P8445A User's Manual
Contents
1. User s Manual Software Vidyo EVO P8445A is configured to support Vidyo video conferencing The Windows computer has a complete Vidyo install and is configured to make use of the Sony HD camera at the front of the room and the microphones in the room In order to use Vidyo it is necessary to connect to a Vidyo collaboration portal The two common Vidyo collaboration portals in use by SFU researchers are the CERN Vidyo portal at https vidyoportal cern ch the WestGrid Vidyo portal at https vidyo westgrid ca To use these portals it is necessary to have an account with the respective research organizations For more information about using Vidyo with WestGrid please send an email to support westgrid ca For more information about using the CERN Vidyo portal please contact vidyo support cern ch To run Vidyo 1 Log in to the Windows computer See Using the Computers above 2 Start the Firefox browser 3 Navigate to one of the portals listed above 4 Log in to Vidyo with your Vidyo account By default the Sony EVI HD camera should be routed to the Windows computer If it isn t perform the following steps To route the HD Sony camera to the Windows computer 1 Press the Tech button on the Crestron control panel 2 Press the button where the Windows 1 and Sony EVI columns of the video matrix intersect P8445A can provide EVO services The audio from the wireless microphones should work seamlessly2. and the telephone You do not need to do anything special to use these devices To use one of the microphones simply remove it from the base station press the mute button on the microphone the microphones are muted by default when removed from the base station and place the microphone on the table If the light on the microphone is blinking green then the microphone is on If the microphone LED is blinking red then it is muted mute on the base station is on the mute buttons on the individual microphones will not work There is an LED on the base station that indicates whether or not the base station mute is on or off If it is on you first have to press the mute button on the microphone base station and then press the mute button on the microphone Note that there is also a mute button on the base station and if the Page 17 of 26 SFU WestGrid P8445A User s Manual When ever you are finished with using the microphones please replace them in the charging unit so they are charged for the next user Adjusting the Audio Levels P8445A is equipped with advanced audio controls and echo cancellation In general the audio from all of the devices and conferencing units will work without any adjustment at all If it is necessary to adjust the volume this should be done by using the volume control buttons on the Crestron control panel See the individual sections for computer teleconferencing and videoconferencing usag
3. the remote site 1 Press one of the Computer buttons e g Send Windows 1 to send that computer video to the remote site See Graphic 5 Page 13 of 26 SFU WestGrid P8445A User s Manual More Information There is a lot of useful information and help available on the Lifesize web site For more detailed information on how to use the Lifesize Room 200 H323 unit please refer to the Lifesize web site at www lifesize com Page 14 of 26 SFU WestGrid P8445A User s Manual Teleconferencing P8445A has advanced audio capobilities including the ability to make telephone calls using the built in microphones and speakers In this way many people within the room can participate in a phone call Telephone calls are managed using the Crestron control panel telephone page To go to this page on the Crestron control panel simple click the Teleconference button on the left hand side of the Crestron control panel Graphic 7 Crestron TeleConference control page The Telephone Number for P84454 is 778 782 4407 To Make Outbound Telephone Calls 1 Use the keypad on the Crestron control panel See Graphic 7 to enter the phone number you want to call 2 Press the Dial button on the Crestron control panel 3 Adjust the volume as desired using the volume buttons on the Crestron control panel In order to dial an outside line it is necessary to dial 9 before the number Dialing internal SFU numbers in the 778
