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PADOR User Guide v2.0

1. require subventions from EuropeAid on the long or short run have officially registered statuses or equivalent documents and have their own established annual accounts have the ability to speak on behalf of their members PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide M Registration in the data base is not open to individuals Individuals who wish to take part in calls for proposals must make sure that the general rules of the call allow them to If they are eligible they must then fill in the whole paper version of the grant application form including the chapter concerning the Applicant As soon as an individual obtains a contract with the European Commission he she will receive an EuropeAid login and password giving him her access to PADOR to update him herself his her data M In order for an entity to be identified as an organisation it must have a legal status In other words to be recognized as such an organisation must be legally registered in a country This official registration should specify the kind of activities covered by the organisation and how they are managed private public profit or non profit making association An organisation is considered real when it presents regular financial reports justifying its activities and its capacity to manage them M The Com
2. EUROPEAID ONLINE SERVICES Home page On this web page EuropeAid assembles the on line services made available for its partners The list of tools will be completed in the future when new services become available This approach will allow the improvement of services provided by EuropeAid to potential funds applicants Moreover through this approach which is in line with the Knowledge Management orientations of EuropeAid the Cooperation Office will be able to better know its partners and to emphasize in the future their professionalism and commitment for the development cause Funding opportunities List of all notices for Calls for Proposals and Calls for Tenders published by EuropeAid with application deadline dates and the documents associated guidelines and application forms PADOR On line Registration of Potential Applicants On line registration by the organisation itself of its administrative profile and other data related to this entity Registration in PADOR is pre required for the participation of an organisation in a call for PADOR User Guide 20 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide proposals in order to obtain a grant PADOR is not intended for the organisations applying for calls for tenders Another tool will be available for them in the future Search Sitermap Cont
3. First PADOR will ask you to communicate your personal email address An email will be sent to you immediately and you will have a short time to create and confirm your password For this reason we advise you before you start registering to open your personal mailbox in another window in order to be ready to create the password Note This first information is used to detect the possibility of your organisation pre existing in the database To obtain explanations about the information required in the fields click on the little You will have access to information on how to fill in the field concerned Filling in the orange fields is mandatory Most of the data contained on this screen defines the Legal Entity File LEF of your organisation When an organisation signs a contract with the European Commission EC the LEF data is checked by the EC central Budget Service Directorate general Budget Once validated by the EC central Budget Service you cannot anymore modify the LEF data registered in PADOR If you need to update the LEF data of your organisation for instance in case your organisation has moved to a new address etc please get in touch with your usual last contractual contact within the EC and make a request for change provide the necessary supporting documentation if relevant The following fields are linked to the LEF information and consequently cannot be changed in PADOR LEF data is identified by an
4. Organisation Name Abbreviation Registration Number VAT number Place of registration Date of registration Address Country Legal type Legal form For further information on the LEF see chapter 5 1 3 PADOR User Guide To take part in a call for proposals Register your Organisation 25 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide Key Code Key Code ituwjtz Reset This is a special secure key You have to type in the Key Code Box the letters you see in the coloured picture Letters can be typed either lowercase or UPPERCASE That does not make any difference Make sure you notice the difference between the circles you do not have to enter them and the letter o a little bit more oval Example ltuWZjfZ ltuwzjfz For your information there is no limit to enter the key code You can do it as many times as necessary In the following example Mr Leonard Da Vinci registers a false organisation called Gestion of Environment Online Services Pador Europedid Online Services Programmes de cooperation ext rieure Microsoft Internet Explorer File Edit View Favorites Tools Help Q pack Q x a A pp Search P Favorites g B te ia D 3s gt Address E https webgate ec europa eujeuropeaid online servicesjindex cfm ADSSChck 1195563862362 amp do pador register amp userlanguage en Fields highlighted in orange are mandato
5. SUBMIT Online Services Pador EuropeAid NVINCILE on cris_appscra Online Services Programmes d Microsoft Internet Explorer File Edit View Favorites Tools Help i Q ex g z x a A Pw Search se Favorites Address j https applicationservers cc cec eu int 8443 europeaid online services index cfm 4D5SChck 1 19572557027 7 amp do Pador Signature European Commission External cooperation programmes European Commission gt EuropeAid gt Work with us gt Online services gt PADOR Logout a General b Welcome gt New organisation t gt Identification gt LEF Information Experience gt Sectorial Geographical gt Crossed Information gt Financial Data gt Financial health gt Financing sources gt Audit Report staff gt Staff gt Board of Directors 2 E 3 Search Sitemap Contacts Legal notice English en v A Declaration of honour EuropeAid ID A BE 2007 BIF 2011003309 LEF ID CANA Founuingag roae 32 year s old Date Organisation Name GESTION OF ENVIRONMENT One is reminded that an organization cannot be recorded in PADOR if a they are bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a s
6. Z Online S My Co EJ Microso ofri E DB aivco G Service Screen 2 PADOR User Guide To take part in a call for proposals Register your Organisation 26 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide Once you entered all the data click on Submit 4 1 2 A list may appear with organisations already known by the Commission If your organisation is not in the following list click on My organisation is not in the list European Commission gt EuropedAid gt Work with us gt Online services gt PADOR General Register gt Welcome New organisation Found organisation based on provided information GE CAPITAL N KOUTERVELDSTRAAT 20 8 EGEM Belgium Ir atic arent inne as GE CAPITAL MODULAR SPACE BYBA SCHOEBROEKSTRAAT 34 36 Experier 3580 BERINGEN Sectorial Belgium My organisation is not in the list If your organisation appears in the list please read the paragraph 4 2 A mail is sent to your organisation s Email address At the same time another mail is sent to the PADOR Helpdesk Our helpdesk will contact you during the following days In case they do not contact you please write to the the helpdesk mailbox europeaid on line registration hd ec europa eu 4 1 3 If your organisation does not exist in the PADOR database you will receive the right to register it Check if the data is correct screen 3 If data is corr
7. starting with a 6 is provided by the Directorate General for Budget This permanent LEF code must be used by the organisation as an identifier for any contractual relation with the Commission Please note that once the LEF data validated by DG BUDG you cannot update it on line in PADOR anymore you must ask your contractual contact within the Commission to update your LEF information 6 2 YOU DO NOT HAVE A PERSONAL IDENTIFICATION BUT YOUR ORGANISATION ALREADY HAS A PADOR USER MANAGER If you need to update modify sign PADOR data check who the PADOR User Manager in your organisation is and ask him she to give you rights in PADOR The PADOR User Manager of your organisation will give you access rights to PADOR for consultation update or signature He She will introduce your profile in PADOR After having received your profile including your email address PADOR will generate a mail asking you to make yourselves known in ECAS in order to obtain your personal identification See point 4 2 6 3 YOU DO NOT HAVE A PERSONAL ECAS IDENTIFICATION BUT YOUR ORGANISATION IS ALREADY IN PADOR If you do not know who the PADOR User Manager of your organisation is and if you need to update modify sign data please send a mail to PADOR Helpdesk They will remind you who your PADOR User Manager is PADOR User Guide To take part in a call for proposals Register your Organisation 55 Date 27 novembre 2007 EuropeAid On line
8. Estimated amount Eur Estimated amount spent by the Organisation working a given country or region 5 3 3 Crossed Information Experience Crossed Information EuropedaAid ID 7 BE 2007 BIF 2011003302 LEF ID HNA Rep CSET ep ete 32 year s old Date Organisation Name CA GESTION OF ENVIRONMENT Region Country cA Sector s Popa RU ee Ue C conflict prevention and resolution peace and security Education C other Social Infrastructure and Services Security system management and reform Transport and Storage Group By Sector Screen 26 PADOR User Guide To take part in a call for proposals Register your Organisation 46 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 5 4 FINANCIAL DATA 5 4 1 Financial health Financial Health EuropedAid ID P7 BE c007 BIF 201100330 LEF ID CANA Founding gy 10 10 1975 32 year s old Date Organisation Name CA GESTION OF ENVIRONMENT Amounts in thousand Euros The data registered on this screen must be in line with the financial report uploaded and can be further explained under the Strategy amp Methodology screen If some or all these indicators are not relevant to your organisation please type NA Fields highlighted in orange are mandatory For on line help click on located right of 4 given field Share Medium amp Year Turnover Net Balance 5 3 Short Term Financial Report D Earnings 3 sheet holder
9. GE Postal Code 1255 Address 41 RUE DE LA LOI 1040 BRUXELLES 1212 Bruxelles P O Box 12 1 Country Belgium Belgium Number 12451245 Phone 0032 2 299 99 99 AT number 12456566112 Organisation E INFO GE ORG Mail o isati E Mail i 3 i ERASE ENAN ait Intoage cam Website http www gestion_of_environment com Login Information First name Ole Last Name SOUPE Login e mail ole soupe yahoo fr Please enter any information that could help your org to add you to the list of Screen 15 At this moment if you want to return to the PADOR menu you need to click on the internet button BACK and then right click on the page choose the option Refresh twice Online Services Pador EuropeAid Online Services Programmes de coop ration ext rieure Microsoft Internet Explorer File Edit view Favorites Tools Help e Back x a K Search P Favorites FE B ne ras ED 3 Address j https webgate ec europa eujeuropeaidjonline services index cfm ADSSChck 1 195726908898 v Go European Commission External cooperation programmes European Commission gt Europe id gt Work with us gt Online services gt PADOR General Register Welcome gt New organisation Identification Administrative data Profile Screen 16 When you click on Submit a mail is sent to the Email of your organisation At the same time another mail is sent to the PADOR Helpdesk They wil
10. Directors Strategy amp Methodology Submit Tools Print All gt Users gt User Guide gt e Training gt Helpdesk amp Error on page ee start S Eo i PADOR User Guide After saving Administrative data T Online Services Pador Eur File Edit View Favorites Tools O aA Address Lj https ffwebgqate ec curope European Commis External Ra General gt Welcome gt New organisation identification Administrative data gt Profile ai phic i m ke After saving Fi cial Data Financial health Profile Financing sources udit Reg staff aff Board of Directors Strategy amp Methodology Submit Tools Print All gt Users gt User Guide gt e Training gt Helpdesk y b S Error on page 22 start SB amp lt 8 Online Services Pador E File Edit wiers Favorites To O A 2 address lt httpsifiwebgate ec cur European Com 7 Externa WS hc E Wew organisation EP Identification e Adniinist atwe data be Profile e LEF Information E Erperience e Gectborial e Geographical e Crossed Infommathon amp Financial Data a Audit Report staff e Staff e Board of Directors E Strategy amp Methodology Submit Tools e Prent All e Users e User Guide e e Training Helpdesk ja E Done Wy start E 37 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeA
11. ECAS password initialisation success Your ECAS password was successfully initialised r a B wat Change password Privacy Statement Contact Help A SA The European Commission s Authentication Service ECAS is managed by DIGIT 4 1 U44 Version 1 6 2 2447 26 06 2007 19 37 P 4 2 YOUR ORGANISATION ALREADY EXISTS IN PADOR When you submitted the first screen of PADOR containing data on your organisation you discovered the name of your organisation in the list proposed by PADOR Inline services gt PADOR Register ound organisation based on provided information GESTION OF EN IRONMENT 41 RUE DE LA LOT 1040 BRUXELLES GE 1212 Bruxelles 1 0032 2 299 99 99 http eww gestion of environmen GE CAPITAL NY KOUTERYELDSTRAAT 20 1630 DIEGEM Belgium GE CAPITAL MODULAR SPACE BYBA SCHOEBROEKSTRAAT 34 36 3580 BERINGEN Belgium My organisation is not in the list Screen 14 You select it Check your organisation s data and submit it PADOR User Guide To take part in a call for proposals Register your Organisation 33 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide ooperation programmes beAid gt Work with us gt Online services gt PADOR Register Provided Info Selected Organisation Organisation Name GESTION OF ENVIRONMENT Organisation GESTION OF ENVIRONMENT 4bbreviation GE Name Legal type Public Law Body Abbreviation
