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USER'S GUIDE

1. Basic for VoIP transmission problems Level1 Level2 Level3 Options Descriptions Page Print Reports Transmission Prints these lists and 88 Help List repons Quick Dial Alphabetical Order Numerical Order Fax Journal User Settings Network Config Caller ID hist Machine Info Serial No Lets you check the serial 170 number of your machine Initial Setup Receive Mode Fax Only Choose the receive mode 44 Fax Tel that best suits your needs Manual Date amp Time Puts the date and time on See the LCD and in headings Quick of faxes you send Setup Station ID Fax Set your name and fax Guide number to appear on each Name page you fax Tone Pulse Tone Choose the dialing mode Canada only Pulse Dial Tone Detection You can shorten the dial 150 __ tone detect pause No Detection Compatibility High Adjusts the modem speed 150 to help resolve Normal The factory settings are shown in Bold with an asterisk 182 Menu and Features Level1 Level2 Level3 Options Descriptions Page Initial Setup Reset Network Resets the print server 170 Continued back to its factory default settings such as the password and IP address information Speed Dial amp Fax Deletes all stored Speed Dial numbers and restores the Station ID Quick Dial List Transm
2. 1 USB direct interface Turn on the camera When the machine has recognized the camera the LCD shows Camera Connected amp Choose the photo you want to print following the instructions from your camera When the machine starts printing a photo the LCD will show Printing IMPORTANT To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface 121 Chapter 14 DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print Note An Invalid DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support website or accompanying documentation 122 Printing photos directly from a digital camera without PictBridge If your camera is using the USB Mass Storage standard you can connect your camera in storage mode This enable
3. Will you be using your Brother machine on the same line as your telephone Do you want to receive voice calls and faxes automatically The Fax Tel receive mode is used when sharing the Brother machine and your telephone on the same line Choose Fax Tel as your receive mode See Fax Tel on page 46 Important Note You cannot receive voice messages on either Voice Mail or an answering machine with the Fax Tel mode Do you expect to receive very few faxes Choose Manual as your receive mode You control the telephone line and must answer every call yourself See Manual on page 46 44 Receiving a Fax To set the receive mode follow the instructions below D Press MENU Press A or Y to display Initial Setup Press Initial Setup Press A or Y to display Receive Mode K Note If the Receive Mode option is not displayed make sure the Distinctive Ring feature is set to Off See Turning off Distinctive Ring on page 65 Press Receive Mode QO Press Fax Only Fax Tel or Manual Press Stop Exit The LCD will show the current receive mode 45 Chapter 6 Using Receive Modes Some receive modes answer automatically Fax Only and Fax Tel You may want to change the ring delay before using these modes See Ring Delay on page 47 Fax Only Fax Only mode will automatically answer every call as a fax call Fax Tel Fax Tel mode helps you automatically manage incoming
4. c eeeeeeeeeeeees ili USA Rea a a ee ee eR Se iv Windows See Software User s Guide on the CD ROM Wireless Network See Quick Setup Guide and Network User s Guide on the CD ROM World Wide Web o oo ceccecccsceeeeseeeeeseeeeeenens i 222 EQUIPMENT ATTACHMENT LIMITATIONS Canada only NOTICE This product meets the applicable Industry Canada technical specifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hotel de Ville Dollard des Ormeaux QC Canada H9B 3H6 Visit us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warranty
5. 6 174 Brightness scicciccrwmawaneteiereseriececicun nes 29 Dim TimMer cece eeceeceeceeceececeeceeeeeeeeaeeees 29 POT ses ciscreetecscerinnetcasinnioteetessbersetate 89 Macintosh See Software User s Guide on the CD ROM Maintenance routine replacing ink cartridges ee 162 Manual dialing eessen a 73 FORGIVE E E T 44 transmission sseseseeseeeeeeseeeeeeereerenre nee 42 Memory Security sicctsccscsct ce ccteeecnes 31 Memory Storage ccccccccccceceeeeeeeeeeees 174 Menu Table fsccwidiccscenssausrunuieuercadeerisneces 174 Message Center mode erasing Messages essensen 84 85 Fax Tel announcement F T OGM 82 outgoing message Msg Ctr OGM 81 playing voice messages 83 84 85 recording a conversation 0066 84 setting toll saver ec eeeeeeeeeeeeeeeeeees 86 setting Up tact eeceaitet ee eeudeuetald 81 82 86 Mode entering GODY seroren ia eer 94 Er E E canes ontrecctens 34 PhotoCapture sxgictechenteatseneeeetaceteeecenats 107 olere a E ETS 116 Multi line connections PBX aessa 69 N Network Printing See Network User s Guide on the CD ROM Scanning See Software User s Guide on the CD ROM O On Off key aassssssssssssesesesssserrrrrrrrrrrrrnrnen 23 Out of Area Caller ID ce eeeeeeeeereees 65 Outgoing Message Msg Ctr OGM 81 219 P Packing and shipping the machine 171 RagING emer renee ae teers a w
6. Chapter 13 PhotoCapture Center print settings You can change the print settings temporarily for the next printing These settings are temporary and the machine returns to its default settings 3 minutes after printing unless you have set the Mode Timer to 2 minutes or less See Mode Timer on page 23 Note You can save the print settings you use most often by setting them as the default See Setting your changes as the new default on page 116 Print Setting 5 Print Quality A Paper Type Other Glossy v Print Quality Paper options Press Print Setting Paper Type Press A or Y to display Pr Pri ing Print Ouality D ess Print Setting Pr A or Y to display P T Press Print Quality SSSA 9 odisplay Paper Type Press Paper Type Press Normal or Photo P YP Press the paper type you are using If you do not want to change additional Plain Paper Inkjet Paper settings press 5 Brother BP710rOther Glossy Press Color Start to print If you do not want to change additional settings press Press Color Start to print 112 PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Paper and print size Press Print Setting Press Aor Y to display Paper Size Press Paper Size Press the paper size you are using 4 x 6 5 x 7 Letter orA4 Do one of the following E f you chose Letter or A4 go to step E f yo
7. When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command Press 9 0 to stop Remote Access when you have finished Hang up fi Note If your machine is set to Manual mode and you want to use the remote retrieval features wait for about 100 seconds after it starts ringing and then enter the remote access code within 30 seconds 58 Remote Fax commands Receiving a Fax Follow the commands below to access features when you are away from the machine When you call the machine and enter your remote access code 3 digits followed by x the system will give two short beeps and you must enter a remote command Remote commands Operation details 91 Playing Voice messages After one long beep the machine plays the ICM 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it If you press 1 before a message you will hear the previous message 2 Skip Forward While playing the ICM you can skip to the next message 9 STOP Playing Stop playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase the messages because all voice messages have not been played or there are no voice messages to erase This code erases a
8. amp Press the ink release lever to release the ink cartridge and take out the ink cartridges See Replacing the ink cartridges on page 162 Install the green protective part and then close the ink cartridge cover 171 IMPORTANT e Make sure that the plastic tabs on both sides of the green protective part 1 have securely clicked into place 2 t a S o o w a 1 E N If you are not able to find the green protective part DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the green protective part or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty 172 Lift the machine from the front and hook the tab of the green protective part into the keyed opening 1 on the bottom of the paper tray Then latch the protective part over the raised portion of the paper tray 2 Unplug the machine from the telephone wall jack and take the telephone line cord out of the machine Unplug the machine from the AC power outlet Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable fro
9. 174 Q Quick Dial Access codes and credit card NU MDETS siose snee erra 80 Broadcasting cicticececerdes nivel ebinecwinvsncions 37 USING GIOUPS vissiin 37 Group dial CHANGING escretas 77 78 setting up Groups for Broadcasting 78 Speed Dial e a2 6 lale earner a ere 77 78 setting up by 2 digit location 75 setting up from Caller ID history 76 setting up from outgoing calls 76 USMO aeiia eee 73 R Receive Mode External TAD ccccsseseeeeeeeeeeseeeeenens 44 Fax ONIY sssri keds irase ipn anai 44 FITS aa E ner ere rere 44 WAMU gucoscancevnavadtnsenetedetiomrnceadurshevaaraites 44 Redial sengon rene Es 73 Reducing COPIES srren eeaeee epea 96 INCOMING faxes ccee cece eee te teeta 56 Remote Retrieval ccccsssseseessseseeeees 57 ACCESS COE cccceeccceeeececeeeeeeaeeees 57 58 CONMIMIANOS situs dncitactarcaapnantccncdentamtavciins 59 getting your faxes oo eeeeeeeeeeeeeeeeeeeeeeees 60 Remote Setup See Software User s Guide on the CD ROM REDOMS cases anskepiacdeatoses tend anro eran 88 FOX Jo rnal secese 89 Journal Period c cseeeeeeeeeeees 88 Help NSE ise saeyt iad epeprertoteipccciutecietiemdeoenanes 89 TOW tO PrINE evssesbdvedcbscecerdacuacceseesbeseasadees 89 Network Configuration cee 89 Quick Dial LISt ccsciriciescuiuntnceeuaceccaniseninecs 89 Transmission Verification 88 89 U
10. Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort 11SE with OCR or Presto PageManager software application converts an image of text to text you can edit Output Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Paging This feature enables your machine to call your cell phone or pager when a fax is received into its memory The machine will also page for voice messages Pause Allows you to place a 3 5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing Speed Dial numbers Press the Pause key on the control panel or the Pause button on the LCD as many times as needed for longer pauses Photo resolution B amp W only A resolution setting that uses varying shades of gray for the best representation of photographs PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Glossary Pulse Canada only A form of rotary dialing o
11. Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only This equipment is hearing aid compatible When programming emergency numbers or making test calls to emergency numbers E Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up E Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the backside of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXxX If requested this number must be provided to the telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of REN
12. You can only change the first 6 characters Press OK E Press Black Start or Color Start to start scanning without changing additional settings a Note e If you chose color in the resolution setting you cannot choose TIFF e If you chose black amp white in the resolution setting you cannot choose JPEG QO Press Black Start or Color Start 117 Chapter 13 Auto Crop You can scan multiple documents placed on the scanner glass An individual document can be previewed on the LCD before you save it When you choose Auto Crop the machine will scan each document and create separate files For example if you place three documents on the scanner glass the machine will scan and create three separate files If you want to create a three page file choose PDF or TIFF for File Type If you use this setting use the scanner glass 2 1 0 4 in 10 mm or greater top left right 2 0 8 in 20 mm or greater bottom Note Auto Crop is supported by technology S REALLUSION from Reallusion Inc Make sure you have put a memory card or USB Flash memory drive in the proper slot Load your document Press Scan Press Scan to Media Press lt 4 or gt to choose Auto Crop 118 Press Auto Crop Press On If you do not want to change additional settings press Black Start or Color Start to start scanning The number of the scanned documents appear on the LCD Press OK
13. E f you do not want to change any settings press Color Start to print PhotoCapture Center Printing photos from a memory card or USB Flash memory drive DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When a memory card CompactFlash Memory Stick Memory Stick PRO SD SDHC or xD Picture Card containing DPOF information is put into your machine you can print the chosen image easily D Make sure you have put a memory card in the proper slot The machine will ask you if you want to use DPOF setting Press Yes Do one of the following E Press Print Setting to change the print settings See page 112 E f you do not want to change any settings press Color Start to print E Note An Invalid DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support website or accompanying documentation 111
14. Remote commands Operation details 98 Change the Receive Mode 1 Msg Ctr If you hear one long beep your change has been accepted 2 Fax Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval Wait for the long beep then replace the handset Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine Before you use this feature you have to turn on Fax Storage Dial your fax number When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages When you hear two short beeps press 9 6 2 Wait for the long beep enter the number up to 20 digits of the remote fax machine you want your fax messages sent to using the dial pad then enter a Note You cannot use and as dial numbers However press if you want to create a pause Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages 60 Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine D Dial your fax number When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages amp When you hear t
15. amp Press Receive to receive the fax Replace the handset Receiving faxes into memory when the paper tray is empty As soon as the paper tray becomes empty during fax reception the LCD shows No Paper Fed and begins receiving faxes into the machine s memory Put some paper in the paper tray See Loading paper and other print media on page 10 The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will also be stored into memory until the memory is full When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray Printing a fax from the memory If you have chosen Paging or Fax Storage you Can still print a fax from the memory when you are at your machine When a fax is displayed press More If you have chosen Fax Preview see Fax Preview Black amp White only on page 53 Press MENU Press A or Y to display Fax Press Fax Press Aor Y to display Print Fax Press Print Fax Press Black Start 0000000 Press Stop Exit K Note When you print a fax from the memory the fax data will be erased For details about the Memory Receive options and the Fax Storage setting see Memory Receive Black amp White only on page 49 and Fax Storage on page 50 Receiving a Fax Remote Retrieval You can call your machine from any touch tone
16. 15 Chapter 2 Printable area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes The machine can print in the shaded areas of cut sheet paper only when the Borderless print feature is available and turned on See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Cut Sheet Paper Envelopes 3 4 3 4 1 11 12 12 Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 95 in 24 mm 0 12 in 3 mm 0 12 in 3 mm Note The Borderless feature is not available for envelopes 16 Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine To get the best print quality for the settings you have chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before buying large quantities For best results use Brother paper E When you print on inkjet paper coated paper transparencies and photo paper be sure to choose the proper media in the Basic tab of the printer driver or in the Paper Type setting of the machine
17. 20 digits using the buttons on the LCD Press OK Receiving a Fax D Press Backup Print Onor Backup Print Off IMPORTANT If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine Backup Print On feature does not work if Fax Preview is on The machine can store faxes for approximately 24 hours if there is a power failure When you receive a color fax your machine prints the color fax at your machine but does not send the fax to the fax forwarding number you programmed Se D Press Stop Exit Paging When you choose Paging your machine dials the cell phone or pager number you have programmed This activates your cell phone or pager so you will know that you have a fax message in the memory If you have set Paging a backup copy of the received fax will automatically be printed at the machine Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive 49 Chapter 6 Press Memory Receive F4 Note 8 Press Paging e You cannot change a paging number or PIN remotely Enter your cell phone or pager phone number For pager numbers enter e Paging does not work when you receive a
18. Adds a sepia tone shades of brown effect to your photo Auto Correct amp Remove Red Ey e E The machine decides the suitable effects for your photo Also it will attempt to remove red eye from your photo There are some cases when red eye may not be removed e When the face is too small in the image e When the face is turning too far up down left or right 110 e After adding each effect you can enlarge the view of the image by pressing To go back to the original size press e e While the image is enlarged you can move around the image with up A down left lt and right gt e Press Cancel to return to the list of effects Adjust the red frame around your photo The part inside of the red frame will be printed E Press or to enlarge or reduce the frame size E Press A Y lt or gt to move the position of the frame E Press ka to rotate the frame Press OK when you have finished adjusting the frame setting Press OK to confirm EA Note If your photo is very small or has irregular proportions you may not be able to trim the photo The LCD will display Image Too Small or Image Too Long Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Press OK Do one of the following E Press Print Setting and change the print settings See page 112
19. Chapter 12 Retrieving your favorite setting When you are ready to use one of your favorite set of settings you can recall it Press Copy Press Favorite Press the favorite setting you want to retrieve Rename your favorite setting After you stored your favorite setting you can rename it Press Copy Press lt 4 or gt to display Favorite Settings Press Favorite Settings Press Rename Press the favorite setting you want to rename Enter the new name up to 12 characters See Entering Text on page 195 000 OS Press OK 102 Out of Memory message If the Out of Memory message appears while scanning document press Stop Exit to cancel or Black Start or Color Start to copy the scanned pages You will need to clear some jobs from the memory before you can continue To free up extra memory do the following E Turn off Memory Receive See Memory Receive Black amp White only on page 49 E Print the faxes that are in the memory See Printing a fax from the memory on page 57 When you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 Direct Printing PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 104 Printing photos from a camera 120 PhotoCapture Center Printing photos from a memory card or USB Flash
20. Choosing the Handset Volume for Volume Amplify Before you begin to use the machine you must decide if you need to set the handset volume to Volume Amplify On for a user who is hearing impaired The amplify volume level complies with FCC standards Volume Amplify Off This default setting is appropriate if none of the users are hearing impaired During a conversation users can press m or m on the LCD to adjust the volume to Low or High When the handset is replaced the handset volume will remain until you change it again Volume Amplify On Temporary This setting is appropriate if some of the users are hearing impaired During a conversation users can press or at on the LCD to adjust the volume to Low High or Amplify When the handset is replaced the handset volume returns to the default setting of Low Volume Amplify On Permanent Choose Volume Amplify On Permanent if all of the users are hearing impaired During a conversation users can press or on the LCD to adjust the volume to Low High or Amplify When the handset is replaced the handset volume returns to the default setting of Amplify E Note When you press at or on the control panel to adjust the volume the LCD shows the setting you are choosing Each key press changes the volume to the next setting General setup It is important that you DO NOT choose Permanent unless ALL the users are hearing impaired
21. Continued Continued 30 Secs ring time in Faxiielimade 40 Secs 70 Secs Easy Receive On Receives fax messages 48 automatically when you Semi answer a call and hear fax Off tone Remote Codes On Allows you to answer all 71 alls at an extension or x51 51 c external telephone and Off use codes to turn the machine on or off You can personalize these codes Auto Reduction On Reduces the size of 56 incoming faxes Off Memory Receive Off You can set the machine 49 to either forward fax Fax Forward messages call your Paging pager store incoming faxes in the memory so Fax Storage you can retrieve them PC Fax Receive while you are away from your machine or send faxes to your PC If you choose Fax Forward or PC Fax Receive you can turn on the Backup Print safety feature Fax Preview On You can preview faxes 53 off Fh The factory settings are shown in Bold with an asterisk 177 Level1 Level2 Level3 Options Descriptions Page Fax Report Setting Transmission On Initial setup for 88 Transmission Verification Continued On I ee Report and Fax Journal of Report Off Image Journal Period Off 88 Every 50 Faxes Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Print Fax Prints incoming faxes 57 stored in the memory Remote Access Set your own code for 57 Remote R
22. E Memory Stick PRO Duo can be used with a Memory Stick PRO Duo adapter E Memory Stick Micro M2 can be used with a Memory Stick Micro M2 adapter PhotoCapture Center Printing photos from a memory card or USB Flash memory drive E Adapters are not included with the machine Contact a third party supplier for adapters E This product supports xD Picture Card Type M Type M Type H Large Capacity E IBM Microdrive is not compatible with the machine a CompactFlash Type Il is not supported The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Memory cards USB Flash memory drive and folder structure Your machine is designed to be compatible with modern digital camera image files memory cards and USB Flash memory drive however please read the points below to avoid errors The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E Direct PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E The machine can read up to 999 files on a memory card or USB Flash memory drive E The DPOF file on the memory cards must be in a valid DPOF format See DPOF printing on page 111 Please be aware of the following E When printi
23. GY The factory settings are shown in Bold with an asterisk 188 Watermark Copy Settings Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Edit Template Text CONFIDENTIAL Places a text into your 100 DRAFT document as a Watermark using a template COPY Position A B C D E F G H I Pattern Size Small Medium Large Angle 90 45 0 45 90 Transparency a BG A Sanang QEG QTE Color Yellow Green Orange Black Blue Red Purple The factory settings are shown in Bold with an asterisk 189 Option1 Option2 Option3 Option4 Descriptions Page Use Image Scan Transparency Places a logo or text into 100 lt A AJA JO 2 your document as a Set page and QCCA Watermark using a press start ty gt f scanned image Saal OTERERG SCE Media Position A Places a logo or text into B your document as a Watermark using an image C from removable media D E F G H T Pattern Size Small Medium Large Angle 90 45 Oe 45 90 Transparency om TTR 6 2 A lt AIAJA gt OCE lt AlA gt
24. If callers tell you they cannot leave a message on your machine make sure you have chosen Msg Ctr OGM not F T OGM Press Record OGM 81 Chapter 9 Pick up the handset record your message and replace the handset when finished The Message Center will play your OGM back to you Press Stop Exit Listening to your OGM 0 4 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Msg Ctr Press Setup Msg Ctr Press OGM Press Msg Ctr OGMor F T OGM Press Playing OGM Adjust the volume by pressing 1 or G4 Press Stop Exit m o 2 Q lt e c s O 960090 0000 Press MENU Press Aor Y to display Fax Press Fax Press A or Y to display Setup Msg Ctr Press Setup Msg Ctr Press OGM Press Msg Ctr OGMor F T OGM Press Erase OGM Do one of the following E Press Yes to erase the OGM E Press No to exit without erasing Press Stop Exit Fax Tel OGM Announcement If your machine is in Fax Tel Receive mode your Brother machine will play this message to callers Unlike the MC OGM the caller will not be able to leave a message To record your Fax Tel OGM follow the instructions on Outgoing message OGM on page 81 and choose F T OGM not Msg Ctr OGM If you need to review the steps for setting up the Fax Tel receive mode see Receive Modes on page 44 Activating Message Center
25. OCEEEEO lt A Al OLEE lt AJA gt OEA 4 The factory settings are shown in Bold with an asterisk 2 190 Menu and Features PhotoCapture gp Level1 Level2 Level3 Options Descriptions Page View Photos a WT See the print The machine starts a Slide 107 S settings in the Show of your photos Slide Sh i ne oy Auto Correct following table The machine decides the 109 appropriate effect for your photo You can print all photos in 107 sal your memory card or USB Print A11 Flash memory drive Enhance Photos Enhance mls See the print You can adjust your photos 109 settings in the with these settings Auto Correct following table Enhance Skin Remove Red Eye nd Enhance Scenery Tt Monochrome ae haa Sepia E Auto Correct amp Remove Red Eye Trim You can trim your photo 109 and print a part of the image Index Print Index Sheet 6 Images Line See the print You can print a thumbnail 108 5 Tmag s Line settings in the page following table Print Photos You can print an individual 109 image A The factory settings are shown in Bold with an asterisk 191 Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal Choose the print quality 112 Does not appear Ph
26. Press 4 or gt to preview each document data Press Save A11 to save the data EA Note e Auto Crop is available for paper that has all four corners with right angles of 90 degrees If one of the angles is not square Auto Crop cannot detect the document If your document is too long or wide this setting does not work properly You must place the documents away from the edges of the scanner glass as shown in the illustration You must place the documents at least 0 4 in 10 mm away from each other e Auto Crop adjusts the skew of the document on the scanner glass but if your document is skewed more than 10 degrees this setting will not work The ADF must be empty to use the Auto Crop The Auto Crop feature is available for up to a maximum of 16 documents depending on size of your documents IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or data stored on them PhotoCapture Center Printing photos from a memory card or USB Flash memory drive How to set a new default You can save the Scan to Media settings Quality File Type and Auto Crop you use most often by setting them as the default settings These settings will stay until you change them again Press Scan Press Scan to Media Press lt or gt to display Set New Default Press Set New Default Press Yes
27. Press a or Y to display True2Li fe picture may be slightly pink yellow or some other color By using this setting Press True2Life you can correct that effect and bring the white areas back to pure white 4 Do one of the following E f you want to customize the White Balance Sharpness or Color Density press On and then go to e Sharpness This setting enhances the detail of an image similar to adjusting the fine focus on a camera If the image is not in true t f step focus and you cannot see the fine details m If you do not want to customize of the picture then adjust the sharpness a e Color Density Go to step This setting adjusts the total amount of O Press White Balance Sharpness or color in the image You can increase or Color Density decrease the amount of color in an image to improve a washed out or weak picture Press lt or gt to adjust the degree of the setting Press OK 7 Do one of the following E f you want to customize another color enhancement repeat steps to O E f you want to change other settings press 5 to display the print setting menu and press the setting you want to change See page 112 8 If you do not want to change additional settings press 5 Press Color Start to print 114 PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Cropping If your photo is too long or wide to fit the availa
28. See Loading documents on page 21 Press Black Start or Color Start Making multiple copies You can make up to 99 copies in one print run Press E Copy Load your document See Loading documents on page 21 Enter the number of copies you want 4 Press Black Start or Color Start R Note To sort the copies press lt 4 or gt to choose Stack Sort See Sorting copies using the ADF on page 98 Stop copying To stop copying press Stop Exit Making copies Copy settings You can change the copy settings temporarily for the next copy These settings are temporary and the machine returns to its default settings 1 minute after copying unless you have set the Mode Timer to 30 seconds or less See Mode Timer on page 23 If you have finished choosing settings press Black Start or Color Start If you want to choose more settings press lt qorp Note You can save some of the settings that you use most often by setting them as a favorite up to three can be saved These settings will stay until you change them again See Setting your favorites on page 101 Changing copy quality You can choose from a range of quality The factory setting is Normal E Fast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies Even if you set this option the copy speed will be slower with Ink Save Mode Book
29. USER S GUIDE 795CW MFC If you need to call Customer Service Please complete the following information for future reference Model Number MFC 795CW Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is on line at http Avww brother com registration 2009 Brother Industries Ltd Brother numbers IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country Register your product By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date o
30. s menu See Paper Type on page 24 E When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper package for this purpose E When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams E Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Loading paper and documents Recommended print media To get the best print quality we suggest using Brother paper See the table below We recommend using 3M Transparency Film when you print on transparencies Brother paper Paper Type Item Letter Plain BP60PL100 USA only Letter Glossy Photo BP71GLTR Letter Inkjet Matte BP60ML USA only 4 x 6 in Glossy Photo BP71GP 17 Chapter 2 Handling and using print media E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat E Avoid touching the shiny coated side of photo paper Load photo paper with the shiny side facing down E Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for
31. 90 Entering Fax mode When the machine is idle the time appears on the LCD When you want to send a fax or change fax send or receive settings press the Fax key to illuminate it in blue The LCD shows 4 Fax Resolution Contrast lanes gt Off Standard L Auto Call History E Speed Dial Press lt or gt to scroll through the Fax key options Some functions are only available when sending black amp white faxes E Fax Resolution See page 39 Contrast See page 39 Broadcasting See page 37 Preview See page 36 Delayed Fax See page 41 Batch TX See page 41 Real Time TX See page 40 Polled TX See page 92 Polling RX See page 90 Overseas Mode See page 41 Glass ScanSize See page 35 Set New Default See page 42 E Factory Reset See page 42 Press the option you want 34 Sending a Fax Faxing from the ADF Press Fax Place the document face down in the ADF See Using the ADF on page 21 Enter the fax number using the dial pad You can also enter the fax number by pressing Speed Dial Press the number or name you want and then press Send a fax For details see How to Dial on page 73 Note You can preview a fax message before sending it by setting Preview to On For details see How to preview an outgoing fax Black amp White only on page 36 D Press Black Start or Color Start Note e To cancel press Stop Exit e
32. Cleaning the print head To maintain good print quality the machine will automatically clean the print head when needed You can start the cleaning process manually if there is a print quality problem Clean the print head and ink cartridges if you get a horizontal line in the text or graphics or blank text on your printed pages You can clean Black only three colors at a time Cyan Yellow Magenta or all four colors at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily IMPORTANT DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty Press k 2 Press Cleaning Press Black Color orAll The machine cleans the print head When cleaning is finished the machine will go back to the Ready Screen automatically Note If you clean the print head at least five times and the print has not improved try installing a new Genuine Brother Innobella replacement cartridge for each problem color Try cleaning the print head again up to five more times If the print has not improved call Brother Customer Service See Brother numbers on page i Troubleshooting and Routine Maintenance Checking the print quality If faded or streaked colors and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check patt
33. IMPORTANT Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Operation is subject to the following two conditions 1 this device may not cause interference and 2 this device must accept any interference including interference that may cause undesired operation of this device 137 LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over voltages International ENERGY STAR Qualification Statement The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR specifications for energy efficiency ENERGY STAR 138 Safety and Legal Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel as to any particular questionable documents The following documents issued
34. LAN COMMGGTON sc cpc2iess eaccnecanaead eranen eror EEEE EERE E EEEE Ee paara 138 International ENERGY STAR Qualification Statement 0 0cccceeee 138 Legal limitations for Copying sepecpecadceececpecnediensinsuiaiebeviepeepiisunencqedaceeuavesenseredus tress 139 Trademarks cen sre ctrcardeste nce nade de dee eee aeaa ae a Ea RIOR Eai 140 B Troubleshooting and Routine Maintenance 141 MIPOUBISS MOORING reiret terser ee aae ENE A EEE E E O EA E EEEE 141 If you are having difficulty with your machine cccececeeeeeeeeeeeeeeteeeeeeees 141 Dial TONG cea acca raae ee EAEE E ese EEEE En EE 150 Telephone line interference sssesseeneeererrrrtrrnrnrnrnrsrersrsesesenererettterenene 150 Error and Maintenance messages ssssssesrsrrrerrerrsserrrrrrrrrtrrtersssrsrrrnrrnrrtnnt 151 ErroranimatloMisne es i a e a a Ee EEE 157 Transferring your faxes or Fax Journal report ccccececeeeeeeeeeeeeeeeeeeeeeees 157 Doc mentjai sprali eer een earner eer ee aii eaaa oe eter 159 Printer jam or paper jam oss cteecatcet cerns cathe cedaccctdec bee enctiasecdeaceecatoeecuess 160 Routine a eo UL gL C a2 1g Dame teem err te tr mre mn ener Ne Teter me mene eer ee rere ee 162 Replacing the ink cartridges 2 ia ciscccctcnnctss ss senesensnccnseancances ses cheranstcaneccascedseseees 162 Cleaning the outside of the machine cccecececee eee ee eee eeee ee ete te eeeeeeeeeeeee 164 Cleaning TSS CARING csc ci cec
