Lecture Capture user guide
Contents
1. Lecture Capture user guide im ot THE UNIVERSITY OF ECHO ADMINISTRATION MELBOURNE TABLE OF CONTENTS Unac MINE MC ECOC cts tte ea acter me cease enemnte gancaeswseacmasiaenantenecneena E 1 Copying Echoes between Sections cccccecccceececeeeeeeeeeseeeeceeeeeseeeeseeeessueessaeeeseueesseeeseeesaneesaes 2 Moving EGNOGS Delween SECTIONS wicesiccesascideceossisesencsusvon nce EAEE E aAA EE 3 Updating Echo descriptions ac oscetececeasnecstenastonssacceiasityannleguwegncndsdosewesduaecetatledsveanaoeadeaadtecsceeesessieondieaxtt 3 GING E CHO FE COl GING oaeee E E E E E iehoonneeiheenneni noun 4 Uploading external media ccccccccsscccseecceeeceeeceucecseecsucecsuessueecaeecsueeseeecsueesseesseeeseuesseeeseeessaress 5 Unarchiving Echoes Lecture Capture content older than 18 months is automatically archived twice yearly in January and July as part of regular system maintenance Archiving makes older recordings unavailable for playback or downloading The archived recordings are still available to staff who may choose to un archive those recordings that are required temporarily These instructions guide you through unarchiving your Echoes For more information about archiving and a set of frequently asked questions see http blog le unimelb edu au p 6405 1 Log into the Echo Administration webpage hitps admin lecture unimelb edu au 2 The webpage will display a list of your Echoes At the top of the list of Echoes a2. you will be able to proceed Copyright The University of Melbourne April 2015 5 Lecture Capture user guide Echo Administration 4 Next you will need to select the Course you wish to upload to Select the first dropdown menu item Term There are a number of terms to select Your current course will generally match the current Semester eg 2015 _SM1 unless you had a non semester teaching period in which case your term will most likely be 2015 5 Select your Course from the second dropdown list Please note that your Course will only appear if you have selected the correct Term in the previous step 6 The Section is divided into streams so there will generally only be one option for this dropdown list If you are running multiple streams select the relevant stream Select the Start Date you wish to associate with your upload Select the Start Time you wish to associate with your upload Select the Media Type representing the type of file you have uploaded e Audio Only is recommended for MP3 files e Audio and Video is recommended for full motion video e Audio and Powerpoint or Low Motion Video is recommended for slideshow type material such as a voiceover over slides 10 Click the Next button 11 The product group selection page allows you to select the output format for your recording From the dropdown list select the option that matches your requirements When you ve made your selection click the Start Process
3. user guides lecturecapture guide pdf Log into the Echo Administration webpage https admin lecture unimelb edu au 2 Click on the title of the Echo you wish to copy to your current Echo Section This will take you to a web page describing your Echo At the bottom of the web page click on the green Copy button Edit the Echo Name title if required For example you could change the name to include additional information Echoes gt Copy Echo Copy Echo ECHO10003 Test Subject ECHO10003 ECHO10003_2014_SM5 Ongoing Copy Echo to New Section New Name Term Ongoing Course ECHO10003 7 Section ECHO10003_2014_SM5 7 5 Inthe New Section area directly below select the Term Course and Section you wish to copy your unarchived Echo recording to 6 You will be returned to the Echo Details page A green message at the top of the page will display The item has been saved Echoes gt Echo Details Show Echo New Name The item has been saved NOTE Please allow up to several hours for the Echo copying process to complete NB may be called Echo Module depending on browser regional settings Copyright The University of Melbourne April 2015 2 Lecture Capture user guide Echo Administration Moving Echoes between Sections You can move recordings to your current Echo Section this may be called Echo Module depending on browser regional settings Echoes can only be viewed through an auth
4. enticated LMS subject link These instructions can also be used to replace a recently missed recording with an older recording PLEASE NOTE Echoes that are moved to a current Section are permanently removed from the original section We highly recommend you use the Copying method on the previous page if you wish to maintain complete versions of previous semesters in a single location for future reference 1 Log into the Echo Administration webpage hitps admin lecture unimelb edu au 2 Click on the title of the Echo you wish to copy to your current Echo Section This will take you to a web page describing your Echo At the bottom of the web page click on the blue Edit button Select the dropdown menu item Term There are a number of terms to select Your current course will generally match the current Semester eg 2015 SM1 unless you had a non semester teaching period in which case your term will most likely be 2015 5 Select your Course from the next dropdown list Please note that your Course will only appear if you have selected the correct Term in the previous step 6 The Section is divided into streams so there will generally only be one option for this dropdown list If you are running multiple streams select the relevant current stream 7 Click the Save button You will be returned to the Echo Details page A green message at the top of the page will display The item has been saved NOTE Please allow up to severa
5. he edit s you wish to make If you make a mistake you can click the click the restore button to undo a cut Save your Echo 1 When finished with your editing process click the Save tab 2 Click the Process Edits button NOTE Clicking the button Save Edits will only save your drafted editing times You must click Process Edits to have the server reprocess your material The server will generally take several hours to reprocess your recording with the edits in place You will not be able to view your recording during this time A notification email will be sent when the reprocessing is complete Uploading external media Editing can be used to improve the presentation of your venue recordings by removing sections for either content or copyright reasons Examples of edits could include including trimming the dead air from the start and end of the capture and cutting segments from the middle You can edit your recording for 21 days after the recording has taken place 1 Log into the Echo Administration webpage hitps admin lecture unimelb edu au From the Echoes tab click the option Media Import Click the Choose file button Navigate to the audio video file you wish to upload and select the OK button Most common formats are supported e g mp4 wmv mp3 When the upload has completed the EchoSystem will perform an error check on your file to make sure the file will process from the file as expected If the file has all green ticks
