period 03 Te ABCDE From 1 4 2003 x amp d Chem Period 05 Codes B nord yyy Include On Report Per
121. each student for the reporting period Use the Replace Tasks command to total the absences accessed by clicking on a column title You can also use the Copy Tasks command from the Tasks menu The Final grades column contains the final grades to be printed on the report cards Each numbered column represents a specific mark type recorded for the reporting period You should have received instructions regarding the information to enter for each column It is very important to enter the grades in the correct column Groups A group is a set of students defined for a single class Each class can have multiple groups defined Groups can be created using dynamic conditions or manual selection There are three built in groups All Active Inactive Grading Group A grading group is a student group paired with a grading table for a single numeric spreadsheet It enables different grading rules to be used for different groups of students in a class Gradebook A gradebook keeps track of all the students and classes you teach The InteGrade Pro software uses one gradebook per teacher regardless of the number of students or classes taught If you teach at more than one school you must have a separate gradebook for each school A gradebook contains students classes special scores and letter grade tables You can have only one gradebook open at a time Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 10 About the InteGra
122. ecide to keep the new curved task change its scale factor to 1 0 to include it in the calculations NOTE Instead of deleting the original task consider changing its scale factor to 0 0 instead This prevents it from affecting the totals and provides an additional safeguard should you decide to undo the curving later Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 128 Entering Tasks Scores and Notes Picking the Highest Scores The Pick Highest Scores command creates a new task with the highest score out of a group of specified tasks You can use this function when a student repeats a task and you allow the better of the two scores to stand The newly created task is always out of 100 and is of the task type that you specified The system can select the highest score from any number of tasks The tasks do not have to be of the same type since they are compared by percentages To pick the highest scores 1 Select the appropriate class 2 On the Tasks menu select Pick Highest Scores Click Next Figure 5 28 Pick Highest Score dialog box Pick Highest Score Please choose the tasks you wish to consider Tasks 3 of 15 MacBeth Quiz Shakespeare Exam Faundation Series Book Report CII Rabat Quiz Asimov amp simov Exam ShakespeareAsimoy Compared J Alice in Wonderland Quiz Through the Looking Glass Quiz Poetry of Lewis Caroll Exam Analysis of Fool an the Hill
123. eet for your own informational purposes Sorting the spreadsheet does not affect the order in which student records are exported To sort on columns 1 Click any column heading 2 Select Sort Students by Column or Sort Students Printing the End Term Spreadsheet To print the End Term spreadsheet print the Spreadsheet report while the End Term spreadsheet is active in the class viewer You should print the End Term spreadsheet to verify the entries in the End Term spreadsheet before submitting data to the office If you are not electronically submitting data at the end of the reporting period the Spreadsheet report contains enough information to create report cards by hand Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 179 Finishing Up the Reporting Period Exporting Data After creating and verifying the End Term spreadsheet the next step 1s to send the information back to the administration office However you are not really sending the End Term spreadsheet or the End Term report Rather the End Term spreadsheet contains summarized information in an export file and that file is sent to the office If you connect to the InteGrade Pro Server software the End Term spreadsheet information is exported to the server from where it can then be imported into the administration system If you export to your local drive on your computer you must copy the exported file onto a diskette and deliver it to your syste
124. eighted Type 3 T it zd Task Name Score a Percent 1 l 22000 Othello Quir 7 0 70 n 4 a 13 2000 MacBeth Cuz 95 15 63 33 4 3 2 2 2000 Shakespeare Exam 26 a0 65 a0 r zd Class Attendance This report displays a class list with the totals of various absences and late activity for the specified dates This summary uses the system codes as defined in Setting Up Attendance Codes on page 52 Figure 6 6 Class Attendance dialog box Class Attendance Fa Students 25 of 25 art From fi AA 20053 tj Ta 572672003 mm dd pp Cortez Miguel Dandrea Drew De Cator Lisa W Totals Escobar Lauren Attendance Register Gale Kevin Summary x Goodell Rafael v Details 7 Guitron Ji elp Hedlund John M Legend PX Huang Mark mM x J ones Carlos E Lin Sarah gt ance Al Mane Filter Enter the start and end dates that this report covers and decide whether or not you want a summary and a legend If you select Attendance Register you get the detail of each day or a total of Late and Excused Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 147 Creating Reports and Graphs Class Roster This report creates a class list with blanks beside each student name You can use this form to record everything from attendance and task scores to locker assignments and lunch money Figure 6 7 Class Roster dialog box Class Roster Students 25 of 25 Show DjAbbsiEka a
125. ent name to a new position Bonus Tasks There are three different ways to give bonuses Giving a student more than 100 on a task Adding points to a task type Adding to the overall spreadsheet grade Scores on bonus tasks can not be shown as letter grades They will appear as n a on reports Giving a student more than 100 on a task Although each task has is out of a set number of points you can exceed that out of to give a bonus Exactly how many percentage points this contributes to the final grade depends on how many tasks you ve set up in the task type for Weighted Type or the entire spreadsheet for Total Points and task type weighting on Weighted Type spreadsheets Adding points to a task type To add points to a task type create a task of that type out of zero Points assigned to this task will be added directly to the type s total on Weighted Type spreadsheets or the total points for the spreadsheet on Total Points spreadsheets Exactly how many percentage points this contributes to the final grade depends on how many tasks you ve set up in the task type for Weighted Type or the entire spreadsheet for Total Points and task type weighting on Weighted Type spreadsheets Example On a Weighted Type spreadsheet the Quiz type contains two tasks Quiz 1 out of 10 and Quiz 2 out of 10 This means the Quiz type is out of 20 Create a new Quiz task out of zero called Quiz Bonus If George Jones received 8 on e
126. es tab l xj Personal Contacts School Schedule Clarias Scores Stats Notes Giudert i megea an CPEECH WORESHOP PERIOD 1 Ta make a student inactive wthins EMCS PERDO 2 SECTOR Sass ahou removing scores and FJSOCSO GATE KE PERIOD SEC Classer dalag m SOC 50 GATE k PERIOD 5 SEI CREECH wDRKSHD 5jesancket Chun A shbaugh Wiliam Bariin Ficert Eoppl vales Bune Bab Burr Buse ack ion Bil H ak mobs seer Haa Halita Schertz Disg Smith John Hes pee 3 Select the student you want to add to a class then select the class or classes you want to add them to 4 Click Close Removing Students From Classes There are three ways of removing a student from a class Removing a student from a class permanently removes all scores associated with that student To remove students from classes 1 On the Setup menu select Classes 2 Click the Students tab 3 Doone of the following Select the student you want to remove from the Students enrolled in class column then click the left facing arrow The Students not enrolled in class column displays the student s name Or On the Setup menu select Students Click the Classes tab Select the student to remove then deselect the appropriate class Or Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 90 Working With Spreadsheets On the Setup menu select Students Select the
127. eserves nearly all features At the end of a term the system can transmit final grades back to the main office system to print report cards New Features in the InteGrade Pro 9 4 Software InteGrade Pro 9 4 introduces new features and fixes some outstanding issues Added the ability to hot link tasks type totals and spreadsheet grades to EndTerm or Skill spreadsheets Previously only hot links of spreadsheet summary grades were supported and only to End Term spreadsheets Added the ability to hot link type totals and spreadsheet grades to numeric total points spreadsheets You can hot link from a weighted type spreadsheet just not to one You can use this to calculate a student s final grade based on multiple spreadsheets Added drop down and right click score entry to all spreadsheets In particular you can now drop down or right click citizenship and work habit columns on EndTerm spreadsheets Email improvements o Worked around Novell being unable to send more than one email per session o Under certain circumstances InteGrade Pro would stop sending email if an email failed to send This has been corrected UH MAPI transmitted email were missing spaces causing words to run together likethis This has been corrected Windows Only o Include teacher school websites in plain text versions of Student Progress email Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide About the InteGrade Pro Soft
128. ete 2 On the Setup menu select Spreadsheets Select the spreadsheet 3 Click Delete 4 Click Yes to confirm the deletion When you delete a spreadsheet all tasks scores spreadsheet notes for the students and score notes are permanently lost Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 68 Working With Spreadsheets Setting Up Grading Groups On the left side of this screen 1s the list of spreadsheets The Grading tab lists the assigned grading groups for the selected spreadsheet A grading group is composed of one group that is paired with one grade table Figure 4 2 Grading tab Spreadsheets of English 11 Period 01 Term 52 Day Codes ABCDE E x English 11 Feriod 01 Term 5 v General Grading Notes Birthdate Nonvicademic Wp Down Weighted Type Numeric Type English Skills Skill Third Quarter Grade 3 76 2000 Inactive Honors Up Down Second Semester G 5 26 2000 Period D1 Attendance Atten e 9f Regular z ij Down Add Group Remove Group New Delete Each Group is added by clicking the Add Group button The Grade Table is selected after a group is added The priority of the grading group is highest at the top of the list The Up and Down buttons can be used to change the priority levels NOTE Grading tables and thus grading groups are only available for numeric spreadsheets To create new grading
129. ew attendance code you must assign one of these system codes to 1t so that those reports are created correctly Table 3 1 System codes OF ete Absent Activity Dismissed Excused Excused Tardy Not Enrolled Present Suspended Tardy Undefined Unexcused Unexcused Tardy Unverified Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 52 Working with Gradebooks To set up attendance codes 1 Open the InteGrade Pro software 2 On the Setup menu select Grading Rules 3 Click the Attendance Codes tab Figure 3 7 Attendance Codes tab Grading Rules EJ Grade T ables Special Scores Type Sets Tou can define your own attendance codes in addition to the ones provided by Inteblirade Pro ar your school administration system Attendance Codes Symbal Up ta 3 characters School Activity System Code Present z Unexcused Tardy Excused Tardy Mew Delete D Dismissed 1 2 class E Excused Absence Descriptions Present L Late H Mat Enrolled Associate your attendance codes with a system code so the U Unexcused Absence represented data can be exported and used in calculations by V Needs Vernfication Intelarade Pro A T ks 4 Review the existing codes These default codes are either provided by the product or imported from your administration system when you import a class roster file 5 If necessary click New to create a new attendance code
130. ew l wp Se Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 14 About the InteGrade Pro Software Overview of a School Year At the start of the year you create a new gradebook then import a class roster file from your administration database Although you can create a gradebook manually you must import a data file if you want to export data back to the office Next you customize the gradebook to suit your teaching methodology by setting up the task types and scoring schemes You can also import tasks This may already be set up if you electronically imported your class data For the remainder of the year you use the InteGrade Pro software to record student scores on tasks record student attendance and print reports At the end of each reporting period you can export data to the school s administration computer for grade reporting At the end of the school year you back up and archive your data The following diagram is an overview of how you use the InteGrade Pro software at each stage of the reporting period Figure 1 10 School year overview 1 Import class roster file from school administration School system into InteGrade InteGrade Pro Administration Pro System d h a h Bregder Audrey 6 10 5 27 11 5 9 and notes throughout the Calder Cara 8 5 13 31 14 5 11 reporting period and take Castro Michael 6 5 Sick 26 10 attendance Cor
131. ferent depending on the platform Windows Version In the Windows version the preview shows the page in a reduced size To enlarge the size of the viewing area click the right mouse button to display a pop up menu and select Zoom In To return to the original size click the right mouse button and select Zoom Out To move through multiple pages click the right mouse button and select Next Page or Previous Page To print a single page of the graph click the right mouse button and select Print This Page If an item on the pop up menu appears dimmed it is not available in this preview To see the portions of the graph that are out of view use the scroll bars or hold down the left mouse button and drag the mouse Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 161 Creating Reports and Graphs Macintosh Version In the Macintosh version the preview shows the page in a reduced size Click the mouse button to magnify the preview You can also click Preview to zoom in or out To return to the original size click the mouse button and select Zoom Out If an item on the pop up menu appears dimmed it is not available in this preview To see the portions of the graph that are out of view use the scroll bars or hold down the mouse button and drag the mouse Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 162 f Working With Attendance and Seating Charts The InteGrade Pro software ca
132. field of students o nteGrade Pro Link can now exclude information from inactive students from its output tables o nteGrade Pro Link can now use a task s due date to determine if the task is missing o nteGrade Pro Link will now process gradebooks that contain manually entered students although the manually entered students will not appear in the output Integration improvements UH Modified CIMS Converter to process C230 records a Allow a blank comment for N60 records Switched the exception reporting mechanism to use HTTP instead of email to avoid corruption added by popular user email clients Windows Only Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide About the InteGrade Pro Software InteGrade Pro System Requirements The InteGrade Pro version 9 4 software can be installed regardless of whether you have a previous version of InteGrade Pro installed on your system System requirements vary depending on the type of installation you are performing Be sure to read the InteGrade Pro Readme help file for additional requirement information InteGrade Pro Requirements These requirements are for users who are installing the InteGrade Pro software on a stand alone computer as well as for those who connect to InteGrade Pro Server from a computer at school or at home Additional requirements for the InteGrade Pro Web software are listed in a separate section below Windows Operating System Windows
133. g With Attendance and Seating Charts Exporting Daily Attendance If you set up your gradebook by importing data from your administration system you can export daily attendance results You can do this while in an attendance spreadsheet or while using the seating chart If you did not import data from your administration system you cannot export data back and this procedure will not work Attendance data is exported as an AXxxxxxx GRD file and is exported to your teacher folder or wherever your CL class roster files are located Your administration system can then import this file to record daily attendance This feature is implemented for the CIMS software products The SASI software uses the Classroom module to report attendance To export from an attendance spreadsheet 1 Click the column containing the data you want to export You can also right click any cell in the column 2 From the drop down list select Export This Day s Attendance A message displays asking if you want to proceed with the export 3 Click Yes A progress bar displays indicating that the attendance data has been exported To export from a seating chart 1 Either right click a student s desk and select Export This Day s Attendance from the drop down list or select the Export Attendance button A message displays asking if you want to proceed with the export 2 Click Yes A progress bar displays indicating that the attendance data has been exported