35. LTR 83 LGL gt A4 78 LGL gt LTR 46 LTR gt 4 x6 Fit to Page Custom 25 400 If you do not want to change additional settings press Black Start or Color Start Note Page Layout is not available with Enlarge Reduce Page Layout Sort Book Copy and Watermark Copy are not available with Fit to Page Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees Using the document guidelines on the left and top place your document in the upper left hand corner with the document face down on the scanner glass Making N in 1 copies ora poster Page Layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass GY Note Watermark Copy Book Copy Sort Ink Save Mode and Enlarge Reduce are not available with Page Layout IMPORTANT e Make sure the paper size is set to Letter or A4 You cannot use the Enlarge Reduce setting with the N in 1 and Poster features If you are producing multiple color copies N in 1 copy is not available You can only make one poster copy at a time P means Portrait and L
36. Multi line connections PBX We suggest you ask the company who installed your PBX to connect your machine If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system This prevents the machine being activated each time the system receives telephone calls If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX 69 Chapter 7 External and extension telephones Connecting an external or extension telephone You can connect a separate telephone directly to your machine as shown in the diagram below Connect the telephone line cord to the jack labeled EXT Before you connect an external telephone remove the protective cap 3 from the EXT jack on the machine 1 Extension telephone 2 External telephone 3 Protective Cap When you are using an external or extension telephone the LCD shows Ext Tel in Use 70 Using external and extension telephones Using extension telephones If you answer a fax call on an extension telephone you can make your machine receive the fax by pressing the Fax Receive Code 51 If the machine answers a voice call and p
37. Product Name MFC 795CW comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures E Reorient or relocate the receiving antenna E Increase the separation between the equipment and receiver E Connect the equipment into an outlet on a circuit different from that to which the receiver is connected E Call the dealer or an experienced radio TV technician for help E This transmitter must not be co located or operated in conjunction with any other antenna or transmitter
38. Redial only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the machine will automatically redial once after five minutes Press Redial Q Press the number you want to redial Press Send a fax B Press Black Start or Color Start Note In Real Time Transmission the automatic redial feature does not work when you are using the scanner glass 73 Chapter 8 Outgoing Call The last 30 numbers you called or sent a fax to will be stored in the outgoing call history You can choose one of these numbers to telephone to fax to add to Speed Dial or delete from the history D Press Redial You can also press Call History Press Outgoing Call tab amp Press the number you want Do one of the following E To make a telephone call press Make a phone call E To send a fax press Send a fax Press Black Start or Color Start E f you want to store the number press More and then press Add to Speed Dial See Storing Speed Dial numbers from Outgoing Calls on page 76 E f you want to delete the number from the Outgoing Call history list press More and then press Delete Press Yes to confirm Press Stop Exit 74 Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies See Caller ID on page 65 The number or name if available from the last 30 faxes and telepho
39. Refill the paper in the paper tray and then press Black Start or Color Start E Remove the paper and load it again and then press Black Start or Color Start See Loading paper and other print media on page 10 The paper is jammed in the machine Remove the jammed paper by following the steps in Printer jam or paper jam on page 160 The Jam Clear Cover is not closed properly Check that the Jam Clear Cover is closed evenly at both ends See Printer jam or paper jam on page 160 No Response Busy The number you dialed does not answer or is busy Verify the number and try again Not Registered You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 75 Out of Memory The machine s memory is full Fax sending or copy operation in progress Do one of the following Press Stop Exit and wait until the other operations in progress finish and then try again E Clear the data in the memory To gain extra memory you can turn off Memory Receive See Turning off Memory Receive Operations on page 52 E Print the faxes that are in the memory See Printing a fax from the memory on page 57 The memory card or USB Flash memory drive you are using does not have enough free space to scan the document Delete unused files from your memory card or USB Flash memory drive to make some free space and th
40. Turning off Fax Preview Press Fax Preview Press More Press Turn O Fax Preview Press Yes to confirm If there are faxes stored in the memory do one of the following E f you do not want to print the stored faxes press Continue Press Yes to confirm Your faxes will be deleted E f you want to print all the stored faxes press Print all faxes E f you do not wish to turn off Fax Preview press Cancel Press Stop Exit 55 Chapter 6 Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of Letter Legal or A4 size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting See Paper Size on page 24 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Auto Reduction Press Auto Reduction Press On or Off OOO 00 696086 Press Stop Exit 56 Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up D Ask the other party to place the document in their machine and to press the Start or Send key When you hear the other machine s CNG tones slowly repeating beeps press Black Start or Color Start
41. are in the memory 5 New Fax When Fax Preview is set to On you can see how many new faxes you have received 6 Faxes in memory Shows how many received faxes are in the memory 7 Fax Preview Lets you preview received faxes 8 MENU Lets you access the main menu 10 11 12 13 Ink indicator Lets you see the available ink volume Also lets you access the Ink menu Speed Dial Lets you search the number you want to fax dial Warning icon t Appears when there is an error or maintenance message press the Warning icon to view it and then press Stop Exit to return to the Ready screen Message Center Lets you listen to and manage voice messages and recorded conversations Call History Lets you view a list of outgoing calls and the caller ID history Also lets you fax or call the number you have chosen from the lists Basic Operations To operate the Touchscreen use your finger to press the MENU or option button directly on the LCD screen To display and access all the screen menus or options in a setting press AY or 4 gt to scroll through them Press 5 to return to the previous menu IMPORTANT DO NOT press the Touchscreen with a sharp object such as a pen or stylus It may damage the machine The following steps show how to change a setting in the machine In this example the Sleep mode setting is changed from 5 Mins to 10 Mins Press MENU Press A or
42. s first page appears One Teper Fax Journal activity report E Off Prints a report only if your fax is ee unsuccessful due to a transmission error You can set the machine to print a journal at The report will also print if you send a color specific intervals every 50 faxes 6 12 or fax that the receiving machine prints in 24 hours 2 or 7 days If you set the interval black and white Of is the default setting to off you can still print the report by following the steps in How to print a report on page 89 The factory setting is Every 50 Faxes E Off Image Prints a report only if your fax is unsuccessful due to a transmission error The report will also print if your fax is successful but you sent a color fax that the receiving machine printed in black and Press MENU white Press A or Y to display Fax A portion of the fax s first page appears on the report Press Fax Press MENU Press A or Y to display Report Setting Press A or Y to display Fax Press Fax Press Report Setting Press Journal Period 88 Press lt or gt to choose an interval If you choose Every 50 Faxes go to step E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase
43. when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your PC Do one of the following E To transfer all faxes to your PC press Yes You will be asked if you want to also turn on backup print E To exit and leave the faxes in the memory press No Press Stop Exit Transferring Fax Journal report to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Set your station ID in the Quick Setup Guide Press Stop Exit to interrupt the error temporarily Press MENU Press A or Y to display Service Press Service Press Data Transfer Press Report Trans Enter the fax number to which the Fax Journal report will be forwarded Press Black Start 000000 Document jam Documents can jam in the ADF unit if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed Open the ADF cover Pull the jammed document up and to the left Close the ADF cover Press Stop Exit IMPORTANT To avoid future document jams close the ADF cover properly by pressing it down in the middle Troubleshooting and Routine Maintenance Document is jammed inside the ADF unit aD Take out any paper from the ADF that is not jammed Lift the docum
44. white documents will be stored in PDF PDF or TIFF TIF file formats Color documents may be stored in PDF PDF or JPEG JPG file formats The factory setting is Color 150 dpi and the default file format is PDF The machine automatically creates file names based on the current date For details see the Quick Setup Guide For example the fifth image scanned on July 1 2009 would be named 07010905 PDF You can change the color and quality Quality Selectable File Format Color 150 dpi JPEG PDF Color 300 dpi JPEG PDF Color 600 dpi JPEG PDF B W 200x100 dpi TIFF PDF B W 200 dpi TIFF PDF D Make sure you have put the memory card or USB Flash memory drive in the proper slot IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or data stored on them Load your document Press Scan G Press Scan to Media Do one of the following E To change the quality press lt 4 or gt to display Quality Press Quality and choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200x100 dpi or B W 200 dpi E To change the file type press lt 4 or gt to display File Type Press File Type and choose PDF JPEG or TIFF E If you want to change the file name press lt 4 or gt to display File Name Press File Name and enter the file name
45. 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Brother One Year Limited Warranty and Replacement Service USA Only Who is covered E This limited warranty warranty is given only to the original end user retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product E f you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used including but not limited to floor models or refurbished product prior to your purchase you are not the Original Purchaser and the product that you purchased Is not covered by this warranty What is covered E This Product includes a Machine and Consumable and _ Accessory Items Consumable and Accessory Items include but are n
46. Brilliant prints are made easier with Innobella Ink and paper 210 Specifications Network LAN LAN Support for Protocols Network Security Setup Support Utility one push configuration You can connect your machine to a network for Network Printing Network Scanning PC Fax Send PC Fax Receive Windows only Remote Setup and Removable Disk 1 Also included is Brother BRAdmin Light 2 Network Management software Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 Windows Server 2003 x64 Edition Windows Server 2008 3 Mac OS X 10 3 9 10 4 x 10 5 x 4 Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS WINS LPR LPD Custom Raw Port Port9100 DNS Resolver mDNS LLMNR responder FTP Server TELNET SNMPv1 TFTP Scanner Port LLTD responder Web Services Printing SSID ESSID 128 104 64 40 bit WEP WPA2 PSK AES WPA PSK TKIP AES SecureEasySetup Yes simple setup with your SecureEasySetup capable access point router AOSS Yes simple setup with your AOSS capable access point router WPS Yes simple setup with your Wi Fi Protected Setup capable access point router See the Computer Requirements chart on page 209 If you require more advanced printer management use the latest Brother BRAdmin Professional u
47. Contrast Real Time TX Glass ScanSize and Preview you use most often by setting them as default These settings will stay until you change them again Press Fax Press lt 4 or gt to choose the setting you want to change and then press the new option Repeat this step for each setting you want to change After changing the last setting press lt 4 or gt to display Set New Default Press Set New Default Press Yes ooo Press Stop Exit 42 Restoring all fax settings to the factory settings You can restore all the fax settings you have changed to the factory settings These settings will stay until you change them again Press Fax Press lt or gt to display Factory Reset Press Factory Reset Press Yes Press Stop Exit Sending a fax manually Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax Note If you are sending a multiple page fax use the ADF D Press Fax Load your document To listen for a dial tone press Speaker Phone on the machine or pick up the handset Dial the fax number using the dial pad You can also enter the fax number on the LCD by pressing Speed Dial and Send a fax For details see How to Dial on page 73 When you hear the fax tone press Black Start or Color Start If you are sending from the scanner glass press Send on the LCD to send the fax If you pick up
48. E E e 65 Connecting an external TAD telephone answering device sesessssssssesssee 66 Connections sessie gee a E eE E E EE 67 Recording outgoing message OGM on an external TAD ccccceeeeeees 68 Special line considerations esatascecoaica caps eateeidacsed ie eeada nen 68 Multi line connections PBX cccccescsc casieactcesateantecscetenssnnweevavesisendvatesestesdendenene 69 External and extension telephones 2 cccccccceceeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeees 70 Connecting an external or extension telephone 0seseeeeeeeeeeeeeeeeeee 70 Using external and extension telephones c seceeeeeeeeeeeeeeeeeeeeeeenennees 70 Using a non Brother cordless external telephone 0 cceceeeeeeeeteeeeeeeeeees 71 Using remote COGS eee Sec rererere e ierit seviea ove aF EEE EPEE 71 8 Dialing and storing numbers 73 HOW to Da gee cec odace desde da esn e E EEKE EEEE 73 Manual diallnNg ee anisini arnee eeoa E eaei En iO 73 Speed Dialing screenen a a e erar ar as 73 F CReEdal aoee e e E ee eee ee eens eee ee ee 73 Qu tg ing C all reene E erin reece ener ree er terete a 74 Caller ID SOY siete cece od ee cased na a ee ected lees 74 Stoning NUMDETS essre e e E bebe E ARTE 75 Stoning a DAU SS sLespep edie cet lapeserenrenatacdedesductcened E erea aaeeio EEEIEE rai 75 Storing Speed Dial MUMBO S wasccsiscsecdsctassacsausicrceatecdincseutesa Ghenaeienbnmiasctenide 75 Storing Speed Dial nu
49. E The first two rings are silent on the machine This is because the fax must listen to the ring pattern to compare it to the pattern that was registered Other telephones on the same line will ring E f you program the machine properly it will recognize the registered ring pattern of the fax number within 2 ring patterns and then answer with a fax tone When the voice number is called the machine will not answer Registering the Distinctive Ring pattern Very Important After you have set the Distinctive Ring feature to On your Distinctive Ring number will receive faxes automatically The receive mode is automatically set to Manual and you cannot change it to another receive mode while Distinctive Ring is set to On This ensures the Brother machine will only answer the Distinctive Ring number and not interfere when your main telephone number is called Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press A or Y to display Distinctive Press Distinctive oo 66006 Press Set Press the stored ring pattern you want to use Press OK You will hear each pattern as you scroll through the four patterns Make sure you choose the pattern that the telephone company gave you Press Stop Exit Distinctive Ring is now set to On Turning off Distinctive Ring Press MENU Press A or Y to display Fax Press Fax Pres
50. Guide that are on the CD ROM Viewing Documentation Viewing Documentation Windows To view the documentation from the Start menu point to Brother MFC XXXX where XXXX is your model name from the programs group and then choose User s Guides in HTML format If you have not installed the software you can find the documentation by following the instructions below Turn on your PC Insert the Brother CD ROM into your CD ROM drive E Note If the Brother screen does not appear automatically go to My Computer Computer double click the CD ROM icon and then double click start exe If the model name screen appears click your model name If the language screen appears click your language The CD ROM Top Menu will appear Macromedia Flash Player 8 re BEE Multi Function Center Top Menu Install MFL Pro Suite Full Driver amp Software Package Documentation J Additional Applications d Brother Support amp On Line Registration Gy Click Documentation Click the documentation you want to read E HTML documents Software User s Guide and Network User s Guide in HTML format This format is recommended for viewing on your computer E PDF documents User s Guide for stand alone operations Software User s Guide and Network User s Guide in PDF format This format is recommended for printing the manuals Click to go to the Brother Solutions Cente
51. Letter Legal and A4 When you change the size of paper you load in the machine you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Paper Size Press Paper Size Press Letter Legal A4 A5 or 4 x6 Press Stop Exit 0000 00 Volume Settings Ring Volume You can choose a range of ring volume levels from High to Off The machine will keep the new setting until you change it Setting the Ring Volume from the menu Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Volume Press Volume Press Aor Y to display Ring Press Ring Press Low Med High or Off O000060 OS Press Stop Exit General setup Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from High to Off Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Volume Press Volume Press A or Y to display Beeper Press Beeper Press Low Med High or Off 6000060 00 Press Stop Exit 25 Chapter 3 Speaker Volume You can choose a range of speaker volume levels from High to Off
52. Menu The following screen will appear Macromedia Flash Player 8 Cele M lulti Function Center Top Menu Brother Support a Brother Home Page Ce Support Information a Brother Mall com a Shop Online Canada ae Brother Solutions Center a Supplies Information a Brother CreativeCenter E To access our web site http www brother com click Brother Home Page E To view all Brother Numbers including Customer Service numbers for the USA and Canada click Support Information E To access the USA Brother online shopping mall http www brothermall com for additional product and services information click Brother Mall com E To access Canada s Brother online shopping mall http www brother ca for additional product and services information click Shop Online Canada E For the latest news and product support information http solutions brother com click Brother Solutions Center E To visit our web site for original genuine Brother Supplies http www brother com original click Supplies Information General Information E To access the Brother CreativeCenter http Avww brother com creativecenter for FREE photo projects and printable downloads click Brother CreativeCenter E To return to the Top Menu click Back or if you have finished click Exit Chapter 1 Control panel overview 1 2 4 Message Center Redial Pause Hold Speaker Phone 1
53. OK button on the LCD will not work Choose a different location D When the LCD displays your settings press OK to confirm D Press Stop Exit Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History See Caller ID on page 65 Press Call History Press Caller ID hist Press the name or number you want to store Press More Press Add to Speed Dial Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 195 E To store the number without a name press OK Press OK to confirm the fax or telephone number you want to store Do one of the following E Enter a second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do not want to store a second number press OK To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK AY Note If the 2 digit Speed Dial location you choose is already taken the OK button on the LCD will not work Choose a different location when th
54. On Off You can turn the machine on or off If you turn the machine off it will still periodically clean the print head To maintain print quality prolong print head life and provide the best ink cartridge economy you should keep your machine connected to the power at all times 2 Message Center key Turns the Message Center on or off It will flash when you have new voice messages 3 Fax and telephone keys E Redial Redials the last 30 numbers called E Pause Inserts a pause when dialing numbers E Hold Lets you place telephone calls on hold E Speaker Phone Turns the speaker phone on or off MFC 795CW 01 01 2010 New MSG New Fax 01 03 i 010 amp 03 Message Fax Center Preview Call History CAP Touchscreen Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine This function transfers to the touchscreen when you store quick dial numbers Canada only The key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone LCD liquid crystal display This is a Touchscreen LCD You can access the menus and options by pressing buttons displayed on the screen Also you can adjust the angle of the display by lifting it General Information MFC 79S5CW New MSG New Fax 01 03 010 03 Message Fax Center Preview MENU INK Speed Dial Copy ARROLE CHP Touchscreen aptucg 6 Mode keys 9 Start k
55. Paper SettihgS ereenn a ee eee ee eee ee meee nee 24 Paper TYPO eae emcee ety eo een eect eas 24 Paperi SIZE sir ee oe rae ee a er eer ee eee eee eer ee eee eee 24 Volume SONG Sissin ae Ea e pases ote e EE a aaa Eaa a aE aE AEAEE IET 25 RING VOIUME S eee mre ane eee terre tet er eee reer a a e eer ee 25 Beeper OMIM ae sissies ccttecce cne cise bide aaa recneektn dese cae ce ceenbeetanecemeetacduerdeulsvans 25 Speaker 7 NNN cece cise te tee wd tees e E a AEE REENE EEEn i at 26 Handset Volume sacetoetd ct ee seat cet hee n eene der aanne t aat areae aE IAEE DEE AE ENEE EREE 26 Choosing the Handset Volume for Volume Amplify ssessssesserererenrnnnnnnnn 27 Setting Volume Amplify 2 0 0 0 ccc cee ceeeeeeeeecececee sees eee eeeeeee tree eee ee ee ett te teteeteeenenee 27 Automatic Daylight Saving Wie wsscccceussecyint ven ccauerrs ibe daecteds odiyeuneeidee Ga btarecnia 28 Sleep Mode coarro ena ea ee aea Eae eE E aE aa EAE E EE Ee aE EA EREEREER 28 vii Section Il viii 4 5 6 EEDE eE n e E E A E E E 29 Setting the backlight brightness cccccseceeeseeeeeeeceeeeeeeeececeeeeeeeeeeeeeeees 29 Setting the Dim Timer for the backlight ssessssssssesesesssesrsrssssssssrereserererene 29 Security features 30 Memory Security cp wince cae en ndbteiectlesdie sewer crete ccepiceweceensetenneneaneummanadeaneintis 30 Setting and changing the memory security password ccceeeeeeeeeeeeeees 30 Turning the memory
56. Press lt 4 or gt to display Broadcasting Sending a Fax aH Note If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 250 different numbers The machine s available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and delayed fax If the Out of Memory message appears press Stop Exit to stop the job If more than one page has been scanned press Black Start to send the portion that is in the machine s memory 37 Chapter 5 Canceling a Broadcast in progress D Press Stop Exit Do one of the following E Tocancelthe entire broadcast press E To cancel the current job press the button that displays the number being dialed Go to step E To exit without canceling press Stop Exit amp When the LCD asks if you want to cancel the entire broadcast do one of the following E Press Yes to confirm E To exit without canceling press No or Stop Exit Do one of the following E To cancel the current job press Yes E To exit without canceling press No or Stop Exit 38 Entire Broadcast Goto step Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings resolution contrast scan size ov
57. U l D E E 4 Remote Setup Not available for DCI models MFC 255CW For DCP users This documentation is for both MFC and DCP models Where it says MFC in this user s guide please read MFC as DCP and MFC 295CN E 5 Brother PC FAX Software MFC models only 6 PhotoCapture Cente amp 7 Firewall settings For Network users Section II Apple Macintosh Section Ill Using the Sean key Index O Brother Macintosh Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive Double click the Documentation icon Double click your language folder and then double click the top html Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE in the Top Menu and then click the heading you would like to read from the list at the left of the window D SOFTWARE USER GUIDE No E General Information section windows SOFTWARE USER S coun GUIDE 40 ControiCenter2 44 Remote Setup amp For DCP users This documentation is for both MFC and DCP models Where it says PhotoCapture Cente MFC in this user s guide please read MFC as DCP Section Ill Using the Version A Scan key Index O Brother Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary 128 141 174 196 213 Safety and Legal Choosing a location Put your machine on a f
58. a Note If your digital camera supports DPOF printing see DPOF printing on page 111 Press the option you want to set Print Images View Photos You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD Make sure you have put a memory card or USB Flash memory drive in the proper slot Press Photo Capture Q Press View Photos Do one of the following E f you want to choose photos to print or print more than one for an image go to step E f you want to print all photos press EA Press Yes to confirm Go to step R Note Eight thumbnails are displayed at a time with the current page number and total number of pages listed under the thumbnails Press lt 4 or gt repeatedly to scroll through all photos Hold down lt or gt to fast forward and fast rewind through the thumbnail pages e Press kEm to start Slide Show Press a photo from the thumbnail amp Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Press OK 107 Chapter 13 Repeat steps and until you have chosen all the photos that you want to print QO After you have chosen all the photos press OK You now have the following options E To add the Auto Correct effect to your chosen photos press pa See page 109 E f
59. and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless adequate ventilation is provided DO NOT allow anything to rest on the power cord DO NOT place this product where people can walk on the cord If an extension cord is used with this product make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes USA only DO NOT place anything in front of the machine that will block received faxes DO NOT place anything in the path of received faxes 10 Wait until pages have exited the machine before picking them up 11 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product DO NOT attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty Refer all servicing to a Brother Authorized Service Center For the location of your
60. by the United States Canadian Government or any of its Agencies may not be copied E Money E Bonds or other certificates of indebtedness E Certificates of Deposit E Internal Revenue Stamps canceled or uncanceled E Selective Service or draft papers E Passports E United States Canadian Postage Stamps canceled or uncanceled E Food Stamps E Immigration Papers E Checks or drafts drawn by Governmental agencies E Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 139 Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and or other countries Microsoft Windows Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and or other countries Apple Macintosh and Safari are trademarks of Apple Inc registered in the United States and other countries Adobe Flash Illustrator PageMaker and
61. calls by recognizing whether they are fax or voice calls and handling them in one of the following ways E Faxes will be automatically received E Voice calls will start the F T Ring to tell you to pick up the line The F T Ring is a fast pseudo double ring made by your machine Also see F T Ring Time Fax Tel mode only on page 47 and Ring Delay on page 47 46 Manual Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature or an external telephone answering device TAD To receive a fax in manual mode press Speaker Phone or lift the handset of the machine or an external telephone When you hear fax tones short repeating beeps press Black Start or Color Start and choose Receive You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine Also see Easy Receive on page 48 Message Center MC Message Center MC helps you automatically manage incoming calls by recognizing whether they are fax or voice calls and handling them in one of the following ways E Faxes will be automatically received E Voice callers can record a message To set up the Message Center mode see page 81 _ _ lf Message Center Mode is On it fay will override your receive mode lt setting The screen shows MC If Message Center Mode is Off the receive mode returns to your original setting See Messa
62. can store received faxes in memory Fax tones The signals sent by sending and receiving fax machines while communicating information 214 Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray Scale The shades of gray available for copying scanning and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Innobella Innobella is a range of genuine consumables offered by Brother For best quality results Brother recommends Innobella Ink and Paper Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax Depending on your model you can lift the handset or handset of the external telephone or you can press Speaker Phone to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending
63. can use the machine as a black amp white printer E Copying If the paper type is set to Plain Paper or Inkjet Paper you can make copies in black amp white E Faxing If the paper type is set to Plain Paper or Inkjet Paper the machine will receive and print the faxes in black amp white If a sending machine has a color fax the machine s handshake will ask that the fax be sent as black amp white If the paper type is set to Other Glossyor Brother BP71 the machine will stop all print operations If you unplug the machine or take out the ink cartridge you cannot use the machine until you change to a new ink cartridge Replace the ink cartridges See Replacing the ink cartridges on page 162 151 Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it Take out the new ink cartridge and re install it slowly until it clicks If you are not using genuine Brother Innobella ink the machine may not detect the ink cartridge Use a new Genuine Brother Innobella Ink Cartridge If the error is not cleared call Brother Customer Service An ink cartridge is not installed properly Take out the new ink cartridge and re install it slowly until it clicks Cannot Print One or more of the ink cartridges have reached the end of their life The machine will stop all print operations While memory is a
64. configuration mode WINS Server Primary Specifies the IP 000 000 000 000 address of the Secondary ee 000 000 000 000 Y server DNS Server Primary Specifies the IP 000 000 000 000 address of the Secondary sa ae 000 000 000 000 Y server APIPA On Automatically allocates the IP Off address from the link local address range See Network User s Guide on the CD ROM CA The factory settings are shown in Bold with an asterisk 179 Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN Ethernet Auto Chooses the Continued Continued 100B FD Ethernetlink mode 100B HD 10B FD 10B HD MAC Address You can see your machine s MAC address from the LCD WLAN TCP IP BOOT Method Auto Chooses the gati BOOT method T that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 masr 000 255 000 255 Gateway 000 255 Enter the Gateway 009 293 address 000 255 000 255 Node Name BRWXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the WINS Static A configuration mode WINS Server Primary Specifies the IP 000 000 000 000 Secondary 000 000 000 000 address of the primary or secondary server DNS Server Primary 000 000 000 000 Secondary 000
65. copy or scan pages of a book or one page at a time Document Sizes Supported Length Up to 11 7 in 297 mm Width Up to 8 5 in 215 9 mm Weight Up to 4 4 Ib 2 kg Chapter 2 How to load documents Scannable area E Note The scannable area depends on the settings To use the scanner glass the ADF must in the application you are using The figures be empty below show unscannable areas D Lift the document cover 3 4 14 Using the document guidelines on the left and top place the document face down in the upper left corner of the scanner glass 4 li I B5ss LTRI A4 t2 Usage Document Top 1 Left 3 Bottom 2 Right 4 Fax Letter 0 12 in 0 16 in 3 mm 4 mm A4 0 12 in 0 04 in 3 mm 1mm Legal 0 12 in 0 16 in 3 mm 4mm Copy Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in 0 12 in 3 mm 3 mm Scan Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in 0 12 in 3 mm 3 mm Close the document cover IMPORTANT If you are scanning a book or thick document DO NOT slam the cover down or press on it On Off key You can turn the machine on and off by pressing the On Off key Note If you have connected an external telephone or TAD it is always available Turning the machine off Press and hold down the On Off key until the LCD shows Shutting Down The LCD wi
66. documents by making faxes or copies of dark documents lighter and light documents darker Delayed Fax Sends your fax at a specified time later Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line The Brother machine uses the new number to simulate a dedicated fax line 213 Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack External telephone A telephone that is plugged into the EXT jack of your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Receive Code Press this code 5 1 when you answer a fax call on an extension or external telephone Fax Storage You
67. glass and press Black Start Repeat steps and for each additional page Your machine will automatically send the fax 92 Copy Making copies 94 How to copy Entering Copy mode When you want to make a copy press Copy to illuminate it in blue Paper Type Quality Reduce Enlarge 100 Normal _ Plain Paper J 1 No of Copies Press the number box directly and enter the number you want Then press OK Also you can enter the number of copies by pressing or on the screen as shown above or by using the dial pad Press lt or gt to scroll through the copy options Press the option that you want to set E Quality See page 95 Enlarge Reduce See page 96 Paper Type See page 99 Paper Size See page 99 Contrast See page 98 a a a E Brightness See page 98 a E Ink Save Mode See page 99 E Stack Sort See page 98 94 Making copies E Page Layout See page 96 E Book Copy See page 100 E Watermark Copy See page 100 E Favorite Settings See page 101 Press the option you want Note e The default setting is Fax mode You can change the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 23 Book Copy Watermark Copy and Ink Save Mode features are supported by technology from Reallusion Inc Making a single copy Press Copy Load your document
68. it 74 Caller ID hist Send a fax Make a call phone More Add to Dial Speed Delete You can choose a number from the Caller ID history and then make a telephone call to it send a fax to it add it to Speed Dial or delete it 74 Speed Dial More Set Speed Dial You can set up dial by pressing only a few keys 75 Setup Groups You can set up a Group numbers for Broadcasting 78 Change You can change Speed Dial numbers 77 Delete You can delete Speed Dial numbers 77 Press a Speed Dial number Send a fax You can send a fax after pressing Black Start or Color Start 73 Make a phone call You can make a telephone call 73 KA The factory settings are shown in Bold with an asterisk 185 Scan a Level1 Option1 Option2 Option3 Descriptions Page Scan to E mail You can scan a black amp white See or a color document into your Software E mail application User s Scan to Image You can scan a color picture Guide into your graphics o application 7 Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a black amp white or a color document into your computer Scan to Media Quality Color 150 dpi You can choose the scan 117 when a memory _ r