12. Expats g2 Please select Please select Local CF Please select Please select Percentage Female Male Total Paid Staff Female a L Screen 30 Staff Headquarter Number of Full Time Equivalent FTE staff recruited and based in HQ Staff Expats Number of Full Time Equivalent FTE staff recruited in HQ and based in Developing country Local Staff Number of Full Time Equivalent FTE staff recruited and based in developing country Percentage Female Male Percentage Female Male Total Paid Staff the sum of the 2 indicators should Total Paid Staff be 100 PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 5 6 2 Board of Directors Board of Directors Europedid ID P BE 2007 BIF 2011003309 LEF ID CANA Founding 10 10 1975 32 year s old Date Organisation Name 7 GESTION OF ENVIRONMENT Fields highlighted in orange are mandatory For on line help click on located right of 4 given field On the Title Name Profession f Function 7 Country of Nationality Board 7 Remove SINCE u ll Please select Please select ll J 2 l iil Please select Please select oO as Please select Please select Fi Screen 31 Title Ms or Mr Name Name of the member of the Board Profession Profession usually practiced by the member of the Board Function Function
13. Guide 5 3 EXPERIENCE 5 3 1 Sectorial Experience Sectorial Europe id ID HBE 2007 BIF 2011003309 LEF ID CHANA Fonning opici ee 32 year s old Date Organisation Name GESTION OF ENVIRONMENT The sectors listed on this screen are the one selected previously on the Profile screen Fields highlighted in orange are mandatory For on line help click on located right of a given field Sect Years of Number of Estimated amount errant PXperience projects D Conflict prevention and resolution peace and oer P s Si lt 200 fel s3M lt 10M security EE moo L Scare ee oe ed a cate a oe m Education gt 7 v gt 51 lt 200 gt 200k lt 500K w Other Social Infrastructure and Services z wal s lt 11 lt 90 K sok lt 200k E Security system management and reform amr aes p5 11 lt 20 FA LOK lt 50K A Transport and Storage lt 1 zA Jii e EE Sepa arate we Screen 24 Sector As selected on the Profile screen and or specified in the Other field of the same screen Years of experience Estimated number of years spent by the Organisation permanently working on a given Sector in time not in Full Time Equivalent or by person Number of projects Estimated number of projects organised managed or supervised by the Organisation working on a given Sector A project is a group of activities aiming at clearly defined targets to be reached within a p
14. Guide 5 HOWTO FILL THE PADOR FIELDS ON EACH SCREEN 5 1 GOOD TO KNOW 5 1 1 SAVE is not the same as SUBMIT NB on each screen you are asked to click on the SAVE button This action saves the data of your organisation BUT this action needs to be completed by the SUBMIT located on the Submit screen in order to engage the responsibility for the organisation which is being registered For example if your organisation participates in a call for proposals the Commission will only consider the data registered in PADOR as it appears on the date of the last SUBMIT NB the last submit considered will be the last one which is anterior to the deadline of the call for proposals 5 1 2 Navigation As you can see the options of the menu on the left are almost unactivated you will have to complete first the Administrative data screen Then the Profile screen will be available After having filled in the Administrative and Profile data you will have access to all the screens except the Submit and Tools screens Note that the screen Submit will be only available when all the mandatory data is completed and only for the person who received the signatory rights E Online Services Pador E File Edit View Favorites Too O aAA Address https fwebgqate ec curo European Com External Re General gt Welcome gt New organisation Identification Administrative data Profile Board of
15. PADOR for the future user manager As soon as the user manager is designated he she can create as many user profiles as needed with the different access rights described above A new user can have access to PADOR only if the user manager has allowed him her to through the screen user maintenance A mail is generated by PADOR and sent to the user asking him her to make him herself known in ECAS in order to obtain a personal identification See point 3 4 The person having the signatory right can add other users or modify a user s profile and give them permissions as Can view data Data Entry Agent or Signatory PADOR Note that a user is not allowed to modify his her rights him herself These rights can be modified only by another person having either the same or higher permissions For instance the first person who registers PADOR User Guide 57 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide the organisation receives the signatory profile by default and cannot modify it To change his her rights the only possibility 1s to add a new person and to give him her the same rights as Signatory This second person will be able to modify the rights of the first one 7 3 ADD A USER ALREADY KNOWN BY ECAS WHO ALREADY HAS A PASSWORD In this case you do not have to enter the name of the person the login email is en
16. Registration Services Titre Pador User Guide 7 HOWTO MANAGE YOUR INTERNAL USERS Please select w Please select Please select w Please select Screen 34 7 1 DIFFERENT PROFILES Please select wt Please select al Please select wt Flease select Can view data Data Entry Agent Signatory P amp OOR 7 1 1 Consultation Can view data A user having the consultation profile can view data Typically the user will only be able to read the information This limited right prevents staff members other than the PADOR manager from making irrelevant modifications The person having a consultation status can print a summary of the information on your organisation that has been registered in PADOR There is no limit in the number of users that can receive consultation rights 7 1 2 Update Data Entry Agent A user with update rights will be the data entry agent of your organisation he she will introduce and update data in PADOR PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide There is no limit in the number of users having this profile but we advise you to limit it to only a few users in order to guarantee data quality and coherence This user will be authorised to save data screen by screen but not to submit it If you have received these rights make sure
17. Web addresses to PADOR for the first connection https webgate ec europa eu europeaid onlineservices index cfm do Pador Reglefeid for the following connections http ec europa eu europeaid onlineservices pador index_en htm http ec europa eu europeaid onlineservices pador M The ECAS Password You will see below how you can receive an access to the ECAS Password 2 2 HOW DOES PADOR WORK ACCESS AND ACCESS RIGHTS M PADOR deals with organisations An organisation is identified by an e mail address It is highly recommended to use a specific e mail address independently from the name of the person in charge with registering the organisation in PADOR Cf The Organisation Email Field in the REGISTER PADOR sheet Chapter 5 1 PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide M Nevertheless the management of PADOR data within the organisations is done by individuals As such each individual has to be identified with his own access rights PADOR makes a clear link between each individual and an organisation If this link is not respected the access 1s denied Cf The Login Email Field in the REGISTER PADOR sheet Chapter 4 1 page 25 M The organisation director president manager of the organisation allows its members to use PADOR It is its own responsibility to manage the perm
18. chapter related to the applicant old chapter II of the Grant Application form Up to now this data was requested from each applicant for each call for proposals but has not been encoded in a central database This chapter concerns all data related to an organisation The paper application form has been adapted similarly to respond to the processing needs of PADOR lists of choices structured and formal information The paper application form is still requested in order to participate in a call for proposals for all the elements related to the project itself When an organisation is recorded in PADOR it receives an identification number By giving this number at the beginning of the chapter concerning data on the Applicant the organisation does not need to fill in this chapter anymore Data requested in the chapter related to the partners old Chapter III This chapter of the application form concerns data related to the partners of an applicant to a grant The paper application form has been adapted similarly to respond to the processing needs of PADOR choices lists structured and formal information When the partner of an organisation is recorded in PADOR it receives an identification number By giving this number at the beginning of the related chapter the organisation does not need to fill in this chapter anymore Scanned documents Relevant information about Statuses Financial Consolidated Data and Audit Report Th
19. shareholders in particular at the time of the constitution of the Organisation but also following capital increase or reduction during the life of the Organisation e the retained earnings of the Organisation since its origin not paid out dividends 47 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide Medium and long term The liabilities of an Organisation represent all the obligations to be paid by this debt Eur Organisation for e long term and short term loans contracted for example with banks e expenses incurred accounts payable accrued expenses subscriptions insurance premiums or other obligations taxes A distinction is made between current liabilities debts payable within one year and the long term liabilities debts payable within a longer period Short term debt lt 1 year The liabilities of an Organisation represent all the obligations to be paid by this Eur Organisation for e long term and short term loans contracted for example with banks e expenses incurred accounts payable accrued expenses subscriptions insurance premiums or other obligations taxes A distinction is made between current liabilities debts payable within one year and the long term liabilities debts payable within a longer period 5 4 2 Financing Sources Financing sources EuropedAid ID BE 7007 BIF
20. that someone in your organisation who received the signatory permission will submit meaning sign the data you entered He she can upload documents for instance the statuses the audit reports 7 1 3 Signature Signatory PADOR The signatory is the most powerful permission in PADOR The signatory PADOR profile must be limited to the person having a hierarchic status high enough to engage the responsibility of the organisation We advise you to designate 2 persons in case of absence of one of them Only the signatory PADOR has the right to submit the data certifying that all the information encoded is correct Only when the action submit is achieved a new record is created with data the date and the user ID The first person who registers the organisation receives the signatory profile by default 7 1 4 User manager PADOR does not request the existence of a unique user manager In fact depending on the size of your organisation it is not always necessary to designate a person responsible for the different access rights But as soon as several people use PADOR in their everyday work we strongly advise you to centralise this function by designating a user manager and to keep a permanent eye on it 7 2 ADD OR MODIFY A USER S RIGHTS IN PADOR SEE SCREEN 17 PART A The first user registered in PADOR becomes automatically responsible of assigning the first access rights he she creates a profile signatory
21. two cases Your organisation is known in PADOR but you do not have personal identification within your organisation to access It Three reasons could explain this situation A member of your staff has already created the profile of your organisation Please check with that person and ask him her to give you rights as a new user Minimum data related to organisations which have previously been under contract with EuropeAid is already registered by EuropeAid If you are concerned you will receive a letter with an initial login and a password For the launching phase of PADOR your organisation having already had a contract with EuropeAid was known by EuropeAid PADOR is pre loaded with the minimum data already known A letter has been sent to your organisation with the initial login and password If you have lost this letter please send a mail to the PADOR helpdesk Somebody external to your organisation has created it by mistake or bad intention Please contact this person If you are facing a dispute send a mail to the PADOR helpdesk with your legal status document To participate in a call for proposals your organisation did not have the capacity to introduce data itself in PADOR You have obtained a dispensation to present a full paper application form In order to have a complete database for management purposes EuropeAid internal services had to introduce it exceptionally After some time the internal context of your or
22. with a unique e mail address for the organisation But in reality only users persons can access the data of an organisation This is done through an e mail address called login e mail that belongs to a member of the staff a person This login e mail must be different from the e mail of the organisation This means that security has to be managed at the individual login level A specific login and password will be attributed to a specific person who should keep this information confidential The access security will be covered by mechanisms put in place by our Information Technology Directorate General DG DIGIT namely CAPTCHA Completely Automated Public Turing test to Tell Computers and Humans Apart ECAS European Commission Authentication Service 1 8 1 CAPTCHA CAPTCHA is a defence mechanism presented under the form of an image containing a code to be reproduced in a field foreseen for that effect The aim of this mechanism is to secure access to a database by avoiding robots that generate automatic and massive records 1 8 2 ECAS European Commission Authentication System ECAS is the user authentication service of the European Commission It is designed to increase the security of Commission IT systems ECAS is designed to protect your IT identity against abuse and to give client systems confidence in the identity of their users It also provides a single sign on amongst participating applications All that
