odt2braille User Guide
Contents
1. Braille e All Braille formatting settings for lists can be altered in File gt Braille Settings gt Lists e By default lists are brailled as follows Level 1 list items begin in cell 1 runovers begin in cell 5 Level 2 list items begin in cell 3 runovers in cell 7 Level 3 list items begin in cell 5 runovers in cell 9 List items with an outline level greater than 3 begin in cell 7 runovers in cell 11 The entire list is preceded and following by a blank line e Numbers of list items are completely adopted in Braille e The user can determine how bullets are brailled e List items or entire lists can be protected from being split across pages e Textboxes Section 2 6 Textboxes page 8 and images Section 2 7 Images page 9 that are anchored to a list item are rendered only after completion of the entire list Chapter 2 Advanced Guide 7 2 5 Tables OpenOffice org e In OpenOffice org tables are created with Table gt Insert gt Table or Insert gt Table or with the Table toolbar View gt Toolbars gt Table e The first row s of a table can be defined as column headings by checking the Headings box Set multiple heading rows by checking Repeat headings e To add a caption Section 2 8 Captions page 10 to the table place the cursor inside the table and choose Insert gt Caption In order for a table caption to be correctly linked to the table it must be placed directly beneath the2. A blank line is inserted between the caption and the actual content of the box e All material inside a textbox is retained in Braille Headings Section 2 3 Headings page 5 are included in the table of contents Section 2 17 Table of Contents page 17 2 7 Images OpenOffice org e In OpenOffice org images can be inserted by choosing Insert gt Picture gt From File Options can be modified later in Format gt Picture Like textboxes Section 2 6 Textboxes page 8 an image can be anchored as a character or to a page paragraph character or frame e To add a caption Section 2 8 Captions page 10 to the image select the image and choose Insert gt Caption In order for a caption to be correctly linked to the image by odt2braille one of the following must be true e The image is anchored to a caption Anchored to paragraph to character or as character e The paragraph immediately following the object the image is anchored to is a caption and no other frame i e textbox Section 2 6 Textboxes page 8 or image is anchored to it A caption that has been inserted through Insert gt Caption is automatically linked to the image e For each image a title and or description can be provided in Format Object Description Alternatively the title can be set with the Alternative Text only field in Format gt Picture gt Options Tip The image description should be as brief and concise as poss
3. Formatting Text can also be formatted by applying a character style Format gt Styles and Formatting gt Character Styles The relevant options for odt2braille are Bold Italic Underline and Small Capitals Braille Braille formatting settings for characters can be altered in File gt Braille Settings gt Special Typeface The user can link each used character style with a different Braille formatting style Bold Italic Underline and Capitals can be turned on or off in Braille irrespective of how the text is actually formatted in print By default the print version in followed In English Braille a single italic word is prefixed by the unspaced italic sign Braille dots 46 If more than three consecutive words are italicized the first word is preceded by the double italic sign Braille dots 46 46 and the last word by the single italic sign A single bold word is prefixed by the unspaced bold sign Braille dots 456 If more than three consecutive words are boldfaced the first word is preceded by the double bold sign Braille dots 456 456 and the last word by the single bold sign Other special typefaces like underline small caps etc are not indicated in English Braille All special typeface in headings Section 2 3 Headings page 5 is ignored in the Braille edition In other languages Section 2 1 Languages page 4 other rules for indicating special typeface might apply 2 11 Page Numbering OpenOffice
4. These modes can be activated in the menu Insert gt Braille Characters 2 21 Braille only Material e Text can be formatted such that it will only be rendered in the Braille edition of the document but not in the print edition To insert non printing text go to Insert gt Fields gt Other gt Functions gt Hidden text To insert a non printing paragraph go to Insert gt Fields gt Other gt Functions gt Hidden Paragraph In the Condition field enter TRUE You can highlight these fields by checking View gt Field Shadings 2 22 Hyphenation e The user can choose to split words at the end of Braille lines if they are too long This will improve the layout of paragraphs To enable hyphenation check the corresponding box in File gt Braille Settings gt General Chapter 2 Advanced Guide 20 e For most languages odt2braille has a hyphenation dictionary for automatic breaking of words In addition a word at the end of a Braille line is always split when it contains a hard hyphen i e a plain minus sign This allows for manual hyphenation A more elegant solution is to use soft hyphens which are not brailled when the word appears in the middle of a Braille line To insert a soft hyphen go to Insert gt Formatting Mark gt Optional Hyphen They are only visible in OpenOffice org when View gt Field Shadings is checked Note Soft hyphens can only be used in Windows 2 23 Templa
