ScoreExpress User Manual
Contents
1. Chapter 2 Installation In this chapter the installation of ScoreExpress on your computer is explained step by step The next section explains the requirements for a computer to be able to use the program comfortably The installation itself consists of two parts Because ScoreExpress is based on the Java platform you have to make sure that the Java environment is installed on your computer This is explained in Section 2 2 Java installation Afterwards the installation of ScoreExpress itself is explained in Section 2 3 ScoreExpress installation Finally Section 2 4 Uninstall ScoreExpress explains how you can remove the installation of ScoreExpress 2 1 Computer requirements To be able to run ScoreExpress your computer has to have following specifications CPU speed 1 GHz RAM 512 MB Operating system Windows 2000 XP 2003 Vista 7 ScoreExpress uses about 30 MB of space on the hard disk apart from the data files If you want to use more than one PC at once either to input scores on several computers or because you want to use ScoreDisplay all of the PC s have to meet these requirements On top of that they also need to have a network connection between each other 2 2 Java installation Before you can run ScoreExpress you need to install the Java Runtime Environment JRE on the computer ScoreExpress 4 uses Java version 1 6 You can download Java directly from the Java website http www java com2. Country The fields name clubnumber and region are required lt Prev Next gt Finish Figure 5 3 Wizard Add Participant add a new club Group selection If you are adding an individual participant the second step is the member selection For group disciplines you first need to specify the group You can either choose an existing group from the list showing the groups from the club you selected before or add a new group For a new group you need to provide a name and the number of members you want to add to add to the group If you add a new group you have to selected the members of the group in the next steps one step for each member If you select an existing groups you will go immediately to the last step Chapter 5 Participant Management 14 Group Selection Existing group 2 New group Group name Number of members 2 4 Provide a name for the group Next gt Finish Figure 5 4 Wizard Add Participant add a new group Member selection For individual participations there is only one member selection step For group participations there is one member selection step for eah of the members You can either select a member from the club that you selected before or you can add a new member A new member will be added to the club you selected Member selection 0 O Existing member New member Member code Address Street ZIP C
3. Hoofdjury Category Vault Bars Beam Floor Panel 2 1 Baeyaert Julie v FINLAND x X I Pupils L1 O m BY Uitvoering A penjamins s O O O O AYouhAB O O nin 2 BAUDART B BELGIE x x AClevel Be F F HI 3 Aelbrecht Li v ZWITSERLAND X n O o B A AA A Seniors O Y nin 4 Adriaensen x ZWITSERLAND v X 5 Bremeesch x FINLAND x X 6 Croon Carine x FINLAND x X Moeilijkheid 7 DERDE EVEL iv BELGIE x X 8 Demeyere N v BELGIE x X atj Figure 7 1 Jury Panels After creating a new jury panel or selecting an existing panel you can see the data of the panel on the right side of the screen One part shows the list of panel members This list reflects the composition of the panel according to the rules of the discipline For each position you can select a judge from the list of people with a judge license see Section 10 2 Disciplines Judges in the first column In the second column you can select the club which delegates the judge Note It is not required that the judge panels are completed in order to enter scores or create result listings On the right side of the screen you see the panels tasks roster It has a row for each category and a column of checkboxes for each the events in the competition By selecting a checkbox you indicate that a category is judged by the panel for the selected
4. Blockx Tineke BODE DENISE BOGAERT ANJA Brauns Annelien Bremeesch Ymke Breugelmans Diane BROEKMANS Tom Callebert Andries CARLIER Stephane Ceulemans Anke JD DOCDODOCI Sl Judge Name BAUDART BRITT Level v Iv Address Street Duivenstraat 51 ZIP 2550 City Kontich Telephone 03 4574775 Fax Email TT HOTMAIL COM Figure 10 3 Judge Properties Chapter 11 ScoreDisplay Public Display of Scores When you organize a competition you want to make it as attractive as possible for the spectators and the participants ScoreExpress includes a program to show the scores to public as they are entered into the database as well as intermediate rankings To establish the display of scores you need three components First of all of course you need ScoreExpress itself to enter the scores Then you also need the program ScoreDisplay which is the program that generates the display image Finally you need the server program that enables the broadcast of score update messages between ScoreExpress and ScoreDisplay The remainder of this of this chapter explains how you should configure each of these components such that they cooperate correctly The next section explains what hardware is necessary to use ScoreDisplay Score update Score update messages messages ScoreExpress ScoreDisplay Score save Score retrieval Figure 11 1 Schematic overview of the components 11 1
5. Hardware Setup The basic idea of ScoreDisplay is that a full screen image is generated that can be shown to the audience by means of a beamer or television sets This means you need an extra screen for the display next to the screen s you use for ScoreExpress This can be accomplished in several ways One way is to use one computer that has two or more displays For instance most laptop computers have a connector for an external display that can be set up to work as an extra screen rather than a duplicate of the laptop screen Another way is to use an extra computer that is connected through a network with the other computer s If you use only two computers you can connect them with a so called crossed UTP cable If you want to use more computers you will need a network hub or switch It is important that you check your computer network before the competition in order to ensure that everything runs spotless Especially if you plan to use wireless network connections it is necessary to check the equipment is working in the competition venue since there are many factors that can interfere with wireless signal All the programs have to work with the same database file If you work with several computers this means that the file is on one of the computers and made available to the other computers through the netwotk eg by making the folder of the file a network share On the other computers you can then open the file from the network shar
6. Show advanced options panel Figure 2 2 License agreement screen After clicking accept you go to the next screen which actually starts the installation You see a progress bar of the installation process JE Java Setup Progress 5 Installing Java This may take a few minutes Sun Status Copying new files iit i 4 You are installing Java Java is found everywhere on 4 mobile phones desktop computers Blu ray Disc players gt set top boxes and even in your car a By installing Java you will be able to experience the power of Java brought to you by Java Sun Microsystems Inc Visit java com Figure 2 3 Installation progress When the installation is finished you will see this screen Chapter 2 Installation 5 E 3E Java Setup Complete Thank You You have Successfully Installed Java The Java powered Internet is now available to you You can experience the wide variety of fun engaging Java applications and games For more information on what Java can do for you J a a go to java com amp Sun Figure 2 4 Finished installation After clicking finished Java is installed on your computer and you can proceed to install ScoreExpress itself 2 3 ScoreExpress installation The installation program for ScoreExpress can be downloaded from the ScoreExpress website http www scoreexpress be Updated versions of the software
