User Guide Reviewers .........................................................
Contents
1. Cancel_ Figure 209 Uploading an article 1 Click Browse to open a Choose File window for locating the file on the hard drive of your computer 2 Locate the file you wish to submit and highlight it 3 Click Open on the Choose File window which places the name of the file on this page 4 Click Upload on this page which uploads the file from the computer to the journal s web site and renames it following the journal s conventions 5 Once the submission is uploaded click Save and continue Step 4 Upload supplementary files OJS in an Hour 168 PKP SF SIMON FRASER UNIVERSITY TT LIBRARY PUBLIC KNOWLEDGE PROJECT Home gt User gt Author gt Submissions gt New Submission Step 4 Uploading Supplementary Files 1 START 2 ENTER METADATA 3 UPLOAD SUBMISSION 4 UPLOAD SUPPLEMENTARY FILES 5 COMPIRMATTI SN This optional step allows Supplementary Files to be added to a submission The files which can be in any format might include a research instruments 6 data sets which comply with the terms of the study s research ethics review Cc sources that otherwise would be unavailable to readers td figures and tables that cannot be integrated into the text itself or other materials that add to the contribution of the work Cancel Figure 210 Uploading Supplementary Files 1 This step is optional If you have any supplementary files such as research instruments data sets etc you may add th2. as well as participate in the copyediting and proofreading of submissions accepted for publication by logging in and using the username and password provided The Author may also be required to pay Author Submission and or Publication fees and may also optionally be able to pay a Fast Track Review fee depending on whether the journal charges for such fees OJS in an Hour 163 PUBLIC KNOWLEDGE PROJECT SIMON FRASER UNIVERSITY LIBRARY Getting Started Log in to your OJS account Select your role as Author Home gt User Home User Home OJS Demo Journal My Account Show My Journals Edit My Profile Change My Password Log Out Figure 200 Selecting your role as an author Submitting Articles Step 1 Start the submission process by selecting the Click here link at the bottom of the page Home gt User gt Author gt Active Submissions Active Submissions ACTIVE ARCHIVE MM OD ID SUBMIT SEC AUTHORS Start a New Submission CLICK HERE to go to step one of the five step submission process Figure 201 Starting a new submission OJS in an Hour 164 PKP PUBLIC KNOWLEDGE PROJECT SFU SIMON FRASER UNIVERSITY LIBRARY 1 Select which section you feel is most appropriate for your article from the drop down menu Home gt User gt Author gt Submissions gt New Submission tep 1 Starting the Submission 1 START amp ENTER METADATA 3 UPLOAD SUBMISSION 4
3. Submissions Active Submissions ACTIVE AR CHIWE MM DD SUBMIT SEC AUTHORS 141 07 06 ART Smith JOURNAL PUBLISHING IN NORTH AMERICA 1 1 of 1 Items Start a New Submission CLICK HERE to go to step one of the five step submission process Figure 216 Queued for editing Read through the edited version and make any additional changes necessary This will be your last opportunity to make any major changes to your article before publication Copyedit comments can be added using the icon near the bottom of this section Note the link to Copyedit Instructions as well Upload the revised version in the Author Copyedit section Select the Complete icon when finished notifying the Copyeditor that you are finished Copvediting Copyeditor Frank Archer REVIEW METADATA REQUEST UNDER Wat COMPLETE als Initial Copyedit 2008 07 06 2008 07 06 2008 07 06 File 141 319 2 CE DOCK 2008 07 06 Author Copyedit 2005 07 06 2005 07 06 E File i141 319 3 ce DOC 2008 07 06 Upload Final Copyedit File None Copyedit Comments COPYEDIT INSTRUCTIONS Figure 217 Author copyediting OJS in an Hour 174 PKP PUBLIC KNOWLEDGE PROJECT Proofreading SFU SIMON FRASER UNIVERSITY LIBRARY Once the HTML and PDF documents have been created you will be asked to proofread them before publication Proofreading instructions are linked at the bottom of the section You may also submit corrections using the Proofreading C