134. g With Notes You can enter notes directly in the spreadsheet in the Notes area or on the Notes tab in the Student or Tasks setup screens Cells with notes have a small marker at the lower right corner of the cell You can see this in the sample gradebook Cells with quicknotes have a diagonal line in the lower right corner of the cell When cells have both quicknotes and regular notes the corner clip looks like a triangle This is different from a small marker in the upper right corner of a cell which indicates that the score entered is over 100 Notes Area The Notes area at the bottom of the screen is ideal for teachers who use notes frequently or who comment extensively on skills Once the Notes area is visible you can resize it by dragging the thin blue bar at the top of the Notes area This helps you accommodate long and short notes while conserving screen space The Notes area can record and display notes about tasks students and student scores on a task For notes about the class or spreadsheet you must use the Classes or Spreadsheets screens accessed under the Setup menu To view notes 1 From the Show drop down menu of the viewer select one of the views that displays notes Students Notes Tasks Notes Tasks Students Notes Seating Chart Notes 2 Select the cell containing the note to view The Notes area displays at the bottom of the screen NorE You can also view notes by selecting Show Notes from the
135. gh the Looking Giss Dir Poet of Lewiz Canoll E kan lirasi ol Fool on the Hil Arnage of Sounds of Sibenici re Song Posin Epy Teim Pret O Tem E kam Select the tasks to include and choose how much detail to show Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 154 Creating Reports and Graphs Working With Graphs This is an overview of creating graphs Details of each graph display on the following pages To create graphs 1 Select one of the following graphs from the Graphs menu You can also use the shortcuts on the toolbar Student Performance Task Comparison Task Correlation 2 Select the specific content and style you want to see NorTE The graph will print with the orientation as on the screen However you may prefer to change your printer s page orientation as this will also rotate text on the graph You can change your printer s page orientation in Print Setup on Windows or Page Setup on the Macintosh 3 Click Print Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 155 Creating Reports and Graphs Student Performance This graph analyzes a student s performance on each task using one of six different Graph Styles Earned Percent Ink Blot Score Bar Whisker ine Whisker amp Blot Click the button at the far right under the Help button to change the orientation of this report Ln ca Santer Shite cu ap
136. ght 2006 Pearson School Systems InteGrade Pro User s Guide 57 Working with Gradebooks Modifying Type Sets First select a cell in the grid to choose the type or set to modify To rename a Type click Rename Type enter the new name and click Rename To rename a Set click Rename Set enter the new name and click Rename To delete a Type click Delete Type Click Yes to confirm the deletion or No to cancel this action To delete a Set click Delete Set Click Yes to confirm the deletion or No to cancel this action Adding Students If you manually created a gradebook you can manually enter data at any time after creating the gradebook If your gradebook was created automatically from class roster files it is updated by them automatically as well To add students 1 Open the InteGrade Pro software On the Setup menu choose Students Click New then click Next 2 3 4 Enter the student s first and last name and student number The name is a required field 5 Click Next 6 Select the class or classes to which you want to add the student Use the All or None buttons to speed up your selection If a class is not there you will have to add it and return to this step later Click Create N 8 Repeat Steps 2 6 for all remaining students Click Close NOTE If you select Show Advanced Fields you see information used when the InteGrade Pro software shares data with another software program You should n
137. ging your password The screens in the wizard vary depending on the gradebook you are working on If you are working on a locally stored gradebook the Password wizard enables you to assign or remove a gradebook password If you are working on a remotely stored gradebook the Password wizard enables you to change your network login password For detailed instructions on adding or removing a gradebook password see Working Securely on page 62 Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 22 Working with Gradebooks Starting the InteGrade Pro Software Starting the InteGrade Pro Software for the First Time The procedure for opening the InteGrade Pro software the first time 1s different from the procedure used for opening the InteGrade Pro software all subsequent times The first time you run the InteGrade Pro software you are given the option of indicating whether you will be using it as a stand alone only storing gradebooks locally or whether you will be connecting to the InteGrade Pro Server software storing gradebooks remotely Starting Without the InteGrade Pro Server Software Use this procedure to open the InteGrade Pro software the first time only if you will not connect to the InteGrade Pro Server software This procedure configures your system to run as a stand alone or to run on the school s LAN without using the InteGrade Pro Server software To start without the InteGrade Pro Server software 1 Ope
138. gress Report 0 ccc ec eee eee eens Class Attendance s x26 5099976 9159 6 kiire eee os Bae Gee 80 ee ae Clase IR OSC Pr hu AE PTT huie ECC EA PEE EE EEN a SAO a E E EAA TTE TOT TERT TT Spreadsheet 221s9wame9wptessegdamucasmglsdr6zse34 45 f4sdx 94 Student Attendance 642660 6464040340 Ps EE RESI ERE OE US ET PS QR student Demographics 1 iussa Ree px pP teres bu tadis Copyright O 2006 Pearson School Systems vii InteGrade Pro User s Guide Table of Contents DIUHCHLPEFODIESS eueseucee ed o ORTI IESU HP SRI DUROS S USE RETETSERERERETEMETPITS ST 152 DINGCML ANOUK tne CCHC MP 154 Pack Details EPE VRZnM 154 Working With Graphs 2 5 5 93 bo 5 068 26 200 60a eS ASG ae Soe eee oad Hees ese eee A UE 155 Student PermoOrmance 6 u54 06 050054s0046oeh4 paths beware awed dew inks acida bb eaves Eee Putat 156 Was COMPANSOU 4 TERERERTTTOTISTITIQTO TOT tenewhwnk Gaeeu eadee ee eew eee ee cee eenc een es 157 Task Correlation sas r 158 Setting Up Reports and GTADIIS ics a or ERI nannan nennen 159 Previene ROPS 1s oen ak oad oe baer Oke book dere ewes db eee eee eee eet Gua beak 160 banus fu He 160 Macintosh Version aseo aded esse bp hte bee Akh Wd dodi ed dco cer Bod aa d i cid Pod ec ieu 161 Previewing Graphs METETEETETERTETTRROITTSEOTTOTOIOT OT NA EAA eera EAEn anA EAA EENAA 1
139. h the exception of the Advanced fields Advanced Fields Any field in the Advanced Fields section of the Classes Communication and Students screens Type Sets Any field in a Type or Type Set Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 47 Working with Gradebooks To import Rosters Comments or Scores 1 Open the InteGrade Pro software 2 Open the gradebook into which you want to import data 3 Onthe File menu choose Import into Gradebook 4 Select the file and click Import Most people import at the beginning of the school year but you can run the import process at any time For example if many students transfer into your classes the main office can give you an import file to update your gradebook This file adds new information to your gradebook but does not change existing information Importing Tasks Spreadsheets or Classes This feature of the InteGrade Pro software lets you import one or more tasks spreadsheets or classes from another gradebook into your own To import tasks spreadsheets or classes 1 Open the InteGrade Pro software On the Task Menu select Import Tasks 2 3 Onthe Import Tasks screen click Save Gradebook Now then click Next 4 Select the gradebook file you want to import from and click Open 5 Choose whether you want to import classes spreadsheets or tasks and click Next You can import tasks only from numeric or skill spreadsheets 6 Sele
140. her required configuration information Mo additional configuration i required to use MAFI with Intelirade Pro However you do need to be authenticated on your MAFI client before messages can be sent successtully Tou can verify that you are authenticated by attempting to send email via another MAFI client fram this computer IF you are nat authenticated Windows will present you with a prompt for authentication information when vau try to send email Figure 6 3 Second example of Email tab Communication General Email Admin Select method to use for sending email reports and enter other required configuration information Sendmail 5h TF 7 To send email using InteGrade Pra you must enter your SMTP server and account name EXACTLY as Your administrator has indicated IF these settings are not corect you will be unable to send email The eror message vou receive may nat be indicittve of the real problem in many cases Email Server Also known as SMTP host Example smtp nyechool edu Account Mame Also known as Account ID Example bob Server Requires Authentication Generate Detailed Email Log Some email servers require a password to forward email offsite Usually the password will be the same as YOUR incoming email password Some servers do not support offsite fowarding at all Intearade Pro can not send email through such servers Copyright 2006 Pearson School Systems InteGr
141. her whose qradebock s are also on this server ou can vievvetheir gradebook but only if your system administrator has given you access to the other teachers gradebooks This button provides help far the current screen Open Connected to 216 232 118 193 3737 EV xl Servers User Liz Hunter i m e Mame Date Modified Checked utBu 2 2000 1 ab 2001 01 25 10 25 10 2001 01 25 10 25 48 gi ABL Senior Seconda These are the gradebook s available on the server to which you are currently connected AZ unio High Available Interade Pro Servers This button is used for are displayed here These are deleting qradebooks added by selecting Add Server Click on a gradebook and from the Servers topdown menu then dick the X above File Name Local amp File Type InteGrade Pro Gradebook Cancel The Local button iz for opening a agradebook tha is stored locally an the computer you are working on 4 Click the Servers menu at the top left of the screen and then click Add Server Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 29 Working with Gradebooks 10 In the Server Name box enter a name for this server The server name can be any name you want for the connection you are configuring The name appears with an icon in the left hand side of the Open Gradebook screen This name should be something that helps you to identify which server
142. iated with that class 3 Select what you want to see in this spreadsheet 4 Select Task or Type CHE n L _ zi alali alala jalelelelajale e loll l m mmn see ee 41 i ipruni mm rsen uet Auxiliary columns that you can choose to display or not as well as choose what is displayed in them If you prefer a clean desktop open one viewer and use the drop down lists to switch between classes and between spreadsheets within a class If you prefer to organize data over several windows you can open multiple viewers and use the organizing commands in the View and Window menus to manage the multiple viewers The Show drop down list lets you turn on or off the Tasks Students and Notes areas For example when you are creating your task list at the beginning of the year you might only want to see tasks If you are entering scores you might only want to see the students The drop down list changes depending on the spreadsheet being viewed Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 12 About the InteGrade Pro Software The View drop down list for a Numeric spreadsheet only lets you toggle between task and task type view Task view shows the individual tasks Type view rolls everything into the respective task types for example homework or quizzes This view is ideal for you to quickly see how your class 1s faring on various tasks You can customize
143. icon 2 On the InteGrade Pro banner screen select Open a gradebook on your computer and click OK 3 On the Open screen select a gradebook file and click Open Starting With the InteGrade Pro Server software For all subsequent times that you open the InteGrade Pro software do the following To start with the InteGrade Pro Server software 1 Be sure you are connected to the Internet 2 Double click the InteGrade Pro software icon The InteGrade Pro banner screen is displayed 3 Onthe InteGrade Pro banner screen select Open a Gradebook on a Server and click OK The Open Gradebook screen appears 4 See the online Help or the guide for instructions on connecting to the server and opening and closing gradebooks Turning Connectivity to the InteGrade Pro Server Software On and Off The functionality for connecting to the InteGrade Pro Server software can be turned on and off using the Preferences screen on the Edit menu in the InteGrade Pro software This feature is useful if you originally installed the InteGrade Pro software without connectivity to the InteGrade Pro Server software and then you decide to connect to your school s server To turn the InteGrade Pro Server software connectivity on or off 1 Open the InteGrade Pro software 2 Goto the Edit menu and select Preferences 3 Select or clear the Use InteGrade Pro Server checkbox If you are turning connectivity on the next time you open the InteGrade Pro software you
144. ilo A Score on any task s k rj o x Student score note contains fT j Student note contains Demographic field Locke contains EE Cancel Help 2 Ifyou want to see the tasks that are due on a certain date select Due Date and use the drop down lists to complete the expression Figure 5 26 Tasks due on a certain date Task Filter X C Show All Tasks Task Type fis Te Homework v C Due Date fis 2 1 2000 mm dd yuy Task Note contains Aw ap ed v A Cancel Help 3 Click OK Restoring Dropped Scores You cannot manually remove a Drop label to reveal the original score You must use the Drop Restore Scores function to remove it Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 126 Entering Tasks Scores and Notes To restore dropped scores 1 On the Tasks menu select Drop Restore Scores 2 Select Restore 3 Select the students and tasks to restore from the list or click Filter and use rules 4 Click Restore Curving Scores The Curve Scores command alters scores for a task using one of two methods Curve all scores to fall within a specified low high range Curve towards a specified mean and standard deviation Curving does not affect Excused scores or INC Incomplete scores They remain INC until the student completes the assignment and the teacher records a score Curving can affect scores under a Drop l
145. imum 8 Click Create Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 96 Entering Tasks Scores and Notes Other Ways to Create Tasks You can also create new tasks in the following ways Use the keyboard shortcut of Ctrl N Windows or 8 N Macintosh Click the Task Name column heading and select New Task Click New on the Edit Tasks screen Select an existing task and click Copy on the Edit Tasks screen The new task has the word copy at the end of its name To import the tasks see Importing Tasks Spreadsheets or Classes on page 48 To copy the tasks from another spreadsheet see Copying Multiple Tasks on page 103 Editing Tasks To view or modify tasks 1 From the main viewer select the class whose tasks you want to modify 2 Onthe Tasks menu select Edit Tasks Figure 5 2 Edit Tasks dialog box Edit Tasks for Spreadsheet Weighted Type Numeric Weighted Type x Task General Extra Points Scores Stats Nates Othello Quiz MacBeth Quiz Task Mame Alice in Wonderland Quiz Shakespeare Exam Short Mame f Automatic C Custom Alice Foundation Seres Book Report Robot Quiz Asimov Asimov Esarn Date Assigned mm dd epu ShakespeareAsimnoay Co ed Alce in wonderland Quiz Due Date 331 f2000 tj mmn ddz wyyy Through the Looking Gl uz Poetry of Lewis Carroll Exam M Allow export ta InteGrade Pro Link Analysis of Fool on the Hill Analysis of
