ODO User Manual
Contents
1. 6 IMPORTANT Please remember to install the ODO prc to your Palm before entering modifying any data on your PC The PC Application is now installed You may start the application by clicking START AII Program ODO PC ODO PC PALM INSTALL 1 In Explorer locate the Odo prc file in the installation directory 2 Double click on the Odo prc file 3 You may be prompted to select the user of the palm to install to if so select the appropriate user and click OK 24 12 2005 Page 7 of 32 ODO User Manual User Documentation 4 You MUST install ODO to the main memory of your PDA ODO will not run from a memory card Click Done when the Install Tool window appears Perform a Hotsync to install ODO to your PDA Enter your serial key or select register later If upgrading please perform a Desktop Overwrites Handheld sync for ODO to refresh your data on your PDA 9 Set your ODO UserID on your PDA BEFORE entering any data a So CONDUIT The ODO Conduit is a small application which interfaces with Hotsync to CONFIGURATION synchronise the ODO records during the HotSync process This application is installed when you run Setup exe After running this file you will notice an ODOCond entry under the Hotsync Custom menu option If you wish to change the location of the ODO database first copy the Odo mdb file from the install location to the desired directory To update the Conduit location open up the Hotsync Custom dialog by right2. 43531 TI Diff 22 0h29mH4 _ Hours fields to DiE 2o 0h29mHrs display a duration Type w Business ieee Enter Duration a oaks El min After you have selected the Start and End Time the Hrs field will be automatically updated If you tap on the Hours field you can manually enter the required duration this will set the End Time accordingly Alternatively you can use the Time short cut buttons to set the Start or End Time to the current time 24 12 2005 Page 13 of 32 ODO User Manual User Documentation ENTERING ODOMETER READINGS When you create a new ODO record the Start and End odometer readings are set to the last enter odometer value for the selected Car 1 e your current odometer reading You can change these by clicking on either the Start End of Distance readings to display the odometer entry form below Enter ODO 1 0 0 0 4 315 3 117 This form allows you to quickly enter your odometer reading in one of three ways Either 1 Use the plus and minus buttons to set the required ODO reading 2 Use the Page up and Page down buttons to increase or decrease the odometer reading 3 Tap on the number and then enter the require reading using the Graffiti number pad TIP If you tap on a number the reading increases or decreases from that point when using the Plus or Minus or the Page buttons Once you have entered the desired reading click OK or Cancel to discard your changes The ODO record is then up
3. ODO User Manual Version 2 2 Created by ComIT Solutions Pty Ltd Dec 2005 solutions ODO User Manual User Documentation Contents OVERVIEW dica 4 QUICK STAR Tina ice 4 ARCHITECTURE an dica 5 SYSTEM REOQULRE MENTE Scar Na 6 e re A N A P N AS A A A AN ee ee ee c 6 PEATE A T IE EO E A A 440002 6 INSTATLA TTO Nissan rene ees 7 REQUIREMEN tulo pibes 7 EXTRACTINGTHE ETRE aa aa a aaa e a a a a ji PINS eare scene case E AAA A e a tea See El o 7 I RTI A A EEE E E E AA AE A 24 AE 7 CONDUIT CONHGURATION 512222254 E A PE A E A E 8 MULTIPLE USERS VIA A SINGLE Ps D R S LA eee A R eo D A Ac veen eN C Tn e 8 MULTIPLE USERS VIA SHARED NETWORK ccccccccccccccccccccccccececccececcccscococecesesesesesesesnenenes 9 STARTING ODO a sde 10 Yi tees T O A A O PE RORE 10 REGISTRATION 223 2050212 352 o o ees eso gees ad 10 DTA POPA E A A A BON tae E 10 REASIEAN ONL OFM ASAS Md ead RAEE 10 GETTING STARTED 4224266412440120 0624444204054449 iia 11 A 11 OQUO MER F A e o de e eel e O 1 O 202222 A he eae a eee te ea ek yas caren ne Pee te eas ek ahs carne a Cae 12 o A et nce ec sete B NE E OE A EIA AS 12 PAO INE Wy aires ds A de ea e nade 12 ENTERING DATES amp TIMES aun sa 13 ENTERING ODOMETER READINGS cccccccsccccccccccccccccccccccccccccccccccccccccccccees 14 A A A 12952007 AE 920000 E21 DO 2700 29 14 ENTERING CLIENTS TYPES DESTINATIONS ETC cccccceccccccccccccccccccoeco00eoo000ooees 15 EIST SELE
4. TYPE T Rec 1 of 713 ETC Geelong Diff Hawthorn Dest Richmond Southbank Why kilda Goto J cancel ll Mew JE Selecting a date or an odometer will navigate to the first occurrence of the selection If no occurrence is found then the next record after the selection is displayed If the selection is before or after all ODO records then the first or last records is displayed respectively Similarly selecting a value from the list will navigate to the first occurrence of that value If the value is not found then the next record after the selection is displayed 24 12 2005 Page 20 of 32 ODO User Manual User Documentation RECORD DUPLICATION Often when travelling to and from client sites you record the same trip information each time with only the date and odometer readings updated ODO provides a simple way to repeat any previous trip First locate the previous ODO record you wish to repeat then click on the Duplicate Record menu item under the Record menu Tools Edit 144321728 Options Date Duplicate Record yl Delete Record zB TReturn Trip R Rae Reed es E Type E e O R T Export Records E Client List All Records From w Hawthorn Via w Burwood Ta 5t Kilda Why w Meeting on site Goto Cancel New E 4 A new ODO record will be created with the following details e Date and Start time set to the current date and time End time set to Start time trip duration S
5. UA A A TA le es A C S T 27 WHY ARE THERE MORE RECORDS ON MY PC THAN MY PALM cccccseccsescesccessceesccessceees 27 WHY ARE THERE MORE RECORDS ON MY PALM THAT MY PC uou ccc cece ceeccsecceecceeceeecceesceees 28 I HAVE REINSTALLED PALM DESKTOP AND NOW MY RECORDS ARE NOT BEING SYNCED 29 WHY ARE MY RECORDS NOT SYNCING FROM MY PC uo icccccccceccccesccceecccessceeescceescceensseenees 29 LICENCGE AGREE MEN Ta ede ae es en a ie as 30 24 12 2005 Page 3 of 32 ODO User Manual User Documentation OVERVIEW ODO has been specifically designed so that you the user can keep a day to day record of trip details to and from clients ODO provides an accurate and efficient method logging vehicle usage that may be used to generate reports for invoicing and TAX purposes or exporting to other systems This software is ideal for individuals or companies that maintain vehicle log books for business travel purposes QUICK START pd Install the software following the installation instructions 2 Start ODO on your Palm device 3 When using ODO for the first time your MUST ensure you have set up your User ID on the Preference form You can leave this as default ODO but 1f you change the User ID after you have entered records that have not been synched then you WILL loose them Set up the Client Type Destination Why and Car list with your required data Enter you ODO records Perform a Hotsync to transfer your data to the
