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Living In Accommodation User Guide

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1. LIA End Date 0310 2013 EH Type of LIA Request Transit T Reason for LIA Request Duty LIA Base Enoggera Barracks QLD What is your current marital Member with Dependants categorisation ee Member without Dependants d Member with Dependants unaccompanied Cancel Submit Page 8 November 13 PG nae DHA Living In Accommodation Defence Hoa Booking and Allocation Services If a room is available that meets the local room allocation rules the following message will appear Your request for Transit LIA at Borneo Barracks Cabarlah QLD from My LIA dates 01 10 2013 to 03 10 2013 has been received by DHA and a Level 1 room have changed has been allocated to you I would like to cancel my LIA I would like to decline my LIA Nil LIA If a room is not available the Member will be advised accordingly If it is a e Permanent LIA request that cannot be met the Member will be automatically pre approved for Rental Allowance and directed to the online RA application process e Transit request the person making the booking request will receive an email that can be provided to an appropriate travel delegate to seek approval for commercial accommodation NOTE Permanent LIA for IET and other mandatory members does not automatically tip to RA Page 9 November 13 PG Defence Hong Booking and Allocation Services Permanent LIA Requests No additional work for U
2. Staff Services Allocation Report Allocation Report for Enoggera Barracks QLD 1 Day v Building Floor Room Action Type Reason Occupation Vacation Unit Rank Surname Gender Furnished Number Date Date H022 Transit G 1 C Occupation Transit Duty 09 10 2013 18 10 2013 PTE P Male Yes All ranks H022 Transit G 1 A Vacation Transit Duty 30 09 2013 09 10 2013 LS Male Yes All ranks Choose the number of days Hover the mouse over building to show 2 export options excel amp CSV The full report will export into excel or CSV Using the drop down list to show 1 3 7 or 30 days Page 11 November 13 PG DHA Defence Housing Australia Booking and Allocation Services Unallocated Requests The BAS looks for a vacant room every 15 minutes to meet booking requests not yet allocated a room These unallocated requests are held in a dashboard for visibility At pre determined times in the lead up to the expected Occupation Date if there is still no suitable room available a Nil LIA Available message is sent and the LIA request is cancelled e Permanent requests managed by Toll 12 business days prior departure from losing location e Other permanent requests 20 business days prior to the request start date e Transit requests managed by Toll 10 business days prior to departure from losing location e Other transit requests 20 business days prior to the request start date Requests mad
3. ZS DHA Defence using Australia Living In Accommodation User Guide Page 1 November 13 Table of Contents Me Go ao E E E E senses 3 Tag 00 1 ed og EEE EEE NE NE ME 3 VEERE NN 4 Request Access or New Role r rerarrarernnrenennnrennvnnnnnnnnnnsenennnserevnenennnnnnsnnennnserevnnvensnnennnnennnsenennnvenennenene 5 Mn NNN 6 EPO 7 Menberkequest tor Aseris eee 8 Permanent LIA REQUESES Lade bsbebeerder 10 PATO CA UOT Re DOM REESE 11 Vg rer14 04 REUE ER EE 12 VACANT BOOS REDOT EE 13 Nerd COTON NE EEE EEE EEE 14 Pay Processing amp Other Arrangements avvek eGne 15 Short Notice FS 10 00 EEE EEE NE EE 17 amiga eee GE ROON EE EEE 18 Living In Meals Contributions cicccssteccnoisscacesnscedesrnensadaasibideuntdecsnamndeateneseaadaseseidencodataieoaueadsoosneinpenas 19 TITT 21 Ge ofl GEO EE EEE 21 EON E 21 Bulk Check In ENN 22 Prepare for future arrivals Allocation Report rrrrrnnrrnnnnnnrnnrnnnrnnnnnnrrnnnnnernnnnnnennnnnnevnnnnnennnnnnssnnnneee 25 Take ag ROOM ORINE NNN 26 Base M nagemen i aiani iia a AARE ARAA E RAAE 27 EEE Le 1420 EEE banueeucodsancee serene 27 PN RUO e carts essa cto cee E E A 28 B sse and Unit EET EE 29 Outstanding Issues What do dO Havre 29 Stand Down and Reduced Activity PeriodS rrnrurnnnnrnnnnnnnnnrnnnnrnnnnrnnnnnnnnennnnnnnnnnnnnennnnennnnnnnunnnnnsennn 34 ON ND 35 Cancel Allocation vs Cancel Booking rwrrnrnnrnnrnnvnnnnnnnnrnnnnnrnnnnnennnnnrnnnnnnnnnnennnnnsnnnnnn
4. For Permanent bookings the allocation will i be cancelled after 6 days Service Provider and LEAP Concierge Tip Be sure to Check In on the day of arrival and Check Out on the day of departure to avoid the Member receiving a failure to arrive vacate unnecessarily amp to ensure correct contributions are charged to the Member Page 14 November 13 Ps DHA Living In Accommodation Defence Housing Australia Booking and Allocation Services Pay Processing amp Other Arrangements AD293 Processing Service Providers to continue to finalise AD293 paperwork for bookings that occupied LIA prior to the GoLive date as per current practices For any new arrivals DHA will automatically commence and cease pay transactions for rations and quarters as per PACMAN rates where this policy requires contributions to be made AD293s are no longer required for new arrivals and their subsequent departures Variations when Member is Field at Sea or Deployed Defence and DHA have an established process using the Deployment Housing Retention Form to manage variations during a tenancy for when Members are deployed on ADF Operations Units are now required to include in this advice details of members who are retaining LIA whilst being deployed For Members who are at sea or under field conditions for more than 21 days Units are now required to advise the DHA LIA Contact Centre when DHA can only process variations for Member s who occupy thei
5. Reason A Online Services Allocation Report Allocation Report for Enoggera Barracks QLD Building H023 Transit All ranks H024 Transit All ranks H033 2 GHB ORs H033 2 GHB ORs NO09 Transit NO10 Transit NO10 Transit N014 Transit Floor Room Number 1 A 1 A 28 Action Occupation Occupation Occupation Occupation Occupation Occupation Occupation Occupation Type Transit Transit Reason Permanent Posting Permanent Posting Transit Transit Temporary RSA Transit LIA Transit Rationing for Bulk Bookings Duty Duty Duty Occupation Date 29 10 2013 29 10 2013 29 10 2013 29 10 2013 29 10 2013 29 10 2013 29 10 2013 29 10 2013 Vacation Date 31 10 2013 01 11 2013 31 10 2013 31 10 2013 31 12 2013 30 10 2013 Unit 2 GHB ENOG 2 GHB ENOG Rank PTE P PTE P PTETRN PTETRN PTE P Surname ar 1 Day Gender Furnished Male Yes Male Yes Female Yes Female Yes Male Yes Male Yes Male Yes Male Yes Service Providers have contact details for group bookings and can liaise directly with the Point of Contact for any additional requirements including rations Rationing for bulk bookings should be managed by the person managing the bulk booking and the accommodation office on the relevant base In some cases the Group will be directed to another provider but in all cases the accommodat
6. e New room allocations need for Service Providers to enter booking e Changed room allocations information into RMS e Cancelled room allocations Service Providers and LEAP Concierge offices can use this information to transfer booking information to RMS and the Plenary systems Page 24 November 13 PG AJ Dy a VAN Living In Accommodation Defence Horg Booking and Allocation Services Prepare for future arrivals Allocation Report Use the Allocation Report to filter and display Occupations arrivals or Vacations departures for the next 1 day 7 days or 30 days Bw Online Services PP Allocation Report Allocation Report for Enoggera Barracks QLD 1 Day Building Floor Room Action Type Reason Occupation Vacation Unit Rank Surname Gende 3 Days Number Date Date 7 Days H022 Transit 2 5C Occupation Transit Duty 04 11 2013 05 11 2013 PTE male gt p f All ranks H023 Transit 1 3 D Occupation Bulk lamattendinga 02 11 2013 19 11 2013 Mr Male Yes All ranks course H023 Transit 1 3 C Occupation Bulk lam attendinga 02 11 2013 19 11 2013 Mr Male Yes All ranks course H0253 Transit 1 3 B Occupation Transit Duty 31 10 2013 01 11 2013 Mr Male Yes All ranks Occupation Bulk lamattendinga 02 11 2013 19 11 2013 Mr Male Yes course H023 Transit 1 3 A Occupation Transit Duty 31 10 2013 01 11 2013 CPL Male Yes All ranks Occupation Bulk lamattendinga 02 11 2013 19 11 2013 Mr Male Yes course You can export data from th
7. ORs aha ran mate a Chewy Street o a a ice LIA LIA Administration estrictions ves Mesta ben Welw i p n 2 v Request Type Permanent cm an A Online Services QA Ne re alocatons Unit Managed TUP BN EN P Allocation Details Fen Asocabons This Week Allocation Details Room Details E arcs 7 Ompa Jsa Sa ISOWI Men pemman day Woe 18080013 Tou 19087013 to 20002003 Request Type Permanent Base Enoggera Barracks QLD Ocupa mer Allocation Type Automatic Building Name Q118 Minor Units ORs Expected Start Date Thu 2 12 2010 Floor 1 Actual Start Date Thu 2 12 2010 Room Number 2 Expected End Date View details Change Room Emp Id Reference 8560761 Rank Title Private Proficient First Name Surname Gender Male Unit HQ 7 BDE ENOG Cancelled No 3 Select reason for eviction and nominate date 28 days minimum recommended gt Member approved to live off no removal Evict Occupant x gt Change of Rank siden gt Licence to Live in revoked Eviction Date 17 09 2013 Lie ETR gt No longer required to live in Cancel Confirm gt Own home deemed suitable gt Refused right to retain during deployment Occupant evicted successfully Page 46 November 13 gt wi Dp SVAN Living In Accommodation Defence Horg Booking and Allocation Services Group Bulk Bookings Create a Bulk Group Booking Who can do it On base personnel who have a regular requirement to manage multiple group b
