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SWIFT User Manual Updates

1. 26 Or ODEN OCG 28 FORM O WORK ON LIVE SEWERS 31 5 4 1 Procedure Deed Work Live Sewers Form 31 rS 32 5 4 2 Deed Workoh LIVE Sewers O EM Prev 34 mMmMpor an OCC c 34 5 5 FORM S REQUEST FOR SHUTDOWN OF WATER MAINS amp NOTIFICATION OF CONNECTION BY TAPPING UNDER PRESSURE 36 5 5 1 Procedure Deed Request for Shutdown of Water mains Form S 36 5 5 2 Procedure Notification Features Form 5 37 IMPO aE NOUS P 38 5 5 3 Procedure Cancellation Procedure Form S cccccccessescecscssescccccssesccsccnsesscsccssescesccssessesccssescenccssescencessess 39 5 6 FORM T NOTIFICATION OF INTENTION TO CARRY OUT TEST 40 5 6 1 Procedure Deed Asset Testing Notification Form T isses eene nnne nennen nnns 40 FDO ant lo PIC 42 5 5 2 Procedure Cancellation
2. sicr ennnen Shutdown of water mains are normally carried out between 9 00am and 4 00pm If it is expected that the shutdown will only be required for a shorter period please state Preview Mandatory Fields Once the form has been completed 1 Click on the Tick box to confirm the consultant s assurance for the form 2 Click on the Preview button e Review the information entered onto the form f corrections are required click on the Back button e Reenter data as required e Click on the Consultant s Assurance Tick box again e Click on the Preview button 3 Click on the Submit Form 5 button The message Form S has been successfully submitted will appear An email message is automatically sent to the Water Company s Connection Supervisor requesting validation of the form Once the validation process is completed the consultant will receive an automated email with one of the following responses Accepted Approval has been confirmed for Shutdown or Tapping under Pressure connection being carried out on the nominated connection date Rejected Shutdown or Tapping under Pressure connection cannot be carried out on the nominated connection date The consultant postpones this activity liaises with the Water Company Connection Supervisor and re apply for another connection date Important Notes The proposed connection date must be a minimum of Five working days from subm
3. T iae n a S opruaV UU AM 43 5 7 FORMS E amp CONSTRUCTION PUMP STATION VERIFICATION ssecccccseccccesececcsccececceccucececauseceeeccecautececaeeeeeuaess 44 5 7 1 Procedure Deed Construction Vefification Form E amp O eiiis nnns 44 TIO FOO CS qu C 46 5 8 FORM F amp P END OF DEFECTS PUMP STATION END OF DEFECTS LIABILITY PERIOD DLP VERIFICATION 47 5 8 1 Procedure Deed End of Defects Liability Period Verification Form amp Form 47 MDI NO OS mt 47 5 9 FORM G VERIFICATION FORM ATTACHMENT SHEET sccssccesccsccesccsceeccencceecesecencceeeseeeeseeeeeeeeeeeeeceaeeeeeeeseeseeeeeges 48 5 9 1 Procedure Deed Verification Attachment Form G 48 WTI OF INE OCS 49 ppp pm ENEA EE EE 50 O 0 4 E E E E 52 ISSUE MANAGEMENT T eae an deine meme 55 pud PVCS ee 55 Git 2 sue Mandgemenl REDO RC 57 Version 1 01 Page 2 of 80 6 2 3 Complete Issue Management REDO OE 59 5 2 4 SUDervisor S ReDORSES tas ev ns
4. 9 Click on the button to expand the relevant Issue ID Issue Management B Action Required No Action Required Currently 0 File s Audit ID 7355 Audit AoW Water Construction Audit Status Issue Management Audit Date 04 04 2013 SEW Ref 10PD6109 Job Type Water Auditor Issue Status Rejecte Rectify before aow Issue Status Accepted Pending Review Rectify before aow a service not operational Apr 4 2013 11 55AM Service was not opertational due to insufficient planning Apr 4 2013 11 55AM Connection will be repaired prior to submitting construction verification Apr 4 2013 11 55AM gt Connection will be repaired prior to submitting construction verification Supervisor s Response to Consultant Apr 4 2013 12 00PM Accepted pending review prior to AOW Version 1 01 Page 67 of 80 6 3 2 Project Stage Report Project Stage Report is generated by the Audit Supervisor when all responses to the Audit are Accepted and Classified An email is sent to all relevant parties with the report attached No action is required of the Consultant Accessing the Project Stage Report 1 Locate the project through the Search Project Status Report SWIFT Forms Processing View Audit Report Resolve Non Conformance Project List Open Audits Summary 2 Click on Report in the Project Status Report column Version 1 01 Page 68 of 80 1 View the Audit Information section of the Proje
5. Version 1 01 Page 62 of 80 Accepted Pending Review Issue Management Action Required B No Action Currently 0 File s View Upload Files commissioning of Civil Works Water and Audit Stage Report Audit ID 37276 Audit Type Sewer Status Generated Audit TM SEW Ref Date 20 02 2013 1101500 Job Type Gewer Auditor ID 3 Issue Status Accepted Pending Review Rectify before C Consultant On ma Issue ID 2 Issue Status Accepted Pending Review Rectify before NC Contractor Issue ID Issue Status Accepted Pending Review Rectify before Third Party The issues have been accepted with a hold at AOW or DLP as shown Expand each Issue for the Supervisor s comments Issue Management Action Required No Action Required Currently 0 File s View Upload Files 5 Commissioning of Civil Works Water and Audit Audit ID 37276 Audit Type cower Status Audit SEW Ref m Date 20 02 2 2013 No 11PD1500 Job Issue 3 Issue Status Accepted Pending Review Rectify before Yerify that that multi part covers have jor issue lifting lugs on the beams for removal Feb 20 2013 3 53PM asdf Corrective Action Feb 20 2013 3 53PM asdf Preventative Action Supervisor s Response to Consultant Feb 20 2013 3 53PM asdf Feb 20 2013 4 04PM gt dg Feb 20 2013 4 03PM gt ast Version 1 01 Page 63 of 80 Reject If Rej
6. Issues Management Upload Files Arrange by Folder v E Recent Places Attachment 21 0 My Music 12 02 2013 8 55 AM Ma E Mhh Libraries E My Pictures 12 02 2013 8 55 AM E3 Documents My Videos 12 02 2013 8 55 AM Attachment 3 4 Music J OTLocal 12 02 2013 9 05 AM i Pictures Videos Attachment 4 Attachment 5 Comnuter M File name Uploaded Files Home Terms of Use Privacy Complaints Site Map Version 1 01 Page 61 of 80 6 2 4 Supervisor s Reponses View the Audit Supervisor s Responses Click on Audit Summary Click on Audit ID number View the Issue Status in the Issue Management Report View the comments from the Audit Supervisor Dp I gt Examples of Supervisors Responses Accepted Issue Management B Action Required Bl No Action Required Audit ID 37224 Audit Type Audit Date 29 11 2012 SEW Ref No J6PD3688 Job Type Sewer Auditor Currently 0 File s View Upload Files Audit Status Pending Classification Issue Status 20 2013 10 02 gt amp lt script amp qtzalert amp quot hello amp quot amp ltrz script amp qt 15 2013 3 58PM kjhg Mar 20 2013 10 02 gt lkj Mar 15 2013 3 58PM kjhg Preventative Action Mar 20 2013 10 02AM lkj Mar 15 2013 3 58PM kjhg Mar 21 2013 3 56PM lkjh 20 2013 9 42 gt lt script language JavaScript alert hello lt script gt Issue ID Issue Status Accepted
7. 11PD1500 20 02 20013 3 o oF 2 View the list of audits 3 Click on the date in Findings Report column to view the Audit Findings Report Project Audit Reports Forms Processing Audit ID Findings Report E Audit Report Project Stage Report View Audit Report 42241 14 02 2013 T a oe MEE 1 Resolve Non Conformance Search Project Status Report Project List Open Audits Summary Version 1 01 Page 55 of 80 Example Audit Findings Report View Audit Findings Report South East 5 Water Audit Findings Report Attention of Audit Type Construction Sewer Fax Contractor Test Contractor Project Your Ref 3655 21 Segment File No 11 01500 Report No Dat 09 01 2015 Auditor Name 4 Issues requiring rectification before AOW Audit 2 Issues requiring rectification before DLP Audit Please review the report and respond to all issues raised ensuring that the Root Cause 15 identified and Corrective Actions and Preventative Actions undertaken are outlined for each issue raised The information submitted must provide the evidence to allow South East Water to review the issue s and classify them accordingly Rectify Before AOW Question Reference Comments Management Does it comply with Refer to South East Water s standard construction Test major issue requirements conditions for agreement works Quest 1 Refer to South East Water s standard construction conditions for agreement works
8. 01831 YL UAT Water D04PD1831 YL UAT Sewer 05 07340 YL TEST 11 Water 05PD7340 YL TEST 11 Sewer O7PD8806 AYLMER ROAD Water O7PD8806 AYLMER ROAD Sewer 12 Example Project Status Report Project Status Report Forms Processing View Audit Report Resolve Non Conformance SEW Reference 801 253 3962 Plan of Subdivision No 511652 Search Project Status Report Project Name Suburb Job Type Municipality Postcode Melway Ref Telephone Fax Telephone Fax Project List Open Audits Summary Consultant Contractor STAGE Agreement Design Verification Pre construction Construction Test Request Live Connection Request Construction Verified Works Accepted AoW End of Defects Completion CoC STATUS 28 10 2003 05 00 06 am 07 11 2003 08 25 24 am 19 11 2003 01 02 30 pm 26 11 2003 12 00 00 am No of Requests 1 No of Requests 2 13 04 2004 02 40 45 13 04 2004 03 27 13 13 12 2005 09 34 09 30 06 2010 05 01 34 Latest Date Latest Date 28 11 2003 11 40 52 am 27 02 2006 02 30 15 pm AUDIT INFORMATION Actual Start Date Actual End Date Status Version 1 01 Page 12 of 80 no longer used Sewer Design Pre Construction Referral no longer used Sewer Design Acceptance of Works Acceptance of Works DLP Sewer Construction 24 11 2003 19 11 2003 15 12 2003 13 04 2004 13 04 2004 21 12 2005 15 12 2003 19 11 2003
9. 15 12 2003 13 04 2004 03 01 2006 Audit Closed 13 04 2004 Audit Closed Audit Closed Audit Closed Audit Closed Audit Closed 5 Forms Processing The system provides the Forms Processing function to allow the particular Forms to be submitted at the associated stages of the project Forms Processing flow Version 1 01 Page 13 of 80 Deed Executed Project amp Jobs created in SWIFT Form C M Design Verification Form D N Pre Construction Verification Form T Notification of Test Form Q Work on Sewer Form E O Construction Verification 3 Months after AOW issued Form F P End of Defects Verification Project Complete Form G Verification Attachment Available after Form C M is submitted until the job is completed Form 5 Shutdown of Water TUP Notification AOW Certificate issued once all audits are closed NCs resolved and Warranty Bond paid COC Certificate issued once all audits are closed and NCs resolved Warranty Bond returned 2 years after COC issued Forms Processing Click on Forms Processing in the SWIFT main menu Or Click on the Job Type from the SWIFT Project Progress screen SWIFT Resolve Non Conformance Search Project Status Report Project List Open Audits Summary The Forms Processing screen shows all the Consultant s projects currently in the system that have not had the Certificate of Completion issued Example F
10. Modify Submit Modify Submit Modify Submit Modify Submit Modify Available for all new job types except sewer pumping station sewer rising main and pressure reducing station Allowed until the Construction Verification stage of the project unavailable once Form E is submitted Available for all new sewer pumping station water pumping station sewer rising main and pressure reducing station job types Allowed until the Pump Station Construction Verification stage of the project unavailable once Form O is submitted Available once Form C is submitted and any design NC s are closed Allowed until the Construction Verification stage of the project unavailable once Form E is submitted Available once Form M is submitted and any design NC s are closed Allowed until the Pump Station Construction Verification stage of the project unavailable once Form O is submitted Available once Form C or M is submitted for Sewer job types Multiple Form Qs may be submitted i e to enable multiple works on sewers Must be submitted at least 2 working days prior to work on live Sewers Each Q form submitted for plug insertion requires the submission of a form Q for the plug removal indicating the access number used Note The exception to this is where plugs are installed and removed on the same day These can be recorded in the comments notes instead of selecting plug insertion Not Available Current date
11. Company personal required on site Nominated Representative i accept the details filled in the Notification of Intention to Carry Qut Test Form above Back Submit Form T Version 1 01 Page 41 of 80 Click on the Preview button Review the information entered onto the form If corrections are required click on the Back button Re enter data as required Click on the Consultant s Assurance Tick box Click on the Preview button po dU So ie OE Jw Click on the Submit Form T button at the bottom of the form The message Form T has been successfully submitted will appear Important Notes e Form T and modified Form S must be submitted together when a request for Water Company personnel to attend site for the purpose of swabbing and or chlorination activities is made e Once the Test date shown in the data field has passed the form cannot be further modified and becomes a read only version e Submitted forms can be viewed through Forms Processing and Search Project Status Report All Asset Notification forms previously submitted on the system can now be cancelled provided the proposed test date has not passed Refer to the instructions in the cancellation procedure Version 1 01 Page 42 of 80 5 6 2 Procedure Cancellation Form T L Locate the project through Project List or Form Processing 2 Click on the Water Job Type to View Project Details 3 Click on Form T Notification Of Intention T
12. Construction Verification Form Notification To be lodged by the consultant at least seven 7 days prior to commencement Service Estate Name Municipality Consultant Ref File Number 10PD47 Case Number 96427 Part 1 South East Water required Information Must be submitted to South East Water 1 Information South East Water Ref Works Program Audit Schedule incorporating Risk Assessment Consultant s Submit to South East Water Project Management Plan incorporating the Inspection amp Test Plan Contractor s Submit to South East Water Public Liability Insurance Contractor Submit to South East Water Geotechnical Report has been forwarded e Commencement Date 21 12 2010 Est Completion Date 15 08 2011 Working Hours Personnel Developer Company Name 28 Contact al Contact 9 9 999p Developer Email 0 menn Principle Contractor Company Principle Contractor Email Tel Licensed Surveyor Tel Please Note The Contractors shown on this pick list are known to have previously met South East Water s minimum Pre Qualification requirements However this information is not to be treated as South East Water s up to date Approved Suppliers List for general Construction works It is the responsibility of the Consultant to verify that all Contractors meet the minimum requirements outlined in the Land Development Policy Manual prior to project selection
13. ID 2 Issue Status CLOSED Classification Third Party Question Audit Comment Has the whale catchment required to be controlled through this development been controlled as indicated in the Motice of Test Agreement or Development Deed Classification Comment No fault of consultant or contractor Final Comments Positive Observations Good work Version 1 01 Page 70 of 80 TET Project Stage Report ProjectDetails Identifies the project details incuding the type of audit Eg Sewer Design Shows the date of the audit Audit Details Audit ID the date the audit was conducted Shows the Audit Supervisor for this stage Classifications Shows the number of issues and their classifications Issues affecting accreditation conformance Issues not affecting accreditation Classifiaction Lists each issue and its classification under that particular Details Audit ID Question Why the issue was raised Audit Comment Information and responses from the audit Classification Comment Information detailing the reasons for the type of classification attributed to that issue Final Comments Additional comments from the Audit Supervisor pertaining to the whole audit Postive comments Opportunities for Improvement 3 3 3 Classification When all issues have been resolved the Audit Supervisor reviews the entire audit for the purposes of Classification Each issue in the audit is subject to a classification Not all classifica