23. 195567316258edo Pador SelectEntity amp EuropeAidID BE 2D2007 2DBIF 2D201 1003309 i Go Search Sitemap Contacts Legal notice English en European Commission gt External cooperation programmes j European Commission gt EuropeAid gt Work with us gt Online services gt PADOR R General Administrative Data gt Welcome New organisation EuropeAid ID A BE 2007 BIF 2011003309 LEF ID ANA Founding aah A Date gt Identification Administrative data Organisation Name GESTION OF ENVIRONMENT Profile EF Ink ra Most of the data contained on this screen defines the Legal Entity File LEF of your organisation LEF data is identified by an If your pbs dal bah ial organisation has had a contract with the European Commission EC its LEF data has been inputted and checked by the EC central Experience Budget Service and cannot be modified on line In order to update your organisation s LEF data please get in touch with your usual last contractual contact within the EC and make a request for change provide the necessary supporting documentation if relevant Sectorial Geographical Fields highlighted in orange are mandatory For on line help click on located right of a given field Crossed Information iation Financial Data gia rereke GESTION OF ENVIRONMENT I EN i GE Financial health Organisation E Mail INFO GE ORG Language English v Financing sources National Registra
24. 2011003309 LEF ID N A Founding 10 10 1975 32 year s old CH Date Organisation Name CA GESTION OF ENVIRONMENT Please note that the Fee paying members information is needed only when the financing source selected ts Fee paying members aka individual donors Fields highlighted in orange are mandatory For on line help click on C located right of a given field Source CA Number of Fee paying Members CA Yo per year Remove e Please select Please select L Please select w Please select Please select Please select Please select Please select F Please select w Please select v Please select O Please select Please select i Please select d Please select vw Please select ix Please select O Flease select Please select Please select y C gY Please select wj Please select sil Please select L Screen 28 Source Institution funding the organisation and its projects Fee paying members are synonymous of individual donors Number of Fee paying To be completed only when source is member s fees Members per year per year must be equal to 100 PADOR User Guide 48 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide Remove Select to box to remove data on this line 5 5 AUDIT REPORT Audit Report E
25. 37 JA POD i EE E E AE E E AEE E E E E A E E AE E E E E E 38 SdL A 51 1510 ee E A E E A A 38 IAL HOC OCS E E A E E E E A A 38 5 1 6 You have received an error message suisccasscicn snr ctnmosivisiaianeecsimuvdsevtdencucatiendtieseantlseniaodinetianeeanseevdiss 39 IA Ea AION PREE A ATESTE AEAEE A T T A EN T 39 De A TO DO a E EE E E E vaietsueracebeceeseateteee 39 Io a E A A E S oe eons 4 ee LEF IOA O esana E E E EE E EN E TE EE EEANN ANE 44 DI EDE e A A E EE E rea MCT ne Teer 45 Dee SO e A E A E E A E 45 Ioa PTOP O EEE E E E EE E IE E AEE T E EEEE 46 J33 Crossed I OAT OM sses eernp eoii aiioe riro i ee Ten iai ane a aiea aei oesie aiiis 46 5 4 MP VNC A iene E E E E E E E E A E ERA E A E 47 SAd Firanda hed esce a e a ie r a E EE 47 ENACT O T S e E E E E O E 48 I A RO e E E E E A E N 49 5 6 SE E E E A A E A E 50 Ore Me TCS SC eee en E EE E E O E EE EE E E OOA EE O 50 PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide DO LOONA D TOTS aaa EE EAEE EAEE EE E AE E AEE 5I 5 7 Salet y 2 NICO OO y eccirni 52 5 8 SOD Caa E E T E E E EA AAA AA AA 53 6 YOU WANT TO UPDATE OR MODIFY AN ORGANISATION ALREADY KNOWN IN PADOR 54 6 1 You have a personal ECAS identification cccccccccccccccceceeeeeeeeessseeseeseeeeeeeeeeeeeeeeeeeauaasaeeeeees 54 6 2 You do not have a personal identification but your organisation alre
26. AS In order to activate your account Please follow this link https webgate ec europa eu ecastest init userBasic do submitte d true login nvincilesservice https webgate ec europa u europeaid online sery ices index ctm do pador welcome and you will find the procedure to follow Note that whenever you are asked by ECAS for your username you should enter the e mail address you used on registration ment to you hy European Commission Authentication Service Screen 5 A lavacheautomatique com Microsoft Internet Explorer Fie Edit View Favorites Tools Help Qm QB Pawar germs Address Pos iwehoare er europa eutecastestiinithuserBasic dorsubmitke a Weg a i 5 Lai Cut Auto _ oP not votre email i im Screen 6 On the following screen please enter your personal email address PADOR User Guide To take part in a call for proposals Register your Organisation 29 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide Z ECAS password initialisation Microsoft Internet Explorer SS Fie Edit view Favorites Tools Help a Q pack amp a A P Search Sip Favorites gA B Ke igi ED 33 Address 2 https webgate ec europa eusecastest init userBasic do submitte IMPORTANT Disclaimer confidentiality notice and rules on Privacy Protection gt opean Commission y g De Authentication Service A o gt te Login Change password Pr
27. Commission Authentication Service login f hange password Privac y Statement Contact Help gt gt Intracomm gt Authentication Service gt Password initialisation ECAS Password Initialisation You will receive an e mail within the next few minutes containing a link to this site You must follow the link and complete the process within 10 minutes Alternatively you may request assistance follow the Contact link in the header or footer of this page for further information Screen 9 In your mailbox click on the mail you received from the Authentication Service ECAS Password Initialisation A assword nitlalsation utnentication service ne 14 56 ECAS F d Initialisati Authentication Servi 3 kb Wallaguity of vour account In te European Loran uropean kommission Authentication serv l 1430 Availability of y in the European Commi European Commission Authentication Seri Akh O 14 03 Bienvenue sur lavacheautomatique com R capitulat info lavache cam 3 kb Screen 10 Into this message you have a link it s the text underlined beginning by https PADOR User Guide 31 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide E http lavache alinto com alinto view php3 mailbox INBOX amp WMSE 8f4ecebde0 f0ab26e94 2b0 db14a539et Microsoft Internet Explorer File Edit wiew Favorites Tools Hel
28. ECAS collects from you directly is your username and password which together constitute your credentials Credentials serve to prove your identity to ECAS and indirectly to systems that you use Password management users can initialise their password or reset it if they forget it through the internal e mail system They can change it when it expires This means that the ability to reset your password is available to anyone able to access your mail account and it is the security of the mail system that prevents this from happening It is your responsibility to ensure that you do not request a reset of your password when anyone else has access to your mail because of automatic forwarding delegation or other reasons You should never reveal your password to anybody else it is a secret only you should know In particular never enter your password on a screen which does not show the approved ECAS logo or if you have doubts about the authenticity of the ECAS site Make sure your browser indicates usually by means of a padlock or other icon that you are on a secure connection and that you are connected to ecas cc cec eu int PADOR User Guide To take part in a call for proposals Register your Organisation 12 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide The password is stored in an irreversible form and is not known even by ECAS itself On each ECAS page a header and footer provide lin
29. Long term Debt o 5 o Equity Debt 2004 Browse _ 2005 Gone 2006 E Erwe gy Turnover Eur Net profit loss Eur Total of the balance sheet Eur Shareholders equity or equivalent Eur PADOR User Guide Screen 27 The turnover represents the total of net sales of products and or services supply of assets and or provision of services against money invoiced by an Organisation during a financial year It is expressed in monetary units It is calculated net of tax and in particular excluding VAT and after deduction of the discounts handing over and rebates granted Positive profit or negative balance loss at the end of a financial year between e actual income invoices collected and calculated revenues invoices to be collected prepaid expenses and e actual expenditure purchases paid and calculated costs depreciation allowances for doubtful accounts allowances invoices to be paid accrued expenses The balance sheet is a financial report drawn up at least once a year at the end of a financial year which shows the financial condition of a company The balance sheet presents the assets liabilities and owners equity of an Organisation or net worth on a given date and thus makes it possible to know the value of the Organisation concerned The equity corresponds to the permanent sources of funding of an Organisation These sources come from e the contributions in capital carried out by the
30. O Daa TTO ON ei R E E E eee 13 2 TIELA IC oe E N E E O N A E E 15 2 1 What do L need to access PADOR T scsussssisiesisieveseores ieies esiou E r nE EENEN EN AE EEE 15 22 How does PADOR work Access and Access Rights ccccccccccccsssesseeeeececeeeeeeeseeeeeeeeeeeaaenes 15 2 3 Dop ao OI ego sete sectsanc cccanctececu E E 17 2 4 MAA CUMING esen E E a eare 18 2 5 PA DOR OU ee sonerevetaeccecenett ev aatenesesntereueieeeceee nate evetetazeesseteretedeeareccces 18 3 HOW TOACCESS PADOR 6 vsrcscssscassacssenesessantecasseassudsseisecaseusasasssisauessensseudcaeseasseuseseescisons 20 The home page of EuropeAid On Line Services 2 0 0 eseeeeseccceceeeeeeseeeccceeceeeaeseeeceeeeeeaeaeseeeees 20 BUTE OP OT ICS seriis oreeson NE E EEEE EE NEEN E AE EE 20 PADOR On line Registration of Potential Applicants On line registration by the organisation itself of its administrative profile and other data related to this CNUIty ccccccccccesseccccccceenseesceeeeaeesees 20 3 2 PAD ORR MeMa a E E E E N uence dadeaunctuchanedcaceavec acnaaecGaceeeeamncianedie 21 a You want to enter a new organisation registration in PADOR 1 0 cece eceeccccceceeeseeeeeeeeeeeeeeeeeees 22 4 HOW TO CREATE YOUR INDIVIDUAL LOGIN ACCESS seseesssoeescsooecceooeeceoooececooeeceoooecesooeeeeo 24 PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Gu
31. ON ALREADY KNOWN IN PADOR With your personal login and password you have access to the existing data Depending on your access rights you will be allowed to consult update or sign the data This is the list of the different permissions existing in PADOR e Reviewer can view data but cannot modify it e Data Entry Agent can view modify and save data although saving data does not have the value of a signature e PADOR Signatory is the only permission that gives the right to validate data modifications By default the first person who registers the organisation receives automatically this right The owner of the signatory right can change the permission levels for the PADOR team of the organisation There is no limit to the number of these three different types of permissions your organisation gives to its members But be aware that your organisation has the responsibility of the content of the PADOR database This information has legal value for the Commission 6 1 YOU HAVE A PERSONAL ECAS IDENTIFICATION Introduce your login and your password to be redirected on the page of your organisation Update your information and submit it IMPORTANT Disclaimer confidentiality notice and rules on Privacy Protection ropean Commission Authentication Service gt gt Intracomm gt Authentication Service gt Login Login Please enter your username and ECAS password Authentication requested by europeaid U
32. Potential Applicant Data On line Registration PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide TABLE OF CONTENTS L WHAT IS PADOR sesessssccasscssscntecessnsssugeautseisenndacisssensasonssauisesissansduvesugsgiosehbsenssniesasestsectacess 5 1 1 About the Cooperation Office of the European Commission EuropeAdd cceeeeeeeeeeeeees 5 1 1 1 New Instruments for the period 2007 2013 viccccccccssccccccccssscsccceccaseseceeeaaeseeceeeassesseeeeeaeeeeeseeaaansees 6 Ll2 PADOR Scope Calls fOr Proposals cnciencccsicieevatentewtaxesencrtesarearecanerastessostacenteed idiaactasoasseeeienes 7 1 2 Toe Prine Pies 0t PADOR ernie en e e e E ny TTT N 8 1 3 WY OSS COC E o E oo socsnateaeaaseqeeaacasienoe oa eosoedansecnscse esascasveooncoseeseusenensnecee 8 1 4 MCU CS cris hares errata E E E E A A E 9 1 5 Bo e E E E 10 Lo AT O S ea E EA E EEEE EEIE E NENE E E OE E 10 L34 European Commis S Olssen iie aeia iia enia iia 10 1 6 Anemia ee 1S e E E AEE E E E E E EE 10 1 7 About the Identification of your organisation essssssssssoeenesssssssssssssssetterreessssssssssssseeeerrereeees 11 1 8 Y e E O 12 Lo CTE T Green ce E E EA E eee I2 1 8 2 ECAS European Commission Authentication System cccccccsccccccccsseccccccccessseeceeeaeeesesessaaaeees 12 1 9 TNL eaa E EAE E E E A E ae EEE E E 13 To POO I oe E A ee 13 Le P
