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i-manage manager user guide

1. ROONEY ROONEY GIANN ROONEY GIANN GIANN GIANN GIANN ROONEY GIANN Z To further drill down the reporting chain click on the E oT icon next to a staff member to view the positions of their direct reports Click on the D icon to view the position details of a particular individual This is the same details viewable by the individual 2 Departures Managers are unable to change the details of a particular position If there are any concerns about the information displayed please contact Human Resources How can I get a copy of a staff member s position description You should request a copy by contacting Human Resources All new position descriptions for your staff issued post the i manage implementation will be included in the system My team Data status Attachments O Team information J Employment Dates History summary Agreements Positions Property Requests Employment Extension Variation Requests Contract Variation Hours Cost Centre Change Requests Reclassification Requests incl Title Change 3 Absence amp Payroll Curriculum vitae 3 Organisation 3 Recruitment 2 System settings D Murdoch Childrens Research Institute Departure date Departures by employee Initiate Departure Contract Team departure details EI A EI EI EI A EI EI 8 4 and click on the Departures link Managers can access their individual s terminati
2. Clicking on the icon will bring up a Leave Request Form This is the same form a staff member would use to apply for their own leave For more information about see the section on Apply for Leave Why would apply for leave on behalf of a staff member There maybe rare circumstances in which the staff member cannot apply for the leave themselves For example the staff member may have become ill and needs to H Le be away from work for an extended period and is unable to apply for leave fr En Leave requested You are able to view a list of leave that has been applied for by your staff but not yet approved From the Top Menu select My Team then select Absence and Payroll and click on the Leave Requested link Murdoch Childrens Research Institute My team Data status Submitted Start date Workflow ID Status Hame Leave type Attachments Team information Employment Absence amp Payroll Absence Leave balances Active Leave requested by employee Enter leave Submitted Start date End date Duration Workflow ID Status on behalf of Mgr ID Mgr name profile Team Details ID Name Leave type a 1 EmployeeConnect Sam ADO 06 09 2012 05 09 2012 13 09 2012 1444 PENDING A 457 BUNDOCK DARREN SW E z d 457 i d 457 Excess leave balances Unplanned leave Sum 0 0000 Charts Leave calendar Leave chart Chart by reporting managers Sick leave statis
3. Murdoch Childrens Research Institute Vids Healthier Future j Vi d j K off lt ny Leaders in Genetic Health Healthier Manager User Guide Welcome to the Manager s User Guide to i manage This comprehensive user guide will take you through all aspects of i manage with hints and tips along the way It includes both information relevant to you as a staff member together with manager specific details What is i manage i manage is a fully secure online information system designed to eliminate paper based forms and the manual effort required to submit Human Resources HR and Payroll requests i manage replaces ESS Why is it being introduced i manage streamlines your interactions with HR and Payroll v i manage is accessible anytime anywhere in the world from any internet connected computer or device YESS is no longer needed i manage takes over this function and does so in a much more user friendly manner Passwords only need to be set once and can be reset by you in the event you forget your password All staff are able to view and change much of their personal information online Managers are able to view their team structure and relevant staff data such as when their team has booked leave and leave balances which will help with planning v Hours of your time and that of HR and Payroll will be saved allowing you to focus on your work and HR and Payroll to focus on strategic activities that w
4. Gender Marital status Country of birth English as second language Ethnicity Recruitment origin Other information Select the gender using the radio buttons Select the marital status from the list provided This information is used for equal employment analysis Select whether English is your second language Select your ethnic background from the list provided this is used in equal employment figures Select the avenue in which you were recruited to the Institute The rest of the information on this form is not updateable using this function For more information please log a request via i service desk selecting the i manage icon Once the relevant information has been entered click Submit to save the record After the biographical details form has been submitted a workflow process will be initiated This process sends the information from the form to the payroll system Directory info Recording demographic information about our Staff population allows us to understand our workforce and helps us create workplace initiatives that support our people NOTE Much of this information is voluntary to complete and any information recorded here is confidential It is important that you check these details and ensure they are correct Previous systems have not always recorded this data For example if we do not have gender information for you this field will default to male Upda
5. Home My deta Home Home page Welcome NATALIE COOK Notice board Organisation chart P Greetings From EmployeeConnect is a You have logged into i manage the New fantastic MCRI Recruitment Policy launched a Murdoch Childrens Research Institute ee ree HR Self service system My task calendar Notice board Please use the top menu to navigate through the system Support There are additional activities that you can perform accessible through the left hand menu Workflow inbox including access to items that have been sent to your inbox Workflow outbox Careers This site allows you to Health amp Safety e maintain your personal information e access your leave details and apply for leave e access your paySips iknow Policy Database Online introduction for New Users Pay Periods and Dates i manage will automatically log you out after 20 minutes if you have not made any movement in the system Your Security We take the security of our staff information extremely seriously and considerable due dilligence has been conducted to ensure the security of this data will not be breached Here are some ways in which your information is secure with i manage e Both the Web and Database Servers are hosted at MCRI behind secure firewalls Access to the databases and servers is tightly controlled by MCRI e All traffic between the i manage site and the web browser is encrypted via 2048bit SSL encryption Industry accepted stand
6. ME 92 Eege 92 D EE 92 Getting started Accessing the System i manage is available through MCRI s intranet To access the i manage link go to Quick Links in the top menu and then select i manage Murdoch Chi Research Institute Veit Edk Penithier Future Home Ourlnstitute VCGS Research Research Corporate amp Students Netd Help linie Search and enter Funding Scientific Services i manage is Laisi r MCRI s new staff E ere The new system will replace ions with HR and payroll easier o to learn more and book into g w i manage know aa f i learn Liquid Nitrogen Database Logos letterheads templates forms Mon Tue Wed Thu Fri Sat Sun 201 14 1 5 2 61 Ten MCRI Bulletin 10 1 11 2 13 1 14 3 Publications Database 18 1 1801 RCH Bulletin 25 1 Gei 27 3 MCRI Room and Resource Booking RER E AE SCC Conversation What s on Today Salary Scales esearch Re cycle Committee Meeting All Welcome to in Community Child C orner Attend Committee Meeting Staff Search af published the ou Wu JU ity in 2006 It was recently held up as one ofthe JO s most cited publications of the last five years James Dromey has come a long way from a dairy farm in County Cork Ireland to the role of Di bel Head of Commercialisation and Legal at MCRI Meet James and read about an exciting new
7. My details Overview Attachments amp Personal information 2 Employment z q Absence amp Payroll Bank change history Absence Cancel leave Display Effective Comments Apply for leave COMPLETE Leave balances Leave requested Leave granted Peer leave chart Payroll Pay a al LU Saat el 4 System settings Workflow inbox Workflow outbox To view a bank change request click the icon below Display column This will display the Bank Change Request form Curriculum Vitae Information relating your education professional qualifications and previous work experience can be displayed and maintained through this section Education Through i manage you can enter the formal education and qualifications you have gained From the Top Menu select My Details then select Curriculum Vitae and click on the Education link To add a new record select New in the bottom left corner of the table and complete the Education Form 9 E e Murdoch Childrens Research Institute Hi kide Healthier Fubore gears Submit Education Has Fe Attachments l Ge J Personal information ae cc NATALIE J Employment EE J Absence amp Payroll ae ac due yitae Education Level se s Beef ian CO Licences amp accreditation Ram E australis Memberships Institution Is a Languages Start date B e Performance reviews Completion date B J System settings Attach certificate Browse Workflow inbox Workflow outbox Educ
8. Personal Information Personal information is displayed and maintained through this section If you are updating your personal information most of the online forms once saved will travel through a workflow process which can be tracked through the Workflow Outbox Biographical details 0 204 p od A Be ai TT IP Biographical details are things such as your name and date of birth This function allows you to access and maintain your basic details From the Top Menu select My Details then select Personal Information and click on the Biographical Details ink Update your basic details as required by typing in the values selecting from d H dh the list boxes calendars or pick lists If a value you require is not in a list box or pick list please log it through i service desk selecting the i manage icon Murdoch Childrens Research Institute My deal Sm Biographical e Attachments details e Pe Bilal ime shou Biographical details ID 523 seere eet Nane EDWARDS ANTHONY Directory info pe ane EDWARDS Principal address First name ANTHONY Contacts Preferred nante Emergency contacts A Gender Female Male Passports amp visas Marital status Country of birth w J Employment O Absence amp Payroll o Curriculum vitae 2 System settings Workflow inbox Workflow outbox fv English as second language Yes C No Payroll id DII Tax ID Government id Union id x Status Active
9. ROONEY GIANN w 31008263 Group Leader Honorary Fellow 31008267 Group Leader Honorary Fellow 31008268 Research Fellow PERKINS KEIREN VAN LINT JACINTA WHITTLE JENNY Non Employee Honorary Fellow Non Employee Honorary Fellow On Going Period Full Time To reclassify your staff member s position and to alter any of the details mentioned above click on the icon Clicking this icon will take you directly to the Reclassification Request Form To request a step increment for example from RA4 to RAS Prior to submitting a reclassification for your Research staff to the please complete the Contract Extension Variation Form next level not step increment please ensure you first review the Research Promotion Policy For further information contact your HR Business Partner Af o J Murdoch Childrens Research Institute Healthier Ee Healthier Fubar My team R ia Salary Title Change Request ATSchmens J Tam Ir orenshkon 1 Employeneni Reguesd iD Saez Workow id Dees History summery Section 1 Employee Detail Agmzemems Ferran ID AE Manager Es Hamis HACKETT GRANT Manager Hume EDWARDS ANTHONY Pos Hions Thea ara Dr pp Opere Cen pany CH Murdoch Chillers F sch mp GG Primary Doni Canine papai Section 2 Variation to Classification Sala Dorraci Erens kanyaran S ry Ee Change Of Hours Series Cunreat Change To Tassin Ealar SS a sis rei a Geng ONE Gg Giasspisatiop SulaniLevel sel
10. aas PS Action details S complete the OHS Action ction to be taken Raise an action form see a demonstration via Ay actions Po R Background summary Mr assigned actions ER deeg this link e 5 ard enee x COOK NATALE Y x z See The purpose of the form is to specify an action due by a particular date and assign that to a person within the organisation If the action has been raised as a part of an incident the action source will be defaulted to Incident The action status is set by the system and will reflect the various steps in the process These steps are 1 Action raised Af 3 En 2 Actions submitted 3 Action accepted rejected 4 Action completed The Assigned by field will default to the person logged in but if you are assigning the action on behalf of someone else you can select the assigned by person from the list Why would raise an action The purpose of creating and actioning risk assessments incident reports and hazard reports is to implement changes that make our workplace safer The close out of gt these actions is considered so important that it is a key performance statistic that is reported to our Board of management Can I assign an action to someone through the system without arranging it with them first 2 It is possible to do this however they may well reject the action if you haven t negotiated with them the due date and the exact expectation It is always bette
11. l contract is due to expire and you will not be Once the Contract Variation Extension Request has been approved extending their contract the Recruitment and Contracts Advisor will issue the staff member W you will need to initiate a with a contract Departure Notification Change of Hours Request As a manager you can view the past and present contract variations for your staff since the implementation of i manage This section also allows you to create a new contract variation change of hours From the Top Menu select My Team then select Employment and click on the Change of Hours Request link Murdoch Childrens Research Institute A My team F Data status Person ID Name Pay Group Employment Type Title Manager Attachments vi o Li Team information amp Employment Dates Change of Hours Request by employee History summary Person ID Name New View Pay Group Employment Type Position Title Manager eee FAIRWEATHER SIMON Fixed Term Period Postgrad Student FT 31014816 Master of Lab Med RMIT MedSci EDWARDS ANTHONY 64 7 FYDLER CHRIS x On Going Period Full Time 31014555 Senior Medical Scientist EDWARDS ANTHONY 67 Positions HACKETT GRANT S On Going Period Full Time 31014680 Postdoctoral Fellow EDWARDS ANTHONY Departures WOODS TARYN On Going Period Full Time 31014815 Medical Scientist EDWARDS ANTHONY 67 Requests Contract Extension Variation Regus Change Of Hours Request Cost Centre Chan
12. Change Request Ty PRINCEAL T Address must be Droa A Principal ad ness an Australian address An GE steet 123 Station Street Dependents international Passports visas fd address can be 2 Emplopment Country Awetralla d AbtamceS Payroll added to J fares Victoria L Kc ge Contacts nena a Phone Email Phone 03 951 1 KSE Moble D408 123 123 B Emal atalie cook email com au 09123 sas LP cae a etie Once the relevant information has been entered click Submit to save the record After the principal address form has been submitted a workflow process will be initiated to send the information to payroll system Changing your address for a fixed period The start and end dates may be entered to signify a primary address for a set period of time What if have two i manage logins You will need to update your details in both logins Contacts You may have more than one address at which you can be contacted i manage provides the ability to enter multiple contact addresses From the Top Menu select My Details then select to your contact information Personal Information and click on the Contacts link should they need an alternative method for contacting you either This allows your manager access To update or delete a contact entry select the icon beside the by phone email or post address record To update the address alter the appropriate information and click Submit to save To remove the a
13. EE 466 FERNANDEZ JAIME Murdoch Childrens Resarch Institute G37 Part Time Accepted 38 19 07 2010 473 ROONEY GIANN Requests 504 GARARD RENTA V Murdoch Childrens Resarch Institute G37 Postgrad Student FT Accepted 7 26 03 2012 73 ROONEY GIANN 521 GORDON ALASTAIR Murdoch Childrens Resarch institute G37 Full Time Accepted 76 18 01 2010 Cost Centre Change ve4ugeont ceocre mor Pr pane Reearch incthite 237 Full Time ee hr e H Requests a iat i i Childrens Institute G37 ime i pted 7 20 Reclassification Requests 502 IMISON RACHEL Murdoch Childrens Resarch Institute G37 Casual Accepted 76 03 01 2011 incl Title Change G 484 KLIM MICHAEL D Murdoch Childrens Resarch Institute G37 Honorary Fellow Accepted 06 01 2010 Absence amp Payroll i a d i ie Dek en IT AEN D Curriculum vit K eR 1 MILLER GAIL l gt Murdoch Institute G37 Dog Fellow Accepted ee D Organisation 510 O NEILL SUSIE DN Murdoch Childrens Resarch Institute G37 2T ote 7 10 2011 K Recruitment e 524 PEEK ALI Murdoch Childrens Resarch Institute G37 Part Time Accepted 45 6 13 10 2008 Whenever there is a change in an individual s working conditions a new agreement should be To further drill down the reporting chain click on created and the old one ended In this way an the a icon next to a staff member to view the accurate history of working conditions for each agreements of their direct reports individual is ma
14. Ful Tine O Part time O Casual Proposed Salary Classification Range HPA Level 4 Step 1 4 Equivalent Full Time 1 00 View Salary Ranges on Knovw Allowances Title of Grant Funding source manage Grant Duration Of Grant 3 years LO portunity Notification and Advertising Details AS advertised positions must have a JOG Advertisement and Electronic position description supped Advertise with May Career V Seek Clothes if other please specify Career Spot Recruitment Vacancy Template Advert Title Research Assistant Once you have completed the Advertising Template click Submit so that your request proceeds into the workflow for final The new hire request form is filled out in the same way for visitors approvals l students and other non paid roles Once all approvals are complete the Recruitment and Contracts Advisor will advertise your position on selected media How will know if the New Hire request has been approved You will receive a notification via i manage once your one up manager finance and fm HR have all approved your New Hire Request How will know when my job advertisement appears on the job board such as SEEK The Recruitment and Contracts Advisor will notify you by email once your job has been posted You will then have the ability to view applications by clicking on gt Recruitment Request under the Recruitment section throughout the duration of the La job advert This will el
15. ID badge you can find your payroll number on your payslip For Honorary Fellows Honorary Managers Research Associates and unpaid Students you can obtain your payroll number by contacting your manager or Payroll 2 i manage login page is displayed below Murdoch Childrens Research Institute Healthier Vids Healthier Future MOTE Your password is case sensitive and if entered incomectly several times it will reset Please contact your administrator when this occurs as the forgotten password facility below will MOT unlock your password Also on first login you are required to change your password Please refer to the message displaying when you bog in Username Password Forgotten your login Password Enter your Username above and email address below then cick the LOGIN button to have your login and password sent to you Mote The email address must be the one stored as your directory password within the system The temporary password emailed to you is walid for ONE HOUR only Email Enter your username and password and click Login If you have logged in for the first time you will be directed to change your password For more information on how to do this see the Change Password section What can do if forget my password From the login screen enter your username and email address and click the Login button to have a temporary password emailed to you Please note that the email address you ente
16. Payroll Absence Body Cancel eave ee LS membership number Oo P T9 Apphy for leave Leave balances Member since Leave requested Member until Leave granted Ill Peer leawe chart Payroll Pay advice Bank change request Bank change history a Curriculum vitae Education Frior 2x perience Ltpes ZS accreditation Memberships Languages Performance reviews O System settings Workflow inbox Languages i manage provides a means to track languages other than English that you are proficient in From the Top Menu select My Details then select Curriculum Vitae and click on the Languages link japanese To enter anew membership record click the New link at the bottom left E corner of the table and complete the Language form Click the Submit button a to save the record To edit an existing record click the k icon to the left of the record and make the required amendments and click Submit to save Murdoch Childrens Research Institute Pa My details Aa Submit Language Attachments W j n S ID 450 dareng jiii Name COOK NATALIE o Absence amp Payroll Absence Cancel leave Apphy for leave Leave balances Leave requested Leave granted Ill Peer leave chart Payroll Pay advice Bank change request Bank change history o Curriculum vitae Education Prior experience Licences amp accreditation Memberships Languages KE Feriormance T ulews Language Oral pr
17. RAR ax To further drill down the reporting chain click on the a icon next to a staff member to view the membership records of their direct reports You will only see details in this section if your staff members To view a membership record for an individual click the icon have entered it into i manage This information is voluntary Languages i manage allows you to view all language records saved within the system for those individuals that report to you From the Top Menu select My Team then select Curriculum Vitae and click on the Languages link Murdoch Childrens Research Institute Yhier Vids Healthier Fitore My team Data status Language Speak Read Organisation unit Attachments D Team information D Employment O Absence amp Payroll Languages by employee GO Curriculum vitae Active Education Team Hew ID Name Edit Lanquage Speak Read Write Tested Mor ID Mgr name profile Prior experience H 513 FAIR JER SIM i CES j es 529 EDWARDS ANTHONY Licences amp accreditation Memberships Ka OO HAC CG Kore EDWARDS ANTHONY ee d 512 W00DS rann 829 EDWARDS ANTHONY e Competencies ee Performancg periods D Organisation D Recruitment s En To further drill down the reporting chain click on the icon next to a staff member to view the language records of their direct reports e e e Sim To view a language record for an individual click the icon Organisation M