7. an image remains on the screen 11 4 2 ScoreDisplay Display Panel The right part of the screen is the display panel The main item on this panel is the preview of the display where you can see the displayed image On top of the preview you can see a fast forward button witch allows you to skip to the next screen immediately Next to that you find the screen selector If your computer has more than one screen attached you can select which one of those is used for the full screen display Finally there is the Full Screen button You can push this button to switch the full screen display on and off You can also double click on the preview to switch the full screen on off
8. category See also Section 10 1 4 1 Team Participations for more informations about team participations 5 3 Import Participants Through the menu General you can launch the Import data wizard With this wizard you can import clubs members participantions and judges into ScoreExpress There are tree types of importations one to load only club and member data one to load particpation data together with the corresponding clubs and members and one to import judges The wizard has to steps In the first step you have to indicate the type of import you want to perform and the file that contains the data You can also change the parameters that are used to parse the data file See Section 5 3 1 Import File Format for more details about the file format In the second step you will see a number of target files These are the fields into which the data will be imported For each target field you can indicate the corresponding source field from the import file For a number of fields the specification of a source field is required The list of fields that are required is listed at the bottom of the panel For the other fields the specification of a source field is optional You can also specify a default value for these fields This default value will be used if no source field is specified or if the source field has no data Chapter 5 Participant Management 16 5 3 1 Import File Format For the now only the import of csv Comma Sep
9. summarized for review If all options are satisfying you can click the Install button to start the installation After clicking this button the installation will start When the installation is finished you enter the finishing screen You can select wether ScoreExpress express should be launched when you click the Finish button 5 e 15 Setup ScoreExpress m al Ey Completing the ScoreExpress Setup Wizard Setup has finished installing ScoreExpress on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup Figure 2 11 Step 7 End of the installation 2 4 Uninstall ScoreExpress To remove ScoreExpress from your computer you can go to the ScoreExpress Start menu folder and select the item Uninstall ScoreExpress This will start the uninstall program which will let you confirm that you want to remove the program The unistallation removes only th program itself Data files created with ScoreExpress are not removed Chapter 3 Get Started with ScoreExpress ScoreExpress consists of several parts Firstly there is the program ScoreExpress itself This is the central program which lets you administer all the data of a competition The capabilities and the working of this program is explained in this and the following chapters Next there is also the program ScoreDisplay This program is used to display the scores and intermediate rankings to the public
10. 3 Timings In the last page of settings you can select what kind of information is displayed and how long each screen should be visible There are three types of screens that can be shown each of which can be switched of In decreasing order of priority New updated scores whenever a score is saved in ScoreExpress a score update message is sent to ScoreDisplay through the server and ScoreDisplay shows it on a separate screen if this screen type is switched on The screen type has two timer settings The first is the minimal length of time that a score should be visible When new scores arrive at a faster pace the display of the next score is delayed until the current score has been visible for the minimal amount of seconds The second is the maximum length of time that a score should be shown As long as no new scores arrive a score is displayed for this amount of seconds After that the screen switches to intermediate rankings or a logo screen Intermediate rankings when there are no scores to be shown the program can show intermediate rankings of the selected categories In general the participants of one category do not fit on one page so they are split in a series of pages You can set the number of seconds that each page is shown Logo Images in between two rankings a logo or image can be shown By default only the logo is used However if you add images to the images list these are alternated with the logo You can set for how long
11. BROHEE VALERIE Competition INTERLAND BEL FIN SUI Croket Julie gt Participations Number 12 eL INTERLAND BEL FIN sur Category A Juniors v AGH test Dejardin Monica v Present Eggermont Jolien H GENTEN NICKEY e IBRAGIUMOVA EMILIE Masschelin Renate eue Event Total MYS GAELLE Bars 11 2 H SCIANGUETTA FLORIANE H VAN MEERBEECK STEFANIE 4 Vanlimbergen Kim VANWALLEGHEM Aagje H E Groups H O Teams H FINLAND GymFed df Teck C Finalist Guest Figure 10 2 Competition Participation 10 2 Disciplines Judges In the part Disciplines Judges you can browse the disciplines and manage the judges in the database When you receive a participants file from Gymfed the file will contain the judges from the corresponding disciplines Chapter 10 General Data 26 that are member of the federation When you create a file yourself or if there are judges that do not belong to the federation you have to add the judges you want to use in the jury panels When you add a new judge you can choose wether you want to add a person that already is in the database as club member or a completly new person Each judge needs to have at least a name and a license level 9 Disciplines Judges ccs 2 3 Judges q accou BART Adriaensen Kristien Aelbrecht Liesbeth Alyn Val re 4 BECK LIESELOTTE Bilcke Stefanie Bleuckx Cindy
