Student User Guide
Contents
1. Learning Resources You can access a number of helpful documents and presentations by clicking the Learning Resources link either from the bottom of the Student RiskAssess webpages or on the splash page at http www riskassess com au 19 Subscribing to Student RiskAssess Schools subscribe to Student RiskAssess and are given a password for students to use Students should not click the link Subscribing to RiskAssess and should not complete the form unless they are willing to pay the annual subscription fee themselves Students should use the school s Student RiskAssess password to access Student RiskAssess Frequently Asked Questions In case you are having any problems check out the RiskAssess Frequently Asked Questions link on the webpage http www riskassess com au info faq You can also access this page by clicking on Questions and Answers either from the bottom of the Student RiskAssess webpages or on the splash page at http www riskassess com au Students should ask their teachers about any problems they are experiencing with Student RiskAssess2. test tube rack 3 test tube ignition large 150 x 25 Search amp Add mm 3 test tube brush 3 test tube holder Chemicals Used 3 test tube holder gt Search amp Add test tube support 3 ignition test tube large 150 x 25 mm 3 test tube large gt 10 cm x gt 2 cm Chemicals Produced soda glass 3 test tube large 150 x 25 mm Search amp Add borosilicate pyrex 3 test tube medium 150 x 15 mm borosilicate pyrex Living Organisms 3 test tube semimicro soda glass 3 test tube side arm Search amp Add Other items Include potential hazards amp standard handling procedure When searching you can enter the first part of a word For example if you enter spat and click the Search and Add button spatula will be automatically entered If there are several options that match the letters you have entered in the text box a list will come up and you can click the appropriate option to be automatically entered You can also search using a lower case chemical formula For example hcl will find hydrochloric acid at its various concentrations along with a few oxychloro acids 6 If you cannot find an item of equipment a chemical or a living organism in the database enter it in the Other Items text box at the end along with any known potential hazards and standard handling procedures Othe
3. Student RiskAssess you will see the home page for your student subscription and the school campus You can return to the home page at any time by clicking anywhere in the photo area Each risk assessment you perform will be saved on the Student RiskAssess system The last five risk assessments performed at your school are shown in the Recent Risk Assessments box The name of the student s is shown next to the name of each experiment If you would like to see more than the five recent risk assessments shown on the home page click the See more link in the Recent Risk Assessments box You can also find risk assessments performed at your school using keywords in the Risk Assessment Search box on the right See later section on Searching for Previous Risk Assessments for more details The Laboratory Scheduling provides a day by day view of experiments in your school and is particularly useful for scheduling experiment preparation and for communicating between students teachers and laboratory technicians Risk assessments for future experiments and past experiments can be viewed See later section on Laboratory Scheduling for more details The Safety Information Search lets you do a quick search on any item in the database e g chemical equipment or living things to find out safety information about it without generating a risk assessment RiskAssess News keeps you up to date on the latest new feature
4. of risk risk level without control measures to be prm ee Control measures Check test tubes for cracks before using safety glasses M gloves W lab coat C apron C fume cupboard C demonstration Save Control Measures gt bem wm ewe wee eee ewe eee ee eee eee wee eee ewe wee ewe wwe ew ew ewww weet ew eww ee ew ewww www ewe wwe we wee eee ew ewe wee wee ew ewe wee wee ew ese eeeaal With the specified control measures in place I we have found that all the risks are low risk Risks will therefore be managed by routine procedures in the classroom in combination with the specified control measures Certification by teacher I have assessed the risks associated with performing this experiment in the classroom on the basis of likelihood and consequences using the School s risk matrix according to International Organization for Standardization Standard ISO 31000 2009 and the Risk Management Guidelines HB 436 2004 I confirm that the risk level and control measures entered by student s above are correct and appropriate E TE iiaiai e iani ee _ Sign Electronically Certification by laboratory technician I have assessed the risks associated with preparing the equipment chemicals and living organisms for this experiment and If the inherent risk is medium or greater for either the classroom experiment or the preparation cleanup the relevant person needs to enter control measures in the appropriate text box and cl
5. or a group of students assesses the risks for the experiment and records the control measures if applicable required to ensure that the risk level is low It is not possible to do a risk assessment for another person The teacher certifies that they have checked and agreed with the risk level and control measures entered by student s A laboratory technician assesses the risks for preparing the package of equipment chemicals and living things for the class and then disposing of the items appropriately afterwards Student RiskAssess is a tool that provides information a template and a structure in which students may do their own risk assessments while ensuring that a teacher checks that the student risk assessment is complete and accurate and that adequate control measures have been proposed by the student s The risk assessment follows the ISO Standard 31000 2009 Risk Management Principles and Guidelines When you identify a risk from the checklist you need to consider its likelihood and its possible consequences The severity of the risk is assessed using the School s risk matrix also known as risk level matrix Click the School s risk matrix link for sample risk matrices and further information 8 It is recommended that your school obtain copies of ISO Standard 31000 2009 and the Risk Management Guidelines HB 436 2004 and that persons carrying out risk assessments be familiar with them Copies of the
