MIS User Manual - Managed Internet Service Login
Contents
1. 91 The s suu uuu 91 2 Tile Sie T uama 81 le Annonce mern o coo sce 94 11 1 Viewing Broadcast Announcements 94 lo POER Manna uuu aa nies whale dob can ots maswata an 96 Chapter 1 MIS User Guide 1 1 About the Managed Internet Service All Education Queensland schools are provided with a Managed Internet Service MIS 1 2 Icons used in this Guide The following icons are provided in the left margin of this Guide Information i Warning Note j Points to a description of features or functions It is strongly recommended that you read and understand this information before proceeding Additional information that may help you use a feature 1 3 Navigation MIS is web based and uses standard Windows and Web interface features These include Feature Example Buttons Web links Education Queensland Ciueeneland Sovernment Entry fields MIS ID Password Checkboxes rm Radio buttons Drop down lists m Explanation Perform an action May take you to another web page or open a menu option Allow you to enter Information Click in the field and then type the details Let you select one or more options Let you select a single option Let you select from list of pre defined o2. Sha 24 WebMail AWS mu X uuu 25 2 92 Eres den cas 25 5 3 3 Actions on messages summarised 26 5 3 4 Searching messages in message folders 26 iii MIS User Manual 5 3 5 Sorting messages in message folders 27 Usine Omi eed ea 27 23 9 COMPOSING emal usun uu UE Caro a C uuu sun 27 t rolin Tis Oo uuu uu nu N 27 55 2 C M essqape us au 28 2 15 95 Emal AIC dioe a aD 29 3 0 Tor unuyay uma usata matha atya ma sms 29 imp u den pudet Mb Ua EE 32 Din Create a new folder uuu uu ua NU epu eto ie 32 Delete folders With Gabe er e 33 55735 bebween created su oor T 33 Sod Ae enamine dollara uu usu Mone eco u u 34 ema E I TT 35 5 9 Address Dook 35 2339 15 olt T ND 36 23 92 Creatine LOUPS o bunu huahua maana a
3. year level the default school filter the staff filter or the global filter To access this feature click on the Filter Check tab Filter Check Figure 10 2 Filter Check 1 The screen will display the available filters for the school Select School Available Filters School Default Filter m TEST URL Figure 10 3 Available Filters 2 Select the filter you wish to test This defaults to the School Default Filter however year levels and the staff filter are also available to test 81 Filtering Select School FHGP ec eee ee Continuing Junior iis Continuing Senior Preparatory Year Preschool Primary Ungraded School Default Filter Secondary Ungraded Statt 01 Year 02 Year 04 Year 05 Year Year 07 Year Year 09 Year 10 Year 11 Disclaimer Pr Department sland Governme Figure 10 4 Select Filter to Test 3 Enter the URL to test and select MEILH to test against the selected filter Tip A URL that does not specify a protocol i e http will have http automatically added and displayed when the result of the test returns Note A URL that is not blocked will display the message This URL is not blocked Note A URL that is blocked by a global category will display the message This URL is blocked by the category XXXX in the Global Filter where XX XX is name of the global category blocking the URL Note
4. 2 Glick to delete group j 4 F 1 96 Address Book Eq All Contacts 1Corporate Directory 1 Select group to Figure 5 26 Address Book List 1 Select the group to be deleted 2 Click x and click OK to confirm deletion Tip Deleting a contact group deletes the group definition only not the group members 5 10 Phishing Emails Phishing emails are a form of deception aimed at stealing your valuable personal information such as bank details or usernames and passwords MIS users have recently been targeted by these emails and accounts which have been compromised as a result have been used to send large volumes of spam resulting In interruptions to email services on several occasions Due to this it is vital that users of the MIS know how to identify potential phishing emails and understand the importance of acting responsibly if they receive one 5 10 1 What does a phishing email look like Phishing emails may take a number of forms however the majority of those received by MIS users pretend to be from an EQ support team These emails as shown in the example below attempt to get the user to respond with their MIS username and password 40 WebMall Subject Dear Eq Edu Au Account User Date 10 01 AM muser amp gdev egq edu au From Michael Ward Dear Eq Edu Au Account User Important Note We have temporarily limited access to sensitive account features y
5. Manage Calendar M Info Sharing Name Sports Events Description Include in Free Busy Lookup Time Zone Australia Brisbane GMT 1000 URI ETTM 9 ate Save Changes Figure 6 8 Manage Calendar Tip Look at the Sharing section of the Manage Calendar window 48 WebMall Calendar Manage Calendar Info Sharing Share Calendar User Access Permission EJ Select Item Save Changes Cancel Figure 6 9 Manage Calendar Sharing 6 7 Using the Calendar s Task features The Calendar s Task feature lets you manage tasks such as weekly reports timesheets and other to do items 6 7 1 Managing tasks in the Tasks tab Click the button to see current tasks status Tip If you ve read the section on how to View and Filter Events the Tasks screen will look familiar 49 WebMall Calendar Filter task list by name Filter tasks by completion Stats op Mea Eveni New Task Print Calendar Agenda Sassi incomplete Tasis Dum Completed Tasks Sor by Prorty P 06 30 10 309 Glick to open and view the task Glick to delete tie task Figure 6 10 Tasks Tip Tasks that require no detail can be created quickly Click the button enter a title click Create Task monty nom Calendar Lun Enter more details Create Task
6. address here and Ade to Invitations Invite List Add to Invite List People and Resources EJ Add Book Check Availability EAE 2 Check invitee s availability find invitae s Figure 6 5 Add Invitees Tip The usual approach is to build the list of invitees check their availability and adjust the event time to suit To build the list of invitees f you know the email address of the invitee enter it in the search field and click Add to Invite List to add them otherwise click H 99 From Address Book and select invitees from the address books available to you Click Check Availability if invitees are available 45 WebMall Calendar 6 4 3 Check invitees availability Confirmed W Ma Unknown Add From Address Book 10am Example User This persons calendar reports as busy from 10 30 11 30am Auto Select Time Earlier Later Event 10 30 05 27 10 05 27 10 Click to let Convergence find the first available time for inviteas i Try new dates and times the E ance Invitees are busy Figure 6 6 Check Availability When opened the Check Availability window displays information for the day of the event Invitees availability is shown in the grid at the top of the window Tip Change the Event Start and Event End if people are busy Al
7. Note phishing emails i e those that specifically ask for a MIS login or password should be forwarded as attachments to phishing eq edu au 5 2 Accessing WebMail WebMail is available at https webmail eq edu au https webmail eq edu au or by following the link from the MIS login or homepage To access WebMail enter your MIS ID and password 23 WebMall Education Queensland SMARTI Managed Internet Service Login HiS pma nr Lag Shares you require amp kscilance mith logging A wor school s MCS acmintstraqgor Coco Ducigener Prs cy The State of Queersiand Depsetrment of Education and Training 2003 aod mar Figure 5 1 WebMail Login 1 Enter your MIS ID in the MIS ID field This is the same ID you use to log into MIS 2 Enter your password in the password field This is the same password you use log into MIS 3 Click Login to enter Web Mail Note If an incorrect user ID or password 15 entered the following message will appear Invalid username or password 5 3 WebMail Interface The screen below shows the WebMail interface 24 WebMall Welcome MailUser Help Signout NEIN webmail laterse I atipi asd p Er a Iro Mail
8. 21 Feb 2007 14 17 57 This i error log message This i error log message This i error log message This i error log message This i error log message This i error log message This i error log message This i error log message This error log message This i error log message 21 Feb 2007 14 17 56 This i error log message 21 Feb 2007 14 17 56 This i error log message 21 Feb 2007 14 17 56 This i error log message 21 Feb 2007 14 17 56 This i error log message 21 Feb 2007 14 17 55 This i error log message 21 Feb 2007 14 15 39 This i error log message 21 Feb 2007 14 15 38 This error log message 21 Feb 2007 14 15 37 This i error log message 21 Feb 2007 14 15 36 This i error log message 21 Feb 2007 13 06 18 This error log message 21 Feb 2007 13 06 17 This i error log message ads Feb 2007 13 06 17 error 199 message Internet Figure 4 9 Error Log Viewer 3 Click Refresh to refresh the view immediately or wait 60 seconds when it will automatically update 4 3 7 Restricted access to directories Tip You can restrict access to one or more directories on your website to individuals or defined groups of people For example say you re working on a project with two others You can upload all information for that project into a directory on your 18 Web hosting website and then control access to the directory so that only your