4. 782 exchanged can be shortened to 2 XXXX where XXXX is the local you want to call You can also receive telephone calls and connect to the room audio system To Recieve Inbound Telephone Calls Page 15 of 26 SFU WestGrid P8445A User s Manual 1 When the phone rings press the Awnser button on the Crestron control panel See Graphic 7 To control the audio during a teleconference 1 Press the Mute Mics button on the Crestron control panel to mute the microphones See Graphic 7 2 Press the Unmute Mics button on the Crestron control panel to un mute the microphones 3 Press the volume control buttons on the Creston control panel to raise and lower the volume Page 16 of 26 SFU WestGrid P8445A User s Manual Using the Mics and Audio Using the Microphones P8445a has three wireless microphones All three microphones can be used as tabletop microphones They can be spread around the room as appropriate for the audience One microphone will work quite well for approximately three people One of the microphones can also be used as a lapel microphone Graphic 8 Wireless microphone base station The microphones are located in a base charging unit on the main equipment rack in the room see Graphic 8 The microphones are configured to work with most of the devices in the room that take audio input including the Windows and Linux computers the Lifesize H323 video conferencing unit
5. P8445A User s Manual SFU WestGrid P8445A User s Manual Table of Contents INTOGDU CHOM met 5 Getting States EET E 6 Turning Omthe ROOM wise nte nte ete aL Hit dete reete Hid ota hed 6 Torning OFf TN ROOM asa ite A Rs Be Se ed 7 Using The Combpulets 5 eda aereis tastavcuedhedcscducocechenedduccesncdedsbusccdchasbacesctoctetissdoauced 8 Using the Windows and Linux Compulfers cisssssssssssesseeeee eene ener nennen rsen enne nennen enne 8 Using the Mouse and K yYDOaIld sssccccsssssscseccssssssscceccsssscscccescsssssscceesesssssscceesesssssscceesesseees 8 LOGGING p Aem re E EN 9 Adjusting tne AUdio 5 ie Eee dU xe lee cete Re nina 9 Controlling the Cameras eii seeice sa pipa krisan ikay sssi pene Fabio Tue nee oe dice aa ea SEESE SNES 9 USING A Eaprop CompUlel ss ac ee tlie ee Cole Hee Tek eee SER e Sad ad 10 H323 Video Conferencing teet orte el eo cete bot lee tuyo hoa ox xr ee noe eee ree esset Gee De pv Teva e d dn 11 Making a Video Conference Call 2e e a a ende Le asad ea aa ea vea adea a Mee 11 Using the directory to make calls cesses eene nee EA nennen i nnnn nne r nnns 12 Disconnecting Erom qGglhu sis a R testes ees atta Leve itte esaet aestas e eld Pese odes pecu Dead 12 MUNG YOUFMIGFOPNON EG s iino etr e D M He te rd Pa ERAN E E eH eee e ee a 12 More Information is
6. atrix intersect Page 24 of 26 SFU WestGrid P8445A User s Manual Hardware Audio Visual P8445a is made up of many types of equipment Here is a list of the hardware and software capabilities of the room 2 Sony Projectors capable of SXGA 1400x1050 resolution 1 Sony EVI HD PTZ Camera 1 x Elmo PTZ Camera Lifesize HD H323 unit Elmo Visual Presenter 3 wireless microphones 1 lapel 2 tabletop 2 ceiling mounted powered speakers Audio Echo Cancellation Audio Amplifier Mixer HDMI digital video switch VGA computer video switch Composite video switch Computers Networking Windows Computer Internet Connected Linux Computer Internet Connected Wired and Wireless Router Page 25 of 26 SFU WestGrid P8445A User s Manual Contact Information Booking Assistance If you need to book Physics P8445a please contact Physics reception physinfoGQsfu ca 778 782 4465 Technical Assistance If you are having problems or need help setting up a meeting using the equipment in Physics P8445a please send email to ag stuQwestgrid ca If you need to talk to a person in an emergency please contact in order of priority availability Brian Corrie Visualization Coordinator WestGrid Room 10912 3 Applied Sciences Building 778 782 6978 bcorrie sfu ca Dugan O Neil Physics Department Room P8460 778 782 5623 dugan oneilgsfu ca General Information For general information abo
7. belled as Laptop 1 Laptop 2 or HDMI Once the cable is plugged in to your laptop use the Crestron control panel to display the video source on one of the projectors To Use a Laptop Computer 1 Plug one of the available table video cables into your laptop 2 Press the appropriate display button on the Crestron control panel to send the laptop video to one of the projectors The projectors are capable of handling a wide array of resolutions and refresh rates however if you are having problems try switching your laptop to 1024x768 resolution at 60Hz Depending on your laptop make and model there may be a special key combination required to activate the auxiliary output On many systems this is the Function F7 key combination but please consult your owners manual Page 10 of 26 SFU WestGrid P8445A User s Manual H323 Video Conferencing P8445A can also be used for H323 conferencing This section of the manual provides basic instructions on how to get started with using the P8445a Lifesize Room 200 video conferencing system For more information please refer to the Lifesize manual on line at www lifesize com Video conferencing is controlled using the Crestron control panel Video Conferencing page This page has buttons which allow control of all aspects of the H323 unit including dialling camera zoom camera pan volume control and microphone mute See Graphic 5 To go to the Video Conference page on the Cres