18. To update the dependant alter the appropriate information and click Submit to save the record To remove the dependant from the system tick the checkbox to the left of Delete at the top left of the form under the Submit button and click the Submit button This will permanently delete the record from the system Murdoch Childrens Research Institute Healthier Gd Healthier Futere g Aeren Submit Dependent Preview Attachments D 495 2 Personal information Name COOK NATALIE Biographical details Directory info ege Relationship to you Grandparent v e Principal address ae Gender Female Male Contacts Se Dependents as Birth date 15 01 1932 Medical 2 Employment 2 Absence amp Payroll 2 Curriculum vitae 2 System settings Workflow inbox Workflow outbox x _ Passports amp visas i manage allows you to enter and maintain details of any international travel and residency documents that you have From the Top Menu select My Details then select Personal Information and click on the Passports and Visas link To enter a new passport click the New link at the base of the report Once the relevant information has been entered click Submit to save the record To edit a passport visa record click the icon To update the record alter the appropriate information and click Submit to save the record Murdoch Childrens Research Institute Hhier de Healthier Fut
19. allows you to enter this by free text The following information may assist you in completing this section of the form The staff member will not be issued EE with a new contract but will be able to 7 6 0 2FTE view the change in their hours under the Agreements section in i manage 11 4 0 3FTE 15 2 0 4FTE 19 0 O 5FTE 22 8 0 6FTE 26 6 0 7FTE 30 4 0 8FTE 34 2 0 9 FTE 38 0 1 0 FTE Full Time 40 0 1 0 FTE VCGS Full Time with ADO s if applicable Please refer to the ADO Policy Once the relevant information has been entered click Submit to save the record and initiate the workflow process 6 Cost Centre Change Request The Cost Centre Change Request gives you the ability to view a list of staff within your team and initiate any necessary cost centre changes From the Top Menu select My Team then select Employment and click on the Cost Centre Change Request link Murdoch Childrens Research Institute A My team Data status Person ID Name Pay Group Employment Type Title Manager Attachments EN v v EN EI amp Team information BEE Cost Centre Change Requests by employee History summary Person ID Name New View Pay Group Employment Type Position Title Manager Active macs 524 ABOO ALI Fixed Term Period Part Time 31008068 Research Fellow ROONEY GIANN amp H Positions BOYD CARLA 22 OnGoingPeriod Part Time 31008137 Senior Research Fellow ROONEY GIANN Departures
20. from the list provided 74 By clicking on the icon next to a person s name the details of the leave appear at the base of the calendar If the name is clicked a copy of the leave request is displayed on the screen Leave chart A report of staff on leave at any one given time is used for a variety of things including planning resources or viewing who is actually absent at any given time To enable easy viewing managers have access to the Leave Chart From the Top Menu select My Team then select Absence and Payroll and click on the Leave Chart link Murdoch Childrens Research Institute Wer Kids Healthier Fitore Home Myc A My team Data status Leave chart Attachments EEN SEENEN DI D Team information D Employment D Absence amp Payroll PERSON_NAME 07 09 2012 14 09 2012 21 09 2012 28 09 2012 Absence Leave balances Ptr twittets s uiriwirfr s simi riwl lst s miriwirfels s Excess leave balances BOYD CARLA Enter leave CALUB DYANA Leave requested Leave granted GORDON Unplanned leave ALASTAIR pe HUEGILL GEOFF PEEK ALI Wess Porting managers WHITTLE JENNY Sick leave statistics D Curriculum vitae D Organisation D Recruitment D System settings Chart by reporting managers i manage allows you to view the details of leave for those staff reporting to a manager who reports to you in both a chart and calendar view From the Top Menu select My Team then select Absence and Payr
21. icon To update the emergency contact alter the appropriate information and click Submit to save the record To remove the emergency contact from the system tick the checkbox to the left of Delete at the top left of the form under the Submit button and click the Submit button This will delete the record from the system Murdoch Childrens Research Institute geg Fmergency contact detail VEWEW Attachments ID 455 4 Personal information Name COOK NATALIE Biographical details Name Change Request oe ee ee ee g Directory info id Relationship Father v Principal address Priority E Con Address Depencents Medical Mobile phone Employment J Absence amp Payroll Home phone 03 9595 S01 J Curriculum vitae p J System settings Email peter cook email com au Workflow inbox Workflow outbos Dependants i manage allows you to enter and maintain details of any dependants those people who you have the responsibility for caring This information helps us to for From the Top Menu select My Details then select Personal l i understand our people in all Information and click on the Dependants link of their roles and to continue To enter a new dependant click the New link at the base of the to develop and maintain report Once the relevant information has been entered click Submit 1 initiatives that support carers to save the record To edit or remove a dependant click the icon beside the relevant record
22. initiative about to launch at MCRI MCRI in the Media Daily serve of vegetables during childhood vital to health 17 August 2012 read more i manage is a web based system which means you do not need to be connected to the MCRI network You can access it via any internet connected computer or mobile device with the following URL httpos i manage mcri edu au This will take you straight to the i manage login page Which browser is best for i manage Internet Explorer is the most effective browser but the system is also compatible with Fire Fox Safari and Chrome am Did you know that you can access i manage from anywhere in the world 24 hours a day 7 days a week Logging into the System You will be required to login to access i manage Logging in not only protects your information but it also configures the available options to you based on your user profile What if am accessing i manage for the first time how do know my username and password Your username is your five digit payroll number and you should use this with your MCRI or VCGS email address to source a temporary password by following the instructions in What can do if forget my password 2 How do I know what my payroll number username is Your username is your five digit payroll number In most cases for those with an MCRI ID badge your payroll number is printed on the bottom of the front side of your ID Badge For those with an RCH
23. l Intranet and Website e g SEEK MyCareer The Vacancy Template is created each time you submit an advertisement template If you have already recruited this position via i manage you will be able to select the relevant Advertisement Template used previously to save you time re creating a new advertisement 2 J Once all mandatory fields are complete within the New Hire Request click Submit to be directed to the New Hire Request Summary where you will be able to populate the Advertising Template Murdoch Childrens Research Institute Healthier Habe Healthier Pie My team New Hire Request Complete New Hire Request ees New Hire Request Summary Attachments O Team information Employment O Absence amp Payroll D Curriculum vitae Vacancy Details D Organisation O Recruitment Request iD Gem Position ID tele New Position Position Title Recearch Assistant Appointment Duration 12 months g Theme Cell Biciogy Development and Disease Group Arthritis amp Rheumatology Primary Cost Centre CMB6006 PISCES RESEARCH Split 100 0 Location M54113 1304 Desired Start Date enoo JA Manager Hame EDWARDS ANTHONY Contact Person w Manager Title Senior Medical Scientist Contact Email Extension Contact Phone Manager Position ID 31003099 POMC2971 docx CI peste Browse Reason for recruitment Reed the extra support in the lab Position Description Attachment Remuneration Employment Status
24. of all investigations currently assigned to you To view and update an investigation click on the A icon From the Main Menu click on or expand the Health and Safety section and select the My Investigations link To see a demonstration on how to view your investigations click on this link Why is it my role to investigate an incident when I don t have any particular expertise in EHS Incident investigations are the primary tool to figure out what allowed an incident to occur and to put something in place to ensure that it doesn t happen again The legislation requires a manager to review risk management plans after an incident and the investigation is the first part of that Experience indicates that where these issues are owned by the local management BW and staff the solutions are more workable and the commitment to make them work is greater Assistance from the EHS team is available to anybody who feels they need it and managers are encouraged to ask for help For incidents that are more serious the EHS team will take the lead in the investigation and will be completed in conjunction with the management and staff of the area Why is there a red warning note in the incident investigation page when I haven t entered anything yet This is simply a reminder of what not to do it does not indicate an error The system prompts you to enter key information such as consequences and to submit the record before creating an a
25. onae ne o aioa us anne paper tased forms d Mew nate MGT Recetas Poty ianchedi Your favourites links you create to ce board Support Pete your frequent places in i manage Workflow Inbox Workflow outbox e mahtah your personal information Careers access your leave detalls and apply for leave J Health amp Safety e access your S talls and paysiips About 200255 yO wr salary Getalls and payslip Please use the top menu to navigate Mrougn the system You can hen use Ee pages in he menu on the ER Mand side of your Teen to perform the task you need to complete Getting Help Have you booked Into an manage training session yet Book here Quick links to get you to the Ed to go Check out our neiptul guides Ki user guides and i know Manager Guide How Pay Periods anc Dates There are two menus known as Top Menu and Main Menu Murdoch Childrens Research Institute ies fitore Healthier Kids Health Home My details My team Logout Home Home page Welcome ANTHONY EDWARDS Status Organisation chart You have 4 workflow items outstanding Welcome to i manage Ei My manager chart e S Notice board ompany directory manage is our new staff information system It replaces gege eeng egener t ec S a 8 Greetings From EmployeeLonnect My task calendar ESS and adds new online functionality to allow us to New fenfantie MERI eege gene inunchedi Top Men u E e a a e S See 8 New Tantastic MERI Recrutment Policy l
26. which the new staff member will be offered The Appointment Duration will also be visible on the Job Advertisement Theme Represents the Theme the position is aligned to Group Represents the Group the position is aligned to Organisational Unit If you are unsure about the Organisational Unit please contact Payroll Location This is a free text field You should include the specific desk number that the new staff member will be located For example EL2 1 39 0902 However if the staff member is located at another site you can use free text to include the details of that location Primary Cost Centre amp Split Indicates the Main Cost Centre which will fund the new position If the position funding is split between many cost centres indicate the split and complete the Cost Centre 2 3 amp 4 fields as required How can I determine the location To determine the location first you need to know the room number which is found on the wall of area where desk is located e g EL2 1 39 Then you need the actual desk number e g 0902 The location is simply these two added together e g EL2 1 39 0902 This is what you should include in the location field DEN i Room Number Section 2 is pre populated with your details as the manager Section 3 outlines the remuneration on offer Status Indicate whether the position is Full Time Part Time or Casual Student Role Click either Yes or No FTE Acronym for Full Time E
27. workflow identifier this will be different for each type of action Depending upon the activity a form will appear for you to complete To complete the workflow task fill in the appropriate details within the workflow activity box and click Submit This will action the workflow task remove it from your Workflow Inbox and move it into your Workflow Outbox This means you will have a record of this action s En 2 How will know when I have something in my Workflow Inbox p You will receive an email to your MCRI email account notifying you of a Workflow Inbox item Staff will rarely have a workflow inbox item Workflow Outbox When using i manage you will submit and action many forms through workflow to complete transactions and processes The items you submit and action will appear in your Workflow Outbox so that you may check the status of any workflow that you have submitted or actioned From the Main Menu select the Workflow Outbox link Murdoch Childrens Reseorch Institute Home Home page Organisation chart Mhy manager chart Company directory Workflow Outbox My task calendar ID Activity Form Name Motice board Support Workflow inbox Workflow outbox J Career O Health amp Safety ID Unique workflow identifier for the process Icon Represents the action performed Activity This shows the overall status of the workflow action Form This is the name of the form submitted Name This is th
28. you have requested From the Top Menu select My Details Absence will be loaded into i manage and Payroll and under the Absence section click on the Leave Requested link Af s Jh Murdoch Childrens Research Institute My details Overview Submitted Start date End date i SE Attachments j ej 25 O Personal information O Employment O Absence amp Payroll Leave reg uested Fa Absence ails Ty a Start da a juration Workflow ID Status Beete Details Type Submitted Start date End date Duration Workflow ID Status D Personal 08 2012 202012 M012 124 CANCEL Apply for leave Leave pranier Feer leave chart This report shows leawe that has been requested wia the Apphy for Leave form Payroll Ee aitiuien To view leave that has been processed through Payroll and PAID use the Leave Granted report Data Filter Bank change request Mo filter set Bank change history o Curriculum vitae O System settings Workflow inbox Workflow outbo This report gives a summary of all leave requested and the workflow status of each request Leave granted Once leave has been approved and processed within the payroll system it is known as leave granted i manage provides you with a summary table of all leave granted From the Top Menu select My Details Absence and Payroll and under the Absence section click on the Leave Granted link Murdoch Childrens Research Institute My details Overview Attachments O Per
29. 07 2010 473 ROONEY GANN baar 504 GARARD RENITA 2405 2011 24 05 2011 26 03 2012 473 ROONEY GANN i arkene v d 571 GNRNNN Al ASTAIR fe FQN 7IPNN gt Klee IRM PMN 472 BOONFY GIANN 7 S The dates displayed are those that are saved within the individual If a staff member has left MCRI and returned this will be employment agreements To drill down the reporting chain click on the a icon next to a staff member to view the dates of their direct reports reflected as the To view the detail of an individual employment agreement summary click Recent Hire Date the Vicon Will receive reminders about significant dates 2 Yes You will receive an email reminder about contract expiries qualifying reviews higher duties coming to an end visa expiries and flexible work arrangements coming to an end The email will ask you to log into i manage to action History summary History Summary displays for you in a table the events relating De Sg rent and all futur reements will to your staff member s employment This is a quick view for e ee ena be captured in i manage If you require you to see when changes occurred such as their employment P 6 y q mi h ils of any agreements th status position and more From the Top Menu select My the details of any agreements that recede the current agreement at the Team then select Employment and click on the History H 8 time of the i manage launch please Summar
30. 10 1971 Country of birth English as second language a Ethnicity Payroll id 00000462 Tax ID Government id Union id x Status Active Directory info The Directory Info section allows you to view the directory information of all staff reporting to you From the Top Menu select My Team then select Team Information and click on the Directory Info link Murdoch Childrens Research Institute My team People profile Organisation unit Mar ID Hor name Data status S d Attachments Si EC oubmit wus Directory information by employee Team ID Name Edit Phone Email Moar ID Mgr name profile 5 i 522 BOYD CARLA q CARLA BOYD MCRI EDU AU 473 ROONEY GIANN Employment F z D Absence amp Payroll GQ 467 CALUB DYANA 2 DYANA CALUB MCRIEDUAU 473 ROONEY GIANN e amp Curriculum vitae 495 COOK NATALIE NATALIE COOK MCRLEDU AU 473 ROONEY GIANN e D Organisation D Recruitment GQ 496 DUTTON PHILIP a PHILIP DUTTON MCRIEDU AU 473 ROONEY GIANN e D System settings 46 FERNANDEZ JAME andrew verberne MCRIEDU AU 473 ROONEY GIANN 473 k HUEGILL GEOFF xX GEOFF HUEGILL MCRIEDU AU 4 d a EDU gt 521 02 Z 73 524 PEEK AU ALISON PEEK MCRI EDU AU 473 ROONEY GAN 472 PERKINS KEREN KEIREN PERKINS MCRIEDU AU 473 ROONEY GIANN amp To further drill down the reporting chain click on the a icon next to a staff member to view the directory information of their direct reports Click
31. 15 03 2010 Empir Super toa Leave granted Feer leave chart Payroll Fay advice Rate Hr Dec Description IW 1205 ST T r0iT 76 00 Ordinary Hours 4390 53 Full income tax 170 00 Bank change request Murdoch Sal Packaging M 17 31 Bank change history Unisuper Accum olPre 2 400 01 J Curriculum vitae d System settings Workflow inbox Annual Leave 447 21 Hrs WEG 1203 22 Total Payments 4390 53 Workflow outbox Personal Leave 2 083 00 Hrs Deductions 3 187 31 Nei 126E DH Superannuation Unisuper ContribFlex PostTax T30 30 YTO Gross 25 343 18 YTD Unisuper ContribFlex 4 741 80 i 1 020 00 If you are unsure of any of the information contained within this form please contact Payroll Bank change request i manage allows you to change the way in which your pay is disbursed This form gives details of the current bank accounts being used and provides the opportunity to enter new ones Salaries can be disbursed to up to four different bank accounts From the Top Menu select My Details Absence and Payroll and under the Payroll section click on the Bank Change Request link Murdoch Childrens Research Institue Healthier Risk Healthier Der oo Bank change request ACacnmerg 3 Personal Intonnadtion D 435 oe Hame DDOR NATALIE Een phoyere pd 7 Absenmrs E Payroll Absences Cancel emp Eerie dais amana E Appl for lesve Comments D Leave balances Fisse mode change requests will mot Lass EIERE immedimaty De riens t
32. 1963 00000466 473 ROONEY GIANN Ke gt l GARARD RENTA 3 Employee Female 10 06 1973 00000504 473 ROONEY GIANN amp 7 GORDON ALASTAIR SQ Employee Male 29 05 1979 00000521 473 ROONEY GIANN amp wi HUEGILL GEOFF D Male 01 01 1960 00000461 473 ROONEY GIANN amp Ce IMISON RACHEL A Employee Female 22 03 1971 00000502 473 ROONEY GIANN Wi 7 KLIM MICHAEL 3 Employee Male 12 12 1973 00000434 473 ROONEY GIANN amp 7 MILLER GAIL Employee Female 12 04 1972 00000471 473 ROONEY GSM Wi FA O NEILL SUSIE Employee Female 20 10 1970 00000510 473 ROONEY C 7 PEEK ALI Employee Female 21 08 1957 00000524 473 ROONEY GIANN amp 7 472 PERKINS KEIREN Q Employee Male 16 08 1968 00000472 473 ROONEY GIANN A To further drill down the reporting chain click on the E icon next to a staff member to view the biographical details of their direct report Click on the icon to view the details of a selected staff member Please note that while this icon appears under the edit column it does not allow you to edit your staff member s biographical details Murdoch Childrens Research Institute My team Biographical details Data status Attachments ID 462 Kon Name HACKETT GRANT Biographical details Directory info Last name HACKETT General notes First name GRANT D Employment Preferred name amp Absence amp Payroll D Curriculum vitae Gender Male D Organisation Marital status LG Recruitment Date of birth 08
33. 72 PERKINS KEREN 473 ROONEY GIANN Je E Al ATG MAM IT 1I armTa AT DNANNFY CIANN To further drill down the reporting chain click on the a icon next to a l ihe spa You will only see details in this staff member to view the accreditation records of their direct reports RSC section if your staff members have entered it into i manage To view an accreditation record for an individual click the icon W E R This information is voluntary Memberships As a manager you have the ability to view the membership records saved within the system for your staff members From the Top Menu select My Team then select Curriculum Vitae and click on the Memberships link Murdoch Childrens Research Institute Mh pide Healthier Fitore My team Data status Body Organisation unit Mgr ID Mor Name Attachments Team information D Employment D Absence amp Payroll Memberships by employee 24 Curriculum vitae Active Active Education Team New ID Name Edit Body Type Since Expiry Mor ID Mor Name record profile Prior experience H 522 BOYD CARLA ke ROONEY GIANN Licences amp accreditation a F 467 CA UB DTANA T3 ROONEY GIANN Memberships m Fa ROONEY GIANN Languages l 36 DU PHILIP 473 ROONEY GIANN Competencies fa ROONEY GIANN H 473 ROONEY GIANN Performance periods D Organisation O Recruitment D System settings ROONEY GIANN SA HRLC 0308 2012 3 ES ATCO VAN IM LACINTA 472 ONE