9. Calendar interface 57 WebMall Options Options Global Mail Calendar General Events Notifications Figure 7 6 Calendar Options 7 3 1 Calendar General Options Use the Initial Calendar View drop down list to change the type of calendar you see when you first open Convergence Use the Timezone dropdown if you wish to view your calendar in a timezone other than the Australia Brisbane default Use the Day Starts and Day Ends drop down lists to define the times and time intervals displayed in day and week calendar views The First Day of Week drop down list defines how a week is displayed in calendar views In the above example choosing Monday makes weeks in a monthly calendar start at 7 3 2 Events Invited events filters allow you to restrict the events that are displayed in calendars To remove Declined events from a calendar view switch off the Declined check box Use the Default Event Type drop down list to define your preferred event type whenever you create a new event 58 WebMall Options 7 3 3 Notifications Notification Enable event notifications Enable event notifications Notifications arrive before Send notification to email address Invitation Notifications Notify me via email of new invitations or invitation changes Figure 7 7 Notifications Use this to get Convergence to send you reminders for events and tasks To turn on Reminde
10. Cancel Figure 6 11 Add Task Warning Tasks are stored in calendars Add everyday and recurring tasks to your preferred personal calendar 6 7 2 Recurring tasks Repeating tasks such as daily reports or weekly timesheets can be added to the calendar Click New Task then within the New Task dialog click Enter more details 50 WebMall Calendar Enter your tasks details including due date then open the task recurrence options by clicking T Recurrence the button Repeat Daily Y Advanced Ending never Y Figure 6 12 Task Frequency 1 Choose how often the task repeats from the Repeat list 2 Use the Ending options to define when the task ends 3 Click Set to save the task recurrence settings 51 Chapter 7 WebMail Options 7 1 Global Warning Make a note of any changes you make in this part of WebMail so that you can undo them if necessary Login View display either Mail or Calendar when starting WebMail Language displays the user interface in a different language if that language has been set up by a MIS Administrator 7 1 1 Date and Time Formats Date Format This affects for example how email sent received dates are displayed in message folders and event and invitation dates are displayed in the calendar For example choosing Y Y MM DD displays a date as 2005 10 18 Date Delimiter How the year month and day parts of a date are separated Slas
11. Delete Files Remove all selected files amp directories including subdirectories DELETE Figure 4 6 Delete Files 2 Click LE 4 3 5 Upload a file To upload a file 1 First move to the directory where you wish to upload the file see File Manager how to move around and download 16 Web hosting Upload File Upload file to the current directory _ Figure 4 7 Upload Files 2 Click Browse to open the file selection dialog 3 Select the desired file and click The name of the file will now appear in the Upload File text field 4 Click Upload to upload the file Once the upload has completed the display area will refresh to show the new directory contents Note Please contact your school s MIS Administrator if you have any questions or issues related to uploading files Warning The total size of uploaded files cannot exceed your web quota 4 3 6 View PHP error logs To open the PHP error log viewer 1 Click View within the View PHP Errors command area View PHP Errors View the most recent PHP emors Figure 4 8 PHP Errors 2 The error log viewer will open in a new browser window 17 Web hosting E PHP Error Viewer PHP Errors REFRESH 21 Feb 2007 14 17 59 21 Fep 2007 14 17 59 21 Feb 2007 14 17 58 21 Feb 2007 14 17 58 21 Feb 2007 14 17 58 21 Feb 2007 14 17 58 21 Feb 2007 14 17158 21 Feb 2007 14 17 57 21 Feb 2007 14 17 57
12. Logging in to the Managed Internet Service You must enter a MIS ID and Password in the Managed Internet Service Login screen Logging in Managed Internet Service Login HES ID Password Login Figure 2 3 MIS Login Detail 1 Enter your MIS ID in the MIS ID field 2 Enter your password in the Password field 3 Click Login If login is successful the MIS homepage is displayed If login is unsuccessful the following message will appear This is a restricted Access Service Authentication failed Return to login Follow the Return to login link and try again 2 5 Login problems Note If you need help logging in please contact your school s MIS Administrator Chapter 3 About the 3 1 The MIS Home The screen below shows the home page a ucapan Quesraiansd Para m m i P eh 7 Displays personal email M Intemet Service pages Jani Taylar Test School B Jr Personal chool and Education 3ujeenzland bookmarks web Mail Bookmarks here to to MES WebMail schaue Loa E72 Apatura Hacquacghem Teaching usas end ex TES Content Upload SF barmire Piang Eo bar Upload web pages and supporting files for your personal web site
13. birthdays anniversaries etc Events such as meetings need people and therefore have one or more invitees attendees Tasks jobs to complete by a date or time Note You can have multiple calendars For example you may have a lesson prep calendar and a sports events calendar Note You can share calendars with others and check others availability online Tip As there is detailed online Help for the Calendar this guide provides essential information only 6 2 Calendar Views and browsing calendars Calendars can be viewed by day week or month Display day week or month views of the selected calendar Calendars Calendars J Subscribed Currently selected calendar Figure 6 1 WebMail Calendar 42 WebMall Calendar To display a calendar for another date select the desired date within the date picker click on arrow buttons to move forward or backwards by month 7 28 29 30 1 4 5 7 8 25 26 2 3 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 27 28 29 30 31 1 2 3 4 2009 2010 2011 Figure 6 2 Picker 6 3 View and Filter Events With the calendar selected today s events are displayed Search Calendars Today s events 2008 ano 201 Figure 6 3 View Calendar Events Enter part of an event title in the Search field to filter events by title 6 4
14. A URL that is blocked by the global filter list will display the message This URL is blocked by the category Global Filter List Note A URL that is blocked by a custom category will display the message This URL is blocked by the category XXXX where XX XX is the name of the custom category containing the URL 82 Filtering Note A URL that is blocked for the staff filter will display the message This URL is blocked by the category XXXX in the Staff Filter where XX XX is the name of the global category blocking the URL 83 Chapter 11 Announcements This feature provides the ability to broadcast messages to users within the MIS Portal Announcements are scheduled to be broadcast and will remain broadcast for a specified amount of time Each evening a process is run which will look for any new announcements to broadcast If any are found they will be flagged as broadcast and will be available for viewing If it was specified that an email should be sent to users then they will be informed via email that there is an announcement for viewing During this process any announcements which have reached their expiry date will be expired and will no longer be available for viewing Note There are two types of users who deal with announcements MIS Admin users who must acknowledge all announcements and users who have been delegated MIS Admin tasks in a school Both of these users will be able to view announcements by using the announcement
15. Mal We g Forward w Quota Dol 15 BMB hg Seion All Subject From Cati Size Sports Rees tts Year 9 Example User 06 10 00 03 03 Assessment review Example User 05 10 10 03 03 PM l isenSeseeveedu au T 11 Trash gemi Drafts Spams Results Subject Sports Results Year 9 Date 05 10 10 03 03 To muserGgcheceq eduau From Example User Attached the sports results for Year 9 Regards 1 Example User Calendar Figure 5 2 WebMail Interface 5 3 1 WebMail accordian tabs Select mail calendar address book and customisation options by clicking on the accordian tabs as shown in the image below Access message folders such as the inbox Mark events craata events such as meetings reatify Mail G attendees create tasks Calendar 1 Address Book lt Options Manage contacts email addresses and groups of email addresses Prelerences personal detalls calendar and address book defaults Figure 5 3 WebMail Accordian Tabs 5 3 2 Message folder actions The following options are available for folders 25 WebMall Folder into and sharing Delete selected folder Quota Om 15 0MB Create new folder or subscribe 10 shared folder v MUSEMO CEV Rename selected inider inbox Trash sent Drafts Figure 5 4 W
