User Guide - University of Tasmania
Contents
1. Policies and Procedures The following policies and procedures govern the access and use of the SLE s These are extracted from the RCS Policy and Procedure Guidelines and must be adhered to by all teachers session leaders accessing the SLE s Accessing and Booking the SLE s The SLE s are restricted area of access High levels of security are maintained to ensure the integrity of teaching spaces equipment and confidential information Rooms must be booked in advance via the Rural Clinical School s website using the SLE Online Booking Form at http www utas edu au rural clinical school about the rcs facilities rcs burnie sle booking request form lf you require any additional information about our facilities and or equipment please contact the SLE Team if you would like any additional information by email rcs simulation utas edu au or by phone 03 6430 4550 Confirmation of the booking will be made once the SLE staff have reviewed the submitted SLE Online Booking Form which includes details relating to the sessions being taught related learning objectives equipment required and number of students and facilitators that will be in the Centre Access to the booked area can be gained by signing out a swipe card from RCS Reception during business hours Burnie Campus North West Regional Hospitals Campus Consists of several practical training areas 1 The High Fidelity Suite SLE A this area houses interactive paedi2. Unless agreed to the contrary in writing the Hirer must nominate an attendant who is aged 18 years or more and who will be present for the duration of the function and who will take responsibility for ensuring compliance with statutory safety requirement and the Terms and Conditions of Hire 3 Charges and Deposits There is currently no charge for hire of RCS rooms and facilities However a fee may be applied if rooms are not left in an as found condition 4 Cancellations The RCS has the right to not accept a booking or to cancel at any time The Hirer shall notify the Rural Clinical School of cancellations not less than two working days prior to commencement of hire 5 Indemnity The Hirer shall indemnify and keep indemnified UTAS against all losses expenses liabilities claims and damages incurred as a result of or arising out of the hiring of the premises whether caused by any act of omission of the Hirer its servants agents or invitees or any other person 6 Insurance External Hirers and users of the University venues must be covered by public liability insurance The Hirer must provide evidence of a current public liability insurance policy for no less than 10 million 7 Duty of Care and Infection Control The Hirer should be conversant with the RCS Emergency and Evacuation Procedures displayed in all areas of the RCS and supplied when the booking if confirmed The Hirer should ensure that all members of the group are aware
3. These are Suitable for small group training of clinical skills including BLS ELS amp ALS programs Skills Lab A is equipped with a computer All users of the SLE s are required to undertake an Orientation to the areas before teaching It will be the responsibility of the clinical teacher to make a time with SLE staff for this to take place Telehealth Bookings DHHS When you have made your room booking if you require a videoconference with DHHS sites bookings can be made by contacting Telehealth telephone 1300 334 588 Or email Telehealth bookingoftficer dhhs tas qov au Teaching in the Centre All teaching sessions require Learning Objectives as outlined in the SLE Online Booking Form Facilitators will be expected to be familiar with procedures governing set up of the SLE for teaching use of equipment cleaning of equipment and maintenance of teaching spaces in the SLE and reflect policies of the user groups governing authority Facilitators will be required to negotiate requirements for teaching sessions with SLE Staff prior to the event to ensure appropriate resources are available Consumable resources will need to be provided by user groups It is recommended that procedures being taught in the SLE be aligned with guidelines in the Area Health service Procedures Manual One facilitator is required for every six to eight participants during training sessions Use of Equipment All equipment is to be cleaned following u
4. of the procedures The Hirer is responsible for leaving the premises clean and tidy at the conclusion of the period of hire The RCS may carry out at the expense of the Hirer such cleaning or other works as may be required to restore the premises to a satisfactory condition Excepting fair wear and tear the Hirer shall be liable to the RCS for any damage to premises or to any fittings equipment furniture carpets or other property therein which occurs during the period of hire The Hirer must immediately notify Security of any damage or loss on 03 6324 3336 At the end of each session the Hirer is responsible for switching off all lights turning off appliances such as urns and closing all doors 8 Zoonoses amp Animal Based Hazards Use of animal body parts for training should be advised in advance acknowledging that some individuals may have cultural or ethical reasons for not wishing to participate in this aspect of the training The source for the parts cannot be experimental animals or animals killed specifically for the purpose of Clinical training Universal precautions should be maintained at all times and an agreed clean up and disposal plan should be discussed with the Simulated Learning Environment SLE staff and is the responsibility of those bringing the materials to the SLE Please refer to the UTAS Infection Control Procedure 9 Orientation Process and OH amp S All users of the SLE are required to undertake an Orientation to the