6. page Create Modifiable Copy Author s Update Delete Home Log out You will then have your own editable copy of the risk assessment All the fields will be the same as the original risk assessment except those relating to the teacher and the scheduling information These fields will be blank and will need to be customised with the appropriate information You should review and further customise the risk assessment to suit your own experiment 13 Using Student RiskAssess for Assessment Purposes Student RiskAssess can be used for assessment purposes by enabling the PIN feature When PINs are enabled students can set a PIN on the risk assessments they create This PIN is required by students to view or edit these risk assessments again Having risk assessments PIN protected means students cannot view copy each other s work Staff are still able to access all risk assessments The PIN feature in Student RiskAssess can be used in a variety of ways The simplest is to ask all students to choose their own PIN when they create a risk assessment Each student should use the same PIN on all their own risk assessments if they have several and choose a hard to guess PIN eg 43085 not 0000 An alternative is for staff to issue each student with a random PIN to use Staff can view all student risk assessments and their PINs If a teacher wants a particular risk assessment to be visible to all the students eg a template for students to copy from
7. s I we Jane Morgan Justin Smith Devi Sharma agree to conduct this experiment safely in accordance with school rules and teacher instructions Student RiskAssess contains an electronic signing feature for use by both the teacher and the laboratory technician and the authorized person if necessary When you click the Sign Electronically button a new box will appear You should enter your full name into the appropriate box and refer to the note below the signature 10 Enter your full name Sign gt Cancel By entering your name in the Dox above you are providing an electronic signature which is the equivalent of signing your NAMA with pen and as such will constitute a legally binding agreement between the relevant parties We can give no warranty in respect to fraud or security breach resulting from the use of an electronic signature If the risk assesament is Changed using the Author s Update button or changing risk level or control measures this electronic signature will be automatically removed Should you decide not to use the electronic signature feature you can always print the risk assessment see later section on Printing and Emailing Risk Assessments and sign the appropriate sections by hand Archiving Risk Assessments Student RiskAssess has an automatic archiving feature When two electronic signatures or three in a case where the inherent risk is high or extreme in the classroom hav
8. the PIN field should be left blank To enable the PIN feature for Student RiskAssess the school s Staff subscription must be linked to the school s Student subscription Linking the accounts needs to be done ONCE only This is so that staff can log in to Student RiskAssess using their staff password and have access to all risk assessments without needing a PIN In other words the staff will have unlimited access while the student will only be able to open their own PIN protected risk assessments plus any risk assessments that are not PIN protected To link the Staff and Student RiskAssess accounts 1 Log into the STAFF subscription to RiskAssess at www riskassess com au 2 Click the Settings button next to the log out button at the top right corner of your home page 3 Scroll down to section titled Student RiskAssess and PINs 4 Click Link your Student Subscription gt button 5 Enter your Student subscription username and password and click the Link gt button You will get a confirmation message Linked student subscription and student PIN system enabled Now when your students log in to Student RiskAssess they will have the option of setting a PIN when they start a new risk assessment or edit an old one if it does not have a pin already When Staff log in to Student RiskAssess they should use the Student RiskAssess username but the STAFF password They then have access to all risk assessm
9. then for disposing of these items afterwards Student RiskAssess provides a convenient and rapid method to meet these legal obligations It also helps avoid accidents with up to date safety information on equipment chemicals and living things Student RiskAssess saves time for students teachers and laboratory technicians by providing a risk assessment proforma automatic equipment ordering and laboratory scheduling It also saves paper and filing by using electronic documents and electronic signatures Student RiskAssess can be used on computers iPads and other tablets and on smart phones iPhone Android etc Student RiskAssess can be accessed from home or from any location with an internet connection Student RiskAssess can also be used for student assessment purposes if the PIN feature is enabled This allows students to create risk assessments that are PIN protected and can only be viewed by the teacher and that particular student This Guide and Onscreen Help Within RiskAssess This guide will help you get started with Student RiskAssess It also provides hints and suggestions for getting the most out of Student RiskAssess The Student RiskAssess system is easy to use and has help information onscreen next to fields and buttons Further help is available when you hover your mouse pointer over boxes and buttons often you will see further information appearing in a yellow box You only need to type the the start of the Year infor