146. ing Data to a Gradebook 0 ence ete ene eee e ene e ee eenes 47 Importing Rosters Comments or Scores 0 0 llle 47 Importing Tasks Spreadsheets or Classes odes sky eR RR RCRHE 3A x3 REY CEd SY pues 48 When Importing From Other Products lllleeleeeeeeee eee eee 48 Reviewing Imported Data eeeeeeeeeee eee rrr 49 Importing Automatically from Your Administration System 0 cee eee eee 50 Enor MESSA pes x eusetpEksuetwesY I4 Od PORE Sq Rp PUN NES dS T P3 CAE eS ERE EEE ESE RU 51 Setting Up Grading Rules cnc dominicus m daw ctus gated tcd REOR RUE EUR ERROR ba tea Pdt RUE ug dlc Rabe m dd 52 Setting Up Attendance Codes 0 ccc ee eee eee 32 SEEDS Up Grade Vales 4 405 260c6 n steely tends cow AEA eE ara EAER 54 petine Up Special Scores ode 3 xwticebuerhbmzirwv mdc wkRV ez EEEE ERE OES Oda x 56 Seco Up T UDO els pvsececeeuteesctue satay be UC IEEE PUR NEIN RI RES UE Vr Ro ERREUR S 57 PLUGIN SWANS m 58 Adding CAASSES RNETT C K TPPPTTT 59 Adn Groups 4245505430045 PES CP E eed ee bho IM UPDATES URPESUITIS CEDE 60 Adding Grading Groups i arsch acken Son ne tr dre 1 ROPEORTRCECECROR REVUE Rd eR ACR RH EEE ES he bee Geo 61 W OFkie Gecul y m EF T V 62 Using Gradebook Passwords 0 ccc sceler 62 Setting up a New Gradebook Pas
147. ing Period 3 Select the class and Attendance spreadsheet from which to copy attendance totals Click Next Figure 8 3 Selecting an item to copy Heplace Task EJ Please select an item to copy Pernod 01 Attendance Attendance Summary 1 4 2000 1 5 2000 16 2000 1 7 2000 1 8 2000 1 3 2000 1 10 2006 1117 2000 1 12 2000 1 13 2000 1 14 2000 1 75 2000 171672000 1 17 2000 171872000 4 Select the Attendance Summary from the list of items to copy the first item on the list Click Next Figure 8 4 Selecting codes Replace Task ES Select codes to include in the attendance summary RERRRERESSERERESEHRRSISERERSERERSSERESRRERRERZARRRZSASHRRRSRRERERERRERERRRRRSERERRRRRRUAERRARRRRRERRZARRRRSRRERRSRRERURERRRRRRRRRRARERRRRRRRRRAERRARRRRRRRESERRRRSRERRSRRERERRRRERRSRRRRRRRRRR GR ERR RR E RR V D Dismissed 1 2 class E Excused Absence L Late M Mot Enrolled U Unexcused Absence zx Needs Verification x amp School Activity T Unexcused Tardy x Excused Tardy 5 Suspended AJ None Cancel lt Back ne Help Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 175 Finishing Up the Reporting Period 5 Select the attendance codes to total into the summary Click Next Figure 8 5 Selecting date range Replace T ask S25 20060 6 Select a date range for which to calculate attendance summaries Click Next 7 Click OK to continue
148. ing chart or assign students to desks You are in Layout mode when the Layout Tool floating window is available and grid lines display on the seating chart Update Mode is used to edit student scores and attendance in the seating chart You can switch between the modes by choosing Show Hide Layout Tools on the View menu Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 167 Working With Attendance and Seating Charts Using the Layout Tool Use the Layout Tool to edit the layout and desk assignments in the seating chart To use the layout tool 1 On the View menu select Show Layout Tools Figure 7 6 Layout Tools Layout Tool Empty Desk py eacher Desk Abbasi Elisa kx Bregder Audrey i Calder Lara Ey Castra Michael i Cortez Miguel Ex Dandrea Drew ErDe Lator Lisa EE scobar Lauren Er Gale kevin The Layout Tool screen displays a list of students in the selected class The names of students with assigned desks display beside a desk icon Students who are displayed as standing do not have an assigned desk 2 To place an unassigned student into a desk drag the standing student icon and drop it onto the grid The student s name and picture if used display on a new desk icon 3 To add empty desks or a teacher desk to your seating chart drag the empty desk or teacher desk icon onto the grid The teacher desk includes a field for the teacher name Editing this field does not change
149. isplayed from the drop down list Remember that you must first use the Change Columns screen to select a column to display Working with Hot Links InteGrade Pro enables you to create an automatic link between different columns Once you establish a hot link each time the source data changes either due to you entering new data or due to a calculation update the data at the link is automatically updated You can remove a hot link at any time or re create one if it is broken inadvertently Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 76 Working With Spreadsheets As part of this new feature the system now includes a spreadsheet setting that controls the display color of hot linked text You access this feature via the Setup Display Spreadsheet tab All hot linked amounts are displayed in the color you select What Can Be Hot Linked 1 Any task type subtotal or spreadsheet grade can be hot linked to a End Term or skill spreadsheet 2 Any type subtotal from a numeric spreadsheet or spreadsheet grade from a skill or numeric spreadsheet can be hot linked to a numeric spreadsheet using the total points spreadsheet but only if you select Raw Score or Percent as a transformation and creating the hot link would not create a circular reference What Can t Be Hot Linked 1 InteGrade Pro cannot create a hot link on a numeric weighted type spreadsheet 2 InteGrade Pro cannot hot link most score transform
150. it Tasks Screci iocus eod doe rS RORERDTPER REWRSSCEWeDEN OP de e eda redo qus 107 Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide vi Table of Contents Entering Scores on the Spreadsheet 0 0 0 00 cece Scores Automatically Copied to Spreadsheets Entering Many Scores At Once 0 ccc ee ees Bulk PULPO dT Erasing Scores Using the Fill Row Command Scanning in Scores Windows 0000s How Grades Are Calculated 0 0 eere How Letter Grades are Determined 0 0 0c eee eee eee ACIUSHNS SCOS d een Rio EP Ede bee Eee RET S edv deg S Dropping and Restoring Scores 0 00 CURVING SCOLES a de itd sow od ERROR RA ed See de ded dere Picking the Highest Scores 2 2 2 2 so ARR Working Wit NOLES 22422 9290 PRPIPESSCIG aRSPRORZSG eaa INOICS Afed D Finding Text in Spreadsheets and Notes 0 0000 eee Checking Your Spelling 2254 4 ewdss ku EEUU Eb E dats toni Working With QuickNotes 0 0 cece e QuickNotes ce RR RR RR RR Re Creating QuickNote Text 0 0 eee eens Viewing QUICKNOLES 5 0 039 9168 930 04 Sey Saee ated yc tare y Eds Assigning QuickNotes 0 ccc eee eee eee ees Chapter 6 Creating Reports and Graphs Working With Reports 0 0 eee ee eens Selecting Students and Tasks s 4ssae0se o0se6 ie ietsesdeseeves E mail Pro
151. ks click None to clear the list then select the items as necessary o To select using the keyboard use the UP and DOWN ARROW keys to move the cursor and the space bar to toggle the selection of an item Not available on Macintosh systems H To select students based on certain criteria click Filter NOTE The task information displayed on the report depends on the auxiliary fields displayed on the main viewer window For example if you select Due Date in the main viewer that information shows in the Spreadsheet and other reports that display task information If you select Skill Type for that column that information displays See Customizing Spreadsheet Columns on page 73 Using Filters Filters offer a powerful method of automatically selecting students or tasks based on criteria that you specify Groups can also be used to filter students These examples show how filters can help you Many schools require teachers to send interim reports home for students at risk of failing The filters can help you precisely target such students Conversely the filters can help you identify those students who are doing well for additional praise Ifyou have made note of the teams and clubs in which your students participate you can use the filters to locate the band members who were on tour for two weeks You can also print a list of the tasks they missed You can manually exclude students or tasks 1n the list returned by the filters
152. lasses 10 Click Close when you are finished NOTE If you select Show Advanced Fields you see information used when the InteGrade Pro software shares data with another software program If you click the padlock icon you can change the information in these fields However you should do so only under the direction of your system administrator Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 59 Working with Gradebooks Adding Groups To add groups 1 Open the InteGrade Pro software On the Setup menu choose Groups Click New Type the group name and click Create Define the group by using the Conditions and Exceptions tabs Repeat Steps 1 5 for all groups NO PB WP Click Close when you are finished Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 60 Working with Gradebooks Adding Grading Groups To add grading groups 1 NO oO PB WD 9 Open the InteGrade Pro software Select the class for which you want to use the spreadsheet On the Setup menu select Spreadsheets Click the Grading tab Select a numeric spreadsheet Click Add Group Select a group and click OK Using the drop down list select the appropriate grade table The highest priority grading group is located at the top of the list Click Up or Down to adjust the priority as necessary To determine which grading table is used for a student first determine which groups the student is a mem
153. lect the students and tasks to include by manually choosing from the list Use the All and None buttons to speed your selection or click Filter and create rules 6 Click Next 7 Click Drop You can undo the Drop Restore Scores manipulations at any time Using the Filter With Drop Restore You can create rules to determine which students and tasks should be selected to be dropped To use a filter with Drop Restore 1 On the Drop Restore Scores screen click the Filter button below the Students or Tasks area You can create and use a filter for students or for tasks or for both students and tasks Select Show Students in Group Then select the group you want to use OR Select Show Students Whose or Show Tasks Whose Then select the filter you want to use and modify it using the drop down lists For example if you want to see only the students who were away with the flu and if you had put the word flu in their student score note select Student score note contains and type the word flu Or if you want to see the tasks that are due on a certain date select Due Date and use the drop down lists to complete the expression Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 125 Entering Tasks Scores and Notes Figure 5 25 Student filter Student Filter X C Show All Students Show Students in Group C Gender fis v ukwm ssi Spreadsheet Grade s k H 0 Xx PF Scxeen oteto M M
154. letter grade instead of the higher one if the percentage being mapped to a letter grade fell exactly on the rounding point For instance if an A was defined as 86 0 and thus any percentage equal to or greater than 85 95 an overall grade of exactly 85 95 would sometimes be seen as a B instead of an A This did not impact percentage or any other transformations This has been corrected Stanine transformations are now consistent between platforms Inactive students were being ranked on tasks not on types or on the overall grade This impacted the rank of other students This has been corrected More statistics are available for type subtotals nteGrade Pro Client Server improvements Oo oO Long bulletins were truncated instead of wrapped This has been corrected Mac Only Previously InteGrade Pro would continue to show the Downloading message even after download was complete This has been corrected Mac Only Copyright 2006 Pearson School Systems InteGrade Pro User s Guide About the InteGrade Pro Software H Added the ability to remember InteGrade Pro Server passwords until InteGrade Pro is quit o Server side logs were not working This has been fixed mprovements to InteGrade Pro Link InteGrade Pro Link 9 4 is required for proper integration with ParentCONNECTxp 1 5 SR12 o nteGrade Pro Link now captures all error and warning messages to log files o nteGrade Pro Link now populates the STATUS
155. lick Close To rename quicknotes 1 On the Setup menu select QuickNotes Select the quicknote to rename 2 Type a new name in the Name field 3 Click Close To delete quicknotes 1 On the Setup menu select QuickNotes Select the quicknote 2 Click Delete 3 Click Yes to confirm the deletion When you delete a quicknote every instance of this quicknote being assigned to a cell are permanently lost Creating QuickNote Text QuickNotes can contain sequences called autotext fields that are replaced mail merged with data for the current student to customize the note Many autotext fields are available including student demographic class task and school administration fields Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 137 Entering Tasks Scores and Notes To create quicknote text 1 On the Setup menu select QuickNotes Select a quicknote If you have not created a quicknote see To create quicknotes on page 136 2 Enter the text you would like displayed into the Note field When you would like to use an autotext field select the field you would like to use and click Insert Figure 5 35 QuickNote Text Example ANN Es HuickN otes Mame Spring Break Demographic Mote Birth Date Citizenshi Have a great spring break StFirstH ame lt 5 T2 Full Hame Gender Generation Last Mame Middle Hame Nickname Preview Have a great spring break Jil
156. ll bars or hold down the Ctrl key and drag the mouse NOTE If you are using the Windows version of the InteGrade Pro software you must preview the student demographics report and the seating chart at a magnification of 100 full size If you view these reports at any other size the student pictures are displayed as black boxes Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 160 Creating Reports and Graphs Macintosh Version In the Macintosh version the preview shows the entire page Click anywhere within the page to magnify the preview Use the horizontal and vertical scroll bars to move the view A horizontal scroll bar displays above the preview area if there are multiple pages in the report Use this bar to page through the report or use Command N to page forward or Command B to page backwards You can also use the following mouse shortcuts Click and hold the mouse button to display a pop up menu To move through multiple pages click and hold the mouse button and select Next Page or Previous Page To print a single page of the report click and hold the mouse button and select Print This Page Previewing Graphs All the graphs automatically preview on screen before they print This enables you to check the effects of the setup before printing After you have made any changes click Print to continue with printing or click Cancel to close the window Using the preview 1s slightly dif
157. llowing procedures To create a new gradebook locally using class rosters 1 Open the InteGrade Pro software You do not need to be connected to the Internet for this procedure 2 On the InteGrade Pro banner screen select Create a new gradebook and click OK 3 Onthe first screen of the New Gradebook wizard read the information and click Next 4 Click the Local button 5 Select Create using class rosters and click Next 6 Click Next after reading about creating a gradebook using class rosters The Import File screen is displayed 7T On the Import File screen select the class roster file to use when creating the gradebook The class roster file must be accessible to complete the import 8 Click Open A confirmation screen appears asking you to verify that the information in the selected class roster file 1s correct 9 Click Next 10 Make desired edits to the Teacher Name and Incomplete Symbol fields 11 Use Set Password to assign a password to the gradebook See Passwords on page 22 for more information 12 Click Save The class roster information is imported into the new gradebook file and the Save As screen is displayed 13 Select the folder to store the gradebook in and in the File Name field enter a name for the new gradebook 14 Click Save The gradebook is saved with the new name and displayed in the class viewer Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 39 Working with Grade
158. m administrator Requirements To ensure a successful export check the following for each class exported Every student has the correct student number Every class has a course and section number Some classes may require a Subject ID check with your system administrator Check the Advanced Fields on the General tab located under Classes in the Setup menu for this information You have several blank formatted disks if exporting using disks Exporting Data To export data 1 On the File menu select Export from Gradebook 2 Follow the on screen prompts to save to the teacher folder corresponding to your teacher number 3 Take the exported file from the specified location and deliver it to the main office If you are set up to connect to the InteGrade Pro Server software the file is exported to the server Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 180 Finishing Up the Reporting Period Delivering the File This procedure is applicable only if you are working remotely and you do not connect to the InteGrade Pro Server software If you connect to the InteGrade Pro Server software you can export files and save gradebooks on the school s server from remote locations eliminating the need to hand deliver the data After creating the export file deliver it to the school office The school produces report cards by combining export files from all teachers in a school There are several ways t