6. data If you change the user ID after entering records then you will only synchronise those records created with the new ID To resolve this you can either A Change the User ID back to the original name assuming you have not entered any new records with the new ID and perform a Handheld overwrites Desktop All your records should now be in Synch Or B Note you will need Access or another ODBC tool to perform this process First Perform a Handheld overwrites Desktop This will copy all the Handheld records to the ODOCond table If the User ID on the Palm is different that against the ODO records then these records will not be copied to the ODO table and you will have to do this manually To do so first delete all existing records in your ODO table using the query below replace YourID with your current ODO User ID and Your OLD ID with the previous User ID UPDATE ODOCOND SET ID YourID 24 12 2005 Page 28 of 32 ODO User Manual User Documentation WHERE ID Your OLD ID Next perform an update query on the ODOCond table to set the UserID to the same as that on the Palm use the query below replacing YourID with your current user id leave the quotes UPDATE GDOCOND SET ODOCOND ID Yourlb Then append all records to the ODO table using the query below INSERT INTO ODO 1D StartDate StartTime EndTime Hours StartODO EndODO Distance Type Client To Reason Details Recld Car From Via SELECT ODO
7. enter a value that already exists in the list then you will be prompted with the message below Ea Record already exists If you try to enter an invalid value i e blank you will be prompted with an Invalid Record message a Invalid Record In each case the value will not be added to the list Page 16 of 32 ODO User Manual User Documentation Editing Lists The values in each list may be updated deleted or created by using the Edit List function To edit the contents of each list select the required menu item under the tools menu E g to edit the Destinations list select Edit Destinations l LELIES Edit Record Options Add to Types Edit Types OLI YL ULE 11 HEY ILT al b The contents of the list will be displayed similar to below Edit Dest List Dest List EDIT EXISTING To edit an existing entry first select the entry in the list and click Edit The form below will be displayed allowing you to edit the selected entry Edit Dest List Edit Record Airport Sdve Cancel Once you have completed your changes click Save or Cancel If your edited value is the same as an existing list value then a Record Already Exists error will be displayed and your changes discarded DELETING A LIST ITEM To delete an existing list item simply select the required item and click Delete The item will be deleted immediately NEW ITEM To create a new item in a list simply click New The form below will be displayed w
8. require a new key When purchasing the upgrade you will be required to supply your Hotsync User name to generate your upgrade key Note The registration name 1s case sensitive so please ensure you enter 1t carefully After receiving your Upgrade key and entering it into your PDA you will be provided with your full serial key Please ensure you record this for future reference as you will need it to reinstall Upgrade and New Installation Procedure REQUIREMENTS Prior to installing ODO the PC must have the following software installed 1 Palm HotSync manager with a cradle connecting to the Palm 2 Windows 9x NT 2000 XP or later Mac is not supported for the PC application EXTRACTING THE This step is required for all installations SETUP FILES 1 Download the ODOSetup zip file to a temporary directory 2 Unzip ODOSetup zip to a temporary directory 3 In explorer locate the directory where you extracted the files PC INSTALL This step is required if you wish to use the PC application to synchronise ODO with your PDA 1 Ifyou are an existing ODO user then please first perform a sync and backup your odo mdb file just in case 2 Locate the Setup exe file and run it 3 Ifyou are upgrading please select the Repair option otherwise follow the prompts 4 Setup will prompt for an installation directory We recommend using the default 5 Once Setup is complete you may need to reboot your PC Please do so before running ODO PC
9. rights and intellectual property rights in the Software shall Premarin Im Commit Solutions Puy Ltd TERMINATION The license will terminate automatically if you fail to comply with the limitations described herein On termination you must destroy all copies of the Software and Documentation EXPORT CONTROLS None of the Software or underlying information or technology may be downloaded or otherwise exported or reexported 1 into or to a national or r sident of Cuba Irag Libya Yugoslavia North Korea Iran Syria 24 12 2005 Page 31 of 32 ODO User Manual User Documentation or any other country to which the U S has embargoed goods or 11 to anyone on the U S Treasury Department s list of Specially Designated Nationals or the U S Commerce Department s Table of Denial Orders By downloading or using the Software you are agreeing to the foregoing and you are representing and warranting that you are not located in under the Control Of OF a national or resident Of any Such country or on any such LISE LIMITATION OF LIABILITY UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY TORT CONTRACT OR OTHERWISE SHALL COMIT Solutions Pty itd OR ITS SUPPLIERS OR RESELLERS BE LIABLE TO YOU OR ANY OTHER PERSON FOR ANY INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF GOODWILL WORK STOPPAGE COMPUTER FAILURE OR MALFUNCTION OR ANY AND ALL OTHER COMMERC
10. to the new DB Remember to Link not Import You can then view edit all your data through the new Access 2000 DB and create queries and reports as required CAN I USE EXCEL ODO uses an optimised two way synchronisation routine which INSTEAD OF ACCESS requires complicated data manipulation I e during any single sync updates deletions and additions may have occurred on both the PC and the Palm In order to process these ODO uses a technique called double buffering where a separate copy of the data 1S maintained in the Access database This complexity does lead to significant performance gains we synchronise a 10 000 record DB in less than 20 seconds but does unfortunately mean that it can not easily be achieved in Excel However if your aim is to simply extract and use the data on the PC not to update then you can import it into Excel or any other ODBC compliant application To do so open a new excel sheet Click Data Get External Data New Database Query This should open MS Query On the Databases tab select 24 12 2005 Page 26 of 32 ODO User Manual User Documentation MS Access Database and OK Browse to the location of your ODO mdb file and open it You will be prompted to select the data to include in your query click on ODO and click the right arrow button Click next three times and then select return data to Excel and click finish You should now see all your data entered on your Palm If required you can also import the ot