16. Warning The Manage my Databases option only appears if you have been given a MySQL database For information on database management see MySQL Database Management If you do not have a personal website the following message appears in the Content Upload section of the Home Page Content Upload If vou wish ta have a personal website please contact your School s MIS administrator Figure 3 4 Content Upload Not Allowed 3 9 My Bookmarks Tip This feature appears in the Bookmarks section of the Home Page It lets you add personal bookmarks links to other sites These bookmarks become part of your user profile and will be available every time you log in Go to the My Bookmarks part of the Home Page and click the i edit button My Bookmarks Google Ask Jeeves for Kids e vahooliqans Figure 3 5 My Bookmarks This will open the bookmarks management screen as follows About the Page Add a new bookmark ADD Edit an existing bookmark Remove Name URL O Google google com C Ask Jeeves Kids http www ajkids cam F Yahooligans http www yahooligans com 9 Open each page in its own window open all pages in a single browser window open all pages in the main desktop window Ex CANCEL E Figure 3 6 Bookmarks Management This screen has two sections Add a new bookmark and Edit an existing bookmark 3 5 1 Add
17. a new bookmark Add anew bookmark Bookmark Name URL Figure 3 7 Add New Bookmark 1 In the Add a new bookmark section enter the Bookmark Name the name you want to add to the My Bookmarks section for this site e the site s URL e g www brisrain webcentral com au Note You do not need to enter the http http prefix MIS will add this automatically later 2 Click Add The new bookmark details will appear in the Edit an existing bookmark section of the screen The example below shows bookmarks added for Google Yahooligans and Ask Jeeves for Kids 9 About the Page 3 5 2 Edit an existing bookmark Use the Edit an existing bookmark section to remove unwanted bookmarks and define how bookmarks should be opened Edit an existing bookmark Remove Name URL O Googe jhttp www googe com Ask Jeeves Kids http www ajkids com F Yahoaligans http www yahooligans com 9 Open each in its own window open all pages in a single browser window Open all pages in the main desktop window Ex E HOME Figure 3 8 Edit Bookmarks To remove a bookmark click the Remove checkbox next to the bookmark name The radio buttons provide ways to open bookmark links The default and recommended is to open each page link in a new browser window Note The open option chosen here will apply to a My Bookmarks links To save changes cl
18. icon from the Portal Status Bar 11 1 Viewing Broadcast Announcements Currently broadcast Announcements are always available for viewing from the Portal Status Bar All users with permissions to view announcements will see a speech bubble icon with a number beside it denoting how many announcements are available Michaell Omeros Test School of a i Cn 2 a Announce ments 7 Figure 11 1 Announcements Icon Clicking on this icon will pop up a new window displaying the announcements 84 Announcements These announcements are from DETA Training next Thursday Reminder There will be hours training session for all teachers in Sandgate school next Thursday at 3pm Staff briefing on Friday 12pm There will be a meeting for non teaching staff this Friday at 12pm Lunch will be provided Figure 11 2 View Announcements 85 Chapter 12 PDF 5 MIS User Manual manuals pdf mis user portal manual pdf WCMS Manual Joomla 2 5 manuals pdf wcms manual pdf 86
19. shown above Select the target folder and click Move to Folder Tip Each of these operations may be performed with one or more messages selected 5 7 4 Renaming a folder Perform the following steps to rename a folder 1 Glick Rename Folder Enter the folders new name Enter new folder Smarts Results Rename Folger 3 Click Hename Folder to perform the rename Figure 5 19 Renaming a folder 34 WebMall 1 With the folder selected click to display the rename dialog 2 Enter the new folder name 3 Click Rename Folder 5 8 Deleting emails As the volume of email you send and receive increases you ll need to delete emails that are no longer needed Delete is a two step approach Messages are first moved to the Trash folder before being removed upon logout Messages within the Trash folder may be moved to another folder for example back to the Inbox 9 9 Address book of contacts Tip WebMail makes it easy to maintain contact details and create and manage groups of contacts Tip In WebMail you ll see a contact s details referred to as a card as in business card Most email programs now work this way treating contact details as collections of online business cards Contact card details may be saved in vcf card format an internet standard attached to email and exchanged with other email programs Access your personal address book usin
20. two co workers can use it Note If a directory has no access restrictions then anyone can access files in that directory over the web A directory with access restrictions is marked with the word Restricted Size Type PRIVATE 3 R 05 02 06 00 m lessons Restricted __ YE i T u ie niemn Figure 4 10 File Manager Restricted Flag Open a directory to see the restrictions that apply to it Tea hingst aff Group Figure 4 11 File Manager Restrictions In the above example two users momerl and mpeto2 and members of the Teaching Staff group may use the web to view the contents of this directory 4 3 8 Restricting access to a directory To restrict access to a directory 1 Open the directory in File Manager 2 Use the Search for user s or group box at the bottom of the screen to add users or groups to the access restrictions for that directory Search for user s or group UPDATE Figure 4 12 File Manager Search User Group 19 Web hosting 3 To choose individuals select by Last Name MIS ID or by searching a list Last Name enter the surname or its first few letters and click Select Choose the individual from the popup window MIS ID must be an exact match List choose list from the drop down and then select one or more of the list s members 4 To restrict access to a group click the Group rad
21. Create an Event Creating events such as meetings is straightforward Click and follow the steps in the next sections 6 4 1 Create Event Details Describe the event in the Event Details part of the New Event window 43 WebMall Calendar Calendar Event Save Attach Recurrence Reminders 4 TimeZone 96 Cancel Event Details The calendar for this event Title Calendar Sports Events All Day Start 05 26 10 03 30 PM g EST Duration 0 Day 1 Hr 9 Min End 05 26 10 04 330PM EST Information about the event Location Description Ir YOL share Vout calendar NE Ex decide whether the event spa ug dis should displayed Eventis Public Showas Busy Y Figure 6 4 Calendar Event Details Note Switching on Show As Busy will block out your time in the calendar Anyone who checks your availability will see your time has already been reserved for this event Note Some events may be confidential If so and you let others see your calendar use the Event is drop down list to mark events of this kind as either Private only invitees are aware of the event Public all users sharing your calendar are aware of the event or Show Time and Date others see you are busy but not why 6 4 2 Add invitees Choose invitees to an event in the Invitations part of the New Event window 44 WebMall Calendar 1 Enter the invitea s email
22. Local Account Mail Filters and click the button 55 WebMall Options Message Filters New Filter 1 Emer a tor the filter Filter Name With incoming messages that Match all of the following Match any of the following Match all incoming messages T Contains Perform the hollowing actions Move message t Select 2 Deli na the rules tor matching and diverting deleting messages Do nat include messages received before Do nat include messages received after Stop after processing this filter 3 If desired specity exiusian dale range tar messages Cance Save Filter Figure 7 4 Mail Filter 1 Give the filter a title in the Filter Name field 2 Either choose Match all incoming messages to apply this filter to all messages for example if forwarding all emails to a second email address or create rules to apply to incoming emails Note Rules may apply to any or all of the To Cc Bcc From or Subject lines of the email A typical rule will look for part of a subject line or sender s email address which is why contains 1s the default test However other tests can be applied contains does not contain tests for a partial match Matches if the line contains does not contain the characters you enter For example a subject line of Your account details on an incoming email contains account but does not contain bill is equal to is not equal to tests for a full match A subj