10. Student RiskAssess User Guide Background Student RiskAssess allows students to carry out risk assessments as required for the new Australian Curriculum for Science for the International Baccalaureate and for extended investigations student initiated experiments Student RiskAssess has been customized for student use in school science laboratories The student subscription has a different login and password to the usual school subscription and therefore students do not have access to the risk assessments created by teachers and laboratory technicians The login page is the same as for RiskAssess www riskassess com au Student RiskAssess has all the usual features of RiskAssess Schools are legally required to conduct a risk assessment before each laboratory experiment Each person is required to carry out a risk assessment for the actual tasks that they are going to do It is not possible to do a risk assessment for another person A student or a group of students agrees to conduct each experiment safely in accordance with school rules and teacher instructions The students assess the risks for the experiment and specify the control measures to ensure the risk level is low The student risk assessment is checked by the teacher who certifies that the risk level and control measures entered by student s are appropriate The laboratory technician assesses the risks for preparing the package of equipment and chemicals for the class and
11. and also provides a link to the full risk assessment for further details and or electronic signing It is a separate laboratory scheduling system to that used in RiskAssess by staff Once the PIN feature is enabled see earlier section Using Student RiskAssess for Assessment Purposes students will not have access to the Laboratory Scheduling screen As soon as a new risk assessment is entered in the system for an experiment it will automatically show up in the Laboratory Scheduling screen 16 Laboratory Schedule Home Log out Show schedule for One Week H Print Download for Excel CSV Monday 19 November 2012 Period Room Year Teacher Experiment amp Procedure Prepared 3 80 10 Maria Jacson 2 Acids and Bases TA Science World p82 www example com lab8 pdf Lodged 17 Nov 2012 2 46pm 6 1 10 Mr Martin A Making hydrogen vi Soames Science World p100 www example com lab8 pdf Lodged 17 Nov 2012 2 07pm Tuesday 20 November 2012 Period Room Year Teacher Experiment amp Procedure Prepared 1 4 10 Mr Martin 2 Making hydrogen o Soames Science World p100 www example com lab8 pdf Lodged 17 Nov 2012 2 07pm Students can prepare their risk assessments and then have them checked by their teachers The teacher can email them to the laboratory technician for review signing and preparation Alternatively laboratory technicians can view the scheduling screen and click the link to the risk assessments for revi
12. d edited by the staff member Deleting and Undeleting Risk Assessments Occasionally there is a need to delete a risk assessment possibly due to scheduling difficulties or staff absences Bring up on screen the risk assessment you wish to delete When you click the Delete button at the top of the screen a warning message appears asking if you really wish to delete this risk assessment If you click OK the risk assessment will appear to be deleted It will no longer show up on the recent risk assessment list or in the laboratory scheduling If for some reason you decide you would like to recover a deleted risk assessment go to the home page and click the Deleted link in the Risk Assessment Search box to view a list of all deleted risk assessments Click on the relevant risk assessment and it will be brought up on screen with a message stating that it has been deleted If you click the button Undelete this risk assessment next to this message the risk assessment will be recovered It will again be visible and retrievable in the usual ways Special Issues for Schools without Laboratory Technicians In some schools there is no laboratory technician In these cases the teacher who 1s responsible for the preparation before the experiment and the disposal after the experiment should sign the section labelled Certification by laboratory technician as 15 the teacher is fulfilling this role Once both electr
13. da glass Potential hazards Standard handling procedures Breakage of test tubes Cuts from chipped test tube rims Inspect and discard any damaged test tubes Sweep up Commonly thinner walls and more fragile than borosilicate broken glass with brush and dustpan do not use fingers test tubes Less resistant to thermal shock than borosilicate test tubes Small test tubes more likely to eject material during exothermic reactions Chemicals to be used and produced hydrochloric acid solution 0 2 M to 4 M 1 to 14 wt wt HCl aq Class 8 PG III 7 12 Users 1 2 5 UN 1789 CAS 7647 01 0 Potential hazards Standard handling procedures Lung irritant hydrogen chloride gas is evolved skin irritant Do not breathe vapour Avoid splashes in eyes or on skin corrosive toxic if ingested n litmus Class nc PG none K 12 Users 1 2 3 4 5 6 CAS 1393 92 6 Potential hazards Harmless i Review the risk assessment If you want to change anything click the Author s Update button at the top This takes you back to the form and you can fix any errors or omissions Author s Update should NOT be clicked to customise the risk assessment for an experiment which 1s taking place on a different day or performed by a different student or teacher Click Create Modifiable Copy for this situation See the later section on Sharing and Customising Risk Assessments for more information The Actual Risk Assessme