11. COND ID ODOCOND StartDate ODOCOND StartTime OBDOCOND EndTine ODOCOND Hours ODOCOND Start oDo ODOCOND EndODO ODOCOND Distance ODOCOND Type ODOCOND Client ODOCOND To ODOCOND Reason ODOCOND Details ODOCOND RecId ODOCOND Attributes ODOCOND Car ODOCOND From ODOCOND Via FROM ODOCOND WHERE ODOCOND ID YourlD All your records will now be in the ODO table Check the data and when satisfied make a backup of the ODO mdb file just in case and perform a desktop overwrites handheld synch All your ODO records should now be in sync As long as you do not perform a Desktop overwrites Handheld before getting the records into the ODO table you should not loose your data I HAVE REINSTALLED When you reinstall Palm Desktop unless you select Keep PALM DESKTOP AND existing Conduit settings you effectively overwrite the ODO NOW MY RECORDS ARE conduit entry thus removing it from Hotsync The easiest way NOT BEING SYNCED to resolve this issue 15 to Make a copy of your ODO mdb file to a temp directory Uninstall ODO RE Reinstall ODO PC from your original setup files only the C component not the Palm Replace the odo mdb file in the install directory with the ne copied previously Perform a Hotsyne Me cA P 4 O D Your PC and Palm should now be in sync WHY ARE MY RECORDS Please check the following NOT SYNCING FROM MY PC 1 Have you installed the ODO Conduit Look in the Hotsync custom
12. CTION ieee eee mn crane ee a a ai 15 A eee Cee Oe ERE EET RTE ORT EM E VOE IESE Ct EE NE aE eee MEST AULA TIR 15 MANUALE INR Yates ees yt T APAR E a si 15 Gd od E 2002272022 e A NEON ER RE OP Ese MO 2 0 Ft ee NN Pe 1974 16 BE ESTING cries e ans too ee se ee eae ee 17 DELETING A RIS T ITEM 255805 29202 e AO T e a e 0 Se 17 INVES Mocs dd dd 17 CDOTS Ecsta screws AE A RS 18 CTD OT SP OPI n sche a E a AAS gt ec 18 CUSTOMISING ODO LIS ives a a Aire dA ie e dodo e a al tte 18 SORTING sosia o oie 19 COTO isso cidcid 20 SO A A E NOA E EL ee eer an 20 ECO A 11274 II 13229 202704 CERRO RE NEE A EE RET 20 GOTO DATE iia 20 RECORD DU PEICA FiO 000 21 DELETE RECORD 2 ias 21 PURGE RECORDS 4224424332666484 900 L 04 900 it 22 EXPORTING RECORDS ada 22 ENTERING EXPENSES 005 adi 23 24 12 2005 Page 2 of 32 ODO User Manual User Documentation EXPENSE FORM isa 23 SUP POR Lon a aaa 24 TAO 2 R E R EE E E MEE E70 E ANER ENE DE A NEE ERE ED A 25 UNABLE TO GET REFERENCE TO DAO OBJECT ccccocccnnnccnnnccnnnoccnnnnononccnnnoccnnnccnnnronanccnanoccnnnoos 25 WHY DOES HOTSYNC CONSISTENTLY FAIL as 25 INSTALE ODO ON ANEW PC rs oido radares 25 INSTALLODO ONA NEW PDA 2322244522669005 25064 ii 26 HOW DO I USE ODO WITH ACCESS 2000 AND ABOVE cccccceecccssccceesccessceeuscceescceensseenecss 26 CAN IUSE EXCEL INSTEAD OF ACCESS it A ds 26 PURGING RECORDS reunea eine as ae 27 WHY DOES SETUP FAIL TO RECOGNISE DAO EVEN AFTER I HAVE INSTALLED DAOTEST
13. JECT Please try the following 1 Download and install DAOTest from www comit com au support htm 2 Try the ODO Setup again 3 If still no joy in the install for ODO there is a DAOLicence reg file Please double click on this file and click yes to update your registry This file creates a licence key for DAO which some times does not get installed if your have MS Project installed Try setup again 4 If still no joy install MFC and restart Try setup again If after the above you are still experiencing problems please contact support comit com au WHY DOES HOTSYNC 1 First off have you installed the ODO Conduit It should be CONSISTENTLY FAIL installed when you run the Setup exe file To check right click on your Hotsync icon and select Custom If installed you should see an ODOCond entry If it is not there then run Setup exe 2 Is the Conduit configured to look at the right database From the hotsync custom menu select ODOCond and click change Ensure the path at the bottom of the form points to the ODO mdb file and that the file is actually there 3 Did you enter the same User ID on the Palm as you use on the PC The ODO user ID is located under Options Preferences This ID determines which records get transferred between your PC and Palm When entering records on the PC please ensure you either type in the ID correctly or select it from the list box 4 Have you converted the ODO mdb database from Access 97 format If so
14. PC Open up the PC application to review your data and confirm the synch operation A Each new entry will default to the current date and last entered ODO and Car To change the date click on the Start Date field A calendar will appear so that a specific date can be chosen Start Time and End Time default to current time To change click on the time fields A Time select form will then be displayed for you to choose from Total hours for this trip will be calculated automatically To change the Start and End ODO click on the odometer reading and enter the required figures Note you can use the Page up and Down buttons to scroll through the numbers Select or enter the require client destination etc Further notes can be written on the lines provided You are now ready to save this ODO entry The record is automatically saved when you exit ODO use a menu item or create a new record 24 12 2005 Page 4 of 32 ODO User Manual User Documentation ARCHITECTURE The ODO application has three components as shown below 1 Palm application 2 Synchronisation conduit 3 PC Access database r7 1 Desktop System ur 2 ODO entries can be made either on the Palm the PC or both When the Palm is synchronised using Hotsync manager the new or changed entries will be transferred between each system ODO is designed to be multi user 1 e one PC may be used to synchron
15. RPOSE IS LIMITED TO THE ABOVE LIMITED WARRANTY PERIOD SOME JURISDICTIONS DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS SO LIMITATIONS MAY NOT APPLY TO YOU NO ComIT SOFTARE DEALER AGENT OR EMPLOYEE IS AUTHORIZED TO MAKE ANY MODIFICATIONS EXTENSIONS OR ADDITIONS TO THIS WARRANTY If any modifications are made to the Software by you during the warranty period if the media is subjected to accident abuse or improper use or if you violate the terms of this Agreement then this warranty shall immediately be terminated This warranty shall not apply if the Software 1s used on or in conjunction with hardware or software other than the unmodified version of hardware and software with which the software was designed to be used as described in the Documentation THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY HAVE OTHER LEGAL RIGHTS THAT MARY BY JURTESDICT LON DLR LEU LON Distribution of the Software is not allowed without permission of ComIT Solutions PEY Lad You may not modify translate reverse engineer decompile disassemble or create derivative works based on the Software You may not copy the Software other than as specified above You may not rent lease grant a security interest in or otherwise transfer rights to the Software You may not remove any proprietary notices or labels on the Software You must maintain all copyright notices on all copies of the Software pel Rea hel cise Title ownership
