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Check and change company details online A user guide for

1. cceeee0 136 How to submit Form FS89 Notice of change to fees and Charges in a PDS scssceesesssnseeeseeeeseeesseeeees 137 How to submit Form FS90 Notice that a product in a PDS has ceased to be available 000000 143 Introduction Purpose The purpose of this user guide is to assist company officers to comply with the Corporations Act 2001 by using the online application to e lodge forms with ASIC e receive forms from ASIC They can also e view company details e change their own contact details Application overview Description of the application This is a web based computer program for submitting forms online to and receiving forms from ASIC reducing the need for paper forms Users It is used by e Company officers to communicate with ASIC electronically for one or a number of companies in which they are an officeholder e Registered agents who represent a number of companies Terminology The following are definitions of key terminology used in this document Term Definition ABR The Australian Business Register web site of the Australian Taxation Office Corporate Key The Corporate Key is an eight digit code generated by ASIC that serves as an authentication mechanism for companies when notifying ASIC of a critical change Non report form A form submitted online that does not generate a report Report form A report generated from a request submitted online Revi
2. Step Action 5 Fill in all the details including your Corporate Key and click Next The Annual Statement Package screen appears Annual Statement Package If you do not have a Registered ASIC Agent and you have online access company Annual Statement Packages will be issued electronically to your inbox and not by paper If you have not received the company Annual Statement Package within 5 working days after a company s review date it is your responsibility to contact ASIC to ensure you receive the Annual Statement Package for the company understand that on approval of my registration for online access company Annual Statement Packages will be issued electronically if do not have a Registered ASIC Agent O Yes You must read the agreement and tick Yes If you do not have a Registered ASIC Agent the Annual Statement Package will now be sent electronically Click Next The Security details screen displays Security details User name and password tis essential that you can remember your user name and password If you only intend to use ASIC services occasionally you may prefer to use something like your email address as your user name this may help you remember the name when you login Enter a user name of your choice Is case sensitive Must contain a minimum of 6 characters May contain a maximum of 50 characters Enter a password of your choice Is case sensitive Must contain a minimum of 6 characters May c
3. ASIC Australian Securities amp Investments Commission Check and change company details online A user guide for company officeholders 3 August 2011 Section 1 Section 2 Section 3 PUI OS 6 he sis cette aces divas raS EEEE date E A A AEREE 4 Application overview sissies csiccdsscdecsdsxccsscisciesiend eiieistliieeniees 4 Description of the application cccceseeeeesseeeeeeeeees 4 USES en ate chaeneg aimed E ual eo ceeaedstuunlod teas 4 WM GQPINUNVOUOG Yan cee ics ctistes an EAA E 4 OVET W oc 5 IMTFOCUCTON anssi a a 5 ROLES aciui a seevieiamecccseoeedtaesenascsuecsseweecen 5 Company OUIGel iraa oa ah oe 5 What Company Officers can do online 008 5 THe DASICS aisoissa aaa 6 User responsibilities for online lodgement 000 6 1 Keep your contact details up to date c 6 2 Download annual statements as soon as they have been sent tO YOU ccceeeeecccccseeseeeeseeeeeeeeeseeeeeeeeessaseeess 6 3 Tell us if you want to cancel your online access 6 How Company Officers register for online access 7 How t0100 OWN serous cs ecccc es ecetay ees tan ence eee cere 12 What if you forget your password ccceeeeeeeeeeeeeneeeeeees 14 What if you forget your user NAME cseesseeeseeeesseeeeees 16 Navigating Onine sosser ioi oaea einai aaa 18 LETENANG Meni staia a a a 18 Using your browser buttons cccccseeeeeeeeeeee
4. A new browser window opens with your invoice in PDF format You can print the invoice and or Save the invoice PDF file to print later Click Next Form lodgement is now completed and you will be directed back to the Start New Form page 133 Next You can view the progress of any forms you have submitted by clicking step Forms Submitted Click on Forms in Progress to see forms that require further action by you 134 How to enter details of the Superannuation Product Superannuation Product Form F588 Superannuation Product name entered on previous screen will display at Product Name IRIS SUPER INCOME f the top of this page Does the superannuation product contain employer sponsored sub plans O Yes ONo Click on the Yes or Are you relying on Class Order CO 04 1030 In use notices for employer sponsored superannuation No radio button Oye Ono O_O fyes how many sub plans exist forthe PDS _er Brand Name of Superannuation Product eg ACME Enter Brand name or acronym used to market the superannuation i product i FEA z Oa 4S Fu ates Hha narre int aoe g hrl ar ewido Sarre la Sr T eho A Armita rarm the Please note that where fhe product has sub plans individual employer names should be omitted irom fhe im Wame OF SUDerannvaion Frodguct Name of Trustee of Superannuation Product aoe m ae Tr lt q Enter the name of the corporate trustee or if the trustee is a group of ind
5. Original PDS Company ACN 550 500 840 PTY LTD ACN 550 500 840 Confirm Original PDS Reference 70085465 Out of use details ae Submit Original PDS Form FS90 ASIC document number for the original PDS In use notice Print form Guide to Form FS90 ee Next Finish form later Home Forms Manager Log off Search historical data for this responsible person Help Enter additional search criteria in one of the fields or leave it blank for a full list Email help PDS Client Reference How this works Technical FAQ PDS Name SEER ea Links ee Search ASIC Search ABR Please note the following information applies to preparing and lodging this form Refer to the PDS Notice Guide Lodgement period As soon as practicable and in any event within 5 business days after the financial product to which the statement relates ceases to be available to be recommended or offered to new clients in a recommendation issue or sale situation Lodgement fee Nil Late fee Standard late fees apply Generally a form is not considered lodged until it is received and accepted by ASIC as being in compliance with s 1274 8 of the Corporations Act 2001 ASIC Home Privacy Statement Conditions of use Feedback ypyright 2003 2008 Australian Securities amp Investments Comr ior Alternatively you can click on the Search button to obtain a list of PDS In use notices ASIC Form Manager Australian Securiti
6. Privacy Statement Conditions of use Feedback 0 l tl Istraian ec tie 5 est t n ssion Links Search ASIC Search ABR Click Next Statutory Fees Advice When the form is validated by ASIC a Statutory Fees Advice form is displayed Statutory Fees Advice shows you the date and time that the form was accepted by ASIC and informs you of any late fees payable Click Next Form lodgement is now completed and you will be directed back to the Start New Form page 142 A USER GUIDE FOR COMPANY OFFICEHOLDERS How to submit Form FS90 Notice that a product in a PDS has ceased to be available Task Eas How to submit Form FS90 Notice that a product in a description overview PDS has ceased to be available When does this task need to be When a financial product to which a Product Disclosure performed Statement PDS relates is no longer available to be recommended or offered to new clients in a recommendation issue or sale situation Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu A list of the available forms displays Click FS90 Start new form Forms in progress 3 Forms submitted PDS Transaction History Chan wassword Finish Logoff E Help Email help How this works Technical FAQ SSS Links AFS Licensing Kit FSR Policy Search ASIC Search ABR 143 A USER GUIDE FOR COMPANY OFFICEHOLDERS 2 Form Ba
7. e any company ASIC must be notified within 28 days of shares being issued or cancelled e proprietary companies ASIC must be notified within 28 days of changes to share structure or changes to details of members e public companies ASIC must be notified within 28 days of the annual review date of change to share structure 38 Before you begin Step Action You must have logged on to your online account You must be aware of the following information in regards to shares All companies must notify ASIC if they cancel or issue shares Notifications must be received within 28 days of the change occurring Proprietary companies must also notify ASIC of any changes to e the company s share structure e details of their top 20 members Public companies must notify of changes to their share structure after they have received their annual company statement if changes have occurred Notification must be received within 28 days of the date of issue of the company statement Special cases for proprietary companies and their lodging periods e Court ordered corrections of the register must be notified to ASIC as specified by the court order or within one month of the court order e Reductions in share capital must be notified to ASIC within 14 days after the passing of the resolution to reduce share capital Companies limited by guarantee or companies limited by shares and guarantee who have not issued any share
8. 6 Contact Details Enter details in the fields provided for the contact person ASIC will direct all questions and correspondence regarding the PDS to this person Form Manager ASIC Australian Securities amp Investments Commission Company Officeholders Test Database DESIGN DRAFT 31 10 2008 Company Reference CLIENT SOLUTIONS PTY LTD ACN 550 566 660 70080523 Contact Details Form FS88 Provide the following details for the contact person to whom ASIC should direct all questions and correspondence regarding the PDS Given names Family name Capacity Email address Telephone number Click Next m m O Issuer including officers and staff External service provider O Other if other please specify m m Number Comments z B ASIC Home Privacy Statement Conditions of use Feedback vestments Commissio Copyright 2003 2008 Australian Securities amp 127 Financial product s Enter the name of the PDS and the reference number The name of the PDS must not exceed 100 characters and the reference number must not exceed 20 characters alpha numeric or a combination of both Note Ifa reference number is provided you will need to record this number for future reference 9 Australian Securities amp Investments Commission Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080523 Form Manager Company Officehold
9. Step 11 e If you are satisfied that the details are correct then click Next and go to Step 21 Details of auditor of financial statements Form 388 I Anf f a finasanriasti ofstemeants that lt u Sra Acan l G ua 4 i if 7 eT rie t NC Name Address AUDITOR 14 22 Grey St NAME Traralgon Vic 3844 Australia CHANGE 4 UNDO Next 15 The Details of auditor of financial statements screen displays e If you wish to appoint an Auditor General go to Step 16 e If you wish to appoint an ASIC registered auditor go to Step 17 e If you wish to appoint an ASIC registered firm of auditors go to Step 18 Details of auditor of financial statements Form 388 Date of appointment DD MM YYYY Type of auditor you wish to appoint Auditor General O An ASIC registered auditor OA firm of auditors Cancel 16 Enter the date of appointment select the Auditor General radio button and click Next The Auditor General details screen displays Select an Auditor General from the drop down list and go to Step 19 Details of auditor of financial statements Form 388 Auditor General Select the following Cancel 75 Step Action 17 Enter the date of appointment select the An ASIC registered auditor radio button and click Next The ASIC registered auditor details screen displays Enter the ASIC registered auditor number and go to Step 19 Details of auditor of financial statements Form 388 ASIC registered
10. e new details for the officeholder or member Tick the box indicating whether the change relates to an officeholder and or member and click Next Depending on the box ticked either e the Names change officeholder name Form 484 screen see example displays or e the Names change member name Form 484 screen displays Names change officeholder name Form 484 New name SMITH COSTIGAN Faye Margaret Select the officeholder that the new name applies to E COSTIGAN FAYE MARGARET Born 31 01 1944 at ALICE SPRINGS NT 310 SOUTH TERRACE ADELAIDE SA 5000 KNAPVVEED DENNIS BROGRAN Born 16 09 1966 at FORREST WA 104 SUNNYHOLT ROAD BLACKTOWN NSW 2146 Tick the box next to the officeholder member whose name has changed and click Next Before proceeding the application displays the Names change of name summary screen and requests that you check the change and inquires if you want to notify another change Names change of name summary Form 484 New name SMITH COSTIGAN Faye Margaret UNDO N REVIEW N Notify another name change UNDO REVIEW For this name change there are tab functions available UNDO cancels the name change you made and e Review displays the full details so you can confirm the changes made This screen allows you to submit a series of name changes for different roles in one Form 484 lodgement If you need to notify ASIC of other name changes click Notify another name change and
11. for any new roles and click Next The Officeholders appoint or cease Form 484 screen re displays including any changes you have made since commencing this sub form If you do not wish to submit the form to ASIC at this time click Validate Now at the bottom of the Submit Later section The application validates the form and the form appears in Forms in progress 33 Step Action 12 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes Next step The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer If the form validates it appears in Submitted Forms If the form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors The ceasing officeholder cannot cease him or herself or appoint a new officeholder An existing officeholder or new officeholder is to complete the lodgement of the form 484 An Easylodge account is an individual account not a Company account If you are a new officeholder that wishes to lodge via Easylodge please register your own account You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by you
12. go to Step 10 e If you want to cease or replace an auditor click How to cease or replace an auditor and go to Step 11 e If you do not need to make any further changes click Next and go to Step 21 Details of current auditor s Form 388 Name Address Date of appointment 05 05 2007 CHANGE ADDRESS AUDITOR NAME 14 22 GREY STREET TRARALGON VIC 3844 How to appoint a new auditor How to cease or replace an auditor 8 Click Change address The Change Auditor s Address screen displays Change Auditor s Address Form 388 AUDITOR NAME Enter address information starting on the first line Foreign addresses should be formatted using your local conventions c Country Australia Cancel 71 Step Action Enter the new address and click Next The Details of current auditor s screen redisplays with the option to undo the changes just made e If you want to appoint a new auditor go to Step 10 e If you do not need to make any further changes click Next and go to Step 21 Details of current auditor s Form 333 Name Address Date of appointment 05 aT TS N AUDITOR 14 22 GREY STREET 95 05 2007 SNE Ee A ARS NAME TRARALGON VIC 3844 How to appoint a new auditor 10 Click the link How to appoint new auditor 11 The Appoint new auditor screen displays You can only appoint a second auditor 1f the date of appointment of the second auditor is the same as the existing auditor ASIC has recorded
13. selection on your Forms Manager menu Cancel Next This informs you that you can also view your company details on screen You can still receive a company statement from ASIC which will be sent to your Inbox 3 If you wish to receive a company statement click Next You have now completed the form but it has still to be lodged with ASIC 4 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e Ifthe form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors 106 Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by you 107 How to view forms in progress Task How to view forms in progress description overview When does this task When you want to view or complete forms that you have need to be started but that have not yet been submitted to or accepted performed by ASIC Before you begin You must have logged on to your online account You must have begun a form but it has either not ye
14. Copyright 2003 2008 Australian Securities amp Investments Commission Click Next 130 9 Add a product Enter the name of the financial product This field is alphanumeric a maximum of 100 characters can be entered Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080523 Add a product Form FS88 Provide details of a product covered by the product disclosure statement Form Manage Company Officeholder Australian Securities amp Investment Commission Name of financial product Click on the relevant drop down box arrow and select the type of financial product from the list Only one product type can be selected for each financial product Type of financial product Deposit Products vw Payment Products v Derivatives exchange traded v Derivatives over the counter oo Foreign Exchange Contracts Contracts for difference F Foreign exchange General Insurance Forwards Futures v Options Y Government Debentures Stoc spread betting i Swaps xj Life Products Warrants Other wl Managed investment scheme registered For a unregistered managed investments scheme select the Miscellaneous Financial Investment Products type v Superannuation vv Miscellaneous financial facility Ifthe product a registered managed investment scheme provide the ARSN For superannuation pr
15. Database DESIGN DRAFT 17 11 2008 Original PDS Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 v Confirm Original PDS Reference 70081261 Suppl tary detail F p Sen oe Change to fees and charges details Form FS89 Submit gii Date that fees and charges set out in the PDS were changed Print form DD MM YYYY Guide to Form FS89 PDS Transaction History ASIC Home Pri x vacy Statement Conditions of use Feedback jht 2 3 2008 Australian Securities amp Investments Commissior Finish form later Home Forms Manager Log off Help Email help How this works Technical FAQ Links Search ASIC Search ABR 141 A USER GUIDE FOR COMPANY OFFICEHOLDERS Product List Selection The products listed on this screen are currently available to be recommended or offered to new clients in a recommendation issue or sale situation For each superannuation product where the fees and charges have changed click CHANGE and enter the current fees and charges Form Manager Company Officeholders Form FS89 Test Database DESIGN DRAFT 17 12 2008 Original PDS Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 v Confirm Original PDS Reference 70085468 v Supplementary details gt Product List Product List Form FS89 gt Submit The following products are currently available to be recommended or offered to new clients in a recommendation issue or sale sitlation For each superannuation product cl
16. Next to continue The Reserved Names screen displays 1f there is a current name reservation for the company Reserved Names Form 205A select a previously reserved name as set out below to correspond with your special resolution Select the last option if you require a new name O PDF USER GUIDE PTY LTD O JOSH COMPANY PTY LTD O NONE ENTER NEW COMPANY NAME If you wish to use a reserved name select it from the list and go to Step 7 To enter a new proposed name select None enter new company name Go to Step 5 Click on Next to continue 58 Step Action 5 The Proposed company name screen displays Enter the proposed company name and select the respective legal elements form the drop down box Form 205A Insert the proposed name of the company excluding the legal elements for example Pty Ltd Proprietary Limited Limited and or Ltd etc below select the legal elements that you wish to apply to the company name fron the list applicable to your company type below PTY LTD vi Next Click on Next to continue 6 Check the new company name is correct and confirm by selecting Yes or No in response to the confirmation screen below Your new company name will be presented on your company name certificate exactly as set out below Confirm company name Form 205A Your new company name will be presented on your company name certificate exactly as set out below HERBAL SUPPLIES N S W
17. Please select a share class from the FI list of common classes OR Enter Share class code Title of share class Effective date of DD MM YYYY class Reason for a new class C Issue of Shares Division or conversion of a class of shares Cancel Note If shares were issued other than for cash and some or all were issued under a written contract you cannot proceed any further A paper Form 484 must be lodged along with e for proprietary companies a Form 207Z certifying that all stamp duties have been paid or e for public companies a Form 207Z and either a Form 208 or a copy of the contract 9 Fill in the details and click Next The Share structure confirm share class changes Form 484 screen displays showing the Original class details and Resultant class details Note This is an important confirmation as it replaces filling out the summary details that are part of the hard copy Form 484 Part C3 10 Once you are finished with the changes to this share class click Next The Share structure summary Form 484 screen displays 11 Once you are satisfied with all share class changes and additions you have made click Next If you have issued new shares the following error message displays You must update the member s register when the share structure is updated 12 Click Form setup in the left hand menu the Form 484 sub form selection screen re displays 43 Step Action 13 Tick Change t
18. Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080523 Add a Responsible Person Form FS88 Responsible person an individual or a body corporate who or on whose behalf the Statement is required to be prepared In most cases this will be the body corporate issuing the product ABN or ACN 20 AFS licence number Cancel ra Es Enter the ABN ACN or AFS licence number for the additional Responsible Person and click Next 5 To delete a Responsible Person from the list click Remove ASIC Australian Securities amp Investments Commission Form Manager Company Officeholders Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080523 Responsible Person s Form FS88 Responsible person an individual or a body corporate who or on whose behalf the Statement is required to be prepared In most cases this will be the body corporate issuing the product When there are multiple responsible persons select Add another responsible person below to add additional responsible persons AFSL ABN ACN Name 550 566 660 CLIENT SOLUTIONS PTY LTD 228113 FAT CAT INVESTMENTS PTY LTD ETa Add another responsible person ASIC Home Privacy Statement Conditions of use Feedback Copyright 2003 2008 Australian Securities amp Investments Com Once the list of Responsible Persons is complete click Next 126
19. at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e Ifthe form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by you 96 How to submit Form 902 Supplementary Document Task How to submit Form 902 Supplementary Document description overview When does this task This form is submitted when you have lodged a form that need to be is currently under requisition and you need to provide performed further information for the requisitioned form Before you begin You must have logged on to your online account You must have a form awaiting processing that is currently under requisition Step Action 1 Click Start new form in the left hand menu A list of the available forms displays 2 Click 902 The Details of original document Form 902 screen displays Details of original document Form 902 Enter the details of the document which is to be corrected Document number B Fin arme
20. auditor number individual or authorised audit company Auditor Number Inquiry Cancel Next 18 Enter the date of appointment select the A firm of auditors radio button and click Next The Firm of auditors details screen displays Enter the business name registration number and state territory of registration and go to Step 19 Details of auditor of financial statements Form 388 Business Name Registration number state Territory of R registration Registered State No Search Next 19 Click Next The Address of appointed auditor screen displays Address of appointed auditor Form 388 Name AUDITOR NAME Address Enter address information starting on the first line Foreign addresses should be formatted using your local conventions c Country Australia Cancel 76 Step Action 20 Enter the address information and click Next The Details of current auditor screen displays If you were appointing a second auditor both would appear in the list at this point e If you wish to change the details of the auditor select the Change button and go to Step 15 e If you wish to appoint a new auditor go to Step 10 e If you are satisfied with the details of the current auditor click Next and go to Step 21 Details of current auditor s Form 388 Name Address Date of appointment 03 05 2007 CHANGE UNDO N AUDITOR 14 22 GREY STREET NAME TRARALGON VIC 3844 Australia How to appoin
21. date DD MM YYYY 6 Click Next The Auditor s report screen displays If your financial statements were audited select Yes to the first question and answer the following two questions appropriately e If you already have an auditor appointed continue to Step 7 e If there are no auditors recorded against your company on the ASIC register click Next and go to Step 15 If you select No to the financial statements being audited you will have to select Yes to there being a class order exemption This means that a Form 336C Order granting relief from accounting auditing requirements should be recorded by ASIC and or a Form 382 should have been previously lodged advising of this exemption Click Next and go to Step 21 Auditor s report Form 388 Were the financial statements audited OvYes ONo lf yes does the auditor s report 308 for the financial year contain a statement of Reasons for the auditor not being satisfied as to the matters referred to in s307 Oves ONo Details of the deficiency failure or shortcoming concerning any matter referred to in s307 OvYes ONo if no is there a class order exemption current for auditor relief OYes ONo 70 Step Action 7 Click Next The Details of current auditor s screen displays A list of current auditors recorded on the ASIC register for the company will display e If you need to make changes to an auditor address go to Step 8 e If you want to appoint a new auditor
22. displays Select the appropriate file and click Open The Attachments screen redisplays with the pathname field for the file populated Enter a description of the document and click Next 8 The Confirm attachment s screen displays Clicking View will open the file in a new window e If you wish to remove the current file select the Remove button e Select the View button to view the attached file Confirm attachment s Form 205A ire Mer ic wale rll File name Document Size File type Test attachment pdf 205 Test SKE POF REMOVE X VIEW N Click on_Next to continue If you selected the option of the proposed name not being identical to a registered business name on the Resolution details screen step 3 go to Step 12 If you selected the option that the proposed name is identical to a registered business name continue to Step 9 60 Step 10 11 Action The Add a Business name screen displays Add a Business name Form 205A Please enter the business number corresponding to the identical name the company is being changed to including the state of registration If the business is registered in more than one state you will need to enter this information for each state Provide business name registration details State Territory r Business Number state Territary of al registration Cancel Enter the identical business name details Select Next to continue The Business names confirmation scree
23. notified Change of address Appoint or Cease officeholder l Change of name for officeholders or members M Change to share structure M Change to members register l Change of ultimate holding company details M Change to special purpose company status Tick Change to special company Status and click Next The Commence Special Purpose Company Status Form 484 screen displays Commence Special Purpose Company Status Form 484 Date of change DD MM YYYY Commence status as C Home unit C Superannuation trustee C For charitable purposes only 53 Step Action 4 Fill in the Date of change tick one of the boxes and click Next Depending on which box you ticked an explanatory screen displays including the section of the Act under which your special purpose applies 5 The company complies with the terms of the declaration Yes No Next Read this carefully and confirm that this is the correct status by agreeing with the declaration at the bottom of the screen by clicking Yes and then Next You have now completed the form but it has still to be lodged with ASIC 6 Ifyou do not wish to submit the form to ASIC at this time click Validate Now at the bottom of the Submit Later section The application validates the form and the form appears in Forms in progress 7 Ifyou wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The f
24. of occupier Has the occupier of the premises consented in writing to the use of the specified address as the address of the registered office of the company and not withdrawn that consent OYes ONo Next You will need to select yes or no and if no enter the name of occupier and whether they have consented to use the address Then click Next 6 Confirm the details by clicking Next on the confirmation screen If you specified that the address change applies to either Officeholders Address or Members Address a further screen displays for you to indicate the Officeholder s or Member s that the address change applies to For example Addresses change officeholders Form 484 New address 2 Main Rd Blackwood SA 5051 Australia select the officeholders that the new address applies to a COSTIGAN FAYE MARGARET 310 SOUTH TERRACE ADELAIDE SA 5000 a KNAPVYEED DENNIS BROGRAN 104 SUNNYHOLT ROAD BLACKTOWN NSW 2146 27 Step 7 10 Action If the Addresses change officeholders or Addresses change members options display tick those that apply and click Next Before proceeding the application displays the Addresses change summary Form 484 screen and requests that you check the change and inquires if you want to notify another change Addresses change summary Form 484 New address 300 south Tce Adelaide SA 5000 Australia UNDO N REVIEW Notify another address change UNDO REVIEW For th
25. on their register e Ifyou want to appoint a second auditor select appoint a second auditor radio button and click Next Go to Step 15 e If you want to replace your existing auditor select replace your existing auditor radio button and click Next Go to Step 11 Appoint new auditor Form 388 ASIC records show that you currently have an auditor appointed to your company Do you want to either appoint a second auditor O replace your existing auditor Cancel The Auditor vacancy screen displays You will need to select the reason why there is an auditor vacancy e If the auditor resigned or was removed by the company go to Step 12 e If the auditor has otherwise ceased go to Step 13 Auditor vacancy Form 383 Te moe al iinr foro mitcot ho S annA ant gael on tom tO hs bho t a an P oe ACS ronmrelfe chose fot ust iO apport a NEW avanror here Must be 8 vVa aenty for an avaror HOWeVE Alle FeCOreSs SNOW That YOu rm et fh Ses rn olinar arrintar fm teoir Porm oree pore fe Shia fm rornnr fhao mofsitc nf fhao now 2 iiin Ure ntl Pave ah auditor apPPONEG 0 Your COMPANY AS 15 UNabdle O record he Getaus OF fhe Mew audio fro orirront oainifor moc hoon ropcad COLO Alay fias Vee ceased lf there is a vacancy for an auditor select one of the following The auditor resigned or was removed by the company The auditor has otherwise ceased Cancel 72 Step Action 12 Select The auditor resigned or was remove
26. pass a solvency resolution no more than two months after the review date unless the company has lodged with us within the last 12 months a financial report and directors report required under Chapter 2M of the Corporations Act 2001 If the solvency resolution was not made or was negative the company must lodge a Form 485 Statement in relation to company solvency 3 Tell us if you want to cancel your online access If you don t want to use our online service any more or do not want to receive your annual statement and invoice electronically and you are the only online 6 lodger for a company you must give us notice in writing that you wish to cancel your online access This enables us to arrange for future annual statements and other correspondence to be posted to your contact address How Company Officers register for online access Task How to register for online access description overview When does this task When you want to first set up your online account need to be performed Before you begin You must have your ACN or ABN available and your Corporate Key Step Action 1 Use your internet browser to go to the ASIC website http www asic gov au Step Action 2 Click Register for online access on the right hand side of the screen How to lodge with ASIC Lodge online Log in to Select an option Register for online access E i ke oom Poo Sf E PPro Ee ee Pe Peers aire T
27. the Enter the Management cost for ___j ET lowest permissible balance rounded to the nearest 50 000 and 50 000 balance enter 0 if NIL insert the relevant fee in dollars below For S balance i How this works Technical FAQ Links Search ASIC Search ADR Enter establishment termination and withdrawal fee footnotes as necessary Use full punctuation for footnote fields as they will appear on ASICs FIDO website as keyed in TERESE Enter cost of fund minimum where Nil enter 0 icles cial The value entered must equal the minimum Minimum cost F contribution fee plus the management cost 450 Maximum cost Enter cost of fund maximum where Nil enter 0 500 lt _ The value entered must equal the maximum contribution fee D Notes to the worked example plus the management cost Establishment fee 0 a 1 lt q Enter establishment fee if any enter 0 if NIL Establishment fee footnote Termination fee jo nae z 4 Enter termination fee if any enter 0 if NIL Termination fee footnote Withdrawal fee 4 Enter withdrawal fee if any enter 0 if NIL Withdrawal fee footnote Per withdrawal Lancel Mext Click Next oS The screen will then return to the Product List Confirmation page 136 How to submit Form FS89 Notice of change to fees and charges in a PDS Task How to submit Form FS89 Notice of change to fees and description overview charges in a PDS
28. the ASIC Electron Lodgerment Protocol e am authorised to lodge documents on behalf of the entity C Yes No ro f U 2 2009 be imposed for givin 4 To complete your application read the terms and conditions and if satisfied click Yes and A confirmatory letter will be sent to the Inbox of this new company A separate email will be sent to your registered ASIC email address Next step You can now log on as a company officeholder for the company you have added Note You can only log on for one company at a time 121 122 How to submit Form FS88 PDS in use notice Task How to submit Form FS88 PDS in use notice description overview When a Product Disclosure Statement PDS has been When does this task given to someone in a recommendation issue or sale shee to a situation for the first time performed Note You only need to tell us about a Supplementary PDS if it changes the fees and charges set out in the original PDS or an existing Supplementary PDS Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu A list of the available forms displays Click FS88 Start new form Forms in progress 3 Forms submitted Profile ge p Email help How this works Technical FAQ E Links AFS Licensing Kit FSR Folicy Search ASIC Search ABR 123 2 Form Basics PDS Notice Guide Before continuing please refer to th
29. to ASIC or ABR web pages the current activity section that changes as you move from screen to screen used if you wish to retrace a step at any time rather than using your browser buttons 19 Using your browser buttons As mentioned in the description of the left hand menu you use links in that menu to move around If you use your Back or Forward browser buttons ASIC CLERP Microsoft Internet Explorer Fie Edit View Favorites Tools Help Bak gt Q A A Search Address e http www asic gov au fasic asic_po The application can get confused You may get the following message Page Conflict An error has occurred Using the BACK button on your Internet browser and then pressing the NEXT or SUBMIT button has caused this Please use the navigation bar on the left side of the page to move forward and back within the form The BACK button should not be used when you are filling out the form as w to continue entering your document By clicking on Click here you will be returned to a point from which you can proceed You may need to re enter some information at this stage 20 Go direct to your Inbox At any point during your online session you can return directly to your Inbox This effectively cancels what you were doing so is a way to recover your situation and start over You do this by clicking on the blue ASIC logo ASIC Forms Manager Australian Securities amp Investments C
30. 34 How to submit Form 484 Change to Company Details Change of name officeholders or members Task Eas How to submit Form 484 Change to Company Details description overview Change of name officeholders or members When does this task You must submit this form within 28 days if there is need to be change of the performed e personal name of a company officeholder or member e company name of a member limited to the top 20 members Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu A list of the available forms displays 2 Click 484 The Form 484 sub form selection screen displays Changes to be notified Change of address Appoint or Cease officeholder Change of name for officeholders or members Change to share structure Change to members register Change of ultimate holding company details Change to special purpose company status 3 Tick Change of name for officeholders or members and click Next The Names change officeholders or members name Form 484 screen displays Names change officeholders or members name Form 484 Enter details of the new name Date of change DD MM YYYY New person name Given names Family name OR New organisation name Name of company Apply change of name to V officeholders Name M Members Name Cancel 35 Step Action Enter the e Date of change
31. B There is a 40 lodgement fee for both forms The reserved name of the company including legal elements is PDF USER GUIDE PTY LTD You must submit the form to ASIC to have it lodged Submit Now Declaration declare that this form is submitted under the terms and conditions of the ASIC Electronic Lodgement Protocol OvYes ONo The form is submitted to ASIC electronically Confirmation of Form Submission Your document was submitted for validation to ASIC on 06 08 2008 at 12 18 52 Note Second and subsequent lodgements of the Form 410F will be queued and manually processed by ASIC An acceptance or rejection notice has been issued electronically to your inbox 89 Step Action gt You can now view the invoice by clicking PRINT Statutory Fees Advice Your form has been accepted by ASIC on 06 08 2008 at 12 18 52 Invoice Amount 40 00 You must now print your Invoice Print the invoice by clicking on the Print button The eLodgement system will prepare a print file in Adobe PDF format and load this into a new browser window You can then print the invoice using the Adobe toolbar You can also save the file for your own records if you wish You must have Adobe Reader Version 4 or higher to print this form PRINT _ Ned A new browser window opens with your invoice in PDF format You can e print the invoice and or e save the invoice PDF file to print later is ey g amp 60 2 vi A sn is
32. Before you begin How to submit Form 484 Change to Company Details Change to members register This task must be performed for e proprietary companies ASIC must be notified within 28 days of changes to details of members You must have logged on to your online account You must be aware of the following information in regards to shares All companies must notify ASIC if they cancel or issue shares Notifications must be received within 28 days of the change occurring Proprietary companies must also notify ASIC of any changes to e the company s share structure e details of their top 20 members Public companies must notify of changes to their share structure after they have received their annual company statement if changes have occurred Notification must be received within 28 days of the date of issue of the company statement Special cases for proprietary companies and their lodging periods e Court ordered corrections of the register must be notified to ASIC as specified by the court order or within one month of the court order e Reductions in share capital must be notified to ASIC within 14 days after the passing of the resolution to reduce share capital Companies limited by guarantee or companies limited by shares and guarantee who have not issued any shares These companies are not required to provide any details about share structure or members Transferring Financial Institutions are not req
33. IONS PTY LTD Description Amount 7E0023147410B PA Change Of Name Reservation Total due and payable Reminder Feec are due and payable on lodgement of coouments Not cubjeot to GST Treacurer s Determination Exempt Taxes Fees and Charges Payment Slip Account Number 22 550566660 ACN 550566660 Company CLIENT SOLUTIONS PTY LTD Payment Options Total Due 40 00 Telephone anc Internet Banking Spay id Siler Code 17301 Call your Dank credit union or Dullding society to make wy Ref 2295505565606 this payment trom your cheque or savings eccount Amount Paid Mail Complete this payment silp and mail wiih payment to 5000 Gipsiand Mail Centre VIC 3841 In Percon Complete ts payment sip anc present with payment to your local ASIC Service Cente DMX Australism Secures and investments Commission Locked Bag f Make cheque payable to AUSTRALIAN SECURITIES AND INVESTMENTS COMMISSION 86 How to submit Form 410F Extension of reservation of a name Task description overview When does this task need to be performed Before you begin How to submit Form 410F Application for extension reservation of a name When a company wishes to extend the period of the reservation of a name prior to the actual change optional You must have logged on to your online account 87 Step Action 1 Click Start new form in the left hand menu A list of the available forms displays 5 Click 410F Extension of n
34. LIA select the action you wish to take Change name Cease Replace Click one of e Change name this is only used for an ultimate holding company that does not have an ACN or ARBN e Cease when your company no longer has an ultimate holding company or e Replace when your ultimate holding company has changed Then click Next Depending on your selection one of the following screens displays e Change name ultimate holding company Form 484 or e Cease ultimate holding company Form 484 or e Replace ultimate holding company Form 484 5 Enter the details as required click Next and go to Step 7 Add ultimate holding company Form 484 Complete ultimate holding company details ABN or ACN or 4RBN Name Country of Australia incorporation Date of change DD MM YYYY Cancel Enter the details as required click Next 51 Step Action 7 The Ultimate holding company summary Form 484 screen displays Ultimate holding company summary Form 4384 Updated ultimate holding company Eine Kleine Nachtmusic Verein Mew UNDO REVIEW N ext You now have the choice to Review the changes and confirm the details are correct or you can UNDO the changes you have made Click Next to proceed You have now completed the form but it has still to be lodged with ASIC 8 If you do not wish to submit the form to ASIC at this time click Validate Now at the bottom of the Submit Lat