5. The actual volume body that follows the preliminary section always starts on a new right hand Braille page 2 13 Volume Management Often because documents are too long to be bound in one single Braille book they are arranged in volumes Tip Typically a volume should have around 80 90 one sided pages the page count includes all pages including the preliminary pages Ideally the next volume starts at a logical place such as the beginning of a new chapter As a guideline there should not be a difference of more than 15 pages between two volumes Also appendixes glossaries indexes bibliographies Section 2 18 Bibliographies page 18 etc are often more useful when bound in separate supplementary volumes supplements Finally the extended preliminary pages Section 2 12 Preliminary Pages page 13 i e with all preliminary content included are sometimes bound in a separate preliminary volume when the first volume would otherwise become to long OpenOffice org OpenOffice org by default puts the entire document in one single volume Chapter 2 Advanced Guide 15 e To create a volume manually insert a level 1 section Insert gt Section and name it Volumei Volume2 etc It is important to arrange volumes in this order otherwise they will not be accepted e A supplementary volume can be created by inserting a section named Supplement1 Supplement2 etc Make sure you put supplementy volumes after the last regular
6. are available for all Western European languages Modern Hebrew some Asian languages and even some minority languages like Gaelic and Esperanto 2 2 Paragraphs OpenOffice org In OpenOffice org all regular text between pilcrow markers is considered a paragraph pilerow markers can be made visible by selecting View gt Nonprinting Characters Each paragraph has got a formatting style Paragraph styles can be assigned and modified in Format gt Styles and Formatting F11 All paragraphs will be transcribed as Braille paragraphs except headings Section 2 3 Headings page 5 captions Section 2 8 Captions page 10 paragraphs inside a list Section 2 4 Lists page 6 inside a table Section 2 5 Tables page 7 inside a note Section 2 9 Notes page 11 or on the title page Section 2 14 Title Page page 15 Braille e By default paragraphs are rendered in indented paragraph style first line cell 3 runovers cell 1 and not separated by blank lines Paragraph settings can be altered in File gt Braille Settings gt Paragraphs You can link each used paragraph style with a different Braille formatting style Braille formatting settings for paragraphs include spacing alignment and margins You can control how many lines of a paragraph must be printed at least at the bottom of a page Orphan control Moreover you can protect a paragraph from being split across multiple pages
7. blank lines between notes No transcriber s note indicators are used If the transcriber s note page doesn t contain any notes it is not displayed 2 17 Table of Contents OpenOffice org e In OpenOffice a table of contents can be added to the document by selecting Insert gt Indexes and Tables gt Indexes and Tables and choosing Table of Contents for Type However these tables are not adopted in the Braille version Instead odt2braille generates its own table of contents and the user is given the option to include this table of contents in the preliminary pages of each volume This option is found in File gt Braille Settings gt Table of Contents The table heading can be modified in the field below By default it is set to CONTENTS Tip If a table of contents is present in print include it in the Braille version also Braille e The table of contents is rendered at the very end of the preliminary section Section 2 12 Preliminary Pages page 13 before any possible note sections Section 2 9 Notes page 11 The table of contents begins on a new Braille page The heading is centered at the top of the page and followed by a blank line e The actual content varies between volumes On the extended preliminary pages either included in the preliminary volume Section 2 13 Volume Management page 14 if Chapter 2 Advanced Guide 18 present or in volume 1 the table of contents lists all headings in the e
8. determined in Tools Outline Numbering Alternatively choose Format gt Bullets amp Numbering when a heading has the cursor Braille e In Braille headings are rendered as follows Level 1 headings are centered and preceded and followed by a blank line Level 2 headings are centered as well but are only preceded by a blank line Level 3 headings begin in cell 5 runovers too and are preceded by a blank line Headings with an outline level greater than 3 begin in cell 1 runovers too and are preceded by a blank line All these settings can be altered in File gt Braille Settings gt Headings e As with paragraphs you can set spacing alignment and margins you can protect a heading from being split across multiple pages and you can keep a heading together with the first line of the following heading or paragraph e In addition you can make a heading start on a new page e Numbers of headings are completely adopted in Braille e Bullets inside headings are automatically removed e Empty headings are automatically removed e All special typeface Section 2 10 Special Typeface page 11 in a heading is ignored Chapter 2 Advanced Guide 6 e Only headings inside the body of the document not in the preliminary section are included in the table of contents Section 2 17 Table of Contents page 17 e Footnotes in headings see Section 2 9 Notes page 11 e When a regular volume Section 2 13 Volume Man
9. org To add a page number put the cursor where you want the number to appear then select Insert gt Fields gt Page Number If you want to number all your pages automatically insert a page number in the page header Insert gt Header gt Default or page footer Insert gt Footer gt Default odt2braille will only proces the first page number in a header or footer in that order Braille All pages of text in the Braille edition carry consecutive Braille page numbers start ing with arabic 1 in the first volume or a higher value specified by the option Start numbering at In subsequent volumes Section 2 13 Volume Management page 14 pages of text are numbered consecutively from volume to volume Preliminary page numbers are either prefixed by the unspaced letter p or rendered in Roman numerals the choice is up to the user Each preliminary section is numbered individually start ing with p1 or i By default the Braille page number is displayed in the bottom right Chapter 2 Advanced Guide 13 corner of the page with no fewer than three blank cells left between the text and the number The user can also decide to place page numbers at the top or not display them at all If the source document contains page numbers they can be included in the Braille version as well By default print page numbers are displayed in the top right corner of each Braille page except on preliminary pages Section 2 12 Preliminary Pages