33. absolutely not the case A clear distinction must be made between PADOR on one hand and the selection process on the other hand The eligibility criteria for a call are specified in the legal base and official documents Following these rules calls for proposals respect the basic principles of transparency and equality of chances These principles guarantee that PADOR data will not be used for any selection of potential partners before the launching by EuropeAid of the call for proposals PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide M The objective is clearly to improve knowledge management on EuropeAid worldwide interventions but also and this reason should not be underestimated to emphasize the professionalism and value added by our partners work The actions of all NSA Non State Actors play a major role in the countries where they intervene EuropeAid intends to improve the image of this value added and justify the actions of NSA M PADOR introduces a better classification for this purpose with clearer and exhaustive lists New indicators are introduced as well such as category and target groups For instance it will be easier for EuropeAid to find information about private organisations working with child soldiers or indigenous people M To improve knowledge management and the image of de
34. act Legal notice English en 3 2 PADOR MENU European Commission Pes External cooperation programmes European Commission gt EuropeAid gt Work with us gt Online services gt PADOR a fome PADOR who we are what we do To register a new organisation Where we work e You do not have a personal ECAS identification B How we work e You have a personal ECAS identification work with us gt How to get a grant gt How to get a contract gt Funding opportunities Online services PADOR gt Procedures amp documents gt Framework Contract gt Visibility guidelines To update consult a registered organisation e You have a personal ECAS identification e You do not have a personal ECAS identification but your organisation is already in PADOR You do not have a personal identification but your organisation already has a PADOR user manager please refer to him her See the manual point How does PADOR work gt Job opportunities Multimedia library Personal identification delivered by ECAS European Commission Authentification Service The PADOR menu is based on the distinction between the notions of Organisation and Individual working within an organisation PADOR concerns organisations But in order to access these functions you have to be recognised as an individual with specific access rights to register update and consult To regist
35. ady has a PADOR user O sos res coe th sagen esther E E eee tad as aoa sation once ote ean cece mane 35 6 3 You do not have a personal ECAS identification but your organisation is already in PADOR 55 7 HOWTO MANAGE YOUR INTERNAL USERS sisscssssssisssccsncesstnsdscssesesccesenssacsdeesaanseesssessseossass 56 7 1 Den prO ee E I E EA 56 Fld Coula on CONV EW CIO esa EE A A onal each a seen eee 56 7 1 2 Update Data ENYA Cel sssexsscanoasssadesavasesnessatassaessctarestansassaiawnasedeasaseostssagpoasateaneotaraencseaneneats 56 7d Signature Slenatory PADI OR icc dee snasesweseweiases wndanseedseatiasan tekeer en Eeen aroki i Eo TEENETE Er E ES 57 raa UST r T T E E ET 57 T2 Add or modify a user s rights in pador See Screen 17 part A eesssssssserssssssssseresssssssseersssssses 57 7 3 Add a user already known by ECAS who already has a Password cceeeeseceeeceeesseseeeeeees 58 74 Add or Modify your personal data lastname firstname Login Email ccccceceeeesseeeeeeees 58 7 5 BEE E E A E T E E E ETE E E crore N E 58 PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 1 WHAT IS PADOR The Cooperation Office of the European Commission EuropeAid is implementing an on line services approach to enable potential applicants to EuropeAid grants to register the data specific to their organisation i
36. artner of an applicant applying to a Call for Proposal 5 2 2 Profile In case you need to expand one of the sectors through the little plus you must Fill in all the mandatory information meaning Profit Making Value Based Category NGO Link Sector s without expand Target Groups gt Click on Save After this step you may choose another sector expanding the list thanks to the little Plus Each time you expand a sector and select a subsector click on Save Otherwise your modifications will not be saved 5 2 2 1 List of Sectors Sector s For knowledge management purposes please define in which sector s your Organisation 1s has been active in the past 7 years multiple choices To consult the definition of each sector proposed see the annex 3 List of Sectors Use the elevator bar to view the full list of Sectors Note you may add Sectors more rapidly by entering the sector codes separated by a comma Example 110 111 115 These sectors will then be selected on the sectorial experience screen PADOR User Guide 41 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 5 2 2 2 Target Groups Target group s For knowledge management purposes please define the specific groups entities that have been directly positively affected by the activity of your Organisation in the past 7 years multip
37. d in PADOR a unique reference is created in place It is attributed to each organisation registered in the database even if no contract follows after the selection process This PADOR identification key will be indicated on the grant application form If your data is introduced and updated the indication of EuropeAid ID will replace the need to fill in the form The data does not have to be resubmitted for each call for proposals Practical Guide see http ec europa eu europeaid work procedures implementation practical_guide index_en htm Unique ID attributed to an organisation that has or requests a contractual relation with the European Commission by applying for a grant for instance Before the the organisation obtains a contract a temporary number will be attributed to the organisation The final ID will be attributed when the first contract is signed with the Commission after the checkout by the Commission of the information provided by the organisation on the basis of the supporting documents This ID will not change anymore and must be used as an identifier for the organisation for any contractual relation with the Commission PADOR User Guide To take part in a call for proposals Register your Organisation 1 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 1 8 SECURITY The distinction between an organisation and its users has to be made PADOR mainly manages organisations
38. de 1 2 M M M M M 1 3 THE PRINCIPLES OF PADOR A clear separation is now made between the data concerning the profile of an organisation on one hand and the information on a project proposal on the other hand This is a radical evolution compared to the management of calls for proposals procedures in practice until the 1 of May 2007 Thanks to PADOR it is no longer necessary for an organisation to provide all the administrative data and required documents in paper form each time it takes part in a call status financial and audit reports This information is introduced by the organisation in PADOR only once and will be taken into consideration by the Commission each time that the organisation applies for a new call for proposals For that purpose an online registration service is put at the disposal of all potential applicants for grants Each organisation is responsible for encoding its own data and keeping it up to date This online access is available all through the year When taking part in a call the organisation sends its PADOR identification number to the Commission The organisation certifies the conformity of the data encoded in PADOR thereby engaging its responsibility Each time a modification is submitted the processing date is memorised thus creating a history of the data When a call for proposals is launched only the data registered before that date will be taken into account Therefore t
39. dentification This ECAS identification that you have already used for other purposes is unique and becomes the only gate to access PADOR 2 You are manager for multiple organisations and you need to introduce each one in PADOR You have received an ECAS password when you registered the first organisation this personal identity can be used for registering the other organisations as well Each time you want to introduce a new organisation return to the original menu and click on You have a personal ECAS identification You will access PADOR through the same personal ECAS identification See point 3 4 1 To update consult a registered organisation If you have already received the ECAS identification password see chapters 5 6 and 7 If you have not received the ECAS identification password yet see paragraph 6 2 and 6 3 3 3 YOU WANT TO ENTER A NEW ORGANISATION REGISTRATION IN PADOR A system avoiding double encoding is incorporated in PADOR When you try to register your organisation PADOR compares it with all the organisations already registered in the system If it discovers the same organisation or similar ones it displays them so that you can check if your organisation already exists in the database PADOR User Guide 22 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide BE CAREFUL You cannot create a new entry in
40. e Legal Entity File LEF and a EuropeAid ID for each organisation N B If the organisation has already had a contract with the Commission andor must change some of its data there is the possibility through PADOR to print out a pre filled LEF document For further information see chapter 5 1 3 PADOR User Guide To take part in a call for proposals Register your Organisation 19 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 3 How TO ACcCcEss PADOR 3 1 THE HOME PAGE OF EUROPEAID ON LINE SERVICES M PADOR is the first step of a process initiated by EuropeAid to open its services to external purposes Taking advantage of the new Internet technology EuropeAid gives its partners access to tools which improve the quality and the effectiveness of their work These tools are available in a menu accessible through the icon Online Services on the top right side of the EuropeAid home page http ec europa eu europeaid index_en htm the left menu of the EuropeAid homepage Work with us option Online Services option M In the near future several other modules will be available on the page EUROPEAID ONLINE SERVICES The Calls for Proposals Publication module also accessible on the EuropeAid homepage displays all the calls launched by EuropeAid The On line Submission of Calls for Proposals module This module is under construction and will be available at the end of 2008
41. ect click on Submit If it is incorrect click on Modify and you will return to the previous screen PADOR User Guide To take part in a call for proposals Register your Organisation 27 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide A Online Services Pador EuropeAid Online Services Programmes de coop ration ext rieure Microsoft Internet Explorer JX Fie Edit Yiew Favorites Tools Help ay Q ex Q x a fis Search Sie Favorites amp B N K ED 33 Address a https webgate ec europa eu europeaid online services index cfm ADSSChck 1 195565228231 European Commission External cooperation programmes European Commission gt gt EuropedAid gt Work with us nline services gt PADOR General Registration Confirmation gt Welcome Beau ess cal ook Organisation Name J GESTION OF ENVIRONMENT Abbreviation GE Identification Aer r Organisation E Mail C info ge org Administra tive data Profile Legal type Public Law Body EF Informati Experience National Registration Data 7 Country Belgium Postal Code 1212 Sectorial Geographical Number J 1245124523 P O Box 9 1 Crossed Information YAT number 9 1245132265 Financia Dat inancial health Login Information Financing sources First name Leonard Last Name DA VINCI Audit Report Login e mail leonard dayinci layache com Staff Staff Modify S
42. er a new organisation A You do not have a personal ECAS identification A 1 Get your personal identification To begin you need to get your personal identification To do so each step will be described in the following paragraph 3 3 and in chapter 4 PADOR User Guide 21 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide Congratulation you will be the first person in your organisation accessing PADOR You are becoming the PADOR User Manager Your role within your organisation is to manage access rights for each person working with PADOR A 2 The initialisation of your ECAS access has been successful See chapter 5 You can create another user see Add a user with the same rights as yours in case you do not wish cannot remain the user manager for your organisation B You have a personal ECAS Identification If you have already received an ECAS identification password thanks to a previous registration in the Commission environment see paragraph 4 3 and chapter 5 All you need to do is link your ECAS identification and your organisation within PADOR For example 1 For the first European Commission database you worked with such as inter alia databases of the Directorate General for Research or of the Directorate General for Justice Freedom and Security etc you have already received an ECAS i
43. ganisation has improved and you wish henceforth to take responsibility for managing your file Please send a mail to the PADOR helpdesk to obtain your personal identification PADOR User Guide To take part in a call for proposals Register your Organisation 23 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 4 HOWTO CREATE YOUR INDIVIDUAL LOGIN ACCESS 4 1 YOU WANT TO REGISTER A NEW ORGANISATION BUT YOU DO NOT HAVE A PERSONAL ECAS IDENTIFICATION YET To access to this screen please see paragraphs 3 1 and 3 2 4 1 1 Inthe PADOR menu choose the option You do not have a personal ECAS identification You will obtain the following screen Online Services Pador EuropeAid Online Services Programmes de coop ration ext rieure Microsoft Internet Explorer File Edit View Favorites Tools Help id a f P gt l gt a 2 Back gt x a rf Search 5 Favorites amp Va j7 et a D 3 Address 8 https webgate ec europa eu europeaid online services index cfm ADSSChck 1 195726914972 amp do Pador register i Go European Commission External cooperation programmes European Commission gt EuropeAid gt Work with us gt Online services gt PADOR General Register Welcome gt New organisation p 5 i 3 y A A Fields highlighted in orange are mandatory For on line help click on located right of a given field Identificati
