Home

Indoor Rowing Meeting Manager (IRMM) Version 2.5 User Guide

1. FTM IR 0001 05 Issue 2 5 1 Page 78 of 83 Fit TM Limited 2009 9 29 Enter Race Results manually It is possible to enter race results into IRMM manually as an alternative to using the result file generated by IRMM This might be necessary if a communication problem occurs between ERow and the ERGs being used during a race The race is completed without ERow and the results are recorded by hand These then need to be loaded into IRMM to be included in the meeting results Select DataBase gt Races gt Add and Edit And choose the relevant race from the displayed table Click on the Results Show Edit button and the result of the race will be displayed in the bottom half of the screen If no result has been loaded the bottom half of the screen will just show the entries in the race and their boat assignments Click on the Edit Result button to the right of this display A display similar to that shown in Figure 9 2 will be shown File DataBase Publish Window Tools Help Num Description Event Type Schedule Entries Boats Results Mile 11 40am 6 6 YES Mile 12 00 pm YES Mile 12 15 pm YES Mile 12 30 pm YES Mile 12 45 pm YES Mile 13 00 pm YES Mile 13 20 pm Mile 13 40 pm Mile 14 00 pm Mile 14 20 pm Mile 14 40 pm Mile 15 00 pm Mile 15 20 pm kiila TE AN men nana ama maa am NAAAMMADADMADARRANOR Mins Secs Tenths Robert Redmond Andrew Jones Mike Robinson Kev Tumer Robin Walker Lee Wea
2. and Stroke Data folders When completed click on the Save Data button Note that if a single folder is used to contain Results Splits and Stroke data files then the setting of all three fields can be performed together by setting the All Folders button before selecting a folder Next select one or more races from the table on the form for which result files exist and click on the Load Results button When an Erow Result file is retrieved IRMM will check for any mismatches between the names returned and the names IRMM expects If there are any IRMM will flag these up and will refuse to load the data The circumstances under which this might happen e g changing a competitors name to correct a spelling mistake on ERow just before a race starts and the steps to take on IRMM are described in section 7 20 below 7 16 Displaying initial Result Information Select Publish gt During Meeting gt Print Event Results One or more events will be shown in a list waiting to be printed Which events are shown will depend on which entries were allocated to Race 01 and whether any LWTs competing have been confirmed as LWTs or HWTs By selecting one or more Events and then clicking print preview selected the selected event results can be seen and printed Now select FTM IR 0001 05 Issue 2 5 1 Page 42 of 83 Fit TM Limited 2009 Publish gt During Meeting gt Print Race Results The display shows those race re
3. e Competitors can also be added to a race by clicking specifically on the boats in a race Having selected one or more competitors from the top half of the screen clicking on a specific boat will allocate the first competitor to that boat In this way the fastest two competitors can be allocated to boats 3 and 4 the next fastest to boats 2 and 5 and the two slowest competitors to boats 1 and 6 MB inmM v 2 2 File DataBase Publish Window Tools Help Entries Available for Selection Num Name 5 Mens 2000m 40 49 6 Mens 2000m 40 49 6 Mens 2000m 40 49 Entries inRace Race 01 2000m i Entries compac Boat Name Expected F Add To Race K remove 2 Race Edit swap Save Select entries from Events vr get entries clear entries 3 4 5 6 Define new and modify existing Races Figure 7 5 Competitors selected for inclusion in Race e The remove swap and compact buttons associated with the Entries in Race table can be used to shuffle competitors around in the boat See section 7 8 below e When allocation of competitors to a race is finished click on the Race Edit Save button to the right of the bottom panel This will cause the information setup to be stored in the IRMM database and the set of all races to be redisplayed at the top of the screen Another race can then be selected and the process can be repeated so that all 17 entries are allocated to the three races
4. Event box The events that John Smith is eligible to enter are displayed The event each competitor is entering is shown in the table above John Smith is entered in Event 6 Choose Event 6 Mens 2000m 40 49 from the alternatives displayed enter the expected finishing time and click on the Save Event Data button If Event 6 isn t shown as an option this is probably because the meeting start date has been changed from its default of the 1 of January 2004 Having selected Event 6 in the Event field enter John Smiths expected finishing time in the Expected Time fields We now have a choice between entering John Smith in further events or entering the next competitor Click on the Another button at the bottom of the Competitors panel and enter the competitor data for Cliff Think Repeat for all 17 competitors entering each competitor in just the 2000m event appropriate for their age the intended Event numbers are shown in the table above Note that the first eight competitors are HWTs When you reach Joe Cool you will see that the number of events available to a LWT is more extensive The LWT competitors should be entered in the LWT 2000m event appropriate for their age Note HWT events are offered as an option to LWTs as these Events have been defined as being open to both HWTs and LWTs The number of options shown for LWTs could be restricted by defining the HWT events as being just f
5. FitTM Indoor Rowing Meeting Manager IRMM Version 2 5 User Guide SUMMARY This document is a user guide for IRMM It contains two key components intended to help the reader familiarise themselves with IRMMs capabilities 1 A quick tour of IRMM that takes the form of a walk through of the steps necessary to setup and manage a small 17 competitor Indoor Rowing meet Stepping through this section will give the reader a good feel for how IRMM operates 2 A comprehensive How do I section intended to provide answers to typical questions that a user may have FTM IR 0001 05 Issue 2 5 1 lof 83 Fit TM Limited 2009 TABLE OF CONTENTS Le INTRODUCTION cheisio arrassar otsa eisiea aaia gaei atea ses uadowthvsasantiotontetes 5 Jl MOVCIVICNY aaa N A N R E E es 5 1 2 Document P rpose i oe Reseed a E eee eee 6 13 EROWwDa ta Editor inicio i is aE BGR eves A RR DE N 6 1 4 Where to find ERowDataEditor and other material referenced in this document sonene i a E a EA ret ee AES EEA roe ee ere 7 1 5 Conventions used in Document essesesesseeeeseesseseeesresseserssseseresresseseresresseesresees 7 25 TERMINOLOGY orina e a aada aaae aieiaa nst 8 Bs DATAFILES enanar nie A EE ETEEN let ESER RSi 9 3A RIMM al a MeS se so scinsetesmiete eh ciaiala ee lor ia cat a a atch an 9 3 2 TER GW Bales ch a ec eek els aah es tra saz ea ac A Se la ad 9 3 3 Spreadsheet fles rriei ie e E ea a eel ee inate deh eas 10 3 4 SAULT Sennan c
6. Prnt Summry button This information is also available by selecting Publish gt Before Meeting gt Print Event Status List The next step is to create some races and allocate the 17 entries to them 7 7 Database gt Races Menu Select Database gt Races gt Add and Edit And click on the Race Create button At the bottom of the screen select the race distance 2000m by clicking on the triangle to the right of the Select Type box define a time for the race by filling in the hours and mins boxes with appropriate values and confirm the race definition by clicking on Click to Add New Race Adding a description is optional as is providing a scheduled time These fields can be subsequently modified by selecting the race in the table at the top of the form and clicking on Race Edit Next click on the Create New Race button to create a second race Repeat to add a third The 17 entries now need to be allocated to the three races The entries can be allocated to races in any way you wish The basic method is e Select a race to populate with competitors from the table at the top of the form and click on the Entries Show Edit button to the right of the form e The current status of the selected race is shown to the bottom of the screen You will see a table displayed showing six empty boats e The next step is to choose some competitors to place in this race Click on the tri
7. DataBase gt Entries gt Show Entries not in a Race The displayed information will show whether any entries have been missed when races were setup It is also worth checking whether there are any competitors defined that have not been entered in any events Select DataBase gt Competitors gt Add and Edit FTM IR 0001 05 Issue 2 5 1 Page 38 of 83 Fit TM Limited 2009 A zero in the entries column indicates that the competitor has not been entered in any event 7 10 Publishing Race Day Entries Select Publish gt Before meeting gt Publish Information for Web A set of HTML files will be generated showing the entries in your meeting organised by both Event and by Race You will be asked to confirm the name of the root file for this set default is Entries html and the folder in which they should be created Having completed this operation find the folder on your desktop and double click on Entries html or the alternative name that you selected to review the information published with your browser To publish this information on the web the set of files generated need to be moved to a single folder on a web site and a link needs to be provided to the root file 7 11 Setup of ERow Race Files It is now time to complete the final preparations for your meet Select DataBase gt Race gt Add and Edit Select all three races shown in the table and click on Create Erow Files Choose an appropriate folder to save
8. Having completed the above it is again a good time to save your meeting FTM IR 0001 05 Issue 2 5 1 Page 37 of 83 Fit TM Limited 2009 7 8 Use of Remove Swap and Compact Having brought up the entries in a race by first selecting a race and then clicking on the Entries Show Edit button the following operations are available for using on the entries allocated to the race remove Select one or more boats and click on remove The selected boats will be emptied swap Select two boats and click on swap Unless the two boats are adjacent you will need to use the CTRL key when selecting the second boat See section 5 8 compact Click on compact and the n competitors in the race will be shuffled up so that they occupy boats 1 n If boats 1 n are already occupied then no action is taken If for example the boats are occupied as follows boat 1 A boat 2 empty boat 3 B boat 4 C boat 5 empty boat 6 D After using compact the boats will be occupied as follows boat 1 A boat 2 B boat 3 C boat 4 D boat 5 empty boat 6 empty Note See section 7 11 below for further information on the handling of empty boats by IRMM ERow 7 9 Final Checks before Publishing Race Day Schedules Entries have closed you ve sorted out who is in which race and are ready to make this information available to the world Before doing this however it s sensible to make a couple of checks Select
9. IRMM Colour Dialog mE Black a Chosen colour E C White z m EE DimGray E Gray select a Custom colour EE E DarkGray O ET Silver BS E LightGray C Gainsboro L C WhiteSmoke ea MM Maroon EE David E Red Ee ME Brown Return chosen Colour FE II Firebrick Return all Colours EE IndianRed eae ee CI Snow Cancel D Figure 8 4 IRMM Colour Dialogue Click on any colour and then click on another colour and the first colour is transferred to the second colour area This is true with the exception of the colours in the scroll down list to the left These colours can not be modified Clicking on the select a custom colour button allows a specific colour to be created Clicking on the OK button on this panel transfers this colour to the Chosen colour area on the IRMM Colour Dialog Using the Return chosen colour button or the Return all Colours button causes the chosen colour or the set of colours on the right to be passed to the equivalent colours on the HTML Colours tab 8 2 Indoor Rowing Records and Best Performances IRMM supports the use of sets of Indoor Rowing Records World British Grand Prix etc for comparing competitor s performances with and using as the basis for producing listings of Best Performances The facilities for defining modifying and loading Indoor Rowing Record Sets are available under Tools gt Indoor Rowing Records These facilities are available regardless of whether a
10. Load gt Load Results by Event 8 9 OverRiding an Events Name At the British Indoor Rowing Championships in the UK each year there are four events open to students Men Women LWT HWT These events have no age restrictions and are dubbed BUSA events The event descriptions are M BUSA L M BUSA W BUSA L W BUSA In a very real sense OPEN is being replaced by BUSA IRMM supports the over riding of OPEN by an alternative designation BUSA or any similar string can be used Only open age events can be over ridden in this way An event of this type is created by filling in the ovRide text box on the Event form with the chosen string Indoor Rowing Records can be defined for this type of event by again filling in the overRide text box in the Indoor Rowing Records form 8 10 Competitors who do not Finish a race In many meetings a good deal of re scheduling etc takes place on the day Someone who gets delayed in traffic may be found a slot in a later race etc IRMM can be configured to automatically remove competitors who do not complete a race from that race and make their entries available again for allocation to later races Select DataBase gt Meeting gt Meeting Configuration And choose the Output tab Set Competitors who do not start finish a race as appropriate to obtain the desired behaviour If the setting chosen is Include in race results competitors who did not finish a rac
11. 7 Andrea Carbone Andrea Carbone 05 21 6 Chris Kelly Chris Kelly 05 23 5 womont nor Wh a Figure 7 7 Race Differences Screen To make the necessary changes to competitors names select DataBase gt Competitors gt Add and Edit Find the Competitor by scrolling through the displayed table competitors are sorted alphabetically by surname Select the competitor in the table and click on Competitors Edit Make the same modifications to the Competitors name as have already been done on ERow and click on Save Data If these changes are done correctly the Race Result file generated by ERow can then be loaded successfully into IRMM Changing the boat a competitor is in at the last moment On occasions due to no shows some competitors may be isolated when it comes to race For example suppose the competitors for ERGs 2 and 3 do not show The competitor on ERG 1 may not unreasonably request that they be moved to ERG 3 so that ERGs 3 6 are occupied and everyone is racing next to someone Normally the pragmatic approach is to make the changes on ERow and then mirror these on IRMM before uploading the results file As with competitor name corrections if you attempt to load the Race Result File before mirroring the changes on IRMM you will see an error message displayed together with a pop up form showing the differences between the data IRMM expects and the data found in the result file See figure 7 7 abo
12. C2 boat erg will also match As a bare minimum IRMM must find columns with headings for Name or First Name and SurName together with an Event column The gender and weight of a competitor is determined by the Event that they are entered in rather than being supplied explicitly and all events referenced in the Event column must ve been defined in the meeting into which the data is being loaded The remaining columns are optional If an affiliation column is present affiliation information contained in the column will be associated with the relevant competitor The same is true for DoB and or Age It is acceptable for both DoB and Age columns to be present If both are present then for each competitor IRMM will look first for DoB information and only if this is absent will it attempt to use Age information If this information is inconsistent with the Event the competitor is entered into then this will be flagged by IRMM and the competitor will not be loaded To be able to load competitors automatically into races both the Race and Erg columns must be present If they are then each competitor that has a valid Race and Erg defined will be placed in that Race Erg Whilst parsing data a problem detected with the name field will prevent any further information for the row from being extracted If a problem is detected with some other f
13. Final Checks before Publishing Race Day Schedules 38 7 10 Publishing Race Day Entries yac c3 qescsiencssndesdvaascaouncosustaccsasadebegutesavesaceeasedeeesteannce 39 TAA Setup oF ERW Race Piles ciein 5d Gee Nee Ree 39 7 12 Registration Informat oN sss szvsz Bie hee eae Sa eee Be 39 ELS Race Record POEMS szosz i 25 203 Seca 2a 4s ct Ses cod a a Dias th asa tad Socata a cat eas 40 7 14 Processing Lieht Weight Competitors 2 sssssgg ge eseeez s z t t t 40 7 15 Int ractions with EROW ssssssssssssemesssssezessz reset cers hedeste ey oleh acess esie ev s iia 41 7 16 Displaying Initial Result Information ssssss s ezes ees t r set 42 Fale Remamina RACES sees tez zseb kel ee l be s l g s a o ini 43 7 18 Publishing Race Day Results vic icisscacdaseaseatasessaceassaccedesedsnadsavesaceessevecennncosatelensses 43 7 19 Best Perf fma C sS iras nni ai EE teeta E ERRE ES 44 T207 OMAN Way chine Sanna na E O E E R 44 Ab Whatta do TICK sires Crotty aoa a a a antl uth a AEON 46 8 ADDITIONAL INFORMATION ON IRMM FEATURES o esse 47 8 amp 1 IRMM Configuration necces nesans nnne s iai 47 8 1 1 The General Tae seit A est ie a a a aai 47 8 1 2 The Output Tabe esni niente aaia e a E 48 8 1 3 The HEME Col uts Tabares gssai 49 8 2 Indoor Rowing Records and Best Performances eseseeeseeereeree