34. Asses Candidate column to access the assess function described below Assess Applicants Murdoch Childrens Research Institute Healthier fitre ehre E Home My details Myteam Logout gt My team i man me o O O o o o o o o ormum J Use this drop down option to assess and track the Applications will come through to you in i status of each application You will be able to view manage as and when people apply for the their questionnaire results application details add position You can access Assess Applicants at any reference check notes interview details offers status point during the recruitment process You don t history send letters invitations and keep notes need to wait until the job advertisement is and completing the online forms number and quality of applicants allowing you to commence short listing sooner This will also help you determine the need to extend the advertising or consider other options Below is a guide to the Assess Applicants functions Questionnaire Results View the applicants answers the Pre employment Questionnaire that is standard when advertising any of our roles Application Details View resume cover letter and qualifications This is the same information that you can view under the View Applicants section References Add reference check details by clicking on the icon Murdoch Childrens Research Institute Submit Applicant reference ID 401456869055 Name Butts Ja
35. CALUB DYANA 27 OnGoing Period Part Time 31008252 Research Fellow ROONEY GIANN amp Requests CALUB DYANA 24 On Going Period Part Time 31008252 Research Fellow ROONEY GIANN Employment DUTTON PHILIP Non Employee Honorary Fellow 31012839 Group Leader Honorary Fellow ROONEY GIANN a Extension Variation Requests Contract Variation Hours e 504 GARARD RENITA Fixed Term Period Postgrad Student FT 31013264 PhD Student UoM Paeds ROONEY GIANN e Fixed Term Period Full Time 31008081 Group Leader Research Fellow ROONEY GIANN 64 FERNANDEZ JAIME On Going Period Part Time 31008247 Group Leader Research Officer ROONEY GIANN 26 466 FERNANDEZ JAIME 25 On Going Period Part Time 31008247 Group Leader Research Officer ROONEY GIANN e Cost Centre Change Requests 28 On Going Period Full Time 31008179 Postdoctoral Fellow A Reclassification Requests e incl Title Change 502 IMISO Casual Casual 31012974 Research Assistant ROONEY GIANN aw D Absence amp Payroll 495 Jones NATALIE d 3 Non Employee Research Associate 31010901 Research Associate ROONEY GIANN D Curriculum vitae 434 KLIM MICHAEL Non Employee Honorary Fellow 31009125 Honorary Fellow Manager ROONEY GIANN a Organisation O 471 MILLER GAIL Non Employee Honorary Fellow 31008258 Group Leader Honorary Fellow ROONEY GIANN H Recruitment 510 O NEILL SUSIE d Non Employee 2T 31013303 Occupational Trainee ROONEY GIANN v 472 PERKINS KEIREN d Non Employee Ho
36. D Name New View Pay Group Employment Type Position Title Manager History summary a e e e 504 GARARD RENITA Fixed Term Period Postgrad Student FT 31013264 PhD Student UoM Paeds ROONEY GIANN WY e GORDON ALASTAIR d Fixed Term Period Full Time 31 Group Leader Research Fellow ROONEY GIANN e Positions 52 PEEK ALI Fixed Term Period Part Time 31008068 Research Fellow ROONEY GIANN S Property Departures Requests Employment Extension Variation Note Only those staff members who are Contract Variation Hours Cost Centre Change Requests eligible to have their contract extended or Reclassification Requests incl Title Change D D D D D D 2 Absence amp Payroll varied will show in this view not your entire Recruitment 2 System settings team To create a new request click on the amp icon adjacent to the related staff member in order to open the Contract Extension amp Variation Form aS Research Institubs Vedhtier Ee Hecke Fite Contract Extension Variation Request ASSchinenis J Taam Infonmadion Empkymeni Request iD Work id Dales History summery Section 1 Employee Detail APES Mee Person ID DR Manger re Pogkions Rame FARWEATHER SPON Manager Rare SOW ARS ANTHONY Thera Group Departures nen pes nyt De Hardoi Chlidrers Fesch beie GZ Primary Cosi Genire Primary 3 Allocation Section 2 Contract Extension Change Of Hours Request Curreat Contrast Expiry Date New Contrastexpiy Date T JB
37. Dori Gerre Change Requesi SaleryrTitle Change Section 3 Variation to Classification Salary Request J Absence E Payroll Cuneat Change To 2 Curriculum wh Class Ploation Salary Level ClassFloation falaryLewel 3 Organisation see talar amount CD AWS NS Change reasop Oe Emeaiive Dale C P Section 4 Variation to Other Employment Details Cuneat Change To Pos fin IO HHE Poshion Tite Masser of Lab Med AMIT Medai Pos bon THis Empky s Group Five Term Period Emmiphoeyss Group Empkyme Ty pom Pepe Scuden FT Eenpkoeyrre nd Typs Pampa Student FT Hours Par Week KI Hours Par week Week ay l tee Days vea tec Cleves Eloe C ee eee Week 1 bours per day modes Af s jh In order to complete the details in the Contract Extension amp Variation Form please note the details below Section 1 Shows you the selected staff member s current employment details Section 2 Requires you to enter a New Contract End Date You can do this by typing directly into the date field or using the calendar E icon Note this date may be changed by HR Section 3 Should only be completed if the staff member is also receiving a pay increment along with their contract extension Section 4 Should only be completed if there are any further variations to the staff member s employment details agreement Once the relevant information has been entered click Submit to i If a staff membere save the record and initiate the workflow process
38. E Absermce Cancel leave Type Apply for leave i Leawe balances Level Leave requested Licence number Leave granted 4 Effective start Ir P S Peer leave chart Expiry Ir E D Pay advice Endorsements Bank change request Bank change history a Curriculum vitae Education Prior Se DESS Licences amp accreditation Memberships Languages Performance reviews J System settings Work flow mb Where do I find my Working With Children Check and Police Check information These details are not recorded in i manage Due to Privacy Laws MCRI is not gt authorised to provide any information on these checks other than a reference number For further information please contact the Recruitment and Contract a Advisor in the HR team Memberships i manage allows you to view and maintain the details relating to industry and association memberships that you have From the Top Menu select My Details then select Curriculum Vitae and click on the Memberships link To enter a new membership record click the New link at the bottom left corner of the table and complete the Memberships form Click the Submit button to save the record To edit an existing record click the icon to the left of the record and make the required amendments and click Submit to save Af s En Murdoch Childrens Reseorch Institute din genres E Membership Attachments e a S ID 455 3 Personal information Mame COOK NATALIE 9 Employment OD Absence amp
39. Ealar Amon J Absans E Payroll AA H J Corleulun vise 3 Ongantsstion 7 Recrufeneni Change Ries sn Gone nl Section 3 Variation to other employment details Curraak Change Te Posh BD 21014650 Postion THe Posidonia Fellow Postion THe Postdoctoral Fellow Updates to Position Deseription Required lie ma Employes Group Ce Solna Pers Employes Group On Boling Period Employment Typs Full Time Een ployee nd Typs Hours Par Week 3 Heurs Per week Week 1 Hamdard Dars Worked ra m m m m m m In order to complete the details in the Salary Title Change Request please note the details below Section 1 Shows you the selected staff membere current classification details Section 2 Requires you to enter the new classification details Select the proposed classification from the drop down menu Select the effective date of the reclassification by clicking the calendar icon Please note reclassifications cannot be backdated Insert a reason for the reclassification and move to section three Section 3 If your staff member s position title employment status and hours have altered as part of this reclassification ensure these changes are reflected Attach an updated position description The position description will be benchmarked by HR to ensure parity across the Institute You should not confirm any changes with your staff until approval from HR is received Once the relevant information has been entered click Submit to save t
40. I as the Manager who is not directly involved in the day to day operations responsible for completing an investigation The legislation puts the responsibility for making the workplace safe on the person with the control Regardless of what has been delegated by whom this responsibility gt remains with the manager who has control If you need support around the process of conducting an incident investigation or in relation to specific technical aspects that may be outside of your skills support is available through the EHS Team See the MCRI incident reporting and investigation procedure for more information about reporting and managing incidents Raise an Action An action is the task that needs to be completed to make things safer e g Remove all portable liquid phase nitrogen dewers greater than 1 litre Raising an action allows us to assign an action to an individual and agree a date by which this should be done Raising an action is required every time we identify something that needs to be done to make things safer From the Main Menu click on or expand the Health and Safety section and select the Register an Action link Murdoch Childrens Research Institute de Healthier fitore gran Submit OHS action i emis ee Action ID 399724957096 Action status Action raised My manager chart Company directory j My tast calendar Action priority vw Notice board ite 2 Suppo G D meet operating unt For instruction on how to
41. If you have a news item you would like to add to the i manage noticeboard please contact Alison Wines Internal Communications Manager E Support This section provides links and contact details to assist in the resolution of any issues you are experiencing with the system From the Main Menu select the Support link If you cannot find the answer or solution to your issue in this guide Log your request through i service desk selecting the i manange icon or Call the MCRI IT Department on 03 8341 6381 for urgent requests IT will ensure that the most appropriate person attends to your service request They will work with both Payroll and HR to resolve your issue efficiently and effectively Workflow Inbox When using i manage there may be times when you will need to action You will approve reject items that are sent to you through business processes workflow The leave requests from the items you need to action are found in your Workflow Inbox From the Main Workflow Inbox Menu select the Workflow Inbox The Workflow Inbox report shows a list of all the workflow items that need your action Murdoch Childrens Research Institute thier Vids Healthies Future Home Home page Organisation chart My manager chart Company directory My task calendar Notice board Support Workflow outbox Careers Health amp Safety Form Name a Workflow Inbox Activity Form Name Date Priority a Complete Expir
42. O Curriculum vitae r Fee bech Organisation ie ats 3 Recruitment Recruitment requests gt gt Desired Request Post Vacancy ref Edit ID Title Occupancy start date status internally 31015287 Occupational trainee Vacant 24 09 2012 Open Honorary Research Fellow Vacant 03 09 2012 Approved v 95 A Research Assistant Vacant 27 10 2012 Approved Gm v js eee eee ee Se eZ View applicants Assess applicants By clicking on the drop down box next to each of your current open recruitment request you can select from the following actions View Applicants Murdoch Childrens Research Institute Ver Kade Healthier Fotie My team ta stat Vacancy De Applicant Application status Applicant type Applicants by vacancy J Team information 3 Employment J Absence amp Payroll k 3 Curriculum vitae Vacancy Edit ID Applicant BEE Application date Application status Assess candidate J Organisation vonal tra 40145 tt 5 Aji p 2 Recruitment 401457472079 jones fred Di ahak fe lb fucting Reference Chec gt EA e EEE Aad A Pil lea ia s Use this drop down option to see a full list of current applications You are able to view candidate s details resume and cover letter by clicking on icon at any time throughout the duration of the advertisement This will eliminate the large number of application emails HR currently send managers You can also use the Eha D icon under the
43. OONEY GIANN SATURN RESEARCH 473 ROONEY G TAURUS RESEARCH 473 ROONEY G JUPITER RESEARCH 473 ROONEY GIANN TAURUS RESEARCH 473 ROONEY G By clicking on the document title under the Attachment column you will be able to view the attached document quickly and easily rather than having to navigate to that specific section of i manage Af 5 _ Team Information In i manage you have the ability to view information pertaining to your staff members and their details Biographical details You can view the biographical details of all staff reporting to you From the Top Menu select My Team then select Team Information and click on the Biographical Details link Murdoch Childrens Research Institute hi Mids Healthier Future My team Data status ID Name PayrolliID Organisation unit Mar ID Mgr name 16 ees D se TT E CO Leaminfermation Biographical details Biographical details by employee Ea Active Active Directory info General notes Name Edit Category Gender Date of birth Payroll ID Mgr ID Mgr name record profile eye BOYD CARLA Q Employee Female 27 02 1960 00000522 473 ROONEY GIANN 7 Curriculum vitae CALUB DYANA A Employee Female 16 10 1970 00000467 473 ROONEY C 7 ponams 5 COOK NATALIE A Employee Female 16 09 1957 00000495 473 ROONEY GIANN A D System settings DUTTON PHILIP 3 Employee Male 30 06 1961 00000496 473 ROONEY GANN FERNANDEZ JAIME amp Employee Male 26 04
44. Steier E lala EE EE 38 ATEGO Eege 38 FO AEN CET 40 BA rap cae sd aan ics cc aes i ces bag ards se tae re 40 PISO NICS A AOU aera esata ee test ce acne ns pean we dase sas meant eae ce in eee 41 Appi Tor EE 41 Cantele TE a E E 42 Leave E 43 Leave FEQUESIO EN 43 RE E BEEN 44 DEE EE 45 Le 45 Sin 46 Bank AE Wine EE 47 EEGENEN 47 FN Ne ead acca tb EE E E TE E EE E EEEE tina a taavascesa A EE AEA area isan 47 tal 48 Licences amp KEE EE 49 PM iy 0 acct es tects n ease cadence css es iaas EE 49 Be EH 50 Al ee eee Oe eae een ee eee eee oe 51 En le 51 change oi oc E 51 UT pre eS rra 52 Task delegation Managers On 53 My Team Managers ONIY E 55 AAA 4 J1 deent EE 55 Eu lk e E d E 56 teilen CEET ae eee eee eee E 56 ECKE 57 E E oO iere 58 Cener Ee 58 EnO EE 59 Ku 60 Fe ae aaaeetasescarnaaeta E 60 HEEN Gage gebiertege 61 Eege 62 DEENEN 63 Contract Etgen euer 65 KEE 66 Cost Centre Change Request E 68 Salary Title Change EE 69 A ORCS EE eege 71 BE e E 71 eee E E E E eee ee en 71 Baar 72 Leave requested EEN 73 EES ATE E o ANEA ET EEE EAEE EAE T E EIEE EE ALE I EE NEA A 73 Uap hnne EE 74 Leave TTT 74 KEE 75 Chart by reporting EE 75 C E 76 BUT 76 teil 76 Licences and reen E 77 ENEE 78 BS E 78 COE ANAS AU EEN 79 Org unt E 79 RECTULMEN ienien i E E EA EAA A 79 Create a New Hire Request E 80 View New Pre ot E 84 coca verse tees sacra sae A 85 A O EE 90 OUP Ee 91 EE 92 NW 92 Human Resources HR
45. Submit to save the record Once the Refer an Applicant Form has been submitted a workflow process will be initiated Af a _ Health and Safety Within i manage you have the ability to view and maintain information pertaining to health and safety aspects of your working environment Register Incident When an incident occurs in the workplace it is important that the correct people are made aware so that the appropriate measures can be put in motion It is also important that all relevant information is collected for the main governing bodies for workplace safety From the Main Menu click on or expand the Health and Safety section and select the Register Incident link Murdoch Childrens Research Institute Healthier Gas Healer Fw Home E incident notification register Orgsnisstion chert My manager chs Inoksent ID ompsry Odre Tite My task calendar Notice bos Support gen ei type v Workfiow Inbox Workflow outbox ep 5j Careers ihe v Ope d v Health amp Safety Register incide v Work p v Raise an a ction Ch x ms ted hazan w Griet ftu immesdiste action taken inoksent owner x ROONEY GLANN Incident owner use only nominate investigator and reviewer if known Nominate an Investigator w ROONEY GIANN Nominate an Investigation reviewer gi DOWD Responsible organisation unt x TAURUS RESEARCH Definition An incident is any unplanned event that caused harm or had the potential to
46. To add a new medical record click the New link at the base of the report Murdoch Childrens Research Institute Aion Medical verview Attachments d Personal information ei e oaii details Ss Giele If you require alteration to T Ne Type your work station set up or Directory info Detail k d Principal address work procedures you Status GE Permanent Temporary Geier Workspace changes Cie ON should discuss this with Emergency contacts necessary SS Dlenandents Comments d r your manager to determine Dassnatts visas i ptachments camerts and Seti Browse EES J Employment Start date IL and how they will be 2 Absence amp Payroll 7 e 2 Curriculum vitae fT P implemented Your medical J System setti p 0 System settings Workflow inbox information and work Workflow outbox requirements are not accessible to your manager through i manage Employment This section contains information about your employment and allows you to view all and maintain some of your details History summary i manage allows you to view a summary of changes to your employment including agreements positions salary and more From the Top Menu select My Details then select Employment and click on the History Summary link Murdoch Childrens Research Institute My details Overview Effective Detail Reason 3 Attachments nn E o amp Personal information J Employmernr Employment history Agreements Effec
47. a status Person ID Name Pay Group Employment Type Title Manager Ji oz 0 Reclassification incl Pos Title change Requests by employee Attachments J Team information amp Employment Dates History summary Person ID Name New View Pay Group Employment Type Position Title Manager ABOO ALI 3 Fixed Term Period Part Time 31008068 Research Fellow Agreements gt S 7 CALUB DYANA On Going Period Part Time 31008252 Research Fellow ROONEY GIANN Positions DUTTON PHILIP Non Employee Honorary Fellow 31012839 Group Leader Honorary Fellow ROONEY G Departures GARARD RENITA Fixed Term Period Postgrad Student FT 31013264 PhD Student UoM Paeds Requests GORDON ALASTAIR E Fixed Term Period Full Time 31008081 Group Leader Research Fellow ROONEY G Employment HUEGILL GEOFF On Going Period Full Time 31008179 Postdoctoral Fellow Extension Variation IMISON RACHEL 31012974 Research Assistant Requests d s Jones NATALIE Non Employee Research Associate 31010901 Research Associate IANN gw Contract Variation Hours e KLIM MICHAEL Non Employee Honorary Fellow 31009125 Honorary Fellow Manager i Change MILLER GAIL Non Employee Honorary Fellow 31008258 Group Leader Honorary Fellow GIANN a O NEILL SUSIE Non Employee 31013303 Occupational Trainee GIANN Reclassification Requests incl Title Change O Absence amp Payroll amp Curriculum vitae amp Organisation o Recruitment GIANN Q GIANN 67
48. achments D Organisation unit Team information Ir Biographical details Name Mgr ID Directory info Mor name LG Employmen ote 1 8 e trainee ey General notes by employee ES 2 Organisation Active E Name Detail Type Date Submitted By Mgr ID Mgr name profile a er 522 BOYD CARLA 73 ROONEY G F CALUB DYANA ROONEY 1 5 COOK NATALIE ROONEY G S DUTTON PHILIP ROONEY Gi 6 FERNANDEZ JAIME ROONEY G GARARD RENITA ROONEY GIANN 3 521 GORDON ALASTAIR ROONEY GIANN G HUEGILL GEOFF ROONEY GIANN 2 IMISON RACHEL ROONEY GIANN amp Ge H 484 KLIM MICHAEL 473 ROONEY GIANN amp To drill down the reporting chain click on the icon next to a staff member to view the notes of their direct reports To create a new note for a staff member click the icon Murdoch Childrens Research Institute j hi ds Healthier Fitore My team General note Preview ata status Attachments ID 522 Team information iii BOYD CARLA Biographical details panes a Directory info Type y General notes f i Date 04 09 2012 Absence amp Payroll Notes Curriculum vitae Organisation Recruitment System settings Attachment Browse If there is a document relating to the note that you wish to have for reference click the Browse button to select and These details form part of a staff attach the relevant document member s record These notes are not S Sch ve TEE Sa available to the staff themselves bu
49. ails to someone else No You should not share your username and password details with anyone If gt you have Personal Assistant PA employed by MCRI you can use the task delegation team delegation process as required Please see the section on Delegation If you provide your login details to anyone else then you will be held accountable for any actions initiated by that person using your identity All staff at MCRI will continue to be subject to the Institute s Confidentiality Policy and Privacy Policy We continue to take security privacy and confidentially very seriously If you haven t been able to find the information you need or the answer to your particular question this is where you can go for some additional assistance IT All i manage system related queries should be raised in the first instance through i service desk Log your request through i service desk or Call on 03 8341 6381 if urgent If needed IT will work with HR and Payroll to resolve your issue Human Resources HR If you have any queries regarding your employment terms and conditions please email MCRI s Human Resources at humanresources mcri edu au e Payroll If you have any queries regarding your salary bank account or leave information please contact MCRI s Payroll team at payroll mcri edu au EHS If you have any queries regarding health and safety please email the team at ehs req mcri edu au
50. althier Fubore Data status Ee Departure Fep Preview Attachments notification J Team information Employment ID 522 Departure ID 400090134033 Dates Name BOYD CARLA History summary Agreements me Departure type Resignation a Positions ES wt D Notification date oie De h 3 rt D Last working day C fA Requests Employment Departure date i B a Extension Variation Requests Contract Variation Hours initiated by ei Cost Centre Change Sech Departure letter Reclassification Requests Comments incl Title Change J Absence amp Payroll 2 Curriculum vitae 3 Organisation 4 Recruitment J System settings Status Notified Agreement IDs Once the relevant information has been entered click Submit to save the record Once the notification has been submitted a workflow process will be initiated To view the process attached to the resignation notification click the Preview button From the departures report view you can view the details of any termination notifications for your staff by clicking on the icon below Termination detail column and this allows you to view the status of the termination From the departures report you can view the details of any agreement details for your staff by clicking on the D icon below Contract details column For more information please see the Agreements section of this guide Who is responsible to initiating a departure notification All managers are responsible for com
