HOBIC User Manual
Contents
1. Do vou wish ko continue the assessment tool From last session Cancel amp If you want to save the assessment but don t want to continue it at that point click on OK and then when the assessment appears click on Save amp Resume to save the assessment to return to a later date 5 5 If you have saved an assessment in HOBIC before it has been completed you can return to it at any point to complete it Continuing a saved assessment 1 Click on Results under Tools on the left hand side eugene moon HOBIC Logged In Previous Results Listing Client Alan Sample MRN SUBMIT 1 Results Find Client Sea by Tool Filter by Encounter Data Centre Date Tool Type Group Author Status Help C 20 Apr 2009 HOBIC AC andem MOBIC Group moan e E l Change in 20 Apr 2009 ADMISSION Gand HOBIC Group moon a FORM AC COMMON oe Administrator LJ 25 Mar 2009 ADMISSION Admission HO8IC Group 7 C 25 Mar 2009 HOBIC AC Admission HOBIC Group ees CO 09 Jan 2009 HOBIC AC Discharge HOBIC Group ee C 02 Jan 2009 HOBIC AC Admission HOBIC Group is Version 1 4 5 0_rev 20 Apr 09 Select Action 38 55 HOBIC User Manual 2 Assessments that were saved before they were completed are indicated by a inl under the Status column To return to an assessment click on its underlined Date The assessment will now open up to the last page you were on and you can continue working on it The Previous Results Listing screen2. Filter by Tool Filter by Encounter Date C 05 May 2003 J 03 May 2003 C 03 May 2003 C 05 Apr 2003 C 03 Apr 2003 LJ 03 Apr 2003 J 05 Mar 2003 C 03 Mar 2003 C 03 Mar 2003 Tool HOBIC LTC HOBIC LTC HOBIC LTC HOBIC HC HOBIC HC HOBIC HC HOBIC AC HOBIC AC HOBIC AC Type Admission Discharge Admission Admission Discharge Admission Admission Discharge Admission Select Action Group Acute Care Acute Care Acute Care Acute Care Acute Care Acute Care Acute Care Acute Cars Acute Care Author Admin H Admin H Admin H Admin H Admin H Admin H Admin H Admin H Admin H All completed assessments for this client are now shown in the results listing You Can see e Date the assessment was completed e Tool that was used for the assessment HC home care AC acute care LTC Long Term Care or CCC Complex Continuing Care e Type of assessment done admission quarterly change in status or discharge Version 1 4 5 0_rev 20 Apr 09 13 55 HOBIC User Manual e Group each user in HOBIC is part of a pre defined group each sector HC AC LTC CCC is a different group The group that the user who created the assessment belongs to will be listed in this column e Author indicates who performed the assessment e Status indicates the state of the assessment This column is used for organizations that are entering HOBIC measures through the applicati
3. HOBIC outcomes over a 12 month period You are able to select the measures that you want to graph define the age groups and diagnosis to include Choose Report Format This report is only available in PDF PDF format Choose Graph Format Bar Graph Select the type of graph you would like to view Line Graph Choose Report Dates Range Year To Date w Only submissions within these dates will Start date 1 Jan 2009 be included in the report The date range cannot exceed 12 months End date 20 Apr 2009 Choose Sector Only the sectors that are in your ERE piosce select one EE organization will be available to choose Version 1 4 5 0_rev 20 Apr 09 28 HOBIC User Manual Choose Measures Once you have selected a sector above the list of HOBIC measures for that Overall Patient Score sector are displayed You may select any ADL Com posite or all of the measures to graph Each E a Bed mobility measure 1s presented on a separate graph Llb Transfer Choose Unit Grouping Select Composite Scores All Reset Load last selection Only the units that pertain to the Sector chosen above are available in the Choose Unit Grouping You can select a single unit or multiple units All information is grouped for the selected units Choose the unit s by clicking on the unit name and then clicking on You will see the unit appear in the right list this indicates that the unit is
4. If you have chosen PDF as the format a new screen will open indicating that your request is being processed After the request has been processed the PDF report will appear in the current window You can then save the report to your computer Version 1 4 5 0_rev 20 Apr 09 21 HOAIC HOBIC User Manual or print the report When you are finished with the report you can close the window The report configuration page should still be open in the first window 8 If you don t have Acrobat Reader installed you will be prompted to save the PDF file 4 3 2 Report Descriptions and Configuration Options 8 Remember that each report will have different scales and questions depending on the sector AC CCC LTC HC chosen Report 1 Mean Indicators by Unit This report shows the aggregate average outcomes for each measure within the specified date range An individual client must have two or more completed assessments within the same encounter for their information to be included in the aggregate average In cases where a client has more than two assessments in the specified time period you may select the outcome between either the two most recent results or the first and last results to be included in the report You may compare between units or to the overall organization Choose Report Format O PDF HTML Choose Report Dates Choose Sector Choose the Two Assessments for Comparison Last Twa First and Last Choose U
5. You will see these reports listed under the Subscribed Reports tab 4 3 1 To run a report 1 Choose the radio button of the report you would like to run and click on Configure at the bottom of the screen Version 1 4 5 0_rev 20 Apr 09 20 HOBIC User Manual 2 Depending on the setup of the report the configuration fields for each report may vary see 4 3 2 Report Descriptions and Configuration Options for details However you will always need to choose the format you would like the report to be in HOBIC Report 1 Mean Indicators by Unit Choose Report Format O PDF HTML e PDF you will need Adobe Acrobat to open the file e HTML the report will open in a new browser window 3 Enter the configuration information specific to each report see Report descriptions following this section 4 Click on Generate Report to run the report To cancel running the report click on Return to go back to the Subscribed Reports page If you have chosen HTML as the format a small window will pop up indicating the Terms of Use for running a report Please read carefully and click on OK if you agree to the Terms of Use Click on Cancel if you do not agree If you agree to the Terms of Use for running a report a new screen will open indicating that your request is being processed After the report has been processed it will open in this same window You can close the window when you are done with the report PDF format