10. page 13 again with no fewer than three blank cells left between the text and the number The number can also be placed at the bottom When print page numbers and Braille page numbers are both placed at the top or bottom they are rendered next to each other print number first with a space in between If material on a print page cannot be contained on a single Braille page and must be continued on one or more pages the same print page number is placed in the top right corner of each of these pages The number is prefixed by the unspaced letter a brailled without the letter indicator for the first continued page the letter 6 for the second etc Optionally the user can decide to display the range of print pages contained in a Braille page instead of only the page number of the first print page If the first page in this range is a continued print page it is prefixed with a letter as usual When a new print page begins within a Braille page a page change indicator a line of unspaced Braille dots 36 can be produced with or without the new print page number placed on the same line at the right margin No space is left between this indicator and the first symbol of the page number By default empty pages are completely ignored If this setting is disabled a combined print page number will be displayed whenever empty pages are encountered the num ber of the first empty page is combined with that of the page on which text reappears e
11. use worldwide odt2braille provides a lot of flexibility Users are able to adjust the Braille layout in detail just like they can fully customize the print layout To make sure that non technical users will not be overwhelmed with possibilities they have the option to choose from a series of formal Braille rules e g the BANA principles of print to Braille transcription see http www brl org formats This will consid erably limit their freedom but it will also greatly simplify the production of valid and well formatted Braille What follows next is a detailed overview of all possibilities odt2braille offers Chapter 1 Quick Guide 1 Quick Guide Quick guide Chapter 2 Advanced Guide 4 2 Advanced Guide 2 1 Languages OpenOffice org OpenOffice org allows you to write documents in various languages or mix multiple languages within the same document You can set the language for the whole document individual paragraphs or even individual words and characters The language tools can be found in Tools gt Languages Languages can be associated with Braille translation tables in File gt Braille Settings The translation table for the whole document can be set with the main language option on the General tab A contraction level can also be chosen If the document contains multiple languages each additional language can be linked to a translation table and contraction level in the Languages tab Translation tables
12. volume and in the right order otherwise they will not be accepted e If no regular volumes have been defined manually everything between the preliminary pages Section 2 12 Preliminary Pages page 13 or beginning of the document and supplement 1 or end of the document is equal to volume 1 e f preliminary section is present a preliminary volume can be created by checking the Create preliminary volume option in File gt Braille Settings gt General Braille e In Braille every volume or supplement has its own preliminary section if enabled by the user Both the preliminary section and the volume body start on a new right hand Braille page If a preliminary volume is created it contains the extended preliminary pages Section 2 12 Preliminary Pages page 13 but no actual volume body e When a regular volume doesn t start with a heading odt2braille automatically inserts a continuation heading Section 2 3 Headings page 5 the closest preceding heading is repeated and suffixed with the string Cont 2 14 Title Page OpenOffice org e To create a title page insert a section named TitlePage Insert gt Section this does not have to be a level 1 section The title page can be placed anywhere but it is recommended to put it at the beginning of the document If a preliminary section Section 2 12 Preliminary Pages page 13 is present place the title page inside of it so that it is repeated in each volum
13. 7 2 16 Transcriber s Notes A transcriber s note is a note that is added in the Braille edition by the transcriber but not shown in the print text Some notes are inserted between other items in the document body some notes are displayed on a separate transcriber s note page in the preliminary section OpenOffice org e Transcriber s notes are automatically inserted by odt2braille A user can only control whether or not a transcriber s note page is included in the preliminary pages through the option Include transcriber s note page in File gt Braille Settings gt General The transcriber s note page heading can be modified in the field below By default it is set to TRANSCRIBER S NOTES Braille e Transcriber s notes that appear throughout the document are brailled in paragraph form A note consists of one or more note paragraphs Each note paragraph begins in cell 7 runovers begin in cell 5 No blank lines are left before after or between note paragraphs The complete note is preceded and followed by the unspaced transcriber s note indicator Braille dots 6 3 e The transcriber s note page begins on a new Braille page The heading is centered at the top of the page It is not included in the table of contents Section 2 17 Table of Contents page 17 After a blank line the notes are listed Notes are brailled as indented paragraphs Section 2 2 Paragraphs page 4 first line cell 3 runovers cell 1 no