16. S ON MY PC record counts on your Palm to the PC some by design and some THAN MY PALM caused by incorrect use ODO is designed to consolidate multiple Palms to one database To do so each Palm must have a unique ODO User ID which is attached to each ODO record When you sync only records with the same User ID s are transferred to and from your PC If either your Palm or PC User ID s have been changed after entering records it is possible some ODO records have been created under different ID s thus when you sync you are only synchronizing your current User ID s records This would explain why there are more records on the PC than on the Palm If you operate your ODO system with only one User you can verify this by either reviewing all your ODO records on the PC and looking for different ID s or running the following query against your Access database Select Distinct ID from ODO 24 12 2005 Page 27 of 32 ODO User Manual User Documentation This query will list all the unique ID s used against your records If you have used multiple 1D s then performing a Handheld overwrites Desktop sync will not fix this problem It will only replace records with the same User ID as currently used on the Palm To fix you must first perform a sync and ensure all the records from your palm are correct on the PC Then update all ODO records on the PC to the current Palm User ID either by manually modifying them or running the following query Upd
17. TAL DAMAGES OR LOSSES IN NO EVENT WILL ComIT Solutions Pty Ltd BE LIABLE FOR ANY DAMAGES IN EXCESS OF THE AMOUNT Comi Solutions RECEIVED FROM YOU FOR A LICENSE TO THE SOFTWARE EVEN IF ComIT Solutions Pty Ltd SHALL HAVE BEEN INFORMED QF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY ANY OTHER PARTY THIS LIMITATION OF LIABILITY SHALL NOT APPLY TO LIABILITY FOR DEATH OR PERSONAL INJURY TO THE EXTENT APPLICABLE LAW PROHIBITS SUCH LIMITATION FURTHERMORE SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THIS LIMITATION AND EXCLUSION MAY NOT APPLY TO YOU HUGH Risk ACTIVITIES The Software is not fault tolerant and is not designed manufactured or intended for use or resale as on line control equipment in hazardous environments requiring fail safe performance such as in the operation of nuclear facilities aircraft navigation or communication systems air traffic control direct life support machines or weapons systems in which the failure of the Software could lead directly to death personal injury or severe physical or environmental damage High Risk Activities ComIT Solutions Pty Ltd and its suppliers specifically disclaim any express or implied warranty of fitness for High Risk Activities MISCELLANEOUS If any provision of this Agreement is held to be unenforceable such provision shall be reformed only to the extent necessary to make it enforceable This Agreemen
18. ate ODO Set ID Enter Your User ID here between the quotes Then perform a Desktop overwrites Handheld sync This will copy all the PC records back to the Palm with the new User ID s where appropriate Your Palm and PC should now be in SYNC Other causes would be where you have manually modified the User ID or the RecID on the PC after synching with the Palm This would effectively have the same effect as changing the Palm User ID and cause the records not to be copied to the Palm To Fix follow the same procedure above If you have manually modified the ODOCond table then you will most likely loose sync between the data on the Palm and PC Again the best way to fix this is to ensure the PC data is correct and perform a Desktop overwrites Handheld sync Finally if there is a problem with the ODO Conduit this could cause loss or corruption of data Currently we are not aware of any such problems but you can review your Hotsync log to verify this If the conduit is working correctly you should see OK ODOCond in your log file Otherwise forward the log file to support comit com au and we ll investigate WHY ARE THERE MORE wave you changed your user ID on your Palm after entering RECORDS ON MY PALM records ODO is designed to be multi user i e many Palm THAT MY PC devices can synch to the same Access database This is facilitated by recording the User ID against each record The User ID should not be changed after you have started entering
19. clicking on the Hotsync icon and selecting Custom Click on the ODOCond entry and press Change Click the ellipse button next to the ODO DB path and select the Odo mdb file from your new location Change HotSync Action Hotsune options for ODO Conduit DE gra Synchronize the files pel About E 2 Desktop overwrites handheld Set as default Bo Handheld overwrites Desktop E n O C Do nothing ODO DE C Update ODO OD0 mdb El Version 2 2 Press OK to save your changes Multi User Install ODO may be configured for multiple users in a number of different ways Two standard methods are outlined below MULTIPLE USERS VIA A Many PDA s can be synced to the same PC using the standard Hotsync install Each SINGLE PC PDA must have a unique Hotsync User ID to ensure each is synched correctly To configure ODO on a single PC for multiple users perform the following Perform a standard PC install of ODO Install ODO to each PDA Set the ODO User ID on each PDA Enter data via each PDA and perform a sync for each PDA All data should now by consolidated within ODO PC AE A 24 12 2005 Page 8 of 32 ODO User Manual User Documentation MULTIPLE USERS VIA _ If each PDA is to sync via a separate PC then the ODO mdb can be placed on a SHARED NETWORK shared network drive accessible via each PC To configure ODO for a distributed install perform the following 1 Perform a standard PC install of ODO on each PC Install ODO to
20. d and the column width of those fields To customise the list click the Set Columns menu item under the Display menu This will show the form below Select columns and widths R EY cor 4 PA Type W Dote 4 A Client Ef Start 35 B From M Stop 35 M Vid BY Hours 2 BY To Pf Begin 4 MH Why BY End 4 W Details 99 P Dist 20 To ensure a column is displayed in the ODO list form check the tick box next to the required column Next set the required column width for each column acceptable values are 0 99 pixels On most devices each character is approximately 5 pixels Thus 40 8 characters depends on character size ie 1 is less than 0 Alternatively you can drag the column separators in the ODO List View to resize the columns Click OK to save your changes the ODO List form will now be displayed with your new settings Page 18 of 32 ODO User Manual User Documentation SORTING When reviewing ODO entries it is often necessary to navigate between records in different orders I e To review trips on a particular day you would require the records in date order Alternatively to review what you have done for a particular client you would require the records in client order To facilitate this ODO records can be sorted in six ways 1 Date order 2 ODO order 3 Client order 4 Type order 5 Destination order 6 Why order To sort the records use the sort menu commands under the Options menu on the ODO main for