6. again and select the radio button at the top 1n the row titled Select None 8 If you sort by encounter after you have sorted by tool only those encounters that are associated with the tool selected will be displayed If you sort by tool after you sort by encounter only the tools that were conducted during that encounter will be displayed 3 3 Viewing a completed assessment in HOBIC To view information within an assessment from the Previous Results Listing screen Previous Results Listing Client Amy Turple MRN T5T0006 Filter by Tool Filter by Encounter Status Group Author Date Tool Type C 07 May 2003 HOBIC LTC Quarterhy RVH Group Admin H 01 May 2003 _ 07 Apr 2003 C 01 Apr 2003 C 07 Mar 2003 C 01 Mar 2003 1 Click on the underlined Date of a completed assessment HOBIC LTC HOBIC HC HOBIC HC HOBIC AC HOBIC AC Admission Change in status Admission Change in Status Admission Select Action RVH Group RVH Group RVH Group RVH Group RVH Group 2 This brings you to the Results Summary page 3 4 Results Summary page in HOBIC Version 1 4 5 0 rev 20 Apr 09 Admin H Admin H Admin H Admin H Admin H 15 55 HOBIC User Manual Results Summary Client Pat Sample MRN 123456789 Encounter 1001 Tool HOBIC AC HOBIC Measures Acute Date 12 Jan 2007 Entered into Computer by Clinician Type Discharge scoring Interpretation Raw Results
7. copy of the report description Version 1 4 5 0_rev 20 Apr 09 24 Of C HOBIC User Manual Report 4 Client Detail per Encounter This report shows the change of a single patient for their two most recent assessments 1n the chosen encounter You must have a patient selected before this report can be run Choose Report Format PDF Choose the report format HTML Choose Encounter Location Encounter Admit Date Discharge Date Select UnitF LTC 1010 29 May 2003 30 May 2003 O UnitF LTCO010 21 May 2003 2 May 2003 O UnitD HO 1010 29 Apr 2003 30 Apr 2003 O Choose the encounter from which to view the most previous two assessments Report 5 Percentages per Question on Admission Discharge For each question in the HOBIC measures this report shows the number of clients that received each potential response option within the specified date range For example For the bladder continence measure you would see the number of clients that scored a 0 1 2 3 4 5 6 8 and not answered For the Fatigue measure the report will show the number of clients with a score of 0 1 2 3 4 and not answered You select whether the report is run for Admission or Discharge scores Choose Report Format O PDF Choose the report format O HTML Choose Repor Dates Stat date E Only assessments completed within these dates will be Endate O i EH included in the report Choose Assessment Type Admission Discharge bene Saai Only
8. encounters listing choose Return from the Choose an Option drop down menu at the bottom of the screen or click on the Encounter Information tab at the top of the screen If this is the correct client choose the Select Client option from the drop down menu at the bottom of the screen If this is not the correct client choose Search Again from the drop down menu Choose an Option ation a Choose an O Select Client search Again The Client Name will now appear in the Client Information Bar at the top of the Main screen Version 1 4 5 0_rev 20 Apr 09 11 H GIO mia Hinext Support HOBIC Logged In Account Status Client Pat Sample MRH 4567234 8 Remember that 1f you are not able to find the client you are searching for their information may not yet have been submitted to HOBIC from your internal ADT system 8 You can also view these demographic details after you have selected a client by clicking on the client s name in the Client Information Bar at the top of the screen Version 1 4 5 0 rev 20 Apr 09 12 HOZIC 3 Viewing Assessments in HOBIC HOBIC User Manual 3 1 Listing Completed Assessments in HOBIC Once you have selected a client clicked on the client s underlined name from the Find Client Screen click on Results under Tools in the left hand menu This will bring you to the Previous Results Listing screen Previous Results Listing Client Gordon Giffin MRN TST0009
9. see section above 3 3 2 Question types in the assessment you have various options to input your option a b c d 5 3 4 Clicking on any of the above buttons Save amp Resume Cancel or Submit for Scoring only Free text simply start typing in the field Pressing TAB at any point will move your cursor to the next question Checkboxes 1f you are on a question with checkboxes as options pressing the TAB key will move the cursor through all of the checkboxes If you want to select the option press Spacebar on your keyboard To de select a response press the spacebar again If you are on the last response option pressing TAB will move your cursor to the next question Drop down menus 1f you have chosen to view questions as drop down menus instead of radio buttons you can TAB to the field and then press the number of the option that you want to select In the example below you can press 1 on your keyboard to select In Hospital Pressing TAB at any point will move your cursor to the next question Unchecked Unchecked 0 AtHome 1 In Hospital Radio buttons if you have chosen to view questions as radio buttons you can use the up and down arrow keys on your keyboard and the space bar to select the value that your cursor 1s currently on Pressing TAB at any point will move your cursor to the next question Confirming navigation choices when the assessment is complete will bring you to
10. selected You can add all units by clicking on b gt Similarly you can remove a unit from the selection by clicking on the unit name in the right list and then clicking on L You can also remove all units by clicking on ss Whenever you generate a report the application will remember your last selection of units If you would like to load your last selection of units without having to individually select each one you can simply click on the checkbox beside Load last selection It should look like the following Load last selection This will automatically select the same units that you used last time you ran the report Run Report by Select the interval for the X axis You can run the report by time intervals select One i monthly or quarterly or by age categories Run Report by Time Monthly If you selected to run the report by a time Choose Age Groups interval monthly or quarterly you will Select All Reset be prompted to select which age groups 13 40 you want to include in your report The 41 65 default value is all ages hh i 66 73 You may also elect to include the desired 00 00 age groups in one graph or to generate 904 separate graphs for each age group Combine Selected Age s into one table O Generate Separate Tables for Selected Age s Version 1 4 5 0_rev 20 Apr 09 29 55 HOBIC User Manual Diagnosies Information Diagnosis Code G300 Alzheimer s disease with early onse