14. Don t split and you can keep a paragraph together with the first line of the next Keep with next Chapter 2 Advanced Guide 5 e By default empty paragraphs are dropped in the Braille edition By checking the option Keep empty paragraphs an empty paragraph is brailled as an empty line 2 3 Headings OpenOffice org e In order for a paragraph to be interpreted by odt2braille as a heading following condi tions must be true An outline level has to be assigned to the text This can be achieved in two ways Outline levels can be permanently linked to paragraph styles in Tools gt Out line Numbering If no outline level is linked to the current paragraph style a level can still be assigned to the text by setting Outline Level in Format gt Paragraph gt Outline amp Numbering By default the paragraph styles Heading 1 Heading 2 etc have outline levels 1 2 etc The navigator View gt Navigator F 5 provides an overview of all headings in a document and the outline levels In addition a heading should not be placed on the title page Section 2 14 Title Page page 15 or inside a list Section 2 4 Lists page 6 table Section 2 5 Tables page 7 or note Section 2 9 Notes page 11 e To enable automatic numbering or bulleting of headings set Numbering Style Format gt Paragraph gt Outline amp Numbering to Outline Numbering e The exact formatting of bullets and numbers can be
15. agement page 14 not a pre liminary or supplementary volume doesn t start with a heading odt2braille inserts a continuation heading the closest preceding heading is repeated and suffixed with the string Cont This continuation heading is included in the table of contents as well Tip Always start a volume with a heading 2 4 Lists OpenOffice org e Each paragraph with a Numbering Style Format gt Paragraph gt Outline amp Numbering that is not Outline Numbering or None will be interpreted by odt2braille as an item of a list e To produce a numbered or bulleted list in OpenOffice org either use the numbering and bullets icons or use list styles The numbering and bullets icons can be found on the Formatting toolbar View gt Toolbars gt Formatting or the Bullets and Numbering toolbar View gt Toolbars gt Bullets and Numbering List styles can be selected in Format gt Styles and Formatting gt List Styles When creating a new list style make sure the name is not of the form L1 L2 e The level of a list item can be modified with keyboard shortcuts TAB to move down a level SHIFT TAB to move up a level or with the Bullets and Numbering toolbar e The exact formatting of lists can be determined in Format gt Bullets and Numbering Alternatively if the list was created using list styles Format gt Styles and Formatting gt List Styles right click on the list style and choose Modify
16. cating the omission 2 8 Captions OpenOffice org To add a caption to an object in OpenOffice org select this object and choose Insert gt Caption odt2braille treats all text elements with the exception of headings Sec tion 2 3 Headings page 5 with a paragraph style Format gt Styles and Formatting gt Paragraph Styles that is Caption Table Drawing Illustration or Text as captions You can also add your own caption style by right clicking on one of the above styles and choosing New Braille A caption is only rendered in Braille if odt2braille links the caption to an object Captions can be linked to tables Section 2 5 Tables page 7 textboxes Section 2 6 Textboxes page 8 or images Section 2 7 Images page 9 For more details on the linking of captions to objects see the appropriate sections Table captions and textbox sections are centered and placed directly below the top table textbox line or top blank line if the table textbox line is absent A blank line Chapter 2 Advanced Guide 11 is inserted between the caption and the actual table textbox content Image captions are contained in the transcriber s note that represents the image Footnotes in captions see Section 2 9 Notes page 11 2 9 Notes OpenOffice org To insert a note in an OpenOffice org document put the cursor where you want the note reference marker to appear then select Insert gt Foot
17. define sources within the document itself creating and keeping a bibliographic database allows reuse in other documents and saves a lot of time Select Tools gt Bibliography Database to show this database e To generate a bibliography that lists all referenced sources put the cursor where you want this bibliography to appear then select Insert gt Indexes and Tables gt Indexes and Tables and choose Bibliography for Type The bibliography heading can be modified in the T itle field Tip Bibliographies are often more useful when bound in a supplementary volume Braille e In Braille references to bibliography entries are rendered exactly as in print the short name or a number enclosed by square brackets e The bibliography begins on a new Braille page On the first line the heading is centered and followed by a blank line It is not included in the table of contents Section 2 17 Table of Contents page 17 The actual bibliography entries are brailled like any other list Section 2 4 Lists page 6 Each item begins in cell 1 runovers in cell 3 The entries are translated literally including special typeface Section 2 10 Special Typeface page 11 After completion of the bibliography subsequent text is resumed on a new page Chapter 2 Advanced Guide 19 2 19 Mathematics OpenOffice org e To insert a mathematical expression in OpenOffice org go to Insert gt Object gt Formula The equation editor will