35. PDS Guide to Form FS90 Your PDS reference 00000000 PDS Transaction History Product name Test Product ms IS this the correct PDS Finish form later OyYes ONo Home Forms Manager Next Log off meee Help ASIC Home Privacy Statement _Conditions of use Feedback Email hel t 2003 2008 Austra ecuri tment How this works Technical FAQ Links Search ASIC Search ABR Click Next 6 Out of use details Confirm whether all products contained within the PDS have ceased and if so provide the date the financial product s ceased must be in DD MM YYYY format ASIC Form Manager Australian Securities amp Investments Commission Company Officeholders Form FS90 Test Database DESIGN DRAFT 17 11 2008 Original PDS Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 v Confirm Original PDS Reference 70081286 Out of use details z gt Submit Out of use details Form FS90 Have all financial products in the PDS ceased to be available to be recommended or offered to new clients in a recommendation issue or sale situation Print form OYes ONo lf Yes Guide to Form FS90 op T Fistor Date the financial product s ceased to be available a DD MM YYYY Finish form later zZ KS Home Forms Manager Log off TE elp Email help How this works Technical FAQ ASIC Home Privacy Statement Conditions of use Feedback pod If all products are not ceasing a list of current products with
36. PTY LTD Is this the correct new company name Yes ONo Once you submit the form and the change of name is accepted your company name will be changed to the above new name It is important that you have correctly entered the new name Otherwise the company will have to pass a new special resolution and submit a subsequent form 205A and pay another lodgement fee of 330 to change the company name If your proposed name is not available you will not be charged a lodgement fee for this form However late fees may be applicable if the form has been lodged late Next If Yes is selected the change of name is accepted and your company name will be changed to the above new name as soon as it is submitted Important Note Enter the new name correctly Otherwise the company will have to pass a new special resolution and submit a new Form 205A and pay another lodgement fee to change the company name If No is selected then you will be returned to step 5 to continue the application Click on Next to continue 59 Step Action 7 Ifyou selected as per attached document on the Resolution Details step 5 the following screens will be presented and the appropriate file s should now be attached Multiple documents can be attached Attachments Form 205A f affont f Sfitiors n fho fic MUSE AACN GOCUMeENS YOU SPECTER ON imi OCUMmeEN Description of Document Pathname PO FP Browse Click Browse The Choose file popup
37. Supplementary PDS Lodgement fee There is no lodgement fee for this form Late fees Late fees will apply if the document is lodged outside the lodgement period Refer to Lodgement details on the ASIC website A form is not considered lodged until it is received and accepted by ASIC as being in compliance with s1274 8 of the Corporations Act 2001 Cth 138 A USER GUIDE FOR COMPANY OFFICEHOLDERS PDS Transaction History You can search for existing PDS reference and document numbers by selecting the PDS Transaction History hyperlink on the left hand menu bar Form FS88 gt Relationship Responsible Person s Contact details Financial product PDS Details Product List Submit Print form PDS Notice Guide PDS Transaction History Finish form later Home Forms Manager Log off xr D Email help How this works Technical FAQ 53 x wo Search ASIC Search ABR This screen will provide you with details of previously lodged PDS documents Any Supplementary PDS that you may have told us about prior to 1 July 2008 is not listed separately To display all PDS including out of use click on the hyperlink Display all PDS including out of use ASIC Form Manager Australian Securities amp Investment Commizzion Company Officehokers Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080568 PDS Transaction Histor
38. When does this task need to be When fees and charges set out in a Product Disclosure performed Statement PDS are changed Note You only need to tell us about a Supplementary PDS if it changes the fees and charges set out in the original PDS or an existing Supplementary PDS Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu A list of the available forms displays Click FS89 Start new form Forms in progress 3 Forms submitted PDS Transaction History Profile Change password Update contact details Finish Logoff Help Email help How this works Technical FAQ Links AFS Licensing Kit FSR Policy search ASIC search ABR A USER GUIDE FOR COMPANY OFFICEHOLDERS 2 Form Basics Guide to Form FS89 Before continuing please refer to the Guide to Form FS89 The guide contains information for preparing and lodging this form A link to the guide is located in the left hand menu bar of this screen ae ee EET Form FS 89 Original PDS Confirm Original POS Supplementary details Product List Submit s a lie k r i T i REE za Frint form Guide to Form F509 Help Email help How this works Technical FAQ een Links Search ASIC search ABR Lodgement period As soon as practicable and in any event within 5 business days after a change is made to fees and charges set out in the PDS or an existing
39. Where other is selected please specify Click on the radio button to select the lf other please specify ASIC Home Privacy Statement Conditions of use Feedback i Click Next 135 How to enter the Annual Fees Example The worked example of annual fees and costs must be identical to the information disclosed in the PDS for the relevant superannuation product Specifically this information is disclosed in the example of annual fees and costs in the current PDS and produced to comply with Division 5 of Schedule 10 of the Corporations Regulations 2001 as amended by Corporations Amendment Regulations 2005 No 1 For further guidance please refer to the PDS Notice Guide hyperlink on the menu bar Y Onana proguct PDS Detaile Product List Add a product Superannuation Product t Annual Fees Example Submit Print form POS Notice Guide POS Transaction History Finish farm later Annual Fees Example Form FS88 Product Name IRIS SUPER INCOME Worked example of annual fees and costs over a 12 month period as shown in the PDS for the product Type of fee or cost Fee or cost in dollars A Contribution fees Minimum fae an 5 000 50 4 Enter contribution fee minimum enter 0 if NIL Maximum fee on 5 000 1100 lt Enter contribution fee maximum enter 0 if NIL EB Management costs For 50 000 balanc z ili oe lf your fund Goes not accept balances as low as 50 000 insert
40. a Names change officeholders or members name Form 484 screen displays Go to Step 4 When you are satisfied that all name changes have been included click Next You have now completed the form but it has still to be lodged with ASIC 36 Step Action 8 If you do not wish to submit the form to ASIC at this time click Validate Now at the bottom of the Submit Later section The application validates the form and the form appears in Forms in progress 9 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e Ifthe form validates it appears in Submitted Forms e If the form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by you 37 How to submit Form 484 Change to Company Details Change to share structure Task description overview When does this task need to be performed How to submit Form 484 Change to Company Details Change to share structure This task must be performed for
41. alidated for Australian addresses Enter the details and click Next If you clicked Yes for Does this person have any former names the Officeholders add a former name Form 484 screen displays If you clicked No to this question go to Step 7 Officeholders add a former name Form 484 Enter officeholder s former name s Officeholder JONES Margaret Born 31 10 1950 at Jandakot WA Australia 2 smart St Wellington New Zealand Former name Given names Family name Cancel Note both Given Names and Family Name must be entered here 32 Step 10 11 Action Enter the former name details and click Next The Officeholders appoint or cease Form 484 screen re displays including any changes you have made since commencing this sub form If you wish to cease an officeholder click CEASE 5 The Officeholders cease officeholder Form 484 screen displays If you do not wish to cease an officeholder go to Step 9 Enter the Cessation Details for this officeholder and click Next The Officeholders appoint or cease Form 484 screen re displays including any changes you have made since commencing this sub form If you wish to add a new Role for an officeholder click ADD ROLE Y next to the appropriate officeholders name The Officeholders add role to existing officeholder Form 484 screen displays If you do not wish to add a new Role for an officeholder go to Step 11 Enter the appointment date s
42. ame reservation The Reservation details screen displays Reservation details Form 410F select a previously reserved name as set out below Reserved Name Expiry Date PDF USER GUIDE PTY LTD 07 10 2008 O JOSH COMPANY PTY LTD 30 09 2008 Reason for extension Select the name reservation you wish to extend and enter the reason the extension 1s required in to the text box Click on Next to continue 3 The Reservation confirmation screen displays Check the reservation details are correct and confirm by selecting Yes or No in response to the confirmation screen below Reservation confirmation Form 410F reservation document number 7E0023148 reserved name PDF USER GUIDE PTY LTD expiry date 07 10 2008 Is this the correct reservation OvYes ONo If No is selected then you will be returned to Step 2 to continue the application Select Next to continue 88 Step Action 4 The Submit screen displays If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit You have now prepared your form You can review the contents of your form by using the menu or by printing the form Once the form is submitted and accepted by ASIC the proposed name will be reserved for an additional two months You can extend the reservation by submitting a subsequent form 410F Alternately you can reserve another name by submitting a separate form 410
43. are unsure the criteria and definition can be found by clicking the What is a large proprietary company link Reason for lodgement Form 388 A owmrocorihon imforoct ortotelnm fof fe s ntffontincinga anftiti ie m facta in naonar one wonnnt tans A prescribed inferest Undertaking that IS a Qisciosing entity Is fo logge in paper ang cannot joage electronically Select one of the following types that best describes why you are lodging statements and reports OA public company or a disclosing entity which is not a registered scheme or prescribed interest undertaking OA large proprietary company that is not a disclosing entity OA small proprietary company that is controlled by a foreign company for all or part of the period and where the company s profit or loss for that period is not covered by statements lodged with ASIC by a registered foreign company registered scheme or disclosing entity OA small proprietary company that is requested by ASIC to prepare and lodge statements and reports What is a large proprietary company Select A large proprietary company that is not a disclosing entity button and click Next The Details of large proprietary company screen displays Enter the information for the financial year into the text boxes Details of large proprietary company Form 338 If the company is a large proprietary company that is not a disclosing entity please complete the following information as at the end of the financial y
44. ass is being changed Current details share class code A Title A CLASS SHARES Total number issued 1000 Total arnount paid 500 00 Total amount unpaid 0 00 Reason for change Issue of Shares Cancellation of Shares Call on unpaid shares Division or conversion of a class of shares C Conversion of shares into smaller or larger numbers Cancel There are five options 1 Issue of Shares also requires Change to Members Register If shares were issued other than for cash and some or all were issued under a written contract you cannot proceed any further A paper Form 484 must be lodged along with e for proprietary companies a Form 207Z certifying that all stamp duties have been paid or e for public companies a Form 207Z and either a Form 208 or a copy of the contract 2 Cancellation of Shares also requires Change to Members Register Depending on the reason for cancellation certain other paper forms may be required to be lodged prior to lodging the Form 484 3 Call on unpaid shares 4 Division or conversion of a class of shares this is not yet available online a paper Form 211 has to be lodged 5 Conversion of shares into smaller or larger numbers this is not yet available online a paper Form 2205 has to be lodged Tick the applicable Reason for change box and click Next The appropriate screen displays Fill in the boxes that display according to the option selected
45. ayment sip anc present with payment to your local ASIC Service Cente Make cheque payable to AUSTRALIAN SECURITIES AND INVESTMENTS COMMISSION 63 How to submit Form 362 Appointment of Registered Agent Task How to submit Form 362 Appointment of Registered description overview Agent When does this task When you want to inform ASIC that you have appointed a need to be registered agent for your company performed Before you begin You must have logged on to your online account You must have your registered agent s registered agent number You must have signed a paper copy of the Form 362 indicating the appointment and this must be held by the registered agent Note By appointing a registered agent you are authorising ASIC to provide correspondence and details relating to your company to your agent or their nominee This includes invoice statements annual review documentation company corporate key and other correspondence Step Action 1 Click Start new form in the left hand menu A list of the available forms displays 2 Click 362 Form Setup Form 362 screen displays asking you to enter the number of the agent that you wish to appoint as your representative Form setup Form 362 Enter the number of the agent to be appointed or ceased Number Change to be notified C Appointment Cessation Piease note the following information applicable to preparing and lodging this form Lodgement fee Nil Additi
46. ays Form 205A Test Database DESIGN DRAFT 28 07 2008 gt Resolution Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 details Reference 70074747 Proposed pany F r ae Resolution details Form 205A gt Confirm company ae name Date of the meeting gt Confirm attachment 20 07 2008 DD MM YYYY Annn Submit The resolution is set out below in the attached document iow selected if 4 De Ic Insert the text of the special resolution Print form SS ee ey Finish form later Home Forms Manager Log off Help Email help How this works Technical FAQ Links Search ASIC Search ABR Is the name being changed to the Company ACN vYes ONo Is the proposed name identical to a registered business name s Oves No Please note the following information applies to preparing and lodging this form Lodging period Within 14 days after the date of the meeting at which the resolution was passed Resolution Type Must be a special resolution passed by 75 of the members entitled to vote Fee 330 Late Fees Standard late fees apply A change of name takes effect only when ASIC changes the name details on the register Select set out below if inserting the resolution in the area provided and enter the text of the special resolution Select as per attached document if providing the resolution as an attachment See Step 7 Is the name being changed to the Company ACN If nam
47. bject of the PDS Othe issuer of the financial product s Othe person making the offer to sell the financial product s The primary responsible person for the PDS will be responsible for the payment of the lodgement fees for this notice and for ongoing notifications in respect to the PDS Click Next 125 4 Responsible Person Confirmation Screen The user s details will automatically added as the Responsible Person To add another Responsible Person click on the hyperlink Add another responsible person ASIC Australian Securities amp Investments Commission Form Manager Company Officehokers Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080523 Responsible Person s Form FS88 Responsible person an individual or a body corporate who or on whose behalf the Statement is required to be prepared In most cases this will be the body corporate issuing the product When there are multiple responsible persons select Add another responsible person below to add additional responsible persons AFSL ABN ACN Name 550 566 660 CLIENT SOLUTIONS PTY LTD Add another responsible person ASIC Home Privacy Statement Conditions gh 03 2008 Australian Securities amp ofuse Feedback estments OmMmmMIssion The screen below will display ASIC Australian Securities amp Investments Commission Form Manager Company Officeholders
48. bmit Print form PDS Notice Guide PDS Transaction History Finish form later Home Forms Manager Log off xr o Email help How this works Technical FAQ S x in Search ASIC Search ABR This screen will provide you with details of previously lodged PDS documents Any Supplementary PDS that you may have told us about prior to 1 July 2008 is not listed separately ASIC Form Manager Australian Securities amp Investments Commission Company Officeholders Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080568 PDS Transaction History Report Date time prepared 2008 10 31 16 57 47 Last supplementary PDS Document No PDS Name Your reference In use notice date notice lodged 7E0024482 Test PDS 00000000 27 10 2008 Display all PDS including out of use ASIC Home Privacy Statement Conditions of use Feedback To display all PDS including out of use click on the hyperlink Display all PDS including out of use To return to your form click on the link on the left hand side Original PDS Click Next 145 A USER GUIDE FOR COMPANY OFFICEHOLDERS 4 Original PDS Enter the ASIC document number for the original PDS refer to the previous step on how to search a ASIC document number Form Manager Company Officeholders Australian Securities amp Investments Commission Test Database DESIGN DRAFT 17 12 2008
49. bmitting a number of sub forms at the same time is equivalent to generating and submitting one paper form that is sent to ASIC 24 How to submit Form 484 Change to Company Details Change of address Task How to submit Form 484 Change to Company Details description overview Change of address When does this task You must submit this form within 28 days of the change need to be of address for performed e the Registered Office e the Principal Place of Business e acompany officeholder or e a member limited to the top 20 members for proprietary companies only Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu A list of the available forms displays 2 Click 484 The Form 484 sub form selection screen displays Changes to be notified Change of address Appoint or Cease officeholder Change of name for officeholders or members Change to share structure Change to members register Change of ultimate holding company details Change to special purpose company status 25 Step Action 3 Tick Change of Address and click Next The Address change Form 484 screen displays Address change Form 484 Date of change DD MM YYYY New address Enter address information starting on the first line Foreign addresses should be formatted using your local conventions e oo Country Australia v Apply the new addre
50. click on a particular Form the details of that form display 22 Section 3 Using the application How to read forms sent to you Task How to read forms sent to your Inbox description overview When does this task After you log on and find that there are forms in your need to be Inbox performed Before you begin You must have e logged on to your online account and e Adobe reader Version 5 or higher installed on your computer Step Action 1 If there are any forms or correspondence in your Inbox these are listed in date order Click the code e g RCO5 to open the Form Inbox Date Form ACN Company Name 07 01 2008 16 15 RCOS 550 491 542 EASYLODGE FIVE PTY LTD hide 07 01 2008 16 15 RC08 550 491 542 EASYLODGE FIVE PTY LTD hide 04 12 2007 16 09 RCO0S 550 491 542 EASYLODGE FIVE PTY LTD hide Show all documents The form opens in a new Adobe Acrobat Reader window You can read it on screen or print it Close the Adobe reader window when you have finished with this form Forms remain in your Inbox for 90 days after you have first read them Notes e When there are more than 100 forms in your Inbox they will be deleted from the oldest first whether they have been read or not To avoid missing correspondence you must log on to your account regularly e RCO5 relates to Correspondence e RC06 relates to the Annual Company Statement If you get a blank screen when you view the RC06 save the file to your
51. d by the company radio button and click Next The Resigned Removed auditor details screen displays You must read the content on the screen and then click the check box to confirm that you acknowledge that you have read the above information advising how to correctly change the auditor details You must then complete the details of the auditor who audited the financial statements and reports that you are lodging Proceed to Step 14 Resigned Removed auditor details Form 3388 Resignation The company is required to lodge a Form 315 Notification of resignation removal or cessation of auditor within 14 days of the receipt of the notice from the auditor NOTE If the company holds an Australian financial services licence the auditor is required to obtain ASIC consent prior to resigning from office Refer to Information Sheet INFO 65 Resignation of an auditor under the Corporations Act 2001 and s327 5 of the Corporations Act 2001 Removal A company may remove an auditor by a resolution at a general meeting a copy of the notice of intention to remove must be lodged Refer to Information Sheet INFO 62 Removal of an auditor under the Corporations Act 2001 and Form 315 Notification of resignation removal or cessation of auditor and 329 Corporations Act 2001 Continue lodging Form 388 You can continue to lodge Form 388 However you are still required to correctly change your auditor details as outlined above The information y