11. HInext Inc Version 1 4 5 0 HOZIC User Manual Powered by TREAT HInext Inc Meat HInext 4 HINEXT INC HOBIC User Manual Ver 1 4 5 0 Updated April 20 2009 HInext Inc 67 Mowat Avenue Suite 335 Toronto Ontario M6K 3E3 General Phone 416 699 0123 Support Line 416 699 0124 Table of contents 1 1 1 1 2 1 3 1 4 1 5 2 2 22 3 1 32 3 3 3 4 39 4 4 1 4 2 4 3 5 5 1 32 5 3 5 4 5 5 HOBIC Forc wordizo ars R E assa dada cada ai dus nina da 2 How LOUISE BISA sis sato aua asda ns E ed E fan le 2 GEE SEARA sri cinch cs Santina DO oa DD dita suai Aaseahenee 3 Moe eine onto HODBIO aa clash aah eia SA aa A SRA 3 SESSION CX DICA as idos fundida On E a A ea eieus ches ieak anges 5 LosPinc Ot Ol OBI sa aa a E O SA 5 Searching for and viewing clients in HOBIC ssscccccccsssssssscscccccccsssscssccccsccsssssssccsoes 7 ANC TTS Tor a CEN N ia 7 Viewing Demographic and Encounter Details cccccccccccccssssssseeseeeeeeeeeeeeeeeeseeaeaeeeeeees 9 Viewing Assessments in HOBIC sseesccsssssececccssssceecocsssscceccosssscecoccssssscecosossssecesssssssseeoso 13 Listing Completed Assessments in HOBIC sssssssssssssseneesesssssssssssssseerreresssssssssssseeererereree 13 Sorting completed assessments in HOBIC ssnsnnneesssssssssssssseererresssssssssssssseerrerresssesssesss 14 Viewing a completed assessment in HOBIC ssssssssosensesssssssssssssseserreeesssssssssss
12. LTC you can chose either Last Two or First and Last Last two will include the last two assessments for each encounter First and Last will include the first and last assessments for each encounter Choose the Two Assessments for Comparison Last Two First and Last Version 1 4 5 0_rev 20 Apr 09 23 HOBIC User Manual Choose Unit Grouping Load last selection Only the units that pertain to the Sector chosen above are available in the Choose Unit Grouping You can select a single unit or multiple units All information is grouped for the selected units Choose the unit s by clicking on the unit name and then clicking on You will see the unit appear in the right list this indicates that the unit is selected You can add all units by clicking on al Similarly you can remove a unit from the selection by clicking on the unit name in the right list and then clicking on L You can also remove all units by clicking on ss Whenever you generate a report the application will remember your last selection of units If you would like to load your last selection of units without having to individually select each one you can simply click on the checkbox beside Load last selection It should look like the following Load last selection This will automatically select the same units that you used last time you ran the report Run Report by Age Only Selecting Yes for this option allows you to run th
13. OBIC will return a list of possible matches For example a search for a client using the Last Name wellinigto using a Soundex search will produce a match with the client name Wellington 3 Click on Lookup search Results for Last Name giffin Name MRN Date of Birth Giffin Gordon TSTOO009 01 Feb 1920 Details Giffin Gregory TST0015 07 Apr 1955 Details Search Again 4 Click on the underlined Name of the client whose file you wish to view If you are uncertain as to which client name is correct click on the Details link to view more detailed demographic and encounter information see next section 5 If your search did not return the correct name or you want to search for a different client click SLEEVE PONE et Version 1 4 5 0_rev 20 Apr 09 8 55 HOBIC User Manual 2 2 Viewing Demographic and Encounter Details If you click on the Details link after searching for a client you will see a screen similar to the following Client Demographics Client Name Pat Sample MRN 5 4567234 Client Information Encounter Information MRN 4567234 First Name Fat Last Name Sample Middle Name Date of Birth 11 Apr 1956 Gender Female Language English Postal hbk 1 4 Health Number 4444444444 Province Issuing Health Card Ontario Death Indicator Mo Select an Option to Continue Choose an Option From this screen you can review the demographic details under the Client Inf
14. Scale Name ADL Actrities of Daily Living Bladder Incontinence Pain Fatique Dyspnea Nausea Falls Pressure Ulcers Therapeutic Self Care Sidani amp Doran Overall Tantmmoooe po 2 N e S fe fu Jr 3 The client s name and selected information appears in the Client Information Bar at the top of the screen Details about the assessment appear at the top of the page tool name date of the assessment and type of the assessment followed by the scales and graphs calculated from the assessment Use the scroll bar on the right hand side of your screen to view the graphs There are four tabs available for most assessment tools These tabs are Scoring Interpretation Raw Results and Access These are described in further detail in the following sections 3 4 1 Scoring Tab The score indicates the aggregate score for a particular HOBIC measure For some measures such as fatigue the score is the same as the actual response For other measures such as ADL the score is a composite derived by applying an algorithm to the actual or raw responses Depending on the sector home care acute care etc different scales may be displayed By clicking on a particular scale you can view the Raw Results Version 1 4 5 0_rev 20 Apr 09 16 HOBIC User Manual Comparison Graphs Also under the Scoring tab beneath the scales are the comparison graphs for this client for the current encounter The last point on the gr