18. e Tip The title page should be the very first page e Ifa title page has been defined the transcriber has the option to include a transcription information block Furthermore if the title page is a preliminary page a volume information block can be included as well These options can be found in File gt Braille Settings gt General The Braille formatting of the blocks can be specified by the Paragraph style fields The name of the transcriber can be set with the Transcriber field Braille e The print order of items on the title page is adopted in Braille The volume information block and transcription information blocks are placed in that order at the very end of the title page e The volume information block contains the volume identification the total number of volumes the page range etc Examples Chapter 2 Advanced Guide 16 In 9 volumes and 2 supplements Volume 2 Braille pages pi pi6 and 1 72 Print pages 46 79 In 1 preliminary and 5 volumes Preliminary volume Braille pages pi p81 e The transcription information block contains the transcriber s name the year of Braille transcription etc Example Transcribed 2010 by Bert Frees with odt2braille 2 15 List of Special Symbols OpenOffice org e Ifa preliminary section has been defined the transcriber has the option to include a list of special symbols in File gt Braille Settings gt Special Symbols He or she can also decide which symbols will be
19. e A merged table cell is processed as if its whole content were in the left and uppermost sub cell The other empty sub cells are not shown in Braille This currently also applies to right to left writing systems such as Hebrew Tip Try to avoid merged cells 2 6 Textboxes OpenOffice org e In OpenOffice org textboxes can be produced by choosing nsert gt Frame Options can be modified later in Format gt Frame Object On the Type tab the anchor type can be selected The anchor is the basis of the position and behavior of the textbox within a document It makes the textbox move with the object it is anchored to You can anchor frames as a character or to a page paragraph or character In addition if a textbox has been placed inside another textbox it can be anchored to this outer frame The anchor is symbolized by a gray marker which is only visible if the textbox is selected e To add a caption Section 2 8 Captions page 10 to the textbox place the cursor inside the textbox and choose Insert gt Caption In order for a caption to be correctly linked to the textbox by odt2braille one of the following must be true e The textbox is anchored to a caption e The paragraph immediately following the object the textbox is anchored to is a caption and no other frame i e textbox or image Section 2 7 Images page 9 is anchored to it e The last paragraph of the textbox is a caption and no other frame is anc
20. g 5 7 If lettered continuation pages are required they carry only the number of the page on which text reappears Another option is to treat unnumbered print pages as if they were a part of the preceding page as if their was no page break All page number settings can be found in File gt Braille Settings gt Page Numbers 2 12 Preliminary Pages Preliminary pages are those pages that precede the actual text of the document These can include for example a title page a special symbols page a transcriber s note page cover material about the author a dedication acknowledgements an abstract a table of contents author s notes a preface a foreword an introduction or a prologue etc OpenOffice org Which content is included in the preliminary section and the order of items is totally up to the transcriber All preliminary content must be placed inside a level 1 section not nested in another section named PreliminaryPages In OpenOffice org sections can be inserted by choosing Insert gt Section An overview of all sections the document contains and there level is provided by the navigator View gt Navigator F5 If a preliminary section has been defined the transcriber has the option to include a list of special symbols a transcriber s note page and a table of contents These options Chapter 2 Advanced Guide 14 can be found on the General Table of Contents and Special Symbols tabs in File gt Braille Setti
21. hored to it A caption that has been inserted through Insert gt Caption is automatically linked to the textbox Braille e If textboxes are anchored as a character or to a paragraph or character they are rendered in Braille after completion of the paragraph or heading that contains the anchor e If textboxes are anchored to another textbox they are rendered inside this outer textbox before any other material it contains e Textboxes are omitted in Braille if they are anchored to a page Chapter 2 Advanced Guide 9 e Textboxes that are anchored to a list item Section 2 4 Lists page 6 are rendered only after completion of the entire list e Textboxes that are anchored to a table cell Section 2 5 Tables page 7 are rendered only after completion of the entire table e Textboxes that are anchored to a note Section 2 9 Notes page 11 are replaced by a double dash Braille dots 36 36 36 36 indicating the omission e Box lines are only shown in Braille if they are present in print A box line is represented by a series of unspaced Braille dots 2356 top table line or 1245 bottom table line extended across the full width of the Braille page If no box lines are shown in print the textbox is preceded and or followed by a blank line e If a caption Section 2 8 Captions page 10 is correctly linked to the textbox it is centered and placed directly below the top box line or top blank line if the box line is absent
22. ible Note OpenOffice 3 2 and older versions have a bug that deletes an images text alternatives Title and Description if the anchor is modified or when a caption is added To avoid this the text alternatives should be added after modifying the anchor or after adding a caption Chapter 2 Advanced Guide 10 Braille In Braille images are replaced by a transcriber s note Section 2 16 Transcriber s Notes page 17 which includes 1 The image caption Section 2 8 Captions page 10 if one is correctly linked to the image 2 A note saying that the image is not reproduced in Braille 3 The image title if one is defined 4 An alternative desciption if one is defined If images are anchored as a character or to a paragraph or character they are rendered in Braille after completion of the paragraph or heading that contains the anchor If images are anchored to a textbox Section 2 6 Textboxes page 8 they are rendered inside this textbox before any other material it contains Images are omitted in Braille if they are anchored to a page Images that are anchored to a list item Section 2 4 Lists page 6 are rendered only after completion of the entire list Images that are anchored to a table cell Section 2 5 Tables page 7 are rendered only after completion of the entire table Images that are anchored to a note Section 2 9 Notes page 11 are replaced by a double dash Braille dots 36 36 36 36 indi