14. Job Open Date 23 12 2005 09 00 PM i East 3123 Abbotts Road st Dandenong South 9999 Consultant Name Consultant Address Contractor Name Test Contractor Contractor Address View Form G View DLP Audit Stage Details Stage Type Name Design Stage Start Date 11 11 2010 Stage End Date Not Available Priority High Priority View Form Details View Audit Details Stage Type Name Pre construction Stage Start Date 11 11 2010 Stage End Date Not Available Priority High Priority View Form Details View Audit Details Stage Type Name Construction Stage Start Date 11 11 2010 Stage End Date Not Available Priority High Priority Version 1 01 Page 73 of 80 The View Project Details screen contains Field Button Project Details This will also show whether the project is a Development Deed or Notice of Agreement project type SEWL Reference Number Project Name Address Suburb Municipality Melway Ref Post Code Plan of SubDivision No Job Details Job Type Job Open Date Consultant Name Consultant Address Contractor Name Contractor Address View Form G link View DLP Audit link The reference number that the project is identified at South East Water The name assigned to the Project The project site s address The project site s suburb The Municipality or council boundary the project is located in The project site s Melway map reference The project s post code The project s Plan of Subdivisi
15. N there Principle Contractor assigned to this job please leave the Principle Contractor fields blank Principle Contractor Company Marte Contact Principl Contractor Email Tel Licensed Surveyor Tel Please Note The Contractors shown on this pick list are known to have previously met South East Water s minimum Pre Qualification requirements However this information is nat to be treated as South East Water s up to date Approved Suppliers List for general Construction works the responsibility of the Consultant to veny that all Contractors meet the minimum requirements in the Land Development Policy Manual prior to project selection Sewer Contractor Select Contractor Perso s Key Personnel Construction Auditor Consultant s Person s Name Key Personnel Construction Supervisor Contractor s Person s Person s Qualified Pipelayers Person s Maintenance Hole Builder Approved Live Sewer Contractor Select Contractor Boring Contractor Consultant s Assurance fs the Consultant s Senior Management Representative responsible for the project management of the works detailed in South East Water s Deed File No 1 00 1 I verify that The project management of the works detailed in South East Water s Deed will proceed in accordance with the lodged Project Management Plan and Audit Schedule I agree to notify South East Water within 24 hours
16. Notes he Form G link will become available on the database when Form C Design Verification or Form M has been electronically submitted e Multiple forms can be submitted as required e The form can be used to notify the Water Company of delays however must not be used to alter the commencement date in accordance to the Deed conditions A maximum of a thousand characters can be typed into the Comments Field e When Form G has been submitted it becomes a read only version The submitted form can be viewed via the Forms Processing and Search Project Status Report Version 1 01 Page 49 of 80 6 Audits Each audit follows the Audit Process lt commences when the Consultant submits the Form associated with the type of Audit For example Form D Preconstruction Verification Form initiates a Preconstruction and Document Control Audit When Form is submitted SWIFT automatically sends an email to the Audit Supervisor to create the audit The Audit Supervisor then creates the audit in SWIFT The Auditor then physically conducts the audit and completes the audit questionnaire in SWIFT If issues arise it is recorded into the SWIFT system and then evaluated by the Consultant An Audit Findings Report is generated for actions to be taken by Consultant Communications are processed through SWIFT until all actions are undertaken for the issue to be resolved and the Audit deemed closed Audit Supervisor Generates the audit Reviews
17. been electronically submitted limited data fields are available for further modification The data fields available for modification are Commencement Date Estimated Completion Date Working Hours Once the Commencement Date in the data field has expired the form can no longer be modified and becomes a read only version Any changes to the form requires a phone call to South East Water followed by the completion of the Form G Variation Form indicating the change Version 1 01 Page 28 of 80 Example Form D Sewer Preview Form D Deed Pre Construction Verification Form Notification To be lodged by the consultant at least seven 7 days prior to commencement Service Estate Name Municipality Consultant Ref File Number 1 Case Number Part 1 South East Water required Information Must be submitted to South East Water 1 Information Works Program Audit Schedule incorporating the Risk Assessment Consultant s South East Water Ref Submit to South East Water Project Management Plan incorporating the Inspection amp Test Plan Contractor s Submit to South East Water Public Liability Insurance Contractor Submit to South East Water Geotechnical Report has been forwarded V Wo 8 a Yes Commencement Date Est Completion Date Monday Friday Working Hours Personne Developer Company Name ES Contact Developer Errail Tel Please Note
18. for Plug Insertion requires the submission of a Form Q for the Plug Removal Plugs installed and removed on the same day may be recorded in the comments section and therefore not by clicking on Plug insertion button Click on the Preview button and review the information If corrections are required click on the Back button Re enter data as required Click on the Consultants Assurance Tick box Click Preview button Click on the Submit Form Q button The message Form Q has been successfully submitted will appear An email message is sent automatically to the Water Company s Live Sewer Connection Supervisor requesting validation of the form Once the validation process is completed the Consultant will receive an E mail with one of the following responses Accepted Approval has been confirmed for Live sewer works being carried out on the nominated connection date Rejected Live sewer works cannot be carried out on the nominated connection date The consultant must postpone this activity liaise with the Water Company Connection Supervisor and re apply for another connection date Important Notes The Consultant is required to notify the Water Company within two working days from submission date of t he proposed Live Sewer Works being undertaken by an Authorised Contractor e Each Form Q submitted for Plug Insertion requires the submission of a Form Q for the Plug Hemoval e Plugs installed and removed on the same day
19. in mt OPVC EN 100 361 T PE 100 140 150 281 Y 150 Y 154 Select Pipe Material Select Size Select Pipe Material Select Size 1 Documentation to be submitted To be lodged Ten 10 days prior to commencement Digital copy of final design drawings to be issued for construction Road and drainage civil drawings for the development ii Details of existing and proposed services if not indicated on the submitted plans Iv Hydraulic computations for non reticulation assets shared assets v Project specification if applicable vi Form G Verification Form Attachment Sheet if any of the items on this form are not applicable 2 Consultant s Assurance As the Consultant s Senior Management Representative responsible for the design of the works detailed in South East Water s Deed File No 10PD5222 I verify that The design is in accordance with the Deed and referred documents and standards Nominated Representative Darren Powell Version 1 01 Page 21 of 80 e View the details in the form For corrections click the Back button e Re enter the data as required e Click on the Consultant assurance tick box e Click on the Preview button Form C M may be modified up to the project commencement date entered on Form D Deed Preconstruction Form Deed Design Verification Form Service Estate Name Municipality Developer Consultant Designed By Key Design Personnel Authori
20. is Submitted _ Water Quality Sampling Comments Nominated Representative Darren Powell Preview Mandatory Fields Version 1 01 Page 40 of 80 Form can be used to request Water Company personnel to attend the site for the purpose of Swabbing and or Chlorination activities during the testing phase of the project Request Water Company personnel 1 Tick the check box Are water Company Personnel required on site to operate the valves for Swabbing and Chlorination activities e Once this checkbox has been activated and Form T has been successfully submitted onto system modified Notification of Shut Down Form is automatically displayed on the screen for data input Refer to Form S procedure for data input process Note Both forms must be completed and submitted to ensure that the request is processed by the Water Company Municipality Casey Melway Ref 134105 B Consultant Consultant Rep Contractor Date amp Time of Test WATER SUPPLY Pressure Testing Are Water Company Personal required on site to operate valves for Swabbing and Chlaringfian activities chlorination TM Note If this box is ticked please complete the relevant details outlined in verification Form S 3 which will be launched when this Form is Submitted Water Quality Sampling Comments Nominated Representative Jenny Gava Date amp Time of Test 16 04 2012 09 00 AM Comments WATER SUPPLY Swabbing Water
21. list are known to have previously met South East Water s minimum Pre Qualification requirements However this information is not to be treated as South East Water s up to date Approved Suppliers List for general Construction works It is the responsibility of the Consultant to verify that all Contractors meet the minimum requirements outlined in the Land Development Policy Manual prior to project selection Water Contractor Tel Key Personnel Construction Auditor Consultant s Tel Key Personnel Construction Tel Supervisor Contractor s Person s Name Luke Hawkins Qualified Pipelayers Person s Name Tapping Under Pressure Water Contractor Boring Contractor Consultant s Assurance As the Consultant s Senior Management Representative responsible for the project management of the works detailed in South East Water s Deed File No 10PD4972 I verify that The project management of the works detailed in South East Water s Deed will proceed in accordance with the lodged Project Management Plan and Audit Schedule agree to notify South East Water within 24 hours of any changes to the information certified above Nominated Representative Files Uploaded Important Privacy Notice South East Water Limited ABN 89 066 902 547 is a State Owned Company which provides retail water sewerage and trade waste services to Melbourne s South Eastern suburbs By completing this form you are providing personal information
22. may be recorded in the comments section therefore NOT by clicking on Plug Insertion button e proposed connection date must be a minimum of two working days from submission date e Only one Form Q can be submitted at a time for Sewer Plug Insertion and Plug Removal e he form is electronically submitted and all data fields are available for modification until The date shown in the connection date field has passed OR The form has been validated by the Water Company s Live sewer Connection Supervisor e f any of the above pre conditions have occurred the form cannot be further modified and becomes a read only version e Notification of Completion Procedure must be followed for the database to confirm that all live sewer pre conditions have been met Version 1 01 Page 32 of 80 Example Work Live Sewers Work on Live Sewers This form is to be used for all works associated with live sewers including lifting maintainence holes entering maintainence holes altering maintainence holes connecting property branches or insertion removal of plugs etc This form must be received by South East Water Corporation SEW at least 2 working days prior to work on live sewers Project Name Consultant Please Mote The Contractors and individuals shown on this pick list are known to have previously met South East Water s minimum Pre Qualification requirements However this information is not to be treated as Sou
23. of amy changes to the information certified above Nominated Representative Ken Breeze Importet Precy Scull ax Waler ASN Ey DES 902 347 SEWU iaa Sat Ganci Company whid provides retail waler sewerage and rade wase acruicca fo MellBcurnc n Scull Basera miuta By completing form yeu arc previding personel information S WL fer primary purpose cf SANL providing you wil a waler ander sewerage supply SEAL may were your personal information wilh serice providers and offer external in limited quei le e govcrm cnier regulalery auificrilica mail boux and ompanica fer purpoxa of distributing akmeni of acccunt and Rendling mail e infermatien fectinelegy companies fer e purpose of rmain zining iniermalen and yiera If you de net provide iniermalen requested y ferm en we may net Be Ic promn your application fer provision of waler supely waler cr sewerage faciliticz You may regue aoan fo your perzcnal inferralicn which SEAL about you You can make quc a by wring Ic c Privacy Officer al Sag 1 Hcatfecrien 1202 1 Sow Bam Waters Privacy Policy ia available company s web al wen er anad 151 854 Mandatory Fields Version 1 01 Page 29 of 80 Submit Form D Deed Pre
24. of existing and proposed services if not indicated on the submitted plans iv Hydraulic computations for non reticulation assets shared assets v Project specification if applicable vi Form G Verification Form Attachment Sheet if any of the items on this form are not applicable 2 Consultant s Assurance As the Consultant s Senior Management Representative responsible for the design of the works detailed in South East Water s Deed File No 11PD0724 I verify that The design is in accordance with the Deed and its referred documents and standards Nominated Representative Preview Important Privacy Notice South East Water Limited ABN 89 066 902 547 SEWL is a State Owned Company which provides retail water sewerage and trade waste services to Malbourne s South Eastern suburbs By completing this form you are providing personal information to SEWL for the primary purpose of SEWL providing you with a water and or sewerage supply Additionally SEWL may share your personal information with service providers and other external organisations in limited circumstances such as to government or regulatory authorities mail houses and other companies for the purposes of distributing statements of account and handling mail and information technology companies for the purposes of maintaining information technology and security systems If you do not provide the information requested by this form then we may not be able to process yo
25. project that require Rectify before Construction The yellow dot lt gt appears in the I column to indicate open issues on the project that require Rectify before AOW Construction Testing Survey AOW Stages Form E Construction Verification may be submitted There can be holds for rectifications before AOW or before DLP are issued Issues I Issues I Pre Conditions Version 1 01 Page 8 of 80 The red dot appears in the I column to indicate open issues on the project that requires Rectify before AOW The yellow dot lt appears in the I column to indicate open issues on the project that requires Rectify before DLP Notes associated with the current phase of the project indicating any conditions that have not been met or available actions 4 Search Project Status Report The Search function allows SWIFT users to find a particular project and view all the project details Projects can be located by one of following fields e South East Water Reference Number e Consultant Reference Number Forms Processing e Project Name Reference of Subdivision Number search Project Status Report e Address Project List View Audit Report User Manual 4 1 Search for a Project 1 Click on Search Project Status Report from the SWIFT main menu 2 View the Search screen 3 Enter one or more of the following criteria e The South East Water reference number in the South East Water Ref field