12. On this website you will see this page E java com Java You Opera oog Bestand Bewerken Beeld Bladwijzers Widgets Extra Help x JAVA YOU DOWNLOAD TODAY Free Java Download FEEDBACK B EN 2 100 v Figure 2 1 Java download page Chapter 2 Installation 4 To check wether your computer has the most recent version of Java installed you can click on the link Do I hava Java To download the most recent version you have to click on the button Free Java Download You can choose between the online installation program an the offline installation program Choose the online version if you want to install Java on your computer immediately The offline version can be saved for later installation or copied to other computer that don t have an internet connection This can be nice if you have to install it in the competition hall After downoloading it you can run the installation program First you have to agree with the license agreement 8 Java Setup Welcome y Welcome to Java Java will make your Internet experience richer Whether you are playing games or music getting email on your mobile phone checking out webcam learning about the universe or anything in between Java can make it better Java View License Agreement 33 You must accept the license agreement by clicking amp Ni in the Accept button to download the product
13. The details of the program are explained in Chapter 11 ScoreDisplay Public Display of Scores In the remainder of this chapter the general structure of the ScoreExpress program is explained The following chapters each deal with a separate aspect of the program in detail 3 1 Launching ScoreExpress The ScoreExpress installation program creates several short cuts which allow you to start it one on the desktop and one in the Start menu folder In the start menu folder you will also find short cuts for the other programs and to the website Of course you can also browse to the installation folder of ScoreExpress and launch the program from there e ScoreExpress Cuy File Help Competition AGH AGH test Gu Discipline Title Date From To Location Address Zip code Place Figure 3 1 Opening screen of ScoreExpress If you do not have an apropriate version of Java installed the program will not start but it will show a warning instead directing you to the Java website 3 2 Opening Creating a File In ScoreExpress competition data is stored in files that have an MS Access file format Before you can start you need to have a file opened Through the File menu you can either create a new file or open an existing file After opening a file you can access the several parts in the user interface At the top of the screen there is the Competition selection box where you can choose which competiti
14. ankings To minimize the overhead of adding individual participations every time you add a new team participation it is checked wether the team members have been subscribed already If not you will be asked if they have to subscribed automatically However the easiest way to add team participations it the Add Team Participation wizard Section 5 2 2 Wizard Add Team Participant 10 1 5 Participations Members as well as groups and teams can be subscribed for competitions When you add a new participation you first need to select the competition from the competitions in the database that are suitable Then you can fill out the properties of the participation The number uniquely identifies the participation within the competition The category of the participant determines who they will compete with Below there a number of checkboxes One is to indicate wether the participant is present or not When adding participations this should be checked normally you don t add participants that are not expected to attend the competition With the Finalist checkbox you can indicate that a participant made it to the finals of the competition Both fields can also and easier be administered in the participants screen of the competition Finally you can indicate participants as guests 9 Club Member information D ta Delete c Clubs Participation BELGIE gt Members H Bossaert Lisse Participant CROKET Julie
15. arated Values files is supported These are text files with one record on each line The values of the field are separated form each other with a separator usually or From spreadsheet programs such as MS Excel you can easily save data into this file format The wizard allows for the configuration of the file format You can specify the separator and if necessary the text indicator that is used to surround text fields usually With the option Skip lines you can indicate the size of the header in the import file The import wizard assumes the first line of data contains a list of field names You have to skip lines only if there are additional lines before the field names 5 3 2 Field Specifications Target Field Source Field Content Member ID Required Each member needs to have a unique Member ID within his her club This ID is used to check wether a person is already included in the database Last Name Required This field contains the last name or the full name of the member First Name Not required This field contains the first name of a member The use of this field is optional if the field Last Name contains the full name Date of Birth Not required Data of birth of a member You can specify the format of the date in the options Gender Not required The gender of a member should be indicated by M for males and F or V for female Club Number Required The unique re
16. are released on a regular basis With each new version you will see a list of changes If you have a meeting it is recommended that you check the website for updates shortly before to see if there are any changes that apply to your meeting Note If you already have a version of ScoreExpress installed it is recommended that you uninstall it before installing a new version see Section 2 4 Uninstall ScoreExpress The remainder of this paragraph goes through the setup procedure step by step The options of each screen in the setup wizard are explained in detail The first screen is the Welcome screen which shows the version number of the program Wok Welcome to the ScoreExpress A Setup Wizard This will install ScoreExpress 4 2 0 alfa on your computer js Setup ScoreExpress It is recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup Figure 2 5 Step 1 The welcome screen Chapter 2 Installation 6 When you click the Next button you see the ScoreExpress license agreement 15 Setup ScoreExpress License Agreement Please read the following important information before continuing Please read the following License Agreement Y ou must accept the terms of this agreement before continuing with the installation SCOREEXPRESS 4 LICENSE AGREEMENT This is a translation of the original Dutch license agreeme
17. b BAX File General Help Competition AGD ploeg INTERLAND BEL FIN SUI v D 3 Competition Sessions Participants Jurypanels Score Editor Reports Report Description Participant Checklist Results of the all around competition Club Checklist Teams Checklist Options Medals Report Presence Categories Team Medal Report O All participants VO AGD ploeg INTERLAND BEL FIN SUI Present only around Results w level Benjamins 14 1B Results Vault Absent only BA Ackiniors Result other Events Ranking type d A A Seniors Team Results short Open ranking Team Results Exter Limited ranking O Regional ranking Region Andere iv Report Language lt ll gt Language English Iv Figure 9 1 The Reports page Also upon selecting a report the options of the selected report will appear below the description The options depend on the type of the report Below is a description of the most common options Presence All participants Does not take the presence of the participants into account Present only selects the participants that are marked as present Absent only selects the participants that are marked as absent Ranking type Open ranking all participants are included Limited ranking participants marked as guests are excluded Regional ranking only participants of the selected region are inclu