52. d or entered the desired address click Next The Applicant and people to notify screen displays From this screen you can change the details of the applicant or add another person to receive the notification f you do not wish to add an additional person to receive the notification proceed to Step 12 If you require an additional person to receive the notice continue to Step 9 Applicant and people to notify of proposed deregistraion of the company Applicant SIMON DONALD HAWKING 14 22 GREY STREET TRARALGON VIC 3844 CHANGE Notification ADDY 9 Click the Add button If the applicant is the company a person must be nominated to receive the notice of deregistration The Details of the Nominee screen displays You can select from a list of current officeholders or enter a given and family name Details of the Nominee Form 6010 Officeholder FACTOR BENNY Enter Given Names amp Family Name Given names Family name 10 Once you have entered the details of the nominee click Next The Select Nominee Address screen displays You can select an address from the drop down list or you can enter an address in the fields provided Details of the Nominee Form 6010 Use one of these addresses 14 22 GREY STREET TRARALGON VIC 3644 v Address Where the name of a third party is needed for postal delivery enter that name in the care of field Care Of Enter address information starting on the first line Foreign addre
53. diary of another company s327H of the Corporations Act acknowledge that have read the information about how to correctly change the auditor details ClYes You can still lodge your financial statements and reports Please provide the details of the auditor of the financial statements and reports you are lodging Note The auditor details will not be recorded on the ASIC register and you are still required to correctly change your auditor details as advised above ASIC Registered Auditor Number Given names Family name Or company Name m ABN ACN Or Firm Name SS Address Enter address information starting on the first line Foreign addresses should be formatted using your local conventions N c c Country Australia Second Auditor ASIC Registered Auditor Number Given names Family name Or Company Name ABN ACN Or Firm Name Ss Address Enter address information starting on the first line Foreign addresses should be formatted using your local conventions m Country Australia 74 Step Action 14 Enter the details and click Next The Details of auditor of financial statements screen displays This screen provides a warning to advise that the auditor details you have entered will not be recorded on the ASIC register You will then need to confirm that the details of the auditor are correct e If you wish to make any changes click the Change button and go to
54. e CHANSE button changes to two buttons V09 REVIEW S Any change made can be reviewed for correctness and further modified if necessary or undone before proceeding with the submission of this form 8 When you are satisfied that all members register changes have been included click Next You have now completed the form but it has still to be lodged with ASIC 9 If you do not wish to submit the form to ASIC at this time click Validate Now at the bottom of the Submit Later section The application validates the form and the form appears in Forms in progress 48 Step Action 10 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e If the form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by you 49 How to submit Form 484 Change to Company Details Change of details ultimate holding company Task How to submit Form 484 Change of u
55. e PDS Notice Guide The guide contains information for preparing and lodging this form The guide is located in the left hand menu bar of this screen Form FS88 gt Relationship Responsible Person s Contact details Financial product PDS Details Product List Submit Print form PDS Notice Guide PDS Transaction History Finish form later Home Forms Manager Log off ar 2 Email help How this works Technical FAQ Links Search ASIC Search ABR Lodgement period As soon as practicable and in any event within 5 business days after a copy of the PDS is first given to someone in a recommendation issue or sale situation Lodgement fee Refer to Lodgement details on the ASIC website Late fees Late fees will apply if the document is lodged outside the lodgement period A form is not considered lodged until it 1s received and accepted by ASIC in compliance with s1274 8 of the Corporations Act 2001 Cth 124 3 Primary Responsible Person A Responsible Person is an individual or a body corporate who or on whose behalf the Statement is required to be prepared In most cases this will be the body corporate issuing the product Refer to PDS Notice Guide for further details Select the reason that best describes your relationship to the financial product s which is the subject of the PDS What best describes your relationship to the financial product s that is the Su
56. e is being changed to the Company ACN select Yes If the name is being changed to a name other than the Company ACN select No Is the proposed name identical to a registered business name s If the proposed name is identical to a registered business name select Yes If yes the name can only be registered by the company for the owner s of the identical business name s Select No if the same is not identical to a registered business name Click on_Next to continue Where the name is being changed to the ACN go to step 3 Where there are current name reservations for the company go to step 4 Otherwise continue from step 5 Please note the information that applies to preparing and lodging this form 57 Step Action The Proposed company name ACN screen displays Proposed company name Form 205A Proposed name of the company is ACN 550 566 660 select only one of the ACN variations you would like to preface the ACN number with to make up the full company name OAC N OACN Australian Company Number select the legal elements that you wish to apply to the company name from the list applicable to your company type below PTY LTD v Next The ACN variation and legal elements can now be chosen The proposed name of the company will be automatically populated using the ACN of the company Select the legal elements that you wish to apply to the company name from the drop down list provided Click on
57. e left hand menu The Forms submitted to ASIC screen displays Forms submitted to ASIC Submit Time Description Document No 10 02 2005 14 01 Change to Company Details FEOO14 779 03 02 2005 10 46 Change to Company Details 7E0014736 02 02 2005 09 49 statement in relation to Company solvency 7E0014722 26 01 2005 10 05 Appointment or cessation of registered agent 7E0014664 20 01 2005 09 47 Appointment or cessation of registered agent 7E0014683 10 01 2005 09 15 Change to Company Details 7E0014530 07 01 2005 12 26 Change to Company Details 7E0014529 15 11 2004 15 21 Change to Company Details 7E0014165 27 06 2005 11 09 Change to Company Details waiting 23 06 2003 13 54 Change to Company Details waiting This shows Forms submitted to ASIC including the e date and time that the forms were submitted e form number e ACN and company name e unique document number 2 Click on the form that you want to view the status of If it is a e report form the details of the report display e non report form the time and date that the form was submitted and whetl were payable display NOTE Forms listed in forms submitted will be automatically deleted after 90 days from the date last accessed If you wish to keep a copy of the document save it to your own electronic filing system 112 How to view your company details Task How to view your company details description overview When does this task When you wish to view either
58. e trusts The form can also be used to notify appointment of an auditor to the company but not a scheme when lodging financial statements and reports When amending previously lodged financial statements and reports e You must have logged on to your online account e Your financial statements and reports should be in either TIF PDF or RTF format in order to be attached to this form e Upto 5 attachments are allowed e The maximum file size for each attachment is 10MB o File sizes vary depending on the type of file being used some files provide the user with the option of reducing the file size For information on reducing the file size refer to your software e For security reasons ASIC rejects PDF documents containing encrypted data active content e g JavaScript PostScript external references and PDF documents with attached objects or executables 68 Step Action 1 Click Start new form in the left hand menu A list of the available forms displays Click 388 Note If you are lodging an amendment to previously lodged financial statements or directors report you will need to confirm the company and the original document that you are amending Then go to Step 21 The Reason for lodgement screen displays If you select A large proprietary company that is not a disclosing entity continue to Step 4 otherwise select the appropriate button and go to Step 5 If you think you are a large proprietary company but
59. ear for which the financial statements relate What is the consolidated revenue of the large proprietary company and the entities that it controls What is the value of the consolidated gross assets of the large proprietary company and the entities that it controls How many employees are employed by the large proprietary company and the entities that it controls How many members does the large proprietary company have 69 Step Action 5 Click Next The Financial year start and end dates screen displays For companies that have lodged a Form 388 before you can select the dates for which your lodgement applies from the dropdown box Otherwise enter the new financial year end date into the text field Financial year start and end dates Form 388 Which financial year are the accounts for Please enter financial year below if the above date does not correspond with the entity end of financial year you can change your financial year end date under the provisions of Section 323D of the Corporations Act 2001 the Act Note Section 323D of the Corporations Act 2001 the Act requires the first financial year for a company registered scheme or disclosing entity to start on the day of its registration The first financial year may last for 12 months or the period not longer than 18 months determined by the directors subsection 323D 1 or the Act if applicable please enter the new financial year end
60. ector 7 BROGRAN ere CEASE ADDAOIE Y 104 SUNNYHOLT ROAD BLACKTOWN NSW 2148 Appoint a new oficeholder Using this form you can e appoint a new officeholder see Step 4 e cease an officeholder see Step 7 e add a new Role for an officeholder see Step 9 or e add officeholders who have resigned in the last six months see Step 11 You must do at least one of these steps before you can submit this sub form 31 Step 4 5 Action If you want to appoint a new officeholder click Appoint a new officeholder The Officeholders new officeholder Form 484 screen displays Officeholders new officeholder Form 484 Complete the appointment details for the new officeholder Enter dates for appointment to roles Director Appointment Date DD MM YYYY Secretary Appointment AEP DD MM YYYY Alternate Director o Appointment Date DD MM YYYY Complete officeholder details Given names Family name Date of Birth DD MM YYYY Place of Birth Cityftown of Birth State if born in Australia corir Austrai E Does this person have any former names Yes No Residential address Enter address information starting on the first line Foreign addresses should be formatted using your local conventions Country Australia Notes e At least one of the three possible appointment dates is required and the rest of the fields are mandatory e City town of Birth and Residential address are v
61. eeeeeeees 20 Godirect 10 VOUr INDOX sirrien 21 GASES SONSHIVINY scibaes actos ac eee ian tisett a 21 Reference NUMDEL cccccccssseeeeeseaeseeeeessaaeeeees 21 How to submit fOrmS asssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnn 22 Company OUIGN cs etc cts e a a a 22 Using the application c cccsessesesseseeseeeeeenes 23 How to read forms sent tO YOu ccsceessesseeeeeeeeeseeesseeeees 23 Submitting multiple Form 4848 sssnsassssusnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 24 How to submit Form 484 Change to Company Details Change Of AddreSS cccssssssseeesseeesseeeeees 25 How to submit Form 484 Change to Company Details Appoint or cease company OTICEINOIGEN varaa a aa 30 How to submit Form 484 Change to Company Details Change of name officeholders or memDeErS anian a a r 35 How to submit Form 484 Change to Company Details Change to share structure ssssseeesees 38 How to submit Form 484 Change to Company Details Change to members register c0 45 How to submit Form 484 Change to Company Details Change of details ultimate holding COMPANY isc socect Sete cce caine tech adeccmadeneeuccientuanseneennicseennasene 50 How to submit Form 484 Change to Company Details Change to special purpose company SIUS aa a 53 How to submit Form 205A Notification of resolution change of company name 55 How to submit Form 362 Appointment of Registered Ag
62. ent Form 362 You will be ceasing as your agent Agent No Is this correct 4 Click Yes and Next You have now completed the form but it has still to be lodged with ASIC 5 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e If the form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by you 67 How to submit Form 388 Copy of financial statements and reports Task description overview When does this task need to be performed Before you begin How to submit Form 388 Copy of financial statements and reports This will cover e completing Form 388 e appointing an auditor for your company e attaching your financial statements and reports When financial statements and reports must be lodged each year by e public companies e large proprietary companies e foreign controlled small proprietary companies e registered schemes or
63. ent No PDS Name Your reference In use notice date Last supplementary notice lodged 7E0024482 Test PDS 00000000 27 10 2008 Display all PDS including out of use ASIC Home Privacy Statement Conditions of use Feedback To display all PDS including out of use click on the hyperlink Display all PDS including out of use To return to your form click on the Financial product link on the left hand side menu bar 129 8 PDS Details Answer questions in relation to your PDS by selecting the radio button that corresponds with the answer ASIC Form Manager Australian Securities amp Investment Commission Company Officeholders Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080523 PDS Details Form FS88 PDS Name Test PDS Is the PDS a short form PDS OYes ONo Refer to s1017H of the Corporations Act 2001 contained within Part 3 of Schedule 10BA of the Corporations Regulations 2007 Does the PDS contain information incorporated by reference in accordance with regulation 7 9 15DA of the Corporations Regulations 2001 OyYes ONo Is the PDS for a stapled security product OyYes ONo Are there multiple documents in the PDS OyYes ONo Refer to 1013L of the Corporations Act 2001 Will the PDS be available to the general public on the internet OyYes ONo If Ye mn What will be the URL z 2 ASIC Home Privacy Statement Conditions of use Feedback
64. ent aisen ai 64 How to submit Form 362 Cessation of Registered Agenten aa Eee nee 66 How to submit Form 388 Copy of financial statements and reports asssnnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 68 How to submit Form 410B Application for reservation of a NaMe ccccssseseeeseseeseeseeseesenseesees 81 How to submit Form 410F Extension of reservation Of a NAME cccccsssecseeseseeseeseeseeseneeesees 87 How to submit Form 485 Statement in relation to Company Solvency sisesinccentannniei cancion 91 How to submit Form 492 Notification of CONC CUIOINS norio a 95 How to submit Form 902 Supplementary Document 97 How to submit Form 6010 Application for voluntary GEE GISUEALION siosio ia 99 How to submit Form RA71 Request for Ad hoc Company Statement cccceeeeecccsesssseeeeeeseeeeeeees 106 How to view forms IN progress ccccccssessseeeeeeeeeeeeeeeeees 108 How to delete forms iN Progress cccssssseeesssessseeeeeeeees 110 How to view the status of submitted forms 0 112 How to view your company details cccccsseesseeeeeeeees 113 How to change your password or update your CONTACT detalls casi ei 116 How to add the ACN of another Company ss1ccsseee 120 How to submit Form FS88 PDS in use notice 123 How to enter details of the Superannuation PRO CUG I sa a secaseaessnecseseztane 135 How to enter the Annual Fees Example
65. ents Form 388 at 2 of formofr DOT amp ttf forma if you reg Li Choose fi le Look in 3 Desktop Y My Computer EG BI Excel My Recent Lotus Notes g Documents E ss 2 a Mainframe Production r ie Personal Desktop Desktop ER Windows Explorer Fag word Financial My Computer My Network Places File name Files of type All Files v Cancel Concise report if any 314 Kams T See en ee ewe MEOE I Lee ELERT V IERIE Re Le Fat T PE eT R P a Ee Dre Y ote he Max IMUN J ize OF eau n at au Amer if fo ES page 1S iv MB 5 Description of Document Pathname ooo OE N Browse 23 Select the appropriate file and click Open The Attachments screen redisplays with the pathname field for the file populated 78 Step Action 24 Enter a description of the document and click Next The Confirm attachment s screen displays Clicking View will open the file in a new window e If you wish to remove the current file select the Remove button and go to Step 21 e Select the View button to view the attached file e If you have further attachments to add select the Add more attachments link and go to Step 21 Confirm attachment s Form 388 Parl om Pad nr thor SC IL INN O insta rotfor fn fra IT YOU regure further instructions pease refer fo t a J i File name Document Size File type Test attachment padf 388 Attachment 8KB PDF REMOVE VIEW N Add more attac
66. er section The application validates the form and the form appears in Forms in progress 9 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e If the form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by you 52 How to submit Form 484 Change to Company Details Change to special purpose company status Task How to submit Form 484 Change to Company Details description overview Change to special purpose company status When does this task This form needs to be lodged with ASIC within 28 days of need to be the commencement of the company operating as a special performed purpose company Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu 3 A list of the available forms displays Click 484 The Form 484 sub form selection screen displays Changes to be
67. er this Act and V The company has no outstanding liabilities and V The company is not a party to any legal proceedings 100 Step Action 5 Once you have completed the declaration click Next The Details of the Applicant screen displays Here you will select either the company or a director as the applicant Where the applicant is the director continue from Step 6 Where the applicant is the company go to Step 9 Details of the Applicant Form 6010 Is the applicant The company A director 6 Select the button for the Director and click Next The Details of the Applicant Select Director screen displays you will have the option to select the director from a drop down list Details of the Applicant Form 6010 Select a current director HAWKING SIMON DONALD 7 Select the director who will be the applicant and click Next The Select Applicant Address screen displays You can select an address from the drop down list or you can enter an address in the fields provided Details of the Applicant Form 6010 Addresses Use one of these addresses 14 22 GREY STREET TRARALGON VIC 3844 v OR Address Where the name of a third party is needed for postal delivery enter that name in the care of field Care Of Enter address information starting on the first line Foreign addresses should be formatted using your local conventions c Country Australia 101 Step Action 8 Once you have selecte
68. ers Financial Product s Form FS88 Name of PDS Your reference number optional You must record this reference number for future reference as it must be quoi Tuture notifications relating to this PDS The reference number must not exceed 20 characters aipha e ora combination of both Enter date the PDS was first prepared and the date the PDS was first given in a recommendation issue or sale situation The dates must be in DD MM YYYY format and cannot be future dates Date of PDS DD MM YYYY Date the PDS was first given in a recommendation issue or sale situation DD MM YYYY Where late fees apply the following warning message will display allowing you to check the dates entered and re enter if necessary e Warning The date you have entered is more than 7 days ago and may attract a late fee Please check this date and re enter if necessary Note Under the Corporations Fees Regulations 2001 the lodging period for this form is 5 business days However as the electronic system is unable to calculate business days we have allowed 7 calendar days for the lodgement of this form If the PDS is replacing an existing PDS you will need to provide your reference number for the existing PDS or the ASIC document number allocated to the existing PDS Refer to the next page on how to obtain an ASIC document number Does the PDS replace an existing PDS OYes ONo lf yes what was the reference number provided or the ASIC doc
69. es amp Investments Commission Company Officeholders Form FS90 Test Database DESIGN DRAFT 17 12 2008 Original PDS Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Confirm Original PDS Reference 70085467 Out of detail kee Select original PDS Form FS90 lt lt PDS number PDS name Client reference Product name PDS date 7E0027819 Client Solutions Motor Insurance CSMI01122008 Business Class MV Insurance 09 12 2008 Guide to Form FS90 PDS Transaction History 7E0027820 CS Caravan Insurance CSCIl09122008 CS Caravan Plus 09 12 2008 Finish form later 7E0027855 Test Product 001 Test product 01 12 2008 Home Forms Manager Cancel Next Log off 2 Help ASIC Home Privacy Statement Conditions of use Feedback Email help right 2003 2008 Australian Securities amp Investments Commission How this works Technical FAQ Links Search ASIC Search ABR Select the PDS for which you are lodging this form Click Next 146 A USER GUIDE FOR COMPANY OFFICEHOLDERS 5 Original PDS Confirmation Confirm document details are correct ASIC Form Manager Australian Securities amp Investments Commission Company Officeholders Form FS90 Test Database DESIGN DRAFT 17 11 2008 v Original PDS Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 gt Confirm Original PDS Reference 70081286 Out of use details TAR gt Submit Confirm Original PDS Form FS90 PDS Document Number 7E0024482 PDS name Test