8. PLIA All ranks 1 25 10 2013 492193 C2 DRIVERS COURSE NO014 Transit 33 25 10 2013 FCU 10 M010 Transit 6 25 10 2013 TRAINING WEEKEND HO 4 Transit All ranks 4 20 10 2013 MID PLANNMNING CONFERENCE Poss Female PLA All ranks 2 23 10 2013 1 Regt RCE 103 rO14 Transit Fil 23 10 2013 212840 BGCS Mounted Mod4 Transit 2 Click on the relevant bulk booking this will display all attendees You can bulk check in all the attendees by clicking the top tick box see yellow below or simply start ticking the boxes ee BK INC oming Today este A ccupation Date Employee ID Building 23 10 2013 NOSS 6 9 RAR ORs NOOBS 6 9 RAR ORs 23 10 2013 23 10 2013 NOSS 8 9 RAR ORs 23 10 2013 NOSI 8 9 RAR ORs 23 10 2013 NOS9 8 9 RAR ORs 1 And after you tick at least 2 boxes the following screen appears Bulk Incoming Today Bulk Check In Occupation Date 23 10 2013 23 10 2013 23 10 2013 23 10 2013 23 10 2013 2 Click on Bulk Check In and all members will be checked in Page 22 November 13 PG i DHA Living In Accommodation Defence org Booking and Allocation Services Partial Check In You can bulk check in some of the members of the bulk booking using the usual Check In button Bulk incoming Today Bulk Incoming Today Occupation Date Type Und ithe lame Building Room 28 10 2013 Bur 2 Cc NO15 High Density Transit G Haltway 20 10 2013 Dur NO15 High Density Transit G 1 Ze 10V201
9. Reason Renovation Upgrade https staffservices qa dha gov au LiaAllocationManagement actionBaseUri LiaBuilding List GE ag wj v Ofline Start Date 300912013 aq Offline End Date 2810212014 Hj Cancel Page 27 PG Ne BLEV Living In Accommodation Defence Hoi Booking and Allocation Services Change Base Room Rules Changing Room Rules It is recommended that any changes to room rules at a base level eg which Unit is to have specific access to which specific building or rooms should be communicated to the LIA Contact Centre in writing clearly reflecting the authority of the individual requesting the change It is also requested that no significant changes be made to room rules once confirmed in the project implementation workshops This will allow the BAS to settle into operation before making any significant changes Page 28 November 13 PG DHA Living In Accommodation Defence Horg Booking and Allocation Services Base and Unit Management Outstanding Issues What do I do Outstanding Issues are flagged against requests when a decision approval or action is required before an allocation can be confirmed In some instances the LIA Contact Centre will action Outstanding Issues and in others a person on base usually the Member s Unit is required to make a decision before the request can be confirmed If an Outstanding Issue requires a decision approval or action is required by the Uni
10. bulk booking Make or amend a manual booking Cancel veto an allocation Has functionality as per the Base Authority except for the ability to change room restriction rules Confirm Occupancy Check In Confirm Departure Check Out Take room off line for maintenance or cleaning and return on line Unable to make bookings or amend room allocations PACMAN Delegations o Evict a Member and cancel eviction including revoking a Licence to Live In and approving Member to live off Approve LIA when Member has suitable accommodation in locality Determine a position or person required to occupy LIA Change Room Rules only for Unit Managed LIA Make manual booking for Unit Managed eg VIP Cancel veto an allocation for o Unit Managed LIA o Mandatory PLIA members in chain of command Room Swaps Has functionality as per the Approving Authority except for the ability to exercise PACMAN Delegations Make or amend a bulk booking Make amend a manual booking override for Unit Managed including VIP room booking November 13 PG PP DHA Living In Accommodation Defence Hoa Booking and Allocation Services Request Access or New Role Your DHA Account Access to the BAS will be assigned to existing DHA Online Services accounts If you need to undertake activities in the BAS and you do not have an existing DHA Online Services account one will be created for you You must ensure the security of this account to maintain privacy
11. is open from 08 30am to 5 00pm Monday to Friday regardless of where you are and what Australian time zone you are in Functionality Modules As a user of LIA you will be provided access to any of a number of functionality modules allowing you access to perform those functions in the BAS What modules you can access will be dependent upon your role and is a decision made in your chain of command Which modules you are assigned will be identified as part of pre GO LIVE workshops Page 3 November 13 PG DHA Defence Housing Australia Base Authority Base Management Service Provider Approving Authority Unit Management Course Coordinator Page 4 Description Overall management of the Base Assists Base Authority Housekeeping and Concierge functions PACMAN Delegations Assists the Approving Authority Course bookings and panelling course members Living In Accommodation Booking and Allocation Services User Roles SADFO and BSM Possible 1 2 additional SADFO Representatives BSM Representatives Garrison Contractors Plenary Concierge Heads of Resident Units exercising PACMAN delegations CO OC or XO not below MAJ E Includes the SADFO for his her chain of command Unit Housing Officers RSMs SWO WODs etc Course amp Exercise coordinators Functions Change Room Restriction Rules except Unit Managed Take an entire building off line Make or amend a
12. the Member will receive an email from DHA confirming the eviction dates and advising the Member that they are now pre approved for RA via DHA Online A yellow alert J message will appear at the top of the Room Details report until the Member vacates the room Evicting Member A to make way for incoming Mandatory Member B You have one hour from the time you evict Member A to manually allocate Member B to the soon to be vacated room EG Z Page 45 November 13 PG AI DHA Living In Accommodation Defence Hoa Booking and Allocation Services 1 Find the Member being evicted and click on the Room Member details Dashboard Rent Allowance LIA LIA Administration Folicies Tenant Advice Logout A Online Services QA _ Room List Enoggera Barracks QLD Q118 Minor Units ORs Floor Room Available Rank Surname Occupation Vacation Status kr C d Beds Date Date 118 Minor Units ORs 1 2 1 Private 5 0212 2010 Occupied Proficient 0118 Minor Units ORs 1 3 1 Private di 23 11 2012 Occupied 0118 Minor Units ORs 1 4 1 Corporal Ai 09 09 2013 Allocated 2118 Minor Units ORs 1 5 1 Private Bi 02 05 2013 Occupied Proficient 118 Minor Units ORs 1 6 1 Private F 0312 2012 Occupied Proficient 2 Click on the Red Occupied calendar entry then Click Evict Occupant A Online Services QA ae Room Detalts oom Detaits Amenues mare is TB NOL Unita
13. the activity POC can provide the names to the LIA Contact Centre who will enter the details into the system If names are not entered by the Course Coordinator or provided to the LIA Contact Centre 5 days before the start date the system will automatically allocate the Course Name to the bed Number of Attendees Contact Name Contact Phone Contact Email Building Name Street Cancelled Created By Cancel Booking Attendees Attendee Type Employee ID Employee ID Allocated Rooms Building H024 Transit All ranks 13 CPL Tina Tilley 02 1000 2500 tina tilley defence qovau H024 Transit All ranks Lavarack Parade No Ddefence gov au dhadev 28 10 2013 12 01 PM Modify Export to PDF Member ml Search Rank Title Mr Rooms G 1 A G 1 B 1 4 A Room Availability for Enoggera Barracks QLD Building Floor Page 51 H024 Transit All ranks w AllFloors w Allocated Occupied Weekly View w Offline Vacant November 13 PG noe DB VAN Living In Accommodation Defence Jorge Booking and Allocation Services Course Coordinator Dashboard Course Coordinators will have visibility of all group bookings at their base via the Course Coordinator Dashboard A Online Services QA 2 Welcome to DHA Online Services Current Bulk Bookings Base Type Name Start t End Number of Building Allocated Date Date Attendees Enoggera Course 481588 13BN JLC PREPARATAION 06 12 2
14. 013 0812 2013 118 4 outstanding Q011 High Density Transit Cherry Street Barracks QLD WEEKEND CADETS Enoggera Course WONCO 01 2014 Warrant Officers 01 01 2014 31 01 2014 30 30 outstanding NO009 Transit Between Murray Avenue and Barracks QLD Course Dalziel Street Enoggera Course 0 Programers JP2072 Ph 2A 09 02 2014 14 03 2014 24 24 outstanding N010 Transit Between Murray Avenue and Barracks QLD 0 Programer 10 Feb 14 Dalziel Street Enoggera Exercise HQ 1 Div EX VITAL LAUNCH 02 03 2014 15 03 2014 20 20 outstanding H021 WONCO Course Lavarack Parade Barracks QLD Enoggera Course Promotion GRes CAPT Mod 1 amp 2 02 04 2014 12 04 2014 16 16 outstanding NO009 Transit Between Murray Avenue and Barracks QLD Instructors Dalziel Street Page 52 November 13
15. 13 Occupied ee SIAT Services QA nr Room Details menti s 3 1 Vacant 1 Vacant Building Harne Hoia Prrade Erowurle Mal female Unisex Cire bled Homo Raad g a B dB Flest G i a i Restrictions Click once anywhere on the R virictioa Vart Request Type Bun Room Calendar to display the Manual Merl Siecaten uta airs SPRIGG BALL Rank Type Senior Oskar Bn roe ae Allocation Screen below Mindt Allmcabons This Week a Enter the PMKEYs Number of the D located C Occupied Dins vacant Bulk Booking Sua oe Man 16097011 lowe Whe LS Thu 18082013 Fri FOO Sat DEAN Member you wish to man ually allocate fe en oe frr Ven pm to this room or use the drop down to samma iir miana allocate to a Defence Civilian or Other STInn mom s Greig 84 DE from 18080012 p Offices SPRING Ay aro A Staff Services QA M mn Manual Allocation Room Details Amenities Building Name N004 Private Ensuite Male Female Unisex Disabled Street Borneo Road x x 3 x Floor G Restrictions Room Number 5 f Restriction Value Accommodation Level 2 Request Type Bulk Edit Rank Type Junior Officer Modify Unallocated Requests Occupation Date Vacation Date Emp Id Reference Rank Surname Type Reason 01 09 2013 20 12 2013 OL000196 Mrs Transit Duty Manual Allocation Occupant Type Member x Employee ID Search Page 41 November 13 PG A DHA Defence Housing Australia Living In Accommodation Booking and Allocation Services To final