14. JI8H Womens 2000m J18 Hwt 2000m M LWT 0 22 M U23 L Mens 2000m U23 Lwt 5 mins M LWT 40 49 M 40 49 L Mens 5mins 40 49 Lwt Note that the short form of the label is only used in a context where the event type is obvious Note also that the conventions within rowing for naming Junior races are automatically accommodated Hence a J18 race has a UB set to 18 Labels such as Mixed 2000m Team are generated in an obvious way if team is selected rather than individual during Event creation A lower age bound of n means that competitors must be at least n years of age on the day of competition A lower bound set to zero has a special meaning simply stated there is no lower bound An upper bound of m means that that competitors must not reach the age of m 1 on or prior to the day of competition An upper bound set to zero means there is no upper bound An Open Event has a lower age bound of 0 and an upper age bound of 0 meaning that there are no age restrictions imposed on those who can enter An Event for the 60 s and over has a lower age bound of 60 and an upper age bound of 0 An Event with a Lower Bound set to 40 and an Upper Bound set to 49 is open to anyone who has reached the age of 40 on the day of the Event but has not yet reached the age of 50 Convention dictates that An event with an Upper Bound in the range 2 19 is labelled as a junior event For an Upper Bound of 18 a womens LWT 2000m event
15. Men U14 TATABA IIIA 1 minute 2 minutes 2 minutes 2 minutes 3 minutes 3 minutes 4 minutes 4 minutes 5 minutes Mile Mile Mile Mile 09 20 am 09 30 am 09 40 am 09 50 am 10 00 am 10 10 am 10 20 am 10 30 am 10 40 am 11 00 am 11 20 am 11 40 am 12 00 pm 19 90 men noo Oo 4 amp O amp O O amp O OD O amp O WN 10 10 10 10 10 10 10 10 10 10 10 10 10 1n 566666666666 5656555 6 5665565555655 z 3 Figure 8 16 Race Form with Load buttons disabled FTM IR 0001 05 Issue 2 5 1 Page 69 of 83 Fit TM Limited 2009 9 HOW DO I The contents of this section are organised around specific tasks that a user may want to perform To obtain a general understanding of how to use IRMM please work through the IRMM Quick Tour document 9 1 Create a new Meeting See Section 7 3 of the Quick Tour 9 2 Create Events Sets of Events can be created by selecting DataBase gt Events gt Add and Edit Sets of Events having been defined by using this interface can be saved to an Events file using File gt IRMM Files Save gt Save Events Or to a Categories file using File gt IRMM Files Save gt Save Categories A set of categories is effectively a set of events devoid of EventType information e g 2000m or 5 minutes It provides a convenient format for information that can be reused over a series of meetings where the categories are ident
16. an individual competitor in that it doesn t have an age or date of birth but this aside a team is treated in a more or less identical fashion to normal competitors See the facilities available under Database gt Teams gt Add and Edit that allow teams to be defined and to entered into team events Team Events are defined by selecting Database gt Events gt Add and Edit and setting the team radio button when creating a new Event In addition IRMM can also make use of the affiliation information available against a competitor to group competitors with identical affiliations into the same team Once all competitors have been entered select the Assign Teams button on the competitors form and IRMM will scan through all the affiliation information and create teams whenever it finds two or more identical affiliation fields There is one complication here The character has special meaning in an affiliation string and is used as a separator to delimit multiple affiliations So if the affiliation string is Evesham RC British Army Evesham RC will be picked out and if this team exists the competitor will be added to it The teams found can be viewed within the team form and team information can also be published showing a team view of competitors in the html output generated for publishing on the web Specific functionality is included for manipulating the members of teams The upda
17. as competitor s splits and ranking s of performances FTM IR 0001 05 Issue 2 5 1 Page 10 of 83 Fit TM Limited 2009 4 LOADING DATA INTO AND PUBLISHING DATA FROM IRMM 4 1 Loading competitor data into IRMM There are four ways that Competitor details the events in which they are competing and the races in which they are participating can be loaded into IRMM 1 IRMM based data entry 2 Loading data from an Excel spreadsheet 3 Web based entry form not available in the standard version of IRMM 4 Extracting data from a set of ERow result files These are covered in the following sub sections 4 1 1 Form Based Data Entry IRMM supports form based data entry allowing a meeting organiser to copy data from entry forms into the IRMM system This method of loading IRMM with information as with any data entry task is both time consuming and error prone One mitigating factor is that the design of IRMM makes it easy to partition data entry between a number of people The data each person has entered can be consolidated into a single database after they have each completed their entries Form based entry including how this task can be divided between multiple persons is described in section 9 5 4 1 2 Loading Data from an Excel Spreadsheet During the initial stages of IRMM development it became apparent that the person named to receive entries for an Indoor Rowing meeting would often not be the person who operates IRMM at the meeti
18. athletics where Athletic Meetings are common parlance So an event competition such as the British Indoor Rowing Championships the X Indoor Rowing Grand Prix the Enfield indoor Rowing Gala are all considered to be examples of an Indoor Rowing Meeting Competitor Someone who intends to compete in one or more events at the Meeting Category A category is a sub division of the complete set of potential competitors Traditionally this set is sub divided by gender age and weight Event Type An Event Type is a distance or a time e g 2000m Sminutes over which competitors may race at the Meeting Event An Event is a combination of a Category and an Event Type A meeting will consist of a number of events Examples of events are e the Mens Open LWT 2000m e the Womens 60 LWT 2000m e the Womens J14 4minutes Entry An entry ties a competitor to an event A single competitor may enter one or more events at a Meeting dependent on the Meetings rules and the qualification criteria such as age for particular events so a single competitor may be associated with multiple entries but with only one entry per event for which they are eligible Race A race is a set of people sitting on a set of Indoor Rowers and pulling hell for leather against the clock Some events will need to be distributed over multiple races Some races may host more than one event FTM IR 0001 05 Issue 2 5 1 Page 8 of 83 Fit TM Limited 2009 3 DA
19. meeting is loaded into IRMM Note that the features within IRMM that allow the Indoor Rowing Record sets associated with a meeting to be examined and Best Performances to be generated are only available if an Indoor Rowing Record Set has been loaded into that meeting FTM IR 0001 05 Issue 2 5 1 Page 50 of 83 Fit TM Limited 2009 8 2 1 Creating and updating Indoor Rowing Record Sets A record set has a title e g World Records 2000m and consists of a set of records that typically cover all ages for each of the four categories LWT Women Women LWT Men and Men It is not necessary to cover all ages and overlaps in the age specification are dealt with in a common sense way so for example if records are specified for 50 and 60 a 65 year old will be referred to the 60 record The following table shows at the time of writing the categories defined for World Records LWT Women A zero means no bound The facilities available for manipulating Indoor Rowing Record Sets should be fairly intuitive to use They are initiated by selecting Tools gt Indoor Rowing Records A set of Indoor Rowing Records can be loaded from and stored to any of an Excel Spreadsheet an IRMM data file and an IRMM Meeting Having loaded an Indoor Rowing Record Set IRRS into the editor data associated with the set itself can be viewed and edited as can the set of individual records A record set can be
20. of memory and your system is on 24 7 it will happen approx once a month The bit that gets flipped may or may not be critical to the operation of your system virus or similar has found its way onto your machine windows operating system bug dynamic link library problem Power failure etc etc etc It is also possible that you may inadvertently close IRMM without performing a save despite safeguards built into the application to prevent you from doing this As well as performing periodic saves of work in progress also perform backups to alternative media As sure as day follows night at some point in your life one of your hard disks will die 7 2 Getting Started Following installation double click on the IRMM Icon that should be present on your desktop When the main IRMM application has initialised and this may take several seconds the first time you will see a number of menus to choose from not to mention a snazzy picture of a couple of rows of model C s screaming out to be used See Figure 7 1 below Across the top of the screen you will see the following menu headings FTM IR 0001 05 Issue 2 5 1 Page 27 of 83 Fit TM Limited 2009 File Database Window Tools Help The only real options available after startup are e File gt IRMM Files Load gt Load Meeting e Database gt Meeting gt Create New Meeting Data After you have either created a new meeting or loaded an existing meeting the
21. panel to the right is the Entries panel Enter the name DoB gender and weight of the first competitor Age data can be entered as either a Date of Birth text string the default or as the competitors age e g 21 on the date of the meeting depending on the information available To switch between these alternatives select Database gt Meeting gt Edit Current Meeting Data gt All names in the table are fictitious Any resemblance with known or living persons is completely coincidental 4T wish FTM IR 0001 05 Issue 2 5 1 Page 33 of 83 Fit TM Limited 2009 Towards the top of the screen select the Output tab Toggle the setting within the Input of Competitor age data panel and click the Save button Note that it isn t necessary to enter the Competitors DoB or age if these are unavailable The only implication of not entering this information is that the list of Events IRMM offers in which the competitor can be entered can not be filtered on the basis of age and will therefore be much larger The affiliation field can be left blank or you can enter any appropriate string such as the name of a club gym or similar When the Competitors details have been entered click the Save Data button at the bottom of the Competitors panel The first competitor will be shown in the table above and the entries panel to the bottom right will be enabled Select the drop down indicator to the right of the
22. printer is installed on your system you will receive an error message whenever you attempt to use any of the print features 5 10 Error Handling Unfortunately errors are a fact of life They may occur for a variety of reasons ranging from the flipping of a bit in memory from a passing high energy sub atomic particle through instability problems in the supporting hardware software platform created by non optimal matching of computer components or rogue software to a genuine software bug in the application being run FTM IR 0001 05 Issue 2 5 1 Page 23 of 83 Fit TM Limited 2009 IRMM implements a coherent approach to fielding detected errors inconsistencies and problems It will report all errors detected attempt to record them to a log file and continue operation If an error is detected that is considered fatal then IRMM will attempt to i inform the user ii save the current meeting in a file if it has been modified since it was loaded or last saved and iii exit cleanly So that the user can see how IRMM behaves examples of these two categories of error can be generated by selecting menu Tools gt Miscellaneous and clicking on the Recoverable Error or Fatal Error button as appropriate FTM IR 0001 05 Issue 2 5 1 Page 24 of 83 Fit TM Limited 2009 6 MENU STRUCTURE The following figure shows the IRMM menu structure File IRMM Files Load Load Meeting Load Events Load Categories Load Competitors Lo
23. set of options will expand At the top level Publish will be added to the initial set The exact options offered at lower levels will in part be determined by the characteristics of your particular meeting File DataBase Window Tools Help Make selection from Menu Figure 7 1 IRMM Startup Screen 7 3 Database gt Meeting Menu To create a new meeting select DataBase gt Meeting gt Create New Meeting Data FTM IR 0001 05 Issue 2 5 1 Page 28 of 83 Fit TM Limited 2009 You will be presented with a form showing the following fields containing default values a Meeting name default value is XX XX Indoor Rowing Championships Modify the meeting name as appropriate It will be used on printed results etc b Name used for files default value is XXX IRC Modify the name used for files as appropriate With the default string IRMM will produce files for use with ERow with names XXX IRC O1 for race 1 XXX IRC 02 for race 2 etc c Meeting start date default value is 1 Janauary 2004 and is displayed in the format used by the culture to which the machine is set E g 01 01 2004 in the UK Modify the date to the date of the meeting This date is used to determine which events a competitor is eligible to enter and on information that is published about the meeting Meeting duration number of days default value is 1 This might be irrelevant right now but one day one of the big events will
24. start a second later etc Print preview 42 OF BB che South London Indoor Rowing Championships Race 04 1000m handicap 14 00 pm Psm Boat Name Event Predicted Time Susan Young W 40 49 03 53 0 Kelly Sapsford W40 49L 03 42 0 Cathy Johnson W40 49L 03 41 0 Sass Willis W 30 39 03 41 0 Shelley Wilkins W30 39L 03 38 0 Julian Tomlinson M 30 39 03 03 0 Chris Brett M 30 33 02 58 0 Gwyn Samuel M 40 49 02 56 0 Andy Sangster M 40 49 02 55 0 Nik Fleming M 30 39 02 45 0 OUP A hg Va Printed at 07 01 Figure 8 13 Handicap information FTM IR 0001 05 Issue 2 5 1 Page 66 of 83 Fit TM Limited 2009 8 13 Additional Extra Competitor Information If this option is selected in the Output Tab see section 8 1 2 then two extra pieces of information are associated with each competitor 1 Whether the competitor wants a certificate 2 Whether the competitor has paid their entry fee Select DATABASE gt Competitors gt Additional Information and the following will be displayed r 7 ne ne ha F E 7 i 7 x 7 7 7 7 7 7 7 v 7 v 7 Vv Figure 8 14 Display of Additional Competitor Information This information can be loaded from an entries spreadsheet see section 4 1 2 2 If a competitor does not have Wants Certificate checked then no certificate can be produced If a competitor does not have has Paid checked then the information produced for race registration
25. suitable for publishing on the web e Excel spreadsheet the information produced before and after a meeting can also be recorded in an Excel spreadsheet for ease of transfer email attachment Such output can be included as part of the output generated for the web and can be downloaded by visitors to the site hosting the information It can however also be generated separately This information is generated using standard IRMM facilities as described in sections 7 and 9 of this document FTM IR 0001 05 Issue 2 5 1 Page 14 of 83 Fit TM Limited 2009 5 USEFUL INFORMATION This section contains some general information that it is useful to be familiar with 5 1 IRMM and ERow Sim Icons The standard IRMM installation provides shortcuts on the desktop and in the programs menu for starting IRMM and ERowDataEditor The icons used to represent these applications are shown below Figure 5 1 IRMM Application Icon Figure 5 2 ErowDataEditor Application Icon The IRMM executable IRMM exe will also display this Icon In addition IRMM can generate a number of data files These all have an Icon associated with them that is shown when they are displayed on your system The files and icons associated with them are detailed in the following sub section IRMM data files are described in section 3 1 IRMM Meeting files are associated with the IRMM application icon shown in Figure 5 1 above If you double click on a Meeting File I
26. supports the pre viewing and printing of two example certificates that allow you to see how the certificate that has been constructed will appear The first certificate is for a competitor with a very short name the second is for a competitor with a very long name If a certificate is being constructed that uses individual photos a photo can be defined for using in the sample certificates by temporarily setting the certificate to using a single photo mode specifying a single photo and then reverting to individual photo mode After you are sufficiently happy with the general appearance of the certificate you will need to print a copy on a sample of the certificate paper to check how the fields positioned by IRMM actually line up with the desired print areas on the paper so that any fine adjustments can be made Several iterations FTM IR 0001 05 Issue 2 5 1 Page 61 of 83 Fit TM Limited 2009 of this cycle may be necessary Ideally the printer being used for printing certificates on the day should be used for this exercise If individual photo s are being added to certificates then these must be stored in a pre defined directory area The location of this area can be set by using the set update photo folder button shown in Figure 8 9 above Alternatively it can also be set updated in the Print Certificates form as detailed in section 9 32 The individual photos need to be stored in a set of folders named race
27. the bottom of the screen to fill in It should be self evident how to fill in the fields except the override field This is used to supply an alternative name e g BUSA to events that are otherwise OPEN i e both the LB and UB are set to zero Following completion of a record you will be offered the opportunity to enter a further record Existing records can be modified by selecting them from the table and then clicking the Record Set gt Edit button Having completed creating modifying an IRRS the data should be saved using the Save to buttons as appropriate 8 2 2 Generating Best Performance Information There is no limit on the number of Indoor Rowing Record sets that can be associated with a specific Event Type supported by a meeting or with the meeting as a whole other than those imposed by the memory limitations of any specific machine The status of a specific meeting can be ascertained by selecting DataBase gt Ir Records gt Show Indoor Rowing Records The window towards the top of the form shows a scrollable list of all the Indoor Rowing Record sets associated with the meeting See Figure 8 5 IRMM will create Best Performance listings for competitors against each Indoor Rowing Set associated with a meeting in the HTML Excel and Paper results that it publishes A performance against a record is quantified by a number which is effectively the record divided by the time achieved A number of exactly