69. leak out of the cartridge 164 Cleaning the outside of the machine Clean the Touchscreen as follows IMPORTANT e Disconnect the power cord from the AC power outlet when you clean the Touchscreen DO NOT use any type of liquid cleaners including ethanol Clean the Touchscreen with a dry lint free soft cloth Clean the outside of the machine as follows IMPORTANT e Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia e DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel Troubleshooting and Routine Maintenance Pull the paper tray 1 completely out of Cleaning the scanner the machine D Lift the document cover 1 Clean the scanner glass 2 and the white plastic 3 with a soft lint free cloth moistened with a non flammable glass cleaner Wipe the outside of the machine with a dry lint free soft cloth to remove dust inthe ADF unit clean the white bar 1 and the glass strip 2 with a lint free Lift the output paper tray cover and cloth moistened with a non flammable remove anything that is stuck inside the glass cleaner paper tray Wipe the paper tray with a dry lint free soft cloth to remove dust aA Note In addition to cleaning the scanner glass and glass strip with a n
70. means Landscape ee D Press Copy Load your document Enter the number of copies you want D Press lt 4 or gt to display Page Layout O Press Page Layout QO Press lt 4 or gt to display Off 1in1 2in1 P 2in1 L 4in1 P 4in1 L or Poster 3 x 3 Press the setting of your choice If you do not want to change additional settings press Black Start or Color Start to scan the page If you placed the document in the ADF or are making a poster the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press Yes to scan the next page Making copies D Place the next page on the scanner glass Press Black Start or Color Start Repeat steps and for each page of the layout After all the pages have been scanned press No to finish aH Note If photo paper has been chosen in the Paper Type setting for N in 1 copies the machine will print the images as if Plain paper had been chosen Place the document face down in the direction shown below E 2in 1 P 4 wt e A E 2in1 L 4 ME N E 4in 1 P CA a a E 4in 1 L 4l le le AER E Poster 3 x 3 You can make a poster size copy of a photograph 97 Chapter 12 Sorting copies using the ADF You can sort
71. mode When the light glows Message Center mode is active Press far to enter MC mode Managing your messages Message indicator The light on the control panel blinks if there are any new messages or unplayed recorded conversations stored in the Message Center Press this button to start playing your new messages The LCD displays the total number of voice and fax messages stored in the Message Center memory Fax messages are only stored when Fax Storage or Fax Preview is turned on See Memory Receive Black amp White only on page 49 Playing incoming messages individually Incoming messages can be played individually The LCD shows the list of incoming messages with the phone number of the caller and the time and date the message was recorded Follow the steps below to listen to your voice messages Press es on the LCD Center Press ICM Press A or Y to display the message you want to listen to The following commands are available when playing messages Press the message you want to listen to Erase Erases the current message or m Adjusts the volume QO Press Stop Exit Message Center Playing all incoming messages All messages are played in the order they were recorded The LCD shows the number of the current message the total number of messages and the time and date the message was recorded Follow the steps below to listen to your voice messages
72. multiple copies Pages will be stacked in the order 321 321 321 and so on Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Stack Sort Press Stack Sort Press Sort If you do not want to change additional settings press Black Start or Color Start Note Fit to Page Page Layout and Book Copy are not available with Sort 200600 6 Adjusting Brightness and Contrast Brightness You can adjust the copy brightness to make copies darker or lighter Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Brightness Press Brightness Press lt 4 to make a darker copy or press gt to make a lighter copy Press OK o66006 If you do not want to change additional settings press Black Start or Color Start Contrast You can adjust the copy contrast to help an image look sharper and more vivid Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Contrast Press Contrast Press gt to increase the contrast or press lt 4 to decrease the contrast Press OK 90600 If you do not want to change additional settings press Black Start or Color Start Ink Save Mode Ink Save Mode can help you save some ink Your machine detects the edges of the image and prints the outline of the image The amount of ink saved will vary de
73. or graphics Clean the print head See Cleaning the print head on page 167 Make sure you are using Genuine Brother Innobella Ink Try using the recommended types of paper See Acceptable paper and other print media on page 17 The machine prints blank pages Clean the print head See Cleaning the print head on page 167 Make sure you are using Genuine Brother Innobella Ink Characters and lines are stacked Check the printing alignment See Checking the print alignment on page 168 Printed text or images are skewed Make sure the paper is loaded properly in the paper tray and the paper side guides are adjusted correctly See Loading paper and other print media on page 10 Make sure the Jam Clear Cover is closed properly Smudged stain at the top center of the printed page Make sure the paper is not too thick or curled See Acceptable paper and other print media on page 17 Smudged stain at the right or left corner of the printed page Make sure the paper is not curled when you print on the back side of the paper with the Print Odd Pages and Print Even Pages settings Printing appears dirty or ink seems to run Make sure you are using the recommended types of paper See Acceptable paper and other print media on page 17 Don t handle the paper until the ink is dry Make sure you are using Genuine Brother Innobella Ink If you are using photo paper mak
74. other trademarks are the property of their respective companies 140 Troubleshooting and Routine Maintenance Troubleshooting IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country If you think there is a problem with your machine check the chart below and follow the troubleshooting tips Most problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com If you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable or wireless connection on both the machine and your computer See the Quick Setup Guide Check that the machine is plugged in and that the On Off key is on One or more ink cartridges have reached the end of their life See Replacing the ink cartridges on page 162 If the LCD says Cannot Print and Replace Ink see Replacing the ink cartridges on page 162 Check to see if the LCD is showing an error message See Error and Maintenance messages on page 151 Check that the correct printer driver has been installed and chosen Make sure that the machine is online Click Start and then Printers and Faxes Right click and choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printe
75. replace the handset without disconnecting the call Pick up the machine s handset or press Speaker Phone to release the call from Hold Note You can pick up an extension telephone and continue speaking without releasing the call from Hold on the machine 61 Chapter 7 Tone or Pulse Canada only If you have a Pulse dialing service but need to send Tone signals for example for telephone banking follow the instructions below D Pick up the handset or press Speaker Phone Press on the machine s control panel Any digits dialed after this will send Tone signals When you hang up the machine will return to the Pulse dialing service Fax Tel mode When the machine is in Fax Tel mode it will use the F T Ring pseudo double ringing to alert you to pick up a voice call If you are at the extension telephone you ll need to lift the handset during the F T Ring and then press 5 1 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 5 1 If you are at the machine you can lift the handset or press Speaker Phone to answer 62 Telephone services Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID RingMaster answering services alarm systems or other custom fea
76. seein 21 22 Dual Access cccaiesiccececsti ee tcelecedctaseenlencs 40 217 E Easy Receive ccceceeceeeseeseeeeeeeeeeeeeeees 48 Envelopes ceititssocsndecicnetss 12 13 19 20 Error messages on LCD 151 B amp W Print Only naassen 151 Cannot Detect cccecceeccceeceeeeeeeeeeees 152 Cannot PrN ieira 152 Comm Error oe dec hindnasei Sains Secercccmernectifoestnd 152 IAK LOW deer eee one orton ee as rset reer aerate 153 No Cartridge ceeeeeeeeeeeeteeeeeees 153 No Paper Fed siccicccniceicn ence Rental 154 Not Registered a n 73 154 Out of Memory sctiecsncdentccvceveasnecciccttetees 154 while scanning a document 102 Unable to Clean eeeeeeeeeees 155 Unable to IMI ccccccccceccecenecrscesecsenneneenes 155 Unable to Print snicetensiccctbuvalccscettivedes 155 Unable to Scan n se 155 Extension telephone using 0008 70 External telephone connecting 70 F Fax codes changing eessssseseseseesresessesrernrrene 57 71 Fax Receive Code 5 48 70 71 Remote Access Code s 57 Telephone Answer Code 70 71 USING acciri tected ee oe E eeaeee 71 Fax Forwarding changing remotely s es 59 60 programming a number eeeeee 49 Fax Storage sce sct ccetantensacecance iacapeccevinniealates 50 printing from Memory ce eee 57 TUIN OW aeeiio deee es 52 tUrNINg ON iocis pieceneaioa eei
77. telephone or fax machine then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine Before you can use the remote access and retrieval features you have to set up your own code The factory default code is the inactive code Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Remote Access Press Remote Access oo 66006 Enter a 3 digit code using numbers 0 9 or by pressing the buttons on the LCD Press OK The preset x cannot be changed Note Do not use the same code as your Fax Receive Code 5 1 or Telephone Answer Code 5 1 See Using external and extension telephones on page 70 Press Stop Exit E Note You can change your code at any time by entering a new one If you want to make your code inactive press in step to restore the inactive setting and press OK 57 Chapter 6 Using your Remote Access Code D Dial your fax number from a touch tone telephone or another fax machine When your machine answers enter your remote access code 3 digits followed by at once The machine signals if it has received messages E 1 long beep Fax messages E 2 long beeps Voice messages E 3 long beeps Fax amp Voice messages E No beeps No messages
78. the machine will start dialing and sending it Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX Press Fax Press lt 4 or gt to display Real Time TX Press Real Time TX gt Press On 40 EA Note e Ifthe memory is full and you are sending a black and white fax from the ADF the machine will send the document in real time even if Real Time TX is set to Off Faxes from the scanner glass cannot be sent until you clear some of the memory In real time transmission the automatic redial feature does not work when you are using the scanner glass Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the telephone line we recommend that you turn on the Overseas mode After you send a fax using this feature the feature will turn itself off D Press Fax Load your document Press lt 4 or gt to display Overseas Mode Press Overseas Mode O Press On or Off Delayed Faxing Black amp White only During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in step Press Fax Load your document Press lt 4 or gt to display Delayed Fax Press Delayed Fax Press On 0000 Enter the time you want the fax to b
79. the power source and take out the paper e Ifink gets on your skin immediately wash it off with soap or detergent Troubleshooting and Routine Maintenance Lift the scanner cover to release the lock 1 Gently push the scanner cover support down 2 and close the scanner cover using both hands amp Push the paper tray firmly back into the machine While holding the paper tray in place pull out the paper support 0 until it clicks and then unfold the paper support flap Make sure you pull out the paper support until it clicks IMPORTANT DO NOT use the paper support flap for Legal size paper 161 Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a message on the LCD The LCD will tell you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the machine tells you to replace an ink cartridge there will be a small amount of ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly IMPORTANT Brother strongly rec
80. to display General Setup MENU General Setu e Fax Print Reports Press General Setup 4 Press A or Y to display Sleep Mode gt MENU General Setup Auto Daylight LCD Settings Sleep Mode 5 Mins O Press Sleep Mode General Information QO Press 10 Mins gt MENON A idii Setup Sleep 1 Min J J 3 Mins Goins 10 Mins Press Stop Exit Loading paper and other print media Note To print on Photo 4 x 6 or Photo L 3 5 x 5 paper you must use the photo bypass tray See Loading photo paper on page 14 If the paper support flap is open close it and then close the paper support Pull the paper tray completely out of the machine 10 Loading paper and documents 3 With both hands gently press and slide the paper side guides 1 and then the paper length guide 2 to fit the paper size Make sure that the triangular marks 3 on the paper side guides 1 and paper length guide 2 line up with the marks for the paper size you are using Loading paper and documents F Note Gently put the paper into the paper tray a print side down and top edge in first When you are using Legal size paper Check that the paper is flat in the tray press and hold the universal guide release __ button 1 as you slide out the front of the paper tray IMPORTANT Be careful that you do not push the paper in
81. to display Broadcasting Polling Canceling a Sequential Polling Job Press Stop Exit 2 Do one of the following E To cancel the entire sequential polling job press Entire Seq Poll Go to step E To cancel the current job press the button that displays the number being dialed Go to step E To exit without canceling press Stop Exit When the LCD asks if you want to cancel the entire sequential polling job do one of the following E Press Yes to confirm E To exit without canceling press No or Stop Exit Do one of the following E To cancel the current job press Yes E To exit without canceling press No or Stop Exit 91 Chapter 11 Polled transmit Black amp White only Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory See Checking and canceling waiting jobs on page 41 Set up for polled transmit Press Fax Load your document Press lt 4 or gt to display Polled TX Press Polled TX Press On or Off Press Black Start If you are using the scanner glass the LCD will prompt you to choose one of the following options 0000000 E Press Yes to scan another page Go to step E Press No or Black Start to send the document Place the next page on the scanner
82. tray in Loading documents You can send a fax make copies and scan from the ADF automatic document feeder and from the scanner glass Using the ADF The ADF can hold up to 15 pages and feeds each sheet individually Use standard 20 Ib 80 g m paper and always fan the pages before putting them in the ADF Recommended environment Temperature 68 to 86 F 20 to 30 C Humidity 50 to 70 Paper 20 Ib LTR 80 g m A4 Document Sizes Supported Length 5 8 to 14 in 148 to 355 6 mm Width 5 8 to 8 5 in 148 to 215 9 mm Weight 17 to 24 Ib 64 to 90 g m How to load documents IMPORTANT DO NOT pull on the document while it is feeding e DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric Loading paper and documents Make sure documents with ink or liquid correction fluid are completely dry a Unfold the ADF Document Output Support Flap 1 Fan the pages well Adjust the paper guides to fit the width of your document Make sure you place your document face down top edge first in the ADF underneath the guides 2 until you feel it touch the feed rollers and the LCD screen shows ADF Ready IMPORTANT DO NOT leave a thick document on the scanner glass If you do this the ADF may jam Using the scanner glass You can use the scanner glass to fax
83. used in Canada This limited Warranty does not include cleaning consumables including without limitation ink cartridges print cartridges print rolls thermal paper rolls toner cartridges drum units OPC belts fixing units print heads paper feed rollers transfer rolls cleaning rollers waste toner packs oil bottles or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or if shipped out of the country The use of supplies or consumable items that are non Brother products may void your warranty This limited warranty ceases when this machine is rented sold or otherwise disposed of Operation of the MFC Fax machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Fax machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Centre together with your Canadian Proof of Purchase in the form of a Sales Receipt When shipping or transporting your MFC Fax machine please refer to your Operation Manual for the proper packaging procedures For Laser units Failure to remove the Toner Cartridge and Toner Drum Unit waste toner packs or oil bo
84. want to delete all recorded conversations Press Yes Press Stop Exit 85 Chapter 9 Additional Message Center operations Setting the maximum time for incoming messages Your machine s default setting will save incoming messages up to 30 seconds long To change this setting follow the steps below D Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Msg Ctr Press Setup Msg Ctr Press ICM Max Time Press the maximum time setting for incoming messages 30 60 120 or 180 seconds 0800 600 Press Stop Exit 86 Setting toll saver When the toll saver feature is on the machine will answer after two rings if you do have voice or fax messages and after four rings if you do not have any messages This way when you call your machine for remote retrieval if it rings three times you have no messages and can hang up to avoid a toll charge The toll saver feature is only available when Message Center mode is on When toll saver is On it overrides your ring delay setting If you are using Distinctive Ring do not use the toll saver feature Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press Aor Y to display Ring Delay Press Ring Delay Press Toll Saver Press On or Off 8000090 0000 Press Stop Exit Message Center ICM Recording Monitor This featu
85. you want to change the print settings press Print Setting See page 112 E f you do not want to change any settings press Color Start to print Print Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on No 01 01 2009 DEI JPG 100KB The PhotoCapture Center does not recognize any other numbers or file names that your digital camera or computer has used to identify the pictures You can print a thumbnail page This will show all the pictures on the memory card or USB Flash memory drive Note Only file names that are 8 characters or less will be printed correctly on the index sheet D Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture 108 2 Press Index Print Press Index Sheet and choose 6 Images Lineor5 Images Line OOOOOO OOOOOO OUOU OOOOOO 6 Images Line 5 Images Line Print time for 5 Images Line will be slower than 6 Images Line but the quality is better Do one of the following E Press Print Setting to change the paper type or the paper size you are using E If you do not want to change the paper settings go to step O Press Paper Type Choose the paper type you are using Plain Paper Inkjet Paper Brother BP71 or Other Glossy Press Paper Size Choose the paper size you are using Letter or A4 Pres
86. 0 Press High Normal or Basic for VoIP E Basic for VoIP reduces the modem speed to 9 600 bps Unless interference is a recurring problem on your telephone line you may prefer to use it only when needed E Normal sets the modem speed at 14 400 bps E High increases the modem speed to 33 600 bps factory setting Press Stop Exit Note When you change the compatibility to Basic for VoIP the ECM feature is only available for color fax sending Troubleshooting and Routine Maintenance Error and Maintenance messages As with any sophisticated office product errors may occur and consumable items may need to be replaced If this happens your machine identifies the problem and shows an error message The most common error and maintenance messages are shown below You can correct most errors and clear routine maintenance messages by yourself If you need more help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Error Message Cause Action B W Print Only One or more of the color ink cartridges have reached the end of their life You can use the machine in black amp white mode for approximately four weeks depending on the number of pages you print While this message appears on the LCD each operation works in the following way E Printing If you click Grayscale in the Advanced tab of the printer driver you
87. 000 000 000 Specifies the IP address of the primary or secondary server See Network User s Guide on the CD ROM EA The factory settings are shown in Bold with an asterisk 180 Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Continued WLAN Continued TCP IP Continued APIPA On Off Automatically allocates the IP address from the link local address range Setup Wizard You can configure your print server SES WPS AOSS You can easily configure your wireless network settings using the one button push method WPS w PIN Code You can easily configure your wireless network settings using WPS with a PIN code WLAN Status Status You can see the current wireless network status Signal You can see the current wireless network signal strength SSID You can see the current SSID Comm Mode You can see the current Communication Mode MAC Address You can see your machine s MAC address from the LCD Network I F Wired LAN WLAN You can choose the network connection type Network Reset Restores all wired and wireless network settings to the factory default See Network User s Guide on the CD ROM CA The factory settings are shown in Bold with an asterisk 181 MENU ww continued
88. 3 minutes in length and can also be picked up remotely see Using your Remote Access Code on page 58 The number of messages you can store will depend on how much memory is being used by other features for example delayed and stored faxes In the event of a power failure your machine will retain messages that are in the memory for approximately 24 hours Setting up the Message Center Recording the Message Center outgoing message Msg Ctr OGM is the first step you need to follow before you can use the Message Center To enter Message Center mode follow the steps below Record your Message Center OGM Msg Ctr OGM See Outgoing message OGM on page 81 Press f to activate the Message Center Message Center Outgoing message OGM Recording your OGM You can record the following two different types of OGM E Msg Ctr OGM This message will be played when a call is received The caller will be able to leave a voice or fax message E F T OGM This message is played when a call is received and your machine is set to Fax Tel mode The caller will not be able to leave a message See Fax Tel OGM Announcement on page 82 Your OGM must be less than 20 seconds long Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Msg Ctr Press Setup Msg Ctr Press OGM The LCD prompts you to choose an OGM oo 0000 Press either Msg Ctr OGM or F T OGM Note
89. 48 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Length Max 11 7 in 297 mm Up to 8 26 in 210 mm 256 levels Yes For the latest driver updates for the Mac OS X you are using visit us at http solutions brother com 2 Windows XP in this User s Guide includes Windows XP Home Edition Windows XP Professional and Windows XP Professional x64 Edition Maximum 1200 x 1200 dpi scanning when using the WIA Driver for Windows XP and Windows Vista resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility 206 Specifications Printer Printer Driver Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 1 Windows Server 2003 x64 Edition 1 Windows Server 2008 1 driver supporting Brother Native Compression mode Mac OS X 10 3 9 10 4 x 10 5 x Brother Ink Driver Resolution Up to 1200 x 6000 dpi 1200 x 2400 dpi 1200 x 1200 dpi 600 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Color 450 x 150 dpi Black amp White Printing Width 8 26 in 8 5 in borderless 9 Borderless Letter A4 A6 Photo 4 x 6 Index Card Photo L 3 5 x 5 Photo 2L 5 x 7 Postcard 4 Ink Save Mode Yes Print only via network For the latest driver updates for the Mac OS X you are using visit us at http solutions brother com When the Borderless feature is set to
90. 6 Unable to Print 46 The ink absorber box or flushing box is full These components are periodic maintenance items that may require replacement after a period of time to ensure optimum performance from your Brother machine The need to replace these items and the time period before replacement is dependent on the number of purges and flushes required to clean the ink system These boxes acquire amounts of ink during the different purging and flushing operations The number of times a machine purges and flushes for cleaning varies depending on different situations For example frequently powering the machine on and off will cause numerous cleaning cycles since the machine automatically cleans upon power up The use of generic inks may cause frequent cleanings because generic inks could cause poor print quality which is resolved by cleaning The more cleaning the machine requires the faster these boxes will fill up AY Note Repairs resulting from the use of non genuine supplies may not be covered under the stated product warranty The ink absorber box or flushing box will need to be replaced Contact Brother Customer Service or a Brother Authorized Service Center to have your machine serviced See Brother numbers on page i Other reasons for cleaning are 1 Machine automatically cleans after clearing a printer jam 2 Machine automatically cleans after sitting idle for more than 45 days infrequent use Unu
91. CD ROM Automatic fax receive ccs scdeccienes clccdeceretecerscecnessaues 44 Easy Receive estisitacxcssaceucansdentiactansatas 48 B Broadcasting seeseeeeeeeneeeeeeesrsrr rrr rrrreene 37 setting up Groups for sssssessseseseseseseseee 78 Brother accessories and supplies eeee ii Brother numbers sseeeeeeeeeeeees i Customer Service eseese i FAQs frequently asked questions i product support secccicz anche ce lscesdtcasecetnetiaceues i service centers 22c eeeeeceeeeeeeeeeeeeeeeeees i Solutions Center seeseseseseserererrrrrrrre ee i warranties ooo cee cece eeececeeeeeeseeeeeeaees iii iv vi C aller D rresten ieee i enni 65 Canceling Fax Forwarding xcciiscivscsaceaccetecsesssctnetaesss 59 jobs awaiting redial eee 41 PAGING TT 59 Cleaning paper pick up roller o on 166 print hedd vaccccsccceieeedactetieaccstncedesdex 167 printer platen seeeeeeeeeeeeeeeeees 166 scannen accer OE 165 Connecting external TAD answering machine s es 66 67 external telephone 2 ceeeee 70 two line external TAD or telephone 69 Consumable items ceeeeeeeeereees 210 Control panel overview ceeeeeeereeereees 6 ControlCenter See Software User s Guide on the CD ROM Copy PIQUE SS ace ticnscetemereeeet ceinen 98 GOINASE orendiccsiecseescepecdetnta nace xiennseecey 98 enlarge reduce ccececceceecececeee
92. Copy or Watermark Copy turned on E Normal Normal is the recommended mode for ordinary printouts This produces good copy quality with good copy speed E Best Use best mode to copy precise images such as photographs This provides the highest resolution and slowest speed 95 Chapter 12 1 Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Quality Press Quality Press Fast Normal or Best If you do not want to change additional settings press Black Start or Color Start Enlarging or reducing the image copied You can choose an enlargement or reduction ratio If you choose Fit to Page your machine will adjust the size automatically to the paper size you set If you want this setting use the scanner glass Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Enlarge Reduce Press Enlarge Reduce Press 100 Enlarge Reduce Fit to Page or Custom 25 400 00 0000 Do one of the following E If you chose Enlarge or Reduce press the enlargement or reduction ratio you want E f you chose Custom 25 400 enter an enlargement or reduction ratio from 25 to 400 Press OK E f you chose 100 o0rFit to Page go to step 96 100 198 4 x6o gt A4 186 4 x6 gt LTR 104 EXE gt LTR 97 LTR gt A4 93 A4 gt
93. Ident A Call Data Ident A Call Teen Ring and SimpleBiz Fax amp Alternate Number Ringing This service establishes a second telephone number on the same line as your existing telephone number and each number has its own ring pattern Typically the original number rings with the standard ring pattern and is used for receiving voice calls and the second number rings with a different ring pattern and is used for receiving faxes See Distinctive Ring on page 63 OR Set your Brother machine s Receive Mode to Manual Manual Mode requires that you answer every incoming call if you want to be able to receive a fax If the incoming call is a telephone call then complete the call as you normally would If you hear fax sending tones you must transfer the call to the Brother machine See Using external and extension telephones on page 70 Unanswered fax and voice calls will go to your Voice Mail To set the machine in MANUAL Mode see Choose the correct Receive Mode on page 44 Telephone Services and External devices Distinctive Ring Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line Brother uses the term Distinctive Ring but telephone companies market the service under a variety of names such as Smart Ring Ring Master or Ident a Ring This service establishes a second telephone number o
94. If you send a black amp white fax when the memory is full it will be sent in real time Faxing from the scanner glass You can use the scanner glass to fax pages of a book one ata time The document can be up to Letter or A4 size To send color faxes with multiple pages use the ADF Note Since you can only scan one page at a time it is easier to use the ADF if you are sending a multiple page document D Press Fax Place your document face down on the scanner glass See Using the scanner glass on page 21 Enter the fax number using the dial pad or Speed Dial Note You can preview a fax message before sending it if you have set Preview to On For details see How to preview an outgoing fax Black amp White only on page 36 Press Black Start or Color Start E f you press Black Start the machine starts scanning the first page Go to step E f you press Color Start the machine starts sending the document Sending a Fax When the LCD asks you Next Page do one of the following E To send a single page press No or press Black Start again The machine starts sending the document E To send more than one page press Yes and go to step Place the next page on the scanner glass Press Black Start or Color Start The machine starts scanning the page Repeat steps and for each additional page Faxing A4 size documents from the scanner glass When docume
95. LOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FORA PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU INNO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO
96. O000060 O89 Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Volume Press Volume Press Aor Y to display Speaker Press Speaker Press Low Med High or Of Press Stop Exit You can also adjust the speaker volume by pressing Speaker Phone Press Speaker Phone Press lt 4 or gt to display Volume Press Volume Press m or m This setting will stay until you change it again Press Speaker Phone Note 26 You can adjust the speaker volume while you are listening to your outgoing message OGM and incoming messages ICM s by pressing m or m If you turn Incoming Recording Monitor to OFF the Speaker for screening calls will be disabled and you won t hear callers leaving messages The volume for other operations can still be controlled using D or AD Handset Volume Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Volume Press Volume Press Aor Y to display Handset Press Handset Press Low or High O000060 OS Press Stop Exit KA Note You can adjust the handset volume any time you are talking on the telephone There are two handset volume levels Low and High The default setting is Low Press m or m to adjust the volume level The LCD shows the setting you are choosing The new setting will remain until you change it again
97. On See Paper type and size for each operation on page 19 When printing on letter size paper 207 Interfaces USB Use a USB 2 0 interface cable that is no longer than 6 feet 2m 1 LAN 2 Use an Ethernet UTP cable category 5 or greater Wireless LAN Your machine supports IEEE 802 11b g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer to Peer connection in Ad hoc Mode 1 Your machine has a USB 2 0 Hi speed interface The machine can also be connected to a computer that has a USB 1 1 interface 2 Third party USB ports are not supported 3 See Network LAN on page 211 and the Network User s Guide for detailed network specifications 208 Computer requirements Specifications SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform amp Supported pc Processor aes eee Hard Disk Space to instal Operating System PC Software inteface Minimum RAM RAN For For Version Functions Speed Drivers Applications Windows Windows 2000 Printing USB Intel Pentium 64 MB 256 MB 110 MB 340 MB Cpa Professional PC Fax T 10 100 or equivalent System Windows xp Scanning Base TX 128 MB 110 MB 340 MB Bome ii Ethernet Disk Wireless Windows XP 802 1 1b g Professional 5 Windows XP 64 bit Intel 64or 256 MB 512 MB 110 MB 340 MB Professional x64 AMD64 sup
98. Otherwise the default setting of Amplify may damage the hearing of some users Setting Volume Amplify Please carefully read Choosing the Handset Volume for Volume Amplify on page 27 Press MENU Press A or Y to display General Setup Press General Setup Press A or to display Volume Press Volume Press A or Y to display Volume Amplify Press Volume Amplify OO 0000 00 Do one of the following E f none of the users are hearing impaired press Off Go to step E f some or all of the users are hearing impaired press On Do one of the following E f a l the users are hearing impaired press Permanent E f only some ofthe users are hearing impaired press Temporary D Press Stop Exit 27 Chapter 3 Automatic Daylight Saving Time You can set the machine to change automatically for daylight saving time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct date and time in the Date Time setting The factory setting is Of so you will have to turn on Automatic Daylight Saving Time as follows Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Auto Daylight Press Auto Daylight Press On or Off 200 69 00 Press Stop Exit 28 Sleep Mode You can choose how long the machine must be idle from 1 to 60 minutes before it
99. Paper Choose the paper type that 99 matches the paper in the Inkjet Paper tray Brother BP71 Other Glossy Transparency Paper Size Letter Choose the paper size that 99 matches the er in the Legal pap tray A4 A5 4 6 The factory settings are shown in Bold with an asterisk 187 Favorite 3 Level1 Level2 Level3 Options Descriptions Page Brightness Dark Light Adjusts the brightness of 98 0 copies 0 ani 6 0 mamma 0 0 Enam 0 Enam Contrast pas Pa Adjusts the contrast of 98 lt o copies 0 ti C 9 maman 0 0 mamm 6 9 Emm e Ink Save Mode On You can save same ink 99 off Stack Sort Stack You can choose to stack or 98 TEN sort multiple copies Page Layout Off 1in1 You can make N in 1 or 96 2in1 P Poster copies 2in1 1 4in1 P 4in1 L Poster 3 x 3 Book Copy On Corrects dark borders and 100 On Preview Skew Adjustment E from Shadow Revise off Watermark Copy Use Watermark See the You can place a logo or text 100 watermark copy into your document as a settings in the Watermark Edit Template following table Use Image Scan Media Favorite Store Favorite 1 You can save your Favorite 101 Settings Ben am EFE E settings