16. 3 NO15 High Density Transit G1 28102013 PTEIP N015 High Density Transit G4 28 10 2013 PTEIP NO15 High Density Transit 64 28 1020 13 PIER NO 15 High Density Transit G Hallway 28 1002013 PTEIP 1015 High Density Transit G Hallmayr 20 102013 NO 15 High Density Transit G Hallway 20 10 2013 20102013 ur 54 NO15 High Density Transit G 1 Bu Bulk Ed Buik 28 102012 fr CPL NO15 High Density Transit G Hallwey Dui But Bux Gu NO15 High Density Transit d 10r2013 5 c NO15 High Density Transit ZEE 1 NO15 High Density Transit 7810 2013 p ti NO15 High Density Transit 287102013 L K i NO15 High Density Transit And then complete the bulk check in when the rest of the bulk booking arrive The same process works for bulk Check Outs No Show on a Bulk Booking The POC for the bulk booking should remove all listed attendees they know will be a no show so they do not remain on the no show dashboard To identify the POC click on any of the bulk booking attendees and then click on view bulk booking button the POC details will be displayed here Page 23 November 13 PG N DD a VAN Living In Accommodation Defence org Booking and Allocation Services Daily email notifications Service Provider s and LEAP Concierge offices will receive email notifications at 7am 11am and i DHA is working with RMS to develop a direct B2B 2 15pm daily providing notice of link between RMS and the BAS removing the
17. 6 1 9 NO16 1 10 Occupation Date 13 09 2013 B040 1 47 Vacation Date 06 12 2013 B040 1 19 Emp Id Reference 8588975 B013 C and D Block 3 4 D l B013 C and D Block 3 5 D Rank Private Trainee B013 C and D Block 3 6 D Surname Elleray B013 C and D Block 3 7 D Conder Fidia B013 C and D Block 3 8 D B013 C and D Block 3 9 D Request Reason I am attending a course B013 C and D Block 3 11 D Marital Categorisation MWOD B013 C and D Block 3 12 D B013 C and D Block 3 13 C Mandatory LJ B013 C and D Block 3 13 D Evicted B013 C and D Block 3 14 D Living In Meals L Room Offline Outstanding Issue Reason Cancelled LJ mber 13 Remove Outstanding Flag Cancel Request PG DHA Defence Housing Australia From the Room Details Screen Living In Accommodation Booking and Allocation Services From the Rooms menu to display the Rooms List select the building you want from the drop down list and then click on the room you wish to make a manual allocation for The Room Details screen will be displayed DP an Room List Sw Staff Services QA Kokoda Barracks Canungra QLD NOO4 i Floor w Room Available Beds Rank Surname Occupation Date Vacation Date Status N004 G 5 1 Vacant N004 G 8 1 Vacant N004 G 9 1 Vacant N004 G 13 1 Vacant N004 G 14 1 Vacant N004 G 1 Offline 1 Vacant 1 Lieutenant zz 13 09 2013 13 12 20
18. 8161964 FLTLT Michael Dixon N021 ea Check Out k wnen Ke 07 09 2013 Bulk 8208128 FLTLT Donna Grant NO21 G 7 a y 07 09 2013 Bulk 8165379 FSGT Suzanne Harvey NO21 G 9 Check Out returned 07 09 2013 Bulk 8165135 FSGT Candice Simpson NO21 en i 09 09 2013 Transit 8252447 WO2 Daniel McCoy B040 G 47 Check Out Contributions 09 09 2013 Transit 8252447 WO2 Daniel McCoy B040 G 47 7 automatical ly 13 09 2013 Transit OL4715 Dr Paul Fisher B040 G 10 Check Out cease no AD293 14 09 2013 Bulk 1 CSSB ROBI 8272192 MAJ Mark Pearson NO07 1 43 Check Out 14 09 2013 Bulk PILBARA PORTHE 8257061 MAJ Anthony Mew N007 1 47 PE 14 09 2013 Bulk 1 AVN REGT ROBI 8233865 MAJ Heath Smith NO07 1 59 p Building Calendar Room Availability for Enoggera Barracks QLD Building Floor Q129 8 9 RAR ORs AllFloors Weekly View Future visibility a Allocated Occupied Offline Vacant 1 Bulk Booking te of bookings Sun 15 09 2013 Mon 16 09 2013 Today Wed 18 09 2013 Thu 19 09 2013 Fri 20 09 2013 Sat 21 09 2013 fr allocations and Room occupations Room Weekly or Room Room Monthly Views Room Room Room Double click to Room EE drill down to s r booking or room Room ima information Room Displaying items 1 16 of 16 Previous Week Next Week Novem be r13 PG re Dp SVAN Living In Accommodation Defence Horg Booking and Allocation Services Viewing Room Data Book L
19. IA Availability Page 44 November 13 PG Pr DHA Livi is In Accommodation Defence Housing Australia Booking and Allocation Services Evicting a Member Why do it To accommodate an incoming Mandatory Member where no other suitable LIA vacancy exists At the Member s request as formal approval to live off Member is promoted from one rank group to another or TIP Any time you want someone to vacate an occupied room Ensure a representative The removal of Partial Rental Assistance under PACMAN Policy in July 2013 from the Base means that more Members are now eligible for full Rental Assistance earlier in their or Unit informs career and also reduces the requirement for Unit CO s to evict Members out of LIA the Member in order to be eligible for RA that they are about to be Who can do it evicted before the eviction is completed on line Under PACMAN the formal eviction is exercised only by Member s CO OC or an XO or other officer above the rank of Major E In the BAS this is Approving Authority The delegate must be in the Member s direct chain of command or Commanding the base where the Member lives in How is it done e Click Evict button e Nominate reason and date e Who is being evicted e The building room number they occupy e Inform the Member Decide e The Member room online e Drill down to Room Report What happens next Once you action an eviction
20. IA via DHA Online Services Room Restriction Rules that govern how this room is used and how it is auto allocated by the system The BSM and SADFO also have the ability to change the room restrictions Book LIA via DHA Online Services Information about the room including details on the next allocation This is also where Service Providers and Base Management staff can take the room offline DP dn Room Details Room Details Amenities Building Name N023 Officers Mess Private Ensuite Male Female Unisex Disableg Street Nui Dat Road 3 3 3 3 Floor G Restrictions Room Number 7 Restriction Value Accommodation Level 5 Request Type Transit Next Allocation 13 11 2013 Colonel Cr Request Type Temporary Edit Rank Type Senior Officer Unit Managed LWC KOKO Rank Type Junior Officer Request Type Permanent Modify Allocations Tis Week Allocated Occupied Offline Vacant Bulk Booking Sun 2 09 2013 Mon 23 09 2013 Tue 24 09 2013 Wed 25 09 2013 Thu 26 09 2013 Today Sat 28 09 2013 Vacant Vacant Vacant Vacant Vacant Vacant Vacant Previous Week Next Week Room Calendar Allows you to see information about allocations and occupancies Double clicking into the calendar will enable other functions When is a room due such as Manual Allocations and Evictions to be used next Page 7 November 13 PG gt Defence oo Booking and Allocation Services Member Request for LIA Book LIA via DHA Onl
21. Rules On submitting a request for a Group Bulk Booking the system will determine if a suitable building is available according to the room rules that have been approved by BSM and SADFO If you have entered a pre programed Course Type your booking will be allocated according to the rules developed for that particular activity If the course type is not one that has been pre programmed the request will either 1 Be allocated according to generic Group Bulk booking rules see screen shot below or 2 Be assigned to an Awaiting Allocation status if insufficient rooms are available If this is the case the green message at the top of the screen will advise of this status Allocated Bulk Booking PP Online Services QA sms Bulk Booking Details Base Enoggera Barracks QLD Course Type Mechanic IET Training Course Name QL233 Mechanics Primary Go Start Date 20 01 2014 End Date 31 01 2014 Number of Attendees za Contact Name CPL Tina Tilley Contact Phone 02 1000 2500 Contact Email tina tiley dha gov au Building Name H024 Transit All ranks Street Lavarack Parade Cancelled No Created By steve defence gov au dhadev 28 10 2013 11 22 AM Cancel Booking Export to PDF Attendees Attendee Type There are no attendees registered for this course Employee ID Search Allocated Rooms Building TT fae Sas UT Vo fen zes asc 250 den 208 zee C0 The Bulk Booking details inclu
22. Short notice bookings will only be made after the LIA Contact Centre telephones the on base Service Provider to confirm if a room is ready to occupy and a key pack can be prepared prior to arrival Page 17 November 13 PG a BLEV Living In Accommodation Defence Hoa Booking and Allocation Services Emergency Back Up Rooms In some locations emergency back up rooms are fixed rooms always the same rooms and in other locations the emergency back up rooms are identified on a weekly basis depending upon the overall availability of rooms at the Base Regardless of the means of identifying these rooms the use of the rooms should be consistent Emergency back up rooms are to resolve short term no more than a couple of days at most accommodation needs that occur with little or no notice Members making use of these facilities should e Identify themselves to the Base Duty Officer or equivalent eg Officer of the Day e Request the use of an emergency back up room and provide the following details o PMKeys o Name o Phone contact o Usual address e Service Providers will collect keys or the above details each morning e Where aroom has been used and vacated overnight the Service Providers will forward the details of the occupant to LIA DHA gov au to be added to the BAS as an allocation and to indicate the room has been used e Where the member requires more than one night accommodation the Service Providers should enc
23. arate LIA request for the additional days These additional days are not guaranteed to be in the same room as the bulk booking so the member may have to move rooms at a point in time Page 49 November 13 PG gt BIEN Living In Accommodation Defence Horg Booking and Allocation Services Adding Attendees to Group Bookings Why do it Provide the Course staff with a summary list of where people are accommodated Allocate rooms according to Course sections Allow key packs to be prepared for individuals Ensure responsibility for the room is assigned to the occupant not the Course Coordinator VV VV When should it be done Names can be assigned to the group booking at any time after it is created Names should be finalised 5 days before the arrival date If names aren t provided the beds will be assigned to the group booking name and the nominated group booking Point of Contact will be responsible for the keys and the condition of the rooms on departure There is no guarantee of accommodating gender requirements under this circumstance You can also export the information to PDF and delete attendees by clicking on the small bins icon A Online Services QA r Bulk Booking Details Base Enoggera Barracks QLD Course Type WONCO Course Name 01 2014 Warrant Officers Course Start Date 01 01 2014 End Date 31 01 2014 Number of Attendees 30 Contact Name Bronwyn Graham Contact Phone 02 111111111 Contact Ema
