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Atlas user Manual - for Registered and Licensed users

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1. r L Ea mdale g J 4 Overview Map Map Legen EP Identity toy Prin Zoom In Zoom Ot y Pan Mi Zoomto NSW D f f g y h 7 Done vf Trusted sites p Rim The map is interactive and allows you to zoom pan identify and print your map by accessing the tool menu coom to AS yy oom In ba zoom Out W Fan Map Legend a identify toy Print The four menus on the left hand side of the menu Overview Map Map Legend Identify and Print will display pop up windows allowing you to scrutinise various aspects of the map The four menus on the right hand side of the menu Zoom In Zoom Out Pan and Zoom to NSW allow you to interact with the map Note however that selecting the Identify menu will de activate these menu options so ensure you close the Identify pop up box first First look at the four buttons on the right hand side on the icon bar Zoom In call noon In e To zoom in click on the Zoom In menu option then draw a box on screen to select the extent you wish to zoom in to Alternatively you can use the scroll bar on your mouse to zoom in by scrolling upwards Zoom Out i l Foor Out Atlas User Manual Licensed Users 56 e Click on the Zoom out menu option and draw a box on you map to zoom out Note that drawing a large box will cause your map to zoom out by a smaller amount while drawing a smaller box will cause your map to zoom out by a larger amo
2. NSW Office of Environment and Heritage s Atlas of NSW Wildlife which holds data from a number of custodians Data obtained dd mm yyyy Reference The Atlas of NSW Wildlife should be cited or referenced in any bibliography as follows NSW Office of Environment and Heritage lt insert year gt Atlas of NSW Wildlife database Data accessed lt insert dd mm yyyy gt Atlas User Manual Licensed Users 40 6 2 Start searching 6 2 1 Select search criteria e Click on the Search menu A new window containing the Atlas search page returns A Y4 Environment BIONet NSW amp Heritage aiii g the website for the Atlas of NSW Wildlife MENT ATLAS SEARCH You are here Home gt Atlas search Atlas search This atlas contains recorded sightings of plants mammals birds reptiles amphibians some fish and some mainly endangered invertebrates Use the search form below to find recorded sightings and maps of plants or animals in a particular area Find out more D 1 Which species or group All entities Animals Plans Fungi Communities Threats Endangered Search for a species or group of populations species e g birds D 2 Legal status All records Select records that fall under one or more categories D 3 What area Entire Selecta geographic Define my own area Remember that you must select an area atleast 10km x 10km If you select a smaller area the area
3. Aninactive grey or white screen appears when you click View map The commonest reason is that Adoahe Flash is nat installed or vour version of Flash is out af date The latestversion af Adahe e Click on the link button to close the Mapping help pop up Mapping Option 1 Select up to five species to map e Select up to five species to map by clicking in the check boxes of up to five species Map Clear all If you attempt to select more than 5 species a warning message will appear N You can only choose up to 5 individual species to map e If you wish to clear your current selections click on the link button Note that if you have more than 100 species returned in your result set you will not be able to select records from multiple pages i e selecting species from the current page and then clicking on a subsequent page will clear the selections from the first page You will be able to make selections from the entire list only after clicking on the show all entities link button e Once you have selected up to five species to map click on the View MAP link button A new window with a map will display Zoomed to your area of interest Atlas User Manual Licensed Users 55 office of Environment amp Heritage Atlas of NSW vife ie py B Sl mm Pager Safety Toos gs SA LA ae Sa a Piy d AT gt g d ee ye p P J A gt kis E p g N af gt f gt Ia i Z iLE Aa Se
4. Data is provided under licence to protect the locations of species particularly those that are sensitive and to ensure that the appropriate data is accessed Your Atlas licence e licenses you for your use of the Atlas system and the data you retrieve from it e enables multiple users within the one organisation to obtain access to the Atlas under a single licence e defines the restrictions around mapping of records This enables mapping of non sensitive species at any scale Should the user wish to produce a map which does include sensitive species they can either o refine the scale to 1 250 000 or coarser or o produce a map from the Atlas via public user access at any scale where locations of Category 2 sensitive species are denatured to 0 1 approximately ten kilometres accuracy and Category 3 sensitive species and denatured by 0 01 approximately one kilometre accuracy for Category 3 by default The full conditions under which you can access and use data from the Atlas of NSW Wildlife database are available via the Atlas Data Licence 6 1 2 Disclaimer Reference for Atlas data Disclaimer When including species lists or maps generated from the Atlas in reports please ensure that the standard disclaimers that are provided with the lists maps are included Maps reports made from the Data and that will be available to third parties must acknowledge the source and the date the Data was obtained as follows
5. NY W Office of sews Environment GOVERNMENT amp Heritage Atlas User Manual covering the Search Import spreadsheet Codes and Species menus for Registered and Licensed Users Version 1 2 Copyright State of NSW and the Office of Environment and Heritage NSW With the exception of photographs the Office of Environment and Heritage NSW and State of NSW are pleased to allow this material to be reproduced in whole or in part for educational and non commercial use provided the meaning is unchanged and its source publisher and authorship are acknowledged Specific permission is required for the reproduction of photographs The Office of Environment and Heritage NSW OEH has compiled this handbook in good faith exercising all due care and attention No representation is made about the accuracy completeness or suitability of the information in this publication for any particular purpose OEH shall not be liable for any damage which may occur to any person or organisation taking action or not on the basis of this publication Readers should seek appropriate advice when applying the information to their specific needs Published by Office of Environment and Heritage 59 61 Goulburn Street PO Box A290 Sydney South 1232 Report pollution and environmental incidents Environment Line 131 555 NSW only or See also www environment nsw gov au Phone 02 9995 5000 switchboard Phone 131 555 environment information and p
6. a 4 5 6 Common name Scientific name Map NSW Comm Yio of Clear all status statusArecords P Animalia Mosquito Fish Gambusia holbrooki Actinopterygii be 7 Poeciliidae Amphibia Cane Toad Rhinella marina F 338 Bufonidae Aves Rock Dove Columba livia F 245 Columbidae Spotted Turtle Dove Streptopelia chinensis F 245 Pycnonotidae Red whiskered Bulbul Pycnonotus jocosus F 2 Sturnidae Common Starling Sturnus vulgaris 162 Estrildidae Nutmeg Mannikin Lonchura punctulata C 3 Passeridae House Sparrow Passer domesticus F a Ee Mammalia House Mouse Mus musculus C 38 Muridae I lt Different aspects of this screen highlighted and numbered are explained in detail below 1 Review Search criteria Below the second dotted line on your search results page your search criteria and results summary are listed Search criteria Licensed Report of all Valid Records of Exotic listed Entities in BALLINA LGA returned a total of 2 686 records of 240 species Report generated on 29 10 2012 1 15 PM Please take the time to review this for each search to double check that you have entered the right criteria and the database is returning what you have specified Atlas User Manual Licensed Users 50 2 Refine your search results by species or group Note the first part of your search results includes radio buttons for species or groups Clicking on any of these radio buttons will re run the search results against the new crite
7. e Animals e Plants e Fungi e Communities e Threats e Endangered populations e Search for a species or group of species e g birds Type in all or part of a Species scientific or common name Genus Family Order or Class and click on the Go button The resulting dropdown list will contain all values that contain your search word For example if you were to search on the word bat the result list would include not only bat species such as the Common Bentwing bat but also the Family Hydrobatidae the Genus Acrobates the Grey Grasswren Amytornis barbatus and the Antipodean Albatross he correct option vou wish to search on from the dropdown list All entities Animals Plans Fungi O Communities Threats Endangered O Search for a species or group of populations species e g birds Enter values into each of the four steps as follows 1 Which species or group D 1 Which species or group Al entities Animals Plants O Fungi O Communities O Threats Endangered O Search for a species or group of populations species e g birds Choose one of the following eight options a All entities b Animals c Plants d Fungi e Communities threatened Ecological Communities as listed under the TSC Act f Threats Key Threatening Processes as listed under the TSC Act g Endangered Populations as listed under the TSC Act or h Search for a species or group of species e g birds If selecting a specific
8. If the species is a synonym of another species this field will contain the most current scientific name by which this species is known The name of the person responsible for describing the taxon Family Name The Family name Order The Order name Class The Class name Synonyms Any other scientific names by which this species has been previously known Note that these may not necessarily be within the Atlas Taxonomy The taxonomic reference from which the details of this species taxonomy were obtained e g taxonomic website scientific journal Common Name The main common name by which this species is known Other Common Names Any other Common names by which this species is known Bio Status Name The species biological status in NSW General Type The general category to which this species belongs TSC Act If the species is listed under the Threatened Species Conservation Act 1995 TSC Act one of the following legal status listings will display E Endangered E2 Endangered population E4 Presumed Extinct E4A Critically endangered species V Vulnerable www legislation nsw gov au maintop view inforce act 101 1995 cd 0 N Commonwealth Status If the species is listed under the Environment Protection and Biodiversity Conservation Act 1999 EPBC Act one of the following legal status listings will display CD Conservation dependant CE Critically endangered E Endangered V Vulnerable X Extinc
9. Message from webpage YQ The status will be set to Locations invalid Proceed e Click on the button As a result the Status will automatically change to Locations invalid Atlas User Manual Licensed Users 36 sighting submission Status Locations invalid Log 36 14 PM Submission started 36 14 PM Spreadsheet uploaded successfully 6 14 PM Spreadsheet is valid 6 14 PM Creation of sighting staging records started 6 15 PM 66 sighting staging record s created 6 15 PM 1 sighting staging observer record s created 6 15 PM Sighting staging and related records saved 6 15 PM Submission finished successfully 4 4 1 i 4 1 1 1 3 3 3 3 3 3 2 save log e You will need to make the necessary corrections to your Excel file re save as a cSv file and submit the updated file via the Submit Sightings selection again When the file displays with the four highlighted areas as follows you are ready to continue to step I sighting submission Status Were all locations valid Submitted View locations Yes No Log 36 14 PM Submission stated 36 14 PM ploaded successfully 36 14 PM Spreadsheet ts valid 36 14 PM Creation of sighting staging records started 1 3 1 3 1 3 1 3 6 15 PM 66 sighting staging record s created 6 15 PM 1 sighting staging observer record s created 6 15 PM Sighting staging and related records saved 6 15 PM Submission finished suc
10. gt 01 01 1770 Last Date For species recorded on a specific day you can leave this field dd mm yyyy hh mm blank it will be automatically populated with the value from the ater than or equal to First Atlas User Manual Licensed Users 20 First Date field For species recorded over a period of time e g during a survey conducted over a week or where an approximate date was given enter the Last Date Date and lt date of data submission gt Count The total number of individuals Integer gt 0 O gt Estimate Code The accuracy of the Count e g exact estimate more than or less than Select from drop down list SexCode The sex of the species Select from drop down list Breeding Code Details of the Breeding status of the species See Reference worksheet for available values and definitions Note different breeding codes for fauna versus flora Source Code Source distinguishes standard sightings from those held at public or private collections The default value for this field is set to Sighting only which will be automatically populated once a value is entered into the Type field You only need to change the value if a specimen was taken i e either Specimen with public museum or herbarium or Specimen with other collection or if there is some uncertainty around the identification particularly in the case of Anabat records i e Sighting probable ID or Sighting pos
11. A unique eight character code generally made up of the first four letters of the Genus and the first four letters of the Species Used to allow statistical analysis of flora a a data to be undertaken Subspecies Rank The Subspecies rank Name The Subspecies name If the species is a hybrid i e the offspring of o different parents usually applied where the parents are of different species The taxonomic reference from which the details of this species taxonomy were obtained g taxonomic website scientific a TSC Act If the species is listed under the Threatened Species Conservation Act 1995 TSC Act one of the following legal status listings will display E Endangered E2 Endangered population E4 Presumed Extinct E4A Critically endangered species V Vulnerable www legislation nsw gov au maintop view inforce act 101 1995 cd 0 N Date Listed If the species is listed under the TSC Act the date the species was gazetted Commonwealth Status If the species is listed under the Environment Protection and Biodiversity Conservation Act 1999 EPBC Act one of the following legal status listings will display e CD Conservation dependant e CE Critically endangered e E Endangered e V Vulnerable e X Extinct e XW Extinct in the wild www environment gov au epbc about index html Atlas User Manual Licensed Users 77 CITES Status The Convention on International Trade in Enda
12. Date H Scientific Hame First Date Last Date Count Date of sighting lf more than 1 day Count of Cod min e Cod min yy individuals You will need to edit the values to the correct format before the cell will display as white c Some cells allow free text such as the Notes Soecimen Rego and External Key fields as well as fields that allow multiple values e g Breeding codes Keep in mind that while these cells may allow you to type anything into the cell in the excel file without highlighting red you still need to be mindful of entering a value in an acceptable format In the case of Breeding codes this would involve referring to the values in the reference worksheet to ensure you enter the correct code s In the case of fields such as Notes Specimen Rego and External Key this means ensuring that the text does not exceed the maximum cell length Exceeding the maximum allowed length for the cell will result in a truncation of data post import Table 1 contains details of the required format for all fields d Some cells become mandatory in certain conditions such as o after a value has been entered into a related field e g entering a value into the Specimen Rego field will cause the Specimen location field to highlight yellow and visa versa Note that this particular example will also cause the Source code field to highlight red prompting you to change the value to indicate where the specimen has been lodged a public or pri