70. ew Date The anniversary of the registration of a company the Act Corporations Act 2001 Section 1 Overview Introduction Roles Typically around 2 5 million documents are lodged with ASIC annually Most of these documents are lodged in order to comply with legal requirements such as notification of change of directors or address ASIC developed a web based software application to facilitate common business transactions between ASIC and its clients Company Officer This application allows a company officer to lodge the most common documents with ASIC without the need to complete and manually lodge paper forms receive Annual Statement packs and other correspondence from ASIC and view company details What Company Officers can do online Company Officers who are registered to use our online application can log on using their ACN or ABN read forms in their Inbox create forms view and amend forms in progress delete forms in progress submit forms view the current status of submitted forms view company details including ASIC debt details request an Ad Hoc Company Statement appoint or cease a registered agent notify of changes to companies as required under the Act change their password update their easylodge contact details add the ACN of another company of which they are an officeholder Section 2 The basics User responsibilities for online lodgement 1 Keep your contact details up to da
71. ficeholder using the same online user name and password Before you begin You must have logged on to your online account You must be registered with ASIC as an officeholder for a company that you wish to access using the application and you will need the Corporate Key of that company Step Action 1 When you want to add another company for which you are also an officeholder click Add ACN in the left hand menu The Form setup confirmation screen displays explaining the requirements for adding another company Form setup If you are an officeholder of more than one company you can link the other companies to this user name and password Your password and other contact details will then apply for all linked companies To link another company you will need the corporate key or pre 01 07 2003 eRegisters PIN for that company Your name and birth details as recorded on ASIC records must match those for both companies If these details do not match you need to email ASIC Do you wish to add another company Yes No 2 Click Yes and then Next The Your details screen displays Your details Provide the following details ACN ABN Corporate key or previous eRegisters PIN Date of birth DD MM YYYY Office held Director 120 Step Action 3 Fill in the details and click Next The Submit now screen displays Submit now declare that e This request is submitted under the terms and conditions of
72. from the list click Review This will take you to the previous screen where you can check the details you have entered Click Next 11 Submit Now You have now completed the form but it still must be lodged with ASIC ASIC Form Manager Australian Securities amp Investments Commission Company Officeholders Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080523 You have now prepared your form You can review the contents of your form by using the menu or by printing the form You must submit the form to ASIC to have it lodged Submit Now When you submit this form it will be checked for discrepancies lf any discrepancies are found you will be provided with a list describing the discrepancies You will need to correct and resubmit the form The form will continue to appear on your Form in progress tray lf there are no discrepancies your form will be automatically submitted for lodgement Declaration declare that this form is submitted under the terms and conditions of the ASIC Electronic Lodgement Protocol OYes ONo Submit Statement Conditions of use Feedback stralian Se ities amp Investments Cor 1 ASIC Home Privacy Complete the declaration and click Submit 132 12 13 Confirmation of Form Submission Your document has now been submitted to ASIC for validation ASIC Form Manager Australian Securities amp Investment Co
73. hard drive and then view the document The hide function allows you to remove a document from the inbox without deleting it You can then click show all documents to view hidden documents 23 Submitting multiple Form 484s Form 484 allows you to comply with the legal requirement to inform ASIC of changes to company details It is split into sub forms for different types of notification The following sections of this User Guide describe how to submit each of the seven sub forms of Form 484 that are available online When you click Start new form on the left hand menu and then 484 the list of available sub forms displays Each of them has a checkbox that is ticked by clicking on it if that sub form is required Changes to be notified Change of address Appoint or Cease officeholder Change of name for officeholders or members C Change to share structure Change to members register l Change of ultimate holding company details Change to special purpose company status This application allows you to select multiple sub forms of a Form 484 You only need to submit those sub forms that are appropriate to the changes that you wish to inform ASIC about When you finish entering the details for each sub form that you have selected the next selected sub form opens Note e When notifying multiple changes you Submit the form only once after the completion of all of the selected sub forms Therefore su
74. he Register for online access screen displays Australian Securities and Investments Commission Register for online access how it works Microsoft Internet Explorer prov DE File Edit View Favorites Tools Help Opak O Na Asah K Faoites A 3 B Address http www asic gov au asic asic nsf byheadline Register for online access E2 80 93 how tit works openDocument v Go Links a skip to content how to complain media centre job vacancies contact us hee ASIC Australian Securities amp Investments Commissic Search Q Advanced search For financial For For managed Home For companies service professionals For auditors liquidators investment schemes Publications About ASIC a aes lodes with ASIC g Register for online access lt J Log in to Register for online access now Select an option v Register for online access Use this service when applying to register a user name and password for online access for Download forms Top 15 forms pdf Company officeholders User quide ey IN a Registered agents User quide Search ASIC forms Australian financial services AFS licence applicants User quide AFS licence applicants register a user name and Search ASIC registers password as part of the application process Company and business names AFS licensees and authorised representatives User quide Registered liquidators User quide Auditors and author
75. hen you want to e change your password and or e update your contact details and or e change your security question It is a good idea to change your password regularly You must have logged on to your online account 1 If you want to change your password click Change password in the left hand menu If you want to change your contact details click Update contact details in the left hand menu A screen displays showing you e User details e Contact details e Change password e Security question Before you can Change password or Contact details you must authorise the change by entering your existing password User details Please enter your current password Current password Click in the Current password field and enter your password 116 Step Action 3 If you e wish to change your contact details click the Yes button in the Contact details section e donot wish to change your contact details click the No button in the Contact details section and go to Step 4 Contact details Current details Name Email address Telephone number Do you wish to change your contact details Yes C No Please enter new details for items which have changed Given names Family name Email address Re enter email O address Number Telephone Comments As needed change your e Email address which you must enter twice as confirmation e Telephone Number including prefix You can al
76. hments 25 Click Next The Certification screen displays Certification Form 388 certify that the attached documents are a true copy of the reports required under Section 319 of the Corporations Act 2001 Clyes 26 Agree to the certification by selecting the Yes tick box and select Next The Capacity screen displays Capacity Form 388 Select the capacity in which you are lodging the form Director Secretary O Agent certify that the information in this form is true and complete and that am lodging these reports as or on behalf of the company and the authority to do so Clyes Next 79 Step Action 27 Select the capacity in which you are lodging the form and certify the information is true and complete by selecting the Yes tick box and click Next The Submit Now screen displays Click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit You have now prepared your form You can review the contents of your form by using the menu or by printing the form You must submit the form to ASIC to have it lodged Submit Now When you submit this form it will be checked for discrepancies If any discrepancies are found you will be provided with a list describing the discrepancies You will need to correct and resubmit the form The form will continue to appear on your Form in progress tray lf there are no discrepancies your form will be automatically submitted for lodge
77. ick CHANGE to provide current fees and charges information Fees and charges information should be provided for eaqh superannuation product where Print form these have changed Guide to Form FS89 PDS Transaction History Product name Finish form later Home Forms Manager Test product CHANGE Log Before you continue to the next screen ensure all current products are listed above If the list is incomplete select Add another product to include the missing Help pro duct s Email hel Add another product How this works Technical FAQ Links Search ASIC Search ABR Click Next ASIC Home Privacy Statement Conditions of use Feedback right 2003 2 u l k in tment Submit Now You have now completed the form but it still must be lodged with ASIC Complete the declaration and click Submit Confirmation of Form Submission Your document has now been submitted to ASIC for validation ASIC Form Manager Australian Securities amp Investments Commission Company Officeholders Form FS89 Test Database DESIGN DRAFT 17 11 2008 Confirmation Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70081261 Print form Confirmation of Form Submission Guide to Form FS89 PDS Transaction History Your document was submitted for validation to ASIC on 17 11 2008 at 16 01 00 Finish form later Home Forms Manager Log o How this works ar z a aia RNN F sie Technical FAQ ASIC Home
78. ick Go Your log on screen displays ASIC Australian Securities amp Investments Commission Profile Forgotten Please enter company ACN ABN username 3 Enter your ACN ABN and click Next 4 If you have already logged on today you may not be required to enter your user name and password again If this is the first time you have logged on today or if you have closed your browser since the last time you logged on the Enter Network Password screen displays Enter Network Password E 2 xl gt Please type your user name and password Site 3 ae ee Fd Realm ae a User Name Password Save this password in your password list Cancel If the Enter Network Password screen displays enter your User Name and Password and click OK You are logged on to your account and your Inbox is displayed 13 What if you forget your password Task What to do if you forget your password description overview When does this task When you want to log on to your online account need to be performed Before you begin You must have access to the internet Step Action 1 Use your internet browser to go to the ASIC website http www asic gov au On the right hand side of the page under lodge online use the down arrow to log into the company officeholders portal How to lodge with ASIC Log in to Company officeholders Register for online access 2 Select compan
79. in the PDS will be displayed Click Cease against the product s which have ceased and provide the date on which the product s ceased click Next 7 Submit Now You have now completed the form but it still must be lodged with ASIC Complete the declaration and click Submit 147 A USER GUIDE FOR COMPANY OFFICEHOLDERS 8 Confirmation of Form Submission Your document has now been submitted to ASIC for validation ASIC Form Manager Australian Securities amp Investments Commission Company Officeholders Form FS90 Test Database DESIGN DRAFT 17 11 2008 Confirmation Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70081286 Print form Confirmation of Form Submission Guide to Form FS90 PDS Transaction History Your document was submitted for validation to ASIC on 17 11 2008 at 16 55 11 Finish form later Home Forms Manager Log off TE Help Next Email help How this works Pree s Technical FAQ ASIC Home Privacy Statement Conditions of use Feedback Links Search ASIC Search ABR Click Next 9 Statutory Fees Advice When the form is validated by ASIC a Statutory Fees Advice form is displayed Statutory Fees Advice shows you the date and time that the form was accepted by ASIC and informs you of any late fees payable Click Next Form lodgement is now completed and you will be directed back to the Start New Form page 148
80. in two months of each review date If itis a negative solvency resolution the company must notify ASIC within 7 days of passing the resolution so the field is blank for the company to tell us the date the resolution was passed 92 Step Action 4 Enter the date in the form DD MM YYYY e g 28 02 2005 and click Next A screen displays telling you that you have to submit the form But before you can do that you have to provide authorisation details and make a declaration Go to Step 7 5 If you wish to lodge a Form 485B indicating that the company has not been able to pass a solvency resolution click the Solvency resolution not passed button and click Next A Solvency resolution not passed Form 485 screen displays showing you the last recorded company review date You are able to change this date Solvency resolution not passed Form 485 Solvency resolution The directors of the company have not passed a solvency resolution under section 347A within the statutory 2 month period after the review date Company review date fi 1 09 2003 DD MM YYY Note In accordance with the Corporations Act 2001 the directors of the company have an obligation to pass a solvency resolution within two months of each review date If the directors do not pass a solvency resolution positive or negative within two months after the review date then the company is obliged to notify ASIC within 7 days after the end of the two month period following the
81. is address change there are tab functions available UNDO cancels the address change shown and e REVIEW displays the full details so you can confirm the changes made This screen allows you to submit a series of address changes for different roles in one Form 484 lodgement If you need to notify ASIC of other address changes click Notify another address change and an Address change Form 484 screen displays Go to Step 4 When you are satisfied that all address changes have been included click Next You have now completed the form but it has still to be lodged with ASIC If you do not wish to submit the form to ASIC at this time click Validate Now at the bottom of the Submit Later section The application validates the form and the form appears in Forms in progress If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e If the form validates it appears in Submitted Forms e If the form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors 28 Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Form
82. ised audit companies User quide Other Registers Select a register to search Haw ranictarina far anlina arrace wiarke Ghaw all renicterc M4 Done Trusted sites 3 Click Register for online access now_in the orange highlighted box A new browser window opens displaying the Form Setup screen have read the ASIC Electronic Lodgement Protocol and agree to be bound by the terms and conditions Yes No On what basis are you applying C as a company officeholder director or secretary as an ASIC registered agent C as an Australian Financial Services licensee C as an Australian Financial Services corporate authorised representative as a registered liquidator as a registered company auditor or as a director or officeholder of an authorised audit company Read the ASIC Electronic Lodgement protocol It describes the rules that you must follow as a company officer online Step Action 4 When you have read the terms and conditions click e the Yes button e the as a company officeholder button e Next The Your details screen displays Your details Provide the following details ACN ABN Corporate key or previous eRegisters PIN Officeholders details as notified to ASIC on company documents Given names Family name Date of birth DD MM YYYY Office held Director Contact details Email address Re enter email O l address Telephone Number Comments
83. ividuals please enter group of individual trustees and the ABN of the trustee Trustee s ABN me If the trustee does not have an ABN please leave this field blank Api ci J Enter the RSE licence number provided by APRA to the trustee If entered must ee be in the following format Lnnnnnnn Captial L and seven digits lt lt APRA Regulated Superannuation Entity Enter the name of the APRA Regulated Superannuation Entity that holds a ee el I the RSE Licence APRA Registration Number Enter the APRA registration number in the following format 4 Format Rnnnnnnn Capital letter R and seven digits superannuation Entity ABN eae i oo Enter the AEN for the APRA Regulated Superannuation Entity lt If the entity does not have an ABN leave this field blank superannuation Product Identification Number SPIN if applicable d Enter the SPIN in the following format AAAnnnnAA 2 Capitals 4 Digits 2 Capitals For products that don t Type of Superannuation Product have a SPIN leave this field blank Public Offer Superannuation Fund that is not an industry fund Public Offer Superannuation Fund that is an industry fund Public Offer Superannuation Fund relying on ASIG Class Order 04 1030 In use notices for employer sponsored superannuation Industry Superannuation Fund not Public Offer Corporate Superannuation Fund d most appropriate category of Eligible Rollover Fund superannuation product for the fund O Other
84. ltimate holding description overview company details When does this task This task must be performed for need to be performed e proprietary companies ASIC must be notified within 28 days of the change to ultimate holding company e public companies ASIC must be notified within 28 days of the date of issue of the Company Statement of the change to ultimate holding company Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu A list of the available forms displays 2 Click 484 The Form 484 sub form selection screen displays Changes to be notified Change of address Appoint or Cease officeholder Change of name for officeholders or members Change to share structure M Change to members register l Change of ultimate holding company details M Change to special purpose company status 3 Tick Change of ultimate holding company details and click Next The Ultimate holding company Form 484 screen displays The content of the form will depend on whether your company already has an ultimate holding company If your company already has an ultimate holding company the screen shown at Step 4 displays If your company does not have an ultimate holding company the screen shown at Step 6 displays Got to Step 6 50 Step Action 4 Ultimate holding company Form 4384 Current ultimate holding company ACN a incorporated in AUSTRA
85. ment Declaration declare that this form is submitted under the terms and conditions of the ASIC Electronic Lodgement Protocol OvYes ONo The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e If the form validates it appears in Submitted Forms If the form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors 28 Click Next As long as the form has validated a Statutory Fees Advice form displays showing you the date and time that the form was accepted by ASIC and informing you whether or not any fees are payable 29 If any fee is payable you are informed of how much it is and informed that you must create the invoice Click si A new browser window opens with your invoice in PDF format You can e print the invoice and or e save the invoice PDF file to print later 80 How to submit Form 410B Application for reservation of a name Task description overview When does this task need to be performed Before you begin How to submit Form 410B Application for reservation of a name When a company wishes to reserve a name prior to the actual change optional You must have logged on to your online account 81 Step Action 1 Click Start new form in the left hand me
86. mmission Company Officeholders Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080523 Confirmation of Form Submission Your document was submitted for validation to ASIC on 31 10 2008 at 16 42 02 z a ASIC Home _Privacy Statement _Conditions of use Feedback Click Next Statutory Fees Advice When the form is validated by ASIC a Statutory Fees Advice form is displayed Statutory Fees Advice shows you the date and time that the form was accepted by ASIC and informs you of the fees payable ASIC Form Manager Australian Securities amp Investments Commission Company Officeholders Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080523 Statutory Fees Advice Your form has been accepted by ASIC on 31 10 2008 at 16 42 02 Invoice Amount 33 00 You must now print your Invoice Print the invoice by clicking on the Print button The eLodgement system will prepare a print file in Adobe PDF format and load this into a new browser window You can then print the invoice using the Adobe toolbar You can also save the file for your own records if you wish You must have Adobe Reader Version 4 or higher to print this form ASIC Home Privacy Statement Conditions of use Feedback You are now required to print the invoice Click Print Details on how payments to ASIC are made can be found on the invoice