24. ation Defence Housing Australia Booking and Allocation Services The screen below will confirm if a room has been allocated if the start date is imminent or if the request has been received and awaiting allocation If the request is unallocated it can be viewed and amended in the Unallocated Request Report Member has been auto allocated to Building B040 Floor G Room 53 M Staff Services QA L niocation Details Allocation Details Room Details Request Type Transit Base Kokoda Barracks Canungra QLD Allocation Type Automatic Building Name B040 Expected Start Date Wed 18 09 2013 Floor G Expected End Date Wed 25 09 2013 Room Number 53 Emp Id Reference 8585059 View details Change Room Rank Title Private First Mame Benjamin Modify Allocation Gender Male Allows you to change the end date If start date needs changing cancel View request Cancel Allocation Cancel Request Modify Allocation the Request and start again P Cancellegf Cancel Allocation Retains the booking but tips the request back into the auto allocation process Do this when you don t want the Member to go into this room or require the room for another purpose Cancel Request Cancels the allocation and the booking as well Do this when you don t want the Member on base or the booking is no longer required If Permanent Cancel Request will tip the Member to RA Transit bookings will be issued a certificate of Nil L
25. ced Activity Period The BSM or SADFO should advise this requirement in writing to LLA DHA gov au It is preferable that maximum notice be given for these periods however it is recognized that such notice is not always possible Where future bookings will be impacted by the Stand Down or Reduced Activity Period DHA will advise each affected Member accordingly Page 34 November 13 PG DP dm a BLEV Living In Accommodation Defence Hoa Booking and Allocation Services Occupant Search Why do it When seeking to find where a Member on your base who either currently occupies a room or has a room allocation for a future date How is it done From the LIA Administration menu select Occupant Search to display the following screen Enter any of the known details to return the search results Dashboard LIA Administration Logout A Online Services PP Occupant Search Occupant Search Occupant Reference Firstname Surname Unit 7 CSSB ENOG Submit Search Results P Occupant First Surname Type Occupation Vacation Building Floor Room Reference Name Date Date Request 82 7 Permanent Request 82 18 t tama Permanent Allocation Allocation 20 12 2013 P028 Female PLIA Cancelled AIl ranks Allocation Allocation 06 01 2014 P028 Female PLIA Cancelled All ranks Request Permanent Allocation Awaiting 05 01 2014 20 12 2015 P005 7 CSR and 6 Occupation ESR ORs Request E Permanent Allocation Occupi
26. d Allocation Services Why do it Room Change Reasons A requirement exists to move a member from one room to another Room no longer available Who can do it Room required for exercise Maintenance required Disciplinary Member initiated CO discretion Licence to live in ended SADFO Base Management roles and personnel with the Approving Authority role usually Unit COs and senior staff and Unit Management roles Note Members are not able to change rooms without some form of approval from the Base Management group their Unit or their course coordinator Go to Rooms List In Room Details In Allocations screen double click on the occupant name Details click change room Pick the building and room Page 37 November 13 PG Living In Accommodation Booking and Allocation Services DHA Defence Housing Australia PP S Room List Enoggera Barracks QLD Q132 8 9 RAR ORs X H Room Available Rank Surname Occupation Vacation Status CCCL T Beds Date Date Q132 8 9 RAR ORs 1 1 1 Vacant Q132 8 9 RAR ORs 1 2 1 Private iii 01 02 2013 11 10 2013 Occupied Proficient Q132 3 9 RAR ORs 1 3 1 Lance Corporal 19 05 2011 Occupied MAIN AM MAM MIN AX 4 A 4 Mirita Narnia NE 4 NINNAN Maainiad a T WV LUI SVIVIVVWV AN Room Details Room Details Amenities Building Name Q132 8 9 RAR ORs Private Ensuite Male Female Unisex Disabled Street Cherry Stre
27. des the rooms allocated to the booking and building details These details can be exported to a PDF document Page 48 November 13 A DHA Defence Horg Booking and Allocation Services Amend a Group Booking The Modify button will allow the following details to be changed e Course Name e Start Date 1 a End Date There is no guarantee t at tne Doo INE WI stay Int e same rooms Changing Start or End Dates when start and end dates are amended Review the vacant room report e Contact Name e Contact Phone e Contact Email to determine supply amp demand for rooms before you make a change The Course Coordinator is not able to change the building allocation Concerns about the building allocated to the booking should be raised with the LIA Contact Centre Group Bulk Bookings that Require Ranks to be Segregated Group Bulk Bookings that requires separate accommodation for rank groups you should make individual booking requests for the various rank groups as follows e Senior Officer e Junior Officer PMKeys amp Room Allocations e SNCO e Other Ranks Both Gender and Rank are identified in the BAS from PMKeys Update your bulk booking with PMKeys as soon as you can and no less than 5 days before the start date to ensure members are accommodated appropriately Arriving Early or Staying Later Members who need to arrive before a bulk booking commences or leave after a bulk booking ends will need to make a sep
28. e Allocation Report to excel or CSV Pw Staff Services Allocation Report Allocation Report for Enoggera Barracks QLD 1 Day v Building Floor Room Action Type Reason Occupation Vacation Unit Rank Surname Gender Furnished Number Date Date H022 Transit G 1 C Occupation Transit Duty 09 10 2013 18 10 2013 PTE P Male Yes All ranks H022 Transit G 1 A Vacation Transit Duty 30 09 2013 09 10 2013 Male Yes All ranks Choose the number of days Hover the mouse over building You will see 2 export options excel amp CSV The full report will export into excel or CSV Using the drop down list click your preferred number of days to view TIP Use the daily email notices or the Allocation Report to book and plan March Out and March In inspections in consultation with the Member Page 25 November 13 PG DN DD a VAN Living In Accommodation Defence Housing Australia Booking and Allocation Services Take a Room Offline Why do it e Any time a room is not available to be occupied e Reasons can include storage use by the Mess as an office vacancy cleaning or unfit for occupation due to hygiene or safety reasons e When maintenance or deep cleaning is scheduled or e When a key has not been returned and there is no spare to use for next occupant Who can do it e Service Providers and LEAP Concierge for Maintenance Cleaning or Failure to Vacate or e Base Management profiles fo
29. e inside these timelines will return a room allocation or Nil LIA message immediately The purpose of this report is to show visibility of requests that haven t been allocated beds Unit and Base personnel aren t required to take action here the system and the LIA Contact Centre will do that however Unit and Base personnel can use this screen to manually allocate rooms or cancel veto requests if they wish to do so Dashboard LIA Administration Logout A Online Services Unallocated Requests Unallocated requests at Enoggera Barracks QLD Occupation Date Vacation Date Emp Id Reference Rank Surname Type Reason 29 01 2014 31 01 2014 Corporal Bulk am attending a course 29 01 2014 31 01 2014 Corporal wa 3 Bulk I am attending a course 02 03 2014 11 03 2014 Corporal She Bulk I am attending a course 08 12 2013 Warrant Officer C2 No u Permanent Posting 02 03 2014 11 03 2014 Flying Officer G Bulk am attending a course 10 12 2013 Warrant Officer C2 Permanent Posting 29 01 2014 31 01 2014 Captain Bulk am attending a course 29 01 2014 31 01 2014 Sergeant Bulk am attending a course 29 01 2014 31 01 2014 Corporal lb Bulk am attending a course 29 01 2014 31 01 2014 Corporal Bulk am attending a course 29 01 2014 31 01 2014 Corporal Bulk I am attending a course 29 01 2014 31 01 2014 Corporal Bulk I am attending a course 29 01 2014 31 01 2014 Corporal Bulk am attending a course 29 01 2014 31 01 2014 Corporal Bulk I am att
30. ed 01 10 2013 P045 7 CSSB ORs Request 5 Permanent Allocation Occupied 03 10 2013 P030 7 CSSB ORs Request Permanent Page 35 November 13 PG DHA Defence Housing Australia Living In Accommodation Booking and Allocation Services Cancel Allocation vs Cancel Booking Why do it A requirement exists to move a member out of a room they have been allocated but not yet occupied or to cancel a booking altogether Who can do it SADFO Base Management roles and personnel with the Approving Authority role usually Unit COs and senior staff and Unit Management roles Sees v eee Allocation Details Allocation Details Request Type Allocation Type Expected Start Date Expected End Date Emp Id Reference Rank Title First Name Surname Gender Cancelled View request Page 36 Transit Automatic Wed 9 10 2013 Fri 18 10 2013 Cancel Allocation Cancel Request Cancel Allocation Cancels the current room allocation only Tips the request for accommodation back into the system to find a different room Room Details Base Enoggera Barracks QLD Building Name H022 Transit All ranks Floor G Room Number 1 C View details Change Room Cancel Request Cancels the entire request for LIA accommodation Tips the request out of LIA and towards RA for PLIA ora notice of Nil LIA for transit November 13 DP Defence Horg 2 Booking an