28. they can be moved back to the Print queue by selecting Publish gt During Meeting gt Print Certificates And clicking on the View Printed Certificates button to the right of the display Select the Certificates that need to be re printed from the table and click on the confirm button beneath the table You can now return to the table showing certificates ready for printing by clicking on the View Waiting Certificates button Certificates can then be selected for printing as before 9 33 Produce Best Performance Information IRMM supports the calculation of Best Performance information for all competitors who finish a race Best Performance information is calculated for each competitor relative to a record for their specific event The intent is that this information can be used as a basis for allocating prizes in a fairer way than might otherwise be the case To produce Best Performance information for finishers at a Meeting a set of Indoor Rowing Records that are to be used as a base line need to be associated with the meeting Section 9 4 explains how such a set of Indoor Rowing Records is initially created Assuming that the necessary set has already been created select Tools gt Indoor Rowing Records And click on the appropriate Load from button Use the displayed dialogue to locate and then open the required file Several sets of Indoor Rowing Records are distributed with IRMM in spreadsheet format T
29. to be set FTM IR 0001 05 Issue 2 5 1 Page 83 of 83 Fit TM Limited 2009
30. to use a single photo which appears on every certificate e An image that is added to every certificate This could be any image but was added specifically so that an image of a signature could be added to every certificate rather than requiring the individual to hand sign every photo in person Again the position of this image is fully configurable The two position able images are located by specifying the x and y co ordinates of the top left hand corner of the image Certificates can be Landscape or Portrait and they can be generated for all finishers or for just the first three finishers in each event In addition there are options that determine how the first three positions are presented if this information is displayed on the certificate The ten programmable elements are 1 Competitors Name 2 Event Distance Time 3 Event Description 4 Time Distance achieved 5 Meeting Name 6 Position in Event 7 Free Format 1 8 Free Format 2 9 Free Format 3 10 Free Format 4 Figure 8 9 shows the certificate setup form after a certificate has been loaded The drop down list at the top of the form showing Competitors Name allows the ten programmable elements listed above to be selected for configuration Note the change button at the bottom of the form This allows the event type that this certificate is associated with to be changed Figure 8 10 shows the form after the Achieved time distance element has been s
31. will indicate that an entry fee is required A TP To Pay is shown against the entry in question as illustrated in Figure 8 15 FTM IR 0001 05 Issue 2 5 1 Page 67 of 83 Fit TM Limited 2009 4 00 BB B Close Women om n requiring 1 i i Sheet LWT categories 61 5 or less Present Istwt_IsHwt Race Figure 8 15 Registration Information showing To Pay flags 8 14 Loading ERow Results Automatically Section 7 15 describes how ERow data is loaded manually into IRMM IRMM supports an option to do this automatically Define the folders where Result Split and Stroke files will be places as described in section 7 15 In addition check the Automatic loading of results box shown in figure 7 6 When you save these changes the Races Form see Figure 8 16 will show the Load buttons as being disabled When a race completes simply place the ERow files generated in the appropriate folders and they will be loaded automatically by IRMM with race results and any certificates required being printed automatically FTM IR 0001 05 Issue 2 5 1 Page 68 of 83 Fit TM Limited 2009 File DataBase Publish Window Tools Help Num Description Event Type Schedule Entries Boats Results Splits Strokes X01 Year 5 Mixed Year 6 Girls Year 7 Girls Year 7 Boys Year 8 Girls Year 8 Boys Year 9 Girls Year 9 Boys Year 10 Boys Women U18HWT U16 50 59HWT Women LWT except 50 59 Women HWT except U18
32. 000m Team Mixed 5000m Team Mixed is denoted by a B for Both in an Event name to avoid confusion with M for Men Hence although a full name will appear as Mixed 2000m Team the abbreviated version will be B 2000m Team 5 3 Guest Events The number of EventTypes e g 2000m Mile etc supported by a meeting is fully configurable up to a maximum of 20 For each EventType any number of Events can be defined differentiated by Gender Weight and Age Range provided the overall maximum for the Meeting of 200 is not exceeded With each EventType there is also automatically associated a Guest event The Guest event performs the following functions 1 Competitors can be explicitly entered into the Guest Event A meeting organiser may wish to do this for Entries that are received after the closing deadline imposed for the meeting FTM IR 0001 05 Issue 2 5 1 Page 17 of 83 Fit TM Limited 2009 2 Ifa competitor has entered an event as a LWT and on the day fails to meet the weight then IRMM can automatically move the competitors entry s into the appropriate guest event s depending on the setting of Meeting options Two policies are available for meetings e If a LWT does not make the weight then they are transferred automatically to the equivalent HWT event Normally you would expect there to be an equivalent HWT event but if one isn t defined the fallback is to move them into the Guest Event e I
33. 01 race02 etc in a jpg file named erg01 jpg erg02 jpg etc Such a file should be created for each erg that finishes a race Certificate Setup Form x Achieved time distance Configuration enabled V C Centre Page C Centre X X 430 LeftX y mo Font Arial Font Style Bold Sze 12 eee Colour as String Type short medium Cancel G ii Save Figure 8 10 Configuration of a Certificate Field If there are certificates associated with a meeting then these can be seen by selecting DataBase gt Certificates gt Show Certificates The display will be similar to that shown in Figure 8 11 below This can be used to view or to modify these certificates FTM IR 0001 05 Issue 2 5 1 Page 62 of 83 Fit TM Limited 2009 Distance time Availability Photousage O OO mpeti Figure 8 11 List of Certificates associated with a meeting 8 12 Bleep and Handicap Races IRMM supports both Bleep Test and Handicap format races Both types of event were trialled at the South London Indoor Rowing Championships 8 12 1 BLEEP Test based Races These are based on the Bleep test used within the fitness industry as a measure of an individual s fitness The original bleep test is based on running a set distance in an ever decreasing period of time The boundaries of the decreasing time intervals are denoted by an audible bleep The format adopted for indoor
34. 1 indicates a performance that exactly equalled the existing record A number of greater than 1 implies a new record The higher the number the better the performance Numbers generated in this manner give a sound basis for making comparisons between performances achieved in different age gender weight categories and it becomes possible to ask questions such as who achieved the best 2000m performance at a meeting When generating paper results by selecting Publish gt During Meeting gt Print Best Performances as well as producing a listing of the best ten male and female performances produced so far against each of the sets of Indoor Rowing Records a listing is also generated showing the performance now needed in each record category to exceed the Best overall Performance achieved so far FTM IR 0001 05 Issue 2 5 1 Page 52 of 83 Fit TM Limited 2009 MB IRMM v 1 3 File DataBase Publish Window Tools Help Indoor Rowing Record Sets in Meeting Record Set Distance Time Description Usage gt 2000m BIRC Records Champion of Champions Print Preview 2000m World Records 50 Noel Frost Millenium Delete Display sets of Indoor Rowing Records Figure 8 5 Indoor Rowing Records associated with a Meeting 8 3 Special Category Feature The Special Category Feature allows a number of competitors participating in the meeting to be placed in a Special Category Those placed in the category can have their performances at
35. Click on the Fetch Entries button to enter an open file dialogue This should be used to select the Excel Spreadsheet containing the data to FTM IR 0001 05 Issue 2 5 1 Page 56 of 83 Fit TM Limited 2009 be loaded Once selected data will be loaded into a table displayed in the top half of the form and any warning or error messages that are generated will be shown in the window in the bottom half of the screen See Figure 8 7 NI IRMM v 2 3 File DataBase Publish Window Tools Help First Name Sur Name Affiliation Event Race Erg Ben Ade Ryde Al 15 B21 Matthew Allsopp Ryde RC Al 15 A31 Steve Andrews Solihull Al 15 C30 Entries Christopher Armstrong Peterborough City Al 15 B40 Store Duncan Astle Nottingham RC Al 15 B23 Leon Atkinson Uni of east lancashire Al 15 A26 Paul Austins Bristol Ariel RC Al 15 B34 Habib Azizi Leeds RC Al 15 B39 Marcus Bateman Leander Club Al 15 416 Martin Baxter Oakham Al 15 c31 Graham Benton MAD Team IRC Reading Uni Al 15 410 Alastair Bigley London Al 15 B7 John Birrell Curlew RC Al 15 B37 Robin Bourne T aylor Army RC Al 15 A423 David Butler Holmes Place Regents Park Al 15 B33 Kevin Campbell London Metropolitan Uni Al 15 C19 Delete Load Competitors and Entries from Excel spreadsheet Figure 8 7 Entries Loaded from a spreadsheet Any actions that are deemed necessary on the basis of the warning messages shown can be taken For example it may not have been possible to parse one competi
36. ERGs and the results of a race are lost Provided that the results are recoded manually by reading the finishing result from each ERG from its monitor these can be entered into IRMM by hand Select Database gt Races gt Add and Edit Select the relevant race from the table at the top of the form and click on the Results Show Edit button The existing status of the races result is shown in the bottom half of the screen Click on the Edit Result button and enter the results manually into the displayed table When finished click on the Save Result button followed by the close button to the right of the screen 7 21 What to do next Having familiarised yourself with the basic features of IRMM it is suggested that you should at least skim section 8 to get a feel for the other facilities supported and then look at some of the Meeting data supplied with IRMM This is presented in section 10 below FTM IR 0001 05 Issue 2 5 1 Page 46 of 83 Fit TM Limited 2009 8 ADDITIONAL INFORMATION ON IRMM FEATURES This section contains information on IRMM features not covered in chapter 7 8 1 IRMM Configuration Various IRMM features are configured via the IRMM Configuration form Select Database gt Meeting gt Meeting Configuration The form displayed contains options that control various aspects of IRMM s behaviour These are grouped under three tabs General Output and HTML Colours These can b
37. Page 75 of 83 Fit TM Limited 2009 9 19 Allow Competitors who miss their race to compete later Please see section 7 20 of the Quick Tour which covers this and other on the day changes that may need to be made See also section 8 10 9 20 Allow LWTs who fail to make Weight compete as HWTs Select DataBase gt Meeting gt Edit Current Meeting And set LightWeight Policy to Transfer to equivalent HWT Event This needs to be set before any entries are defined for the meeting When LWT entries are processed at registration any LWTs who fail to make the weight will be automatically transferred to an equivalent HWT event The procedure for recording that a LWT has failed to make the weight and forcing their transferral to the correct HWT Event is detailed in section 7 14 9 21 Allow LWTs who fail to make Weight compete as Guests Select DataBase gt Meeting gt Edit Current Meeting Data And set LightWeight Policy to Can Row as a Guest This needs to be set before any entries are defined for the meeting When LWT entries are processed at registration any LWTs who fail to make the weight will be automatically transferred to the equivalent Guest event The procedure for recording that a LWT has failed to make the weight and forcing their transferral to the correct HWT Event is detailed in section 7 14 9 22 Allow on the day entries to compete as Guests Select Database gt Meeting gt Edit Meeting Configurat
38. RMM will be started and loaded with the meeting selected Figure 5 3 IRMM Data Icon All other types of IRMM data file are associated with the IRMM Data Icon shown in figure 5 3 If you click on a file displaying this icon IRMM will be started but will inform you that that the file selected is a data file rather than a meeting file and will then terminate To start using IRMM either initiate IRMM using one of the standard shortcuts e g Icon on the Desktop or double click on a meeting file If IRMM is started without specifying a meeting file then FTM IR 0001 05 Issue 2 5 1 Page 15 of 83 Fit TM Limited 2009 its initial state is no meeting loaded and you will need to either load an existing Meeting file using menu File gt IRMM files Load gt Load Meeting or Create a new meeting using menu DataBase gt Meeting gt Create New Meeting Data 5 2 Event Labelling IRMM generates labels that are used to identify an Event based on the features specified for the Event and in a way that is consistent with the conventions used by the sport of Indoor Rowing These labels come in two forms long and short The rules used for generating these labels are best illustrated by a series of examples Type Gender Weight LB UB Short Long 2000m M LWT 30 39 M 30 39 L_ Mens 2000m 30 39 Lwt 2000m F Either 50 0 W 50 Womens 2000m 50 1609m M HWT 0 0 M Open H Mens Mile Open Hwt 2000m F HWT 0 18 W
39. Selected the forms generated for that race s can be viewed These are generated two per sheet and on a per race basis 7 14 Processing LightWeight Competitors It s the day of the meet Competitors start arriving and registering at the front desk LWT competitors are weighed Some make the weight others fail Of the nine LWTs entered in the meeting three have made the weight three have failed and three have not yet been weighed Select DataBase gt Entries gt Show Unconfirmed LWT Entries Select those LWTs that have been confirmed as LWTs any three and select the Confirm as LWT button to the right of the form Select those LWTs entries that failed to make the weight any three and select the Confirm as HWT button to the right of the form Strictly it doesn t matter whether you do this before or after races have taken place If the race takes place before confirmation of weight has been entered into IRMM the competitors will appear in the result for the LWT event with nc to indicate non confirmed alongside their name If the weight is then confirmed as LWT or HWT as described above the results of events will be corrected as appropriate and they can be reprinted FTM IR 0001 05 Issue 2 5 1 Page 40 of 83 Fit TM Limited 2009 Note If a LWT entry is incorrectly confirmed as a LWT HWT select DataBase gt Entries gt Show LWTs confirmed as LWTs HWTs as appropriate The screen will show all compe
40. TA FILES IRMM produces and consumes files to e save data that it has created e publish date that it holds internally e g as html files for display on the web e load previously created and saved data into itself when its subsequently required Data saved for subsequent loading is in general stored in an IRMM data file This initial approach has subsequently been complemented by using Excel Spreadsheets as a format for storing and loading data to from This additional functionality was initially added when it was realised that meeting organisers would frequently record entries in a spreadsheet as they arrived Supporting loading of this information into IRMM directly from a spreadsheet avoids the need to re key the data The use of spreadsheets has since spread to a number of other types of data and in principal could be used for storing all information that IRMM needs to preserve One of the original design goals of IRMM was to make it independent of any support software other than requiring a Windows platform and the NET framework With this in mind although support for Excel Spreadsheets etc may continue to be improved in the future it is also intended that IRMM should be usable without recourse to purchase of any additional software products Windows Operating System excepted 3 1 IRMM data files IRMM can generate and subsequently use various data files The following are supported 1 Event Files e g SIRCevents ir4 these cont
41. TML results s Yes C No Using second affiliation lV Supporting Bleep Test Races Input of Competitor age data i r DOB as text string Supporting Handicap Races C age in years Show Additonal Competitor Information SAVE C Yes s No CANCEL Setup meeting related information Figure 8 2 The Output tab of the Configuration Form FTM IR 0001 05 Issue 2 5 1 Page 48 of 83 Fit TM Limited 2009 8 1 3 The HTML Colours Tab The features available in the HTML Colours tab determine the colour scheme used when generating HTML based information See Figure 8 3 General Output HTML Colours site colour i 8 2 al site text colour table header text colour table header background colour table main text colour table main background colour table row 1 colour table row 2 colour table border colour table first place colour table second place colour CHEER EE EEEE table third place colour Figure 8 3 The HTML Colours tab of the Configuration Form A colour scheme can be saved to a file for future use by using the Save Colours button top right A previously saved colour scheme can be loaded into a meeting by using the Load Colours button Clicking on a change button causes the IRMM Colour Dialog to be displayed as shown in Figure 8 4 FTM IR 0001 05 Issue 2 5 1 Page 49 of 83 Fit TM Limited 2009