5. Centre before teaching It will be the responsibility of the clinical teacher to make a time with SLE staff for this to take place Users must also be familiar with the SLE User Guide The Hirer must adhere to the SLE workplace health and safety guidelines The Responsible Officer is responsible for completing an attendance sheet of all participants as part of RCS WH amp S requirements 10 Publicity The Hirer shall not issue any advance publicity of the use of the premises before receiving written acceptance of the booking by the RCS The Hirer shall not make any statement in any advertisement which directly or indirectly applies that the event for which the premises are hired is conducted or promoted by UTAS The Hirer shall not issue any tickets posters advertisements programs and other literature containing any UTAS logo unless the printer s or other proof thereof has been approved in writing The Hirer shall not display any poster or advertisement in any part of the premises or grounds of the RCS without have first obtained written permission 11 Good Order The Hirer shall be responsible for the maintenance of good order in and around the premises during the period for which the premises are hired The Hirer shall comply with any instruction by a University Security Officer or any officer of UTAS relating to the maintenance of good order and compliance with these Terms and Conditions in and around the premises 12 Disputes Any disputes bet
6. LE Session Details Expected number of students No of facilitators Skills Scenario title Student Group Learning Objectives Pre requisites for students eg Pre reading previous skills sessions attended tutorials CBL attendance Equipment Loans amp Additional Information Equipment Required Date Required Acceptance In making this venue request the user agrees to comply with Terms amp Conditions of the Rural Clinical School Simulated Learning Environment amp must have completed an ORIENTATION PROCESS If an orientation has not been completed bookings will not be accepted For arrangements please contact SLE staff Reset Submit SLE Online Booking Form as of 04 07 2014 12 SLE Terms and Conditions of Hire http www utas edu au rural clinical school about the rcs facilities skills centres tabs conditions and terms of hire 1 Conditions of Agreement The term hirer will include the applicants organisation The University of Tasmania UTAS agrees to hire the Hirer the venue s together with equipment in accordance with the Terms and Conditions of Hire of the Rural Clinical School RCS facilities and any attached additional documents The Hirer agrees to be bound by these Terms amp Conditions and by any additional conditions which the University may notify to the Hirer prior to the commencement of hire 2 Responsible Officer
7. S gt Facilities gt RCS Burnie gt SLE Booking Request Form SLE Booking Form Organisation Public Liability Insurer non UTAS users only Name of Contact Person Phone Number Fax No Email Name of Lead Facilitator Phone Number Fax No Email Name of Lead Facilitator Phone Number Fax No Email Venue amp Event Details UTAS Home UTAS Staff UTAS Contacts cs gt A copy of current public liability MUST be provided Refer to Terms amp Conditions of Hire for detail Note Information on Simulated Learning Environment Terms amp Conditions can be found below Preferred Venues Burnie Campus SLE A High Fidelity Only O Burnie Campus Skills Lab C Skills Training Audio Visual J Burnie Campus Consult Room 1 Wet Area O Burnie Campus Consult Room 2 Wet Area J Burnie Campus Consult Room 3 GP Office O Burnie Campus Lecture Room Multi C D J Latrobe Campus SLE 1 J Latrobe Campus SLE 2 Date Required v v Venue Access Time Start Time l x Finish Time vi Will after hours access be required No Office hours are MON FRI 8 30am 5pm Note You are required to make arrangements for a hours access with SLE staff when booking S
8. Simulated Learning Environments SLEs UNIVERSITY of Burnie Mersey Campus TASMANIA Rural Clinical School User Guide Version 4 0 This User Guide has been developed to assist clinicians with teaching in the RCS Simulated Learning Environments In conjunction with an Orientation Session it will provide you with some useful resources to help with organising your teaching sessions It is not an exhaustive list so please feel encouraged to seek out other resources and share them with your colleagues University of Tasmania Rural Clinical School Updated Thursday gth July 2014 Contents Page About the Simulated Learning Environments sssssseee The RCS SLE Philosophy Aims of the SLEs RCS Simulated Learning Environment Staff ssseeseee Who Can Use the SLES Equipment for Clinical Skills Teaching scsscssssssssesseess Policies and Procedures Accessing and Booking the SLEs Burnie Campus Mersey CampusS sscccsese Telehealth Bookings DHHS Teaching in the SLEs Use of Equipment Consumables ccsccsccscecs Videotaping Infection Control amp WHS Supporting Related Documents Procedures Teaching and Learning resources sssssscessescescccessseesseess Checklist for Developing Skills SESSIONS ccscescesceeceecees Appendix 1 Simulated Learning Environments Booking Form Appendix 2 SLE Te