23. ible with traditional screen readers on Windows Accessing these office suites with the newer screen reader NVDA NonVi sual Desktop Access http www nvda project org appears to work better Mac OS users can access OpenOffice org with VoiceOver http www apple com accessibility voiceover Linux users can access it with Orca http live gnome org Orca Some screen readers may provide good access to the user interface but not to document content for example the text alternative for an image However access to OpenOffice org or Li breOffice does not necessarily imply that the user interface of an extension is accessible in the same way The odt2braille project would greatly appreciate any feedback about the ac cessibility of the extension with information on which OpenOffice org LibreOffice version which screen reader version which operating system etcetera you use the extension Getting Started 2 Introduction This guide explains how to create a document in OpenOffice org Writer and prepare it for Braille production Chapter 1 explains all you have to know to get started real quickly In chapter 2 you will find a more comprehensive reference You can find more help on working with Writer at http wiki services openoffice org wiki Documentation 0003_User_Guides Writer_Guide After installing odt2braille a whole new range of user preferences will become available Because of the broad range of Braille formatting conventions in
24. l Typefaces sercar eire poea bee ar reneko eaa ea EUR T1 2 LT Page Numbering s lues cotta breue ia ea Idae dus 12 2 12 Preliminary Pages isse Ra Re Rr a Reha 13 2 3 Volume Management ssssssseseess en 14 244 Title Page csseetbes Db ER REERRRPERERdEAUE TE vena 15 2 15 List of Special Symbols 0 eee eee eee 16 2 16 Transcriber s Notes 0 cece cece eee teen e eee 17 2 1 Table ot Contents ie pe bea rte seas Les ew RR ER EINE 17 2 18 Bibliographies isle etate tbe ie oe Ree bb 18 2 19 Mathematics ica I ere UD Re RR e PIeEEL LENA KR RES 19 2 20 Inserting Literal Braille 5 45 RR eR 19 2 21 Braille only Material eseeelee slm rmn 19 2 22 Hyph nati0n c oe RR REDE REF RE HERE EX edes 19 2 23 l empl tes oe oosek zero ePREEReeshebF ELE dw eus 20 Getting Started 1 Getting Started The instructions are written for OpenOffice org but should also work for LibreOffice Installation In order to install odt2braille OpenOffice org version 3 0 or later is required You can find the latest version of OpenOffice org at http download openoffice org other html If you don t have Java installed on your system verify your Java version at http www java com en download installed jsp make sure you include the Java Runtime Environment JRE to the download Java 6 is required If you choose not to download OpenOffice org with Java you can easily install Java afterwards You can get the latest ve
25. ngs Another possibility is to create a preliminary volume This option should be checked if more than 80 90 Braille pages are required for the preliminary pages in the first volume to include all items see Section 2 13 Volume Management page 14 All content before the PreliminaryPages section will be ignored Braille If a preliminary section has been defined in OpenOffice org every Braille volume Sec tion 2 13 Volume Management page 14 or supplement will be preceded by a number of preliminary pages Some pages i e the title page Section 2 14 Title Page page 15 the special symbols page Section 2 15 List of Special Symbols page 16 the transcriber s notes page Section 2 16 Transcriber s Notes page 17 and the table of contents Section 2 17 Table of Contents page 17 are repeated in every Braille volume However their content is different for each volume All other pages only appear in the extended pre liminary section This section is either included in the preliminary volume if present or in volume 1 The print order of items is completely adapted in Braille The special symbols page transcriber s notes page and table of contents are placed in that order at the very end of the preliminary pages before any possible note sections Section 2 9 Notes page 11 Preliminary pages are distinguished from normal pages by a different page numbering Section 2 11 Page Numbering page 12
26. note Endnote Footnotes are displayed at the bottom of the page containing their corresponding reference By default endnotes are collected at the end of the entire document To collect endnotes at the end of the OpenOffice org section that contains the note reference choose Format Sections select a section choose Options gt Footnotes Endnotes and check the option Collect at end of section Sections can be inserted by choosing Insert gt Section Braille In Braille note references are preceded by the unspaced reference indicator Braille dots 35 35 and a number indicator in case of a number or a letter indicator in case of a letter References are separated from surrounding text by at least one blank cell Footnotes and endnotes are always preceded by their corresponding reference No blank lines are left before after or between notes Only regular text is retained inside a note all other elements are dropped If the note contains multiple paragraphs these are first serialized Every omission of an element is indicated by a double dash Braille dots 36 36 36 36 at the element s original location Footnotes begin in cell 7 runovers begin in cell 5 Footnotes in paragraphs Sec tion 2 2 Paragraphs page 4 headings Section 2 3 Headings page 5 captions Section 2 8 Captions page 10 and list items Section 2 4 Lists page 6 are ren dered immediately below the paragraph heading caption or list item Footnote