44. held on the Board by the member Nationality Country Country of nationality of the member of the Board Years On the Board since First year the member sat on the Board PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 5 7 STRATEGY amp METHODOLOGY Strategies amp Methodologies Europed id ID P BE 2007 BIF 2011003309 LEF ID HNA Founding 10 10 1975 32 year s old Date Organisation Name CA GESTION OF ENVIRONMENT Strategy and Methodology To be developed in 20 O00 characters you may cut and paste unformatted text Strategies methodologies philosophies and approaches of your organization How to chose a country region 4 project a partner Conditions to create a strong partnership ownership participatory approach Screen 32 Strategies methodologies To be developed in 4000 characters you may cut and paste unformatted philosophies and approaches text Strategies methodologies philosophies and approaches of your of your Organisation Organisation How to chose a country region a project a partner Conditions to create a strong partnership ownership participatory approach PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 5 8
45. his computerized method will fully correspond to the procedural requests of a call to proposals According to the procedure see the links above the documents requested can be made available for EuropeAid only when the committee has fixed the list of selected proposals By letter the applicant will be reminded that these documents will have to be loaded in PADOR for the final administrative check Nevertheless it is highly recommended to upload them at the same time as the registration process Integration of Legal Entity File LEF reference for entities already validated by the Commission Please read the point on the Identification of your organisation Improvement of data consistency All EuropeAid services within both headquarters and delegations have access to the same data The organisation is the only one able to complete update register and sign its data N B In few cases see 2 3 the organisation itself is not able to register complete or update PADOR data The organisation can then ask for a special dispensation and send its request to the contracting authority cf annex 4 If the Commission accepts the reason of incapacity to register the service in charge of the specific call for proposals can introduce in PADOR database the information provided by this organisation WHO IS CONCERNED Registration in the data base is open to all organisations which are active and have capacities in the Development field
46. ic principles rule of law good governance and gender equality is fundamental for long term development PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 1 1 1 New Instruments for the period 2007 2013 Since the new Regulation EC No 1905 2006 of 18 December 2006 EuropeAid implements its budget through 7 instruments covering the different parts of the world These instruments are composed of several programs targeting specific objectives Vv ENPI Neighbourhood instrument 17 countries Mediterranean Eastern Europe Russia Caucasus Middle East macroeconomic bilateral M EDF European Development Fund 78 African Caribbean Pacific countries and Overseas Countries and Territories OCTs macroeconomic bilateral Vv DCI gt Development instrument Latin America Central Asia East of Jordan South Africa African Caribbean Pacific countries M Country specific programmes macroeconomic bilateral Human social development Environment Non State Actors and Local authorities Food security NAAR K Migration and asylum Vl EIDHR M Democracy M Rule of law M Human Rights VV Fundamental freedoms M IFS Stability instrument All third countries except industrialised countries E NSI gt Nuclear safety instrument M ICI Industrialised countries macroeconomic bilate
47. id On line Registration Services Titre Pador User Guide Note Depending on your Reason for registering in PADOR field you fill in on the Administrative data screen Some screens are mandatory and others are not Reason f Applicant to Call for Proposal Applicant to Call for Proposal Partner to Call for Proposal Publicity to the EC Screen 19 For instance in case of your reason of registering in PADOR is for being an Applicant to Call for Proposal you will compulsorily have to provide the information requested on the screens Financial Health and Financing Sources to access to the SUBMIT step If you apply as a partner to a call for proposals or in order to make your organisation known by the EC you will not be obliged to provide financial information through PADOR 5 1 3 Popup If you need explanations on a field that you are about to fill in just pass the mouse on the little question mark or click once on the you will be able to read the explanation of each field on the screen You can print this explanatory information Administrative Data EuropedAid ID 7 BE 2007 BIF 2011003309 LEF ID CAN Petar tig apta Date Organisation Name GESTION OF ENVIRONMENT Founding Date DO MMS err i Date when organisation was officially registered as Most of the data contained on this screen defines the Legal Entity File LEF displayed in ae excerpt of the E ze dere A see organisati
48. ide 4 1 You want to register a new organisation but you do NOT have a personal ECAS identification yet 24 4 1 1 Inthe PADOR menu choose the option You do not have a personal ECAS identification You WILL obtain the fOLOWING SCLECNE ccscccccccccsseeccccecsneeseceeeneeseeeeeeaeeeseeeeeaaaeseeeeeesaaaseeeessaaasseeessaaaeseeeeas 24 4 1 2 A list may appear with organisations already known by the Commission If your organisation is not in the following list click on My organisation is NOt in the List ccccccccccccssscccccceesseseceeeaaeseeees 27 4 1 35 If your organisation does not exist in the PADOR database you will receive the right to VC SIS E AEAEE A EET TE ET EREA A E EN TTE 27 4 1 4 You receive a mail from the European Authentication Service in your Personal Mailbox CCCI Oy ae deatsasece niacin es dea ane cota see E E sores gasaacasos a iouceenncceonnyscetece ees 28 4 2 Your Organisation already exists in PADOR ccccccccsssesssseeccceceeneessseseecccceseeeessseeccceeenaeeees 33 4 3 You received a mail from EC to Obtain your 1d ou ccesseeesseececececeaeeeseeccceeeeeaeeesseeceeeeeeaaeees 34 4 4 the Link between your personal identification and your organisation cseeeseececeeeeeeeeeeeeees 36 5 HOWTO FILL THE PADOR FIELDS ON EACH SCREEN 2 ccccsccsssosssssccscccessssccsseeessssees 37 5 1 OOTO ENON eiers ra A E 37 Did JAVE BNO ING SQIMC GS SUBMIT I respeite r r Eae 37 Sde N OO a E A A E T
49. imilar procedure provided for in national legislation or regulations b they have been convicted of an offence concerning professional conduct by a judgement which has the force of res judicata i e against which no appeal is possible c they are guilty of grave professional misconduct proven by any means which the European Commission can justify d they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or those of the country where the action is to take place e they have been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other illegal activity detrimental to the Communities financial interests f they have been declared to be in serious breach of contract for failure to comply with their contractual obligations in connection with a procurement procedure or other grant award procedure financed by the Community budget F I declare to be entitled to represent and to engage the responsibility for the organisation which is being registered v j 2 Local intranet FR R 11 00 PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 6 YOU WANT TO UPDATE OR MODIFY AN ORGANISATI
50. ing a UserID and a password How can you verify modify or delete your information You have direct access to your data stored If you wish to modify or delete your data you can do so by connecting to PADOR using the personal User ID and password communicated to you when you first registered How long do we keep your data If the organisation has had a contractual relationship with the Commission data will be kept for 7 years after the end of the last contract If the organisation has ever participated in a Call for Proposals data will be kept for 7 years after the last Call it participated in If an organisation has not updated its information for the past 3 years the access information login password will be deleted If an organisation has never had a contract with the Commission participated in a Call and has not updated its information for the past 3 years all information will be deleted Contact Information Should you have any question or request concerning your information submitted please send an e mail message to the following contact mailbox EuropeAid on line registration hd ec europa eu Legal basis Regulation EC No 45 2001 of the European Parliament and the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data PADOR User Guide To take part in a call for proposals Registe
51. irmer E Mail Type l gal Personne Morale De Droit Public Personne Morale De Droit Priv Personne Physique L inscription dans la base de donn es n est pas ouverte aux individus Donn es d Enregistrement National Pays Veuillez s lectionner v Code Postal Num ro ET OU Bo te Postale L T A Information de login Pr nom Nom E mail de login Confirmer E Mail M Contr le TPRI V A Ce processus peut prendre quelques minutes Veuillez ne pas recliqu avant que la page soit rechara e Local intranet E RE En uv Manuel Z Online Online Online Br T PAD wj MENU E Online Be careful If the page doesn t show the desired setup language please right click on the page and ask to refresh Repeat this operation until the page appears in the right language 2 45 PADOR CONTENTS The content registered in PADOR will be the data related to the organisation itself and not to the project that will be submitted by the organisation PADOR User Guide 18 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide T T Profile of the development actors e g non profit profit making Category in order to apply a segmented approach Sector s etc Data requested in the
52. issions to access PADOR for its staff through a specific screen available in PADOR There are three kinds of permissions in the PADOR database Read Only the person can consult the information registered in PADOR Consult and Complete the person can consult update and complete the information of the Organisation registered in PADOR Sign the person can consult complete and validate the information of the Organisation registered in PADOR This is the most powerful permission Members of staff who have access to PADOR can give their colleagues only rights equivalent or inferior to their own For instance somebody who can consult and update data registered in PADOR can give another staff member only the rights to read or consult and complete and not the right to sign M The organisation has access only to its own information M When you register your organisation for the first time new organisation in PADOR your name is associated with this organisation This first registration gives you and you only the rights to consult update or modify the data of the organisation M The first person who registers the organisation has the responsibility of managing of allowing access to PADOR for other members of the same organisation by giving them one of the above mentioned rights This means that the organisation is totally responsible for the management of its users access rights of each one creation and deletion A
53. ivacy Statement Contact Help gt gt Intracomm gt Authentication Service gt Password initialisation ECAS password initialisation Please provide your username or your personal e mail address in order to start the initialisation of your ECAS password Username or e mail address leonard davinci layache coml y e r p re Login Change password Privacy Statement Contact Help waca D G i i hie top tei r A The European Commission s Authentication Service ECAS is managed by DIGIT amp 1 UAA Version 1 7 2 2776 21 09 2007 12 39 Processing 17 Screen 7 5 Before clicking on the Request ECAS password button screen 8 please read the text below For security reasons once you click on the Request ECAS password you have only ten minutes to access the ECAS password window and to create a new password ECAS Password Request For PADOR The username you have supplied is registered under the name Leonard DA VINCI If this is not you do not proceed Instead please get in touch with the person or authority that registered you for access ta Commission systems To get a password for an application that use ECAS authentication click on Request ECAS password below You will then receive an e mail containing a link that connects you to 4 special page for your use only there you will be able to specify your password Request ECAS password Screen 8 First in order to save
54. ks for Login Logout Forgot your Password Change password and Help Note use of cookies ECAS uses cookies It can be a problem if your Popup Blocker Internet Option is turned on When you create your ECAS password be sure the Popup Blocker option is turned off Cf The Popup Blocker Option Chapter 4 1 page 29 These cookies allow you to log in to different applications without re entering your username and password They do not contain personal information merely a pointer allowing ECAS to find your entry in its own tables The cookies are per session cookies 1 e they are destroyed when you close your browser If you have chosen the option for your browser not to accept such cookies you will not benefit from this feature and will have to re authenticate yourself each time you log in to a different ECAS client application A persistent cookie is created in order to record your choice of language In the absence of this cookie the default language is English 1 9 CONFIDENTIALITY 1 9 1 Responsibility The Commission declines all responsibility for the accuracy of information supplied by an organisation for its registration in the database in order to participate to a call for proposals If a mistake is made the Commission assumes the right to define the organisation as ineligible in the framework of that call for proposals The recording of an organisation in the database does not constitute a form of official recognitio