14. e been attached to a risk assessment the risk assessment is automatically stored in the Student RiskAssess system as an archival electronic document in PDF format that is a non modifiable format valid for legal purposes It is recommended that the school also backup all risk assessments on their own school system see later section on Long term storage of Student Risk Assessments Keeping Track of Electronic Signing of Risk Assessments To help you track which risk assessments have been signed electronically different icons are used whenever risk assessments are listed E Has not yet been signed electronically by all required parties and can be updated with Author s Update Has been signed by all required parties can no longer be updated using Author s Update and has been automatically archived It can still be customised using Create Modifiable Copy See later section on Sharing and Customising Risk Assessments for more details Printing Emailing and Saving Risk Assessments You can click the Print button at the bottom of a generated risk assessment to print directly from the web page However the quality of the printout will relate to your chosen browser For consistently high quality printing it is better to click Save Print PDF and then print from the PDF document which has been appropriately formatted by the Student RiskAssess system You can also save the PDF document to a sub director
15. e required for the risk assessment to be electronically archived See Archiving Risk Assessments 1n earlier section It is up to the school to decide whether student s need to also sign the printed version of the risk assessment in the section called Agreement by student s See Signing Risk Assessments 1n earlier section Note that using a paper based workflow still allows you to use the Laboratory Scheduling screen to see a day by day view of future and last week s experiments if the information has been entered into Student RiskAssess Electronic Documents Stored on the Student RiskAssess System Recommended Using electronic documents saves time and paper You can choose to sign the risk assessment electronically by clicking the Sign Electronically button See Signing Risk Assessments in earlier section Both the teacher and the laboratory technician need to electronically sign each risk assessment for the risk assessment to be electronically archived If the classroom component of the experiment has an inherent risk level of high or extreme additional approval and electronic signature is required from an Authorized person see The Actual Risk Assessment in earlier section Usually after creating a risk assessment you would sign your part electronically You then need to let the other person s know about the risk assessment so that they can review and sign it There are two alternative approache
16. ent by clicking the Save Print PDF button so you can move or copy the file to a subdirectory or folder for storage purposes Long term Storage of Student Risk Assessments Risk assessments are stored on the Student RiskAssess system in as secure a manner as we can arrange Student RiskAssess operates from a server in Australia with continuous backup to a server in Japan Both servers are backed up by their providers In addition Student RiskAssess data are backed up several times a day to storage services in Hong Kong and the USA which are also themselves backed up While we can give no legal guarantee that Student RiskAssess will preserve your data we have made the system as secure and long lived as we can We will do our utmost to ensure long term data storage but we cannot legally warrant that Student RiskAssess will forever store your records We recommend that you save all the risk assessments on your own school system as an additional backup We also recommend the use of archival CDs for long term storage those based on a gold phthalocyanine chemistry may be the most durable Risk assessments should be backed up and stored according to your school policy The RiskAssess team recommends that risk assessments be stored for the lifetime of the people involved The reason for this is that a Court of Law could waive the Statute of Limitations in the event of chemical injuries such as cancers which may take decades to become apparent
17. ents 14 It is strongly recommended that the Staff RiskAssess password is NOT easily able to be guessed by students For example science is not regarded as a strong password To change the school s password the school s contact person should email info riskassess com au with the username current password and the new password that your school would like to use Once we have changed the password we will email the contact person to confirm that the change has been made The following is an example of log in details for a school with both Staff and Student RiskAssess Staff username sls Staff password 2000potassium Student username slsstudents Student password scistud Students would still log in to Student RiskAssess with slsstudents scistud and use PINs to protect their work Once the PIN feature is enabled the student password will no longer allow students to access the Laboratory Scheduling screen Staff would log in to Student RiskAssess with slsstudents 2000potassium and would have access to all risk assessments without needing to enter PINs Staff can view or change PINs on risk assessments useful if students forget the PIN Staff can access the Laboratory Scheduling screen Staff can find out or change the PIN for an individual student risk assessment by logging into Student RiskAssess with the staff password then finding the relevant risk assessment and clicking Author s Update The PIN field can be viewed an
18. ew signature and preparation If laboratory technicians are checking the scheduling screen regularly it is generally not necessary for teachers to email the risk assessments to them or notify them by other means There is also a Prepared tick box for each scheduled experiment The tick box is designed to help laboratory technicians keep track of which experiments they have already prepared and which still need preparation The tick box also helps teachers by giving them a way to easily view that their experiment request has been received and prepared Prep notes can be added to a risk assessment from the lab scheduling screen by clicking the Add Prep Note button These notes may be further modified by clicking the Update Prep Note button It can often be beneficial to have a cut off time for experiments to be lodged in Student RiskAssess perhaps one or two days before the experiment to allow the laboratory technician time to prepare in advance and get an accurate listing of future experiments In rare cases where the cut off time has been missed teachers may still email the risk assessment to the laboratory technician to ensure that the technician is aware of it it will show up automatically on the scheduling screen The time when the risk assessment is first lodged is automatically shown on the scheduling screen for example Lodged 15 Jul 2012 10 09pm This is useful to determine which person has ordered a