23. MEM to continue 4 From the Drop down box select Internet e mail 65 Mobile Email E V Messaging 36 Em 2 E mail Setup Your e mail provider Select your provider elect vour provider nternet e mail Exchange server Previous Click LE to continue 5 Enter your MIS name as it appears in your MIS account Then enter an Account display name this 15 only the name that your mail account will appear as under Messages 66 Mobile Email E mail Setup Tour name Example Kevin Cook Account display name The name For this account device Previous Click ER MM to continue 6 Incoming mail server is imap eq edu au 67 Mobile Email Messaging 36 em nix E mail Setup Incoming mail server IF unsure check with your provider get settings Account type IMAP4 Previous Click to continue 7 Enter your MIS User name and MIS password 68 Mobile Email E Messaging E mail Setup Username testname Examples kevinc damaintkevinc kevinc contoso com Password EE gt F GE E EE EE E Save password Previous Click ER MM to continue 8 Outgoing SMTP mail server 15 smtp eq edu au Uncheck Outgoing server requires authentication 69 Mobile Email i Messaging E mail Setup Outgoing SMTP mail server smtp eg ecdu au Outgoing server requires authentication Advanced S
24. MIS User Manual Managed Internet Service Department of Education Training and Employment Queensland MIS User Manual Managed Internet Service Department of Education Training and Employment Queensland Version 5 7 Published 30 10 2012 Table of Contents User 1 1 1 About the Managed Internet n a Q ua ena e oiu 1 122 CONS used 1 1 1 4 Contiguration Requirements Sua dies 1 1 5 Web Address Tor MIS ACCESS esten A due 2 1 6 usine the MIS uu uuu ull 0s go ie PAPA Portatile us 2 27 LOS OMS 3 2 z ne LOSIN SCTE D au u a 3 2 2 The UICE 0 cocto tuyunaman m aa atus Nub feto m 3 2 9 Other Fede uuu tolus ceu atau 4 2 4 Logging in to the Managed Internet Service 4 2 5 prObielna usu usa usu aaa 5 e 6 SU DE SERO SITIS 6 BOORTHAUKS ayy tom Dac utbs abiit gesta esu utat s edlen 6 7 S ontent a 7 8 So Add d NEW bookmark snide chia sass abi eas uq wasu masus 9 332 Edi
25. Nara Ann Example 3 Search far contacts by typing their name 2 Solect tne contacts to add ta the group 4 Click Create Group ta create the Al Create Group Cancel Figure 5 23 New Group 1 Enter a name for the Group This is required All other fields in the window are optional 2 Select the contacts to add to the group 3 Search Contacts Use the search box to look for contacts to add to the group As you type in this field the contact list will update To revert the list click to view all entries 4 Create Group Create the group by clicking 37 WebMall 5 9 3 Editing a contact group To manage the contacts within a contact group 3 Click Manage Group Address Book p 1 4 Manwje mup Aem Groep a Prints 1 Write pa 4 7 z v Aides Book Contracts 1 Salect group to edit Figure 5 24 Address Book List 1 Select the group to be edited 2 The current group members are displayed 3 Click Manage Group to manipulate the group member list Use the checkboxes next to each contacts name to add remove them from the group 38 WebMall Select contacts below to add to group Find A N Other w Ann Example All Save Changes Cancel Figure 5 25 Group Members Save Changes Save the changes by clicking 5 9 4 Deleting a contact group To delete a contact group 39 WebMall
26. Sohal optional Mame march fer a chool by Praemia derer the ied dics Centre code R by Dir Deis coda ace ck d Search for an Education Queensland staff member Personal bookmarks Calendar ID and D ESHS scheduled for today Wednesday October 5 2005 Change Password today nba Maintain calendars of meetings Change your MIS password events timetables etc Staff only Figure 3 1 MIS Home Page Note The options you see may differ slightly depending on how MIS has been set up for you Contact your MIS Administrator if options you d expect are missing Tip Some options such as My Bookmarks are opened with an Edit button in their top right corner 3 2 Bookmarks Bookmark Description Curriculum Exchange Education Queensland s gateway to online resources and teaching materials Learning Place Education Queensland s e learning environment for students and teachers About the Home Page Bookmark Description Discussion Lists Smart Classrooms Careers and Vacancies MIS MIS CGI Scripts Web Publishing for Schools Email discussion lists hosted by the Queensland Department of Education and Training Site dedicated to the application of infor
27. a folder at the highest level click the first folder your email address 4 Click OK 5 7 2 Delete folders with care Warning Check the contents of folders carefully before deleting If the folder contains messages those messages will be erased when the folder is deleted 1 Select the folder you wish to delete 2 Click ei and confirm deletion 5 7 3 Moving between created folders There are three ways to move between folders you ve created 1 Drag and drop a message from the current folder as shown below Get Mall g Reply Gy Forward Move Delete Select Al Quot of 15 0448 i Subject Sports Results Year 9 Assessment review w muser amp acdev edq edu au F Trash Example User Sent Drafts Sports Results k Sports Results Year 9 Example User 05 10 10 03203 PM Subject Sports Results Year 9 muser amp gdev eg edu au Attached are the sports results for Year 9 Regards Example User Figure 5 17 Drag and Drop gt With a message selected click shown below and select Move Folder to display the folder list 33 WebMall Trash Sent Drafts Sports Results Move to Folder Cancel Figure 5 18 Move Folder List Select the target folder and click Move to Folder 3 Right click the message and select Move Folder from the context menu to display the folder list
28. all automatically send back an email acknowledgement when your email is received e ask the recipient to acknowledge the email when it is opened Note Both types of receipt can be requested Rich Text allows message format to be switched between HTML web page format and plain text HTML gives you more control of formatting at a cost of message size 5 5 3 Email Attachments To attach a file to an email image click the button in the Write Message window to open the file browser 1 Locate the file to attach Note While you can send any type of file some formats may be rejected at the receiving end This is usually for security reasons 2 Click Open to add the file to the message Once added the file will appear below the Subject entry field as shown in the image below Subject calours tiff 396bytes Remove Note Click Remove to remove attached file s Warning Check the file size shown in brackets and keep the total file size under the attachment limit of 3 8 megabytes 5 6 Searching for emails To search for specific emails enter your search text in the search field shown below and hit Enter Figure 5 11 Message Search Field 29 WebMall By default searches Include the message subject and message body To change this click the search dropdown to display the search options shown below subject a Sender To or Cc Subject Sender Advanced S
29. arch Note The wildcard asterisk character allows you to search by surname or on a fragment of a name To search for someone by surname place an asterisk before the name e g Smith will find both John Smith and Fred Smith To search for someone by part of their first name or initial place an after the fragment e g Mich will find people named Michael and Michelle You can combine first name and surname searches by placing the in the middle e g Mich Smith will find both Michael Smith and Michelle Smith You can even search on fragments of surnames e g Smi will match John Smith Fred Smith and Liz Smiley 3 Log out To leave MIS click the Logout link You ll find this link in two places at the bottom of the page next to the Copyright Disclaimer and Privacy links at the top right of the page next to your Warning Automatic logouts occur after 30 minutes of inactivity All unsaved changes will be lost 12 Chapter 4 Web hosting 4 1 Personal websites Tip Depending upon school policy and curriculum requirements you may be granted space to host your own website This space is assigned by your school s MIS Administrator The default quota is 1OMB for students and 20MB for staff Note If assigned website space your personal website address will be http resources lt school name gt eq edu au home lt login name gt To manage content on your personal website log in t
30. eEDNIAIE ODEHOTS uuu usuy E eqni uuu ua icc e pU LUE 52 M 52 and Time Poria 2 dei istius east on 52 oe ches amu E 52 7 21 Personal Ini Oral OM 22555 unu au Minced hte Ede aS bisa 53 GMC MA MEE T EN D T 54 12 9 OU uy kapas 54 1 2 4 54 ttre ee uuu namun ale 55 GITE E 57 T1 Calendar General ODHOHS en ieu aub iie ed cie 58 APP D VC IG PR TN AS 58 159 5 toe u ance etus uas 59 S Moble Eta 60 MIS User Manual Sli 1PBHODE uu 60 6 2 Windows Mobile u uuu dies e uuu ua 62 Why Maline CHOUDS tta eiua DLL MUI Ea 75 O71 The Groups uyu uyu sau tart ebat 75 idc gua s 75 9 2 T Fand aco Sie eade 75 O22 GC 6 75 9 2 3 Adding accounts from another group 76 9 24 Adding extemal Members uuu 77 78 92 0 Subs CHANGES 78 2 9 Edit Maline GOUD 78 put