31. ending a course 29 01 2014 31 01 2014 Corporal 5 Bulk I am attending a course 29 01 2014 31 01 2014 Corporal X Bulk I am attending a course Page 12 November 13 PG DHA Defence Housing Australia Living In Accommodation Booking and Allocation Services Vacant Beds Report This report provides visibility of vacant rooms to Base Management Unit Managers Duty Officers and Contact Centre staff to assist in easily identifying vacant rooms at a glance for a nominate 2 weeks period v A Online Services QA 3 Vacant Beds Vacant Beds at Enoggera Barracks QLD Building Name 17 09 2013 18 09 2013 19 09 2013 20 09 2013 21 09 2013 22 09 2013 23 09 2013 H009 WONCO Course 35 36 36 36 36 36 36 H010 WONCO Course 36 36 36 36 36 36 36 H015 High Density Transit 136 136 136 136 136 136 136 H021 WONCO Course 24 24 24 24 24 24 24 H022 Transit All ranks 0 0 0 0 0 0 0 H023 Transit All ranks 0 0 0 0 0 0 0 H024 Transit All ranks 0 0 0 0 0 0 0 H032 Transit All ranks 16 16 16 16 16 16 16 H033 2 GHB ORs 1 1 1 1 1 1 1 N009 Transit 22 19 20 20 22 22 22 N010 Transit 18 18 18 18 18 19 19 N014 Transit 34 25 35 35 38 43 43 N015 High Density Transit 118 118 118 118 118 118 118 N063 SNCO PLIA 0 0 0 0 0 0 0 N065 Junior Officer PLIA 0 0 0 0 0 0 0 NO66 Junior Officer PLIA 1 1 1 1 1 1 1 N067 Senior Officer PLIA 1 1 1 1 1 1 1 This report does not identify the actual vacant rooms it does give a quick
32. et 0 x g g Floor 1 Restrictions Room Number 4 Restriction Value LEAP Request Type Permanent Accommodation Level 5 Rank Type Other Ranks Next Allocation No future afocations Unit 8 9 RAR ENOG Edit mo Allocations This Week Allocated Occupied Offine Vacant Bulk Booking Sun 06 10 29 Mon 07 10 2013 Tue 08 10 2013 Today Thu 10 10 2013 Fri 11 10 2013 Sat 12 10 2013 Occupied 26 10 2010 No End Date PTE P gt Previous Week PW A oc ation Details Allocation Details Next Week Room Details Request Type Permanent Base Enoggera Barracks QLD Allocation Type Automatic Building Name Q132 8 9 RAR ORs Expected Start Date Tue 26 10 2010 Floor 4 Actual Start Date Tue 26 10 2010 RoomNumber 4 Expected End Date View details Change Room Emp Id Reference uuo Rank Title Private Proficient First Name il Surname uv Gender Male Unit 8 9 RAR ENOG Cancelled Page 38 View request November 13 A DHA Defence Hong Booking and Allocation Services Single LEAP Additional restrictions Single Living Environment Accommodation Precinct LEAP is level 5 accommodation that is managed under a separate national contract LEAP Buildings will appear on Unit and Base Dashboards However even if a Unit has been allocated LEAP rooms as part of the base allocation rules there are additional restrictions governing how this accommodation can be used These are Minimu
33. il Building Name N009 Transit Street Between Murray Avenue and Dalziel Street Cancelled No Cancel Booking Modify Export to PDF Attendees Attendee Type Member Employee ID Search Employee ID Rank Title Name Gender 8237775 PTE P Mark Hi Male 8049858 CAPT Brett D Male 8261841 MAJ RobertH Male 8045212 LCDR Anthony He Male Page 50 November 13 DHA Defence Housing Australia Living In Accommodation Booking and Allocation Services Assigning Names to the Group Bulk Booking Once a Group Bulk booking is made the Course Coordinator can assign individual names to show who will be occupying each of the allocated rooms Course Coordinators are required to enter names into the system directly ADF Members Defence Public Servants and non ADF Members eg foreign nationals or contractors can be entered by selecting the relevant drop down option ADF Members and Defence Public Servants are added using their PMKeys Number Once an attendee is entered into the system the allocated room will display next to their name see screen shot below Some Service Providers are NOT permitted to issue keys when individual names have not been provided Attendees can be deleted using the garbage bin next to their name This will not reduce the beds assigned to the Group Bulk Booking this can only be done by amending the booking see below Where a Group Bulk Booking has been made via the LIA Contact Centre
34. indication of room availability Any large volume booking or unplanned demand eg a delayed flight meaning 40 people need overnight accommodation at late notice should be coordinated with the Garrison Support Service Provider as per existing processes Page 13 November 13 PG AJ DHA Living In Accommodation Defence Hoa Booking and Allocation Services Notifications Automatic messages are sent by email SMS and web links prior to arrival and departure as follows Confirmation when booking is recieved Confirmation when room is allocated Failure to Depart if applicable Reminder ahead Web link to on of expected base facilities and departure amenities Failure to Arrive Reminder ahead if applicable of arrival at Base Failure to Depart These appear on the Base dashboard in red text Notices are also sent to the Base Management profiles Email SMS requests Member to contact DHA to amend booking Service Provider also attempts to contact Member to amend booking If Member is not contactable Service Provider takes room offline Room offline will automatically de conflict an incoming booking Failure to Arrive These appear on the dashboard in red text For Permanent and Group bookings DHA will attempt to contact the Member and will also liaise with Toll the Unit or the Course Coordinator as relevant For Transit bookings up to 21 days the allocation will be cancelled 3 days after the expected arrival date
35. ine Services www dha gov au r v E Google ployee Tools DHA Systems External Websites Most Visited Getting Started av Latest Headlines eS P DHA QJ Online Services Q Search DHA Defence Housing Australia Accolades for DHA s Layriver residential dev opment Defence Hous australia s DHA s Bayriver residential development has receive commendation award at the 2013 Urban Development Institute of alia UDIA awards for excellence Go to the DHA website www DHA gov au and access Online Services A Online Services DP on Welcome to DHA Online Services toga For ADF Members Access DHA s housing service to select a Service Residence based on your approved housing entitlement User Name Password a View your current DHA Service Residence and associated detail Notify DHA of any changes to your Rent Allowance circumstances Forgotten your login details Login Keep your DHA profile details up to date a Use the Rent Allowance Calculator to work out what your Rent Allowance entitlement might be Please call DHA on 139 342 139 DHA if you have never received login details to gain access to DHA Online Services For Lessors Any Member with access to DHA Online Services can make an online booking for themselves by selecting Apply for LIA from the LIA menu Enter the details and click submit A Online Services QA PP Apply for LIA Apply for LIA LIA Start Date 0110 2013 F
36. ion office will be able to confirm the correct point of contact Page 16 November 13 PG ine DHA Living In Accommodation Defence Hong Booking and Allocation Services Short Notice Requests 2pm cut off Any request made after 2pm for that night or after 2pm Friday for Friday through Sunday night is considered a short notice request It is not possible for an auto allocation or manual allocation to be made for short notice requests Any user requesting LIA after 2pm for that evening or after 2pm Friday for Saturday or Sunday night will receive the message shown below A Online Services QA PP Apply for LIA Apply for LIA Your request for LIA can not be confirmed because the Garrison accommodation service provider is unable to issue room keys on short notice without prior arrangement Please call 139 DHA 342 to determine whether on base accommodation can be provided Date of Birth 01 0111900 F LIA Start Date 27 09 2013 LIA End Date 28 09 2013 EA Type of LIA Request I Transit 7 Reason for LIA Request Duty v LIA Base Enoggera Barracks QLD Marital Categorisation 3 Member with Dependants Member without Dependants Member with Dependants unaccompanied Cancel Submit Members and Defence APS can still make short notice requests by telephoning the LIA Contact Centre
37. ise the Manual Allocation enter the start and end date Type of LIA Request from the drop down list reason for LIA and click confirm Manual Allocation Employee ID 8107935 Rankftitle Private Proficient First Name em Surname eae LIA Start Date 18 09 2013 E LIA End Date 19 09 2013 Type of LIA Request Transit il j Reason for LIA Request Duty Marital Categorisation Change Person Member with Dependants lt Member without Dependants Member with Dependants unaccompanied Confirm Yellow warning messages will be displayed if your manual allocation contravenes any of the auto allocation rules These can be clicked through The screen below will display to confirm the manual allocation has been completed amp Person has been successfully allocated to the selected room A Staff Services QA Allocation Details Allocation Details Room Details Request Type Transit Base Kokoda Barracks Canungra QLD Allocation Type Manual Building Name N004 Allocated By DHADEV bronwyng Floor G Expected Start Date Wed 18 09 2013 Room Number 5 Expected End Date Thu 19 09 2013 View details Change Room Emp Id Reference 8107935 Rank Title Private Proficient First Name Cee Surname poen Gender Male Cancelled L View request Cancel Allocation Cancel Request Modify Allocation Page 42 November 13 Dm wa Dp SVAN Living In Accommodation Defence Horg Bo
