Headcount portal user guide, section 7: Reports
Contents
1. This supplement is worked out on the total number of hours claimed for all children for example total of all hours children claiming and is calculated at Actual Task stage with no further adjustments Sample letter below Our Ref Quality Supplement Payment Confirmation C d d Please Contact Tracy Hilton Josephine Clay a er a e Early Years amp Childcare Sufficiency Officers Council Telephone No 01422 39 2695 2576 a ee Email eef calderdale gov uk Date Children and Young People s Service Early Years amp Childcare Sufficiency Team Ground Floor Northgate House Northgate Halifax HX1 1UN Dear Setting s Name RE Quality Supplement Payment Confirmation A payment of Amount has been made in respect of a Quality Supplement payment for the free Early Education entitlement for the Funding Period and year This will shortly arrive in your bank account Your entitlement to this payment has been established according to the criteria laid out in the Provider Agreement and calculated on the basis of the information you completed and returned to us via the online Headcount Portal If there are any queries with this payment please contact us within one week of receipt of this letter Yours sincerely Tracy Hilton Josephine Clay Early Years amp Childcare Sufficiency Officer Early Years amp Childcare Sufficiency Team EYCST 4 Adjustment Payment Breakdown This report is a payment breakdown and list of childre2. 00 00 Page 2 of 5 Final Payment Breakdown This report is a full payment breakdown of all payments received by the setting over the whole Funding Period This includes payment details of the Forecast Actual Quality Supplement Adjustment Early Years Pupil Premium Deprivation Supplement and any corrective payments Example report below Our Ref Full Payment Summary C id d Please Contact Tracy Hilton Josephine Clay a er d e Early Years amp Childcare Sufficiency Officers Council Telephone No 01422 39 2695 2576 a OS Email eef calderdale gov uk Free Early Education Funding Summary Forecast for Autumn Term 2015 Print Date 24 August 2015 Setting s Name and full postal address This report details a breakdown of all funding you received for the Autumn 2015 Funding Period Unit Cost by Age per Hour B 4 67 3 78 3 78 3 78 4 Tammpere mo moo f ooo ooo wom Pamens f ww f oo O oo O oo O oo T apaanowsprtem e o0 o o oo o Pamens f wo f oo f oo O oo fO oo owa roms S e S o S ADJ Total for the Period D B x C Payments wo mo mo smo wo oe fems O e e e eee eames S T S o S Page 1 of Key to Payment Types FORE Forecast ACT Actual QUA Quality Supplement if applicable ADJ Adjustment DEP Deprivation Supplement EYPP Early Years Pupil Premium COR Corrective Payments which will be communicated to settings via a separate email 6 Early Years Pupil Premiu
3. Calderdale Council Headcount Portal frre User Guide Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Logging Supporting Children s Forecast Actual Task Adjustment Reports On Information Data Estimate Task Adding Task Editing amp Removing SECTION 7 REPORTS URL hittps ems calderdale gov uk ProviderPortal LIVE Account Account Login All reports can be accessed at any time via the Headcount Portal and can be saved onto your own IT systems for accounting audit purposes There are six reports available in each funding period as below 1 Forecast Payment Breakdown This report is a breakdown of the Forecast 90 payment and a list of children with their hours claimed This report is generated from the data supplied by the setting via the headcount portal Providers will have until the Actual Task opens to check this report so that amendments can be made in the Actual Task Example report below Our Ref Forecast Payment Confirmation C d d Please Contact Tracy Hilton Josephine Clay a er a e Early Years amp Childcare Sufficiency Officers Council Telephone No 01422 39 2695 2576 a ee Email eef calderdale gov uk Free Early Education Funding Forecast Summary for Term amp Year Funding Period Print Date 24 August 2015 Setting s Name and full postal address This report is a breakdown of the Forecast 90 payment you received for the Term amp Year Funding Pe
