LabelManager 420P User Guide
Contents
1. Insert text a al addresses 3 Arial 48 AT at Shrink To Fit B Z U images shapes lines y Select a label barcodes maker to print dates and your labels counters View the Store your sane i favorite ii i ls addresses or other data in the OTE Address Book AAA automatically insert the data BA Number of copies Print a label on your label Saved Labels ll Recently Printed Labels LabelManager 420P 1 label will print For complete details on installing and using the DYMO Label v 8 software refer to the LabelManager 420P Quick Start Guide and the DYMO Label online Help Label Maker Status The label maker status is displayed in the software window The following table describes the possible states of the label maker gt ES ES EN Label maker is connected and battery is charging cs it AA Label maker is connected and battery is not charging p Label maker is not connected or is turned off CEF Label maker is connected and there is a problem with the battery 11 Troubleshooting Review the following possible solutions if you encounter a problem while using your label maker Problem Error Message No display Poor Print Quality Poor Cutter Performance Printing Too many characters Exceeded maximum number of characters in buffer Too many lines Exceeded maximum number of lines Barcode not allowed Barcodes can only be printed on 19 mm wide labels2. lt gt Basico Pe le Display sho TOU lines OF gt WS LID to Sah a aa tay gt Shows text effects on screen before YOu print User Guide LabelManager 420 www dymo com HEJ 2i Figure 1DYMO LabelManager 420P label maker ON OO FP OQ DY m 17 Format 18 LCD display Contents About Your New Label Maker arias ara AREA AA Aa ae eo 4 PROGUCT REIS AMON y tna A a rr atar A iba ita cede hte aided Seton A Soe Boke Gee 4 Getting Started obra arab OSE OT KERR eG Phe Seed ear a eee ae 4 COMMCCURIC the IR OWEN a rd rs a e Gia kee ie Ok ai Bon er Qe ends GAR cans MGs ae Bale She 4 IRS gi ae Ril Bat da A a 4 echara ne Balls e rd ee ale aah ee ERE ail a dl o do Sa ee e a ee e Sl Bg Son tem Saad ante to 4 InSening thie Label Cassettes sico auto pune ellas pls loa setae dto ltd qa pta Sante om detects pic ad dolar si 4 Using the Label Maker for the First Time 0035 aia a a a a a 4 Getting to Know the Label Maker 5 55 30 ci ee ae ae da 5 PON ee ee eee ee dd el a eee a e eee re ee er ee 5 EPERE S 5 toda ps E T E pt E ETE E o E E a ao da eta E tt 5 A A A ree 5 RONE A RRA AN 5 VS SUE ese 05 dents te Per O ese T 5 SCING ee a oe sd Be we bons E E Ae te E eae Pane eas TERT EE ee ENE a S ete A ER dear Ed A r EN 5 CAR MOOS eaea eaaa pei a a aa ra ea ane oak nl a tote ie ase a SENE en AAR 5 SA O aaa aa NN 5 PAR OEF rearea o ae Sa Sete Pes a E A shh Sh T ig A tes be EA eb ah ty E aaa aces 5 NeW abelCi
3. send us your comments or suggestions about our user guides Please include the following information with your feedback e Product name model number and User Guide page number e Brief description of instructions that are inaccurate or unclear areas where more detail is needed and so on We also welcome your suggestions about additional topics you would like to see covered in the documentation Send email messages to documentation amp dymo com Please keep in mind that this email address is only for documentation feedback If you have a technical question please contact Customer Support 12 Environmental Information The equipment that you have bought requires the extraction and use of natural resources for its production lt may contain substances that are hazardous to health and the environment In order to avoid the dissemination of those substances in our environment and to diminish the pressure on natural resources we encourage you to use the appropriate take back systems These systems will reuse or recycle most of the materials of your end of life equipment in an environmentally sound way The crossed bin symbol marked on your device indicates you should use these systems E If you need more information on the collection reuse and recycling of this product please contact your local or regional waste administration You can also contact DYMO for more information on the environmental performance of o