18. ded The region of a participant is determined by the region of its club Event In some disciplines a ranking per event is required If you select a report of this type you can select the event Report language Here you can select the preferred language of the report By default this is the language you selected for the user interface The language of the reports depend on the availability of translations in the discipline All reports are at least available in Dutch Translations to English and French are added gradually 22 Chapter 9 Reports 23 Categories You can select the categories you want to include in the report You need to select at least one category If you have defined the session the categories will be shown by session which makes it easy to find all categories of one session If there are no sessions defined you get one list of all categories After selecting a report and setting the options you can generate the report You can save the report in HTML or PDF format or you can request a print preview from where you can print it or save it to a file in a format of your choice Chapter 10 General Data Through menu General you can open two screens that allow you to manage data from another point of view than the compititions The item Clubs Members opens a screen for the management of clubs club members groups teams and participations With the Disciplines Judges screen you can manage the judges of each disc
19. e 27 Chapter 11 ScoreDisplay Public Display 28 of Scores Protection programs such as anti virus systems and firewalls can prevent proper connections to the server If you run into this problem try to switch of all protection programs and don t forget to switch it back on after the competition 11 2 Starting up the Server The server is necessary for ScoreExpress and ScoreDisplay to communicate score updates to each other You can run the server on either computer in the network as long as you configure the other programs to connect to the computer where it is running To start the server go to the ScoreExpress folder in the start menu and select the item Server This will open the ScoreExpress Server window see figure j ScoreExpress Server Settings JNDI Port 8001 Use this port in ScoreExpress and ScoreDisplay JMS Port 4444 Admin Port 8888 Stark Server top Ser Reset Ports Status Press the Start Server button Console output Figure 11 2 The server window After opening the window you have to press the Start Server Button to start the server Before you start the server you can change the ports that are used by the server However in general this is not necessary Note that the port that you need to provide in ScoreExpress and ScoreDisplay to connect to the server corresponds with the JNDI Port The Status field shows the current status of the server The text area below shows any me
20. e for everybody to use Of course you have to respect the license agreement that is listed below zie Section 1 1 License Agreement During the development of ScoreExpress I have used a lot of external libraries most of them open source I would like to expres my gratitude to the people and organisations that develop these libraries NetBeans IDE http www netbeans org A Java development platform JasperReports http jasperreports sourceforge net A report generation framework Message Oriented Middleware for Java http mom4 sourceforge net An implementation of the JMS standard JGoodies http www jgoodies com Several aids for the development of graphical user interfaces in Java Xerces http xml apache org A Java XML parser iText http www lowagie com iText A Java PDF generator ANT http ant apache org index html A software build tool Inno Setup http www jrsoftware org isinfo php An open source compiler for the creation of application installers Batik SVG Toolkit http xmlgraphics apache org batik A library for using the Scalable Vector Graphics format Launch4j http launch4j sourceforge net For the creation of application launcher for java applications SwingLabs Wizard Project https wizard dev java net A wizard framework 1 1 License Agreement This is a translation of the original Dutch license agreement provided for your convenience only In case of a dispute the original ver
21. e only properties that are required are the name and the number The number needs to be unique 10 1 2 Members If you select the item members of a club a list of members will appear on the right You can double click a member to select it and see its properties You can also add new members with the Add button Only the name and member number are required fields the number needs to be unique within the club From a member object you can access the participations of a member in the competitions 10 1 3 Groups When adding a new group you need to enter the name of the group first Then you can select the members of the group from the members of the club by clicking the Add button next to the members list From a group you can access the participations of a group in the competitions 24 Chapter 10 General Data 25 10 1 4 Teams Working with a group is comparable to working with groups However subscribing teams for a competition is more complicated Note You can create team participations in each individual discipline but not every discipline has facilities for calculating and listing team results 10 1 4 1 Team Participations When a team participates in a competition both the team and the team members have to be subscribed Score are entered for the individual participants When you want to generate the team results the results of the team members are assembled to calculate those but you can also generate individual r
22. e three criteria that can be combined Best participants per category With this criterium you can put the maximum number of participants you want to select per category If the number of participants that meets te other criteria if you selected any is higher than this number the participants with the best ranking are selected Apply minimum score With this criterium you have to provide the minimal amount of points a participant has to have to qualify Select finalists With this criterium you limit the selection of participants to those that have been marked as finalist in the source competition This way you can first mark the qualified participants in the preliminaries and then copy them to the final competition with the wizard Ranking You can indicate which ranking should be used in combination with the first to selection criteria You can use the all around ranking or the ranking of a single event 17 Chapter 7 Jury Panels Inthe page Jurypanels you can manage all of the information about the jury panels On the left is a list of all panels in the competition You can add new panels through the Jury Panels menu Each panel has to have a unique name Q ScoreExpress Interland AGD mdb BAX File General Jurypanels Help Competition AGD ploeg INTERLAND BEL FIN SUI iv D Competition Sessions Participants Jurypanels Score Editor Reports Available panels Members Tasks