26. services of Melbourne Australia SWIFT provides a web based application that provides e Standardised audit process e Automated workflow A record of all audit results e Access to users through Intranet Internet e Audit trail reporting e Audit reports e Audit questionnaire management e Online generation of Project Completion certificates 1 1 SWIFT Consultant Module The SWIFT Consultant Module contains the following functions to allow various information and documents to be submitted to South East Water throughout a project e Project List e Forms Processing e View Audit Report e Search Project Status Report e Issues Findings Report e Project Stage Report This Consultant User manual outlines the processes performed by Consultants during South East Water Land Development and Deed projects Version 1 01 Page 4 of 80 2 SWIFT Overview 2 1 Audit and Stage Types There are a number of different project Stages each with an associated Audit including e Design D Pre construction PC e Construction C Issues can be flagged at any of the project stages 1 e Testing T e Survey e Live Connection e Acceptance of Works AW e Defects Liability Period DL e End of Defects of Liability Period ED e Warranty Bond W To initiate each stage of the project the Consultant submits a Form with its associated audit The system provides the following Forms with their associated project stages Form
27. supply recycled water or sewerage facilities You may request access to your personal information which SEWL holds about you You can make such a request by writing to the Privacy Officer at Locked Bag 1 Heatherton Victoria 3202 Additionally South East Water s Privacy Policy is available on the company s web site at www southeastwater com au contact 131 694 Mandatory Fields Version 1 01 Page 30 of 80 Preview Form D Deed Pre Construction Verification Form Notification To be lodged by the consultant at least seven 7 days prior to commencement Service Water Estate Name Municipality 7497E 15 File Number 10204972 Case Number 9791695 Part 1 South East Water required Information Must be submitted to South East Water 1 Information Works Program Audit Schedule incorporating the Risk Assessment Consultant s Consultant Ref South East Water Ref Submit to South East Water Project Management Plan incorporating the Inspection amp Test Plan Contractor s Submit to South East Water Public Liability Insurance Contractor Submit to South East Water 04 04 2011 11 05 2011 Commencement Date Est Completion Date Monday Friday 07 30AM to Personnel Developer Company Name Contact Developer Email Tel Principle Contractor Company Name Contact Principle Contractor Email Tel Licensed Surveyor Tel Please Note The Contractors shown on this pick
28. to SEWL for the primary purpose of SEWL providing you with a water and or sewerage supply Additionally SEWL may share your personal information with service providers and other external organisations in limited circumstances such as to government or regulatory authorities mail houses and other companies for the purposes of distributing statements of account and handling mail and information technology companies for the purposes of maintaining information technology and security systems If you do not provide the information requested by this form then we may not be able to process your application for the provision of water supply recycled water or sewerage facilities You may request access to your personal information which SEWL holds about you You can make such a request by writing to the Privacy Officer at Locked Bag 1 Heatherton Victoria 3202 Additionally South East Water s Privacy Policy is available on the company s web site at www southeastwater com au or contact 131 694 5 4 Form Work on Live Sewers 5 4 1 Procedure Deed Work on Live Sewers Form Q 1 Locate the project through Project List or Form Processing 2 Click on the Job Type to View Project Details 3 Click on Form Q Work on Live Sewers Project Details Development Deed SEW Reference Number 12PD3483 Consultant Name Address Suburb Municipality Melway Ref Post Code Plan Of SubDivision No Job Details Job Type Sewer Job Open Date 10 05
29. to your personal information which SEWL holds about you You can make such a request by writing to the Privacy Officer at Locked Bag 1 Heatherton Victoria 3202 Additionally South East Water s Privacy Policy is available on the company s web site at www southeastwater com au or contact 131 694 Example Form C Sewer Preview and Submit Forms Form C Deed Design Verification Form Version 1 01 Page 25 of 80 5 3 Form 5 3 1 Deed Pre Construction Verification Form D N D and Form N 1 Locate the project through Project List or Form Processing 2 Click on the Job Type to View Project Details 3 Click on Form D Pre Construction Verification Form Forms Processing Project Details Development Deed SEW Reference Number 10PD5222 Address Municipality Post Code Job Details Job Type Forms Forms Form Design Verification Form Print Form Form D Form T Form 5 Form E Water Upload Files Pre Construction Verification Form Notification of Intention to Carry Qut Test Request for Shutdown of Water Mains For Connections amp Notification of Connection by TUP Form Construction Verification Form End of Defects Liability Period Verification Form Verification Farm Attachment Sheet Version 1 01 Page 26 of 80 Hold Project Consultant Name 5uburb Melway Ref 134007 Plan Of SubDivision No 630832 Job Open Date 17 11 2010 Pre Conditions Form D must be
30. 2 45 PM D 04 01831 1 Test Public Liability Insurance Certificate txt 16 08 2010 12 45 PM Back Print Preview D 04 01831 1 Test Project Management Plan txt D 04 01831 1 Test Risk Assessment Report txt Note There is no link to open and view the document that has been loaded 7 5 View Form G Comments To view comments entered on all Form Gs submitted by the Consultant throughout the project click the View Form G Comments button on the Project Status report screen A list of all comments will appear in the View Form G Comments screen View Form G Comments Project Details Motice of Agreement SEWL Reference Number 07 0881 Address Consultant Name Suburb Municipality Melway Ref Post Code Job Details Plan Of SubDivision No 6112 Job Type Sewer Job Open Date 30 10 2008 SEWER CONTRACTOR 5 8 ITP LODGED 10 12 08 CONSULTANTS AUDIT 10 12 2008 03 27 SCHEDULE PM Note from Designer Sewer property branches have not been provided for future lots to on our western boundary as they would have resulted in a 12 12 2008 06 00 depth greater than 2 5m As no subdivision layout exists to the west a lot i layout similar to our subdivision was assumed for the location of property AN branches for lots F to Digital copy of sheet 1 Version and sheet 6 Version of our amended Sewer 70 01 2009 11 10 amp Water plans UPLOADED 20 01 09 AM PDF of Abandoned Sewer Uploaded 29 04 2009 02 52 PM S
31. 2012 Forms Forms Form Name Pre Conditions Design Verification Form Print Upload Files Pre Construction Verification Form Print Upload Files Form T Notification of Intention to Carry Out Test At least one Testing Live Connection Form date has not C gt Q ork on Live Sewers passed Construction Verification Form Condition for Form Q T is not satisfied Form Form D be filled 3 calendar months after issue of Acceptance of Works Certificate All Form 5 05 must be approved and or completed ee po Pe Period Y Fonn Os did All generated audits must be closed Form Q plugging Insertions should be removed Form G Verification Form Attachment Sheet 4 View Form Q list Form Q Work on Live Sewers SEW Reference No JobType Stage Type 12PD3483 Sewer Live Connection Sewer Form IM Form Created Date 09415 10 08 2012 04 51 uer m S Print Preview Q9601 03 10 2012 04 49 PM Accepted A Print Preview Add Mew Form Actions include e Add New Forms e Record completed works e Print Forms Version 1 01 Page 31 of 80 5 Click Add New Form Type in relevant information into the applicable blank data fields Click on the Yes No button to select Education and Plugging Click on the date selector to select the Connection Date NOTE A minimum of Two working days notification is required from today s date Each Form Q submitted
32. 53 sewer 10PD7453 Example Project Status Report Project Status Report Hold Project SEW Reference 10PD7519 Plan of Subdivision No Project Mame Municipality 5uburb Postcode Job Type Melway Ref Telephone Fax Telephone Fax Consultant Contractor STAGE STATUS Job Creation Date 20 04 2011 12 10 02 pm Acceptance Date 19 04 2011 12 00 00 am Design Verification 05 04 2011 05 29 34 pm Pre construction 02 05 2011 03 13 05 pm Construction 09 05 2011 12 00 00 am Test Request No of Requests 2 Latest Date 17 08 2011 01 32 42 pm Live Connection Request Ho of Requests 4 Latest Date 02 09 2011 06 13 18 pm Construction Verified 14 10 2011 01 36 22 am Works Accepted AoW 16 12 2011 03 14 18 pm End of Defects Completion Coc View Resolve NC Comments View Outstanding NCs View Drawings and Data File li View Form G Comments AUDIT INFORMATION Audit Name Actual Start Date Actual End Date Status Water Design 06 04 2011 28 08 2011 Audit Closed Pre Construction Referral 20 06 2011 20 06 2011 Audit Closed Water Design 23 05 2011 29 09 2011 Audit Closed Construction Water Audit Closed Construction Water 01 08 2000 1 30 Cancelled Construction Water Audit Closed Water Testing 24 08 2001 26 08 2041 Audit Closed Water Testing Audit Closed Construction Water Audit Closed AoW Water Construction 15 11 2011 18 11 2011 Au
33. 62 5 3 ACCESSING PROGRESS REPORTS e arin EMO AERE E d Mts a OUR whup EVER UM SIE 65 Project Status REPOT d reete oett QU dite dac TN MAE 65 5 2 Z FTOIect SEQge ReDOELUJ S ds esee rub act midi t nad erue a Da nd E E EE 68 33 CIOSSITIEB aai mq ncm ee Ness eA da 71 CEASSIFICATIONTDEEINITIONS es ases eR CH X dr tan a eR ud eaa ute estote an Uu da V PEN a 72 7 PROJECT MANAGEMENT eec 73 PROJECT DETAILS 6 torte a eet bene ees 73 FAN IEWRORM S PL E 75 7 3 PROJECT STATUS REPORT s OR SP ANDE DU M EP ERU e abr AIME YR o avast ev NS CHE ANE X te sop s E so ENIRO 76 ZEITEN DATA FILES 79 7 5 WIEW deu ECAesn hid 79 3 PROJECT COMPLETION mc H 80 3 1 ACCEPTANCE OF WORKS A OW CERTIFICATE sto satio eet uev toa tad a NN 80 8 2 CERTIFICATE OF COMPLETION CERTIFICATE desertus eurem tete Uo utro bale ee dud torba Uo utter tu baro EE 80 G3 WARRANTY BOND petunt isti ded Pau ee Novem Potete do sucka On ut dos 80 Version 1 01 Page 3 of 80 1 Introduction South East Water is a leading provider of Water and Sewerage
34. C M Construction Design Verification Pump Station Design Verification Design stage Form D N Pre construction Verification Pump Station Preconstruction Verification Pre construction and Survey stage Form T Notification Of Intention To Carry Out Test Testing stage e Form Q Work on Live Sewers Live connection stage e Form S Request for Shutdown of Water Mains amp Notification of Connection by Tapping Under Pressure TUP Live connection stage Form E O Construction Verification Pump Station Construction Verification Acceptance of Works stage Form F P End of Defects Liability Period DLP Verification Pump Station End of Defects Liability Period DLP Verification DLP stage e Form G Verification Form Attachment Sheet used to submit additional information or variations throughout the project Version 1 01 Page 5 of 80 2 2 Login Process e Use the URL Log in using your SWIFT username and password onsultant Contractor Login Password Home Terms of Use Privacy Complaints Site Map Copyright 2012 South East Water Corporation ABN 89 066 902 547 Version 1 01 Page 6 of 80 3 Project List The Project List is the initial screen displayed by SWIFT after login It is also accessed by selecting Project List from the SWIFT main menu The SWIFT Project Progress screen shows all the Consultant s projects currently in the system All Job Types within each project are shown with
35. Consultant n Review Responses from the Consultant have been recorded and submitted Responses require a review by the Supevisor No actions required by the Consultant All Open Audits Lists all audits still active Check all issues have responses All Closed Audits Lists all audits that have been resolved and considered closed Version 1 01 Page 54 of 80 6 2 Issue Management 6 2 1 Audit Findings Report The Audit Findings Report is the record of the issues found from the audit of the project There may be one or more issues found in any one Audit An email is sent to the Consultant to review the report The report is also emailed to the Developer and the Contractor Consultants can view the Audit Findings Report through SWIFT 1 Click on the Icon next to the Audit ID number Audits summary SEW Ref No dit I Audit View My Response Actions Job Type _ Search Pre Post Construction Construction Rectify Rectify before Before Audit ID Audit Name ob Type Audit Status SEW Ref Last TotallResponse CONS AOW AOW DLP No Updated Accepted a dpnstructi 11PD1500 15 03 2013 aU ae Press f Sewer Testing 11PD9290 17 12 2012 TN E I EM 1 Water Testing Water Issue 11PD1951 17 12 2012 0 2 2723s ence veg Mangement eee Re use 09 08188 7 12 2012 Water Hanagement E gt Water O9PD8188 7 12 2012 Works on Live Pending 06PD3688 21 03 2013 3 224 p ciassification
36. Date 12 04 2013 11 19 18 am 12 04 2013 02 04 29 pm XUL ee eee ee LL View Form Comments View Drawings and Data File li AUDIT INFORMATION ALUM recie Updated Document Control Pre Construction Referral Sewer Testing Pre Construction Referral Actual Start Date Actual End Date Status Comments 12 04 2013 15 04 2013 Audit Closed 44927 15 04 2013 15 04 2013 Audit Closed 12 04 2013 16 04 2013 Audit Closed LOS Audit Cancelled 1 Water Design AoW Sewer Construction AoW Sewer Construction AoW Sewer Construction DLP Sewer Construction Version 1 01 Page 66 of 80 12 04 2013 12 04 2033 Audit Closed 44932 15 04 2013 Report Generated 44935 15 04 20013 Stage Report Generated 15 04 2013 Report Generated 18 04 2013 8 View the Issue Management Report Issue Management Action Required Bl No Action Required Currently 0 File s Audit ID 3735 Audit Type AoW Water Construction Audit Status Audit Date 44 04 2013 SEW Ref Auditor 10PD6109 Job Type Water ESTES 2 Issue Status Rejecte Rectify before Rees 5 Issue Status Accepted Pending Review Rectify before 277 3 Issue Status Accepted Pending Review Rectify before E Issue Status Accepted Issue ID Issue Status Awaiting Re Audit Rectify before Issue 10 Issue Status Awaiting Re Audit Rectify before
37. Details Construction 13 04 2004 View Form Details Survey 13 04 2004 View Form Details Testing 13 04 2004 View Form Details Live Connection Sewer 13 04 2004 View Form Details Acceptance of Works 13 04 2004 Project Name Suburb Melway Ref Plan of SubDivision No Job Open Date Consultant Address Contractor Address View DLP Audit Stage Start Date Priority Stage Start Date Priority Stage Start Date Priority Stage Start Date Priority Stage Start Date Priority Stage Start Date Priority Stage Start Date Priority Report Hold Project 511652 28 10 2003 05 00 AM 07 11 2003 High Priority View Audit Details 19 11 2003 High Priority View Audit Details 19 11 2003 High Priority View Audit Details 19 11 2003 High Priority View Audit Details 28 11 2003 No Priority View Audit Details 18 12 2003 No Priority View Audit Details 13 04 2004 High Priority 9 Click Report in the Project Status Report column to display the report South East Water Ref Consultant Ref Consultant Name Project Name Melway Ref Plan Of Subdivision No Street Name Result Of Search SEWL Reference No Project Name sW Job Type Project Status Report 04 02795 YL test Water 04 02795 L test Sewer 05PD5731 YL test LD Water 05PD5731 YL test LD Sewer 04
