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User Guide - Lancaster University

1. Default Find T ab Remember the last Find tab used C Always start on the following Find tab SE Close a Refresh Defaults Find Defaults Open the default form when only one result is retuned This tab enables you to set which FIND tab will be used by default when you search for records using the FIND form Page 6 of 76 3 3 Child Forms Tab iro ptions amp Io KE General Find Defaults Child Forms Usability Find Columns Find Filters Colour Academic Marks Default Child Forme Student Element Marks Profile RK Resident Basic Details O O M EventContact When you open a student record the default form is Basic Details You can change this default view to a form you use most regularly if you wish This default can be set here Remember to click Save if you make any changes 3 4 Usability Tab i Options General Find Defaults Child Forms Usability Find Columns Find Filters Colour Academic Marks Usability Remember the sizes of windows as clase them Remember the widths of columns in my selection lists Display test within this application using the following font 2 Defaults Centre Child Forms within the main application window Display data controls in bold text Display the toolbar Hide the Find form after a search Copy column headers with selection lists This tab is designed to suit your usa
2. Tip Set the default form to Marks Profile whilst you are entering marks and then if you click on a student id number in the bulk entry grid this will open up that student s record on their marks profile form This a quick way to check that the marks you ve entered have calculated as you expected 17 MARK RELATED FORMS IN OTHER LUSI APPLICATIONS 17 1CMods Enrolled Abandoned Student Record System This form shows details of the student s course module enrolments Enrolments are grouped by academic session with the total weight and or credit value being shown at the end of each year grouping Also shown are details of the examination period the assessment method for the module and the assessment regulations each module will be assessed under Once you have attended the write access training course will be able to add and amend course module enrolments for your major students As you can see in the screen shot below this student started in 10 11 and therefore their first year assessment was under the old regulations and their part Il assessment will be under the new regulations The assessment regulations data will be attached at the point of enrolment and can be edited if required CMods Enrolled Abandoned 32680988 Marine Blue Carnwath Sale Form CMods Enrolled Abandoned v C Keep Open Enrolled Course Modules 3 Refresh ar Cohort Major Weight Credit Exam Period YearSoS Assessment Types Assessment Regula
3. M only AYA Essay 1 Mark 50 00 Presentation Agg 25 00 Essay 3 Agg 25 00 Exam Mark 50 ENGL100 Mark 100 00 ENGL100 Agg 100 00 Exam Agg 50 32107534 Hardwick White Dolfor 32553510 Card Room Green Gaol c nc 112 0 32555816 Whistle Headrig C 113 0 c 14 0 1 2 3 4 Page 75 of 76 21 LEARNING MORE SERVICE AND SUPPORT If you have any questions or need further help please email LUSI Support lusi suoport lancaster ac uk Page 76 of 76
4. e Click onto the Resits Tab e Select the module you want to enter resit requirements for from the pick list Page 41 of 76 Marks Profile 09252060 Berry Juniper Form Marks Profile Part Course Modules 12 13 ENGL201 The Theory and Practice of Criticism Actual Given Given Capped Agg Mark Aog Mark 11 0 S5 Part I Examination Details First Resit v Second Rest v Resit Cap Lancaster Final Year Cap at 1st Attempt Select module Notes here You should enter a tick in the Resit 1 column to indicate the type of assessment coursework exam or both the resit will take Note If the student failed the coursework but the resit will be by exam then you should put the tick against the exam assessment type lf the mark gained in the re assessment is to be the overall mark for the module i e the student failed the coursework and the exam but is just being required to take a re sit by exam then you must also put a tick in the Overall box If the re sit is just for one assessment type and the original marks for any other assessment types is to stand then just place a tick against the assessment to be re sat and leave the overall box empty You must also set the following details e Select the year in which the re assessment will take place 12 13 e Select the examination period in which the re assessment will take place Aug Sept e Select th
5. button for the form To change the student s current assessment types e Click onto the first student in the list and see their assessment types and proportions in the box at the bottom left of the form S DUIE CLD EAAaEaaITIEIILFETUIIE Wi Chlad ear 1243 k Mnemonic EMGL205 Chlod ENGL 206 18th Century Literature Students Student ID Student Mame 32655534 Basket Orsett 32050309 Black Blue Bangunan Shahaz ERSER Te Blue Kensington 32679164 Blue Ground Hillside 32558065 Bone China Blue Rochdale 32650801 Emeraude Rykneld Assessment Profile Student s Assessment Types gt Available Assessment Types Assessment Assessment Exam s Dissertation Coursework Overall e Click onto the assessment type to be removed e Click the button to move it out Page 17 of 76 e Click on the assessment type to be added in the available assessments box e Click the D button to add it to the students assessment profile e Move to the next student in the list of students e Click the form button when all changes have been made 6 ASSESSMENT UNITS FORM The Assessment Units form shows which assessment units if any are linked to which modules Usually modules which are linked to an assessment unit have the assessment unit set as the default in the LUSI Course Handbook and the student will be enrolled onto that assessment unit when they are enrolled on the module It is sometimes necessary to make changes to as
6. All marks in incomplete column to change this to a tick This will ensure that the missing components are treated as having received a mark of F4 0 when calculating the aggregate mark for the element Car Element Marks Profile 02252060 Berry Juniper t j ES Fom Eiere gt kiakia Prolia D Heep Open Season 12 93 Mee CON 207 Manayenal Eourarmics i soo E Aazeaarseed Ippo IS e i Beman Maka al Refresh p L Close Sub Gp ID Module Some Lai Name Worth Mo Mak fgg paT Eeeusegd S mri LECORNZ0 Beam Exam Beam 1 164 SA i Ess WW S i 124 Lou LJ Expo Component Marks EE Fecumsd Diecip nsny in ia a A od Seechen A M T 2 l e Section D 1 TE Section B G2 r Ee i EN Section BO3 Ka E Section B G4 a a m Page 35 of 76 12 8Recording Plagiarism To record that an assessment element has been deemed to have been plagiarised select Plagiarism from the pick list in the Disciplinary column Sub Gp ID Module Cen Aang Name Worth N Mak Ag Mark All Marks In Dese mg init ei Excused let a Disciplinary Notes 6143 ENGL201 Coursework Essay s ENGL201 Essay zl 38 ENGL201 Coursework Presentation A Group Oral Presentation Plagiarism iech EncL201 Gem Exam ENGL201 exam You may also wish to record notes detailing the agreed penalty and this can be done by clicking the in the Notes column to open the notes editor 12 9Enteri
7. Lancaster Ezz University CONTENTS Oo O N O oa A W N N N sech sch eck sch sch eck sch O O O N OO a A WO N CH Tee ele EE 3 COS e E 4 dl eidel Ee 5 Assessment Profile FOrin cccccccsseccsssecseecsesensecseusenseeeeseeseueseusenseesegeesusensessensenaeens 12 Bulk Entry Assessment Profile CMod 16 Assessment Units FORM EE 18 BASIC DEAS F OM eag pne E EEE EORR 20 Recording Work Tal e EE 20 Recording Exam Aitendance 24 Academic Marks ACO CIO ME 30 SI e E 30 Element Marks Profile Form Entering and viewing marks for an individual student 31 Mark S FOI FOU E 38 Bulk Element Marks Ent 44 Bulk Component Marks Enmtnmy 46 BUIK re ENUY I Ol EE 52 Mark Related Forms In Other LUSI Applications snennnnennneennnennnnennnnrnnnerrnenrrrnernenee 55 Publishing Element WAN EE 65 Kreis 67 Bulk Mark Sheets Report cccccseccsececeeeeseeeseeeeseeeeeeeeeeeseueeseeeeeeeeseueeseeeseeesaueeseeeeaes 70 Learning more service and Support 76 Page 2 of 76 1 INTRODUCTION From October 2011 the university implemented new undergraduate assessment regulations These changes were introduced to simplify the previous regulations ensure markers use the full range of available marks across all disciplines and deal with mitigating circumstances in a more transparent way The main changes are shown below The majority of assessed work will be marked using letter grades and th
8. e Select Scheme to see all of your major students with resit requirements e Select Modules to see all students needing to resit any of your modules e Select Part or Part Il e The report will run to a grid which you can then export to excel by clicking the xi Export F8 button e The columns returned are o Student ID o Student Name o Student Programme o Year of Programme o Assessment Regulations o Classification Scheme o Domicile useful for identifying country for possible overseas resits o Residential Category useful for identifying possible overseas resits o Module o Title o Credit o Overall Mark will only show prior to resit ticks being entered o First Sit Session useful for identifying students with deferred assessments o Registered for 17 Resit shows Y if a resit tick has been entered and will be blank otherwise o 1st Resit Session o Registered for 2nd Resit o 2nd Resit Session o Resit Cap e Comments will state if a student is intercalating or enrolled on a module for Audit purposes Page 68 of 76 e To re size the data columns click into the top left hand square to select the whole document then move your cursor over the column divider circled below an double click e At this point you may wish to hide columns you don t need to see You can do this by highlighting the columns right clicking your mouse and selecting hide Data Review View Ei Connections a
9. this option will order the component columns based on the work id course handbook which will usually be in the order they have been created in the Course Handbook Student Filter Display Options Only display students with submission information Display Marker Initials column All Students CH Show prefered name instead of forename Display excused column Show students iesch on i Display notes column Show students on event Components Incomplete Element All Marks In Mark Agg Component Element Work CMod ENGL201 The Theory and Practice of Criticism Form Component Element Work CMod Session 12 13 e Cohort 08 10 2012 Weeks 1 23 Elements ens Cousenor G0 Compus z Esm ENGL201 Essay i E ESET Due Date Time 20 05 2013 ana anane li ool cal Extension Date Time Worth Calc ofy Marks 25 GI M Page 51 of 76 16 BULK RESIT MARKS ENTRY FORM If you have more than one student re sitting a particular module you may choose to use the Bulk Resit Marks Entry method for entering resit marks This form is accessed via the records menu as shown below Transfer Residents to Student Selection Bulk Entry By Selection Bulk Assessment Profile CMod Component Marks Hement Marks Module Marks Bulk Overall Assessment Marks Entry Registry Options Upload Module Marks From Spreadsheet Bulk Resit Entry Missing Marks
10. 100 0000000000 100 0000000000 25 0000000000 100 0000000000 100 0000000000 80 0000000000 ection B Q4 40 0000000000 d NNNNNNNNNI 000000000000 GG INNNNNNNNNI 00 0000000000 GG 0000000000 GG INNNNNNNNNI Copy to Clipboard This option will copy the columns and marks shown on the Element Marks Profile Form plus the students name and ID number into your clipboard You can then easily paste this information into any other application e g email excel word 12 3 Entering Element Marks You can apply filters at module level this can make it easier when entering marks for one particular module and at assessment type level Use the SIN to select multiple options Marks must be entered at the lowest possible level so if the assessment has Elements and Components you must enter the marks at component level Page 32 of 76 Component Marks are recorded in the bottom section of the form Element Marks are recorded in the top section of the form e To enter an element mark click into the appropriate cell and type the mark Tip The cell colour will indicate whether the mark should be a grade percentage or out of x Click the A button of open the legend if you need help with colours and indicators Click the button to open the cell help if you need assistance at cell level You can only enter a mark into a box filled with solid colour e Click the button when you have finished entering marks e You will then see this
11. Aggregation Score 10 5 Included in Module ENGL 04 Published es CS oe worth of Module 30 Mark Wot applicable ef Yo worth of Assessment Type Zare Aggregation Score 10 5 Includes optional electives No essay i Ze Included in Module DHGL204 Published ves CB oe worth of Module 27 5 Mark Di Cb o worth of Elemcnt 50 BE Aggregation Score 11 204 In Class Test 10 c eg Type Ewan 13 5 ENGL ZO 13 5 qt iz KC Za Note All marks will be published after module marks release date for each academic year Page 66 of 76 19 REPORTS 19 1 Checking Resit Requirements The report New Assessment Regulations Students with Failed Modules and Deferred Assessments returns students whose overall module mark is below the pass mark or missing This report can be used to identify records with missing resit information and to check that resit information that has been recorded is correct and complete This is a data export report and therefore can be exported into excel where you have flexibility to hide and filter data to suit your requirements The report can be accessed from Student Records Academic Marks 2011 or the LUSI Desktop and can be found in the report category Undergraduate Assessment Regulations To run the report e Select the report category Undergraduate Assessment Regulations and click Find e Click onto the report title and click select Undergraduat