8. e for more information about audio in these cases x To Adjust The Volume of the Room Audio System 1 Adjust the Volume control arrows on the Crestron control panel Page 18 of 26 SFU WestGrid P8445A User s Manual Computer Networking For general use both installed computers are connected directly to the Internet and require no further setup or configuration For users bringing in their own laptops however both wired and wireless network access is available in P8445 Either will use DHCP to give you an IP address that is capable of accessing the Internet Wired Network Access The Cisco router located on the table will provide wired network access The first step is to set up your laptop to properly use DHCP for networking configuration These settings are usually in the Networking section of either the Control Panel or System Settings section Once configured simply plug in your computer using one of the wired network cables on the table To obtain network access via the wired router on the table 1 Make sure network settings on your laptop are set to automatically obtain network configuration via DHCP including DNS x 2 Plug a network cable into one of the available open slots on the back of the router 3 Plug the other end of the cable into the network interface connection on your laptop 4 Possibly Required Restart the networking on your laptop As noted it may be necessary to restart the networkin
9. em button on the Crestron contorl panel When the system starts you should hear the projector fans start and the Sony logo on the projector will light up The Windows computer display will be shown on the projector and the Display Control screen See Graphic 2 will be displayed on the Crestron touch panel Graphic 2 Display control screen Page 6 of 26 SFU WestGrid P8445A User s Manual D The system will then be ready for you to perform one of the three main functions of the room using the computers teleconferencing or video conferencing You can switch between these three main room usage scenarios by pressing one of the buttons on the left hand side of the Display Control screen on the Crestron control panel If the Crestron control panel is not at the Start System screen you can press the Room Off button at the bottom of the Crestron panel in order to return to reach this state Turning Off the Room Ba A To turn off the room simply touch the System Off button on the Crestron contorl panel When the room shuts off the system will ask you to confirm whether you want to turn the system off or not Choose yes if you are finished using the room The projectors take a few minutes to cool down and can not be restarted until they are cool Thus if you turn off the room you can not immediately start the system again If you need to switch room modes computer use tele conference or video conference use the butto
10. g on your computer to get your computer to recognize the new network connection Check your owner s manual and or operating system documentation for more information Wireless Network Access P8445A is also equipped with a wireless router which will allow wireless connection to the Internet Since wireless setup is specific to particular devices and operating systems you will have to check with your particular documentation for setting up your own device laptop To obtain network access via the wireless router 1 Properly configure your laptop for wireless the settings are Page 19 of 26 SFU WestGrid P8445A User s Manual ESSID p8445a channel 6 mode Open WEP Key westgridrules 128 bit Shared Ascii If you are using RedHat Linux you may be able to issue the commana iwconfig ethl essid p8445a channel 6 key s westgridrules Remember to change ethl to the interface number your wireless interface has been assigned Page 20 of 26 SFU WestGrid P8445A User s Manual Other Stuff The Elmo Presenter The Elmo Presenter is useful for displaying documents or items to people both within the room and externally to remote collaborators This section will describe how to display documents and items using the Elmo Presenter Graphic 9 Elmo Presenter Using the Elmo Presenter The Elmo Presenter works much like an overhead projector however the image is displayed using video It can a