19. ge sizes Save Notes gt You can update the review notes by clicking Update Review Notes entering changes and clicking the Save Notes button Create Modifiable Copy Author s Update Delete Home Log out REVIEW NOTES Make sure that boxes of different sizes of rubber gloves are available Last year we ran out of large sizes Update Review Notes RISK ASSESSMENT EcoSolve High School Each time you click the Save Notes button the information entered here is stored with the risk assessment and is available whenever the risk assessment is viewed again such as for the review and update of the risk assessment the following year or when another member of staff is customising the risk assessment for a different class Searching for Previous Risk Assessments Student RiskAssess has a Risk Assessment Search box on your school home page that allows you to search for a particular risk assessment created at your school For example you can search for the risk assessment using the Experiment Name and the Student Teacher s name or any other combinations of the categories of key words shown in the Risk Assessment Search box You only need to enter one part of the name in Student Teacher field For example if you type in Joe all risk assessments by Joe North or Joe Smith will be searched for Similarly you only need to enter a few key words in the Experiment name field rather than the f
20. ick on Save Control Measures to save the control measures in the risk assessment form You can edit your entry or add control measures by clicking Update Measures Remember to click Save Control Measures each time you complete an entry Sufficient and appropriate control measures will need to be put in place so that the risk level is reduced to low risk There are tick boxes available for commonly used control measures such as safety 9 glasses gloves etc The student should complete the student assessment section and the teacher and laboratory technician should complete the certification sections to state that the risk level has been reduced to low risk Electronic signatures of both the teacher and the laboratory technician are required for Student RiskAssess to automatically archive the risk assessment See the later section on Archiving Risk Assessments for more information If the classroom component of the experiment has a high or extreme level of inherent risk additional approval will need to be obtained from an authorized person Click on authorized person for details Approval by authorized person An authorized person g Head of Department or Principal is required to approve the experiment when the Inherent level of risk in the classroom Is high or extreme I note that the Inherent level of risk for this experiment is high or extreme As an authorized pergon I approve this experime
21. list All Deleted 2 Acids and Bases by Mary Smith Jane Jones Jack Kim 8 mins ago C Acids and Bases by Joanne Black 41 mins ago Safety Information Search Growing Crystals i 46 mi Ei Growing Crystals by Rama Singh 46 mins ago See safety information without doing a full risk assessment Making hydrogen by Mary Smith Jane Jones Jack Kim 47 mins ago Search gt See more RiskAssess News Download User Guide for Student RiskAssess 17 Nov 2012 Student RiskAssess i We have just introduced a new version of RiskAssess for student use Student RiskAssess allows students to carry out risk assessments as required for the new Australian Curriculum for Science for the International Baccalaureate and for extended investigations student initiated experiments Student RiskAssess is a separate subscription which has been customised for student use More about Student RiskAssess If you already have a second subscription for student use we can upgrade it to Student RiskAssess at no additional cost Please contact us and let us know the user name for your second subscription gt 3 The easiest way to use both Student RiskAssess and RiskAssess at the same time on the same computer is to log in to RiskAssess for staff at the normal address http www riskassess com au Then in a new tab window go to http www student riskassess com au and log in with your Student RiskAssess username and password When you first log into
22. mation to search on eg Joe will find all risk assessments by Joe Smith Joe North Procedure Reference Login and Home Page You can log in to Student RiskAssess at the same web address as for RiskAssess www riskassess com au The Student RiskAssess login user name and password relates specifically to the student subscription for your school campus and is different to your user name and password for RiskAssess Staff can be using RiskAssess at the same time as science students are using Student RiskAssess Any number of science students from your school campus can use Student RiskAssess at the same time Students or staff from other schools cannot view the risk assessments generated by your school campus 2 SKASSESS kd r Bor Schools RiskAssess High school Students Home Page Log out Blank Risk Assessment Risk Assessment Search EET I TE TTT Fill in one box only unless you want to narrow the search Alternatively to copy an existing risk assessment find Student Teacher it with the search box on the right Year Group Laboratory Scheduling Experiment name View the laboratory schedule for Pr jure Reference Last Week Today Tomorrow 1 Week 4 Weeks Date In the last 18 months HH Recent Risk Assessments Chemicals Equipment EA Making hydrogen by Gabriella Stevens Adreanne Living things used For example burette sodium hydroxide Lotus 1 min ago go nli Or