13. Division sustainability environment nsw gov au Savings Action Plan reporting system Water and Energy Programs Branch saving action environment nsw gov au Smoky or littering reporting system Regulatory and Compliance Support Unit compliance services environment nsw gov au Waste tracking the Waste Operations Section hazardouswaste environment nsw gov au Waste data system the Waste Levy Team WasteHelp environment nsw gov au Waterwatch nsw waterwatch environment nsw qov au or phone 02 9995 5000 e Enter your user name and password and click on the button Note that your password is case sensitive The following Atlas homepage will appear providing you access to various modules via drop down menus Atlas User Manual Licensed Users 11 Office of Bionet NSW Suse the website for the Atlas of NSW Wildlife Home Search Import spreadsheet Fauna survey VIS flora survey Codes Species TS profiles Logout A A S 59 39 Reset timer Licensed Users and OEH staff If you have logged in as a licensed user or as an OEH staff member you will have access to information which is not made publicly available Staff must use this confidential information in accordance with OEH s Sensitive Species Data Policy licensed clients must use the information in accordance with their Atlas Data Licence Registered Users If you have logged in as a Registered user you will have access only to information which OEH ha
14. Habitat is available via the register of declared critical habitat or via the OEH data download site The Atlas is not guaranteed to be free from errors The Atlas may contain errors If you suspect an error in any Atlas record please notify the WDU by supplying the Unique Sighting Key and details regarding the field in question e g species name location description coordinates 2 1 3 Access to data in the Atlas system Sensitive Species Data Policy and the GIPA Act Access to data held in the Atlas system is governed by e The Government Information Public Access Act 2009 GIPA Act Under this Act all government held information should be accessible to the public and information should only be withheld if it is necessary to do so in the public interest e OEH s Sensitive Species Data Policy Sensitive species are those threatened flora and fauna species which are identified under the Sensitive Species Data Policy as being particularly sensitive to threats such as collection or disease Precise locational data for sensitive species is not made publicly available by OEH and this information is exempt from disclosure for the purposes of the GIPA Act Restrictions on release of personal information As a public sector agency OEH is bound by the Privacy and Personal Information Act 1998 NSW Contributors providing sightings records are asked for personal details to allow checking and verification of sightings records but OE
15. In Atlas re submit the csv file for upload Repeat this process as necessary until the Status returns as Submitted b Submitted If the Status type displays as Submitted this means that your submission has passed almost all validations Atlas User Manual Licensed Users 34 sighting submission Status r Were all locations valid Submitted ka View locations Yes No Log 36 14 PM Submission started 36 14 PM Spreadsheet uploaded successfully 36 14 PM Spreadsheet is valid 36 14 PM Creation of sighting staging records started 36 15 PM 66 sighting staging record s created 36 15 PM 1 sighting staging observer record s created 36 15 PM Sighting staging and related records saved 36 15 PM Submission finished successtully r 3 3 4 1 r 3 1 save log Note that the Sighting Submission pop up will include the following box Were all locations valid View locations Yes No The final step of the submission is to confirm that all of the locations within the file are valid i e the location description field and coordinates match up You have two options i Check the locations via a map generated in Atlas to confirm they are all valid or li Confirm that you have already checked the locations via your own GIS software or other means and they are all correct Following is a Summary of each of these options i Check the locations via a map generated in Atlas lf you have not already ch
16. Subspecies Name Authority defined species Atlas User Manual Licensed Users Layer Wapshzet Number Currently Accepted C Yes C No Seah Calyp urhynchus banksii Calyp orhynchus banksii Calyp orhynchus banksii Species Name banksil Subspecies Name Family Name Cacatuidae Class Aves Other Common Names General Type Bircs Date Listed CITES Status Sensitivity Class Sersituity Class 2 Fauna Keeper Class ROKAMBA m Created by Atlas Conversion Updated by Philip Gleeson Search Again Refers to whether the species is the most current taxonomy Yes indicates this species is the current taxonomy No indicates the species is a synonym of another The unique code assigned to the species Uses the CAVS code as assigned by ABRS If a CAVS code has not yet been assigned a temporary code beginning with the letter T will be created The Scientific name If the species is a synonym of another species this field will co9ntain the unique species code of the most current name If the species is a synonym of another species this field will contain the unique species code of the most current name This will only differ from the Taxon Name if the name has changed more than once The geographic layer type by which the species accepted spatial distribution is If the species is a synonym of another species this field will contain the most current scientific name by which the species is known
17. The common name by which the species is known NSW Status Atlas User Manual Licensed Users Refers to species listed under NSW legislation only National Parks and Wildlife Act 1974 Threatened Species Conservation Act 1995 Fisheries Management Act 1994 and Sensitive Species Data Policy OEH Click on the NSW Status link button of the Search results page for a pop up that displays an up to date list of values and their definitions 66 Comm Status Refers to those species listed under Commonwealth legislation e Environment Protection and Biodiversity Conservation Act 1999 and e Migratory Bird agreements JAMBA CAMBA and RoKAMBA Click on the Comm Status link button of the Search results page for a pop up that displays an up to date list of values and their definitions Records Refers to the number of individual records Please note that in some cases a single record may have noted multiple individuals however this cumulative count has not been calculated i e if a single record noted 5 individuals sighted this will only count as 1 toward the Record tally If the species is threatened an info icon i will display in this field Clicking on the info icon links to the species profile in the threatened species website 6 2 5 Download records If you need to load the records into ArcMap or utilise in MS Access or Excel you can download the records as a text tab delimited file Note re Communities Popul
18. contains details for taxonomy and legal status as detailed in Table 4 Table 4 Flora species maintenance fields Description Species type Flora Layer The geographic layer type by which the species spatial distribution is defined Currently Accepted Refers to whether this species is the most current taxonomy Yes indicates this species is the current taxonomy No indicates this species is a synonym of another species The unique code assigned to the species by OEH Note that fungi species are grouped under flora and are prefaced by the letter F Species code Scientific Name The Scientific name Taxon Code The unique species code Taxon Name Search If the species is a synonym of another species this field will contain the unique species code of the most current name Atlas User Manual Licensed Users 76 Latest Taxon code If the species is a synonym of another species this field will contain the unique species code of the most current scientific name by which this species is known This will only differ from the Taxon Code if the name has changed more than once Latest Taxon If the species is a synonym of another species this field will contain the most current scientific name by which this species is known This will only differ from the Taxon Name if the name has changed more than once External SpeciesID Where another organisation lists the species under a different unique code PATN Label
19. criteria 6 2 2 Review results Atlas User Manual Licensed Users oo O O WOON Oo O11 O on KR KR KR BR HR A A OO OO PO HH a SH S VB 2 SF 2 or a 63 6 2 3 Map records 6 2 4 Save species list 6 2 5 Download records 7 Codes and species 7 1 Codes 7 1 1 Search on an existing code 7 2 Species 7 2 1 Search for an existing species 7 2 2 Review an existing species 8 Glossary List of figures Figure 1 Useful buttons Figure 2 Warning advice 54 64 67 72 12 12 73 13 73 79 13 13 Figure 3 Tips and troubleshooting when entering values into the AtlasDatasheet xls 20 List of tables Table 1 Import spreadsheet fields Table 2 Print pop up fields Table 3 Fauna species maintenance fields Table 4 Flora species maintenance fields Atlas User Manual Licensed Users i 20 61 14 76 1 Introduction This manual provides a step by step guide for registered and licensed users to access and submit sightings in the Atlas of NSW Wildlife Database The manual covers the following modules available through the Atlas of NSW Wildlife web based application e Search search on existing sightings to create reports and maps e Import spreadsheet submit non survey datasets via a standard spreadsheet for import into Atlas e Codes view all values associated with individual Atlas codes e g Observation type e Species view taxonomic details for fauna and flora species Please note t
20. current view e select the Save As option from the File drop down menu A Save As pop up will appear Save in Md Ei ScientiFicLicenceDakasheet xls My Recent Documents My Documents Ja My Computer ep File name AtlasSmithJan2012 xls kai My Metwork Places Save as Eype Microsoft Office Excel Workbook xls wt e Inthe Save As pop up select the file type csv from the Save as type drop down menu Note that this will only save the worksheet in your view the Sighting records worksheet so make sure this is your current worksheet Atlas User Manual Licensed Users 24 Save in E Atlas Imports EH atlasSmithJan2012 xls Ba ScientificLicenceDatasheet xls Mh Recent Documents My Documents gs My Computer E Filename atlasSmithJan2012 cs v My Network F Flaces Save as Lype Microsoft Office Excel Workbook sls Unicode Text txt Microsoft Excel 5 0195 Workbook xls Biosci Comma delimited csv 7 eo gt Microsoft Excel 3 e Change the filename to whatever is meaningful for you e Click Save A pop up will display advising you that csv files can only save the active sheet Microsoft Excel The selected File type does not support workbooks that contain multiple sheets To save only the active sheet click OK To save all sheets sawe them individually using a different File name For each or choose a file
21. is an urgency to have your file imported please just let the WDU staff know otherwise it will be imported in due time A note on Quarantine Please note that the Atlas has inbuilt validation checks against species distribution Species entered for a location outside of their known accepted distribution within NSW will be saved to a quarantined section of the database pending review by WDU Please be aware that if some of your records are not viewable in the Atlas it may be that they are stored in the Quarantined section of the database pending review Atlas User Manual Licensed Users 39 6 Search Please note that this section relates to specialist users of the Atlas who have signed a licence to obtain Atlas records otherwise known as Licensed users Licensed users have a bona fide reason for obtaining a restricted version of the records available via the Atlas search menu which includes more precise locations of species classed as sensitive as well as some additional fields If you are accessing this Search menu as a Registered user the Search results will be exactly the same as for the Public user Search i e searching from the Search menu after logging in will return the exact same information as if you were to search via the Search menu publicly available via the Bionet homepage 6 1 Background information to be read prior to searching 6 1 1 Why is data provided under a licence agreement
22. preferred format Latitude The position South of the Equator measured in decimal gt 40 lt 20 degrees Location Longitude The position East of the Greenwich meridian measured in gt 138 lt 162 decimal degrees Latitude Integer gt 40 lt 20 Degrees 21 Atlas User Manual Licensed Users Latitude Minutes Latitude Seconds Integer between 0 and 60 Numeric between 0 and oO Longitude Degrees Integer gt 138 lt 162 Longitude Minutes Integer between 0 and 60 Longitude Seconds Numeric between 0 and oO Accuracy How accurately the coordinates represent the exact location of the species in metres For example a value of 100 would Integer gt 1 and lt 100 000 mean that the location is accurate to the nearest 100 metres with no more than four decimal places Location Detailed description of the geographic location such as street Free text no character Description nearest cross street town landmark or reserve limit Altitude The height of the location from sea level in metres Integer gt 0 to lt 2500 Geology Code See reference worksheet for Geology values and definitions Select from drop down list Vegetation See reference worksheet for Vegetation Code values and Select from drop down list Code definitions Measured in degrees from the horizontal Integer between 0 and 90 Aspect Measured in degr
23. search module records for category 2 sensitive species are denatured to 0 1 degrees 10km records for category 3 sensitive species are denatured to 0 01 degrees 1km Location description notes are not provided e Inthe public VIS Flora survey module records for category 2 and 3 sensitive species are withheld e There is no public access to the Fauna survey module to query the underlying site information although the Search module will return all relevant species records contained in the Fauna survey module 3 1 2 Registered Public access Members of the public who do not require access to precise locational information for sensitive species but who require access to some of the more specialist functions of the Atlas system may register for non licensed login access Registered users can e Access the Import spreadsheet Species and Codes modules in order to upload sightings spreadsheets for example to fulfil Scientific Licence requirements e Query the TS profiles module which contains profiles of threatened species populations and communities and information about key threatening processes This information is also available without login via the public Threatened Species and BioNet Atlas websites e Access the Data Analysis function of the VIS Flora Survey module to export data and carry out data analysis 3 1 3 Access for clients who hold an Atlas Data Licence Parties who hold an Atlas Data Licence are provided w
24. selected text 2 Legal Status W 2 Legal status All records Select records that fall under one or more categories Choose one of the following two options a All records or b Select records that fall under one or more categories e Clicking on the option Select records that fall under one or more categories displays a search box with the following options D 2 Legal status All records Select records that fall under one or more categories Species categories C Threatened in NSW C Threatened Nationally C Protected in NSW C CAMBA C JAMBA C ROKAMBA E Exotic O Native o Threatened in NSW refers to species listed on the Threatened Species Conservation Act 1995 o Threatened Nationally refers to species listed on the Environment Protection and Biodiversity Conservation Act 1999 o Protected in NSW refers to species listed on the National Parks and Wildlife Act 1974 o CAMBA refers to species listed on the China Australia Migratory Bird Agreement o JAMBA refers to species listed on the Japan Australia Migratory Bird Agreement Atlas User Manual Licensed Users 43 o ROKAMBA refers to species listed on the Republic of Korea Australia Migratory Bird Agreement o Exotic refers to introduced species o Native refers to all non exotic species e Select one or more Species categories by clicking in the check box es Note that selecting more than one category will return species records
25. that occur in either one of those categories For example selecting both Threatened in NSW and Threatened Nationally will return all records that are listed on either the Threatened Species Conservation Act 1995 or the Environment Protection and Biodiversity Conservation Act 1999 rather than only those species listed on both Acts e To deselect click the check box a second time 3 What area D 3 What area Entire O Selecta O Define my own area Remember that you must select an area atleast 10km x 10km If you select a smaller area the search area geographic area will be automatically extended to approximately 10km x 10km area Choose one of the following three options c Entire area to search on all of NSW together with any available records from neighbouring states d Select a geographic area to choose a layer type e g LGA to select a specific geographic area e g Ashfield LGA e f selecting the Select a geographic area radio button a geographic area drop down list will display O All Selecta Define my own area Remember that you must select an area at least 10km x 10km Ifyou select a smaller area the search area areas geographic area will be automatically extended to approximately 10km x 10km Geographic area Choose a layer type co Area selected Click on the drop down box to scroll through the list of available layers to search on Geographic area Choose a layer type Choose a lay