38. m Offline From time to time Service Providers or DSRG staff need to take rooms or buildings offline If the offline period conflicts with a future booking and a room is not available the system will raise an Outstanding Flag and move the booking to the Unallocated Requests report The LIA CC will monitor these bookings and where necessary telephone the respective Base representative to discuss relative priorities and any deconflicting that may need to occur Outstanding Issue Change of Vacate Date Conflict If for any reason a Member of Unit changes the dates of a booking that results in a conflict with another booking an Outstanding Flag will be raised The LIA CC will attempt to deconflict the two bookings and where this is not possible telephone the respective Base representative to discuss relative priorities and any deconflicting that may need to occur Page 33 November 13 PG ine DHA Living In Accommodation Defence Hong Booking and Allocation Services Stand Down and Reduced Activity Periods From time to time it will be determined that a base undertakes a period of either stand down or reduced activity To ensure this decision is reflected in the tempo of LIA bookings the BSM or SADFO will need to reflect the Stand Down or Reduced Activity Period by taking buildings or the whole base offline Taking any room building or base offline will ensure no bookings are made in a building for the duration of the Stand Down or Redu
39. m six month stay No Transit allowed Can be Permanent or Course N 9 48 hours turn around time between occupancies working days notice is required for March In appointment time for room inspection must also be made 5 working days notice is required for March Out E No LEAP to LEAP room swaps allowed LEAP to non LEAP is permitted or vice versa is permitted where notice periods are complied with N Communications Protocol in exceptional circumstances Defence and Plenary the LEAP contractor can agree to waive one or more of these restrictions There may be costs incurred by the requesting Unit in these situations Any proposal to for a LEAP allocation outside of the above requirements are to be raised in writing with Plenary via the Base Services Manager Manual Allocation Employee ID 8107935 Ranktitle Private Proficient First Mame ERER Surname DTK Gender Male Date of Birth 26 08 1975 LIA Start Date 18 09 2013 Change Person Confirm Page 39 November 13 PG Loe DHA Livii ig In Accomn Teler 1d ola Defence Hong Booking and Allocation Services Manual Room Allocation Why do it When you want to allocate someone to a specific room To make a booking into a Unit Managed VIP room To assign a Mandatory Member to a room after exercising an Eviction or gt gt gt gt Anytime you want to over ride the auto allocation rules eg rank gender Unit etc Who can do it SADFO Base Ma
40. n Page 26 November 13 SS BILVAN Living In Accommodation Defence Hoi Booking and Allocation Services Base Management Take a Building Offline h it Why do it Reminder when Room or Building is due e Unsuitable for occupation back on line e To be decommissioned The BAS will send and email in the days prior to e New Building a Building or Room coming back on line If no e Stand Down Reduced Activity Periods action is taken the BAS will consider the rooms e Renovation Upgrade available for allocation Who can do it Defence personnel assigned Base Management roles are able to take buildings off line How is it done Access the Building Report via the LIA menu and select the building to be taken off line Select the Off line reason enter the start and end date optional and click save MERI A Online Services x Online Services E3 M hitps staffservices qa dha gov au LisByild t7BaseCode BASE Most Visited lab Employee Tools la DHA Systems L External WebSites La Staff Services QA Building List Kokoda Barracks Canungra QLD Building Name Offline Start Date Offline End Date B013 C and D Block B040 N004 N005 N007 NO16 NO21 NO22 N023 Officers Mess N025 Sergeants Mess Displaying tems 1 10 of A Staff Services QA Pw Building Details Building Details DHA Copyright notice Disclaimer Privacy statement Term Building Name B013 C and D Block Offline
41. nagement roles and personnel with the Approving Authority role eg Unit COs and senior staff and Unit Management roles The LIA Contact Centre can also provide assistance Service Providers and LEAP Concierge do not have the ability to make a manual allocations How is it done There are two ways you can do a manual room allocation From the Room Details Screen and from the Unallocated Requests Report A Staff Services QA From an Unallocated Request MPP Vnaliocated Requests ail From the Unallocated Requests Report click on the booking Vnallocated requests at Kokoda Barracks Canungra QLD you want to manually allocate fo display ihe Request Details P re Vacation Date oe 13 09 2013 06 12 2013 8588975 Private Trainee below Identify the room you wish to allocate from the 25109 2013 26 09 2013 8221649 Warrant Officer C2 F 25 09 2013 26 09 2013 8236925 Warrant Officer C2 Available Rooms list on the right hand side of the screen ang 25092013 26 09 2013 8592441 TEAS 22 09 2013 26 09 2013 8244214 Major 30 09 2013 11 10 2013 8561772 Sergeant 30 09 2013 11 10 2013 8242212 Sergeant 30 09 2013 11 10 2013 8260435 Major 30 09 2013 11 10 2013 8245808 Warrant Officer C2 ieutenant Colonel click Allocate Request Request Details Available Rooms Allocated No Building Base Kokoda Barracks Canungra QLD NO016 1 NO16 1 7 Unit DINTTC KOKO NO16 1 8 Request Type Bulk NO1
42. nd cease contributions for Rations and Quarters where they are payable under PACMAN For new arrivals and their subsequent departures the AD293 is no longer required for March In and March Out More about Check In and Check Out Member must be Checked In before they can be checked out Check Ins and Check Outs are immediately visible to others using the system Failure to check in in a timely fashion will trigger an automatic follow up process Failure to check out in a timely fashion will create issues for future occupations against the room VV VV Failure to return a key If a Member vacates their room but does not return the key Service Providers are still required to Check the Member out in the BAS If the Check Out is not done then the automatic Failure to Vacate process and associated messages will be sent to the Member and any contributions will continue incorrectly resulting in Defence having to arrange a repayment to the Member If there are security concerns over the Member retaining the key whilst another Member occupies the room then take the room off line until the key can be recovered or replaced Auto commence Overcharging Failure to of room Vacate contribution process Departure Service without Provider not returning m checking room key Member out Check Out Departure No Failure to without returning room key Page 21 and if Contributions required take room Offline Vacate Process ini
43. nits DHA already liaises with Toll and on base Service Providers to identify suitable LIA for Members of the ADF on posting The new DHA BAS does not require Units or the Member to do anything differently and the process is now more streamlined Pre GoLive Process Toll sends DHA contact If LEAP on Plenary On Base SP interpreted on Base SP to Base SP sends advise and informs DHA DHA advises Toll advises Toll Member Posting Order m make PLIA m request to confirm of to DHA booking Plenary suitable room confirmation Post GoLive Process DHA BAS Toll sends identifies interpreted Toll advises available room Posting Order to EG Member DHA SP LEAP and Toll Requests for PLIA can also come directly from the Member For example a Member in RA who s lease is due to expire may wish to occupy available LIA on base Don t Forget LEAP rooms require 5 working days notice for new allocations including scheduling the March In appointment Page 10 November 13 PG DHA Defence Housing Australia Living In Accommodation Booking and Allocation Services Allocation Report The Allocation Report shows every current and future allocation by building for each Base It is used by Service Providers and LEAP Concierge to see future arrivals and departures and by other LIA stakeholders to provide a snapshot of LIA activities The drop down filter shows data for 1 3 7 or 30 days with 1 day a
44. nnnnnnnnnnsnnnnnsnennn 36 Changing ROOMS SW a EE EE 37 NENNE 39 MINN 40 He 225010 EEE s cunent 43 Se ila a MEDO EEE EE SS 45 Gold BIRK BONN ve 47 EN ABN 47 Amenda Group DOCS EE RE EE eee 49 Adding Attendees to Group Bookings rrrrrrnnnrnnnnnrrrnnnnnnrnnnnnnrnnnnnnernnnnnennnnnnernnrnnnsvnnnnnsnnnnnnssennnnssseenn 50 Course Coordinal or DA DOT ve 52 Page 2 November 13 PG I DHA Living In Accommodation Defence Hoa Booking and Allocation Services The Basics Introduction The Project DHA now provides an online booking and allocation service for all Live In Accommodation LIA across Australia commencing in South Queensland on 1 September 2013 This service includes all Permanent Transit and Course Group LIA requirements Bookings are lodged by users via the DHA Online Services website A dedicated Contact Centre supports the on line service Room allocations are largely done automatically according to room allocation rules developed and agreed to at each Base Following the initial pilot period in South Queensland all other bases across Australia will come online in an implementation program running from January to May 2014 Contacting us gt Online bookings www dha gov au gt Email us LIA dha gov au gt Telephone us 139 DHA 342 then select Option 1 then Option 3 The LIA Contact Centre is based in Brisbane and provides national support for LIA bookings allocations and associated queries The LIA CC
45. not below the rank of MAJ E The CO OC XO not below the rank of MAJ E is required to either 1 Allocate the request and therefore approve the request under PACMAN or 2 Cancel the request Allocate Request x Base Enoggera Barracks QLD Room Building P028 Female PLIA All ranks Floor 1 x Room 3 2 x Cancel Allocate Manual Allocation Required No Cancel Request Allocate Request Outstanding Issue Approval Required This Outstanding Flag is raised where the local room rules require someone on the base to approve a request before the system proceeds to auto allocation Once the Unit approves or cancels the request the LIA CC will clear the Outstanding Flag Allocate Request x Base Enoggera Barracks QLD Room Building P028 Female PLIA All ranks Floor 1 x Room 32 Cancel Allocate Manual Allocation Required No Cancel Request Allocate Request Page 31 November 13 PG DHA Living In Accommodation Defence Hoi Booking and Allocation Services Outstanding Issue Manual Allocation Required This Outstanding Issue flag is raised where the local room rules have identified that only Unit personnel can allocate rooms to incoming requests It may also be raised when the system has exhausted the auto allocation options but the base has determined that manual allocation with Unit approval is required before the Member is referred to other housing solutions Once the Uni