159. mar 4 Percentage H Statistic 4 Percent of Spreadsheet Summan 5 Percentage H Statistic 5 Standard Deviation Percent However if the view is selected as type you can change any of five statistics on the Type tab in addition to the six columns of student information as shown above Figure 4 7 Numeric Spreadsheet Type view Change Columns Student Type wei mo M Statistic 2 Scale Factor W Statistic 3 Class Average Percent Statistic 4 Percent of Spreadsheet Statistic 5 Standard Deviation Percent Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 74 Working With Spreadsheets Ona skill spreadsheet you can customize one column for student information and six for tasks Figure 4 8 Skill Spreadsheet Change Columns X Change Columns x Studenti Task Student Task Demographic BithDate r v Ausiliay Field Due Date E W Statistic 1 owo mr Jw Statistic 2 Scale Fastor w J Statistic 3 Class Average Percent Statistic 4 Percent of Spreadsheet Y Statistic 5 Standard Deviation Percent Onan End Term spreadsheet you can customize one column for student information Figure 4 9 End Term Spreadsheet iie Demographic fE iih Dale On an attendance spreadsheet you can customize one column for student information Figure 4 10 Attendance Spreadsheet Change Cobumna E th Dale
160. mit to 90 000 an A will start at 89 9995 With a lower limit including three decimals your grading lookup is accurate to 1 question in 2 000 To create a new letter grade click the New button located under the Letter Grade and Lower Limit area With that cell selected type the letter then select the adjoining cell and type the lower limit for that grade To modify one of the existing grades select that cell and overwrite its contents To sort the grade table from highest to lowest percentage click the Sort button located under the Letter Grade and Lower Limit area Display Decimals is unrelated to letter grade lookup This setting affects how many decimals are display on the main spreadsheet The rounding rules as describe previously are used for the actual Letter Grade lookup When you are done click Close The table is now available for use but it is not saved until you save the gradebook Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 55 Working with Gradebooks Setting Up Special Scores A special score is a numeric score represented by a text label To set up special scores 1 Start the InteGrade Pro software 2 On the Setup menu select Grading Rules Click the Special Scores tab Figure 3 9 Special Scores tab Grading Rules E4 Attendance Codes Grade Tables Special Scores Type Sets A special score ix a textual label which may be used in place of a numeric score o
161. mple you can create a template class labelled template and add several spreadsheets to it Then each time a user imports classes from the class roster file using the template file each imported class will have those template spreadsheets added to it Save the gradebook as template gbf Be sure to store the gradebook in the appropriate location for the type of system being used See the previous section Data Copied when a Template Is Used All settings of the template gradebook will be copied to gradebooks created using the template These settings include All display settings All grading rules Default students Students added via template will be considered manually added unless subsequently imported Default classes Classes added via template will be considered manually added unless subsequently imported Any template classes you created Report settings The following data copied from the template gradebook is overwritten each time information 1s imported from an administration system The incomplete symbol Any grade tables with the same name Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 45 Working with Gradebooks Renaming Gradebooks To rename gradebooks for Windows Ts 2 3 4 5 Open the InteGrade Pro software Start the process for opening a gradebook On the Open gradebook screen right click on the gradebook name you want to change Select Rename on
162. n M T H eur Famn j jd 4 a i7 m T 4 Type a numeric score or a special score You can also right click the cell Windows or Ctrl click Macintosh and select a special score from the context menu Skill scores can include letters and numbers up to seven characters long These scores are not based on grade tables Numeric scores that are above the maximum score defined for the task generate a confirmation screen 5 Press Enter or use either the UP or DOWN ARROW keys to enter the score Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 108 Entering Tasks Scores and Notes To use quick find to enter scores on the spreadsheet 1 2 3 5 Select the appropriate class and spreadsheet Select a cell in the spreadsheet Press either or to switch to keyboard navigation mode The sidebar will also be opened if it is not already Using the UP and DOWN ARROWS to toggle between moving through students or tasks Ensure that students 1s selected Type the first few letters of the student name Note The highlighted row will show where you are in the spreadsheet Figure 5 11 Using quick find Class English 11 Period 01 Tem 52 Day Show Students Quick Find Spreadsheet Meer Pune Ae eee ow V ew Task Wei d Students Othello MacBeth Shakespear C Tasks Student Quiz Quiz e Exam Letter m Mame 10 15 40 l Grade Groups 1 Abbasi Elisa r 3 5 2b r C
163. n a numeric spreadsheet For example you may define Last to be worth 0 0 points Use a value of excused to make a special score which will nat affect the student grade Special Scores a Score Symbol Orit Score value must be either a percentage ar Excused UR Scure Value E scused Enter excused to allow a task 0 to be omitted without penalty CR 0 NC 0 M lete Symb MR D ncomplete 5ymbo Sick Excused Incomplete Symbol INC Away Excused A student with this score on any task will recerve this score as their spreadsheet grade Mew Delete 3 Review the special scores that are already predefined for your convenience To modify the score for any of the predefined special scores select the score and type its new value in the Score Value field To modify the name for any of the predefined special scores select the score and type the new name in the Score Symbol field To create a new special score click New type a name and define the value To delete a special score select the score click Delete and click Yes to confirm the deletion 4 Review the symbol used to indicate an incomplete score The default is INC 5 Click Close Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 56 Working with Gradebooks Setting Up Type Sets Type sets let you group task types into categories The system comes with sets already defined You assign a typ
164. n help you track attendance in two ways with the Attendance spreadsheet and with the feature on the seating chart that lets you take attendance About the Attendance Spreadsheet In an attendance spreadsheet calendar days replace the task columns Attendance spreadsheets can be automatically created by import from your office administration system They may also be created manually If you manually created the attendance spreadsheet you can switch the calendar days on or off For example you can turn on attendance days and turn off weekends and holidays The columns for inactive days are gray Calendar days on attendance spreadsheets created by import from your office administration system cannot be turned on or off Figure 7 1 Calendar days Student Tue Wed Thu Fri Mame Feb 0 Feb Iz Feb U3 Feb 4 Abbasi Eliza L 1 2 Bregder Audrey 3 Calder Cara 4 Castro Michael E B Cortez Miguel B D andrea Drew T De Cator Lisa L 8 Escobar Lauren L 8 Gale Bevin Jj Goodell Rafael Determining Your Attendance Spreadsheets Needs Consider the following when creating an attendance spreadsheet Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 163 Working With Attendance and Seating Charts o you frequently refer to attendance records If you use a single spreadsheet it can require extensive scrolling How do you organize your other spreadsheets by semester or reporting period Yo
165. n of the software To access the sample class 1 Open a gradebook locally on your computer 2 Select SAMPLE GBF from the Open Gradebook The sample class loads If you cannot find the sample gradebook speak to your system administrator Try the menu commands View the Help menu Enter or change data 4 When you have finished working with the sample data select Close Gradebook on the File menu To preserve the sample data for the next time be sure to select No when asked to save changes Importing Data to a Gradebook Importing data 1s the preferred method of adding students and classes to your gradebook Only by importing data from your school s administration system can you electronically export data back to the main office at the end of a term Importing Rosters Comments or Scores The class roster file is the central piece of information imported For class rosters the import process brings demographic data letter grade tables and other data associated with the student and class rosters The exact information imported can vary depending on the administration system providing the data When importing from a CLxxxxx GRD file gradebook fields that contain data are not overwritten by administration system data unless your administrator has set the system to do so When the administrative system overrides are turned on the following data in the gradebook is overwritten Student Demographics Any student demographic field wit
166. n save the gradebook in the desired folder on that server Closing Gradebooks To close a gradebook on your computer 1 On the File menu select Close Gradebook 2 If you are asked to save changes click Yes to save changes 3 The gradebook is saved locally on your computer to the same folder from which it was opened Closing a Gradebook on the InteGrade Pro Server Software If you are storing gradebooks remotely on your school s server closing a gradebook does two things It saves changes to the gradebook and copies the gradebook to your school s InteGrade Pro Server software To close a gradebook on the InteGrade Pro Server software 1 On the File menu select Close Gradebook 2 If you are asked to save changes click Yes The gradebook is saved and copied back to your school s server 3 Open another gradebook or select Exit on the File menu to leave the system Reverting to an Earlier Version of the Gradebook On the File menu select Revert to Saved The current version closes and the last version that you saved opens Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 36 Working with Gradebooks Creating Gradebooks Windows Users If you would like to create a gradebook template to be used each time a new gradebook is created see Using Gradebook Templates on page 44 Creating a New Gradebook on Your Computer This procedure is for Windows users who do not connect to the InteGrade Pro Ser
167. n the InteGrade Pro software You see the following screen Figure 3 1 Starting InteGrade Pro InteGrade Pro Inte 3rade Pra can use the Intelarade Pro Server to store gradebooks at a central source This feature allows teachers to access ther gradebooks from anywhere using the internet Would vau like ta use this feature C Yes I d like to store my gradebooks on my school s InteGrade Pro Server 2 Select No This indicates that you are installing without connectivity to the InteGrade Pro Server software Click Continue The InteGrade Pro banner screen is displayed 4 Select Open a gradebook on your computer and click OK The Open screen is displayed Click Cancel This completes the requirements for the first time startup of the InteGrade Pro software Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 23 Working with Gradebooks Starting with the InteGrade Pro Server Software Use this procedure to open the InteGrade Pro software the first time only if you will be connecting to the InteGrade Pro Server software This procedure configures your system to store gradebooks remotely on the school s server To start with the InteGrade Pro Server software 1 On the computer desktop double click the InteGrade Pro software icon You see the following screen Figure 3 2 Starting InteGrade Pro InteGrade Pro Inte 3rade Pra can use the Intelarade Pro Server to store gradebooks at a central source This
168. nea halz Herbal B absspen Fn 1 Cui ji Figure 6 16 Student performance graph Taek ie Ihre poph en dide a de de Cr PERI zs Fi pri irissETETY Fzwri eee je meri cd rr ram 11 4714 FA a rae ITE TEE TT rm EE r1 DT FE n Big iad jiji j amp y iris Select a Student Optionally select an Envelope of standard deviation and the class average Click the colored blocks next to Score and Average to change the display color Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 156 Creating Reports and Graphs Task Comparison This graph compares two tasks and displays the number of students with letter grades and percentage intervals for each task It lets you view the relative difficulty of one task as compared to another and the approximate score distribution Select a graph styles from Area Area 3D Covered bar Covered bar 3D Line Line 3D Side Bar Side Bar 3D Figure 6 17 Task Comparison graph Task Comparison B Saks of Fool on the Hd vs Anaha of Sounds of Silence ror i m Wo wur do Hr a O ane Range Choose two tasks and the interval Interval refers to the number of intervals on the X axis For example an interval of 10 means the score ranges will be 0 10 20 continuing up to 100 Click the colored blocks next to Task 1 and Task 2 to cha
169. ner of the cell on the spreadsheet indicates that notes exist for that student Figure 4 19 Notes tab alent Spiesdshest eighed Type Numenc Weighed Type Miguel sred from Heic ony recenty He ha been well scoepied n Fis Class due pimay to he excresodinan poliienesz He English skills sre excellent porcideang fhe shot parod of Gene he has beer here kiga her cared an incomplete gaie because he has nol completed the agua ed re Senge Posty ecco 13 Click Close Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 82 Working With Spreadsheets To add student contacts 1 On the Contacts tab of the Students screen click New A New Contact displays with a type of Other Figure 4 20 Contacts tab Eragi Audiens Caia Cara Casco Mechel Coca hice Hrg i andres Dress De Cato Lira Escobar Laurer Gals Kevan 10089899 ad ded ausbon Hedand dohri Huang Mak lanar o D mne E 2 In the Contact Type drop down list select the type of contact this 1s The symbol beside the name changes according to the type of contact you select 3 Type the name address and phone numbers Deleting Students You can delete students from a gradebooks from a class or you can inactivate them Deleting from the gradebook removes all information about a student including demographic data and scores Use this option only if a student has permanently left your school and you
170. nge the display color Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 157 Creating Reports and Graphs Click the first button at the far right below the Help button to change the ordering of the report Task 1 followed by Task 2 instead of Task 2 followed by Task 1 Check the second button at the far right to change the report orientation Task Correlation This graph compares any two tasks and shows the correlation of scores between the two A high correlation means the class as a whole fared similarly on the two tasks Figure 6 18 Task Correlation graph ree fl em n oe Las ration d 13 E E E are H PIHE C Select the two tasks from the drop down lists Click the colored block next to Ink Blot to change the color of the graph Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 158 Creating Reports and Graphs Setting Up Reports and Graphs Any change you make to one report applies to all reports printed after that until you change these settings again To change a report 1 On the Reports menu select Report Setup You can also click Setup on any report or graph screen Figure 6 19 Report Setup dialog box Repot Setup x Feet Tile Oech Maes becker dlp Siuckenis Es Lini ice M fe Mame Iw s Demographic De Carne gs Speeches al be Ll Exton C Other 5 Dane joer is Other Ciptiors Argh oso je Horizontal Sepsa Limes Font and Size
171. nnect to the school s server and then select the gradebook to open Some teachers require connections to more than one remote InteGrade Pro Server computer For example teachers who work at more than one school may need to connect to the server for each school when they wish to update their gradebooks To add a server a 2 3 Be sure you are connected to the Internet Open the InteGrade Pro software On the InteGrade Pro banner screen select Open a gradebook on a server and click OK The Open Gradebook screen is displayed This is where you add and remove server access and open gradebooks Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 30 Working with Gradebooks Figure 3 4 Connection to server Fie Manterancs To Rename or Doria Ire cuwrenty zelected gradebogk ca Sacer hinian To Aa Eat or Dese zerserz check and A seed he aoporoorimie option fom iFa kei het appears sec Tre appropriate option from the list thet appears Chek for aiioa help po pets Gradebook ee od dakap indersrise Pei r m s ries ane displayed a The Server List List A 1 lop reel Click tha aeioining A rier to log ino Server 2001 Gl 9 11 20 10 Ayakashi uss POS are displergqexd vae ou ik inta s Server Your personel folcier wh ahaa nppear at the top of the fel Depending on ti pm Dilz dunke Higl172 152 12 186 If n Grmcebook ix cunnerdhy check Out Anis geadebocks ant P