42. a is no For example if this column is not included in the spreadsheet IRMM will assume that all competitors do not want a certificate It is possible to change this using the IRMM user interface see section 8 13 FTM IR 0001 05 Issue 2 5 1 Page 12 of 83 Fit TM Limited 2009 4 1 3 Web based Entry form A natural extension of the goal of limiting repetition of data entry is to move towards a web based entry form Rather than entering their details on a paper form which are then copied on to an Excel spreadsheet or into IRMM using its data entry interface the data keyed into the web based form is captured electronically and loaded directly into IRMM Competitor details are only entered once the task is distributed across all competitors and each competitor takes responsibility for errors such as a mistake in the spelling of their name A system of this type was trialled for the Enfield Indoor Rowing Gala in Sept 2004 The system worked reasonably well but some issues need to be addressed before this can be made generally available It is planned to add this capability to a future release of IRMM 4 2 Loading Race Results into IRMM There are three ways in which Race Results can be loaded into IRMM e By loading the contents of ERow race result files e Loading data from an Excel spreadsheet e Manually if no race result file is generated by ERow These are covered in the following sub sections 4 2 1 Loading a set of ERow Race R
43. a meeting can be examined by selecting DataBase gt Events gt Add and Edit To edit an existing Event select it from the table at the top of the screen and click the Event Edit button In general all features of an Event can be modified before any entries have been allocated to FTM IR 0001 05 Issue 2 5 1 Page 72 of 83 Fit TM Limited 2009 the event After entries have been added it is only possible to change the Events prefix number using the Events renumber button on the Events form 9 7 Examine and Modify Competitor Information Competitor information can be modified by selecting DataBase gt Competitors gt Add and Edit and then selecting the competitor s from the table that is displayed and clicking on the Competitors Edit button The gender and weight categories allocated to a competitor can only be changed if the competitor isn t entered in any events If necessary the entries defined for a competitor can be deleted via the Entries form Select DataBase gt Entries gt Show all Competitor Entries There are no restrictions on changing the name or affiliation of a competitor If you change the DoB of a competitor this may have some implications on the Events that the competitor is entered in In general if an Event is no longer appropriate IRMM will make a best endeavour to move that entry to the most appropriate Event which may be the Guest Event IRMM will tell you which Event has be
44. a race You need to select a Type from the set of race types supported by the meeting click on the triangle to the right of the Select Type box The other fields are optional although it is advised to specify a time that the race is likely to take place at a 24 hour clock is used Races are allocated numbers based firstly on their chronological order For further information about race numbering please see section 5 5 2 9 12 Manipulate Race Numbers Section 5 5 2 explains how Race Numbers are allocated to races This is done automatically by IRMM based first on the chronological ordering of races and second on the order in which the races were created Initially the n races you have defined will be numbered 1 n based on these criteria Now as section 5 5 2 suggests it is possible to freeze this set of numbers Select DataBase gt Meeting gt Edit Current Meeting Data Check Yes against Race Numbers Frozen and click the Click to Update Meeting Data button If you define further races these will be numbered X1 X2 X3 using exactly the same criteria as used previously If having defined some races with some numbers in this second set you then again select DataBase gt Meeting gt Edit Current Meeting Data You will now find that there is a Consolidate Race Numbers check box shown If you check this and then Click to Update Meeting Data the two sets of numbers will be consolidated into a sing
45. accurate idea of the time a competitor is likely to achieve for the distance As with bleep events you first need to enable handicap capability by going to the meeting configuration screens Select Database gt Meeting gt Edit Current Meeting Choose the Output tab and check the Supporting Handicap Races box Click on the SAVE button bottom right to save the revised status of the meeting Having done this when events or races are created the options normal and handicap will be offered These should be selected as appropriate When a competitor is entered into a handicap distance event it is necessary to enter an expected time for them This is used by IRMM to calculate the handicap off which the competitor should start FTM IR 0001 05 Issue 2 5 1 Page 65 of 83 Fit TM Limited 2009 Before the race takes place the meeting organiser should print off a competitor list for the race as follows Select DataBase gt Races gt Add and Edit Select the appropriate race from the table and click on the Results Show Edit button Next click on the Print Result Preview button bottom right The printable output see Figure 8 13 includes a Handicap column which shows when each competitor should start In the example shown Susan Young will start off scratch when ERow starts the race Kelly Sapsford will start after eleven seconds have elapsed Kathy Johnson and Sass Willis will
46. ad Competitor information form the Competitor Form select FTM IR 0001 05 Issue 2 5 1 Page 71 of 83 Fit TM Limited 2009 DataBase gt Competitors gt Add and Edit Clicking on the Competitors Create button causes a form to be displayed in the bottom half of the screen that allows entry of competitor information Fields are available to define first and surnames age information affiliation and an Email address Of these fields only the competitors first and surnames have to be entered There are two options available for entering age information if this is available Either a date of birth can be entered as a string in the format appropriate to the culture set on the computer or an age on race day can be entered e g 21 These two entry modes can be switched between by selecting Database gt Meeting gt Meeting Configuration and checking the appropriate radio button against Input of Competitor age data If the DoB as text string option is selected then a string should be entered such as 01 09 1954 to represent the 1 September 1954 This is a valid representation of this date if the machines culture is set to English UK On a machine with culture set to English USA the same date is represented by the string 9 1 1954 Radio buttons allow gender and competitors predicted weight category at the meeting to be specified Having i set the radio buttons as appropriate and
47. ad Competitors and Entries Save Events Save Categories Save Competitors and Entries Excel Files Load Load Entries by Event Load Results by Event Load Race Timetable DataBase Events Add and Edit Competitors Add and Edit Additional Information Teams Add and Edit Add Members Races Add and Edit Entries Show all Competitor Entries Show all Team Entries Show Entries not in a Race Show Entries that did not Finish Show unconfirmed LWT Entries Show LWTs confirmed as LWTs Show LWTs conformed as HWT s Show Special Category Entries IR Records Show Indoor Rowing Records Certificates Show Certificates Meeting Edit Current Meeting Data Create New Meeting Data Publish Before Meeting Print Event Status List Publish Information for Web Publish Info in Excel Spreadsheet Print Registration Sheets Print Race Record Forms Print Race Schedule Print Special Category Contenders During Meeting Print Race Results Print Event Results Print Best Performances Print New Records FTM IR 0001 05 Issue 2 5 1 Page 25 of 83 Fit TM Limited 2009 Print Special Cat Performances Print Certificates End of Meeting Print Event Result Summary Publish Information for Web Publish Results as Excel Spreadsheet Print List of all Finishers Window See below Tools Certificate Setup Printer Setup Indoor Rowing Rec
48. ain sets of Event definitions that can be reused over different Meetings Initially a set of Events needs to be defined using IRMM but these can then be saved to an Event file and loaded into subsequent meetings as appropriate 2 Category Files e g GrandPrixCategories ir7 these contain sets of Categories that can be reused over different meetings A typical use would be for a GrandPrix series of meetings where the categories i e gender weight age groups are constant across the series but the actual Event Types e g 2000m 1 mile 5 minutes varies from meeting to meeting 3 Competitor Files e g SI RCcompetitors ir2 these contain sets of Competitor records Initially competitor information needs to be input within IRMM but having been entered they can be saved to a Competitor file and loaded into subsequent meetings as appropriate 4 Entry Files e g SIRCentries ir3 an Entry is a mapping between a Competitor and an Event Following input of competitor information into IRMM you will normally indicate which Events that competitor is entering The result is the creation of a set of Entry records Once a set of Entries have been created using IRMM these can be saved to an Enty file containing Entry records together with the associated Competitor and Event records 5 Meeting Files e g SIRCmeeting irl these contain all information associated with a meeting Following completion of a session with IRMM the current state of the mee
49. all together depending on the data available and the load button selected IRMM will provide comprehensive feedback on any problems it detects such as missing file or issues to do with the data contained within the files 9 28 Resolve conflicts with Race Result files When a race result is loaded into IRMM there may be a conflict with the information IRMM holds in its database for this race Typically this will happen when race information is edited directly on ERow The following changes made on ERow are all possible causes of such an error or mismatch e an error is corrected in the spelling of a competitors name e acompetitor is added to an empty boat e acompetitor is moved to a different boat after another competitor failed to show If one or more mismatches are detected a form is displayed highlighting what the differences are See Figure 9 1 Each boat for which a mismatch occurs is highlighted in the leftmost column The IRMM user can use this form as the basis for making changes to the IRMM database so that the spelling of competitor names and their allocation to boats in the race corresponds exactly to the information in the race file After these changes have been made the result file can be reloaded successfully into IRMM Difference Boat Expected Name Name found in File Place Result Liz Clough Jenni Southern Hannah James Jorden Parsons Lauren Murphy won non amp wh Figure 9 1 Race Differences Form
50. angle to the right of the Select entries from Events box to see the events that contain entries available for allocation Choose All events and then click on the get entries button All 2000m entries are displayed at the top of the screen sorted by expected finishing time e Next click the clear entries button so that an alternative approach can be demonstrated From the Select entries from Events box select one of the three events and click on the get entries button The competitors entered in this event are displayed in the top half of the screen sorted by expected finishing time Competitors associated with other events can be FTM IR 0001 05 Issue 2 5 1 Page 36 of 83 Fit TM Limited 2009 added by choosing the relevant event The entries shown in the display at the top of the screen will be sorted first by event and secondly by expected finishing time e To add competitors to the race first load a set of competitors into the top half of the form as just described Figure 7 5 shows the screen after Event 6 has been selected to provide a source of competitors for race 01 The fastest 6 competitors have been selected ready for loading into the race Following selection of some competitors click on the Entries Add to Race button in the bottom right panel of the form The selected competitors will be added to boats in the same order that they appear in the list of entries shown at the top of the screen
51. ave the race result in an appropriate location This can be repeated either now or later to generate result files for races 02 and 03 Return to IRMM Open the race form by selecting DataBase gt Race gt Add and Edit and then click on the Load set folders button The displayed form shown in Figure 7 6 allows you to define folders for ERow Results SplitData and StrokeData files All three file types can be generated by ERow for a race that it supervises In this simulation we are however only able to use Result files FTM IR 0001 05 Issue 2 5 1 Page 41 of 83 Fit TM Limited 2009 ERow Folders Selected a e Folders Currently Selected Results H IndoorRowing Evesham2008 ERow Data Test Results Splits H lndoorRowing Evesham2008 ERow Data Test Splits Stroke Data H lndoorRowing Evesham2008 ERow Data Test Strokes s Results Folder Automatic loading of results Splits Folder C Stroke Data Folder C All Folders Select Folder Save Data Cancel Figure 7 6 Set Folders Form Ensure that the Results Folder radio button towards the bottom of the form is selected Click on the Select Folder button Using the displayed dialogue box navigate to the folder where you are storing ERow Result files and click on OK The chosen folder will be displayed in the Results field of the form For a real meeting this process should be repeated for the Splits
52. ayed via the Database menu the form displayed will be in a start up state regardless of whether the form was or was not already open 5 8 IRMM Tables FTM IR 0001 05 Issue 2 5 1 Page 20 of 83 Fit TM Limited 2009 IRMM uses tables extensively throughout its interface Figure 5 5 shows a table of competitors with three competitors highlighted Most items of interest within IRMM e g Events Entries Races are displayed in similar tables with a set of buttons to the right of the display area representing operations that can be performed on the items displayed For example with figure 5 5 clicking on the Delete button would cause the selected competitors to be removed from the IRMM database provided they are not marked as having completed a race MB IRMM v 2 2 File DataBase Publish Window Tools Help Competitors Sur Name First Name Gender Affiliation LWT DoB Adams Chris Taff Attack Racing NO 01 04 1972 Aldridge Thames Ergers YES 27 05 1948 Colmers School m 09 01 1994 NO 01 04 1991 Assign teams Special Cat 28 01 1951 Cheltenham 24 01 1946 Bainbridge MAD IRC 07 10 1956 Rannau Free Snirits 2R7127193R Most recently changed Competitors Competitors 214 Entries Define new and modify existing Competitors Figure 5 5 example of an IRMM table Items are selected for performing operations on by clicking on the cells in the columns to the left of the table data Single items are selec
53. be set to nothing resulting in normal numbers i e 1 2 3 4 Any mix of character prefixes can be used to support various numbering schemes for events based on the preferences of the meeting organisers IRMM provides facilities for defining the numbers of events when created or at load time and also provides facilities for subsequently renumbering Events 5 5 2 Race Numbering Races are numbered by IRMM automatically The numbers allocated correspond in the first instance to their chronological position in the Meetings Schedule A race can have a scheduled time associated with it Using this is optional and if a scheduled time is not specified for a race then IRMM will allocate its own number to the race The n races that do have a scheduled time associated with them are allocated numbers 1 n and the remaining races are allocated numbers n 1 upwards in the order that they are defined Inserting a new race into an existing schedule will cause those races scheduled after the new race to have their numbers incremented by one FTM IR 0001 05 Issue 2 5 1 Page 18 of 83 Fit TM Limited 2009 There are two variants on the above scheme Although it is good practice at the outset to define a complete race schedule so that numbers after initial setup do not change there may be occasions where it is necessary at the last moment to add an extra race into an existing schedule To avoid the confusion that would ensue if the races f
54. created by either using a form supported by IRMM to input the individual records in the set or by filling the records into a suitably formatted Excel spreadsheet If the user has a copy of Excel then an Excel Spreadsheet is probably the simpler way for creating a new IRRS When initially setting up a set of records in a spreadsheet it is best to use an existing spreadsheet as a template An example of a Records spreadsheet is available on the internet for download Section 1 4 of this documents details where it can be found Although IRMM has some tolerance built in regarding the location of certain fields in an IRRS Spreadsheet it is sensible to stick with a known layout as contained in the downloadable example To use IRMMS built in editor to create a new IRRS first select Tools gt Indoor Rowing Records And then click on the Record Set gt Create button Fill in the first two fields as appropriate The third field will normally be left blank unless creating a Record Set for using with BIRC It is used to provide the name of the trophy with which a record set is associated with e g Champion of Champions and Noel Frost Millenium and is used to trigger certain actions within IRMM when it is operating in BIRC mode FTM IR 0001 05 Issue 2 5 1 Page 51 of 83 Fit TM Limited 2009 Having filled in the Distance Time and Description fields click the confirm button You will then be offered a form at
