Enrolment data submission troubleshooting guide
Contents
1. then select File gt Change File and click on Enrolment disk checkbox to set it to ENROL status 2 Select the relevant cohort 3 Click on the Students tab and enter the total number of students for the cohort into the Enrolled box QCAA Queensland Queensland Curriculum Government amp Assessment Authority XXXXX Diagram 1 File View Reports Help Students Student Details Class Lists sol School VET k VET Tue Cohort Year B 2015 Enrolled fe ee i ES Ser For a Active Students Only B pS Student Mr Te G e r i Lett Early Address T oral ar of students enrolled Select appropriate Total students as cohort at the most recent validation 40224 2222272 Entering enrolment on the Subjects tab 1 If student and subject details already exist you can click on the red arrow to automatically fill the Enrol column with the last validated student count for each subject Only click the red arrow if you already have individual student subject enrolment details in data capture If student and subject details are yet to be entered click on the Subjects tab and insert the subjects When the subjects have been added enrolment totals for each subject will need to be entered into the Enro column Note This column is shown as Enrol when SDCS is in ENROL status and is shown as Actual when SDCS is in data submission 1 5 status showing the school s actual enrolments 2 Pr2. Student Data Capture System 2015 Enrolment data submission troubleshooting guide This guide has been compiled to help schools prepare the enrolment data submission The guide lists the administrative procedures involved and will help with many of the common problems encountered by schools Enrolment data submission is due on Monday 16 February 2015 Purpose The purpose of the enrolment data submission is to collect enrolment totals for Year 11 and Year 12 cohorts and subject groups at your school Individual student details and their subject and course enrolments are not required at this stage and will not be included in the data collected for this submission If you have already entered individual student information this data is not required to be error free in order to create the enrolment data submission However to complete the enrolment data submission you must fix any subject group errors These enrolment totals help our moderation testing and certification processes by giving an early and clear indication of patterns and trends in student enrolments Procedure The 2015 version of the Student Data Capture System SDCS is available for downloading from our website www qcaa qlid edu au 3957 html Enrolment data needs to be added in two places for each cohort e Students tab e Subjects tab Entering enrolment details on the Students tab 1 Please ensure that SDCS is in the ENROL status If SDCS is not in ENROL status
3. e enrolled total on the Subjects tab Check the students listed on the Class Lists page for a current listing of students for that subject Delete students from the class list or update totals on the Subjects tab to match More information lf you would like more information please visit the QCAA website www qcaa qld edu au 647 html Alternatively phone 3864 0278 or email the Helpdesk at helodesk qcaa qld edu au Student Data Capture System Queensland Curriculum amp Assessment Authority 2015 Enrolment data submission troubleshooting guide February 2015 Page 3 of 3
4. oceed to Create data files to create the enrolment data submission Diagram 2 File View Reports Help Students Student Details Class Lists Subjects DE School WET VET Students Cohort da 12 2015 Class IER oat p a Classes 108 Large work Program a Normal a4 laden Gis C b Transfer see c SDE See note above Click to gm EN Ae automatically fill the Enrol Default Modules Messages Propo TAARA Enter subject enrolment column with the validated pom pen a totals manually student count F Student Data Capture System Queensland Curriculum amp Assessment Authority 2015 Enrolment data submission troubleshooting guide February 2015 Page 2 of 3 Common problems and fixes Error Message 371 Enrolment data not supplied or inconsistent refer to Diagram 1 This error occurs when no enrolment total has been added to the Students tab Entering the correct enrolment total for the cohort will remove the error Error Message 372 Enrolment enrolled field on Students tab is less than students listed refer to Diagram 1 This error occurs when the enrolment total on the Students tab is less than the number of students enrolled Check and update the enrolment total Error Message 373 Enrolment total is less than number of students listed in subject refer to Diagram 2 This error occurs when you have more students listed in a subject in SDCS than indicated on th
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