51. amp Payroll 2 Curriculum vitae 2 Organisation 2 Recruitment 3 System settings D 95 COOK NATALIE 6 DUTTON PHILIP 66 FERNANDEZ JAIME 1 GORDON ALASTAIR 31008081 31 HUEGILL GEOFF 02 IMISON RACHEL 5 VAN LINT JACINTA 3100 6 WHITTLE JENNY CALUB DYANA 31008252 Research Fellow 31010901 Research Associate GARARD RENITA 31008179 Postdoctoral Fellow 31012974 Research Assistant KLIM MICHAEL MILLER GAIL O NEILL SUSIE 31013303 Occupational Trainee 31008068 Research Fellow PERKINS KEIREN 31008268 Research Fellow 31012839 Group Leader Honorary Fellow 31013264 PhD Student UoM Paeds 31009125 Honorary Fellow Manager 31008258 Group Leader Honorary Fellow 31008263 Group Leader Honorary Fellow 06 01 2010 8267 Group Leader Honorary Fellow 11 08 2010 11 07 2011 20 12 2010 31008247 Group Leader Research Officer 19 07 2010 26 02 2012 Group Leader Research Fellow 18 01 2010 04 11 2011 06 01 2010 ERT 06 01 2010 17 10 2011 03 02 2009 62 Primary TAURUS RESEARCH 473 Primary TAURUS RESEARCH 473 Primary SYNGNATHIDAE 473 Primary PARASCYLLIIDAE 473 Primary TAURUS RESEARCH 473 JUPITER RESEARCH 473 Primary TAURUS RESEARCH 473 Primary TAURUS RESEARCH 473 Primary JUPITER RESEARCH 473 Primary BALISTIDAE 473 Primary CANCER RESEARCH 473 Primary TAURUS RESEARCH 473 Primary SATURN RESEARCH 473 Primary ARIES RESEARCH 473 Primary TAURUS RESEARCH 473 ROONEY ROONEY G
52. anagers have access to reports that form the basis of how the organisation is structured within i manage Org unit chart As a Manager you can view a chart representing the organisational units From the Top Menu select My Team then select Organisation and click on the Org Unit Chart link Murdoch Childrens Research Institute Whi kide Healthier Page My team Org Unit Chart Data status Attachments LG Team information Lo Employment 3 Curriculum vitae j Organisation Org unit chart 2 Corporate Services Gi Ri Research E Gi RE Research Enablers a Recruitment 3 System settings This is similar to the charts described earlier in this guide however it only shows the organisation unit information Please refer to the Organisational Chart section for how to navigate through this type of chart Recruitment The recruitment process has moved online for managers Human Resources and applicants This is an outline of the basic recruitment steps and how it will now be completed through i manage e Initiate a recruitment request Complete a new hire request providing details around the position and advertisement content e Applicants apply Applicants will apply directly into the i manage system allowing you immediate access to their details e Short list applicants You will view the details of applications and assess their suitability e Assess candidates Record the details of interviews reference checks verbal offers et
53. ancellation The leave application will be deleted Les and balances will be updated within 48 hours Leave balance From the Top Menu select My Details Absence and Payroll and under the Absence section click on the Leave Balance link i manage provides you with details about your leave balances in the following format for annual leave personal leave long service leave purchased leave and ADO s Murdoch Childrens Research Institute Healthier Kids Healthier Furstore si decisis Leave balances Attachments p ling ti ID 430 cnn SCHER EN Name WELSH MATT Date of balances 004 2012 Absence amp Payroll 3 Curriculum vitae Annual Personal System settings Workflow inbox Unit of entitlement Unit of Entitlement Workflow outbox Entitlement 139 6411 Prorata 38 0012 Total It 6423 Total Next entitlement date Next entitlement date Long Service Purchased Leave Unit of entitlement Unit of entitlement Entitlement Pro rata Total Next entitlement date Next entitlement date For more information on leave entitlements and types please refer to MCRI s Leave Policy If you are unsure of any of the information contained within this form contact the Payroll team Leave requested Once leave is requested through the Apply for leave link it goes through a workflow process to get approval from your manager A All leave records since report of all leave requested is available to help you keep track of leave H 29 7 2002 on the payroll system
54. ar To navigate from one week to the next use the arrow buttons at the top of the chart To navigate straight to a particular point in time use the calendar icon and select the date and it will be displayed in the table Pay advice i manage gives you the opportunity to view your payslip online at any time From the Top Menu select My Details Absence and Payroll and under the Payroll section click on the Pay Advice link This gives you a summary report of all your payslips currently saved within the system To view an individual payslip click on the 2 icon How far back can I view my payslips You can view pay slips from Pay Period 2011NO01 From Pay Period commencing 20 June 2011 When do get paid gt All staff are paid fortnightly There is a link on the i manage home screen that will take you to a list of fortnightly pay periods fm The information contained in the Pay Advice below will be available via i manage Murdoch Childrens Research Institute Healthier kide Healthier Belag gert Murdoch Childrens Research Institute Attachments g ealthier Futore o Personal information Healthier kids H O Employment EMPLOYEE PAY SLIP Wi Absence amp Payroll d Ahsence Employs WOODHOUSE IMANE Payedip Mo Di of 07 Cancel leave Payronib 4809 Apply tar lesve a Soe Paypoint pupae Leave balances SS FEP aiiin perod 20TONZ0G IVOS2MO to 12082010 a i i 8 16082010 to 20010 Leave requested pat dee
55. ard of security e Passwords are encrypted using one way encryption so it is not possible to read passwords from a script e i manage supports multiple different authentication methods including proprietary Idap AD e Password Strength has been configured to meet the MCRI security requirements e All URL s are one time use only and expire after a preset period e All requests to the site from the browser are validated to prevent tampering with the request i e you cannot copy paste or modify a url and get a result the system will display Access is restricted and not act on the request e All access and login logon attempts are tracked and IP address tracked e Comprehensive auditing of access and database changes is a standard feature of the product e The Application restricts access by role and function e The Web server accesses the data via the ECapplication engine using pre configure secure connections with predefined and authenticated credentials e Your personal details are more secure by having an online system eliminating forms and other paper based documentation lying around on printers desks and in trays e i manage date and time stamps all transactions so we know who actioned what and when e i manage will ensure streamlined processes that are consistent across the Institute This means that the right people are viewing approving and actioning the appropriate information and requests Can provide my login det
56. at MCRI have two payroll numbers This means you will have two user logins for i manage one for each appointment This includes unpaid non employees Honoraries Visitors etc and all students paid and unpaid If you don t know your two payroll numbers please speak to your manager or contact Payroll WI If have two user logins because I have two payroll numbers and I forget my password what do I do You should raise the issue through i service desk selecting the i manage icon When gt logging your issue you should mention that you have two user logins and that you have forgotten your password For security reasons the Forgotten your password function on the login screen will not work for you Your username is your five digit payroll number which means it is easy to remember or easy to find Your payroll number is on your ID badge and your payslip Home Page Once logged in the Home Page will be displayed This view is accessible from anywhere in i manage by clicking on the Home link on the Top Menu e Murdoch Childrens Research Institute Healthier Futore Healthier Hide chen My tsam Logout Home Recent notices and Home page Welcome ANTHONY EDWARDS ees Organisation chart 3 0 GPR rens ota communications My manager chart Welcome to Hnanagel DEE manage ls our new staf information system R replaces ESS and ajids ngs From EmployssConnect P r aaa naw
57. ation level Select the level of education received from the list provided Specialisation Select the specialisation from the list provided Country Select the country the qualification was attained in from the list provided Institution Select the institution from the list provided if the Institution you require does not appear in the list please enter it into the free text field provided Start date Enter the start date of the qualification Completion date Enter the date of completion of the qualification Attach certificate Attach a scanned copy of the certificate to the record by clicking on the Browse button Once the relevant information has been entered click Submit to save the record Once the education form has been submitted a workflow process will be initiated To view the process attached to the education form click the Preview button To edit an existing education record click the icon to the left of the record and make the required amendments to the Education Form Click Submit to save the record and initiate the workflow process Prior experience i manage gives you the ability to record and track your previous work experience From the Top Menu select My Details then select Curriculum Vitae and click on the Prior Experience link To add a new record select New in the bottom left corner of the table and complete the Prior Experience form Click the Submit button to save the record To edit an existing record click
58. atus Application Withdraw date reason Support 05 09 2012 Workflow inbox Workflow outbox LU Careers Position opportunities Refer someone for a position o Health amp Safety By clicking on the icon under the Application column of the table you can view the details of your completed Internal Application form By clicking on the icon under the Withdraw column of the table allows you to withdraw your application Refer Someone for a Position This function allows you to refer someone you know for a particular vacant position by completing the Refer an Applicant Form From the Main Menu click on or expand the Careers section and select the Refer Someone for a Position link Murdoch Childrens Research Institute Whi Vide Healthier Fitore Home Refer an applicant Home page Organisation chart Referral ID 399669106025 Mey manager chart Company directory Referral details My task calendar Notice board Referred by COOK NATALIE Date of referral S0 082012 Support Workflow inbox a cane Referred person details i Careers Position opportunities Nominate the individual you wish to refer for the vacancy My applications Referral type CH External CH Internal Refer someone for a Select an Employee from the list Ww position Or provide the name and contact details for the person O Health amp Safe Email address Additional information about the individual Mia 7 Once the relevant information has been entered click
59. aunched eliminate paper based forms and make our processes more Notice board E S efficient Support Workflow inbox manage allows you to Workflow outbox 3 Careers e maintain your personal information amp Health amp Safety e access your leave details and apply for leave About access your salary details and payslips Please use the top menu to navigate through the system You can then use the pages in the menu on the left hand side of your screen to perform the task you need to complete Getting Help Have you booked into an i manage training session yet Main Menu a The Top Menu is always available and contains options that are available from anywhere within the system The Main Menu will change depending on the option selected in the Top Menu How can assign favourites to my homepage You can create quick links on your home page for areas that you frequently visit For 28 information on how to do this please see the System Preferences section of this guide What about i know You can access i know directly from i manage to save you time There is a link to i know on the Home Page 2 Af n J System Icons and Buttons Throughout the system there are icons and buttons that allow to you view review or take action Here is a quick guide to those icons and their functions a ay J Mandatory Edit Add Help Display team Inactive Active Expand Link Commence Calen
60. azard My assigned hazards Action ID Action due date a E iias aiana Site Background summary t Operating unit Action to be taken Date raised Action status G OHS actions X Action ID Site Operating unit Priority Raised by Action due date Acceptance status Action to be taken Date raised Assigned to Background summary Edit Print action Action source Action status 395233820019 Human resources deptMedium 07 10 2012 GLENN CROESE my ep amp Hazard Inspection HR Operating Unit 17 07 2012 Pending change4 of process EE CS ay 3951598020684 Human resources deptMedium 07 09 2012 GLENN CROESE Tripped over without falling Action completed 9 gt Incident HR Operating Unit 10 07 2012 tape carpet down Q my 394803932070 Human resources deptMedium 07 05 2012 MATTHEW PERRY Very toxic chemical was spilt from when it was knocked off Action completed Hazard Inspection HR Operating Unit 18 07 2012 Accepted Purchase a chemical storage cabinet with shallow shelving and a closed glass front observation EN D 383831788040 Human resources 29 02 2012 JAN ANDERSON Evidence of non compliance with PPE requirements through Aoin alied Environmental audit HR Operating Unit 31 03 2012 Pending PPE monitoring to occur daily Why did I receive a reminder about completing an action You have been assigned an action that is coming due or is past due You need to complete t
61. c and select a successful candidate Create a New Hire Request i manage allows you to initiate the recruitment process by creating a new Ensure you use the w icon beside each field as hire request Use Create New Hire Request to bring on all paid and unpaid l l it opens up a list of staff From the Top Menu select My Team then select Recruitment and options click on the Create New Hire Request link This will open up the online New Hire Form Murdoch Childrens Research Institute Vids Healthier fitore My team Section 1 Organisation Details Data status 7 Mee Select Position ID New if new role knew P if Request ID 95 201 9 O Team information D Employment Theme Cell Biology Development and Disease BS Group Arthritis amp Rheumatology o Speech Organisation Unit 51003638 Pisi Location WL5 1 13 1304 trea Primary Cost Centre cmesoos Je Split i gt Section 2 Line Manager Details Cost Centre 3 m DWARDS ANTHONY Extension 6416 Manager Title Senior Medical Scientist Manager Hame Section 3 Remuneration Status Ful time O Part Time O casual Student Role Oves Ono FTE Pay Scale Type Award Classification if known Proposed Salary Range View Salary Ranges on l Know Allowances Title of Grant Funding source Duration Of Grant Section 4 Replacement Position Details Desired Start Date 27 10 2012 D Previous Incumbent In vacated position Reason for lea
62. calculation of the excessive leave balance To view the leave requests for an individual click the icon under View all requested leave For more information on this report please refer to the Leave Requested section Enter leave As a manager you can enter leave on behalf of your staff From the Top Menu select My Team then select Absence and Payroll and click on the Enter Leave link Murdoch Childrens Research Institute P My team J Data status Attachments O Team information 2 Employment i Absence amp Payroll ES Absence Active Leave balances Excess leave balances Enter leave Leave requested Leave granted Unplanned leave Name BOYD CARLA CALUB DY ANA COOK NATALIE DUTTON PHILIP FERNANDEZ JAIME Hew Mor ID Mgr name 473 ROONEY ROONEY ROONEY GIANN GIANN GIANN r GIANN ROONEY GIANN profile Charts GARARD RENITA ROONEY GIANN Leave calendar GORDON ALASTAIR ROONEY GIANN Leave chart HUEGILL GEOFF f GIANN Chart by reporting MISON RACHEL ROONEY GIANN Managers es KLIM MICHAEL ROONEY GIANN Sick leave statistics rtie MILLER GAIL ROONEY GIANN o Organisation m O NEILL SUSIE ROONEY GIANN O Recruitment PEEK ALI ROONEY GIANN O System settings z 72 PERKINS KEIREN r GIANN ak I A I 3 ATE ZARIT rT IA MIETTA EI aT nak PLA RIRI Ce To further drill down the reporting chain click on the icon next to a staff member to enter leave on behalf of their direct reports
63. cation Preferred email address Enter an email address for contact in relation to this application Reason Enter a brief for why you should be considered for the vacant position Attach your cover letter You can attach your cover letter by clicking the Browse button to select the file Once the relevant information has been entered click Submit to save the record and initiate the workflow What about my resume To apply for an internal position you must ensure that you have a current resume in i manage as this will accompany your application You don t need to attach it to your application it automatically picks it up from your profile in i manage To add or update your resume in i manage please see the section on Resume 2 No this is a confidential process and your line manager will not be informed of your application You may wish to inform your manager yourself but you are not obliged to do so Will my current manager know I ve applied for another position D fa My Applications This allows you to view the details of your applications for internal vacant positions From the Main Menu click on or expand the Careers section and select the My Applications link Murdoch Childrens Research Institute hier Vids Healthier Future Home Home page Organisation chart My manager chart Company decon Position applications My task calendar Application Position Withdrawl Withdrawl Notice board Title Date applied status st
64. cause harm It should be noted that a near miss is also an incident where the unplanned event did not lead to harm An example of an incident might be somebody tripping over an electrical lead and cutting their head An example of a near miss might be somebody tripping over an electrical lead and not experiencing any injury For instruction on how to complete the Incident Notification Register form see a demonstration via this link Every incident is an opportunity for us to learn about what we can do differently to prevent harm Research indicates for every disabling injury there are 30 incidents where Registering incidents also gives us information to tell us how widespread a problem is and how often it is occurring For this reason you need to tell us every time you become aware of an incident some harm was experienced and 600 near misses Each of these is an opportunity to learn and change to prevent our people from experiencing a life changing disabling injury For us to examine what we are doing and learn we need to know about the incident An incident report is the method by which we are notified of these unplanned events to prompt the investigation 2 J Whose responsibility is it to investigate an incident Primarily the manager of the area has the responsibility of investigating an incident For more serious incidents the investigation will be conducted between EHS and the ag Manager Why am
65. ction E 2 What is the review date in the Incident Investigation form This is not a required field but is one that you can use if you as the investigation deems it necessary to review at some time in the future You can also assign the review to a third party Reviews can be assigned to a third party as part of a quality control process Register a Hazard Definition A hazard is a situation in the From the Main Menu click on or expand the Health and workplace that has the potential to harm the Safety section and select the Register a Hazard link If health and safety of people or to damage plant something in the workplace is considered a threat to an and equipment Nothing will have happened individual s health and safety it can be identified as a yet but the potential exists e g You notice a hazard before an incident occurs lead across a passageway Murdoch Childrens Research Institute pi Bem Hazard identification ome page Organisation chart eo Hazard ID 399726019053 Status Open Company directory Title o o m My task calendar emeng deep For instruction on how to upport Workflow inbox H acum gt complete the Incident Hazard e Type v 3 Careers i Health amp Safety Identified by Ki COOK NATALIE Date a SE Ree ae a e aoe Identification form see a taise an action Location Kl D D D D d ng e een ai demonstration via this link My actions a My assigned actions gegen Kl Related inc
66. dar Details Notify Acknowledge Option Excel Expand page Indicates a mandatory field that is required in order to submit the request Allows you to update an existing record Clicking on the edit icon will initiate a relevant form Create a new record Clicking on the add icon will initiate a relevant form Hovering over the help icon will provide you will additional information that you may require in order to complete a field Clicking on this icon will open the help information in a new screen Displays the team members reporting into the person that this icon appears next to Indicates a record or person who is no longer active It may also indicate an incorrect row Indicates a record or person who is active It may also indicate a correct row Click on the icon and the field will become larger making it easier to enter large amounts of data Link to another form or report or commence an action Clicking on this icon will bring up a calendar for you to select a date from Link to display the details of a selected record The user is required to complete a checkbox and click Submit The remainder of the process does not wait for this action to occur This activity is similar to Notify however the process does wait for this action to occur before it continues This activity allows the user to choose who the form will go to at the next step This icon appears in the top right corner of a number o