55. e Publish gt End of Meeting gt Print List of All Finishers And a list of all finishers will be generated for printing in a format suitable for cutting up so that all names can be placed in a hat for a draw Note that if a competitor is entered as a distinct competitor in more than one Event then their name will appear in this list more than once provided of course they finish multiple Events 8 7 Loading Competitor Details from an Excel Spreadsheet If available IRMM can load competitor details directly from a spreadsheet The format that the spreadsheet needs to conform to is outlined in section 4 1 2 An example spreadsheet is available for download from the Internet For details of location please see section 1 4 of this document The minimum data required is the names of competitors together with the number of the event in which they are entered This information can be optionally supplemented by age date of birth and the race and boat to which the competitor s entry has been allocated Note that IRMM does not include support for loading Teams To load competitor details from an Excel Spreadsheet first ensure that any supporting structures referred to in the spreadsheet such as event numbers and races and ergs have been setup in the meeting with numbers that correspond to those used in the spreadsheet Then select File gt Excel Files Load gt Load Entries by Event The Load entries from Spreadsheet form will be displayed
56. e bottom right of the panel contains a number of options that provide some control over exactly what is published 9 35 Print a Copy of an Indoor Rowing Record Set If an Indoor Rowing Record set is associated with a meeting it can be displayed by selecting DataBase gt IR Records Selecting the indoor rowing record set of interest from the top of the screen and clicking on the Record Set Print Preview button to the right Any Indoor Rowing Record set can be printed by first opening the Record Set via IRMMs tools Select Tools gt Indoor Rowing Records Click on the appropriate Load from button and use the dialogue that is displayed to locate and Open the relevant Indoor Rowing Record file The set of records will now be displayed in the table on the screen and can be printed by clicking on the Record Set Print Preview button 9 36 Examine and Modify Indoor Rowing Record Sets Please see section 8 2 1 FTM IR 0001 05 Issue 2 5 1 Page 82 of 83 Fit TM Limited 2009 10 ANNEX A BUILT IN LIMITS IRMM V 2 3 has the following limits built in Maximum number of Competitors 5000 Maximum number of Entries 7000 Maximum number of Teams 500 Maximum number of Team Entries 500 Maximum number of Events 200 Maximum number of EventTypes 20 e Maximum number of Races 250 There is no particular reason for choosing these specific limits other than that the current design of IRMM requires some limit
57. e can still be made available for a later race by selecting DataBase gt Entries gt Show Entries that did not Finish And then selecting the competitors who need to be allocated to another race from the displayed list and clicking on the Remove from Race button 8 11 Certificates IRMM supports the generation and printing of certificates for finishers at a meeting Printing of certificates is enabled by selecting DataBase gt Meeting gt Edit Current Meeting Data FTM IR 0001 05 Issue 2 5 1 Page 58 of 83 Fit TM Limited 2009 And choosing the General tab Set Printing of Certificates required to yes and save the change by clicking on the SAVE button Certificates can be created independently of any meeting The facilities for creating and modifying certificates can be accessed by selecting Tools gt Certificate Setup The pop up form shown in Figure 8 8 will be displayed if no meeting is loaded If a meeting is loaded then the option to load any certificate associated with that meeting is also provided lt 4 Certificate Setup Form CERTIFICATES Create New Create a new Certificate or Load an existing one Figure 8 8 Certificate Setup Form A certificate can be created and stored independently of a meeting in an IRMM data file extension ir10 Certificates can also be associated with and stored as part of a meeting These certificates will then be used as the basis for printing c
58. e seen in figure 8 1 which features the General tab 8 1 1 The General Tab O IRMM V25 fo Eg File Tools Help General Output HTML Colours Modifying Current Meeting Meeting name Evesham Golden Mile Meeting type Standard meeting Name used for files fEvesham2008 C BIRC Meeting start date Meeting duration number of days 1 Policy for calculating ages Lightweight policy Transfer to equivalent HWT Event X Event types supported Mile v add new edit delete Ergs available group 10 Consolidate race numbers Groups available 1 Race numbers frozen Yes C No SAVE Printing of certificates required Yes C No CANCEL Setup meeting related information Figure 8 1 the General tab of the Configuration Form FTM IR 0001 05 Issue 2 5 1 Page 47 of 83 Fit TM Limited 2009 On each Tab there are two buttons save and cancel in the bottom right hand corner which allow any changes made so far on any of the tabs to be saved The cancel button terminates editing of Meeting Configuration without saving any changes The items available on the General tab are covered in section 7 3 8 1 2 The Output Tab The items available on the Output tab see figure 8 2 cover various aspects of the information published by IRMM as well as a number of other items Options for configuring IRMM output are collected together i
59. ed 2009 Figure 7 2 Events for the QuickTour To load the QuickTour event definitions contained in the file QuickTourEvents ir4 into IRMM select File gt IRMM Files Load gt Load Events And use the Open File dialogue to locate and open the file You will be shown a pop up window as shown in Figure 7 3 The form tells you the number of events contained in the file and gives you the option of either loading the events as is using the event numbers stored in the file or loading them starting from a specified Event Number in a single contiguous sequence In this instance it makes little difference which approach is used Click the load AS IS button and the set of events will be loaded Select the Event form if it is not currently open and you will now see the events that have just been loaded numbered 1 32 K Load Events Number of Events contained in file load AS IS Load events from specified event number Select first event prefix Select first event number cancel Figure 7 3 Now would be a good time to select File gt IRMM Files Save gt Save Meeting And perform a save of the current state of your meeting 7 5 Database gt Competitors Menu The framework for your meeting is now setup As time passes entry forms begin to trickle and then hopefully flood in To keep this Quick Tour quick you receive a grand total of only 17 entries Given the 6 indoor rowers allocated to supp
60. ed following which the Meeting Form will be closed The full set of menu options will now be available including publish at the top level Next you should select File gt IRMM Files Save gt Save Meeting and specify a suitable file name and location in which to store your meeting using the Save File Dialogue If you now leave IRMM the current state of your meeting can be retrieved by selecting File gt IRMM Files Load gt Load Meeting when you next fire up the application Throughout the process of setting up a meeting you should periodically save the current meeting state as a precaution against system crashes and similar To do this select File gt IRMM Files Save gt Save Meeting And use the displayed dialogue to choose a location and filename for the save You may wish to change the file name each time you save the meeting state so that you always have the option of rolling back to an earlier meeting state If you select DataBase gt Meeting gt Edit Current Meeting Data you can change the selections originally made for the meeting subject to the following constraints e Boats Available if any races have been defined for the meeting this field is disabled It can only be changed if all races are first deleted You can leave the Meeting form without making any changes by clicking on the CANCEL button to the bottom right of the display 7 4 Database gt Events Menu 7 4 1 Introduction to t
61. eessceesneeceeeeceeneeceeeeeceeeeeeeeees 78 9 29 Enter Race Results manually o 2 c sscsenscaelesdavavacaysecnseengscsacnasectesesveasaeegoadgueacneadens 79 9 30 Print Kes lt IR OTTAtt T 95324 lt as4 sss as nna a i ia S i Ea 80 9 31 Print Result Summary for use at Presentations essseeeesseesseessesseresseresseeessees 80 9 32 Print Finishing C ruficateS a a a a tact oes E Eea 80 9 33 Produce Best Performance Information ssssssesssesssssessseessreessressersseeesseressees 81 9 34 Publish Results on the Web lt 560 caescasaucsesdeseeestcastucsiany cceidbegen eo defenestsiese gees aang 81 9 35 Print a Copy of an Indoor Rowing Record Seto eee eeeeeeeeeeeceeseeeeeeteceeneeeenee 82 9 36 Examine and Modify Indoor Rowing Record Sets 00 eecceeescceesseeeeeteeeenneeeenes 82 10 ANNEX A Built in Lams x inscsacvsssedaievesdascecsientvaastea casetaasstecequsbedensacdesad ives iS 83 FTM IR 0001 05 Issue 2 5 1 Page 4 of 83 Fit TM Limited 2009 1 INTRODUCTION 1 1 Overview IRMM is a Windows application that provides facilities to assist with the management of an Indoor Rowing Meeting It is designed to interleave with the ERow race application IRMM provides all the core functionality needed to manage a typical Indoor Rowing meeting including features to Define the characteristics of an Indoor Rowing Meeting e g the Events supported the policy for handling LWT competitors who fail to make weight Store Comp
62. elected Each of the ten elements can be enabled disabled by ticking clearing the enabled box The position where each field is displayed is controlled by choosing Centre Page Centre X or Left X If Centre X or Left X are chosen then an X coordinate needs to be specified as well In the former case the field will be centred on the specified X coordinate In the latter case the X coordinate defines the left most position of the field FTM IR 0001 05 Issue 2 5 1 Page 60 of 83 Fit TM Limited 2009 Certificate Setup Form Competitors name tsz Configure Field C using individual photos using single photo not using photos V using signature for Print certificates for C portrait C first three s landscape s everyone Photo Location X 737 Y 210 Signature Location X 320 Certificate for Event Mile Figure 8 9 A Loaded Certificate There are some minor variations with some of the other programmable elements For the Free Format fields you need to enter the string that will be displayed for the Time Distance fields you need to specify whether you want long medium or short versions of the information displayed e g 7 minutes 4 5 seconds 7 mins 4 5 secs or 7 04 5 and for the Event Description field you need to specify whether you want long or short versions of the information displayed e g Mens 40 59 Lwt or M 40 59L The Certificate Setup Form
63. en selected If the chosen Event is deemed inappropriate you can remove the new entry that IRMM has created and then place the competitor in the appropriate Event 9 8 Examine and Modify Competitor Entries An Entry defines a mapping between a Competitor and an Event The competitor entries defined for a meeting can be examined by selecting DataBase gt Entries gt Show all Competitor Entries The ENTRIES Edit button available on the Entries screen allows the expected result associated with an entry to be modified 9 9 Ascertain whether there are any Competitors who haven t been entered into Events Select DataBase gt Competitors gt Add and Edit Examine the Entries column of the displayed table for any zeros FTM IR 0001 05 Issue 2 5 1 Page 73 of 83 Fit TM Limited 2009 9 10 Establish how many Competitors are Entered in each Event Having entered all competitors in their Events it is useful to be able to see how many competitors are in each Event to assist in the planning of Races Select Publish gt Before Meeting gt Print Event Status List Alternatively select DataBase gt Events gt Add and Edit The information required is shown in the displayed table which can be printed using the EVENTS Prnt Summry button 9 11 Create Races Select DataBase gt Races gt Add and Edit Click on the RACE Create button and the bottom half of the displayed form allows you to create
64. entered into it Likewise Guest Event results are only printed if there are entries in the Event As well as entering competitors directly into Guest Events see 9 22 above IRMM will also move competitors automatically into the Guest Event in certain situations For example if a competitors age is changed or if a LWT competitor fails to make weight In both situations if an appropriate alternative Event does not exist to move an entry that is affected by the change into then IRMM will place the entry in the appropriate Guest Event which acts as a catch all 9 25 Define the Format of Finishing Certificates Please see section 8 11 Certificates 9 26 Generate Race rac files for ERow Please see section 7 11 of the Quick Tour Having generated a set of Race files these will probably need to be moved to a location from which ERow can access them This is likely to be on a separate computer 9 27 Retrieve Result Split and Stroke data files from ERow The process of configuring IRMM so that it knows where to find Result Split and Stroke data files is described in section 7 15 FTM IR 0001 05 Issue 2 5 1 Page 77 of 83 Fit TM Limited 2009 Having retrieved one or more Result Split or Stroke files generated by ERow and placed them in the correct folders select DataBase gt Races gt Add and Edit And select the races for which you have data to be loaded Result Split and Stroke data can be loaded independently or
65. ereal tunis andes nej t aa a E 10 4 Loading data into and publishing data from IRMM oe eee eeeseceeeeeeeeeeeeeenseenseeees 11 4 1 Loading competitor data into IRMM ssosssss ggg ezeeszes ee 11 4 1 1 Horm Based Data Entry ia sze cicassecseactvceseceia negeassaesdaacpausea ce sntecueeaasdaans 11 4 1 2 Loading Data from an Excel Spreadsheet 00 ee eee eeeeeeseeeeeeeeeneees 11 4 1 3 Web based ER LY Form a hae as 13 4 2 Loading Race Results into IRMM cunt ogee eee aks 13 4 2 1 Loading a set of ERow Race Result files sssss 13 4 2 2 Loading data from an Excel Spreadsheet sssss 13 4 2 3 Ma all yeterken enna Seay ea a sadam EEE ES 13 4 3 Publishing Data Produced by IRMM ssssssssssessesssesssssessseessresserssesssseessseesseese 13 5S USEFUL INFORMATION enaa a a a a a S 15 5 1 IKMM and ERow Sim cons s ssssss ge eez e s z t t t t ee 15 9 2 Event abe ing oiie a e e a Ang l Beenie een 16 3 32 AGUCSt EE Vets Et e szenet a n t NER E aa Z SA E ERAT KEERAS 17 5 4 Entry of Date of Birth Or ASC esse early es ee ver st namei 18 9 9 Event and Race numbers ssns ah eel Ge lo d s dos ae 18 5 5 1 Event Numbering sssini E E E E 18 I2 R c N M DEE E s sze ed s ae ee E e a E oa OENE OSESE 18 5 6 Indoor Rowing Records sisiciisecscdisteeeiad
66. ertificates if this feature is enabled for the meeting Certificates can be stored with a meeting regardless of the setting of the print certificate feature A distinct certificate can be associated with each event type associated with a meeting e g Mile 4minute etc The following elements can be added automatically to a certificate FTM IR 0001 05 Issue 2 5 1 Page 59 of 83 Fit TM Limited 2009 e Upto ten programmable elements ranging from the competitors name through to free format text Each of these can be used or disabled can be positioned anywhere on the form and can have its font and colour changed e A backdrop image This allows the main part of a certificate to be printed by IRMM as opposed to the alternative of over printing a pre printed certificate e An image provided on a per certificate basis typically of the competitor that the certificate is for The position that this is printed on the certificate is fully configurable Typically a pre defined area will be provided on the certificates and photos will need to be pre processed by a photo package to ensure that they are the correct size before being added to the certificate by IRMM The requirement to support an individual photograph per certificate is supported by placing the appropriate images sized to fit in the provided space on the certificate by a tool such as Adobe Photoshop in a folder file structure based on race and boat numbers This feature can be set
67. es PCL 6 CERTIFICATE Canon M700 series Printer Select a Printer HP Lasenet 2200 Series PCL Hi Save as IR MM DEFAULT Printer Save as IRMM CERTIFICATE Printer Close Figure 5 6 Setting IRMM Default Printer The drop down list in the centre of the form will display all available printers on the host computer The required printer can be selected and the selection is stored as either the DEFAULT or the CERTIFICATE printer by clicking the appropriate Save button In general when an item is selected for printing a print preview is displayed which allows the user to view the information to be printed before committing to a print see Figure 5 7 FTM IR 0001 05 Issue 2 5 1 Page 22 of 83 Fit TM Limited 2009 B print preview mee 0 BB B cox Sheet 1 me TT 7 EIN feme u _ o femre fwo IE 2 ensis TEST _ a fonsa wos a f KEZET _ ESEN peca fw 4 Fronkbich a _ s_ weeigh want S LETE wana _ fe Wectesdoom L e Seeou was _ Primada 10 35 Figure 5 7 a Print Preview Dialogue The dialogue uses a re sizeable window to show you how the information will appear when it is committed to the printer The number selector in the top right corner allows you to flip forwards and backwards through a multi sheet document Clicking on the printer icon in the top left corner causes the document to be committed to the systems default printer and closes the dialogue Note that if no
68. esult files Following completion of races the results will normally be loaded into IRMM by using the files produced by ERow The manner in which this is done is covered in section 7 15 4 2 2 Loading data from an Excel Spreadsheet IRMM can load result data contained in an Excel Spreadsheet This mode was implemented to allow the results of a large meeting BIRC 2004 to be loaded into IRMM in the absence of any ERow Result files to use A spreadsheet was a convenient method as it is fairly straightforward to pick the results off the web and place them in a spreadsheet For further information about this feature please see section 8 8 4 2 3 Manually IRMM supports the manual entering of results This is intended to provide a fall back position in the event of the failure of the ERow race system for a specific race Provided the results are recorded manually from the Erg monitors they can be entered into IRMM by hand For further information about this feature please see section 9 29 4 3 Publishing Data Produced by IRMM FTM IR 0001 05 Issue 2 5 1 Page 13 of 83 Fit TM Limited 2009 There are three primary forms of output produced by IRMM for external use e Printed paper provides information for display at meeting and for use in managing the meeting e g information for use on the registration desk Certificates for finishers can also be generated e HTML ouput creation of both pre and post meeting information in a format