21. dated with the new value and the Distance or End ODO automatically calculated 24 12 2005 Page 14 of 32 ODO User Manual User Documentation ENTERING CLIENTS TYPES DESTINATIONS ETC LIST SELECTION TIP MANUAL ENTRY 24 12 2005 ODO allows you to maintain multiple lists which can be associated with each ODO record These are Clients Types Destinations Why s and Cars The use and maintenance of each list all operate in the same way To associate an ODO record with one of the lists simply click on the drop down list arrow next to field Clicking the Destination list will display a list similar to the one below ODO Record Rec 209 of 979 Date 574701 Car Misson Start End 12 45 proa E 1h 15 mHrz Business Parita Goto lt Southbank If there are more entries than can appear in the initial list up and down arrows appear to allow you to scroll through the list When you select the required entry the ODO record will be updated with your selection If you wish to cancel your selection simply tap in an area away from the list The use of lists is entirely optional ODO does not enforce list selection for any data entry If you wish to enter data directly simple click on the required field and enter your data Page 15 of 32 ODO User Manual User Documentation LISTS 24 12 2005 The five lists in ODO Clients Types Destinations Why s and Cars provide an efficient way to enter data c
22. each PDA Copy a ODO mdb file to a shared network drive Delete all other copies of the ODO mdb file for each PC Configure the ODOCond to point to the Shared copy of ODO mdb Set the ODO User ID on each PDA Enter data via each PDA and perform a sync for each PDA All data should now by consolidated within ODO PC oS eee 24 12 2005 Page 9 of 32 ODO User Manual User Documentation STARTING ODO Once ODO is installed on your Palm a new Icon will appear as below Click on this icon to start ODO on your Palm TIP If after synchronising your Palm you cannot see the icon try selecting the All category from the top right hand side of the screen If the icon is still not displayed then the application has not been installed correctly Please repeat the Palm Install procedure again REGISTRATION ODO is a licensed application To purchase please go to www handango com and type ComIT in the search field When paying the small licence fee you must register your copy receive a serial key When registering you will be required to supply the registration name displayed in the middle of the form when you start the application This Emulator as shown in the form below will be used to create your serial key TRIAL You may use the ODO application for a trial period to assess its performance Whilst in trial mode the application is fully functional for a limited time though the number of entries has been limited Once either the trial pe
23. her tables though these are just lookups The ODOCOND table is the double buffer mentioned earlier Alternatively simply use the ODO PC application to export the ODO data into an Excel or CSV format suitable for Excel We have also released a free export utility DBExport V1 which will take all the data from the ODO and Times database and export it to a CSV format suitable for Excel You can find this utility on Palmgear and Handango If you wish to use this utility please ensure you have MDAC2 6 installed see the DBExportReadme file PURGING RECORDS If you have MS Access you can delete a range of records by performing the following query DELETE FROM ODO WHERE ODO StartDate lt M D YYYY Where M Month No D Day No and YYYY Year PLEASE NOTE ONCE DELETED YOU CAN NOT RECOVER THESE RECORDS We recommend making a backup of your odo mdb file should you require these records in the future ODO PC 1 5 and above includes a purge function which can be used to achieve the same results WHY DOES SETUP FAIL There is a bug in the self registration function of the MS DAO TO RECOGNISE DAO DLL which does not always create the required licence key in EVEN AFTER I HAVE the registry to support ActiveX scripting To work around this install DAOLicence reg by double clicking on the file Set up INSTALLED DAOTEST should now install correctly SUCCESSFULLY WHY ARE THERE MORE There are a number of reasons why you may have different RECORD
24. here you can enter the new list 1tem Edit Dest List Enter New Record OCN To confirm the new list item click Save otherwise Cancel to discard 24 12 2005 Page 17 of 32 ODO User Manual User Documentation ODO LIST ODO List Form CUSTOMISING ODO 24 12 2005 LIST This form displays a list of all ODO records and can be viewed by clicking on the List All Records menu item under the Records menu OdoList Scroll bar Date Start Stop Hrs Begin End P 10 22 01 35 34540 34549 10 22 01 17 34549 34551 10 22 01 25 34551134553 10 25 01 13 34553 34555 10 25 01 13 34555 34557 10 26 01 58 34557 34577 10 26 01 50 34577 34600 10 29 01 55 34600 34623 10 29 01 00 34623 34647 Navigation Buttons 10 30 01 53 34647 34661 ll O y Use the scroll bar or up and down navigation buttons to scroll through the list Use the left and right navigation buttons to scroll across the ODO records and display additional columns Drag the column separators to resize the columns You have the choice of sorting this listing by Date ODO Client Type Destination and Why by using the Options menu function To display a particular record in detail click required row This will open up the ODO main form and display the selected record Since each ODO record contains many fields 1t 1s not possible to fit all fields in the ODO list at one time ODO allows you to customise the list to select which fields are displaye
25. iginal Software s proprietary notices and this license agreement or YOU may MOL permit other individuals to use the Software except under the terms listed above permit concurrent use of the Software modify translate reverse engineer decompile disassemble or create derivative works based on the Software copy the Software other than as specified above rent lease grant a security interest in or otherwise transfer rights to the Software or remove any proprietary notices or labels on the Software WARRANTY ComIT Solutions PEY Ltd warrants that for a period Of Sixty 60 days from the date of acquisition the Software if operated as directed will substantially achieve the functionality described in the Documentation ComIT Solutions Pty Ltd does not warrant however that your use of the Software will be uninterrupted or that the operation of the Software will be error free or secure ComIT Solutions Pty Ltd also warrants that the media containing the Software if provided by ComIT Solutions Pty Ltd is free from defects in material and workmanship and will so remain for Sixty 60 days from the date you acquired the Software ComIT Solutions Pty Ltd s sole liability for any breach of this warranty shall be in ComIT Solutions Pty Ltd s sole discretion i to replace your defective media or 11 to advise you how to achieve substantially the same functionality with the Software as described in the Documen