27. ntire document Only headings in the body of the document are included In all other regular volumes the table of contents is limited to headings in that particular volume No table of contents is included in supplementary volumes e Each table entry is composed of the heading the print page number Section 2 11 Page Numbering page 12 prefixed with the appropriate letter if the heading begins on a continued page and the Braille page number Print and Braille page numbers in the table of contents can be enabled or disabled e Dy default level 1 headings begin in cell 1 runovers in cell 5 Level 2 headings begin in cell 3 runovers in cell 7 Level 3 headings begin in cell 5 runovers in cell 9 Headings with an outline level greater than 3 begin in cell 7 runovers in cell 11 All these settings can be altered in File gt Braille Settings gt Table of Contents e The print and Braille page numbers are placed to end at the right margin of the Braille line on which the heading ends If space allows it a sequence of unspaced guide dots preceded and followed by a blank cell is inserted between the heading and the page numbers The Braille symbol for these guide dots can be specified by the user the default value is Braille dots 5 2 18 Bibliographies OpenOffice org e In OpenOffice org references to source material can be added through Insert gt Indexes and Tables Bibliography Entry Although you can
28. odt2braille User Guide for version 0 1 0 23 February 2011 by Bert Frees Copyright 2010 by DocArch http www docarch be This program is free software you can redistribute it and or modify it under the terms of the GNU Lesser General Public License as published by the Free Software Foundation either version 3 of the License or at your option any later version This program is distributed in the hope that it will be useful but WITHOUT ANY WARRANTY without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE See the GNU Lesser General Public License for more details You should have received a copy of the GNU Lesser General Public License along with this program If not see http www gnu org licenses Table of Contents Getting Started siis cies uic eram Poe o suns 1 1 Quick DOUG oos vaeeq ro One de d parc doy Ea ae 3 2 Advanced Guide eccesso deus exekesebses 4 2 l J ngusPessieeeee sue Reels res a aina ie piston tet t ea dta tc agde ta 4 2 2 Paragraphs mao ripetere igni EEEN EEA HE REA A 4 2 9 Headings osos ker eret be diede E A e ee edes 5 24 Vii C n e a E EE E a a ER 6 2 5 Jabl s i d EROR RE brereR aed E a det cidahisiadadaeds 7 2 0 JextbOX6eS8 cccie xe terere ne bk de aiid pata Eve dub Re cae 8 236 MOGs isd aceses sede teak a os PORE EPA De ETUR Deke ese ess 9 Se Capons PE EE EE LT IE 10 2 90 NOUteSz oer eem RIEPERD UE E ERCRTMPeRNCUUE E Dex ER RU dU ET 11 2 10 Sp cia
29. open at the bottom of the screen and the floating Selection window appears The equation editor uses a markup language to represent formulas For more information on inserting math read the math guide at http wiki services openoffice org wiki Documentation 0003_User_Guides Math_Guide Braille e Mathematical equations are conveyed to Braille through the use of specialized math Braille codes Supported math codes are Nemeth generally accepted in the United States Marburg Germany UK Maths United Kingdom and Woluwe Flanders Belgium You can select which code you want to use in File gt Braille Settings gt Mathematics 2 20 Inserting Literal Braille e To insert Braille characters in the document that will be rendered identically in the Braille edition and the print edition the transcriber has two possibilities In the dot pattern entry mode Braille strings are specified by their dot patterns e g 12 1235 1 24 123 123 15 braille in uncontracted English Braille In the siz key entry mode users can insert characters with the keys S dot 3 D dot 2 F dot 1 J dot 4 K dot 5 and L dot 6 as if they were using a mechanical embosser such as the Perkins Brailler So to insert braille type D F S D F K F D J S D F S D F F K Spaces are entered with the spacebar as usual and the ENTER RETURN key generates a hard return without starting a new paragraph Note Not all keyboards support this feature
30. oss the full width of the Braille page e If a caption Section 2 8 Captions page 10 is correctly linked to the table it is centered and placed directly below the top table line or top blank line if the table line is absent A blank line is inserted between the caption and the actual table content e All footnotes Section 2 9 Notes page 11 are collected beneath the table body but above the bottom table line or bottom blank line if the table line is absent Footnotes in the table caption are placed directly below the caption e Empty table cells are indicated with an ellipsis Braille dots 5 5 5 This usage is explained on the transcriber s notes page Section 2 16 Transcriber s Notes page 17 Chapter 2 Advanced Guide 8 e When a table contains other tables lists Section 2 4 Lists page 6 textboxes Sec tion 2 6 Textboxes page 8 or images Section 2 7 Images page 9 these elements are moved outside the table Every transposition is indicated by a double dash Braille dots 36 36 36 36 at the element s original location An explaining transcriber s note Section 2 16 Transcriber s Notes page 17 is inserted before the table Only af ter completion of the entire table all previously omitted material is rendered Each element is preceded by another transcriber s note explaining it was moved from it s original location Tip Do not place other tables lists textboxes or images inside a table