15. a and numeric values for security purposes and should be at least 6 characters in length Version 1 4 5 0_rev 20 Apr 09 4 55 HOBIC User Manual 5 Im the Organization ID field please enter your organization s ID If you are uncertain of this information please contact your HOBIC Administrator 6 Click on Log On For security purposes HOBIC is configured to only allow a set number of login attempts after which your account is temporarily disabled for 3 5 hours Contact your HOBIC administrator to enable your account and for assistance with login if required 1 4 Session expired Once you are logged into HOBIC if you do not perform an activity for a set number of minutes as predetermined by your organization your session will automatically end You will receive a notice 5 minutes prior to the automatic logoff Microsoft Internet Explorer 7 TREAT Warning You have not performed any activity on TREAT For 25 minutes Your TREAT session will expire in 5 minutes if you remain idle 1 5 Logging off of HOBIC Op NOT click the Internet Explorer close box the x button in the top right corner to exit the application P To log off properly click the Logoff link in the Command Logoff Bar Version 1 4 5 0_rev 20 Apr 09 5 55 HOBIC User Manual 8 It is also imperative that you do not use the browser forward back or reload buttons to navigate as this will log of
16. a confirmation screen Version 1 4 5 0_rev 20 Apr 09 36 HOBIC User Manual Helen Holmes DEMO Logged In Please enter your password and Results click Submit to continue Find Client Data Centre Help Logoff Or To resume the assessment click Return To Assessment You will be prompted to confirm your choice by clicking on Submit If mind and want to return to the assessment you can click on the saia tio Sd button and you will be taken back to the previous page 5 4 Interrupted assessment Once you have started the assessment tool and submitted at least one page HOBIC will automatically background save your data when the following incidents occur power failure your computer freezes the browser window with the assessment tool is accidentally closed o your session expires When you log back in you will see the following screen If you click OK you will be returned to the page you were working when the incident happened with the responses you entered still there If you click Cancel at this point it is equivalent to clicking Cancel during an assessment No data from the assessment will be saved Version 1 4 5 0_rev 20 Apr 09 37 HOBIC User Manual TREAT has detected an assessment tool that was aborted abnormally last session Assessment Date 20 4pr 2009 Tool ORILLIA ADMISSION FORM CCC Orillia Admission Form amp 040 Complex Continuing Careggi i Client Alan Sample
17. aph 1s the current assessment that you are viewing Fatigue 16 Jan 2007 02 Feb 2007 2 htar 2007 Missing Assessment 23 Mar 2007 Quarterly Higher score more fatigue All of the assessments in the same encounter for the previous year are also displayed on the graph to give you a history of the assessment scoring for this client For scales that are missing either the question was not answered or the action in the question did not occur that particular assessment will not appear on the graph for that scale see Fatigue graph above The missing assessment date will be indicated below the graph 3 4 2 Interpretation Tab The Interpretation Tab shows the scoring methodology for the scales shown under the Scoring Tab The scoring algorithms for each sector are different and you will see the methodology for sector of the assessment you are currently viewing So if you are viewing an Acute Care assessment you will see the scoring for each scale for the Acute Care sector Version 1 4 5 0_rev 20 Apr 09 17 5 HOBIC User Manual 3 4 3 Raw Results Tab The Raw Results page shows the actual responses entered for the assessment If you clicked on a scale under the Scoring Tab each question that is included in the scale you clicked on will be identified with a red pin beside the question fe For example if you clicked on Pain Scale under the Scoring Tab you would see the following under Raw Results Sho UE 8 Pai
18. assessment a label if needed or desired This field 1s not mandatory 3 Entered into Computer By a drop down list of who is entering the assessment 4 Visit Type a drop down list of the type of visit 5 Encounter this lists all the encounters the client has logged in the system 6 Return and Continue two navigational buttons Version 1 4 5 0_rev 20 Apr 09 32 55 HOBIC User Manual After entering all of the information click on at the bottom of the page If there are required fields that you did not fill out an error message will appear indicating what information you still need to enter To cancel this assessment and go back to the Assessment Tool listing click on at the bottom of the page 5 3 Assessment Screen The assessment screens for both admission and discharge have the same basic format the name of the assessment tool appears at the top of the screen Next are the client s Name MRN and Encounter Number Clicking on the E will return you to the pre assessment screen Common Admission Assessment Client Name Sample Angela MRN 326598 Encounter 852741369 G 5 3 1 Navigation between pages in the assessment There are several ways to navigate throughout an assessment once 1t has begun 8 DO NOT USE the forward back or reload browser buttons to navigate through the assessment This may cause a loss of data or a recording of incorrect data for the assessment At the top of the pag
19. at the top of the page or the left and right arrow buttons at the bottom 5 3 2 Question types in the assessment The questions appear on the left hand side of the screen and the possible responses on the right hand side Depending on the question the response options can appear in several formats a Free text these are sections on the form that are open text areas that allow you to enter text These fields will all have a maximum number of characters that you can enter in the form Once you have reached this maximum you cannot add any more characters to the field There are two types text fields and text areas Text fields are one line only see Sent Home With below Text areas are multiple lines see Comments below Version 1 4 5 0_rev 20 Apr 09 34 55 HOBIC User Manual Sent Home With Comments b Checkboxes are separately listed options that have clickable squares beside them To choose a value click on the circle or the word of the response that you want You can choose MULTIPLE responses for a question of this type 0 Artificial Eye 1 Glasses _ 2 Contact Lenses c Drop down menus these are boxes with a downward facing arrow on the right hand side If you click on this box the menu will expand so you can see the options for that question Click on the response you want or you can enter the number value of the response you want for example to choose In Hospital in the example belo