26. that record e lf you wish to clear the current list of sighting details click on the icon then click on the Icon Print e To view your map in a printable format click on the Print menu option Atlas of NSW Wildlife records Landscape Portrait Atlas User Manual Licensed Users 60 A Print pop up displays with the options Title Subtitle and Layout Details on entering values into these fields are contained in Table 2 Table 2 Print pop up fields Field Format restrictions Free text up to 100 characters Subtitle Free text up to 100 characters Click the appropriate radio button e Edit the Title if you wish and enter a Subtitle e Select your preferred Layout option e Click onthe Eres button A map page displays b ra m 7 s 5 Pe 7 f i L o f gt Rano Suffolk Fa k ea Pew 3 phim 7s Banoalow PATA G fiplk Par a a F 3 f 4 4 w Z wm ad wn a ght Tie j J 7 f Save to PDF f Goolmangar f ot Legend Co Atlas of NSW Wildlife records A A Cone Toad Rhinella marina Selected Exotic species in Ballina LGA Rock Dove Columba livia Data from the BioNet Atlas of NSW Wildlife website which holds records from a number of custodians Location accuracy varies Maps from the website Spotted Turtle Dove Streptopelia chi are interactive map displays can be modified from the original extent and a maximum of 5 species can be
27. type that supports multiple sheets e Click as you no longer need the Reference worksheet A second pop up will now display advising you that the file may contain features that are not compatible with CSV Microsoft Excel MungosurveyDec2011 cs may contain features that are not compatible with CSV Comma delimited Go you want to keep the workbook in this Format To keep this Format which leaves out any incompatible features click Yes To preserve the Features click Wo Then save a copy in the latest Excel Format To see what might be lost click Help Yes e Click Lvs The pop up closes and the file has been saved Atlas User Manual Licensed Users 25 Note that because the Reference worksheet is not stored in your csv file the file size will be considerably smaller Your file is now ready to be uploaded via Atlas for submission e Login to the Atlas using your secure login In the heading banner note the menu heading titled Import spreadsheet e Move your mouse over the Import spreadsheet menu to display the selection Submit sightings Search A Submit sightings page will display Submit sightings Submission settings Dataset OEH Data from Scientfic Licences dataset Search Supplicd by Search Scientiic licence number Import Type Standard Sighting Import Systematic Survey Sightirg Import File upload File Browse The five fields available to populate are a Dataset
28. within the OEH that is responsible for the maintenance of the Atlas application and the composite modules If you have any queries regarding the Atlas database the WDU should be your first point of contact atlas environment nsw qov au WLMU The Wildlife Licensing and Management Unit refers to the section within the OEH that manage wildlife and scientific licences Atlas User Manual Licensed Users 80
29. 905K6 The zip file contains 2 files e lt filename gt txt the text file that contains the records e AtlasCodesSheet doc an explanation of each of the fields and the codes used To open the file right mouse click on the text file in the WinZip window and select Open with then chose Microsoft Office Excel as shown below Sai Win ip Atlas_records_ 70120 723 1 7433 zip Fil Actions View Jobs Options Help a S G w amp Open Favorites Add Extract Encrypt View CheckGuk Wizard View Style Mame Type Modified Z Otlas records _grObnifakr ibo m4Szkoby 145201 20723 17245 ent 2alorl2012 5 24 PM Wh atlasCodesSheet doc ie 2006 2012 10 28 4 Edit Open with Notepad WordPad MFC Application X Delete fee Microsoft Office Excel DH Extract Internet Explorer k EP View Microsoft Office Word View with internal viewer fee er View with NOTEPAD EXE choose peace lt Press ESC to exit menu mode Select All Ctrl 4 Invert Selection Select Files File Properties The text file opens in Microsoft Excel and contains the disclaimer the search criteria and the date of the search For descriptions of each of these fields and definitions of values refer to the file AtlasCodesSheet doc Atlas User Manual Licensed Users 70 Note that if you choose to open your records and you have more than 65 536 records in the file you will receive the following warni
30. A Search for datasource pop up window will display allowing you to search on all Dataset names linked to your account Search for datasource Dataset name Search Search e Type in all or part of the Dataset name and click on the button Alternatively you can also use the wildcard to search on all datasets that you have edit access to Atlas User Manual Licensed Users 27 Search for datasource Dataset name Search Results 1 2 of 2 Datatset name OEH Data from Scientific Licences dataset Select OEH Default Analyses Select e Inthe resulting list of datasets select OEH Data from Scientific Licences dataset by clicking on the link button This will close the Search for datasource pop up and insert the selected dataset name into the Datasource tab folder b Supplied by This step is slightly different for Registered and Licensed users i Registered users e Inthe Supplied by field click on the 2 _ button A Search for Observer pop up will display Search for observer Surname Given name s Search Atlas User Manual Licensed Users 28 e Enter in either to Surname or Given name s fields and click on the Sareh button An observer by the name of Registered user will display in the results list Search for observer Surname Given name s search Results 1 1 of 1 Show all results Surname 02 9505 6604 atlas environment nsw gov au User Registe
31. Fox Vulpes vulpes mM Admin Layer EFi The Map Legend identifies the selected species and any spatial layers that are on your map Two scroll bars will display One scroll bar allows you to navigate up and down through the list of spatial layers while the other scroll bar allows you to navigate sideways enabling you to view the full species name Note the icons in the top right hand corner of this pop up Layer transparency The transparency i e brightness level can be adjusted here e o alter the transparency of each layer click on the ball and drag along the scroll bar to the desired transparency level Map Legend Layer Transparency 57 Species Sightings r Admin Layer Layer visibility Atlas User Manual Licensed Users 58 e Toreturn to the map legend click on the Layer Visibility icon rI Identify t Identify e Click on the Identify menu option to display the identify tool As no species are selected initially the pop up will display as shown Click on map to identify sightings Click Rubbish Bin to clear previous Identify results i o fa a L Note that once the Identify menu is selected the 4 options on the far right Zoom In Zoom Out Pan and Full Extent will de activate To be able to use these menus you will need to close the Identify pop up box e Then use your cursor to click on any record on your map The details of your selected record will display in the Ident
32. H does not release sighting observer details to third parties This restriction does not apply to survey datasets stored in the VIS Flora Survey module and Fauna Survey module where observer names are available to clients with an Atlas login and contributors are reasonably likely to be aware that this information might be disclosed 2 2 Governance and accountabilities 2 2 1 Who to contact The Wildlife Data Unit s role is primarily the day to day management of the Atlas which covers the maintenance importation validation and supply of data We can be contacted by a share e mail at atlas environment nsw gov au Atlas User Manual Licensed Users 8 3 Apply for login access Apply for login access via the Bionet homepage www bionet nsw gov au Apply by clicking on the Apply for a login link and completing the required details Your information will then be sent via e mail to the WDU who will then get back in touch with you to provide your account details or if further clarification is sought 3 1 Levels of access The Atlas system has different levels of user access as described below 3 1 1 General Public access no login required The majority of the data held in Atlas is made available to the general public by OEH via the BioNet Atlas VIS and Threatened Species websites However precise location information for sensitive species and observer names for sightings are not publicly disclosed e Inthe public Atlas
33. Note the group of buttons under the Logout menu A Al G m 56 25 Reset timer A allows you to reduce the font size A allows you to increase font size allows you to print the screen Giga Se This timer relates to the secure login software that you need login to to be able to access Atlas Certain processes such as saving information send a message to the server and the timer is automatically reset for another 60 minutes To avoid losing half entered work prior to the 60 minute timer expiring you can click on this Reset timer button at any time to refresh the timer for another 60 minutes Throughout the application P Help hot links are displayed for some fields Click on the help hot link to display a pop up containing advice on selecting values in a particular field The percentage sign is the wildcard Entering the value into any search field will return all available values Warning that for some fields this can return a large number of results and therefore may be quite slow Figure 1 Useful buttons Browser environment and operating systems The Atlas application was built for optimal performance using IE v8 and IE v9 on Windows XP The functionality of the Atlas application using alternative browsers or operating systems may be patchy Unfortunately the submit function under the Import spreadsheet menu option does not currently work at all using Firefox In Firefox Chrome and Opera pressing t
34. SDivision HO Hurstville NSW 02 9565 6666 Select e If there are multiple names that match your search criteria you can click on the F button A pop up displays with additional contact details for the observer Atlas User Manual Licensed Users 30 User key JDMPSTOs07 00 Given name s Jeyame Surnarve Jove man Address xo PWS GISDivision HC 709 Box 1967 City durstville NSW State Yew south Wales Postcode Prone Email Occupation Notes e Click anywhere outside of the pop up to close it To choose your details click on the 22 link button The Search for observer pop up closes and your selected contact details are displayed in the Supplied by field c Scientific licence number lf the dataset or part thereof is being supplied pursuant to a Scientific Licence the licence number s should be recorded here e Enter the licence number s in the Scientific licence number field this is a free text field allowing up to 50 characters Multiple licence numbers can be separated by a space comma or semi colon Note that Scientific Licensing use the data from this field when renewing licenses to ensure data has been successfully submitted before issuing a new licence It is therefore important that you do not leave this field blank if you are submitting records pursuant to your Scientific Licence d Import type At the Import type note the default selection is for Standard Import sighti
35. a single file at the time of your SL renewal or as multiple files over time as the data is collected Just make sure you enter your Scientific licence number in the relevant field on the submission form whenever you submit a file And please keep a record of file names and dates of submission in order to notify Wildlife Licensing when your Scientific Licence is next due for renewal 2 Only submit datasets once Please only submit new sightings once This applies to both a records you have previously submitted If for example you have decided to keep all of your records for the year in a single spreadsheet and you decide to submit records periodically throughout the year at the end of each project for example please only submit the new records Submitting the same records twice will be flagged as duplicates but only after unnecessary effort by WDU staff b records that someone else has collated for you under their Scientific Licence The general rule here would be that the individual who has collected records pursuant to their Scientific Licence is responsible for collating and submitting the records themselves If for whatever reason you have agreed to submit the records on their behalf such as in the case that you have sub contracted them to do the survey for you then if the agreement between both of you is that you shall submit the records please be clear to ensure that only one of you submits the records and also clearly ad
36. ant to enter complete systematic survey data into either the VIS flora survey or fauna survey data modules you will need to be a Licensed user and also to have signed an Atlas survey data provider agreement Please contact the WDU for more information Atlas User Manual Licensed Users 14 5 3 Submitting non survey data for entry via the Import spreadsheet menu 5 3 1 Background To facilitate validation and import of datasets collected pursuant to a Scientific Licence the Atlas offers the functionality to submit records online via the Import spreadsheet menu The process for submitting data covers 4 steps enter records into the spreadsheet then save as a comma separated file csv log into Atlas and submit the file review the online validation to ensure the submission was successful or If prompted address any fields requiring further validation and re submit the file until the submission is successful The data will be stored in a waiting area of Atlas Only those files that have been successfully submitted will be reviewed by the WDU to review and authorise the import a0 Oo Important advice around submitting records for import 1 Choose how frequently you wish to submit data While datasets have historically been collated and submitted on a yearly basis to coincide with the SL renewal please note that you can submit data as frequently as you wish You may choose to enter your full dataset as
37. area Search area will be automatically extended to approximately 10km x 10km D 4 Period of records All records Select records for a specific time period DISCLAIMER O By submitting a search you accept that data in the Atlas come from a number of different sources and are only indicative the data cannot be considered a comprehensive inventory and may contain errors and omissions Tip 96 25 Reset timer The Reset time box which displays on the Atlas login page continues to count down after the new Search window opens This means that if you intend to use the Search page for more than 1 hour your Atlas session could time out while you are in the middle of a search To avoid this happening click on the reset timer button before the clock expires The Search page is displayed as a single page with radio buttons and drop down lists to select your search criteria Before beginning a search please refer to Section 4 3 to review helpful advice and warnings Atlas User Manual Licensed Users 41 There are four steps at which you can input criteria to refine your search Note that each step has an information button which is located to the left of each step number e Left mouse click once on the button to display a text box underneath the heading with more information about this field As an example the info box for the first step is displayed below Species oose one of the following options e All entities
38. asting porenine Glick bers o assistance to convert to Geographics You will be re directed to an excel conversion tool Convert xls as shown below Ef Convert xls Sel Al 8 Ee o o o e Sd P ST RSJ s STJ ujv UT Wh Le L GDA MGA Easting J Northing Latitude 31 22451 Longitude INSTRUCTIONS 1 Enter the zone number in cell F3 2 Enter the easting in cell F4 3 Enter the northing in cell P4 Note Records in the Atlas are referenced using the datum GDA94 lf you have coordinates based on datum AGD66 the Land and Property Management Authority tool at http scims lands nsw gov au transform html can be used to convert them to GDA94 44 gt ot Constants amp Parameters E N Zne to Latitude amp Longitude In the file Convert xIs Enter values for Zone Easting and Northing to obtain the converted coordinates in decimal degrees Then enter the converted coordinates into the Decimal degree box of the Define my own area window before closing the convert xls file Note that the minimum search area is 0 1 degrees by 0 1 degrees approximately a ten kilometre by ten kilometre box Attempting to enter or draw a smaller search area will return the following pop up message Search area automatically expanded to the minimum area of 0 1 degrees by 0 1 degrees approximately 10km by 10k Lok e Toconfirm your selection and close the map click on the Lise Extent button The