67. ddress from the system tick the checkbox to the left of Delete found in the top left corner of the form and click the Submit button This will delete the record from the system To add a new contact click the New link at the base of the report Once you have entered the relevant details into the Contact Address form click Submit to save the record Murdoch Childrens Research Institute DECHE Contact address Verview g gedeelt l iD 455 4 Personal information Name COOK NATALIE Biographical details Name Change Request Directory info eg Description oo ef Gips address Address Emergency contacts Dependents steet o re fd Medical J Employment J Absence amp Payroll Country Australia J Curriculum vitae ost Go Workflow outbox Phone Email Emergency contacts In the event of an emergency at work we need to know who to contact From the Top Menu select My Details then select Personal It s important to keep this Information and click on the Emergency Contact link i manage gives information up to date you the ability to enter as many emergency contacts as you see fit This section allows you to access and maintain your emergency contacts Hopefully we will never need it but if we do it needs to be accurate To add a new emergency contact click the New link at the base of the report Once you have entered the relevant details click Submit to save the record To edit or remove an emergency contact click the
68. der Honorary Fellow 473 ROONEY GIANN e J Curriculum vitae amp System settings E 475 VANUNTJACNTA 31008267 Group Leader Honorary Fellow 473 ROONEY GN amp To further drill down the reporting chain click on the icon next to a staff member to view the leave chart or calendar of their direct reports Af 5 J1 This gives a report of all individuals contained within the system To view a leave chart based on the individuals reporting to a particular manager click the icon under Chart To view a leave calendar based on the individuals reporting to a particular manager click the D icon under Calendar Curriculum Vitae This section provides you with details in relation to staff s education skills experience etc This information is voluntary for staff to include You will only see details in this section if your staff members have Education SEN entered it into i manage i manage gives you the ability to view your staff s education records as stored This information is in the system From the Top Menu select My Team then select Curriculum voluntary Vitae and click on the Education link Murdoch Childrens Research Institute Mer Ids Healthier Fitore My team Data status Specialisation _ Institution Organisation unit Attachments vii o Team information o Employment DG Absence amp Payroll Education by employee K tH vitae Education Team Hew ID Name Edit Level Specialisat
69. e 77 Validate Membership PEEK ALI 04 09 2012 2 46 41 PM 1371 Approval Leave request PEEK ALI 04 09 2012 2 45 30 PM 09 09 2012 2 45 32 PM This is the same password you use to login to i manage Here is a quick guide to how to view and action the inbox item ID Icon Activity Form Name Date Priority Complete Expire The unique workflow identifier for this item It is useful to note this if you have any issues with a particular transaction Represents the Activity to be performed This is the action you are required to perform This is the name of the form you need to action This is the name of the person the form relates to This is the date and time the form was submitted If the administrator or a task submitter has assigned a priority to the workflow task it will be displayed here By ticking one or more checkboxes and clicking the complete button you can action more than one workflow task at a time This shows the date and time on which the task will expire i e you should action the task before this time or it will be escalated to your manager The password field is used in conjunction with the complete checkbox to authorise workflows that require your password to be entered The password used here is the same i manage password you use to login To view the workflow process in a flow chart format click on the number under the D column To action a specific task click on the icon next to the
70. e 23 05 2011 29 05 2011 26 6 GEMINIRESEARCH 473 ROONEY GIANN Sick leave statistics Annual 01 05 2011 01 07 2011 18 9 GEMINI RESEARCH 473 ROONEY GIANN amp Annual 16 08 2010 09 12 2010 106 4 GEMINI RESEARCH 473 ROONEY GIANN o amp Curriculum vitae 7 Organisation Annual 22 03 2010 26 03 2010 26 6 GEMINI RESEARCH 473 ROONEY GIANN D Recruitment Annual 14 01 2010 15 01 2010 10 1 GEMINIRESEARCH 473 ROONEY GIANN 64 A System settings Annual 30 10 2009 11 06 2009 34 2 GEMINIRESEARCH 473 ROONEY GIANN To further drill down the reporting chain click on the a icon next to a staff member to view the leave granted records of their direct reports z J Unplanned leave i manage gives you access to a report that produces leave records for those leave types designated as unplanned From the Top Menu select My Team then select Absence and Payroll and click on the Unplanned Leave link e Murdoch Childrens Research Institute Du My team J Data status Organis Attachments o Team information O Employment I Absence amp Payroll Unplanned leave granted Absence Active Leave balances Team ID Name Leave type Duration Start date End date Moar ID Mgr name m profile Excess leave balances GA 533 FYDLER CHRIS Personal Leave 3 18082011 18 08 2011 529 EDWARDS ANTHONY Enter leave 27 04 2009 30 04 2009 529 EDWARDS ANTHONY Leave requested J 462 HACKETT GRANT Personal Leave 7 6 45 01 2010 15 01 2010 529 EDWARDS ANTHONY cael Per
71. e Director TAURUS RESEARCH GIANN ROONEY By selecting the and Elicons you can navigate through the organisation in this view Hovering over the 2 icon provides more detailed information on each position through a hover screen Clicking on the ad icon will display the detailed information at the base of the organisational list that can be viewed by scrolling to the bottom My Manager Chart Clicking on this link displays the organisational chart starting from your manager This view displays the position title and in the incumbent s An easy way to see the name organisational chart for your team By clicking on the T icon you can drill down through the positions You can also use the Chart Zoom and List buttons at the top of the screen to change the way you view this information for more detail see Organisational Chart Company Directory The directory is a list of each individual s name position and contact details and is displayed in a table format From the Main Menu select the Company Directory link Using the report toolbar above the table will allow you to search by name Theme or Manager s name Simply enter the search information and select the Search button By clicking the icon next to an individual you can view a report that only shows those people within the organisation that report to that selected individual Af s _ By selecting the D icon under Detail more detailed Staff l l i manage is a grea
72. e details in this staff member to view the work experience records of their direct section if your staff members reports have entered it into i manage oa l This information is voluntary To view a work experience record for an individual click the Bicon Licences and accreditation i manage allows you to view the licence and accreditation records saved within the system for those individuals that report to you From the Top Menu select My Team then select Curriculum Vitae and click on the Licences and Accreditation link Murdoch Childrens Research Institute hi ids Healthier Future My team Data status Licence Organisation unit Mor ID Mgr name Attachments D Team information D Employment 2 Absence amp Payroll Licences amp accreditation by employee F Curriculum vitae Active Active Education Prig Team NewID Name Edit Licence Level Number Effective Expiry Workflow Mgr ID Mgr name record profile H 522 BOYD CARLA 473 ROONEY GIANN A z i e F i aut 4 495 COOKCNATALIE Q Medical registration 12345678910 08 08 2011 23 08 2013 73 ROONEY GIANN Cd C Licences amp accreditation Memberships ee ee SS ee Languages Competencies a 466 FERNANDEZ JAIME 473 ROONEY GIANN Performance periods 2 Organisation A Recruitment D System settings S E 521 GORDON ALASTAR ROONEY GIANN 502 IMISON RACHEL 473 ROONEY GIANN a E 471 MILLER GAIL ROONEY GIANN 510 O NEILL SUSIE 473 ROONEY GIANN i 4
73. e name of the person on the form Date This is the date and time the activity was performed Cancel You have the option to cancel any submission that has not yet been completed by ticking the checkbox and clicking the Cancel button at the base of the report To view the workflow process in a flow chart format click on the number under the D column To view the form that was submitted into workflow and any comments validations made throughout the process thus far click on the icon beside the D this will be different depending on the transaction Not sure if you have actioned or submitted something Never fear your Workflow Outbox is here Each action is recorded here and there is infinite Capacity to record them all Careers In i manage you have the ability to view and maintain information pertaining to careers within the organisation Position Opportunities Here you will be able to see a list summary of all active vacant positions at the Institute From the Main Menu click on or expand the Careers section and select the Position Opportunities link To view the details of a particular position click on the D icon below Details column of the table To apply for the internal position vacancy click the GO button at the bottom of the page This will launch an Internal Application form for you to complete Preferred contact number Enter a phone number for contact in relation to this appli
74. e used in creating a password uppercase lowercase numeric non alphanumeric character check You need to use at least three of these in any combination Your password _ must be a minimum of 8 characters System preferences This section of i manage allows you to view and change some of your settings From the Top Menu select My Details then select System Settings and click on the System Preferences link Favourites You can select links from the system to be displayed on the home page This means you can create short cuts from your home page to areas of i manage that you use regularly The link will appear on your home screen next time you login Data Filters These are mainly used for administrators or those users dealing with masses of records which they need filtered but can be used by anyone By setting one of these filters reports will only show those records that are within ranges of the set filters e g only show active or inactive records Once you have indicated your preferences click Submit to save the request To activate you favourites preferences you will need to log out and log back in again Af 2 En Task delegation Managers Only If you are going to be absent from work for a period of time or have a team administration assistant or personal assistant PA you can delegate your access or workflows to others in i manage There are three categories of delegation Redirect Workflow Login Delegation and T
75. eam Delegation From the Top Menu select My Details then select System Settings and click on the Task Delegation link Murdoch Childrens Research Institute Wuer Ee Healthier Fiche KC Berg Task delegation Attachments ID L Gemengen EEN Name ROONEY GIANN While this function Te e A Redirect workflow tasks System settings allows you to Change password instructions Speci a person to which all your Workflow Actions will be temporarily redirected det t eeeg a eral ston select N diensten aisen p an o meer zeg en elegate your Workowe bis authority you Wegen cuba aati Reaectunti A j i Login delegation remain accountable S SE nstructio for any actions taken spe pee on E wll be abie bo assume your bogin Kerg S To dabik Delegation select Mull tram ihe Delegate to papap Pk hen wpcaie Delegate to Ol Delegate w dD Team Delegation Instructions Specii a person frat will be abie fo view fhe niormathon tor your Team To disable Delegation select Mull fram fhe Delegate fo pop up plcklist fren update E x Delegate until A Redirect Workflow This is like having access to someone s Outlook inbox You can set The person will receive any workflow items such as SS both Redirect leave approvals that would ordinarily go to you and l l l Workflow and they will be required to action these items on your f eam behalf Workflow tasks will go directly into the Delegation to person s Wor
76. ess From the Top Menu select My Details Absence and Payroll and under the Absence section click on the Apply for Leave link Murdoch Childrens Research Institute Healthier Ee Healthier Future My details Cveniew Attachments 3 Personal information 3 Employment Absence amp Payroll nee L L eae requested Leave gramed Peer lea chan Payroll Paj advice Bank change request Bank change history 3 Curriculum vitas 3 System settings Workflow inbox Workflow outbox Submit Leave request ID 473 Nam ROONEY GIANN Submit date 25 09 2012 Company G37 Details of request Type v CU to view Employee Leave Policy is this isave request for 1 day or ess ves No First work day of kave rr Jo eg Last work day of kave 0 P Paes Ae The system will caicufate the duration of your leave absence based on your work pattern Ber Lanes Geen This will appear In your leave granted report once approved Certificate provided Oys Ono Commentsidetailis Leave balances Date of balance Annual Total Personal Total Long Service Total Purchased Leave Total You can view your leave balances at the bottom of the Leave Request Form so you know what you have available Once the relevant information has been entered into the Leave Request form click Submit to save the request After the leave request form has been submitted a workflow process will be initiated To view t
77. f tables allowing you to export the date into an Excel spreadsheet Located on Top Menu this icon allows you to expand the viewing area by hiding the Main Menu Click again to change the view back to displaying the Main Menu 2 J Here is a quick guide to the commonly seen and used buttons and their functions Opens the user guide in a separate window Displays the workflow process for that particular function or task Saves the record and initiates the workflow process Takes you back to the previous screen Usually located above a report to allow you to refine the data Organisational Chart Allows you to view the position hierarchy beginning at the top level of the organisation Chart format The Organisation chart displays the position title Organisational Unit and the incumbent s name The number within the list at the top of the chart indicates This is a convenient how many levels of the organisation are to be shown under the current visual display of our position unit The default is set to 1 organisational structure From the Main Menu select the Organisational Chart link to display the structure in a chart format Murdoch Childrens Research Institute D Healt Home My details Logout Cea oom List Organisation Chart Help Frm By clicking on the icon you can drill down through the positions By clicking the icon the directory information for the incumbent of the selected p
78. g your attention Clicking on this will bring up your Workflow Inbox Murdoch Childrens Research Institute hier Kids Healthier Futore RER My Task Calendar August A gt gt 2012 Gel pape August 2012 ee ee ee ee ee Se ee LIT SEN Anniversary CALUB DYANA DYANA Organisation chart Careers J Health amp Safety 11 8 2012 e G t 11 8 2007 S a Notice Board This section contains information and notices relevant to staff and is used in addition to the content published on the Home Page From the Main Menu select the Notice Board link To view the details of a particular notice click the D icon below Detail Murdoch Childrens Research Institute Home Home page Title Category Organisation chart o My manager chart Company directory Notice board My task calendar Detail Title Date Category Notice board KE New fantastic MERI Recruitment Policy launched 22 0N2012 Suppo Greetings From EmployeeConnect 10 08 2010 System Information Workflow inbox Workflow outbox O Careers 2 Health amp Safety This is a place where you can see important and timely messages about things happening at MCRI The noticeboard is not intended to replace other important communication channels such as the eBulletin the Intranet or email You will still need to check these channels to ensure you are informed about important news affecting your work life How can add something to the noticeboard
79. ge Request Salary Title Change Request O Absence amp Payroll amp Curriculum vitae 3 Organisation LG Recruitment To create a new request click on the I icon adjacent to the related staff member in order to open the Change of Hours Request o jh Murdoch Childrens Research Institute Healthier ide Healthier Deeg My team Change of Hours Request Data status Attachments a Ti informati a Geste E Request ID AZLZ012 Workflow Id Dates shiny su section 1 Employee Detail Agreements Person ID 482 Manager 523 Positions Hame HACKETT GRANT Manager Mame EDWARDS ANTHONY Departures Theme rea Group Requests Primary Cost Centre Company ID Murdoch Childrens Resarch Institute G37 Contract Extension Variation Section 2 Variation to Employment Details Regue hange Of Hours Request Current Change To Cost Centre Change Position ID 21014680 Effective Date E Request Position Title Postdoctoral Felhow Position Tithe Postdoctoral Felhow Salary Title Change Employee Group On Going Period Employee Group On Going Period Request Employment Type Full Time Employment Type Full Time kz J Absence amp Payroll Curriculum vitae Hours Per Week 38 Hours Per week o Geesen Reason for change comment Oo Week 1Standard Days Worked Mon Tue C Wed C Thu lee Ces CSu T Week 7 Standard Mawa Worked IT kiln rl Tina Im Wicd IR Tihau F Ee m Dat 1 Term The Hours per Week field must be numerically populated and
80. gh the system From the Top Menu select My Details Absence and Payroll and under the Absence section click on the Cancel Leave link eS To cancel a leave request click on the D icon below Cancel By filling in the reason for cancellation and clicking Submit a workflow process will be initiated to cancel the previously requested leave Murdoch Childrens Research Institute Hhier ids Healthier Fitore My details VVErview Attachments Personal information ID Start date 3 Employment Absence amp Payroll Leave request cancellation Curriculum vitae Type System settings op r Norkflow inbox Start date End date Cancel Cancel ID Request date Cancel status 1198 Long Service Leave Vorkflow outbox What if want to cancel leave I have recently submitted and I can t see it under Cancel Leave If you want to cancel leave that is still pending your manager s approval this can be 2 done through the Workflow Outbox From the Main Menu select Workflow Outbox This will display a table of all outbound transactions Identify the leave application is and select the under the cancel column tol he right of the record and then click on the Cancel button at the bottom of the table The leave application will be deleted How do I cancel leave that was approved prior to i manage launch If you want to cancel leave that was approved prior to i manage launch you will need gt to contact Payroll to request the c
81. he action and then update the action to indicate that it is complete 25 My Assigned Actions My Assigned Actions allows you to view actions that have been assigned to you to perform and complete From the Main Menu click on or expand the Health and Safety section and select the My Assigned Actions link Murdoch Childrens Research Institute Healthier Future Healthier aes Home My details My team Human resources Employee management Statistics Reports System mana Home Home page Organisation chart My manager chart Action ID Action due date Company directory Action source Assigned to My task calendar y Site Background summary Notice board Operating unit Action to be taken Support F Workflow inbox Workflow outbox B OHS actions X Health amp Safety Action ID Site Date raised Assigned to Background summary Register incident Edit Print action Action source Operating unit Priority Raised by Action due date Acceptance status Action to be taken Action status g g y Raise an action e 394803932070 Human resources deptMedium 07 05 2012 MATTHEW PERRY Very toxic chemical was spilt from shelving when it was knocked off Action completed ection HR Operating Unit 18 07 2012 Accepted Purchase a chemical storage cabinet with shallow shelving and a closed glass front aT ae My incidents Maci Register a hazard My assigned hazards My Investigations My Investigations provides you with a report which is a list
82. he process attached to the leave request form click the Preview button If you are unsure of any of the information contained within this form contact the Payroll team There is a helpful link to MCRI s Leave Policy from this form so you can view the policy without even leaving the form How do know if my leave has been approved You will receive an email notification to say that your leave has been approved a The record will also appear under Leave Granted section in i manage How do I apply for leave if have more than one i manage login You should apply for leave using the login details payroll number for the role in which you accrue the leave If you are unsure please contact Payroll fm E How do apply for purchased leave To establish a balance for purchased leave please complete the Purchased Leave form via i know and submit to your manager and Payroll Once your application 2 Ls has been approved you may request purchased leave via the normal i manage leave request process Please refer to the Purchased Leave Policy How much does it cost to scan an attach supporting documenation There is no charge for you to scan supporting documentation such as medical certificates and upload them into i manage Your cost centre will not incur any 7 charges Cancel leave This section gives you a listing of all leave requests approved and processed by payroll that can be cancelled throu
83. he record and initiate the workflow process An updated position description is required for all reclassifications and must be attached prior to submitting your request Absence amp Payroll This section provides you with details relating to your staff member s leave accruals requests and leave Statistics Leave balances Part of effective staff management is the ability to manage leave A report containing leave balances for all staff reporting to you provides ready access to this information From the Top Menu select My Team then select Absence and Payroll and click on the Leave Balances link Murdoch Childrens Research Institute Healthier Kes Healthier Future My team Data status ID Name Company ID Organisation unit Mgr ID Mgr name 8 Attachments vj Help 3 Team information a Employment Leave balances by employee e ven we At Annual Sick Long Other 1 Other 2 Other 3 Other 4 Enter leave Kee baten Team Details ID Name Date total Units total Units service Units total Units total Units total Units total Units on behalf of Mgr ID Mgr name EI 1 EmployeeConnect Sam 457 BUR ARR Excess leave balances 469 FORBES JOHN 457 UNDOCK Enter leave d 459 MAITLAND CLOVER 457 UNDOCK Leave requested o2 A 57 OK Leave granted Unplanned leave Charts Leave calendar Leave chart Chart by reporting managers Sick leave statistics 2 Curriculum vitae 2 Organisation O Recruitment Data Filter N