4. User gt Reviewer gt Active Submissions Active Submissions ACTIVE ARCHIVE MM CO C ASSIGNED SEC TITLE 1 1 of 1 Items Figure 178 Active submissions for review From the Review page you can see some brief information about the submission and the review schedule including the due date of the review Home gt User gt Reviewer gt 141 gt Review 141 Review Submission To Be Reviewed Tithe Journal Publishing in North America Journal Section Articles Abstract abstract Submission Editor Rebecca Ericksen Submission Metadata VIEW METADATA Review Schedule Editor s Request 006 07 06 Your Response Review Submitted Review Due 2008 08 03 Figure 179 Review page OJS in an Hour 146 PKP SIMON eae UNIVERSITY PUBLIC KNOWLEDGE PROJECT Further down the Review page you will see the 5 review steps which need to be followed Review steps 1 Notify the submission s editor as to whether you will undertake the review Response will do the review Unable to do the review Click on file names to download and review fon screen or by printing the files associated with this submission Submission Manuscript l41 S17 1 Ry DOCK 2008 07 06 Supplementary Filei s None Click on icon to fill in the review form Review Form In addition you can upload files for the editor and or author to consult Uploaded files None _Upload Select a recommendation
5. and submit the review to complete the process Tou must enter a review or Upload a file before selecting a recommendation Recommendation Choose One Figure 180 Review Steps Step 1 To accept the request click the Will do the review icon and send the email message that is generated OJS in an Hour 147 PKP SIMON es UNIVERSITY PUBLIC KNOWLEDGE PROJECT Home gt User gt Reviewer gt Email Send Email Rebecca Ericksen Rebecca Ericksengwinte Add Recipient Add CC Add BCC Send a copy of this message to my address Rhona Macdonald med monash edu au Attachments Upload From Rhona Macdonald lt Rhona Macdonald med monash edu au gt Subject Able to Review Body Rebecca Ericksen me and I plan to have the review completed by its due date 2008 08 03 if not before Rhona Macdonald ERIN Cancel Skip Email Figure 181 Accepting Review Request To decline the request click the Unable to do the review icon and send the email message that is generated Step 2 Click the file name to read the submitted article as well as any supplementary files Depending on the settings of your journal the reviewer may not be able to see the file until they have accepted the review request Once the acceptance email is sent the link to the file will appear OJS in an Hour 148 PUBLIC KNOWLEDGE PROJECT SIMON FRASER UNIVERSITY LIBRARY Step 3 Click the Review Fo
6. have an opportunity to waive each fee We do not want fees to prevent the publication of worthy work Request Waiver C Please consider waiving the Article Submission Fee for this article Please use the comments box below to indicate why fees should be waived Finish Submission Cancel Figure 212 Pay Author Fees Each time you log in you will be presented with a list of all of your outstanding submissions including their status both editorially and payment wise Home gt User gt Author gt Active Submissions Active Submissions ACTIVE ARCHIVE MIM OD SUBMIT SEC AUTHORS 141 07 06 ART Smith JOURNAL PUBLISHING IN NORTH AMERICA 1 1 of 1 Items Start a New Submission CLICK HERE to go to step one of the five step submission process Figure 213 Active submissions OJS in an Hour 171 PUBLIC KNOWLEDGE PROJECT LIBRARY SIMON FRASER UNIVERSITY Articles may be listed as awaiting assignment to an editor queued for editing etc Clicking on the article title link or the status link will provide further details Responding to Reviews Log in to your account and click on the linked title of your submission From the Summary page you will be able to review the fields you entered at the time of submission Go to the Review section Home gt User gt Author gt Submissions gt 141 gt Summary 141 Summary SUMMARY REWTE vi EDITING Submission Authors John Smith Title Jou
7. you for your interest in publishing with New OJS Journal File Summary Finish Submission Cancel Figure 211 Completing the submission process If the journal requires author fees to be paid you can pay from this page Clicking on the Pay Now link beside a payment will take you to either a PayPal or Manual payment page depending how the journal manages payments Please note that the only mandatory payment at this stage is the Submission Fee if requested If a Fast Track Review Fee is requested it is optional and if an Article Publication Fee is requested you will be requested to log in and pay once your article has been approved for publishing You can also request a waiver for any of these fees if you wish OJS in