23. eExpress Upon restarting the program will try to make a connection with the server If this does not succeed it will show an error message otherwise the connection was succesfull 11 4 Configuration of ScoreDisplay To start ScoreDisplay select the ScoreDisplay item in the ScoreExpress folder in the Start menu This will show you the ScoreDisplay startup dialog In this dialog you have to provide the settings for the server connection and the location of the database file 9 ScoreDisplay Connection Select a server and a database file before continuing Server settings Host 127 0 0 1 Port 1099 Database File D scoreexpress test 2007 Interland AGD mdb Cancel Continue Figure 11 4 Opstart dialoog van ScoreDisplay In the field Server Name provide the name or the IP address of the computer where the server is running If the server is running on the same computer you can use 127 0 0 1 or localhost The port field should be 1099 To provide the location of the file you can either fill it out manually or you can pick the file through a file chooser dialog When the settings are correct press the Continue button Now the program will make a connection to the server make sure it is running and open the selected file If either of these fails you will see an error message Otherwise you will see the main window of ScoreDisplay Chapter 11 ScoreDisplay Public Display 30 of Scores The main wind
24. et pee Por de EE ITO see QOIS 17 6 1 Preliminaries and Finals in one Competition esssssse Heer 17 6 2 Preliminaries and Finals in Separate Competitions oooconccnnccnnccnncnnncnnocnnconnconnconncconcnnnconnconicnnnss 17 Fe Jury Panel sisi iis 18 T T Jury Evaluations trato rete teo aes PRSE Sota pea E E e e eme E estes 18 A O 20 NS A 20 8 2 Import Scores uoti ester is it 21 9 Reports EET 22 10 General Dita iii A A Ses ieee ce gee as cate es Ate a SATE 24 1021 7 CluDs Members eren Eee ero re rere eer Pee ERE dea ERR IR EET SR SEE E IR Eee 24 10 2 Disciplines Judges eee three lerne PR EE E eet lege stags unen canada 25 11 ScoreDisplay Public Display of Scores cire irte Ree E prre Pet e e t tag Er ea R sees 27 113 Hardware Setup AA coe o ete e eie eegete ats Rav E SE EE EE E 27 11 2 Starting up the Server cielo rere ON 28 11 3 Configuration of ScoreExpress esisiini re aee eneo ee e m e m enm e mee hen mhe hee ree rennen 29 11 4 Configuration of ScoreDisplay eene pre eir tp Re pea ERR ERU RR I bones 29 Chapter 1 Introduction ScoreExpress is a program developed in cooperation with the Flemisch Gymnastics Federation and the French speaking Gymnastics Federation of Belgium for the organization of the Belgian competitions Nevertheless the program can be used for the organisation of other competitions It is distributed free of charg
25. event It is not possible to assign a task to two different panels Through the menu you can not only add new panels but some other things You can rename or delete a panel create a new panel by copying an existing one only the members are copied not the tasks which i handy when you have different panels where only one or two members are different You can also request a number of reports One report is a listing of the panels with their members and tasks There is also a possbility to create evaluation reports for the judges zie Section 7 1 Jury Evaluations 7 1 Jury Evaluations ScoreExpress has the possibility to generate a report that provides insight into the performance of the members in a panel To generate such a report you can either select the panel you want to evaluate and then select Evaluate Judges in the menu or you can select Evaluate all panels in the menu to evaluate all panels at once If you choose the last option you only need to say in which order you want the scores to appear in the report 18 Chapter 7 Jury Panels 19 If you evaluate only one panel you will see a window with a number of settings Figure 7 2 Jury Evaluation Window Besides the order of the scores you can select the section of the panel that will be evaluated depending on the value they assign and which tasks need to be included in the report Q Judge evaluation Panel Panel 1 Tasks Value uitvoering v Orde
26. fields and their explanation It is also indicated which fields are mandatory Discipline required When you create a new competition you need to selectthe discipline first The discipline of a competition can not be changed afterwards The discipline determines how the competition is organised such as which categories there are how scores are calculated and which reports you can create Title required The titel of a competition is used in several places such as reports to identify it Date From To The starting and finishing date of the competition These data are used in the reports If it is a one day competition you can specify twice the same date Venue Address en Zip code The place where the competition is organized Place City where the competition is organized This is used in reports Chapter 4 Sessions A competition with a lot of participants is often split into several sessions Each of the sessions has its part of the categories and in some cases the participants of one categories are spread over more than one session It is not required that you enter the sessions in the database but sometimes it is easier to work when they are available for instance when you need to select categories for a report In the Sessions page you can manage the sessions of a competition On the left site is a list of the sessions that have been defined and next to that a series of buttons to respectively add a new session move a sess
27. g in the current session If the sessions are defined in the database the catogries will be grouped by session such that you can easily select all categories of one session at once Otherwise all categories of the competition are in one group At the top of the page you can also select Preliminaries or Finals In disciplines where finals are organized from the same competition such as Trampoline and Tumbling you can indicate which part of the competition is happening For other competitions you should leave it on Preliminaries 11 4 1 2 Layout Most of the layout of the display is fixed however there are some thing you can change First of all you can select different main colors The default colors are chosen in correspondence with the house style of Gymfed and have a fairly good contrast In some circumstances this might not be sufficient so you can change other colors to achieve better readability of the scores Chapter 11 ScoreDisplay Public Display 31 of Scores You can also choose wether you want to show national flags next to the participants Since most of the competitions are not international this has been switched of by default If you want to use this feature make sure the countries of the clubs are provided in the database The countries should be indicated by the IOC three character code see http en wikipedia org wiki IOC country code http en wikipedia org wiki IOC country code for a complete list 11 4 1
28. he following Start Menu folder To continue click Next If you would like to select a different folder click Browse scans C Don t create a Start Menu folder Figure 2 8 Step 4 Choosing Start menu folder In step 4 you can specify in which folder of the Start Menu the short cuts for starting the ScoreExpress applications shoudl be placed Again there is a default setting which you can change if you want to You can also choose not to have short cuts in the Start Menu jS Setup ScoreExpress Ly o Select Additional Tasks ba Which additional tasks should be performed a CNN Select the additional tasks you would like Setup to perform while installing ScoreE xpress then click Next Additional icons Figure 2 9 Step 5 Desktop short cuts In step 5 you can specify wether you want to have a short cut for launching ScorExpress on the desktop or not Chapter 2 Installation 8 i3 Setup ScoreExpress Ready to Install Setup is now ready to begin installing ScoreE xpress on your computer Click Install to continue with the installation or click Back if you want to review or change any settings Destination location C Program Files ScoreE xpress Start Menu folder ScoreE xpress Additional tasks Additional icons Create a desktop icon Figure 2 10 Step 6 Installation summary In step 6 the settings you provided in the previous steps are