172. nt in one of three ways Use the Value drop down list above the spreadsheet This list is available only if you imported comments OR If you know the comment number enter it directly into the spreadsheet cell OR Right click the cell Windows or Ctrl click Macintosh and select the comment from the context menu The text for the comment displays in the drop down list for your verification 4 To enter more comments use the two adjoining comment columns To enter comments without a Comments txt file 1 Ensure that you have a list of comments to use Each comment must have a number 2 Enter the comment numbers into the appropriate comment columns Entering Attendance Summaries A report card needs a summary of attendance Copy the attendance into this End Term spreadsheet To enter attendance summaries 1 Click the All Absences or All Tardy column heading 2 Select Replace Task from the drop down menu Figure 8 2 Replace Task dialog box Heplace Task X Please pick a class and spreadsheet from which ta copy Class English 11 Period 01 Term 52 Day Codes ABCDE Spreadsheet Weighted Type Mumeric Weighted Type English Skills Skill Third Quarter Grade Report EndT ern 3 15 2006 Second Semester Grade Report EndT erm 5 26 2000 Period Lf Attendance Attendance h Cancel SEE Ne Help Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 174 Finishing Up the Report
173. o Gute Macbeth Quiz Shakespeare Exar Foundation Series Book Report Average Average Deviation Percent O O O Average Deviation Percent O O O Robot Quiz Asimov Average Deviation Raw Score Asimov Exam Shakespeare Asimov Co ed Alice in Wonderland Quiz Through the Looking Gl ure Poetry of Lewis Carroll Exarn Analysis of Fool an the Hill Lowest Score Analysis of Sounds of Silence Maximum Score Are Songs Poetry Essay Term Project Term Exam Class Average Percent Average Haw Score Average Scaled Highest Score Number of Empty Scores Humber of Scores Out OF Scaled Out Of Percent of Spreadsheet New Delete Percent of Task Type Duplicate Scale Factor 12 Use the Notes tab to record notes about this task Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 101 Entering Tasks Scores and Notes Figure 5 7 Notes tab Edit Tasks for Spreadsheet Weighted Type Numeric Weighted Type E X T ask eee his Was a multiple choice quiz MacBeth Quiz P e General Extra Points Scores Stats Notes Shakespeare E sar Foundation Seres Book Report Robot Quiz Asimov Asimov Exam S hakespeare Asimov Ln ed Alice in Wonderland Quiz Through the Looking Gl urz Poetry of Lewis Carroll E sam Analysis of Fool on the Hill Analysis of Sounds of Silence Are Songs Poetry Essay Term Project Term Exam New Delete
174. o Server software 1s installed and configured at your school a remote computer with an Internet connection can connect using the school s Web server URL and a user ID and password which are assigned by your system administrator Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 18 Installing the InteGrade Pro Software Before You Begin The computer on which you wish to install the InteGrade Pro software must be connected directly via cables to your school s network Installing the InteGrade Pro Software The following procedures show how to install the InteGrade Pro software on a stand alone computer or on a computer that connects to the InteGrade Pro Server software Downloading and Installing to a Windows PC You must have WinZip or a similar archive program to extract the installation files after downloading them To download and install the InteGrade Pro software 1 Sign in to the Customer Link Web site at customerlink pearson com 2 Goto the InteGrade Pro Software Downloads Web page On the Customer Link Welcome page select InteGrade Pro in the Product Support Center list click the InteGrade Pro link and then click the IGPro 9 4 link under Downloads 3 Click the win distribution94 zip link and save the file to the root directory on your hard disk usually C Unzip the win distribution94 zip file to the root directory on your hard disk In the unzipped folder open the IGPro folder Double
175. o submit the export file Your system administrator will tell you about the procedures at your school The following are some common methods Copy the export file to a specific directory on the network Submit the export file on a disk Send the export file using e mail After sending the export file to the office make another copy of the export file on a disk and archive it As an additional safeguard keep the export file on your hard disk until the report cards have been printed It is not necessary to delete the file when you create an export file at the end of the next reporting period Your hard disk automatically overwrites the export file Archiving Your Gradebooks It is good practice to archive your gradebooks at the end of a reporting period Note that this procedure only works for locally stored gradebooks This procedure is not applicable for gradebooks stored remotely on the school s server Preparing Gradebooks for Archiving To prepare gradebooks for archiving 1 If you have used a gradebook password remove the password from the gradebook You may need the gradebook for future reference and may not remember the password Other school personnel also may need access to your files See Using Gradebook Passwords on page 62 2 Lock the scores on the spreadsheets This prevents the scores from being accidentally modified or deleted See Locking and Unlocking Scores on page 66 3 Optionally use your operating s
176. ol Systems InteGrade Pro User s Guide 94 Working With Spreadsheets Adding Students to Groups There are two ways to add students to groups The students must already be entered in a gradebook You can use either use the Conditions tab to dynamically include students in a group or the Exceptions tab to force specific students to be included or excluded from the group To add students to a group using the Conditions tab 1 2 L D pi 3m On the Setup menu select Groups Click the Conditions tab A group can have multiple conditions Click New Condition Each condition contains three parts an autotext field an operator and the condition to test for An example condition is Birthdate contains 84 Build the group query by modifying the three variables Click New Condition to add as many conditions as you wish Click Basic tab to view the effective status of the group Click Close To add students to a group using the Exceptions tab iF 2 On the Setup menu select Groups Click the Exceptions tab Each student in the class is listed with three options per conditions always include and always exclude Per conditions means that the condition s will be applied to this student to determine whether or not they are a member of the group Always include means that the student will always be included in the group by an exception Always exclude means that the student will always be excluded from the group based on
177. or 10 Once the download of the gradebook 1s complete click OK to open the gradebook Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 32 Working with Gradebooks Viewing Another Teacher s Gradebooks Windows and Macintosh Users If system administrator has granted you access to other teachers gradebooks you can open and view gradebooks for those teachers To view another teacher s gradebooks 1 2 3 4 Be sure you are connected to the Internet Open the InteGrade Pro software and select Open a gradebook on a server Double click a server and log in From the Teacher list select the name of the teacher whose gradebooks you want to see If a teacher is not displayed there you do not have access to that teacher s gradebooks Speak to your system administrator If you are working on a Macintosh system other teachers folders are displayed under the server name and you can double click on the desired folder Select the gradebook you want to view and click Open The gradebook opens Depending on the type of access you have you may or may not be able to make changes to the information This 1s controlled by your system administrator Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 33 Working with Gradebooks Opening Gradebooks Locally Windows and Macintosh Users Even if you configured your system to access gradebooks stored remotely on your school s server you can still
178. ords like SAT that are in capital letters Ignore words containing numbers makes the spell checker skip words like 4th that contain numbers 3 Review the list of ignored words You add words to this list during spell checking when you select Ignore Word from the context menu Select a word and click Remove to remove it from the list or click Remove All to clear the list Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 134 Entering Tasks Scores and Notes 4 Select how many suggestions you want to see in the context menu by sliding the control between Fewer Suggestions and More Suggestions Setting the slider to the far right offers many suggestions some of which may be inappropriate Setting the slider to the far left offers fewer suggestions but is less likely to provide the correct suggestion for some words Set the slider somewhere in the middle at first You can change it later 5 Select the dictionary you want to use from the drop down list 6 Click Close Correcting Misspelled Words If you have set up Always Check Spelling as you type the misspelled word in your note displays underlined To correct misspelled words 1 Display the context menu Right click in Windows or Control click on a Macintosh to display that context menu 2 The context menu displays a list of suggestions Select one of the words to replace the misspelled word If you know the word is spelled correctly select
179. oripa Taini T retusediT unc BB Fs rem E X Excused T andy TB Cd ana Flare EDET e 2D Fes Haze Fi Slit Fai 225 Cis echan zs iicklaemd Trrsti Zu T an She Jed Zen o Lynthie 4 Ifa student is late or absent enter the appropriate attendance code for students either by typing the code or by using the drop down list Right click the cell Windows or Ctrl Click Macintosh and select the code from the context menu 5 Optionally open the Notes area and enter comments about the attendance activity To print attendance spreadsheets 1 Select the appropriate attendance spreadsheet from the drop down list 2 On the File menu select Print 3 On the Print screen select Spreadsheet Report 4 Click OK 5 On the Spreadsheet Report screen make any necessary changes then click Next 6 Click Print You can also access the Spreadsheet Report on the Reports menu Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 165 Working With Attendance and Seating Charts About Seating Charts The seating chart shows you where each student should be sitting You can also choose to display student pictures zoom in and out display names and other information about your students and move students between desks using a drag and drop operation You can use the seating chart with any class 1n the gradebook and you can select any spreadsheet in a selected class If you display a numeric skill or End Term sp
180. ot change the information in these fields If you need to change the field information contact your System Administrator Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 58 Working with Gradebooks Adding Classes To add classes 1 2 3 4 5 6 T 8 9 Open the InteGrade Pro software On the Setup menu choose Classes Click New then click Next Type the class name and click Next Select a task type set from the drop down list and click Next Select the students registered in this class Use the All or None buttons to speed up your selection If a student is not there you will have to add them and return to this step later When you add students to the new class the InteGrade Pro software looks for existing classes with that student The system also determines whether these existing classes are similar to the new class If a match is found the system copies the task scores and notes information to the new class The procedure is completed automatically each time you add a student to a class If the system is unable to match information nothing is copied and you must add the student s scores and note information manually to the new class This auto copy feature copies numeric spreadsheet skill spreadsheet End Term spreadsheet and attendance spreadsheet information Click Next On the New Class screen select the spreadsheets you want created and click Create Repeat Steps 2 7 for all c
181. ote you can use the sidebar to assign it to a cell To assign quicknotes 1 Select a cell in the main viewer In the quicknotes pane of the sidebar click Add 2 3 Select a quicknote 4 Click OK Copyright 2006 Pearson School Systems 139 InteGrade Pro User s Guide Creating Reports and Graphs The InteGrade Pro software provides a number of reports and graphs you can use to analyze the performance of your students and review the effectiveness of your tasks You can also e mail a progress report to parents Working With Reports This is an overview of creating a report Details of each report display on the following pages To create a report 1 Select one of these reports from the Reports menu E mail Student Progress Report Class Attendance Class Roster Missing Tasks Multi Class Seating Chart Spreadsheet Student Attendance Student Demographics Student Progress Student Rank Task Details 2 Select the specific content you want to see on the report Click Next 4 Click Print Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 140 Creating Reports and Graphs Selecting Students and Tasks Here are some other ways to select and deselect students and tasks To select and deselect students and tasks do one of the following H To select all or nearly all the students or tasks click All then deselect the ones you don t want included UH To select only a few students or tas
182. ou can also create an attendance spreadsheet You can define as many spreadsheets as you need for a particular class Many users create separate numeric spreadsheets for each term or semester As you work you can open more than one class viewer to switch quickly from one spreadsheet to another Managing Spreadsheets Use the Spreadsheets screen from the Setup menu to manage your spreadsheets and to add grading groups Figure 4 1 Spreadsheets dialog box Spreadsheets of Math 11 Period 03 Term 2 Day Codes ABCDE X Math 11 Period 03 Tem 5217 General Grading Notes sues meses tr EN Weighted Tyne Basic Mathematic Skills Skill Third Quarter Grade 3716 2000 Kind Mumeric Second Semester L3 5 25 2000 Chart D ate Pernod U3 Attendance Atten amp Edit Date Range End Date Calculation Method Weighted Type Show Advanced Fields Hew Delete Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 67 Working With Spreadsheets Manage Spreadsheets On the left side of this screen is the list of spreadsheets The General tab lists details of the selected spreadsheet The Name appears in reports and whenever you select a spreadsheet You can rename a spreadsheet without affecting End Term export The Kind is selected when you create a spreadsheet and can not be changed later Start Date and End Date define the date range the spreadsheet covers For a
183. ouaueeersr4sqe pee Gane heen beeen ee PRANI ce F2sbeFeeeeeeleRueteaee J4 S43 86 Viewing or Modifying Class Data 1 0 rr 86 Adding Students to Classes 1 0 eee eee eee e eee e nen e ee neees 89 Removing Students Prom Classes oc 6 0 sio 2 64 OW me ege E Eg e e Oed ea dia eq qud eu aou 90 Making a Student Inactive eu tace ever restek EVO Re BER POR E bep de Te Feed d Ene eq idees 9 hu bap CLOUDS UWWP 9 Viewing or Modifying Groups lsseseses eer 9 Addmeg Students tO Groups 2225259492 99 94RSUSTERTRNEESO ES PREUEEMEERQ ERES bur eu v Ss 95 Removing Students From Groups 0 ccc rrr 95 Chapter 5 Entering Tasks Scores and Notes 96 Creatine a NCW MOSK oes csi bo aa due neq odd PUE tees Eu EE deb Bend eee HE Rd ES 96 Editing Tasks 224 40024 gend EUER ESSPRP S FP VRTESVIe DS VITSE rbi Ree Qm qd as eds 977 Delete Vasks EE TERTTTTITCICTICIC COT TTC ene Geese ewe LIT OTT TITTTE 102 Copying One Task oa uae due a Role SACO RUR EROR IU T deme e n dE Ede or dde deeds 103 Copying Multiple Tasks a oca dd do mpios o DURER E RR MEE Pere REOS E S uis d aA RR EE 103 Combining DOSES lt 2enuii dide sade ee thie pO CT TNT I AES NE Dd dA deeds d eda qd 104 se UE T 105 los rrvce 106 Working itor PT P TPTTTT 107 Using the Ed
184. p menu select Password 3 On the first Password screen enter your current password and click Next If you have just logged on and the system has prompted you to change your password this first screen is not displayed and you can go to step 4 4 Onthe next screen enter a New Password On the next screen enter the New Password again to confirm it and click Next On the Password verification screen click OK to complete the process The next time you attempt to connect to the server you must use your new password Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 64 Working with Gradebooks Locking a Gradebook You can lock your gradebook quickly to prevent unauthorized viewing and access The password you use to unlock a gradebook depends on how you are using the InteGrade Pro software If you connect to the InteGrade Pro Server software use your network login password If you only store gradebooks locally use the gradebook password To lock a gradebook 1 On the Setup menu select Lock Gradebook or press Ctrl K If you have not set a password this choice is grayed out Unlocking a Gradebook To unlock a gradebook 1 Click Unlock The Unlock Gradebook screen displays 2 Type either the gradebook password or your network login password 3 Click OK The gradebook is unlocked and you can see the data Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 65 Working with G