an Hour 170 PKP SFU SIMON FRASER UNIVERSITY SS LIBRARY PUBLIC KNOWLEDGE PROJECT Author Fees This journal charges the follawing author fees Article Submission 100 00 CAD Pay now Authors are required to pay an Article Submission Fee as part of the submission process to contribute to review costs Fast Track Review 120 00 CAD Bay Mow with the payment of this fee the review editorial decision and author notification on this manuscript is guaranteed to take place within 4 weeks Article Publication 150 00 CAD If this paper is accepted for publication you will be asked to pay an Article Publication Fee to cover publications costs If you do not have funds to pay such fees you will
8. UPLOAD SUPPLEMENTARY FILES 3 CONFIRMATION Encountering difficulties Contact for assistance Journal Section Select the appropriate section for this submission see Sections and Policies in S4bout the Journal Section Please select a section Figure 202 Selecting the Journal Section 2 Confirm each item in the Submission Checklist is correct and check each box Submission Checklist Indicate that this submission is ready to be considered by this journal by checking off the following comments to the editor can be added below The submission has not been previously published nor is it before another journal for consideration or an explanation has been provided in Comments to the Editor The submission file is in Microsoft Word RTF or WordPerfect document file format Where available URLs for the references have been provided The text is single spaced uses a 12 point font employs italics rather than underlining except with URL addresses and all illustrations figures and tables are placed within the text at the appropriate points rather than at the end The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines which is found in About the Journal If submitting to a peer reviewed section of the journal the instructions in Ensuring a Blind Review have been followed Figure 203 Submission Checklist 3 Optionally you may add any comments you wish to se
9. User Guide FRC VIC Wy Cleo ci gona RR PR DRDE ED E RC RREO RR ER RR 145 ERS te gol e Rema RO re neem REP ono CR Seite en er nr Roe DR OR RR ER ne ee ee ee 145 PRO WI SWING AMICIOS aspas sini nao Pa a G cias aG p asda Nana Do ra rear eras sas ads aa a 146 PAUMO Si css tees E tes hay Gosensacnmena dan E T 163 CE feita ig ico PARE RR SRS RE RR A E ND DRE RO ORNE IR RN 164 SUBI ARCOS orais oie Sai Oia OO o 164 FRESDOMGING TO INCVICWS seesinane a T Saad a a a 1 2 OY CGT assinadas adia Da aaa DO ain Da DD 173 m ro 0 l s 6 6 6 RASURAS RR RS OR DAR SER RR ORAR SR RR SR 175 PKP SF SIMON FRASER UNIVERSITY TT LIBRARY PUBLIC KNOWLEDGE PROJECT Reviewers The Reviewer is selected by the Section Editor to review a submission Reviewers are asked to submit reviews to the journal s web site although some journals opt for an email review policy see Journal Setup section 2 2 and are able to upload attachments for the use of the Editor and Author Reviewers may be rated by Section Editors again depending on the policies for this journal Getting Started Log in to your OJS account Select your role as Reviewer Home gt User Home Open Journal Systems Reviewer My Account Figure 177 Selecting role as Reviewer OJS in an Hour 145 PUBLIC LIBRARY KNOWLEDGE PROJECT Reviewing Articles In the Active Submissions section select the article title note the due date of the review Home gt
10. author and editor For editor EET Cloe Denotes required field Figure 183 Review Comments Save your reviews You may return to this form and add additional information at anytime until your review is complete When you have finished your review select Done Step 4 If you wish to upload files for the author and or the editor to consult use the Upload files tool mportant Please read the linked information on ensuring a blind review Step 5 Select a recommendation and submit the review to complete the process You must enter a review or upload a file before selecting a recommendation OJS in an Hour 150 PKP SF SIMON FRASER UNIVERSITY e LIBRARY PUBLIC KNOWLEDGE PROJECT Uploaded files Mone Choose One ENSURING A BLIND REVIEW Accept Submission Revisions Required Resubmit for Review Select a recommendation and sub Resubmit Elsewhere e the process You must enter a review ar Decline Submission Upload a file before selecting a re Da ne ca Recommendation Choose One 4 Submit Review To Editor Figure 184 Making a recommendation Once you have submitted a review to the editor you will no longer be able to make changes to your review Be sure you have completed your review before clicking the submit button The page at http pkp sfu ca says Once vou have recorded a decision you will no longer be able to make changes to this review Are Cancel A WOU sure you w