9. and Year 5 MBBS Medical students e Medical practitioners e Nursing students Postgraduate nurses e Allied health professionals and Paramedics and First Responder Teams Equipment for Clinical Skills Teaching The SLE s house a vast range of equipment to meet the learning needs of health professionals for simulated learning The equipment has been purchased and developed based on consultation with practicing clinicians teaching in acute and primary care settings Along with a range of suitable consumables the following equipment is available for use e 3G SimMan e ALS manikins BLS manikins e IV arms and epidermis pads Defibrillators ECG monitor Male female catheterisation model Resusci Anne CPRD Skills trainer Basic and advanced airway equipment X ray viewers Birthing simulator Female pelvic structure and baby with placenta Paediatric airway equipment manikins amp part task trainers e Lung sounds simulator Lumber puncture trainer Arterial wrist pad task trainer Pelvic model with ovaries cervix and uterus options amp consumables for vaginal examination Suture Pads ALS Manikin and Monitor Paediatric Manikin Instructions for maintenance and use of equipment can be found in the Equipment Manual in the SLE s SLE staff can be consulted to explain the most efficient and effective use of equipment and some handy hints on how to use equipment for teaching and learning
10. atric and adult human patient simulators with an adjacent control room from which simulators are operated This area can only be booked by external users following consultation with high fidelity staff RCS staff must be available to assist with training requested to be undertaken in this area 2 Skills Training Room Skills C this area is suitable for small group training of clinical skills including BLS ELS amp ALS programs In addition audiovisual facilities are available making this a useful space for small group tutorials Please note that although there are gas outlets located on the wall in this area a gas supply is not connected 3 Consult Rooms Consult 1 2 and 3 Consult Rooms 1 and 2 have been re designed in 2012 allowing both high fidelity and clinical skills to be taught in these rooms They are both large rooms ideal for approximately 10 12 participants Consult 3 is loosely designed around General Practice consulting rooms that may be utilised as training rooms Also included in this room is a TeleHealth Video Conferencing unit which may be booked using the Rural Clinical School Booking process Please contact RSC Reception for further information on 03 6430 4550 Latrobe Campus Mersey Community Hospital Consists of two practical areas 1 Skills Lab 1 amp 2 these areas are designed to simulate clinical practice areas and have been equipped with oxygen and suction supplies along with other acute care amenities
11. eaching and learning ent etn RCS SLE S User Guide 4 0 On line SLE s Participant Confidentiality Form On line SLE s Request for use of videotaped information Online SLE s Checklist for Developing a Skills Session RCS Simulated Learning Environments SLE s Identify context for learning amp Scope of skills level Determine resources and time required Visit the RCS SLE s Receive SLE User Guide 1 Planning the Skills Session minimum 2 prior to session Why do the students need to be able to perform this curriculum requirements What aspect of the skills do they need to learn and be competent in What do you want the students to be able to achieve by the end of the session Knowledge Skills Attitudes Physical set up equipment and consumable no of facilitators assistance videotaping How much time will be required for set up delivery clearing and clean up of teaching space 3 Orientation to the SLE s minimum 1 week prior to session Contact SLE Staff to make a time to visit the Centre for an official SLE Orientation if not already completed The Orientation will be delivered by one of the SLE staff members and usually takes approximately 15 minutes You will receive a copy of the SLE User Guide at the start of your Orientation but is also availbale on the RCS website Titty www utas edu au rural clinical school about the rcs facilities skills centres The guide out