26. ise multiple Palm devices This allows a number of users to enter vehicle log data remotely on their Palms and synchronise to a central database Consolidated reporting can then be performed from the centralised PC Access database through the user friendly PC application 24 12 2005 Page 5 of 32 ODO User Manual User Documentation SYSTEM REQUIREMENTS PC ODO requires Windows 95 98 ME 2000 NT or XP Hotsync manager must also be installed and configured correctly PALM ODO is compatible with all devices running Palm OS 3 0 and above This includes the Palm III IIx V Vx Tungsten T T3 and many more Basically if you have a recent Palm PDA then ODO will run on it To determine your OS version click the Info menu item from the Home page on your Palm When the info page 1s shown click the Version option Your OS version will be displayed at the top of the screen Palm 055 software v 3 5 2 Address Buttons Calc Connection Date Book Digitizer Expense ODO is not compatible with the original Pilot 1000 or Pilot 5000 24 12 2005 Page 6 of 32 ODO User Manual User Documentation INSTALLATION If you have installed a previous version of ODO PC then please ensure you perform a synch and backup your Odo mdb You will also need to re enter your serial key so sure you have it before upgrading New Upgrade Serial Key Users upgrading from a version prior to V2 will require a new serial key Existing V2 and above users do not
27. lter Select the start and end dates to purge records between start Date 14712702 End Date 141202 Select the Start and End date range to delete the records from and press Purge WARNING ONCE RECORDS HAVE BEEN PURGED THEY CAN NOT BE RECOVERED PURGING RECORDS ON YOUR PDA WILL ALSO REMOVE THEM FROM YOUR PC EXPORTING RECORDS ODO records can be exported to the Memo pad To export your data select the Export Records menu item under the Records menu to display the form below Export Filter Filter Select the start and end dotes to export records between Start Date 14 12 02 End Date 1412 02 Export Both Select the date range you wish to export records from and select the required Export option from the Export list Due to size limitations in the Memo records multiple entries may be created to store the exported data Exporting data does not delete the data from ODO 24 12 2005 Page 22 of 32 ODO User Manual User Documentation ENTERING EXPENSES Expenses related to travel can be recorded using the Expense form as shown below To access this form either select the Expenses menu item on the Tools menu or click the next to the New button EXPENSE FORM Expenses Rec dof 4 Pate 729003 Car Mizzan Odo V 50957 E Fill Up Amount 52 00 W Rebate Cat Fetrol Pay Moster cord Client QEY gt 62 27 w Litres Details 4 By default expenses are separated into Petrol related and other tho
28. m and List form Whist the records are being sorted a message will appear on the screen as below ODO Record Rec 209 of 979 Date C4701 Coar Missan Start 31573 Malom End 31598 12 45 pra H Diff 25 1h 15 rmm Hr e From e Hawthorn Via w Burwood To St Kilda Why Meeting on site Gora Cancel New Bl 4D Note if you have a large number of records 1000 sorting may take a few seconds Once the sort is complete the first record will be displayed Use the GOTO button to navigate to the required entry 24 12 2005 Page 19 of 32 ODO User Manual User Documentation GOTO It 1s often necessary to navigate directly to a particular record or group of records One method is to use the List form to scroll to the required record and then display it The Goto button provides an alternative method The Goto button displays either a calendar a list or an odometer entry form depending on the current sort order If the sort order is by date then the calendar is displayed If the sort order is by ODO then an odometer entry form is displayed otherwise a list 1s shown displaying all possible values based on the current sort order I e if the sort order is by Clients then a list of clients is displayed GOTO DATE ra GOTO ODO Enter ODO 1 0 0 0 4 5 5 3111 dar Feb Mar Apr May Jun Jul Aug Sep Oct E 5 M T Y T z CNA 2 lt 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 GOTO CLIENT
29. onstantly Each list can be maintained independently and is specific to each user 1 e when multiple ODO PDA s are synchronized to the same PC each user can maintain his her own lists Alternative lists can be shared across multiple users by specifying the Shared option against each list item See the ODO PC User manual for details The values in each list can be updated or deleted at any time either on the PC or Palm without affecting any existing ODO records Changes will automatically be synchronized between the PC and Palm Creating List Entries on the Fly ODO provides an easy way to add entries to any list on the fly excluding Cars Simple click on the required field say Clients Type in the new client name and select the Add to Clients menu option under the Tools menu ODO Record Record Rec 209 of 979 l LELIES Edit Record Options ODO Record Rec 209 of 979 Date c 4701 Car Misson Add to Types Start 31573 Mam sheen TYPES 31573 11 30 9m End 31598 12 45 pm Add to Clients ad 31538 1245 me fl ad 31598 12 45 pm QES DIIT 25 do A a S 2 O 1h 15 mHrs Type w Business a i ee Cent NeW Oe eee eee From Hawthorn Via Burwood To St Kildo Ung a y EES Sar P TELA alee cet aoo Enel ie js E db SE The new client will then appear in the list selection This technique can be used to add Clients Types Destinations and Why s Cars must be entered via the list maintenance form Edit Cars Note if you try and
30. rectory and select the ODO mdb file 6 Check that your data is visible 7 Perform a Hotsync and check the Hotsync log for any errors INSTALL ODO ONA To migrate your ODO data from an existing PDA to a new PDA you NEW PpA Must perform the following steps 1 Perform a Hotsync and make sure all your data is on your PC 2 Delete ODO from your existing PDA required for licensing and conduit conflict issues 3 Click the Start App Programs ODO PC Install Palm App menu item If prompted select the appropriate user for your new PDA Perform a Hotsyne on your new PDA 6 Open ODO on your new PDA and enter your serial key If you are using a different Hotsync profile you may need a new serial key Contact support for a new key and supply the new registration name 7 Set the ODO UserID to the UserID used in your existing ODO entries check the PC app for confirmation 8 Set the ODO Conduit to perform a once only Desktop Overwrites Handheld sync 94 Perform a Hotsync 10 0pen ODO on your new PDA again and check your data is there OT gt If you have any problems check the Hotsync log for any errors and make sure you have set the User ID correctly HOW DO I USE ODO The ODO mdb file MUST be in Access 97 format for the conduit WITH ACCESS 2000AND to work correctly Since you can not modify the database with ABOVE later versions you must create a new Access database in Access 2000 or above Then Link all the tables except the ODOCond