20. e report without further categorizing the results by diagnoses Combine following diagnoses into one table Select Yes to combine all of the assessments with the entered diagnoses and display all of the data in one table Diagnosies Information Diagnosis G300 Alzheimer s disease with early onset O Include clients with diagnoses listed above Exclude clients with diagnoses listed above For the Acute Care sector the report is run using the discharge diagnosis For the other sectors HC LTC CCC the report is run using the admission diagnosis If your organization did not submit diagnosis information for a client they will be excluded from the report You can enter up to five 5 diagnoses to include in the report You can search by either diagnosis test or the ICD 10 code Once you have selected a diagnosis click on Add to include it in the report You can click on the Remove button beside each diagnosis to remove it from the report You must also indicate whether you want the report to Include or Exclude clients with the selected diagnosis by selecting the corresponding radio button Additional Options If you would like the report to just include O Include Composite Scores Only composite scores check the Include Composite C Include Report Description as Last Page of Report Scores Only box It this box is not checked the report will include all HOBIC measures as well as the composite scores You may also print a
21. e there is a Drop Down Menu that allows you to jump between pages in the assessment A brief description of each page is provided Version 1 4 5 0_rev 20 Apr 09 33 55 HOBIC User Manual i The Save amp Resume button will allow you to save any responses you have entered so far on the current page as well as any previous pages and come back to the assessment at a later time The Cancel button will return you to the assessment tool listing page If this is a new assessment all of the responses you entered into the assessment tool will be discarded including pre assessment information If you are editing a previously started assessment all the changes that you have entered since the last time the assessment was saved or submitted will be discarded me At any point during the assessment you can click on the Submit for Scoring button This will either submit the assessment if all mandatory fields have been completed or it will take you to the Summary page where missing mandatory elements will be listed Once you Submit an assessment you cannot re open it without manager approval There will be a right hand facing arrow on the first and subsequent pages to go to the next page After the first page there will be left hand facing arrow to return to the previous page E All of your responses that you have entered on each page will be saved as you navigate between sections using either the drop down
22. either Last Two or First and Last Last two will include the last two assessments for each encounter First and Last will include the first and last assessments for each encounter Only the units that pertain to the Sector chosen above are available in the Choose Unit Grouping You can select a single unit or multiple units All information is grouped for the selected units Choose the unit s by clicking on the unit name and then clicking on You will see the unit appear in the right list this indicates that the unit is selected You can add all units by clicking on gt Similarly you can remove a unit from the selection by clicking on the unit name in the right list and then clicking on L You can also remove all units by clicking on lt lt Whenever you generate a report the application will remember your last selection of units If you would like to load your last selection of units without having to individually select each one you can simply click on the checkbox beside Load last selection It should look like the following Load last selection time you ran the report Report 7 Submission Report This will automatically select the same units that you used last The summary section of this report indicates the number of Admission Discharge Transfer events the HOBIC database has received for the specified unit and time period The report also indicates whether a HOBIC assessment was rec
23. eived for that event and if so whether all measures were answered For those HOBIC assessments that were received but not complete contained measures with missing answers the summary also provides detail on which information was missing information Choose Report Format POF HTML Choose Report Dates Start date l E End date De l EH Choose Report Type Summary Only O Summary and Detail Version 1 4 5 0_rev 20 Apr 09 Choose the report format Only submissions within these dates will be included in the report Choose the report type Summary Only will only show the submission report summary table in the report Summary and Detail will show additional specific assessment information for each assessment in the report 27 55 HOBIC User Manual Choose Encounters to Show If you chose Report Type Summary and Detail above all you must also indicate whether the detail data should include all encounters or just the encounters with missing or incomplete HOBIC assessments Only the sectors that are in your organization will be Fa raul available to choose Sector The AC sector s detail report is formatted differently than that of CCC HC and LTC Only units pertaining to the chosen sector are shown Unit You can only select one unit at a time for this report Only with Missing Incomplete Data Choose Unit Report 8 Graphing Report The graphing report allows you to graph
24. f your session All navigation buttons you will need are present on each HOBIC screen throughout the application Version 1 4 5 0_rev 20 Apr 09 6 55 HOBIC User Manual 2 Searching for and viewing clients in HOBIC This chapter will guide you through how to search for and access client information in HOBIC When you initially log into HOBIC the first screen you will see is the Search Client screen You must have a client selected before you can view client assessments 2 1 Searching for a Client 1 If you are not already in the Find Client screen click on the Find Client link in the Command Bar on the left hand side Tools Results y Find Client After you have done this the following screen is displayed Find Client search by Last Name Eb souncex on Lastname or 2 Enter the client search information in the appropriate fields HOBIC allows you to search for a client by o Last name only partial names not accepted o First and last name Medical Record Version 1 4 5 0_rev 20 Apr 09 7 55 HOBIC User Manual o Please note that some facilities use client identifiers other than Medical Record Numbers 1 e Case Book Record etc Remember HOBIC may be customized to reflect this local standard HOBIC has the ability to search for a client using a method called Soundex This allows you to input a name that may not be an exact match If you select the Soundex on Last Name option H