38. ID Audit Name Audit Status SEW Ref Last CONS AOW AOW DLP User Manual Updated 0 0 0 0 0 lh Construction 11PD1500 15 03 2013 6 4 2 37245 Sewer m CON il Sewer Testing Sewer Issue 11PD9290 17 12 2012 2 0 Management Water Testi Water Issue 11 01951 unu s 0 37234 i b 37236 h Management lcd Updated DLP Re use Issue 09 08188 7 12 2012 1 0 34075 Water Audit Water Management m Updated DLP Water Issue 09 08188 7 12 2012 1 0 24074 Water Audit Management 1 Note The Total shows the total number of Issues The numbers in each subsequent column add up to the Total Not the Total plus the numbers in the subsequent columns Description Search Functions Enter information to narrow the search South East Water Ref Project number Audit ID Identify one specific audit Audit View Select and click on Search to refine the list My Review Actions My Classifications Pending Audits All Open Audits All Closed Audits Column Headings Click on the headings to change the order of the list Audit ID Each Audit has an identifying number Audit Name Stage or Job Type within the project Job Type Select to refine the search SEW Ref No Project number Last Updated Hecords each time there is input into the audit Total Total number of audits relevant to the Audit Supervisor Response Accepted Shows the number of responses accepted Pre Construction CONS Constr
39. Maintenance Structures Does it comply Refer to South East Water s standard construction with requirements conditions for agreement works Environment Does it comply with Refer to South East Water s standard construction requirements conditions for agreement works OH amp S Does it comply with requirements Major issue Quest 2 Major issue Quest 8 Rectify Before DLP Question Comments Material amp Products Does it comply with Refer to South East Water s standard construction conditions issue Quest requirements for agreement works 3 Storage Does it comply with Refer to South East Water s standard construction conditions Observation requirements i for agreement works Quest 4 General Audit Comments None Instructions for addressing the issues in this Findings Report For all Issues you must identify and demonstrate the following 1 Root Cause The underlying cause s to which the issue could be attributed amp which if corrected would prevent recurrence 2 Corrective Action The action proposed to mitigate or correct the noted issue 3 Preventative Action The organisation shall determine action to eliminate the causes of potential nonconformities in order to prevent their occurrence Preventative actions shall be appropriate to the effects of the potential problems and should include rewiew of management systems where appropriate Report Section Project Description Details of the project
40. OIL TESTS FOR ABANDONDED SEWER HAVE BEEN UPLOADED AS REQUESTED 20 05 2009 01 58 FROM BRIAN GIBSON PM Print Preview Version 1 01 79 of 80 8 Project Completion 8 1 Acceptance of Works AOW Certificate Upon successful completion of construction Asset Quality will issue an Acceptance of Works Certificate to the Consultant Acceptance of Works Certificate is issued once all audits are closed non conformances resolved and Warranty Bond Paid 8 2 Certificate of Completion CoC Certificate Certificate of Completion is issued upon submission of End of defects Verification by the Consultant 8 3 Warranty Bond Warranty Bond is returned 2 years after COC is issued For the two year period the water company may require the Consultant or the Contractor to rectify any fault attributable to a deficiency in the design or construction Version 1 01 Page 80 of 80
41. Report Number Same as Audit ID number Audit Date Date of Audit Validation Summary of the Issues Grouped into Rectify Catagory Question Query posed by the Audit Supervisor Issue ID Number of the Issue within the one Audit Reference Resources to consult to assist to rectify issue Comments Conditions to be met to facilitate resolution General Audit Comments More information to assist in resolution Instructions Refers to Issue Management requirements Version 1 01 Page 56 of 80 6 2 2 Issue Management Report This report facilitates the processes of Flagging issues from an audit Submissions from the Consultant Responses from the Audit Supervisor Click on the Audit Summary in the Main Menu Click on the Audit ID number to open the Issue Management Report Post Construction Construction Rectify Rectify Before l Before Audit ID Audit Name ype SEW Ref TotallRes sponse CONS AOW ADW DLP Updated Tu ated Accepted 11PD1500 15 03 2013 n Issue 11PD9290 17 12 2012 2 reet Water 11PD1951 17 12 2012 Management Ueda Updated DLP Water Re use 09 08188 7 12 2012 34075 Audit Water SS Dem ment 3 View Issue Management Report Blue indicates the issue requires a response Grey indicates read only as the issue has had a response but is still open 4 Expand the report to view the responses Click on to expand or minimise the whole report Or click th
42. S The Consultant is required to notify the Water Company within five working days from submission date of the proposed Water Shutdown Tapping Under Pressure activities undertaken by the Contractor 1 Locate the project through Project List or Form Processing 2 Click on the Water Job Type to View Project Details 3 Click on Form S Request for Shutdown of Water Mains For Connections amp Notification of Connection by TUP Form Click on Add New Form Fill out the information e Type relevant information into the applicable blank data fields e Click on the button to select Shutdown or Tapping under Pressure e Click on the date selector menu button to select the Connection Date orm 5 Deed Request for Shutdown of Water Mains For Connections amp Notification of Connection by Tapping Under Pressure TUP Form Version 1 01 Page 36 of 80 5 5 2 Procedure Notification Features Form 5 Notification of Swabbing and or Chlorination activities e Select Yes No buttons Fill out the dialog boxes Valve Location Description Comments Swabbing Two working days Notification is required Are authorised Water Company Personnel required on site to operate valves Chlorination Are authorised Water Company Personnel required on site to operate valves Shutdown of water mains are normally carried out between 9 00am and 4 00pm If it is expected that the shutdown will only be required for a shorter period
43. Sewer Contractor Tel o Key Personnel Construction Auditor Consultant s Pe Key Personnel Construction L Supervisor Contractor s Person s Name Lee Qualified Pipelayers Person s Name Maintenance Hole Builder Approved Live Sewer Contractor 07 2 Boring Contractor Consultant s Assurance As the Consultant s Senior Management Representative responsible for the project management of the works detailed in South East Water s Deed File No 04PD3207 I verify that The project management of the works detailed in South East Water s Deed will proceed in accordance with the lodged Project Management Plan and Audit Schedule I agree to notify South East Water within 24 hours of any changes to the information certified above Nominated Representative Kathy Berkidge Documents Uploaded Click Here to Upload the Required Documents have uploaded the Public Liability Insurance Ceritficate have uploaded the Project Management Plan I have uploaded the Audit Schedule incorporating Risk Assessment J accept the details filled in Pre Construction Verification Form Submit FormD Important Privacy Notice South East Water Limited ABN 89 066 902 547 SEWL is a State Owned Company which provides retail water sewerage and trade waste services to Melbourne s South Eastern suburbs By completing this form you are providing personal information t
44. South East it Wate rote hea ff Ay water for lite SWIFT USER MANUAL CONSULTANT MODULE March 2013 Table of Contents EIN TRODUCTION m 4 Usa gae cH NP Mire pU 4 2 SWIFT OVERVIEW qm M 5 2 STAGE a E O E A E E T A E 5 2 LOGIN PROCE a E E E E E E PH 6 PRET E E E A NN 7 4 SEARCH PROJECT STATUS 9 A EARCH FOR AFP ROIE 9 FORMS PROCESSING 13 SUNL ROCESS Fr ORIG c 16 5 1 1 Form Processing 18 cM Io edlen 20 5 2 1 Procedure Deed Design Verification Form C amp M essi eese nnne sna annes naar 20 PREIS RRIU Lc 24 TOMO COC ccm c 24 A EMT C 26 5 3 1 Deed Pre Construction Verification Form
45. Tel If you do not provide the information requested by this form then we may not be able to process your application for the provision of water supply recycled Licensed Surveyor Tel water or sewerage facilities You may request access to your personal information which SEW holds about you You can make such a request by writing to the Privacy Officer at Locked Please Note Bag 1 Heatherton Victoria 3202 Additionally South East Water s Privacy Policy is available on the company s web site at www southeastwater com au or The Contractors shown on this pick list are known to have previously met South East Water s minimum Pre Qualification requirements However this information is not to be treated as South East Water s up to date Approved Suppliers List for general Back Print Preview Construction works Version 1 01 Page 27 of 80 5 Upload the Required Documents e Public Liability Insurance Certificate e Project Management Plan e Audit Schedule incorporating Risk Assessment Sewer Projects lf Yes button for Geotechnical Data is selected the Geotechnical Report must be uploaded Project Details Development Deed 4 Documents library 05 OTLocal 0 Downloads Recent Places Name Datemodifed 0 Livelink 1200 2013905 AM File folder 6 Click on the Submit Form D N e message Form D N has been successfully submitted will appear Important Notes Once the Form has
46. To view the details of a submitted form associated with a particular stage of a job click on View Form Details link in the View Project Details screen Stage Details Stage Type Name Design Stage Start Date 10 10 2011 Stage End Date Priority High Priority View Audit Details Stage Type Name prr lo Stage Start Date 28 10 2011 Stage End Date 03 04 2012 Priority High Priority View Form Details View Audit Details Stage Type Name Construction Stage Start Date 28 10 2011 Stage End Date 03 04 2012 Priority High Priority View Form Details View Audit Details From the View Form Details screen the following actions can be performed e View Files To display files uploaded by the Consultant A link will appear beside the Files Uploaded field on the Form e Print Preview To display the form in Preview mode suitable to print e Back To return to the View Project Details screen Example View Form C Form Deed Design Verification Form Service Estate Name Municipality Developer Consultant Designed By Key Design Personnel Authorisation By Consultant Senior Management Representative Consultant Ref E383n0 4 File Number 10PD7453 South East Water Ref Case Number 15739073 Humber of Lots Serviced 35 Does this project hawe an Abandonment of No Asset Component Project Information 150 202 00 0 00 225 162 00 0 00 Mo 1 Documentation to be submitted To be lodged Ten 10 days prior to com
47. a visual indicator showing the status of each job SWIFT Project Progress Forms Processing Filter All hi Project Status Open Search Audits Summary Page lt lt 1f 18 Go to Page View Audit Report Project D PC C Pre Conditions Search Project Status Report Tesoro 05PD3446 0901391 11 User Manual Water Project List All Design issues should be closed Fill Form D N Atleast one Testing Live Connection Form date has not passed Sewer Condition for Form Q T is not satisfied Plug Removal works not completed Atleast one Testing Live Connection Form date has not passed Condition for Form Q T is not satisfied TT Issue of completion certificate is pending 5 Issue of completion certificate is pending Allissues should be closed Lodge Form LEGEND D Design Verification PC Pre Construction Verification C Construction Verification AW Acceptance of Works DL Defects liability period ED End of defects liability period W Warranty period I Issues rectify before AOW Rectify before DLP Field Button Filter The projects can be filtered using drop list Project Status The projects can be filtered by Status using the drop list Search button Click on after applying the filter criteria from the drop list lt lt and gt gt Page forwards or backwards Go to Page Insert page number and press GO Go button Used to go to the spe
48. audit issues Assesses Consultant s response Classifies audit for compliance Auditor Conducts requested audit to ensure compliance against the Standards and Specifications Deed compliance Duty of care to O H amp S and environment As per Development Deed Standard Conditions Schedule 1 As per Development Deed Standard Conditions Schedule 1 Design amp Pre Construction phase Design amp Pre Construction phase Rectify before Construction Significant issues Rectify before AOW Minor items should be must be rectified prior to construction rectified prior to submission of Form E Construction Phase Construction Phase Rectify before AOW Significant issues must be Rectify before DLP Minor items should be rectified prior to Submission of Form E rectified prior to submission of Form F Version 1 01 Page 50 of 80 Audit Procedure Issues Found NO YES Further Issues found to be raised in new Report emailed Audit to Developer and Contractor Re Audit Consultants response to be verified by Auditor Version 1 01 Page 51 of 80 6 1 Access Audits Access the audits 1 Search and locate the project through the Project List using the Drop down Filter and click Search Drop down Filter and select File Number to enter the SEW Ref No click Search Project Status field and click Search Clicking on the page buttons Enter a page number and click on Go 2 Click o
49. bmit to send to the Audit Supervisor Note Click on Submit before selecting to Print to prevent the loss of data 8 Check Audit Summary daily for Audit Supervisor s responses Version 1 01 Page 59 of 80 All the required fields must completed Example e Root Cause Corrective Action or Preventative Action are not filled in e Submit button is activated An alert appears at the top of the Issue Management Report Audit ID Audit Date Auditor TES iri Issue ID ui Issue ID Ls l j 19 01 2013 Please enter root cause corrective and preventative Audit Type Construction Sewer SEW Ref No 11PD1500 Issue Status Issue Status Issue Status Issue Status Issue Status Issue Status Issue Responded Issue Responded Currently 1 File s Audit Status Job Type Rectify before Rectify before Rectify before Rectify before Rectify before Rectify before Issue Management n v m TET When all issues have been responded to the report shows the issues in grey to indicate no futher action required at this point Issue Management Issue 5 has been submitted Action Required Audit ID Audit Date Auditor u Issue ID u Issue 10 ui Issue 10 ui Issue 10 u Issue ID u Issue 10 Version 1 01 Page 60 of 80 09 01 2013 Bl No Action Required Audit Type SEW Ref No 11 01500 Issu
50. cified page number Version 1 01 Page 7 of 80 Field Button The Project List shows the project status details Project PC AW DL ED W Project name with the South East Water reference number Below each project name the Job Types within the project will be listed E g Water Sewer Re use Water Sewer Pumping Station Sewer Rising Main The links allow the Consultant to access Forms Processing This indicates the Design Verification phase of the project If Form C M have been submitted the D column will be filled This indicates the Pre Construction Verification phase of the project If Form D N has been submitted the PC column will be filled This indicates the Construction Verification phase of the project If Form E O has been submitted the C column will be filled This indicates the Acceptance of Works phase of the project If the AOW Audit has been created and not yet closed the AW column will be filled This indicates the Defects Liability Period of the project If the AOW Audit has been closed the DL column will be filled This indicates the End of Defect Liability Period of the project If Form F P has been submitted the ED column will be filled This indicates the Warranty Period of the project If the DLP Audit has been closed the W column will be filled Design and Preconstruction Stages Issues Issues The red dot amp appears in the I column to indicate open issues on the