6. ing bution e audio download_only is recommended for Audio Only e screencapture download streaming is recommended for video 12 The message Media file submitted for processing This file will not be visible in the Echoes tab until the processing is completed is shown at the top of the screen A notification email will be sent when the recording is available Please report any errors or omissions in this guide to Ims quides lists unimelb edu au The University of Melbourne has used its best endeavours to ensure that material contained in this publication was correct at the time of printing The University gives no warranty and accepts no responsibility for the accuracy or completeness of information and the University reserves the right to make changes without notice at any time in its absolute discretion Users of this publication are advised to reconcile the accuracy and currency of the information provided with the relevant department of the University before acting upon or in consideration of the information Copyright in this publication is owned by the University and no part of it may be reproduced without the permission of the University Copyright The University of Melbourne April 2015 6
7. l hours for the Echo moving process to complete Updating Echo descriptions Once you have copied an Echo into a new section it will use the time stamp when the actual copying took place rather than the date of the actual recording You may also wish to change the title of your Echo for other reasons These instructions guide you through the process of updating your Echo details 1 Log into the Echo Administration webpage hitps admin lecture unimelb edu au 2 Click on the title of the Echo you wish to copy to your current Echo Section This will take you to a web page describing your Echo 3 At the bottom of the web page click on the blue Edit button You have several options that you can edit You have the option of editing the Title Description Start Date and Time While you can change the room associated with the lecture we would not recommend this as it may lead to confusion with both students and administration staff NOTE Changing the section using this button will move the recording as described in the previous page Moving Echoes between Sections Please read the previous page to learn more about the effects of this action 5 Click the Save button You will be returned to the Echo Details page A green message at the top of the page will display The item has been saved NOTE Please allow up to several hours for the Echo copying process to complete Copyright The University of Melbourne April 2015 3 Lec
8. re tabs that let you display All Available Unavailable or Archived Echoes Downloads Monitor Echoes Available Search Filter By Date Eat To Keyword Search All 74 Available 73 Unavailable 0 Archiveck 1 61 73 of 73 W 4 Title Presenter Term Start Time Status LMS Staff Orientation ALSS00001 All Debbie Emerson Ongoing 04 06 13 08 43 Available 3 Click on the Archived tab to view your archived Echoes 4 Tick the check box to the left of the Echo you wish to unarchive From the Actions dropdown menu at the bottom of the web page select Unarchive selected You will be returned to the Available Echoes page A message in green at the top of the page Copyright The University of Melbourne April 2015 1 Lecture Capture user guide Echo Administration will display An Echo is being unarchived Your Echo recordings will appear in the Available tab Unarchive selected Unarchive selected permanently NOTE Please allow up to several hours for the unarchiving process to complete Copying Echoes between Sections Echoes can only be viewed through an authenticated LMS subject link to the current Echo Section To copy Echoes to your current Echo Section eg to replace a missed recording with a previous recording NB may be called Echo Module depending on browser regional settings NB for information on creating an authenticated LMS link for Lecture Capture http Awww ims unimelb edu au
9. slider in Coe E right slider in f To cut a segment from the Echo 1 Click and drag the mark in triangle 4 to adjust the beginning of the segment to be cut 2 Select the Edit Tab Click and drag the mark out triangle t to adjust the cut off point The section in light blue between the mark in and mark out triangles is the segment to be cut oo 00 00 coon Zp eT Drag left and right sliders in Copyright The University of Melbourne April 2015 4 Lecture Capture user guide Echo Administration 3 Click the scissors to cut the highlighted segment the region turns from light blue to grey 4 Your edit times will appear with a Start Cut End Cut listing You can fine tune the times by clicking the edit button and typing the time You can then manually type a Start Cut End Time 5 Click the tick button to save the fine tuned edit points Edit Preview Save _ Save New Edit Preview Save _ Save New Start Cut End Cut Duration End Cut 1 00 00 28 00 00 45 00 00 17 Ce restore E 00 00 28 00 00 45 2 00 01 48 00 02 04 00 00 12 edit restore 00 00 12 PLEASE NOTE Although you can edit directly in the Edit tab we recommend that you first establish edit times in the Preview tab Click the Play button to commence the playback and you can then click on any section of the recording and the lecture will play from that time mark Write down the times of t
10. ture Capture user guide Echo Administration Editing Echo recordings Editing is an optional process that you can use to improve the presentation of your venue recordings by removing sections for content or copyright reasons Examples of edits could include including trimming the dead air from the start and end of the capture and cutting segments from the middle You can edit your recording for 21 days after the recording has occurred This document covers the procedure for editing your scheduled venue recordings only There is a separate procedure for use with the Echo Personal Capture software http le unimelb edu au lec personal capture guide html Open your Echo 1 Log into the Echo Administration webpage hitps admin lecture unimelb edu au 2 The Echoes associated with your course s will be displayed Click on the title of the Echo you wish to edit 3 Scroll to the bottom of the screen and click the Edit Media button Presentation Media Edits No Title Updated By Updated Time Has Edits Status 1 Original Internal User 04 02 14 09 52 No Current TEHA Reprocess Media Done Edit your Echo To trim from the start or end of your capture 1 Click and drag the left hand side slider i to trim the beginning of the capture 2 Click and drag the right hand side slider fi to trim the end of your capture 3 If you make a mistake you can click the click the restore button to undo a cut Dragthe of i Dragthe left
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