39. at could Free text no character not be entered into any of the other existing species related limit fields Observation For fauna only Refers to how the species was observed e g Select from drop down list Type observed heard scat If more than one observation type was recorded select the most reliable observation type here then enter additional values in the Notes field Microhabitat Small scale habitat e g on ground or in tree Multiple codes separated Type See reference worksheet for Microhabitat type values and by either definitions comma comma and space space semicolon or semicolon and space Total character length lt 100 Lower Height The height in metres of the shortest plant Number up to two decimal places Must be less that the Upper height value Upper Height The height in metres of the tallest plant Number up to two decimal places Must be greater than the Lower height value Growth Habits Whether the plant is a tree herb fern etc Select from drop down list Title If the record is sourced from or being included within a report Free text up to 500 include the Title of the publication characters Author s Author s of the publication Free text up to 255 characters Publisher Name of publisher Free text up to 60 Name characters Year of Year of publication Integer gt 1770 Publication Type of Type of publication e g journal book etc Select from drop do
40. ations and Key threatening processes Entities i e species threatened Ecological Communities Endangered Populations and Key Threatening Processes that are listed in the No of records field as a K or a P are included in the species list download but NOT in the Download records This means that if you specifically require a comprehensive list of which Communities Populations and Threats occur in your search area you will need to save a species list in addition to downloading the details dataset e Click onthe Download records link button Tip Note that if nothing happens after clicking the Download records link button please move you mouse A Download records pop up displays Download records DISCLAIMER As an authorised Atlas user you have access to information about sensitive species which is not made publicly available In downloading this report you are agreeing to use the Data in accordance with your Atlas Data Licence and or Terms of Use Agreement If you have any questions please contact the Wildlife Data Unit By clicking on the button you acceptthe above conditions Download now F e Click onthe button Atlas User Manual Licensed Users 67 A File Download pop up will display File Download Do you want to open or save this file 2 Name Atlas records 20121029 150544 zip Type Winzip File From WW enyvironment ns 4 go0 au While files from the Internet can be useful some files can pote
41. b Supplied by c Scientific licence number d Import type e File Following is advice for making selections at each of these steps WARNING Unfortunately the submit function under the Import spreadsheet menu option does not currently work at all using Firefox lf you are using Chrome and Opera using the enter key after typing in text instead of clicking on the Search key will cause the application to submit your file for Import before you are able to enter values into the other fields The following error message will return Error w File is required Please ensure you click on the 2 button a Dataset Records in the Atlas are grouped according to datasets to which they belong In order to enter records you will have been assigned access to specific datasets Note that you can have access to multiple datasets but one dataset will be your default The default dataset to which all data files you submit for import should be set to OEH Data from Scientific Licences dataset If this field is blank or a different dataset displays you will need to search on the OEH Data from Scientific Licences dataset Keep in mind that Atlas User Manual Licensed Users 26 records collected as part of a systematic survey should always be entered via the appropriate survey module Where OEH Data from Scientific Licences dataset does NOT appear by default in the Dataset box please do the following e Click onthe 72 button
42. brooki i Mosquito Fish 1 7 ii _6 Animalia Amphibia Bufonidae 3269 Rhinella marina Cane Toad 338 _9 Animalia Aves Columbidae 0957 Columba livia Rock Dove 245 10 Animalia Ayes Columbidae 0989 Streptopelia chinensis spotted Turtle Dove 245 11 Animalia Aves Pycnonotidae 0990 Pycnonotus jocosus g Red whiskered Bulbul 2 _12 Animalia Aves Sturnidae 0999 Sturnus vulgaris Common Starling 162 13 Animalia Aves Estrildidae 0983 Lonchura punctulata Nutmeg Mannikin 3 14 Animalia Aves Passeridae 0995 Passer domesticus i House Sparrow 213 16 Animalia Mammalia Muridae 1412 Mus musculus House Mouse 35 _16 Animalia Mammalia Muridae 1408 Rattus rattus z Black Rat 26 _17 Animalia Mammalia Canidae T106 Canidae sp i unidentified canid 13 _18 Animalia Mammalia Canidae 1531 Canis lupus Dingo domestic dog J39 19 Animalia Mammalia Canidae 1905 Canis lupus familiaris Dog 1 _20 Animalia Mammalia Canidae 1532 Vulpes vulpes i Fox 198 _21 Animalia Mammalia Felidae 1536 Felis catus Cat o _22 Animalia Mammalia Leporidae 1511 Lepus capensis i Brown Hare 5 _23 Animalia Mammalia Leporidae 1510 Oryctolagus cuniculus Rabbit 5 _24 Animalia Mammalia suidae 1514 Sus scrofa Pig 4 _25 Animalia Mammalia Bovidae 1518 Bos taurus European cattle 12 _26 Animalia Mammalia Cervidae 9112 Cervus sp si Unidentified Deer 1 Plantae Flora Acanthaceae 10771 Hypoestes phyliostachya 1 27 P
43. cessfully 1 1 1 1 4 save log li Confirm that the locations are all valid Click the E The following pop up will display button Atlas User Manual Licensed Users 37 Message from webpage 2 The status will be set to Ready For import Proceed e Click on the button The pop up closes the location validation box disappears and the Status will be set to Ready for import sighting submission Status Ready for import v Log 1 46 56 PM Submission started 1 46 56 PM Spreadsheet uploaded successfully 1 46 56 PM Spreadsheet is valid 1 46 56 PM Creation of sighting staging records started 1 48 57 PM 68 sighting staging record s created 1 46 57 PM 1 sighting staging observer record s created 1 48 57 PM Sighting staging and related records saved 1 48 57 PM Submission finished successfully save log Your file has now been successfully submitted and is awaiting review and import by WDU staff e Close the Sighting submission pop up You do not need to do anything further NB any files where the Status is listed as Invalid will be ignored by WDU 5 3 4 Troubleshooting for Import submissions Note that you may receive a Status of Invalid without any fields specified in the Log as shown in the following example Atlas User Manual Licensed Users 38 Close Sighting submission Status Invalid Log 2 29 48 PM Submission started 2 29 48 PM Spreadsheet upload
44. communities listed under the schedules of the Threatened Species Conversation Act 1995 TSC Act e surveys proposed on lands gazetted under the NPW Act or within critical habitat declared under the TSC Act It is a condition of this licence that a full report of all species records collected during surveys is provided back to OEH for inclusion in the Atlas database Where the area to be surveyed is on private land it is the responsibility of the person who has signed the Scientific Licence intending to carry out the work to inform the landholder of this condition No other clauses can over rule this agreement e g after signing a scientific licence the licencee cannot argue that they are bound by a confidentiality agreement with a landholder which prevents them from passing survey data on to OEH Note that some surveys such as bird surveys are non invasive and therefore will not require a Scientific Licence though such surveys that include call playback probably will Part 1 of the Reporting requirements of the Scientific Licence lists the required details and format to record sightings as well as the process by which records must be submitted Scientific Licence Reporting Requirements Part 1 lt is a requirement of all S132c licences issued that a full report of the actual work carried out under licence be submitted at the end of the licensing period and before any renewal will be granted The report must include a details of ALL a
45. details are entered B Lars reference flora FL oo 09 ca nol rot rolpo trol ropa ng M10 5 co ah E oN S O Ola oo es oor S o O 2 Maad badd badd Dand bass paz m M 4 gt gt Sighting Records Reference Ready Details of each field and the input requirements are contained in Table 1 OEH or see the worksheet E Species G Species Code Scientific Hame Last Date Estimate pt Breeding Type reference See reference worksheet worksheet for Field accepts multiple codes values and Source Code Source of the sighting automatically populated as 4 sighting Alter if specimen lodged or sighting is questionable e g Anabat See reference worksheet for definitions definitions definitions M o E Q Datum GPs Zone Easting Northing Latitude NUM b Reference this contains the codes and descriptions for each of the fields in the Sighting records worksheet The reference worksheet is needed to ensure validation 8d srbeti Manie ti hse re stealer riar d hllenicechainced corm aukar Tat in Flora inch Ababa ip A EH aresenain pendrin os Abs cunvicotta Tas E Acatyptophes perord 2736 ri Acaip iip Tean F Acardhn Mannes Ta E AC ANE TAPPAA ANANE T F ASSENT biabmid Trt W ALENTA apatah peren Tari Aem m amie TE kN Acain arpay cimensec
46. e field e Once all search criteria has been input click on the Disclaimer checkbox to confirm you agree to the conditions pene By submitting a search you accept that data in the Atlas come from a number of different sources and are only indicative the data cannot be considered a comprehensive inventory and may contain errors and omissions Atlas User Manual Licensed Users 49 e Torun the search click on the L2v2mit search button After your search has run successfully you have the option to View the results see Section 6 2 2 Map the records see Section 6 2 3 Save the species list see Section 6 2 4 and Download the records see Section 6 2 5 O O O O 6 2 2 Review results The search results will return as a species list Following is a sample results page for all Exotic species in Ballina LGA Note that depending on your screen resolution you may only see the first species in your list so you may need to use your scroll bar Search results 2 hich species or group All O animals Plans Fungi Communities O Threats Endangered Search for a species or group of species e g entities populations birds 4 Download records gt Save species list gt View map Displaying 1 100 of 240 species below To map records for individual species select up to 5 species then click view map To map all records click on view map without selecting any species first 3
47. e me T 16 Enter one co ordinate type only i e Zone EastingNorthi a lt e Enter the details of your species into the spreadsheet Before referring to Table 1 for descriptions and requirements of individual fields please review the following steps which outline the overall requirements and process for data entry Only a few fields in the Sighting records worksheet are mandatory These are highlighted in yellow The first two mandatory fields are shown below Once Sorelle Mame and Syne are entered COOR We nae will e automatically Date of sighting more than 1 day populated cit Codd mer yyy applicable Once data is entered into these fields in the correct format the cells will automatically become white as shown following Once Type and Scenic Name fields are entered if Once Selenite the name Name and Type curently exists Jare entered in the Cet eRe Marie Reference vvill he worksheet the automatically Date of sighting if more than 1 day Sequential sea or Code vill be populated cit o Cod nin ty yyy auto populated applicable JEET hhmm a nts E C Se EEE iE O rrr E O E SS E There are different requirements for entry into cells dependent on the field a Some fields require a value to be selected from a pre determined list For example clicking in the cell will display a drop down arrow which when clicked on displays the full set of value options such as illustrated for t
48. ealth EPBC Act 1999 Endangered Commonwealth EPBC Act 1999 Listed on Japan Australia Migratory Bird Agreement Listed on Republic of Korea Australia Migratory Bird Agreement Vulnerable Commonwealth EPBC Act 1999 Extinct Commonwealth EPBC Act 4949 Extinct in the Wild Commonwealth EPBC Act 1999 5 No of records The field labelled No of records refers to the number of individual records Please note that in some cases a single record may have noted multiple individuals however this cumulative Atlas User Manual Licensed Users 52 count has not been calculated i e if a single record noted 5 individuals this will only count as 1 toward the total No of records tally Known v s predicted In the No of records field in some cases instead of a number you may notice the letters K or P No of records K Known and P Predicted results are returned for threatened species or entities endangered communities key threatening processes where there are no actual records in the Atlas database for your search area but where the threatened species or entity is known or predicted to occur within any CMA sub region that overlaps your search area K Known indicates a confirmed record within any CMA sub region that overlaps your search area This data is stored as a distribution layer in the TS Profiles Database If you click or hover over the value in the results list the following i
49. ecked the location descriptions against the coordinates for all records via your own GIS software or other means in your file you can do this via the online Atlas website Click the View locations button Note that a warning message appears advising you to wait while the map may take some time to display Were all locations valid Yes Wo Please wait while the system is processing the request Atlas User Manual Licensed Users 35 A new window will then open with a map zoomed to your locations Office of Environment amp Heritage Atlas of NSW Wildlife Windows Internet Explorer Avian SIZ WE herp jja envrorment asw gov aul nap viewerapp lidex htr Tils Cdit Mew Tavoites Tools llelp sig Favorites d 2 Office of Frivirnnment amp Heritage Ahas of Noi WiltliFe 3 m Pace Safsty Toos y x P Munaindi Wye ss g 4 re gt m aes F o 3 ri z z D Nene M UUU 7 Uwer j rire coom In coom Un wv Par Map Legend x aai EN TE a Sightings 1 Basc Map IERE Pe Locainies rf Localities 27K 5CK P Localities 53K 125 SIETE PM Localiies 4 Trusted sites e For details on how to interact with this map and review details for individual records please refer to Section 6 2 3 e When you have finished checking the records close the a e lf any locations require correction you will need to click the button in the Sighting submission pop up The following pop up will appear
50. ed successfully 2 29 48 PM Row 5 is invalid 2 29 48 PM Spreadsheet is invalid 2 29 48 PM Submission aborted Save log This may occur because you have inadvertently entered a rogue value Such as a Space or letter into another row If it is not immediately clear from looking at your xls or csv file as to what may be causing the problem please contact WDU for advice 5 3 5 How are records finally imported into Atlas Once you have received a Status of Ready for Import in the Sighting Submission pop up the file is stored in a staging area of the database awaiting import The records in the staging area have not yet been assigned sighting keys and will not appear in any searches you undertake The Wildlife Data Unit WDU are the only OEH staff that can finish the import process to incorporate the records into the Atlas Note that only those submissions flagged as Ready for Import will be reviewed and imported by the WDU All other submissions that have returned as Invalid will be ignored The WDU routinely reviews and processes any files which are flagged Ready for Import For the file to be imported this still involves further validation i e random audits of locations assigning observer details and species details where necessary and review of potential duplicates at which point WDU staff may contact you if further clarifications are required The WDU will work through imports by date of submission If there