11. e Abstract Figure 206 Adding title and abstract information 3 Complete the indexing Indexing Language len English en French fr Spanish es Additional codes Figure 207 Indexing 4 Enter the names of any supporting agencies supporting Agencies Identify agencies that provided funding or support for the work presented in this submission Agencies Figure 208 Adding supporting agency information and saving 5 Select Save and continue Step 3 Upload the submission OJS in an Hour 167 PUBLIC LIBRARY KNOWLEDGE PROJECT Home gt User gt Author gt Submissions gt New Submission Step 3 Uploading the Submission 1 START 2 ENTER METADATA 3 UPLOAD SUBMISSION 4 UPLOAD SUPPLEMENTAR FILES 5 CONFIRMATION To upload a manuscript to this journal complete the following steps On this page click Browse or Choose File which opens a Choose File window for locating the file on the hard drive of your computer Locate the file you wish to submit and highlight tt Click Open on the Choose File window which places the name of the file on this page Click Upload on this page which uploads the file from the computer to the journal s web site and renames it following the journal s conventions Once the submission is uploaded click Save and Continue at the bottom of this page Encountering difficulties Contact for assistance Submission File No submission file uploaded
12. em here These files are also indexed by the author identifying their relation to the submission as well as their ownership Supplementary Files can be uploaded in any file format and will be made available to readers in their original format Locate the file you wish to submit and highlight it 3 Click Open on the Choose File window which places the name of the file on this page 4 Click Upload on this page which uploads the file from the computer to the journal s web site and renames it following the journal s conventions 5 Once the submission is uploaded click Save and continue Step 5 Confirming the submission With the previous four steps of the submission process completed click Finish Submission to submit your manuscript You will receive an acknowledgement by email and will be able to view your submission s progress through the editorial process by logging in to the journal web site OJS in an Hour 169 PUBLIC LIBRARY KNOWLEDGE PROJECT Home gt User gt Author gt Submissions gt New Submission Step 5 Confirming the Submission START gt ENTER METADATA 3 UPLOAD SUBMISSION 4 UPLOAD SUPPLEMENTARY FILES 3 CONFIRMATION To submit your manuscript to New OJS Journal click Finish Submission The submission s principal contact will receive an acknowledgement by email and will be able to view the submission s progress through the editorial process by logging in to the journal web site Thank
13. ish bo continue Figure 185 Warning message At this point an email message will also be provided informing the Section Editor of the completion of your review OJS in an Hour 151 PKP SFU SIMON FRASER UNIVERSITY e LIBRARY PUBLIC KNOWLEDGE PROJECT Home gt User gt Reviewer gt Email Send Email Rebecca Ericksen lt Rebecca Ericksen winte Add Recipient add CL 4dd BCC E Send a copy of this message to my address Rhona Macdonald med monash edu au attachments Upload Rhona Macdonald Rhona Macdonaldaomed monash edu au gt Article Review Completed Rebecca Ericksen Accept Submission Rhona Macdonald ERIH Cancel Skip Email Figure 186 Completed Review Message OJS in an Hour 152 PKP SF SIMON FRASER UNIVERSITY Es DR a LIBRARY PUBLIC KNOWLEDGE PROJECT Authors Authors are able to register and submit items to the journal directly through the journal s web site The Author is asked to upload the item as well as provide metadata or indexing information associated with the item to improve the search capacity for research online and for this journal The Author is also able to accompany an item with Supplementary Files in the form of data sets research instruments or source texts that will enrich the item as well as contribute to more open and robust forms of research and scholarship The Author is able to track the submission through the editorial process