55. l contact you in the next days If you receive a mail from EC please see the paragraph 4 3 If not contact the PADOR SUPPORT 4 3 YOU RECEIVED A MAIL FROM EC TO OBTAIN YOUR ID The PADOR Manager of your organisation asked the PADOR team to give you access to PADOR data PADOR User Guide 34 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide You received a mail from the European Authentication Service in your Personal Mailbox Date Fri 29 Jun 2007 12 50 22 0200 MEST De European Commission Authentication Service lt norepl ec europa eu gt A freeves lavache com R pondre a European Commission Authentication Service lt noreply ec europa eu gt Objet Availability of your account in the European Commission Authentication Service _bSaz2960b3 64a90ctise isoO dassess0 Content Type text plain charset utf s Please do NOT reply to this address This iS an automated e mail message Dear Franck Reeves t your request an account has been created for you by the European Commission Authentication Service In order to activate your European Commission Account Please visit https webgqate ec europa eu ecastest init userBasic do submitte dad trueclogin greevertr where you will find the procedure to follow Sent to you by European Commission Authentication Service _b6a2960b3 64a90ct1ise7i
56. le choice To consult the definition of each Target Group proposed see the annex 2 List of Target Groups Once you saved your organisation s profile all PADOR screens are available Choose yourself what kind of data you want to enter first Profile EuropeAid ID CF BE 2007 BIF 201100330 9 LEF ID CANS Pein iter ge ee ee 32 year s old Date Organisation Name CP GESTION OF ENVIRONMENT The profile defines the type of Development actor your organisation belongs to Fields highlighted in orange are mandatory For on line help click on CD located right of 4 given field Legal type CA Public Law Body Legal form Q Please select xj Profit Making 9 tes Ono NED CF ves CONo Yalue Based f Please select Link Please select _ Category f Implementing Agency Sector s CF Target Group s CF 4110 Education J alt po Frare Education level unspecified child soldiers 112 Basic education C children fless than 18 yrs old a F arses Secondary education Cl Community Based Organisation s 4 PF lata practice randary edineatinn Pit ancurmers Screen 22 Legal type At this stage only for information to modify go to Administrative data screen Legal form Official legal status of the organisation as displayed in its statutes or equivalent document If the legal form of your organisation 1s not visible in this list That means that no organisation having this legal form still signed a cont
57. mission deals only with the body signing the contracts which has the responsibility of the budget and the payments THIS IS A FUNDAMENTAL PRINCIPLE Only organisations having this capacity will be eligible for grants For example A laboratory working for a university does not have a legal status Only its headquarters have the authority to sign a contract The administrative data that must be introduced in PADOR concern the headquarters not the laboratory A European organisation may have branches in several other countries If a branch is legally registered in a country with the authority to sign contracts and execute payments on a bank account not linked to the headquarters it will be considered eligible for grants but the data introduced by the branch in PADOR must correspond to its own experience at the branch level and not the experience of the headquarters 1 4 OBJECTIVES M PADOR data corresponds mainly to the data requested until recently in the paper application form used for any call for proposals launched by EuropeAid in the chapters II on the applicant and III on the partners of the applicant participating in the action In order to become usable by the system the data was formalised by EuropeAid with a structure and a precision well defined M This might give the impression that the data could be used for unfair procedures by favouring certain organisations before the launching of a call for proposals This is
58. n a single database in order to Have better knowledge of its partners by establishing a data base containing reliable information about potential partners applying for EuropeAid grants used to improve the Office knowledge management Improve the services offered to potential applicants for a grant PADOR is the first on line service provided by EuropeAid However the Office currently works on other modules designed to allow applicants to calls for proposals to follow the evolution of their on line application and to apply on line to be launched in 2007 08 Empower organisations by allowing them to register update their organisation data themselves 1 1 ABOUT THE COOPERATION OFFICE OF THE EUROPEAN COMMISSION EUROPEAID The EU Development Cooperation policy and international actions are guided by the Millennium Development Goals MDGs set by the United Nations in cooperation with other international organisations competent in the field of development and by the main development objectives and principles approved by the Community and its Member States The EU pursues a cooperation policy that fosters cooperation partnerships and joint undertakings between economic players in the Community and partner countries and regions and promotes dialogue between political economic and social partners in relevant sectors A political environment which guarantees peace and stability respect of human rights fundamental freedoms democrat
59. n of this organisation by the Commission 1 9 2 Personal Data Protection Please find underneath an additional information document about the use the update and deletion of your personal data Privacy Statement for PADOR The specific database PADOR The Commission service in charge of the named PADOR EuropeAid Cooperation Office will collect your personal data only to the extent necessary to establish a database for potential applicants in the framework of external cooperation for Knowledge Management purposes Who has access to your information and to whom is it disclosed PADOR User Guide To take part in a call for proposals Register your Organisation 13 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide The Commission official responsible for PADOR and the controller have access to your data All authorised representatives of the Commission in EuropeAid Cooperation Office and in Delegations have access to your data without prejudice to possible transmission to Community Control Authorities charged with a monitoring or inspection task in conformity with Community law in the context of a specific inquiry No transfer is operated to national authorities How do we protect and safeguard your information The data collected in the named PADOR is not accessible by anyone outside the Commission Inside the Commission the data can be accessed by designated Commission representatives us
60. o 9 Special Characters amp lt gt 7 _ Examples T TTCTLx WGSY2Gb3 ZhexgFn Generate other sample passwords Notes Changing this password does not affect your Internet password Please take great care in entering your new password Once you have created it you will only be able to change or reset it yourself after 1 day s Username nvincile New ECAS password ooo Confirm new ECAS password Change password Privacy Statement Contact Help WIC WALA D Gl 3 top ae The European Commission s Authentication Service ECAS is managed by DIGIT 4 1 UA4 Version 1 7 2 2776 21 09 2007 12 39 Processing 38 milliseconds https webgate ec europa eu ecastest 83aa7eddSd5b7c0106776d89d530cd0F51d43ccd 8 a Local intranet fi T Pa EJ Micro Tih PADO Ry https Screen 13 PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide We advise you to write down your ECAS username ie nvincile because it will appear only once on this page Otherwise please note that whenever ECAS requires your username you may also use the email address you used when you registered This email address is known in PADOR as the login email ie Leonard davinci lavache com You will receive a response confirming that your login and password have been created
61. on Administrative data Organisation Name 9 Abbreviation 9 Eroms Organisation E Mail 9 LEF Information 1 Confirm E Mail Experience Sectorial Legal type O Public Law Body Geographical Private Law Body Crossed Information Natural Person Registration in the database is not open to individuals Financial Data Hinanclal hesltts National Registration Data Financing sources Country Please select v Postal Code Audit Report Number AND OR P O ace AT number 9 You should enter the CP and or the POB Staff Board of Directors Login Information Strategy amp Methodology First name Last Name Submit Login e mail Tools Confirm E Mail Print All Users gt User Guide Key Code E This process may take a few minutes please do not click again until the page is reloaded gt Helpdesk pay Error on page Screen 1 M Enter the main characteristics of your organisation and your personal data in order to get access to PADOR Database and create a password PADOR User Guide 24 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide By this first registration you will create a secure access For this you will have to create a personal password the Personal ECAS Identification
62. on has had a contract with the European Commission EC its LE the organisation as displayed in the statutes or equivalent Budget Service and cannot be modified on line In order to update your o document if the organisation is not officially registered contractual contact within the EC and make a request for change prov ide er merer Scrat esis rele adem erea es co Er Screen 20 5 1 4 Reset Button The RESET button brings you back to the screen containing the data saved the last time that you clicked on SAVE 5 1 5 Click once As you are on the internet avoid clicking twice Double clicking might generate an error message PADOR User Guide 38 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 5 1 6 You have received an error message ERROR EXECUTING DATABASE QUERY It means that the application is temporary unavailable due to maintenance procedures This problem usually occurs at lunch time on the GMT 1 Between mid day and 2 pm Please try again later 5 2 IDENTIFICATION 5 2 1 Administrative Data Online Services Pador EuropeAid NVINCILE on cris_appscra Online Services Programmes d Microsoft Internet Explorer File Edit Yiew Favorites Tools Help bd Q sex s x a Search Sie Favorites E B te ED 33 Address https webgate ec europa eu europeaid online services index cfm ADSSChck 1
63. onsidered as relevant M Organisations which are not able to register in PADOR and want their data to be introduced by the Commission can ask for a dispensation only in case they apply for a specific call for proposals Organisations which do not intend to apply for calls for proposals in the near future cannot request a dispensation Dispensation requests addressed to the Commission out of the framework of a specific call for proposals will not be taken into consideration PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 2 4 LANGUAGE SETTINGS The PADOR website is written in three languages M English M Spanish except few messages during the identification process for the login and the password M French To switch languages click on the little arrow of the drop down menu on the top of the Register page ee EuropeAid Co operation Office gt ae i egal Notic External Assistance English Login Contac RecherdEspa ol Fran ais European Commission gt European Union in the world gt Europedid gt Online Services gt Pador Enregistrement Les champs oranges sont obligatoires En cas de doute veuillez cliquer sur le 7 situ 4 la droite de chaque champ D nomination de Acronyme 9 l organisation L E Mail de l organisation Conf
64. ough Submit this email and PADOR will fill in the registry with data from an internal database Add the desired rights Submit again The permissions requested will be given 7 4 ADD OR MODIFY YOUR PERSONAL DATA LASTNAME FIRSTNAME LOGIN EMAIL See Screen 17 part B On the screen User Maintenance you can modify your email address your last name or your first name Note that you cannot modify other people s personal data in the User Maintenance List whatever the level of your permission Be careful the login to access PADOR has been changed and became the new email address you modified 7 5 DELETE A USER See screen 17 part C The option remove gives the user manager the possibility to delete a user If the user manager is the last user recognised in PADOR it is not possible to delete his profile We strongly advise you to update regularly your list if users When a person leaves your organisation make sure that user s profile is deleted PADOR User Guide To take part in a call for proposals Register your Organisation 58
65. p Please do NOT reply to this address This is an automated e mail message and responses are discarded Tn case of problems please contact your local support desk Dear Leonard DA VINCI You or someone else requested a reset of your ECAS password To change it please click on the link below no more than ten minutes after this message was sent 20 11 2007 14 56 14 https webgate ec europa ewecastest 83aa edd5d5b7c0106776d89d530cd0f5 1d43ccdiinitalisePasswordLogin do If you did not make or authorise this request yourself it may be due to a typing error by another user To cancel the request please click here Tf this message was delayed or for some other reason you are unable to complete the rest of the process within ten minutes please return here to make another request If you suspect that someone else is trying to obtain or reset your password please report this to your local support desk Sent to you by The ECAS automated password reset service Screen 11 Click on this link If this link does not open the Commission website please copy this link in the Internet Address Menu screen 12 A lavacheautomatique com Microsoft Internet Explorer File Edit wiew Favorites Tools Help Back gt x a A P Search 52 Favorites 4 Address europa eufecastest initluserBasic do submitte Screen 12 Here enter your Password twice Then click on Submit a Login page initialisation of ECAS a