51. ct Status Report 2 Click on Stage Report Generated Note All issues need to be resolved for that audit before the Project Stage Report can be generated Project Status Report Hold Project SEW Reference Plan of Subdivision No Project Municipality Suburb Postcode Job Type Melway Ref Telephone Fax Telephone Fax Consultant Contractor STAGE STATUS Job Creation Date 08 10 2010 09 10 05 am Acceptance Date 07 10 2010 12 00 00 am 12 04 2013 10 58 09 am Pre construction 12 04 2013 11 01 28 am Construction 19 04 2013 12 00 00 am Test Request No of Requests 1 Latest Date 12 04 2013 11 19 18 am Live Connection Request No of Requests 1 Latest Date 12 04 2013 02 04 29 pm Construction Verified 15 04 2013 11 11 12 am Works Accepted AoW 25 08 2011 11 25 48 am End of Defects 16 04 2013 11 27 43 am Completion CoC View Drawings and Data File li View Form G Comments AUDIT INFORMATION Aum 772 rere al Start Date eem al End Date Status Audit Comments Updated Document Control Audit Closed 44927 Pre Construction Referral Audit Closed Sewer Testing Audit Closed Pre Construction Referral Audi Cancelled Water Design 12 04 2013 AoW Sewer Construction Stai AoW Sewer Construction osa ge Rermreenerate AoW Sewer Construction 15 04 2003 Stage Report DLP Sewer Construction Issue Management 3 View the list of Project Audit Reports 4 Click on
52. ction Verification Form Form D Please Note Deed Pre Construction Verification Form Notification The Contractors shown on this pick list are known to have previously met South East Water s minimum Pre Qualification requirements However this information is not to be treated as South East Water s up to date Approved Suppliers List for general Construction works It is the responsibility of the Consultant to verify that all Contractors meet the minimum requirements outlined in the Land Service Water Development Policy Manual prior to project selection To be lodged by the consultant at least seven 7 days prior to commencement Estate Name Water Contractor Tel Municipality Key Personnel Construction Auditor Consultant Ref E3350 4 Consultant s 7 File Number 10PD5861 Key Personnel Construction Tel Case Number 11673062 Supervisor Contractor s Tel Part 1 South East Water required Information Must be submitted to South East Water Qualified Pipelayers 1 Information Person s Name Tel ES Tapping Under Pressure Water Works Program eam N A Tel Audit Schedule incorporating the Risk Assessment Consultant s South East Water Ref Tel Submit to South Fast Water Boring Contractor N A Tel Project Management Plan Consultant s Assurance incorporating the Inspection amp Test Submit to South East Water As the Consultant s Senior Management Representative responsible for the project management of the wo
53. dit Closed Version 1 01 Page 76 of 80 The Project Status Report screen contains the following information Field Button SEWL Reference Number Plan of Subdivision No Project Name The reference number that the project is identified at South East Water The project s Plan of Subdivision number i e the property title registration number The name assigned to the Project Municipality The Municipality or council boundary the project is located Suburb The project site s suburb Postcode The project site s post code Job Type The Job type e g Water Sewer etc Melway Ref The project site s Melway map reference Consultant The Consultant assigned to the Project Telephone The Consultant s telephone number Fax The Consultant s fax number Contractor The Contractor assigned to the Job Telephone The Contractor s telephone number Fax The Contractor s fax number STAGE and STATUS this section contains information related to each completed stage of the job The STATUS fields will be blank for un completed stages Agreement The date and time the Deed or Agreement was executed from ICE Design Verification The date and time that the Design Verification Form Form C was submitted by the Consultant The link allows Form C to be viewed The date and time that the Pre construction Verification Form Form D was submitted by the Consultant The link allows Form D to be viewed Pre constructio
54. e i e Cash Bank Deposit etc The date and time that the Warranty Bond was returned to the Consultant The following buttons will be available if the related information is available If the information is unavailable the button will be shown grayed out and unavailable View Drawings and Data File button View Form G Comments button Completion The button allows the project design drawings and other documents that were uploaded with Form C and or Form D when submitted by the Consultant to be viewed The button links to Form G to view comments as the project progresses View Drawings and Data File li Version 1 01 Page 78 of 80 7 4 View Drawings and Data Files To view all files that have been uploaded by the Consultant throughout the project job e g project plans design drawings other files attached to Forms Click on the View Drawings and Data Files button in the Project Status Report A list of all files uploaded will appear in the View Uploaded Files screen View Uploaded Files Project Details Development Deed SEWL Reference Number 04 018 Consultant Name sea Ie ee Address aes Suburb Municipality Glen Eira Melway Ref Post Code 3163 Job Details Carnegie 0658207 Plan Of SubDivision No BS Job Type Water Job Open Date 21 10 2005 Files List Date Uploaded C 04PD1831 1 SWIFT TestFile1 txt 30 07 2010 04 07 PM 16 08 2010 12 45 PM 16 08 2010 1
55. e Issue ID button for each issue to be completed individually Each of the issues indicated in blue must be addressed before submission Issue Management Action Required No Action Required Currently 1 File s View Upload Files Audit ID 37245 Audit Type Construction Sewer Audit Status Audit Date 09 01 2013 SEW Ref No 11 01500 Job Auditor i Issue Status Rectify before Issue ID Issue Status Jew Rectify before di b Issue Status Rectify before IE S Issue Status Rectify before lt Issue Status sponded Rectify before 7731 3 Issue Status 5 sponded Rectify before Print Preview Version 1 01 Page 57 of 80 Example Issue Management Report Features e Project and audit information e Issues Status shows New issues that require action Issues that have had a response Shows the issues needing to be rectified before AOW or DLP View Upload Files button Print Preview to check responses before submission Submit button Issue Management gh Action Required No Action Required Currently 1 File s View Upload Files Audit ID 37245 Audit Type Construction Sewer Audit Status Issue Management Audit Date 09 01 2015 SEW Ref No 11PD1500 Job Type Sewer Auditor ESO Issue Status Rectify before EST Issue Status Rectify before Issue ID Issue Status Rectify before 5 Iss
56. e Part or all of the Consultant s reference number in the Consultant Ref field e Part of all of the Consultants name in the Consultant Name field e Part or all of the project s name in the Project Name field e he project location s Melway map reference in the Melway Ref field e The project s Plan of Subdivision number i e the property title registration number in the Plan of Subdivision No field e Part or all of the project site s address in the Street Name field Note When searching by South East Water Reference Plan of Subdivision or Melway Reference the whole reference number or ID must be entered For all other fields some or all of the text may be entered 4 Click on the Search button South East Water Ref Consultant Ref Consultant Name Project Name Melway Ref Plan Of subdivision No Street Name Version 1 01 Page 9 of 80 5 A list of projects that match the search criteria is displayed in the Result of Search 6 The Result of Search section contains Field Button SEWL The reference number that the project is identified at South Reference No East Water Project Name Name assigned to the project The link allows the Project Details for be viewed Job Type The type of job i e Water Sewer etc Name Project Status The link allows the Project Status to be displayed for the Report selected project 7 fthere are more than 10 projects found that match the search criteria the list
57. e Status Issue Status Issue Status Issue Status Issue Status Issue Status Construction Audit Status Job Type Rectify before Rectify before Rectify before Rectify before Rectify before Rectify before Currently 1 File s Issue Management Sewer Upload Files Add attachments to the Issue Management Report Documents photographs or files from your directory 1 Click on View Upload Files button at the top of the screen Issues Management Currently 0 File s View Upload Files Wack Audit ID 42241 Audit Type Construction Water Audit Statu FindinaRennrtT cg Audit Date 14 02 2013 SEW Ref No 10PD5222 Job Type Water Auditor Issue ID Rectify before Issue Status Issue Responded OHES Does it comply with requirements Test for rectify at AOW Root Cause Jenny Gava Feb 21 2013 12 01PM Test issue 1 2 Click on the Browse button to open your directory Issues Management Upload Files Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5 3 Browse the directory to locate the files to be uploaded 4 Highlight or double click on the file 5 Click on Open to attach the file 6 Click on Upload to add to the report S Choose File to Uploa e9 y gt Libraries Documents gt Search Documents 2 74 Organize New folder Hu e t Favorites Documents library RE Desktop Includes 2 locations Downloads Name Date modified
58. ect is recorded on the Audit Supervisor s Response another set of fields are opened for the Consultant to enter further information and submit again Issue Management Action Required Audit ID 327355 Audit Date 04 04 2013 Auditor No Action Required Currently 0 File s View Upload Files Audit Type yl AoW Water Construction Audit Status Issue Management SEW Ref 10PD6109 Job Type Water Issue Status Rejected Rectify before aow Have all OHS requirements been complied with Safety reports to completed 4 2013 11 55AM gt Safety reports had not been updated 4 2013 11 55 gt CA Safety reports available in field 4 2013 11 55AM Ensure current versions are available on site Supervisor s Response to Consultant Version 1 01 Page 64 of 80 6 3 Accessing Progress Reports 6 3 1 Project Status Report Access the Project Status Report 1 Click on Search Project Status Report in the Main Menu 2 Enter the South East Water Ref number 3 Click on Search South East Water Ref 10PD6109 Forms Processing Consultant Ref Audits Summary Consultant Name View Audit Report Project Name Search Project Status Report Melway Ref Project List Plan Of Subdivision No User Manual Street Name 4 Select the Job Type report required 5 Click on Report in the Project Status Report column South East Water Ref 10PD6109 Forms Processing Consultant Ref Audits Summary Co
59. edited removalist and EPA disposal site bas been submitted Water As Constructed Field notes Plans Ensure Min 4 0m offset from the bounWary has been achieved for property Connection Forms K amp L have been completed and signed off by the senior management representative and uploaded 1 Documentation to be submitted i Evidence that the application to amend the plan of subdivision for the creation of additional amp amp espgents has bes with the council Relevant Acceptance of Digital Information on Disk Verification Form and hard copy as constructed information if applicable Relevant Acceptance of Field Note Verification Form and hard copy As Constructed information if applicable Chlorination Completion Certificate if chlorination of main was required water related projects only Form G Verification Form Attachment Sheet if any of the items on this form are not applicable Complying Water quality test results water related projects only vil Soil compaction test results Consultant s Assurance the Consultant s Senior Management Representative responsible for the project management of the works detailed in South East Water s Deed File No 11PD0651 I verify that The as constructed works meet m the scope and requirements of the Deed m the design intent m WSAA Standards Version 1 01 Page 44 of 80 6 Upload the construction drawings and data required e Click on the Upload file s link e The Deed Construct
60. ems this form are not applicable 2 Consultant s Assurance As the Consultant s Senior Management Representative responsible for the design of the works detailed in South East Water s Deed File No 11PD0724 I verify that The design is in accordance with the Deed and its referred documents and standards Nominated Representative Files Uploaded Click Here to Upload File s I accept the details filled in the Design Verification Form above Back Submit Form C Important Privacy Notice South East Water Limited ABN 89 066 902 547 SEWL is a State Owned Company which provides retail water sewerage and trade waste services to Melbourne s South Eastern suburbs By completing this form you are providing personal information to SEWL for the primary purpose of SEWL providing you with a water and or sewerage supply Additionally SEWL may share your personal information with service providers and other external organisations in limited circumstances such as to government or regulatory authorities houses and other companies for the purposes of distributing statements of account and handling mail and information technology companies for the purposes of maintaining information technology and security systems If you do not provide the information requested by this form then we may not be able to process your application for the provision of water supply recycled water or sewerage facilities You may request access
61. filled Testing date should be 2 working days greater than todays date Pre Construction Audit must be generated Form D must be filled Shutdown TUP date should be 5 working days greater than todays date Pre Construction Audit must be generated At least one Testing Live Connection Form date has not passed Condition for Form S T is not satisfied To be filled 3 calendar months after issue of Acceptance of Works Certificate All Form S Qs must be approved and or completed All generated audits must be closed 4 Complete the information in the Verification form e Note A minimum of 5 working days notification is required from submission date e Complete all required fields Developer and Contractor names and email addresses are required to receive any Issue Findings Reports that arise e Click on the drop down menu button to select Contractor details and Live Sewer Contractor details e Sewer projects Click on the button to select if the Geotechnical Report has been submitted If Yes is selected the Geotechnical Report needs to be uploaded Tick in the selection criteria the form e Click on the date selector to enter the Commencement and Estimated Completion dates in accordance with the Deed requirements e Click on Preview e Review the information entered into the Form f corrections are required click on the Back button e Reenter data Click on Preview Example Form D Pre Constru
62. forwarded to Water Company Swift administrator to upload and forward to appropriate personnel The submitted form can be viewed via the Forms Processing and Search Project Status Report The Form F Deed End of Defects Liability link will not be available on the database until a minimum three calendar months has passed from the date shown on the Acceptance Certificate Version 1 01 Page 46 of 80 5 8 Form amp of Defects Pump Station End of Defects Liability Period DLP Verification 5 8 1 Procedure Deed End of Defects Liability Period Verification Form F amp Form P 1 Locate the project through Project List or Form Processing Click on the Job Type to View Project Details Click on Form F End Defects Liability Period Verification Click on the relevant Job Type Click on the Consultant s Assurance Tick Box A scanned copy of the signed Deed End of Defects Liability Form is Uploaded Click on the Submit Form F button Dt 2 ee ue The message Form F has been successfully submitted will appear Important Notes e the Form has been submitted it becomes a read only version e The Form link will not be available on the database until a minimum of three calendar months has passed from the date shown on the Acceptance Certificate Under the Development Deed Conditions there is a requirement for the Contractor to verify that the Construction works of a nominated job type has been carried out in accordance