25. ilter by Encounter 13 Apr 2007 30 Mar 2003 29 Mar 2003 HOBIC AC HOBIC AC HOBIC AC Admission Discharge Admission HOBIC AC HOBIC AC 7 27 Mar 2003 7 21 Mar 2003 Discharge Admission Select Action Select Action Chart Selected Tool Results 3 With the items selected from the Select Action drop down menu at the bottom of the page choose Chart Selected Tool Results The resulting screen shows a graph across time for the selected assessments HOBIC AC Comparison Chart Overall Overall Score 21 Mar 2003 27 tar 2003 29 tar 2003 30 tar 2003 Range 0 67 Higher score more resource intensive Overall patient score does not include TSC score Missing Assessment 13 Apr 2007 Admission Version 1 4 5 0_rev 20 Apr 09 19 55 HOBIC User Manual 4 Appendix A Data Centre in HOBIC 4 1 How to use this appendix Throughout the appendix you may see some of the following icons Important information This denotes information you should pay especially close attention to Manager This indicates information that is specific to users who have been specified as managers in HOBIC 4 2 About the Data Centre The Data Centre is a menu option in the left hand menu bar in HOBIC The Data Centre provides you with access to standardized HOBIC reports Only managers have access to run the reports in HOBIC 4 3 Subscribed Reports The base HOBIC application contains seven reports
26. is described further in Chapter 3 Viewing Assessments in HOBIC Version 1 4 5 0_rev 20 Apr 09 39
27. n Symptoms LA Frequency with which person complains or 1 Present but not exhibited in last 24 hours show evidence of pain including grimacing teeth clenching moaning withdrawal when touched other non verbal signs suggesting pain LA Intensity of highest level of pain present Fatique 3 4 4 Access Some organizations give other affiliated organizations the ability to view results of an assessment Currently this option is not enabled in HOBIC 3 4 5 Errors Any edit rule errors will appear in the tab 3 5 Comparison graphs across encounters The graphs that appear under the Scoring tab in the Results Summary page only include assessments within the selected encounter You may also choose to view results across encounters This can only be done within the same sector For example two acute care encounters but not for an acute care encounter and a complex continuing care encounter 1 To graph results across multiple encounters you must first filter the results From the Previous Results Listing screen click on Results in the menu on the left of the screen select the Filter by Tool option and choose the tool you would like to graph Version 1 4 5 0_rev 20 Apr 09 18 HOZIC 2 From the resulting list select the box in front of each assessment you would like to graph you must select more than one assessment HOBIC User Manual Previous Results Listing Client Liam Mann MRN TST0010 Filter by Tool HOBIC AC F
28. nit Grouping Load last selection Choose the report format Only encounters with two or more assessments completed within the specified date range will be included Only the sectors that are in your organization will be available to choose Choose the two assessments that will be included in the report for comparison For sectors AC and HC Last Two must be chosen and is automatically selected For sectors CCC and LTC you can chose either Last Two or First and Last Last two will include the last two assessments for each encounter First and Last will include the first and last assessments for each encounter Only the units that pertain to the Sector chosen above are available in the Choose Unit Grouping You can select a single unit or multiple units All information is grouped for the selected units Version 1 4 5 0_rev 20 Apr 09 22 55 HOBIC User Manual Choose the unit s by clicking on the unit name and then clicking on 2 You will see the unit appear in the right list this indicates that the unit is selected You can add all units by clicking on b gt Similarly you can remove a unit from the selection by clicking on the unit name in the right list and then clicking on L You can also remove all units by clicking on lt lt Whenever you generate a report the application will remember your last selection of units If you would like to load your last selection of units with
29. on 3 2 Sorting completed assessments in HOBIC When you access the Previous Results Listing screen assessments are listed starting with the most recent assessment You may click on the column headers Date Tool Type Group and Author to sort by that parameter Clicking the same parameter a second time will reverse the order from A to Z and then from Z to A HOBIC also provides a filtering function that allows you to further sort the list by Tool type of assessment Encounter or both You can choose these filter options in either order Filter by Tool Filter by Encounter To filter assessments by tool 1 Click on the plus sign beside Filter by Tool A drop down menu will appear that contains only the assessments that have been conducted on this client 2 Choose a tool and the screen will automatically refresh with only those assessments visible To return to the listing of all tools click on the plus sign again and choose All from the top of the drop down menu To filter assessments by encounter 1 Click on the plus sign amp beside Filter by Encounter A drop down menu will appear that contains the encounters associated with this client 2 Choose the radio button of an encounter to view all of the assessments that were conducted on that client and associated with that encounter To return to Version 1 4 5 0_rev 20 Apr 09 14 5 HOBIC User Manual a listing of all of the encounters click on the plus sign
30. ormation Tab and review the encounters or episodes of care for this client under Encounter Information Tab to ensure that this is the correct client Encounter Information Tab Version 1 4 5 0_rev 20 Apr 09 9 55 HOBIC User Manual If you click on the Encounter Information tab you will see the list of encounters for this client An encounter will include all assessments done for a client within a specified episode of care Your own organization may use a different term for this occurrence such as Admission or may not use encounters at all but in this manual it will be referred to as an Encounter If you wish to see more details of an encounter click on the radio button of the encounter you wish to view Client Information Encounter Information Discharge Date Select Location Encounter Admit Date 1 TEs 123456 456 01 Dec 2006 Select Action select Action The details of the encounter you selected will automatically be displayed Version 1 4 5 0_rev 20 Apr 09 10 55 HOBIC User Manual Encounter Detail Client Name Fat Sample MRN 2 4567234 Client Information Encounter Information Encounter 3 123456 456 Admit Date 01 Dec 2006 Discharge Date Encounter Status Admitted Location code TEB MIS Facility Code Resource Intensity Weight CMI Admission from Code Home Care Discharge to Code Select One Discharge Reason Select One Date of Admission to Unit 2006 12 01 To return to the