84. ident Ki Commen ts My assigned hazards VIC workcover D Registering a hazard allows us to determine how big a problem is and to do something before someone is hurt My Assigned Hazards My Assigned Hazards is a list that enables you to keep track of hazards that have been assigned to you You will need to ensure that the corrective actions to address these hazards are implemented and are effective Once complete you will need to update the record to reflect the status of the corrective actions From the Main Menu click on or expand the Health and Safety section and select the My Assigned Hazards link Murdoch Childrens Research Institute hier ds Healthier Futore Home My details My team Human resources Employee management Statistics Reports Home Home page Organisation chart 25 My manager chart Company directory NI My task calendar Description Date identified EI E Notice board Support pii Hazard management Workflow inbox Risk Date control Date Clearance Workflow outbox Priority score ID Description Type A Status Detail Date identified required by Urgency rating closed days J Careers 20 395233645075 mR DESS Occupational Corrective action in progress Q 012 25 08 2012 D Health amp Safety unrees Register incident Raise an action My incidents My actions My assigned actions My investigations Vic Workcover This is a link to the WorkSafe Victoria website a
85. ill add value to the Institute and better support research What does this mean for me You have online access to your personal information and details relating to your employment and that of your staff that you previously had limited or no access to i manage will save you tim and give you more control over your details Contents GONE AATE r E T 7 POCO SSIS ME SVETO E 7 Logging into the d EE 8 HOME FG anA EEE E EAEE AEA 11 System Cons and BURTONS atest sates decease E 12 HOMO anssen E E E E E E E 14 BEE E a A I AA T E E A O E E T E TA 14 la e 14 VU E e CUI a 15 OP ant EEN 15 My Task Cal SIG E EE 16 POC TAU E EE 17 lee E 17 Neel 18 Nerden 19 CAN CONS eegene eelere 20 Wa let fe ale Kee ie gt EE 20 Refer Someone fora POSITION WE 21 el UECHT RH EE 22 SIS FSi NCIC SIE E 22 LECHEN d E 23 O CU SIME EE 25 IWC d CN 25 IW ASSIS OFC LIONS EN 26 My VSS UIE Vu EE 26 PISCE ee e EE 27 UV NEG Hazal E 28 VE EEN 28 KDE IC 29 gcc AT cies ery esac eect sigs pire ca aw E AEE EE TEE 29 PRN a UN eege 30 Personal lte dE de E 30 BR Ae al Ce ees espace ceadedarsnceaces tap conisasiecs E EEEE EE EEES vitae EErEE EEEE EEE 30 Bae a n 2 RE T E Renin E Pre ee Ress a rn ears LOT TRNAS Somer E Pert E mr re ER E enone ene 31 Name change gore lt i EE 32 FPN A a elei 34 Bue cata en eee ct ss vee ne ets hes nce soem nee ane re ee ene 35 Be ge 35 We E E 36 Ve estes is dese pa E chads E EE N AEA AAE E EE ES 37 Sri elle EE 38
86. iminate the need for HR to email all applications once the advert closes as well as save you time by notifying applicants of their application status quickly You will be able to view applicant details from the time the first Note It can take up to 5 business application is made When applying candidates are required to enter days for your job advertisement to their personal details and upload their cover letter and or resume be posted depending on the time using one of the functions of i manage This means that their details taken for approvals You can view are available to you almost immediately upon application the status of the New Hire Request through View New Hire Requests After submitting the candidate will receive an email notification acknowledging their application View New Hire Requests This is an effective way to review or reference the information entered in current and past New Hire Requests From the Top Menu select My Team then select Recruitment and click on the View New Hire Request link Murdoch Childrens Reseorch Institute Vechtkier Kids Healthier Fiture My team ita Statu ATacnment fio Back l J Team information Request D _ Type 2 Employment Position Status ad J Absence amp Payroll EE E O Curriculum vitae Hiring Manager ID Organisation O Recruitment New Hire Requests View Request iD Request Position ID Position Replacing Type Status Hiring Manager ID Adve
87. in ine payroll Lem rage as Peer eau chan Primary account l Current payroll bank details l Payroll Gm ee a E E Caremen anoniman DH emeng vn CH 3 Curriculum vies 3 fysiee setings Workflow Info Second account Workflow oibo Dolly Amari Alko atkop amoun Biawo ER sowie D en PY Third account Dier Aert Alopa kop Sonn vm DR Antouni name nr ascotmmier E Fourth account Gollan Anere ALlenathon amon mengs DR vumm D Please note that you cannot delete the primary bank account but you can change it You must include a primary bank account Once the relevant information has been entered click Submit to save the record f o J Once the bank change request has been submitted a workflow process will be initiated This process sends the information from the form to the payroll and details will update overnight Bank account changes submitted on the last working day of a pay period may not be actioned for the pay run in the following week You are advised not to close bank accounts until your pay has been successfully deposited in your new account s Bank change history From the Top Menu select My Details Absence and Payroll and under the Payroll section click on the Bank Change History link This gives you a list of all changes entered by you as well as a record that shows what is currently held in the payroll system This record has a status of payroll Murdoch Childrens Research Institute
88. ings You have access to ways of customising your i manage experience This section explains how you can change certain aspects of the system to suit you Change password Your username and password allow you to access the system and maintain your details As such it is very important to keep these details to yourself so as to secure your private information From the Top Menu select My Details then select System Settings and click on the Change Password link At times it may be necessary for a new password to be sent to you and in cases such important that you change the password as soon as possible to ensure that your infc Another way to ensure your personal information is secure is to change your password regularly however this is not a mandatory requirement Murdoch Childrens Reseorch Institute Re Change password Lj Attachments e m R ID 495 z Zero EN Name COOK NATALIE J Absence amp Payroll EEN O Curriculum vitae Login Change password Enter your UserName and Password to confirm your login details System preferences Username Workflow inbox Workflow outbox Password change You may change your Password by entering a NEW password and then confirming the change Enter NEV password Reenter NEW password To change your password fill in the appropriate details and click Submit to save the record Is there a rule around password strength There is a parameter which sets how many of the following rules should b
89. intained This is done by you using To view the details of a particular agreement click the forms under Requests in this Employment Se the D icon section and in conjunction with HR Murdoch Childrens Research Institute hier de Healthier Fisher We eem Employment agreement Data status Attachments 8 ID Eas Agrement 1D Eiaa eE SST E a etg Name BOYD CARLA 7 Employment Dales History Summary Company Murdoch Chikirers Resarch instiuti G37 Agreements Agreement status Woerge Employment typa Part Time Positions Location Departures Job Requests Employment Payroll Eelension Variation Requests Comrad Variation Hours Pay group on Ke ing Der Employment Group On Going Perd Cost Centre Change Payroll system MH Employment Sub Group Part Time Toten Foringi roll Arsa Murdoch N PANE REQUESTS Pat Fortnikgrah Payroll A Murdoch N Pay Nz roll work types Murdoch N Paz Personnel Arsa MERI Reclassification Requests D vt roi Title Game Standard hours per pay period 532 Personnel Sub Area MORI T ansence Payroll j Standard hours par day J Cunkulum vitse Public hodiday group 3 Organisation Classification 2 Recruttment Dates R Original hire date LIES Expected Contract End Date Recent hire date 1012003 Tanminathon date Continuous services date Qualifying date Respon for change New Hilre Attach agreement Agreement Notke period duration Wotka period unit BOMECHT Can view the actual employment contract Al
90. ion Institution Workflow Mgr ID Mgr Name Prior experience GH 513 FAIRWEATHER sMo 5 Bachelor of Arts Psychology Monash PENDING 529 EDWARDS ANTHONY Licences amp accreditation 529 EDWARDS ANTHONY Memberships y 529 EDWARDS ANTHONY e Languages 529 EDWARDS ANTHONY amp Competencies Performance periods amp Organisation amp Recruitment gt Data Filter No filter set To further drill down the reporting chain click on the icon next to a staff member to view the education records of their direct reports To view an education record for an individual click the icon Prior experience As a manager you are able to view the work experience records saved within the system for those staff who report to you From the Top Menu select My Team then select Curriculum Vitae and click on the Prior Experience link Murdoch Childrens Research Institute WW Mids Healthier Fitore Home Myd My team Data status Attachments amp Team information amp Employment D Absence amp Payroll Prior work experience by employee Curriculum vitae Active m Team New ID Name Edit Company Industry Position Mgr ID Mgr Name profile Licences amp accreditation i lt 533 FYDLER CHRIS KS tal inistrat i BI 201252 EL RDS ANT S tembershins 8 WE Languages Competencies Performance periods D Organisation amp Recruitment To further drill down the reporting chain click on the icon next toa You will only se
91. ion l 11 07 2011 Employment agreement Part Time 8 EARCH 473 ROONEY GIANN D Recruitment w i al i Ier Agreements An important aspect of managing a team is being able to access each individual s terms and conditions of employment The Agreements section gives you the ability to access your staff member s employment agreements From the Top Menu select My Team then select Employment and click on the Agreements link Murdoch Childrens Research Institute Hhier Kids Healthier fitore A Home My details My team Logou My team Data status Name Organisation unit Mgr ID Mgr name Attachments v v Team information Employment wre Agreements by employee Ea Say Employment Std End Probation Mor Active Active Team ID Name Details Company type Agreement hours Start date date end date Status ID Mgr name agreement profile Positions 522 BOYD CARLA Ka Murdoch Childrens Resarch Institute G37 Part Time Accepted 53 2 16 04 2007 473 ROONEY GIANN Ed wi Proper x 4 E Murdoch Childrens Resarch institute G37 Part Time Accepted A 11 07 201 i73 ROONEY GIANN Z e Departures 495 COOK NATALIE Murdoch Childrens Resarch Institut 7 Research Associate Accepted 25 10 2010 473 ROONEY GIANN Requests a 496 DUTTON PHILIP q Murdoch Childrens Resarch Institute G37 Honorary Fello cepted 20 12 2010 73 ROONEY GIANN Employment rgi EE W CCEPte 0 12 2010 3 LOONEY Ge anenee
92. kflow Inbox The person should continue e l the same to use their own login details This option does not person at the allow the person to view details of your team or to oe ce i same time initiate process such as recruitment Login Delegations The login delegation provides the ability to allow another individual to assume your identity in i manage This individual is able to view all of the same details as you would when you login including your salary You can information and personal biographical details If someone has delegated delegate your their login to you a message will appear on your Home Page By clicking on team to more the name displayed within that message you will then be logged in as that ihan one person To return to your own login you must logout and log back in again person at a Note The system will track any actions taken by someone else as an gies authorised delegate Given the degree of access this gives to your personal information this should only be used in exceptional circumstances Team Delegation This provides someone with the ability to view the details of your team and to initiate actions on behalf of you as a manager for example Af s _ recruitment This access does not allow the person to view or action any Workflow Inbox items If you wish to allow this access you must also enable redirect workflow as outlined above The delegate is unable to view any of your persona
93. l contracts issued post the i manage implementation will be included in the system You will be able to view the contract as an attachment from the Agreements section of i manage If you need to view the details of a contract issued prior to the implementation of i manage please contact Human Resources need to initiate higher duties for one of my staff members how do organise this The Allowances Higher Duties Form must be completed and emailed to Human Resources You should also add the details under General Notes in i manage and attached the Higher Duties form to the record Positions This section allows you to access your staff member s position details From the Top Menu select My Team then select Employment and click on the Positions link My team Data status Murdoch Childrens Research Institute hi de Healthier Future Pos Title Organisation unit Mgr ID Mgr name Attachments Q Team information Employment SS z Deis Position assignments by employee History summary Active Active Team Details ID Name Pos Title Start date End date Percentage Type 22 BOYD CARLA 0 Organisation unit Mgr ID Mgr name GEMINI RESEARCH 473 record profile 1008137 Senior Research Fellow ments rroperty Departures Requests Employment Extension Variation Requests Contract Variation Hours Cost Centre Change Requests Reclassification Requests incl Title Change J Absence
94. l details Note The delegate must be a manager or have a manager profile Once you have selected the staff member you wish to redirect to click Submit to save the change When you wish to cancel the delegation return to this form remove the person s name and click Submit to save the change Note that Team and Login delegation only affects the left hand main menu The remaining menus and pages links will continue to display the currently logged in user s team As you prepare for leave and set your Outlook out of office you might want to set your delegations in i manage What if want to activate Team Delegation function but the person want to delegate to is not a manager You will need to contact the HR Advisor and request in writing The HR Advisor can assign a temporary manager profile to that person in i manage How do I cancel a delegation You can include a finish date for the delegation in the section Delegate until by using the icon My Team Managers Only You are designated as a Manager if you have staff reporting to you As a manager you will see the My team link on the Top Menu Clicking on the My team link will change the vertical menu Main Menu to display the My Team links This is where managers can access and maintain information relating to the staff that report to them Murdoch Childrens Research Institute Healthier Kids Healthier Fotwe Home My OS Q
95. main the same you will need to enter them in to submit the form What supporting documentation do I need to attach You must provide supporting documentation for any change to your name Depending on the nature of your name change you will be required to attach certain documentation Academic Institution letter title change e g Doctor Professor etc Deed Poll document First name middle name or surname or Marriage Certificate Surname E P If submit a name change request will my directory information be updated Yes your name will be updated on MCRI s Intranet However a change in name in i manage will not alter your e mail address or login account details automatically IT will contact you once the change has been processed to verify your e mail address amp login account details Principal address This is your primary home contact address email and phone number From the Top Menu select My Details then select Personal Information and click on the Principal Address link The principal address is the address that will be communicated to the payroll system and be used for the delivery of official documentation or correspondence This section allows you to view and update your principal address details Murdoch Childrens Research Institute Muer Eiht Heathin Feten My details S y deia Contact address Attachments e Sir 7 Personal information Name COOK NATALIE The Principal Blographical detalls MAME
96. management E Risk ID Investigation status assessment Edit Title Incident date Incident owner Location Operating unit Primary consequence Brief description Status Investigation manager rating 395158227042 Wat j 8 Review complete closed aA Trip over carpet 09 07 2012 PERRY MATTHEW Human Resources HR Operating Unit Near Miss Near Hit Tripped over without falling Closed PERRY MATTHEW 08 07 2012 PERRY MATTHEW Human Resources HR Operating Unit Near Miss Near Hit jams and has no emergency stop Open eaten genet Investigation Pending Solar radiation is causing eye fatigue in the eastern side of the building qQ eens fase 21 02 2012 PERRY MATTHEW Human Resources HR Operating Unit Injury test v 383132223009 Q 1831322 Mr 21 02 2012 PERRY MATTHEW Human Resources HR Operating Unit Injury My Actions This section provides you with a view of the actions you have raised From the Main Menu click on or expand the Health and Safety section and select the My Actions link Murdoch Childrens Research Institute Healthier ads Home My details My team Human resources Employee management Statistics Reports System manac Home Home page Organisation chart My manager chart Company directory My task calendar Notice board Support Workflow inbox Workflow outbox O Careers J Health amp Safety Register incident Raise an action My inciden My assigned actions My investigations Register a h
97. mes Vacancy 6 Type Business Business Educational Educational Status O Not yet reviewed D I Not yet reviewed O Favorable O Favorable Unfavorable O Unfavorable Reference detail Name Email Reviewer Name W EDWARDS ANTHONY Last updated 23 09 2012 1 21 50 PM Comments gt s j1 Interview Details Offers Status History Send Letter Current Status New Status Drop Down Call the applicant first to agree on a time and place for the interview Only then add edit interview details by clicking on the icon From this form you can record the details of any interviews and send and invitation reminder to your Outlook calendar You can then forward the calendar invite to the applicant with specific details on where to go what to bring etc confirming the details agreed upon during your phone conversation You can also update the outcome of the interview from this section including any interview notes and attach relevant documents by using the Browse function This section allows you to record the details for up to three interviews Murdoch Childrens Research Institute ide Healthier Future EH Applicant interviews CO Delete Applicant ID 401456889055 E Back Name Butts Jame Application Occupational Dames pen Initial interview Type O Telephone O Office Notes Complete this section only if the applicant is successful and you have made a ve
98. nd opens in a new page From the Main Menu click on or expand the Hea and Safety section and select the Vic Workcover link The WorkSafe website provides information about safety and prevention laws and regulations events resources and oth information for both employees and employers My Details From the Top Menu select the My Details tab This will change the vertical Main Menu to display the My Details links This is where you can access and maintain personal and employment information Overview The Overview section provides you with a summary of key information about you and your employment so that you can see it in a quick view From al a Top Menu select My Details and then from the Main Menu select Overview pence tt eae ai and easy way to update your details From the Overview section you can edit some of your personal details These fields will be indicated with the icon Clicking on this icon will take you directly to the relevant form for you to complete to initiate a change to your information i Rewearch Invityhe Murdoch Childrens Kc Penson overview E ger Parvo k orrescken D Dir Erp oagmwg bc COX KTS Alaris db Bech C Tieu E EP curricular i Hame gt Dep Ca Weeer riaa S Lier rik Ku Duakeag Oe ech Daf Firar reen HATALE Creal ey ee ELL AN aed Pe Frari Pira arrad risa Fiza Diii iiia Praia Dar riari Barger Feher ahh Titia DE Blopraphkal Ce organ leathon Geh S ch Crap
99. ngements Policy gt Can I see my flexible work arrangement in i manage No these are not stored in i manage Please see your manager for the details 1 lt Af s J1 Positions i manage allows you to look at a summary of your position history From Current and all future position the Top Menu select My Details then select Employment and click on data will appear in i manage the Positions link Murdoch Childrens Research Institute My details Overy inw Position ID Position Type 2 Personal information Al d Employment Attachments Active Agreements i Details Position ID Position Type Start date End date Allocation Change reason assignment Deen 2010801 Research Associate Primary 25 10 2010 100 wi Total Rem Property a Absence amp Payroll A Curriculum vitae a System settings To view the details of your position click on the icon to the left of the record You cannot update or change your position details If you are unsure of anything regarding the position please contact your Human Resources Business Partner Andrea Frigo Salaries This report allows you to see your current salary and salary history recorded post the implementation of i manage this includes students scholarships To view the details of a particular salary record click the icon From the Top Menu select My Details then select Employment and click on the Salaries link Murdoch Childrens Research Institute My detail