185. r You can change these titles at any time To see these fields in use on the Setup menu select Students then click Schools 4 Click the Spreadsheet tab to customize your spreadsheets Figure 4 5 Spreadsheet tab Display Date Extra Field Titles Spelling Spreadsheet M Ledger Lines Ledger Line One Editable Text a W Highlight Row Column Ledger Line Two Noneditable Text Show Task Short Mame Highlighted Line One Hot Linked Text M Show Student Last Name First Highlighted Line Two Corner Clips W Show Inactive Students Score Column width 10 E Use Default Colors Sort Inactive students Below Active Students Alice Wonderland Shakespear e Exam 1 Leech Shawn 2 McTavish Anne 2 5 6 5 3 5 3 Nakamura Wendy 7 5 4 5 9 0 4 Schmidt Dave Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 72 Working With Spreadsheets You can change the visual appearance including whether to display ledger lines and highlight the selected row and column You can also select the colors of Rows as they display The selected row or column Text you can edit Text you cannot edit Hot Linked text Corner clips Changes affect all spreadsheets The sample spreadsheet changes to reflect your choices Click Reset Colors to revert to the default colors To see the shortened form of the task names select Show Task Short Name To see inac
186. radebooks Locking and Unlocking Scores After you have entered scores for a particular task you can lock them so that they cannot be accidentally overwritten To lock and unlock scores 1 On the Tasks menu select Edit Task 2 Select the Points tab 3 Select a task Figure 3 11 Selecting a task EdE Tasks F r Spreadsheet Weighted Type Numeric Weighted Type l Xj Tak Gereral Extra Ponts Scores Stats Motes re Ui IM acBeth Quz Te Ou x Shakespease Exam Scmes Locked Foundahon Senes Book Hepat I Robot Quiz Asimo Dui Scal Dui Oe Poir Fi quaed Asimov Exam Faw Facto Ecsed hor Mastery fis e fio 15 Shakespeas emer Co ed Thiaugh the Looking OL Ou Macersum Abou Sica a Posty of Lever Canol Exam Wan when a score hat exceed this score is entered Anay ol Fogl on Ihe Anal ol Sounds of Sdenca Ale Songs Foe Essa Tam Ero Tem E eam Hen Dele Dupkcale 4 Select the Scores Locked checkbox 5 Click Close You cannot change the scores for that particular task 6 To unlock the scores repeat steps 1 3 and then clear the Scores Locked checkbox Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 66 Working With Spreadsheets InteGrade Pro gradebook software provides a numeric and a skill spreadsheet for each class by default An End Term spreadsheet is created when you import a class roster file from your administration system Y
187. re the ones used to calculate their overall grades At times you might need to adjust the scores For example if a test was too hard and class scores were significantly lower than expected you might want to adjust them InteGrade Pro gradebook software offers several commands to help you adjust scores fairly These commands are statistically sound and are easier to use than manually altering student scores The score adjusting functions are available only while a numeric spreadsheet 1s active NOTE Before altering any scores you should print the Spreadsheet report This gives you an archive of the original unaltered scores If the results are not what you expect you can always back out of any changes if you have not saved the gradebook Dropping and Restoring Scores The Drop Restore Scores command automatically drops one or more scores that are the most damaging to a student s overall grade Because different task types like quizzes and homework may contribute differing amounts to the overall grade the most damaging score might not necessarily be the lowest one For example suppose you have an equal number of quiz and homework tasks A student receives 3 out of 10 on a quiz and 4 out of 10 on a homework task However if quizzes account for 20 of the overall grade while homework accounts for 40 the 4 out of 10 homework task would be dropped even though the quiz score of 3 out of 10 is lower How It Works The Drop Restore Scores
188. readsheet 1 On the Setup menu select Display Figure 4 3 Display dialog box Dimplay Bain Extra Field Tides Speling Soreackheet The date appesis on printed sports and in the spreadsheet Dider Tear Horth r Duy C Yaa MonituD ap m as 71588 tf a m aad C Yaa DayMaonih acte P at C a C DayMoanih rea C asdun C Honth Tapta Sapa aii Saguh l Hane F Ber fll Date Format mamjddbhenyy Comma C Hyphen Today s Date 2 1 2000 fe Sins 7 ther dune 4 1998 6 41 338 coe toe 2 Click the Date tab to make changes to the date settings The InteGrade Pro software always stores the year within the program as a 4 digit number but you can choose how you want to see the date displayed The sample date in the lower right corner changes to reflect your settings Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 71 Working With Spreadsheets Figure 4 4 Extra Field Titles tab Date Extra Field Titles Spelling Spreadsheet Some of the student and task fields do not have a pre defined purpose ou may change the titles of these extra fields to describe the data you wish to record For example vou might define ane of the student fields to be Locker Student Extra Field Title Task Extra Field Title 3 Click the Extra Field Titles tab to change the titles for five extra student fields and five extra task fields For example you may want to name a student field Locke
189. readsheet the desk 1cons display task scores If you display an attendance spreadsheet the desk icons display attendance codes for the selected date and student NoTE Removing a student from the seating chart does not affect the student s enrollment in the class Creating a Seating Chart There are two ways to create a seating chart You can use the seating chart wizard that displays the first time you select Seating Chart from the Show drop down list You can also select the New Seating Chart option on the View menu To create a seating chart for the first time 1 From the Show drop down list select Seating Chart 2 Enter the necessary information in each of the screens 3 Click Create in the last screen to create your seating chart The seating chart 1s in Layout Mode at the end of this process To create a seating chart as a replacement 1 From the Show drop down list in the viewer select Seating Chart 2 On the View menu select New Seating Chart 3 Because only one seating chart can be created per class a warning message displays asking if you want to delete the current seating chart 4 Click Yes to continue with the process and replace the current seating chart Figure 7 3 New Seating Chart dialog box ew Sealing Chait x Inkeszessde Pro cn pubomanc ade create a cnn nora chet valhi fne nghi Peer cd dedo le uoo ciega Th desior sil be placed n ced vali ha number of cost and datke pei rv pou zpsscilg
190. review the seating chart at a magnification of 10046 full size If you view the chart at any other size the student pictures are displayed as black boxes Spreadsheet This report displays the contents of the active spreadsheet It serves multiple purposes depending on which spreadsheet 1s active If a numeric or skill spreadsheet 1s active the Spreadsheet report shows how the students are doing on the tasks If an attendance spreadsheet 1s active the Spreadsheet report shows the attendance activity over a specific date range If the End Term spreadsheet is active the Spreadsheet report prints the contents of the End Term spreadsheet Figure 6 10 Spreadsheet dialog box 5 pine acs Preset 5 ludents 25 of 25 ces h Summa 1 Facen jagi 3 Rs Summap zd etter Grads E Casto Michae Seperate Page for T ask Lis x C ober uus E Oandres Drew j Print sowas TE Gona Heet HEE GEL ee Tasks 15 of 15 E Otho Quz ai x MacB eth uz E 5aboespeane E imn x Foundason fanas B Fleece Pell Aoba Qui iocans x Asics E kem a es fma ditt Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 150 Creating Reports and Graphs Student Attendance This report displays a class list with the totals of various absences and late activity for the specified dates This summary uses the system codes as defined in the section Setting Up Attendance Codes on page 52 Figure 6 1
191. s InteGrade Pro User s Guide 85 Working With Spreadsheets To scramble the order 1 On the View menu select Sort Students Use the Sort Students screen to arrange your students in random order You could use this to post a report and you didn t want student names listed in any particular order 2 Click Scramble 3 Click Close To sort manually On the Sort Students screen hold down the Ctrl key lt gt in Macintosh and drag a student name to a new position Managing Class Data Viewing or Modifying Class Data 1 On the Setup menu select Classes 2 From the list at the left select a class 3 Usethe General tab for information about this class Use the drop down lists to assign task type sets and spreadsheets to this class Setting the Current Grade Spreadsheet is important when you are exporting grade information via InteGrade Pro Link Figure 4 23 General tab x Classes in SAMPLE General Students Mates English Codes ABCDE Class Name English 11 Period 01 Term 2 Day Codes ABCDE Math 11 Pero A amp BCDE Adv Chem F Cades B Task Type Set Humanities Current Grade Spreadsheet weighted Type Show Advanced Fields Mew Delete Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 86 Working With Spreadsheets 4 Use the Students tab to assign students to a class Select a class then a student and click the right arrow Fig
192. screen is used to quickly erase all of the task scores for a particular student It is normally used when a student has been added to a class and the scores copied by the system require editing or deletion You can delete all of the task scores for a student by replacing the existing scores with a blank score This in effect deletes the scores for the student across all tasks Filling a Row of Scores This procedure is used to replace a row of existing scores for a student across all tasks on the spreadsheet You can use this to effectively erase all of the scores in a row or to replace them with another score To fill a row of scores 1 In the Class viewer right click any task cell for the student whose scores you want to replace 2 On the right click menu select Fill Row 3 On the Fill Row screen enter the New Score You may leave the New Score field blank if you wish to erase all of the scores for the student 4 If you wish to replace only the empty scores select the Replace only Empty scores checkbox 5 Click Fill Scanning in Scores Windows The scanning feature of the InteGrade Pro software enables you to scan in scores from a standard Pearson School Systems scan form This feature is not available on a Macintosh Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 115 Entering Tasks Scores and Notes This procedure assumes that you have a functioning scanner attached to your computer and that you h
193. se one of two methods To exclude unnecessary tasks do one of the following On the Setup menu select Grading Rules screen On the Grading Rules screen define a task type called Not Used and set it to contribute 0 towards the final grade Change all tasks that you want to exclude from the calculations to this type before using the End Term spreadsheet OR Create a new spreadsheet called Unused or Next Term Copy all the relevant tasks to this spreadsheet and delete them from the current spreadsheet Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 172 Finishing Up the Reporting Period Hot Linking Numeric and Skill Spreadsheet Grades to End Term Spreadsheets The InteGrade Pro software allows you to link a task type subtotal or spreadsheet grade from a numeric or skill spreadsheet to a column on an End Term spreadsheet When you use the copy task wizard you have the option to automatically link hot link the spreadsheet grade to the End Term spreadsheet provided you are copying from a numeric or skill spreadsheet to an End Term spreadsheet Once you establish a hot link each time the source task type or spreadsheet grade is updated the link on the End Term spreadsheet is automatically updated You can remove a hot link at any time or recreate one if it is broken inadvertently For more information about hotlinks see Working with Hot Links on page 76 Entering Comments Comments are the shor
194. see Creating a New Gradebook on Your Computer on page 37 If you wish to create a gradebook and store it remotely on the school s network server see Creating a Gradebook on the InteGrade Pro Server Software on page 38 You can create the new gradebook using class rosters exported from your administration system or you can create the new gradebook without students or classes Select one of the following procedures To create a new gradebook locally using class rosters 1 Open the InteGrade Pro software 2 On the InteGrade Pro banner screen select Create a New Gradebook and click OK 3 Onthe first screen of the New Gradebook wizard read the information and click Next 4 Click the Local button 5 Select Create using class rosters and click Next 6 Click Next after reading about creating a gradebook using class rosters The Import File screen 1s displayed 7 On the Import File screen select the class roster file to use when creating the gradebook The class roster file must be accessible to complete the import 8 Once you have selected the file to use click Open A confirmation screen will appear asking you to verify that the information in the selected class roster file 1s correct 9 Click Next 10 Make desired edits to the Teacher Name and Incomplete Symbol fields 11 Click Save The class roster information 1s imported into the new gradebook file and a saving file screen is displayed 12 Select the folder to s
195. so that you can access gradebooks on that server If you do not have all of this information speak to your system administrator Each of these items is described in more detail below Connecting to the Server When you choose to connect your computer to your school s server you must have a means of communicating with the server If you are using a computer at school that 1s connected to the server you are probably connected via network cables If you are working on a computer at home you need some other means of connecting to the remote server at your school You can use an Internet connection that uses either your telephone line or cable connection Is Your School Using the InteGrade Pro Server Software Ask your system administrator if your school is using the InteGrade Pro Server software You may already know this if you have received an e mail containing your user ID and password as well as server address information User ID Password and Server Address Information You can access gradebooks remotely on your school s server if the school s system administrator has installed the InteGrade Pro Server software and set you up as a user with access to gradebooks Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 27 Working with Gradebooks When your system administrator configures the InteGrade Pro Server software you will be added as a user and a user ID and password will be created for you Your system administrator
196. sses and students using InteGrade Pro Gradebooks classes and students cannot be created using InteGrade Pro Web If you did not receive an e mail like this contact your system administrator for this information Once you have your user ID password and school server s address information you can create a connection to your school s server Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 28 Working with Gradebooks Adding Server Access Windows Users When working on gradebooks remotely you need to have at least one server connection configured in your InteGrade Pro software The connection which is added using the Open Gradebook screen allows you to connect to a school s InteGrade Pro network where gradebooks are stored Each time you open a gradebook you connect to the school s server and then select the gradebook to open Some teachers require connections to more than one remote InteGrade Pro Server computer For example teachers who work at more than one school may need to connect to the server for each school when they want to update their gradebooks To add a server 1 Be sure you are connected to the Internet 2 Open the InteGrade Pro software 3 Onthe InteGrade Pro banner screen select Open a gradebook on a server and click OK The Open Gradebook screen is displayed This is where you add and remove server access and open gradebooks Figure 3 3 Connection to server Select ateac