31. ough HOBIC via the home page You will need a web browser to access HOBIC and Adobe Acrobat Reader to view some of the features o It is recommended that you use Internet Explorer version 5 or higher with 128 bit encryption Please see your HOBIC Administrator or your information technology department to ensure that you have the correct version of Internet Explorer Connecting to HOBIC You must be able to access HOBIC either over your Local Area Network LAN or the internet please contact your HOBIC Administrator if you require assistance in connecting to HOBIC 1 3 Logging on to HOBIC 1 Launch Internet Explorer 2 Type the HOBIC launch URL address https hobic ices on ca hobicweb logon into the address line as shown below and press ENTER Version 1 4 5 0_rev 20 Apr 09 3 HOBIC User Manual Fie Edit View Favorites Tools Help Address E https hobic ices on cafhobicwebslogan 8 It is imperative that you do not use the browser forward back or reload buttons to navigate as this will log off your session All navigation buttons you will need are present on each HOBIC screen throughout the application Powered By E Authentication User ID Es Password Organisation ID E JS 3 Inthe User ID field enter your username 4 Inthe Password field enter your password 8 When you logon for the first time you will be prompted to enter a new password Passwords should be a combination of alph
32. out having to individually select each one you can simply click on the checkbox beside Load last selection It should look like the following Load last selection This will automatically select the same units that you used last time you ran the report Compare To Load last selection Only the units that pertain to the Sector chosen above are available in the Compared To Choose the unit s to which you wish to compare your above unit selection to The procedure is the same as above for choosing the unit grouping Reports 2 amp 3 Mean Indicators by Diagnosis and Age Composite and Detail These reports show the aggregate average outcome for each measure within the specified date range further categorized by age group and specified diagnoses An individual client must have at least two assessments within the same encounter for their information to be included in the aggregate average Choose Report Format PDF Choose the report format HTML Choose Report Dates Only encounters with two or more assessments Stat date EH completed within the specified date range will be Enddate E included Choose Sector Only the sectors that are in your organization will be Sector Please selectone available to choose Choose the two assessments that will be included in the report for comparison For sectors AC and HC Last Two must be chosen and is automatically selected For sectors CCC and
33. r Assessments Hinext Admin CMH Logged In Account Status Client IN HOBIC MRN M000026 Results Find Client Subscribed Tools Data Centre amp Common Admission Assessment Help Common Discharge Assessment Logoff Select Action You will now have the choice to select either the Admission or Discharge assessment Once you have clicked the desired radio button click on Version 1 4 5 0_rev 20 Apr 09 31 55 HOBIC User Manual gt A Select Action And choose Assess Client from the pull down menu 8 The client s name and Client will be displayed in the Client Information Bar at the top of the page An assessment tool will be selected for this client 5 2 Pre Assessment Set Up The Pre Assessment Set Up screen is the first stage in completing the assessment in HOBIC Pre Assessment Set up Client Name Hobic Test MRN 123654123 Assessment header 1 Assessment Date 17 Oct 2008 Ez Assessment Label 2 3 Entered into Computer by Clinician gt 5 Encounter Service Location Encounter Admit Date Discharge Date Type Status Select HOBICIOO 17 Oct 2008 In patient Admitted 4 Visit Type 1 Visit Type Select a visit type gt Questions with an asterisk must be answered 6 lt Return Continue gt 1 Assessment Date a text field that is automatically populated with the current date for most assessments 2 Assessment Label a text field to give the
34. sseeererereree 15 Results Summary page in MOBIC si oes cc cinetcscenlsdiolneaunknadoauncedneeuesantaanaee lesions doaweselades 15 Comparison sraphs across EnCOUMUETS rrii rrn oa a EE E E EE 18 Appendix A Data Centre in HOBIC sssseecccsssssceccccsssseceoocsssscccecsssssscecosossssececosssssseeoso 20 HowiousethivaAppendik oreina E E S 20 DOE We DIT OCENIE ia Ea E E E Mea E E NS 20 SUOS DE REDOR ss data i aE A Ada ia 20 Appendix B Data Entry in HOBIC ssccccccscscssccsccscccssscsccsoconsestesceseccnevedecesseccesestseseescseoesess 31 selectins an Assessment Fools asas aa Ea 31 Pre Assessment oet UPD masesa a Ta a a Upa 32 Asses MICE SCE a r E TE A RD Rad 33 Interrupted assessment rasinn O E 37 Continuing a saved assess MENi anri TOEN 38 55 HOBIC User Manual 1 HOBIC Foreword The purpose of this manual is to provide users with an overview on how to navigate and access client information within the Health Outcomes for Better Information and Care web application Users can access the HOBIC application to view assessments compare results across assessment and access reports The application can be accessed on any computer with an internet connection as HOBIC is a web based application 1 1 How to use this manual Icons used Important information This denotes information you should pay especially close attention to Manager This indicates information that is specific to users who have manager access privileges in the HOBIC da