31. earch Figure 5 12 WebMail Search Options Use the radio buttons to determine which component of the email message is to be used during the search or click Advanced Search for more options shown below 1 Select the folder to search 2 whether to matcn any all of the conditions entered below 5 Enter part of email address word or phrase Match all of the following Match amy ot the following Fram T Contains T Select whether ta search the Add additional criteria line 1 4 Choose the searen method desired Sender ram recipiant Subject or message body Search Figure 5 13 Advanced Email Searching To Search for messages Select 1 Choose the folder to search default is Inbox by clicking the button to display the folder list shown below 30 WebMall Trash Sent Drafts Sports Results Select Folder Cancel Figure 5 14 Folder List Select the desired folder and click the Select Folder button Choose whether any or all of the search conditions you create must be satisfied Choose the part of the message to search including From searches the From part of the message To searches the To part of the message Subject searches message subject lines Body searches message contents Choose the search method from the contains drop down list The usual search is for messages t
32. ebMail Folder Options 5 3 3 Actions on messages summarised The actions which may be taken on one or more messages are shown in the image below Get Write Reply v Forward v j Move v Print C Delete Lx Select All Figure 5 5 WebMail Message Actions Tip gt Select All To select or deselect all messages click the button 5 3 4 Searching messages in message folders Messages within a folder can be searched by using the search entry field shown in the image below Figure 5 6 Message Searching Tip For more details on searching see Searching for emails 26 WebMall 5 3 5 Sorting messages in message folders Messages within a folder can be sorted by clicking the folder column headings as shown in the image below Click ta sort by subject Click ta sort by date Size Click to sort by senger Glick to sort by size Figure 5 7 Message Sort Options 5 4 Using Online Help Tip WebMail has detailed online help Help Sign out mimi Department of Education and Training si Click here tor detailed online help Figure 5 8 WebMail Online Help To access Help click the Help button 5 5 Composing emails 5 5 1 Creating a message To create a message click the Write button Glick Write to create a new message Figure 5 9 Create Message 27 WebMall 5 5 2 Compose Message window The images below describe some of the most important fea
33. ect line of Your account details would fail if compared using 15 to the test words Your account begins with ends with tests the start or end of a line against the characters you enter A subject line of Your account details would match if compared to You in a begins with test Tip It is also possible to filter emails by size This may be useful if you receive emails containing large music or image files from a variety of sources and want to divert these emails to a specific folder 3 Select Move message to and choose the folder to receive filtered emails 56 WebMall Options 4 Discard the message 15 important It tells Convergence to delete filtered emails completely Typical use 15 for unsolicited spam emall Click Save Filter to put the filter settings into effect 7 2 5 2 Delete a filter To delete a filter choose Options Mail Local Account Mail Filters Message Filters Filter Enabled 2 Click Delete Filters and rm in Thi Service Centre V displayed dialog Discard Spam ow Delete Filters 1 Select the filters to delete Move Up Move Down Figure 7 5 Delete Filter 1 Select the filter s to delete from the list on the left 2 Delete Filters Click then click OK in the displayed dialog to remove the filter s Note To disable a filter rather than delete it simply de select it s Enabled checkbox 7 3 Calendar The image below shows the Options
34. erver Settings Previous Click ER MM to continue 9 Select from the dropdown box the frequency you would like to automatically check for new emails 70 Mobile Email Messaging E mail Setup Setup is complete download e mail click Finish Automatic Send Receive Manually Manually Every 5 minutes Every 10 minutes Every 15 minutes Every 30 minutes Every minutes Every 2 hours Every 4 hours Previous Finish Click to finish setup 10 Select weather you would like to download mail for your mail account now from the pop up box 71 Mobile Email Would you like to download mail for this account now Review all download settings Previous Finish 11 Your mail account is now set up You can access your mail from Messaging gt Inbox 72 Mobile Email testemail eq edu au qx X Show Received Li E Mail sample eq edu au Outlook E mail SMS MMS edu au 2 Deleted Items Lah Outbox Sent Items Delete 12 To manually check your email from Messaging gt Inbox select Menu gt send receive 73 Mobile Email Ti i il iii wa ws sxs ss w U s testemailieqg edu au 36 qx X Inbox Received Send Receive MMS Options 5 edu Delete 74 Chapter 9 Mailing Groups 9 1 The My Mailing Groups Tab T
35. et Explorer Figure 9 10 Email Address Not Valid 9 2 5 Removing users zur te LC i Assigned Group Members Remove Test User tuserS5 Sheryl McPherson smoph1 Alan Abrahams aabral Glenda Adams Hill Teresa tahani Figure 9 11 Removing Users To remove users from the list click the checkbox in the Remove column to the right of their name These users will be removed when Submit is clicked 9 2 6 Submitting changes When you have finished adding and removing users click Submit to confirm the changes If you allow the session to timeout before pressing your changes will not be saved 9 3 Edit Mailing Groups Tip This feature lets mail group owners edit sending options for their group To access this feature click on the Edit Mailing Groups tab Group Members Figure 9 12 Edit Mailing Groups 78 My Mailing Groups To edit a Group Select a group Schaal Test Schaal Group Please Select Figure 9 13 Edit Group 1 Click and select the Mail Group s school from the School list The current custom Mail Groups for that School appear in the drop down list beneath the list of schools Click and select the desired Mail Group from the list The page will reload to display the select Mail Group s information Select a group School Test School Group Test Mailing Gro
36. g the accordian as shown below Click 10 access your address book Calendar gt Address Book Options 47 Figure 5 20 Address Book Access The address book displays all your contacts and provides various functions to manage them 35 WebMall Export contact details Add new contact iy Mewipmici 12 New Groep Q ma Write to Ann Example Add new contact group Email Addresses Phone Numbers annasarmg le ders edu au nstant Messaging Addresses Other Information Details of the currently Selected contact List of current contacts n Mall gi Calender Options Figure 5 21 Address Book 5 9 1 Adding contacts You can add a contact to the address book by clicking the ew or the 2 button and completing the New Contact window ____ M Email Addresses Phone Numbers Zm 7 mat 3 Addresses c 7 Instant Messaging Figure 5 22 New Contact 36 WebMall 5 9 2 Creating contact groups Tip If you often send emails to the same people you ll save time if you make them members of one or more contact groups You can create a contact group by clicking the or the button and completing the New Group window 1 Enter the group name This is mandatary Address Book New Group
37. h separates a date as 2005 10 18 for example Time Format This affects how times are displayed in calendar views 7 2 Mail The image below shows the available Mail options Global Mail General Layout Local Account Forwarding Y Mail Filters 7 Vacation Message v Identities 2 Local Account Figure 7 1 Mail Options 52 WebMall Options 7 2 1 Personal Information The Identities Local Account option lets you personalise WebMail adding a signature for all outgoing emails and letting you create your own contact card 7 2 1 1 Add a signature to emails you send Tip A signature typically provides details about your role and may provide additional contact information It 1s appended to the end of emails you send Warning Use the signature to provide work related information such as role department location and work telephone number If sending emails outside EQ think carefully before adding personal information such as mobile phone number to the signature To add a signature to all emails you send signature Add the signature r every message you compose Figure 7 2 Add Signature 1 Enter your details in the Signature part of the form 2 Switch on the Add the signature checkbox 3 Click Save The signature will be added automatically to the next email you create 7 2 1 2 Creating an online business card Tip Most email programs now treat contact details as collections of