69. etitor Information Enter competitors in events e g Womens 2000m Open Allocate competitors to races Produce pre race day information about entries and races in HTML format for publishing on the web Pre race day information is also produced in Excel spreadsheet format Generate Emails to notify competitors of the time s of their races Generate the race files used by ERow Produce information needed for Registration at a Meeting Produce race record forms for recording and signing off the result of races Record whether LWT entries have made their weight and acting accordingly Process the result files generated by ERow Manual override capability so that if the ERow race system fails for a race the result of the race recorded manually from the C2 Ergs can still be entered into IRMM Print results Events and Races Produce a result summary list useful for presenting prizes Print of Certificates for finishers if required Generate and maintaining sets of Indoor Rowing Records e g World Grand Prix Generate Best Performance information based on comparing competitor performances with Indoor Rowing records if required Produce results in HTML format for publishing on the web Results are also produced in Excel spreadsheet format Generate Race and Event replays for publishing on the web Support for team events Support for time based events and races Support for handicap and BLEEP TEST type races Inclusion of splits info
70. eveaudciuseaeiarsceaddsoedaccgavaseaeatecwecteaveacevansedes 19 5 7 IRMM Forms and Windows sseeeseseseseseessessresressessrerressersresresseeseeserssresseseresresee 19 35 8 IRMM ae 8 E una a a E TE Ns es AAN RNR 20 S r PIN IN Senn e a a a a eae cela IAs 21 5 10 Error Hand Tear oy ae ae a A ol Sa AAE E as co ahaa 23 6s MENU STRUCTURE sszege a a ar a s g a a a da 25 Ta QUICK TOUR ase cos tetra neea a aa E E E AEE E TE 27 Dk Working Practices seinra ens oiriin E A E AAR E 27 T2 G ttins Started n a e a a e e e i iia 27 i Database gt Meeting Ment iss sss opecdincisdeasisgstaacs tun chats nn aii 28 TA Database Events Men ssri eiee a a a aeste tienes T E A 30 7 4 1 Introduction to the Event Form eeeseseseseesreereesessrsrresseseresressessresres 30 74 2 Setting up Events for the Quick Tout eee eeseeesseceseceseeeeseeeaeenes 31 7 5 Database gt Competitors Menus i 25 40ccn Gavscaessseecadadopeechda rs ccoiseaeaeseaieenGdecocene eae 32 7 5 1 Loading Quick Tour Entries using the Competitors Form 33 7 5 2 Loading Quick Tour entries from a Spreadsheet 34 FTM IR 0001 05 Issue 2 5 1 Page 2 of 83 Fit TM Limited 2009 T60 ZAMMIT MITE Sa ovcate va ccavdguactsat aa ceasea tet ba E eR eR 35 T4 Database gt Races Menu isc acicicnohteeiad eid tai lane tan wie 36 7 8 Use of Remove Swap and Compacts c cc ccccsscacsendeasduscsaverhedsanseestdeversszbintvcenss 38 7 9
71. extend over Saturday Sunday which opens a can of worms see e Currently access to this field is disabled and the default of 1 applies Policy for calculating ages default value is First Day of Meeting Currently this is used by everyone Two alternative options are offered First day of Event is only really relevant to multi day meetings When a meeting is only a single day in length selecting First Day of Event is effectively the same as selecting First Day of Meeting Special Base Date allows a series of related meetings to set a single reference point first day of the series season against which everyone s ages are calculated for all races in the series Currently access to this field is disabled and the default of First Day of Meeting will apply f LightWeight Policy default value is Transfer to equivalent HWT event The value selected here determines how those competitors that enter as Lightweights but who then fail to make the weight will be handled The alternative is Can Row as Guest If this is selected it is then at the meeting organisers discretion whether the competitors are actually allowed to row as guests or whether they are barred from rowing Event Types Supported default value is a single distance 2000m 2000m can be deleted if your meeting does not support this distance by using the delete button The event types distances and times that are supported by the meetin
72. fa LWT does not make the weight they are transferred automatically into the Guest Event 3 If there is no age information available for a competitor then the events they can be placed in is only restricted on the basis of gender and weight If subsequently age information is added for the Competitor which is inconsistent with the Event s that they have been entered into then they will normally be moved automatically into the correct Event If however no such event has been defined they will be moved to the Guest Event 5 4 Entry of Date of Birth or Age When a Competitor is entered into IRMM their Date of Birth or Age can be entered optionally Age should be age on the date of competition When you enter a competitor into Events IRMM will use the information it has available to limit the set of Events offered as alternatives to those that are directly applicable to the competitor If a Date of Birth or Age has been entered then IRMM can be more effective in limiting the set of alternative Events offered In general Date of Birth is preferred where possible as this allows IRMM to act in a more flexible manner when it is managing a Meeting spread over more than one day or a series of meetings such as the UK Grand Prix series 5 5 Event and Race numbers 5 5 1 Event Numbering Event numbers consist of a single character prefix where the single character prefix is an upper case letter in the range A Z In addition the single character prefix can
73. g can then be added by using the add new button For each distance a split must be defined This is a value that will be included in ERow files generated for races at this distance and will be used by ERow for generating split data For a distance race it will be a whole number of metres e g 500 for a 2000m race For a timed race it will be a whole number of seconds expressed as mins or mins secs Hence for a 5 minute race the split could be entered as 1 meaning every minute or 2 30 meaning every two and a half minutes When a new Event Type is added to a meeting a Default Entry Fee field is also displayed The contents of this field are only relevant if entries for the meeting are being taken using IRMMs web based entry form This functionality is not currently available in the standard version of IRMM Boats Available Group default value is 10 This together with the next field determines how the available boats are numbered and how they are grouped together for racing with ERow The normal pattern is to have a single group of n boats all of which are used with a single ERow system however for a major event like BIRC the situation is more complex At BIRC 2006 there were 120 boats split into three groups of 40 with the boats numbered A1 A40 B1 B40 etc Each group of 40 was managed by a separate ERow syste i Groups Available default value is 1 see explanation associated with h G Race Nu
74. he Event Form FTM IR 0001 05 Issue 2 5 1 Page 30 of 83 Fit TM Limited 2009 Select DataBase gt Events gt Add and Edit The displayed form shows the events defined for the meeting currently none This form supports the definition of new events and the editing of existing events Feel free to experiment To create a new event click on the Event Create button to the right of the form and fill in the fields that appears at the bottom of the screen For ages if no bound applies fill in a 0 For example for a 60 age group the lower bound is 60 and the upper bound is 0 For an Open Event both bounds are 0 Define a couple of events These can subsequently be deleted by first selecting them all see section 5 8 and then clicking on the Event Delete button to the right of the screen The first event created will unless changed default to the number 1 Subsequent events are automatically allocated numbers in sequence unless action is taken to change the event prefix and or event number fields The event prefix field can be allocated any upper case letter as a value which then prefixes the number Thus a sequence of mens events numbered M1 M20 could be defined and another sequence W1 W20 could be defined for women Functionality is supported to make it easy to renumber an existing sequence of Event Numbers Choose the set of events that you want to renumber in the table select the Events renumber but
75. hese are held in the IRMMdata Records folder When a file has been opened the set of Indoor Rowing Records will be displayed in the table Click on the Save to Meeting button to associate this set of records with the meeting that is currently open Once the above steps have been taken the performance of each competitor relative to the relevant record will be printed on Event Results and a list of the best 10 male and best 10 female performances so far can be displayed on the screen and printed by selecting Publish gt During Meeting gt Print Best Performances A Performance is represented by a decimal number which is displayed to 6 decimal places This number is the number of tenths of seconds in the relevant record divided by the number of tenths of a second that it took for the competitor to complete their event This number will equal 1 if the competitor exactly matches the relevant record If they break the relevant record the number will be greater than one If their time is slower than the relevant record the number will be less than one 9 34 Publish Results on the Web Please see section 7 18 of the Quick Tour A variety of information is published including results organised by Competitor Race and Event If Best Performance information is being generated for this meeting this is also included FTM IR 0001 05 Issue 2 5 1 Page 81 of 83 Fit TM Limited 2009 Select Database gt Meeting gt Meeting Configuration Th
76. ical but the distance or time being raced over varies Events can subsequently be loaded into IRMM from an Events File using File gt IRMM Files Load gt Load Events Or from a Categories File using File gt IRMM Files Load gt Load Categories In both cases the start Event number for the set being loaded needs to be specified With a Category load the distance or time of the race distance also needs to be specified This capability allows Event and Category sets to be reused flexibly over multiple meetings When Events are loaded using these facilities they are added to any events already associated with the meeting provided that the maximum number of events supported by IRMM is not exceeded If loading the specified events would cause this limit to be exceeded then no new events will be loaded and an appropriate error message will be displayed If new Events need to be created then this can be undertaken by selecting FTM IR 0001 05 Issue 2 5 1 Page 70 of 83 Fit TM Limited 2009 DataBase gt Events gt Add and Edit And then clicking on Event Create The area at the bottom of the screen will display a form that allows you to define a new Event The main features of an Event are e Individual or Team e Event Type e g 2000m e Gender for the Event which can be male female or either In addition Individual Events also have the following features e Weight for the Event which can be LWT HWT or either e L
77. ield then that field will be ignored and no data will be shown for it on the screen E g Affiliation If present the contents of Race and Erg will only be considered if there is valid data in the Event column and likewise the contents of Erg will only be considered if the Race column is present and contains valid data 4 1 2 2 Additional Information Two additional columns are supported in the spreadsheet These will only be utilised by IRMM software if the Show Extra Competitor Information option is enabled see section 8 1 2 The two additional columns are headed Paid and Cert The Paid column can contain No or be left blank When entry information is being consolidated in a spreadsheet and a competitor has not provided an entry fee enter No against the competitor in this column When IRMM creates information for use at the meetings registration desk the competitor will be marked as needing to pay see section 8 12 The default for this item of data is paid For example if this column is not included in the spreadsheet IRMM will assume that all competitors have paid The Cert column is used to indicate whether a competitor wishes to have a certificate produced for them Of course this is only relevant if certificates are enabled for the meeting If certificates are enabled for the meeting then a Yes in this column will cause a certificate to be produced The default for this item of dat
78. ii entered the first and sur names of the competitor the data can be submitted to the system by clicking on the left most Save Data button Note that entry of an affiliation and Email address for a competitor are optional as is entering their DoB although if a DoB is entered it has to be in a valid format and represent a valid date Clicking on Save Data causes the data entered to be checked and if it contains no errors it is saved and the Entries area to the right of the competitor input area is activated If you click the triangle to the right of the Event field a drop down list will appear showing all Events that the competitor is eligible to enter based on information available If age information for a competitor has been entered this greatly restricts the number of Events that will be offered as alternatives Following selection of an Event clicking on Save Data causes the entry to be saved The competitor can then be entered in further Events or a New Competitor can be added Note entry of a competitors expected time for an event is optional If entered the Expected Time can be used to help group competitors of a similar ability together in races As competitors details are entered and accepted they are added to the list of competitors that are displayed in the table to the top of the screen These competitors are displayed in alphabetical order by surname 9 6 Examine and Modify Events The Events defined for
79. into IRMM and modified if necessary using IRMMs facilities An Indoor Rowing Record set is defined for a specific EventType e g 2000m A single set can be associated with the equivalent EventType e g 2000m within a meeting and is used for the purpose of calculating Best Performances during the meeting Multiple record sets can exist for a single EventType i e World Records British Records Meeting Records but only a single set can be associated with an EventType within a meeting at any specific time However switching between different baselines e g World and British records for calculating Best Performances and new records is straightforward See section 8 2 for an explanation of how to setup and use Indoor Rowing Records 5 7 IRMM Forms and Windows IRMM s user interface makes use of multiple forms overlaid exactly on top of each other The initial IRMM display see Figure 7 1 is a window showing an appropriate Indoor Rowing related image IRMM menus are used to select items for viewing such as Competitors Races and Events they are displayed in a Form that fits exactly within this window see figure 5 4 FTM IR 0001 05 Issue 2 5 1 Page 19 of 83 Fit TM Limited 2009 MB IRMM v 2 2 File DataBase Publish Window Tools Help Competitors ender Affiliation LWT DoB Taff Attack Racing NO 01 04 1972 Thames Ergers 27 05 1948 Allbutt Chris Colmers School 09 01 1994 Allen Stacey ERC 01 04 1991 Sur Name First Na
80. ion Data Set Enable Entry into Guest Events to Yes If you now enter a new competitor after saving the competitors data the Guest Events will be included in the list of Events presented for selecting when creating entries To simplify this process further Enable Entry into Standard Events can be set to No If this is done then only Guest Events will be offered for selection FTM IR 0001 05 Issue 2 5 1 Page 76 of 83 Fit TM Limited 2009 9 23 Process LWT Entries at Registration LWT entries can be confirmed as being either LWT or HWT If a mistake is made the confirmation can be undone If LWT entries are not confirmed then any results produced will highlight those entries as requiring confirmation On an Event Result any non confirmed LWT entries are marked with nc not confirmed On the result summary sheets any such entries are highlighted in italic and bold Full details of how to confirm a LWT as LWT HWT and how to undo any erroneous confirmations are contained in section 7 14 of the Quick Tour 9 24 Examine the Status of Guest Events The concept of Guest Events is explained in section 5 3 of this document The display of Guest Events is normally suppressed It is not possible to enter competitors in a Guest Event unless this capability is explicitly enabled see section 9 22 above and Guest Events are not shown under DataBase gt Events gt Add and Edit Unless the Event has some competitors
81. iven split without completing the split then 0 0 0 should be entered in the xMins xSecs and xTenths columns FTM IR 0001 05 Issue 2 5 1 Page 64 of 83 Fit TM Limited 2009 Wirum v 2 2 File DataBase Publish Window Tools Help Num Description Event Type Schedule Entries Boats Results Splits Strokes 101 Bleep Test 11 00am 12 20 NO NO NO 02 Bleep Test 12 00pm 17 20 NO NO NO 03 Bleep Test 13 00pm 18 20 NO NO NO 04 1000m 14 00pm 10 20 NO NO NO 05 1000m 14 15pm 10 20 NO NO NO 06 1000m 14 30pm 10 20 NO NO NO 07 1000m 14 45pm 10 20 NO NO NO 08 1000m 15 00pm 10 20 NO NO NO og 1000m 15 15pm 10 20 NO NO NO 10 1000m 15 30pm 9 20 NO NO NO 11 1000m 15 45pm 6 20 NO NO NO Boat Name Mins Secs Tenths xMins _xSecs xTenths 4 Anthony Astor Caroline Ridge Susan Young Nm Becky Rogers Mark Goodrum Fiona Edwards Charles Morley Save Result Cancel Edit 0 Terence Harkin 00 Nna Mm 0 Define new and modify existing Races Figure 8 12 entering the results of a BLEEP race 8 12 2 Handicap Races In a handicapped distance based race competitor s race the specified distance but start at different times with the slowest starting first and the fastest last with the intention being that they should all finish at the same time This provides an exciting finale to a race even though the competitors differ greatly in ability Key to the objective of such a handicap race is having an