31. riod or record limit is reached no more records can be entered or edited To start the trial click on the Register Later button shown below Note whilst in trial mode the Register form will appear each time you start the application Registration Form Enter Registration No When purchasing ODO please quote the following Registration code to recieve your serial key Emulator Trial 14 days or 50 records The text at the bottom of the form displays the number of days and records left in the trial 24 12 2005 Page 10 of 32 ODO User Manual User Documentation GETTING STARTED OVERVIEW Get familiar with the Main form and feature buttons on the screen as this will help to understand how to create your first ODO entry 1 Current Record and Count ODO Main Form ODORecord Record Rec 208 of 979 k f 2 Vehicle Date 5 4701 Car w Nissan 4770 8 Odometer ae DE 3 1598 12 45 pm 3 Time details Type v Business Client Positive 4 Popup Lists From Hawthorn Via Burwood To StKilda el Why Meeting on site oe Details St Kilda Positive Financial 6 Expenses a 7 Navigation Gon Cancel New E 4 1 This displays the current record number and the total number of records entered In this particular example we are looking at record 208 out of a total of 979 records 2 Each ODO record can be associated with a vehicle Either enter a vehicle or select one from the list 3 The Date Start and End
32. screen for an entry called ODOCond If not please reinstall ODO PC 2 Are you using the same version of ODO on your PC and PDA Fe LS HE COn igured te point To your cdovwmedb file 4 Are there any records in the odo mdb file 5 Are you using the same ODO UserID on both your PC and PDA 6 Are there any errors in the Hotsync log file 24 12 2005 Page 29 of 32 ODO User Manual User Documentation LICENCE AGREEMENT ComIT Solutions Pty Ltd LICENSE AGREEMENT This is a legal agreement between you and ComIT Solutions Pty Ltd covering your use of ODO Be sure to read the following agreement before using the software IF YOU DO NOT AGREE TO THE TERMS OF THIS AGREEMENT DO NOT USE THE SOFTWARE AND DESTROY ALL COPIES OF IT This ComIT End User License Agreement EULA is a legal agreement between you either an individual or a single entity and ComIT Solutions Pty Ltd By installing copying or otherwise using ODO the Software on any computer or device you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA you are not authorized to use the Software GRANT ComIT Solutions Pty Ltd grants you a non exclusive license to use the Software You may use the Software on any single computer or electronic device use the Software on a second device so long as only one copy is used at a time copy the Software for archival purposes provided any copy must contain all of the or
33. t record Otherwise a message will be displayed 24 12 2005 Page 12 of 32 ODO User Manual User Documentation ENTERING DATES amp TIMES Dates and times are easily entered using the custom Date and Time entry forms as shown below To enter a date simply click on the date field and a calendar will appear When you select the required date the Date field on the ODO record will be updated select Date Date ef 11402 tE Start 43509 Click on the Date field Jan Feb Mar Apr May Jun End 43531 to display a calendar Jul Aug Sep Oct R Diff ae 4 M T Y T F amp venen FRS gt p 1 2 Me lt 3 l2 13 14 15 l 19 20 21 22 23 z 27 8 29 30 Similarly if you click on either the Start Time or End Time fields a time selector form will appear Select Start and End Time a ODO Record Rec 7 13 0f 712 Date 61102 Core Missan Start 43509 6 41 pm Rit Click on the Time End 43531 7 10 pra fields to display a Diff 22 h 29 m Hrs time selector When entering times on the time selector form first click on Start Time and set the required time Then click on End time and select the required time If you change the start time the end time will be adjusted by the same amount ODO Record Record Rec 7 132 of 713 ODO Record Record Rec f 18 0f 712 Date 6 11 02 Car w Nissan Date 6711202 Car w Nissan Start 43509 gt 6 41 pro k Start 43509 gt 26 41 prm F End 43531 TIO Click on the End
34. t shall be governed by California law except for conflict of law provisions The application the United Nations Convention of Contracts for the International Sale of Goods is expressly excluded U S GOVERNMENT RESTRICTED RIGHTS Use duplication or disclosure by the Government is subject to restrictions set forth in subparagraphs a through d of the Commercial Computer Restricted Rights clause at FAR 52 227 19 when applicable or in subparagraph c 1 11 of the Rights in Technical Data and Computer Software clause at DFARS 252 227 7013 or at LOL NNF PO LS Oe TO COMET Solutions Pty LCOS Standard Commercial license as applicable and in similar clauses in the NASA FAR Supplement Manufacturer is ComIT Solutions Pty Ltd 2 765 Burwood Rd East Hawthorn 3123 Victoria Australia ABN 24 093 555 705 24 12 2005 Page 32 of 32
35. tart ODO set to last ODO entered End ODO set to Start ODO trip distance All other details copied from original record To use the duplicate record feature effectively duplicate the required record at the beginning of your trip You can then update the time and distance if required at the end of your trip Similarly you can automatically create a Return Trip record based on an existing record To use this feature first create the outbound record and record the distance and travel time When commencing the return trip simply click the Return Trip menu item under the Record menu This will create a new record with the folloing details Date and Start time set to the current date and time End time set to Start time trip duration Start ODO set to last ODO entered End ODO set to Start ODO trip distance From and To locations reversed All other details copied from original record DELETE RECORD Delete record does exactly that it deletes the current ODO record Simply select the required record to delete from the main form and click the Delete Record menu item under the Record menu A confirmation will be displayed click OK to confirm the delete or Cancel to discard 24 12 2005 Page 21 of 32 ODO User Manual User Documentation PURGE RECORDS Multiple records can be deleted from ODO using the Purge function Simply select the Purge Records menu item under the Records menu to display the purge records form below Purge Filter Fi