4. Solution e Ensure the label maker is turned on e Attach the charging adapter to the label maker to recharge the battery pack See Recharging the Battery e Attach the charging adapter to the label maker to recharge the battery pack See Recharging the Battery e Clean the print head e Ensure the label cassette is installed properly e Replace the label cassette Clean the cutter blade See Caring for Your Label Maker No action required Message disappears when printing is finished Delete some or all of the buffer text e Delete lines to fit on the label width e Insert a wider label cassette e Replace the label cartridge e Change the label width Charge Battery Battery pack almost discharged Battery too low Battery pack not inserted properly or damaged Wait Battery Charging Tape Jam Motor is stalled due to label jam e Ensure the battery pack is inserted correctly See Inserting the Battery e Replace the battery pack Attach the charging adapter to the label maker to recharge the battery pack See Recharging the Battery Allow the battery pack to recharge before unplugging the label maker e Remove jammed label replace label cassette e Clean cutter blade If you still need assistance visit the DYMO Web site at www dymo com Documentation Feedback We are constantly working to produce the highest quality documentation for our products We welcome your feedback
5. Battery A charging adapter is included with your label maker for recharging the battery pack A The charging adapter is only used for recharging the battery pack the charging adapter cannot be used to power the label maker To recharge the battery 1 Plug the charging adapter into the power connector on the top of the label maker 2 Plug the other end of the charging adapter into a power outlet Inserting the Label Cassette Your label maker uses DYMO D1 label cassettes Visit www dymo com for information about purchasing additional label cassettes To insert the label cassette 1 Lift the label cassette cover to open the label compartment See Figure 3 Mes IN JANS SS I Roe FOSA YI VA LME ee 2 Make sure the tape and ribbon are taut across the mouth of the cassette and that the tape passes between the label guides See Figure 4 If necessary turn the ribbon rewind spool clockwise to tighten the ribbon Ribbon Figure 4 3 Insert the cassette and press firmly until the cassette Figure 5 4 Close the label cassette cover Using the Label Maker for the First Time The first time you turn on the power you are asked to select the language units of measure and label width These selections remain set until you change them You can change these selections using the key To set up the label maker 1 Press to turn on the power 2 Select the language and press 3 Select inch
6. insert a horizontal or Add a border settings Windows only on your label vertical label around the label or units of measure Insert text you ve copied to the F DYMO Labei Light Clipboard Start advanced DYMO Label v 8 Create a software new label E Rotate images 90 Arial Unicode MS v degrees Format your label ooo pop 6 6 PF pp as you would in brit lirio tl de any text editor Crop an image added to the label Choose a fixed length for the label or make the label resize Match the label automatically to fit the text width to the label cassette in the label maker Width 2 mm v Length Auto v 40mm a a View the status of J FL x Print a label the label maker Refer to the LabelManager 420P Quick Start Guide for information about starting and using the built in software About the DYMO Label v 8 Software To take advantage of more advanced formatting features download and install DYMO Label v 8 software from the DYMO Web site at www dymo com The following figure shows some of the major features available in DYMO Label v 8 Zoom the label Apply a layout to Capture an area of the screen Visually a label and insert on your label choose your label type and o Untitled DYMO Label apply layouts pp y y File Edit View Format Insert Layout Address SR gt DYMO 0 W Design and Print Labels
7. 4 Use the navigation keys to set the hour and minutes and then press FI Setting the Date and Time Format You can set the format to use when adding the date and time to your label To set the date and time format 1 Press E select i and then press FJ 2 Select Date and time format and then press TF 3 Select the desired date time format and then press Adding the Date and Time You can insert the current date and time on your label Optionally you can add text before and after the date and time To add the date time stamp Press 2 select Date Time and then press FJ The date time stamp is inserted in the current label Using Auto Numbering You can print a series of up to 10 labels at a time using auto numbering Adding Auto Numbering You can add numeric uppercase or lowercase auto numbering to your label Optionally you can add text before and after the auto numbering To add auto numbering 1 Press select Auto numbering and press EJ 2 Select the auto numbering type to use and press 12 3 Select the start value for the auto numbering and press FJ 4 Select the end value for the auto numbering and press 5 Press to print the series of labels Deleting Auto Numbering Auto numbering is entered on the label as one character To delete auto numbering 1 Place the cursor at the end of the auto numbering text on the display 2 Press Using Barcodes You can use your label mak