100. Photoshop are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other countries Microdrive is a trademark of International Business Machines Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a trademark of Sony Corporation xD Picture Card is a trademark of FUJIFILM Corporation Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick PRO Memory Stick PRO Duo Memory Stick Duo MagicGate Memory Stick Memory Stick Micro and M2 are trademarks of Sony Corporation BROADCOM SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the United States and or other countries AOSS is a trademark of Buffalo Inc Wi Fi WPA WPA2 and Wi Fi Protected Setup are either trademarks or registered trademarks of Wi Fi Alliance in the United States and or other countries Intel and Pentium are trademarks of Intel Corporation in the U S and other countries AMD is a trademark of Advanced Micro Devices Inc FaceFilter Studio is a trademark of Reallusion Inc Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All
101. Press Change Press A or Y to display the Group you want to change Press the Group oo 60086 Press Name Enter the new name up to 16 characters using the buttons on the LCD Press OK See Entering Text on page 195 For example type NEW CLIENTS a Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Re enter the character Press OK Press Stop Exit Deleting a Group 980090 0000 Press Speed Dial Press More Press Delete Press A or Y to display the Group you want to delete Press the Group Press OK Press Yes to confirm Press Stop Exit Dialing and storing numbers Deleting a number from a Group 80 6 000 686086 Dial Press Speed Press More Press Change Press A or Y to display the Group you want to change Press the Group Press Add Delete Press A or Y to display the number you want to delete from the Group Press the check box of the number you want to delete to uncheck it Press OK to confirm Press OK Press Stop Exit 79 Chapter 8 Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long
102. Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in Courier New font New identifies messages on the LCD of the machine A WARNING Warnings tell you what to do to prevent possible personal injury A CAUTION Cautions specify procedures you must follow or avoid to prevent possible minor injuries Q IMPORTANT IMPORTANT describes procedures you must follow or avoid to prevent possible machine problems or damage to other objects General Information Electrical Hazard icons alert you to a A possible electrical shock Hot Surface icons warn you not to A touch machine parts that are hot Notes tell you how you should 2 respond to a situation that may arise or give tips about how the current operation works with other features Accessing the Software User s Guide and Network User s Guide This User s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer Scanner PC Fax and Network When you are ready to learn detailed information about these operations read the Software User s Guide and Network User s
103. Suggestions The machine Hears a voice as a CNG Tone If Easy Receive is set to On your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Easy Receive to Off See Easy Receive on page 48 Sending a fax call to the machine If you answered on an external or extension telephone press your Fax Receive Code the factory setting is x 5 1 If you answered on the external telephone connected to the EXT jack press Start to receive the fax When your machine answers hang up Custom features on a single line If you have Call Waiting Call Waiting Caller ID Voice Mail an alarm system or other custom feature on a single telephone line with your machine it may create a problem sending or receiving faxes For example If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM Error Correction Mode feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your busines
104. THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED E This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives E This warranty gives you certain rights and you may also have other rights that may vary from state to state E This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Important We recommend that you keep all original packing materials in the event that you ship this Product 2009 Brother International Corporation BROTHER MULTIFUNCTION CENTER FAX MACHINE LIMITED WARRANTY Canada only Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centres will repair or replace at Brother s sole discretion this MFC Fax machine free of charge if defective in material or workmanship This warranty applies only to products purchased and
105. To print the faxes in memory see Printing a fax from the memory on page 57 To save the faxes in memory see Transferring faxes to another fax machine on page 158 or Transferring faxes to your PC on page 158 I WARNING A There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet Doing this will prevent an electrical shock N A Ti d A DO NOT handle the plug with wet hands Doing this might cause an electrical shock A DO NOT pull on the middle of the AC power cord Doing this might cause an electrical shock A Unplug this product from the wall outlet before cleaning the inside of the machine 129 A DO NOT use flammable substances any type of spray or an organic solvent liquid that contains alcohol or ammonia to clean the inside or outside of the machine Doing this may cause a fire or electrical shock A If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i A If metal objects water or other liquids get inside the machine immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i A Use caution when installing or modifying tel
106. a ere pene re corre aera eam eet 99 21010 E o gee ene er eo Te re ena ree ee ee ee E 100 Watermark COPY seisis araa pe a Ean a e aeania EAA AREARE 100 Setting your favoriteS eeeeee ee neeeeeeeeresersterttttttttttttttttntnrnnnnnn nnn nn nennen nenene 101 Out of Memory MESSAGE jc cos cesed co cepccte oti Acer ece ended cue cteecre es 102 xi Section IV Direct Printing xii PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 104 PhotoCapture Center Operations orretan EE EEE REEE FENERE ns 104 Printing from a memory card or USB Flash memory drive without a PC 104 Scanning to a memory card or USB Flash memory drive without a PC 104 Using PhotoCapture Center from your COMPpUtEer ac 2 c2scsccselewc ctacineseedacicesece 104 Using a memory card or USB Flash memory rive 0 ceceeeeeeeeeeeeeeees 104 Memory cards USB Flash memory drive and folder structure 6 105 Getting Started icase aei eaa ERE cesses Ea EEE EEE eE Uap Aaa a E eE 106 Entering PhotoCapture mode ccc tesccass Ae encircle calc 107 ad 11 115 onan ae oO ee ne ne gE cE Crees ner NEEE 107 View PROTOS ita Geeta de arera aeeie a a aeiae eee eE eia 107 Print Index Thumbnails 2 aaa saccecnctcns petianietenvanececace exadhcancarerademveseanceaasccacne as 108 Pont aly 6 10 renee en ener ae rete eet fete cena ee een Orne rr er OTe em 109 Enhance NS ccc tt cece eco ces sdine de pats rcurect t
107. aD Press re On the LCD Press ICM Press Play All The following commands are available when playing messages 44 Repeats a message gt gt Skips to the next message or m Adjusts the volume Erase Erases the current message Press Stop Exit 83 Chapter 9 Erasing incoming messages To erase incoming messages individually Press on the LCD Press ICM Press A or Y to display the message you want to delete Press the message you want to delete Press Erase while playing the message Press Yes to confirm eo 00 000 Press Stop Exit o erase all of your messages Press on the LCD Press ICM Press Erase All The LCD will ask you if you want to delete all messages Press Yes Press Stop Exit Recording a conversation You can record a telephone conversation during the conversation Your recording can be as long as the incoming message maximum time up to 3 minutes See Setting the maximum time for incoming messages on page 86 The other party will hear an intermittent beeping while recording 1 Press Record during the conversation 2 Press Stop Exit to stop recording 84 Playing recorded conversations individually Recorded conversations can be played individually The LCD shows the list of recorded conversations with the phone number of the caller and the time and date the message was recorded Follow the steps be
108. achine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line telephone and see if it can access both lines If it can you must separate the line for your machine See page 48 Converting telephone wall outlets There are three ways to convert to an RJ11 jack The first two ways may require help from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 anda third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triple adapter Triplex Adapter RJ14 L1 L2 Installing machine external two line TAD and two line telephone When you are installing an external two line telephone answering device TAD and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the machine on Line 2 which is explained in the following steps The back of the
109. achine to automatically answer all incoming faxes you should select Fax Only mode If your Brother machine shares a line with an external answering machine you should select the Manual mode In Manual mode your Brother machine will automatically receive incoming faxes and voice callers will be able to leave a message on your answering machine If your Brother machine shares the line with a Voice Mail subscriber service please see Voice Mail on page 62 If your Brother machine is on a line with the Distinctive Ring subscriber service please see Distinctive Ring on page 63 If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes you should select the Fax Tel mode In Fax Tel mode your Brother machine will automatically receive faxes and produce a pseudo double ring to alert you to answer voice calls If you do not want your Brother machine to automatically answer any incoming faxes you should select the Manual mode In Manual mode you must answer every incoming call and activate the machine to receive faxes 144 Troubleshooting and Routine Maintenance Receiving Faxes continued Difficulty Suggestions Cannot receive a fax continued Another device or service at your location may be answering the call before your Brother machine answers To test this lower the ring delay setting E If the answer mode is set to Fax Only or Fax Tel
110. after the number You can enter up to color Tax 20 digits including the e If you want to be paged for voice Press OK messages make sure you pressed the Message Center button on the control Do not include the area code if it is the panel to turn the Message Center on same as that of your machine For example press 18005551234 Fax Storage Do one of the following If you choose Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the remote retrieval commands E f you are programming your cell phone number and do not need to enter a PIN press OK E f your pager needs a PIN enter the PIN press press Pause and then enter your fax number followed by using the buttons on the LCD Press OK If you have set Fax Storage a backup copy will automatically be printed at the machine Press MENU Press A or Y to display Fax For example press 12345 Pause 1800555678 9 E f you do not need a PIN press Pause and then enter your fax number followed by using the buttons on the LCD Press OK Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive For example press Pause18005556789 Press Memory Receive D Press Stop Exit Press Fax Storage OOO 080 6606 Press Stop Exit Note Color faxes cannot be stored in the memory When you
111. all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory E Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM If you choose 7 days the LCD will ask you to choose the first day for the 7 day countdown Press Stop Exit Printing Reports Reports The following reports are available E Transmission Prints a Transmission Verification Report for your last transmission E Help List A help list showing how to program your machine E Quick Dial Lists names and numbers stored in the Speed Dial memory in alphabetical or numerical order E Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive E User Settings Lists your settings E Network Config Lists your Network settings Mcaller ID hist Lists the available Caller ID information about the last 30 received faxes and telephone calls How to print a report Press MENU Press A or Y to display Print Reports Press Print Reports Press the report you want Quick Dial only Press Alphabetical Order or Numerical Order Press Black Start 00 6690 00 Press Stop Exit 89 Polling Polling overview Polling lets you set up your mac
112. all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings Note e If you do not receive all your faxes shorten the Ring Delay setting on your external TAD e If You Subscribe to your Telephone company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your machine and use that number as a fax number The recommended setting is at least four rings on the external TAD when you have the telephone company s Distinctive Ring Service You cannot use the Toll Saver setting If You Do Not Subscribe to Distinctive Ring Service You must plug your TAD into the EXT jack of your machine If your TAD is plugge
113. am on page 159 High Temperature The print head is too warm Allow the machine to cool down Hub is Unusable A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface A Hub or USB Flash memory drive with Hub are not supported Unplug the device from the USB direct interface 152 Troubleshooting and Routine Maintenance Error Message Cause Action Image Too Long The proportions of your photo are irregular so effects could not be added Choose a regularly proportioned image Image Too Small The size of your photo is too small to trim Choose a larger image Ink low One or more of the ink cartridges are near the end of their life If a sending machine has a color fax to send your machine s handshake will ask that the fax be sent as black amp white If the sending machine has the ability to convert it the color fax will be printed at your machine as a black amp white fax Order a new ink cartridge You can continue printing until the LCD shows Cannot Print See Ordering accessories and supplies on page ii and Replacing the ink cartridges on page 162 Low Temperature The print head is too cold Allow the machine to warm up Media Error The memory card is either corrupted improperly formatted or there is a problem with the card Put the card firmly into the slot again to make sure it is
114. ansparency O0QO0OO If you do not want to change additional settings press Black Start or Color Start Paper Size If copying on paper other than Letter size you will need to change the paper size setting You can copy only on Letter Legal A4 A5 or Photo 4 in x 6 in 10 cm x 15 cm paper Press Load your document Copy Enter the number of copies you want 99 Chapter 12 Press lt 4 or gt to display Paper Size Press Paper Size Press Letter Legal A4 A5 or 4 x6 000 If you do not want to change additional settings press Black Start or Color Start Book Copy Book copy corrects dark borders and skew when copying from the scanner glass Your machine can correct the data automatically or you can make specific corrections Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Book Copy Press Book Copy 0000 Do one of the following E f you want to correct the data yourself press On Preview Press Black Start or Color Start and go to step E f you want the machine to correct the data automatically press On and go to step Adjust the skewed data using 4 or C Remove the shadows by using 4 or gt If you have finished making corrections press Black Start or Color Start Note Page Layout Sort Ink Save Mode Fit to Page and Watermark Copy are no
115. are shown in Bold with an asterisk 175 Level1 Level2 Level3 Options Descriptions Page General Setup Volume Volume Amplify On Permanent For the hearing impaired 27 Continued Continued Temporary you can set the voume to off the Volume Amplify On setting on a permanent or temporary basis Auto Daylight On Change this setting to On 28 z if you want the machine to off change automatically for Daylight Savings Time LCD Settings Backlight Light You can adjust the 29 Med brightness of the LCD e backlight Dark Dim Timer Off You can set how long the 29 LCD backlight stays on 1 ease after you go back to the 20 Secs Ready screen 30 Secs Sleep Mode 1 Min You can choose how long 28 the machine must be idle 2 Mins i i before it goes into sleep 3 Mins mode 5 Mins 10 Mins 30 Mins 60 Mins Fax Setup Receive Ring Delay Ring Delay Sets the number of rings 47 before the machine 0 answers in Fax Only or 1 Fax Tel mode 2 3 4 Toll Saver Cost saving feature the 86 On off machine rings 2 times if there are messages and 4 times if there are no messages so you can hang up and not pay for the call KA The factory settings are shown in Bold with an asterisk 176 Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive F T Ring Time 20 Secs Sets the pseudo double 47
116. arner aes 49 Paper secmusitcncsenkcucdecbateadasstavateaneeceecs 17 198 etela leleia pn E er ee E ere 20 loading saeco seals eana ARRES 10 loading envelopes and postcards 12 loading photo paper 14 printable area sicccvccsi tcc sucenseauesuertebdendanes 16 S ZE oree e Ea REE AE ERREEN 24 size of document ceceeeeeeeeeeeees 21 YS cece eats ces ceca tentce deeacnestectemcenies 19 24 PaperPort 11SE with OCR See Software User s Guide on the CD ROM and Help in the PaperPort 11SE application to access How to Guides Personalized Ring scvincceccccsecsccseeseeseetceeteese 63 Photo Bypass Tray USA ee 14 Photo Paper Tray Canada 0 06 14 PhotoCapture Center Borderless cc ess octet de ckecesseereaterea eiceaee 115 CompactFlash seh oer E E 104 7619 6 0 G siriani 115 DPOF printing issccccccctissnntoencreunedusassoucsns 111 Enhance Photos Auto Correct esssseeesreesssesererereren 109 Enhance Scenery sieneen 109 Enhance Skin eeeeeeeeeteees 109 Monochrome sssssssssseseeeeeeeesrrrr reene 109 Remove Red Eye ceececseeeeees 109 Be lel Stee eae ee 109 TRIG eee ee E E 109 from PC See Software User s Guide on the CD ROM Memory Stick PRO aaiianannnnsesessnnee 104 Memory Stick esseere 104 Preview photos sssssseessssessssnnrereerrrren 107 Print settings Brightness ocenccscccecrctiscsiidceteccetensanncrcenes 113 Color enha
117. ation ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution B amp W 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external device or answering machine to the EXT jack of your machine Telephone Answer Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension telephone by pressing this code 5 1 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine Transmission Verification Report A listing for the last fax sent that shows its date time and number True2Life Adjusts the color in the image for better print quality by improving sharpness white balance and color density 216 User Settings A printed report that shows the current settings of the machine A Access codes storing and dialing 80 Accessories and supplies ii ADF automatic document feeder 21 34 Answering machine TAD 608 66 GOMMGCHING ciectcetsseriersecteariiediededincaaccd 67 Apple Macintosh See Software User s Guide on the
118. ave other names for this service such as Custom Ringing RingMaster Personalized Ring Teen Ring Ident A Ring Ident A Call Data Ident A Call Smart Ring and SimpleBiz Fax amp Alternate Number Ringing See Distinctive Ring on page 63 for instruction on setting up your machine using this feature Will you be using Voice Mail on the same telephone line as your Brother machine If you have Voice Mail on the same telephone line as your Brother machine there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls See Voice Mail on page 62 for instructions on setting up your machine using this service Will you be using the Built in Message Center Your Brother machine has a built in digital Message Center that allows you to store incoming voice or fax messages See Setting up the Message Center on page 81 Will you be using a Telephone Answering Device on the same telephone line as your Brother machine Your external telephone answering device TAD will automatically answer every call Voice messages are stored on the external TAD and fax messages are printed Choose Manual as your receive mode See Connecting an external TAD telephone answering device on page 66 Will you be using your Brother machine on a dedicated fax line Your machine automatically answers every call as a fax Choose Fax Only as your receive mode See Fax Only on page 46
119. ax message to many fax numbers by pressing only a Speed Dial the 2 digit location Send a fax and Black Start First you ll need to store each fax number in a Speed Dial location Then you can include them as numbers in the Group Each Group uses up a Speed Dial location You can have up to six Groups or you can assign up to 198 numbers in a large Group if you have 2 numbers in each location See Storing Speed Dial numbers on page 75 and Broadcasting Black amp White only on page 37 Press Speed Dial Press More amp Press Setup Groups D Enter the Group name up to 16 characters using the buttons on the LCD Press OK 5 When the LCD displays the next available Group number press OK to confirm This Group number and name will automatically be assigned to the next available Speed Dial location 78 Add Speed Dial numbers to the Group by pressing them to display a red checkmark Press OK If you want to list the numbers by alphabetical order press g4 When the LCD displays the Group Name and numbers press OK to confirm Do one of the following E To store another Group for broadcasting repeat steps to E To finish storing Groups for broadcasting press Stop Exit Note You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Reports on page 89 Changing a Group name Press Speed Dial Press More
120. ble space on your chosen layout part of the image will automatically be cropped The factory setting is On If you want to print the whole image turn this setting to Off If you are also using the Borderless setting turn the Borderless to Of f See Borderless printing on page 115 Press Print Setting Press A or Y to display Cropping Press Cropping Press Off or On If you do not want to change additional settings press 5 Press Color Start to print Cropping O Borderless printing This feature expands the printable area to the edges of the paper Printing time will be slightly slower Press Print Setting Press A or Y to display Borderless Press Borderless Press Off or On If you do not want to change additional settings press Press Color Start to print Print Date You can print the date if it is already in the data on your photo The date will be printed on the lower right corner If the data doesn t have the date information you cannot use this function Press Print Setting Press Aor Y to display Print Date Press Print Date Press On or Off If you do not want to change additional settings press Press Color Start to print Note The DPOF setting on your camera must be turned off to use the Print Date 115 Chapter 13 Setting your changes as the new default You can save the print settings you
121. cietacpeduntecdaenaxticuseuns 68 two line telephone system essence 68 Text entering scacecsciceiedaiiintnccaczscecentantexe 195 special characters csccceecesseees 195 Transferring your faxes or Fax Journal report ssssssessessssssssrnsrnrerrrerssess 157 Transparencies 17 18 19 20 198 221 Troubleshooting ccccecccseesseeeeeeeees 141 checking ink volume eeeeeeeeees 169 document JAM eee ee eeeeeeeeeeeee ee eeeeees 159 error messages ON LCD ee 151 if you are having difficulty COPYING pecs ic a at 147 INCOMING calls assesseer 146 Network we egtsece cette eee ccecceutotiaee ta 148 phone line or connections 144 PhotoCapture Center oo 148 ONIN MEE 141 printing received faxes 008 143 receiving faxes cec eect eeeeeeeeeeeeeees 144 SCAMMING cea eera 147 software gs sadsh et eteie seit nabeneebcwecedeentns 147 paper jam escent eee create eeatiee 160 Two line telephone system ee 68 V VOICE Mail seegedaceleussni satvuerietseseceguiedlexdniebe 62 Volume setting Deeper ge sctedecdesenieeiet ess PEIE EEA ERE 25 HANASE sss stmt sceicecahint eee es scccnieces 26 volume amplify for hearing impaired 000 27 alaro E E E E E E 25 speaker ee ee eee eee eee 26 W Warranties cecceecos cen cuah se Sepueninncteasoreeracdoatinsies ili Canada oes ste cadet eee eee vi Notice Disclaimer
122. city Approx 100 sheets of 20 Ib 80 g m plain paper Photo Bypass Tray USA Photo Paper Tray Canada E Paper type Plain Paper Inkjet Paper coated paper and Glossy Paper E Paper size Photo 4 x 6 in and Photo L 3 5 x 5 in Width 3 5 in 89 mm 4 0 in 101 6 mm Length 5 0 in 127 mm 6 0 in 152 4 mm E Maximum paper tray capacity Up to 20 sheets Paper Output Up to 50 sheets of 20 Ib 80 g m plain paper face up print delivery to the output paper tray cover i For glossy photo paper or transparencies we recommend removing printed pages from the output paper tray cover immediately after they exit the machine to avoid smudging Use only transparencies recommended for inkjet printing See Paper type and size for each operation on page 19 198 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Gray Scale Polling Types Contrast Control Resolution Speed Dial Groups Broadcasting 1 Automatic Redial Ring Delay Communication Source Specifications ITU T Super Group 3 MH MR MMR JPEG Automatic Fallback 33600 bps ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Length 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Length Max 11 7 in 297 mm 8 2 in 208 mm Letter 8 2 in 208 mm Levels 64 Black amp White 256 Color Standard Sequential Black only Automatic Light Dark man
123. d and product names are property of their respective companies 209 Consumable items Ink The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Service Life of Ink Starter ink cartridges are in the box The first time you install the ink Cartridge cartridges the machine will use extra ink to fill the ink delivery tubes This is a one time process that enables high quality printing Afterward replacement ink cartridges will print the specified number of pages Starter cartridge yield is approx 65 of the yield of the LC61 replacement cartridge Replacement lt Black gt LC61BK lt Cyan gt LC61C Consumables lt Magenta gt LC61M lt Yellow gt LC61Y Black Approximately 450 pages Cyan Magenta Yellow Approximately 325 pages 1 For more information about the replacement consumables visit us at www brother com pageyield 1 Approx cartridge yield is declared in accordance with ISO IEC 24711 What is Innobella gt innobella ww Innobella is a range of genuine consumables offered by Brother The name Innobella derives from the words Innovation and Bella meaning Beautiful in Italian and is a representation of the innovative technology providing you with beautiful and long lasting print results When you print photo images Brother recommends Innobella glossy photo paper BP71 series for high quality
124. d into a wall jack both your machine and the TAD will try to control the telephone line See the illustration below 1 TAD 2 Protective Cap When the TAD answers a call the LCD shows Ext Tel in Use Telephone Services and External devices Connections The external TAD must be plugged into the jack labeled EXT Your machine cannot work properly if you plug the TAD into a wall jack unless you are using Distinctive Ring Plug the telephone line cord from the telephone wall jack into the jack labeled LINE Remove the protective cap 1 from the jack labeled EXT and then plug the telephone line cord from the external TAD into the EXT jack Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its handset jack EXT in Se AA 3 1 1 Protective Cap Set your external TAD to four rings or less The machine s Ring Delay setting does not apply Record the outgoing message on your external TAD Set the TAD to answer calls oo oO Set the Receive Mode to Manual with Easy Receive turned on See Choose the correct Receive Mode on page 44 67 Chapter 7 Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception D Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the
125. de press OK go to step 71 Chapter 7 D Do one of the following E f you want to change the Telephone Answer Code enter the new code Press OK go to step E f you do not want to change the Telephone Answer Code press OK go to step 11 Press Stop Exit Note If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another 3 digit code such as and 9 9 9 Remote Codes might not work with some telephone systems 72 How to Dial Manual dialing Press all of the digits of the fax or telephone number using the dial pad Speed Dialing Press Speed Dial Press the number you want to call You can also choose the number by alphabetical order by pressing 4 on LCD E Do one of the following E Press Send a fax and go to step E Press Make a phone call The machine will start dialing 4 Press Black Start or Color Start Note If the LCD shows Not Registered when you enter or search a Speed Dial number a number has not been stored at this location Dialing and storing numbers Fax Redial If you are sending a fax manually and the line is busy press Redial and then press Black Start or Color Start to try again If you want to make a second call to a number you recently dialed you can press Redial and choose one of the last 30 numbers from the Outgoing Call List
126. distance carriers and credit card numbers as Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialing using the dial pad See Storing Speed Dial numbers on page 75 For example you might have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 You can use them both to dial 555 7000 if you press the following keys Press Speed Dial Press 03 Press Send a faxor Make a phone call Press Speed Dial Press 02 ooo 000 Do one of the following E To make a telephone call press Make a phone call E To send a fax press Send a fax Go to step Press Black Start or Color Start You will dial 555 7000 80 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press Speed Dial choose 03 press Send a faxorMake a phone call and then press 7001 using the dial pad E Note If you must wait for another dial tone or signal at any pointin the dialing sequence create a pause in the number by pressing Pause Each key press adds a 3 5 second delay Message Center mode The Message Center feature will store up to 99 incoming messages Messages are stored in the order in which they are received Voice messages can be up to
127. e sent in 24 hour format using the buttons on the LCD For example enter 19 45 for 7 45 PM Press OK E Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page Sending a Fax Delayed Batch Transmission Black amp White only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time Press Fax Press lt 4 or gt to display Batch TX Press Batch TX Press On Press Stop Exit Checking and canceling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Remaining Jobs Press Remaining Jobs Any waiting jobs appear on the LCD Press A or Y to scroll through the jobs and choose the job you want to cancel Press OK 0000 41 Chapter 5 Do one of the following E To cancel press Yes If you want to cancel another job go to step E To exit without canceling press No O When you have finished press Stop Exit Setting your changes as the new default You can save the fax settings for Fax Resolution
128. e LCD displays your settings press OK to confirm i Press Stop Exit Dialing and storing numbers Changing Speed Dial names or numbers You can change or delete a Speed Dial name or number that has already been stored Press Speed Dial Press More amp Do one of the following E Press Change to edit the names or numbers E Press Delete to delete all information in a Speed Dial location Press the number you want to delete Press OK Press Yes to confirm Go to step Press the number you want to change Press Name Fax Tell or Fax Tel2 Do one of the following E If you chose Name enter the name up to 16 characters using the buttons on the LCD See Entering Text on page 195 Press OK E If you chose Fax Tell or Fax Tel2 enter the new number up to 20 digits using the buttons on the LCD Press OK Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Re enter the character 77 Chapter 8 Do one of the following E To change more details go to step E To change another Speed Dial location press OK and repeat steps to E f you are finished making changes press OK 8 Press Stop Exit Setting up groups for broadcasting Groups which can be stored on a Speed Dial location allow you to send the same f
129. e are received faxes still in your machine s memory See Changing Memory Receive Operations on page 53 9600 OO 69690 Press Stop Exit 52 Changing Memory Receive Operations If received faxes remain in your machine s memory when you change the Memory Receive Operations the LCD will ask you one of the following questions E Erase All Fax E Print All Fax e If you press Yes faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again If you press No faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax Forward Paging or Fax Storage press A or Y to choose lt USB gt or the PC The LCD will ask you the following question E Send Fax to PC e If you press Yes faxes in the memory will be sent to your PC before the setting changes You will be asked if you want to turn on Backup Print For detail see PC Fax Receive Windows only on page 51 If you press No faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged Receiving a Fax Fax Preview Black amp White only How to preview a received fax You can view received faxes on the LCD by pressing the Fax Preview button on the LCD When the machine
130. e cotdcrcc sececiant gutntan dan ebeusienducgcaes mene laeuebetebcnctacke 165 Cleaning the machine s printer platen ccceceeeeeeeeee eee ee ee rrene ee teeeeeeeees 166 Cleaning the paper pick up rollers ccccececeeee eee e eee te ee ete teeee ee ee ee teeeeeeeeee 166 Cleaning the print head gccscce tat scec iat secccc coord cavectboien Macecdedatsiesavedediuerietereisveden 167 Checking the print quality 0 0 cc ccc ceeeecececeeeeeeeeeeeeeeee tees eeeeeeeteneneeeees 167 Checking the print alignment woes soscsc cats eect cacaceeciceeteceeddieceehidasasaetinnleeteadins 168 Checking the ink volume 2 0 0 0 eeeeeeeeececeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteteteteeeeeetee 169 Uninstalling and installing the handset and handset cradle 06 169 Machine Information ic ere carte cateate Pecetnc ena tecennnleuse tarnaseuagiedaeatetgueaytacuninadobonseaecones 170 Checking the serial TUM rs escccecse echoes descetcn die ncceoceiceeethsaiedidadwaeandieeenteaes 170 Reset BUM UNS eS stihecneccterr ch aeieeiaii daei aaa ede dentine pee Reece at eE NEEE 170 How to reset the machine sec esses ccactidesed onc dergaslecbhoietcedwardacseteeiuecubieernateerieeades 171 Packing and shipping the machine ccccecccccceceeeeeeeeeteeeeeeeeceeeeeeeeeeeeneees 171 xiii C Menu and Features 174 On screen progra MMING pea E are E a ea hese p Eae E ES 174 Men table a a ate saa tales cas eee eee sieve aeo e oa E a
131. e is over 99 pages the total number of pages will be shown as XxX When the fax is displayed press More The buttons will appear on the LCD and you can perform the operations shown below 54 Button Description ow Enlarge the fax e Reduce the fax A or Scroll vertically y P a or gt Scroll horizontally p Rotate the fax clockwise i Delete the fax Press Yes to confirm a5 Go back to the previous page pb Go to the next page 5 Go back to the fax list Print the fax x Close the preview table Press Stop Exit How to print a fax Press Fax Preview Press the fax you want to view Press More Press Print E f the fax is multiple pages go to step E f the fax is a single page it will start printing Go to step Do one of the following E Press Print All Pages to print all pages of the fax E Press Print Displayed Only to print the displayed page E Press Print From Displayed to print the displayed page to the last page Do one of the following E To delete the fax press Yes E To keep the fax in the memory press No How to print all faxes in the list Press Fax Preview Press More Press Print All G Press Stop Exit How to delete all faxes in the list Press Fax Preview Press More Press Delete All Press Yes to confirm Press Stop Exit Receiving a Fax