12. Click this button to get quick access to simple marks reports for the student whose record you are viewing Page 38 of 76 Grid Export This report will produce a grid version of the Marks Profile form which can be easily exported zi Export F8 to excel by clicking the button or copied to your clipboard using the gt Copy To clipboard Gl Bulk Assessment Marks Profile v i Close FA Refresh F5 CA Change Parameters F6 HY Resize Columns F7 v to New Workbook Join F9 CMod Year ECON212 11 12 ECON220 11 12 ECON221 11 12 ECON222 11 12 ECON223 11 12 ITAL200 11 12 ITAL201i 11 12 ECON103 12 13 ECON207 12 13 ECON227 112 13 ECON324 12 13 ECON325 12 13 ECON326 12 13 ECON329 12 13 ECON330 12 13 ECON331 12 13 ECON334 12 13 ENGL201 12 13 Data Export This report will produce a more detailed version of the Marks Profile form which can be E wi Export F8 l easily exported to excel by clicking the e Epot A button or copy to your clipboard using the G Module Marks Profile fj Close lt amp Refresh F5 Change Parameters F6 J Resize Columns F7 fx Export F8 P Copy To clipboard All Sheets to New Workbook Join F9 Student ID 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 09252060 ECON103 ECON103 ECON103 ECON207 ECON207
13. Co I Gor 10000 P Exam 60 Compulsory D Exam sw ENGL202 JYA Exam 100 00 Due Date Time a 26 09 2011 14 32 Extension Date Time Grade C Percentage Out of y Maximum out of y mark Single Marking Dual Marking Dual Marking Total e Bective V Include in calculation Staff OAKLEY BROWN ELIZABETH JAIN v LS VLE Activity Electronic coursework submission act e Plagiarism Tool 1 v Plagiarism Tool 2 v Note The element worth relates to the of the assessment type and NOT the of the module Page 56 of 76 17 4Creating Elements Before creating elements it s always a good idea to check the Assessment Proportions form first to ensure that the information recorded there is correct If you check the Keep Open tick box at the top right of the form you can keep referring back to this form easily Assessment Proportions CMod ECON208 Business and International Macroeconomics Default Increase Overall Mark Grade w Component Element Work CMod ECON208 Business and International Macroeconomics cht Eer eg EE Work T A Subs ype Name Worth Student Group Applicable To ee EE EE econ oo CE 3207 Coursework 33 Compuls Coursewore Econ 208test 1 50 00 Standard nc Full Year JYA students v future 3208 Coursework 33 Compuis Coursework v Econ 208test 2 50 00 Standard nc Full Year JYA s
14. Coursework Coursework Coursework Exam Exam Coursework Test ECON103 ECON103 ECON103 ECON103 ECON103 ECON207 ECON207 ECON207 ECON207 ECON207 Coursework Coursework Coursework Coursework Test Coursework Test Exam Exam Data Export This report will produce a more detailed version of the Element Marks Profile form which can zi Export F8 be easily exported to excel by clicking the button or copy to your clipboard Copy To clipboard using the option Element Component Marks Profile H Close Refresh F5 Change Parameters F6 Hi Resize Columns F7 f fx Export F8 gt Copy To clipboard All Sheets Work Name Weight Current Maximum Curent Current Qualitative Curent 1st Attempt v to New Workbook Join F9 1st Attempt 1st Attempt 1st Attempt icon 103 Group 40 0000000000 icon 103 test 1 30 0000000000 icon 103 test 2 20 0000000000 Submission Tes 25 0000000000 isubmission Test 2 25 0000000000 Submission Tes 25 0000000000 isubmission Test 4 25 0000000000 kam 100 0000000000 lection A M C 20 0000000000 lection B Q2 40 0000000000 100 0000000000 100 0000000000 100 0000000000 100 0000000000 100 0000000000 100 0000000000 100 0000000000 100 0000000000 25 0000000000 100 0000000000 100 0000000000 80 0000000000 A 24 0000000000 A 24 0000000000 100 0000000000 100 0000000000 100 0000000000 100 0000000000 100 0000000000 100 0000000000
15. Display floating Cell Help bos automatically G4 Refresh Display floating Legend box automatically SS e Close Allow me to enter work marks for students without submission information Marks Profile P Defaults Co Remember the last tab had open Letter Grade Input Rey Mappings hey kep Mode Letter Grade C IW TR The first option on this tab enables you to choose whether or not the Cell Help box is displayed automatically Remove the tick if you prefer this box not to display automatically Page 10 of 76 Academic Marks Cell Help R The element has not been submitted If this is not so you can to enter the submission date on the Student Records individual or bulk entry Work Submission screen This next option allows you to choose whether or not the Legend box is displayed automatically Remove the tick if you prefer this box not to display automatically B Academic Marks Legend RS Editable Late Submission E Fail SS ER Background colour for grades H bmissi Q Besit Se E Background colour for percentages on submission est RSS Background colour for a out ofr Leaver w Condoned S WENN 4 percentage or grade can be entered for resits Intercalating E Excused Background colour for aggregation scores a gJ ggieg Mark not enterable andor not yet calculated ar Student not assessed by this assessment Part set of marks have been uploaded Full set of marks have been uploaded
16. K Bulk Entry Assessment Profile CMod Lo je jes CMod Year 12 13 X Mnemonic ENGL201 bi CMod ENGL201 The Theory and Practice of Criticism D Refresh Students J Close Student ID Student Name 32577708 Aqua Daylesford 32658534 Basket Orsett 09252060 Berry Juniper 32679164 Blue Ground Hillside 32558063 Bone China Blue Rochdale 32553510 Card Room Green Gaol 32651209 Clay Nile 30306625 Colonial Blue Fitzwilliam 30972938 Coral Etearchou 30737388 Dark Bluish Green Newport Pagnell 32659796 Dodger Blue Cleveland 326503801 Emeraude Rykneld 32650976 Fox Red Kent 32559678 Glass De Parys 32122074 Hollyhock Padstow 32670913 Lovely Brown Arbourfield 32678342 Picture Gallery Red Barking 32559068 Shell Cunliffe 325773380 Slate Gray Bessingby DEER Straws Calnur liber Assessment Profile Student s Assessment Types Available Assessment Types H E Se Assessment Exam Coursework Overall lt Assessment Increase Overall Mark An assessment mark can only be used to calculate the OB C ick h e re C h a n g e Course Default assessment weight Page 16 of 76 e Click onto the assessment type to be changed and then click the button e The Change Assessment Weight button will open Change Assessment Weight Assessment Type Exam Weight 20 SG e Enter the correct weight then click L e Do the same with other students and assessment types then click the main
17. gl e Akt A Allow me to enter works marks for students without submission information If you tick the third option Allow me to enter work marks for student without submission information then you will be able to enter marks without first having to enter work submission information Keyboard Shortcuts You can set various keyboard shortcuts to make it easier and quicker to enter the marks All existing keyboard shortcuts are listed at the bottom part of the Academic Marks tab Ly Options Lk Jee Find Defaults Child Forms Usability Find Columns Find Fitters Colour lke Save Display floating Cell Help box automatically E Refresh W Display floating Legend box automatically E Allow me to enter work marks for students without submission information ai Ge Marks Profile E Defaults Remember the last tab had open D Always open this tab Results Letter Grade emm Key Mappings Key Mode Letter Grade RepeatingLetters D B RepeatingLetters E 5 Banetinal ites C You can customise the existing shortcuts by double clicking into the Letter Grade field or you can scroll to the bottom of the list and add your own Page 11 of 76 Changing which tab opens in the Marks Profile form By default the Marks Prodile form opens showing the Results tab You can change this by selecting a different tab as shown below Y Options Find
18. Astsece ment Aules l SE i E re Type Stane Def aot Increase OveralMak Grade Out OF Exam Compulsory j Hl Coursework Compulsory D Dissertabion 0 ptional IS BR Overall Compulsory 3 Default values for PG modules will be set as percentage i e out of 100 17 3Component Element Work Cmod Course Handbook Use this form to create elements for each piece of assessment and then components for each marked section within each element You should indicate how each will be Element Component will be assessed grade percentage or out of y the default assessment method will be grade Elements are shown in the grid at the top of the form When a particular Element is highlighted the Element Details for that element are shown in the bottom left of the form If an Element had components linked to it then a coloured group number will show in the Group column of the Elements grid and when you click onto that Element the linked Components will be displayed in the Components grid in the bottom right of the form See the screen shot below Component Element Work CMod ENGL202 Renaissance to Restoration English Literature 1580 1688 Form Component Element Work CMod Session 12 13 e Cohort 08 10 2012 Weeks 1 23 Elements Coursework 40 Compuls v Tet r 202 In Class Test Essays 202 Essay 75 00 _ Ze Comput e SNE ENGL 202 Elective Essay for M Leavers 75 00 gt
19. Defaults Child Forms Usability Find Columns Find Fitters Colour Academic Marks Display floating Cell Help box automatically Display floating Legend box automatically Allow me to enter work marks for students without submission information Marks Profile Remember the last tab had open 0 Always open this tab First Attemot Results Letter Grade Input Key WS ex Narration 4 ASSESSMENT PROFILE FORM The Assessment Profile form has been made available in Academic Marks 2011 to make it more convenient should updates to individual student module assessment profiles be required This form is also available for updating in the Student Record System 4 1 Altering a default assessment profile to an elective assessment profile To alter a students assessment profile first select the correct module from the module pick list at the top of the form ig Assessment Profile 32142889 Hay Holyrood Assessment Profile E Keep Open Module EI 11712 PPR 225 Introduction to Peace Studies Students Assessment M Assessment S K Assessment Exam 5 Dissertation Coursework Overall Select the course Increase Overall hark An assessment mark can onh be used to calculate the owerall mark if it will mg m od u le from th e Course Defaut i pick list a The students current assessment profile will be displayed in the left hand box and any elective assessment types will be displayed in the right hand box
20. ECON207 Assessment Total ECON211 Module Overall ECON211 Assessment Total ECON211 Assessment Total ECON212 Module Overall ECON212 Assessment Total ECON212 Assessment Total ECON220 Module Overall ECON220 Assessment Total ECON220 Assessment Total ECON221 Module Overall ECON221 Assessment Total ECON221 Assessment Total ECON222 Module Overall PMN MT NM MLM MM ML MLM MM MH NM MH MH NM MH Page 39 of 76 Copy to Clipboard This option will copy the columns and marks shown on the Marks Profile Form plus the students name and ID number into your clipbard You can then easily paste this information into any other application e g email excel word Student ID Name Berry 9252060 Juniper Overall Overall Overall Uncapped Capped Coursework Coursework Exam Exam CMod Credit Mark Agg Agg Mark Agg Mark Agg Result ECON211 15 59 5 ECON212 15 ECON220 15 ECON221 15 ECON222 15 ECON223 15 ITAL200i 15 ITAL201i 15 ECON103 40 ECON207 15 ECON227 15 ECON324 15 ECON325 15 ECON326 15 ECON329 15 ECON330 15 ECON331 15 ECON334 15 ENGL201 30 ITAL201 301 15 13 2 Results tab This tab is read only and displays the current marks at overall assessment type and module level 13 3First Attempt tab On this tab you can enter overall assessment marks if this is the lowest level of mark you will not be able to enter a mark at assessment type level if elements and or components exist 13 4Deferred Assessments If
21. Literature Project BIOL460 1 Bicol460 Assessment Unit 1 BIOL460D 2 Bidol460 Assessment Unit 2 BIOLFPG DIOL PG BIOLTEC Techniques Courses e To link an assessment unit to the module double click on it from the list e The Search form will close and the assessment unit will be linked to the module Click Il See 1 6 2 To remove a linked assessment unit from a module e Click to onto the module you want to remove the linked assessment unit from to highlight that line e Click the button Click eh see Page 19 of 76 7 BASIC DETAILS FORM This is a read only version of the Basic Details form seen in the Student Record System and holds the following details Click the button to open this student s record in the Student Record System SR will open the default form L el Keep Open Personal Details Student ID 32691599 College Grizedale a Refresh en Lee Entry 0171072010 Forenames Coal DOE 071271991 A0 Preferred Name Coal Dex Male Nationality British Hess 1011230410887 The photograph t e ER STOCKPORT cant Previous Lancaster Staff Student Type Undergraduate LC Zi Resid BSsIdence Mature Student Sttendance Details Mode of Attend e i i ees Studying at the University study SIE Full T ime PE ZE Ge 01 10 2010 Location of Tuition hi Lancaster University Retur Date Special Student Standard Current Study Details Department English and Creative Writ