12. izational educational and strategic direction of the Centre s These include a Manager Simulation Educator s and Administration and Technical support Simulated Learning Environment Team Leader Dr Nick Towle Nick Towle utas edu au RCS Burnie 229 level 1 6430 5931 Clinical Simulation Educator s Mrs Lynn Greives Lynn Greives utas edu au RCS Burnie 217 level 2 6430 4550 Mrs Heather Bryer Heather Bryer utas edu au RCS Burnie 104A level 1 6430 4563 Clinical Medical Educator Mrs Luanne Steven Luanne Steven utas edu au RCS Burnie 255B level 2 6430 5915 RCS Latrobe 2C16 level 2 6430 1608 SLE Academic AO Ms Melissa White Melissa White utas edu au RCS Burnie 104A level 1 6430 4551 Who can use the SLE s The SLE s can be accessed by individual or group health professionals and undergraduates on the North West coast Out of hours bookings require security arrangements to be made for your access Bookings can be made through the Rural Clinical School s website using the SLE Online Booking Form at http www utas edu au rural clinical school about the rcs tacilities rcs burnie sle booking request form Please contact the SLE Team if you would like any additional information by email rcs simulation utas edu au or by phone 03 6430 4550 Clinical Teaching Staff may be available to assist with clinical teaching and learning needs in a group or one on one basis Key User groups Year 4
13. lines the SLE s Philosophy Aims Equipment and Facilities available Policies and Procedures and other relevant information Please contact the SLE staff if you require assistance with set up delivery clearing and clean up of your Assistance with session session of to practice your session SLE staff MUST be booked in advance to assist with your session Inform your students and or participants of any pre reading or other preparation required to attend the Session 2 Booking the Centre minimum 2 weeks prior to session Complete relevant information Submit the SLE Online Booking Form Booking Confirmation Preparation of the Centre Participant Attendance List Participant Release Bookings for the SLE are to be be completed using the SLE Online Booking Form on the RCS Website http www utas eduau rural clinical school about the rcs facilities rcs burnie sle booking request form The booking form must have ALL fields completed which includes facilitator details tithe of session learning objectives equipment required assistance required Submit the booking request The booking is then sent to the following email address for approval Melissa White utas edu au You will receive confirmation of your booking via email with any relevant information to assist you with your session 4 Delievering the Session on day of scheduled session Ensure the SLE and Equipment are ready for both pa
14. ng animal parts for training These rooms are Consult 1 Consult 2 and Skills C in Burnie and SLE 1 in Mersey Participants are required to wear protective clothing when working with animal parts including gloves apron amp goggles The SLE hirer is responsible for the supply of consumables The SLE hirer is responsible for the supply amp appropriate disposal of animal parts amp consumables at completion of session This includes cleaning of any equipment used Animal parts amp consumables can be disposed of in the hospital kitchen foods bins If unsure of location please check with SLE staff Please ensure Green Plastic Sheet placed under working areas prior setting up working space ask SLE staff of whereabouts All bench tops trolleys and working spaces are to be cleaned on completion of session with antibacterial wipes Updated May 2014
15. rms and Conditions Of Hire cccssscssccsccscsseeces Appendix 3 SLE Zoonosis Procedure 10 11 13 14 About the Simulated Learning Environments SLEs The Rural Clinical School s RCS Simulated Learning Environments SLEs at both Burnie North West Regional Hospitals Campus and the Mersey Community Hospital have been developed to provide a multi disciplinary centre of partnership and excellence in rural clinical education and development The RCS provides a regional facility that promotes and advances health education and research across inter professional curriculums The RCS SLE Philosophy Promoting Health Profession Education Intergrating Best Practice Holistic A Regional Care Quality amp Alliance Best Practice in Teaching l Research in Learning and Health Simulation Innovative Interprofessional Effective Education amp Relationships Training Aims of the SLEs e Tobe drivers for patient safety e Provide a regional facility for interprofessional learning and teaching e Reflect and support hospital and community policy and procedures in practice and e Promote practice in teaching and learning in simulation The SLE s are equipped with state of the art manikins and part task trainers that allow health professionals to simulate a range of situations similar to real life clinical practice RCS Simulated Learning Environment Staff The RCS employs several staff who oversee the organ