31. rsion from http java com en To add the odt2braille extension launch OpenOffice org and open Tools gt Extension Manager First remove any older versions of odt2braille Then choose Add select the odt2braille installation package and follow the steps You can download the latest version from http odt2braille sourceforge net downloads html Note Make sure the installation package is an ozt file It might happen that Internet Explorer saves it as a zip file In this case just rename the file back to ozt It is strongly recommended that you also download and install the Sim Braile font from Duxbury Systems at http www duxburysystems com product2 asp product The 20Braille 20TrueType 20Fontsklevel freekaction pur As of version 0 0 8 odtbraille will use his own odt2braille fonts instead http odt2braille svn sourceforge net viewvc odt2braille Odt2BrailleAddOn fonts odt2braille6 ttf for 6 dot Braille and http odt2braille svn sourceforge net viewvc odt2braille Odt2BrailleAddUn fonts odt2braille8 ttf for 8 dot Braille Note Make sure you install the fonts after the plugin has been installed Doing it the other way around may cause the Braille preview window to show a bunch of meaningless squares or periods instead of Braille symbols Finally when everything is installed restart OpenOffice org and you re ready to go OpenOffice org and LibreOffice Accessibility OpenOffice org and LibreOffice are poorly access
32. s in tables Section 2 5 Tables page 7 are are collected beneath the table body but above the bottom table line or bottom blank line if the table line is absent Endnotes are collected in note sections Each note section begins on a new page The fully capitalized heading NOTES is centered at the top of the page and followed by a blank line This heading is not included in the table of contents Section 2 17 Table of Contents page 17 Then the endnotes are listed ordered by their appearance in print Each endnote begins in cell 1 runovers begin in cell 3 When the note section is complete subsequent text is resumed on a new page Note sections can appear at various places in the Braille document If an endnote reference is contained in an OpenOffice org section that has the Collect at end of section option checked the note is brailled accordingly at the end of that section Else if an endnote reference is placed on the preliminary pages Section 2 12 Preliminary Pages page 13 the corresponding note is rendered at the end of the preliminary section All remaining endnotes of a volume Section 2 13 Volume Management page 14 are collected at the very end of that volume Chapter 2 Advanced Guide 12 2 10 Special Typeface OpenOffice org In OpenOffice org you can apply many formats to characters using the Format gt Character window and the buttons on the Formatting toolbar View gt Toolbars gt
33. shown in which order under which conditions always only in the first volume or only when actually used in the current volume and how they are described The list heading can be modified as well By default it is set to SPECIAL SYMBOLS USED IN THIS VOLUME Braille e A special symbols list is included in the preliminary pages Section 2 12 Preliminary Pages page 13 of each volume Section 2 13 Volume Management page 14 The actual content varies between volumes The special symbols list begins on a new Braille page The heading is centered at the top of the page It is not included in the table of contents Section 2 17 Table of Contents page 17 e After a blank line the list follows Each Braille symbol begins in cell 1 and is followed after one blank cell by its identifying dot numbers enclosed in parentheses and its description Runovers begin in cell 3 These are the symbols that are listed by default 56 Letter indicator 3456 Number indicator 35 35 Note reference indicator 6 3 Transcriber s note indicator 46 Italic indicator 456 Boldface indicator 36 36 36 36 Double dash indicating an omission and 5 5 5 Ellipsis indicating empty table cell The exact Braille dots of some symbols can differ between languages Section 2 1 Lan guages page 4 e f no symbols are listed the special symbols list is not displayed Chapter 2 Advanced Guide 1
34. table and no other frame i e textbox Section 2 6 Textboxes page 8 or image Section 2 7 Images page 9 can be anchored to it Braille e In Braille tables are by default rendered in stairstep format Column 1 table cells begin in cell 1 runovers too Column 2 table cells begin in cell 3 runovers too Table cells in column 10 and beyond begin in cell 19 e However is it also possible to render tables in linear format In this case all cells in a table row are joined together The user can choose the column delimiter symbol which separates the cells e Table rows can be protected from being split across Braille pages e All table settings can be accessed in File gt Braille Settings gt Tables e Only regular text is retained in a table cell all other elements are dropped or trans posed If a table cell contains multiple paragraphs these are first serialized e Table lines are only shown in Braille if they are present in print A table line is represented by a series of unspaced Braille dots 2356 top table line or 1245 bottom table line extended across the full width of the Braille page A table inside a larger textbox is enclosed by full table lines Braille dots 123456 If no table lines are shown in print the table is preceded and or followed by a blank line e If column headings are present these table rows are separated from the table body by a series of unspaced Braille dots 25 extended acr
35. tes e When you use the same Braille settings and layout frequently it may be a good idea to store these settings and layout in a template Simply save your document as ODF Text Document Template ott e odt2braille also includes some predefined real handy Braille templates One for a simple Braille document and one for a more advanced multi volume Braille document Both templates contain a preliminary section with a titlepage You can find them under File gt New gt Templates and Documents gt Templates gt Braille Documents
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