8. Sar e sisas ns o e os AOS SA A Bee ee ae eos 5 NM Siva a rs Nh coh E E ll a a e ih ok hah 5 E ay See A E RE RR Se ae te es ER eee 5 PREVICI esoo pare arith e ito ks Beith e tel due a daras dro alent tad ale Moti tios pd ts dc ide 5 Formattind OUF Label iia Sie SS A AA ee a SS AAA a a eee 6 POI Ge aras ence Sahat as o la tn Ae ghee Ae a git ts Ae dete cies BAe NOG ane Dada Bane Ta Da 6 BORES IKE en aa et hci ete tec tip ee et ap calc ee i ea ip unt E ek Ole tp Ce ee cca REC ae eal oA oi cs hah ee a ag 6 A AA E DN e gabe tee A EE A E A Stes oe pee ae An ate ene Mace seas AREER Arnal acess Araneae 6 ACON BOG S rap a A AA AA o ee ee eee 7 SINO Miror TON a o oe eee ek kieu ki ees Y bid ele Secs Gate ala era e AS ee eRe ee eS Berge Ue Beanie EA GA AAA 7 WelliCal Tocatas ib A Gate Owes dome bowen Some aR oie ds Chee a weenie oh Ga Cee 7 A legate GEG HEE SE A eee eee ak ee ee hee E ae ae ee Se ce ee a eee ee eee ae one eee oe eee 7 Creating Ked eno thi LADES erica Sethe dne dy Seine aka Eo tae aad ew Gand ee deg Ee we ad bok lo Cae wae ee ees Ge 7 Creating Multi Line Labels osos a A A a aw ur SB hides BG leds AERIALS Rees i 7 Using Clip Art Symbols and Special Characters 000n eee ee eee 8 ACAN ge A A Ce te O Ee ck ed A oe ghee tN o ends ares eh PAG cn ea ae ee 8 AQUINO SVM Si e o adel a AON ee dah ts tr wh ls pit ae SAN ack deed ee deel wae A 8 AOGInG ii emiational hardt S 222 53 scents nta DC Bede el Boats Mists Sine rise Hee Nie Bode Misc e
9. abel maker from time to time to keep it working properly Clean the cutter blade each time you replace the label cassette To clean the cutter blade 1 Remove the label cassette 2 Press and hold the cutter button to expose the cutter blade See Figure 7 Figure 7 3 Use a cotton ball and alcohol to clean both sides of the blade To clean the print head 1 Remove the label cassette 2 Remove the cleaning tool from inside the label compartment cover 3 Gently wipe the padded side of the tool across the print head See Figure 7 Using Your Label Maker with Your Computer Your label maker can be used as a standalone label printer or you can print labels from your computer using the built in software or DYMO Label v 8 software Connecting the Label Maker to your Computer The label maker connects to your computer using the USB connection located on the top of the label maker To connect the label maker to your computer 1 Plug the USB cable into the USB port on the top of the label maker See Figure 8 a Figure 8 2 Plug the other end of the USB cable into an available USB port on your computer About the Built In Software The built in software resides on the label maker You do not need to install additional software or drivers to use the label maker with your computer The following figure shows some of the features available in the software Capture an area of Choose to print Change the language the screen and
10. as a powerful memory feature that allows you to save the text of up to nine frequently used labels You can recall saved labels and you can insert saved text into a label Saving a Label You can save up to nine frequently used labels When you save a label the text and all formatting are saved To save the current label 1 Press E The first avallable memory location is displayed 2 Use the navigation keys to move through the locations You can store a new label in any of the memory locations 3 Select a memory location and press Your label is saved and you are returned to the label Opening Saved Labels You can easily open labels saved in memory to use at a later time To open saved labels 1 Press 5 The first memory location is displayed 2 Use the navigation keys to select a label to open and press FJ Inserting Saved Text You can insert the text of a saved label into the current label Only the saved text is inserted not the formatting To insert saved text 1 Position the cursor at the location in the label where you want to insert the text 2 Press G select Saved Text and press FJ The first memory location is displayed 3 Use the navigation keys to select the text you want to insert 4 Press The text is inserted in the current label 10 Caring for Your Label Maker Your label maker is designed to give you long and trouble free service while requiring very little maintenance Clean your l