51. ees starting from zero as North and then Integer between 0 and going in a clockwise direction E g East 90 359 70 0 2259 Location Notes Enter any additional notes regarding the location that do not fit Free text no character within any of the other existing location related fields limit Observer Name of the person who recorded the species Multiple names allowed Name separated by any delimiter i e space comma semicolon etc Free text up to 500 characters Specimen The Specimen Rego refers to the unique registration number Free text up to 40 Rego assigned by the Herbarium Museum where the specimen is characters lodged Note that this is not the Inquiry number If the specimen number is not available at the time of submitting your record to the Atlas write not provided and you can forward the Registration after you receive it Specimen If a specimen has been lodged at a Herbarium or Museum Select from drop down list Location select the location Note After entering specimen details please update the Source field by selecting the appropriate value either x x x 2 w eb O Cc eb O Q o e 1 Specimen with Public Museum or Herbarium or e 2 Specimen with Other Collection Atlas User Manual Licensed Users 22 External Key Observers own unique reference number Free text up to 30 characters Notes Enter any additional details regarding the species th
52. efine an area of interest on the map or type the Geographic coordinates into the North East South and West fields to define a bounding box Note that all coordinates are to be entered in GDA94 datum for North 0 00 a minimum area of 0 1 degrees by 0 1 degrees approximately 10km by l0km If west 0 00 East o 00 Use Extent you define 4 search area which is less than the minimum the coordinates will South o 00 be expanded by default After selecting your area of interest click on the Use Extent button to confirm your selection and close the map window If you have Projected coordinates Zone Easting Northing Click here for assistance to convert to Geographics Map help To allow for ease in selecting your search area note the group of icons in the top right hand corner of the map SelectExtent Full Extent Zoomin Zoom Out Pan and the bar on the top left hand side You can zoom in or out by either selecting the or buttons and drawing a box or using your mouse to click on the scale bar and dragging to the desired scale Atlas User Manual Licensed Users 46 7 500 000 Note that the Mimibaiiliiaiiiaialael button returns the extent to NSW You can select a search area in one of two ways either i Use your mouse to draw a box around your area of interest or i Moree d a n a i 1 Cot N iia sere k j _ Newcastle li Define your area of interest by entering the bounding coord
53. er type Botanical Division CMA CMA cut by IBRA Subregion Interim Biogeographic Regionalisation of Australia LOA NPWS Reserve SF Flora Reserve State Forest Topographic Map Name Topographic Wap Number e Onselecting a geographic area a pop up box with all available search areas will display For example if LGA has been selected the Geographic area box will display as follows Atlas User Manual Licensed Users 44 Geographic area Layer type LGA Select one from the list below ALBURY ARMIDALE DUMARES ASHFIELD BALLINA BALRANALD BANKSTOWN BATHURST REGIONAL BEGA VALLEY BELLINGEN BERRIGAN BLACKTOWN lt e Use the scroll bar to navigate through the list and select your geographic area of interest Selecting an area will cause the Geographic area pop up box to automatically close and the selected area to display next to the text Area selected Geographic area w o oo Area selected ASHFIELD e Define my own area e f you would prefer to input your own search boundary clicking on this radio button will display a map of NSW in a new pop up window Atlas User Manual Licensed Users 45 ZoomOut Pan Zoom In_ Select Extent Full Extent am tore n Cobar 9 Aa Bathurst Ta mw orth i Port Macquarie BrokerHill r Newcastle 4 tane i nevan a A bury Wentworth J fa Use your mouse to d
54. ernd T ia Acarihita opicaka arr EEI ASANA cheybornrhod HG te ASAnENTA chrytarihas chryanirmtea oar j ARWEL AT yD EAE Tua W centric chrysorthos kgh has Acma ceyeorbes mamada THa frag ADannTh bwT hard Pill Acmira rep nea bres Be ral ALANDA bwT urona Ta ken AZARES meerats th H Anwil redatel Ti gl Acanthiza redwi heder Tagy Acia rrd rrela WTE ACArerite redalel retinas Tat m Araneta batt Tuwra 5 e treats Wro FA Asaria hraa aberti krei Armila eana aleh T ae Acata Wreath brea a re caf Aents beria ePi Tsi H A AneraD es beb TW 5 Canna nana fee Tai E ARED nares retin eo S Acai nares Tere Tag Ef Armina peia Tura w ACOrETCDS pull wina ns afi Beant pullin AYA ANATA han a ACRMEND full damarenkii ia pri Acanthine pusi pusia B23 Ga Acanthiza pauniia Tru a Acentripe hada BF Ia eu i Atlas User Manual gt WN Sighting ee Saale oe Licensed Users Wi iai i r Uhcerital Tiirmaa 1 Peder Wieren Troe Bar b s Thank Sristed Thorn emery Thaw tubal Buiteumped Thorn ADS Drecaloiut rtp ations abn pepebyius DUubEp prepaigrkas AbupRon COOPOR EEN VER poyo PUT Ahun yr rye yer eee on entry into the excel file of values in the Sighting records worksheet ee a ee eee ee ee ee eee Tami Species Ciih EA ATE eee TR SPSS POOR AAA SATEN A ERE EE E EEE E H Sesh SIE F 7 Mate Hyina g i Doyen Lanter tT Desert Lantern get Lanter ues Harrera initie Piaty V stiie Peik ai
55. hat separate manuals are available for the e Fauna Survey module and VIS Flora Survey module 2 Background 2 1 What is the Atlas of NSW Wildlife The Atlas of NSW Wildlife Atlas is the Office of Environment and Heritage s OEH s corporate database of flora and fauna records It serves as the portal for supplying NSW government held information to biodiversity informatics initiatives such as the Commonwealth s Terrestrial Ecosystem Research Network TERN and the Atlas of Living Australia ALA The Atlas contains sightings of plants mammals birds reptiles amphibians some invertebrates generally those threatened in NSW some fungi generally those threatened in NSW and some fish Essentially any species that has been taxonomically described can be included The Atlas database comprises a number of modules including the Fauna Survey module and the VIS Flora Survey module previously known as YET1 The VIS Flora Survey module is one of the components of OEH s distributed Vegetation Information System VIS The other components of the VIS are physically separate from the Atlas and include VIS Map Catalogue and VIS Classification previously known as the NSW VCA database The Atlas database has existed in various formats since the 1980 s It was originally developed by the NSW National Parks and Wildlife Service to store vascular flora and vertebrate fauna sightings recorded by NPWS staff and also store unusual sighti
56. he Enter key will attempt to save submit your entries before you are ready to For example in the Search menu if you are entering fields to search on and you click the Enter key before selecting all of your criteria the system will attempt to submit the search Use the Tab key to move between cells Tab to move to the next sequential cell and Shift and Tab to move backwards or use your mouse to click in the cells as necessary Back arrow Clicking on your browsers back arrow button may kick you out of the current Atlas session Mapping help To view any maps in the Search Import Spreadsheet and Species menus ensure you have Adobe Flash installed To print maps in pdf format you will need Adobe pdf reader Figure 2 Warning advice Atlas User Manual Licensed Users 13 D Data entry 5 1 Background to different types of records How a record was collected will dictate how it will be entered into the database Data are collected in either of two general formats non survey or survey 5 1 1 Non survey data Non survey data refers to anything from a one off sighting to a species list compiled for a park or property All non survey data is entered via the Atlas Sightings menu At an absolute minimum all records will need to have the following information species name date of observation location details observer name and observation type for fauna only However there are many more fields for which informat
57. he field Type shown following Atlas User Manual Licensed Users 17 Species Code Once Tk e and She eRe Mame fields are entered it the name curently exists in the reference worksheet the Code will be In these cases you can either select the appropriate option from the drop down list Or alternatively you could type in the value Note that if you enter a value into a field with a drop down menu that is not contained in the pre defined list of values e g typing the value Fauna into the Type field the following error message pop up will and Once fee and Sole nine Mame fields are entered if Once Selenite the name Mame and Type curently exists Jare entered in the Conenge Make Reference vvill he worksheet the automatically Date of sighting Code will be populated cit Comin ty yyy jauto populated japplicable The value you entered is not valid 4 user has restricted values that can be entered into this cell Cancel Click either button and select the appropriate value from the drop down list b Some cells do not have drop downs but still require values to be entered with a certain format For example the date field must be entered in the format dd mm yyyy and must be greater than 01 01 1770 and less than the date of data entry Entering a value which does not match the requirements for that field will highlight the cell red as shown below Atlas User Manual Licensed Users 18
58. her species click on the Search Again If the species is listed on the Republic of Korea Australia Migratory Bird Agreement www environment gov au biodiversity migratory waterbirds bilateral html button You will be returned to the Species Maintenance Search page Species Maintenance page for FLORA e g Waratah Species Maintenance Species Type Species Details Layer Botanical Division 59 16 Res v Currently Accepted C Yes No Species code 5488 Scientific Name Telopea speciosissima Spatial distribution Taxon Code 9506 Taxon Name Telopea speciosissima Search Latest Taxon Code 9506 Latest Taxon Telopea speciosissima External SpeciesID PATN Label Telospec Genus Name Telopea Species Name speciosissima Subspecies Rank Subspecies Name Is Hybrid C Yes No Hybrid Rank v Is Cultivar C Yes No Cultivar Name Authority Family Name Proteaceae M Order Flora Class Flora Synonyms Telopea speciosissima Taxonomy Common Name Waratah Other Common Names Bio Status Name Alive in NSW Native General Type vj TSC Act Date Listed Commonwealth Status CITES Status NPWS Status Sensitivity Class NPWS Flowers v NPWS Foliage NPWS Whole Plant is Extent Type iy Conservation Type Adequacy Type v Threat Type History Date created 15 12 1995 1 50 22 PM Created by Atlas Conversion Date Updated 27 02 2007 7 02 05 PM Updated by Philip Gleeson The flora species maintenance page
59. hreatened Species profiles Any species listed as threatened under the TSC Act will have a threatened species profile as indicated by the button e To view the profile click on the i button A new window will open with the profile for the species selected 7 Exotic Exotic Introduced species are indicated by an asterisk at the end of the scientific name e g Gambusia holbrooki A note regarding Sensitive Species Any species listed as Sensitive under OEH s Sensitive Species Data Policy will be identified in the NSW Status field in the data download see Section 6 2 5 As a licensed user please be aware you can only access denatured locations as follows a General public access to the Atlas Category 2 Sensitive Species are denatured to 0 1 approximately ten kilometre accuracy and are indicated by a single caret Category 3 Sensitive Species are denatured to 0 01 approximately one kilometre accuracy and are indicated by a double caret b Licensed users Category 2 Sensitive Species are denatured to 0 01 approximately one kilometre accuracy and are indicated by a single caret Refer to the Sensitive Species Data Policy for more information 6 2 3 Map records You can only map records for species with a number in the No of records field You cannot map species with a K or P To map records you have the option of either selecting up to five species to map which wi
60. ies Management Act 1994 and Sensitive Species Data Policy OEH NSW e Click on the 224 link button to display a NSW status pop up listing the definition for each value in this field Atlas User Manual Licensed Users 51 NSW status sensitivity Class 1 Sensitive Species Data Policy sensitivity Class 2 Sensitive Species Data Policy Sensitivity Class 3 Sensitive Species Data Policy Critical Habitat Threatened Species Conservation Act 1995 Endangered Threatened Species Conservation Act 1995 Endangered Population Threatened Species Conservation Act 1995 Endangered Ecological Community Threatened Species Conservation Act 1995 Extinct Threatened Species Conservation Act 1995 Critically Endangered Threatened Species Conservation Act 1995 Critically Endangered Ecological Community Threatened species Conservation Act 1995 Critical Endannanarand Fich fEiehariae hlarnanarnant Act 10043 ILL b The column labelled Comm Status refers to those species listed under Commonwealth legislation Environment Protection and Biodiversity Conservation Act 1999 and Migratory Bird agreements JAMBA CAMBA and RoKAMBA Comm e Click on the link button to display a Commonwealth status pop up listing the definition for each value in this field Commonwealth status Listed on China Australia Migratory Bird Agreement Conservation Dependent Commonwealth EPBC Act 1999 Critically Endangered Commonw
61. ify box Species Code 09389 Scientitic Hame Streptopelia chinensis Common Name Spotted Turtle Dowe First Date 1069966 12 00 00 AM Last Date 106 9986 12 00 00 AM Observation Type Obsened Description Chickiba Creek East Ballina Specified Map No S640 Latitude 25 846827605436 Note that if multiple sightings occur at the one location details of each record will display in the Identify box multiple records of the same species will be numbered in the field Record e Use the scroll bar to navigate through the list Continue to click on additional records as necessary to display details To highlight a specific record and automatically zoom to it s location on the map you can click on the C icon in the Map legend box i e shown by the hand to the left on the individual record Atlas User Manual Licensed Users 59 ag Teamair ti Madani Record 4 Dataset Mame OEH Default Sightings CLE J LE a k i E ii a i Ergat eptopelia chinensis Borat Harbour itted Turtle Dowe by Pi A 12 00 00 AM 42 00 00 hd Obsernation Type Obsenred Desorption Chickiba Creek East a Scientitic Hame Common Name First Date 14 06 Last Date 106s S Obsernration Type Obsenmed Description Chickiba Creek East 1 Ballina S ifi Wap No S640 J Latitude 36 Longitude 153 58 Zone 56 Easting Accuracy Sighting Notes Wildata Card Location Notes Double clicking on the amp centred on
62. ile and click on the button Once downloaded a Download complete pop up will display Download complete Tin L Download Complete SpeciesL st xls From wia envionment nse gov au SSB SSSR SSS SSS SESS SSS SSS SSS SRS SSS SS SESS SSS SS Se ee Downloaded 473KB in 1 sec Download to CHDATA tas cownl BalinaE zaticl st xls Transfer rate 473K B Sec Close this dialog box when downoad completes Coen Folder The file will download giving you the option to either Open the file directly or open the saved file via the Open folder option e Click e The file will open in Excel Atlas User Manual Licensed Users 65 A B C D E F G H TA Data from the BioNet Atlas of NSW Wildlife website which holds records from a number of custodians The data are only indicative and cannot be _1 considered a comprehensive inventory and may contain errors and omissions _2 Species listed under the Sensitive Species Data Policy may have their locations denatured rounded to 0 1 rounded to 0 019 _3 Copyright the State of NSW through the Office of Environment and Heritage _4 Search criteria Licensed Report of all Valid Records of Exotic listed Entities in BALLINA LGA returned a total of 2 686 records of 240 species 5 Report generated on 29 10 2012 2 54 PM Kingdom Class Family ances Scientific Name Exotic Common Name PANE pe ae Info 5 Code status status s Animalia Actinopteryg Poeciliidae T013 Gambusia hol
63. inates in geographics latitude and longitude Decimal degrees GDA94 To do this Type your minimum coordinates into the South and West boxes and type your maximum coordinates into the North and East boxes Note as shown in the below example the North and South fields must be preceded by a negative sign and are capped to 2 decimal places Decimal Degree Narth 30 60 West East 161 25 South 31 55 Click on the Show Extent button to view the bounding box on your map i e a red box will automatically draw that corresponds to the coordinates you have input NB If you have projected coordinates i e Zone Easting Northing you wish to search on Click onthe 11k here ink highlighted below Atlas User Manual Licensed Users 47 Map Extent Use your mouse to define an area of interest on the map or type the Decimal Degree Show Extent North o 00 Geographic coordinates into the North East South and West fields to define a bounding box Note that all coordinates are to be entered in GDA94 datum for a Minimum area of 0 1 degrees by 0 1 degrees approximately l0km by 10km If West 0 00 East o 00 Use Bach you define a search area which is less than the minimum the coordinates will South be expanded by default After selecting your area of interest click on the Use Extent button to confirm your selection and close the map window If you have Projected coordinates Zone E