23. n item of equipment first In schools where laboratory technicians initiate the risk assessments the scheduling screen is still useful to help co ordinate preparation and to give a calendar view of future risk assessments 17 The laboratory schedule can be printed by clicking the Print button on the appropriate laboratory schedule screen If you would rather download the schedule into an excel file click Download for Excel CSV Ways to Use Student RiskAssess at Your School Either the student s the teacher or the laboratory technician can create the risk assessment in Student RiskAssess Both the teacher and the laboratory technician need to review and electronically sign the risk assessment for the assessment to be automatically archived in cases when the inherent risk is high or extreme in the classroom a third signature is required As each risk assessment has fields for equipment and chemicals for preparation scheduling details and notes it also acts as a good communication tool between students teachers and laboratory technicians There are several recommended approaches for using Student RiskAssess effectively at your school Paper Based System You may choose to print each risk assessment and have the teacher and laboratory technician sign it with a pen and then file it However electronic signatures by both the teacher and laboratory technician and also by an authorised person in certain cases ar
24. nt You carry out the actual risk assessment when you consider the risks listed under the heading Risk assessment Knowledge 3 I we have read and understood the potential hazards and standard handling procedures of all the equipment chemicals and living organisms 3 I we have read and understood the Material Safety Data Sheets for all chemicals used and produced 3 I we have copies of the Material Safety Data Sheets of all the chemicals available in or near the laboratory Agreement by student s I we Jane Morgan Justin Smith Devi Sharma agree to conduct this experiment safely in accordance with school rules and teacher instructions Risk assessment I we have considered the risks of 3 fire 3 breakage of equipment 3 electrical shock 3 radiation 3 explosion 3 cuts from equipment 3 escape of pathogens 3 waste disposal 3 chemicals in eyes 3 sharp objects 3 heavy lifting 3 inappropriate behaviour 3 inhalation of gas dust 3 rotating equipment 3 Slipping tripping falling 3 allergies 3 chemicals on skin 3 vibration and noise 3 falling objects 3 special needs 3 runaway reaction 3 pressure 3 heat and cold 3 other risks Your personal knowledge all the Student RiskAssess database information and the data included in each relevant chemical Material Safety Data Sheet MSDS provide the basis for your risk assessment You must carry out a risk assessment for the actual tasks you are going to do A student
25. nt on the condition that the above control measures are put In place In the classroom Name Signature Date Slan Clectronically As classroom experiments with a high or extreme level of inherent risk have the greatest potential to cause injuries it is important that an authorized person check that adequate control measures have been put in place to reduce the risk level to low risk In this case electronic signatures of the teacher the laboratory technician and the authorized person are required prior to the risk assessment being archived automatically See the later section on Archiving Risk Assessments for more information When you first generate a risk assessment no inherent risk level is assigned Once you choose an inherent risk level the form will automatically change to show only the relevant control measures and signature boxes Even if you are printing the form rather than using electronic signatures we recommend you select the inherent level of risk and enter control measures if required using Student RiskAssess as this will decrease the number of pages you will need to print Signing of Risk Assessments Students do not sign electronically It 1s up to the school to decide if students should sign printed copies of their risk assessments see later section on Printing and Emailing Risk Assessments There is space for signatures in the section called Agreement by student s Agreement by student
26. onic signatures are attached the risk assessment will be archived Special Issues for Laboratory Technicians Laboratory technicians may wish to carry out risk assessments for activities which relate to a number of laboratory classes such as the preparation of dilute acid solutions It is recommended that the title of these risk assessments include the words Standard procedure such as Standard procedure Preparation of dilute acid solutions These risk assessments can easily be retrieved by using the key words standard procedure and the author s name in the Risk Assessment Search box See earlier section on Searching for Previous Risk Assessments for more details Since there is no classroom component for these activities it is not appropriate for the teacher to sign the teacher s certification Instead the laboratory technician should put N A in the teacher s signature area after clicking the low risk button This way the risk assessment will be archived in the Student RiskAssess system in non editable format Laboratory Scheduling From the home page you can choose to view the Laboratory Scheduling screen for different time periods Laboratory Scheduling View the laboratory schedule for Today Tomorrow 1 Week 4 Weeks Any Dates The Laboratory Scheduling screen is a day by day view of future and past student experiments It shows summary information about each experiment