22. a student is to take an assessment as a first sit in the resit period or examination period different to the default examination period for that module then you should to amend the Page 40 of 76 examination period details on the First Attempt tab of the Marks Profile form as shown below e Click onto the correct module in the grid d Marks Profile 09252060 Berry Juniper Form Marks Profile Results First Attempt Resits Narration End of Year Result Not qualified to proceed Part II Course Modules Overall Coursework Coursework Exam CMod Year Mark Agg Agg Mark ECON211 11 12 59 5 ECON212 11 12 ECON220 11 12 ECON221 11 12 ECON222 11 12 ECON223 11 12 ITAL200i 11 12 ITAL201i 11 12 ECON103 12 13 ECON207 12 13 ECON324 12 13 ECON325 12 13 ECON326 12 13 a a a lala lial MIN alata IB IB ll 4 Part Il eeng Details First Attempt 12 13 e Set the First Attempt year e Set the First Attempt period e Click 13 5Resits tab Recording Resit Requirements You can enter resit marks against overall assessment types in this form by clicking into the relevant cell You should also enter ticks on this form to indicate which assessment type resits the student will be required to resit The results tab shows the current marks so you will see an against any failed modules which don t currently have any resit information recorded
23. compulsory for all students 2 7 Include in Calculation If the tick is removed from the include in calculation check box for an element or component then any marks recorded against that element component will not contribute to the next higher assessment mark Le a marks recorded against a component marked as do not include in calculation will not contribute the associated element mark Page 4 of 76 2 8 Grade This term is used specifically to mean a letter grade as opposed to a numeric mark or degree classification 2 9 Mark Mark is used to cover all types of marks 2 10Dual Marking In instances where dual marking is used marks can be entered into LUSI and LUSI will calculate the final mark you will not be able to enter a final agreed mark It is crucial that single or dual marking is correctly attributed at the point of set up of elements and or components as changing from single marking to dual marking after marks have been entered will result in deletion of the first attempt marks already entered TIP If you need to enter a final agreed mark use the single marking option in the Course Handbook 3 OPTIONS OVERVIEW You can set up the screen layout and many of the default options of LUSI through TOOLS gt OPTIONS from the menu bar or click the OPTIONS button from the top toolbar The OPTIONS window is split into tabbed sections You can make the changes you require and then click SAVE You will see a save
24. e Enter the reason for granting the extension as free text in the Notes box E Edit Work Submission Z Extension Details Non v Late Submission Submission Date Submission Time Late Reason Notes Extension Reason Extension Date 21 11 4012 Extension Time 16 00 Extension Reason WIness Sef Cenified Motes e Click 9 RECORDING EXAM ATTENDANCE 9 1 Bulk Entry Exam Attendance The Bulk Exam Attendance form should be used to record attendance and non attendance at examinations This form can be accessed through either of the LUSI Academic Marks Page 24 of 76 applications and also from the Student Record System This guide gives instructions for accessing it in Academic Marks 2011 e Click on the Records menu e Move the cursor to Element Marks a side menu should now appear e Select Bulk Exam Attendance e Enter the module mnemonic into the mnem box e Hit the tab key e Select the correct exam from the Examination pick list e The Applicable To box will show which students the selected work type is applicable to and the grid will populate with those students In the example below the selected exam element has been recorded in the Course Handbook as being applicable to All students e Bulk Entry Exam Attendance fo ss Examination Session 12 13 39 Cose Mnem engl201 Absence Mailing Letter Cohort 08 10 2012 10 05 2013 Weeks 1
25. op moe EE Connections cor o Filter You may now want to filter data to identify records to be updated some examples of this are given below To identify records with missing resit session details Filter the registered for 17 resit column to show records with a y and filter the 1 resit session to show blanks To identify records needing 1 resit ticks Filter 1 sit session column to exclude deferred assessments 11 12 Aug Sept 12 13 Main Summer 12 13 End of Module Filter overall mark column to exclude blanks Page 69 of 76 Once you ve identified records requiring attention you can create a load list by copying the student id numbers pasting into notepad and saving as a lst file You can then use the open facility within Academic Marks 2011 to load the student records into the selection list Refer to section 13 4 for entering resit information 20 BULK MARK SHEETS REPORT To run the Bulk Mark Sheets report open the Report Finder by clicking onto the Reports menu and select Find Report Type bulk mark into the Search For box then click the Find button Search for Application Category Report Type Crystal Repot Repditing Services Data Export Mail Merge Report Data Export Bulk Mark Sheets Bulk Mark Sheets Module Statistics Bulk Mark Sheets One sheet per module tables of marks by student rows and assessment columns F Show Custom Name e Click o
26. s Esubmission Test 4 25 ECON207 Oral Esubmission Test 2 ECON207 Client evaluation Byron Coursework Coursework Element Marks section Coursework AAN Coursework Exam m First First ZE sm Mak Agg Marker Excused Disciplinary Marker Marker Mark int Mark Aog Component Coursework econ 207 test 1 Section A 50 A 21 a Coursework econ 207 test 1 Section B 50 e Marks section 12 1 Viewing Element Marks When you open the form you will see the student s module assessments for the current academic session You can change the session to view marks for a previous session 12 2 Export Button Click this button to get quick access to simple marks reports for the student whose record you are viewing Grid Export This report will produce a grid version of the Element Marks Profile form which can be easily exported to excel by clicking the button or copied to your clipboard using the Er Copy To clipboard J option Page 31 of 76 fG Bulk Assessment Marks Profile ef Close 7 Refresh F5 ZA Change Parameters F6 H Resize Columns ba Export F8 gt Copy To clipboard ff All Sheets v to New Workbook Join F9 Name Econ 103 Group Econ 103 test 1 Econ 103 test 2 ECON103_MDL ECON103 ESubmission Tes Esubmission Test 2 25 ESubmission Tes 25 Esubmission Test 4 25 Assess Type Coursework Type of Work Coursework Coursework
27. should now see a blue arrow against students who have a partial set of marks entered and a green arrow against students with a full set of marks recorded as Bulk Component Marks Entry Hermerts with components Session 1273 v Cohon 08 10 2012 Weeks 1 23 Assessment Fiker Studerd Fiter O Ordy dispisy studerts wih submission formation A8 Studerts Show prefered name inatead of forename Display excused column O Display notes column Component Fiter Show atuderds teach on Show studerts on overt Comporvents 5 Section RH Q4 25X blectiv 25X thective hhoomplete bhervwernt Marked at Grade Marked as Grade AR Marks in Mark Agg i Marker 1 Basket Orset r H 198 Bue Ground Hee 2 Bone Ciria Give Rochdale Card Room Green Gaol Fox Red Kert O KS Tip You can only enter marks into a cells filled with a solid block of colour If you don t understand why you can t enter a mark into a cell open the Legend and or the cell help for assistance 15 2 Excusing a component mark To excuse set aside a component mark you will need to display the excused column This is done by clicking the appropriate cross in the Display Options section of the form Display Options Display Marker Initials column Display excused column CH Display notes column You will now see an excused column after each component column Click the cross to the right of the component column to excuse set aside that co
28. to indicate that a student is to be excused from and element In the example below the student has had the 40 essay excused and therefore the mark for the Group Oral Presentation will count as 100 of the course work assessment type a Bulk Element Marks Entry Elements with no attached components Session 12 13 v Mnem engl201 ID Assessment Work Type Name Worth Hective Applicable To Cohort 08 10 2012 Weeks 1 23 we 38 Coursework Presentation A Group Oral Presentation 60 00 d Work applicable to all standard Assessment Filter Coursework Essay s ENGL201 Essay Student Filter Di Options Only display students with submission information All Students Show preferred name instead of forename Display Marker initials column Show students teach on degt me column splay notes column Show students on event Elements ore e Coursework Student ID Name Sadan Ta Chil Initials Notes Overall Mark Mark Agg 32577708 Aqua Daylesford 32658534 Basket Orsett 09252060 Bery Juniper 32679164 Blue Ground Hillside 32558063 Bone China Blue Rochdale 32553510 Card Room Green Gaol 32659796 Dodger Blue Cleveland 32650976 Fox Red Kent 32559678 Glass De Parys 32670913 Lovely Brown Arbourfield 32678342 Picture Gallery Red Barking Tip To excuse a student totally from an assessment type then mark all Elements linked to that assessment type as Excused When you are excusing the mark you should indicate the r
29. 11 Weeks 1 22 Patil 3 0 00 0 0 00 00 00 000 0 00 O O O OO O O O O O O OOOO Oe L e To mark one module as unpublished click on the tick in the Publish column at the left hand side the A wit be changed to a indicating that the assessments for that module will not be published e You can choose to mark all modules as publish or unpublished by using the buttons on the right hand side of the form ols Bulk Updates Published Unpublished e Please note you cannot withhold publication of assessment element and components after marks have been published If marks have been published the indicator in the marks published column will appear in orange as shown here aks nave Deen published on line for a cohort the work structure will De published regardless of whether the Work structure has Geen released for tion op this Tom Mnemonic Cohort Marks Published ENGLIO0 English Literature 1071072011 Weeks 1 25 ENGL201 The Theon and Practice of Criticism 10 10 2011 Weeks 1 23 Part Il ur A ENGL302 Women Writers of Britain and America 107 1072011 Weeks 1 22 Part Il final year ENGL304 Amerncan Literature from 1900 10 10 2011 Weeks 1 22 Part Il final pear ENGL306 10 10 2011 Weeks 1 23 Part Il final year ENGL202 Renaissance to Restoration English Li 107 1072011 Weeks 17 22 Part Il yr A e Y
30. 23 Email Bulk Operations Applicable To Work applicable to all Students Submit All Examination ENGL201 exam Examination date 01 01 0001 00 00 Expected Attendance 22 F Remove All Students Student ID Name Absence Reason 30306625 Colonial Blue Fitzwilliam 30972938 Coral Etearchou 30737388 Dark Bluish Green Newport Pagn 32122074 Hollyhock Padstow 32577708 Aqua Daylesford 32658534 Basket Orsett 09252060 Berry Juniper Juice 32679164 Blue Ground Hillside 32553510 Card Room Green Gaol 32651209 Clay Nile 32659796 Dodger Blue Cleveland eooooooooooe e Use the paper copy of the exam attendance list to identify students who have or have not attended the exam e To record Attendance click onto the in the column after the Name to change it to a LO Page 25 of 76 Tip If the majority of students attended the exam it may be quicker for you to use the i Submit All oe L Submit Al button This will record everyone as having attended you can then click the to remove it from students who didn t attend 9 2 Recording Exam Non Attendance e For those who did not attend leave the as it is or click to remove the if you have used the submit all option detailed in the tip box above e Click the button at the right of the row to open the Edit Exam Attendance box VY Edit Exam Attendance Non Attendance Reason Reason e S
31. 345i British Social Problems between the w 10 10 2011 Weeks 1 23 Part Il yr 3 HIST 324i Everyday Life in Pre Industrial England 10 10 2011 Weeks 1 23 Part Il yr 3 HIST 317i Richard Ill and the Princes in the Tow 10 10 2011 Weeks 1 22 Part Il yr 3 HIST 345ii British Social Problems between the W 10 10 2011 Weeks 1 22 Part Il yr 3 HIST 324i Everyday Life in Pre Industrial England 10 10 2011 Weeks 1 22 Part Il yr 3 HIST History Part subject 10 10 2011 Weeks 1 25 Part MED Medieval Studies Part subject 10 10 2011 Weeks 1 30 Part HIST 349 Film propaganda in Nazi Germany and 10 10 2011 Weeks 1 23 Part Il yr 3 HISTS 21 11 Revolutionary Russia 1914 1928 10 10 2011 Weeks 1 30 Postgraduate IM AMST351 The Vietnam War and after 10 10 2011 Weeks 1 24 Part Il any yr HIST 357i The Fatal Attraction of National Sociali 10 10 2011 Weeks 1 23 Part Il yr 3 HIST 343i Film propaganda in Nazi Germany and 10 10 2011 Weeks 1 22 Part Il yr 3 HIST 357i The Fatal Attraction of National Sociali 10 10 2011 Weeks 1 22 Part Il yr 3 HIST 333i Science and Society in England 1640 10 10 2011 Weeks 1 23 Part Il yr 3 HIST 333i Science and Society in England 1640 10 10 2011 Weeks 1 22 Part Il yr 3 HIST 364 The Shock of the New Modernity an 10 10 2011 Weeks 1 23 Part Il yr 3 HIST364i The Shock of the New Modemity an 10 10 20