11. if the login screen doesn t appear the computer may have turned off the screen due fo inactivity To reactivate the screen try moving the mouse To switch between Linux and Windows 1 Click either Button 1 Windows or Button 2 Linux on the KVM switch 2 If the computer does not respond try moving the mouse Logging In Once you have the Windows or Linux login screen projected onto the screen you should be able to login and use the computers as normal The username and password for local accounts on either Linux or Windows is Login p8445a Password p8445b Adjusting the Audio The audio in the room can be controlled through the Crestron control panel To raise or lower the audio levels for one of the computers press the up or down arrows near the audio level meter at the bottom of the Crestron control panel See Graphic 3 Controlling the Cameras The Windows computer is connected to the two pan tilt zoom cameras at the front of the room These can be controlled by the Crestron control panel To control the cameras press the Camera Control button in the bottom left corner of the Crestron control panel Refer to the camera section below on details about camera control See Graphic 3 Page 9 of 26 SFU WestGrid P8445A User s Manual Using A Laptop Computer D Using a laptop computer in P8445A is as simple as plugging one of the available video cables on the table into your laptop The cables are la
12. ifesize H323 Unit 1 Press the Yellow Directory button on the Crestron control panel to access the directory screen 2 Scroll through the sites on the projector screen using the arrow buttons on the Crestron control panel until the site you want to connect to is highlighted You can use the alphabetic tabs if there are many sites in the directory 3 Once the desired site is selected press the OK button to make the connection Disconnecting From a Call KS To disconnect an H323 call 1 Press the Hang Up Call button on the Crestron control panel Muting Your Microphone During the call you can mute your microphone in one of three ways You can mute an individual microphone by pressing the mute button on the microphone You can also mute all the wireless microphones by pressing the mute button on the microphone base station KS To mute the microphone on the H323 unit directly 1 Press the Mic Mute button on the Crestron control panel Page 12 of 26 SFU WestGrid P8445A User s Manual Camera Control 2 To unmute the microphone press the Mic Mute button again There are two cameras that work with the H323 unit the Lifesize camera at the rear of the room and the Sony HD camera at the front left of the room To select the camera you want to send to the remote site 1 Press the Camera Input button on the Crestron control panel See Graphic 5 The camera inputs available should display on the projec
13. lso be used as a document camera for displaying non transparent items and papers etc The Elmo presenter can be used to output both Analog RGB video a normal HD 15 computer cable or analog composite video Because analog RGB video is higher quality it is recommended that you use this to display the Elmo Presenter on one of the projectors To use the Elmo Presenter 1 Turn the Elmo on using the Power Switch located on the back of the unit 2 Select which lights you would like to use on the Elmo either back light side lights or neither depending on what you are trying to display 1 Plug one of the two available table input plugs Laptop or Laptop2 into the RGB Output plug on the Elmo 2 Use the Crestron control panel to ensure that the chosen Laptop video source is displayed on one of the projectors by selecting the appropriate laptop button Page 21 of 26 SFU WestGrid P8445A User s Manual There are other options including zoom focus etc that are available check the Elmo documentation for more information Remotely Accessing the Elmo The Elmo Presenter can send the image to any web browser To Access The Elmo Remotely 1 Point your web browser to htip 142 58 249 92 Since the Elmo Presenter can be controlled remotely it is important for security reasons to turn the power off when it is not in use Graphic 10 Elmo Presenter Rear Panel Page 22 of 26 SFU WestGrid P8445A