46. of your own personal information as well as the information you are privy to as part of the performance of your duties Use of a Defence email address in your Online Services account is encouraged Create or Amend Account The nominated positions below can instruct DHA to create new or amend existing User accounts by sending an email to LLA DHA gov au These instructions should clarify e The level of access required and for which base unit it is required for e Whether the request is for an additional role or replacement role to trigger removal of vacating user if necessary e The date by which the new or amended access is required eg for expected handover to an incoming member The following outlines those position holders who can request new or amended User accounts Base Authority Incumbent Base Authority of the Base Base Management Incumbent Base Authority or Base Management position holder of the base Approving Authority Incumbent Approving Authority of the Unit the Base Authority or Base Management position holders of the Base Unit Management Incumbent Approving Authority of the Unit the Base Authority or Base Management position holders of the Base Course Coordinator Approving Authority of the Member s Unit the Base Authority or Base Management position holders of the Base Service Provider Incumbent Base Authority or Base Management position holders of the Base Page 5 November 13 PG a BIEN Li
47. off base Allocate Request x Base Enoggera Barracks QLD Room Building P028 Female PLIA All ranks Floor 1 x Room 3 2 x Cancel Allocate Manual Allocation Required No Cancel Request Allocate Request 2 Or evict another member approving that Member to live off base and manually allocate the mandatory member to the now vacated room See separate information on Eviction 3 Or allocate a specific room that the BAS is not authorised to auto allocate to eg a different rank group or a Unit Managed room PP Request Details Request Details Available Rooms Allocated No Base Enoggera Barracks QLD Unit 7 CSSB ENOG Request Type Permanent lt q Occupation Date 14 01 2014 lt q Vacation Date Emp Id Reference Rank PTE P Surname Walker Gender Female Request Reason Posting Marital Categorisation MWOD Mandatory No Evicted No Living In Meals No F R Cancelled No Created By DHA 24 09 2013 5 19 PM Cancel Allocate Page 30 November 13 PG DN DHA Living In Accommodation Defence Housing Australia Booking and Allocation Services Outstanding Issue Tenancy in Same Location If a Member requests LIA in a location where they already occupy a suitable housing solution an Outstanding Issue flag will be raised against the request The system will not allocate a room until the Unit has approved the request The PACMAN delegate for this approval is the Member s CO OC or XO
48. oking and Allocation Services Auto Allocation Why do it e When you want to make an LIA booking for someone else for example Member breakdown of marriage needs transit LIA accommodation and e You don t care which room is allocated as long as it is in line with the room allocation rules Who can do it SADFO Base Management roles and personnel with the Approving Authority role eg Unit COs and senior staff and Unit Management roles The LIA Contact Centre can also provide assistance Service Providers and LEAP Concierge do not have the ability to make an auto allocated booking How is it done From the LIA menu select Auto Allocate and enter the PMKeys number of the Member you wish to book a room for The system will display the Member s rank first name and surname Enter the start date end date type of request Permanent Transit etc reason for LIA from the drop down list and specify the Member s Unit before clicking confirm A Staff Services QA in Auto Alloc ate Auto Allocate Employee ID 6565059 Rank Private First Name Benjamin Sumame Parker LIA Start Date Eri LIA End Date Er Type of LIA Request Reason for LIA Request Army unit with response notice of 28 days Unit Marital Categorisation 3 Member with Dependants Member with Dependants unaccompanied Change Member Confinm Page 43 November 13 DP dm BIEN Living In Accommod
49. ookings for that site These people are assigned the Course Coordinator role Course Coordinators can only make Group Bulk bookings for their own site Group Bulk Booking requests for non Course Coordinators can be made by telephoning or emailing the LIA Contact Centre How is it done From the LIA Menu Bar click on Create Bulk Booking and enter the information as shown below Create Bulk Booking Base Enoggera Barracks QLD Start Date ad End Date BESTE Mumber of Attendees Contact Mame Contact Phone Contact Email Submit Request Type of booking this will prompt you to advise either Course Exercise or Other Each Course booking must include a Course Type and Name Course Type identify here if the activity is one with designated buildings eg WONCO Cadets RAAFSFS DINTCC etc Just start typing to see which options are available If no course type displays the booking does not have designated buildings and you can enter whatever detail here to suit your needs Dates start and end dates are mandatory Number of Attendees a number is mandatory but can be amended if needed NOTE it is better to revise down than up on numbers to ensure your booking remains achievable Contact Details Ensure the details are suitable for contact during business hours Page 47 November 13 PG gt BIEN Living In Accommodation Defence Horg Booking and Allocation Services Auto allocation according to Base
50. ourage them to make an online booking or make a booking via the LIA Contact Centre The Unit is also able to make a booking on behalf of the Member if appropriate If the member is to remain in the Emergency Room for more than one night they will still need to contact the LIA CC to ensure the room is reflected as occupied in the BAS Page 18 November 13 PG a BLEV Living In Accommodation Defence Hoa Booking and Allocation Services Living In Meals Contributions Permanent LIA amp LIM Members posting in to Permanent LIA can opt in to make Living In Meal contributions once their final room allocation is made The member must log in to Online Services and they will see the opt in for meals button LIA Details Your request for Permanent LIA at Enoggera Barracks OLD from I would like fo 09 12 2013 has been received by DHA and Level 5 room has been cancel my LIA allocated to you I would like a non furnished room would like to apply for Living in Meals Minimum Opt In Period PACMAN determines a minimum opt in period of 3 months for LIM contributions if the Member opts in via DHA Online Services Should a Member choose to cancel LIM contributions at the end of the 3 months they will need to complete an AD293 via their Unit DHA will ensure a cancellation transaction is created to match any LIA contribution when you formally march out of your Permanent LIA accommodation What happens if a Member move
51. r LIA room after the GoLive date specified below Variations for Members occupying the LIA room before these dates are to be processed as per the current arrangements by the MPAC APAC via Unit Personnel Units Customer Service Centre s and or Accommodation Offices e South Queensland 1 September 2013 e North Queensland 18 November 2013 AA157 Change of Categorisation The DHA Booking and Allocation System does not change the current arrangements for Member s completing the AA157 Change of Categorisation form These forms are processed by Defence information is subsequently passed to DHA to allow DHA to manage housing requests including LIA in accordance with PACMAN Contributions when Member takes Leave Without Pay When a Member continues to occupy a room whilst on LWOP they are required under PACMAN to contribute at a higher rate for the LWOP period The responsibility for raising an invoice to the Member for LIA contributions has not transferred to DHA and therefore current procedures continue Defence Public Servants Defence Public Servants are not currently eligible for a DHA Online Services account DHA is working to provide accessibility for Defence Public Servants to be able to book their LIA online in the future In the meantime transit bookings can be made through the LIA Contact Centre Course Coordinators can also add Defence Public Servants to group bookings Page 15 November 13 PG DHA Defence Housing Aus
52. r all other reasons eg Storage Cleaners etc Not all Restricted Rooms appear as Offline Duty and Emergency Rooms are not off line in the BAS as they are still used as a bedroom Instead they are restricted for use and not part of any auto allocation script How is it done Find the Room using the Building Calendar or Room Report Click on the Edit button l Select Off line Reason start date end date optional and Click Save A Staff Services QA P mn 200m Details ee Staff Services QA Le Room Detalls Room Details Room Details Amenities Sullding ame if gt ran rivate Ensuite Viale poten Fe Eg EN ae TG ea Building Name P026 OfficerSNCO Transit G hi er Restrictions Street Borella Street 2oorr uriDer pa 2 Jehan kavat 3 Restriction Pisin Gender Floor G Next Allocation 05 12 2013 Captain Request Type Rank Type Rank Type Room Number 1 2 Rank Type Paes Accommodation Level 3 I ETT Offline Reason Cleaners w Allocated _ Oc i E i i 4 Offline Start Date 18 09 2013 FEH Sun 15 09 2013 Mon 16 09 2013 Today Wed 18 09 2013 Thu 19 09 2013 TT Vi nt Vi t Vi nt vi nt Vi nt i 1133 aca acan aku ates ear Offline End Date EEEH ak L LEE TE ER FCU 10 MRA VIP SJHR fram 15 09 2013 to 21 09 21 NOTE as soon as you know when the room will be back online you should enter an end date this will allow the BAS to commence allocating bookings against the room agai