132. e sure that you have set the correct paper type If you are printing a photo from your PC set the Media Type in the Basic tab of the printer driver Stains appear on the reverse side or at the bottom of the page Make sure the printer platen is not dirty with ink See Cleaning the machine s printer platen on page 166 Make sure you are using the paper support flap See Loading paper and other print media on page 10 Make sure you are using Genuine Brother Innobella Ink The machine prints dense lines on the page Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Advanced tab click Color Settings and uncheck Bi Directional Printing for Windows or Bi Directional Printing for Macintosh Make sure you are using Genuine Brother Innobella Ink Cannot perform Page Layout printing Check that the paper size setting in the application and in the printer driver are the same 142 Printing continued Troubleshooting and Routine Maintenance Difficulty Suggestions Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver Basic tab Also click Color Settings and make sure you uncheck Color Enhancement True2Life Turn the borderless feature off Bo
133. eaeeaeaes 40 Real Time Transmission ass ccirevccdevcrctedesceusteeceanailicdcacstestestattennncosticccsckecataeneens 40 Overseas ModE snede en area aa aa aae ai 41 Delayed Faxing Black amp White only sssssssssssennennnnnnnnnnererernnnnnnnnnnsnnnseneenne 41 Delayed Batch Transmission Black amp White only cesceeeereeeeeeeees 41 Checking and canceling waiting jODS cceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 41 Setting your changes as the new default ccc ceeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 42 Restoring all fax settings to the factory settings ceeeeeeeeeeeeeeeeeeeeees 42 Sending a fax manually oarscegeet cant sae Ge ado ci vee seauiasceecacitdelaasdaeenhcecneaubids 42 Sending a fax at the end of a conversation cccccccceeeeeeeeeeeeeteeeteteeeeeees 43 Out of Memory message acacia ees ewe Geet rer etntetene 43 Receiving a Fax 44 Receive Modes aimee nee em eee er ee eee ee ee eee emer ere 44 Choose the correct Receive Mode cccc eeeeeeeeccceeeeceeeeeeeeeeeeeeeeeeeeeeees 44 Using Receive WGC SS icciiasi ceca ticcteentanvenvecubesiaDecteereddaadnlecueeuaideniendaltatieheaierunsetenys 46 FeO II A toe ace ce ep kee cle Scere cae dee cece 46 Del US aaa cs cee eee eee eee dee 46 Fg 1 pe neem nn E ee ge eee ee TE Ee eee ere eee 46 Message Center MC Jarrin iirin kiiseni neiii iaeaea aai aeee E 46 Receive mode settings occ co oss casecs sd cacedeeced ac
134. eal Time Transmission 0 006 40 Resolution ip icteatdes clea Gcenrauasbencebiatestind 39 return to factory setting 42 set new default 2 0 ccceceeeeeeeeeeees 42 telephone line interference 150 Fax Tel mode Announcement ccceeeeeeeeeeeeeeeeeeeees 81 answering at extension telephones sseeeeeeeeeeeeeeees 70 71 Fax Receive Code cc0ceeeees 70 71 Ring Delay ose w cases cccet ted teens datceeetcees 47 Telephone Answer Code 70 71 FCC notices chic ca dndcesenrtencindinnketectendendens 135 G Gray scale oo eeeceececcseeseaeeeseeeeeeeeees 199 206 Groups for Broadcasting 78 H Handset installation c eee 169 Help LCD messages ceeeeeeeee te teteteeeees 174 using Mode and menu keys 174 Menu Table o ae 174 175 l Ident A Calll ainanaenannnnennnnnnnennnnnnnennenenrnnnn 63 dent A RiNng scree ccc ea eesti 63 Ink cartridges checking ink volume c eeeeee teres 169 ink dot counter oo cece cece esse eee es 162 replacing 2ie2csecctcadeeteneh too ati eecereeee 162 Ink Save Mode ou ee eeeecceccceeceeeeeeeeeeaeeneeees 99 Innobella luosccscccccccccerennn 210 J Jacks Convert to RJ11 jack triplex adapter 68 EXT External telephone o n 70 TAD a e E E cuteceaeeeaeasaee 69 Jams dOCUMENt ar 159 Paper sram ereeei eroe rE nEs 159 L LCD liquid crystal display
135. ect slot Press Photo Capture Press Enhance Photos Note e Press lt or gt to scroll through all photos You can forward and rewind the thumbnails by holding these keys The photo is not shown during this operation e Eight thumbnails are displayed at a time with the current page number and total number of pages listed under the thumbnails e Press to start Slide Show Press a photo from the thumbnails Press Enhance or Trim You can also choose both together Press OK Do one of the following E f you chose Enhance go to step E f you chose Trim go to step 109 Chapter 13 6 Press the effect you wish to add Press OK Go to step Note e You have 7 ways to add effects to your photo Auto Correct The machine decides the appropriate effect for your photo Enhance Skin E E Best used for adjusting portrait photographs It adjusts human skin color Press lt 4 or gt to adjust the level of contrast Remove Red Ey A The machine will attempt to remove red eye from your photo If red eye detection fails you can press the Try Again button to re detect Enhance Scenery il Best used for adjusting landscape photographs It highlights green and blue areas in your photo Press lt 4 or gt to adjust the level of contrast Monochrome E You can convert the color of your photo to monochrome Sepia 3 4
136. ected eitea aE REESE 109 i lS 1 See aia itl ae leper ee ene mee mercer ee een eet eaten ere omer Peter enter ee 111 PhotoCapture Center print settings sss etc ec sede taeg she eceneeeney set heceessencanatead 112 Print Quali eitea re Semmes rey a cor eter a a on arene ero 112 Paper options axetececceee ce aeonncviosvechteseitse se ect panietcncearateceuactoacaesteaesnennacecnenecteeden 112 Adjusting Brightness Contrast and Color ceeeeeeceeeceeeeeeeeeeeeeeeeeees 113 RTO ice acetic eee ese ces eae S E 115 Borderless DiMA cece aeiee hig ee eee eae cca 115 BUI NT a a eee sei etc cetera ans pets se eee creche ates E enaceece 115 Setting your changes as the new default cccccccccceeeeeeeeeeeeeeeeteeeteeeees 116 Restoring all settings to the factory settings eeeeeeeeeeeeeeeeeeeeteeeees 116 Scan to a memory card or USB Flash memory drive cccceceeeeeeeeeeeeeeteeees 116 Entering Scan mode aac ie eco esircncteclci ttre tmcancantcecaneiay cusiemcendeensuiennssucugeetdeadens 116 How to scan to a memory card or USB Flash memory drive 08 117 POT cs decease nner peee eea e E sceeceencepeeeunataten en Geese 118 How to set a new default cairn gsc eerevmebecteeccce dl dentinvraaeon dd aeasedaead odes 119 How to reset to the factory settings cecceee cece cee ee te eeeeeeeeeeeaeaeaeaeaeaaeaees 119 Understanding the Error Messages cccececeeeeeeeee eee eeeecee
137. eeeeeeees 96 enter Copy mode eseeeeeeeeeeeee 94 Gch 9 eee ee er ei Ene et eee emer err eae 101 INK SAVE mode ceeeeceeeeeeeeeeeeeeeeeeeeees 99 MUP ernieren 95 out OF MeEMOTY nsassssssssssssssssssesererereresene 102 page layout N in 1 eeeeseseeeseseseseeen 96 paper size gece ccs icenst eee aceceeractoceeweeveectaend 99 pap r type scienee rik 99 CUTAN eee ded ace deemedesvetoet castieeeiapiaeSenterses 95 SNIE eieren ea eE EErEE 94 sort ADF only ssirieeneiiriotsieresesis 98 USING ADF caroseriei paria 21 98 using scanner glass cceeeee seers 21 Cordless telephone non Brother 71 Custom Ringing sdcvscecSes a ncvdocdscetses sess xeexects 63 Custom telephone features ON a single line cccceeeeeeeeeeeeeeeeeeeees 146 D Data Ident A Calll cccccceceeeeeeeeeeeees 63 Dialing a PAUS Span er cere E En ey ore 75 access codes and credit card PUTS ae cicced cclaceiete tbat geteeceideest detected 80 Caller ID history c ccceeeeeeeeeeeeeeeees 74 GrOUPS visine r E een EEn EE E 37 manual sossa aerate reeteee rate 73 Outgoing Call 0 0 0 ccececccceceeeeeeeeeeeeeeeees 74 Speed Dial ane ener enn ener er eran a rere 73 Direct printing from a non PictBridge camera 122 from a PictBridge camera 04 120 Distinctive FRING gaticntresessreedcuriveretientertbeece 63 setting ring pattern eee 64 t ring Off ciie 65 Document lOadiNg
138. eeeesaeeeeeeeeeeeeeeeees 119 Printing photos from a camera 120 Printing photos directly from a PictBridge Camera ecceeeeeeeeeeeeeeeeteeeaees 120 PictBridge requirement cceeseeeeeeeeeeececeeeeeeesaeeeeeeeeeeeseeseaeaeeaeeneennees 120 Setting your digital camera cccccc cece eeeeeeeeee eee eaeaeaeaeeeneeeeeceaeeeeeeeeeeneees 120 Printing Magese aeaee eE ete EEEE EEE 121 DPOF PO MAN cease oo ada te ce oe See enendeni e taas 122 Printing photos directly from a digital camera without PictBridge 4 122 JG 131 00 1c a gt 6 k ene meme ie er ener tee eee ee era Eee rrp ener eee ae 123 Understanding the Error Messages 0 e cee ee cece cence eeeeeeeeee teen eee aeaaeeaeeeeeeeeeeeeeeees 123 Section V Software 15 Software and Network features 126 Section VI Appendixes A Safety and Legal 128 Choosing A OC ON a Sistas at an a aa eaea e 128 To use the machine Gale VY pcre ccteeee ta cieriadiaaGeal aunt eaten et ewelleieciuerd teaceedaued 129 Important safety INSIUGHONS tesco ecioasces dichuunibeuscplon abana siGicucegucaseuseddaccuns 134 Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only cc ceeeeeeeeeeeeeeeereees 135 Federal Communications Commission FCC Declaration of Conformity USA ONIY ieena enters antamenet E raai 137 Industry Canada Compliance Statement Canada only eeeeeeeeees 137
139. elect to choose the Brother TWAIN WIA driver Poor scanning results when using the ADF Try using the scanner glass See Using the scanner glass on page 21 OCR does not work Try increasing the scanner resolution Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD Cannot print images from FaceFilter Studio To use FaceFilter Studio you must install the FaceFilter Studio application from the CD ROM supplied with your machine To install FaceFilter Studio see the Quick Setup Guide Also before you start FaceFilter Studio for the first time you must make sure your Brother machine is turned On and connected to your computer This will allow you to access all the functions of FaceFilter Studio 147 PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work properly 1 Have you installed the Windows 2000 update If not do the following 1 Unplug the USB cable 2 Install the Windows 2000 update using one of the following methods E Install MFL Pro Suite from the CD ROM See the Quick Setup Guide E Download the latest service pack from the Microsoft Web site 3 Wait about 1 minute after you r
140. en try again 154 Troubleshooting and Routine Maintenance Error Message Cause Action Paper Jam Paper is jammed in the machine Open the Jam Clear Cover at the back of the machine and pull out the jammed paper by following steps in Printer jam or paper jam on page 160 Make sure the paper length guide is fit to the paper size Do not extend the paper tray when you load A5 or smaller size paper Touchscreen initialization failed The Touchscreen was pressed before the power on initialization was completed Make sure that there is nothing resting on or touching the Touchscreen Unable to Clean XX Unable to Init XX Unable to Print XX Unable to If the LCD shows error number 46 see the error message Unable to Clean 46 Unable to Init 46 Unable to Print 46 in this table Scan XX The machine has a mechanical problem OR A foreign object such as a paper clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects and paper scraps from inside the machine If the error message continues see Transferring your faxes or Fax Journal report on page 157 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and reconnect it 155 Error Message Cause Action Unable to Clean 46 Unable to Init 4
141. ent cover amp Pull the jammed document out to the left Cd Close the document cover 5 Press Stop Exit 159 Printer jam or paper jam Take out the jammed paper depending on where it is jammed in the machine If the paper support flap is open close it and then pull the paper tray completely out of the machine Pull out the jammed paper 1 and press Stop Exit Reset the machine by lifting the scanner cover from the front of the machine and then closing it E If you cannot remove the jammed paper from the front of the machine or the error message still appears on the LCD after you have removed the jammed paper please go to the next step 160 GD Open the Jam Clear Cover 1 at the back of the machine Pull the jammed paper out of the machine V A LV PIN L D lt v O Close the Jam Clear Cover Make sure the cover is closed properly gI Lift the scanner cover 1 from the front side of the machine until it locks securely in the open position Make sure that there is no jammed paper left inside the machine IMPORTANT If the paper is jammed under the print head unplug the machine from the power source and then move the print head to take out the paper e If the print head is at the right corner as shown in the illustration you cannot move the print head Hold down Stop Exit until the print head moves to the middle Then unplug the machine from
142. ephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack Never install telephone wiring during a lightning storm Never install a telephone wall jack in a wet location A This product must be installed near an AC power outlet that is easily accessible In case of an emergency you must unplug the power cord from the AC power outlet to shut off the power completely A This product should be connected to an AC power source within the range indicated on the rating label DO NOT connect it to a DC power source or inverter If you are not sure contact a qualified electrician A Always make sure the plug is fully inserted 130 Safety and Legal A DO NOT use the machine if the power cord is frayed or damaged doing so may cause a fire A To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord A When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following e DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool e Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning e DO NOT use this product to report a gas leak
143. er Glass Length Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Stacks Sorts up to 99 pages 25 to 400 in increments of 1 Black amp White E Scans up to 1200 x 1200 dpi E Prints up to 1200 x 1200 dpi Color E Scans up to 600 x 1200 dpi E Prints up to 600 x 1200 dpi Yes Specifications PhotoCapture Center Compatible Media 1 Resolution File Extension Media Format Image Format Color Enhancement Photo Enhance Number of Files Folder Borderless 2 416 MB to2 GB 3 4GBto 16GB CompactFlash 4 MB 16 GB Type I only Microdrive is not compatible Compact I O cards such as Compact LAN card and Compact Modem card are not supported Memory Stick 16 MB 128 MB Memory Stick PRO 256 MB 16 GB Not available for music data with MagicGate Memory Stick Duo with adapter 16 MB 128 MB Memory Stick Micro M2 with adapter SD 2 SDHC 2 microSD with adapter miniSD with adapter xD Picture Card 4 USB Flash memory drive Up to 1200 x 2400 dpi DPOF ver 1 0 ver 1 1 Exif DCF up to ver 2 1 Photo Print JPEG Scan to Media JPEG PDF Color TIFF PDF Black True2Life Auto Correct Enhance Skin Tone Enhance Scenery Trimming Slide Show Remove Red Eye Monochrome and Sepia Up to 999 files The folder inside memory cards or USB Flash memory drive is also counted File must be stored in the 4th folder level of the memory ca
144. er Phone or lift the machine s handset or the handset of an external telephone and then listen for a dial tone If there is no dial tone ask your telephone company to check the line and or jack The machine does not answer when called Make sure the machine is in the correct Receive Mode for your setup See Choose the correct Receive Mode on page 44 Check for a dial tone If possible call your machine to hear it answer If there is still no answer check that the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine If there is no ringing when you call your machine ask your telephone company to check the line Receiving Faxes Difficulty Suggestions Cannot receive a fax Make sure your machine has a dial tone by pressing the Speaker Phone key If you hear static or interference on your fax line please contact your local telephone company Check all line cord connections Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine If you subscribe to DSL or VoIP services please contact your service provider for connection instructions Make sure the machine is in the correct Receive Mode This is determined by the external devices and telephone subscriber services you have on the same line as the Brother machine See Receive mode settings on page 47 If you have a dedicated fax line and want your Brother m
145. er sucsusdeacnendencenssceate aanieedoauelaeeuaseeuaeee 47 Ring Delay renere tere Sete a EEEE EE EEE 47 F T Ring Time Fax Tel mode only 2 c eeeeeeeeceeeaeaeaeeeeeeeeeeeeeeeeeeeeeeeees 47 Easy PROC Cec cepen cites tekere eE E a EEE EE EEEO asters 48 Memory Receive Black amp White only cccceeeeeeeeeee cece eeeeeeeeeeeeeeeeeeeeaeaeaeeees 49 Fax F rWardinNgese ecer cote E EE a E eE EEEE EREE 49 malo lino een E E E E E eee E errr ee corer ere 49 Fax Storage a cece ets pec tcc EEE E 50 PC Fax Receive Windows UY Visca esr eee tence ees T E ateees 51 Turning off Memory Receive Operations ccccccccctee tee ee eect eeteteeeeeeeeeees 52 Changing Memory Receive Operations cccceeeeeeeeeeeeeeeeeeeteteeeeteaeaeeees 53 Fax Preview Black amp White ONY iiccicccisersensceteveverseuierderiiseseusseuaceeiosueudecwiensiecenee 53 How to preview a received fax ccececeecece cee ee ee eeeeetteseeeeeeeeaeaeaeaeaeaeeeeaeeeeees 53 T rningioff Fax Preview ecrire esas as as ocd icecapeee eee 55 Additional receiving Operations s ceseeeeeee cree cee ceeeeeeeeeenseeeeeeeeeseaeeseseeanees 56 Printing a reduced incoming TAX jeiceeescettesdereerciereetcctusersesecpednceeceuseunseuseucircetees 56 Receiving a fax at the end of a conversation ssssssssressessssrererererererrre 56 Receiving faxes into memory when the paper tray is empty cee 56 Printing a fax fr
146. erless On Expands the printable area 115 Off to fit the edges of the paper Print Date On Prints the date on your 115 Does not appear off photo when DPOF Print is chosen Set New Default You can save your print 116 settings Factory Reset You can restore all the 119 settings to factory settings The factory settings are shown in Bold with an asterisk 193 Speed Dial GREENS Level1 Level2 Level3 Options Descriptions Page Speed Dial More Set Speed Dial You can set up dial by 75 pressing only a few keys Setup Groups You can set up a Group 78 numbers for Broadcasting Change You can change Speed Dial 77 numbers Delete You can delete Speed Dial 77 numbers Press a Speed Send a fax You can send a fax after 73 Dial number pressing Black Start or Color Start Make a phone You can make a telephone 73 call call 4 The factory settings are shown in Bold with an asterisk Call History EARE Level1 Level2 Level3 Options Descriptions Page Call History Outgoing Call Send a fax You can choose a number 74 Wake a phone from the Outgoing Call call history and then make a telephone call to it send a More Add to Speed fax to it add it to Dial Speed Dial or delete it Delete Caller ID hist Send a fax You can choose a number 74 Make a pho
147. ern amp Press nk Press Test Print Press Print Quality amp Press Color Start The machine begins printing the Print Quality Check Sheet Check the quality of the four color blocks on the sheet The LCD asks you if the print quality is OK Do one of the following E f all lines are clear and visible press Yes to finish the Print Quality check and go to step E f you can see missing short lines as shown below press No OK Poor The LCD asks you if the print quality is OK for black and three colors Press Yes or No The LCD asks you if you want to start cleaning Press Color Start The machine starts cleaning the print head 167 After cleaning is finished press Color Start The machine starts printing the Print Quality Check Sheet again and then return to step D Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartridge for the clogged color After replacing the ink cartridge check the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call Brother Customer Service See Brother numbers on page i IMPORTANT DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty Note When a print head After the print nozz
148. erseas mode delayed fax timer polling transmission and real time transmission Press Fax Press lt or gt to display a setting you want to change and press the setting then press the option you want Repeat step to change more settings Note e Most settings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you use most often by setting them as default These settings will stay until you change them again See Setting your changes as the new default on page 42 Contrast If your document is very light or very dark you may want to change the contrast For most documents the factory setting Auto can be used It automatically chooses a suitable contrast for your document Use Light when sending a light document Use Dark when sending a dark document Press Fax Press dor gt to display Contrast Press Contrast Press Auto Light or Dark Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions e When you send a color fax e When you choose Photo as the Fax Resolution Sending a Fax Changing fax resolution The quality of a fax can be improved by changing the fax resolution aD Press Fax Press lt or gt to display Fax Resolution Press Fax Resolution amp Press the resolution you want No
149. esolution file format for your aE card or USB Color 300 gpi document Flash memory Color 600 dpi drive is inserted B W 200x100 dpi B W 200 dpi File Type If you chose color option in Quality setting PDF JPEG If you chose B amp W option in Quality setting TIFF PDF File Name You can rename the file Auto Crop On Scan multiple documents 118 off placed on the scanner glass to a memory card or USB Flash memory drive at a time Set New Default You can save your scan 119 settings as the default settings Factory Reset You can restore all settings to 119 the original factory default settings The factory settings are shown in Bold with an asterisk 186 Copy E Menu and Features Level1 Level2 Level3 Options Descriptions Page Quality Fast Choose the Copy resolution 95 Normali for the next copy Best Enlarge Reduce 1003 96 Enlarge 198 4 x6 gt A4 You can choose the 96 Beie a ite enlargement ratio for the next copy 104 EXE gt LTR Reduce 97 LTR gt A4 You can choose the 96 ee ree reduction ratio for the next copy 83 LGL gt A4 78 LGL gt LTR 46 LTR gt 4 x6 Fit to Page Your machine will adjust 96 the size automatically to the paper size you set Custom You can enter an 96 25 400 enlargement or reduction ratio Paper Type Plain
150. estart the PC and then connect the USB cable 2 Take out the memory card or USB Flash memory drive and put it back in again 3 If you have tried Eject from within Windows take out the memory card or USB Flash memory drive before you continue 4 If an error message appears when you try to eject the memory card or USB Flash memory drive it means the card is being accessed Wait a while and then try again 5 If all of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk from Desktop icon Make sure that you have correctly inserted the memory card or USB Flash memory drive Part of my photo is missing Make sure that Borderless printing and Cropping are turned off See Borderless printing on page 115 and Cropping on page 115 Network Difficulties Difficulty Suggestions Cannot print over the network Make sure that your machine is powered on and is online and in Ready mode Print a Network Configuration list see Reports on page 89 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds If
151. etrieval Remaining Jobs Check which jobs are in 41 the memory and lets you cancel chosen jobs Setup Msg Ctr OGM Msg Ctr OGM Play Record or erase the 81 utgoing message F T OGM outgoing ag ICM Max Time 30 Secs Choose the maximum 86 length of incomin 60 Secs g g messages 120 Secs 180 Secs ICM Rec Monitr On Allows you to turn the 87 ate speaker volume for voice messages as they comein On or Off Miscellaneous Mem Security Prohibits most functions 31 exceptreceiving faxes into memory Distinctive Set On Uses the Telephone 63 x company s Distinctive off a 7 Ring subscriber service to register the ring pattern with the machine Area Code Set up your 3 digit area 66 USA only code only if you do not dial it within your own area code K The factory settings are shown in Bold with an asterisk 178 Network menu Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP IP BOOT Method Auto Chooses the Seat BOOT method n that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 masg 000 255 000 255 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 255 Node Name BRNXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the l WINS Static i R
152. expired in accordance with a rated life 5 Problems arising from other than defects in materials or workmanship and 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or _alteration removal of the _ serial number What to do if you think your Product is eligible for warranty service Report your issue to either our Customer Service Hotline at 1 877 BROTHER 1 877 276 8437 or to a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call 1 877 BROTHER 1 877 276 8437 or visit www brother usa com What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to deliver by hand if you prefer or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale You are responsible for the cost of shipping packing product and insurance if you desire You are also responsible for loss or damage to this Product in shipping What Brother will do If the proble
153. eys E Fax E Color Start Lets you access Fax mode Lets you start sending faxes or making E Scan copies in full color Also lets you start a scanning operation in color or black amp white depending on the scanning setting in the ControlCenter software Lets you access Scan mode m Copy Lets you access Copy mode E ji E Black Start ote Gapiin Lets you start sending faxes or making Lets you access PhotoCapture Center copies in black amp white Also lets you start mode a scanning operation in color or black amp white depending on the scanning setting in i 8 Mieropnane the ControlCenter software Picks up your voice when you speak to another party using Speaker Phone 8 Stop Exit Stops an operation or exits from a menu Chapter 1 LCD screen The LCD shows the current machine status when the machine is idle 1 2 34 Poa a on 01 01 2010 ie Em 03 06 54 Message Fax a uC Center Preview MENU INK Speed Dial 13 12 11 10 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection 7 T T E 7 0 Max 2 Memory Status Lets you see the available memory in the machine 3 Current Receive Mode Lets you see the current receive mode E Fax Fax only E F T Fax Tel E Mnl Manual E MC Msg Ctr 4 Voice messages in the machine s memory Shows how many received voice messages
154. f your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubleshooting tips and learn how to get the most from your Brother product http solutions brother com Note e You can check here for Brother driver updates e To keep your machine performance up to date check here for the latest firmware upgrade for Windows only For Customer Service In USA 1 877 BROTHER 1 877 276 8437 1 901 379 1215 fax In Canada 1 877 BROTHER 514 685 4898 fax Service Center Locator USA only For the location of a Brother authorized service center call 1 877 BROTHER 1 877 276 8437 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER Ordering accessories and supplies For best quality results use only genuine Brother accessories which are available at most Brother retailers If you ca
155. fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 5 1 and Start Note We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it 68 Special line considerations Roll over telephone lines A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available telephone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call will be sent to a line that does not have a fax machine Your machine will work best on a dedicated line Two line telephone system A two line telephone system is nothing more than two separate telephone numbers on the same wall outlet The two telephone numbers can be on separate jacks RJ11 or mixed into one jack RJ14 Your m
156. fication Report says RESULT NG There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result NG on the Transmission Verification Report your machine may be out of memory To gain extra memory you can turn off Memory Receive see Turning off Memory Receive Operations on page 52 print fax messages in memory see Printing a fax from the memory on page 57 or cancel a Delayed Fax or Polling Job see Canceling a fax in progress on page 36 or Checking and canceling waiting jobs on page 41 If the problem continues ask the telephone company to check your telephone line If you often get transmission errors due to possible interference on the telephone line try changing the menu setting of Compatibility to Basic for VoIP See Telephone line interference on page 150 Sent faxes are blank Make sure you are loading the document properly See Loading documents on page 21 Poor fax send quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation If the copy quality is not good clean the scanner See Cleaning the scanner on page 165 Vertical black lines when sending Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner on page 165 Handling Incoming Calls Difficulty
157. ge Center mode on page 81 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only Fax Tel or MC mode If you have external or extension telephones on the same line as the machine keep the ring delay setting of 4 rings See Using external and extension telephones on page 70 and Easy Receive on page 48 If toll saver is On then the ring delay setting has no effect See Setting toll saver on page 86 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press Aor Y to display Ring Delay Press Ring Delay Press Ring Delay again 0000 69006 Press the number of times the machine will ring before it answers 0 1 2 3 or 4 If you choose 0 the line will not ring at all Press Stop Exit Receiving a Fax F T Ring Time Fax Tel mode only When somebody calls your machine you and your caller will hear the normal telephone ring sound The number of rings is set by the ring delay setting If the call is a fax then your machine will receive it however if it is a voice call the machine will sound the F T Ring a fast pseudo double ring for the time you have set in the F T Ring Time setting If you hear the F T Ring it means that you have a voice caller on the line Because the F T Ring is made by the machine extension and ex
158. goes into sleep mode The timer will restart if any operation is carried out on the machine Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Sleep Mode Press Sleep Mode Press 1 Min 2 Mins 3 Mins 5 Mins 10 Mins 30 Mins or 60 Mins 96690 O96 Press Stop Exit LCDs General setup creen Setting the backlight brightness You can adj backlight If ust the brightness of the LCD you are having difficulty reading the LCD try changing the brightness setting Gener Press O00000 OG Press MENU Press A or Y to display al Setup Press General Setup Press Aor Y to display LCD Settings Press LCD Settings Backlight Press Light Med or Dark Press Stop Exit Setting the Dim Timer for the backlight You can set on after you Gener Press OTT 00000 OG how long the LCD backlight stays go back to the Ready screen Press MENU Press A or Y to display al Setup Press General Setup Press A or Y to display LCD Settings Press LCD Settings Dim Timer Press 10 Secs 20 Secs 30 Secs or Press Stop Exit 29 Memory Security Memory Security lets you prevent unauthorized access to the machine You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent even if you turn on Memory Security so they wi
159. he CD ROM Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off You probably had a bad connection with static or interference on the telephone line Ask the other party to send the fax again Vertical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Received color fax prints only in black amp white Replace the color ink cartridges that have reached the end of their life and then ask the other person to send the color fax again See Replacing the ink cartridges on page 162 Left and right margins are cut off or a single page is printed on two pages Turn on Auto Reduction See Printing a reduced incoming fax on page 56 143 Telephone Line or Connections Difficulty Suggestions Dialing does not work No dial tone Check that the machine is plugged in and that the On Off key is on Check all line cord connections Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine Canada only Change the Tone Pulse setting See the Quick Setup Guide Verify that the telephone line and jack are working by connecting a known working telephone and telephone line to the jack Press Speak
160. hine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling 90 Polling receive Polling receive lets you call another fax machine to receive a fax Setup to receive polling Press Fax Press lt 4 or gt to display Polling RX Press Polling RX Press On or Off Enter the fax number you are polling using Speed Dial or the dial pad on the control panel Press Black Start or Color Start The LCD shows Dialing Sequential polling Black amp White only Sequential polling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed Press Fax Press lt 4 or gt to display Polling RX Press Polling RX Press On or off Press Broadcasting 0000000 Do one of the following E Press Add Number and enter a number using the buttons on the LCD Press OK E Press Speed Dial Press to choose Alphabetical Order or Numerical Order Press A or to select a number Press OK After you have entered all the fax numbers by repeating step press OK Press Black Start The machine polls each number or Group number in turn for a document Press lt 4 or gt
161. in the correct position If the error remains check the media drive slot of the machine by putting in another memory card that you know is working Media is Full The memory card or USB Flash memory drive you are using already contains 999 files Your machine can only save to your memory card or USB Flash memory drive if it contains less than 999 files Try deleting unused files to free some space and try again No Caller ID There is no incoming call history You did not receive calls or you have not subscribed to the Caller ID service from your telephone company If you want to use the Caller ID feature call your telephone company See Caller ID on page 65 No Cartridge An ink cartridge is not installed properly Take out the new ink cartridge and re install it slowly until it clicks See Replacing the ink cartridges on page 162 No File The memory card or USB Flash memory drive in the media drive does not contain a JPG file Put the correct memory card or USB Flash memory drive into the slot again 153 Error Message Cause Action No Paper Fed The Photo Bypass Tray is in the Photo printing position Verify that the Photo Bypass Tray is in the Normal printing position See step and the Important note in Loading photo paper on page 14 The machine is out of paper or paper is not properly loaded in the paper tray Do one of the following
162. in the vicinity of the leak EEE aaa 131 A CAUTION DO NOT put your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the paper tray cover Doing this may cause injury 132 Safety and Legal DO NOT touch the area shaded in the illustration Doing this may cause injury When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration DO NOT carry the machine by holding the scanner cover or Jam Clear Cover Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm DO NOT touch the Touchscreen immediately after plugging in the power cord or turning on the machine Doing this may cause an error 133 Important safety instructions a A OO N gt Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product DO NOT use this product near water DO NOT place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product
163. inkjet printing IMPORTANT DO NOT use the following kinds of paper e Damaged curled wrinkled or irregularly shaped paper 1 0 08 in 2 mm or greater curl may cause jams to occur e Extremely shiny or highly textured paper e Paper that cannot be arranged uniformly when stacked e Paper made with a short grain 18 Paper capacity of the output paper tray cover Up to 50 sheets of Letter Legal or A4 20 Ib 80 g m paper E Transparencies and photo paper must be picked up from the output paper tray cover one page at a time to avoid smudging Choosing the right print media Loading paper and documents Paper type and size for each operation Paper Type Paper Size Usage Fax Copy Photo Printer Capture Cut Sheet Letter 8 1 2 x 11 in 215 9 x 279 4 mm Yes Yes Yes Yes A4 8 3 x 11 7 in 210 x 297 mm Yes Yes Yes Yes Legal 8 1 2 x 14 in 215 9 x 355 6 mm Yes Yes Yes Executive 7 1 4x 10 1 2 in 184 x 267 mm Yes JIS B5 7 2 x 10 1 in 182 x 257 mm Yes A5 5 8 x 8 3 in 148 x 210 mm Yes Yes A6 4 1 x 5 8 in 105 x 148 mm Yes Cards Photo 4x6 in 10 x 15 cm Yes Yes Yes Photo L 3 1 2 x 5 in 89 x 127 mm Yes Photo 2L 5 x 7 in 13 x 18 cm Yes Yes Index Card 5 x8 in 127 x 203 mm Yes Postcard 1 3 9 x 5 8 in 100 x 148 mm Yes Postcard2 5 8 x 7 9 in 148 x 200 mm Yes Double Envelopes C5 6 4 x 9 i