197. st information and can be imported into the InteGrade Pro software to record test values on the skill spreadsheet File Name Suffixes GBF Gradebook file for example sample gbf GRD Class roster files used in import and export for example cljoanfr grd BAK Backup file that preserves a previous version of your gradebook A BAK file 1s a back up file that preserves the second to last version of your gradebook usually in the InteGrade Pro software program file folder of your hard disk The BAK file is titled name of your gradebook file BAK Until you save a gradebook a second time with a new password the BAK file version of the saved gradebook does not incorporate new or changed passwords See InteGrade Pro Administrator s Guide Version 9 4 for the complete list of files used in importing and exporting to other administration systems Working On a Macintosh System The Macintosh operating system is able to handle both Macintosh and Windows files but the Windows operating system can handle only Windows files As a result if you are using the system in a mixed environment and plan to open your gradebooks on both Macintosh and Windows systems you must name your files according to Windows standards If you always use Windows standards for naming your files even while working on a Macintosh the Windows operating system can always handle files from your Macintosh and you will not have to take any additional steps Copyright O
198. st screen of the new gradebook wizard is displayed Click Next Select Create without classes or students and click Next Make desired edits to the Teacher Name and Incomplete Symbol fields Use Set Password to assign a password to the gradebook See Passwords on page 22 for more information Click Save Select the folder to store the gradebook in and in the Save file name field enter a name for the new gradebook Click Save The gradebook 1s saved with the new name and displayed in the class viewer Creating a New Gradebook on the InteGrade Pro Server Software This procedure is for Macintosh users who connect to the InteGrade Pro Server software With this procedure you can create a gradebook at the beginning of the reporting period or any time throughout the reporting period The new gradebook automatically imports available class roster file information and the gradebook is stored remotely on your school s server To create a gradebook on the InteGrade Pro Server software 1 Open the InteGrade Pro software 2 On the InteGrade Pro banner screen select Create a New Gradebook and click OK 3 Click Next on the first screen of the New Gradebook wizard The Create Gradebook screen appears 4 On the Create Gradebook screen double click a Server icon where you wish to save the new gradebook If you do not have any servers configured see Adding Server Access Windows Users on page 29 or Adding Server Access Ma
199. student to remove then click Delete Onthe screen select Remove From Class Click Remove Making a Student Inactive You can view an inactive student s grades up to the date they became inactive even though grades are no longer being calculated Making a student inactive does not delete their scores or other information from the spreadsheet Inactive students are identified by striking out their names on reports and spreadsheets like this KRobert Jones In addition in the main viewer area the student s entire row will appear in a different color and his or her name will appear in parenthesis You can choose whether or not show inactive students via a control in the lower left corner of the main spreadsheet You can change whether inactive students are sorted to the top or bottom via the Spreadsheet tab of Display in the Setup menu To make a student inactive 1 On the Setup menu select Classes 2 Click the Students tab 3 Click Student Status A list of students currently enrolled in the selected class displays All students with selected check boxes before their name are currently active 4 Clear the check box before the name of the student you want to inactivate Click OK Click Close Managing Groups Viewing or Modifying Groups 1 On the Setup menu select Groups 2 From the list at the left select a group Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 91 Working With Spreadsheets
200. sword 0 eee cnet eee e teen eens 62 Changing a Gradebook Password 0 ccc ee eee eee eee eens 63 Deleting a Gradebook Password 0 0 ccc eee ene nes 63 Changing Your Network Login Password 0 ccc ccc cece 64 Locking a OradebODK sa 34264564 9039 dH bes heet hehe se op TS sues UIT TA ER CS PUT E Ses 65 Unlocking a Gradebook 6003 6 445 sud sonde ic Rat reto RR uo aeq Renata Goede m duteicavam a buic d aeos m 65 Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide Table of Contents locking and Unlocking SCOS 22 24e P OSTRPERIS ESCRITORES E PU RPSGci 4uep X aes ees 66 Chapter 4 Working With Spreadsheets 67 Managing Spreadsheets 0 0 0 0 eee ls 67 Manace Spe ad SE S 2142542004 42 STEATOPEATATRAZUASSATA ra CLE seus asset ONES 68 seeing Up Grading Groups amp 4 pese ne irete Epea heh ae X nee D oap Xo doe Sd eee a 69 Changing the Look of a Spreadsheet 0 0 cnn s 71 Customizing Spreadsheet Columns 0 ccc eee teen e eee n eens 73 Working wih Hot Onks S44 9nmoRe 9 65408 aanee dids noted sae sous USES cds sd sed 76 Managing Student Dala s im ebat ob od Ea reden drea y upra ed dee dba wa boeacbat war was 78 Addie Ud S 78 D lc ng UC PRRRERETETRRTRCRREIDURIIRITTITITTTTITTTTTTPTTEPEPEREYTTSMT 83 DOING SUIGCNLS 36a ccay es deve oan ees deve sents er a bebe Oboes Oboes E ease 85 Manacme Class Dati
201. t phrases used on report cards to describe the progress of a student To enter comments 1 Import the COMMENTS TXT file into the InteGrade Pro gradebook software Importing stores the comments in the gradebook NOTE Check with your System Administrator This step may have been done at the beginning of the year 2 Open the End Term spreadsheet and select the appropriate cell in the Comment 1 column Figure 8 1 Comment columns Dur 0 gih 171 p Cl Te S2 Dae Codar ADCO gA 5 rient EL 2 Di Coira Da ne ict i Realna Tank l pirar Magos I 2 1 EE ome C Cs 1 A Lanier Elan Ta Caka Loe 3 l Siskwrae ie Fare m cmm a Se eee E riz ii i E ey DIHIAMA ii Leur 1 Eeer larder 5 a E Dono nit s Fe mad Wow Bs k y F Linpraoaeec ka zac E Tim i J D E me py be ere ep dH bia pn H Desr raat exar ap ia abditg E Tigre fo a 3 i Fi bekom gud iei H i 1 cree Carbs J 2 J Poca neca as FT po pum m T F Hoc ed ur gee i p opener Es zuo Mun Eger A l A me kph Tea J He m m Ly P LEN TT mM 0 Pami confanncs Heg mt 2 P Poss cipis pasted GHI Peg La Q adiad abc pendence mee ai m I PPh bg cent oee prady ZH 0 Zeche 3 i amp Lene beat dad iani Tigei A J T ra mol ged log omni colas Boni imme C 2 D E 3 DEN oor Conte J J B 3 Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 173 Finishing Up the Reporting Period 3 Enter the comme
202. te 10 Use the Scores tab to view and modify the scores for this task This is one of the screens where you can enter scores for new tasks You can customize the right most column by clicking the column header and selecting another score transformation from the drop down list Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 99 Entering Tasks Scores and Notes Figure 5 5 Scores tab Edit Tasks for Spreadsheet Weighted Type Numeric Weighted Type l X T ask Othello Quiz Score A o Foundation Seres Book Report 11 fs Robot Quiz Asimov Bregder Audrey Asimov Esam Calder Cara Shakespeare Asinoy Cn ed Alice in Wonderland Quiz Through the Looking Gl Quiz Poetry of Lewis Carroll Exam Analysis of Fool an the Hill De Cator Liza Analysis of Sounds of Silence Escobar Lauren Are Songs Poetr Essay Term Project Term Exam General Extra Points Scores Stats Notes Castro Michael Cortez Miguel Dandrea Drew Gale Kevin Goodell Rafael 3uitran Ji Hedlund Jahn Huang Mark Bem Delete Jones Carlos Duplicate Lin Sarah Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 100 Entering Tasks Scores and Notes 11 Use the Stats tab to view 19 different statistical pieces of information about this task Figure 5 6 Stats tab Edit Tasks for Spreadsheet Weighted Type Numeric Weighted Type T ask Othell
203. tez Miguel 7 9 5 32 INC 11 5 Abbasi Elisa 7 9 5 26 1111 5 3 Export your EndT erm Bregder Audrey 6 10 5 27 11 5 9 School spreadsheet to the school Calder Cara 8 5 13 31 14 5 11 Administration administration system at Castro Michael 6 5 Sick 26 10 System the end of the reporting Cortez Miguel 7 9 5 32 INC 11 5 period Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 15 About the InteGrade Pro Software File Naming Conventions File Name Prefixes CL Files created by the administration system are named CLxxxxxx GRD The CL prefix designates the file as a Class Roster file and the xxxxxx s represent your teacher code These files contain information on classes and students and define the End Term spreadsheet MK Files created by the InteGrade Pro software are named MKxxxxxx GRD The MK prefix designates the file as a Marks data file and the xxxxxx s represent your teacher code These files contain information on grades and attendance AB Files created by NCS ABACUSxp are named ABxxxxxx GRD The AB prefix designates the file as an NCS ABACUSxp file and the xxxxxx s represent your teacher code These files contain task information and can be imported into the InteGrade Pro software to record mastery values on the skill spreadsheet AT Test files created by NCS ABACUSxp are named ATxxxxxx GRD The AT prefix designates the file as an NCS ABACUS xp file and the xxxxxx s represent your teacher code These files contain te
204. the School s Server The information and procedures that follow are for users who connect to the InteGrade Pro Server software NOTE Each time you open a gradebook that was created using a previous version of the InteGrade Pro software you will receive a message indicating so You may view the file but if you make any changes and save the file it may not be re opened using earlier versions of the InteGrade Pro software Preparing the InteGrade Pro Software to Access Gradebooks on the School s Server To access gradebooks stored on your school s server you must prepare your system to connect to the school server Once you have set up server access you can open gradebooks on that server NOTE You only need to complete the procedures in this section once for each server to which you wish to connect Once you have completed these procedures follow the directions in the section titled Opening a Gradebook Stored on Your School s Server To connect to the InteGrade Pro Server software You must be able to connect to the school s server Your school must be using the InteGrade Pro Server software You must have a User ID and Password from your system administrator You must have the school s server IP address or URL information at hand This information is either in an e mail sent to you by your system administrator or 1s available by contacting your administrator You must set up at least one server in your InteGrade Pro software
205. the right click menu Type in the new name and press Enter The name of the gradebook is changed To rename locally stored gradebooks for Macintosh 1 2 3 4 From the desktop open the InteGrade Pro folder where your gradebooks are stored Click on the gradebook whose name you want to change Click on the name portion of the gradebook icon highlighting it Delete the existing name and type in a new name NOTE You can also open and gradebook and select the Save As option on the File menu This enables you to save a gradebook with a different name If you do this you will have two copies of the file one with the original name and one with the new name To rename remotely stored gradebooks for Macintosh 1 2 3 4 5 Open the InteGrade Pro software Start the process for opening a gradebook on a remote server On the Open Gradebook screen click the gradebook to rename Click the Toolbox icon in the upper right corner of the screen and select Rename In the Rename field type a new name for the gradebook and click Rename The name of the gradebook is changed and your list of gradebooks refreshed Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 46 Working with Gradebooks Gradebook Sample Data The InteGrade Pro software comes with a sample class loaded with data that you can use to experiment This sample class is available whether you are running the demonstration or an authorized versio
206. the upper left corner select the class whose students you want to see or select All Students 3 Select the student to view or modify 4 Select the tabs and view enter or edit information The only required field is the student s name 5 Use the Personal tab for demographic information Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 78 Working With Spreadsheets Figure 4 12 Personal tab Students Alexander John Ashbaugh Sandra First Mame Ros Last Mame Baton 0000000 Boppell Valerie Gender Male Bunny Babs Bunny Buster Birth Date 3 28 1333 Jackson Bill Kakhara John 4 iti d D D D V Nn B Nakamoto David EBENEN QC CQ QT P VN NN NN D Ss Raab Rebecca Schwartz Craig Smith Jahn New Delete 6 The Contacts tab is used for the address and phone numbers for this student Besides the Primary contact you can also create a Parent Guardian Emergency Physician Mailing Address and Other Contact Type Figure 4 13 Contacts tab n ludi nts Hia ps Pane 14 555 5523 Kokowiki Jose Vf ode Phares Lantz Sharon bim smi Hew Delete Hew Send emal reports Eo his contact If an e mail address 1s available you can select Send e mail reports to this contact Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 79 Working With Spreadsheets 7 Use the School tab for school information like grade homeroom advisor
207. ther example is in the seating chart If you display the context menu by right clicking on a desk you are presented with the options to Fill Chart or Replace Task You will also see a list of attendance codes Figure 1 8 Context menus 1 2 AX Dres ug 14232000 HacBeth uc PEFS pai iT Shaloespese Eas S00 Foundaton 5enes Book Hepor i 24 A LI Probe Quiz since f 115 2000 Acme Exam 324 2000 5 hak eren cnc Lompsisd 331 2000 Alice n Wonderland Dar AJ 2000 Threat the Looking Glstt Quir l Value Quick Entry Menu InteGrade Pro provides a value quick entry menu on the top of the viewer for entering common values When you have a spreadsheet cell selected that can accept entry this will show a list of common values you may wish to enter You can choose items from this list rather than typing The contents of this list will vary depending on what kind of spreadsheet you are using and even what column is selected in that spreadsheet End term comment columns for instance will show a list of available end term comments Numeric spreadsheets will show a list of available built in and special scores NOTE The options available in this menu are also available by clicking the score itself with the right mouse button or clicking while holding down the Control key on the Macintosh Figure 1 9 Value Quick Entry Menu Dass Ergen 11 Period Tem m Sharr Students Spreadsheet iraga oe vie m wye Tok Vi
208. this procedure to create gradebooks To create a new gradebook on your computer using class rosters 1 2 Open the InteGrade Pro software On the InteGrade Pro banner screen select Create a new gradebook and click OK The first screen of the new gradebook wizard 1s displayed Click Next Select Create using class rosters and click Next Click Next after reading about creating a gradebook using class rosters The Import File screen 1s displayed Select the class roster file to use when creating the gradebook The class roster file must be accessible to complete the import Click Open A confirmation screen appears asking you to verify that the information in the selected class roster file 1s correct Click Next Make desired edits to the Teacher Name and Incomplete Symbol fields 9 Use Set Password to assign a password to the gradebook See Passwords on page 22 for more 10 11 12 information Click Save Select the folder to store the gradebook in and in the Save file name field enter a name for the new gradebook Click Save The gradebook 1s saved with the new name and displayed in the class viewer Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 41 Working with Gradebooks To create a new gradebook on your computer without classes or students T DRY N Open the InteGrade Pro software On the InteGrade Pro banner screen select Create a new gradebook and click OK The fir
209. tive students or the students last names first make those selections 7 You can decide if you want inactive students to appear at the top or bottom of sorts or with other items using Sort inactive students 8 Decide how wide you want the columns to be You can select from 7 to 14 characters wide The wider the column the more of the headings you see 9 Click Close Customizing Spreadsheet Columns Depending on the spreadsheet and view you selected you can customize the columns for students tasks and types Changing the column names does not affect the data If you want to see two of the same columns at once open another class viewer For example you might want to see two different student demographics To customize spreadsheet columns 1 Select the spreadsheet you want to customize 2 On the View menu select Change Columns On a numeric spreadsheet with the view selected as task you can customize six columns for student information and six for tasks Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 73 Working With Spreadsheets Figure 4 6 Numeric Spreadsheet Task view Change Columns ES Change Columns Ea Student Task Student Task Demographic BithDate M Aiia ied DueDate Mw Summary 1 ercentage v Statistic 1 ouo I Summary 2 Letter Grade 1 Fr Statistic 2 Scale Factor Iw Summary 3 Percents H W Statistic 3 Class Average Percent Sum