11. cters The label maker supports the extended symbol set Clip art symbols punctuation and other special characters shown below can be added to your labels Adding Clip Art amp The label maker includes the clip art shown below i RV e ti Y cla ll RE Ale 4 hh o e IE tp v m lt E gt ks S aK gt lt gt A o 9 v_ X Ree Sees O A ES j i 1 r 1 2 3 4 5 6 7 8 9 A b z F to Y Y Y Y n 7 4 8 4 a B Y E 4 Ay ER 8 x L n 9 I K u CO e ee LP IT de iv aF g A E z SAA RR VY amp kk rv o o eag n afe N pe a pe de gt i l ille gt e e PEA A ANOO i DO x 3 JI M H O A P cA 8 c T y p X L 4 E S au z B b bl b Es S VW H To insert a symbol IMP m 1 Press J select Symbols and then press 12 9 4 2 Use the up and down or left and right navigation keys D DA L to select the desired symbol 3 When you locate the symbol press to add the To insert clip art symbol to your label 1 Press Gs select Clip art and then press 3 You can also quickly add a symbol using the Symbol 2 Use the up and down or left and right navigation keys key CJ to select the desired clip art 3 When you locate the clip a
12. dit area 10 Shift 4 Mirror text 11 Uppercase 5 Vertical text 12 Battery 6 Text alignment 13 Fixed label length 7 Auto numbering Format The key displays the Font Font Size Style Borders Mirror Vertical Alignment and Label Length submenus These formatting features are described later in this User Guide Font Size The key displays the Font Size menu This formatting feature is described later in this User Guide Forit mize 3109071 20 24 32 40 Point Insert The key allows you to insert symbols clip art barcodes auto numbering the date and time or saved text on your label These features are described later in this User Guide Settings The key displays the language units of measure label width and date time subMenus CAPS Mode The key toggles capitalization on or off When Caps mode is on the Uppercase indicator is shown on the display and all letters that you enter are capitalized When Caps mode is off all letters appear in lowercase The default setting is Caps mode on Shift The key is used to select a symbol printed on a numeric key For example when you press W the number 8 appears in the display however if you press and then 1 an apostrophe appears in the display You can also use the key to toggle Caps mode on or off for a single aloha character Backspace The key removes the character to the left of the cursor You can also use the key to exit fr
13. e SO a Ge td dos a 9 Using the Date Time Stamp sais edie caw Ge does aed a em ear ei a 9 De ee Dated TIE a dt A A A A o Soak ie 9 Seung me Date and Time FORME act dlrs io ells tios aia dla pala as le pco els asia otek de 9 ele o AAA O E E EE E E E A S E ee ae Re ae Neu ae aaa 9 Using AUto NUM DERS ds as ae ace a de ene a i cece ae A ae AAN 9 AOGING AULO INUMDCHIIG ar rs dea naa ei RA ee Ain eae Re EEE einkes isa 9 DCIS ING ACO Do AAA Seto MMe BS AE BN rn a Eee E OK oly del Ge oh Sue Gee Hele be BOK a gk ee MA shee 9 USING DAFCOES iaa AEREA eS EON OLS ODER EE ELAS AAA 9 Adano Boer sr ee eee id a ee ee eee te ee er is ee ea A Ed Ela ae ee a ee 9 GING a Barcode sesape ias ig hie goat de ae chic od aed ce eh Se ee ee hie enti ma bah mn ae eat rd debo desa dee 10 pereiga A A E NN 10 Using the Label Maker Memory 434 ic a e a A A AA a 10 SEE AAA O E AO 10 Opening saved Labels toos tos a ta Ue a e e to anto Sa Le oe NN a Da e e de eg 10 INSEHING ave WOK as di as a a e eo Be Ba Behe its Bo ri de a 10 Garmg Tor Your Label Maker gt gt ui iy ra a A a ee ae ae 10 Using Your Label Maker with Your Computer 0 00 0 lt lt lt lt lt lt lt lt lt 10 Connecting the Label Maker to your Compute ra ack 8 Wc A edia AAA AA A PEER AAA 10 ABOU Te BURIA SONNIE und rosas e as Bed ae a a a ia Bee e cio del 11 ADOUL The DYMO Lapal Myo SO Wale 222 uid meats BS versa a a ds Dr a a a os 11 Ea RS E Aes se hae eee Earle rn rae ee p