32. Checker The form will open with the current academic session pre selected next e Click into the Mnem box and enter the course module mnemonic then hit the tab key e If the module has more than one cohort select the cohort you want to enter resit marks for from the pick list You will now see a grid with a line for each assessment type the student is recorded as re sitting see Section 13 4 Recording Resit Requirements Example 1 Almond Overton in screen shot The student is required to resit the exam and the original coursework mark will stand A resit tick has been entered against the coursework assessment type on the Resit tab of the Marks Profile form There will be one line in the grid for entering the overall exam resit mark The system will then calculate this mark with the original overall coursework mark to get the actual and given overall aggregate score after resit Page 52 of 76 oJ Bulk Resit Marks Entry lo e Module Information H Se P 11 12 Assessment Status Defaut Grade Out Of Co rk 0 Compulsor F F Mnem engl201 sy E Refresh Overall Compulsory E F eo 10 10 2011 Weeks 1 23 of Cose W O Reports Exam D Compulsory NI Students e Only Students With Rests CH Show prefered name instead of forename Assessment Filter Ei Resit Rest 1 Resit 2 Calculator ee Sa Acutual Aggregate Student ID Name Assessment Type Mak Mak 32137200 Almond Overton Exam 321426 2 C
33. Page 12 of 76 CR Assessment Profile 32142889 Hay Holyrood Form Assessment Profile E Keep Open Module 1112 PPR 225 Introduction to Peace Studies Students Assessment Types Available Assessment Types Assessment Dissertation Coursework Overall Increase Overall Mark An assessment mark can only be used to calculate the overall mark if it will increase t Course Default In the example above the the student has the option of changing the 60 exam assessment type to 60 dissertation To make this change click onto Exam at this point the arrow and weight buttons in between the two boxes will activate Click the button to move the assessment type across to the right ig Assessment Profile 32142889 Hay Holyrood Assessment Profile Module 11 12 PPR 225 Introduction to Peace Studies Students Assessment Types Available Assessment Types Assessment Coursework Overall Course Default Now click onto Dissertation and then click the button to move this assessment type to the left Click the 1 button to save the change Page 13 of 76 4 2 To change a default assessment profile to a non standard assessment profile If it has been agreed that a student s assessment profile for a module should be something other than the standard assessment use this form to make the changes to assessment type weightings Note You will only be able to make changes to weightings of assessment types alr
34. Student s Assessment Types Available Assessment Types Assessment K Assessment Coursework 8 60 Exam Overall Increase Overall Mark An assessment mark can only be used to calculate the overall mark if it will increase it Course Defaut Tip Make sure that you have created appropriately weighted Part year JYA elements and components for non standard assessments Page 15 of 76 5 BULK ENTRY ASSESSMENT PROFILE CMOD lf the assessment proportions for a module have changed then there is a possibility that some students may have the wrong proportions attached to their personal record for this module This may become apparent when trying to enter upload marks into LUSI The form can be accessed from Student Records or Academic Marks 2011 Follow the steps below to check and correct this data e From the Records menu select Bulk Assessment Profile CMod Fis E Records HEZA LR Border Agency Res Fired Chief Trei Resets in Souk Sekcion DS Entry by Setection Buk Erir by Zchriec ki D Gua Assessmend Protie Chod Bug Eram Sein and Period Lindale D Ewart K relen Entry e When the form loads the current Academic year will already be selected you can change it if necessary e Enter the course module mnemonic in the next box e Hit the Tab key the form will then populate as shown below e Click onto the first name in the list and see the assessment proportions for that student in the bottom section of the form
35. ated as soon as you click into a chequered cell Marks can then be entered as detailed in section 16 Bulk Resit Marks Entry Page 43 of 76 13 7 Narration Tab Notes will be entered into the Narration tab following outcome of exam boards Write access to this tab is restricted to the Student Registry 14 BULK ELEMENT MARKS ENTRY Please keep in mind that the Marks have to be entered on the lowest level available therefore if a module assessment type has elements and components associated with it then marks will need to be input at the component level 14 1Entering Element Marks e Click on the Records menu in the Academics Marks window e Choose Element Mark gt Bulk Element Marks Entry e Enter the module Mnemonic in the Mnem Field and press the Tab key to accept it e See the form populated with data e Select the Element that you want to enter marks for by clicking on the appropriate row in the Elements with no attached components window at the top of the form a9 Bulk Element Marks Entry Elements with no attached components Session 12 13 v Mnem engl201 Assessment Work Tye Name Cohort 08 10 2012 Weeks 1 23 Assessment Filter 6143 Coursework Essay s ENGL201 Essay Student Filter OH Only display students with submission information Sg All Students Show preferred name instead of forename Show students teach on v Display Marker Initials column Display excused column Displ
36. ay notes column OOo f Show students on event Click to select the Element you want to enter marks for Elements Group Oral Presentation 60 Bective Coursework Student ID Name z f Overall zement as Grade Mark Agg 32577708 Aqua Daylesford 32658534 Basket Orsett 09252060 Bery Juniper 32679164 Blue Ground Hillside 32558063 Bone China Blue Rochdale 32553510 Card Room Green Gaol 32659796 Dodger Blue Cleveland 32650976 Fox Red Kent 32559678 Glass De Parys 32670913 Lovely Brown Arbourfield e Click into a cell and enter the mark TIP If the exam attendance or work submission has not been recorded the fields for the marks will be read only i e with the pink stripes background if using default grade colour settings and you will not be able to add any marks Page 44 of 76 e Click on the Individual student id in the Student ID column to open that student s record in Academic Marks The record will open to the form which is currently set as the default form 14 2 Excusing an Element Mark To excuse set aside an Element mark you will need to display the excused column This is done by clicking the appropriate cross in the Display Options section of the Bulk Element Marks Entry form Display Options E Display Marker Initials column Display excused column CH Display notes column You will now see an excused column e Click the
37. be set aside when calculating the Element aggregation mark First First First Second Marker Marker Marker Marker Mark Aga Initials Mark Section A M C Section B Q1 Section B Q2 Section B Q3 Section B Q4 SS 5 5 8 Page 37 of 76 13 MARKS PROFILE FORM This form can be filtered to view Part or Part Il marks it has four tabs holding different information plus button functionality detailed below Tip You can set which tab this form opens to by changing the default in Options see section 3 8 CY Marks Profile 09252060 Berry Juniper Lo amp es Form Marks Profile x 7 Keep Open Results First Attempt Resits Narration H Part Il Results This page shows you the latest view of this student s marks This page is read only You can edit the marks using the First Attempt and Resits pages and where E Refresh appropriate the Bement Marks Profile screen an Click to view Part ea Pat or Part II ECON211 e Part Il ECON212 ECON220 i ei Ww ECON221 ECON222 O Epot ECON223 E Launch SRS ITAL200i ITAL201i ECON103 ECON207 Student View ECON227 l ECON324 Click to open the ECON325 ECON326 Student Records ECON329 System ECON330 ECON331 l ECON334 View students Q Erai omg interactive transcript ITAL201 301 Grid Export Data Export Copy To Clipboard 13 1Export Button
38. bility needs You can tick the options you would like activating The current default text is Microsoft Sans Serif at 8 25 font size This can be changed to a larger style if required However the larger the font the more awkward it is to display text on some features For example if you choose size 14 the buttons will be not large enough to display all text Page 7 of 76 3 5 Find Columns Tab If Options KI ell E General Find Defaults Child Forms Usability Find Columns Find Filters Colour Academic Marks k l Save Find Columns G4 Refresh Search Result Type Hidden Columns Displayed Columna cia Close Forename Student ID Title Sumame P Defaults Gender Prefered Hame Birth Date Nationality g Domicile Scheme OF Study Faculty e Department Qualification Entry Date Mode OF Study Attendance Status Year of Scheme Year of Student The Find Columns tab enables you to choose the information that is displayed in the FIND results and subsequently transferred into the SELECTION LIST You can use the green arrow buttons on screen to choose the order the columns are displayed in and whether you wish any more information to be displayed This is useful when you want to select only certain students from your results For example if you are only interested in students with a particular nationality then add Nationality to the Displayed columns in the following way 1 Click on Nationality in the left ha
39. bmitted electronically via the VLE then the VLE activity of Advanced File Upload should be chosen If not then the VLE activity should be set to Offline activity VLE Activity Advanced File Upload Plagiarism Tool 1 Plagiarism Tool 2 au New Compone e f a plagiarism tool is to be used then the correct tool should be chosen as above 17 5Creating Components You will need to create a Component for every element part that will be given a mark For example if you create an Element for an exam paper and students need to answer 5 questions with each question being given a mark you would create a component for each question If the student has a choice of which questions to answer i e they choose 5 out of 10 then you would create 10 components 1 for each questions and make them all elective Page 61 of 76 e Click onto the Element you want to create a component for Click the button which you ll find at the bottom of the form Stafi F ha VLE Activity Advanced File Upload age Plagiariam Tool 3 Tumitin Piagiariam Tool 3 e A new line will be created in the Components grid and it will be given a group number linking it to its associated Element L Work Ype O WOT 5479 Cosework ss Essays ENGL204 Essay 1 50 00 5480 Coursework Essayls ENGL204 Essay 2 50 00 5481 Exam Exam ENGL204 Exam 100 00 Element Details Components ective rade Extension Dat
40. by every student enrolled on the module if there is just one student who will not be taking this element of assessment then this value should not be used e Part Yr JYA s To be used for elements of assessment which will only be taken by JYA students who will be leaving before the summer term and who have therefore been set an alternative assessment Page 58 of 76 e Full year students only To be used for elements of assessment which will not be taken by part year JYA s but will be taken by all other students enrolled on the module e Click into the column Elements ID Group Assessment Work T ype ZZ worth E Essayls ENGL204 Essay 1 sg e Enter the Element Details in the bottom left of the form e Due Date Time in this format dd mm yyyy hh mm Element Details Due Date Time 1071172011 16 00 Extension Date Time e Extension Date Time For recording extension details at a later date if required e Marking method Grade Percentage Out of y Due Date Time Percentage Mavmum out of y mark e Maximum out of y mark lf marked out of y is selected enter value here for example if the element is to be marked as a enter 100 if it s out of 20 enter 20 e Single or Dual Marking check the appropriate method Single Marking Co Dual Marking r Page 59 of 76 e H Dual Marking is to be used you will need to indicate whether the agreed mark will be the Mea
41. changes confirmation screen Click YES to confirm your changes Click CLOSE or the X to close the Options window and return to the Academic Marks 2011 screen All these options are here to save time when dealing with records so you can change the defaults to your most common settings The REFRESH button will refresh your view to what the last saved defaults were Useful if you have clicked accidentally on an option The DEFAULTS button will reset all options back to standard setup Page 5 of 76 3 1 General Tab f Options General Find Defaults Child Forms Usability Find Columns Find Filters Student Startup When starting the application default the academic year to Gei the current academic year C 3 the last academic session used eS Defaults C 3 the following academic year Display the Find form on startup Reportin ZS A l When checked the Find Form will be displayed automatically when the application is starte C Display extended options when reporting selection lists Crystal Report Rendering The General Tab provides options to set the default academic year It is automatically set to the current academic year however you can have it set to a particular year or the last academic session you used 3 2 Find Defaults Tab If Options Elte Ed General Find Defaults Child Forme Usability Find Columns Find Filters Colour Academic Marks LA Save