29. he possibility to have a team ranking based on the results of the individual participants In these cases you can also subscribe teams Other disciplines are performed in group In these disciplines the participants are groups of individuals 5 1 Participants list The page Participants shows a list of all participants of a competition By default the participants are sorted by their number By clicking on the header of a column you change the order of the participants In the list you can change the value of the first three columns Number Present Finalist To change other values you need to go to Clubs Members see Section 10 1 Clubs Members 9 ScoreExpress Interland AGD mdb BAX File General Participants Help Competition AGD ploeg INTERLAND BEL FIN SUI w D Competition Sessions Participants Jurypanels Score Editor di Reports Nr Present Finalist Name Club Category 66 v L1 TEST Persoon Test 4 Youth AB Juniors Seniors amp 71 v oO DE GROTE Jan Test A C level Benjamins 14 1B 72 v oO DE GROTE Piet Test A C level Benjamins 14 1B 73 v O FRIESE Rente Test A C level Benjamins 14 1B 3 101 M O LANGE Jan Test A C level Benjamins 14 18 102 v O LANGE Zwiebel Test A C level Benjamins 14 1B 11 v oO MASSCHELIN Renate BELGIE 4 Juniors 12 v FI CROKET Julie BELGIE A Juniors 13 v Oo EGGERMONT Jolien BELGIE A Juniors 14 v o VANLIMBERGEN Kim BELGIE A Juniors 15 v
30. ile into another at the end of the competition thus creating a file containing all of the scores Note When importing scores a mistake in the settings can cause valid scores to be overwritten by invalid scores Therefor it is recommended to make sure that you have a backup copy of the files You should also confirm that the import was done correctly by comparing the results before and afterwards The import wizard consists of two steps In the first step you have to select the file from which you want to import scores When you select a file it will be checked that the selected file has the same competitions as the file you are using using the discipline and title of each competition If not you cannot import scores In this step you can also choose wether you want to copy the present property of the participants from the import file and what you want to do if an imported score conflicts with an existing score In the second step you can choose the competition and categories of which you want to import the scores When you click the Finsh button the import of score starts Chapter 9 Reports In the reports page you can generate a number of reports Which reports there are available depends on the discipline of the competition You can see the available reports in the list on the left side When you select a report the desciption area will provide a brief explanation of the contents of the report Q ScoreExpress Interland AGD md
31. ion up or down and to remove a session r 3 9 ScoreExpress Interland AGD mdb ay Eile General Help Competition AGD ploeg INTERLAND BEL FIN SUI v D Competition Sessions Participants Jurypanels Score Editor Reports Sessions available Properties 1 Voormiddag Name Voormiddag Date Sat 04 26 2008 y Hour from 1899 12 30 10 00 00 to 1899 12 30 12 00 00 e e 5 Categories Category Nr from Nrto 0 A C level Benjamins 14 1B 0 o A Juniors 0 cm A Seniors 0 0 w Figure 4 1 Het tabblad sessies When a session is selected the properties of the session are visible on the right Each session has a name that identifies the session You can also provide the date and the time of the session Session Categories You can add categories to each session In the list you see the categories that have been selected before With the buttons on the right you can add more categories and remove a category from the list In the category list there are two column for nr from and nr to You only need to use these fields if a category is spread over several sessions In this case you can specify which numbers have to compete in each session 11 Chapter 5 Participant Management Depending on the discipline your competition has one of different types of participants Most disciplines are done individually so the particpants are persons For some individual disciplines there is t
32. ipline Both screen are organized in the same way The tree on the left side lets you navigate through the objects When you select an object the properties of this object are shown on the right To add a new object select the parent object of the object you want to create and click the Add button To remove an object select it and click the Delete button 9 Club Member information B 3 Clubs H BELGIE 3 FINLAND S Members HEINI AURI C HELMINEN FANNI HERRALA ALEXANDRA IDA LAISI a JOUSIMIES EMMA LAHDE SANNAMARI MIIA LAILA REETA PIETILA ROSANNA OJALA RUMPUNEN ANNA y URVIKKO ANNIKA H E Groups Teams Club member Name HELMINEN FANNI Member code 200 728 703 Address Street ZIP City Telephone Fax Email GymFed ED Test Birthdate 11 14 90 ZWITSERLAND Gender O Male Female Figure 10 1 the screen Clubs Members 10 1 Clubs Members In this screen you can manage the data clubs club members as well as groups teams and participations The objects are ordered hierarchically On the top level there are the clubs Through a club you can access the members groups and teams that belong to the club Through these items you can also access the participations 10 1 1 Clubs When you add a new club you first have to provide the name of the club Then the club is created and you can fill out other properties of the club Th
33. ity Telephone Fax Email Birthdate Gender Male Female Figure 5 5 Wizard Add Participant new member Participation In the last step you need to provide the properties of the participation itself The participant number that is suggested is one higher than the highest number that is already assigned You also need to specify the category of the participant and you can mark the participant as a guest Chapter 5 Participant Management 15 y Participation Number 103 Category 4 Seniors C Guest Figure 5 6 Wizard Add Participant participation properties 5 2 2 Wizard Add Team Participant The wizard Add Team Participant simplifies the addition of team participants significantly The steps of the wizard are identical to those for adding a group participation The difference is in the result of the wizard With team participations the members of the team as well as the team itself have to be subscribed as participant for the competition The wizard will do both You only have to provide the properties for the team participation The participation numbers of the members are derived from the team participation number you provide For instance the members of a team with number 3 will receive the numbers 31 32 etc The team members are added in the same category as the team You can change the category of team members afterwards without affecting the team