14. ns on the left of the screen not the System Off button Page 7 of 26 SFU WestGrid P8445A User s Manual Using the Computers Using the Windows and Linux Computers There are two rack mounted computers available for general use in P8445A One is running Windows XP the other Linux To use the computers 1 Ensure that the room is turned on see above 2 Press the Display button on the left hand column of buttons on the ga Crestron control panel This will allow you to control which computer display goes to which projector 3 On the Crestron control panel press a computer video source button Windows 1 Windows 2 Laptop 1 Laptop 2 Linux 1 Linux 2 or HDMI Laptop to select which video source you would like to display on each of the projectors See Graphic 3 Right Projector Graphic 3 Computer display selection on the Crestron panel Using the Mouse and Keyboard There is a single wireless computer keyboard and mouse that is used to control both computers in the room A Keyboard Video Mouse KVM switch is used to choose which computer the keyboard and mouse are controlling see Graphic 4 To choose which computer the KVM is controlling press one of the two buttons on the top of the KVM switch Computer 1 is the Windows computer and Computer 2 is the Linux Computer Page 8 of 26 SFU WestGrid P8445A User s Manual Graphic 4 The KVM Switch in P8445a When you first switch computers
15. omputers Netorklhng ui aeree teet eee px Renee Wi DER aep aera e Ree eee ee Meere MERE TAR Contact Information eesssscccccccccccccccccccccccccceccccccccccccccccccccccccccccccccccccccccceccccceccccccccccccccccccccceccccccccccccccececeecce Page 3 of 26 SFU WestGrid P8445A User s Manual Picture Index Graphic 1 Graphic 2 Graphic 3 Graphic 4 Graphic 5 Graphic 6 Graphic 7 Graphic 8 Graphic 9 Crestron slarkbscreen i oe estote gites devis eec ai ENAA neve ei Ante ae 6 Display control screen eite eset tator e ent navn lentaee Oboe eeu eoe eese Te Ue eae Saee e daa Eee Page Udo 6 Computer display selection on the Crestron panell ccsssssssssssssssssessrsssceeceeeeeees 8 The KVM Switch in P8445 Oj icci c cccceccecssssccctcecaescscccasecassssccctescanscscceasecssececcbssseseesssnverevecdeee 9 Crestron Video Conference control PAGe sccccccsssssceccccessssssecceessssssccceeesseseeeeeees 11 Lifesize IP dialing screen iie rere rere rae tree duae o eter ee rarae eda ee oa eoe e NER IEE 12 Crestron TeleConference control PaGe cssssccccccssssssccccecssssssecceesssessssssssseeeeeeeeess 14 Wireless microphone base SHATION ccccccsssseccccessssseescccessssseecccessssssseeeceessssseeeeeesees 15 Elmo Presenter ete inre rh oet Eee eee eiae Pee Ee ea ERR E ees Gea eve ENEE ES eene eoa E 19 Graphic 10 Elmo Presenter Rear PAnel ssssscs
16. p PRO activ nga ees Manel edad sees eh ase suerte a 13 Teleconferencihg ise iere pietre iere teet e pne Jota leere teste ep eL receive eoe eee ebd Peng ee eee eee ined 14 Using the Mics and Audio 11 erret ente eres euer euros k ese n oe eE re uar ente ensi Ense h eee ER EXER eie nan 15 Using The MIGIODhOtmes xus cierto ieget etes o Diath dc Deae ad eee e a et eels 15 Ad usung INe Ado Levels i e dud e tape ciem E e eere vec e HE RHET 16 Computer NETWOrkinG siccc cs sacceecisscsescctesetasssadbscotasadecudeetesagsascucestedasedaudetetagedacedectetascectasctosneeseecdeaaase 17 Wited NetwOrK ACCOSS tti rto pee eMe ERI Cd ee bete rese eese aaa dedo dasha deenaches 17 WirelessINeTtWOIK AGCOSS 4 see eO ee eh e redes ee ute dete ae uen e eS 17 Other SIUff eee ea eee e edere eei e ga Precise test Prise teet M Ree e E CHEE CUR eee E Rene d 19 TAG FIMO Presenter usce eet rte e eR t DN MAT EGIT et IRE E i 19 Using the Elmo Presenter REI ee ee e le atin 19 Remotely Accessing Ihe Elmio 2 e eec ende Gee eee etae eae eee E a Pe eee ve case a taa 20 nee M M 21 VIGO etn te exotica lhe a a eO Ete eer ete vetu Aastra decem event doa ste rteted eee tod 21 EVO iste aen OE IR UR EEUU I Rte EA REA DUO a Tee Fe Pedes ee eT 21 Suse M E E E S 22 akole N Lel R EETA ATE AE NE EAEE E A 23 Page 2 of 26 SFU WestGrid P8445A User s Manual Audio Visual C
17. sssssscccccccccccsesssssssssssssssssssscsseceassescccceeeaessscceees 20 Page 4 of 26 SFU WestGrid P8445A User s Manual Introduction Sows Welcome to Physics 8445A This room has been specifically built to facilitate collaboration between multiple groups at multiple sites It has many specialized tools software and equipment to help with this task This instruction manual will hopefully assist you in fully utilizing all of this room s abilities This manual is set up to be as simple and easy to follow as possible To accomplish this the following icons will be used to indicate special areas that may be of interest to you Indicates that a user action is required to accomplish a task Indicates the computer s response Indicates a hint tip or general information Indicates a warning Page 5 of 26 SFU WestGrid P8445A User s Manual Getting Started The Physics room is controlled by a Crestron touch screen control panel This control panel is located on top of the rack in the back corner of the room All room functions are controlled by the Crestron control panel you should not need to use any of the remote controls or manipulate any of the hardware in the rack directly The Crestron touch panel goes to sleep to conserve power If the screen is black simply touch the screen to wake it up Turning On the Room Graphic 1 Crestron start screen To start up the room simply touch the Start Syst
