OPaC User Guide Section1: Registration and Common Features
Contents
1. Today option will se lect the date the calendar is accessed Calendar indows Je is Jed le https awa opacuat internal albert lt lt Apr gt gt lt lt 2009 gt gt SM TW TF S 1 2 3 4 5 6 7 amp 91011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Today Internet Hi00 4 132. enable an approved user to apply to amend a current Palaeontological Permit Submit Palaeontological Report Summary This will enable an approved user to submit a Palaeon tological Report Summary Parks and Protected Areas My Applications This will display all active applications for a user who is currently logged in Appy for Research and Collection Permit This will enable an user to apply for a Parks Research and Collection Permit Amend Renew Research and Collection Permit This will enable an user to apply to amend or renew a current Parks Research and Collection Permits Submit Research and Collection Permit Progress Report This will enable a user to submit a Parks Research and Collection Permit Progress Report AMberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features 1 3 1 My Applications After a user has accessed the system they can view their applications by selecting the My Applications link located on the Main Menu page under the Historic Resource Management Royal Tyrrell Museum of Palaeontology or Parks and Protected Areas sub headers Please note that the My Applications links in these two sub areas will display the same list i e HRM RTMP and Parks applications together The standard generated list will include outstanding applications only 1 e those that have not been approved denied or cancelled berets Online Pe
3. In order to apply for Archaeological or Palaeontological permits an applicant must go through a screening and approval process see note on the registration page If the applicant meets the requirements for applying for Archaeological or Palaeontological permits and has been approved by Historic Resources Management Branch HRMB additional options may appear on the Main Menu screen Mberwa Online Fermitting and Clearance Contact Us Instructions Government Welcome to the Online Permitting and Clearance System Histonc Resources Management My Applications My Permits Apply for Historical Resources Act Clearance Apply for Archaeological Permit Apply for Archaeological Permit Amendment Submit Archaeological Report Summary Search for Archaeological Permit Reports Search the Listing of Historic Resources Royal Tyrrell Museum of Palaeontology My Applications My Permits Apply for a Palaeontological Permit Apply for a Palaeontological Permit Amendment Submit Palaeontological Report Summary Parks and Protected Areas My Applications Apply for Research and Collection Permit Amend Renew Research and Collection Permit Submit Research and Collection Permit Progress Report Release 1 27 0 Screen ID 1000000 Home Government Accessibility Aberbon Using this Site Privacy Contact Us instructions 2009 2011 Government of Alberta Copyright and Disclaimer 8 Companies may creat
4. NMberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features Applications for Historical Resources Act clearance and for permits to undertake archaeological or palaeontological studies Alberta Culture or to conduct research within Alberta Parks and Protected Areas Alberta Tourism Parks and Recreation must be submitted through the Online Permitting and Clearance OPaC system www opac alberta ca The OPaC User Guide Section 1 provides information on registration procedures and common features 1 1 Accessing OPaC The External Applicant site is a public site open to anyone with a browser and internet access A one time registration is required 1 1 1 Register as a New Applicant In order to gain access to the OPaC website complete the following steps 1 Click on the Register button alee Contact Usiins tons Abertos Online Permitting and Clearance Sontact UsAnsiructions Government Welcome to the Online Permitting and Clearance System OPAC If you have already registered on the site you may use your User Id and Password to Logon Logon User Id and Password help Forgot your user id User Id Help Forgot your password Password Help Register Need access to this site NOTE In order to apply for Archaeological or Palaeontological Permits you must meet certain requirements After creating your profile here please follaw
5. Permit Amendment This will enable an approved user to apply to amend a current Archaeological Permit Sddberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features 1 3 Main Menu The following options may be available from the Main Menu Historic Resources Management Submit Archaeological Report Summary This will enable an approved user to submit an Archaeo logical Report Summary Search for Archaeological Permit Reports This will enable an approved user to access electronic copies of Archaeological Permit Reports that have been accessioned by the Historic Resources Management Branch Search the Listing of Historic Resources This will enable a user to search using ATS locations for the Historic Resource Values assigned to lands in Alberta prior to creating an Application for His torical Resources Act Clearance The results of this search can be saved as an excel file Royal Tyrrell Museum of Palaeontology My Applications This will display all active applications for a user who is currently logged in My Permits This will display information on permits that have been issued to a user approved to apply for Palaeontological Mitigative Research or Student permits Apply for a Palaeontological Permit This will enable an approved user to apply for Palaeontological Mitigative Research or Student Permit Apply for a Palaeontological Permit Amendment This will