82. le set 1 m based on the same criteria used previously How subsequent race numbers are allocated will depend on how Race Numbers Frozen was set when you last updated the meetings data FTM IR 0001 05 Issue 2 5 1 Page 74 of 83 Fit TM Limited 2009 9 13 Assign Competitors to Races Please see sections 7 7 and 7 8 of the Quick Tour 9 14 Ascertain whether there are any Entries that haven t been allocated to Races Select Database gt Entries gt Show Entries not in a Race The displayed table shows any Entries that are not allocated to a race 9 15 Publish Race and Entry Information on the Web Please see section 7 10 of the Quick Tour 9 16 Generate information for use at Registration Please see section 7 12 of the Quick Tour 9 17 Print a Race Schedule Select Publish gt Before Meeting gt Print Race Schedule This information is particularly useful if times have been allocated to the races that have been defined 9 18 Generate Race Record Forms Race Record Forms are used for recorders to record the results that individual competitors achieve in a race Typically the competitor is asked to sign the form to confirm that the result shown on the form is correct For information about how these can be produced please see section 7 13 of the Quick Tour IRMM allows forms to be generated on a per race basis The forms are A5 size and are printed two per sheet of A4 paper FTM IR 0001 05 Issue 2 5 1
83. lt is Results html and the folder in which they should be created Having completed this operation find the folder on your desktop and double click on Results html or the alternative name that you selected to review the information published with your browser To publish this information on the web the set of files generated need to be moved to a single folder on a web site and a link needs to be setup to the root file FTM IR 0001 05 Issue 2 5 1 Page 43 of 83 Fit TM Limited 2009 7 19 Best Performances For the hell of it but only if you re interested select Tools gt Indoor Rowing Records Click on the Load from Excel SS button and use the Open File dialogue to find the file British2000mRecords xls available for download from the internet See section 1 4 of this document for details Following loading a set of British Records will be displayed on the screen Click on the Save To Meeting button to attach these records to the current meeting Now select Publish gt During Meeting gt Print Best Performances The paper listing displayed ready for printing shows the best 10 male and female performances against the set of records that have been loaded A complete set of everyone s performances will be included in the web based results when these are published 7 20 On the day changes That is the end of the Quick Tour There are other features in IRMM e g printing of certificates for finishers that
84. mbers Frozen default value is NO This value should be left set to NO when a meeting is created For an explanation of this facility please see section 5 5 2 which explains how IRMM assigns numbers to races k Printing of Certificates Required default value is NO d wa e wa wa g h ar FTM IR 0001 05 Issue 2 5 1 Page 29 of 83 Fit TM Limited 2009 If this option is set to YES a certificate can be generated for every finisher in a race These can be printed and reprinted as necessary Exactly what is printed and where it is placed on a certificate is fully configurable Certificate setup is covered in section 8 11 1 Meeting Type default value is Standard Meeting At BIRC there are special trophies available including BUSA team competitions Calculating the results of these is enabled by setting Meeting Type to BIRC 2004 If you intend to walk through the remainder of this tour you should choose appropriate values for a Meeting Name and b Name used for files Leave c Meeting start date set to its default of 1 January 2004 so that the competitor data used later specifically their dates of birth will result in them being eligible for the expected events and set h Boats Available Group to 6 Leave the other fields at their defaults Next select the Create button at the bottom of the form to confirm your settings A confirmation message will be display
85. me G M M M F Armstrong Rachel F OWIRC 05 06 1972 F F F M M M Adams Chris Aldridge David Assign teams Ashley Kat Pidley 09 08 1976 pre et Attwood Laura ERC 01 06 1994 Bailey Anna OWIRC 28 01 1951 Bailey Brian Cheltenham 24 01 1946 Bainbridge Steve MAD IRC 07 10 1956 Rannau Raner Free Snirits 2671271936 sz foz faai fank ak tRy foak pos font poe Most recently changed Competitors Competitors 214 Entries Define new and modify existing Competitors Figure 5 4 Competitors Form If several different forms are selected then they are superimposed exactly on top of each other with only the topmost visible If you select the Window top level menu option a drop down list will be displayed showing a list of all open forms The one that is currently top of the pile and visible is indicated by a tick You can switch between these forms by selecting an entry from the Windows drop down list or you can reselect the form from the Database menu Each of theses forms contains a CLOSE button in its bottom right corner Clicking this button will close the form If you either close a form to reveal an underlying form or select a form from the windows drop down list you will be viewing an already open form and the display shown will correspond to what was previously shown subject to any changes that have occurred as a result of modifications to the IRMM database If you select a form that is already displ
86. n the output configuration panel to the right of the screen Other configurable items included on this tab are e Processing of competitors who do not finish a race see section 8 12 e Display of guest events see section 5 3 for an explanation of these e Enabling Disabling entry into both Normal and Guest events e Format of competitor age data when entering competitor details in the competitor form e Configuration of the Special Category feature see section 8 3 e The use of second affiliation e Support for Bleep Test Races e Support for Handicap Races e Display of Additional Competitor Information RMM v25 ioe File Tools Help General Output HTML Colours Competitors who do not startfinish a race Use of Special Category feature Output Configuration C Include in race results s Yes C No s Make available for other races Present competitors in sub groups V Event type used Mile Show team members in HTML Excel output IV Dis of Guest Events 2 ed PSAE EZ SE SVT IE Show split information in HTMLExcel output 7 Always display X select s Display if contains Competitors Show split information in Print output JV Special Category String CN di in HT Iv lever display Special Cate Include Excel Spreadsheet in HTML output Enable entry into Guest Events Generate Race Replays IV ce Yes No Generate Event Replays IV Enable entry into Standard Events Show records used for BPs in H
87. ng The person receiving entry forms would compile their own electronic database which normally took the form of an Excel spreadsheet Given the IRMM objective of minimising data entry a logical extension to the initial software was to add the capability of loading data subject to some simple constraints on its format directly from a spreadsheet into IRMM The constraints on the format of the spreadsheet are detailed below The way in which spreadsheet data of this type is loaded into IRMM is detailed in section 8 7 4 1 2 1 Format for Excel Spreadsheet Data IRMM will only look at the first sheet in the spreadsheet IRMM will look for a cell containing one of the following strings in a 3 x 3 box of cells in the top left hand corner of the sheet Name First Name The row in which one of these strings is found defines the row in which IRMM looks for other column headings Having found the first column IRMM looks for columns within the first 52 columns with the following headings Sur Name this will only be looked for if First Name was initially found Affiliation Team Club affiliation team club Team Name will also match Age age will also match FTM IR 0001 05 Issue 2 5 1 Page 11 of 83 Fit TM Limited 2009 DoB DOB dob will also match Event Events event will also match Race race will also match Erg Boat ERG Rower
88. ntly changed Competitors Special Category 1000m Competitors 2598 Chris Adams z Entries Mins Secs Tenths j Za Clear Save Cancel Define new and modify existing Competitors Figure 8 6 Setting up Special Category Information There are two other Special Category functions available Select Publish gt Before Meeting gt Print Special Category Contenders FTM IR 0001 05 Issue 2 5 1 Page 54 of 83 Fit TM Limited 2009 This results in a list of all competitors who have been placed in the Special Category being displayed together with their associated base line performances Select Publish gt During Meeting gt Print Special Category Performances This results in a list of performances achieved so far by competitors in the Special Category against the base line performances that have been associated with them This information is also automatically included in the data published for the web when the Special Category option is enabled 8 4 Generating Emails for Competitors When entering competitor information there is an Email field allowing a competitors Email address to be associated with them It is intended to use the email address for sending race schedule information to competitors Functionality exists to support this within IRMM but is disabled in V2 5 of IRMM 8 5 Support for Teams In general a team is just another type of participant in a meeting It differs from
89. ollowing the extra race had their numbers changed it is possible to freeze the existing sequence of race numbers an operation that results in any extra races that are defined being numbered as X1 X2 X3 etc This second set of numbers are determined using exactly the same rules as the first set The two sets of numbers can be consolidated into a single set if so desired If a single race is split over several ERow races as happens at BIRC then although the overall race will be numbered as above it s sub races and therefore the names allocated to ERow files will for race number 1 be 1A IB IC etc 5 6 Indoor Rowing Records Indoor Rowing Records are only required if it is desired to i calculate Best Performances of competitors against a baseline set of Indoor Rowing Records or ii produce a list of new records set at the meeting These features are enabled by associating a set of Indoor Rowing Records with the meeting IRMM supports facilities for defining sets of Indoor Rowing Records e g e 2000m World Records e 2000m British Grand Prix Records e Mile British Records Once a record set is defined it can be saved to a file for subsequent use and or associated with the Meeting currently loaded in IRMM A set of records can be saved in either an IRMM format file or an Excel Spread sheet An Excel Spread Sheet is convenient in that it can be maintained independently of IRMM but either file type can be loaded
90. oor rowers and entries will be received from seventeen competitors These will be accommodated by running three races By working through the tour as explained below you should gain a good understanding of what IRMM has to offer Before starting be aware that print preview functions used within IRMM will only function if there is a printer installed on the computer you are using Note the printer does not need to be connected and on unless you want to print hard copy If no printer is installed a warning message will be displayed if you attempt to use any of the print related functions 7 1 Working Practices As with any data entry manipulation activity it is sensible to perform periodic saves of your work When you ve been adding competitors into your meeting database for 15 minutes say spare a few seconds and choose menu option File gt IRMM Files Save gt Save Meeting and choose an appropriate file name This provides protection not only against the possibility however unlikely that the application you are using will crash due to some hither to undiscovered bug but also against the umpteen other things that can cause a PC to crash Here s a selection e Heating problem processor gets too hot it s a hot day the processor fan isn t working properly etc cause the system to become unstable e Stray radioactive particle supernova explosion isotope decay cause a bit in memory to flip It happens If you have 256Mbyte
91. or HWT competitors A potential implication of this approach is that at registration you should strictly weigh in all competitors to ensure that only HWTs competed in HWT events and only LWTs competed in LWT events The approach adopted in this area is of course at the discretion of the meeting organisers 7 5 2 Loading Quick Tour entries from a Spreadsheet As mentioned above as an alternative to entering competitor information by hand the above data can also be loaded from the file QuickTourEntries xls available for download from the internet See section 1 4 of this document for details If you wish to use the contents of this file it is probably a good idea to at least enter 3 or 4 competitors as described above to familiarise yourself with the operation of this form Any Entries and Competitors setup should then be deleted before loading the data held in QuickTourEntries xls To delete competitors and their associated entries select DataBase gt Competitors gt Add and Edit Select all competitors shown in the table and then click on the Competitor Delete button to the right of the form To load the competitor and entry information contained in the file QuickTourEntries xls select File gt Excel Files Load gt Load Entries by Event FTM IR 0001 05 Issue 2 5 1 Page 34 of 83 Fit TM Limited 2009 Click on the Spreadsheet Fetch Entries button and use the Open File dialogue to locate and open the QuickTourEn
92. ords Miscellaneous About IRMM Technical Support Documentation Figure 6 1 IRMM Menu Structure The options available under the top level menu option Window are explained in section 5 7 In general all Menu s are shown subject to the following exceptions 1 When IRMM is started with no meeting loaded Publish is not available and all the options under File and DataBase are suppressed except a File gt IRMM Files Load gt Load Meeting b File gt Exit c DataBase gt Meeting gt Create New Meeting Data Following selection of either of a DataBase gt Meeting gt Edit Current Meeting Data b DataBase gt Meeting gt Create New Meeting Data to create a new or edit an existing meeting the only menu options available are a File gt Exit b Tools gt Miscellaneous c Help menu items The options shown in bold in the above table relate to Indoor Rowing Records see section 8 2 Best Performances see section 8 2 Competitor Certificates see section 8 11 Competitor Additional Information see section 8 13 and Special Category see section 8 3 and are only shown if these features have been enabled for the meeting currently being managed FTM IR 0001 05 Issue 2 5 1 Page 26 of 83 Fit TM Limited 2009 7 QUICK TOUR This tour introduces all the core facilities within IRMM by simulating a small meeting The meeting will have access to six ind
93. orting racing this allows us to accommodate everyone with just three races FTM IR 0001 05 Issue 2 5 1 Page 32 of 83 Fit TM Limited 2009 The following table shown as Figure 7 4 summarises the information received on the 17 entry forms The dates of birth and weights combine to give 8 7 and 2 competitors in 3 different events The expected finishing times shown in the Mins Secs and Tenths columns are used below to demonstrate how these can act as a basis for deciding which competitors to allocate to which races First Name SurName DoB Weight Gender Mins Secs Tenths Event Smith 05 01 1955 Think 04 03 1957 Speed 05 07 1959 Headroom 06 09 1961 Bright 07 03 1960 Old 04 04 1958 Young 03 02 1962 Man 05 11 1962 Cool 08 09 1965 High 09 09 1966 Low 01 01 1967 Stickers 02 02 1966 Man 03 03 1965 Birch 04 04 1965 Fast 05 05 1966 Slow 03 02 1981 Quick 04 04 1982 Figure 7 4 Entries in Meeting It s a good idea to try loading this data or at least some of it by hand using the Competitors Form These entries are also available in a spreadsheet QuickTourEntries xls available for download from the internet Sees section 1 4 of this document for details The QuickTour entries can be loaded directly into IRMM from this file 7 5 1 Loading Quick Tour Entries using the Competitors Form Select Database gt Competitors gt Add and Edit At the bottom of the screen there are two panels To the left is the Competitors
94. ower and Upper Age Bounds The form allows events to be created by selecting appropriate values for the above IRMM generates labels that are used to identify an Event based on the events features The Check Auto Name button causes the long form of the Event label to be displayed The ovRide field allows an over ride for an Open Event to be defined see section 8 9 for an explanation An open event is an event where the LB and UB 0 The event prefix and event number fields allow an event number to be defined These are explained in section 5 5 1 9 3 Re number Events IRMM makes it easy to renumber Events For example having loaded a large set of events into IRMM say 1 60 you may want to break them up into four sets Al A15 B1 B15 C1 C15 and D1 D15 corresponding to HWT Men LWT Men HWT Women LWT Women This type of Event numbering scheme is used by BIRC In the Event Form Select the range of events that you wish to renumber from the table and then specify the starting number e g D1 of the new range and click the renumber button 9 4 Create a set of Indoor Rowing Records Creation of sets of Indoor Rowing Records is covered in section 8 2 9 5 Input Competitor information including Events entered The basic process of entering Competitor information is undertaken from the Competitor form Competitor information can also be loaded from an Excel Spreadsheet see section 7 5 2 To lo