27. r items Include potential hazards amp standard handling procedure antibiotic disk only place on agar By running Generate Risk Assessment you accept the Conditions of Use for the RiskAssess website Generate Risk Assessment gt When you have completed the form read the Conditions of Use and click Generate Risk Assessment gt You will then see the resulting risk assessment with information on equipment chemicals and living things incorporated from the Student RiskAssess databases The next image has been cut short to save space in the guide it has further sections Create Modifiable Copy Author s Update Add Review Notes Delete Home Log out RISK ASSESSMENT RiskAssess High school Students Acids and Bases Written by Mary Smith Jane Jones Jack Commenced on 17 Nov 2012 Expires 17 Feb 2014 Kim Classes for which experiment is required Teacher Mr Grahame Wilson user code 1 Year Group 8 Room Period Date 3 Mon 19 11 12 2 4 Tue 20 11 12 Please ensure trolleys are at the front of the lab Items to be prepared by laboratory technician user code 1 10 x dropper bottles of acid 10 x dropper bottles of base 10 x bottles of universal indicator 10 x bottles of litmus indicator 10 x bottles of phenolphthalein indicator Procedure or reference including variations Science World p35 www example com lab pdf Equipment to be used test tube rack test tube medium 150 x 15 mm so
28. res by name or simply provide a reference to a text You can also copy and paste text from another document into the box Next you enter information about classes and preparation Classes for Which Experiment is Required Teacher Mr Grahame Wilson oc Year group Chemical user codes Teacher Lab Tech Explanation of codes 1 he 1 he Scheduling Room Period Date d m yy You can leave off the year 5 3 19 11 12 for classes in 2012 ra 2 a 20 11 12 More classes Scheduling notes Additional scheduling notes for the laboratory technician Equipment chemicals to be prepared by laboratory technician For example 10 groups of 3 x Mg ribbon 2cm long 1 x 50mL 1M HCI bottle Please ensure trolleys are at the front of the lab Qty x 10 x dropper bottles of acid 10 x dropper bottles of base 10 x bottles of universal indicator 10 x bottles of litmus indicator 10 x bottles of phenolphthalein indicator Item or groups Chemical user codes are compulsory in NSW Government schools The RiskAssess team recommends their use in all schools If you click the Explanation of codes link you will get further details about these codes If you enter numbers into the boxes for the codes Student RiskAssess will automatically check the user 5 codes of chemicals against those of the users Any entry of a chemical user code will prevent use of a chemical forbidden in NSW Government
29. s and improvements in the RiskAssess system Your First Risk Assessment Click the Start Blank Risk Assessment gt button and you will be presented with the risk assessment form A student or group of students a teacher or a laboratory technician can initiate a risk assessment for an experiment Each student should enter their own name in the section called Student name s Students agree when entering their names in this section that they will each conduct the experiment in accordance with school rules and teacher instructions Enter only one student name per line Risk Assessment and Practical Order School RiskAssess High school Students Student name s Enter one name per line By entering my our name s I we agree to conduct this experiment safely in accordance with school rules and teacher instructions Mary Smith Jane Jones Jack Kim Experiment name Acids and Bases Text reference or procedure if no reference Science World p35 wwe example can lab pdf For the Text reference you can include links such as http intranet lab pdf or www example com lab pdf and they will be automatically turned into clickable hotlinks in the resulting risk assessment Each will open in a new window when clicked This is helpful if you are referring to experiments MSDS s etc on the web or on your school intranet Alternatively you can write out a procedure in detail refer to one of your standard procedu
30. s to do this 1 Risk assessments are automatically included in the Laboratory Scheduling screen Laboratory technicians who are using the Laboratory Scheduling screen will see the risk assessments there and can check and sign them see earlier section on Laboratory Scheduling for more information 18 2 Alternatively you can send the risk assessment by email to another person for checking and second or third electronic signing For example if laboratory technicians generally create the risk assessments they can then email them to the appropriate teacher or vice versa The risk assessment can also be emailed to the authorized person if required The email includes a link which when clicked will retrieve the relevant risk assessment in the Student RiskAssess system making it quick and easy to sign electronically When two electronic signatures or three in the cases where the inherent risk in the classroom is high or extreme have been attached to a risk assessment the risk assessment is automatically archived See earlier section on Archiving Risk Assessments If it is school policy that students do not need to physically sign the risk assessment it is not necessary to print the electronic document However we recommend you still store a copy of the risk assessment on your computer as an additional back up see later section on Long term Storage of Risk Assessments You can download the risk assessm
31. schools If you do not want to use this feature do not enter any numbers in the boxes for the codes There are no codes for students The Scheduling section allows you to specify when and where the experiment will take place Filling in these fields allows you to use the automatic laboratory scheduling system see later section on Laboratory Scheduling The Equipment chemicals to be prepared by laboratory technician and Scheduling notes allow communication of requirements between student teacher and laboratory technician see later section on Ways to Use Student RiskAssess at Your School for more details Choose the equipment chemicals and living things for the experiment Type each item in the appropriate box and either click the Search and Add button or press the return key to locate it in the database Equipment Chemicals amp Living Organisms for Risk Assessment For each section below enter one or more words to search on and then click Search amp Add If a match is found it will be added to your risk assessment For example in the Chemicals Used section enter iron oxide click the button and it will be added to your risk assessment You can also search by chemical formula eg CH3COOH and incomplete words eg ir ox will find iron oxide Equipment Multiple results found Click one below or 8 search again test tube medium 150 x de Remove 15 mm soda glass ras 3