66. r your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 2 THEBASICS 2 1 WHAT DO I NEED TO ACCESS PADOR M A connection to the Internet is of course a key prerequisite to access PADOR and register your organisation Nevertheless note that you do not need permanent access You must have access to the internet when it is necessary to update data on your organisation PADOR is built with several screens A save is foreseen after each screen in order to avoid the loss of data already introduced So you will be able to split your encoding M The first time you register it is recommended to have an efficient Internet access It is not compulsory that you register data in PADOR from a computer internet line located in the country community of origin of the organisation For instance a Ghanaian organisation can be registered in PADOR from a computer internet line located in the UK or France In case of problems with your internet connexion in your country community do not hesitate to ask your friends family members to help you register your organisation in PADOR from another computer internet line even if they live abroad M An email address for your organisation is necessary because it will be used to identify it This mail will be used for messages purposes M An email address for yourself as an individual is necessary because we will grant you a secure access by email Vl The
67. ract with the Commission If your organisation obtains in the future a contract with the Commission it will be requested from your organisation to submit a Legal Entity File LEF accessible in the Identification Pre filled LEF left PADOR User Guide 42 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 Titre Pador User Guide Profit making NGO Value based Link Category PADOR User Guide EuropeAid On line Registration Services menu in the form of a paper document No An organisation which according to its statutes and or law is obliged to use any profits positive balance generated by its activity for activities of public benefit only and which does so in practice Any distribution of profits to private shareholders or members is inconsistent with the status of non profit making Yes an organisation which distribute profit to private shareholders or members instead of using it for activities of public benefit only Would you define your Organisation as a Non Governmental Organisation NGO On which set of values would you say that your Organisation is based on List Political Religious Humanistic Neutral Is your Organisation linked with another other Organisation s List y Yes Parent Organisation Organisation that can exercise a decisive influence i e the power to fix or to block actions which determine the strategic behaviour over your O
68. ral For information M IPA Pre accession instrument 6 Western Balkans countries and Turkey are managed by DG ELARG Except macroeconomic bilateral programs covering the decentralised management at the level of partner States EuropeAid manages its funds through Calls for Proposals PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide Some exceptions are defined by article 168 of the Implementing Rules of the Financial Regulation n 2342 2002 of 23 December 2002 1 Grants may be awarded without a call for proposals only in the following cases a for the purposes of humanitarian aid within the meaning of Council Regulation N 1257 96 and aid for crisis situations within the meaning of paragraph 2 b in case of exceptional and duly substantiated emergencies c to bodies with a de jure or de facto monopoly duly substantiated in the Commission s award decision d to bodies identified by a basic act as recipients of a grant 2 Crisis situations shall be understood to mean for third countries situations posing a threat to law and order the security and safety of individuals threatening to escalate into armed conflict or to destabilise the country and which could seriously harm a the safeguarding of the common values fundamental interests independence and integrity of the European Union b
69. re defined time frame and budget Amount Eur PADOR User Guide Estimated amount spent by the Organisation working on a given Sector 45 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 5 3 2 Geographical Experience Geographical EuropeAid ID 7 BE 2007 BIF 2011003309 LEF ID N A Founding az 10 10 1975 32 year s old Date Organisation Name A GESTION OF ENVIRONMENT the countries belonging to each region are listed in the annexe of the user guide Fields highlighted in orange are mandatory For on line help click on located right of a given field Region Country Dioden Hameras D aii amount Remove Eastern Europe Region E gt gt 201 lt 500 3m lt 10m v O Select Region or Country after regions V Please select Please select v Please selet O Select Region or Country after regions Please select Please select K Please select w Fi Screen 25 Region Country Region s and or country ies your organisation is has been active in the past 7 years Years of experience Estimated number of years spent by the Organisation permanently working on a given Sector as an Organisation not as the total of experience of its members Number of projects Estimated number of projects organised managed or supervised by the Organisation working a given country or region
70. rganisation y Yes Controlled Organisation Organisation whose strategic behaviour can be determined by your Organisation y No Independent For knowledge management purposes please define which type of development actor your Organisation should be described as single choice To consult the full list of categories and their definition see the annex 1 List of Categories To take part in a call for proposals Register your Organisation 43 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 5 2 3 LEF Information All the accountancy of the European Commission is managed by the Directorate General for Budget DG BUDG through a database using a specific identification called Legal Entity File LEF A temporary LEF number is attributed as soon as an organisation submits a project proposal After the selection process data on the organisations which obtained contracts with the Commissions is sent to DG BUDG for legal validation on the basis of the supporting documents provided by the organisation Once the validation achieved a permanent and unique LEF starting with a 6 is provided by the Directorate General for Budget This permanent LEF code must be used by the organisation as an identifier for any contractual relation with the Commission Please note that once the LEF data validated by DG BUDG you cannot update it on line in PADOR anymore you must ask your contract
71. rganisation Name Abbreviation Organisation E mail Language National Registration Data Number Reg Place Date of Registration Statuses Legal type Address Postal Code PADOR User Guide with the Commission after check of the information provided on the basis of the supporting documentation It will then not change and must be used as an identifier for the organisation for any contractual relation with the Commission Please note that once the LEF data has been validated you cannot update it on line in PADOR you must ask your contractual contact within the Commission to update the relevant information Official legal name of the organisation as displayed in its statutes or equivalent document If you are using a trading name you can add it after your legal name between brackets E g Legal name Trading name Official acronym of the Organisation Generic e mail of the Organisation if not available a personal e mail may be used it will be used for communication purposes Language to be used when communicating with the Organisation Unique number used by some States to identify an Organisation officially registered as displayed in the Organisation statutes or equivalent document Place where organisation was registered if different from official address Date when organisation was officially registered as displayed in an excerpt of the registry or date of creation of the organisation as displa
72. ry For on line help click on located right of a given field Abbreviation J GE European Commission External cooperation programmes European Commission gt EuropeAid gt Work with us gt Online services gt PADOR Register a General gt Welcome gt New organisation identification Organisation Name J Gestion of Environment Administrative data Profile LEF Information Experience Sectonal Geographical Crossed Information Financial Data Financial health Financing sources Audit Report Staff Staff Board of Directors Strategy amp Methodology Submit Users gt User Guide gt e Training gt Helpdesk H Organisation E Mail 0 linfo ge org Confirm E Mail linfo ge org Legal type Public Law Body Private Law Body Natural Person Regist National Registration Data Postal Code 1212 Country Belgium x Number Gey AALSA j AND OR P O a al 1245124523 bant 1 AT number 1245132265 You should enter the CP and or the POB Login Information First name Tanani LastName da vinci Login e mail leonard davinci lavache com J Confirm E Mail leonard davinci lavache com Key Code fvcqrv This process may take a few minutes please do not click again until the page is reloaded j oe v r 2 Local intranet ay Done CRIS F lavach fe S AID BE RE Ma
73. s many users as necessary can be created depending on the internal needs But attention has to be paid to the update access if too many staff members are authorized to modify the data registered the information introduced in PADOR it will quickly become unmanageable The signatory access is the most important one With his her name and title the person having the signatory access validates the accuracy of all PADOR data and engages the responsibility of the organisation Depending on his her signature a proposal could be rejected if the data does not comply with the information requested by the guidelines of a call At EuropeAid the whole staff can consult the entire PADOR database but only a few people at the PADOR helpdesk have the rights to register new organisations only for organisations that have received a special dispensation from EuropeAid In case of problems a special administrator EuropeAid staff can also modify data registered by the organisation itself PADOR User Guide To take part in a call for proposals Register your Organisation 16 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide M The same organisation cannot be entered twice To avoid this the PADOR system compares your data entry with the complete database If a double entry is detected the system asks you to contact the person who registered your organisation initially in the PADOR database or to contac
74. s5s07daasosesso0 Content Type text html charset utf 8 lt HTML gt lt head gt Screen 17 Read the paragraph 4 1 4 PADOR User Guide To take part in a call for proposals Register your Organisation 35 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 4 4 THE LINK BETWEEN YOUR PERSONAL IDENTIFICATION AND YOUR ORGANISATION The link between your personal identification and your organisation is made from the same screen Note If you do not remember your username you can enter your personal email address in the same field Introduce your ECAS password IMPORTANT Disclaimer confidentiality notice and rules on Privacy Protection opean Commission Authentication Service FR Forgot your passvc wd d hange password Privacy Statement Contac gt gt Intracomm gt Authentication Service gt Login Login Please enter your username and ECAS password Authentication requested by europeaid Username D Remember my username ECAS password 7 Warn me each time an application asks ECAS for my identity Don t yet have an ECAS password Security notice Screen 18 Register your organisation See Chapter 5 to have explanations on each field you must fill in PADOR User Guide 36 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User
75. sername Remember my username ECAS password T Warn me each time an application asks ECAS for my identity Don t yet have an ECAS password Security notice wie DIGIT Rea The European Commission s Authentication Service ECAS is managed by DIGIT 4 1 U44 Version 1 6 1 2080 03 04 2007 17 03 Screen 33 PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide Click on the blue link of your organisation PADDOR Potential Applicants Database Online Registration Europedid ID BE 2007 GYoO 2906009093 LEF ID N A Organisation Name ENTRE SOMBRA Y SOL Welcome to the PADOR module Please select the organisation you want to work with Europeaid ID Organisation Name 7 Country F Last Submitted BE 2007 G 0 2906009093 ENTRE SOMBRA Y SOL Belgium You have to know that all the Commission s accountancy is managed by the Directorate General for Budget DG BUDG through a database using a specific identification called Legal Entity File LEF A temporary LEF is attributed as soon as an organisation submits a project proposal After the selection process data on the organisations which will contract with the Commissions is sent to DG BUDG for legal validation on the basis of the supporting documents provided by the organisation Once the validation achieved a permanent and unique LEF
76. t the PADOR Support M For the launching phase a special letter will be sent in October 2007 to all the organisations that are currently contracting with EuropeAid They will find an access code to their PADOR data 2 3 DISPENSATION For more detailed information on the dispensation procedure please consult the annex 4 M In certain cases see annex 4 the organisation might not be able to register complete or update PADOR data itself In this case it can ask for a special dispensation by sending to the Commission by post a letter that explains the reasons why the organisation is unable to register its data itself This letter must be sent to the service in charge within the Commission with the specific call for proposals you are applying for the address of this service can be found in the guidelines of each call for proposals If the Commission accepts the reason of incapacity to register you will be asked to fill in and send to the Commission the entire paper grant application form The service in charge with the specific call for proposals will complete the PADOR database with the information provided by your organisation in the grant application form M The dispensation is accepted on a case by case basis only for a specific call for proposal It has to be reintroduced each time that an organisation applies for a different call for proposals M As soon as the organisation is registered in PADOR the data included in PADOR will be c