42. d The Legend shows you all of the indicators you may see in the first four columns of the marks entry form and the colours and shadings you may see the marks entry cells filled in together with a description of what it means Click and drag the Legend to move it around or even onto a second screen if you have one To close the Legend click the E right hand corner 11 CELL HELP t7 Click the button on any of the Marks forms Marks Profile Element Marks Bulk Component Marks Entry Bulk Element Marks Entry to see the Cell Help box in the top Academic Marks Cell Help Cell help will appear when you select a cell Page 30 of 76 12 ELEMENT MARKS PROFILE FORM ENTERING AND VIEWING MARKS FOR AN INDIVIDUAL STUDENT Use this form to view and record component and element marks for a student Apply filters at Y Element Marks Profile 09252060 Berry Juniper m od u le and Fom Element Marks Profile assessment type Session 12 13 v Module v ei rks gt As Type of D M Mark er eeng Work Name Worth Mak Mak Agg ay Excused In Discipl ype Incomplete Coursework Coursework Econ 103 Group Project 40 Econ 103test 1 Coursework Econ 103test 2 10736 ECON103 Coursework Coursework ECON103_MDL 10 ECON103 Exam Exam ECON103 GN wu COM Coursework Essay s ESubmission Test 1 25 Q 10735 ECON207 Coursework Essay s ESubmission Test 3 25 10749 ECON207 Coursework Essay
43. e Display Submission Status Mandatory This will add columns to the report to show late and non submission for each element Display Overalls at Right Instead of Left This will move overall columns to the right of the lower level marks rather than the left Include Statistics only available in sheet per module mode Mandatory You can add statistics e g median mean standard deviation number of ls lis Hiis IIs Passes and Fails etc to each column This is only possible when you are running the report in sheet per module mode Produce combined statistics for all assessment regulations This will produce a single set of statistics covering all assessment regulations versions Beware Statistics upon different types of marks may not be meaningful Running the report OK Once you ve selected the parameters click to run the report Page 74 of 76 Bulk Mark Sheets report output fE Results Bulk Mark Sheets f v i Close Refresh F5 A Change Parameters F6 gj Resize Columns F7 ffxi Export F8 All Sheets to New Workbook Join F9 Student ID Student Name Overall Mark Overall Agg Cours Coursework Agg Essay 1 Mark Essay 1 Agg Essay 2 Mark Essay 2 Agg Essay 3 Mark Essay 3 Agg 32107534 Hardwick White 32553510 Card Room Gree 32555816 Whistle Headrig 32556438 Toffee Homer 32556628 Steel Blue Johns 32556806 Straw Colour Lu 32558063 Bone China Blue 32559068 Shell Cun
44. e Time Ys e Worth Cale y Grade O Percentage O Out of Mavmum out of y mark Out OF e Click into the Name cell and type the component name e Click into the cell and enter the value of the component this is the value of the Element and not the percentage value of the module e Inc In Calc leave ticked if the mark for this component should be included in the calculations e Elective Tick if the component is NOT compulsory e Grade Leave ticked if the component will be given a grade mark untick if another marking method will be used Page 62 of 76 e Out of y If the component has been identified by the department as one which will be quantitatively marked then enter the numeric value here and ensure that you remove the tick from the grade box we Essay s ze ENGL2O4 Essay 2 50 00 Exam ENGL204 Exam 100 00 Element Details Components Due Date Time Mame SE EE Electve Grade Out OF Extension Date Time Ce Grade ci Percentage E Out of y DAG A ENGL 204 Secton 4 Multipl 40 00 GEES 5453 ENGL204 Section B 01 30 00 F484 ENGL 204 Section B Q2 30 00 Single Marking Dual Marking 5485 ENGL 204 Section B Q3 30 00 Dual Marking Total 5496 ENGL 204 Section B 04 30 00 C Elective Include in calculation 17 6Making Module Assessments Available On Line Course Handbook The default position is that assessments will be published to interactive stude
45. e Appropriate Resit Cap Resit Caps for 2011 UG Assessment Regulations Part Students No Cap 2 years and 3 years on 4 year programmes Lancaster Non Final Year Cap at 9 0 Final year students Lancaster Final Year Cap at 17 Attempt e Enter resit examination details in the bottom section of the form Page 42 of 76 Part Examination Details First Resit 12 13 Second Resit Resit Cap Lancaster Final Year Cap at 1st Attempt Select the Type resit Select the resit resit year requirements notes here Select the examinations period Resit Cap 13 6Entering Resit Marks For an Individual Student Resit marks for an individual student can be entered on the Resit tab of the Marks Profile form cea Y Marks Profile 32897118 DarkGoldenRod West Form Marks Profile T Results First Attempt Rests Narration B Part Course Modules 11 12 ENGL201 The Theory and Practice of Criticism v Original Original Resi 1 Actual Actual Given Given Capped Capped Resit 2 Actual Actual Given Mark Agg Mak Agg Mak Agg Mak Agg Mark Agg Mark CMods g2 Part Part l el WY Part Examination Details Det First Resit 11 12 x Desen Data Epot Second Resit X v Launch SRS Resit Cap v Notes Student View The Resit Calculator button on the right hand side will be activ
46. e Assessment Regulations Crystal Report Reporting Services All Data Export Mail Merge NCW ASSCSSINC IL MeQUuIGUUTIS MNAI MESULS Mist Lidss LG New Assessment Regulations Missing Marks New Assessment Regulations Part Results by College New Assessment Regulations Part Results Statistics New Assessment Regulations Report Mark Check New Assessment Regulations Students with Failed Modules or Deferred Assessments New Assessmnet Regulations Part Results by Department Part Progression Enrolment Check Part Exam Board Summary Spreadsheet Crystal Report New Assessment Regulations Full Attendance and Marks Report New Assessment Regulations Part Results Letters New Assessment Regulations Undergraduate Transcript Part Board Report Part Exam Board Exam Grids New Assessment Regulations Students with Failed Modules or Deferred Assessments Still under dev KS Retumed students whose overall module mark is below the pass mark or missing V Show Custom Names lai Customise le Add Favourite e The report parameters box will appear Page 67 of 76 we Parameters for New Assessment Regulations Students with Failed Module Report Parameters Fields marked with asterisks 7 are optional Parameters for the report Academic Year Depantment Department Administers Schemes Modules Students On Part I Part Il e Select the Academic Year and Department from the pick lists
47. eady associated with the module you will not be able to use assessment types not associated with the module In the example below the student is a visiting michaelmas term only student and will be assessed 100 by coursework 3 gt To make this change click onto Exam and then click the button to move this assessment type out of the student s assessment profile fg Assessment Profile 32659222 Dim Gray So Lad Phrao Form Assessment Profile en 1192 HST274 Medicine Life and Death 1300 to the Present Available Assessment Types Gi Refresh Assessment pm e E cose e Exam i Coursework Overall Increase Overall Mark An assessment mark can only be used to calculate the overall mark if it will increase i Course Default gt Next click onto Coursework and then click the button Page 14 of 76 GT Assessment Profile 3265922 Dim Gray Soi Lad Phrao elle Module da 1142 HIST274 Medicine Life and Death 1800 to the Present Student s Assessment Types Assessment Coursework Overall Change Assessment Weight Click here change assessment weight An assessment mark can only be use Course Default This will open the Change Assessment Weight box Change the 40 to 100 click OK and then click J E Assessment Profile 32659222 Dim Gray Soi Lad Phrao else Form Assessment Profile Module Ga 1142 HIST274 Medicine Life and Death 1800 to the Present
48. eason for the mark being excused in the Notes field click on three dots to open the Edit Notes window and type the explanation there Click OK when finished Page 45 of 76 Edit Notes Mark excused due to illness medical evidence provided 14 3 Excusing An Assessment Type To excuse set aside an assessment type then excuse all elements attached to that assessment type as shown below From the bulk marks entry form this means you will need to click onto each Element separately and then mark it as excused against the relevant student It may be easier to do this within the students individual Element Marks form see 12 3 above 14 4Recording Marker Initials against an element mark You can set the Marker initials by clicking to highlight the relevant student rows use the shift or ctrl key to select multiple rows then click on the Set Marker button type the marker initials in the window that opens see below click woa ol Allocate Marker Initials Marker Initials 5 max CD 15 BULK COMPONENT MARKS ENTRY Please keep in mind that the Marks have to be entered on the lowest level available therefore if a module assessment type has elements and components associated with it then marks will need to be input at the component level You can use the Component entering feature or the Element Marks entry 15 1Entering Component Marks e Click on the Records menu in the LUSI window e Choose Component Mark gt Bulk C
49. elect the appropriate non attendance reason from the pick list Tip If the student has not made alternative arrangements with the department or the Registry select Did not attend assessment receive 0 F4 this will automatically record the mark of O or F4 against the student for that element e Type any notes directly into the free text notes box comments such as medical note seen assessment deferred should go here e Changes will be saved when you close the form using the button 9 3 Contacting students by letter about exam non attendance Use this option if you prefer to produce print and send out letters to students who did not attend an exam Page 26 of 76 Bulk Entry Exam Attendance Examination Session 12 13 Mnem ergo A Cohort 08 10 2012 10 05 2013 Weeks 1 23 Examination ENGL201 exam Applicable To Work applicable to all Students Examination date 01 01 0001 00 00 Eqected Attendance 22 E Include Audit Students Students e Before you close the Bulk Entry Exam Attendance form click the button in the Absence Mailing section of the form you will then see the following message Bulk Entry Exam Attendance This will only produce correspondence for students with one of the following exam absence reasons Did not attend assessment receive 0 F4 No reason given ena e Click OK and see the following message Bulk Entry Exam Attendance The letter wil
50. ese are what you will see on returned work These grades will be converted to an aggregation score ona 24 point scale for the purposes of calculating your overall module results and your final degree class Assessed work which is quantitative marked to a defined marking scheme and often largely numerical or multiple choice tests may still be marked in percentages Again these marks will be converted to an aggregation score on a 24 point scale Departments will make clear the marking method to be used for each assessment together with the relevant grade descriptors marking criteria Degree classifications will be based on your overall aggregation score and there will be clear definitions for borderline scores and departmental criteria for considering borderline students To progress between years any failed units must be resat Failed module marks may only be condoned above a minimum aggregation score indicating a reasonable attempt has been made All failed marks must be condoned to qualify for a degree To qualify for an honours degree students must attain an overall pass grade and no more than 30 credits condoned The penalty for work submitted late is a reduction of one full grade for up to three days late and zero thereafter If you have any questions about this application please contact lusi support lancs ac uk in the first instance Page 3 of 76 2 GLOSSARY 2 1 Assessment Type Modules are assessed by As
51. he element mark is calculated from the component marks If you tick this box the marks which have been calculated will appear as separate columns next to the input marks which count towards it Collapse Dual Marker Columns By default when an assessment is dual marked two sets of marks aggregation score columns appear for the assessment to show both marks If you tick this option then only the combined first attempt mark will be shown for dual marked assessments Exclude Work If you tick this option it will remove the columns containing element and component marks from the report Exclude Non Work This will remove the columns containing assessment type totals and module overall totals from the report Page 73 of 76 Separate Mark and Aggregation Score Columns If you tick this option you will see separate Mark and Aggregation Score columns for each assessment instead of just seeing one column containing the Mark if it exists or the Aggregation Score if there s no input mark Display Programme This will add a column to the report to show each students programme of study Display Year of Programme This will add a column to the report to show the year of programme in which each student is enrolled on each module for which they are included Display Assessment Regulations Version This will add a column to the report to show the assessment regulations which apply to the student for the modul
52. ing Degree BA Hons English Literature 8 RECORDING WORK SUBMISSION 8 1 Bulk Entry Work Submission The Bulk Work Submission form should be used to record submission of non exam assessment types This form can be accessed through either of the LUSI Academic Marks applications and also from the Student Record System This guide gives instructions for accessing via Academic Marks 2011 e Click on the Records menu e Move the cursor to Element Marks a side menu should now appear e Select Bulk Work Submission e Enter the module mnemonic into the mnem box e Hit the tab key Page 20 of 76 e Select the correct piece of work from the Work pick list e The Applicable To box will show which students the selected work type is applicable to and the grid will populate with those students In the example below the selected work has been recorded in the Course Handbook as being applicable to Part Yr JYA s so only part year JYA students are shown Y Academic Marks 3 Bulk Entry Work Submission File Edt Records Reports Tools Window Wizards Help Loven Save Fo Find Repots Options agg Co Module Information Session 12 13 v Mnem engl201 Letter Cohort 08 10 2012 10 05 2013 Weeks 1 23 X Assessment Filter All v Reports Work M only take home X y Late Non g Remove All QS hmissi SB Email Bulk Operations Submit All Applicable To Work applicable to JYA students leav