63. g Station Water Pumping Station Sewer Rising Main and Pressure Reducing Station Form M Design Plan Stage Sewer Pumping Station Water Pumping Station Sewer Rising Main and Pressure Reducing Station 5 2 1 Procedure Deed Design Verification Form amp M 1 Locate the project through Project List or Form Processing 2 Click on the Job Type to View Project Details 3 Click on Form Design Verification Form link Note The Forms not underlined are not yet linked e g Form F Forms Processing Hold Project Project Details Development Deed Version 1 01 Page 20 of 80 4 Fill out the information within the Design Verification Form e Complete the required fields e Click on the button to select the Abandonment of Asset e Use the drop down menus to select location and pipe material details e NOTE All fields marked with a red asterix are mandatory and must be completed e Click on the Preview button X Deed Design Verification Form Service Water Estate Name Municipality Developer Consultant Designed By Key Design Personnel Authorisation By Consultant Senior Management Representative Consultant Ref E5211 1C File Number 10 05222 South East Water Ref Case Number 9966085 Number of Lots Serviced 60 Does this project have an Abandonment of Asset Component Yes 9 No Project Information Pipe Material Pipe Diameter Nominal in mm Design Length
64. ion Verification Form signed by the nominated Consultant and Contractor 2 Consultant s Assurance As the Consultant s Senior Management Representative responsible for the project management of the works detailed in South East Water s Deed File No 11PD0651 I verify that The constructed works meet a the scope and requirements of the Deed the design intent a WSAA Standards ii The Audit Schedule has been satisfactorily undertaken by the Construction Auditor 1 All Non Conformances have been satisfactorily resolved and corrective action implemented iv Pre Acceptance of Works Audit has been undertaken Files Uploaded Click Here to Upload File s Nominated Representative accept the details filled in Construction Verification Form Agreement Back Submit Form Important Privacy Notice South East Water Corporation ABN 89 066 902 547 SEW is a State Owned Company which provides retail water sewerage and trade waste services to Melbourne s South Eastern suburbs By completing this form you are providing personal information to SEW for the primary purpose of SEW providing you with a water and or sewerage supply Additionally SEW may share your personal information with service providers and other external organisations in limited circumstances such as to government or regulatory authorities 7 Click on the Consultant s Assurance Tick box 8 Click on the Preview button 9 Review the information entered
65. ission date Once the form has been submitted all data fields are available for modification until e The actual date shown in the Connection Data field has passed OR e The form has been validated by the Water Company s Connection Supervisor If any of the above pre conditions have occurred the form cannot be further modified and becomes read only version All submitted forms can be viewed via Forms Processing and Search Project Status Report Version 1 01 Page 38 of 80 5 5 3 Procedure Cancellation Procedure Form 5 1 2 Locate the project through Project List or Form Processing Click on the Water Job Type to View Project Details Click on Form S Request for Shutdown of Water Mains For Connections amp Notification of Connection by TUP Form Select the appropriate testing Form ID link for cancellation Click on the Cancel Form 5 button An additional dialogue box appears to enter reason for cancellation information Click on the Cancel Form 5 button The following message Form S has been successfully cancelled will appear Note The Undo Cancel button can be activated This function is available up to the Cancel Form S has button being submitted Location of Connections Street Name Swabbing Two working days Notification is required Chlorination Form Status Et Shutdown of water mains are normally carried out between 9 00am and 4 00pm If it is expected that the shutdown will
66. ject Details Click on Form Q Work on Live Sewers Fill out the information e Click on the date selector to set the Connection date e Type in the relevant information into the applicable blank data fields e Enter The Access Permit number e Click on the Preview button and review the information f corrections are required click on the Back button and re enter data as required e Click on the Consultant s Assurance Tick box Click on the Preview button Click on the Submit Form Q button e The message Form Q has been successfully submitted will appear Important Notes e The Live Sewer Contractor must provide the Consultant with the Access Permit number issued by Water Company e Once the Form has been submitted no data fields are available for modification and the form becomes a read only version All forms can be viewed via Forms Processing and Search Project Status Report e Each Form Q electronically submitted on the database must be fully completed or problems will be encountered later in the Construction Verification process Version 1 01 Page 34 of 80 Deed Work Live Sewer Cancellation Procedure 1 Locate the project through Project List or Form Processing 2 Click on the Job Type to View Project Details 3 Click on Form Q Work on Live Sewers 4 Type comments into the dialogue box outlining the reasons for the testing cancellation 5 Click on the Cancel Form Q button The message Fo
67. ll be submitted as appropriate for the job type Pump Station TT All previous audits must be closed Construction Current date must be later than the Testing Date on Form T Verification Current date must be later than the Shutdown date on Form S Must be more than 8 hours after Form Q was submitted Modify Not Available Current date must be more than 3 calendar months later than End of Defects Submit the Acceptance of Works Certificate issue date F Liability Period All previous audits must be closed DLP Verification Modify Not Available Pump Station End Current date must be more than 3 calendar months later than of Defects Liability Submit the Acceptance of Works Certificate issue date Period DLP All previous audits must be closed Verification Modify Not Available Uu E Form C M must submitted erification Form Multiple Form Gs may be submitted E Attachment Sheet 2 Modify Not Available Version 1 01 Page 19 of 80 5 2 Form amp Form M The Consultant can login to the site and fill in the Form C or Form M to initiate the Design Audit process Once the Form C or Form M is filled and submitted the system will trigger an email notification to the Design Audit Supervisor Consultant is unable to login the Administrator can to assist and enter the Form or Form M Job Type Design Verification Form Water Sewer Water External and Sewer External Form M Design Stage Sewer Pumpin
68. mencement i Digital copy of final design drawings to be issued for construction Road and drainage civil drawings for the development il Details of existing and proposed services if not indicated on the submitted plans Iv Hydraulic computations for non reticulation assets shared assets w Project specification if applicable wi Form G Verification Form Attachment Sheet if any of the items on this form are not applicable Consultant s Assurance As the Consultant s Senior Management Representative responsible the design of the works detailed in South East Water s Deed File No 10 07453 I werify that The design is in accordance with the Deed and its referred documents and standards Nominated Representative Darren Powell Files Uploaded Version 1 01 Page 75 of 80 7 3 Project Status Report The Project Status Report shows the project details It lists the project stages and the progress Click on Search Project Status Report in the main menu Select search criteria Enter into the field Click on Search Click on Report to view the Project Status Report oeque South East Water Ref 10PD7453 Forms Processing Consultant Ref View Audit Report Consultant Name Resolve Non Conformance Project Name Search Project Status Report Melway Ref Project List Plan Of Subdivision No Dpen Audits Summary Street Name Result Of Search SEW Reference Proje 10 07453 Water 10PD 4
69. must be later than the Commencement Date entered on Form D for Water job types Multiple Form Ss may be submitted i e to enable multiple shutdowns and tapping Must be submitted at least 5 working days prior to required shutdown date Not Available Form Name Conditions Current date must be later than the Commencement Date entered on Form D or N Multiple Form Ts may be submitted i e to enable multiple tests Must be submitted at least 2 working days prior to testing Allowed until the Construction Verification stage of the project Notification Of Submit unavailable once Form E is submitted T ica Vier est All testing forms requesting SEWL personnal to attend MUST ut Test have a corresponding shut down form with Swabbing or chlorination ticked If test failed or cancelled system requires the submission of new Testing form Modify Not Available Forms C M D N Q S and T must all be submitted as appropriate for the job type All previous audits must be closed Current date must be later than the Testing Date on Form T Current date must be later than the Shutdown date on Form S Construction Submit Must be more than 8 hours after Form Q was submitted Verification Signed copy of Construction verification form must be uploaded Water quality results must be uploaded As constructed data must be uploaded Ensure commissioning of watermains have been completed Modify Not Available Forms C M D N Q S and T must a
70. n Construction The date and time that construction on the project commenced as submitted on the Pre construction Verification Form i e Form The link allows Form D to be viewed Test Request Shows the following e No of Requests the number of Form Ts submitted by the Consultant i e Notification of intention to carry out test Latest Date the date and time the most recent Form T was submitted The link allows the Form Ts to be viewed Live Connection Shows the following Request Noof Requests the number of Form Qs submitted by the Consultant i e Work on Live Sewer e Latest Date the date and time the most recent Form Q was submitted The link allows the Form Qs to be viewed Construction The date and time that the Construction Verification Form Verified Form E was submitted by the Consultant The link allows Form E to be viewed Version 1 01 Page 77 of 80 Works Accepted AoW End of Defects Completion CoC Warranty Bond Lodged Warrant Bond Returned Field Button The date and time that the Acceptance of Work AOW Certificate was issued The date and time that the End of Defects Liability period Verification Form Form F was submitted by the Consultant The link allows Form F to be viewed The date and time that the Certificate of Complete COC Certificate was issued The date and time that the Warranty Bond was lodged in the system as well as the Lodgment Guarantee Typ
71. n Audit Summary SWIFT Project Progress Filter All Project Status Open 1 of 18 Go to Page Project D PC C JAW DL ED W I Pre Conditions Search Project Status Report Tesoro 05 03446 0901391 1 User Manual Water Project List All Design issues should be closed Fill Form D N Atleastone Testing Live Connection Form date has not passed Sewer Condition for Form Q T is not satisfied Plug Removal works not completed Atleast Testing Live Connection Form date has not passed Sewer Pumping Station Condition for Form Q T is not satisfied TIT NNNM EREE EN Issue of completion certificate is pending LEGEND D Design Verification PC Pre Construction Verification C Construction Verification AW Acceptance of Works DL Defects liability period ED End of defects liability period W Warranty period I Issues Rectify before AOW Rectify before DLP Version 1 01 Page 52 of 80 3 View the Audits Summary All audits relevant to the Consultant can be viewed The system recognises the Consultant s username and password and refines the view only to those audits relevant to that Consultant Audits Summary Forms Processing Audits Summary SEW Ref No Audit ID Audit View My Response Actions View Audit Report Job Type Search Search Project Status Report perg Pre Construction Post Construction Project List Before Rectify Before Audit
72. n issue that has arisen but cannot be attributed to the supplier third party defect or product defect This is unlikely to affect accreditation Version 1 01 Page 72 of 80 7 Project Management 7 1 View Project Detiails The View Project Details screen shows the project and job details along with information about each stage of the project Links are provided with the stage details to view the form s submitted by the Consultant that is associated with the particular stage of the project Click on Search Project Status Report in the main menu Select search criteria Enter into the field Click on Search Click on the Project Name to the View Project Details screen South East Water Ref 10PD7453 Forms Processing Consultant Ref View Audit Report Consultant Name Resolve Non Conformance Project Name Search Project Status Report Melway Ref Project Lis Plan Of Subdivision No Open Audits Summary Street Name Result Of Search SEW Reference No Project Name JobType Name Project Status Report 10PD7453 Water Report 10PD7453 Pasadena Stage 4 Sewer Report 10PD7453 dsduene duc Re use Water Report 1 View Proiect Details screen gm View Project Details Hold Project Project Details Notice of Agreement SEWL Reference Number 05 07340 Project Name WL TEST 11 Address Suburb Municipality Melway Ref 129112 Post Code Plan of SubDivision 531792 Job Details Job Type
73. nder Pressure Water Contractor Boring Contractor Consultant s Assurance As the Consultant s Senior Management Representative responsible for the project management of the works detailed in South East Water s Deed File No 08PD0730 I verify that The project management of the works detailed in South East Water s Deed will proceed in accordance with the lodged Project Management Plan and Audit Schedule I agree to notify South East Water within 24 hours of any changes to the information certified above Ken Breese Nominated Representative Important Privacy Notice South East Water Limited ABN 89 066 902 547 SEWL is a State Owned Company which provides retail water sewerage and trade waste services to Melbourne s South Eastern suburbs By completing this form you are providing personal information to SEWL for the primary purpose of SEWL providing you with a water and or sewerage supply Additionally SEWL may share your personal information with service providers and other external organisations in limited circumstances such as to government or regulatory authorities mail houses and other companies for the purposes of distributing statements of account and handling mail and information technology companies for the purposes of maintaining information technology and security systems If you do not provide the information requested by this form then we may not be able to process your application for the provision of water
