USER GUIDE FOR THE NATIONAL MUSEUM OF EMERGING
Contents
1. there are any significant differences compared to the approved conditions of use Oln the event an assignment or sublease to third parties has been made for the right to use Olf it is found there is a possibility of damage to the facilities or the equipment Oln the event of impossibility of use of the facilities due to reasons beyond ones control or disaster Olf the facilities usage rates have not been paid without just cause within the permitted time O Due to incontrovertible management or improvement removal of facilities OAIso if there is the possibility that it may cause disturbance to the National Museum of Emerging Science and Innovation or third parties Damages caused by the revocation or suspension of use of the facilities shall be the responsibility of the users COMPENSATION Oln the event of damage to buildings or equipment inside or outside the facilities please contact without delay the responsible to museums facilities Reimbursement of damages caused by the users is the responsibility of the users themselves OThe user is also required to reimburse this museum in the event of damage arising from a breach on their behalf of the items agreed upon with this museum for the use of its facilities EXEMPTIONS This museum is free from any liability resulting from accidents involving persons stolen or damaged items during the use of the facilities The museum is also exempt from liability for any damages that2. USER GUIDE FOR THE NATIONAL MUSEUM OF EMERGING SCIENCE AND INNOVATION 1 INTRODUCTION The National Museum of Emerging Science and Innovation is a science museum aimed at introducing the public to new knowledge of the 21st century Facilities such as the MIRAICAN Hall are places open to cultural exchange for symposiums seminars and exhibitions with regards to the development of science and technology 2 DAYS AND HOURS OF OPENING OPEN DAYS Open all year excluding the period between the end and the beginning of the year 28 December 9 1 January x The facilities will remain closed during inspections and maintenance work x The day of closure of the permanent exhibitions and for those planned for this museum is Tuesday excluding holidays and during the spring summer and winter school holidays OPEN HOURS O Facilities for cultural exchange MIRAICAN Hall Innovation Hall Conference rooms 1 3 Cultural Exchange room Section A Morning 10 00 4 13 00 Section B Afternoon 13 00 417 00 Section C full day 10 00 9 17 00 O Exhibition facilities Project Exhibition Areas Orientation Room Science Library Section C full day 10 00 9 17 00 The Booking time of the facilities includes the time necessary in which to prepare install and dismantle the area in use x Please consult the museum for the use of facilities beyond the time specified in these sections If the u
3. al amount collected by the user 4 APPROVALS After examination of the application for use of facilities a certificate of approval will be issued so that the application becomes formal 5 USAGE RATES USAGE RATES Please read the attached National Museum of Emerging Science and Innovation usage rates of the facilities PAYMENT OF RATES Payment will be made in advance according to the terms and prices indicated below Please make payment by bank transfer within the specified terms of condition the failure to verify the payment within the specified time may result in the revoked approval of the use of the facilities TERMS AND RATES OF PAYMENT OWithin 9 months from the day of use 10 of the usage rate OWithin 1 month from the day of use 50 of the usage rate together with the previous bill OWithin 7 days from the date of use full payment of the usage rate together with the previous bill The customer makes the payment fees Please note that if an event is cancelled there will be no reimbursement of made payments The cost of additional equipment etc staff costs of staging and sound technicians production panels will be added at the end of the facilities use 6 CANCELLATION AND MODIFICATIONS OF TERMS OF USE In the event of changes made to the terms of use or cancellation of the event please inform promptly the person responsible for the museums facilities PROCEDURES FOR CHANGES If changes t
4. e for cleaning shall incur 11 SITE INFORMATION FOOD AND DRINKS SMOKING AREA Please eat drink and smoke in the designated areas It is forbidden to consume food and drinks inside the MIRAICAN Hall and the Innovation Hall x Please consult the museum in advance regarding drinks and food offered to those who partake in the meetings ACCESS TO EXHIBITION FACILITIES Access to permanent exhibitions and those organized by the participants and or members for congress is by payment only USE OF COMMON AREAS The reception area is normally positioned at the entrance to the facility used The installation of signs and the exposition of event materials is subject to approval of the museum On the occasion of many contemporary events the museum will provide the coordination of space WITHDRAWAL OF ACCEPTANCE OF USE Following the acceptance of an application for the use of facilities for cultural exchange or opening of the event the museum reserves the right to cancel or refuse the use of its facilities on the basis of the following reasons Olt is found there is a possibility that the event will be used for other purposes than those for which the facilities use was established Olt is found there is a possibility that the event may offend morally or constitute a danger to the public Oln the event of unauthorized use of these museums facilities Olf applications are found to contain false statements for the use of facilities or if