32. se documents may be obtained from your national Standards Organization The logic of the risk assessment process is as follows First of all you assess the inherent level of risk for an experiment that is the risk level without control measures Control measures are measures put in place to make an activity safer Click the appropriate button Low risk Medium risk High risk or Extreme risk to describe the inherent risk level The risks can be managed by routine procedures in the classroom laboratory if the inherent level of risk is assessed as low by the student s the teacher and the laboratory technician The student s the teacher and laboratory technician should complete the relevant sections to state that the risk level is low If you click the routine procedures link you will be taken to a page containing some suggestions by the RiskAssess team for the sorts of routine procedures that your school might consider adopting This page also includes a link to a page that describes procedures and issues relating to the safe culturing of microorganisms Assessment by student s I we have assessed the risks associated with performing this experiment in the classroom on the basis of likelihood and consequences using the School s risk matrix according to International Organization for Standardization Standard ISO 31000 2009 and the Risk Management Guidelines HB 436 2004 I we consider the inherent level
33. ular period and date Should you want to repeat the same experiment at a different time or place you should generate a new risk assessment with the appropriate details You can do this easily through Student RiskAssess by clicking on the Create Modifiable Copy button This new risk assessment will have all of the information that the old one had except the scheduling information and Teacher field will be blanked It can then be customised by entering any changes in procedure the correct teacher name and the appropriate scheduling information relating to room period date etc This approach allows you to use the automatic laboratory ordering and scheduling system and complies with the legislation as you are signing a risk assessment of the exact experiment you will be performing that 1s for a particular period on a particular day in a particular room The Student RiskAssess system makes it very quick and easy to copy and customise existing risk assessments created by yourself or other staff to save you time First find the risk assessment you want to customise See earlier section for Searching for Previous Risk Assessments This can be an archived risk assessment or one still in editable form a risk assessment before all the appropriate electronic signatures have been added Once you have found the relevant risk assessment and read the Review Notes if present click the Create Modifiable Copy button at the top of the
34. ull title Once you click the Search gt button Student RiskAssess will produce a list of 12 all risk assessments containing those key words You can sort the results by clicking the column heading you wish to sort by For example click on the Date heading to sort all of the search results in order from most recent risk assessment to oldest risk assessment Clicking a second time on the column heading will reverse the sort for example from oldest to most recent The arrow next to the column heading shows the direction of the sort Click on the appropriate risk assessment to retrieve it The Recent Risk Assessments box is visible on the home page and contains the last five risk assessments that have been created at your school You may retrieve a risk assessment from this list by clicking on it If you would like to see more than the five recent risk assessments shown on the home page click the See more link in the Recent Risk Assessments box You can obtain a list of deleted risk assessments by clicking on the Deleted link see later section on Deleting and Undeleting Risk Assessments in the Risk Assessment Search box You can obtain a list of all risk assessments generated at your school by clicking on the Al link in the Risk Assessment Search box Sharing and Customising Risk Assessments You should generate a risk assessment for a particular experiment in a given room for a partic
35. y or folder on your school computer for back up purposes see later section on Long term Storage of Risk Assessments If you wish to email the risk assessment enter the email address of the recipient in the appropriate box If you wish to email the risk assessment to several people enter the email addresses with a between them When a recipient receives a risk assessment by email the email will include summary information about the risk assessment This summary information shows up in the text of the email so the recipient of the email 11 can see more about the risk assessment without having to open the attached PDF file The email also includes a link to the risk assessment in the Student RiskAssess system making it quick and easy to sign electronically The Email Print and Save Print PDF buttons are all at the bottom of the generated risk assessment since they are generally used after reading the risk assessment you may need to scroll down to see them Email Print You can enter multiple email addresses with between them save Print PDF Review Notes To keep track of modifications problems or ideas about experiments a button for Add Review Notes is provided at the top of the page A new window will appear and you can enter your notes and click Save Notes REVIEW NOTES Make sure that boxes of different sizes of rubber gloves are available Last year we ran out of lar
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