74. nsultant Name View Audit Report Project Name Search Project Status Report Melway Ref Project List Plan Of Subdivision No User Manual Street Name Result Of Search SEW Reference No Project Name _ JobType Name ES Status Report NN 10206109 10PD6109 10PD6109 Re use Water 10PD6109 Water external 10PD6109 Recycled Water External Terms of Use Privacy Complaints Site Map Copyright amp 2012 South East Water Corporation ABN 89 066 902 547 Version 1 01 Page 65 of 80 6 View the Audit Information section to check for any outstanding issues 7 Click on the Audit ID in the Audit Comments column to open the Issue Management Report Project Status Report Hold Project SEW Reference Plan of Subdivision No Project Name Municipality Suburb Postcode Job Type Melway Ref Telephone Ltd Fax Telephone Fax Consultant 03 9524 8899 03 8788 4175 Contractor Test Contractor STAGE STATUS Job Creation Date 08 10 2010 09 10 05 am Acceptance Date 07 10 2010 12 00 00 am Design Verification 12 04 2015 10 58 09 am Pre construction 12 04 2013 11 01 28 am Construction 19 04 2015 12 00 00 am Test Request No of Requests Live Connection Request No of Requests Construction Verified 15 04 2013 11 11 12 am Works Accepted AoW 25 08 2011 11 25 48 am End of Defects 16 04 2013 11 27 43 am Completion Latest Date Latest
75. o Carry Out Test 4 Click on Cancel Form T An additional dialogue box appears for data entry purposes 5 Type comments into dialogue box outlining the reasons for the testing cancellation 6 Click on Cancel Form T The message Form T has been successfully cancelled will appear Note The Undo Cancel Button can be activated This function is available up to the Cancel Form T has button being activated Undo Cancel Cancel Form T Mandatary Fields Version 1 01 Page 43 of 80 5 7 Forms E amp Construction Pump Station Verification 5 7 1 Procedure Deed Construction Vefification Form E amp O 1 Locate the project through Project List or Form Processing 2 Click on the Water Job Type to View Project Details 3 Click on Form E Construction Verification link 4 Click on the relevant Job Type link 5 Fill out the information by selecting the appropriate buttons for Yes No or N A Form E Deed Construction Verification Form Estate Name Municipality Contractor Key Personnel Construction Auditor Key Personnel Construction Supervisor Developer Consultant Consultant Senior Management Representative Consultant Ref 3655 18 File Number 11PD0651 Case Number 14609646 South East Water Ref Report on all work out of tolerance has been forwarded Chlorination Completion Certificate has been forwarded 225mm Dia Complying Water Test Results has been forwarded AC pipe removed and evidence of accr
76. o SEWL for the primary purpose of SEWL providing you with a water and or sewerage supply Additionally SEWL may share your personal information with service providers and other external organisations in limited circumstances such as to government or regulatory authorities mail houses and other companies for the purposes of distributing statements of account and handling mail and information technology companies for the purposes of maintaining information technology and security systems If you do not provide the information requested by this form then we may not be able to process your application for the provision of water supply recycled water or sewerage facilities You may request access to your personal information which SEWL holds about you You can make such a request by writing to the Privacy Officer at Locked Bag 1 Heatherton Victoria 3202 Additionally South East Water s Privacy Policy is available on the company s web site at www southeastwater com au or contact 131 694 Example Form D Water Update Form D Deed Pre Construction Verification Form Notification To be lodged by the consultant at least seven 7 days prior to commencement Service Water Estate Name intleigh Municipality Consultant Ref File Number 08PD0730 Case Number 11349605 Part 1 South East Water required Information Must be submitted to South East Water 1 Information South East Water Ref Works Program Audit Sched
77. on number i e the property title registration number The Job type The date the Job was opened The Consultant assigned to the Project The Consultant s address The Contractor assigned to the Job The Contractor s address The link allows Form G Verification Form Attachment Sheet to be viewed Form G will be displayed in new screen If a Form G has not been submitted for the job the screen will display the following message Verification form attachment sheet is not available for this Job The link allows the end of Defects Liability Period DLP audit report to be viewed The DLP Audit details will be displayed in a new screen If the end of DLP audit has not been conducted the screen will display the following message There are no audits available for the select criteria Stage Details for each stage completed for the job the following information will appear Stage Type Name Stage Start Date Stage End Date Priority View Form Details link View Audit Detail link Version 1 01 Page 74 of 80 The stage name The date the current stage was started The date the current stage was completed The stage s priority The link allows the Form submitted to be viewed see section Error Reference source not found The link allows the audits details to be viewed see section Error Reference source not found Note This link will only be shown if the current stage has been audited 7 2 View Forms
78. only be required for a shorter period please state Undo Cancel Cancel Form 5 Version 1 01 Page 39 of 80 5 6 Form Notification of Intention To Carry out Test 5 6 1 Procedure Deed Asset Testing Notification Form T 1 Locate the project through Project List or Form Processing 2 Click on the Water Job Type to View Project Details 3 Click on Form T Notification Of Intention To Carry Out Test 4 Click on the relevant Sewer or Water Job Type 5 Click on Add New Form 6 Fill out the information relevant information into the applicable blank data fields e Click on the date menu to select the Date and Time Note A minimum of two working days notification is required from submission date e Click on the Tick Box data fields to nominate the test activities e Typing in any additional information in the comments dialogue box This does not include any change to the date and time selected on the form Form T Deed Notification of Intention to Carry Out Test South East Water Ref 11PD0651 Estate Name Address Municipality Casey Melway Ref 134607 Consultant Consultant Rep Contractor Date amp Time of Test WATER SUPPLY _ Pressure Testing Are Water Company Personal required on site to operate valves for Swabbing and Chlorination activities Chlorination Note If this box is ticked please complete the relevant details outlined in Verification Form 5 Swabbing which will be launched when this Form
79. onto the form 10 If corrections are required click on the Back button 11 Re enter data as required 12 Click on the Submit Form E button at the bottom of the form The message Form E has been successfully submitted will appear Version 1 01 Page 45 of 80 Important Notes The Form E link will not be available on the database until verification and Notification forms have been fully completed and submitted All audits carried out by the Water Company have a Completed status record All Issue Findings Reports have been fully actioned and resolved by the Consultant and Water Company All Form Q Plug Insertions are removed All Form Q Forms are completed Under the Development Deed Conditions there is a requirement for the Contractor to verify that the Construction works of a nominated job type has been carried out in accordance with the relevant MRWA Construction Code At this stage of proceedings the contractor does not have access to enter forms into the SWIFT application so there is a requirement for a scanned Hard cope End of Defects Liability Form with signatures from the Contractor and your Company s senior management representatives to be uploaded with this electronic Form Deed Form E Construction Verification has been electronically submitted it becomes a read only version Only verification Form G can be submitted via the database Information required to be uploaded must be
80. orms Processing Forms Processing Goes hat Home Terms of Use Privacy Complaints Site Map apyright amp 2012 South East Water Corporation ABN 88 066 902 547 Enter the SEW Ref Number and click on the Search button to refine the search Or Scroll through the pages Version 1 01 Page 14 of 80 Click the Job Type link to access the Forms for that project SWIFT Forms Processing View Audit Report Resolve Non Conformance Search Project Status Report Project List Open Audits Summary Example Forms Processing Forms Processing Hold Project Project Details Notice of Agreement Job Details Version 1 01 Page 15 of 80 5 1 Process Forms Job Type Water Job Forms Sewer Job Forms EF amp G C D amp T For Water Sewer Water External Sewer External Re Form C Form D Form Q Form E use water and Recycled Water External job types Form T Form S Form F and Form G Sewer Pumping Station Water Pumping Station Sewer Form M Form N Form O Form P Hising Main and Pressure Reducing Station job types Form O Form P Form N From M Form T Form S From T Form Q Form G Form G Examples Water Job Sewer Rising Main Job Forms Processing Forms Processing Hold Project Hold Project Project Details Notice of Agreement M The Forms Processing screen above left shows Forms for a Water job type The Forms Processing screen above right shows Forms for a Sewer job
81. please state Nominated Representative Darren Powell Preview Mandatory Fields Notification No Physical Connections Into A Live Water Main Asset e Select Tick Box Fill out the dialogue box Name Flease enter the Consultant Name Consultant Company Beweridge Wiliams Pty Ltd Tel Please enter the Consultant Telephones Fax Please Note The Contractors shown on this pick list are known to have previously met South East Water s minimum Pre Qualification requirements However this information 15 mot to be treated as South East Water s up to date Approved Suppliers List for general Construction works Tt is the responsibility of the Consultant to verify that all Contractors meet the minimum requirements outlined in the Land Development Policy Manual prior to project selection Name Please enter the Spproved Contractor Name Approved Contractor For Tel Connections Please enter the Approved Contractor Telephones Rep on Site Mobile No actual connection required No Reason for connection Shutdown of water mains are normally carried out between 9 00am and 4 00pm If it is expected that the shutdown will only be required for a shorter period please state Hominated Representative Jenny Gawa Version 1 01 Page 37 of 80 Notification Water Company Personnel are no longer required on the worksite e Select Tick Box Fill out the dialogue box ang and or Chlorine Only
82. rks detailed in South East Plan Contractor s Water s Deed File No 10PD5861 I verify that Public Liability Insurance Submit to South East Water The project management of the works detailed in South East Water s Deed will proceed in accordance with the lodged Project Contractor Management Plan and Audit Schedule 14 12 2010 I agree to notify South East Water within 24 hours of any changes to the information certified above Est Completion Date 22 12 2010 Nominated Representative Monday Friday 06 004M to 05 00 PM Files Uploaded Working Hours EN UR in Important Privacy Notice South East Water Corporation ABN 89 066 902 547 SEW is a State Owned Company which provides retail water sewerage and trade waste services to Es iesus tum SINE By completing this form you are providing personal information to SEW for the primary purpose of SEW providing you with a water and or sewerage supply Developer Company Name Contact Additionally SEW may share your personal information with service providers and other external organisations in limited circumstances such as to Developer Email Tel government or regulatory authorities HERES mail houses and other companies for the purposes of distributing statements of account and handling mail and Principle Contractor Company Name Contact f ini vun e information technology companies for the purposes of maintaining information technology and security systems Principle Contractor Email
83. rm Q has been successfully cancelled will appear Plugging Plugging Removal 1205 Duration Perm MH No Duration MH No Duration NOTIFICATION OF WORK COMPLETED Please note that this section form must be recerved by South East Water Corporation SEW at least 2 working days after any work on live sewers have been completed For example removal insertion of plugs or alteration to existing assets Date of Works Completed 28 02 2013 B Access Permit No 12464 Hame of Consultant Representative Nominated Representative Darren Powell Comments Preview C Cancel Form Q Note The Undo Cancel button can be activated This function is available until the Cancel Form Q button has being activated Please note that this section form must be recerved by South East Water Corporation SEW at least 2 working days after any work on live sewers have been completed For example removal insertion of plugs or alteration to existing assets Date of Works Completed 28 02 2013 Access Permit No 12464 Name of Consultant Representative Nominated Representative Comments This job was cancelled due to Undo Cancel p Cancel Form Q Home Terms of Use Privacy Complaints Site Map Version 1 01 Page 35 of 80 5 5 Form 5 Request for shutdown of Water Mains amp Notification of Connection by Tapping Under Pressure 5 5 1 Procedure Deed Request for Shutdown of Water mains Form
84. sation By Consultant Senior Management Representative Consultant Ref E5211 1C File Number 10PD5222 South East Water Ref Case Number Humber of Lots Serviced 60 Does this project have an Abandonment of Asset Component E Project Information l l AU Design Pipe Material Pipe Diameter Length OPVC 100 361 PE 100 140 150 150 Documentation to be submitted lodged Ten 10 days prior to commencement 1 Digital copy of final design drawings to be issued for construction i Road and drainage civil drawings for the development i Details of existing and proposed services if not indicated on the submitted plans Iv Hydraulic computations for non reticulation assets shared assets Project specification if applicable 1 Form G Verification Form Attachment Sheet if any of the items on this form are not applicable Consultant s Assurance As the Consultant s Senior Management Representative responsible for the design of the works detailed in South East Water s Deed File No 10PD5222 I verify that The design is in accordance with the Deed and its referred documents and standards Nominated Representative Darren Powell ri accept the details filled in the Design Verification Form Back Submit Form Version 1 01 Page 22 of 80 Home Terms Click on the Upload File s Dialogue boxes appear on screen Click on Browse Browse your directory s and identify the relevan
85. system The submitted form can be viewed via Forms Processing or Search Project Status Report Important Notes Some fields are still available for modification once Form D has been submitted The Nominated Representative and the Consultant Reference number The procedure 15 also used for the submission of Form M Design Verification This form is applicable for Sewer Pump Stations Water Pumping Station Sewer Rising Mains and Pressure Reducing Station Job Types Example Form C Water Submit and Preview Forms Form C Deed Design Verification Form Service Estate Name Municipality Select Location Developer Consultant Designed By Key Design Personnel Authorisation By Consultant Senior Management Representative Consultant Ref File Number 111 South East Water Ref FY Number of Lots Serviced Does this project have an Abandonment of Asset Component Project Information Pipe Material Pipe Diameter Nominal in mm Design Length in mt Select Pipe Material v Select Size v Select Pipe Material Select Size v Select Pipe Material v Select Size v Select Pipe Material Select Size v Select Pipe Material v Select Size v Select Pipe Material v Select Size v 1 Documentation to be submitted To be lodged Ten 10 days prior to commencement i Digital copy of final design drawings to be issued for construction 1 Road and drainage civil drawings for the development Details