87. n is displayed Business names Form 205A Proposed name HERBAL SUPPLIES N S W PTY LTD NSW K3234313 REMOVE REVIEW Add another business name e If you wish to remove the current file select the Remove button e Select the Review button to view business details If you have multiple Business names to add select the Add another business name link Click on Next to continue The declaration screen displays Declaration Form 205A declare that own or am changing the company name for the owners s of the identical business name s the registration details of which were listed previously M Yes Next Select Yes if the declaration statement is correct Click Next to continue If the declaration statement is not correct you will be unable to continue your application 61 Step Action 12 The Submit screen will display 13 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit You have now prepared your form You can review the contents of your form by using the menu or by printing the form Once the form is submitted the proposed name is accepted by ASIC the name can only be changed again by the company passing another special resolution and submitting a subsequent form 205A and payment of the 330 lodgement fee The proposed name of the company including legal elements is HERBAL SUPPLIES N S W PTY LTD You must
88. n u et haar hrar ladoaod na Coes nota Document must have been lodged via EasyLodge Form number Date of lodgement DD MM YYYY For a list of documents lodged by the company click here Note You can also click a link to open a new browser window that displays a list of the documents lodged by the company including the date and document number 3 Enter the Document number Form number and Date of lodgement and click Next A Supplementary Document Form 902 screen opens showing the document details that you entered and allowing you to enter free text to describe the correction that you want to make 4 Write a description of the correction that you want to make and click Next A screen displays telling you that you have to submit the form 97 Step Action 5 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer If the form validates it appears in Submitted Forms If the form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see f
89. need to be performed e organisation details or e debtor details Before you begin You must have logged on to your online account Step Action 1 Click View company details in the left hand menu A new browser window opens displaying the View company details screen and asking you to select the type of company information that you require View company details Which type of company information do you require Organisation details Debtors details 3 Click either Organisation details or Debtors details and click Next 113 Step Action 4 Ifyou selected Organisation details the Company details screen displays showing you the date the company was registered the next company review date the company type the company status if this is a home unit company if this is a superannuation trustee company if this is anon profit company the registered office address the address of the principal place of business whether there is an ultimate holding company appointed details of the company officeholders details of the company share structure details of the members a history of documents lodged The Contact address for ASIC use only will not be displayed A contact address for a company can be e the address of their registered agent or an address nominated on Form 486 Notification to nominate change or cease a contact address for a company 5 Close the browser window when you have finished viewing the compan
90. ng Members share holdings To Add anew member to the register you must display the Members summary Form 484 first 5 Changing a member s share holdings From the Members summary Form 484 click NSE next to the appropriate member s name The Members holdings summary Form 484 screen displays Members holdings summary Form 484 Add change or cease share holding details for a member Member name SMITH ANDREVY BRIAN Holding details Share class Original No Held New No Held ORD 1 1 CHANGE CEASE Add a new holding for this member 47 Step Action 6 Click CHANGE for the share class you wish to change for that member or e from the Members by share class Form 484 click NSE next to the member and share class you wish to change The Members change a member s holding Form 484 screen displays Members change a member s holding Form 484 Complete the details of the change to the member s holding Holding before change share class B Member Name JONES MARY JANE Number of shares currently held Holding after change Date of change DD MM OCA 1 Number now held fi Total paid Total unpaid Beneficially held Yes C No Is this an unchanged member whom you wish to remove from the top 20 shareholding list for this class Yes No Cancel Next 7 Enter the details of any changes required and click Next Once you have made changes to any share holding th
91. ng the Adobe toolbar You can also save the file for your own records if you wish You must have Adobe Reader Version 4 or higher to print this form PRINT Ned A new browser window opens with your invoice in PDF format You can e print the invoice and or e save the invoice PDF file to print later YW amp 60 2 A sin ots la Fa O e M Auctrafan Soourttioc and invoctmente Commiceion ABN 80 768 265 616 PO Box 4000 Gippciand Mal Centre VIC 3841 CLIENT SOLUTIONS PTY LTD 18 PETERKIN ST TRARALGON VIC 3644 Page 1of1 Enquiries 1300 300 630 Account Number 22 550500080 Invoice Date 06 08 2008 Payment is due and payable now Tax Invoice ACN 550566660 Company CLIENT SOLUTIONS PTY LTD Amount 7E0023153205A PA Change Of Company Name Total due and payable Reminder Fees are due and payable on lodgement of cooumente Not cubjeot to GST Treacurer s Determination Exempt Taxes Fees and Charges Payment Slip Account Number 22 550566660 ACN 550566660 Company CLIENT SOLUTIONS PTY LTD Payment Options Total Due 330 00 Telephone anc Internet Banking Spay id Biller Coce 17301 Call your bank credit union or building society to make y Ref 2295505566606 this payment trom your cheque or savings account Amount Paid Complete this payment silp and mail with payment to Australien Secures and Investments Commission Locked Bag S000 Gipsiand Mail Centre VIC 3641 In Percon Complete fis p
92. notice will be sent to the applicant or the person nominated on the application For deregistration to proceed all amounts payable to ASIC must be received within 28 days from the approval or the deregistration process will be cancelled Payment Option Invoice 5 You must submit the form to ASIC to have it lodged When you submit this form it will be checked for discrepancies lf any discrepancies are found you will be provided with a list describing the discrepancies You will need to correct and resubmit the form The form will continue to appear on your Form in progress tray lf there are no discrepancies your form will be automatically submitted for lodgement Authorising officeholder Before submitting your form please specify the officeholder who is authorising the lodgement of this form Authorising Officeholder HAWKING SIMON DONALD Declaration declare that this form is submitted under the terms and conditions of the ASIC Electronic Lodgement Protocol OvYes ONo The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e Ifthe form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors 104 Step 13 14 Action Click Ne
93. nt to complete in the list The form opens allowing you to complete it Any problems that ASIC has with the form may be highlighted with a red error message For further guidance see the section of this document that deals with the type of form that you selected NOTE Forms listed in forms in progress will be automatically deleted after 90 days from the date last accessed If you wish to keep a copy of the document save it to your own electronic filing system 109 How to delete forms in progress Task description overview When does this task need to be performed Before you begin Step Action How to delete forms in progress When you want to delete a form that you have started has not yet been accepted by ASIC and that you no longer wish to submit to ASIC You must have logged on to your online account You must have begun a form but it has either not yet been submitted to ASIC or if it has been submitted it has not been accepted by ASIC 1 Click Forms in progress in the left hand menu The Forms in progress screen displays Forms in progress Last Access 2 0008 14 44 24 04 2000 14 44 24 04 2006 14 45 24 04 2006 14 45 24 04 2000 14 40 24 04 2006 14 59 24 04 2006 14059 24 04 2008 14 59 Reference No FOOFOO8S FOOFOOR FOO FOO86 FOO FOURS FOO FO0o4 0070053 0070082 0070081 This shows Forms in progress including the e form number ACN and company name e unique reference
94. nu A list of the available forms displays Click 410B Change of company name reservation The Reservation details screen displays Reservation details Form 410B Is the proposed name identical to a registered business name s Yes ONo a Is the proposed name identical to a registered business name s If you select Yes you will have to enter this information later on in the application Click on Next to continue The Proposed company name screen is shown Insert the proposed name of the company Proposed company name Form 410B insert the proposed name of the company excluding the legal elements for example Pty Ltd Proprietary Limited Limited and or Ltd etc below select the legal elements that you wish to apply to the company name from the list applicable to your company type below PTY LTD vi D 5 Select the legal elements that you wish to apply to the company name from the drop down list Click on Next to continue 82 Step Action 4 The Confirm company name screen displays Check the proposed new company name is correct and confirm by selecting Yes or No in response to the confirmation screen below Confirm company name Form 410B Proposed new company name HERBAL SUPPLIES N S W PTY LTD Is this the correct new company name Oves ONo z D H If No is selected then you will be returned to step 5 to continue the application If you selected No to the pro
95. number e userID e delete option date and time that it was last accessed The list includes forms that have been e started but not yet completed e completed but not yet submitted to ASIC for validation e submitted for validation but have not been accepted for a reason that is indicated in red on the form 110 nage lof 1 User ID asconwm ascotwm ascOtwin asc Otwin ascotwin ascotwin ascotwmn asc Otwin 2 T T ay 2 T T Ti 2 a T 1 2 T T rai 2 T T rai mi T T Ti 2 T T D 2 T T ay Step Action 2 To delete a form click the delete link at the right of the screen A confirm deletion screen will appear 3 If this is not the document that you wish to delete click Cancel This will take you back to the forms in progress screen If this is the document that you wish to delete click Submit This will take you back to the forms in progress screen with a message displaying that the document has been deleted 111 How to view the status of submitted forms Task How to view the status of submitted forms description overview When does this task When you want to view the status of forms that have been need to be submitted to and accepted by ASIC performed Before you begin You must have logged on to your online account You must have submitted a form to ASIC and it must have been accepted by ASIC Step Action 1 Click Forms submitted in th
96. o log on to your online account need to be performed Before you begin You must have access to the internet Step Action 1 Use your internet browser to go to the ASIC website http www asic gov au On the right hand side of the page under lodge online use the down arrow to log into the company officeholders portal How to lodge with ASIC Log in to Company officeholders Register for online access 2 Select company officeholders and click Go Your log on screen displays ASIC Australian Securities amp Investments Commission Profile Forgotten ee Please enter company ACN ABN username 16 Step Action 3 On the left hand menu click Forgotten username The Form setup screen for forgotten user name displays Form setup If you have forgotten your user name we will email a list of user names to all current users of the account The email s will be sent to the email address already recorded as part of your contact details To use this service you must be able to correctly enter an email address which matches your contact details On what basis are you applying as a company officeholder director secretary or alternate director as an ASIC registered agent as an Australian Financial Services licensee as an Australian Financial Services corporate authorised representative as a registered liquidator as a registered auditor Cancel 4 Click the as a com
97. o members register This allows you to bypass this error message Updating the members register is described in the How to submit form 484 Change to Company Details Change to members register section of this guide 14 If you do not wish to submit the form to ASIC at this time click Validate Now at the bottom of the Submit Later section The application validates the form and the form appears in Forms in progress 15 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e If the form validates it appears in Submitted Forms e If the form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors e If you are ceasing or changing the shares for an existing member then adding a new member please amend the details of the existing member first Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by you 44 How to submit Form 484 Change to Company Details Change to members register Task description overview When does this task need to be performed
98. oduct 001 Test product 01 12 2008 Cancel Next ASIC Home Privacy Statement Conditions of use Feedback pyright 2003 200 Australian Securities amp Investments Commission Select the PDS for which you are lodging this form Click Next 140 A USER GUIDE FOR COMPANY OFFICEHOLDERS 4 Original PDS Confirmation Screen Confirm document details are correct ASIC Form Manager Australian Securities amp Investments Commission Company Officeholders Form F 89 Test Database DESIGN DRAFT 17 11 2008 v Original PDS Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 gt Confirm Original PDS Reference 70081261 Supplementary details PE SETANE Confirm Original PDS Form FS89 oo PDS Document Number 7E0024482 PDS name Test PDS Print form Your PDS reference 00000000 Guide to Form FS89 Product name Test Product PDS Transaction History Is this the correct PDS a OYes ONo Finish form later Next Home Forms Manager Log of ASIC Home Privacy Statement Conditions of use Feedback ight 006 Australia ecurities amp Investments mmissi m e 5 Email help How this works Technical FAQ Links Search ASIC Search ABR Click Next 5 Change to fees and charges details Insert the date that a change was made to fees and charges must be in DD MM YYYY format click Next Form Manager Company Officeholders Australian Securities amp Investments Commission Form FS89 Test
99. oducts is the product a small APRA fund and or offering defined benefit membership Oyes ONo Cancel Next Click Next Additional notes for entering data on this screen e Where the product type is Managed investment scheme registered the ARSN of the scheme must be entered e Where the product is an unregistered managed investment scheme select the category Miscellaneous financial facility then select Miscellaneous Financial Investment Products e Where the product type is Superannuation you must complete the APRA Defined benefit membership question Where the answer to this question is No you must complete Superannuation fee data for ASIC to publish on ASIC s FIDO website Please refer to How to enter details of the Superannuation Product and How to enter the Annual Fees Example at the end of this section 131 10 Product List Confirmation Confirm the list of products for the PDS To add another product click on the Add another product hyperlink ASIC Form Manager Australian Securities amp Investments Commission Company Officeholders Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080523 Product List Form FS88 Product name Test Product REMOVE REVIEW Add another product ASIC Home Privacy Statement Conditions of use Feedback To delete a product from the list click Remove To review a product
100. ommission Registered Agents Forms manager Inbox Case sensitivity Data entry is NOT case sensitive No matter how you enter any text it 1s changed to UPPER CASE Reference Number The Reference number is a unique number generated for every instance of a form submitted to ASIC Should you have a problem submitting a form please quote the Reference number when communicating with ASIC 21 How to submit forms Company officer When you have logged into your online account using a particular ACN ABN you are able to submit forms for that company only during this session To submit forms for another company for which you are also an officeholder you must logoff and log on again using the ACN ABN of the other company When you click Start new form on the left hand menu the list of available forms displays Start a new form Form Description 454 Change to Company Details V2 Use this form to notify ASIC of Change of address Appoint or cease company officeholder Change of name officeholders or members Change to members register Change to share structure Change of details ultimate holding company Change to special purpose company status 2362 Appointment or cessation of registered agent 485 statement in relation to Company solvency V2 465 Statement in relation to Company solvency 492 Request for correction 902 supplementary Document V4 902 supplementary Document V5 RAST Request for Company Details When you
101. onal Information By appointing an agent you are authorising ASIC to provide correspondence and details relating to your company to your agent or their nominee This includes invoice statements annual review documentation and other correspondence Next 64 Step Action 3 Enter the agent s number click the Appointment button and click Next A Confirm appointment Form 362 screen displays showing the details of the agent and asking you for confirmation Confirm appointment Form 362 You are appointing the following agent Agent No Is this correct 4 Click Yes and Next You have now completed the form but it has still to be lodged with ASIC 5 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e If the form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by you 65 How to submit Form 362 Cessation of Registered Agent Task How
102. ontain a maximum of 16 characters Must contain at least one numeric character Confirm your password Must match pasaword Security question and answer If you forget your password we will verify your identity by asking you this question Choose a question only you know the answer to that has nothing to do with your password Question Must be at least 6 characters Answer Must be at least 6 characters To be able to log on to the ASIC computer system you need a user name and password Make up your own user name and password now Make sure the password is easy for you and only you to remember You also enter a security question and answer to help ASIC confirm your identity in the event that you forget your user name and or password 10 Step Action 6 Enter your security details and click Next The Enter Network Password screen displays in a new window Enter Network Password 2 xi gt Please type your user name and password Site T eT eT Realm w gpt User Name Password I Save this password in your password list Cancel 7 Enter your user name and password and click OK You are now logged on to ASIC and the Submit online application screen displays Submit online application Submit now declare that e This request is submitted under the terms and conditions of the ASIC Electronic Lodgement Protocol e am authorised to lodge documents on behalf of the entity Yes C No Da
103. orm is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e Ifthe form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by you 54 How to submit Form 205A Notification of resolution change of company name Task description overview When does this task need to be performed Before you begin How to submit form 205A Notification of resolution change of company name When members of the company have passed a special resolution to change the company name You must log on to your online account You must use the current valid CAN and name of the company The company must e bean Australian company e have a status of registered The date of the special resolution must not be later than today s date and it must be after the company registration 55 Step Action 1 Click Start new form in the left hand menu A list of the available forms displays Click 205A Notification of resolution change of company name 56 Step 2 Action The Resolution details screen displ
104. orms that require further action by you 98 How to submit Form 6010 Application for voluntary deregistration Task description overview When does this task need to be How to submit Form 6010 Application for voluntary performed Before you begin Step deregistration When the applicant company or director has elected to deregister the company You must have logged on to your online account We will only deregister a company if it meets all of these requirements Action All members of the company agree to deregister The company is not carrying on business The company s assets are worth less than 1000 The company has no outstanding liabilities The company is not a party to any legal proceedings The company has paid all fees and penalties payable under the Corporations Act 2001 Click Start new form in the left hand menu A list of the available forms displays Click 6010 99 Step Action 3 The Account Balance screen displays Form 6010 For the application to proceed you will be required to pay the following amount using Direct Debit or BPay at the completion of this transaction Account summary on 19 05 2008 at 14 04 14 Opening account balance 0 00 Deregistration Application Fee 33 00 Total Payable 33 00 Click here to get more information about payment options View account transactions Cancel Next This screen provides you with the current account balance and an account s