16. rticipants and facilitators on arrival Participants should be clear about the session learning objectives and roles they are to play Ensure all participants and facilitators have signed in to the attendance list Ensure that all release forms have been been signed prior to starting the session if required The SLE s are to be left clean and tidy with consumable desposed of appropriately and all equipment returned to original storage spaces unless previously negotiated 10 Rural Clinical School SLE Online Booking Form htto www utas edu au rural clinical school about the rcs facilities rcs burnie sle booking request form i a SiE ye TASMANIA SUNIVERSITY of UNIVERSITY OF TASMANIA AUSTRALIA Rural Clinical School Home About the RCS gt Director s Welcome gt Facilities gt RCS Burnie gt RCS Mersey gt Simulated Learning Environments SLE s gt Accommodation gt Green Initiatives gt Community Partnerships gt Calendar gt Location gt Contact Information Study Students Junior Doctors Our People Health amp Safety Research RCS Enquiry QUICK LINKS Simulated Learning Environments SLE Events Calendar Teaching and Learning Program Indigenous Health Resources MyLoO Web Access Email Contact Information MyLo Web Access Email Contact Information SLE Booking Request Form UTAS Home gt Faculty of Health gt Rural Clinical School gt About the RC
17. ry occurring in the SLE s needs to be reported immediately to RCS School Administration Manager Danielle Kidd 03 6430 4565 Danielle Kidd utas edu au and or RCS Health and Safety Officer Mel White 03 64304551 Melissa White utas edu au This will ensure appropriate processes will be followed according to the UTAS WH amp S guidelines Code of Conduct No food or drink is to be taken into the SLE s It is recommended that valuables be locked away in a secure space outside the SLE s Bags and clothing must not be placed on the floor in the SLE s Closed in footwear should be worn at all times in the SLE s The use of mobile phones should be switched off unless required for emergency contact Teaching and Learning Resources There are a number of articles relating to the philosophy and practice of simulation teaching and learning which may be useful to read Other resources relevant to developing teaching sessions are available in hard copy and on line Internal users may refer to the Teaching and Learning Resources for Clinicians on the RCS N Drive The following Flow Chart Process for Developing Skills Sessions can be used to assist with organising the administrative requirements of teaching sessions in the SLE s The SLE Staff may be available to assist you with this process if required Supporting Related Documents Procedures The following documents are available electronically or in the SLE s to assist with t
18. se and packed away accordingly Guidelines are provided in the Equipment Cleaning Instructions folder located within the SLE Office Damage to equipment must be reported to SLE Staff immediately Equipment may be borrowed for use outside the SLEs once the SLE Online Booking Form has been completed and approval granted by the SLE staff Consumables Please note that you are responsible for providing any consumables that may be required for your session These include supplies such as urinary catheters dressing packs cannulae syringes and dressings Attendance Lists It is a UTAS WHS policy that attendance lists are recorded for each session held in the SLEs The RCS has available a RCS SLE attendance sheet which is located within each of the rooms on the wall Videotaping and Photography Videotaping and photography must follow UTAS policy and include clearly stated learning objectives preparation of role players debriefing and maintenance of confidentiality All participants and teachers are required to complete the relevant Media Release Forms relating to confidentiality and integrity of teaching process All videotaped information will be kept secure in the SLE s through the Video Debrief system Access to this information will require a request to the Centre Manager Infection Control amp WH amp S Users of the Centres should be familiar with the North West Regional Hospital NWRH Infection Control Manual Any inju
19. ween the Hirer and UTAS arising from or in relation to any hiring of the premises or from the terms of Conditions of Hire shall be submitted to arbitration by a person appointed by the Vice Chancellor of the University and the decision of the arbitrator shall be binding on the Hirer and the University 13 Room Allocations and Relocation The RCS reserves the right to relocate a booking to a suitable venue if circumstances demand Teaching requirements and official RCS events take precedence over external booking requirements During teaching semesters teaching areas are allocated accordingly to the following priority 1 Medical Students 2 Nursing Students 3 Allied Health Students 4 Other Health Professional Groups 14 Teaching in the Centre All teaching session in the Centre are required to outline Learning Objectives in Section B as above Teachers are required to negotiate requirements for teaching sessions with the Clinical Skills Educator prior to the event to ensure resources are available 15 Use of Equipment All equipment is to be cleaned as per procedure manual and packed away accordingly following usage Damage to equipment must be reported to SLE Staff immediately 13 ITAS UTAS Rural Clinical School SLE Zoonosis Procedure All animal parts used for teaching within the SLE s must be obtained from a regulated butcher amp not be slaughtered solely for the training purpose SLE wet rooms are to be booked when usi
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