38. hat contain part of a name email address word or phrase However if you wish to exclude messages you can choose to search for messages that do not contain these things Enter the search term in the field to the right For Sender Recipient searches this may be part of a name or email address For Subject Body searches this may be a word or phrase or part of a word or phrase Click Search Note Retrieved emails may be viewed moved or deleted See Moving and deleting emails for details 3l WebMall 5 7 Managing folders Current folders are shown on the left hand side of the Interface as shown below ma ww Do Quota O of 15 0MB muser amp gdev eg edu au Current folders Trash Sent Drafts j Sports Results Figure 5 15 Current Folders 5 7 1 Create a new folder Creating new folders to store emails 15 simple 1 Select New Folder fram dropdown 2 Enter the new folders name New folder name 3 Select the parent tolder Trash Sent Drafts F Sports Results Create Cancel ad 4 Click Craate ta create the folder Figure 5 16 Create New Folder 1 Select New Folder from the dropdown 2 In the Create New Folder dialog enter the new folder name 32 WebMall 3 Click to select the parent folder The new folder will be created below the selected folder To create
39. ick the button The My Bookmarks section of the Home Page will update immediately 3 6 Staff Search Tip This lets one staff member locate another Searches are by name and can be for the whole of Education Queensland or for a specific school 1 Enter a user s name in part or in full in the User field 10 About the Page Staff Search SELECT to search for a school by name enter the manne and cick select Centre Code SELECT to gearch for school by centre code enter the code and dick sele x Figure 3 9 Staff Search 2 To narrow your search to a specific school enter the school s Centre Code or Name and click Select Schools matching test please select one E Figure 3 10 Center Code Search 3 In the Schools matching window select the school you want and click Staff Search Name to search for a school by name enter the name and dick select SELECT to search for school by centre code enter the code and dick select Figure 3 11 Staff Search 4 Click Search to begin searching Search results will open In a new window Users matching Figure 3 12 Search Results 11 About the Page About searches If you have selected a school to search but want to search all schools instead click the Reset button If there were more matches you will be asked to refine your se
40. io button Search for user s or group O Lastname OMIS Group Please Select i Flease Select AllUsers Continuing Junior Continuing Senior Non Teaching Freparatony Year ET Figure 4 13 Restrict Group Access 5 Click Submit img the selected individual s or group to the list of those who have access to the directory 6 To remove a user or group from those who have access mark the Remove column as shown below and click Update Current access restrictions on lessons are Figure 4 14 Remove Access Restrictions 4 3 9 Log out of File Manager To leave the file manager application click Logout Lag out from the file Figure 4 15 File Manager Logout 20 Web hosting 4 3 10 User Private Area hiding content from web browsers Tip Files placed in the PRIVATE area will not be viewable over the web Name Size Type Date mm _ L 2770772003 11 01 00 Current Directory Files 0 7 Directories 1 Total sire 1 KB Figure 4 16 User Private Area 4 4 MySQL Database Management Tip You may be granted a MySQL database to help create dynamic web sites MySQL users manage their database in the phpMyadmin 5 Note Please contact your school s MIS Administrator if you have any questions related to MySQL databases and dynamic web sites To open the MySQL administrati
41. ip If your MIS Administrator made you responsible for a mailing group you will see new My Mailing Groups tab when you access MIS Home Figure 9 1 Mailing Groups 9 2 Group Members Using the Group Members tab you can control the contents of your Mailing Group To access this feature click on the Group Members tab Group Members Wem Cdit flailing Groups Figure 9 2 Group Members 9 2 1 Find Group members Select a group School Training School Group Please Select Figure 9 3 Find Group Members 1 Click l and select the group s school from the School list 2 Click img and select the group from the Group list A list of existing members of the group will appear below the following heading Figure 9 4 Assigned Group Members 9 2 2 Add users to a Group You can add users to the group from any school 75 Malling Groups To do so click I and select the group s school from the School list Add User s User or Last name COMIS ID List Add by email address Ta add multiple emails separate each Figure 9 5 Select School Group To search for an Individual user follow the process outlined in the section Find Group members above 9 2 3 Adding accounts from another group To add accounts from another group User s or Group name C MISID 9 List SEMI 2 then select from
42. mation and communication technologies In state schools Vacancies with Education Queensland and Government jobs in general via Govnet Site about the Managed Internet Service and FAQ about different MIS features such as webmail filtering of unsuitable content web publishing For users with personal web sites provides instructions and pages to interactive features such as Search and user feedback Best practice guidelines for web site development including design and risk management Table 3 1 This section provides links to Education Queensland sites including This section may also contain School Bookmarks Tip School Bookmarks are maintained by one or more MIS Administrators for your school Contact a MIS Administrator if you want to add a link for all of your school s MIS users 3 3 Web To access the Web Mail page click on the following link Web Mail Click here to goto MIS WebMail Figure 3 2 Web Mail Link 3 4 Content Upload Tip The Content Upload feature will appear if you have a personal website It lets you upload web pages and supporting files to your home directory for publishing If you have a personal website Content Upload displays options like those below About the Page Content Upload Manage my website Manage my Databases Figure 3 3 Content Upload For further information on managing your website content see Content Upload File Manager
43. ncoming mail server host name imap eq edu au Outgoing mail server host name smtp eq edu au Username enter your MIS ID Password enter your MIS password Click to continue 61 Mobile Email 7 At this point the iPhone will attempt to verify your settings and will fail with the following error Cannot Connect Using SSL Do you want to try setting up the account without SSL Select Yes to continue 8 Once verification has completed the following screen is shown Cancel Click to complete setup 8 2 Configuring Windows Mobile 6 x To configure Windows Mobile 6 x to send receive MIS emails follow these steps 1 From the Start menu Select Messaging 62 Mobile Email Today Office Mobile Calendar Contacts Internet Explorer Messaging Phone Programs Settings Help 2 Select New E mail Account 63 Mobile Email M Messaging abe Em x Select an Account SMIS RTS E Mail sample New E mail Account md Select 3 Enter your MIS Email Address Uncheck Try to get e mail settings automatically from the Internet 64 Mobile Email Messaging r E mail Setup E mail address testemailtbeg edu au Try bo get e mail settings automatically From the Internet Read Privacy Statement online Cancel Click EL
44. o MIS and use the Content Upload feature See Content Upload File Manager of this guide for more detail You can also access your personal web hosting folder using an FTP program and your MIS login ID and password To upload to a personal website space with FTP the location is ftp lt school name gt eq edu au Note By default all content that is in your home directory will be viewable over the web except for that in the _PRIVATE area See User Private Area and Restricted access to directories 4 2 CGI Scripts MIS provides three CGI scripts that can be used in personal websites Access these scripts by following the MIS CGI Scripts link in the Bookmarks section of the Home Page The three CGI Scripts are Hit Counter Displays the number of times your site has been visited Search my website Allows users to search your website Mail form Users can create forms that can be completed and submitted online 13 Web hosting 4 3 Content Upload File Manager Tip Users with a personal website can manage the contents of their personal website with the File Manager Content Upload my website Figure 4 1 Personal Website Content Upload Click the Manage my website link to launch File Manager 4 3 1 File Manager how to move around and download 1 The File Manager window has two areas the command area on the left and the display area on the right The command area shows available command