64. ing any species click on the view map link button A new window with a map will display zoomed to your area of interest Gomdale Overview Ma Map Legend f T Identity rin Zoom In Map Legend i aA y LGA Base Map F Localities lt 10K F Localities 10K 20K eyrallah 0 i N A A a 7S Phe ee Bere ee ii s yy ta Li O ____ __ postmaster Bam i MA i Smit F Na ne Riles Filles Sages E Note that the only difference between viewing all records or viewing selected species up to five is the display of the map legend and icons for species Instead of displaying unique icons for each different species species are grouped according to the accuracy at which the locations are displayed Map Legend Cs Species Sightings Species records mapped as held Category 2 sensitive spp 0 07 1 erry re Admin Layer iw Base Map i Localities lt 10K P Localities 10K 20K Species are grouped according to the two icons a Species records mapped as held means the locations on the map are displayed as accurately as we have stored in the database b Category 2 sensitive spp 0 01 1km rounded refers to records for any species listed under Category 2 of the Sensitive Species Data Policy Note that the map legend contains both icons by default so even if your map doesn t contain any records of Category 2 sensitive species both icons will still display Refer t
65. ion can be attributed for an individual record 5 1 2 Systematic survey data Some additional modules have been incorporated into the Atlas to allow for the recording of additional records and fields collected through systematic surveys Fauna survey data Fauna data collected from systematic surveys is entered into the fauna survey module While systematic survey data can include a range of additional information such as additional location information and details of species weight measurements etc what sets it apart from non survey data is the recording of survey effort i e number of traps per night number of people hours involved and the ability to infer negative data i e absence data or sites where sightings were not made Refer to the Fauna Survey module user manual for further details Flora survey data Flora data collected from systematic surveys is entered into the VIS flora survey module Historically flora survey data was stored in a series of stand alone Access databases Known as YETI Refer to the VIS flora survey module user manual for further details 5 2 Background to data entry When you are given a login to the Atlas system as either a Registered or Licensed user you gain access to the Import spreadsheet module of the Atlas system The Import spreadsheet module allows you to submit sightings online via the Atlas spreadsheet and enables your records to be identified to your Scientific Licence number If you w
66. is is the full listing of codes for use across all Atlas modules i e Atlas Sightings Fauna survey VIS Flora survey and TS Profiles You would only realistically use the Codes menu if you had generated a report and wished to clarify the descriptions for specific Codes e g you wanted to confirm the meaning of letters in the observation type column Only WDU are able to edit the codes 7 1 1 Search on an existing code e Click on the Codes menu A Codes Maintenance search screen will display Code Maintenance 15 12 Re Search Class Search Clear e Enter all or part of a Search class e g observation to search on all classes that contain that value All Classes that contain your search phrase will appear in the result list Search Class observation Search Clear Results 1 1 of 1 as Deerton 56 Observation Type Select To display all available values for a specific Class e g values for observation would include observed heard call scat etc click on the 2 link button located in the right hand column The results will display as shown below Results 1 10 of 28 1 2 3 a A Stranding beached 99 B Burnt 99 C Cat kill 99 D Dog kill 99 E Nest roost 99 F Tracks scratchings 99 FB Burrow 99 G Crushed Cones 99 H Hair feathers or skin 99 Subfossil Fossil Remains 99 Note that only 10 values are displayed per page e To view all values for each field class click on the respective page
67. ith licensed login access to the database The Atlas Data Licence is renewed annually and user access permissions are checked and updated at this time There are two categories of licensed clients a General e Clients have access to all the modules available to registered users i e Atlas Search VIS Flora survey including Data Analysis Import spreadsheet Codes Species and TS profiles e In addition clients have access to the Fauna survey module e Inthe Atlas Search module location notes are available except for records of category 2 sensitive species Atlas User Manual Licensed Users 9 e Records for category 3 sensitive species are available at as held accuracy in the sightings and survey modules and location description notes are available for these species e Records for category 2 sensitive species are denatured to 0 01 degrees 1km in the Search module and location description notes are withheld for these species e Records for category 2 species are not available in the survey modules which record multiple species at a single site e No observer details are available in the sightings module observer information is available in the survey modules b Licensed users with survey data entry rights Users who in addition to holding an Atlas Data Licence have been assigned survey data entry edit rights linked to login pursuant to signing an Atlas Survey Data Provider Agreement Conditions as for Genera
68. l licensed users as well as e clients are authorised to enter survey data into the VIS Flora Survey and Fauna Survey modules e clients have access to records for category 2 sensitive species at as held accuracy in their own survey datasets e clients have edit rights to their own survey datasets note that clients do not have data entry edit rights for observer information Due to privacy issues the observer table is maintained by the Atlas system administrator Atlas User Manual Licensed Users 10 4 Getting started 4 1 Howto login e Once you have received account access from the WDU go to the Bionet website and click on the Login here link button You will then be directed to OEH s online security portal as shown below Skip links Contact us Help A Z index Keyword search p Environment NSW amp Heritage D Application log in Please log in For your information To log in to your application please enter your credentials and click Login For more information to obtain a login or if you are experiencing difficulties logging into or using these applications contact User name au t Atlas of NSW Wildlife including VIS Flora Survey Painiin Non OEH staff can apply for a data licence DO O Licensed users and OEH staff can email the Wildlife Data Unit Hunter River Salinity Trading Scheme EPA Newcastle hrsts environment nsw gov au RID Squad database Sustainability Programs
69. lack Cockatoo Review Remove Spatial distribution 0794 Calyptorhynchus latirostris Short billed Black Cockatoo Review Remove Spatial distribution 0264 Calyptorhynchus banksii Red tailed Black Cockatoo Review Remove Spatial distribution G PH Cacatua Hybrid Galah Pink Cockatoo Review Remove Spatial distribution 7 2 2 Review an existing species e Click on the Review link button The species maintenance page opens Species Maintenance page for FAUNA e g Gang gang Cockatoo Atlas User Manual Licensed Users 73 Species Maintenance Species Type Species Details Species code Taxon Code Latest Taxon Code External SpeciesiID Genus Name Authority Order Synonyms Taxonomy Common Name Bio Status Name TSC Act Commonwealth Status NPVVS Status CAMBA JAMBA History Date created Date Updated The fauna species maintenance page contains details for taxonomy and legal status as 0264 Scientific Name 0264 Taxon Name 0264 Latest Taxon Calyptorhynchus Psit aciformes C magnificus Australian Fauna Direciory 16 4 2002 Red tailed Black Cockatoo Aliv2 in NSVY Native v Froecied Fauna v r r 15 12 199 1 31 26 PM 30 01 2006 5 20 35 PM detailed in Table 3 Table 3 Fauna species maintenance fields Currently Accepted Species type Layer Species code Scientific Name Taxon Code Taxon Name Search Latest Taxon code Latest Taxon External SpeciesID Genus Name Species Name
70. lantae Flora Alstroemeriace 6970 Alstroemeria pulchella Parrot Alstroemeria 1 28 ae Plantae Flora Amaranthacea 1055 Amaranthus hybridus Slim Amaranth 1 29 e Plantae Flora Amaranthacea 1063 Amaranthus spinosus Needle Burr 1 30 e Plantae Flora Amaryllidaceae 14056 Zephyranthes carinata 1 M 4 gt h BallinaExoticList lt The first five rows of the species list contain a standard disclaimer the search criteria you input and the date of the search Note that while the disclaimer includes a reference to records of Sensitive Species having their locations denatured please note that this is the standard disclaimer that is used for all data extractions i e OEH staff external users obtaining data under a licence or members of the public The denaturing will only apply to those species annotated with a single carat or double carat next to the species name The species list contains the following fields Kingdom The Kingdom name to which the species belongs The Class name to which the species belongs The Family name to which the species belongs Species Code A unique code attributed to an individual species genus or family Codes can be obtained from the Census of Australia Vertebrate Species CAVS and Census of Australian Plant Species CAPS library fields Scientific Name The scientific name by which the species is known Introduced non native species are denoted by an asterisk
71. lishing Victoria Conservation type Coding pertaining to species identified in Rare or Threatened Australian Plants See Briggs J D and Leigh J H 1995 Rare or Threatened Australian Plants Revised Edition C S 1 R O Publishing Victoria Adequacy type Coding pertaining to species identified in Rare or Threatened Australian Plants See Briggs J D and Leigh J H 1995 Rare or Threatened Australian Plants Revised Edition C S 1 R O Publishing Victoria Threat type Coding pertaining to species identified in Rare or Threatened Australian Plants See Briggs J D and Leigh J H 1995 Rare or Threatened Australian Plants Revised Edition C S 1 R O Publishing Victoria Atlas User Manual Licensed Users 78 8 Glossary Atlas The Atlas of NSW Wildlife This is a composite database composed of records from the constituent modules i e the Atlas module VIS Flora survey module and Fauna survey module CAPS Census of Australian Plant Species taxa A unique identification code for individual plant species aS maintained by the NSW Office of Environment and Heritage CAVS Census of Australian Vertebrate Species taxa A unique identification code for individual vertebrate species as maintained by the Department of Sustainability Environment Water Population and Communities Custodian Typically the Licensee of an Atlas data licence agreement or the signatory of an Atlas data provider agreement They are identified a
72. ll display on the map as individual species or alternatively viewing all the species without making any selections to produce a map that does not visually distinguish individual species Important If you wish to produce a map for publication which includes records of Category 2 or Category 3 sensitive species you must not produce a map at a scale any finer than 1 250 000 e For advice on mapping records click on the button next to the View MAP link button A Mapping help pop up will appear Atlas User Manual Licensed Users 54 Mapping help To map records for individual species select up to 5 species then click View map Clicking on View map without first making any a species selection will return a map of all records without distinguishing species although you can use the identify mapping tool to query individual records Please note that there is a mapping limit of 200 000 records Trouble shooting When you click View map a new screen should open and display your map The most common mapping issues are Nothing happens when you click View map The usual reason is that pop ups are blocked See your browsers Help menu for information on how to turn your pop up blocker off s With some computer set ups the mapping browser may not be given priority and you will need to click on it yourselfin orderta see the map Try holding down control ctrl and clicking View map
73. map window will close and your selected coordinates will display on the search page Atlas User Manual Licensed Users 48 4 Period of records 4 Period of records All records Select records for a specific time period Choose one of the following options a All records note that the database includes historical records or b Select records for a specific time period e f selecting Select records for a specific time period a Specific time period box will display D 4 Period of records O All records Select records for a specific time period Specific time period Records since ial Records before i To select records recorded after a particular date either Click in the date cell to allow the cell format to display and enter the date in the format dd mm yyyy or click on the calendar icon to display a pop up calendar allowing you to select the date Mu Tu We Th F Sa u do 20 27 28 79 3 J 4 D o 7 10 1i 17 ik ft 29 wl ji 23 30 Today August 16 2011 li To select record recorded before a particular date click on the Record before field and either choose the date from the pop up calendar or type the date in the format dd mm yyyy iii To choose records recorded within a specific time period enter details into both the Record since and Record before fields where the date for the Record since field is lt the date of the Record befor
74. mpromise the inbuilt validations Editing the csv file converts the species code field to numeric thereby removing the ability to store leading zeros resulting in many species codes being submitted in error Figure 3 Tips and troubleshooting when entering values into the AtlasDatasheet xls Only after there are no red or yellow cells is the file ready for submission to import Table 1 contains descriptions for each of the fields in the Atlas soreadsheet and the required format for entry Mandatory fields are highlighted in bold Refer to the footnote for an explanation of the asterisk Table 1 Import spreadsheet fields A sequential number Distinguishes fauna FA from flora FL species Note that Select from drop down list fungi is included under FL Species Code A unique code attributed to an individual species genus or Unique letter number see family CAVS and CAPS lists Codes can be obtained from the Census of Australia Vertebrate Species CAVS and Census of Australian Plant Species CAPS library fields Please note that entry of codes is not required as this can be calculated by WDU so long as the species Scientific and or Common name is provided Common The common name by which the species is known Free text up to 80 Name characters Scientific The scientific name by which the species is known Free text up to 80 Name characters The date the species was sighted Time is optional dd mm yyyy hh mm
75. n The file pathway and filename will be listed in the File field and the field will automatically highlight green File upload File De SA Browse Alternatively you can type the file name and pathway directly into the File field You may have noted that once the cell highlights green the Submit button activates e Click onthe YPM button A Data processing pop up displays Data processing Please wait while the system is processing the request While processing your dataset is undergoing preliminary validations which include checking that mandatory fields are filled in and values are entered in the correct format Once the database has validated the fields contained in your file a Sighting submission pop up will display with details of your submission You will need to review both the Status and Log values to determine how next to proceed Generally you will receive one of two Status values a Invalid or b Submitted Following is a summary of what these different Status types mean a Invalid If the Status type displays as Invalid this indicates that your file contains erroneous or missing data Atlas User Manual Licensed Users 33 sighting submission C Status Invalid ad Log 11 57 54 AM Submission started 11 57 54 AM Spreadsheet uploaded successfully 11 57 54 AM Row 4 type ts invalid Type must be either FA or FL 11 57 54 AM Row 4 first date is invalid First date must be a value bet