53. ing before summer term Due Date 14 12 2012 12 00 Extension Date Set Not m Marks IS Submitted Show All Students Number of submissions expected 2 Audit students Show Students On Event Include Audit Exclude Audit Student ID Name Extension Date Submission Date Late Reason Notes Excused Elec Sub Date Elec Late 32651209 Clay Nile f E 32650801 Emeraude Rykneld 1 e e To record submission click onto the in the column after the Name to change it to a e The due date recorded against the element in the Course Handbook will be entered in the submission date box Tip If the majority of students submitted a piece of work on time it may be quicker for you to Submit Ai Ba _ use the button This will record submission for everyone and you can then click onto the to remove it from students who have not submitted e Click the box button to open the Edit Work Submission Extension Details entry e Enter the submission date in the format dd mm yyyy e Enter the submission time in the format hh mm e Select the late reason from the pick list e Enter details of any extenuating circumstances for lateness as free text into the Notes Dox Page 21 of 76 F Edit Work Submission Extension Details Non Late Submission Submission Date Submission Time Late Reason 15 12 2012 16 00 Late submission Marks Deducted by Dept Notes LI Bulk Ente W
54. ingty 32556206 Straw Colour Luker 325559473 Thunder Laighcartside E Ki E o k Work apptcable to al standard ba Full Year JYA studerts Danson Date Number of submusmons expected 14 Extension Date Submission Date Late Reason Notes 29 11 2012 12 00 21 12012 12 0 Not aubrruttecd by deadline 2 1 12012 1200 2911 2012 12 0 20 1 1 201 Not submitted by deadline 23 1 12012 12 00 2 1 1 2012 12 Z991 12012 12 0 Not suberuttod by doedline GGGGGoGGoGGGGG Excused Elec Sub Date Audt students ihcivde Audi Elec Late Ca Eisat Et amp Exclude Adi Page 22 of 76 Note e Work submitted un to three days late will receive a penalty of one full grade select the late reason Late submission Marks Deducted by Dept in this instance you must then deduct a full grade at marks entry point e Work submitted more than three days late will receive zero select the late reason Late submission receive 0 F4 a mark of zero will be entered automatically against this work element when this late reason is selected e Students failing to submit work will receive zero select the late reason No submission receive 0 F4 a mark of zero will be entered automatically against this work element when this late reason is selected 8 3 Recording Extension Details for a student via the Bulk Entry Work Submission Form To record extension details for a st
55. l either user the college address or the current termtime E address Do you want to user the college address e Click Yes if you want use the students college address and No to use their termtime address e A letter with the following wording will then be produced in Word for all students with a non attendance reason of Did not attend assessment receive UEFA or No reason given Student ID No Today s Date Juniper Berry Bowland College Dear Juniper have noted that you were absent from the following examination Page 27 of 76 Module ENGL201 The Theory and Practice of Criticism Examination ENGL201 Exam Date 20 05 2013 The examination regulations state that if a student is absent from an examination without a satisfactory explanation then a mark of F4 zero is recorded If you do not want me to act in this regard you must provide within the next few days documentary evidence to account for your absence or let me know of any other arrangements that have been made by your department which am currently not aware of If you were absent due to illness then you must submit a doctor s certificate stating that you were unable to sit the examination A Self Certification form will not be accepted unless signed by a medical doctor Yours sincerely Richard English Undergraduate Administrator ZS 01524 59 2136 direct line dX r english lancaster ac uk c c Module Administering Department Print a
56. liffe 32559473 Thunder Laighc 32559480 Straw Radford 32559678 Glass De Parys 32570175 Red Color Graig 32571052 Green Apple Milt 32572950 Comsilk Wigsby 32573535 Old Rose Larch 32575302 Farrow s Cream 12 0 C 12 0 13 0 14 0 16 0 14 0 13 0 15 0 15 0 16 0 15 0 14 0 15 0 9 0 13 0 21 0 15 0 15 0 16 0 17 0 13 0 15 0 17 0 21 0 9 0 9 0 14 0 13 0 16 0 15 0 aj lgjolyjplgpjaj jalo jp p ENGL100 Click the button shown here to expor the report output to excel IS Export F8 All Sheets Viewing the data in excel To make the report easier to read highlight row 1 of the excel spreadsheet and click the button and select next click onto to highlight the whole spreadsheet and then double click on one of the column separator lines i e between column A and column B This will resize each column width and your spreadsheet should then look something like this v Coursework Mark 50 Coursework Agg 50 Essay 1 Mark 25 00 Essay 1 Agg 25 00 Essay 2 Mark 25 00 Essay 2 Agg 25 00 Essay 3 Mark 25 00 E x L z SIS o 0 o o 3 gt v O Overall Agg Student ID ENGL100 Section B Agg 50 00 M only AYA Essay 2 Mark 50 00 M only AYA Essay 2 Agg 50 00 ENGL100 Section A Mark 50 00 ENGL100 Section A Agg 50 00 ENGL100 Section B Mark 50 00 lt M only AYA Essay 1 Agg 50 00 2 Presentation Mark 25 00
57. lk Bement Marks Availble On Line Bulk Event Departmental Email Contact Bulk Module Assessments Available On Line Undergraduate Exttemal Examiners Dept Faculty e n the window that opens select the Department Tip If the Department is pre selected and already showing you still need to re select it to activate the feature e Choose the module and see all non exam assessment elements listed e Tick the Available on line option Page 65 of 76 Student view When publishing marks online it might be a good idea to check how students will see their marks You can use the Student View feature which is available via a Student View _ button on the Marks Profile form and the Element Marks Profile form e Click the Student View button and login to co sign using your University login name and password WebLogin Username Please enter your authentication information Password and click the Login button to continue togn By using this pernice you agree to adhere to our policies and coidelines you ase expecnnciog probis logging z please see Logana wits as services acd astica uos e You will see the students interactive transcript e Element marks which have been published will have G against them ess LG X F 117 12 ENGL204 American Literature to 1900 Included in Module EMGLF04 Sp Published Yes CB we worth of Module 40 Mark Wot applicable Includes optional electives m
58. message Element Marks Profile 09252060 Berry Juniper eh Are you sure you wish to save the changes made on this form e Click Yes if you want to save the changes and No if you dont Once you ve clicked Yes the system checks that weightings of the Elements and Components associated with the student add up to 100 if any anomalies are found you will get a warning message advising you of the problems An example is shown below Element Marks Profile 09252060 Berry Juniper The student has more than 100 worth of elements in the following A assessment types ECON330 gt Exam 200 00 Averages will be calculated out of the percentages stated in brackets Are you sure you want to save the marks anyway Tip This message usually indicates that there is more than one option or elective but that the options have not been marked as elective In this example an exam element had been set up for full year students and another had been set up for part year JYA s both elements need to be marked as elective and doing this fixes the problem Page 33 of 76 a a Se a Consonant KL E EE Ee T Cohot 0A102012 Weeks 1 23 12 4Excusing an Element Mark e Click on the cross in the Excused column to mark an element as excused This will remove that element from the module mark calculations Notes p edel O __ e Click onto the in the Notes column t
59. mponent In the example below the student has marks for 75 of the exam and has been excused from 25 a Bulk Component Marks Entry Elements with components Session 12 13 v Mnem engl201 ID Group Assessment Work Type Name Worth Elective Applicable To 10861 Exam Exam ENGL201 exam 100 00 a Work applicable to all standard inc Full Year JYA studer Cohort 08 10 2012 Weeks 1 23 Assessment Filter Student Filter Display Options Only display students with submission information Display Marker Initials column b All Students Show preferred name instead of forename Display excused column Show students teach on OH Display notes column Show students on event Components Section A M C Section B Q1 Section B Q2 Section B Q3 Student D Name Marked ot of as Ud Wiel ZS Eoused Marked se Grade Ud Hated as Grade Bessi er 1 Marker 1 32658534 Basket Orsett 20 A 32679164 Blue Ground Hillside 25 A 32558063 Bone China Blue Rochdale Page 48 of 76 15 3 Excusing an Element which has attached components If the whole element is to be excused then this should be done at element level see 12 2 above 15 4Recording the marker s initials against components To record markers initials against components you will need to Display Marker Initials Column by selecting that Display Option Display Options Display Marker Initials column CH Display excused column CH Display notes column e U
60. n Maximum o Minimum Single Marking Dual Marking Tota Elective e Check this box if the Element is Elective refer to the glossary for definition of Elective Elective Note You only need to mark elements as elective if there is more than 100 worth of assessment for one particular student group In the example shown at the start of this chapter none of the coursework elements need to be marked as electives e The Include in calculation check box will be ticked as default remove the tick if this element is not to be included in the calculations Elective Include in calculation e Staff If you want to associate a member of staff with the element click L amp J to open the staff picker Staff Picker Name Department College Only find current staff e Enter the surname of the staff member into the Name box and click button any matches will appear in a grid below Page 60 of 76 Staff Picker Only find current staff Name Department College Acade Leave D Bramhall Mrs Valerie June Student Registe NoCollege Yes O TTT e Click onto the correct name there may be more than one match Department College Leave D Bramball Mrs Yalene June Student Registry Ho College e Click the Me Include in calculation Stal BRAMHALL ALERIE JUNE Lz e That member of staff will now be associated with the element e f the element work is to be su
61. nd column 2 Then click the right arrow button to transfer it to the Displayed Columns section 3 To move the order click the column you d like to reorder in the Displayed Column list and click up down arrow as needed 4 Click Save When you come to search for students you could sort on the Nationality column and then only select those you are interested in This feature is also useful for analysis purposes For example if you want to analyse a particular group of students by gender and nationality ensure both of these columns are selected for display carry out the search and select all You can then use copy and paste to transfer the data from the LUSI selection list into excel where you can then use then pivot table function to analyse the data Page 8 of 76 3 6 Find Filters Tabs i i Options fol General Find Defaults Child Forms Usability Find Columns Find Filters Colour Academic Marks Default Find Filters GT Refresh cig Close Filter Bu Curent Students From P Defaults College Category Year of Sod All Students wl Year Type All Students Athendance All Students Domicile MH ationality This tab enables you to set the default filters in the Find form to specific criteria This is really useful if you search using certain criteria often as it can appear as default and save you a bit of time Remember to click SAVE if you make any changes 3 7 Colour Tab IF Option
62. nd send the letters a record will be created in each Student s correspondence form in Student Records confirming that the student has been contacted 9 4 Contacting students by Email about exam non attendance Use this option if you prefer to contact students who did not attend an exam by email s Bulk Entry Exam Attendance ER l Te Examination Session 12 13 Lal Cose Mnem engl201 Absence Mailing E Letter Lo Emai Bulk Operations Applicable Ta Work applicable to all Students e Submit All Cohort 08 10 2012 10 05 2013 Weeks 1 23 Examination ENGL 201 exam Examination date 01 01 0001 00 00 Expected Attendance 22 S Include Audit Students e Remove All Students e Before you close the Bulk Entry Exam Attendance form click the button in the Absence Mailing section of the form you will then see the following message Bulk Entry Exam Attendance This will only produce correspondence for students with one of the following exam absence reasons Did not attend assessment receive 0 F4 No reason given e Click OK and see the following message Page 28 of 76 Bulk Entry Exam Attendance a _ Would you like to send the standard registry email If you choose No the students to whom the email would have been sent will instead be added to your current student selection Cancel e Click Yes here to send the standard registry email as s