45. on screen 1 Click Manage my Database link from the home page Content Upload Manage my website Manage my Databases 7 Figure 4 17 Manage DB Link 2 The database manager will open in a new browser window 21 Web hosting Welcome to phpMyAdmin 2 5 6 MySQL 3 23 53 log mmng on eq edu au as tuser S dba eq edu au MySQL y Adran new r Language English erio tti database Dituen Prnalepez phpMyAdmin document shen r ora pop bor dm Homepage bang CVS Lau Export r Leg eut 7 Figure 4 18 MYSQL DB Admin 3 To view the official phpMyAdmin documentation either click on the phpMyAdmin Documentation link in the MySQL administration screen or go to http www eq edu au public db Documentation html 22 Chapter 5 WebMail 5 1 About WebMail MIS users may be granted access to WebMail Note Staff are allocated an email quota of 50MB students 15MB Schools may purchase additional email storage by contacting the Service Centre on 1800 680 445 Note The WebMail software has detailed online help Therefore this section of the MIS User Guide limits itself to important everyday tasks such as composing and sending emails handling email attachments and organising emails and folders Note For information on personalising WebMail see WebMail Options Note Spam emails should be forwarded as attachments to spam eq edu au
46. online business cards Contact card details may be saved in vcf card format vcard an internet standard attached to email and exchanged with other email programs 53 WebMall Options To create the card Go to the vcard section of the Personal Information screen and enter your details Warning As with the signature use vcards advisedly Keep personal information on the card to a minimum Use the card to provide and exchange contact information for professional purposes To automatically add card details to emails you send switch on Attach this vCard to each message you compose Warning Use this option only when needed Otherwise keep it switched off Click Save 7 2 2 General 7 2 2 1 7 2 2 2 7 2 2 3 Sent Messages Note It is strongly recommended that you keep saving of sent messages to the Sent folder or another folder if preferred switched on Message Drafts Lets you choose a different folder for emails that are saved but still unsent Reply Quoting Switch on to include the original message in any reply you create 7 2 3 Layout Lets you modify the layout of message folders reordering columns and modifying how messages are sorted 7 2 4 Vacation Message Get WebMail to send an automatic response to incoming emails while you re away To create this vacation message 54 WebMall Options automatic messaging 9 y to ncoming Mail Enable auto reply 2 Set s
47. ou want to restore your account access please reply to this email immediately and enter your password here and check your new features and improvements to your new and improved webmail account You can also verify your email address by logging into your Eg Edu Au account Enter the Below Details Webmail ID Passwornd D O B Thank you The Eq Edu Au Team Figure 5 27 Phishing Email Here are a few of the phrases to look for if you think you have received a phishing email Verify your account Your account will be closed if you do not respond within X hours No one will ever ask for your MIS password for a legitimate purpose This password should always be kept secret and should not be disclosed to anyone These emails often convey a sense of urgency so that you ll respond without thinking and may even claim to have been sent as result of your account being compromised 5 10 2 What do l do if receive a phishing email If you have any doubts about an email you have received it is important that you do not respond Instead contact your MIS Administrator immediately and then send the suspected email as an attachment to phishing eq edu au 4 Chapter 6 WebMail Calendar 6 1 About the Calendar The WebMall calendar 15 a powerful tool that lets you manage your time online The WebMail calendar handles two main types of information Events meetings seminars training
48. ptions a list of users for example 1 4 Configuration Requirements To use MIS the following software setup is required Other setups may cause MIS to work incorrectly MIS User Guide Microsoft Windows XP Vista or Windows 7 Microsoft Internet Explorer Version 7 or above Mozilla Firefox Version 2 0 or above Macintosh Mozilla Firefox Version 2 0 or above Cookies allowed 1 5 Web Address for MIS access MIS is available at https mis eq edu au 1 6 Tips for using the MIS interface To search for a word or phrase a web page use the Find option from the browser s Edit menu or press Ctrl F e An automatic timeout will apply when MIS hasn t been used for 30 minutes You will then have to log back in Chapter 2 Logging in 2 1 The Login Screen The login screen lets registered users access MIS Open Internet Explorer and enter the MIS address https mis eq edu au https mis eq edu au You should see a screen similar to the one below Education Queensland Government M anaged Intern et Service Line u Managed Internet Service Login MIS ID Password you require asssstance with in phease contact school s AIS adminstrator Fringe The State of Queensland Department of ducation and the Arts 2003 Figure 2 1 The Login Screen 2 2 The Quick Links panel Tip The Quick Links panel on the left provides link
49. rs 1 Switch on Enable event notifications 2 Add the email address s to send reminders to Separate multiple addresses with a comma 3 Enter the time before a task or event when reminders should be sent in the Notifications arrive before part of the screen Note This is recommended You must otherwise check your calendars or Convergence invitations screen for invitations 59 Chapter 8 Mobile Email MIS email may also be accessed from an iPhone or mobiles running Windows Mobile 8 1 Configuring the iPhone To configure the iPhone to send receive MIS emails follow these steps From the home screen select the 9895 icon to access the iPhone settings s General Ms Phone EZ Safari 2 Scroll down through the available settings and select the Mail Contacts Calendars option 3 Select the Add Account option Accounts Add Account to view the available account types 60 Mobile Email Exchange mobile Gmail YAHOO Aol Other 4 From list of available account types choose 5 Select the Add Mail Account option Add Account Other Mail Add Mail Account gt and where prompted enter your name MIS email address MIS password and a description which is meaningful to you Click 23 to continue 6 Leave the IMAP button selected unless you specifically want to retrieve your email via POP then enter the following information where prompted I
50. s for example creating a new directory The display area shows the contents of the current directory BEL Microsatt Internet Explorer Create a new directory beneath the current directory Click to open directory reale Direi 15 Click ta select for renaming or deleting Click to delete selected files Browse to locate files then click Upload to move files inta the current directory Users O Lastname MIS 10 O Group pr graup Selected elected Users Ligeris ETIN Use to restrict access ta directories Figure 4 2 File Manager 14 Web hosting 2 In the Name column of the display area directories are distinguished from files with square brackets e g Testing 3 To change directory click the directory name For example clicking the Testing link above would move you to the Testing directory To return to the previous directory click 4 To download a file click the file name then select from the following options Open This will load the file into its default application Microsoft Office PowerPoint for a ppt file for example Save This will save the file into a folder of your choice Cancel This will stop the download from occurring File Download Some fies can harm your computer the file information below looks suspicious or you do mot full
51. s to related sites The auick Linke panel Figure 2 2 The Quick Links Panel Quick Link Description EQ MIS Web Mail Your MIS web mail Requires you to log in to MIS Logging in Quick Link Description MIS User Guide This manual in online format The Learning Place Education Queensland s e learning environment for students and teachers Smart Classrooms Site dedicated to the application of information and communication technologies In state schools Curriculum Exchange Education Queensland s gateway to online resources and teaching materials Education Queensland Department of Education Training and Employment Home page Queensland Government Queensland Government Home page Search Engines Google Ask Jeeves for Kids Google home page and Yahooligans Ask Jeeves for Kids contains content from G rated pages and kids pages only Yahooligans all referenced sites checked to ensure that content and links are appropriate for children aged 7 12 Edulist A selection of evaluations of Internet sites with content relevant to the Queensland curriculum Table 2 1 Quick links summarised 2 3 Other Login screen features Copyright Disclaimer and Privacy statements These links take you to Education Queensland s copyright disclaimer and privacy statements The Queensland Government Gateway This link takes you to the Queensland Government Gateway http www qld gov au http www qld gov au 2 4