6. Select Value Excavation Historical Resources Impact Assessment Monitoring Post impact Assessment Survey Inventory dl d d Other please specify Search Again Internet 100 F a Clicking the Search Again button will allow you to shorten the list based on search criteria For example to find all the Counties or Districts that start with B enter B in the field and click Search OPAC County or District Search Select Windows Bix https tprweb computronix com CaPSExternalTEST sele w K Certificate Error County or District Search Select County or District E Search Internet 100 io l 12 Sdberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features OPAC County or District Search Select Windows Intern Bax https fftprweb computronix com CaPSexternalTEST selectobject hall x Certificate Error County or District Search Select Select Value a Beaver County 0 Birch Hills Improvement District C Brazeau County Search Again L Internet S 100 1 4 5 Date Fields Date fields always have a calendar button to the right of the field Clicking this button will pop up a calendar as below To select the date simply click on the correct date The arrows to the left and right of the month and year will display the calendar for preceding or following months or years The
7. ber DO E Home Number C DO J Fax Number C DU JE Email Address john doe email com cc EmailsTo SSCS Please note that we will be using your e mail address to send you periodic notices of changes fo our programs and other regulatory announcements This information will be kept confidential Detailed information on the Government of Alberta s Privacy Policy can be found at fi t home privacy cfm http alberta ca home C Iwould like to receive email updates regarding the Listing of Significant Historical Sites and Areas and other regulatory announcements Security Question for Password Reset The security question is used in case you forget your password or user id You will need to know the answer to this question in order to regain access to the system Security Question Where were you barn Answer Change Password An asterisk indicates a required field Release 1 2 0 Screen ID 12949 6 NMberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features 1 2 1 Change Password Clicking the Change Password button on the My Profile screen will navigate to the change password screen To change a password enter the current password and then a new password that follows the four rules as documented on the page bert Online Permitting and Clearance i Contact Us nstructions Government Mai
8. e an administrative account through which they can access the individual OPaC accounts of their employees An administrative account is created following the standard registration procedures Once the account has been created and activated the account administrator should contact the Historic Resources Management Branch at 780 431 2331 to have the administra tive account linked to the accounts of relevant employees NMberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features The following menu options are available from anywhere in the OPaC system Main Menu This link will return the user to the start screen displayed on the previous page My Profile This link will display the user profile information and allow updates it as necessary Log Off This will log the user out of OPaC 1 2 Updating User Profile Information After successfully registering with the OPaC system you can update your personal profile information or change your password at any time This can be done clicking the My Profile tab in the top menu bert Online Permitting and Clearance Contact Us Instructions Government MainMenu MyProfile Log Of My Profile User Details Title Address 11111 111 Avenue Last Name Doe City or Town Edmonton Affiliation Doe Consulting Province State Country wWork Number 7so 111 1111 Postal Code Zip T6P 1R1 Celi Num
9. eview In Preparation A response is being generated Cancelled Application has been cancelled Navigation to further application information can be accomplished by clicking the Application Number link Sddberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features 1 3 3 My Applications Search Users may refine search results by clicking on the Search Again button at the bottom of the My Applica tions list Applicants may search by application number applicant s reference number or submitted date or range of dates The search results will include all applications unless the Outstanding Only box is checked If this box is checked the search results will include active applications only 1 4 Common Features 1 4 1 Application Structure The following is common to all applications and all external web pages e The application form is divided into sections and each section has a descriptive header in Green under lined by a horizontal dividing line e Buttons within the form e g Add Project Identifiers will create a new line for additional information above the button There is no limit to the number of lines that can be added in this way e Save and Submit buttons are available immediately upon display of the application form You may save an application at any time leave it and come back to it later using the My Application