4. elow Our Ref Actual Payment Confirmation Please Contact Tracy Hilton Josephine Clay Ca iderda le Early Years amp Childcare Sufficiency Officers a COUN Telephone No 01422 39 2695 2576 Email eef calderdale gov uk Free Early Education Funding Actual Summary for Term amp Year Funding Period Print Date 24 August 2015 Setting s Name and full postal address This report is a breakdown of the Actual remaining 10 payment you received for the Term amp Year Funding Period Funding Summary Weeks per Term 14 2 Year Olds 3 Year Olds 4 Year Olds Unit Cost by Age per Hour B 4 67 3 78 3 78 Total Paid Hours per Term C 0 00 0 00 0 00 Total for the Period D B x C 0 00 0 00 0 00 Forecast Payments 0 00 0 00 0 00 Page 1 of Free Early Education Funding Actual Summary for Term amp Year Funding Period Print Date 24 August 2015 Setting s Name and full postal address This report is a breakdown of the Actual remaining 10 payment you received for the Term amp Year Funding Period Child s Name DOB Gender Address Age Forecast Forecast Forecast Hourly Total Basis for Weeks Hrs Term Hrs Rate Paid Funding Term Weeks Amount eee SS Ee SS SSS See ee EE Se SS SSS C A E FY O A E Forecast Payment 90 0 000 00 Total Amount for Period 0 000 00 3 Quality Supplement Letter This letter is confirmation of the amount received in a Funding Period for settings who qualify
5. m EYPP This report is a breakdown of children whose carer details have been entered onto the headcount portal and includes the outcome of the ECS check Providers will have until the end of current Funding Period to check this report and inform EYCST of any discrepancies Example report below All 3 4 5 Years Old Children Claiming Funding Details for Funding Period amp Year Setting Name EYPP Data Pupil Name DOB Postcode Start End Paid Hrs EYPP DOB Surname NI Number Date Date Term Status Support is available from the Early Years amp Childcare Team on 01422 392576 or 01422 392695 or by emailing eef calderdale gov uk
6. n and their hours generated using the data supplied by the setting via the headcount portal Providers will have until the end of the Funding Period to check this report so that amendments can be made within the Funding Period Example report below Our Ref Adjustment Payment Confirmation Please Contact Tracy Hilton Josephine Clay Ca iderda le Early Years amp Childcare Sufficiency Officers a COUN Telephone No 01422 39 2695 2576 Email eef calderdale gov uk Free Early Education Funding Adjustment Summary for Term amp Year Funding Period Print Date 24 august 2015 Setting s Name and full postal address This report is a breakdown of any Adjustment payments you received for the Term amp Year Funding Period Unit Cost by Age per Hour B 3 78 3 78 Total Paid Hours per Term C 0 00 0 00 Total for the Period D B x C 0 00 0 00 Forecast Payments 0 00 0 00 Total Forecast Amount Payable 90 i SS Page 1 of Funding Summary Weeks per Term 14 Free Early Education Funding Adjustment Summary for Term amp Year Funding Period Print Date 24 August 2015 Setting s Name and full postal address This report is a breakdown of any Adjustment payments you received for the Term amp Year Funding Period Child s Name DOB Address Forecast Forecast Forecast Hourly Total Basis Weeks Hrs Term Hrs Rate Paid for Amount Funding Forecast Payment 90 0 000 00 Total Amount for Period 0 0
7. riod Funding Summary Weeks per Term 14 Unit Cost by Age per Hour B 3 78 Total Paid Hours per Term C 0 00 Total for the Period D B x C 0 00 Total Forecast Amount Payable 90 a ee ee Page 1 of Free Early Education Funding Forecast Summary for Term amp Year Funding Period print Date 24 august 2015 Setting s Name and full postal address This report is a breakdown of the Forecast 90 payment you received for the Term amp Year Funding Period Child s Name DOB Gender Address Age Forecast Forecast Forecast Hourly Total Basis for Weeks Hrs Term Hrs Rate Paid Funding Term Weeks Amount eS I a ee een Oe E SS SS Se eS SS ae eee eee eee ee Forecast Payment 90 0 000 00 Total Amount for Period 0 000 00 Page 2 of Under the Header Basis for Funding there are 6 categories DLA Disability Living Allowance ECO Economic EHCP Education Health Care Plan FSM Free School Meals SEN High Level SEN or disability LAA Looked After or Adopted from care FSM and LAA is the criteria on which Deprivation Supplement and Early Years Pupil Premium 2 Actual Payment Breakdown This report is a payment breakdown and list of children and their hours generated using the data supplied by the setting via the headcount portal Providers will have until the Adjustment Task opens to check this report so that amendments can be made within the Adjustment Task Example report b
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