63. ng component marks To enter a component mark click on the linked Element in the top grid the attached components will be displayed in the component grid in the bottom section of the form Type of Wor Harme EMtsL201 Coursework Eseay ls EMaL A0 Eege ENGL Q F TN Deeaer zgien A Group Ceal Pregertation ENGLI am Essen EMGLZ0 ar amp n Tompa vere Make Gp HD ai Hare 3 a riiai Cue hecips ates ie vw er eis rege S Ze e SC kaliats Mark Bei i Wuer mam Section A Mat TEEI Ezam Section B 01 IDBtA Ken 10984 Eram ID Exam Tip If an element has attached components an indicator similar to this a will be visible in the Grp column in the element marks grid If the module has more than one element with attached components then you ll see indicators in different colours increasing numerically To enter a component mark click into the appropriate cell and enter the mark in the required format Tip The cell colour will indicate whether the mark should be a grade percentage or out of x Click the LJ button of open the legend if you need help colours and indicators Click the t button to open the cell help if you need assistance at cell level You can only enter a mark into a box filled with solid colour Page 36 of 76 12 10 Excusing a Component To excuse set aside a component click the cross in the Excused column on the row containing the component to be excused This component will now
64. nt transcript unless you mark them as unpublished When you are in the process of setting up Elements and components you may choose not to publish the details until you are happy that the setup is complete This is managed via an option under the records menu as shown below e Open the Records e Select the option Bulk Module Assessments Available On Line EE eee Tools TOO ww at Ctrl F Bulk Finance Award Entry Bulk Online Course Search Subject Areas Copy Forward SoS 45Ps HE Reporting Copy Forward Chood 45Fs Bulk Event Available On Line Bulk Element Marks 4 valble On Line Bulk Event Departmental Email Contact Bulk Module Assessments 4vailable On Line Undergraduate External Examiners D ept Faculty P Relationship e Select the Session and your Department to populate the grid Page 63 of 76 Course Handbook Bulk Module Assessment Structure Available On Line s Tools Window Wizards Help Options Session 11 12 Department History Bulk Updates Published If any marks have been published on line for a cohort the work structure will be published regardless of whether the work structure has been released for publication on this form Unpublished Publish Mnemonic Title Cohort Level Marks Published HIST300 Dissertation 10 10 2011 Weeks 1 20 Part Il yr 3 HIST317i Richard III and the Princes in the Tow 10 10 2011 Weeks 1 23 Part Il yr 3 HIST
65. nto Bulk Mark Sheets and click the Select button You will now be presented with the report parameters screen In order to make this report as versatile as possible there are a lot of available parameters and selecting the correct parameters is crucial in determining you get the output you want The following pages describe each parameter to help you with your selection Page 70 of 76 Bulk Mark Sheets Report Parameter Form with suggested parameter highlighted CMod Session CMod Department 7 OR CMod Mnemonic engl100 Major Dept OR Department I Programme of Study C Student Selection All Single Student by ID From Current Selection Student ID CH Student Selection Provide a selection list to this report from the following selection list file Student Year SoS CH OR Final Year Students Assessment Type Data to Include Blank no marks D First Attempt Marks Curent Marks Sheet Per Module Student Include Intermediate Assessments C Collapse Dual Marker Columns C Exclude Work CH Exclude Non Work CH V Separate Mark and Aggregation Score Columns Display Programme Display Year of Programme Display Assessment Regulations Version Display Submission Status Display Overalls at Right Instead of Left Include Statistics only available in sheet per module mode Marks Only D Module Statistics Marks and Module S
66. o open the Edit Notes box and record details of why the element is being excused Page 34 of 76 12 5Excusing an Assessment Type To excuse set aside an assessment type you will need to excuse all elements attached to that assessment type as shown below All Marks Sub Gp D Module eng Va on Max S re Incomplete 10730 ECON207 Coursework ESubmission Test 1 10731 ECON207 Coursework Esubmission Test 2 10735 ECON207 Coursework ESubmission Test 3 10749 ECON207 Coursework Esubmission Test 4 WB 10732 ECON207 Exam Exam TS First First First Second Excused Disciplinary Marker Marker Marker Marker Mark Agg Initials Mark Name n Mak Agg Section A M C 19 T Section B Q1 T Section B Q2 x Section B Q3 x x Section B Q4 Note It is no longer necessary to remove an excused assessment type from the student s assessment profile excusing elements by the method above does this 12 6Excusing an Element which has component parts If the whole element is to be excused then just excuse the element there is no need to excuse the at component level too 12 7 Indicating that all marks have been entered Tip This option should be used in instances where a student has not completed 100 worth of assessment components for example if they should have answered four exam questions but they only answered three When all of the component marks have been entered click onto the cross in the
67. om Current Selection above Student Year SoS If you enter a year of programme here then the report will be restricted to CMod enrolments in that year of programme e g 2 2nd years OR Final Year Students If you tick this box then the report will only include students on the final year of their programme Page 72 of 76 Assessment Type If you select an assessment type here then the report will only include marks that count towards that assessment type Data to Include Mandatory A blank report can be exported to Excel to create a spreadsheet that can be used with the Upload Marks wizard Otherwise you can choose whether the report will show students first attempt marks or students current marks Current marks will include any resit marks Sheet Per Mandatory Determines whether the report produces a sheet per module or a sheet per student Sheet per module is recommended If you use sheet per student then you will end up with a very wide report with a column for each assessment of each module being reported If any assessments in different modules have the same name e g Worksheet 1 or lt CMod Mnemonic gt Worksheet 1 then some of the columns will be re used This works well for Physics Include Intermediate Assessments Intermediate assessments are assessments where you dont directly input the mark instead the mark is calculated For example an element is an intermediate mark if it has components as t
68. omponent Marks Entry Page 46 of 76 Senne hier coe Transter Residents to Student Selection Bulk Entry By Selection Bulk Assessment Profile Mod Hement Marks Module Marks e See the Bulk Component Marks Entry window open e Enter the module Mnemonic in the Mnem Field and press the Tab key to accept it e The form will then be populated a Buik Component Marks Entry felo ys Season 12 13 Moom engi201 d Worth Bective App cabie To Cohort OR 10 2012 Weeks 1 23 a e et sera areae Assesemert Fitter Ruden Fiter N Suderts Show oreferred name viel of forename SG nace If there is more Show studerds on overt e than one element click to select the correct one here e lf the module has more than one Element with attached Components you will need click onto the correct Element in the Elements with components window at the top of the form Tip The column header will state whether the component is compulsory or elective and how it should be marked e Enter the marks in the appropriate column e lf astudent has not answered all of the required questions and therefore has marks against less than 100 worth of components click on the in the Incomplete All marks in column to change it to a Fe The element aggregate mark will then be calculated treating the missing mark s as F4 0 e Once you have entered all the marks click save Page 47 of 76 c e You
69. oon as you click yes an email will be sent to all students with a non attendance reason of Did not attend assessment receive 0 F4 or No reason given e A record will be created in each Student s correspondence form in Student Records confirming that the student has been contacted The wording of the email will be the same as the standard letter detailed in section 9 3 above Note Although this procedure gives you the option to send your own email the Deputy Head of the Student Registry requests that you use the standard Registry email Tip To send both a letter and an email run both processes Page 29 of 76 10 ACADEMIC MARKS LEGEND Click the button on any of the Marks forms Marks Profile Element Marks Bulk Component Marks Entry Bulk Element Marks Entry to see the Legend o Academic Marks Legend Read Only Editable be W RRQ aa Background colour for grades intercalating Feat NNSS Ea Background colour for percentages JYA E gt Condoned L Background colour for X out of Y A Audit Module aad Background colour for aggregation scores C harinni fesesememememces bes A percentage or grade can be entered for resits T Late Submission Ee ed e Mark not enterable andor not yet calculated Extension Grante sicatina Circum t SS student not assessed by this assessment Mitigating Circumstances Non submission Ww Part set of marks have been uploaded ap Full set of marks have been uploade
70. ork Submission bkachte information Seen Chet T13 ke neen engt Dee TO 2012 100013 Weeks 1 22 Aeaeaamerg Filter Ai Witork Mone AYA ey ES Applicable To Wari appeals te JTA students leaving befor summer term Dus Data 1471172012 12200 tension Date Ski Seo Gi Stisdorda Show Students On Ewent Studien ID 6S 1209 Clay Mile oa ST Erme aude Forkrveld biarr Number of submissions apected 2 Submission Daie Late Beasgenp VV 12012 Ta Eotepaiopn Date D amp Ta T2201 TP Lale muben Marks Veducted by Dep Once you have recorded all submissions click the Eege Flac Sub Date Alec Late Erit button to record that the work was not submitted by the deadline This will ensure that a submission or non submission is recorded against all students and will enable marks entry L Bulk Entre Work Submusseon Module infomation Dem 12 13 Mrmr eng201 Cohort 08710 2012 10052013 Weeks 1 23 Assesamert fier A Work ENGL 201 essy Apphcatie To Dus Date 29 11 2012 12 00 Show A Studerta Show Suderts On Evert Student iD Name 32650534 Basket Orset 32679164 Give Ground Hillside 32558063 Rone China Blue Roctxtale 32553510 Card Room Green Gaol 376509 76 32559678 32707534 30318365 32670913 32678342 32559068 Fou Red Ker Gtess De Parys Hardwick White Dolfor Harmony Springteld Lovely Brown Arbourfield Picture Gallery Red Barking Shell Cunthfte 1577390 Slate Grey Boos
71. ou can see in the example below that the assessments for ENGL308 have been ENGL204 Amerncan Literature to 1900 1071072011 Weeks 1 2 Part Il yr A marked as unpublished whereas the assessments for ENGL365 are published Page 64 of 76 11 12 ENGL3OS Contemporary 30 Literature in English Please note The assessment structure for this module has not been finalised by the department Details of Che structure or your marks wil not be shown until they are made avaiable for publication 11 12 ENGL365 Science Fiction in is Literature and Film Year of study 3 d Published Results will be Credit 15 officially published on Classification Not published 13 07 2012 23 00 Assessment Regulations PG amp UG Pre 2011 Mark Not published Type Coursework 365 Essay 365 Film Analysis 11 12 ENGL376 Schools Volunteering Project For more details about results information assessment regulations and exam timetables please go to http www lancs ac uk sbs registry 18 PUBLISHING ELEMENT MARKS Departments are expected to publish the academic marks for their students It can be done using the Course Handbook e Open the LUSI Course Handbook e Click Records menu gt Bulk Element Marks Available On Line as shown below Course Handbook Reports Tools Window Wizards Bulk Finance Award Entry Bulk Online Course Search Subject Areas Copy Forward SoS ASPs Copy Forward CMod ASPs Bulk Events Available On Line Bu
72. ream Vale Abercrombie Coursework 32097118 DarkGoldenRod West Exam 32097118 DarkGoldenRod West Overall 09747349 Emeraude Orange Coursework Example 2 Cream Vale Abercrombie in screen shot The student is required to resubmit the coursework and the original exam mark will stand A resit tick has been entered against the exam assessment type only on the Resit tab of the Marks Profile form There will be one line in the grid for entering the overall coursework resit mark The system will then calculate this mark with the original overall exam mark to get the actual and given overall aggregate score after resit Example 3 DarkGoldenRod West in screen shot The student is required to resit by exam and the mark achieved will be taken as the final module mark Resit ticks have been entered against Exam and Overall on the Resit tab of the Marks Profile form There will be two lines in the grid for this student and the same mark will be entered into both cells The Resit marks can be entered in the following ways e Directly into the chequered cell as a letter grade e Directly into the chequered cell as a percentage e Via the resit calculator 16 1 Using the Resit Calculator You will need to use the resit calculator if you have more than one mark such as separate letter grades for each exam question Resit Calculator To activate the resit calculator click the button Page 53 of 76 The example below shows what you