14. ean eek ae tea anus NS pee cea Ens 11 TEOUDIES KO ENS via ias a A AA ER E E 12 Documentation Feedback ciu ao a a a a a ee a al a 12 Environmental informati n ic AS A A A A a A ee 12 About Your New Label Maker With the DYMO LabelManager 420P electronic label maker you can create a wide variety of high quality self adhesive labels You can choose to print your labels in many different fonts font sizes and styles The label maker uses DYMO D1 label cassettes in widths of 6 mm 1 4 9 mm 3 83 12 mm 1 25 or 19 mm 3 4 These label cassettes are available in a wide range of colors Visit www dymo com for information on obtaining labels and accessories for your label maker Product Registration Visit www dymo com register to register your label maker online Getting Started Follow the instructions in this section to print your first label Connecting the Power The label maker is powered by a rechargeable Lithium ion battery pack To save power the label maker automatically turns off after ten minutes of inactivity Inserting the Battery The battery pack included with your label maker comes partially charged To insert the battery 1 Slide the battery compartment cover away from the label maker See Figure 2 2 Insert the battery pack into the battery compartment 3 Replace the battery compartment cover O Remove the battery pack if the label maker will not be used for a long period of time Recharging the
15. er to print the following types of barcodes EAN 8 UPC E EAN 13 Code 39 UPC A Code 128 You can only print a barcode on 19 mm 3 4 wide labels You can choose whether or not to print the human readable text and you can choose to print the human readable text either underneath or above the barcode Optionally you can add text before and after the barcode O Barcodes cannot be used on multi line labels or labels with vertical or mirror text formatting Adding a Barcode The barcode text appears on the label in the display just like any other text However if the cursor is positioned within the barcode text the barcode indicator is shown on the display To add a barcode 1 Press gt select Barcode and then press EJ 2 Select the barcode type and then press 2 3 Enter the text for the barcode within the barcode on the display and then press 12 4 Select how to print the human readable text and then press FJ Editing a Barcode You can edit the text for an existing barcode To edit a barcode 1 Move the cursor anywhere within the barcode text The barcode indicator is shown on the display 2 Enter any character The barcode edit screen is displayed 3 Edit the barcode text and press CZ Deleting a Barcode A barcode is entered on the label as one character To delete a barcode 1 Place the cursor at the end of the barcode text on the display 2 Press F Using the Label Maker Memory The label maker h
16. es or mm and press FJ 4 Select the width of the label cassette currently in the label maker and press CJ You are now ready to print your first label To print a label 1 Enter text to create a simple label spit gt Press backing 3 Press the cutter button to cut NS the label Figure 6 4 Remove the paper backing from the label to expose the adhesive and then attach the label Getting to Know the Label Maker Become familiar with the location of the feature and function keys on your label maker Refer to Figure 1 The following sections describe each feature in detail Power The button turns the power on and off After ten minutes of inactivity the power is switched off automatically When the printer turns off the last label created is remembered and displayed when the power is turned back on The previously selected style settings are also restored LCD Display The display can show four lines of text at a time The number of characters displayed on each line will vary due to proportional spacing With DYMO s exclusive graphical display most of the formatting you add is visible instantly 1 Basic Sent Fun Fun Pyma Slim Wide BIG 2 rid aA too IM GY 13 12 4 5 6 7 8 FE 11 Fa 10 3 9 Feature indicators along the top and right of the LCD display appear black to let you know when a feature Is selected 1 Font 8 Barcode 2 Font size 9 Accented character 3 E
17. ilable 6 mm 1 4 8 10 12 point 9 mm 3 8 8 10 12 16 20 point 12 mm 1 2 8 10 12 16 20 24 point 19 mm 3 4 8 10 12 16 20 24 32 40 point Use the left and right navigation keys to select the font size A You can also quickly access the Font Size menu using the Font Size shortcut key fea Font Styles You can choose from 12 different font styles Basic 24 BU Alone Gold Halic AaBb Normal AaBb Bold AaBb Italic AaBb Outline AaBb Shadow AaBb Italic Bold AaBb Normal Underline AaBb Bold Underline AaBb Italic Underline Outline Underline Shadow Underline AaBb Italic Bold Underline Use the up and down navigation keys to select the font style When using underline on multi line labels each line is underlined Adding Borders You can highlight your text by choosing a border basic 24 BZU O 4 ABC 123 Square Parchment Rounded Call Out Edged Flowers Pointed Banner Use the up and down navigation keys to select the border When using borders on multi line labels all lines are enclosed in a single border Using Mirror Text The mirror format allows you to print text which reads from right to left as you would see the text in a mirror Use the left and right navigation keys to select the mirror format Vertical Text You can print labels with the text running vertically Labels with multiple lines of text will print as multip