210. to import data 2 On the Edit menu select Preferences 3 Select Update Gradebooks Automatically and click OK Figure 3 6 Preferences dialog box Preferences E X W Use InteGrade Pro Server Checks for an updated class roster file every time vou open any gradebook on this computer F the class roster file i new the gradebook is automatically updated For the automatic update to work this computer must have access to the class roster File J Show Tool Bar W Save AutoRecover Info Ever 10 minutes 3 30 Cancel Help If this feature is selected when you open a gradebook the system searches for the latest CLxxxxxx GRD file exported by the administration system This file imports data to update class rosters class and student information and inactive students A progress bar displays indicating the status of the automatic update When an automatic update finishes a message displays stating that the process is complete When importing from a CLxxxxx GRD file gradebook fields that contain data are not overwritten by administration system data unless your administrator has set the system to do so When the administrative system overrides are turned on the following data in the gradebook is overwritten Student Demographics Any student demographic field with the exception of the Advanced fields Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 50 Working with Gradebooks Advanced
211. tore the gradebook in and in the Save file name field enter a name for the new gradebook 13 Click Save The gradebook is saved with the new name and displayed in the class viewer Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 43 Working with Gradebooks To create a new gradebook without classes or students 1 Open the InteGrade Pro software On the InteGrade Pro banner screen select Create a New Gradebook and click OK On the first screen of the New Gradebook wizard read the information and click Next Click the Local button Select Create without classes or students and click Next Make desired edits to the Teacher Name and Incomplete Symbol fields Click Save Select the folder to store the gradebook in and in the Save file name field enter a name for the new gradebook e OM So oS SP 9 Click Save The gradebook is saved with the new name and displayed in the class viewer Using Gradebook Templates When you create a gradebook the InteGrade Pro software searches for a template gradebook whose contents and option settings will be included in the new one This template file must be named template gbf Subsequent imports of administrative data will only overwrite the INC symbol and grade tables with the same name All other data remains unchanged in the gradebook Although anyone can create a template gradebook it 1s generally the system administrator who is responsible for creating the template
212. ttendance spreadsheets this affects which days you can enter attendance For other spreadsheets this affects whether the spreadsheet should be included in the Multi Class Report Calculation Method which appears only when a numeric spreadsheet is selected controls whether the spreadsheet should use total points or weighted type This affects the way your overall spreadsheet grade is calculated and should not be changed without careful consideration To create new spreadsheets T 2 3 Select the class for which you want to use the spreadsheet On the Setup menu select Spreadsheets Click New On the New Spreadsheet screen select the type of spreadsheet you want to create Ifyou select an attendance spreadsheet and click Next you must enter a spreadsheet name as well as a start and end date Ifyou select numeric spreadsheet and click Next you must enter a spreadsheet name Numeric spreadsheets will have the default grading group which is the All group paired with the Regular grade table Click Create Select the Notes tab and type a short description of this spreadsheet Click Close To rename spreadsheets I 2 3 4 Select the class that uses the spreadsheet you want to rename On the Setup menu select Spreadsheets Select the spreadsheet to rename On the General tab type a new name in the Name field Click Close To delete spreadsheets 1 Select the class that uses the spreadsheet you want to del
213. u can organize your attendance the same way When do you take attendance If it is twice a day you should create at least two spreadsheets because each spreadsheet records one attendance activity per student per day To create attendance spreadsheets 1 On the Setup menu select Spreadsheet Click New Select Create an Attendance Spreadsheet and click Next 2 3 4 Enter a name for your spreadsheet and enter a start and end date 5 6 Click Create Click Close Your new spreadsheet is available from the Spreadsheet drop down list on the class viewer Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 164 Working With Attendance and Seating Charts To enter attendance 1 Select the appropriate attendance spreadsheet from the class drop down list 2 Ensure that the current school day is active If you have a manually created spreadsheet look for the check box in the column heading 3 Ifa student 1s present no action is necessary Figure 7 2 Entering attendance Student tata Tha Ea 5M Hare Feh z Fed FebDA Feb ali E E 7 hh E kii abegia iaje ge ce Sat Stadens by Column i as Rcs Soit Sucht BiLoiez Hike IBI Dri Limon m Pibe Caen Line ji BIE cna Lauren i a Caas Hiiti Bises Kevin Claws Dicen bl mens T Esca A ad aet Pre nnd TT airo 1i D aasad 172 dace THe John E Exoased Ahrens 13 rin Pap Ti ones Carts H e Erenin El Lin Sarat LU liema hisen TIH
214. uen 13 135 Corner clips uses 131 133 136 Curve scores llle 127 Customer Service 0 0 00 17 D Data GXDOLUIHS uua dune 9 oa hese aes eee 180 Dictionary 0 cee ee eee 135 Diop SCOPB tcc eee sr ae Sart RE duce RUP sx OH 124 CAUDO 2202300 ode e od See eo Pr det RS 124 E E mail authentication llle 145 setting up communications 143 Email Progress report 142 End Term Spreadsheet clearing columns 179 entering attendance 174 entering comments 174 entering final grades 177 printing eee 179 SOUNE ossi i 20 55 RTSPCLNSS S EE eS 179 Error messages when importing een o1 Export daily attendance 171 data from gradebook 180 InteGrade Pro User s Guide from seating chart LLL 171 F File AXxxxxxx GRD 0 0 0008 171 comments txt llle 173 BXDOEPU 13 a voe Pose Pp Y cp e 181 GBF extension 0000 eee 182 MVCIDICUUXE 2 2 wy EFT Ea TEE E TA 170 Fill Row Command 115 lodi ETTPTTPTP 141 examples of use lees 141 in a report ni s4mc94 xy RR 40588 008 141 stored in session 142 with Drop Restore Ls 125 Find FODOSE suco qun 9 929 39979 50 2 Moe WUONECR P
215. ure 4 24 Students tab Classes in SAMPLE Mh 11 Pme ABCDE i Chem F Coder B Abbes Ei i Eisensrben Audigy Calder Cara eae ena Castro Michael zda Gabe Cortez Miguel iara D andea Dies Ce Cater Lita Escobar Lanen Dade Keen Gogdell Aasa Guadion Ji Hediund John Hune M ak dones Carlos ea Delisin Student Status When you add students to the new class the InteGrade Pro software looks for existing classes for that student The system determines whether existing classes are similar to the new class If a match 1s found the system copies the task scores and notes information to the new class The procedure is completed automatically each time you add a student to a class If the system is unable to match information nothing is copied and you must add the student s scores and note information manually to the new class This auto copy feature copies numeric spreadsheet skill spreadsheet End Term spreadsheet and attendance spreadsheet information Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 87 Working With Spreadsheets 5 Use the Notes tab to record your notes about this specific class It provides an ideal location for keeping your course syllabus Figure 4 25 Notes tab TTT LLLLLCES Classstin SAMPLE Generai Shudenis Notes Math 11 Perm ABODE Au renin F Cae E Ergi 11 consists ol a combed cumculum of heloncal and modem
216. ures are especially useful for substitute teachers taking class attendance For Windows the pictures must be in jpg or bmp format The Macintosh platform supports those two formats as well as many other formats including pict gif and any other file that can be read by Quicktime 3 0 To manage student pictures 1 From whatever source you have obtained them move the picture files to the Pictures folder in the InteGrade Pro folder on your hard drive 2 Usea text editor Notepad in Windows or SimpleText in Macintosh to create a text file named xrefpict txt and save it in the Pictures folder where the pictures are stored The system uses this file to link each student to their picture Each line of the file contains a student number in quote marks and the filename of their picture in quote marks The information 1s separated by a comma For example the contents of the xrefpict txt file might look like this for students 3401 3402 and 3403 9401 517 BMP 3402 667 BMP 9403 534 BMP If every student does not have a picture no error messages are created You will not see a picture of that student NOTE If you are using the Windows version of the InteGrade Pro software you must preview the seating chart at a magnification of 10046 full size If you view the chart at any other size the student pictures are displayed as black boxes Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 170 Workin
217. value is either the value you specified or the total of all the tasks being combined depending on which option you chose Its scale factor is 0 0 to prevent it from affecting the class totals 9 Edit the new task and change its scale factor to 1 0 to include it in the calculations NOTE Instead of deleting the original tasks consider changing their scale factor to 0 0 This prevents them from affecting the totals and keeps them in your spreadsheet should you decide that you want to use them later You can also save the gradebook under another name to preserve your original tasks When you are satisfied with the merged results you can delete the original gradebook If not you can delete the copy Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 104 Entering Tasks Scores and Notes Sorting Tasks Sorting tasks lets you quickly see the results the way you want to see them To sort tasks 1 On the View menu select Sort Tasks Figure 5 8 Sort Tasks dialog box Sort Tasks Fa Tasks Sor Othello Quiz Sort Scramble Macbeth Quiz Shakespeare E am f By Task Name Foundation Senes Book Report C Bp Ausiliary l Robot Quiz Asimov Due Date Asimov Exam XE Shakespeare Asimov Compared Percent of Spreadsheet I Alice in Wonderland Quiz Fercent of Spreadsheet Through the Looking Glass Quiz Poet of Lewis Carroll E am Analysis of Fool on the Hill C ort Order Analysis of Sounds of Silence
218. ver software Creating a new gradebook on your computer using class rosters 1 Open the InteGrade Pro software and on the InteGrade Pro banner screen select Create a new gradebook The first screen of the new gradebook wizard is displayed 2 Click Next Select Create using class rosters and click Next 4 Click Next after reading about creating a gradebook using class rosters The Import File screen is displayed 5 On the Import File screen select the class roster file to use when creating the gradebook The class roster file must be accessible to complete the import 6 Click Open A confirmation screen appears asking you to verify that the information in the selected class roster file 1s correct 7 Click Next Make desired edits to the Teacher Name and Incomplete Symbol fields 9 Use Set Password to assign a password to the gradebook See Passwords on page 22 for more information 10 Click Save The class roster information is imported into the new gradebook file and the Save As screen is displayed 11 Select the folder to store the gradebook in and in the File Name field enter a name for the new gradebook 12 Click Save The gradebook is saved with the new name and displayed in the class viewer Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 37 Working with Gradebooks Creating a new gradebook on your computer without classes or students T cm og c I Open the InteGrade Pro softw
219. w demographic fields Use multiple lines if you are printing many fields NOTE If you are using the Windows version of the InteGrade Pro software you must preview the student demographics report at a magnification of 10046 full size If you view the report at any other size the student pictures are displayed as black boxes Student Progress This report shows the student s score and class average for each task It also shows missing tasks and a grades analysis graph You can use it as an interim or informal report card Copyright 2006 Pearson School Systems InteGrade Pro User s Guide 152 Creating Reports and Graphs Figure 6 13 Student Progress dialog box E Student Progress Students 25 af 25 Show Notes Abbasi Elisa v Task List M Student Bregder Audrey J Class Average v Scores B s ofSpreadsheet Class astro Michae x Cortez Miguel v Graph E Spreadsheet I Dandrea Drew M Missing Task List Tasks Helaas Empty Scores i QuickNotes Escobar Lauren idi nud stretti ote Incomplete sg All Mane Filter r oo Tasks 15 af 15 Grade Analysis signatures Othello Quiz A Attendance Summary v Teacher 4 MacBeth Quiz From 1 42003 W Parent Guardian Help Shakespeare Exam EFENETTE Foundation Series B Rieport BI o oe mmddyy Setup EJI Robot Quiz Asimov ene x Asimov Exam AE IIS CAM ESTE Cancel X Shakespeare amp simov Co e
220. ware Fixed several issues reported via exception reports LI LI Oo Fixed an intermittent access violation when saving gradebooks Fixed obscure division by zero errors on the Class Roster and Spreadsheet reports Fixed several causes of the Grid index out of range error Windows Only Removed an incorrect error message when canceling connecting to a server Windows Only Fixed a possible crash on the Contacts tab of Setup gt Students if no student or contact was selected Windows Only Fixed several possible 1ssues when working with seating charts Other miscellaneous fixes General fixes amp improvements LI Setup gt Groups would not update class lists if a new class was picked from the drop down This has been corrected Windows Only Added an Extra QuickNote option to the Student Attendance report Inactive students did not appear dimmed and struck out in Edit Tasks This has been corrected Added a message when export is complete Setup gt Student Contacts tab would not show which contact was selected This has ben corrected Windows Only Fixed cause of scrambled seating charts Other minor changes Calculation Improvements InteGrade Pro 9 4 includes a new calculation engine This new calculation engine performs almost identically to the one in InteGrade Pro 9 3 but offers a few improvements LI LI In some circumstances previous versions of InteGrade Pro would pick the lower
221. your system administrator 6 Youcan choose to have InteGrade Pro remember the user ID or user ID and password for the server until InteGrade Pro is quit Use care when choosing to save your password as this will allow anyone to log in to your user account if you leave your computer unattended and unlocked NOTE If you choose to have InteGrade Pro remember your user ID InteGrade Pro will remember the user ID until it 1s quit If you choose to remember your password InteGrade Pro will remember your user ID until it is quit or you choose the Forget Passwords command in the File menu NOTE Because of the security implications your administrator can disable InteGrade Pro s ability to remember your password 7 Once you have successfully entered a correct user ID and password a list of available gradebook files is displayed on the right hand side of the Open Gradebook screen 8 If you are working on a Macintosh system a list of available folders will be displayed and you will have to double click the desired folder to display a list of gradebooks available in that folder If there are no files displayed speak to your system administrator 9 Click on the gradebook file you wish to use and click Open The system updates the gradebook with changes from the administration system and downloads the file to your computer The update takes place on the Download Gradebook screen where you can also view messages created by your system administrat
222. ystem to change the file properties to read only to prevent accidental changes to the file Copyright O 2006 Pearson School Systems InteGrade Pro User s Guide 181 Finishing Up the Reporting Period Printing Archive Reports Along with archiving the class files electronically it is equally important that you retain archives in paper form This provides an additional safeguard in case the electronic backups fail The two reports essential for archiving are the Spreadsheet report and the Student Progress reports Together they show all information for a class file Remember to print these reports for each spreadsheet that you use See the sections on spreadsheets and student progress Backing up the Gradebook After removing the passwords save your gradebook file on a blank formatted disk Leave the original file on the hard disk You should also retain the installation disks for the product Future versions of the software can always read the files from the version immediately previous but there is no guarantee that they can read class files that were created several versions back In Windows the gradebook files have a GBF file extension The Macintosh uses a unique icon to indicate the gradebook files By default the product stores the gradebook files in the same directory as the InteGrade Pro files For instructions on copying files see the user manual that came with your computer Store all backups along with a set

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