52. sa au 37 3 913 a PEOUD sehen on eine orient 38 2 9 4 Delete CODICE PEOLID uu dieti oett umuy Qupa suyu a na 39 Phishing imal u 40 5 10 1 What does a phishing email look like 40 5 10 2 What I do if I receive a phishing emall 4 Oe WW el Calendar oui condendi tho oe eee 42 6T About the Calendar uy iste te a ates 42 6 2 Calendar Views and browsing z uu u y nuna aaa ukuta has 42 iew Piller Events u uyu uuu a 43 Gq VETE asthe ei Ba ee he EIN M LS LAE LE 43 Create Event Details etme teeta ua ss 43 02 2 PROG AMV ICES but ele uy nore leet 44 64 3 Check invitees ir e eacus 46 6 4 4 Saving the event and notifying invitees 46 6 52 View and to 1D VILACIOTIS usata nte ue DD 47 Iniportam Calendar Set iDS A 47 6 7 Usine the Calendars Task Ient res uu uuu e o ote he tee ets 49 6 7 1 Managing tasks the Tasks t b ue e i oe t t e ee 49 0 72 ISCCurrnp ta kaa dud S 50 J W
53. tan existine 10 EGC a M EM as 10 SRM Cim mance tev acd mpi mm nm P PNG 12 Ae WD na saya 13 4 Personal WEDSINCS 13 13 4 3 Content Upload ble usss 14 4 3 1 File Manager how to move around and download 14 directory uuu uu Sr o uuu edd UAM Edi 15 4 33 or directory exons dece eee ee eu Saba hasa 15 2 5 4 Delete Hle 16 Ae PIO Tau TINS u g mamayuq OS 16 VIEW PEIPSertOt OBS uay a a 17 2 5 T Restricted ACCESS directores a 18 436 Restricting access a directory iul DE 19 23 9 Lor Ob Dile ctu e tuted cs 20 4 3 10 User Private Area hiding content from web browsers 21 4 4 MySQL Database Manapenentu u uuu kuu u wa 21 IM __ 23 Do About WebMail uyu a nata 25 5 2 Accessin Web Mall ssl u 23 23 55 WED Vail nu
54. tart and end dates Vacation Duration Start Date 01 06 10 End Date 01 06 10 3 whether you want delays between replies How Often Individual Senders R Hours berween replies Each sender will receive an automated reply to their first message The value determines how often they receive reminder Hours between replies should be positive integer between 1 and 300 Auto reply Message 4 Enter ine message that will Subject sent in all automatic replies Message ta co workers Figure 7 3 Vacation Message 1 Switch on the Enable auto reply checkbox 2 Pick the date range for vacation messaging from the Vaction Start Date and End Date date pickers 3 Rather than send an automatic response to repeat emails you can define a number of hours between responses in the Hours between replies field Leave this field blank if you want Convergence to send automatic responses to all incoming emails 4 Enter the subject line of the message in the Subject field 5 Type the vacation message for both coworkers and other senders in the respective text areas 6 Click Save Preferences to put Vacation Message settings into effect 7 2 5 Mail Filters Mail Filters let you define rules to direct incoming emails into different folders forward emails to a different email address and automatically delete messages such as spam email 7 2 5 1 Create a mail filter New Filter Choose Options Mail
55. ternatively click Auto select Time t5 allow WebMail to find a time suitable for all invitees Tip Use the H A94 From Address Book button to try new combinations of invitees Warning If availability information 15 not displayed for a person their calendar has not been set up to allow checking See Important Calendar settings 6 4 4 Saving the event and notifying invitees With the event details added and invitees availability checked click to create the event and send email invitations 46 WebMall Calendar 6 5 View and respond to invitations Click the 1990095 tab to view invitations to events that you ve received Agenda Invitations 7 Toda Choose a response to the invitation CFT Discussion From eusEzlgdew eqg edu au When Thu 05 27 10 03 15pm 04 15pm About Discussion around the usage of 5 yes maybe ne Meeting Room 1 Delete Glick to and view the event Figure 6 7 Invite View Click on an event in the Event Title to get more information about it Choose your response to the invitation yes no or maybe This will automatically email the event s organiser your response 6 6 Important Calendar settings WebMail gives you control over your calendars and others access to them With a calendar selected click to manage the calendar 47 WebMall Calendar
56. this list Figure 9 6 Mail Group List Select 1 Click the List button 2 Select the group from the drop down list 3 Click Select to display the users in the group 76 My Mailing Groups Check tick box es ta select Group members Figure 9 7 Select Group Members 4 Click All to include all users in the group 5 Click OK to add all selected users to the group or click Cancel to return to the previous window without adding to the group 6 Repeat the above steps to add other members Note Add displays changes but does not save them To save changes click Submit User names will appear below the Assigned Group Members heading Assigned Group Members Test User tuserS5 Sheryl McPherson smaophi Alan Abrahams aabral Glenda Adams 1 Teresa tahani E Figure 9 8 Assigned Group Members 9 2 4 Adding external members Add external members email addresses by typing in one or more addresses in the Email field and Add clicking For these members only the email address will be displayed Assigned Group a ee ee Test us er ttuserss E Sheryl McPherson 3 H traininguser hotmail corn E 1234 hotmail com E Figure 9 9 Add External Members to Group 77 My Mailing Groups Note If an email address cannot be verified a dialog box will tell you that the entered address is not valid Microsoft Intern
57. tures of the Write Message interface Afiach g fiie such as d Gri pala io The message to the Draft Igidor sanding q Subject k 4 p mi 1 4 Send Attach Save Q Bc GR Options Cancel Sends Tye ota Add recipients In emal using AROGE Subject A eB IUD 2 E m S Tat ng oni Figure 5 10 Write Message Interface Warning Send immediately sends a message Once sent the message cannot be recalled Attach lets you attach a file an image Microsoft Word document or Powerpoint presentation for example to the email See Email Attachments for more information e Save saves a copy of the email to the Drafts folder You can go to the Drafts folder any time later reopen the draft and work on it before sending Address Book lets you add recipients to your message Bcc adds the ability to specify Bcc Blind Carbon Copy recipients Options allows the options shown below to be set on the message Priority Normal Receipt None Rich Text Priority lets you mark a message as urgent non urgent The recipient s email software will typically show messages of this kind with an icon Reciepts will request the receiving email server to 28 WebM
58. up Edit Group Group Test Mailing Group Group Test Mailing Grou Feet Malina Group Sending Options open SUBMIT Figure 9 14 Group Sending Options 3 Select the sending options Open anyone can send messages to this mailing group EQ Only only messages sent within EQ will be accepted For example messages from test user eq edu au mailto test user eq edu au ann example qed qld gov au mailto ann example ged qld gov au tim black deta qld gov au mailto tim black deta qld gov au or alan smith dete qld gov au mailto alan smith dete qld gov au will be accepted whereas messages from test_acct hotmail com mailto test_acct hotmail com will be rejected Closed only members of this group may send to this list Restricted only the selected members may post to this group 4 Once you have made your changes click Save 5 The page will reload and inform you that the mailing group has been saved successfully 79 My Mailing Groups Select a group sSchaaol Test School v Group Name Please Select Figure 9 15 Group Update Success 80 Chapter 10 Filtering 10 1 The Filtering Tab Tip All staff members will see a Filtering tab when accessing the MIS Home Figure 10 1 Filter 10 2 Filter Check Tip This feature will allow staff to check if a URL 15 blocked by a filter
59. y trust the source do nol open cave Fat file export Fie Tet Document From mi ie excu au Would you ike bo open the fle save it your compuler 1 Cancel More info Figure 4 3 File Download Dialos 4 3 2 Create a directory To create a new directory 1 First move to the directory where you want to create the new directory see File Manager how to move around and download Create Directory Create new directory within the current directory CREATE Figure 4 4 Create Directory 2 Enter the name of the new directory in the Create Directory text field shown above and click Create The display area will update to show the new directory 4 3 3 Rename a file or directory To rename either a file or directory 15 Web hosting 1 Click the checkbox to the left of the file or directory name Rename Renames the currently selected file or directory Figure 4 5 Rename File or Directory 2 Enter the new name in the Rename text field shown above and click Rename Note The display area will update immediately to show the new name Warning When renaming files include the file extension e g html jpg 4 3 4 Delete a file or directory Warning When deleting a directory all contents including subdirectories will be removed To delete one or more files or directories 1 Click the checkbox to the left of each file s or directory s name
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