105. ou 94 How to submit Form 492 Notification of Corrections Task How to submit Form 492 Notification of Corrections description overview When does this task This form is submitted when you have submitted a form need to be but wish to correct some of the information that you performed submitted Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu 4 A list of the available forms displays Click 492 The Details of original document Form 492 screen displays asking you for details of the document that you wish to correct Details of original document Form 492 Enter the details of the document which is to be corrected Document number Form number Date of lodgement OD MM YYYY For a list of documents lodged by the company click here Note You can also click a link to open a new browser window that displays a list of the documents lodged by the company including the date and document number Enter the Document number Form number and Date of lodgement and click Next A Corrections Form 492 screen opens showing the document details that you entered and allowing you to enter free text to describe the correction that you want to make Write a description of the correction that you want to make and click Next A screen displays telling you that you have to submit the form 95 Step Action 5 If you wish to submit the form to ASIC
106. ou enter on this screen about your current auditor will not be recorded on our register acknowledge that have read the information about how to correctly change the auditor details Clyes Enter the details of the auditor of your financial statements ASIC Registered Auditor Number Given names Family name Or Company Name c ABN ACN Or Firm Name m Address Enter address information starting on the first line Foreign addresses should be formatted using your local conventions o Country Australia 73 Step Action 13 Select The auditor has otherwise ceased radio button and click Next The Auditor vacancy screen displays You must read the content on the screen and then click the check box to confirm that you acknowledge that you have read the above information advising how to correctly change the auditor details You must then complete the details of the auditor who audited the financial statements and reports that you are lodging Details of ceasing auditor Form 388 A company must lodge with ASIC a Form 315 Notification of resignation removal or cessation of auditor to advise of the cessation of the auditor in the following circumstances The auditor is deceased or The auditor has ceased to be capable of acting as an auditor because of Division 2 of Part 2M 4 of the Corporations Act or The company is being wound up 330 of the Corporations Act or The company has become a subsi
107. owing information applies to preparing and lodging this form Refer to the PDS Notice Guide Lodgement period As soon as practicable and in any event within 5 business days after a copy of the Supplementary PDS is first given to someone in a recommendation issue or sale situation Lodgement fee Nil Late fee Standard late fees apply Generally a form is not considered lodged until it is received and accepted by ASIC as being in compliance with s 1274 8 of the Corporations Act 2001 ASIC Home Privacy Statement Conditions of use Feedback opvriaht 2003 Australian nvestments button to obtain a list of PDS In use notices Form FS89 Original PDS Confirm Original PDS gt Supplementary details Product List Submit Print form Guide to Form FS89 PDS Transaction History Finish form later Home Forms Manager Log off Help Email help How this works Technical FAQ Links Search ASIC Search ABR ASIC Australian Securities amp Investments Commission Form Manager Company Officeholders Test Database DESIGN DRAFT 17 12 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70085468 Select original PDS Form FS89 PDS number PDS name Client reference Product name PDS date 7E0027819 Client Solutions Motor Insurance CSMI01122008 Business Class MV Insurance 09 12 2008 7E0027820 CS Caravan Insurance CSCl09122008 CS Caravan Plus 09 12 2008 7E0027855 Test Pr
108. pany officeholder button and click Next The Your details screen displays Your details Provide the following details ACN ABN Email address 5 Enter your ACN ABN and Email address that you registered with ASIC and click Next The Confirmation screen displays Confirmation Your request has been submitted to ASIC on 08 02 2005 at 10 56 36 You can now retrieve your user name from the email that ASIC will send to the email address that you specified and then you can log on as usual 17 Navigating online Left hand menu The left hand menu is a feature of the application It changes dynamically as you perform various tasks within the system For example before you log on How this works FAQ User Guides PE Links search ASIC search ABR or while working on a form SSS Form 484 Form setup Submit Print form How this works Technical FAQ Links search ASIC search ABR or while in the inbox Inbox 1 Start new fom Add ACN TEL Finish How this works Technical FAQ E Links search ASIC search ABR Before you logon the left hand menu is divided into sections e Profile allows you to change your password or contact details e Help Email help opens an email to ASIC for a request of help with the registered agent portal Help also provides links to the website about how the portal works answers to frequently asked
109. posed name being identical to a reg business name go to Step 8 If you selected next continue to Step 5 Click on Next to continue 5 The Add a Business name screen displays Enter State Territory Business Number Add a Business name Form 410B Please enter the business number corresponding to the identical name the company is being changed to including the state of registration If the business is registered in more than one state you will need to enter this information for each state Provide business name registration details State Territory Business Number state Territory of E registration Cancel Next Select the State Territory from the drop down list Click on Next to continue 83 Step Action The Business names confirmation screen displays Business names Form 4108 Proposed company name HERBAL SUPPLIES N S PTY LTD State Territory Business Number NSW K5234313 REMOVE REVIEW Add another business name z D 5 If you wish to remove the current file select the Remove button Select the Review button to view business details Select the add another business name link if more than one name is required This would be applicable if the business name was registered in more than one state Select Next to continue The Declaration screen displays Declaration Form 410B declare that own or am reserving the company name for the owners s of the identical busine
110. questions technical FAQ lodgement responsibilities and user guides e Links allows you to go directly to ASIC or ABR web pages While working on a form the left hand menu is divided into sections e Form allows you to return to different sections of the form and print and view company details 18 Finish Form Later allows you to return to the form manager page and log off Help Email help opens an email to ASIC for a request of help with the company portal Help also provides links to the website about how the portal works answers to frequently asked questions technical FAQ Links allows you to go directly to ASIC or ABR web pages While in the inbox the left hand menu is divided into sections The number in brackets next to Inbox shows the number of new unopened mail Start new form allows you to begin a new form The number in brackets next to Forms in Progress shows the number of forms that have been started but not completed You can also view forms that have been submitted company details and the attachment folder Profile allows you to change your password or contact details Finish allows you to logoff Help Email help opens an email to ASIC for a request of help with the registered agent portal Help also provides links to the website about how the portal works answers to frequently asked questions technical FAQ lodgement responsibilities and user guides Links allows you to go directly
111. review date 6 Enter the review date in the form DD MM YYYY e g 28 02 2005 and click Next A screen displays telling you that you have to submit the form But before you can do that you have to provide authorisation details and make a declaration 7 If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit The form is submitted to ASIC electronically Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e Ifthe form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors 93 Step Action 8 Click Next As long as the form has validated a Statutory Fees Advice form displays showing you the date and time that the form was accepted by ASIC and informing you whether or not any fees are payable 9 If any fee is payable you are informed of how much it is and informed that you must create the invoice Click ese A new browser window opens with your invoice in PDF format You can e print the invoice and or e save the invoice PDF file to print later Next step You can view the progress of any forms you have submitted by clicking Forms Submitted Click on Forms in Progress to see forms that require further action by y
112. rity question choose a question only you know the answer to that has nothing to do with your password if you forget your password we will verify your identity by asking you this question security answer must contain a minimum of 6 characters To change your security question in the e Security question field enter a question that only you know the answer to and e Security answer field enter the answer to the question The question should have nothing to do with your password so that if you forget your password ASIC can verify your identity by asking you this question and by you providing the answer that you enter here 6 Click Next If you have made an error the User details screen displays again with prompts telling you the problem displayed in red If you completed the form correctly a Confirmation screen displays telling you that the requested changes have been made for and then listing the sections in which you changed information and if they can be displayed e g telephone number displaying the details 7 Click Next The Forms in progress screen displays You have now finished changing your contact details and or password 119 How to add the ACN of another company Task How to add the ACN of another company description overview When does this task When you are an officeholder of more than one company need to be and wish to lodge documents for the company for which performed you are an of
113. rocess on the ASIC computer e If the form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors 9 Ifthe proposed name is NOT accepted available a rejection notice will be issued electronically to your inbox 85 Step Action 10 You can now view the invoice by clicking PPT Statutory Fees Advice Your form has been accepted by ASIC on 06 08 2008 at 12 08 41 Invoice Amount 40 00 You must now print your Invoice Print the invoice by clicking on the Print button The eLodgement system will prepare a print file in Adobe PDF format and load this into a new browser window You can then print the invoice using the Adobe toolbar You can also save the file for your own records if you wish You must have Adobe Reader Version 4 or higher to print this form PRINT Ned A new browser window opens with your invoice in PDF format You can e print the invoice and or e save the invoice PDF file to print later eBo es o Bo Reola fe ik ai Australien Seourtties and invectments Commiscion ABN 88 768 265 616 PO Box 4000 Gippsland Mal Centre VIC 3841 CLIENT SOLUTIONS PTY LTD 18 PETERKIN ST TRARALGON VIC 3644 Page 1of1 Enquiries 1300 300 630 Account Number 22 550566660 Invoice Date 06 08 2008 Payment is due and payable now Tax Invoice ACN 550566660 Company CLIENT SOLUT
114. s These companies are not required to provide any details about share structure or members Transferring Financial Institutions are not required to provide details of member shares that meet the requirements of Reg 12 8 03 1 Click Start new form in the left hand menu A list of the available forms displays 39 Step Action 2 Click 484 The Form 484 sub form selection screen displays Changes to be notified l Change of address l Appoint or Cease officeholder l Change of name for officeholders or members Change to share structure Change to members register Change of ultimate holding company details l Change to special purpose company status 3 Tick Change to share structure and click Next The Share structure summary Form 484 screen displays Share structure summary Form 484 You can change details of a share class or add a new share class Share class and title Number issued Totalamount Total amount paid unpaid A A CLASS SHARES 1000 500 00 0 00 CHANGE Add ci pom class zZ z You can click CHANGE to change the details for any existing share classes or e Add another share class If you only wish to add another share class go to step 8 40 Step Action Click CHANGE to change the details for any existing share classes The Share structure change a share class Form 484 screen displays Share structure change a share class Form 484 select the reason why the share cl
115. s in Progress to see forms that require further action by you 29 How to submit Form 484 Change to Company Details Appoint or cease company officeholder Task Eas How to submit Form 484 Change to Company Details description overview Appoint or cease company officeholder When does this task You must submit this form within 28 days of the need to be performed e appointment of a new company officeholder e cessation of a company officeholder or e officeholder changing their role within the company Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu A list of the available forms displays 2 Click 484 The Form 484 sub form selection screen displays Changes to be notified l Change of address Appoint or Cease officeholder Change of name for officeholders or members Change to share structure Change to members register Change of ultimate holding company details C Change to special purpose company status 30 Step Action Tick Appoint or Cease officeholder and click Next The Officeholders appoint or cease Form 484 screen displays with the current officeholders for the company shown For example Officeholders appoint or cease Form 464 YOU Can appoint or Cease an officehol er or add a role COSTIGAN FAYE Director Secretar MARGARET 3 J CEASE ADD ROLE 510 SOUTH TERRACE ADELAIDE SA 5000 KNAPWEED DENNIS Dir
116. sics Guide to Form FS90 Before continuing please refer to the Guide to Form FS90 The guide contains information for preparing and lodging this form The link to the guide is located in the left hand menu bar of this screen Form FS90 Original PDS Confirm Original PDS Qut of use details Submit Print form Guide to Form FS90 PDS Transaction Histor Finish form later Home Forms Manager Email help How this works Technical FAQ Links Search ASIC search ABR Lodgement period As soon as practicable and in any event within 5 business days after the financial product to which the statement relates ceases to be available to be recommended or offered to new clients in a recommendation issue or sale situation Lodgement fee There is no lodgement fee for this form Late fee Late fees will apply if the document is lodged outside the lodgement period Refer to Lodgement details on the ASIC website A form is not considered lodged until it is received and accepted by ASIC as being in compliance with s1274 8 of the Corporations Act 2001 Cth 144 A USER GUIDE FOR COMPANY OFFICEHOLDERS 3 Transaction History You can search for existing PDS reference and document numbers by selecting the PDS Transaction History hyperlink on the left hand menu bar Form FS88 gt Relationship Responsible Person s Contact details Financial product PDS Details Product List Su
117. so add Comments that are associated with the number 117 Step 4 Action If you e wish to change your password click the Yes button in the Change password section e do not wish to change your password click the No button in the Change password section and go to Step 5 Change password Do you wish to change your current password C Yes No New password ls case sensitive Must contain a minimum of 6 characters May contain a maximum of 16 characters Must contain at least one numeric character Confirm password Must match new password To change your password enter a new password in the New password field and then enter it again in the Confirm password field The password displays only as asterisks to prevent in from being seen by someone else Your password e is case sensitive e must contain a minimum of 6 characters e may contain a maximum of 16 characters e must contain at least on numeric character Notes e tis a good idea to change your password regularly e tis not a good idea to write your password down or to tell your password to anyone else 118 Step Action 5 If you e wish to change your security question click the Yes button in the Security question section e do not wish to change your security question click the No button in the Security question section and go to Step 6 Security question Do you wish to change Your security question and answer C Yes No Secu
118. ss name s the registration details of which were listed previously ClYes Next Select Yes if the declaration statement is correct If the declaration statement is not correct you will be unable to continue your application Click on Next to continue 84 Step Action 8 The Submit screen will display If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit You have now prepared your form You can review the contents of your form by using the menu or by printing the form Once the form is submitted the proposed name is accepted by ASIC it will be reserved for a period of two months You can extend the reservation by submitting a form 410F Alternately you can reserve another name by submitting a separate form 410B There is a 40 lodgement fee for both forms The reserved name of the company including legal elements is HERBAL SUPPLIES N S W PTY LTD You must submit the form to ASIC to have it lodged Submit Now Declaration declare that this form is submitted under the terms and conditions of the ASIC Electronic Lodgement Protocol Oves ONo Submit The form is submitted to ASIC electronically Confirmation of Form Submission Your document was submitted for validation to ASIC on 06 08 2008 at 12 08 41 Next Notes e The process is not instantaneous it may take some time to transmit and to go through the validation p
119. ss to l Registered Office Principal Place of Business l Officeholders Address l Members Address Cancel 4 Enter the details of the address change by e entering the Date of change e entering the New address details and e ticking the box es for which this new address applies Notes e Address changes for Officeholders or Members cannot be future dated e Any Australian address that you enter is validated against Australia Post s standard address format You may need to vary the way that the address is entered before it will be accepted If it is not accepted the error message displays in red If the address is close to the standard format but will not validate you can choose to override the validation by clicking the Confirm address details box This should only be done when you are certain that the address is correct 26 Step Action 5 Click Next An Address Change confirmation screen displays showing both the new address and the existing address Note If you are changing the registered office address a screen will appear before this to confirm whether the company occupies the address at the registered office Does the company occupy the premises at the new registered office OYes ONo If no provide details of the occupier Note the system will automatically add the occupier s name as a C to the address field whenever printed Do not add the occupier s name again yourself to the address Name
120. sses should be formatted using your local conventions m Country Australia 102 Step Action 11 Once you have selected or entered the desired address click Next The Confirmation of Applicant and Nominee screen displays This page lists the applicant and notification details for review and allows the notification details to be removed changed or confirmed Only one nominee can be specified Applicant and people to notify of proposed deregistraion of the company Applicant SIMON DONALD HAWKING 14 22 GREY STREET TRARALGON VIC 3844 CHANGE Notification BENNY FACTOR 14 22 GREY STREET TRARALGON VIC 3844 CHANGE 4 UNDO 4 103 Step 12 Action Click Next The Authorising officeholder screen displays If you are registered for direct debit you will be able to select a payment option via the dropdown box If payment is via invoice you will have 28 days to pay You must select the company s Authorising officeholder before making the declaration This can be either a current Director or Secretary of the Company If you wish to submit the form to ASIC at this time click Yes to the ASIC Electronic Lodgement protocol Declaration and then click Submit You have now prepared your form You can review the contents of your form by using the menu or by printing the form Once the form is submitted the application to voluntarily deregister EDGE CHANGE SHEET 9 TEST LTD will be accepted and approved An approval
121. submit the form to ASIC to have it lodged Submit Now or select cancel menu option to go back Declaration declare that this form is submitted under the terms and conditions of the ASIC Electronic Lodgerment Protocol Oves ONo The form is submitted to ASIC electronically Confirmation of Form Submission Your document was submitted for validation to ASIC on 06 08 2008 at 13 58 59 Notes e The process is not instantaneous it may take some time to transmit and to go through the validation process on the ASIC computer e Ifthe form validates it appears in Submitted Forms e Ifthe form does not validate it appears in Forms in progress allowing you to correct it You must click the form to display the validation errors Click on Next to continue If the proposed name is NOT accepted available a rejection notice will be issued electronically to your inbox Once the form has been accepted by ASIC the Certificate of Change of Company Name will be delivered electronically to your ASIC inbox as a Form RC0S5 62 Step Action PRINT 14 You can now view the invoice by clicking Statutory Fees Advice Your form has been accepted by ASIC on 06 08 2008 at 13 58 59 Invoice Amount 330 00 You must now print your Invoice Print the invoice by clicking on the Print button The eLodgement system will prepare a print file in Adobe PDF format and load this into a new browser window You can then print the invoice usi