18. tor screen 2 Use the arrows on the Crestron control panel to choose either the Front Camera the Sony HD camera or the Back Camera the Lifesize HD camera It is possible to pan tilt and zoom both cameras Camera control is performed through the Crestron control panel To control the Front Camera 1 Ensure that you are indeed using the front camera see above 2 Press the Front Camera Control button on the Crestron control panel See Graphic 5 This will display the camera control screen 3 Press the Left Camera HD button on the Crestron control panel This will bring up the camera control screen 4 Use the buttons on the Crestron screen to choose presets pan tilt and zoom the camera 5 Toreturn to the video conferencing screen press the Video Conference button on the left hand column of the screen To control the Back Camera 1 Ensure that you are indeed using the front camera see above 2 Press the Back Camera Control button on the Crestron control panel See Graphic 5 This will display a camera control screen 3 Use the buttons on the Crestron screen to choose presets pan tilt and zoom the camera 4 To return to the video conferencing screen press the Return button on the Crestron control panel Sending a Computer Display to the Remote Site It is possible to send the output of any of the computers in the room to The remote site as a data channel To send a computer screen to
19. tron conirol panel simply click the Video Conference button on the left hand side of the control panel You should see the Lifesize displays on the projectors The Lifesize HD H323 unit may be asleep the projectors will not display any output if it has not been used recently In order fo wake up the unit press the OK button on the Crestron contro panel Graphic 5 Crestron Video Conference control page Page 11 of 26 SFU WestGrid P8445A User s Manual Making a Video Conference Call BS To Make a call using the Lifesize t LifeSize Nae IRMACS 10905 Video 142 58 53 164 IP 142 58 53 164 H323 Unit 1 Use the arrow keys so that the Video Call button is highlighted on the projector screen and press the OK button 2 Enter the IP address of the party you would like to call using the number pad on the Creston control panel To enter dols in the IP address press the key on the control panel When finished entering the IP number press the OK button To connect to the site press the Dial Call button Once connected adjust volume and cameras to suit using the Crestron control panel November 30 4 12 pm a Usb Qd UT cancel Y save G Place this call Graphic 6 Lifesize IP dialing screen ah Ww Using the directory to make calls If a site has been saved in the directory you can use the directory to connect to the site quickly KS To make a directory connection using the L
20. ut using P8445a please send an email to ag sfu westgrid ca Page 26 of 26
21. with EVO The video cameras can also be used with EVO To run EVO 3 Log in to the Windows computer See Using the Computers above 4 Start the Firefox browser 5 Navigate to http evo caltech edu evoGate 6 Click the Start button on the EVO Page this will launch the EVO connection page Log in to EVO as you normally would N Page 23 of 26 SFU WestGrid P8445A User s Manual Skype D By default the Sony EVI HD camera should be routed to the Windows computer If it isn t perform the following steps To route the HD Sony camera to the Windows computer 1 Press the Tech button on the Crestron control panel 2 Press the button where the Windows 1 and Sony EVI columns of the video matrix intersect For far more detailed information on using EVO visit the EVO documentation page at evo caltech edu evoGate Documentation P8445A can provide Skype services The audio from the wireless microphones and the Sony EVI HD camera should work seamlessly with the Skype software To run Skype 1 Log in to the Windows computer See Using the Computers above 2 Start up and log in to Skype as you normally would By default the Sony EVI HD camera should be routed to the Windows computer If it isn t perform the following steps To route the HD Sony camera to the Windows computer 1 Press the Tech button on the Crestron control panel 2 Press the button where the Windows 1 and Sony EVI columns of the video m
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