86. t design drawings Ensure all design drawings conform to South East Water s naming convention Digital format PDF indicating the SEWL Construction issue Revision number if required Click on Open the Design Drawing file to upload into the dialogue box Click on Upload Repeat the process as required one single file in each dialogue box If there is more than five files to be submitted click on the Upload Files link again and repeat the process X Organize v New folder Documents library Desktop Includes 2 locations ma J Downloads Name Date modified Type Size Arrange Folder Copyright 2012 Soult E Recent Places 0 My Music 12 02 2013 8 55 AM File folder CTS LE My Pictures 12 02 2013 8 55 File folder s E3 Documents My Videos 12 02 2013 8 55 AM File folder Musi Jj OTLocal 12 02 2013 9 05AM File folder Pictures B Videos Computer E Network 35 Livelink 5 Click on the Submit Form C M The message Form C M has been successfully submitted will appear Submit Form C Version 1 01 23 of 80 Revised Drawings Revised plans and additional drawings can be submitted for a specific Job Type through the Forms Processing screen using the Upload Files procedure This function is available until all works have been verified and Deed Construction Verification Form E has been successfully submitted into the
87. th East Water s up to date Approved Suppliers List for work Live sewers It is the responsibility of the Consultant to verify that all Contractors are selected from South East Water s Approved Suppliers List for Work on Live Sewer Assets Approved Contractor For Connections Connection Date 17 10 2012 Eduction Required Type of Work Connection to MH Break out existing sewer in new MH Connection for Property Branch Alteration to MH Inspection Testing Other Plugging Removal MH No 1205 Duration Perm MH No Duration MH No Duration NOTIFICATION OF WORK COMPLETED Please note that this section form must be received by South East Water Corporation SEW at least 2 working days after any work on live sewers have been completed For example removal insertion of plugs or alteration to existing assets Date of Works Completed 30 04 2013 Access Permit 56566 Name of Consultant Representative Comments Nominated Representative I accept the details filled in the Work on Live Sewers Form Back Version 1 01 Page 33 of 80 5 4 2 Deed Notification Work on Live Sewers Form Q of Completion Procedure The Consultant is required to notify the Water Company within two Working days of the Completed Live Sewer Works previously undertaken by the Authorised Contractor 1s 2 8 4 Locate the project through Project List or Form Processing Click on the Job Type to View Pro
88. the date of the required Project Stage Report Project Audit Reports Audit ID Findings Report Audit Report Project Stage Report 44937 15 04 2013 1 Version 1 01 Page 69 of 80 Features of the Project Stage Report South East 155 Water Project Stage Report Report Generated 21 02 2013 Attention of Audit Type Current Sewer Design Fax Contractor Test Contractor Project Your Ref JG Segment canescens File No 10PD5222 Audit ID 42245 Audit Date 15 02 2013 Approved by IDesign Audit Supervisor This audit report has been issued to the consultant to provide the results of an audit detailed below Design Issues Classified as Issues affecting accreditation Mon Compliance issues not affecting accreditation 0 NC Consultant 1 3rd Party 0 NC Contractor Product Defect 1 NC Consultant and Contractor 1 Other Classification Details Issue ID 3 Issue Status CLOSED Classification NC Consultant and Contractor Question Audit Comment Are all Non Conformances you wish to create in Section 4 covered in the previous audit questions Classification Comment Classified as NC for both Issue ID 1 Issue Status CLOSED Classification Other Question Audit Comment Are the drawings provided for auditing Issued for Construction Test wording for Major issue rectify before construcion Classification Comment Classified as other as this is deemed no issue Issue
89. tions impact accreditation Classification details are recorded in the Project Stage Report Non compliance issues impacting Non compliance issues NOT impacting accredition accredition NC Consultant Third Party NC Contractor Product Defect Consultant and Contractor Version 1 01 Page 71 of 80 6 4 Classification Definitions DEFINITIONS AFFECTS ACCREDITATION NC Consultant This is an issue that has been judged to be due to a failure or non observance of the suppliers accredited management system and may affect accreditation NC Contractor This is an issue that has been judged to be due to a failure or non observance of the suppliers accredited management system and may affect accreditation Consultant amp Contractor This is an issue that has been judged to be due to a failure or non observance of the suppliers accredited management system and may affect accreditation NON ACCREDITATION Product Defect This is an issue that has arisen due to a manufacturing fault in a product supplied by others This does not affect accreditation however repeated occurrences may point to a need to review management procedures 3 Party This issue is judged to be arisen to the actions of parties other than the accredited supplier This issue does not affect accreditation however repeated occurrences may point to a need to review management procedures Failure to rectify will prevent issue of AOW or DLP Other This is a
90. to be Printed If the form has been submitted and depending on the current stage of the Job the Upload Files link will appear to allow files to be uploaded and attached to the Form Notes associated with the current phase of the project and any conditions that have not been met From the Forms Processing screen the user can perform the following functions e Submit the various Forms e Update the details on a previously submitted form depending on the project status e Print a submitted Form e Upload files to attach to a previously submitted form depending on the project status Version 1 01 Page 17 of 80 5 1 1 Form Processing Pre Conditions The project pre conditions determine whether a form is available for submission or modification If a form has already been submitted the Forms Processing screen will allow the Consultant to view and print the previously submitted form Depending on the stage of the project the Form may be modified and or additional files uploaded to the submitted form The table below outlines the project pre conditions Form Name Action Conditions Construction Design Verification Pump Station Design Verification Pre construction Verification Pump Station Preconstruction Verification Work on Live Sewers Request for Shutdown of Water Mains amp Notification of Connection by Tapping Under Pressure TUP Version 1 01 Page 18 of 80 Submit Modify Submit
91. type i e Form Q Version 1 01 Page 16 of 80 The Forms Processing screen contains the following information Field Button Project Details SEW Reference Number Consultant Name Address Suburb Municipality Melway Ref Post Code Plan of SubDivision No Job Details Job Type Job Open Date This will show whether the project is a Development Deed or Notice of Agreement project type The project s reference number that the project is identified at South East Water The Consultant assigned to the Project The project site s address The project site s suburb The Municipality or council boundary the project is located in The project site s Melway map reference The project s post code The project s Plan of Subdivision number i e the property title registration number The Job type e g Water Sewer Re use Water Sewer Pumping Station Sewer Rising Main etc The date the Job was opened Forms the forms shown will depend on the job type Forms Form Name Pre Conditions The Form type The link allows the Form to be submitted edited or viewed depending on the project status see 5 1 1 Form Processing Pre Conditions below Note that if the Form s pre conditions have not been met the form name will display without a link and the Consultant will not be able to access it The Form type description If the form has been submitted the Print link will appear to allow the form
92. uction Rectify Before AOW Acceptance of Works Post Construction AOW Acceptance of Works Rectify Before DLP Defect Liability Period Icon Short cut to Audit Findings Report Version 1 01 53 of 80 4 Search for Audits Search by SEW Ref No or by Audit ID Enter codes and click on Search Audits Summary 1 SEW Ref Audit ID Audit View AllOpen Audits Open Audits Job Type ALL Search Pre Post Construction Construction Rectify Rectify Before Before Audit ID Audit Name Audit Status SEW Ref Lact Total Res sponse cons AOW DLP m Hic ecepte Construction Sewer PD1500 TETTE 37245 Sewer eae gt 5 Sewer Testing Issue 11 09290 17 12 2012 2 36 Management Water Testing Water Issue 11PD1951 17 12 2012 5 234 Iuno r Re use 09 08188 7 12 2012 Audit water Management Audit View Audits Summary SEW Ref No dit I Audit View All Open Audits Job Type Search Pre Post Construction Construction Rectify Rectify Before Before Audit ID Audit Name ype Audit Status SEW Ref lest st Total Respons CONS AOW AOW DLP No m pdated Accepted aoe 11 01 15 03 2013 37245 Pul o eee aaa Se M Water Testing Water 11PD1951 17 12 2012 7234 xe 2 Se Response Actions Audits with new issues that require written responses My Retifications Audits that require actions to be completed by the
93. ue Status Rectify before Issue ID Issue Status Rectify before Issue ID J Issue Status 5SuUe Rectify before Submit Version 1 01 Page 58 of 80 6 2 3 Complete Issue Management Report Audit ID 37245 Audit Type Construction Sewer Audit Status Audit Date 09 01 2013 SEW Ref No 11PD1500 Auditor ESS 1 Issue Status New Rectify before PESTS Issue Status Mew Rectify before Issue ID Issue Status Rectify before Environment Does it comply with requirements 5 Issue Status Rectify before PTA P T amp c ne Status Reenonded Rectify hefore 1 View the questions and comments posted by the Audit Supervisor 2 Determine the Root Cause e Analyse of the fundamental cause of the issue e Consult available resources Contractor SEW personnel OHS Representatives Subject matter experts eg environmental e Enter the details into the report 3 Determine Corrective Action e Submit any revised documentation by uploading to the report e Complete corrective actions and record in the report e Record planned corrective actions with a due date in the report 4 Determine Preventative Action Analyse and plan long term preventative actions e Record in the report e Upload supporting documents 5 Upload files if required 6 Click on Print Preview e Check all required fields have been completed 7 Click on Su
94. ule incorporating the Risk Assessment Consultant s Submit to South East Water Project Management Plan incorporating the Inspection amp Test Plan Contractor s Submit to South East Water Public Liability Insurance Contractor Submit to South East Water Commencement Date Est Completion Date Monday Friday Working Hours Personnel Contact Developer Company Name Harofam Pty Ltd Developer Email Please Note If there is no Principle Contractor assigned to this job please leave the Principle Contractor fields blank Principle Contractor Company NE Contact Principle Contractor Email Tel Licensed Surveyor Please Note The Contractors shown on this pick list are known to have previously met South East Water s minimum Pre Qualification requirements However this information is not to be treated as South East Water s up to date Approved Suppliers List for general Construction works It is the responsibility of the Consultant to verify that all Contractors meet the minimum requirements outlined in the Land Development Policy Manual prior to project selection Water Contractor Select Contractor Tel Person s Name c Tel Key Personnel Construction Auditor Consultant s Person NER Tel Person s Name Tel Key Personnel Construction Supervisor Contractor s Person s Nanie Person s Name Qualified Pipelayers Person s Name Tapping U
95. ur application for the provision of water supply recycled water or sewerage facilities You may request access to your personal information which SEWL holds about you You can make such a request by writing to the Privacy Officer at Locked Bag 1 Heatherton Victoria 3202 Additionally South East Water s Privacy Policy is available on the company s web site at www southeastwater com au or contact 131 694 Mandatory Fields Version 1 01 Page 24 of 80 Form C Deed Design Verification Form Service Estate Name Municipality Developer Consultant Designed By K Personnel Key Design Personnel Authorisation By Consultant Senior Management Representative Representative 123456 File Number Case Number Consultant Ref South East Water Ref Number of Lots Serviced 45 Does this project have an Abandonment of Asset Component No Project Information i 2 5 Design Pipe Material Pipe Diameter ength HOBAS 63 100 GRP 40 50 1 Documentation to be submitted be lodged Ten 10 days prior to commencement i Digital copy of final design drawings to be issued for construction ii Road and drainage civil drawings for the development iii Details of existing and proposed services if not indicated on the submitted plans iv Hydraulic computations for non reticulation assets shared assets v Project specification if applicable vi Form G Verification Form Attachment Sheet if any of the it
96. will be contained on multiple pages Click on the page number links to navigate through the list of projects Version 1 01 Page 10 of 80 8 Click the link in the Project Name column to display the project details South East Water Ref Consultant Ref Consultant Name Project Name Melway Ref Plan Of Subdivision No Street Name Result Of Search SEWL Reference No 04 02795 L test Water Report 04 02795 Sewer Report 05 05731 C teto gt Water Report 05PD5731 s Sewer Report 04 01831 YL UAT Water Report 04 01831 YL UAT Sewer Report 05 07340 YL TEST 11 Water Report 05 07340 YL TEST 11 Sewer Report 07 08806 AYLMER ROAD Water Report O7PDS6806 Sewer AYLMER ROAD Example View Project Details Forms Processing View Audit Report Resolve Non Conformance Search Project Status Report Project List Open Audits Summary Version 1 01 Page 11 of 80 View Project Details 12 Project Details Notice of Agreement SEW Reference Number Address Municipality Post Code Job Details Job Type Consultant Name Contractor Name View Form G Stage Details Stage Type Name Stage End Date Stage Type Name Stage End Date Stage Type Name Stage End Date Stage Type Name Stage End Date Stage Type Name Stage End Date Stage Type Name Stage End Date Stage Type Name Stage End Date 801 253 3962 Design 13 04 2004 View Form Details Pre construction 13 04 2004 View Form
97. with the relevant MRWA Construction Code At this stage of proceedings the contractor does not have access to enter forms into the SWIFT application so there is a requirement for a scanned Hard cope End of Defects Liability Form with signatures from the Contractor and your Company s senior management representatives to be uploaded with this electronic Form The submitted form can be viewed via the Forms Processing and Search Project Status Report Version 1 01 Page 47 of 80 5 9 Form G Verification Form Attachment Sheet 5 9 1 Procedure Deed Verification Attachment Form G 1 Locate the project through Project List or Form Processing Click on the Job Type to View Project Details Click on Form G Deed Verification Attachment 2 3 4 Click on the relevant Job Type 5 Click on Add New Form 6 Complete the relevant information into the Comments Field provided 7 Click on Preview Form G Deed Verification Form Attachment Sheet 8 Review the information entered onto the form 9 If corrections are required click on the Back button 10 Re enter data as required 11 Click on the Consultant s Assurance Tick box 12 Click on the Submit Form G button Deed Verification Form Attachment Sheet Version 1 01 Page 48 of 80 This procedure is also used for the submission of Form Form N is applicable for Sewer Pumping Station Water Pumping Station Sewer Rising Main and Pressure Reducing Station Job Types Important

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