53. rooms after March In The original opt in for LIM will be cancelled if a Member moves rooms after their initial March In so they will need to go back to Online Services and opt in again DHA will then commence LIM contributions against the new room Why are LIM contributions being deducted but not LIA contributions DHA assesses each LIA occupant against PACMAN to determine their requirement to make LIA contributions It is certainly possible for someone to be required to contribute for meals but not for their accommodation Page 19 November 13 PG DHA Living In Accommodation Defence org Booking and Allocation Services Meal contributions for course attendees Your Course Coordinator is responsible for arranging for the commencement of meal contributions if necessary Rationing for Bulk Bookings Rationing for bulk bookings should be managed by the person managing the bulk booking and the accommodation office on the relevant base In some cases you will be directed to another provider but in all cases the accommodation office will be able to confirm the correct point of contact Any rationing requirements should be finalized at least one week prior to the booking commencement date Page 20 November 13 DHA Defence Housing Australia Booking and Allocation Services Service Providers Check In and Check Out Start and Cease Contributions The check in and check out buttons will automatically commence a
54. s the default A Staff Services QA Pw nlio0ation Report Allocation Report for Oakey QLD HomeFind Valuations ATM Transactions LIA RSA Transactions Tools Administration 7Days vw Building Floor Room Action Type Reason Occupation Vacation Unit Rank Surname Gender Furnished Number Date Date A021 Transit 1 34 Vacation Bulk lam 18 08 2013 20 09 2013 1SIGREGT PTE P Mam Male Yes attending a ENOG course A021 Transit 1 25 Vacation Bulk lam 01 09 2013 21 09 2013 SAVNREGT CPL ar Male Yes attending TOWNAFB course A021 Transit 1 26 Vacation Bulk lam 01 09 2013 21 09 2013 HQ 16 AVN CPL ene Male Yes attending a ENOG Course A021 Transit G 135 Vacation Bulk lam 01 09 2013 21 09 2013 STPP BRIS CPL HEER Female Yes attending a course A021 Transit G 132 Vacation Transit Duty 08 09 2013 22 09 2013 DPU ENOG CPL wes Female Yes A065 Officer 1 4 Vacation Transit Duty 16 09 2013 20 09 2013 ARDU EDIN MAJ s Male Yes Accommodation A021 Transit G 112 Qccupation Bulk lam 17 09 2013 20 09 2013 5SAVNREGT CAPT Male Yes attending a TOWNAFB course A021 Transit G 114 Occupation Transit Business 17 09 2013 18 09 2013 CAPT EE Male Yes Travel A021 Transit 2 32 Occupation Transit Duty 19 09 2013 20 09 2013 LT fae Male Yes A065 Officer 1 F Occupation Transit Duty 19 09 2013 20 09 2013 CAPT m Male Yes Accommodation Displaying items 1 10 of 15 1 2 Next e e J Exporting Allocation Information
55. t the system will automatically send an email to the nominated Unit Representatives The following scenarios will be referred to Unit Representatives for action e Mandatory Member e Tenancy in Same Location e Approval Required e Manual Allocation Required Instructions on what Units need to do in each of these scenarios are outlined on the subsequent pages The following scenarios are managed by the Service Provider the DHA LIA Contact Centre and DSRG and are visible to Unit personnel for information There may be occasions where the matter is referred to Unit Representatives to assist in resolution e Failure To Vacate e Allocation Cancelled Due to Room Offline e Change of Vacate Date Conflict Page 29 November 13 PG ae BIEN Living In Accommodation Defence Hoa Booking and Allocation Services Outstanding Issue Mandatory Member If a Posting Order is received by Toll DHA for a Member who is deemed required to occupy LIA unless otherwise approved to live off base under PACMAN and the system is not able to auto allocate that Member into an LIA room in accordance with the agreed rules for that site an Outstanding Issue flag will be raised and an email sent to the Unit Remember the BAS will stop looking for LIA for Toll DHA requests 12 business days before the Member leaves their losing locality The CO OC XO not below the rank of MAJ E is required to either 1 Cancel the request which will approve the member to live
56. t allocates a room to the request the LIA CC will clear the Outstanding Flag Pw Request Details Request Details Available Rooms Allocated No Base Enoggera Barracks QLD Unit 7 CSSB ENOG Request Type Permanent lt q Occupation Date 14 01 2014 lt q Vacation Date Emp Id Reference Rank PTE P Surname Walker Gender Female Request Reason Posting A Marital Categorisation MWOD Mandatory No Evicted No Living In Meals No a sind Cancelled No Created By DHA 24 09 2013 5 19 PM Cancel Allocate Page 32 November 13 PG PIN BILLY Living In Accommodation Defence Hong Booking and Allocation Services The following Outstanding Flags are managed by the DHA LIA Contact Centre in consultation with the Service Providers and DSRG Base personnel Outstanding Issue Failure to Vacate The BAS assumes a member will vacate their room on the last day of their booking by 12pm If they have not been checked out by 8pm that night the system will flag the Member as a Failure to Vacate When this occurs Service Providers will attempt to locate the Member on Base and have them amend their booking online or via the DHA LIA Contact Centre If the Service Provider can not contact the Member they may escalate the issue to DSRG Base Services personnel or to the Unit that manages the accommodation to arrange for the Member s belongings to be removed from the room Outstanding Issue Allocation Cancelled due to Roo
57. tiated ceased correctly November 13 PG DHA Defence Housing Australia Living In Accommodation Booking and Allocation Services Bulk Check In and Check Out Service Providers and Members coordinating Unit Managed accommodation can speed up the check in and check out process using the daily dashboard NOTE this bulk check in check out only works for bookings made via the BAS bulk booking functionality so it will not work on bulk bookings made prior to your GO LIVE in the BAS Bulk Check In 27 10 2013 Transit Sore LS Benja 7 MOTA Transit 2 18 Mo Check In 27 10 2013 Bulk CO h r Group HO Transit All ranks 2 6 D roa Check In 27 10 2013 Transit 41 h r Mr 4ar Mois High Density G 2 No Check In Conte Transit 28 10 2013 Transit 80 LCDR Andre P033 Officer SNCO 25 Ma Check In Transit 28 10 2013 Permanent 1 REGT RAA a PTE Boyd P022 1 REGT RAA ORS 1 3 Mo Check In ENOG 2810 2013 Temporary 85 CPL Robe ho Transit G 9 Mo Check In 26 10 2013 Temporary 82 SGT Peter Poss DficerSNCOO 2 6 4 ra Check In Transit 28 10 2013 Transit 82 CPL Anakil P028 Female PUA AI 2 6 1 No Check in ranks Bulk Incoming PE Barracks QLD Occupation Date Hame Building Humber of Attendees 23 10 2013 MID PLANNING CONFERENCE NO89 8 9 RAR ORS 5 25 10 2013 496170 FCUI 10 Moog Transit 34 28 10 2013 Exercise amp Troop Training 713 SIG Nos High Density Transit 16 23 10 2013 1 Regt ACB 103 P028 Female
58. tralia OO Booking and Allocation Services Reservists Reservists who are regular users of LIA should request to have a DHA Online Services account created so they can book and manage their LIA requirements Contact the LIA Contact Centre for further details Non ADF bookings Non ADF individuals and groups do not have direct access to the BAS and can therefore not make LIA bookings either on line or direct through to the LIA Contact Centre Non ADF bookings will be referred to the Base at which the LIA is being requested to identify a suitable sponsor to make the booking on their behalf In most instances non ADF requests will be referred to the on base DSRG representative Mess Fees There is no change to the arrangements to collect Mess transit fees these continue as per current practices The respective stakeholders can access the BAS for information on who is due to occupy transit rooms in SNCO and Officers messes where transit fees are collected Non duty bookings DHA does not collect public monies payable for occupying LIA for non duty reasons Cost recovery can be initiated before or after the member arrives as per current practices It continues to be the Member s responsibility to declare each booking as duty or non duty The respective on base stakeholders can access the BAS for information on who is due to occupy rooms for non duty reasons use the Allocation Report and look for non duty under
59. ving In Accommodation Defence Hoi Booking and Allocation Services The Dashboard Incoming Today and Check In functionality for Service Providers i SP Concierge amp r clicks Check In A Online Services QA Pw Veicome to DHA Online Services when key issued Incoming for Enoggera Barracks QLD Co nt ri b ut j ons Occupation Type Unit Employee Title Name Building Room LEAP Date ID automatically 16 09 2013 Transit 8441624 PTETRN Kynan Broadbent N010 Transit G 2 No Check In st a rt n O AD 29 3 16 09 2013 Transit 8519567 Mr Massicks Massicks H032 Transit All ranks 1 11 No Check In 16 09 2013 Transit 8 9 RAR ENOG 8591084 PTE Declan Haigh N009 Transit 2 5 No Check In Ot h er users h ave 17 09 2013 Transit 8250644 WO1 Rodney Cornick H032 Transit All ranks G 6 No Check In t h e S a m e S C r e e n 17 09 2013 Transit 8237338 CAPT Michael McMahon N010 Transit 2 7 No Check In without Check 17 09 2013 Transit HQ 11 BDE LAVA 8507865 PTE P Glenn Kelly N009 Transit G 7 No Check In In Out buttons Outgoing Today and Check Out functionality for Service Providers Outgoing for Kokoda Barracks Canungra QLD Vacation Date Type Unit Employee ID Title Name Building Room 30 08 2013 Transit 0L000241 Mrs ANDREW MCBARON N023 Officers Mess 1 12 ee 07 09 2013 Bulk 8166017 FLTLT Darren Edmonds NO21 G 5 GE SP Concier ge 07 09 2013 Bulk 8185693 FLTLT Roslyn Walker NO21 G 13 Check Out clicks Check Out 07 09 2013 Bulk

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