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eRoom 7 Simple User Guide
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1. settings 1 Inthe map or item box right click an item s icon and pick Notification from the pop up menu or select the item and click notification on the command button 2 On the Notification page pick whether you want to know about changes as they happen just once a day or not at all If you own an item you can edit it rather than just comment on it and also control who has access e Click the access control button on the Create or Edit page or in the appropriate Create or Edit wizard e Either right click the icon and choose Access Control from the pop up menu or select it and click access on the command bar You can also click the owner s name You can access your eRooms from your OU Intranet Home page for quick and easy use From the My Links section click edit then type eroom open ac uk into the URL field click Save button When leaving your eRoom remember it is good practice to logout
2. AACS TDS eRoom 7 Simple User Guide To go to your eRoom 1 You will receive an email from your eRoom Coordinator inviting you to join an eRoom Click on the link to go to the eRoom site or enter the URL eRoom open ac uk in your browser 2 Choose your preferred Software Options setting eRoom plug in software is recommended Ol a The Open University The eRoom plug in You can use eRoom with just your browser or with a browser plug in 4 MB Windows only Most features work the same with or without the plug in but the plug in provides some extra features like rich text editing and drag and drop to and from your desktop as well as integration with Outlook Calendars and task lists You can change the Software Options setting via fh my member info Select the check box labelled Use eRoom plug in software and click OK or to stop using the plug in clear the check box and click OK 3 On the Login page enter your eRoom login name your OUCU usual network username and password 4 Click OK to go to your My eRooms page If you belong to more than one eRoom select from the list which appears Your eRoom screen Create button Click here to start creating Standard items Tool buttons The path tracks activate your location in EMC OY ORR u a ee eRoom wide the eRoom like documentum eRoom W lt functions a breadcrumb My eRooms gt ITLD Training Team Projects logout PAAA includi
3. RRR RR RRR eR RRR ee ee eee ee ee ee ee eee i h di click x To show create addfile p mark read commands J f i n wit Inc uding nee n it s om Annn any hidden p Announcements add an announcement items that only hidden click you and your team members as specified can access In the command bar click commands to show all the actions you can perform on items Standard items and suggested uses Right mouse click on any item to View Edit Rename Cut Copy Paste Delete Mark as Read Unread etc IP Deb UU E Folder Discussion Note Poll Calendar Project Database Inbox Other file Link Recycle Linked Dashboard plan bin folder Useful Project Feedback Quickly adda Project Team Map Project tasks Log amp track Point members basic items resources amp work web page diary relationships issues to online to help your collaboratively with text and resources Project team graphics get started Basic actions Create an item Import a file Delete a file Display a menu Edit a file or item properties Open an item Act on an item Act on multiple items Standard controls d next unread A intercom alert d help pe members present As your project progresses you will make use of some or all of the above items to aid collaboration Note Requests for new further eRooms must go through your ITSP who will raise a request AR ticket with AACS Click cre
4. ate in the button bar on either the upper and lower half of the front page screen Click add file browse button then select your file Right mouse click on item and select Delete Right mouse click menus give you access to context sensitive actions such as starting a real time meeting and sharing a file at the same time or linking a file to a Documentum repository Right click the icon and pick Edit from the pop up menu Click it either in the map or in the item box Right click the icon and pick a command from the pop up menu On the command bar click view details Select each item 2 you want to act on Then either right click and pick a command or click a command in the command bar Click to open the next item marked unread Click repeatedly to cycle through all new information in your eRoom Click to open the eRoom intercom so you can chat with other members or alert them to join you there This function acts as a chat room format for all to view your conversations if you want to chat privately with remote members click ona member s name to open an Outlook email message window Click to send an alert message in email to other members Click to open eRoom online help More than one head icon indicates more than one member being online Click to open intercom window Command buttons 3 create sey search meetings amp events tasks in the map fP members Click to creat
5. e items Click to open the Search the eRoom page from which you can search for items in your eRoom based on text ownership or date created or modified Also on this page you can Click eb search the site to launch a site wide search for items or eRooms Click to open the eRoom s Meetings amp Events page which lists current and upcoming online meetings and calendar events in your eRoom On this page you can also start or join online meetings Click to open the task pane which lists all your open tasks from all project plans and task databases in your eRoom Click to open the task pane which lists all your open tasks from all project plans and task databases in your eRoom Click to open the eRoom Members page You can edit your own membership information or view information about other members add 4a comment Reply to this Comment Siih Tips Email notification Access control Create a link logout PRO B Click to add a comment to a discussion type a comment heading in the single line field this is mandatory and your comments in the box below Click Click arrow icon to reply to an existing comment Add a comment heading e g Re Projects Posting by J Smith Feb08 to show which comment your reply is related to You will receive an email message when a particular item changes or anything in an eRoom changes To turn notifications off within the email you receive click on link notification
6. ng the trail map search tasks XU ITLD T 5 j _ TETETLOLILILCLCLCEL ELT intercom s raining Team Projects edit Navi SSITLD Training T mh cickngthe P Pm mence AT inke ae E Archive ERE SE A Seales tien armen A j a Issues Tracker gt E Meeting Tracker US Project Deliverables x ge Project Managers Forum The button bar on the front page lets you j create sod search events P members x p Status ED On Schedule z Team Project Workspace This eRoom workplace provides a project management framework for sharing information executing against a a ae Project Plan project schedule and meeting project deliverable milestones in the context of a product development process create and The map lets you i Project Reference search for navigate and cge Project Schedules os Ba items see a list shows your Epu Project Status E E ay 0 of your i _ g location To switch on a ail Start Here Project Plan Project Deliverables Project Reference Archive meetings and between this map the quick search Recwete Bi B rp Gi ol a i tab and your tasks T Project Status Issues Tracker Team Forum Meeting Tracker Recycle Bins eRoom list click tabs Members list map search a and aa N The item box respectively To shows the items close the map your project when it is open z team can work ee nnmnnn n nnmnnn an nnn a a n BEB BBB BB BRB BBB BBB PPP PRP RRR
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