18. le columns of text Use the left and right navigation keys to select the vertical format O When using vertical text with an underline style the underline will not print Aligning the Text You can align the text to print left or right justified on the label The default alignment is centered Use the left and right navigation keys to select the text alignment Creating Fixed Length Labels Normally the length of the label is determined by the length of the text However you can choose to set the length of the label for a specific application You can choose a fixed length label up to 400 mm 15 long To set a fixed length 1 Use the up and down navigation keys to select the fixed option Bitixed ooo Auto lenath 2 Use the up and down navigation keys to select the label length Any text that does not fit within the fixed length appears shaded in the display Creating Multi Line Labels You can print a maximum of four lines on a label The number of lines you can print on a label depends on the label width you have selected Label Width Maximum Number of Lines 6 mm 1 4 1 line 9 mm 3 8 2 lines 12 mm 1 2 3 lines 19 mm 3 4 4 lines To create a multi line label 1 Type the text for the first line and press JJ 2 Type the text for each additional line and press J after each line of text 3 Press to print Using Clip Art Symbols and Adding Symbols Special Chara
19. om a menu without making a selection New Label Clear The key gives you a choice to clear all label text just the text formatting or both Navigation Keys You can review and edit your label using the left right up and down navigation keys You can also navigate through menu selections using the navigation keys and then press to make a selection Cancel The key allows you to exit from a menu without making a selection or to cancel an action Preview The key displays a preview of your label layout The preview shows how the text will print on the label and the label length Formatting Your Label You can choose from several format options to enhance the appearance of your labels 1 Font type 5 Mirror 2 Font size 6 Vertical text 3 Font style 7 Alignment 4 Borders 8 Label length To adjust the formatting 1 Press 2 Use the navigation keys to select the formatting option to change and press FJ 3 Select the option to apply to your label and press CZ Font Type Eight font types are available for your labels 4 BYU O basic Abc ans Basic Fun2 Wide Serif Dymo BIG Fun Slim Use the up and down navigation keys to select the font type Font Size Eight font sizes are available for your labels E 10 12 1 20 24 32 40 Point The font sizes available depend on the label width you have selected The font size applies to all characters on a label Label Width Font Size Ava
20. rt press to add the clio art to your label Adding International Characters The label maker supports the extended Latin character set After pressing the Accent key pressing a letter brings up a menu containing all the available variations of that letter For example if French is selected as the language and you press the Accent key and then the letter a you will see a and so on through all the variations available The character variations and the order in which the variations appear depend on the language you have selected To add accented characters 1 Press The accented character indicator is shown on the display 2 Press an alpha character The accent variations are displayed 3 Use the left and right navigation keys to select the character you want and press FI O You can also access the accent variations for a letter by pressing and briefly holding the corresponding aloha key Using the Date Time Stamp You can insert the current date and time on your label The date and time format depends on the format you have selected in the label maker settings Setting the Date and Time Before inserting the date and time on your label you must set the date and time in the label maker settings To set the date and time 1 Press select M and then press FJ 2 Select Set date and time and then press 3 Use the navigation keys to set the month day and year and then press gt
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