34. nization of preliminaries and finals within one competition This means that there are events that belong to the preliminaries and other that belong to the finals There are also separate reports for the results of the preliminaries and the results of the finals In these disciplines it is the Finalist property of the participants that determines who qualified for the finals At the end of the preliminaries you create the results and in the participants screen you can indicate the participants the are qualified 6 2 Preliminaries and Finals in Separate Competitions In disciplines that have no facilities to have the preliminaries and the finals in one competition you have to create several competitions one for the preliminaries and one for each final After the preliminaries the participants that are qualified for a final are added to the corresponding final competition To make the selection of participants of a final easier there is the wizard Participant Selection in the menu Participants This wizard allows you to copy participants from one competition to another based on some criteria The wizard consists of three steps In the first step you have to choose the competition from which you want to select participants and the competition to which you want to add the selected participants In the second step you can select the categories that are taken into account In the third step you can configure the selection criteria There ar
35. nt provided for your convenience only In case of a dispute the original version shall be used i This is an agreement between you the user and Axel Hallez the author The agreement concerns the software package ScoreExpress and the documents that are distributed with it hereafter called the software By installing the software on a computer you agree with the terms of this iv O do not accept the agreement Figure 2 6 Step 2 License agreement Before you can proceed you need to confirm that you agree with the terms of the license agreement 15 Setup ScoreExpress Select Destination Location Where should ScoreExpress be installed O Setup will install ScoreE press into the following folder To continue click Next If you would like to select a different folder click Browse C Program FilesNScoreE xpress At least 20 4 MB of free disk space is required Figure 2 7 Step 3 Choosing the installation folder In this screen you can specify the folder where ScoreExpress will be installed By default this is a ScoreExpress folder in Program Files but if you want to use a different folder you can change this In dit scherm kunt u bepalen in welke map u ScoreExpress wilt installeren Chapter 2 Installation 7 15 Setup ScoreExpress m m Select Start Menu Folder Where should Setup place the program s shortcuts Setup will create the program s shortcuts in t
36. o SCIANGUETTA Floriane BELGIE A Juniors 16 v o GENTEN Nickey BELGIE A Juniors 17 v o BOSSAERT Lisse BELGIE A Juniors 21 v o JOUSIMIES Emma FINLAND A Juniors 22 v O ROSANNA Ojala FINLAND A Juniors 23 vi F REETA Pietila FINLAND A Juniors v Figure 5 1 Participants 5 2 Adding Participants There are two ways to add new participants You can either do this in the Club Members window see Section 10 1 Clubs Members or you can use the wizards in the menu Participants There is one wizard to add an individual or group participant depending on the discipline and another wizard to add a team participation only for individual disciplines 5 2 1 Wizard Add Participant Club selection The wizard consists of several steps In the first step you need to select the club of new participant If the club has already been added to the database you can select the club from the list Otherwise you can choose to add a new club If you add a new club you can see which fields you have to complete at the bottom of the screen Figure 5 3 Wizard Add Participant add a new club 12 Chapter 5 Participant Management 13 Club Selection Existing club New Club BELGIE FINLAND GymFed ZWITSERLAND Figure 5 2 Wizard Add Participant club selection Club Selection Existing club 2 New Club Name ClubNr
37. ocoreExpress Score management for gymnastics meetings Version 4 2 User Manual Axel Hallez ScoreExpress 4 5 User Manual ScoreExpress 4 5 User Manual Axel Hallez This document can be redistributed under condition of source attribution Table of Contents Miu PES 1 kls License turum 1 2 Installation si e f dis tvie cd Sek Ro pr EE REEF EP MIR RR RR EY EPPEER Pire Pr peg s ss 3 2 1 Computer requirements necios eerte e teer Ee eri ert Rr eer Ree Te cds 3 2 2 Java installation otii e tr ret ee PO XE E eem ture Petra Ete et e E vete Ere bette Eat 3 2 3 ScoreExpress installation lt i 255 08 netter pete t ee eeu Erste petu ores edades m 2 4 Uninstall SCOreEXpr eSS s ire ree rh eser TERR TERRE ITEE ES TEET 8 3 Get Started with ScoreExpress oeste eee tete entere re EEEE KE E ep me eee Eire RP E ees Eg ee TEE 9 3 1 Launching S coreEXpress 22 o pe E ee PR E etm pa E ERRORS 9 3 2 Opening Creating Hie ono pipere yr pe merry io datan cel cease 9 3 3 Adding a new competition diee terim eere HO HERES ER ERREUR nde shee i os es Esia 10 A SESSIONS MERE 11 23 Participant Management etr ette etd era Ter balla ra cta die eg pee beds 12 Sol Participants list iste ette E re uae cerit eod SUA derby reset egere ie TESS 12 5 2 Adding AA trn EP e ba prt Ga Pee EI Ere be ESEE io C PoE Eai 12 5 3 Import Participants 1 eee na cies 15 6 Competition with Finals 5 eec te Pe t ette Ep Pre eot Rr red
38. on from de data file you want to work with With the button next to the selection box you can add new competition When you have a competition selected you can see and work on the data associated with this competition in the subscreens that are accessible through the tabs below Besides the tabs that give access to the information of the selected competition there is an other important way to access information through the menu General The items in this menu open dialog windows about data that is not competition specific such as clubs and club members see Chapter 10 General Data Chapter 3 Get Started with ScoreExpress 10 3 2 1 Opening ScoreExpress with a specified file When you need two work with several files alternating with each other it can be inconvenient to have to open a different file again and again In this kind of situations it can be useful to create shortcuts that immediately open the file that you specify If you copy the ScoreExpress short cut on the desktop can add the file name with path of the file that you want to open to the target eg ScoreExpress c files Competition mdb You can make such a short cut for each of the files you use regularly 3 3 Adding a new competition With the button New y next to the competition selection box you van add a new competition to the file When you add a new competition the first thing you should do is complete the form in the competition subscreen Below is a list of the
39. ow consists of two parts On the left you see a the configuration panel where you can configure how and when things are displayed On the right you find the display panel which has a preview of what is shown on the full screen display 9 ScoreDisplay Que Categories Layout Timing Other Select displayscreen D3DGraphicsDevice screen 0 Full Screen Preliminaries O Finals ee amp 3 AGH AGH test a AGD ploeg INTERLAND BEL FIN E 1 Voormiddag D L A C level Benjamins 14 18 v Juniors Gymnastiek Vs ederatie Fede VZW 2 Revert Changes Apply Changes Figure 11 5 ScoreDisplay control window 11 4 1 ScoreDisplay Settings Panel In the congfiguration panel you can configure what is shown on the display and how this is done It consists of several parts that are accessible through tab buttons at the top of the panel When you change the settings the changes are not applied immediately In order to make the change effective you have to press the Apply Changes button at the bottom of the panel You can use the button Revert Changes to undo any changes that haven t been applied yet 11 4 1 1 Categories The first page of the settingspanel is the category selection Here you have to select the categories of which you want to show the scores and or intermediate rankings In general you will select the categories that are competin