10. il will be sent to the email address provided The email contains a link that must be used to activate the account 5 Copy the link to an internet browser or click on it to gain access to the OPaC website You will be prompted to enter your newly created OPaC User ID and password NMberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features 6 After successfully entering your OPaC User ID and password and confirming your profile informa tion you can access the Main Menu tab of the OPaC website berber Online Permitting and Clearance Contact Us nstructions fiovernment Welcome to the Online Permitting and Clearance System Historic Resources Management My Applications Apply for Historical Resources Act Clearance Search the Listing of Historic Resources Parks and Protected Areas My Applications Apply for Research and Collection Permit Amend Renew Research and Collection Permit Submit Research and Collection Permit Progress Report Release 1 2 0 Screen D 1000000 Home Government Accessibility Using this Site Privacy Contact Us instructions E2009 2011 Government of Alberta Copyright and Disclaimer NMberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features 7
11. nMenu MyPro le Logot Change Password Current Password EB The password can be any combination of letters numbers and special characters up to 30 characters long and is case sensitive Passwords must meet the following restrictions must be at least eight 8 characters jong and may not include any part of your user id must include at least one upper case letter A B C must include at feast one lower case fetter a B c must include at least one number 1 2 3 New Password Confirm Password Change Password Release 1 2 0 Screen ID 47695 Home Government Accessibility MNberton Using this Site Privacy Contact Us instructions 2009 2011 Government of Alberta Copyright and Disclaimer 1 3 Main Menu The following options may be available from the Main Menu Historic Resources Management My Applications This will display all active applications for a user who is currently logged in My Permits This will display information on permits that have been issued to a user approved to apply for Archaeological Mitigative Research or Student permits Apply for Historic Resources Act Clearance This will enable a user to apply for Historic Resources Act Clearance for development projects being planned within the province of Alberta Apply for Archaeological Permit This will enable an approved user to apply for Archaeological Mitigative Research or Student Permit Apply for Archaeological
12. ntact Brian Ronaghan for Historic Resource Management submissions brian ronaghan gov ab ca or 780 431 2335 or Roy Finzel for Parks and Protected Areas submissions roy finzel gov ah ca or 780 427 5818 Register Al Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features 3 When the information is complete click the Submit button If your email address is already regis tered an error message will appear prompting you to return to the Main Menu to use the Password Help feature to re establish access to your original account This error message will not prevent you from creating an additional account with the same email contact address if that is your intention Your Information First Name Last Name Affiliation Address City or Town Province State Postal Code 7Zip Business Number Email Cc Emails To Doe Consulting Po Country ps0 p 233 fp Po This information will be stored in the system and used to set default values for contact information Once you are registered in the system you will be able to update this information at any time by using the My Profile link This email has been previously registered in OPac Click on the Main Menu above to retrieve your existing User ID and Password 4 Once your profile information is complete and the Submit button has been clicked an ema
13. rds must meet the following restrictions must be at feast eight 8 characters long and may not include any part of your user id must include at least one upper case letter A B C must include at least one lower case fetter a b G ed must include at least one number 1 2 3 Confirm Password Your Information First Name tast Name O O O affiliation Coe MMS Address This information will be stored in the system and used to set default values for contact information Po ince your are registered in the system you will be oe able to update this information at any time by City or Town fing the My Profile link Province State country Postal Code Zip Business Number 4 Email CM ccemaiiste OO O Security Question for Password Reset The security question is used in case you forget your password or user id You will need to know the answer to this question in order to regain access to the system Security Question Answer The personal information that you provide on this form and any attachments will be used for communicating with you concerning your application and for billing purposes It is collected under the authority of Section 33 c of the Freedom of Information and Protection of Privacy Act and is protected by the privacy provisions of the Act Should you have any questions about the collection of this information you may co