164. is in Ready mode a popup message will appear on the LCD to alert you of new faxes Setting Fax Preview Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Fax Preview Press Fax Preview Press On or Off Press Yes 8000090 0000 The LCD will tell you that any future faxes will not be printed as you receive them Press Yes 53 Chapter 6 D Press Stop Exit g Note e When Fax Preview is turned on your machine can only print the color faxes it receives It cannot store them in memory e When Fax Preview is turned on a backup copy of received faxes will not be printed even if you have set Backup Print On e Fax Preview is not available when Fax Forwarding or PC Fax Receive is turned on Using Fax Preview When you receive a fax you will see the pop up message on the LCD For example New Fax 02 D Press Fax Preview The LCD will display the new fax list Note You can also see your old fax list by pressing the Old Fax tab on the LCD Press the New Fax tab to go back to your new fax list Press A or Y to display the fax number of the fax you want to see Press the fax you want to see Note e If your fax is large there may be a delay before it is displayed on the LCD e The LCD will show the current page number and total pages of the fax message When your fax messag
165. ission Verification Report and Fax Journal back to the factory default settings All Settings Resets all the machine s settings back to the settings that were set at the factory Local Language English Allows you to change the See LCD language Quick US only Spanish Setup Guide Local Language English Allows you to change the See Canada only Geka LCD language Quick Setup Guide The factory settings are shown in Bold with an asterisk 183 Fax a Level1 Level2 Level3 Options Descriptions Page Record You can record your 84 conversation Appears only when the handset is up or Speaker Phone is pressed Volume Speaker Off Adjusts the volume level of 26 Appears only Low the speaker when the handset Med is up or Speaker Phone High is pressed Handset Low Adjusts the handset volume 26 High Volume Amplify On For the hearing impaired 27 Permanent you can set the volume to the Temporary Volume Amplify On off setting on a permanent or temporary basis Fax Resolution Standard Sets the resolution for 39 rine outgoing faxes S Fine Photo Contrast Auto Changes the lightness or 39 darkness of faxes you send Light Dark Broadcasting Add Number You can send the same fax 37 F message to more than one Does not appear Speed Dial fax number when handset is u
166. iving incoming calls However the Distinctive Ring feature allows you to use more than one number on your line so both Voice Mail and the machine can work together without any problems If each one has a separate telephone number neither will interfere with the other s operations If you decide to get the Distinctive Ring service from the telephone company you will need to follow the directions on next page to register the new Distinctive Ring pattern they give you This is so your machine can recognize its incoming calls Note You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and turn it back on later When you get a new fax number make sure you reset this feature Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine Some ring patterns cannot be registered The ring patterns below are supported by your Brother machine Register the one your telephone company gives you Ring Rings Pattern 1 long long run 2 short long short a l a A p 3 short short long aini 4 very long normal TL pattern 64 EA Noe Ring Pattern 1 is often called Short Short and is the most commonly used If the ring pattern you received is not on this chart please call your telephone company and ask for one that is shown E The machine will only answer calls to its registered number
167. lash memory drive is not properly inserted E Photo Capture light is blinking memory card or USB Flash memory drive is being read or written to IMPORTANT The USB direct interface supports only a USB Flash memory drive a PictBridge compatible camera or a digital camera that uses the USB mass storage standard Any other USB devices are not supported 106 DO NOT unplug the power cord or remove the media from the media drive slot or USB direct interface while the machine is reading or writing to the media the Photo Capture key is blinking You will lose your data or damage the card The machine can only read one memory card or USB Flash memory drive at a time so do not put more than one device in the machine at a time PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive the LCD displays the PhotoCapture options The LCD shows PhotoCapture A pia View Photos E Press View Photos if you want to quickly view and print your photos See View Photos on page 107 E Press Enhance Photos if you want to add special effects to your photos See Enhance Photos on page 109 E Press Index Print if you want to print an Index page Thumbnails You can also print photos using the image numbers of the Index page Thumbnails See Print Index Thumbnails on page 108
168. lat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone wall jack and a standard AC power outlet Choose a location where the temperature remains between 50 F and 95 F 10 C and 35 C WARNING DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT connect your machine to AC power outlets on the same circuit as large appliances or other equipment that might disrupt the power supply SSS A CAUTION Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to AC power outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Avoid interference sources such as speakers or the base units of non Brother cordless telephones DO NOT tip the machine or place it on any tilted surface Doing this may cause ink spillage and internal damage to your machine 128 Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance E Note If there are faxes in the machine s memory you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours
169. le click the Documentation icon Double click your language folder Double click top html to view the Software User s Guide and Network User s Guide in HTML format 8090 C English 0 Me y html top html Click the documentation you want to read E Software User s Guide E Network User s Guide How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning Mac OS X 10 3 9 10 5 x E Contro lCenter2 Mac OS X 10 3 9 10 5 x E Network Scanning Mac OS X 10 3 9 10 5 x Presto PageManager User s Guide E The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application How to find Network setup instructions Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide If your wireless access point supports SecureEasySetup Wi Fi Protected Setup or AOSS follow the steps in the Quick Setup Guide For more information about network setup please see the Network User s Guide Accessing Brother Support Windows You can find all the contacts you will need such as Web support Brother Solutions Center Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD ROM E Click Brother Support on the Top
170. le is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone 168 Checking the print alignment You may need to adjust the print alignment after transporting the machine or if your printed text becomes blurred or images become faded D Press nk Press Test Print Press Alignment a Press Black Start or Color Start The machine starts printing the Alignment Check Sheet Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 Do one of the following E f the number 5 samples of both the 600 dpi and 1200 dpi test prints are the best matches press Yes to finish the Alignment Check and go to step E f another test print number is a better match for either 600 dpi or 1200 dpi press No to choose it For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 Press Stop Exit Checking the ink volume Although an ink volume icon appears on the LCD you can use the ink menu to see a large graph showing the ink that is left in each cartridge Press k Press Ink Volume The LCD shows the ink volume Press Stop Exit R Note You can check the ink volume from your computer See Printing for Windows or Printing and Faxing for Macintosh in the Softwa
171. le to Scan XX We recommend transferring your faxes to another fax machine or to your PC See Transferring faxes to another fax machine on page 158 or Transferring faxes to your PC on page 158 You can also transfer the Fax Journal report to see if there are any faxes you need to transfer See Transferring Fax Journal report to another fax machine on page 158 157 Transferring faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Set your station ID in the Quick Setup Guide Press Stop Exit to interrupt the error temporarily Press MENU Press Aor Y to display Service Press Service Press Data Transfer Press Fax Transfer 000000 Do one of the following E If the LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit E Enter the fax number to which faxes will be forwarded Press Black Start Transferring faxes to your PC You can transfer the faxes from your machine s memory to your PC D Press Stop Exit to interrupt the error temporarily Make sure you have installed MFL Pro Suite on your PC and then turn on PC FAX Receiving on the PC For details see PC FAX receiving for Windows in the Software User s Guide on the CD ROM 158 Make sure you have set PC Fax Receive on the machine See PC Fax Receive Windows only on page 51 If faxes are in the machine s memory
172. ll not be lost While Memory Security is On the following operations are available E Receiving faxes into memory limited by memory capacity E Fax Forwarding if Fax Forwarding was already On E Paging if Paging was already On E Remote Retrieval if Fax Storage was already On While Memory Security is On the following operations are NOT available E Printing received faxes E Sending faxes E Copying E PC printing E Scanning E PhotoCapture E PC Fax Receive E Operation from control panel Note e To print the faxes in memory turn off Memory Security e You must turn off PC Fax Receive before you can turn on Memory Security e If you forget the Memory Security password please call Brother Customer Service 30 Security features Setting and changing the memory security password Note If you have already set the password you will not need to set it again Setting a password for the first time Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Mem Security Enter a 4 digit number for the password using the buttons on the LCD Press OK When the LCD shows Verify re enter the password Press OK 8090 69006 Press Stop Exit Changing your memory security password Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous P
173. ll recorded messages not one at a time 94 Play and Record OGM in Memory 1 Play 1 Msg Ctr OGM The machine plays the selected OGM You can stop playing 2 FIT OGM the OGM by pressing 9 2 Record 1 Msg Ctr OGM After one long beep you can record the selected OGM You 2 F T OGM will hear the message played once You can stop recording the message by pressing 9 95 Change the Fax Forwarding Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages 2 Fax Forwarding One long beep means the change is accepted If you hear three short beeps you cannot change it because something 3 Paging i has not been set up for example a Fax Forwarding or 4 Fax Forwarding number Paging number has not been registered You can register 6 Fax Storage your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 60 Once you have registered the number Fax Forwarding will work 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 60 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status 1 Fax 2 Voice You can check whether your machine has received any faxes or voice messages If yes you will hear one long beep If no you will hear three short beeps 59 Chapter 6
174. ll stay on for a few seconds before going off You cannot use the handset when the machine is off Turning the machine on Press the On Off key General setup Mode Timer The machine has four temporary mode keys on the control panel Fax Scan Copy and Photo Capture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose off the machine stays in the mode you used last Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Mode Timer Press Mode Timer Press 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press Stop Exit 23 Chapter 3 Paper settings Paper Type To get the best print quality set the machine for the type of paper you are using Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Paper Type Press Paper Type 0000 O86 Press Plain Paper Inkjet Paper Brother BP71 Other Glossy or Transparency Press Stop Exit a Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams 24 Paper Size You can use five sizes of paper for copies Letter Legal A4 A5 and 4 x 6 in 10 x 15 cm and three sizes for printing faxes
175. low to listen to your voice messages GP Press on the LCD Press Recorded Calls amp Press A or Y to display the conversation you want to listen to GC Press the conversation you want to listen to The following commands are available when playing messages Erase Erases the current message m or mi Adjusts the volume Press Stop Exit Playing all recorded conversations All recorded conversations are played in the order they were recorded The LCD the total number of recorded calls and the time and date each call was recorded Follow the steps below to listen to all the recorded calls Press s on the LCD Press Recorded Calls Press Play All The following commands are available when playing messages 44 Repeats a conversation _T Skips to the next conversation m or m Adjusts the volume Erases the current Erase conversation Gg Press Stop Exit Message Center Erasing recorded conversations To erase recorded conversations individually Press ss on the LCD Press Recorded Calls Press A or Y to display the recorded conversations you want to delete Press Erase while playing the conversations Press Yes to confirm oo 000 Press Stop Exit To erase all of your recorded conversations Press on the LCD Press Recorded Calls Press Erase All The LCD will ask you if you
176. m reported concerning your Machine and or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period Brother or its Authorized Service Center will repair or replace the Machine and or accompanying Consumable and Accessory Items at no charge to you for parts or labor The decision as to whether to repair or replace the Machine and or accompanying Consumable and Accessory Items is made by Brother in its sole Brother One Year Limited Warranty and Replacement Service USA Only discretion Brother reserves the right to supply a refurbished or remanufactured replacement Machine and or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer s specifications for new_product parts The repaired or replacement Machine and or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center If the Machine and or accompanying Consumable and Accessory Items are not covered by this warranty either stage you will be charged for shipping the Machine and or accompanying Consumable and Accessory Items back to you and charged for any service and or replacement parts products at Brother s then current publi
177. m the machine if it is connected Troubleshooting and Routine Maintenance D Pack the machine and the printed materials in the original carton with the original packing material as shown in the illustration 8 Lift the scanner cover 1 to release the lock Gently push the scanner cover support down and close the scanner cover using both hands f Do not pack the used ink cartridges in the carton E Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine D Close the carton and tape it shut 173 On screen programming Your machine is designed to be easy to operate with LCD on screen programming using the menu buttons on the Touchscreen User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can program your machine by using the Menu table that begins on page 175 These pages list the menu selections and options Memory storage Even if there is a power failure you will not lose the settings you have chosen using the Menu key beca
178. mbers from Outgoing Calls ccceceeeetee eee 76 Storing Speed Dial numbers from the Caller ID history cccceeeeeeeees 76 Changing Speed Dial names Or NUMDETS c ceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 77 Setting Up groups for DPOB CASING sisscsriec sense seteccsc ade saced ere ce ldtsinienerreceaentinns 78 Dialing Access codes and credit card NUMDETS ceeeeeeeeee ee eee eeeeeeeeeeees 80 9 Message Center 81 Message Center mode ccscccccccecececeeceeeceeeeeeeeeeeeeeee cate taaaaaasaaeaeasaeaeaeaeeaneees 81 Setting up the Message Center c c cccceceeeceeeeeccacneeeeeeeeeeeceseeeeeeeeneeeees 81 Outgoing message OGM ececc cece cece ee eeceeeeeee ae ae aaeaeaeaeeeeaeaeeseceeeeeeeeeeneeeees 81 Fax Tel OGM Announcement scccccccciietex6 naceecancnchdstvnetaideastieincncacssectuneteciends 82 Activating Message Center MOde cccceeeeeeeeeeeee te te tee eeeeeee ea eaeaaaeaaaaeaeaeas 82 Managing your FINS SSAC SG as ohare eed caches cette tatesecct en aud al rnn ttnn etten renne nent 83 Message IGN CAO Fs oes cccacas ccteeie ka ctch arccanptocVeboue is scacathsa careers costes aan nesattaetents 83 Playing incoming messages Individually cccceeeeeeeeeeeeeeeeeeeeaeeaaeeeeeeeeees 83 Playing all incoming MESSAGES ccceeeeeee ee eee ee eeeeeeeeeeeeeeeeeeeeeeeaaeaaeaeeeeeeees 83 Eas INGMMCOMINGIINES SAGES xacccpcerce deste idicticragteedeeeel
179. memory drive PhotoCapture Center Operations Printing from a memory card or USB Flash memory drive without a PC Even if your machine is not connected to your computer you can print photos directly from digital camera media or a USB Flash memory drive See Print Images on page 107 Scanning to a memory card or USB Flash memory drive without a PC You can scan documents and save them directly to a memory card or USB Flash memory drive See Scan to a memory card or USB Flash memory drive on page 116 Using PhotoCapture Center from your computer You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer See PhotoCapture Center for Windows or Remote Setup amp PhotoCapture Center for Macintosh in the Software User s Guide on the CD ROM 104 Using a memory card or USB Flash memory drive Your Brother machine has media drives slots for use with the following popular digital camera media CompactFlash Memory Stick Memory Stick PRO SD SDHC xD Picture Card and USB Flash memory drives TEES Memory Stick Memory Stick PRO SD SDHC xD Picture Card CompactFlash 0 87 in 22 mm or less 0 43 in 11 mm or less USB Flash memory drive E miniSD can be used with a miniSD adapter E microSD can be used with a microSD adapter E Memory Stick Duo can be used with a Memory Stick Duo adapter
180. message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com This message will also appear if you connect a broken device to the USB direct interface 119 Printing photos directly from a PictBridge camera as PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos directly from any PictBridge compatible digital camera If your camera is using the USB Mass Storage standard you can also print photos from a digital camera without PictBridge See Printing photos directly from a digital camera without PictBridge on page 122 PictBridge requirements To avoid errors remember the following points E The machine and the digital camera must be connected using a suitable USB cable E The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E PhotoCapture Center operations are not available when using the PictBridge feature 120 Printing photos from a camera Setting your digital camera Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridge compatible camera Depending on your camera some of these settings may not be available Camera Menu Options Selection
181. n 162 x 229 mm Yes Envelope DL 4 3 x 8 7 in 110 x 220 mm Yes Envelope COM 10 4 1 8 x 9 1 2 in 105 x 241 mm Yes Monarch 3 7 8 x 7 1 2 in 98 x 191 mm Yes JE4 4 1 x 9 3 in 105 x 235 mm Yes Envelope Transparencies Letter 8 1 2 x 11 in 215 9 x 279 4 mm Yes Yes A4 8 3 x 11 7 in 210 x 297 mm Yes Yes A5 5 8 x 8 3 in 148 x 210 mm Yes Yes Legal 8 1 2 x 14 in 215 9 x 355 6 mm Yes Yes 19 Chapter 2 Paper weight thickness and capacity Paper Type Weight Thickness No of sheets Cut Plain Paper 17 to 32 Ib 64 to 120 g m 3 to 6 mil 0 08 to 0 15 mm 100 1 aoe Inkjet Paper 17 to 53 Ib 64 to 200 g m 3 to 10 mil 0 08 to 0 25 mm 20 Glossy Paper Up to 58 Ib Up to 220 g m Up to 10 mil Up to 0 25 mm 2023 Cards Photo 4 x6 Up to 58 Ib Up to 220 g m Up to 10 mil Up to0 25mm 2023 Index Card Up to 32 Ib Up to 120 g m Up to 6 mil Up to 0 15 mm 30 Postcard Up to 53 Ib Up to 200 g m Up to 10 mil Up to 0 25 mm 30 Envelopes 20 to 25 Ib 75 to 95 g m Up to 20 mil Up to 0 52 mm 10 Transparencies 10 Up to 100 sheets of plain paper 20 Ib 80 g m Canada See Loading photo paper on page 14 20 BP71 69 Ib 260 g m paper is especially designed for Brother inkjet machines For Photo 4 x6 paper and Photo L 3 5 x5 paper use the photo bypass tray in USA or the photo paper
182. n a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code Your own 4 digit code that allows you to call and access your machine from a remote location Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scan to Media You can scan a black amp white or color document into a memory card or USB Flash memory drive Black amp white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format Scanning The process of sending an electronic image of a paper document into your computer Search An electronic numerical or alphabetical listing of stored Speed Dial and Group numbers 215 Speed Dial A pre programmed number for easy dialing You must press Speed Dial the two digit code and Black Start or Color Start to start the dialing process Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission St
183. n the same line as your existing telephone number and each number has its own ring pattern Typically the original number rings with the standard ring pattern and is used for receiving voice calls and the second number rings with a different ring pattern and is used for receiving faxes K Note e You must pay for your telephone company s Distinctive Ring service before you program the machine to work with it e Please call your telephone company for availability and rates What does your telephone company s Distinctive Ring do Your telephone company s Distinctive Ring service allows you to have more than one number on the same telephone line If you need more than one telephone number it is cheaper than paying for an extra line Each telephone number has its own distinctive ring pattern so you will know which telephone number is ringing This is one way you can have a separate telephone number for your machine What does Brother s Distinctive Ring do The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new telephone number on your line can just receive faxes 63 Chapter 7 Do you have Voice Mail If you have Voice Mail on the telephone line that you will install your new machine on there is a strong possibility that Voice Mail and the machine will conflict with each other while rece
184. n to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment call your telephone company or a qualified installer If you are not able to solve a problem with your machine call Brother Customer Service See Brother numbers on page i WARNING For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document This machine has been certified to comply with FCC standards which are applied to the USA only Safety and Legal Federal Communications Commission FCC Declaration of Conformity USA only Responsible Brother International Corporation Party 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the product
185. na 50 Fax from PC See Software User s Guide on the CD ROM 218 Fax stand alone FECEIVIN iiie 44 at end of conversation 46 56 difficulties sues baeintedsee bvereyer scien 143 144 Easy Receive cccceeeeceeeeeeeeeeeeeeees 48 F T Ring Time setting 47 Fax Forwarding cecceceeeeeeeeeeeeeees 59 Fax PreVieW ccccceeccceeeeeeeeeeeees 53 55 from extension telephone 70 71 from external telephone 0 70 MOPO sashes ete annaua 51 into the Memory eeeeeeeeees 56 out of paper reception c06 56 Paging ene erryener ae seems 49 printing from Memory ee 57 reducing to fit on paper 00 56 retrieving from a remote site 59 60 Ring Delay setting eee 47 telephone line interference 150 SENANG Renee ner ee ene ene eer eee 34 90 at end of conversation 08 43 Broadcasting sc2scuerncncei ih acess 37 canceling from Memory n s 41 COMON Fea bso A T 35 CONTASE serisini arans 39 delayed batch transmission 41 delayed fax oo ceeeeecccceeceeeceeeeeeeeeeeeees 41 enter Fax mode 2 cceeeeeees 34 FAX preview o ee ee ceeeeee eee ee ee teeteteteteeeees 36 OM ADF scierie 34 from memory Dual Access 40 from scanner glass s on 35 manual eeina aner iiei 42 OVEISCAS oh swscessciisatiheshidedeceansiesdes 41 R
186. ncement 05 114 29 so ee err 113 Paper type amp size ccseeseeeeeeeeeees 113 QUAY sceteics circttnnatniddiesni ran cationinccantenimanes 112 Return to factory setting 4 116 Set new default ccccccceeeeeeeeees 116 220 Printing all photos Sse csc dcettanee elec cece deceeedct2 107 MNKs O E E E 108 PHOTOS sesen retake ees 109 Scan to Media aUt COD oee e ten ner eon ipe Pre 118 memory card 0 eeeeeeeeeeeeee eee ee ee eeeeees 116 USB Flash memory asss 116 SD rics en cate 2d pce ee cet ace eo cecaesctan 104 Re Nt steak te lee ee 104 Slide ShoW eee 107 specifications ece eee eneee 203 xD Picture Card oo 104 PictBridge DPOF Printing 2cccdencenccesinscavennsccncndcneins 122 PostcardS aannonnnnennneennnnennn 12 13 19 20 Power failure cccceeeeeeeeeeeeeeeeeeeeteees 174 Presto PageManager See Help in Presto PageManager application Print checking alignment s s s 168 checking quality eeeeeeeeeeeeeeeeee 167 difficulties ce eee cece eeeeeeeeeeees 141 143 IOS erste E 207 fax from Memory 2ccssi c d ne ieee 57 AE 6 9 EE A E 89 resolution o ossseeneeeooeoeeeee enneren eeen 207 specifications s ieee 207 Print settings Scan to Media change file name s 117 Printing on small paper esssssssssssesesesessssreenrrene 15 See Software User s Guide on the CD ROM Programming your machine
187. ne call More Add to Speed Dial Delete from the Caller ID history and then make a telephone Call to it send a fax to it add it to Speed Dial or delete it A The factory settings are shown in Bold with an asterisk 194 Menu and Features Entering Text When you are setting certain menu selections you may need to enter text into the machine Press to choose numbers letters or special characters Up to six letters are assigned to each button on the LCD By pressing the correct button repeatedly you can access the character you want Inserting spaces gt To enter a space press to choose special characters then press the space button or _ Note The characters available may differ depending on your country Making corrections If you entered an incorrect letter and want to change it use the arrow buttons to move the cursor under the incorrect character Then press Re enter the correct character You can also insert letters by moving the cursor and entering a character Repeating letters If you need to enter a letter that is on the same button as the letter before it press to move the cursor to the right before you press the same button again 195 Specifications General Printer Type Inkjet Print Method Black Piezo with 94 x 1 nozzle Color Piezo with 94 x 3 nozzles Memory Capacity 48 MB LCD liquid crystal di
188. ne calls you received will be stored in the Caller ID history You can view the list or choose one of these numbers to telephone to fax to add to Speed Dial or delete from the history When the thirty first call comes in to the machine it replaces information about the first call Press Call History Press Caller ID hist Press the number or the name you want to call Do one of the following E To make a telephone call press Make a phone call E To send a fax press Send a fax Press Black Start or Color Start E f you want to store the number press More and then press Add to Speed Dial See Storing Speed Dial numbers from the Caller ID history on page 76 E f you want to delete the number from the Caller ID history list press More and then press Delete Press Yes to confirm 5 Press Stop Exit fi Note SSS SS e USA only If you redial from the Caller ID history outside your area code you must set up your AREA CODE in advance See Setting up your area code USA only on page 66 e You can print the Caller ID List See How to print a report on page 89 Storing numbers You can set up your machine to do the following types of easy dialing Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number E Note If you lose electrical power the Quick Dial numbers that are in the memory will
189. nearest Brother Authorized Service Center please call the following In USA 1 877 BROTHER 1 877 276 8437 In Canada 1 877 BROTHER 12 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions E f liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 134 Safety and Legal 13 To protect your product against power surges we recommend the use of a power protection device Surge Protector 14 To reduce the risk of fire electric shock and injury to people note the following E DO NOT use this product near appliances that use water a swimming pool or in a wet basement E DO NOT use the machine during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak 15 Caution To reduce the risk of fire use only No 26 AWG or larger telecommunication line cord
190. ng an index or image the PhotoCapture Center will print all valid images even if one or more images have been corrupted Corrupted images will not be printed E memory card users Your machine is designed to read memory cards that have been formatted by a digital camera When a digital camera formats a memory card it creates a special folder into which it copies image data If you need to modify the image data stored on a memory card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image E USB Flash memory drive users This machine supports USB Flash memory drives that have been formatted by Windows 105 Chapter 13 Getting started Firmly put a memory card or USB Flash memory drive into the proper slot _ USB Flash memory drive CompactFlash SD SDHC Memory Stick Memory Stick PRO xD Picture Card IMPORTANT a fF O N Photo Capture key lights w o w amp I gt Photo uF Capture wa 4 N gt amp a gt m E Photo Capture light is on the memory card or USB Flash memory drive is properly inserted E Photo Capture light is off the memory card or USB F
191. nnot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase Note In Canada only Visa and MasterCard are accepted In USA 1 877 552 MALL 1 877 552 6255 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER http www brother ca Description Item Ink Cartridge Standard lt black gt LC61BK Prints approx 450 pages 1 Ink Cartridge lt cyan gt blue LC61C Prints approx 325 pages Ink Cartridge lt magenta gt red LC61M Prints approx 325 pages Ink Cartridge lt yellow gt LC61Y Prints approx 325 pages 1 Premium Plus Glossy Finish Photo Paper Letter size 20 sheets 4 x6 size 20 sheets BP71GLTR BP71GP Matte Finish Inkjet Paper Letter size 25 sheets BP60ML USA only Plain Finish Inkjet Paper Letter size 100 sheets BP60PL100 USA only Telephone Line Cord LG3077001 USA only User s Guide LX1556001 English for USA and Canada LX1556002 French for Canada 1 For more information about the replacement consumables visit us at www brother com pageyield Notice Disclaimer of Warranties USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMP
192. not be lost Storing a pause Press Pause to put a 3 5 second pause between numbers If you are dialing overseas you can press Pause as many times as needed to increase the length of the pause Storing Speed Dial numbers You can store up to 100 2 digit Speed Dial locations with a name and each name can have two numbers Fax Te1l1 and Fax Te12 When you dial you will only have to press a few keys For example Press Speed Dial the number you want to make a call and Make a phone call D Press Speed Dial Press More E Press Set Speed Dial amp Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 195 E To store the number without a name press OK Dialing and storing numbers Enter the first fax or telephone number up to 20 digits using the buttons on the LCD Press OK QO Do one of the following E Enter the second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do not want to store a second number press OK To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK AH Note If the 2 digit Speed Dial location you choose i
193. nts are A4 size you need to set Glass ScanSize to A4 If you do not the bottom portion of the faxes will be missing 1 Press Fax Press lt or gt to display Glass ScanSize Press Glass ScanSize Press A4 e Note You can save the setting you use most often by setting it as default See Setting your changes as the new default on page 42 Color fax transmission Your machine can send a color fax to machines that support this feature Color faxes cannot be stored in the machine s memory When you send a color fax the machine will send it in real time even if Real Time TX is setto Off 35 Chapter 5 How to preview an outgoing fax Black amp White only You can preview a fax message before you send it You must set the Real Time Transmission and Polling RX to off before you use this feature See Real Time Transmission on page 40 and Polling receive on page 90 aA Note To send a color fax do not use Preview aD Press Fax 2 Press lt 4 or gt to display Preview amp Press Preview Press On Load the document Enter the fax number using the dial pad You can also enter the fax number by pressing Speed Dial Then press Aor Y to display the number you want press the number to choose it and then press Send a fax amp Press Black Start The machine starts scanning the document and the outgoing fax appears on the LCD When the fa
194. of the USA and Canada e The Caller ID service varies with different carriers Call your local telephone company to find out about the kind of service available in your area 65 Chapter 7 Setting up your area code USA only When returning calls from the caller ID history your machine will automatically dial 1 plus the area code for all calls If your local dialing plan requires that the 1 not be used for calls within your area code enter your area code in this setting With the area code setting calls returned from the caller ID history to your area code will be dialed using 10 digits area code 7 digit number If your dialing plan does not follow the standard 1 area code 7 digit number dialing system for calling outside your area code you may experience problems returning calls automatically from the caller ID history If this is not the procedure followed by your dialing plan you will not be able to return calls automatically Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Area Code Enter your Area Code 3 digit number using the buttons on the LCD and press OK Press Stop Exit 0800 69006 66 Connecting an external TAD telephone answering device You may choose to connect an external answering device However when you have an external TAD on the same telephone line as the machine the TAD answers
195. om the memory ccceeeeeeeeeeeeeeeeececeeeaeaeaeeeeeeeeeeeeeeeeeeeeeeeess 57 Remote Retrieval merceners erorcera erar erre EE FEER P ES 57 Setting a Remote Access Code ccccecececeeee cette eee eee ee eeaeeeaeaeaeaeaeaeeaeaeaeeees 57 Using your Remote Access Code 2 ccccccceceeeeeeeeeeeeeeeteeeessaeaeaeaeaeaeeenanaaeees 58 Remote Fax commandS acca tected erica scree tcare cia ialssed Gea cunetnescant erewedticetancoders 59 Retrieving fax messages csi Sesto tewenat necucy uy uidedeianbee av yovaceeeedeeus etree 60 Changing your Fax Forwarding NUMDET cccccccceeeeeeeeeeeeeeeeeeteteeeeeeeenees 60 Telephone Services and External devices 61 Voice operations oe dates cec ine neondecdie ak aacepeaatedeadecerabeentatacseoc tec cemeeecancuees 61 Making a telephone Call yg ain c6 race esis Bois eta cen tds erteineei eel eacel ete 61 Answering calls with the Speaker Phone cceeeececececeeeeeeeeeeeeeeeeeeeeees 61 PN een ates E ee eae ok ena E S eee Ae teat ree 61 Tone or Pulse Canada Oy sic tic vcesdedetaies Oe lressewaceeecs ductucaracacstacetasencuesmetadeneeys 62 Fea GV NO Giiactet sca tecc sto a a 62 Telephone SSVI OS cada 2a acces eecdsctcncaitiecce Saute wwondseadidatiadecedsehervecbiaslantvand si bancs 62 WIGS VAM accaccsys exdioeatcestcaudsuadin edad eree E Oa EEE a RA EEEE EER EREE 62 Distinctive RING cesta iy selec ieeceses etrean e iopo RE arar Ea sar Areo da EEEE eevee 63 C ller Berea ee eee e Ea
196. ommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Use or attempted use of potentially incompatible ink and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party ink and or cartridges To protect your investment and obtain premium performance from the Brother machine we strongly recommend the use of Genuine Brother Supplies 162 Open the ink cartridge cover If one or more ink cartridges have reached the end of their life for example Black the LCD shows B amp W Print OnlyorCannot Print Press down to unlock the release lever and take out the ink cartridge for the color shown on the LCD Open the new ink cartridge bag for the color shown on the LCD and then take out the ink cartridge Troubleshooting and Routine Maintenance Turn the green knob on the protective The machine will automatically reset the yellow cap clockwise until it clicks to ink dot counter release the vacuum seal then remove the cap 1 Note e If you replaced an ink cartridge the LCD may ask you to verify that it was a brand new one for example Did You Change Black For each new cartridge you installed press Yes to automa
197. on flammable glass cleaner run your finger tip over the glass to see if you can feel anything on it If you feel dirt or debris clean the glass again O Close the output paper tray cover and concentrating on that area You may need put the paper tray firmly back in the to repeat the cleaning process three or machine four times To test make a copy after each cleaning attempt 165 Cleaning the machine s printer platen A CAUTION Be sure to unplug the machine from the AC power outlet before cleaning the printer platen 1 to avoid an electrical shock a Lift the scanner cover until it locks securely in the open position Clean the machine s printer platen 1 and the area around it wiping off any scattered ink with a soft dry lint free cloth 166 Cleaning the paper pick up rollers Pull the paper tray completely out of the machine Unplug the machine from the AC power outlet and open the Jam Clear Cover 1 at the back of the machine E Clean the Paper Pick up Rollers 1 with isopropyl alcohol on a cotton swab Close the Jam Clear Cover Make sure the cover is closed properly Put the paper tray firmly back in the machine QO Re connect the power cord
198. on your PC Make sure your PC is connected and turned on For details see PC FAX Receiving in the Software User s Guide on the CD ROM If you get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error and Maintenance messages on page 151 When you receive a color fax your machine prints the color fax at your machine but does not send the fax to your PC IMPORTANT In the event of a power failure the machine will store your faxes in the memory for approximately 24 hours However if you choose Backup Print On the machine will print the fax before it is sent to the PC so you will have a copy if there is a power failure v 51 Chapter 6 Changing the destination PC Turning off Memory Receive D Press MENU Operations Press A or V to display Fax D Press MENU Press Fax Press A or Y to display Fax Press A or Y to display Setup Receive Press Fax Press A or Y to display Press Setup Receive Setup Receive Press A or Y to display Memory Receive Press Setup Receive Press A or F to display Press Memory Receive Memory Receive Press PC Fax Receive Press Memory Receive 6008 080 6960 Press lt USB gt or the PC you want to Press off receive faxes Press OK Press Stop Exit Press Backup Print Onor fi Note Backup PPIMETOLE The LCD will give you more options if ther
199. or 3 rings 4 Record the outgoing message on your answering machine E Record five seconds of silence at the beginning of your outgoing message E Limit your speaking to 20 seconds E End your outgoing message with your Fax Receive Code for people sending manual faxes For example After the beep leave a message or press x 5 1 and Start to send a fax 5 Set your answering machine to answer calls 6 Set your Brother machine s Receive Mode to Manual See Choose the correct Receive Mode on page 44 Make sure your Brother machine s Easy Receive feature is turned On Easy Receive is a feature that allows you to receive a fax even if you have answered the call on an external or extension telephone See Easy Receive on page 48 If you often get transmission errors due to possible interference on the telephone line try changing the Compatibility setting to Basic for VoIP See Telephone line interference on page 150 145 Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connections Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine Make sure that the Fax key is illuminated See Entering Fax mode on page 34 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Reports on page 89 Transmission Veri
200. ot limited to print heads toner drums ink cartridges print cartridges cordless handset battery refill ribbons therma PLUS paper and thermal paper E Except as otherwise provided herein Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship when used under normal conditions E This warranty applies only to products purchased and used in the United States For products purchased in but used outside the United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods Machines one year from the original purchase date E Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporting this Product without the proper preparation and or packaging 3 Damage caused by another device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that
201. oto for DPOF printing Paper Type Plain Paper Choose the paper type 112 Inkjet Paper Brother BP71 Other Glossy Paper Size 4 x 6 When Letter or Choose the paper and print 112 m 7 A4 is chosen size Letter ee A4 3 0 5 4 x 6 B My ae 6 x sg Max Size Brightness Dark Light E Adjusts the brightness 113 Does not appear Emmm z Waen ie Enhance Photos x 1 A is chosen 4 Lum e 0 Enam 0 ee Contrast z Adjusts the contrast 113 _ ia Does not appear S eem z when EE Enhance Photos 7 a is chosen D Lumma 0 0 aaa C ee gt 2 The factory settings are shown in Bold with an asterisk 2 192 Menu and Features Option1 Option2 Option3 Option4 Descriptions Page True2Life On White Balance Adjusts the hue of the white 113 gt 7 Does not appear off g9 TETEN S 1989 when i 0 Enhance Photos 2 A is chosen Y Oooog 0 a 1 0 A Gi Sharpness a pi Enhances the detail of the es r 7 J BEE e image 2 i f i 0 0 A THERE 9 Gi Color Density ve Adjusts the total amount of lt IEEE f color in the image 2 0 i 0 A menma 9 Gi SERAS 9 Gi Cropping On Crops the image around the 115 margin to fit the paper size Off i 7 or print size Turn this feature off if you want to print whole images or prevent unwanted cropping Bord
202. ou connect a broken device to the USB direct interface For more detailed solutions see Error and Maintenance messages on page 151 123 Chapter 14 124 Software Software and Network features 126 The CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example printing and scanning These guides have easy to use links that when clicked will take you directly to a particular section You can find information on these features E Printing E Scanning ControlCenter3 Windows E ControlCenter2 Macintosh E Remote Setup E Faxing from your computer E PhotoCapture Center E Network Printing E Network Scanning E Wired and Wireless Network How to read HTML User s Guide This is a quick reference for using the HTML User s Guide Windows aA Note If you have not installed the software see Viewing Documentation on page 2 From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guides in HTML format click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the Top Menu 126 Software and Network features lick the heading you would like to view from the list at the left of the window Sea sie sed NETWORK USER S GUIDE Site ma DO SOFTWARE USER S co SOFTWARE USER S 3 ControlCenter3 G
203. our right index finger and thumb and push the photo bypass tray forward until it clicks into the photo printing position 2 Photo Bypass Tray Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size Put the photo paper into the photo bypass tray and gently adjust the paper side guides to the paper Make sure the paper side guides touch the sides of the paper Check that the paper is flat in the tray Loading paper and documents Note Removing small printouts Be careful that you do not push the paper from the machine in too far it may lift at the back of the tray and cause feed problems When the machine ejects small paper onto the output paper tray cover you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine Always make sure that the paper is not curled or wrinkled D When you have finished printing photos return the photo bypass tray to the normal printing position Squeeze the blue photo bypass tray release button 1 using your right index finger and thumb and pull the photo bypass tray back until it clicks 2 IMPORTANT If you do not return the photo bypass tray to the normal position after printing photos you will geta No Paper Fed error when you use cut sheet paper Photo Bypass Tray Photo Bypass Tray in the Normal in the Photo printing position printing position
204. p or Speaker Phone is pressed Preview On You can preview a fax 36 off message before send it Delayed Fax On 00 00 Sets the time of day in 41 24 hour format that the off delayed faxes will be sent Batch TX On Combines delayed faxes to 41 z the same fax number at the off 3 same time of day into one transmission Real Time TX On You can send a fax without 40 off using the memory The factory settings are shown in Bold with an asterisk 184 Menu and Features Level1 Level2 Level3 Options Descriptions Page Polled TX On off Sets up your machine with an document to be retrieved by another fax machine 92 Polling RX On off Sets up your machine to poll another fax machine 90 Overseas Mode On off If you are having difficulty sending faxes overseas set this to On 41 Glass ScanSize Letter A4 Adjust the scan area of the scanner glass to the size of the document 35 Set New Default You can save your fax settings 42 Factory Reset You can restore all settings to the factory settings 42 Call History Outgoing Call Send a fax Make a call phone More Add to Dial Speed Delete You can choose a number from the Outgoing Call history and then make a telephone call to it send a fax to it add it to Speed Dial or delete
205. pending on the document Ink Save Mode Off j Suscipt Lobortis Adipiscing Enim Ut e Donec citae diam pellenteque sem vitus et ala em luctus semper e Praesent nulla lacus ultrices quis um toper bine e Maecenas felis leo posuere quis sagittis pradem e Pellentesque in dui et sollicitudin dictum etoper Ink Save Mode On i Suscipt Lobortis Adipiscing Enim e Donec citae diam pellenteque sem vitus et ala em luctus semper e Praesent nulla lacus ultrices quis um toper bine e Maecenas felis leo posuere quis sagittis pradem Pellentesque in dui et sollicitudin dictum etoper Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Ink Save Mode Press Ink Save Mode oo 6606 Press On or Off Making copies Q If you do not want to change any additional settings press Black Start or Color Start Note e Watermark Copy Book Copy or Page Layout are not available with Ink Save Mode e Ink Save Mode may make your printouts look different from your original document Paper Options Paper Type If you are copying on special paper set the machine for the type of paper you are using to get the best print quality 1 Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Paper Type Press Paper Type Press Plain Paper Inkjet Paper Brother BP71 Other Glossy or Tr
206. ported Edition CPU Windows Intel Pentium 4 512 MB 1GB 600 MB 530 MB Vista 2 or equivalent 64 bit Intel 64 or AMD64 supported CPU Windows Server Printing 10 100 Intel 256 MB 512 MB 50 MB N A 2003 print only via freee Pentium lll or network Ethernet equivalent 5 Wireless Windows Server 802 11b g 64 bit Intel 64 or 2003 x64 Edition AMD64 supported CPU print only via network Windows Server Intel Pentium 4or 512 MB 2 GB 2008 print only via equivalent 64 bit network Inte 64 or AMD64 supported CPU Macintosh Mac OS X Printing USB3 PowerPC G4 G5 128 MB 256 MB 80 MB 400 MB Operating 10 3 9 10 4 3 PC Fax nan 9 seg 10 100 PowerPc G3 end gt Base TX 350MHz Scanning Ethernet S Mac OS X Removable Wireless PowerPC G4 G5 512MB 1GB 10 4 4 10 5 044 103X Dik 802 11b g Intel Core Processor Conditions 1 Microsoft Internet Explorer 5 5 or greater 2 For WIA 1200 x 1200 resolution Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi Third party USB ports are not supported PC Fax supports black and white only PaperPort 11SE supports Microsoft SP4 or higher for Windows 2000 and SP2 or higher for XP Center Removable disk is a function of PhotoCapture For the latest driver updates visit in USA in Canada www brother com www brother ca All trademarks bran
207. r where you can view or download the PDF documents Internet access and PDF Reader software are required General Information How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning Windows 2000 Professional Windows XP and Windows Vista E ControlCenter3 Windows 2000 Professional Windows XP and Windows Vista E Network Scanning Windows 2000 Professional Windows XP and Windows Vista ScanSoft PaperPort 11SE with OCR How to Guides E The complete ScanSoft PaperPort 11SE with OCR How to Guides can be viewed from the Help selection in the ScanSoft PaperPort 11SE application How to find Network setup instructions Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide If your wireless access point supports SecureEasySetup Wi Fi Protected Setup or AOSS follow the steps in the Quick Setup Guide For more information about network setup please see the Network User s Guide Chapter 1 Viewing Documentation Macintosh Gp Turn on your Macintosh Insert the Brother CD ROM into your CD ROM drive The following window will appear KoKo t MFL Pro Suite Start Here OSX Presto PageManager Utilities Documentation Brother Solutions Center On Line Registration Doub
208. r Offline is unchecked When you choose the Print Odd Pages and Print Even Pages settings you may see a printing error message on your computer as the machine pauses during the printing process The error message will disappear after the machine re starts printing Poor print quality Check the print quality See Checking the print quality on page 167 Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine s menu matches the type of paper you are using See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM and Paper Type on page 24 141 Printing continued Difficulty Suggestions Poor print quality continued Make sure that your ink cartridges are fresh The following may cause ink to clog E The expiration date written on the cartridge package has passed Genuine Brother Innobella Ink cartridges stay usable for up to two years if kept in their original packaging E The ink cartridge has been in your machine for over six months E The ink cartridge may not have been stored properly before use Make sure you are using Genuine Brother Innobella Ink Try using the recommended types of paper See Acceptable paper and other print media on page 17 The recommended environment for your machine is between 68 F to 91 F 20 C to 33 C White horizontal lines appear in text
209. rd or USB flash memory drive After Photo Capture stops blinking press Media The image will be shown on the LCD Press the image you want to use for the watermark You can adjust the Position Size Angle and Transparency of the watermark Press OK Go to step IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or the data stored on them Press OK to confirm to use watermark Load the document you want to copy Enter the number of copies you want Making copies If you do not want to change additional settings press Black Start or Color Start Setting your favorites You can store the copy settings that you use most often by setting them as a favorite You can set up to three favorites Press Copy Choose the copy option and settings you want to store Press lt 4 or gt to display Favorite Settings Press Favorite Settings Press Store Note Set Watermark Copy to Off or Template when storing Favorite Settings QO Press the location where you want to store your settings for Favorite 1 Favorite 2 or Favorite 3 Do one of the following E f you want to rename your setting press to delete characters Then enter the new name up to 12 characters Press OK See Entering Text on page 195 E f you do not want to rename your setting press OK 101
210. rd or USB Flash memory drive Letter A4 Photo 4 x 6 Photo 5 x 7 1 Memory cards adapters and USB Flash memory drive are not included xD Picture Card Conventional Card from 16 MB to 512 MB xD Picture Card Type M from 256 MB to 2 GB xD Picture Card Type M 1 GB and 2 GB xD Picture Card Type H from 256 MB to 2 GB 203 5 USB 2 0 Standard USB Mass Storage standard from 16 MB to 32 GB Support format FAT12 FAT16 FAT32 Progressive JPEG format is not supported See Paper type and size for each operation on page 19 204 Specifications PictBridge Compatibility Supports the Camera amp Imaging Products Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information Interface USB direct interface 205 Scanner Color Black TWAIN Compliant WIA Compliant Color Depth Resolution Document Size Scanning Width Gray Scale Auto Crop Yes Yes Yes Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Mac OS X 10 3 9 10 4 x 10 5 x 1 Yes Windows XP 2 Windows Vista 36 bit color Processing Input 24 bit color Processing Output Actual Input 30 bit color Actual Output 24 bit color Up to 19200 x 19200 dpi interpolated Up to 1200 x 2400 dpi optical Scanner Glass Up to 1200 x 600 dpi optical ADF ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Length 5 8 in to 14 in 1
211. rderless printing is slower than normal printing See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM True2Life is not working properly If the image data is not full color in your application such as 256 color True2Life will not work Use at least 24 bit color data with the True2Life feature Photo paper does not feed properly When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper package for this purpose Clean the paper pick up roller See Cleaning the paper pick up rollers on page 166 Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray See Loading paper and other print media on page 10 Check that more than two types of paper are not loaded in the paper tray at any one time There is a paper jam Make sure the paper length guide is set to the paper size Do not extend the paper tray when you load A5 or smaller size paper See Printer jam or paper jam on page 160 Printed pages are not stacked neatly Make sure you are using the paper support flap See Loading paper and other print media on page 10 Machine does not print from Adobe Illustrator Try to reduce the print resolution See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on t
212. re User s Guide on the CD ROM Uninstalling and installing the handset and handset cradle If you do not use the handset you can remove the handset and handset cradle Uninstalling the handset and handset cradle D Unplug the curled handset cord from the machine Troubleshooting and Routine Maintenance Pull the tab 1 back and hold it in position as you push the cradle 2 to the back of the machine Installing the handset and handset cradle ce Remove the side cover aH Note If you cannot open the cover with your hand use a coin to open it 169 Align the recessed arrows on the cradle Machine Information with those on the machine and then slide the cradle toward the front of the machine until it clicks into place Checking the serial number You can see the machine s serial number on the LCD D Press MENU Press A or Y to display Machine Info Press Machine Info Press Stop Exit Reset functions amp Connect the curled handset cord to the The following reset functions are available machine 1 Network You can reset the print server back to its default factory settings such as the IP address information 2 Speed Dial amp Fax Speed Dial amp Fax resets the following settings E Speed Dial Speed Dial and Groups Ce Se S S D E Programmed fax jobs in the memory Polled Transmit Delayed Fax and Delayed Batch Transmission E S
213. re lets you turn the speaker volume for voice messages On or Of When you turn the monitor Of f you will not hear messages as they come in Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Msg Ctr Press Setup Msg Ctr Press ICM Rec Monitr Press Off or On 90090 0000 Press Stop Exit 87 Printing Reports Press A or Y to display Report Setting Fax reports You need to set up the Transmission Verification Report and Journal Period using the MENU button Press Report Setting Press Transmission Transmission Verification oo eee Report E Press Stop Exit You can use the Transmission Verification Report as proof that you sent a fax This fi Note report lists the receiving party s name or fax If you choose On Image or Off Image number the time and date of transmission the image will only appear on the duration of transmission number of pages Transmission Verification Report if Real sent and whether or not the transmission Time Transmission is set to Off See Real was successful Time Transmission on page 40 There are several settings available for the e f your transmission is successful OK will Transmission Verification Report appear next to RESULT on the send transmission is not successful NG will appear next to RESULT E On Image Prints a report after every fax you send A portion of the fax
214. receive a color fax your machine prints the color fax at your machine 50 PC Fax Receive Windows only If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The number of received faxes that are stored in the memory will appear on the LCD When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on the CD ROM If you choose Backup Print On the machine will also print the fax Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive Press PC Fax Receive Press lt USB gt or the PC you want to receive faxes Press OK 600 098 690086 Receiving a Fax D Press Backup Print Onor Backup Print Off 12 Press Stop Exit K Note e PC Fax Receive is not supported in the Mac OS Before you can set up PC Fax Receive you must install the MFL Pro Suite software
215. reduce the ring delay to 1 ring See Ring Delay on page 47 E Ifthe answer mode is set to Manual reduce the number of rings programmed on your answering machine to 2 E If the answer mode is set to Manual DO NOT adjust the ring delay setting Have someone send you a test fax E If you received the test fax successfully your machine is operating properly Remember to reset your ring delay or answering machine setting back to your original setting If receiving problems recur after resetting the ring delay then a person device or subscriber service is answering the fax call before the machine has a chance to answer E If you were not able to receive the fax then another device or subscriber service may be interfering with your fax reception or there may be a problem with your fax line If you are using a telephone answering machine Manual mode on the same line as the Brother machine make sure your answering machine is set up correctly See Connecting an external TAD telephone answering device on page 66 1 Plug the telephone line cord directly from the wall telephone jack to your Brother machine s LINE jack 2 Remove the protective cap from your Brother machine s EXT jack and then plug the telephone line cord from your answering machine into the EXT jack 3 Set your answering machine to answer within 4 rings If you are having problems receiving faxes or voice messages set your answering machine to answer within 2
216. renei wae aE RNN 174 M mory SETAC serres cht cetseged cases E E E E 174 Mode and menu keys Si wists 5 te Ge tadoree dee ceew ney de ors emadented cede bleeedusepavedaciaeectusckeese 174 Men table sisine E steancinend S 175 Entering GN sercis eee an O a AE eet eet 195 D Specifications 196 General ccc ent es e EEE e aee E aa a tees wees ESEESE 196 PrntMeEdia eee One on eR ee ey e e e Oe eee ene ner E E 198 FF eG aktae tee cea ca bas in a ha uceteinunn E E E S 199 Mess ge gO 2 elnino tne oe eee eer eT ree ere enn rete ee rer eee creme ert 201 yc lcs tse tg Sacco ee eee 202 PhotoCapture Center ce acces eee ee R 203 ENC PE Ae mis eee cece tere ce aco an E costes este ceca S E E E 205 Scannere ae ee Re ee Near mee a RCo eee ee 206 PAMO See ener nna ter an one mT e Ren er er ere oer eee eee eee 207 NEATE Sic ene ne ee enter er rere eer eee ere en 208 Computer requirement 2ceccccece eee ecee eee ee cette e ee eee aa aa aaeaeaeaeaaeaeaeeseceeeeeeeeeeneees 209 C nsumableite mS i si eee meee eo err enna mere poeta ere re eee 210 Network LAN a tis eis ceshencs aeons eead aene o EEE e a EA RESA EREE AENEAN 211 Wireless one push configuration c ccceccccccceceeeceeceeeeeeeeceeeeeeeeeeeeees 212 E Glossary 213 F Index 217 xiv General General Information 2 Loading paper and documents 10 General setup 23 Security features 30 Using the documentation Thank you for buying a Brother machine
217. ress Mem Security Press Set Password Enter the registered 4 digit number for the current password using the buttons on the LCD Press OK 980090 0000 Enter a 4 digit number for a new password using the buttons on the LCD Press OK When the LCD shows Verify re enter the new password using the buttons on the LCD Press OK D Press Stop Exit Security features Turning the memory security on off Turning on the memory security lock Press MENU Press A or to choose Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Mem Security Press Set Security 980090 0000 Enter the registered 4 digit password using the buttons on the LCD Press OK The machine goes offline and the LCD shows Memory Security Note If there is a power failure the data will stay in memory for approximately 24 hours Turning off the memory security Press Unlock Enter the registered 4 digit password using the buttons on the LCD Press OK Memory Security is automatically turned off e Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in Secure mode until the registered password is entered 31 Chapter 4 32 Fax Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Message Center Printing Reports Polling 34 44 61 73 81 88
218. s Paper Size Letter A4 4 x6 Printer Settings Default setting Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting Layout Borderless On Borderless Off Printer Settings Default setting DPOF setting Print Quality Normal Fine Printer Settings Default setting Color On Off Enhancement printer Settings Default setting Print Date On Off Printer Settings Default setting See DPOF printing on page 122 for more details If your camera is set to use the Printer Settings Default setting the machine will print your photo using the following settings Settings Options Paper Size 4 x6 Paper Type Glossy Paper Layout Borderless On Print Quality Fine Color Enhancement Off Print Date Off E When your camera does not have any menu selections these settings are also used E The names and availability of each setting depends on the specification of your camera Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings Printing photos from a camera Printing Images E Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera Dp Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using a USB cable
219. s a separate telephone line with no custom features is recommended 146 Copying Difficulties Troubleshooting and Routine Maintenance Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 94 Poor copy results when using the ADF Try using the scanner glass See Using the scanner glass on page 21 Copies are blank Make sure you are loading the document properly See Loading documents on page 21 Vertical black lines or streaks appear in copies Vertical black lines or streaks on copies are typically caused by dirt or correction fluid on the scanner Clean the glass strip and scanner glass and the white bar and white plastic above them See Cleaning the scanner on page 165 Fit to Page does not work properly Make sure the document is not skewed on the scanner glass Reposition the document and try again Paper feeding and copying speed are slower when copying from the ADF Paper feeding and copying speed become slower to prevent overheating of the machine when you make many copies using the ADF Let the machine cool and then try again later Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear when starting to scan Make sure the Brother TWAIN WIA driver is chosen as the primary source In PaperPort 11SE with OCR click File Scan or Get Photo and click S
220. s A or Y to display Miscellaneous Press Miscellaneous Press Distinctive Press O 0090 0000 Press Stop Exit a Note If you turn off Distinctive Ring the machine will stay in Manual receive mode You will need to set the Receive Mode again See Choose the correct Receive Mode on page 44 Telephone Services and External devices Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies Call your telephone company for details This service shows the telephone number or name if it is available of your caller as the line rings After a few rings the LCD shows the telephone number of your caller and name if available Once you answer a Call the Caller ID information disappears from the LCD but the call information stays stored in the Caller ID memory You can view the list or choose one of the numbers to fax to add to Speed Dial or delete from the history See Caller ID history on page 74 E You can see the first 20 characters of the number or name E The Unavailable message means the call originated outside your Caller ID service area E The Private Call message means the caller has intentionally blocked transmission of information You can print a list of the Caller ID information received by your machine See How to print a report on page 89 Note e This feature may not be available in certain areas
221. s Color Start to print PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Printing Photos Before you can print an individual image you have to know the image number Make sure you have put a memory card or USB Flash memory drive in the proper slot Press Photo Capture Print the Index See Print Index Thumbnails on page 108 Press Index Print Press Print Photos Enter the image number that you want to print from the Index page Thumbnails After you have chosen the image numbers press OK E Note e You can enter multiple numbers at one time by using a comma or a hyphen For example Enter 1 3 6 to print images No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 e You can enter up to 12 characters including commas for the image numbers you want to print QO Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Do one of the following E Press Print Setting to change the print settings See page 112 E f you do not want to change any settings press Color Start to print Enhance Photos You can edit and add effects to your photos and view them on the LCD before printing Note The Enhance Photos feature is supported by technology from Reallusion Inc F ad REALLUSION D Make sure you have put the memory card or USB Flash memory drive in the corr
222. s already taken the OK button on the LCD will not work Choose a different location when the LCD displays your settings press OK to confirm Do one of the following E To store another Speed Dial number go to step E To finish storing numbers press Stop Exit 75 Chapter 8 Storing Speed Dial numbers from Outgoing Calls You can store Speed Dial numbers from the Outgoing Call history D Press Redial You can also choose the number by pressing Call History Press Outgoing Call amp Press the name or number you want to store amp Press More Press Add to Speed Dial Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 195 E To store the number without a name press OK Press OK to confirm the fax or telephone number you want to store Do one of the following E Enter the second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do not want to store a second number press OK 76 To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK Note If the 2 digit Speed Dial location you choose is already taken the
223. s days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother Retain your original Accessory Items and a copy of the return freight bill signed by the courier Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for the repair or replacement as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN
224. s should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXxX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 135 The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty information please contact Brother Customer Service See Brother numbers on page i If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connectio
225. s you to print photos from your camera If you would like to print photos in PictBridge mode see Printing photos directly from a PictBridge camera on page 120 GY Note The name availability and operation differ among digital cameras Please refer to the documentation supplied with your camera for detailed information such as how to switch from PictBridge mode to USB mass storage mode Printing Images EA Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable O 1 USB direct interface Turn on the camera Follow the steps in Print Images on page 107 IMPORTANT To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface Printing photos from a camera Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera you can easily identify and troubleshoot any problems Mout of Memory This message will appear if you are working with images that are too large for the machine s memory E Unusable Device This message will appear if you connect a camera that is not using the USB Mass Storage standard This message will also appear if y
226. sable Device Disconnect device from front connector amp turn machine off amp then on A broken device has been connected to the USB direct interface Unplug the device from the USB direct interface then press On Off to turn the machine off and then on again 156 Troubleshooting and Routine Maintenance Error Message Cause Action Unusable Device A USB device or USB Flash please Disconnect memory drive that is not A alc the USB direct interface http solutions brother com supported has been connected to For more information visit us at Unplug the device from the USB direct interface Wrong Paper Size Paper is not the correct size Check that the machine s Paper Size setting matches the size of paper in the tray Load the correct size of paper and then press Black Start or Color Start See Paper Size on page 24 Error animation Error animations display step by step instructions when paper gets jammed You can read the steps at your own pace by pressing gt to see the next step and lt 4 to go backward If you do not press a key after 1 minute the animation starts running automatically again aH Note You can press lt 4 or gt to pause the auto animation and go back to step by step mode Transferring your faxes or Fax Journal report If the LCD shows E Unable to Clean XX E Unable to Init XX E Unable to Print XX M Unab
227. security on off c cceeeeeeeeeeeeeeeeeaeaeaeeceeeeeeeeeeeeeeeees 31 Fax Sending a Fax 34 Entering Fax IO Scie acencocceceecccce tcuideardne ine lecewecntanusecncewasdeeseentae Recvesteevercencediace 34 Faxing from the ADF ss os eek Piece eatreereclcres eateries aue aac iaia 34 Faxing from the scanner glass cccccceeeeceeeeeeeeeee ee ee tee teeete ee eeeeeeeeeeaeaeaees 35 Faxing A4 size documents from the scanner glass ceeeeeeeeeeeeteeeees 35 Color fax transmission oociccinssiesascaianannuieswesihnscauenticaee ated anduessanenadmnebeectdetcedcnnianies 35 How to preview an outgoing fax Black amp White only eeeeeeeeeeees 36 Canceling a fax in Progress ccecceee cece eee rnrn eaeaeaeaeeeeaeaeececeeeeeeeeeeeeneees 36 Broadcasting Black amp White only cc cc ccc ctcetcennceceeacs snndenesecinnmnadeacdeaesecececeensin 37 Canceling a Broadcast in ProgreSs cecececeeeeeeeeeeeeeeeeaeaeaeeeeeeeeeeeeeeeeeeeees 38 Additional sending OMS ANONG gcsen eee ers scevacedssstereelud tea wdaeeieds Muetieuereet bee 38 Sending faxes using Multiple settings 2 0 0 0 eeeeececeeeee eee eeee eee eeeeeeeeeteeeeeeeees 38 Contra Mee one rere to E a ea MERA eee aero 39 Changing TAX resolution ssc csinsais axcnssectsesaeectseor anes onnsdh cawtenostanendetedectenannteveninvers 39 Dual Access Black amp White only cceccee cece cece cette tet ee ee eee ea ea eaeaea
228. sequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Province to Province Warranty Service is available at Brother Authorized Service Centres throughout Canada m For Technical Assistance or for the name and location of your nearest Authorized Service Centre call 1 877 BROTHER Internet support support brother ca or browse Brother s Web Site www brother ca vi Table of Contents Section General 1 General Information 2 Using the documentation occas a sete encen tee cceeaosniencetebneesincebesisgsSelantined ebadeeciccdeuseaaens 2 Symbols and conventions used in the documentation ccccccecsesseeeeeeeees 2 Accessing the Software User s Guide and Network User s Guide 00008 2 Viewing Doc ment tioM sssri epep parei derpaa RERE 2 Accessing Brother Support Windows ee ere 5 Control panel OvVerviSW sesirik ie erien e eE EE EEEE EE E E EEEE EE 6 ECD Scree ig osc te ie E i E EE eaters nee a EE aaa 8 Basic Operations sscsmorennerer er an a E Ee e O 9 2 Loading paper and documents 10 Loading paper and other print media s sssesssse
229. ser Settings cceeeeeeeeeeeeeeeeeees 89 Resolution COPY palecect te eset eae eet as 202 TAN soiled tees r 199 PLIME uzoctsosascescuvnvnndenicesctddedsdbconauecdemexmareas 207 SCAM eE E 206 setting for next fax eee 39 Ring Delay Setting cceeceeceeeeees 47 RingMaster sskscercscvhartedes dtdeedaceasasameseetendueves 63 S Safety Instructions c 129 134 Scannable area sses 22 Scanning See Software User s Guide on the CD ROM Serial Number how to find See inside front cover Shipping the machine n se 171 SimpleBiz Fax amp Alternative Number RINGING sanee epee tree E eer eres 63 Sleep Mode cceeeeeeeeeeeeeeeeeeeeeeeeeees 28 Smart FRING caida cea caectsdetseeteesuted sce teeter aheecy 63 Speed Dial Changing dieiis 76 77 dial ssiri 73 1219 9 6 merete ee a 75 T TAD telephone answering device extemal aercsnceninerrirrn iiei 44 66 69 COnnecting e sesooeooeoeeeee rererere 66 67 receive Mode seciinctvedsciscdseecsecdesieveesteseee 44 recording OGM ccccccecceeceeeeeeeeeeeees 68 with two line jack assesses 69 Teen Ring co teiecee laren ttoncsueenbcenrcaeecetdubronaaecy 63 Telephone Handset installation 169 Telephone line CONNEC ONS sstsncanverczactanteseepaciessavaercseea 67 CMCC GSS norrsken 144 interference scccitnnt nieces 150 multi line PBX cccccccceeeeeeeeeeeeeeeeees 69 roll over lines scpccenere
230. seudo double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension telephone See F T Ring Time Fax Tel mode only on page 47 Using an external telephone connected to the EXT jack of the machine If you answer a fax call at the external telephone connected to the EXT jack of the machine you can make the machine receive the fax by pressing Speaker Phone followed by Black Start and then pressing Receive If you answer a call and no one is on the line You should assume that you re receiving a manual fax Press 51 and wait for the chirp or until the LCD shows Receiving and then hang up Note You can also use the Easy Receive feature to make your machine automatically take the call See Easy Receive on page 48 Using a non Brother cordless external telephone If your non Brother cordless telephone is connected to the EXT jack of the machine and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you will have to go to the machine so you can press Speaker Phone to send the call to the cordless handset Using remote codes Fax Receive code If you answer a fax call on an extension or external telephone you can tell your machine to receive it by dialing the Fax Receive Code 5 1 Wait for the chirping sounds then replace the handset See Easy Receive on page 48 If
231. shed rates The foregoing are your sole i e only and exclusive remedies under this warranty What happens when Brother elects to replace your Machine When a replacement Machine is authorized by Brother and you have delivered the Machine to an Authorized Service Center the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother If you are dealing directly with Brother s Express Exchange Service Brother will send to you a replacement Machine shipped for receipt within two business days with the understanding that you will after receipt of the replacement Machine supply the required proof of purchase information together with the Machine that Brother agreed to replace You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre paid freight bill supplied by Brother in accordance with the instructions provided by Brother Since you will be in possession of two machines Brother will require that you provide a valid major credit card number Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage Your credit card will be charged up to the cost of a new Product only if i you do not return your original Product to Brother within five 5 busines
232. splay Touchscreen 5 in 120 7 mm Color LCD 1 Touchscreen active area 4 95 in 125 96 mm 1 Power Source AC 100 to 120 V 50 60 Hz Power Consumption Off Mode Average 0 55 W Sleep Mode Average 4 5 W Standby Average 7 W Operating Average 30 W Dimensions 15 4 in J 14 6 in 390 mm 370 mm 18 1 in Jk 18 1 in 460 mm 460 mm Weight 19 0 Ib 8 6 kg Noise Operating 50 dB or less Temperature Operating 50 F 95 F 10 to 35 C Best Print Quality 68 F 91 F 20 to 33 C Humidity Operating 20 80 without condensation Best Print Quality 20 80 without condensation 1 Measured diagonally 196 ADF automatic document feeder Specifications For best results we recommend Up to 15 pages Temperature 68 F 86 F 20 C 30 C Humidity 50 70 Paper 20 Ib 80 g m A4 or Letter size 197 Print media Paper Input Paper Tray E Paper Type Plain Paper Inkjet Paper coated paper Glossy Photo Paper E Transparency 1 2 and Envelopes E Paper Size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 4 x 6 Photo 2L 5 x 7 Index card and Postcard Width 3 7 8 in 98 mm 8 5 in 215 9 mm Length 5 8 in 148 mm 14 in 355 6 mm For more details see Paper weight thickness and capacity on page 20 E Maximum paper tray capa
233. ssssrsnr eee reer cee eeeeeeeeaeneeeneeeeeeees 10 Loading envelopes and PpOStcards ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeaaeeaeeeeeees 12 L ading photo papt serere ereere er Epee eei 14 Removing small printouts from the machine ssssseseseseseseernrrrrrrrrrrrrrr rerne 15 Printable aleg cerere eira E r pA E ORLE EER EEEE 16 Acceptable paper and other print media ssssssnessessssssrsrr rrr rrrrrrssrsrrsnrrrrrrnnt 17 Recommended print media scycccveedececssey spi guaherecuceciond ee beresdiveioiepeepedieniendiveseeed 17 Handling and using print Media cee ceeeeeeee eee e eee ceeee eens eneseeeneeeeeeeeeeeeeaes 18 Choosing the right print MEA ess sso oce sae absccearacect cccoeedtcaptennnueidaeeuselaenicaiiamentes 19 Loading documents iseosc sees ceetete tsetse lenin cd uieaen coca ded egdareuden epeee aatseiusiealaniuees 21 Using ING ADP resccpereeseccatuaguaecdicadeularespesideceaenepeulaviensancstespeduc EEEE Er EEES 21 Using the scanner glass weccccedies fer sreencentuasnasienaiciaadecues ilyeavaveres sdaciantacusekeveenveens 21 S annable area ern er ne nar Cee eo er ene ne toes EERE 22 3 General setup 23 ONOM Yi asec ee aE EE 23 Turning the machine OT cats nccescherseede Ga eccnte da ceeeet gece dda antinteabee la ceceecetoenlcnaanbecand 23 Turning the machine OMN nce ease eee cede rea acai hcaedecitaruat ve cu deuerd ieecenekcade 23 Mode TIMEN ec cate act e e e E e ssn ceca een eect eee iene E aeececuees 23
234. sy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission Black amp white faxes only As a cost saving feature all delayed faxes to the same fax number can be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light
235. t available with Book Copy 100 Watermark Copy You can place a logo or text into your document as a Watermark You can select one of the template watermarks data from your media cards or USB Flash memory drive or scanned data Note Fit to Page Page Layout Ink Save Mode and Book Copy are not available with Watermark Copy cr Press Copy Press lt 4 or gt to display Watermark Copy Press Watermark Copy Press Use Watermark Do one of the following E f you want to use a template from the machine press Edit Template and go to step E f you want to use your own data as a watermark press Use Image and go to step O Press Text and choose the data you want to use CONFIDENTIAL DRAFT or COPY Press OK Change other watermark settings from the available options as needed Press OK Go to step Do one of the following E f you want to use a document as the watermark press Scan Place the document that you want to use for the watermark on the scanner glass and press Black Start or Color Start The scanned data will be displayed on the LCD If you want to adjust the degree of Transparency for your scanned data press Transparency Press lt 4 or gt to adjust the degree and then press OK Press OK again Go to step E f you want to use data from a media card or USB Flash memory drive as the watermark insert the media ca
236. tation ID Name and Number E Remote Fax Options Fax Forwarding and Paging E Report settings Transmission Verification Report Quick Dial List and Fax Journal E Message Center OGM ICM and Recorded Calls E Faxes in the memory 170 E Call History Call ID history and Outgoing Call history 3 All Settings You can reset all the machine settings back to the settings that were set at the factory Brother strongly recommends you use this operation when you dispose of the machine A Note Unplug the interface cable before you choose Network orAll Settings How to reset the machine Press MENU Press A or Y to display Initial Setup Press Initial Setup Press A or Y to display Reset Press Reset Press Yes O00000 OG Press Yes for 2 seconds to confirm to reset Press the reset function you want to use Troubleshooting and Routine Maintenance Packing and shipping the machine When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you may void your warranty IMPORTANT It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head v a Open the ink cartridge cover
237. te You can choose four different resolution settings for black amp white faxes and two for color faxes Black amp White Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of gray or is a photograph This has the slowest transmission Color Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Color Start key to send a fax the machine will send the fax using the Fine setting 39 Chapter 5 Dual Access Black amp White only You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number and available memory The number of pages you can scan into the memory will vary depending on the data that is printed on them aA Note Ifthe Out of Memory message appears while scanning a document press Stop Exit to cancel or Black Start to send the scanned pages Real Time Transmission When you are sending a fax the machine will scan the document into the memory before sending Then as soon as the telephone line is free
238. teeeeeeaeaeaeeees 91 Canceling a Sequential Polling JOD 2 ccceeeeee cece eeeeeeeeee eee eaeaeaeaeeeeaeaeeees 91 Polled transmit Black amp White Only ccccceeee cece eee ee ee eeeeeeeeee ea eaeaeaeaaaaeaeaeaeeees 92 Set up for polled TAMSIN sce cpecsee eect tenes eliee rasa cet a adeeekdda hve geentvesdakiablenenescd 92 Section Ill Copy 12 Making copies 94 gy F616 9 1 iene ne ream ete rar one rr gre Nene ene at ore a ne eee 94 Entering Copy TNO Se accel s Aoee tea atacedanceccties epieanesenc ep eee neeenetacadsateneent 94 Making a single COpy gieaeeyneee nen ne ee ear ep ater ere ose Breen meee ee ere 94 Making multiple copies i cascade cx acteet ce eiiacadetesechdet eece scene Senet Menveleccienciteestsnestes 95 Stop COPYING Renmei eee eee are near eee ear en ge OR tee nore oe ey eet 95 YS IS a aie ct a aea ascent eet ned eer EERE EREE 95 Changing copy quality ssie nee Seca does fo eeraa enia eea EAEE Eiai EN ENE 95 Enlarging or reducing the image copied ssssssssesesnsesssresrrrnrrrrrerssresrnnnnnne 96 Making N in 1 copies or a poster Page Layout sseessenseseesssseserererrrerrrnee 96 Sorting copies using the ADF sesessseeeesseeresrsrsrsrersrsrrrtttttttttrrirrnrrrnnnnnnnnn nne 98 Adjusting Brightness and Contrast cecceeceeecececaeaeaeaeeceeeeeeeeeeeeeeeeeeetees 98 BO De OS A a casasemeen aes 99 Pap r 6 19 eeeeemre mn rer enero merger meee rw rt narr
239. ternal telephones will not ring however you can still answer the call on any telephone For more information see Using remote codes on page 71 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display F T Ring Time Press F T Ring Time Press how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds 60 OO 6006 Press Stop Exit N E Note Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time 47 Chapter 6 Easy Receive Press MENU Press A or Y to display Fax If Easy Receive is On Press Fax The machine can receive a fax automatically even if you answer the call When you see Receiving onthe LCD or hear a click on the phone line through the handset you are using just replace the handset Your machine will do the rest Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Easy Receive If Easy Receive is Semi Press Easy Receive The machine will only receive a fax call automatically if you answered it using the machine s handset or Speaker Phone If you answered at an extension telephone press 5 1 See Using external and extension telephones on page 70 Press On Semi or Off 0000 69006 Press Stop Exit If Easy Receive is Off If yo
240. the corners and sides of envelopes or postcards to make them as flat as possible IMPORTANT If envelopes or postcards are double feeding put one envelope or postcard in the paper tray at a time as Q IA Loading paper and documents Put envelopes or postcards in the paper tray with the address side down and the leading edge in first as shown in the illustration With both hands gently press and slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or postcards 13 Chapter 2 If you have problems when printing on envelopes with the flap on the short edge try the following D Open the envelope flap Put the envelope into the paper tray with the address side down and the flap positioned as shown in the illustration O Adjust the size and margin in your application Loading photo paper fi Note In Canada the photo bypass tray is called the photo paper tray Use the photo bypass tray which is located on the top of the output paper tray cover to print on Photo 4 x 6 and Photo L 3 5 x 5 size paper When you use the photo bypass tray you do not have to take out the paper thatis in the tray beneath it You can load maximum of 20 photo cards in the tray For the maximum number of photo cards you can load see Paper weight thickness and capacity on page 20 14 D Squeeze the blue photo bypass tray release button 1 using y
241. the handset replace it Sending a Fax Sending a fax at the end ofa conversation At the end of a conversation you can send a fax to the other party before you both hang up Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Load your document Press Black Start or Color Start E f you are using the scanner glass press Send to send the fax Replace the handset Out of Memory message If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax If you get an Out of Memory message while scanning a subsequent page you will have the option to press Black Start or Color Start to send the pages scanned so far or to press Stop Exit to cancel the operation E Note If you getan Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real Time Transmission on page 40 43 Receiving a Fax Receive Modes Choose the correct Receive Mode The correct Receive mode is determined by the external devices and telephone subscriber services Voice Mail Distinctive Ring etc you have or will be using on the same line as the Brother machine Will you be using a Distinctive Ring number for receiving faxes Brother uses the term Distinctive Ring but different telephone companies may h
242. tiaelecasstueived teuateteetde 84 Recording a conversation se ccsicciscasticeecencecdshsasancdldeencsdestesuazsanublasbecceesbecatednedas 84 Playing recorded conversations individually c eceeeeeeeeeeeeeeeeeneeeeeeeeees 84 Playing all recorded conversations ccceeeeeeeee cece acces eeeeeeeeeeeeeeeeaaeaaeeeeeeeeees 85 Erasing recorded conversations 2 eeceeeeeeceeeeeeeeeeeeeeesneeeeeeeeeeeaeneenees 85 Additional Message Center operations cccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeaeaeaaaaeaeaees 86 Setting the maximum time for incoming messages ccceceeeeeeeeeeetetetees 86 Setting toll saver gee ae eee Tt Oe ae ee ee 86 ICM Recording MOM ON act cccteacpevdeus tect teade opcecedereh cade biemesdicauceeveauauaredguiad es 87 10 Printing Reports 88 PAN FO DOIG perea e denies aE Ca eaP a aR EEE EEE Ee E EREE 88 Transmission Verification Report c ccceceeecceceeceeeeecececeeeeeeeeeeeeeeneees 88 Fax Journal activity report ice cetedeteceieninedionspedscguceucudiedians ins abesdeuetcaueusudiceses 88 REPONS e a eee ced seeder AE A E aatenescts 89 How to pinta TODO sserrep ee EOR ERSEN EREE 89 11 Polling 90 PUI ede es ee 90 POURING SC SVS rossegar ei ea eree e aretada E EEEE einan 90 Setup to receive polling sinscc cccccvet2ieceicececnucereckdececcetecedicussstetveddhiueseatereianeioces 90 Sequential polling Black amp White Only cccceeeeeeeeeeeeeeeeeeeeeee
243. tically reset the ink dot counter for that color If the ink cartridge you installed is not a brand new one be sure to press No e If the LCD shows No Cartridge or Cannot Detect after you install the ink cartridges check that the ink cartridges are installed properly A CAUTION If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned O Each color has its own correct position Insert the ink cartridge in the direction of the arrow on the label M Gently push in the ink cartridge until it clicks and then close the ink cartridge cover 163 IMPORTANT DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge e DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin If ink gets on your skin or clothing immediately wash it off with soap or detergent If you mix the colors by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package e DO NOT dismantle or tamper with the ink cartridge this can cause the ink to
244. tility version that is available as a download from http solutions brother com Print only via network For the latest driver updates for the Mac OS X you are using visit us at http solutions brother com 211 Wireless one push configuration If your wireless access point supports either SecureEasySetup Wi Fi Protected Setup PBC 1 or AOSS you can configure the machine easily without a computer By pushing a button on the wireless LAN router access point and the machine you can set up the wireless network and security settings See the user s guide for your wireless LAN router access point for instructions on how to access one push mode 1 Push Button Configuration Note Access points routers that support SecureEasySetup Wi Fi Protected Setup or AOSS have the symbols shown below Wi Fi PROTECTED 212 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of an external telephone Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was bu
245. to confirm ooo 6806 Press Stop Exit How to reset to the factory settings You can restore all the settings you have changed to the factory settings Press Scan Press Scan to Media Press lt or gt to choose Factory Reset Press Factory Reset Press Yes to confirm ooo 6086 Press Stop Exit Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center you can easily identify and troubleshoot any problems M Hub is Unusable This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface E Media Error This message will appear if you put in a memory card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the memory card E No File This message will appear if you try to access a memory card or USB Flash memory drive in the drive slot that does not contain a JPG file Mout of Memory This message will appear if you are working with images that are too large for the machine s memory This message will also appear when a memory card or USB Flash memory drive you are using does not have enough space available for the scanned document E Media is Full This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive E Unusable Device This
246. too far it may lift at the back of the tray and cause feed problems Fan the stack of paper well to avoid paper jams and misfeeds QO Gently adjust the paper side guides 1 to fit the paper using both hands Make sure the paper side guides touch the sides of the paper IMPORTANT Always make sure that the paper is not curled 11 Chapter 2 Close the output paper tray cover 8 Slowly push the paper tray completely into the machine While holding the paper tray in place pull out the paper support until it clicks and then unfold the paper support flap IMPORTANT DO NOT use the paper support flap for Legal size paper Loading envelopes and postcards About envelopes E Use envelopes that weigh from 20 to 25 Ib 80 to 95 g m E Some envelopes need margin settings to be set in the application Make sure you do a test print first before printing many envelopes IMPORTANT DO NOT use any of the following types of envelopes as they will cause paper feed problems That are of a baggy construction e That are embossed have raised writing on them e That have clasps or staples e That are pre printed on the inside Glue Double flap Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using Loading envelopes and postcards D Before loading press
247. ttles on applicable models during shipping or transport will cause severe damage to the Laser MFC Fax machine and will void the Warranty For inkjet units When shipping your Inkjet MFC Fax machine remove the ink cartridges and replace them with the original protective parts If original protective parts are not available leave ink cartridges installed Please avoid shipping the unit without original protective parts or ink cartridges Damage to your print head resulting from packing the Inkjet MFC Fax machine without the ink cartridges or the protective parts will void your warranty Improper packaging may cause severe damage to the machine during shipping and will void the warranty BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATIONS ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centres Distributors Dealers Agents or employees shall create another warranty or modify this warranty The warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the MFC Fax machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Fax machine shall be liable for any indirect incidental special con
248. tures on one telephone line may create problems with the operation of your machine If you have Voice Mail on your telephone line please read the following carefully Voice Mail If you have Voice Mail on the same telephone line as your Brother machine Voice Mail and the Brother machine will conflict with each other when receiving incoming calls For example if your Voice Mail is set to answer after 4 rings and your Brother machine is set to answer after 2 rings then your Brother machine will answer first This will prevent callers from being able to leave a message in your Voice Mail Similarly if your Brother machine is set to answer after 4 rings and your Voice Mail is set to answer after 2 rings then your Voice Mail will answer first This will prevent your Brother machine from being able to receive an incoming fax since Voice Mail cannot transfer the incoming fax back to the Brother machine To avoid conflicts between your Brother machine and your voice mail service do one of the following Get the Distinctive Ring service from your telephone company Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line Brother uses the term Distinctive Ring but telephone companies market the service under a variety of names such as Custom Ringing Personalized Ring Smart Ring RingMaster Ident A Ring
249. two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone Put the two line TAD and the two line telephone next to your machine Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD Telephone Services and External devices Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the machine 1 L1 L2 L1 L2 2 L1 L2 Ct FT L1 L2 Ext Line 3 4 1 Triplex Adapter 2 Two Line Telephone 3 External Two Line TAD 4 Machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD
250. u are at the machine and answer a call first by pressing Speaker Phone or lifting a handset then press Black Start or Color Start and then press Receive to receive If you answered at an extension telephone press 5 1 See Using external and extension telephones on page 70 Note e If this feature is set to On but your machine does not connect a fax call when you lift an extension or external telephone handset press the fax receive code x 5 1 e If you send faxes from a computer on the same telephone line and the machine intercepts them set Easy Receive to Off 48 Memory Receive Black amp White only You can only use one Memory Receive operation at a time E Fax Forwarding E Paging E Fax Storage E PC Fax Receive E Off You can change your selection at any time If received faxes are still in the machine s memory when you change the memory receive operation an LCD question will appear on the LCD See Changing Memory Receive Operations on page 53 Fax Forwarding When you choose Fax Forwarding your machine stores the received fax in the memory The machine will then dial the fax number you have programmed and forward the fax message Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive Press Fax Forward OOO 0980 66086 Enter the forwarding number up to
251. u chose another size of paper go to step O Press the Print Size Example Printed Position for Letter paper 1 2 3 3 x am 3 5x gm 4a 6 ox 7 6 x 8 Max Size If you do not want to change additional settings press Press Color Start to print Adjusting Brightness Contrast and Color Brightness Press Print Setting Press Aor Y to display Brightness Press Brightness Press lt 4 to make a darker print or press gt to make a lighter print Press OK If you do not want to change additional settings press 5 Press Color Start to print Contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid D Press Print Setting Q Press A or Y to display Contrast Press Contrast Press gt to increase the contrast or press lt 4 to decrease the contrast Press OK amp If you do not want to change additional settings press 5 Press Color Start to print 113 Chapter 13 Color Enhancement True2Life a Note You can turn on the color enhancement e White Balance True2Life feature to print more vivid ar et This setting adjusts the hue of the white images Printing time will be slower areas of an image Lighting camera settings and other influences will affect the D Press Print Setting k appearance of white The white areas of a
252. ual setting E Horizontal 203 dot in 8 dot mm E Vertical Standard 98 line in 3 85 line mm Black 196 line in 7 7 line mm Color Fine 196 line in 7 7 line mm Black Color Photo 196 line in 7 7 line mm Black Superfine 392 line in 15 4 line mm Black 100 stations x 2 numbers Up to 6 250 stations 1 time after 5 minutes 0 1 2 3 or 4 rings Public switched telephone network 199 200 1 2 Memory Transmission Out of Paper Reception Black amp White only Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications Up to 480 2 400 pages Up to 480 2 400 pages and printed materials are subject to change without prior notice Message Center Message Center ICM Recording Time Toll Saver Recording Conversation OGM OGM Recording Time Yes Max 29 minutes Max 99 messages Max 180 secs 1 message Yes Yes Yes 20 secs Specifications 201 Copy Color Black Document Size Multiple Copies Enlarge Reduce Resolution Ink Save Mode 202 Yes Yes ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Length 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scann
253. use most often by setting them as the default settings These settings will stay until you change them again D Choose the print settings and options you want to store After changing the last setting press Aor Y to choose Set New Default Press Set New Default Press Yes to confirm Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press Print Setting Press A or Y to display Factory Reset Press Factory Reset Press Yes to confirm Press Stop Exit 116 Scan to a memory card or USB Flash memory drive Entering Scan mode When you want to scan to a memory card or USB Flash memory drive press Scan The LCD shows Scan to Scan to Scan to E mail ae T OCR Scan to Scan to cam ee Media Press Scan to Media If you are not connected to your computer only the Scan to Media selection is available on the LCD See Using the Scan key for Windows or Macintosh in the Software User s Guide on the CD ROM for details about the other menu options PhotoCapture Center Printing photos from a memory card or USB Flash memory drive How to scan toa memory card or USB Flash memory drive You can scan black amp white and color documents into a memory card or USB Flash memory drive Black amp
254. use they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default IMPORTANT During a power failure the machine will retain messages that are in the memory for approximately 24 hours Menu and Features Mode and menu keys Access the main menu Access each mode and its menu of temporary settings Co Photo ey Capture Exit the menu or stop the current Stop Exit operation Menu table Menu and Features The menu table will help you understand the menu selections and options that are found in the machine s programs The factory settings are shown in Bold with an asterisk MENU ew Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer Off Sets the time to return to 23 oe Fax mode 30 Secs 1 Min 2 Mins 5 Mins Paper Type Plain Paper Sets the type of paperin 24 inkjet Paper the paper tray Brother BP71 Other Glossy Transparency Paper Size Letter Sets the size of the paper 24 Legal in the paper tray A4 A5 4 x6 Volume Ring Off Adjusts the ring volume 25 Low Med High Beeper Off Adjusts the volume level 25 Low of the beeper Med High Speaker Off Adjusts the volume level 26 fae of the speaker Med High Handset Low Adjusts the handset 26 High volume Ff The factory settings
255. vailable black amp white faxes will be stored in the memory If a sending machine has a color fax the machine s handshake will ask that the fax be sent as black amp white If the sending machine has the ability to convert it the color fax will be stored in the memory as a black amp white fax Replace the ink cartridges See Replacing the ink cartridges on page 162 Comm Error Poor telephone line quality caused a communication error Send the fax again or connect the machine to another telephone line If the problem continues call the telephone company and ask them to check your telephone line Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again The ink cartridge cover is not completely closed Firmly close the ink cartridge cover until it clicks Data Remaining Print data is left in the machine s memory Press Stop Exit The machine will cancel the job and clear it from the memory Try to print again Disconnected The other person or other person s fax machine stopped the call Try to send or receive again Document Jam The document was not inserted or fed properly or the document scanned from the ADF was too long See Using the ADF on page 21 See Document j
256. ware User s Guide on the CD ROM For Windows XP SP1 user s please visit the Brother Solutions Center http solutions brother com Your computer cannot find your machine lt Windows users gt Firewall settings on your PC may be rejecting the necessary network connection For detail see the instruction above lt Macintosh users gt Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model list in ControlCenter2 Touchscreen Difficulties Difficulty Suggestions The dial pad does not work when entering numbers or characters Use the touchscreen buttons to enter information 149 Dial Tone Setting the dial tone to Detection will shorten the dial detect pause Press MENU Press A or Y to display Initial Setup Press Initial Setup Press A or Y to display Dial Tone Press Dial Tone Press Detection Or No Detection 00000 OS Press Stop Exit 150 Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations D Press MENU Press A or Y to display Initial Setup Press Initial Setup Press A or Y to display Compatibility Press Compatibility oo 0
257. wo short beeps press 9 5 4 4 Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter EA Note You cannot use and as dial numbers However press if you want to create a pause Press 9 0 to stop Remote Access when you have finished Hang up after you hear your machine beep devices Voice operations Voice calls can be made either with the handset the speaker phone or an external telephone by dialing manually or by using Quick Dial numbers Making a telephone call Do one of the following E Pick up the handset E Press Speaker Phone When you hear the dial tone enter a number using the dial pad or pressing the Speed Dial If you pressed Speaker Phone speak clearly toward the microphone To hang up do one of the following E Replace the handset E Press Speaker Phone Telephone Services and External Answering calls with the Speaker Phone When the machine rings instead of lifting the handset press Speaker Phone on the machine Speak clearly toward the microphone To end the call press Speaker Phone aH Note If you have a bad connection your caller might hear your voice echoed during the call If you experience this problem pick up the handset or hang up and try the call again Hold Press Hold to put a call on Hold You can
258. x is displayed press MENU and the following buttons will appear on the LCD Press the button you want to use to perform an operation 36 Button Description oO Enlarge the fax e Reduce the fax GA or Scroll vertically Cv P or e Scroll horizontally p Rotate the fax clockwise lt Go back to the previous page 3 gt Go to the next page x Close the preview table Press Black Start Note The fax message in the memory will be sent and then erased when you press Black Start Canceling a fax in progress If you want to cancel a fax while the machine is scanning dialing or sending press Stop Exit Broadcasting Black amp White only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed Press Fax Load your document Press Broadcasting You can add numbers to the broadcast in the following ways E Press Add Number and enter a number using the buttons on the LCD Press OK E Press Speed Dial Press to search by Alphabetical Order or Numerical Order Press the locations where you want to send a fax Press OK After you have entered all the fax numbers by repeating step press OK Press Black Start
259. you answer a fax call at the machine s handset you can make the machine receive the fax by pressing Black Start and choosing Receive If you answer a fax call at an external telephone connected to the EXT jack of the machine you can make the machine receive the fax by pressing Speaker Phone followed by Black Start and then pressing Receive Telephone Services and External devices Telephone Answer Code If you receive a voice call and the machine is in Fax Tel mode it will start to sound the F T Ring a fast pseudo double ring after the initial ring delay If you pick up the call on an extension telephone you can turn the F T Ring off by pressing 5 1 make sure you press this between the rings If the machine answers a voice call and pseudo double rings for you to take over you can take the call at the machine s handset by pressing Speaker Phone Changing the remote codes The preset Fax Receive Code is 5 1 The preset Telephone Answer Code is 5 1 If you want to you can replace them with your own codes Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or to display Remote Codes Press Remote Codes Press On or Off 0000 69006 Do one of the following E f you want to change the Fax Receive Code enter the new code Press OK go to step E f you do not want to change the Fax Receive Co
260. you are using a wireless connection or are having Network problems see the Network User s Guide on the CD ROM for more information 148 Troubleshooting and Routine Maintenance Network Difficulties continued Difficulty Suggestions The network scanning feature does not work lt Windows users gt Firewall settings on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using a personal Firewall software see the User s Guide for your software or contact the software manufacturer For Windows XP SP2 and Windows Vista users see Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 user s please visit the Brother Solutions Center http solutions brother com lt Macintosh users gt Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model list in ControlCenter2 The network PC Fax Receive feature does not work lt Windows users gt Firewall settings on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using a personal Firewall software see the User s Guide for your software or contact the software manufacturer For Windows XP SP2 and Windows Vista users see Firewall settings in the Soft

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