5. l documentation required by the responsible to the museums facilities 8 FIRST DAY OF USE OF THE FACILITIES On the first day of use of the facilities please head to along with your Written consent of use the Disaster Prevention Center for the consignment of the keys The keys will be returned to that center at the end of the facilities use 9 PAYMENT Additional fees for the use of equipment and the like will be paid at the end of the facilities use Please ensure that the bank payment is made within the time specified on the invoice 10 MANAGEMENT LIABILITY O During the entire period of use of the facilities including the time necessary for preparation and dismantling responsibility of event management will be entirely that of the user This also includes responsibility for the behaviour of workmen and visitors We therefore ask that the user apply the necessary measures for the prevention of accidents O Regarding the emergency system of evacuation the organization of entry to the facilities and the provision of staff supervision we ask that the user within their limits of objective responsibility entrust the organization of the venue s event and evacuation and fire prevention procedures to a security company O The user is also responsible for the safekeeping of equipment and materials transported inside the venue O Please do not leave waste in the premises if the facility is not left clean an additional fe
6. may occur from the impossibility of keeping a scheduled event due to reasons beyond one s control such as natural disasters or strikes by public transport PROHIBITIONS The following prohibitions are in operation O The introduction of flammable items hazardous or exceeding the set weight limits also prohibited are those objects for which this museum deems unsuitable OJobs involving the use of nails scraping and fitting including any application with adhesive tape on floors carpets walls ceilings doors and windows OThe use of facilities other than that specified in the request OThe displacement of accessory equipment to places other than those specified O Exhibitions inside and outside of the facilities signs and posters in ways other than those specified OLeafleting and asking for charity donations OAny activities that are deemed inappropriate in this museum Please contact our museum to obtain any information regarding the use of the facilities National Museum of Emerging Science and Innovation Directorate General Assigned to facilities for the Cultural Exchange 2 41 Aomi Koto ku Tokyo 135 0064 Japan TEL 03 3570 9151 FAX 03 3570 9150 E mail kouryushisetsu miraikan jst go jp http www miraikan jst go jp j guide inst_index html
7. o the conditions of use are made at the users request following the issue of the grant of approval it will be necessary to re submit the application for use of the facilities Following examination of the contents of the requested changes to be made we shall proceed to acknowledge the changes made to the terms of use REFUNDS OF USAGE RATES All payments made are non refundable However if lack of use of the facilities is made for reasons not attributable to the users a part or full repayment of the amount paid will be provided for 7 PRELIMINARY MEETING FOR TERMS OF USE Before using the facilities there is a preparatory meeting on the following topics CONDITIONS AND PLANNED USE OF FACILITIES Please submit through the appropriate form the conditions and the plan of use FACILITY LAYOUT The modification of the basic layout for tables and chairs available in the meeting rooms is subject to an additional fee The user may make simple changes to the layout providing they are restored to their original layout once the event is over USE OF EQUIPMENT AND ACCESSORY EQUI PMENT You must submit a request for use of equipment and secondary equipment Normally all operations required for use of the equipment are made directly by the user excluding certain equipment such as those found in the control room TRANSPORTATION OF MATERIAL The transportation schedule of material is handled by the responsible of the museums facilitie
8. s Please submit in advance the eventual plan work The user must pay the utmost attention in the transportation of materials In the event where necessary safety measures have not been properly performed we will undertake the suspension of work and ascertained stains or damage shall be refund PRODUCT MANAGEMENT If shipping goods to the facility prior to the event please contact the responsible to museums facilities Depending on the size and number of parcels it may be necessary to rent a warehouse DEPARTMENT OF SAFETY If a large influx of visitors is foreseen the user is required to ensure the presence of security service Please consult the responsible to museums facilities regarding the terms of the security service CONSTRUCTION AND ELECTRICAL WORKS If decorations are to be installed inside the venue please present the relevant project and a plan of work It is also necessary to present the project and a plan of work in order to increase the amount of electrical wiring within the facility to be used NOTIFICATIONS TO INTERESTED INSTITUTIONS The users are to submit notifications and requests for permits required for the use of facilities to government institutions and or relevant bodies in accordance with the regulations Also please consult in advance with the responsible to the museums facilities about the contents of the documentation FURTHER DOCUMENTATION Please submit within the deadlines the additiona
9. se of the facilities extends for 15 minutes over the allotted time an additional charge will be made 3 APPLICATION FOR USE OF THE FACILITIES TERMS FOR SUBMISSION OF APPLICATIONS OFor those responding to public notice and participants who propose activities and achievements targeting society in the fields of science and technology From 1 year before the start of the facilities use OFor all other participants From 9 months before the start of the facilities use INFORMATION REQUEST Please phone or e mail to find out about availability of the facilities and indications for their use Please also report the date time number of participants organizers and the name and content of the event SUBMITTING APPLICATIONS Requests for the use of the facilities shall be submitted directly or sent by post to Miraikan after completion of the required items OADDRESS National Museum of Emerging Science and Innovation Exchange Facility Department 2 41 Aomi Koto ku Tokyo 135 0064 Japan Tel 03 3570 9151 E mail kouryushisetsu miraikan jst go jp OACCEPTANCE TIME From 10 00 to 17 00 except on the days the museum is closed SUITABILITY Acceptance of use of the facilities and any eventual rate to be applied will be determined by this museum based upon the submitted application For events that foresee a participation or an entrance fee the amount charged for use of the facilities will be subject to change based upon the tot
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