77. t with the EC DG BUDG checks the information contained in the LEF on the basis of the supporting documents sent by the contractor for instance the statuses of the organisation After this checking phase DG BUDG assigns a LEF number to the organisation This ID number starts with 6 the LEF 6 This code is unique and valid for all the transactions with the EC How to modify a LEF 6 In order to guarantee the consistency and validity of the data contained in the FEL 6 DG BUDG does not allow any modification of the LEF data without preliminary validation PADOR requires potential applicants to fill in the LEF data Providing LEF information is compulsory therefore LEF labels in PADOR are orange LEF information is identified by an asterisk When the LEF ID starts by 6 the data validated by DG BUDG is visible but is not modifiable in PADOR In order to modify it a request must be sent to your contractual contact the contact that you had at the time of your last contract Print your LEF containing the data registered in PADOR If you have to submit a LEF you can click on the following link which will enable you to save the LEF form of DG BUDG pre filled with the information registered in PADOR please click here Back to PADOR Screen 23 PADOR User Guide To take part in a call for proposals Register your Organisation 44 Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User
78. te 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide M The PRAG stipulates that the requested documents can be made available by the organisation only when the Committee has fixed the list of selected proposals By letter it will be reminded that these documents will have to be loaded in PADOR for the final administrative check Nevertheless it is highly recommended to upload them during the registration process 1 7 ABOUT THE IDENTIFICATION OF YOUR ORGANISATION coop ration EuropeAid English tenne EuropesAid gt Online Services gt Logout Contact Recherche sur Europa J PADOR Potential Applicants Database Online Registration Europedid ID ES 2007 BQU 0902000857 LEF ID N A Organisation Name TIERRA SIN LIMITES Welcome to the PADOR module Please select the entity you want to work with Europedid ID i Organisation Name A Country 7 ES 2007 BQU 0902000857 TIERRA SIN LIMITES Spain Each person using a database needs a personal identification For your organisation this identification is made at two levels M A first level depends on the general process for all the contracts and payments made by the Commission through its Budget Directorate General DG BUDG At this level each organisation dealing with the Commission is personalised by a unique identification code called Legal Entity File LEF FEL in French M At the EuropeAid level when an organisation is registere
79. the security of the European Union peace keeping and international security promotion of international cooperation or development and strengthening of democracy the rule of law respect for human rights and fundamental freedoms in accordance with Article 11 of the Treaty on European Union and Article 3 of Council Regulation N 381 2001 1 1 2 PADOR scope Calls for Proposals PADOR concerns organisations which want to obtain a grant on a call for proposals In order to obtain a grant within the programs described above an organisation must respond to a specific call for proposals by presenting an application form duly completed This application form contains two types of data gt The data related to the organisation itself until now this data had to be submitted each time an organisation wanted to participate in a different call for proposals gt The data linked to the project These calls are published on the Europa website http ec europa eu europeaid index_en htm The publications are also accessible on EuropeAid homepage in the same menu as PADOR On line Services If you are not familiar with all the procedures regarding calls for proposals they are described on the following page http ec europa eu europeaid tender gestion index_en htm PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Gui
80. time we advise you to open your mailbox Then think about the new password you want to create in order to secure access A password must contain at least 8 characters from three out of four different groups letter number special character punctuation mark It expires 90 days after having been changed or re initialised A warning is given 5 days before expiry A password must contain at least 8 characters A password cannot be changed until it is at least 1 day old PADOR User Guide 30 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide y The last 5 passwords are remembered and cannot be re used After 5 incorrect passwords for a username that username is locked for 15 minutes then automatically unlocked Make sure that if the pop ups are blocked in your internet settings you unblock them during the process of creation of your password This operation achieved you can block the pop ups again To unblock the pop ups go to the internet menu Scroll down the Tools menu and ask for Pop up Blocker Turn off the Pop up Blocker option Fie Edit View Favorites Help Mail and News t a a t Back T F Pop up Blocker ZEF Se Manage Add ons Pop up Blocker Settings Address E http llakota cc cec Sandrone pranepon Windows Messenger Sun Java Console Internet Options opean
81. tion Data Audit Report Number 9 1245124523 Date 10 10 1975 Staff Place Paris Statutes M s AIDCO Browse taff gs Legal type public Law Body Board of Directors Private Law Body Address Jai Rue de la Loi Postal Code 1212 Submit 1040 Bruxelles P O Box a Strategy amp Methodology Tools You should enter the CP and or the POB Print Ai city gt ae oe KIS Country C9 VAT number 2 1245132265 gt User Guide ae ry E ate gt e Tra ion P by chin Website 9 http www gestion_of_environment com Phone 0032 2 299 99 99 Reason A Applicant to Call for Proposal ee ee w gt Helpdesk Fax 0032 2 211 1111 SS I S E daa l i EuropeAid Save f Reset JE Error on page F OS Local intranet ic Inbox Microsoft G Servicecenter 1 ww PADOR User Guid A T PADOR E Online Services B My Documents Screen 21 LEF ID Unique ID attributed to an organisation who has a contractual relation with the European Commission or who wants to applying for a grant for instance The final ID starting with a 6 will be attributed when the first contract is signed PADOR User Guide 39 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 Titre Pador User Guide EuropeAid On line Registration Services O
82. trategy amp Methodology Submit Screen 3 You obtain this window Screen 4 Fhe aid gt Work with us gt Online services gt PADOR Registration Confirmation Your registration has been processed You will receive an email with a link to activate your account Screen 4 4 1 4 You receive a mail from the European Authentication Service in your Personal Mailbox screen 5 In this message you receive a link it s the text underlined begining by https Click on this link If this link does not open the Commission website please copy this link in the Internet Address Menu screen 6 PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide Date Tue 20 Nov 2007 14 30 21 0100 MET De European Commission Authentication Service lt noreplyiiec europa eu amp S leonard davinci ilavache com amp R pondre a European Commission Authentication Serice lt noreply ec europa eu gt amp Objet Availability of your account in the European Commission Authentication Service beacoo0bsb4ag90ef lie ls0vdasgeseo Content Type text plain charset uttf 8 Please do NOT reply to this address This is an automated e mail message Dear Leonard DA VINCI At your request an account has been created for you by the European Commission Authentication Service EC
83. ual contact within the Commission to update your LEF information So if the organisation has already had a contract with the Commission and must change some of its data there is the possibility through PADOR to print out a pre filled LEF document This document can be used by the organisation in order to ask for a modification of the LEF data LEF data for the organisations which have already had a contract with the Commission cannot be modified by the organisation itself but only by the Commission In order to do so the organisation must send its request to the person who has been in charge within the Commission with the last contract obtained by the organisation Legal Entity File Legal Entity File LEF Back to PADOR Definition The Directorate General for Budget DG BUDG manages the budget of the European Commission EC For this DG BUDG created a database that identifies each contractor Each potential contractor fills in a Legal Entity File LEF which contains all the administrative data allowing its identification for example the official name and address of the organisation etc Link to the pages of DG BUDG for downloading a LEF form http ec europa eu budget execution legal_entities_en htm LEF 6 data Until the signature of a contract between the EC and an organisation the Directorate General which proposes the financing gives the organisation a provisional LEF ID When an organisation obtains a contrac
84. uropedAid ID F BE 2007 BIF 2011003309 LEF ID CANFA matri ap Oe aeS 32 year s old Date Organisation Name CA GESTION OF ENVIRONMENT 1 The audit report for the organisation not for a project must be uploaded when the amount of the grant you apply for exceeds 500 000 Euros for 100 000 Euros for an operating grant If you wish to upload your audit report please specify the name of the audit report and the end date of validity of the report Year f Approved auditor Valid until 7 ied ta A Remove 2004 a E To Oo 2005 i a Brwe J O 2006 Bore a Screen 29 Approved Auditor Firm which performed the audit and produced the audit report Valid until Please specify the end date of validity of the audit report dd mm yyyy PADOR User Guide To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide 5 6 STAFF 5 6 1 Identification ope oid gt Work with us gt Online services gt PADOR Staff Europe id ID PF BE 2007 BIF 2011003309 LEF ID CHANA Founding ag 10 10 1975 32 year s old Date Organisation Name GESTION OF ENVIRONMENT Fields highlighted in Grange are mandatory For on line help click on C9 located right of a given field Number of Staff Paid Unpaid Headquarters f Please select Sa Please select
85. uthentication Microsoft Internet Explorer File Edit View Favorites Tools Help Ay Back 4 a A Search w Favorites amp B g w ED 3 7 Address EES https webgate ec europa eu ecastest 83aa7edd5d5b7c0106776d89d530cd0f51d43ccdjinitialisePasswordLogin do x Go IMPORTANT Disclaimer confidentiality notice and rules on Privacy Protection gt _ A Commission r 1 rg Ho Authentication Service 2 Login Change password Privacy Statement Contact Help gt gt Intracomm gt Authentication Service gt Password initialisation Login This page allows you to reset your ECAS password The process must be completed within 10 minutes of your original request If you did not mean to change your ECAS password and instead want to reset your Internet password please click here This password should only be used when prompted by the Commission s Authentication Service ECAS ECAS is identified by a distinctive logo and your browser will display a symbol indicating a secure connection padlock for Internet Explorer Never use this password on a page outside the ECAS except if you use the password for Windows login Passwords may not include your username and must contain at least 8 characters chosen from at least three of the following four character groups no other characters are permitted apart from the white space Upper Case AtoZ Lower Case atoz Numeric 0 t
86. velopment aid details on each action do not make sense for general information purposes Reports and statistics show major trends and percentages The best way to identify the organisations is by using indicators based on ranges 1 to 10 11 to 20 21 to 100 The combination of these indicators allows a better knowledge of our partners and of their implementation capacity 1 5 BENEFITS 1 5 1 Applicants No need to resubmit administrative data of their organisation for each Call for Proposals 1 5 2 European Commission Benefit of a database containing data about entities applying for grants Time saving the organisation registers its data itself which improves treatment time z Improvement of the data quality thanks to the responsibility of the organisation the reference to the LEF data and the use of an anti double entries screen 1 6 WHEN MAY I REGISTER M PADOR will be accessible all through the year An update or even a new creation can be made at the will of the organisation or whenever changes occur M For all modifications a memory of past actions is created and the date of submission is saved For each call the only data taken into account is the one recorded before the closure date All modifications occurring afterwards are not valid for that call It is advised to enter data for each call before its closure date PADOR User Guide 10 To take part in a call for proposals Register your Organisation Da
87. yed in the statutes or equivalent document if the organisation is not officially registered format DD MM Y YYY Browse To upload your statuses Browse Please be sure your document s name doesn t contain more than 100 characters maximum The Legal type defines whether the organisation is a body governed by public law or by private law This information is derived from the Legal form of the organisation see on Profile screen Official address of the Organisation as displayed in its statutes or equivalent document As used in the official address of the Organisation as displayed in its statutes or equivalent document 40 To take part in a call for proposals Register your Organisation Date 27 novembre 2007 EuropeAid On line Registration Services Titre Pador User Guide PO Box As used in the official address of the Organisation as displayed in its statutes or equivalent document Country Country of address where Organisation is registered as displayed in its statutes or equivalent document VAT Number Unique number used by some States to claim the Value Added Tax VAT Website Official website of the Organisation Phone Official phone number of the Organisation switchboard Fax Official fax of the Organisation Reason for registration Why is the Organisation registering its data In order to make itself known to the EC apply to a Call for Proposal take part to a Call for Proposal as a p

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