14. rmitting and Clearance Contact Us Instructions Government Main Menu My Profile Log Off My Applications Application Application Type Permit Project Identifier Created Submitted Accepted Status Applicant Ref Date Date Date 001741494 Application for Well site in 10 22 40 Apr 16 2013 Apr 16 2013 Apri6 2013 Review Prepare Referral Historical 2 W5M Resources Act Clearance 001741638 Application for Blue Hills Apr 16 2013 Apr 16 2013 In Screening Archaeological Archaeological Research Permit Investigations 001741656 Application for Apr 16 2013 New Delete Research and Delete Collection Permit Search Again Release 1 2 0 Screen ID 32155 Home Government Accessibility Sberton Using this Site Privacy Contact Us Instructions 2009 2011 Government of Alberta Copyright and Disclaimer 1 3 2 My Applications List Features The following features and functions are available on the My Applications list e Applications not yet submitted may be deleted by clicking the Delete button on the far right e The list can be sorted by clicking the column headers e The Status column provides information about an application s review status New Application has not yet been submitted or has been returned for revision In Screening Application is being checked for completeness and accuracy In Review also Review Prepare Referral In Review Report Waiting for Report Review Application is under r
15. s tab Clicking Submit will prompt the system to check if all required information has been entered appropri ately If it has the application is submitted If it has not the system will return an error message such as the following Main Menu My Profile Log Off Application for Historical Resources Act Clearance e Other field In several places throughout the system there is an option to select Other meaning the information is not well described in the provided list When Other is an option a text box labelled Other Description e g Other Project Type Description will be present to allow the applicant to en ter the item that wasn t in the selection list When Other is selected an entry the description window is required 1 4 2 Button with an ellipsis When a user clicks on a button with such as Upload Documents or Add Type of Research a popup screen will appear to allow the applicant to enter information or to search and select the information 10 Sddberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features OPAC Upload Windows Internet Explorer JM be Multi File Upload Government Filename Ada files Start upload Uploads are accepted for files with folowing extensions only bmp doc docx eml gif jpeg jpg msg pdf png tif tif txt xl
16. s or zip 1 4 3 Button without an ellipsis When a user clicks on a button without an ellipsis such as Add Development Area a new line will appear above the button so that the applicant may enter the information There is no limit to the number of lines that can be added Froposed Development Area MER RGE TWP SEC LSD List Freehold Special Areas Board Crown Untitled Crown Titled jo oO Fi o Add Development Area Listed Lands Affected MER RGE TWP SEC LSD HRY Category Update Listed Lands Affected Use this button to find lands thet are in the Listing of Historic Resources To remove a line from a list that was added by clicking a button press the Delete button at the far right of the line The system will prompt you to confirm the deletion The page at hitp tpnwveb computronix com Eg e re you sure vou want bo delete this record Cancel 11 dberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features 1 4 4 Search Select windows The Search Select window is used in the application process when more than one value is valid for a given information category To select one or more values simply check the checkboxes preceding the values that apply and then click the Select button EC OPAC Research Type Search Select Wind x https tprweb camputranix com CaPSExternall wt Research Type Search Select
17. these instructions For Archaeological Permits please contact the Ministry at 780 431 2331 to register as an archaeologist approved to hold Archaeological Research Permits in Alberta e For Palaeontological Permits please contact the Ministry at 403 820 6210 to register as a palaeontogist approved to hold Palaeontological Permits in Alberta Home Government Accessibility NN berton Using this Site Privacy Contact Us instructions 2009 2011 Government of Alberta Copyright and Disclaimer AMberton Culture Online Permitting and Clearance OPAC System OPaC User Guide Section 1 Registration and Common Features 2 Enter basic profile information in the following screen An asterisk denotes required information Alberto Online Permitting and Clearance ALES EA EA MS Government Welcome to the Online Permitting and Clearance System OPAC Register to use the OPAC system All fields with asterisks must be filled out in order to proceed Once the information on this screen has been provided the system will send a confirmation email with a fink to this website where you can confirm your registration Please enter a user id that you wish to use for access to this system It must begin with a fetter and can be any combination of letters and numbers up to 30 characters Spaces are not allowed The password can be any combination of fetters numbers and special characters up to 30 characters long and is case sensitive Passwo
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