40. r of scores Club iv Figure 7 2 Jury Evaluation Window Chapter 8 Scores Working with scores is of course one of the more important parts of the application The input and update of scores happens in Score Editor page which is explained in the next paragraph In succeeding section explains how to import scores from another file 8 1 Score Editor The Score Editor is used to input and update scores The system works as follows you select the event of the score you want to deal with next you proceed by entering the participant number Upon pressing the enter key or otherwise changing the focus to an other field the score is loaded on the screen If the score has not been entered before a new score is created If the score already exists the existing score is shown Is 9 ScoreExpress Interland AGD mdb Qu File General Help Competition AGD ploeg INTERLAND BEL FIN SUI x D Competition Sessions Participants Jurypanels Score Editor Reports Event Floor Y Participant MASSCHELIN Renate Number 11 Club BELGIE Category A Juniors Score Hi U2 U3 U4 US U6 M M8 TOTALS MOEILIJKHEID 5 5 SAMENSTELLING UITVOERING 9 1 9 2 9 1 9 2 9 3 9 5 UITVOERING 9 200 STRAFPUNT STRAFPUNT 0 0 TOTAAL 14 700 C don t include in team result C Joker Figure 8 1 The Score Editor The score is shown in a roster with an input field for each of the marks tha
41. sgistration number of the club This field is used to check if a club is already present in the database Club Name Required The name of the club Country Nor required The three character code of the national olympic commitee of the country Region Not required The region of a club The spelling should be identical to the one used by ScoreExpress Table 5 1 Import fields for clubs and members Target Field Source Field Content Number Required The participation number Category Required The category of the participant The spelling should correcpond to the one used by ScoreExpress Level Name eg A Seniors Team Not required The name of the team This field can be used to import participants that are part of a group All participants with the same team name are put into one group If you want to use this make sure that all club and participation related fields of team members are identical Table 5 2 Import fields for participations Chapter 6 Competition with Finals Many competitions are organized in two stage with a preliminary round and a final round After the preliminaries the participants that qualify are selected into the finals based on their results In ScoreExpress there are two methods to accomplish this The method you use depends on the facilities that are available in the discipline 6 1 Preliminaries and Finals in one Competition Some disciplines such as Trampoline and Tumbling have facilities for the orga
42. sion shall be used This is an agreement between you the user and Axel Hallez the author The agreement concerns the software package ScoreExpress and the documents that are distributed with it hereafter called the software By installing the software on a computer you agree with the terms of this agreement If you do not agree with these terms you are not entitled to install the software The agreement ends when you remove the software from all of your computers 1 1 1 LICENSE With this agreement the author grants the user a non exclusive right to install and use the software on one or more computers and to make copies for back up and archiving The user is not allowed to use the software or parts thereof to create new software the reverse engineer or decompile the software or otherwise translate the software except if he is explicitly allowed to do so by the law This license does not grant the user any rights on future versions of the software Chapter 1 Introduction 2 1 1 2 COPYRIGHT The copyright and other intellectual property right remain property of the author or any of his license givers Information that is produced through the use of the software shall be owned by the user that produces the information 1 1 3 LIMITED WARANTY The software is provided as is without waranty of any kind In no case the author shall be held responsible for damage that is caused by the use of the software or the inability to do so
43. ssages that are generated by the server If you want to close down the server go back the ScoreExpress folder in the start menu and select the Stop Server item This will tell the server to close itself down The server window will disappear in about 10 seconds Chapter 11 ScoreDisplay Public Display 29 of Scores 11 3 Configuration of ScoreExpress By default ScoreExpress is configured not to send score update notifications to the server In order to change this first of all make sure that server program is running properly and that there is a working network connection to the computer where the server is running if you are running the server on a different computer Then start ScoreExpress and in the File menu open the item Options This will open the Options dialog On the first page Files Server enable the checkbox Use server for score display Below this checkbox there are two field to configure the connection In the field Server Name provide the name or the IP address of the computer where the server is running If the server is running on the same computer you can use 127 0 0 1 or localhost The port field should be 8001 9 Options Files Server Reports Interface v Reopen last file on startup Host name 127 0 0 1 Port 1099 Test connection Restore Save Cancel Figure 11 3 Server options in ScoreExpress After changing the server settings press Save and restart Scor
44. t are provided by the judges You can navigate between these fields by using the tab or the enter key On the right of this roster are the calculated score values that are updated as you enter the marks By default the score values are traversed row by row In case you prefer to traverse them column by column you can change this setting in the options window While entering scores you can either use a point or a comma as a decimal separater The program will change it to the default separater When you move to the next score field the entered value is validated If the value is out of the normal range of the field it is marked red The value is also rounded to the appropriate number of decimal digits For example if a score is supposed to be 0 1 precise an entered value of 8 34 will be rounded to 8 3 A score never has to be saved explicitely Whenever you select another score or leave the Score Editor the opened score will be saved to the file 20 Chapter 8 Scores 21 8 2 Import Scores In the participants menu you can select the item Import Scores This wizard is meant to make it easier to work with several copies of the same database file on a competition This is especially useful if you want to work with several computers but cannot or do not want to install a network In this case you wil end up with several copies of the database each containing a part of the scores With the Score Import you can import the scores from one f
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