122. t a new auditor 21 The Attachments screen displays Attachments Form 388 Sef ouf below are fhe attachments you need fo lodge You can only attach documents in tif pat amp rtf format if you require further instructions please refer fo fhe Technical FAQ Financial statements for the year as per 295 2 and accounting standards Income statement for the year Balance sheet as at the end of the year statement of cash flows for the year Statement of change in equity or statement of recognised income and expense for the year if required by accounting standards the consolidated income statement balance sheet statement of cash flows and statement of changes in equity statement of recognised income and expense Notes to financial statements as per 295 3 Disclosure required by the regulations Notes required by the accounting standards Any other information necessary to give a true and fair view 5297 The directors declaration about the statements and notes as per 295 4 The directors report for the year including the auditor s independence declaration as per 298 to s300A Auditor s report required under s300 and 3314 Concise report if any 314 ea ee of ae ee aye mat aankh me bn re PE Y ote ne max PL J ize Li Fat f i attac Amer it tO ENS Description of Document Pathname P N Browse 7 Step Action 22 Click Browse The Choose file popup displays Attachm
123. t been submitted to ASIC or if it has been submitted it has not been accepted by ASIC Step Action 1 Click Forms in progress in the left hand menu The Forms in progress screen displays Forms in progress Last Access Form Description Reference No 10 02 2005 15 31 RAT Request for Adhoc Company Statement 70035593 10 02 2005 15 13 485 statement in relation to Company solvency 70035591 10 02 2005 14 52 362 Appointment or cessation of registered agent 70035589 10 02 2005 14 25 454 Change to Company Details 70035587 10 02 2005 14 23 454 Change to Company Details 70035586 10 02 2005 14 23 454 Change to Company Details 70035585 10 02 2005 14 03 454 Change to Company Details 70035583 07 02 2005 15 46 454 Change to Company Details 70035456 04 02 2005 14 01 454 Change to Company Details 70035400 04 02 2005 13 25 454 Change to Company Details 70035397 04 02 2005 13 11 454 Change to Company Details 70035396 04 02 2005 12 55 54 Change to Company Details 70055389 rejected a eae Tae Een alae Eon tee This shows Forms in progress including the e date and time that it was last accessed e form number e ACN and company name e unique reference number The list includes forms that have been e started but not yet completed e completed but not yet submitted to ASIC for validation e submitted for validation but have not been accepted for a reason that is indicated in red on the form 108 Step Action 2 Click on the form that you wa
124. t ea Fina O M Australian Seourtiles and invectments Commiccion ABN 88 722 285 816 PO Box 4000 Gippsland Mal Centre VIC 3841 CLIENT SOLUTIONS PTY LTD 18 PETERKIN ST TRARALGON VIC 2644 Page 1of1 Enquiries 1300 300 630 Account Number 22 550566660 Invoice Date 06 08 2008 Payment is due and payable now Tax Invoice ACN 550566660 Company CLIENT SOLUTIONS PTY LTD Amount 720023149410F PA Extension Of Reservation All Types Total due and payable Reminder Fooc are due and payable on lodgement of cooumente Not cubjeot to GST Troacurer s Determination Exempt Taxes Fees and Charges Payment Slip Account Number 22 550566660 ACN 550566660 Company CLIENT SOLUTIONS PTY LTD Payment Options Total Due 40 00 Telephone anc Internet Banking Spay Call your bank credit union or Duiding society to make this payment from your cheque or savings account Amount Paid Mall Complete this payment silip and mail with payment to Australian Secures and investments Commission Locked Bag S000 Gipsiand Mail Cente VIC 3641 In Percon Complete fis payment sip anc present with payment to your local ASIC Service Cente Make cheque payable to AUSTRALIAN SECURITIES AND INVESTMENTS COMMISSION 90 How to submit Form 485 Statement in relation to Company solvency Task description overview What is a negative solvency resolution When to lodge Form 485A How to submit Form 485 Statement in relation to Compan
125. te If you have online access you need to inform us about any changes to the contact details you provided when you registered for online access such as e current contact person e email address e telephone number You can notify these details when you log on Select Profile then Update contact details Keeping your email address up to date ensures that you will be notified when documents including annual statements are ready for download 2 Download annual statements as soon as they have been sent to you On the annual review date each year usually the anniversary of the company s registration date the company will be issued an annual statement and an invoice statement for the company s annual review fee Once you have online access the company s annual statement and invoice will be issued electronically to your inbox and will not be issued by paper If you have not received a company s annual statement within five days of its review date you should contact ASIC Once the annual statement and invoice has been issued the company or its directors must e pay the annual review fee in full within two months of the annual review date or the company will be charged a late payment fee e review the annual company statement to ensure that the company details are correct If the company details are incorrect or not up to date you must notify us within 28 days from the issue date on the company statement or late review fees apply e
126. te 24 01 2005 Heavy penalties can be imposed for giving false or misleading information SUBMIT Y Submit later Please record the reference number at the top of the page You will need to use it with your user name and password if you wish to resume your request later Then either use the log off menu option or close this browser window Logoff 8 To complete your application read the terms and conditions click Yes and click suemit 5 A confirmatory letter will be sent to your Inbox A separate email will be sent to the email address that you included in your log on details Congratulations you are now registered as an online user with ASIC 11 How to log on Task How to log on to the online application description overview When does this task When you want to use your online account to need to be performed e read forms sent to your Inbox e submit forms e view your company details e change your contact details Before you begin You must be a registered user with a username and password and have your ACN ABN Step Action 1 Use your internet browser to go to the ASIC website http www asic gov au On the right hand side of the page under lodge online use the down arrow to log into the company officeholders portal How to lodge with ASIC Lodge online Log in to Company officeholders Register for online access 12 Step Action 2 Select company officeholders and cl
127. then click Next 41 Step Action 6 The Share structure confirm share class changes Form 484 screen displays showing the Original class details and Resultant class details Share structure confirm share class changes Form 484 Complete the details of the resulting share class Original class details share class code A CLASS A Total number 1 issued Total amount paid 1 00 Total amount unpaid aril Resultant class details Total number issued PRI Total amount paid 101 00 Total amount unpaid PoR Cancel This is an important confirmation as it replaces filling out the summary details that are part of the hard copy Form 484 Part C3 7 When you are finished entering changes to this share class click Next The Share structure summary Form 484 screen displays If you do not wish to add a new share class go to Step 11 Share structure summary Form 434 You can change details of a share class or add a new share class Share class and title Number Total Total issued amount amount paid unpaid A CLASS A 101 101 00 0 00 UNDO N REVIEW N B CLASS B 1 1 00 0 00 CHANGE ORD ORDINARY 1 1 00 0 00 CHANGE Add another share class z fra a 42 Step Action 8 Click Add another share class to add another share class The Share structure add a share class Form 484 screen displays Share structure add a share class Form 484 Complete the share class details for the new share class Share class details
128. tions Act 2001 states that 485B if the company fails to pass a solvency resolution positive or negative within two months of the review date notification Form 485B must be lodged with ASIC within 7 days of the end of that two month period Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu A list of the available forms displays Click 485 The Form setup Form 485 screen displays asking you to indicate the company solvency status Form setup Form 485 Indicate company solvency status Negative solvency resolution passed C Solvency resolution not passed If you are lodging a Form 485B go to Step 5 To lodge a Form 485A indicating that the company has passed a negative solvency resolution click the Negative solvency resolution passed button and click Next A Negative solvency Form 485 screen displays asking you to enter the date that the negative solvency resolution was passed Negative solvency Form 485 Negative solvency resolution passed The directors of the company have passed a solvency resolution under section 347A that in their opinion there are reasonable grounds to believe that the company WILL NOT be able to pay its debts as and when they become due and payable Date of resolution DD MM YYYY Note In accordance with the Corporations Act 2001 the directors of the company have an obligation to pass a solvency resolution with
129. to submit Form 362 Cessation of Registered Agent description overview When does this task When you want to inform ASIC that a registered agent has need to be ceased to represent your company performed Before you begin You must have logged on to your online account You must have your Registered Agent s registered agent number You must have signed a paper copy of the Form 362 indicating the cessation and this must be held by the registered agent Step Action 1 Click Start new form in the left hand menu A list of the available forms displays 2 Click 362 Form Setup Form 362 screen displays asking you to enter the number of the agent that you wish to cease as your representative Form setup Form 362 Enter the number of the agent to be appointed or ceased Number Change to be notified C Appointment Cessation Piease note the following information applicabile to preparing and lodging this form Lodgement fee Nil Additional Information By appointing an agent you are authorising ASIC to provide correspondence and details relating to your company to your agent or their nominee This includes invoice statements annual review documentation and other correspondence Next 66 Step Action 3 Enter the agent s number click the Cessation button and click Next A Confirm Cessation Form 362 screen displays showing the details of the agent and asking you to confirm Company Reference Cessation of an ag
130. uired to provide details of member shares that meet the requirements of Reg 12 8 03 45 Step Action 1 Click Start new form in the left hand menu A list of the available forms displays 2 Click 484 The Form 484 sub form selection screen displays Changes to be notified Change of address Appoint or Cease officeholder Change of name for officeholders or members Change to share structure l Change to members register Change of ultimate holding company details l Change to special purpose company status 3 Tick Change to members register and click Next The Members summary Form 484 screen displays Members summary Form 484 You can change a members holdings or add a new member Current members ACME MANAGED FUNDS 2005 INC CHANGE SMITH ANDREW BRIAN CHANGE JONES MARY JANE CHANGE N Add a new member to the register View share holdings by class 46 Step Action 4 Click View share holdings by class The Members by share class Form 484 screen displays Members by share class Form 434 You can change or cease share holdings Share Name Original No New No Held class Held A ACME MANAGED FUNDS 2005 INC 101 101 CHANGE CEASE B JONES MARY JANE 1 1 CHANGE CEASE ORD SMITH ANDREW BRIAN 1 1 CHANGE CEASE N View holdings by member Next The two screens shown above are different views of the Members Register You can make changes from either screen to existi
131. ument number for the most recent previous PDS ASIC document number Or Your reference number This reference number needs to be identical to the reference number provided on the PDS in use notice for the last PDS The ASIC document number is the identifier ASIC allocates to a document recorded on the corporate register Next ASIC Home Privacy Statement Conditions of use Feedback Click Next 128 You can search for existing PDS reference numbers and document numbers by selecting the PDS Transaction History hyperlink on the left hand menu bar Form FS88 gt Relationship Responsible Person s Contact details Financial product PDS Details Product List Submit Print form PDS Notice Guide PDS Transaction History Finish form later Home Forms Manager Log off am J Email help How this works Technical FAQ Links Search ASIC Search ABR PDS Transaction History This screen will provide you with details of previously lodged PDS documents Any Supplementary PDS that you may have told us about prior to 1 July 2008 is not listed separately ASIC Australian Securities amp Investments Commission Form Manager Company Officeholders Test Database DESIGN DRAFT 31 10 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70080568 PDS Transaction History Report Date time prepared 2008 10 31 16 57 47 PDS Docum
132. ummary which has been automatically calculated by our system This will display information on whether payment is required From this screen you are presented with a number of options e In all instances you will be able to select an option to view account transactions From there you can receive a report for a specified date range e You can Cancel your application e Ifapayment is required you can select the link to get more information about payment options If the amount payable is greater than 38 you will not be able to proceed with the application This is because you have an outstanding debt visit www asic gov au payments to find out more information about payment of debts 4 Click Next The Applicant Declaration Form 6010 screen displays You will need to select all of the items in the list to declare that the statements are true and correct in order to complete the declaration Applicant Declaration Form 6010 Please read the following information and complete the declaration by selecting the appropriate boxes Application the applicant apply to deregister the above company under subsection 601AA 2 of the Corporations Act 2001 and declare that the statements below are correct Declaration MAI members of the company agree to the deregistration and V The company is not carrying on business and The company s assets are worth less than 1000 and V The company has paid all fees and penalties payable und
133. xt As long as the form has validated a Statutory Fees Advice form displays showing you the date and time that the form was accepted by ASIC and informing you of the invoice amount PRINT You can now view the invoice by clicking A new browser window opens with your invoice in PDF format You can e print the invoice and or e save the invoice PDF file to print later If you have selected direct debit as your payment the invoice will inform you that the fee will be direct debited from your nominated account You can view the form by clicking the Print form button on the left hand menu at any time 105 How to submit Form RA71 Request for Ad hoc Company Statement Task How to submit Form RA71 Request for Ad hoc Company description overview Statement When does this task When the company needs to see the current company need to be information held by ASIC performed Before you begin You must have logged on to your online account Step Action 1 Click Start new form in the left hand menu A list of the available forms displays 2 Click RA71 The Form setup Form RA71 screen displays Form setup Form RA 1 Form RA 1 allows you to request a statement showing the details of your company If you submit a Form RA 1 a request will be passed to our back office systems to prepare a company statement in PDF format and place it in your Inbox If you wish to view your company details online use the View company details
134. y details 114 Step Action 6 If you selected Debtors details the Debtor s Ledger report screen displays If there are no monies owing to ASIC a message displays in red informing you that the company has no ASIC debt recorded at the time this report was generated If there are monies owing the report shows the ACN of the company the name of the company the Registered Agent number 1f any the date that the report was requested and prepared Total amount owing the total of all transactions on the account Now due the sum of all transaction that have reached the due date Future due the debt shown on the account that has not yet reached the due date relates to the Annual Review Fee 0 30 days the sum of transactions that are between 0 and 30 days past the due date 31 60 days the sum of transactions that are between 31 and 60 days past the due date 61 90 days the sum of transactions that are between 61 and 90 days past the due date gt 90 days the sum of transactions that are over 90 days past the due date 7 Close the browser window when you have finished viewing the debtor details 115 How to change your password or update your contact details Task description overview When does this task need to be performed Before you begin Step Action The same screen is used to change your password and or update your contact details and or change your security question W
135. y Report Date time prepared 2008 10 31 16 57 47 Last supplementary PDS Document No PDS Name Your reference In use notice date g notice lodged 7E0024482 Test PDS 00000000 27 10 2008 Display all PDS including out of use ASIC Home Privacy Statement Conditions of use Feedback To return to your form click on the link on the left hand side Original PDS Click Next 139 A USER GUIDE FOR COMPANY OFFICEHOLDERS 3 Original PDS Document Details Enter the ASIC document number of the in use notice for the original PDS in which a change to fees and charges has been made Form FS89 gt Original PDS Confirm Original PDS Supplementary details Product List gt Submit Print form Guide to Form FS89 PDS Transaction History Finish form later Home Forms Manager Log off I o kz Email help How this works Technical FAQ Links Search ASIC Search ABR Alternatively you can click on the Search Form Manager Australian Securities amp Investments Commission Company Officeholders Test Database DESIGN DRAFT 17 12 2008 Company CLIENT SOLUTIONS PTY LTD ACN 550 566 660 Reference 70085468 Original PDS Form FS89 ASIC document number for the original PDS In use notice Next Search historical data for this responsible person Enter additional search criteria in one of the fields or leave it blank for a full list PDS Client Reference PDS Name Search Please note the foll
136. y officeholders and click Go Your log on screen displays ASIC Australian Securities amp Investments Commission Profile Forgotten ee Please enter company ACN ABN username 14 Step Action 3 On the left hand menu click Forgotten password The Forgotten Password screen displays Forgotten password ABN ACN User name Cancel 4 Enter your ACN ABN and User name and click Next The Security screen displays with your Security question shown security question Your answer 5 Enter Your answer to the Security question and click Next The Confirmation screen displays showing your new randomly generated password from ASIC Write down this temporary password until you have changed it 6 Either click the Click here to change your password link or click Next The Enter Network Password screen displays Enter Network Password E 2 x gt Please type your user name and password Site 7 a a F el Realm ee ea User Name Password Save this password in your password list Cancel Enter your User Name and your new temporary Password You now have access to your online account It is recommended that you change your temporary password immediately See the How to change your password or update your contact details section of this guide 15 What if you forget your user name Task What if you forget your user name description overview When does this task When you want t
137. y solvency Notes There are two 485 forms e 485A Statement in relation to company solvency negative solvency e 485B Statement in relation to company solvency solvency resolution not passed If the directors of the company pass a positive solvency resolution there is no need to lodge either form A company that has lodged a financial report under Chapter 2M e g Form 388 within the period of 12 months prior to the review date is not required to pass a solvency resolution Under section 347A of the Corporations Act 2001 the directors of the company in their opinion believe there are not reasonable grounds to think that the company will be able to pay debts as and when they become due and payable This means that the company is insolvent Section 347A of the Corporations Act 2001 requires that the directors of a company must pass a solvency resolution within two months after each review date for the company If the directors of a company pass a negative solvency resolution the company must notify ASIC using Form 485A within 7 days of the resolution being passed Therefore the e resolution must be made within 2 months after the review date and then e Form 485A must be lodged within 7 days of the resolution being passed Note If a Form 485A is lodged at any other point of the year beyond the review date it will be accepted and fully processed 91 When to lodge Form Section 347B 2 of the Corpora

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