36. tation through a procedure different from that set forth in the Documentation or 111 if the above remedies are impracticable to refund the license fee you paid for the Software Repaired corrected or replaced Software and 24 12 2005 Page 30 of 32 ODO User Manual User Documentation Documentation shall be covered by this limited warranty for the period remaining under the warranty that covered the original Software or if longer for thirty 30 days after the date a of shipment to you of the repaired or replaced Software or b ComIT Solutions advised you how to operate the Software so as to achieve the functionality described in the Document atom Only 18 You 18 form Comrie Soluttons PEY Ldr OE our problem with the Software during the applicable warranty period and provide evidence of the date you purchased a license to the Software will ComIT Solutions Prey Lid D obligated t Honor This warranty Comit Solutions Pty Ltd will use reasonable commercial efforts to repair replace advise or for individual consumers refund pursuant to the foregoing warranty within 30 days of being so notified THIS IS A LIMITED WARRANTY AND IT IS THE ONLY WARRANTY MADE BY ComIT Solutions Pty Ltda Comit Solutions Pty Ltd MAKES NO OTHER EXPRESS WARRANTY AND NO WARRANTY OF NONINFRINGEMENT OF THIRD PARTIES RIGHTS THE DURATION OF IMPLIED WARRANTIES INCLUDING WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR A PARTICULAR PU
37. the conduit is probably coming up with an Unrecognised Database format error If you have already entered data the only way to fix this is to convert the ODO mdb file back to Access 97 To do this open up the ODO mdb file in your version of Access click Tools Database Utilities Convert Database To Previous version Save the database under a new name Close Access and rename the ODO mdb file to something else ODO2000 mdb Then rename the newly created database to ODO mdb this database should now be in Access 97 format If you have not entered any data simply reinstall the database using the ODODB exe file Note you must enter the correct location to your existing odo mdb file when prompted It is not necessary to convert the database in order to use it under 2000 Please review the FAQ for Access 2000 INSTALL ODO ONA To migrate your ODO data from an existing PC to a new PC you NEW PC must perform the following steps 1 Perform a Hotsync and make sure all your data is on your 24 12 2005 Page 25 of 32 ODO User Manual User Documentation existing PC 2 Locate the ODO mdb database file and copy to a safe location 3 Install the same version of ODO on your new PC Note it MUST be the same version 4 Copy the ODO mdb from your old PC to the new PC install directory c Program Files ODO PC by default replacing the existing ODO mdb file 5 Open ODO on your New PC if prompted for the database location browse to the install di
38. time and duration for this trip 4 The triangles represent drop down lists When clicked a list of possible selections will appear for you to choose from Either select an entry from the list or enter the details directly 5 Click the Notes icon to enter details about the trip 6 Click the Expense icon to enter expense details 7 These arrows are used to navigate through your records Alternatively use the page up and down buttons on your organiser 8 The Start End and Diff fields record the odometer readings relating to the trip 9 The Goto button allows you to navigate directly to a different set of records This may be time client or other depending on the current sort order 10 The Cancel button cancels any changes made to the current record 11 The New button creates a new blank record Navigating past the last record also creates a new blank record if Auto New is selected in the Preferences 24 12 2005 Page 11 of 32 ODO User Manual User Documentation MENUS ODO has a number of menus that can be accessed by clicking on menu icon in the bottom left hand corner These menus provide access to other forms and functions within ODO ACA Edit Record Options Tools 213 Record Options Tools Edit ist Options Date e LU Nissan Date Duplicate Record 1 Delete Record B Start tk Start E Return Tri R End I End ce errr ere P OTE af TN Diff mHr Diff PurgeRecords iy t T o Me Tune a Export Records
39. ugh you may add as many categories as you like When selecting the Petrol category the Qty and Fill Up options are displayed to records the volume of fuel purchased Any other category will hide these options The date and drop down lists function the same as in ODO main form List selections can be added on the fly using the menu options Tools Add to Categories et son To enter the amount and qty simply click on the field and a numerical key pad will be displayed as shown below Enter the required number and click Enter to save Enter number 24 12 2005 Page 23 of 32 ODO User Manual User Documentation SUPPORT ODO has been thoroughly tested on multiple Palm devices If in the unlikely event you experience a problem please first ensure you have followed the installation and setup instructions If the problem persists please email all bugs and support related enquires to support comit com au and include ODO Support in the email header To assist us we will require the following information 1 Registration No or serial key purchase date and contact details 2 Palm OS version 3 Your PC windows version 4 A detailed description of the problem If it is bug related an example of the operations performed which caused the problem 24 12 2005 Page 24 of 32 ODO User Manual User Documentation FAQ UNABLE TOGET This is caused during the install when the DAO components can REFERENCE TO DAO not be found OB
40. ype Keyboard YP E NN Nana anna Client l Graffiti Client From ce Hawthorn From e Hawthorn Via w Burwood Via w Burwood Ta 5t Kilda To St Kilda Why w Meeting on site Why w Meeting on site Goto Cancel Mew J El dp Goto cancel Mew J E 4 Sort By Date Sort By Odo Sort By Client a Sort By Type Diff Sort By Destination Type Sart By Why Clien Preferences From About Via w Burwood Ta 5t Kilda Why w Meeting on site Goto J Cancel Mew 14 El 4 P The menus shown above are from the main form Sub sets of these menus are available on other forms The functionality of each menu item is described later in this document USER ID IMPORTANT Each ODO application requires a unique User ID in order to synchronise data with a PC When using multiple Palm devices with a single PC database the user ID also determines which records get transferred to the Palm YOU MUST SET THE USER ID BEFORE ENTERING RECORDS To set the User ID click the Preferences menu item under the Options menu Set the User ID and click exit ODO Record Rec 209 of 979 Date C401 Cor bizzan Start 11 30 am E al iie ODO E User ID Carter Serial Key 41726 Auto New Decimal Hrs 9 Default Unit Litre When entering ODO information on the PC please ensure you use the same User ID otherwise your data will not be transferred to your PDA AUTO NEW If you select Auto New a new record will be created when you navigate past the las
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