14. nd to the editor Comments for the Editor Enter text optional iy B Z U Figure 204 Comments and saving OJS in an Hour 165 PUBLIC KNOWLEDGE PROJECT SIMON FRASER UNIVERSITY LIBRARY 4 Select Save and continue Please note that depending on how the journal has been set up you may be required to agree to a copyright notice and or a competing interests statement You may also see fee descriptions at this stage as well although you will not have to pay for anything until you finalize the submission Step 2 Enter the submission s metadata 1 Complete the author details All fields marked with an asterisk are required If there are multiple authors use the Add Author button to bring up additional fields Home gt User gt Author gt Submissions gt New Submission Step 2 Entering the Submission s Metadata 1 START 2 ENTER METADATA 3 UPLOAD SUBMISSION 4 UPLOAD SUPPLEMENTARY FILES 5 CONFIRMATION Form Language English wt To enter the information below in additional languages first select the language Authors First name Middle name Last name Affiliation Country Email ismith mailator cam URL Bio statement fE g department and rank i HTML Add Author Figure 205 Adding author information OJS in an Hour 166 PUBLIC LIBRARY KNOWLEDGE PROJECT 2 Add the title and abstract in multiple languages if appropriate Title and Abstract Titl
15. orrections icon When you are finished use the Complete icon to notify the Proofreader Proofreading Proofreader REVIEW METADATA REQUEST UHD ER Way COMPLETE author 2008 07 06 7006 07 06 Proofreader EE Layout Editor Proofreading Corrections PROOFING INSTRUCTIONS Figure 218 Author proofreading This is your last opportunity to make any changes to your article before publication OJS in an Hour 175
16. rm icon to record your review You need to enter text check boxes make selections of all required fields Home gt User gt Reviewer gt 141 gt Review Form Response Review Form Response Research Articles Review Form This review form is for research articles Paper Number m Paper Title Provide a rating of the paper s acceptability SE Expertise Rate your expertise in the topic area of this paper Espar DO Enoulsdgsabi Bi knowledge O No knowledge Identify what contribution the paper aims to make to this field m Significance ofthe paper s contribution d Walidity of the work presented d Originality of the work Identify aspects of the paper s written presentation that need improvement d statements or passages that could be expressed more clearly and concisely Airis that are redundant difficult to understand or missing LI incomplete or missing references or citations that lack references d changes that could make the paper more understandable to an international readership d problems in formatting layout or legibility Write your review ofthe paper here m Figure 182 Review Form If no review forms are created or the created review forms are deactivated a Review icon appears and the default form for the reviewer looks like below OJS in an Hour 149 PUBLIC KNOWLEDGE PROJECT SFU SIMON FRASER UNIVERSITY LIBRARY Review No Reviews Subject For
17. rnal Publishing in North America Original file 141 316 1 SM bDocK 2008 07 06 Supp files Mone ADD A SUPPLEMENTARY FILE Submitter John Smith Date submitted July 6 2008 04 17 PM Section Articles Editor Rebecca Ericksen Figure 214 Selecting the Review link OJS in an Hour 172 PUBLIC LIBRARY KNOWLEDGE PROJECT Home gt User gt Author gt Submissions gt 141 gt Review 141 Review SUMMARY REVIEW EDITING Submission Authors John Smith E Title Journal Publishing in North America Section Articles Editor Rebecca Ericksen E Peer Review Round 1 Review Version 141 217 1 R4 DOCS 2008 07 06 Initiated 2006 07 06 Last modified 2008 07 06 Uploaded file Editor Decision Decision Accept Submission 2008 07 06 Notify Editor Editor uthor Email Record 2008 07 06 Editor Version 141 218 1 ED Doce 2008 07 06 Author Version Mone Upload Author Upload Version Figure 215 Following the review process From here you can read the reviewer s version and the editor s version Read or submit comments using the Editor Author icon Use the file upload tool to submit any changes for your article Copyediting When your submission has been accepted a copy will be returned to you for copyediting Log in to your account and select the Queued for Editing link OJS in an Hour 173 PUBLIC LIBRARY KNOWLEDGE PROJECT Home gt User gt Author gt Active
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