100. norary Fellow 31008263 Group Leader Honorary Fellow ROONEY GIANN e iit eat Honorary Fellow 31008267 Group Leader Honorary Fellow ROONEY GIANN 6 To change your staff member s cost centre click on the H icon This will take you directly to the Cost Centre Change Request Form Murdoch Childrens Reseorch Institute Healthier Ee Healthier Phere My team Cost Centre Change Request Form Data status Attachments J Taam Intonation 2 Employment Request ID 23013 Work thew Mi Dates History summary Employee Detail GEESS Person ID EI Manager D Positions Name ABOG ALI Manager Namea ROONEY GANN Departures Theme Area Group Company ID Murdoch Childrens Resarch institute 37 Requests Position ID 31008068 Employes Group Fved Term Period Employment Position Title Research Fellow EmploymentType Part Time ExiensionVarlation Requests Contract variation Hours Cost Centre Variations SOUESIS ReclassiMication Requests Current New Incl Title Change E J Absenes amp Payroll Effective Date ET S 2 Curriculum vitas 3 Organisation Primary Cost Centra Primary Cost Cantra ye Recruitment Primary Allocation Primary Allocation Hours Par Week 228 o Cost Centrs 2 Cost Centra Allocation 2 Allocation 2 Cost Centre spit 3 Cost Centra 3 w S Alain 3 SC Allocation 3 e Gost Centre 4 Cost Contra 4 Ke Allocation 4 Aleation 4 e Respon for change comment Select the effective da
101. o gt Sean on fe g II Ga a Team information Employment Absence amp Payro Curriculum vitae Organisation Recruitment System settings Team information J Team information J Employment Absence amp Payroll d iculum vitae Biographical details What if am a manager with staff reporting to me but I don t have the My Team section in i manage You should log your issue through the i service desk selecting the i manage icon and the IT team with work with HR and Payroll to ensure you have access to the manager mm features of i manage Attachments The Attachments view provides you with a list of your staff and any documents attached to their record in i manage This could include their resume agreement medical certificate and more From the Top Menu select My Team and then from the Main Menu select Attachments Murdoch Childrens Research Institute Healthier Future Healthier Ke Home My details Myteam Logout 4 My team People profile ID Name Category Date Form Org Unit Mar ID Mgr name 16 Data status Search v v v 20 anaes gag Attachments by employee Ea Absence amp Payroll ID Name Category Date r Attanhmeas Org Unit Mgr ID Mgr name Curriculum vitae 461 HUEGILL GEOFF ei i SBAURUS RESEARCH 473 ROONEY G a 466 FERNANDEZ JAIME PERSON w Starter Survey questionsdeerPARASCYLLIDAE 473 ROONEY GIANN System settings 467 CALUB DYANA TAURUS RESEARCH 473 ROONEY G BALISTIDAE 473 R
102. o filter set To drill down the reporting chain click on the icon next to a staff member to view the leave balances of their direct reports To view the details of an individual s leave entitlements click the 5 icon This is the same view that staff members will see Leave accruals and entitlements cannot be updated via this report as they come from the payroll system If you have any concerns relating to this data please contact Payroll As a manager you have the ability to enter leave on behalf of your staff by clicking on the icon under the Apply for leave on behalf of column adjacent to that staff member For more information on the Leave Request form please refer to the Apply for Leave section Excess leave balances As a manger you have access to an additional report that produces leave balances for those staff members that have an excess of leave Excess leave is defined as per IMCRI s Leave Policy From the Top Menu select My Team then select Absence and Payroll and click on the Excess Leave Balances link To drill down the reporting chain click on the icon next to a staff member to view the excess leave balances of their direct reports Af n _ To view the details of an individual s leave entitlements click the D icon under Details Within the report you can view pending leave requests for individuals This is leave that has been requested but not yet processed by Payroll and therefore not included within the
103. oficiency Reading proficiency Writing proficiency Date last tested o Oves No D Yes ONo Yes O No CD Resume i manage allows you to store your resume From the Top Menu select My Details then select Curriculum Vitae and click on the Resume link Murdoch Childrens Research Institute Whier Kids Healthier Fitore My details Resume Overview Attachments S y Person ID 450 es eee Name WOODHOUSE DANIELLE d Employment Absence amp Payroll R J Curriculum vitae 3 MyResume pdf Delete Education Please attach your resume Frior experience Licences amp accreditation Memberships Languages Resume Performance reviews O System settings Workflow inbox Workflow outbox You can attach your resume by clicking the Browse button to select the file Then click on Submit to save the record Any versions of your resume that you have previously attached here will appear By ticking the Delete box and clicking Submit you can remove any previous records Why would include my resume Not only is it a great way to have easy access to your information so you can update your details as you need to but it also used if you apply for any internal vacancies To apply for an internal position you must ensure that you have a current resume in i manage as this will accompany your application You don t need to attach it to your application it automatically picks it up from your profile in i manage System Sett
104. oll and click on the Chart by Reporting Manager link Murdoch Childrens Research Institute Hh ds Healthier Fitore A My team E Data status ID Name Posi Position Company Organisation unit Mar ID Attachments Search v v amp Team information DG Employment Gl Absence amp Payroll Leave chart by manager position Absence Team ID Name Chart Calendar Posi Position Mgr ID Mgr name Leave balances 522 BOYD CARLA 31008137 Senior Research Fellow 473 ROONEY GAN G Enter leave 5 COOK NATALIE 31010901 Research Associate 473 ROONEY GIANN Leave requested e 496 DUTTON PHILIP 31012839 Group Leader Honorary Fellow 473 ROONEY GIANN Al Leave granted 466 FERNANDEZ JAME 31008247 Group Leader Research Officer 473 ROONEY GIANN e Unplanned leave 504 GARARD RENTA 31013264 PhD Student UoM Paeds 473 ROONEY GIANN Al Charts 521 GORDON ALASTAR 31008081 Group Leader Research Fellow 473 ROONEY GIANN EE 4561 HUEGILL GEOFF 31008179 Postdoctoral Fellow 473 ROONEY GIANN e Leave chart 502 IMISON RACHEL 31012974 Research Assistant ROONEY GIANN e Q 484 KLM MICHAEL 31009125 Honorary Fellow Manager ROONEY GIANN Bee statistics MILLER GAIL 31008258 Group Leader Honorary Fellow ROONEY GIANN C O NEILL SUSIE 31013303 Occupational Trainee ROONEY GIANN S I Organisation 24 PEEK ALI 31008068 Research Fellow ROONEY GIANN S A Recruitment 472 PERKINS KEREN 31008263 Group Lea
105. omments Ensure you include any additional comments in the comments box provided prior to submitting a change in status If a verbal offer of employment is made to your preferred candidate and accepted please change the status to Interviewed Verbal Offer Accepted so that the Recruitment and Contracts Advisor is notified and can initiate the pre employment check process Ensure you include details of the offer by completing 2 under Offers and completing the online form once clicking on icon Once the successful applicant has been issued the new starter All contract and employment documentation the Recruitment and Contracts Advisor will documentation must be completed by the update the status of the vacancy to closed new starter and returned to Payroll prior to their commencement We still have available to you some valuable tools to assist you during the recruitment process here on i know Short listing Matrix Interview Question Library Interview Question Template Appointment Reference Check Form Logging Out To ensure your information is kept secure you should logout using the link in the Top Menu This means that each session is completely finished and cannot be accessed by others who may use the same machine If the logout is not used others may be able to use the browser to access your private information Murdoch Childrens Research Institute Healthier Kies Healthier Future
106. on details and initiate a termination From the Top Menu select My Team then select Employment Organisation unit GC o A A CG 5 5 A O A details ID Name Departure NotificationCancellationLast workingDeparture status date date day date 467 CALUB DYANA 495 COOK NATALIE 496 DUTTON PHILIP 466 FERNANDEZ JAIME 504 GARARD RENITA 521 GORDON ALASTAIR 461 HUEGILL GEOFF 484 KLIM MICHAEL 471 MILLER GAIL 510 O NEILL SUSIE This is the departures report view Organisation unit GEMINI RESEARCH 473 TAURUS RESEARCH 473 TAURUS RESEARCH 473 SYNGNATHIDAE 473 PARASCYLLIIDAE 473 TAURUS RESEARCH 473 JUPITER RESEARCH 473 TAURUS RESEARCH 473 TAURUS RESEARCH 473 JUPITER RESEARCH 473 To further drill down the reporting chain click on the icon next to a staff member to view the details of their direct reports This report contains all terminations as stored in i manage Mgr ID Mgr name X Active Active record profile ROONEY ROONEY GIANN GIANN ROONEY GIANN GIANN GIANN GIANN GIANN GIANN ROONEY GIANN ROONEY GIANN ROONEY GIANN Departures must be completed for unpaid staff and students too Af e Jh When a staff member notifies you of their resignation as a manager you must notify the organisation of the termination by clicking the 4 icon This will bring up a Departure Notification form for you to complete Murdoch Childrens Research Institute Healthier Kids He
107. on the icon to view and update the details of a selected staff member This is the same form as for an individual see Directory Info Murdoch Childrens Research Institute My team Staff Directory Information Data status Attachments ID 462 a Te in mation PE E Name HACKETT GRANT Biographical details Directory info Position title Postdoctoral Fellow General notes Manager EDWARDS ANTHONY 2 Employment O Absence amp Payroll Directory contact o Curriculum vitae D Organisation Business title 7 G Recruitment Email GRANT HACKETT MCRIEDU_AU Phone Emergency contacts In the case of an emergency in the workplace it may be necessary for you as a manager to alert the family of your staff i manage allows you to access the emergency contact details of your staff member From the Top Menu select My Team then select Team Information and click on the Emergency Contacts link gt To further drill down the reporting chain click on the icon next to a staff member to view the emergency contact details of their direct reports Click on the icon to view the details of a selected staff member General notes As a manager you have the ability to create and store general notes about any of your staff From the Top Menu select My Team then select Team Information and click on the General Notes link Murdoch Childrens Research Institute hier Kids Healthier Future My team People profile Data status Att
108. osition will be displayed Once again the number can be set at the top to show multiple levels of the organisation The chart may get very large and cumbersome to work with so the system has some other ways to display the data The first is to only display the incumbents rather than the positions and organisation units and this can be achieved by clicking on the Zoom button Murdoch Childrens Research Institute Whi kide Healthier Pefuge 1 v Chart VU Zoom Organisation Chart Tee ome late Lom wn lr WELSH POWELL amp JOHN Loi Sam HEINS LLN FORBES EmployeeConnect SKIRVIAG ROOHEY e CLOVER EG GET LAND List format The organisational data can also be shown in a vertical format To show this view select the List button The Organisation chart list format displays the position title Organisational Unit and the incumbent s name Murdoch Childrens Research Institute W er kide Healthier Furhare Zeen List Xo rganisation Chart E DIRECTORS OFFICE DIRECTORS OFFICE DARREN BUNDOCK Associate Director SIGANIDAE CLOVER MAITLAND Chief Operating Officer COO S OFFICE MATT WELSH Director VCGS GENETICS A ANDREW TRIM LI Executive Assistant to Director DIRECTORS OFFICE KATRINA POWELL O Head of PR amp Development FUND RAISING JOHN FORBES O Test Position Murdoch Childrens Research Insitute Sam EmployeeConnect H Theme Director AQUARIUS RESEARCH ANGIE SKIRVING ES gt Them
109. pleting the departure notification for their direct _ reports What happens after submit the departure notification The notification will be sent to HR Payroll IT and Security and Maintenance so that the appropriate action can be taken in those areas The Staff Leaving Advice Form will La still need to be completed and is available through i know E If a staff membere contract is coming to an end and won t be extending the contract do need to submit a departure notification a Yes Even if the staff member is leaving as a result of a contract ending a departure notification needs to be completed and submitted 64 __ Contract Extension Variation Requests Leading up to a staff member s contract expiry date you will be notified via email to log into i manage and submit an Contract Extension Variation Request From the Top Menu select My Team then select Employment and click on the Contract Extension Variation Requests link This form is used to extend a contract for a maximum term paid employee non paid staff member and students This will show you a list of staff for who you can either create new or view past and present contract extension and variation requests Murdoch Childrens Research Institute My team Data status Person ID Pay Group Employment Type 8 Manager Attachments E E D Team information J Employment Dates Contract Extension Variation Request by employee i Person I
110. quivalent FTE options 3 8hrs 0 1FTE Af a _ 7 6hrs 0 2FTE 11 4hrs 0 3FTE 15 2hrs 0 4FTE 19hrs O 5FTE 22 8hrs 0 6FTE 26 6hrs 0 7FTE 30 4hrs 0 8FTE 34 2hrs 0 9 FTE 38hrs 1 0 FTE Full Time Payscale Type Award Internal award agreement descriptor Classification Classification is the level and step of the appointment for example Research Assistant Level A Step 1 Proposed Salary Range If remuneration is dependent on qualifications amp experience please indicate a proposed salary range This range will be advertised View MCRI Salary Scales on i know for more information Allowances Contact HR for further information Title of Grant Funding Source Required for Finance Approval Duration of Grant Required for Finance Approval Section 4 outlines the Replacement Position Details Signify who is being replaced and the reason The Desired Start Date field is available for you to enter the anticipated start date of new candidate This date is not the official start date but gives HR an indication of how quickly the position needs to be filled The Desired Start Date could also be in line with the previous staff member s last day at MCRI Section 5 specifies the Advertising Details for the new position Please a l NOTE All positions will be upload a position description in MS Word doc or docx format and l advertised on the MCRI select the media sources you would like the position advertised through
111. r on this screen must be the one that is in your Directory Contact details in i manage your MCRI or VCGS email address The temporary password will gt be emailed to you and is valid for one hour only Upon logging in with the temporary lt D password you will be directed to change your password For more information on how to do this see the Change Password section If for some reason this still does not work please raise the issue through i service desk Do I have an MCRI email account if I have an Honorary Fellow or Research Associate appointment 2 Yes all MCRI staff have been provided a MCRI VCGS email account This includes all _ employed staff students staff with RCH or UoM joint appointments and honoraries Do have to use my MCRI e mail account Yes you are expected to use your MCRI VCGS email for work related email communication If you have joint appointment status with RCH or UoM you can request to have your 2 MCRI email account forwarded automatically to an approved external account La Students may also request to have MCRI emails forwarded to an approved email account To request your MCRI emails to be forwarded please log a request through i service desk selecting the i manage icon 10 incorrect password attempts will lock you out of the system for 24 hours You will need to log an issue through i service desk selecting the i manage icon What do do if have two payroll numbers Some staff
112. r to 3 agree these things before entering the action into the system responsible for close out of actions The legislation puts the responsibility for making the workplace safe on the person with the control Regardless of what has been delegated by whom this responsibility remains with the manager who has control Why am I as the Manager who is not directly involved in the day to day operations My Incidents From the Main Menu click on or expand the Health and Safety section and select the My Incidents link To see a demonstration on how to review an incident including Incident Overview Incident Consequences and Investigation and Actions click on this link Murdoch Childrens Research Institute Home Home page Organisation chart My manager chart Company directory My task calendar Notice board Support Workflow inbox Workflow outbox Careers J Health amp Safety Register incident My actions My assigned actions My investigations Register a hazard My assigned hazards Audit Audit plan Audit reports Compensation VIC workcover Home My details My team Human resources Employee management Statistics Reports System management Logout Risk Assessment Legend EN Extreme E High E Moderate E Low E Very Low O Not Assessed Rating Unavailable Incident date Incident owner Location Investigation status Site Investigation manager Risk assessment Incident
113. rbal offer to which they have accepted Account of each stage of the recruitment process This section will only update each time you change the applicants status and click on Submit The Recruitment and Contracts Advisor will initiate this function so Managers will not have to utilise this option Indication of the current status of that particular application New applications will be displayed as Not yet reviewed Use the New Status drop down list to update the status of each application as they are assessed and move through the recruitment process Murdoch Childrens Research Institute Future Healthier Kis Heckt Home Submit eres applicants Passed key Questionnaire Questionnaire Application interview Status Send Current ID Vacancy W Applicant question scora W results dstalls References detalis Offers history istter status The drop down allows you to use the following descriptors and actions 1 Default Not Yet Reviewed New applicants will default to this status 2 Reviewed Unsuccessful Sent By selecting this status the applicant will be sent an Rejection Email unsuccessful notification by email This is automated through i manage The system is configured to send the unsuccessful email in 5 days from the time you change the Status to Unsuccessful Applicant Note If you have interviewed an applicant you should speak with them to notify them that their application has been unsuccessful and u
114. roll system MH Employment Sub Group Full Time Pay frequency Fortnightly Payroll Area jurdoch N Pay NZ Payroll work type Murdoch N Pay NZ Personnel Area ICR Standard hours per pay period 76 Personnel Sub Area Standard hours per day Public holiday group Classification Original hire date 10 05 2009 Expected Contract End Date aera es 10 05 2009 Termination date Qualifying date Can I view my contract All contracts issued post the i manage implementation will be included in the da system You will be able to view your contract as an attachment from the Agreements section of i manage How do I know if my contract will be extended Your line manager is responsible for notifying you whether your contract is to be extended or ceased and will make the necessary arrangements If your contract is gt to be extended HR will email you a contract of employment which you will be required to sign and return prior to your current contract end date to ensure you continue to be paid How do I vary my hours gt Any changes to your hours agreed with your manager will require your line La manager to submit a Contract Variation Form in i manage How do I apply for a flexible work arrangement You will need to read the Flexible Work Arrangement Policy in i know and discuss your request with your manager Flexible Work Arrangements are not applied for through i manage Detailed instructions are included in the Flexible Work is Arra
115. rt Template St a repr T Fesearch Assistant ET APPROVED EDWARDS ANTHONY gu m APPROVED EDWARDS ANTHONY _ EDWARDS ANTHONY ry Click on the 7 icon under the View Request View By clicking on View Request Recruitment Advert Template or View Request Summary to Summary this will open up a snap bring up the relevant forms and details for you to view shot of the New Hire Request Forms The New Hire Request Summary would be useful to take into interviews y E Recruitment Requests You can review the status of your recruitment activity and applicant details under the Recruitment Requests section From the Top Menu select My Team then select Recruitment and click on the Recruitment Requests link This will open a report that allows you to choose from two actions view applicants and or assess applicants You can select these actions from the drop down box for each recruitment request Murdoch Childrens Research Institute Kids Healthier Futore e e e e Healthier This view will only contain This report lets your review the status of your recruitment activity My team You can choose from a number of actions including view and or Assess th O se va Ca n C e S th at h ave Data status applicants View Service requests and add internal or external applicants Attachments been approved and are J Team information O Employment Request H H J Absence amp Payroll rade currently being advertised
116. s Overview Person Id Name Manager Name 1 amp Personal information DG Employment s D Absence amp Payroll Total Remuneration by Employee amp Curriculum vitae D System settings Workflow inbox Person Id Name FTE Base Salary Super Allowances M 42 Afi E 246 Ccca 24 430 WELSH MATT CM66000 2MISCMK 2MISCMK 1 173 316 00 15554 44 134 Norkflow outbox Current and all future salary You cannot update or change your salary details If you are unsure of information will appear in i anything regarding your salary please contact Payroll manage i manage will not detail any salary packaging arrangements WS Maxxia your workplace you might have in place For details regarding salary nents packaging please contact Maxxia on 1300 123 123 v _ How do update my superannuation information If you wish to change your super fund contact a member of the Payroll team E Absence amp Payroll Information regarding your leave and pay disbursement is displayed and maintained through this section Once saved most forms will follow a workflow process that can be tracked through the Workflow Outbox and is integrated with our Payroll system If there are any concerns with the information displayed please contact Payroll Apply for leave An important part of i manage is the ability for you to apply for leave online This means that the leave request can be tracked at every point throughout the leave request proc