76. nfo pop up will display E Known where there are confirmed records specimens or otherwise verified sightings in any CMA subregion overlapping the search area P Predicted indicates that this threatened species or entity is likely to occur in a CMA sub region overlapping your search area based on a predicted distribution layer stored in the TS Profiles Database If you click or hover over the value in the results list the following info pop up will display Pe Predicted where there is high expectation by relevant experts that a species is likely to be present in any CMA subregion overlapping the search area based on known presence of suitable habitat and distribution within adjoining subregions Note Communities Populations and Key threatening processes As well as species the results list will include any relevant records of Endangered Populations threatened Ecological Communities and Key threatening processes Entities that are listed as a K or a P are included in the Save species list download but NOT in the Download records Note that Download records only contains records of sightings that have been submitted to the Atlas whereas the Save species list is a summary list which includes both Atlas sightings as well as known and predicted records Only species with a number in the No of records field indicating actual record s in Atlas can be mapped Atlas User Manual Licensed Users 53 6 T
77. ng Leave this as is for all non survey data Note that if you wish to upload systematic survey data either fauna or flora please first discuss this with WDU e File Finally to select your file for upload look at the File upload box File upload File Y Browse e Note the help Y button e f you click on the button a pop up reminds you that only csv files can be uploaded Only csv files are allowed e Clickonthe gt S button Atlas User Manual Licensed Users 31 A Choose file to upload pop up displays Choose File to Upload Look tn Atlas Imports E Fi EF HL AtlasDatasheet xls Beh AtlasSmithJanz0d2 csv My Recent B atlasSmithJan2012 xls Documents My Documents i My Computer Wip Network File name Places EE an Files of type Al Files kd Cancel e Use the Look in field to navigate to your file held on your local or hard drive Choose File to Upload Look ir gt Atlas Imports E ki EF F a AtlasDatasheet xls B EN atlasSmithJanz012 csv My Recent B atlasSmithJan2012 xls Documents F oe E Desktop My Documents My Computer My Network File name Atlassrmithlan2l 2 cev pia Places Files of type Al Files o Lancel J NB Unfortunately you cannot use the Files of type menu to filter on only csv files Atlas User Manual Licensed Users e Once your file has been selected click on the o Omn butto
78. ng message Microsoft Excel A File not loaded completely Show Help gt gt This indicates that because of the size restrictions of Microsoft Excel you will only see the first 65 536 records all other records after have been truncated from the excel file You can click on the button for information regarding this message Microsoft Excel A File not loaded completely Hide Help lt lt Open in Help Window This message can appear if You are trying to open a File that contains more than 65 536 rows or 256 columns To Fix this problem open the source file in a text editor such as Microsoft Word Save the source file as several smaller Files that conform bo this row and column limit and then open the smaller Files in Excel IF the source data cannot be opened in a text editor try importing the data into Microsoft Access and then exporting subsets of the data From Access to Excel You are trying to paste tab delimited data into an area that e To avoid any records being lost from your file close the excel file and either load the records directly into your GIS system via the text file or use Microsoft Access to view the records Atlas User Manual Licensed Users 71 f Codes and species 7 1 Codes The Codes menu allows you view access the full list of values for all available for fields other than species codes e g codes for observation types breeding types and geology Note that th
79. ngered Species of Wild Fauna and Flora CITES is an international agreement between governments Listing is either e Appendix e Appendix Il e Appendix Ill www cites org NPWS Status If the species is listed under the NSW National Parks and Wildlife Act 1974 NPW Act the following legal status listings will display e P13 Protected Plants www legislation nsw gov au maintop view inforce act 80 1974 cd 0 N If the species is listed under OEH s Sensitive Species Data Policy one of the following will display Sensitivity Class e Sensitivity Class 1 e Sensitivity Class 2 e Sensitivity Class 3 www environment nsw gov au policiesandguidelines SensitiveSpeciesPolicy htm NPWS Flowers A subset of P13 protected plants as listed under the NSW National Parks and Wildlife Act 1974 NPW Act www legislation nsw gov au maintop view inforce act 80 1974 cd 0 N NPWS Foliage A subset of P13 protected plants as listed under the NSW National Parks and Wildlife Act 1974 NPW Act www legislation nsw gov au maintop view inforce act 80 1974 cd 0 N NPWS Whole Plants A subset of P13 protected plants as listed under the NSW National Parks and Wildlife Act 1974 NPW Act www legislation nsw gov au maintop view inforce act 80 1974 cd 0 N Extent type Coding pertaining to species identified in Rare or Threatened Australian Plants See Briggs J D and Leigh J H 1995 Rare or Threatened Australian Plants Revised Edition C S I R O Pub
80. ngs reported from members of the public The Atlas covers all of NSW and may include some records from neighbouring states though it is not a comprehensive inventory of all species or all locations of species in NSW 2 1 1 Where does all the data come from The records in the Atlas of NSW Wildlife come from a number of sources including e survey sightings records from the Atlas s in built flora and fauna survey modules e records from consultants research scientists and others as part of the Scientific Licence procedure e incidental sightings records from the public and e records from other custodians including the National Herbarium of NSW the Australian Museum Forests NSW NSW Fisheries and the Australian Bird and Bat Banding Scheme that have licensed OEH to distribute their data The scientific licence procedure To carry out a flora or fauna survey in NSW a Scientific Licence needs to be entered into between the surveyor and OEH Section 132 C of the National Parks and Wildlife Act 1974 NPW Act for e fauna surveys where there is the potential to harm protected species either directly e g through the use of sampling devices such as traps or hair tubes or indirectly e g through the accidental transfer of disease into frog habitats e flora surveys where samples are taken from protected plants listed under the Schedules of the NPW Act or from threatened flora species endangered populations or endangered ecological
81. nimals plants materials or activities collected captured observed or undertaken under the licence including b species identification c precise locality description d precise geographic coordinates AMG MGA or latitude longitude including datum accuracy and whether a GPS was used and e date of trapping observation or collection tf A list of locations surveyed including geographic coordinates must be included for those licences authorising flora and fauna surveys g Data must be provided at an accuracy of not less than 100m without suitable justification h Reports must be in the standard OEH excel format available at http www environment nsw gov au resources Atlas AtlasDatasheet xls i Completed reports are to be uploaded online under a secure login Contact atlas environment nsw gov au for account details and guidelines Atlas User Manual Licensed Users 6 j Failure to submit a valid and full report will delay or prevent the renewal of a licence and may also incur an infringement notice for a breach of licence conditions 300 k Failure to submit a report may be considered sufficient grounds for cancelling a licence Scientific licensing is managed by the Wildlife Licensing and Management Unit WLMU and is a separate agreement from the Atlas of NSW Wildlife Data Licence More information on the Scientific Licence conditions can be found at www environment nsw gov au wildlifelicences Scie
82. ntially harm your computer IF tou do not trust the source da not open or save this tile What s the risk You have the option to either Save in the first instance and then open or open the file initially and save after viewing Following is advice on saving the file in the first instance e Click onthe button You will then be prompted to navigate to a directory on your computer to save the file to Atlas User Manual Licensed Users 68 My A ecent Documents My Computer a File name Atlas records 201 20723 1 724433 21p w Save hy Network Save as type Winzip File st Cancel e Navigate to the appropriate path and rename the file as you wish e Click on the se button The file will download giving you the option to either Open the file directly in Excel or open the file via the Open folder option Download complete sE nE Download Complete J ecords 20121029 150644 2ip From wie environment asw gow au Downloaded 122KB in 1 sec Download to C ADATA Atlas n Balna Exotic recordsa zip Transfer rate 127K Bi Sec Close this dialog bos when downoad completes If you select Open a WinZip window will display Atlas User Manual Licensed Users 69 i Winzip Balina_Exotic_recordsa zip File Actions view Jobs Cptions Check wiza d Wie Style Type Modified Tet Documen 29 10 2012 3 05 PM a oo o Microsoft W 15 09 2012 1 54 PM 4 Selected O files 0 bytes Total 2 fies
83. ntificResearchLicences htm 2 1 2 Limitations When accessing data from the Atlas it is important to be aware of the limitations of the data The Atlas is not comprehensive Data in the Atlas while extensive is by definition patchy and as such will not provide you with the full distribution of a species Except in areas where comprehensive survey information has been incorporated into the database the search results for a particular area are based on a mix of reported sightings Data collection is often biased Some areas are particularly poorly represented e g there are relatively few records for flora species in western NSW and there are relatively few records across the state for fauna or flora sightings on private land Sightings may follow patterns of human movement such as along roads and contributors not bound by the requirements of a Scientific Licence can often focus their efforts on recording threatened or rare species As a result common and introduced species can be under represented Data is not necessarily an accurate representation of current abundance It is important to realise that the number of recorded sightings for a species does not necessarily correspond to the actual abundance of that species in NSW A lack of sightings of a species at a particular location does not necessarily indicate its absence just the same as multiple records of a species at a location doesn t necessarily mean the species is abundant e g co
84. numbers Atlas User Manual Licensed Users 72 7 2 Species The Species menu provides taxonomic details for all flora fauna and fungi taxa maintained within the Atlas Note that fungi are included in the flora option 7 2 1 Search for an existing species e Click on the Species menu Search Species Scientific Name Common Name Species Code Species Type Fauna Flora Search Clear New e Ensure the correct species type is selected and enter full or partial values into any of the available search fields scientific name common name or species code e Click onthe 7 2 _ button All available species that contain your search value will return as shown below for the search term cockatoo Species Maintenance Search Species Scientific Name Common Name cockatoo Species Code Species Type Fauna Flora Search Clear New Results 1 10 of 14 1 2 0268 Callocephalon fimbriatum Gang gang Cockatoo Review Remove Spatial distribution 0266 Calyptorhynchus baudinii Long billed Black Cockatoo Review Remove Spatial distribution 0267 Calyptorhynchus funereus Yellow tailed Black Cockatoo Review Remove Spatial distribution 0269 Cacatua galerita Sulphur crested Cockatoo Review Remove Spatial distribution 0270 Cacatua leadbeateri Major Mitchell s Cockatoo Review Remove Spatial distribution 0263 Probosciger aterrimus Palm Cockatoo Review Remove Spatial distribution 0265 Calyptorhynchus lathami Glossy B
85. o Mapping option 1 for further advice on viewing and printing your map Atlas User Manual Licensed Users 63 6 2 4 Save species list The Save species list allows you to save a summary list e Click on the ave species list link button A Save species list disclaimer pop up box appears Save species list DISCLAIMER By clicking on the button you accept that data in the Atlas come from a number of different sources and are only indicative the data cannot be considered a comprehensive inventory and may contain errors and omissions Download now Download now e Click onthe l button A File Download pop up will display File Download Do you want to open or save this file Name SpeciesList xls Type Microsoft Excel Worksheet 47 3KB From www enrironment nsw gowY au While files from the Internet can be useful some Files can potentially harm your computer F you do not trust the source do not open or save this file What s the risk e Click on the button NB you may need to click twice You will then be prompted to navigate to a directory on your computer to save the file to Atlas User Manual Licensed Users 64 BH species_ist xs Gave iY gt Atlas downloads et E vt ey 5 Mi H ecent Documents My Docamern s bey Computer T File name ipeciesList ls v Sava By Network Save az type Mi rogoft Excel Worksheet v Lancel e Navigate to the appropriate path rename the f
86. red e Click on the 2 link button You will then be returned to the Submit sightings page where the Supplied by field is now populated with the name Registered user Please note that even if your contact details exist in the system either because you have previously submitted sightings to the Atlas or have had a Licensed user account in the past you will not be able to search on your personal details as a Registered user Only the name Registered user will be available for you to select ii Licensed users The supplied by field allows you to identify the name of the owner of the dataset In most cases this will be you i e the observer of the records Note that if you are submitting a file on behalf of someone else please select their name e Inthe Supplied by field click on the 2 5 button Atlas User Manual Licensed Users 29 A Search for Observer pop up will display Close Search for observer Surname Given name s Search e Type in all or part of your Surname and or Given name s Click the ETEN button All names that match your search criteria will display Please note that the names available for you to search on are restricted based upon your login details As a result you will only be able to search on observers which are attached to your Atlas licence Search for observer Results 1 1 of 1 Show all results Sumame Given name s Address Plowman Deyarne cio NPWS Gl
87. ria For example if your initial search was for all Exotic species in Ballina LGA you could click on the Plants radio button to refine the search results to Exotic plants in Ballina LGA Which species or group all animals Plants Fungi Communities Threats Endangered Search fora Species or group of species e g entities populations birds The search criteria and results list will adjust accordingly 3 View the entire species list onscreen Where more than 100 species are returned a scroll bar will activate on the right hand side of the page allowing you to view the first up to 100 species Where more than 100 species are returned the results will be paginated see numbers circled in the image below on the left hand side and a 2 0w all entities link button displays on the right hand side Displaying 1 100 of 220 species below To map records for individual species select up to 5 species then click View map To map all records click on View map without selecting any species first Either click on subsequent page numbers to view additional species or click on the show all entities link button to display all results in a single page 4 View legal status details The legal status are displayed in two columns a The column labelled NSW status refers to all species listed under NSW legislation National Parks and Wildlife Act 1974 Threatened Species Conservation Act 1995 Fisher
88. s made publicly available If you require more detailed location information for sensitive species than is publicly available you can apply for an Atlas Data Licence conditions apply Links to user manuals Fauna Survey VIS Flora Survey Accessibility Privacy Copyright Feedback NSW Government jobs nsw 4 2 How to logout Once you have finished with your Atlas session you can either e close the Windows Internet Explorer session as you would any internet session and you will be logged out automatically or e click on the Logout menu You will then be re directed back to the OEH online security portal login page Note that if after logging out you subsequently login you will be directed to the following My applications page listing all the applications that you have access to Skip links Contact us Help A Z index Office of Keyword search Environment NSW amp Heritage GOVERNMENT Quicklinks v es os HANGE ENVIRONMENT My applications D My applications My details Change my details User ID dec sherraj Change password User name Sherratt Jenny My login history Logout Atlas Atlas Atlas e Click on the 25 link button to be directed to the Atlas homepage Atlas User Manual Licensed Users 12 4 3 Useful buttons and warning advice Figure 1 contains useful tips when using the application while Figure 2 contains warnings for issues you may encounter