35. t Include clients with diagnoses listed above Exclude clients with diagnoses listed above For the Acute Care sector the report is run using the discharge diagnosis For the other sectors HC LTC CCC the report is run using the admission diagnosis If your organization did not submit diagnosis information for a client they will be excluded from the report You can enter up to five 5 diagnoses to include in the report You can search by either diagnosis test or the ICD 10 code Once you have selected a diagnosis click on Add to include it in the report You can click on the Remove button beside each diagnosis to remove it from the report You must also indicate whether you want the report to Include or Exclude clients with the selected diagnosis by selecting the corresponding radio button Additional Options Allow you to indicate whether the graph Include Mean Lines should include a mean line Version 1 4 5 0_rev 20 Apr 09 30 HOBIC User Manual 5 Appendix B Data Entry in HOBIC This chapter will assist you in learning how to conduct an assessment in HOBIC The process of accessing a client or conducting an assessment is the same regardless of the assessment tool that you wish to use 5 1 Selecting an Assessment Tool Once you have selected a client clicked on the client s underlined name from the Find Client Screen click on Tools in the left hand menu This will display the list of Subscribed Tools o
36. tabase Terminology used Radio button Used to describe a type of response that is denoted by a small circle preceding the description The circle is clicked to select the response Radio buttons always appear in a group and only one can be chosen from the group O HOBIC AC HOBIC Acute Care Drop down menu A series of responses that m remain hidden until the downward facing Select Action 4 arrow on the right of the box 1s clicked on causing the box to expand and reveal all Select ctio Eliezer f E Assess Client Print Tool Blank choices Use your mouse to choose the menu hanna rank Cray item only one can be chosen Version 1 4 5 0_rev 20 Apr 09 2 55 HOBIC User Manual Button A button in HOBIC 1s usually used for navigation or to submit information to the Continue gt system Simply click on the button and release to select it This HOBIC User Manual includes screenshots of the application to assist you to navigate through HOBIC and how in general to use the HOBIC application Practice along with the User Manual will be the best teaching approach to help facilitate learning Q Throughout this document the word client is used generically to describe individuals who receive care within the health care system 1 2 Getting Started This chapter will guide you through the logon and logoff processes You will also learn some of the terminology used in HOBIC and how to navigate thr
37. the sectors that are in your organization will be Sector Please selectone available to choose Choose the assessment type to be included in the report Version 1 4 5 0 rev 20 Apr 09 25 55 HOBIC User Manual Choose Grouping JLoad last selection Only the units that pertain to the Sector chosen above are available in the Choose Grouping For this report you can select a single unit or multiple units All information is grouped for the selected units Choose the unit s by clicking on the unit name and then clicking on LJ You will see the unit appear in the right list this indicates that the unit is selected You can add all units by clicking on b gt Similarly you can remove a unit from the selection by clicking on the unit name in the right list and then clicking on L You can also remove all units by clicking on lt lt Whenever you generate a report the application will remember your last selection of units If you would like to load your last selection of units without having to individually select each one you can simply click on the checkbox beside Load last selection It should look like the following Load last selection This will automatically select the same units that you used last time you ran the report Report 6 Mean Indicators Over Time This report allows users to compare outcomes information for the HOBIC mean indicators for a single unit or multiple units over time For example
38. the user may compare outcomes for all medical units this month to last month one year to another etc Choose Report Format PDF Choose the report format HTML Only encounters with two or more assessments o completed within the specified date range will be O Ds included Select the Initial Date Range Year To Date Range Quarter To Date Month To Date or Custom Period If Start date you select Custom Period you will need to manually set End date the date ranges by clicking on ER Ir you select any other option the date ranges will automatically complete themselves EEEE A EA E Only encounters with two or more assessments i completed within the specified date range will be iah included Select the date range that will be compared to Qal dae Last Year Last Quarter Last Month Custom Period or pree Prior Year Period If you select Custom Period you will need to manually set the date ranges by clicking on EH Todas Seeks Only the sectors that are in your organization will be sector Please selectone available to choose Version 1 4 5 0_rev 20 Apr 09 26 Choose the Two Assessments for Comparison Last Two First and Last Choose Unit Grouping Load last selection HOBIC User Manual Choose the two assessments that will be included in the report for comparison For sectors AC and HC Last Two must be chosen and is automatically selected For sectors CCC and LTC you can chose
39. w you can press 1 on your keyboard You can only choose ONE response for a question of this type Unchecked Unchecked O AtHome t 1 In Hospital f ja Senthome d Radio buttons are separately listed options that have clickable circles beside them To choose a value click on the circle or the word of the response that you want You can only choose ONE response for a question of this type DAtHome O 1 In Hospital O 2 SentHome In the Common Assessment form you have the ability to choose between viewing questions that only allow one response c or d above as either drop down menus or radio buttons The default choice is to view questions as Radio buttons If you choose to view as Drop down menus then all pages you view will have drop down menus instead of radio buttons for those questions that have that type of response option Choose response format Version 1 4 5 0 rev 20 Apr 09 35 H GIC HOBIC User Manual 5 3 3 Navigation between fields in the assessment There are several ways to navigate between fields in an assessment 1 MOUSE You can use your mouse to select any field 2 KEYBOARD You can use various keys on your keyboard to navigate throughout the questions and select the options The TAB key will move you to the next question on the form from the current question you are on providing the next question is not a question with checkboxes Depending on the type of question you are on
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