117. s Birha Fao i ra Brice aca CGrpve ae Fach ee Dara af birth tmnt ae Organi aion unde TAIR Rie Camery of birth Leer rpg wa g sin Fae Beakice Eag ctsch Zagce eg Crikey Chiral Job Tri aries Sin group Loe Eat ASE Ce Employment Tear 2 ce i deht Crop Tart p Female Pi Sad estes la Origi hira dara a iten ig B abari Didier Fink Fare hira dara Fell chy C cr la ca Bearc sch E Eachkaczweg dg Caper dag Tz Creal ribo ere Tec E Part ite iri Ha ira E Basile Ta to Ba Emergency Payroll Alte Mex Side Payrol lel DS ft Faire bita Bawer ilasoracn hi Creal Pk ele Geer Ca 1 Pay gap Pa cera reg ec dek Leg Gas Daf St Bar Greg Re Pacer Week Gas TEE Bord work Got Eed cl D ess bb and Dra par pey prid Adkkaaa dcd Iira par dw Wark du group Licance amid Accreditation Typa Larval LkaraaR Dacre Espiry rE jaa i ibiti teg Memberships a a Typ Drdy y Baar be Ri Erpiry Company Property Typa Sard b Attachments This shows you in a table format a quick view all of the attachments you have saved in i manage such as your resume From Top Menu select My Details and then from the Main Menu select Attachments Murdoch Childrens Research Institute My details Overview Category Date Form 1 SI he Attachments Category Date Form 3 Personal information 4 Employment 4 Absence amp Payroll 3 Curriculum vitae 4 System settings Workflow inbox Workflow outbox Attachment PERSON 14 08 1972 Resume
118. se the Interviewed Unsuccessful Candidate status and not this one 3 Reviewed Short listed for By selecting this status you are indicating that you have Interview reviewed this applicant and short listed them to attend an interview You will need to call the candidate to make arrangements for an interview 4 Reviewed Pending By selecting this status you are indicating that you have reviewed the application but are yet to make a decision about whether they will be short listed 5 Interviewed Unsuccessful If you have interviewed a candidate and you deem them Candidate notified by phone unsuccessful you need to call that candidate to notify them of the outcome and then select this status 6 Interviewed Verbal Offer By selecting this status it will send a notification to the Accepted Pending Pre Recruitment and Contracts Advisor to commence pre employment Checks employment checks You should use the comments section to include a tentative start date and the salary details agreed to as part of the offer 7 Application Withdrawn If at any time a candidate withdraws their application please select this status option 8 Visa In Progress HR USE ONLY This status will be updated by the Recruitment and Contracts Advisor 9 Take on Successful Applicant This status will be updated by the Recruitment and HR USE ONLY Contracts Advisor upon the successful completion of the pre employment checks s Pe C
119. sonal Leave 15 2 44 14 2009 11 12 2009 529 EDWARDS ANTHONY Personal Leave 15 2 Ao 06 2006 27 06 2008 529 EDWARDS ANTHONY Personal Leave 7 6 1504 2008 15 04 2008 529 EDWARDS ANTHONY Personal Leave 7 6 OS 01 2006 08 01 2008 529 EDWARDS ANTHONY 512 WOODS TARYN Personal Leave 02 02 2012 02 02 2012 529 EDWARDS ANTHONY Personal Leave 6 O2 012012 04 01 2012 529 EDWARDS ANTHONY Charts Leave calendar Leave chart Chart by reporting managers EX Cl be m e mbm hi vm ze l l 2 l To further drill down the reporting chain click on the icon next to a staff member to view the unplanned leave records of their direct reports Leave calendar i manage gives you as a manager the opportunity to view your staff s leave requests within a calendar format From the Top Menu select My Team then select Absence and Payroll and click on the Leave Calendar link Murdoch Childrens Research Institute Healthier Kids Healthier a Leave calendar September kW Data status ATiaciments 2 Taam Intonmethon September 2012 Leave balances Excess leave balances Emer lene Leave nequested Leave gramed Leave char Chan by reporiing managers Siok leae Saisie 2 Curkulum vite 3 Organisation 2 Recruitment 7 System settings B 6 9 2012 El were Jenny other 0 0000 Unita TEE EH To navigate through the different months and years either click on the arrows at the top of the screen or select the month and year
120. sonal information 2 Employment o Absence amp Payroll Absenne Cancel leave Apphy for leawe Leave balances 2 DROE TAND T G 16112010 211 2010 15 2 Bave regue z Pave Chart Leave without pay 2408 2008 200TA 19 a es 2042009 16062009 20 4 WEE I DUNN DIER 28 Bank change request Payroll Bank change history D Curriculum vitae O System settings Workflow inba Workflow outbo np Data Filter No filter set Peer leave chart To help you plan your leave better i manage gives you the ability to view the leave approved and requested within a chart format for your peers all of those people who report to the same manager as you From the Top Menu select My Details Absence and Payroll and under the Absence section click on the Peer Leave Chart link Murdoch Childrens Research Institute Healthaf Peathier Kelt Home My details My team Logout My details J Personal information J Employment Curricutum vitse 3 System setings WW DIHEIH DD DDHDRHDEEDRHREHDERBDHEDDDR DEEN ga LmptoyeeC onmect orktiow outbox Sam FORSES JOHN MAITLAND CLOVER Gm emm e deng EH SHIRVING ANGIE TRIM ANOREVW WELSH MATT M rm mm mmm Each leave type is designated a colour as defined in the legend shown at the base of the chart Those leave requests that have not yet been completed and processed are also shown in a different colour By hovering over a period of leave coloured block the details of that leave appe
121. t way to Directory Information can be viewed find the contact details of If an email address is displayed clicking on the address will staff and students at the automatically open your default email program with the individual s Institute address entered in the To box You may also wish to contact an individual using i manage To do this click on the D icon in the contact column of the appropriate person fill in the details and click Submit How do I change my details in the company directory 2 Raise a request through the i service desk selecting the IT icon and the MCRI IT D Department will action your request It will then be reflected in i manage and in the Staff Directory on the MCRI Intranet My Task Calendar i manage gives a summary of specific tasks in a calendar format for you Tasks may include workflow actions performed employment anniversary and other significant dates coming up From the Main Menu select the My Task Calendar link To navigate through months and years either click on the arrows at the top of the screen or select the month and year from the list provided in the boxes at the top of the screen By clicking on the person s name the details of the task appear at the base of the calendar You may need to scroll down to view these details below the calendar Hovering over the name also gives an indication of what the task is about The current day always shows how many workflow tasks are awaitin
122. t will nce the relevant information has been entered an be available to HR to view at any time All h lick mi h attached click Submit to save the record General notes will be work flowed to HR l CR for review To view the details of a previously entered note click D PET icon When should I use General Notes General notes can be used in a variety of circumstances for example when you have agreed to a flexible work arrangement for a staff member or had a performance gt related discussion etc The HR processes must still be followed but this section allows you to store the information securely for future access Details in this area are auditable so must be of a professional nature adhering to MCRI s policies including but not limited to the Anti Discrimination Harassment amp Bullying Policy have agreed to enter into a Flexible Work Arrangement or to extend an arrangement how do organise this is The Flexible Work Arrangements form must be completed and emailed to Human Resources You should also add the details under General Notes in i manage and attached the Flexible Work Arrangements form to the record Employment In i manage you have the ability to view information pertaining to your staff members and their employment with MCRI This also includes all students and other unpaid staff members who report to you Af s _ Dates 2 l
123. te of the cost centre change by clicking the calendar icon EI 68 To alter the primary cost centre select the appropriate cost centre from the drop down menu and insert the allocation A staff member can have up to four cost centre splits If the staff member has more than one cost centre complete the details of the subsequent cost centres and the allocation In the comments field at the bottom of the form include the reason for the chang Though this is not a mandatory field inserting a reason will assist Finance in approving your request Once the relevant information has been entered click Submit to save the record and initiate the workflow process 3 How do I transfer a staff member to another line manager You will need to use a Change of Manager Form that is available on i know However if the change of line manager results in a change of cost centre you must also complete a Employment Line Manager Variation Form form via i manage Salary Title Change Request This section allows you to view and change the classification and title details of your staff The Salary Title Change Request is used to vary your staff member s position title reclassification promotion to the next level employment status and hours per week From the Top Menu select My Team then select Employment and click on the Salary Title Change Request link Murdoch Childrens Research Institute Healthier Ke deng Home A My team f Dat
124. the icon to the left of the record and make the required amendments and click Submit to save Murdoch Childrens Research Institute Healthier Kids Healthier fitore A Submit Prior work experience Overview Attachments e A ID 7 Personal information ge COOK NATALIE J Employment Absence amp Payroll gree Company eee Cancel leave v Apply for leave ei Leave balances Country tat Leave requested Position held ee Leave granted ASCO code v Peer leave chart Start date C JA e Pay advice Bank change request Additional Information Bank change history Curriculum vitae Memberships Languages Performance reviews J System settings Workflow inbox 4 Licences amp accreditation You can view and manage your licence and accreditation information in this section From the Top Menu select My Details then select Curriculum Vitae and click on the Licences and Accreditation link To enter a new licence record click the New link at the bottom left corner of the table and complete the Licence and Accreditation form Click the Submit button to save the record To edit an existing record click the icon to the left of the record and make the required amendments and click Submit to save Murdoch Childrens Research Institute Healthier Ee Healthier Future din j eeni Licence or a DESSERT accreditation 3 Personal information geroy ID 495 W Absence amp Payroll Name COOK NATALI
125. tics Curriculum vitae Organisation Recruitment This report reflects the current status of the leave requests in the workflow process To further drill down the reporting chain click on the a icon next to a staff member to view the leave requests of their direct reports Clicking on the Dicon will display the details relating to each leave request Leave granted As a manager you have access to all records of leave taken by staff who directly report to you From the Top Menu select My Team then select Absence and Payroll and click on the Leave Requested link Murdoch Childrens Research Institute thier Kids Healthier Fitore A My team 3 Data status 1 50 135 rch 50 Help Back Ji D F Attachments o Team information D Employment l Organisation unit amp Absence amp Payroll Name Mar ID Absence morname EI Leave balances Type Excess leave balances Start 2 E Enter leave Leave granted by employee Ea Active Team ID Name Type End Duration Organisation unit Mgr ID Mgr name profile 522 BOYD CARLA Personal 01 12 2011 26 01 2011 53 2 GEMINI RESEARCH 473 ROONEY GIANN f Annual 31 08 2011 09 02 2011 19 GEMINI RESEARCH 473 ROONEY GIANN amp Annual 14 07 2011 14 07 2011 7 6 GEMINI RESEARCH 473 ROONEY GIANN e Charts Leave calendar Leave chart Chart by reporting Annual 30 05 2011 20 06 2011 79 8 GEMINIRESEARCH 473 ROONEY GIANN managers Conference Leav
126. ting your personal information here is quick and easy i manage provides the ability to view your directory information information that also appears on our Intranet Staff Search and to edit your work mobile number if you have one From the Top Menu select My Details then select Personal Information and click on the Directory Info link To update the mobile number alter the appropriate field and click Submit to save This is the number that will appear in our organisation s directory on our Intranet within approximately 72hours Only enter your work mobile number here Af a _ Murdoch Childrens Research Institute Healthier Kids Healthier Future My details ran Staff Directory Information Attachments ID 457 2 Personal information Name BUNDOCK DARREN Biographical details Position title DIRECTORS OFFICE Name Change Request Manager FREEMANs CATHY Directory info Directory contact Principal address Contacts Business title Email DARREN BUNDOCK MCRI EDU AU Emergency contacts Phone Dependants Mobile 0485688898 Passports amp visas Medical Employment D Absence amp Payroll D Curriculum vitae D System settings Workflow inbox Workflow outbox How do I add or update my personal mobile number See section on Principal Address Rp How do I update my other directory information E Raise a request through i service desk selecting the IT icon and the MCRI IT Department will action
127. tive Form Detail Reason Positions 03 01 2012 User profile Profile record added Access required 06 01 2010 Employment agreement Honorary Fellow Total Rem 06 01 2010 Position assignment Position assignment Theme Director Property O Absence amp Payroll amp Curriculum vitae amp System settings Workflow inbox Workflow outbox Data Filter No filter set Agreements i manage will only show your current One of the most important pieces of information in i manage is employment arrangement at the time your employment agreement as it sets out the terms and of implementation All future conditions of your employment From the Top Menu select My agreements will be included in the system ff s J1 Details then select Employment and click on the Agreements link To view the details of your agreement click on the D icon to the left of the record If you are unsure of any of the information contained within this form contact Human Resources Murdoch Childrens Research Institute Hhier Kids Healthier Future My details Employment agreement Attachments ID 480 AgreementiID 400765 44105 Name E ATT Personal information Employment History summary Company Murdoch Childrens Resarch Institute G37 Agreement status Accepted Employment type Full Time Total Rem Location Absence amp Payroll Job Curriculum vitae System settings Payroll Jorkflow inbox Vorkflow outbox Pay group On Going Period Employment Group On Going Period Pay
128. ure gp Rancho Passport Visa Preview Back verview Attachments e S ID 460 4 Personal information Pe e j Biographical details Name WOODHOUSE DANIELLE Name Change Request Document type Wis Directory info Seet SL Nationality W Principal address Contacts t Application status v Emergency contacts For which country w Dependan Passports amp visas E Il J Employment Scope b J Absence amp Payroll e 3 Curriculum vitae Effective start Ir Jo Workflow inbox SS e vw i Workflow outbox degt LB d Comments Medical i manage gives you the ability to enter any medical details you feel are relevant to your employment This may include details of medications allergies or conditions From the Top Menu select My Details then select Personal Information and click on the Medical link To edit or remove a medical record click the icon We appreciate the confidential nature of beside the relevant record To update alter the this information and that is why it is appropriate information and click Submit to save the voluntary to complete this section HR has record To remove the record from the system tick the access to this information to better support checkbox to the left of Delete at the top left of the form under the Submit button and click the Submit button This will permanently delete the record from the system you and your needs We would also be able to refer to this information in the event of an emergency
129. ving Section 5 Advertising Details This section is mandatory when recruiting paid staff All advertised positions must have a JOB Advertisement and Electronic position description supplied Position Description Attachment G numanres Shared_H Browse Advertise with MI my career Miseek Ll Other if other please specify Career Spot Recruitment Vacancy Template Reason for recruitment need the extra support in the lab Unique ID 4015641 22076 Below is some guidance to help you work your way through the New Hire Form Section 1 of the New Hire Request requires you to complete the Organisational Details of your new position Select Position ID The position ID is a unique position identifier By clicking on the amp icon a list of position ID numbers as well as the position title and current incumbent of the position ID will be displayed for your Group If you are replacing an existing MCRI staff member find their position ID and click on the icon This will pre populate much of the New Hire Form with the position s current details If you are creating a new position meaning the position is not replacing a current MCRI staff member select Create New Position Request ID The unique workflow identifier for this item It is useful to note this if you have any issues with a particular transaction fc J Position Title The position title of the new position Appointment Duration This represents the contract duration
130. y D D 2 gt As part of effectively managing your staff you need access to important dates of employment for each individual that reports to you i manage provides you with a report detailing these dates From the Top Menu select ee 39 My Team then select Employment and click on the Dates link 29 Murdoch Childrens Research Institute Healthier Kids Healthier Dee Home My details Ma team Logout A My team Data status Attachments 5 D Team information Termination date Employment Contract End Date EI E Name Organisation unit Aistory summary Original Agreements hire date aj a Mor ID Fi Probati deeg Ss date BI E Mgr name Property Hopaea Dates by employee E Requests Termination Employment Continuous Termination date ea aa Original Recent service Probation notification Leaving Contract End Agreement AgreementMgr Active Active d Team ID Name Details hire date hire date date enddate date date Date start end ID Mgr name record profile Contract Variation Hours e 522 BOYD CARLA 01 01 2003 01 01 2003 16 04 2007 473 ROONEY GANN Cost Centre Change Requests ZG 467 CALUB DYANA 1108 2007 11 08 2007 11 07 2011 473 ROONEY GANN Reclassification Requests 495 COOK NATALIE 25 10 2010 25 10 2010 25 10 2010 473 ROONEY GANN a 5 496 DUTTON PHILIP 20122010 20 12 2010 20 12 2010 473 ROONEY GANN e amp Absence amp Payroll z D Curriculum vitae 466 FERNANDEZ JAME 01 02 2008 01 02 2008 19
131. y link contact Human Resources fic J Research Institute hier Kids Healthier Future A Murdoch Childrens My team Data status 1 20 57 Attachments zo gt gt Back D Team information D Employment Detail lt mame Reason A SO erect ope Reeg Positions Property t Mgr name Departures 2 e Reeg Employment history by employee Ea Employment ID Name Effective Form Detail Reason Org unit Mor ID Mgr name Srni ariation 461 HUEGILL GEOFF 03 01 2012 User profile Profile record added Access required TAURUS RESEARCH 47 ROONEY GIANN equests 4 11 2011 Employment agreement Full Time TAURUS RESEARCH 473 ROONEY GIANN Contract Variation Hours 04 11 2011 Positio ignment Position assignment Postdoctoral Fellow TAURUS RE 73 ROONEY GIANN Cost Centre Change l CREEDS si Oriz Uu j S ala ry d etails Sere J i J S ES EARCH 4f 3 RO a A S GIA E Requests 466 FERNANDEZ JAIME 03 01 2012 User profile Profile record added Access required PARASCYLLIIDAE AC ROONEY GIANN Reclassification Requests K t Jri 20 1 Sal ary details a E 7 PA RA SC YLLI DAE 473 k O ONE E LAN d incl Title Change 19 07 Employment agreement Part Time Gem SS PARAS 473 ROONEY GIANN D Absence amp Payroll L SE 19 07 2010 Position assignment _ Position assignment Group Leader Research Officer PAR AE 4 3 ROONEY GIANN_ D Curriculum vitae 467 _CALUB DYANA 03 01 2012 User profile Profile record added CH 473 ROONEY GIANN D Organisat
132. your request It will then be reflected in i manage and in _ ug the Staff Directory on the Intranet within approximately 72 hours Name change request There are times in your life when aspects of your name might change for a variety of reasons For example your surname may change Need to change your through marriage or your title may change as a result of an academic academic or non academic qualification The Name Change Request Form in i manage allows you title You can do this here in to make these changes From the Top Menu select My Details then the Name Change Request select Personal Information and click on the Name Change Request link forr Murdoch Childrens Research Institute My details Overview Attachments Wi Personal information Biographical details Name Change Request Directory into Principal address Contacts Emergency contacts Dependents Passports amp visas Medical O Employment Wi Absence amp Payroll 2 Curriculum vitae 0 System settings Workflow inbox Workflow outbox Name Change Request Person ID 495 Reason For Change t ae 7 WE documentation Browse New Detail Previous Detail Surname COOK First Name NATALIE Second Name Preferred Name Title Dr Dr Marital Status ik Once the relevant information has been entered click Submit to initiate the workflow process Fields with an are all mandatory fields Even if your first name and surname will re

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