73. s Js General Find Defaults Child Forms Usability Find Columns Find Filters Colour Academic Marks k Save Find Sccreen Colour a i m Colour for JA in curent selection a Refresh Colour of intercalating students in curent selection chal Close oC Colour of leavers in current selection P Default Marks Colour Cees Marks Marks UWnEditable Editable IT IT Background colour for grades Background colour for percentages a D Background colour for that are out of eg 2 out of 4 Background colour for aggregate scores The top section of this tab enables you to select different colours to help identify different types of students in the find form The bottom section allows you to set colour preferences for marks cells to help identify the marks to be entered into particular cells To set a colour click onto the appropriate cell to open the colour selector Page 9 of 76 Basic colors Define Custom Colors gt gt Click onto your choice of colour and then click OK the new colour will be displayed Marks Marks UnE ditable Editable Background colour for grades l l Hark armid calmar For nercentane gt Please note that using dark shades for mark cells may make the text marks difficult to read 3 8 Academic Marks Tab IF Options E el Eg General Find Defaults Child Forme Usability Find Columns Find Filters Colour Academic Marks LA Save
74. se the shift and or ctrl keys to help you select the cells you want to enter the same marks initials into aa Set Marker e Click the button e type the marker initials in the window that opens Marker Initials 5 max CH Section B Q2 Section A M C y 25 Bective ER SPD PPE Student ID 32577708 32658534 Q 09252060 32679164 Q 32552063 32553510 GA 32651209 32659796 32650801 32650976 32559678 Name Aqua Daylesford Basket Orsett Berny Juniper Blue Ground Hillside Bone China Blue Rochdale Card Room Green Gaol Clay Nile Dodger Blue Cleveland Emeraude Rykneld Fox Red Kent Glass De Parys i Compulsory Marked out of 25 Marker 1 24 20 19 23 Initials Initials alele S aalala Marked as Grade Initials Marker 1 Page 49 of 76 15 5Recording viewing and editing notes To record notes against components you will need to Display Notes Column by selecting that Display Option Display Options Display Marker Initials column E Display excused column Display notes column Section A M C Section B Q3 Section B Q4 Marker 1 Marker 1 Marker 1 32577708 Aqua Daylesford 24 32658534 Basket Orsett 20 09252060 Beny Juniper 0 32679164 Blue Ground Hillside 19 32558063 Bone China Blue Rochdale 32553510 Card Room Green Gaol 23 GA 32651209 Clay Nile 25 32659796 Dodger Blue Cleveland 21 22850801 Emeraude R
75. sessment Types i e Coursework Exam Dissertation etc The Course Handbook Assessment Proportions form shows which Assessment Types are associated with each module and what the split is if the module is assessed by more than one assessment type 2 2 Assessment Units An assessment unit is used to link together multiple modules to form an overall mark for the combination of modules One mark will be reported to the exam board for each assessment unit 2 3 Element Each assessment type associated with a module can be broken down into Element parts Elements have submission details recorded against them and work submission is recorded at Element Level 2 4 Component Elements can contain multiple components all components attached to an Element will be submitted or attended at the same time Components should be created for each element part that will receive a mark for example exam questions should be set up as components linked to the exam paper element 2 5 Elective Elements or Components which are marked as being elective are optional and not all students will be required to take all Elements Components In cases where there are Elective elements and or components there will be more than worth of these created Students will need to take and have marks entered or excused for 100 worth of Elements for each assessment type 2 6 Compulsory Elements and components which are not recorded as being Elective are
76. sessment units for individual students usually in cases where variations of modules and assessment units are permitted Changes are made via the Assessment Units form 6 1 To link an assessment unit to a module Click onto the module you want to change the assessment unit for to highlight that line Assessment Units 32571563 Blossum Balliol Ol Form Assessment Unita kat C Keep Open kl Filter By Chod Assessment Unit GT Refresh EBIO101 BIOL100 EBIO10Z2 BIOL100 EBIO105 Wo Assessment Unit KH EN 101 Ho Assessment Unit EHM 102 Ho Assessment U rnit ENW 115 ENV 110 Click button to open GEOG104 Wo Assessment Unit GEOG105 Mo Assessment Unit LEC 101 Wo Assessment Unit Assessment LEC 102 Mo Assessment Unit LEC 103 No Assessment Unit Modules Search e Next click onto the button on the right hand side to open the Assessment Modules Search e ype the assessment module mnemonic or part of the mnemonic as shown into the search box e Click Find e See matches Page 18 of 76 e Assessment Modules Search Module Mnem Minem Title BIOL100 Biology Part subject BIOL110 Biology B Part subject BIOL1 20 Biology C Part Subject BIOL26 4 ECOL261 ECOL262 BCHM 208 half BIOL2 BIOL311 Intracellular Signalling DIOL 210 Plant Physiology Linking Question BIOLS21 Neuromuscular Pharmacology and Physiology i BIOLS60 Biology Laboratory Project BIOLSYO Biology
77. tatistics Produce combined statistics for all assessment regulations 20 1Report Parameter Definitions CMod Session Mandatory The report will only include CMods enrolled in the year you select CMod Department If you select a department here then the report will only include CMods administered by the selected department Page 71 of 76 OR CMod Mnemonic lf you enter a mnemonic here then the report will only include the CMod with the entered mnemonic You do not need to enter a complete cmod mnemonic here you can choose to use the wild card character You may want to use this option if your department uses more than one alpha mnemonic for example GEOG or alternatively you could enter GEOG2 Major Dept If you select a department here then the report will be limited to students whose major department is the selected department OR Programme of Study If you select a programme here then the report will only include students on the selected programme Student Selection Mandatory By default the report includes all students for each module subject to any programme restrictions but you can optionally also limit the report to a specific student or to a selection list of students Student ID The single student to whom you want to limit the report You must have selected Single Student by ID above Student Selection Your current selection list or a selection list file You must have selected Fr
78. tions 11 10 2010 W NA d 10 11 Main Summer 1 Coursework 100 PG amp UG Pre 2011 J Close 11 10 2010 wW MA i 10 11 Main Summer 1 Exam 40 Coursework 60 PG amp UG Pre 2011 11 10 2010 W NZA 10 11 Aug Sept 1 Exam 50 Coursework 50 PG amp UG Pre 2011 Both 10 10 2011 W Man 11 12 Main Summer Coursework 100 UG 2011 Q Patt 16 01 2012 Ww Major 11 12 Main Summer Coursework 100 UG 2011 O Part 2 10 10 2011 W Mar 11 12 Main Summer Coursework 100 UG 2011 10 10 2011 W Major 11 12 Main Summer Coursework 50 Project 50 UG 2011 x W 10 10 2011 W Maer 11 12 Main Summer Exam 60 Coursework 40 UG 2011 08 10 2012 Ww Maer i 12 13 Main Summer Coursework 100 UG 2011 08 10 2012 Ww Major 12 13 Main Summer Coursework 100 UG 2011 14 01 2013 W Major 12 13 Main Summer Coursework 100 UG 2011 191 tU T EN Espen CN NONI Sr kd mine 1 sin E ppesesr 2 z Peramal ANY IIC anii 17 2 Assessment Proportions Course Handbook From 11 12 the Assessment Proportions form will show 2 extra columns to indicate how the module will be assessed if the module will be assessed by grade then there will be a vin the Grade if it s to be assessed by percentage or out of another value then the appropriate number will be in the Out Of column The default values for UG modules will be set as shown below Page 55 of 76 Analysis of marking bends C Sampling LL Second marking C Unseen double marking
79. tudents Jl 10754 Coursework 33 Compuls Coursework v Econ 208 Special Test 100 00 JYA Leaving before summertem fw Element Details Due Date Time 9 Extension Date Time Grade Percentage Maximum out of y mark Single Marking Dual Marking Dual Marking Total Elective Cohort 1071072011 Weeks 1 22 E Elements Group Assessment Work Type sessions Page 57 of 76 e Populate the Assessment column in the grid line by using the E to open the pick list and select the appropriate option Cohort 1071072011 Weeks 1 22 a MR New Element Delete Element Elements ID Group Assessment Work Type ZZ Worth Exar Coursework e Populate Work Type column in the grid line by using the to open the pick list and select the appropriate option Elements D Group Assessment Work Type Worth Cd Coursework No formal assessment Oral Other e Click into the Name cell and type the name of the Element e Click into the worth box and enter the value of that element i e if the coursework is made up of two equally weighted essays for each essay element would you would enter 50 e Populate Student Group Applicable to column in the grid line by using the to open the pick list and select the appropriate option e All Students This is the default value and should be used for elements of assessment which will be taken
80. udent for a particular piece of work via the Bulk Entry Work Submission Form follow the steps in 6 1 above to open the form and load the appropriate student group into the grid e Click onto the button against the relevant student to open the Edit Work Submission Extension Details form e Enter the Extension Date in the format dd mm yyyy e Enter the Extension Time in the format hh mm e Select the Extension Reason from the pick list e Enter the reason for granting the extension as free text in the Notes box EJ Edit Work Submission Extension Details Non Late Submission Submission Date Submission Time Late Reason Hotes Extension Reason Extension Date Extension Time 16 00 Extension Reason Bereavement Notes Dog died Click Page 23 of 76 8 4 Recording Extension Details for a student via a students Work Submission Form e Find the record for the student you want to record an extension for e Open the Work Submission form e Select the correct module from the Module pick list T Wott S nn DEU Pater Gallery Red Barking i Wok beer e Click in the grid on the row containing the work element you want to record extension details against e Click the button to open the Edit Work Submission Extension Details form e Enter the Extension Date in the format dd mm yyyy e Enter the Extension Time in the format hh mm e Select the Extension Reason from the pick list
81. would put into the calculator to calculate the aggregate score for a resit exam where the student had to answer four equally weighted exam questions each receiving a letter grade mark Resit Calculator 32137200 Almond Overton Exam Resit 1 Regulations UG 2011 Aggregation Quantitative See Mark 0 25 100 0 15 0 25 100 0 16 0 25 100 0 14 0 25 100 0 18 100 0 When you click Je o the Total will be entered directly into the appropriate cell or cells of the line you were on when you opened the calculator Where any part of the calculation has been a letter grade then there will just be an aggregate mark calculated as seen here Student ID Name Assessment Type chia V Gs RE 4 32137200 Almond Overton Exam GN 32142672 Cream Vale Abercrombie Coursework Where the marks used in the calculation are all numerical i e a combination of percentages and out of s then there will be an Actual Mark and an Aggregate Mark calculated as seen in the following example Resit Calculator 32897118 DarkGoldenRod West Exam Resit 1 Regulations UG 2011 Maximum Quantitative Mark 0 5 25 0 25 100 0 275 100 100 Total 57 8 wt Cancel Page 54 of 76 Student ID Name Assessment Type es d rege sagt 32137200 Almond Overton Esam 15 8 ap a2 142672 Cream Vale Abercrombie Coursework 32897118 DarkGoldenRod West Exam 32897118 DarkGoldenRod West Overall 09 4 7349 Emeraude Orange Coursework
82. ykneld o Le nm D gt DPE BO OO 9 9 amp S 9 OG e Click onto the in any of the notes column to open the Edit Notes box e Type your notes into the box Edit Notes e You will be able to see if notes exist as you will see the first few letters of the comments in the notes column Page 50 of 76 15 6Changing the order in which Component columns are displayed in the marks entry grid This option enables you to change the column order of the components Session 12 13 X Mnem engl201 Worth Elective Applicable To Cohort 08 10 2012 Weeks 1 23 ENGL201 exam 100 00 Work applicable to all Stude Assessment Filter _ Student Filter Only display students with submission information Display Marker Initials column Set Marker All Students Show prefered name instead of forename Display excused column Show students teach on v _ Display notes column Show students on event Component Fiter es Alphabetical this option will order the component columns alphabetically based on the component name Student Filter i Only display students with submission information Display Marker Initials column All Students CH Show preferred name instead of forename Display excused column Show students Iresch on XYZ 25 Compulsory Incomplete Element Marked as Grade All Marks In Mark Agg Marker 1 C Work ID

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