89. s the person organisation primarily responsible for data saved within a dataset Dataset Within the Atlas there are various types of users each with different access rights The access rights i e view or edit that individual users have for particular records are defined at the dataset level Module The Atlas of NSW Wildlife is a composite database comprising different systems referred to as Modules including Atlas sightings Fauna survey VIS flora survey Observer The name of the person who sighted recorded a species OEH The Office of Environment and Heritage The body of the NSW state government responsible for maintaining the Atlas The OEH sits within the Department of Premier and Cabinet Pop up Distinct windows that appear on screen allowing for data entry review or to convey information regarding successful saves Working within a pop up does not mean that you have navigated from the page previously being viewed consequently your session timer will not be reset while working within a pop up Sensitive species data policy This policy lists species identified as sensitive to disturbance and exploitation and restricts the supply of precise locational information about these species Further information is available via the Policy link www environment nsw gov au policiesandguidelines SensitiveSpeciesPolicy htm Atlas User Manual Licensed Users 79 WDU The Wildlife Data Unit refers to the section
90. selected to display Map may contain errors and j ve ar sec omissions Neither the Office of Environment end Heritage nor any other data custodian will accept lisbility for any loss damage cost or expenses incurred as a result of the use of or reliance upon the information in the map Map copyright the State of NSW through the Office of Environment and Heritage x Vulpes vulpes Your Selection Licensed Report of all Valid Records of Exotic listed Entities in BALLINA LGA returned a total of 2 686 records of 240 species Report generated on 29 10 2012 2 12 PM Yy House Sparrow Passer domesticus e To save or print the map click on the 258 t0 PDF button Atlas User Manual Licensed Users 61 A File Download pop up appears File Download Do you want to open or save this file g Name Map pdf Labia Type Adobe Acrobat Document 176KB From www environment nsv go au harm your computer IF you do not trust the source do not open or save this file What s the risk e To save the map to file click on the button and save as required e To print the map without saving click on the button and select the Print option form the File menu ia While Files from the Internet can be useful some files can potentially Tip You might find that you need to click on the or buttons a second time to activate them Atlas User Manual Licensed Users Mapping Option 2 View all e Without select
91. sible ID See reference worksheet for values and definitions Defines the coordinate system Refer to the Geoscience Australia website for an explanation of datums www ga gov au earth monitoring geodesy geodetic datums about html Multiple codes separated by either comma comma and space space semicolon or semicolon and space Total character length lt 100 Select from drop down list Select from drop down list Whether a Global Positioning System GPS was used to obtain the coordinates Select from drop down list Coordinates are a reference for any point on the earth s surface and can be supplied as either Projected Zone Easting Northing or Geographic Latitude Longitude Zone Zone 56 is 150 156 longitude which encompasses much of eastern NSW Zone 55 is 144 150 longitude Zone 54 is 138 144 longitude encompassing most of Western NSW Select from drop down list Zone 57 covers Lord Howe Island Easting The reference in metres measured east of an arbitrary origin A six digit number with up also referred to as the x coordinate to four decimal places Northing The reference in metres measured north of an arbitrary origin A seven digit number with also referred to as the y coordinate up to four decimal places Readings of latitude and longitude can either be provided as degrees minutes seconds or as decimal degrees Decimal degrees are the
92. species or group e Click on the last option Search for a species or group of species e g birds to display a search box Search for term Enter at least 3 letters and click Go gt Go Term selected e Type in all or part of a Species scientific or common name Genus Family Order or Class e Click on the button A Species pop up appears listing all values that contain your search word For example if you were to search on the word bat the result list would include not only bat species such as the Common Bentwing bat but also the Family Hydrobatidae the Genus Acrobates the Grey Grasswren Amytornis barbatus and the Antipodean Albatross Atlas User Manual Licensed Users 42 D Species Select one from the list below Acacia dealbata Species Silver Wattle dealbata Subspecies Silver Wattle 2 Subalpina Subspecies Silver Wattle Acacia nanodealbata Species Silver Dwarf Wattle Acrobates Genus Acrobates pygmaeus Species Feathertail Glider Acrobatidae Family Gliders Albatross Mallee Common Name Eucalyptus langleyi Albatrosses Common Name Diomedeidae Albatrosses Petrels and Shearwaters Common Name Procellariiformes Amytornis barbatus Synonym Grey Grasswren k e Use the scroll bar to scroll through the list and select the appropriate species On selecting the species the Species pop up will automatically close and the selected species will display next to the Term
93. t XW Extinct in the wild www environment gov au epbc about index html CITES Status The Convention on International Trade in Endangered Species of Wild Fauna and Flora CITES is an international agreement between governments Listing is either e Appendix e Appendix Il e Appendix Ill www cites org NPWS Status If the species is listed under the NSW National Parks and Wildlife Act 1974 NPW Act the following legal status listings will display e P Protected Fauna www legislation nsw gov au maintop view inforce act 80 1974 cd 0 N Sensitivity Class If the species is listed under OEH s Sensitive Species Data Policy one of the following will display e Sensitivity Class 1 e Sensitivity Class 2 e Sensitivity Class 3 www environment nsw gov au policiesandguidelines SensitiveSpeciesPolicy htm If the species is listed on the China Australia Migratory Bird Agreement www environment gov au biodiversity migratory waterbirds bilateral htm Fauna Keeper Class Those species which require a licence for people to keep e Class 1 licence refers to species that are easy to look after e Class 2 licence refers to species that are rare an more difficult to keep Atlas User Manual Licensed Users 75 E www environment nsw gov au wildlifelicences ROKAMBA If the species is listed on the Japan Australia Migratory Bird Agreement www environment gov au biodiversity migratory waterbirds bilateral html e o search on anot
94. ublications requests Phone 1300 361 967 national parks climate change and energy efficiency information and publications requests Fax 02 9995 5999 TTY 02 9211 4723 Email info environment nsw gov au Website www environment nsw qov au ISBN 978 1 74293 698 7 OEH 2012 0509 Last updated 6 November 2012 Contents Introduction Background 2 1 What is the Atlas of NSW Wildlife 2 1 1 Where does all the data come from 2 1 2 Limitations 2 1 3 Access to data in the Atlas system 2 2 Governance and accountabilities 2 2 1 Who to contact Apply for login access 3 1 Levels of access 3 1 1 General Public access no login required 3 1 2 Registered Public access 3 1 38 Access for clients who hold an Atlas Data Licence Getting started 4 1 How to login 4 2 How to logout 4 3 Useful buttons and warning advice Data entry 5 1 Background to different types of records 5 1 1 Non survey data 5 1 2 Systematic survey data 5 2 Background to data entry 5 3 Submitting non survey data for entry via the Import spreadsheet menu 5 3 1 Background 5 3 2 Enter records into the ScientificLicenceDatasheet x s file 5 3 3 Submit your file for import 5 3 4 Troubleshooting for Import submissions 5 3 5 How are records finally imported into Atlas Search 6 1 Background information to be read prior to searching 6 1 1 Why is data provided under a licence agreement 6 1 2 Disclaimer Reference for Atlas data 6 2 Start searching 6 2 1 Select search
95. uld be a single plant recorded on multiple dates by different people with slightly different coordinate readings Records are a mix of both historical and current data and as such are not intended to be a current snapshot for an area or species The accuracy of individual locations vary Due to the differing methods to collect records there is variation in the accuracy of the location at which records are collected The locations of some species are collected via a GPS and will therefore be accurate to 10 to 50 metres While some records collected outside of the Scientific Licence process such as species lists for properties or historical records from published documents can be quite coarse The Atlas database does not contain certain types of information e The Atlas is a database of the presence of individual species so does not record or report on species absence except for survey sites recorded in the survey modules of Atlas and e With the exception of records that are tagged as being part of an Endangered Population information on entities other than species i e threatened ecological communities and key threatening processes are stored in the TS Profiles module of Atlas While these details are available via the Search module individual records of communities and threatening processes cannot be entered Atlas User Manual Licensed Users 7 e Critical habitat is not contained in the Atlas Spatial information for Critical
96. unt Alternatively you can use the scroll bay on your mouse to zoom in by scrolling downwards e Click on the Pan menu option to display your cursor as a hand icon e Then click and drag in the direction you wish to pan your map to Full Extent 7 Full Extent e Click on the Full Extent menu option to zoom to all of mainland NSW regardless of what area you searched on Note that if you have searched on records in Lord Howe Island you will still only be taken to mainland NSW so you will need to pan zoom across to Lord Howe Island manually Now look at the four buttons on the left hand side of the icon bar Overview map e Click on the Overview map menu option to display an inset map of the area in relation to it s location in NSW Hide or scroll through map pop ups The pop ups can either be closed by clicking on the oC symbol in the top right hand corner or hidden by clicking on the back arrow in the top left corner of the following menu option Atlas User Manual Licensed Users 57 Note that as multiple pop up boxes are selected from the left hand side of the icon bar i e Map legend Overview Identify and Print the up and down arrows allow you to scroll through the pop ups Map Legend Map Legend Map Legend mi Species Sightings Cane Toad Rhinella marina Wi Rock Dove Columba livia w Spotted Turtle Dove Streptopelia chin i j PF House Sparrow Passer domesticus rs
97. vate museum or herbarium Figure 3 contains some tips and troubleshooting when entering values into the Atlas datasheet Atlas User Manual Licensed Users 19 TIPS and TROUBLESHOOTING when entering values into the AtlasDatasheet xls 1 When entering sighting details always enter the first record into Row 4 and do not skip any rows or enter values unrelated to sightings into other cells elsewhere in the spreadsheet 2 If add value with a single apostrophe in Title or Notes fields the apostrophe will be exported and stored as a question mark in the database If practical please refrain from using apostrophe s in these fields 3 When entering values into some cells you may notice that sometimes the value appears to repeat on itself Please note that this issue does not affect the cell check the cell formulae bar to see that only the characters you have typed in display exactly as entered 4 If you are copying across data from old excel files into the new AtlasDatasheet xls file please be aware that there may be an issue with the First Date and Last Date fields whereby the dates are re formatted to numeric and as a result no longer resemble the date Please keep this in mind and check the date fields in AtlasDatasheet xls after pasting values from other files 5 Always enter new datasets into the xls file to ensure appropriate validation i e not the csv file Entering new records into the csv file will co
98. vise Wildlife Licensing of this at the time of the Licence renewal Note that this does not apply to datasets you submit online that fail validation due to missing erroneous values Datasets may need to be submitted several times until they pass validations 3 Advise WDU ASAP regarding any valid submissions that should not be imported If for example you have successfully submitted a file online i e Status Ready for import but you later realise that it is the wrong dataset you meant to upload e g duplicate or contains missing details etc then please e mail WDU asap with the file name and date of submission so that we can flag the file as not for import Any datasets with a Status of Invalid will not be reviewed or imported by WDU so there is no need to advise WDU of such datasets Atlas User Manual Licensed Users 15 5 3 2 Enter records into the ScientificLicenceDatasheet xls file The following outlines guidelines for entering details of your species records into the spreadsheet e Save a copy of the file ScientificLicenceDatasheet xls to your local share drive Note that the file is over 9MB due to the embedded formulae and reference data It will substantially reduce in size once you are prompted to re save it in a different format i e as a csv file e Open the ScientificLicenceDatasheet xls file Note that there are 2 worksheets a Sighting records this is where all the ne
99. ween 01 01 1770 and today First date must be earlier than last date 11 57 54 AM Row 4 last date is invalid Last date must be a value between 01 01 1770 and today Last date must be later than first date 11 57 54 AM Row 4 count is invalid Count must be an integer gt 0 11 57 54 AM Row 4 datum is invalid 11 57 54 AM Row 4 gps is invalid 11 57 54 AM Row 4 zone ts invalid Zone must be an integer 11 57 54 AM Row 4 coordinate is invalid 11 57 54 AM Row 4 accuracy is invalid Accuracy must be a number between 1 and 100 000 up to 4 decimal places 11 57 54 AM Row 4 location description is invalid Location description cannot be null and refers to the place name 11 57 54 AM Row 4 geology code is invalid save log The Log will then identify which Row s contain fields that require review and edits with a brief description of what edits are required as shown in the example above Note that the Row number here refers to the row number in your excel file Note that only the first 100 errors will display in the log if there are more than 100 error messages or you wish to review your messages at a later date you will need to save the log to view details e Click onthe 2 9 button You will need to fix these errors in the Excel file Editing the excel file ensures that the formulae and reference worksheet validates any new values added e Make any edits to the Excel file e Resave the file as a csv file e
100. wn list Publication City of City of publication Free text up to 30 Publication characters Name of Book Name of book Free text up to 150 characters Name s of Name s of Editor Free text up to 60 Editor characters Volume of Volume and if applicable page numbers e g 4 23 35 Free text up to 30 Publication characters Fields in bold are mandatory omw ee ee ab O Cc 2 oD xX Common Name is required for fauna where the Scientific Name is not supplied Common Name is not required for flora Scientific Name shall be required for fauna where Common Name is not supplied Scientific Name is required for flora If Specimen Rego is provided Specimen Location must be provided and vice versa Atlas User Manual Licensed Users 23 KKKK If Zone Easting and Northing are not supplied Latitude and Longitude OR Latitude Degrees Latitude Minutes Latitude Seconds and Longitude Degrees Longitude Minutes Longitude Seconds are required If any of the fields in Reference section are supplied the fields Title Author s Type of Publication and Year of Publication are required 5 3 3 Submit your file for import Once all sighting details have been entered you are ready to submit your file for import You will first need to save your file in the correct format a comma separated file csv e In excel make sure the Sighting records worksheet is the worksheet in your

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