95. r if no scheduled time has been provided in accordance with the numbers allocated to the races by IRMM Each race shows the competitors participating in the race and their boat allocation The above information is intended to support registration checks for a presence b actual weight in the case of LightWeights For LWTs the time that their two hour weigh in window commences is shown on the registration list If a LWT competitor is entered in multiple events then there will be a separate entry for each event showing the start of their weigh in window for each Event By using the race information associated with each competitor to cross reference to the races shown on the list of Races it is straightforward keeping track of the status of specific races and the potential availability of spare boats due to no shows etc 7 13 Race Record Forms If you plan to have recorders who record the result of a competitor s race on a form when they complete their row IRMM can print the forms needed These will show for each ERG in a race the competitors name and the event in which they are competing If a set of records is being used for the meeting the relevant record for the competitor is shown on the form so that it is easy to identify a record breaking performance Select Publish gt Before Meeting gt Print Race Record Forms A table showing the races in the meeting is displayed By selecting a race s and clicking on Print Preview
96. reesrrereerersererees 50 8 2 1 Creating and updating Indoor Rowing Record Sets 51 8 2 2 Generating Best Performance Information sssssssesesesse 52 8 3 Sp cial Cale gory Featuren i a E EE E E 53 8 4 Generating Emails for Competitors ssssss lez zes zees e z es 55 0 2 Support for Teams szeszes elebe ATE EAN tetett 55 8 6 Print list of all finishers at a Meeting eee ceeseceececeeeeeceeeeeceeeeeceeeeeseeeeens 56 8 7 Loading Competitor Details from an Excel Spreadsheet 56 8 8 Loading Results from an Excel Spreadsheet occ eeeeeseeeseceneeeeeeeeeeeeeneees 57 8 9 OverRiding an Events Names ecg Sic eseivcisaceuadess age ncaa rade abcde tae geuatenes 58 8 10 Competitors who do not Finish a race cee eeeeseesseceseeeeeeeeseeceaeeeeeenseeeeneeseneees 58 OM ere LC Ales risinn ites Ags te academe e azt E a ETA hada 58 8 12 Bleep and Handicap Races si cccsssaissivecsescssisscverstavsvacavseacacsaseccusnasonsatesgpnacseteevcave 63 8 12 1 BLEEP Test based RACeS v jccc2otiescdabi ot lossieestolitsnaseaecteertaatetgasecmeied 63 S122 Handicap Races isc s3sgeseeseadands iiacisasscessnsien a a R landacve 65 8 13 Additional Extra Competitor Information sssssssgggezzs z sz s s tes 67 8 14 Loading ERow Results Automatically eee eeseceseecsseceseeeeeecnaeeneeeseeeeneees 68 g
97. rmation in published results Group competitors by team affiliation so that team oriented views of pre and post race day information can be published on the web Load entry and result information directly from Excel spread sheets Load a set of ERow result files and determine from their content information about Events etc to produce a comprehensive set of results for publishing on the web Email support is not available in the standard version of IRMM but can be made available by invoking a build option upon request FTM IR 0001 05 Issue 2 5 1 Page 5 of 83 Fit TM Limited 2009 1 2 Document Purpose The primary purpose of this document is to act as a User Guide One of its features is a Quick Tour which takes the form of introducing the reader to IRMM by stepping them through the basic steps necessary to support an Indoor Rowing Meeting The document also includes a comprehensive HOW TO question and answer section 1 3 ERowDataEditor To work through the Quick Tour in section 7 of this document it is necessary to be able to simulate an Indoor Rowing Meeting This is achieved by use of a second application ErowDataKditor ErowDataEditor supports the viewing of existing and creation of new ERow format files It is capable of supporting the complete dry run of a meeting to by effectively replacing ERow and a set of Indoor Rowing machines used for racing and allowing a race to be simulated ErowDa
98. rowing is to row a set distance 500m in an ever decreasing period of time The first 500m might be rowed in 2mins 10secs then following a set recovery one minute the next is rowed in 2 mins O8secs etc If someone can not row a given repetition in the specified time then they are eliminated A record is kept of their actual time assuming they finish on their final split and where several competitors drop out on the same split the time actually achieved on the final split is used to order the competitors The time posted for splits competed successfully is irrelevant so it is in the interest of the competitor to complete these splits no faster than the required time in order to conserve energy FTM IR 0001 05 Issue 2 5 1 Page 63 of 83 Fit TM Limited 2009 ERow does not provide any support for BLEEP Test format competitions so the support provided by IRMM is focused on recording and publishing the results of such competitions If you wish to support events of this type then select Database gt Meeting gt Edit Current Meeting Choose the Output tab and check the Supporting Bleep Test Races box Now select the General tab If you click the add new button alongside Event Types Supported you will now be offered bleep alongside time and distance Currently there is only a single bleep distance 500m so having selected bleep you simply have to select save to store this new event t
99. s HOM DO TET sash ease te clade eal Sec Rey oceans vac tea wea tse Tn 70 9 1 Create a new Meent oen 22 sc acoe vetted saccade ssuqeuscssancsaceaaeesataeeeadeas ieee ET EE iaa 70 OD Create EVEDIS mico akc pean et igo A tess aie ot cease seket EEEREN 70 9 3 Rerun Ber Events niniin np Sagat ade fae h asa See had Cede ali cs See MR aces 71 9 4 Create a set of Indoor Rowing Records cceeeececsseeceeeeeceeeneeeeneeessecesseeeenes 71 9 5 Input Competitor information including Events entered 71 9 6 Examine and Modify Events ccccessccsssssssssscsssssessnnsccscnsccsssscsecseccesseccesnacesense 72 9 7 Examine and Modify Competitor Information 2sssssggesez szss sr s ses 73 9 8 Examine and Modify Competitor Entries 0 0 0 0 cee eeseessecessecesecseeeeeneessaeeeseeeeees 73 9 9 Ascertain whether there are any Competitors who haven t been entered THEO ENAS EE E ssz eS al ae a alae a a oh ea ea 73 FTM IR 0001 05 Issue 2 5 1 Page 3 of 83 Fit TM Limited 2009 9 10 Establish how many Competitors are Entered in each Event 74 O11 Create Races iu ninsis sensor ee pe AENEAS EEEE 74 9 12 Manipulate Race Numbers an bosccsdssestues tee oiera eeri gte iiith retia 74 9 13 Assign Competitors to Races lt sccciicecacsasesdacsascenaacs stncdede cecsansaaesdsacastavad estesedateseateds 75 9 14 Ascertain whether there are any Entries that haven t been alloca
100. sults waiting to be printed By selecting one or more RAces and then clicking print preview selected the selected race results can be seen and printed Now select Publish gt End of Meeting gt Print Event Result Summary A print preview will be displayed showing the first sheet of a summary of events results after one race 7 17 Remaining Races 1 If you haven t generated results for races 02 and 03 then do so by using the ERowDataEditor 2 Returning to the Race form select the remaining two races and retrieve their results 3 Check the individual race and event results and the event summary as described previously 4 Select Database gt Entries gt Show Unconfirmed LWT Entries and confirm the outstanding LWTs as either LWTs or HWTs as desired Note that event results will be updated if necessary and that any changes to a previously printed result will cause the relevant events to be made available again for printing 5 Print out the final results of the Events and the Event Summary as described above 6 Pass the Event Summary sheet to the master of ceremonies to crib from when they re handing out prizes medals 7 18 Publishing Race Day Results Select Publish gt End of Meeting gt Publish Information For Web As with entries a set of HTML files will be generated showing the results from your meeting organised by both Event and by Race You will be asked to confirm the name of the root file for this set defau
101. t Result Summary for use at Presentations A result summary covering all Event results and showing the first three in each Event together with result achieved can be printed off for display or as a convenient crib sheet when making presentations Select Publish gt End of Meeting gt Print Event Result Summary 9 32 Print Finishing Certificates Please see section 8 11 for information about defining the format of Certificates and configuring IRMM so that Certificates will be generated As the results of races are loaded certificates become available for printing If you select Publish gt During Meeting gt Print Certificates You will be shown a form with all outstanding certificates displayed If certificates have been configured to include a personalised photo per certificate then a photo button will be included to the right of the form This will be labelled either Set Photo Folder or Update Photo Folder These buttons allow the root directory in which photo s are stored to be specified The structure of this directory area is detailed in section 8 13 Printing of certificates can be initiated by using an appropriate print button FTM IR 0001 05 Issue 2 5 1 Page 80 of 83 Fit TM Limited 2009 When a certificate is dispatched to the printer it is removed from the print queue and is placed on the printed queue If some certificates are unsatisfactorily printed paper jam smudged ink etc
102. taEditor picks up race files in ERow format presents the set of boats and competitors to the user and allows them to enter a finishing time for each boat See Figure 1 1 below ERow Data Editor V2 2 SEE Evesham2007 Race0S rac Boat Name Corey Pedley M J14 James Davies M J14 Kellum Cudjoe M J14 Nathan Rees M J14 Richard James M J14 Tyler Davis M J14 Claire McAllister W J14 Letitia Phillips Ww J14 ony non 4 wh Figure 1 1 ERowDataEditor FTM IR 0001 05 Issue 2 5 1 Page 6 of 83 Fit TM Limited 2009 Following entry of the results for a race an ERow result file can be generated by ErowDataEditor and this can subsequently be picked up and processed by IRMM 1 4 Where to find ERowDataEditor and other material referenced in this document The following are all available for download from www indoorrowing org uk IRMM Indoor Rowing Meeting Manager the subject of this document The IRMM User Guide this document The ERowDataEditor application see section 1 3 above Events file contains event definitions for the QuickTour meeting see section 7 4 2 Records spreadsheet contains British records for 2000m at May 2008 Entries spreadsheet shows sample spreadsheet containing entries for a meeting Results spreadsheet shows an example of a spreadsheet containing the results of an indoor rowing meeting see section 8 8 for details of when this might be useful 8 Sample Indoor Ro
103. tate of your meeting 7 6 Examining Entries Select Database gt Entries gt Show all Entries You will see all the entries that have been defined If necessary specific entries that have been setup erroneously can be deleted using this form Select the entry in the table see section 5 8 and click on the delete button at the bottom of the form Having entered the 17 competitors shown in Figure 7 4 there will be a one to one correspondence between the information on the entry and the competitor forms as each competitor is entered in a single event Of course in a real meeting particularly if more than one competitive distance is offered there are likely to be multiple entries for some competitors Select FTM IR 0001 05 Issue 2 5 1 Page 35 of 83 Fit TM Limited 2009 DataBase gt Events gt Add and Edit The Events form summarises the number of Entries in each Event There should be e 8 competitors in event 6 e 2 competitors in event 11 e 7 competitors in event 12 Select event 6 and click on the Entries Show button The set of entries in Event 6 is displayed in a table in the bottom half of the form If you want a printed copy of the competitors in an event select the event and click on the Results Print Preview button For a large meeting you may want to take a hard copy of the information shown on the Event form away to study and consider how you want to allocate Events to Races Click on the Events
104. te members form allows competitors that have not been allocated to a team to be selected for inclusion in a specified team Select Database gt Teams gt Update Members FTM IR 0001 05 Issue 2 5 1 Page 55 of 83 Fit TM Limited 2009 And select a target team from the list of teams shown Next select one or more competitors from the competitor table and click on the Add selected Competitors to selected Team button The team form allows members of a team to be removed from a team and also allows two teams to be merged Select Database gt Teams gt Add and Edit To remove members from a team select a team in the table and click on the members button A table showing the team members will be displayed in the bottom half of the screen Select the members to be removed and click on the remove button To merge two teams select two teams in the table and then click on the merge button You will be asked to choose between the two names and then to confirm the merge operation This feature is particularly useful when two teams have accidentally been created due to slight differences in the way a teams name has been spelt when entering data into the affiliation field for competitors 8 6 Print list of all finishers at a Meeting This feature was used at ERG 2004 where all competitors who completed a race were entered into a draw for a prize After the results of the final race have been loaded invoke the featur
105. ted to R G S EZ Serre l st ERTS n Car POE EE eT REY CADRE We ERC CELE EEE Teed en Ee RITE 75 9 15 Publish Race and Entry Information on the Web sssssssss 75 9 16 Generate information for use at Registration ceececeeccecseeeeceeeeeeeseeeeenteeeeaees 75 9 177 RENE aR ace SCAS LG szele esetlen lan nated agli cn R 75 9 18 Generate Race Record FOrmS ssssssg ze ezeee e es e re t es 75 9 19 Allow Competitors who miss their race to compete later 76 9 20 Allow LWTs who fail to make Weight compete as HWTS 76 9 21 Allow LWTs who fail to make Weight compete as Guests 76 9 22 Allow on the day entries to compete as Guests ceccceceeececssceceeeeeceteeeeeneeeeenes 76 9 23 Process LWT Entries at Registration 5c sseiscccasasaseascevaedees sanconesdeqesaaispceds aeeneneieee TT 9 24 Examine the Status of Guest Events ssssgz lsz zzzesz esz es TT 9 25 Define the Format of Finishing Certificates 2 0 00 ceeceeeecceesseceeeteceesneeeenaeeeenes 77 9 26 Generate Race rac files for EROW 0 ccccsessccccecccecsessnsececcecececseeessnseceeeeees TT 9 27 Retrieve Result Split and Stroke data files from ERow 77 9 28 Resolve conflicts with Race Result files eee
106. ted with a single click Multiple contiguous items can be selected by clicking on the first item and then e keeping the mouse button depressed and dragging the mouse up or down the far left column or e locating the item at the far end of the contiguous block to be selected and clicking on this whilst the shift key is depressed Multiple non contiguous items can be selected by using the CTRL key in association with the mouse button to select further items after the first item or first contiguous block of items 5 9 Printing FTM IR 0001 05 Issue 2 5 1 Page 21 of 83 Fit TM Limited 2009 IRMM supports printing of a variety of information An overview can be obtained by examining the menu structure shown in section 6 and considering the items listed under publish IRMM supports two logical printers The first is a general purpose printer used for most of IRMMs print output The second is a printer specifically used for the printing of certificates These two logical printers can be the same physical device but the printer used for certificates if these are being produced will frequently be a separate device due to the possible printing of these on pre printed paper or thin card and the need for quality colour output The specific printers used by IRMM can be specified by selecting menu Tools gt Printer Setup The following form is displayed K Setup IRMM Printers SEE Current Printers are DEFAULT HP Lasewet 2200 Seri
107. the ERow files in using the Save Files dialogue Note that if you attempt to create an ERow race file for a race containing n competitors where some of the first n boats are unoccupied IRMM will automatically generate a race file with the string empty allocated to the unused boat s Note that if ERow encounters a race file where the nth boat contains no name all subsequent boats will be ignored Inserting the string empty avoids this problem 7 12 Registration Information Select Publish gt Before Meeting gt Print Registration Sheets A preview of the first page of registration information will be displayed see section 5 9 for details about printing There will be at least 5 pages and these can be scrolled through by using the page number indicator to the top right of the dialogue The registration information produced consists of the following 1 list of LWT Women this will be blank apart from heading as no LWT women have entered your meeting 2 list of HWT Women this will also be blank apart from heading 3 list of LWT Men 9 competitors FTM IR 0001 05 Issue 2 5 1 Page 39 of 83 Fit TM Limited 2009 4 list of HWT Men 8 competitors 5 list of Races 3 races showing the competitors in each race The first four lists are organised alphabetically by surname and the set of races that each competitor is competing in is included against their name The list of races is ordered based on their scheduled time o
108. the meeting calculated against a specific reference point allocated individually to each competitor Consider the following examples 1 You want to award a special prize to the competitor who participated in your meeting last year at 2000m who shows the most improvement this year against last years performance 2 You have run a fitness challenge in your gym s over 1000m You are running an indoor rowing event in 3 months time and you want to encourage those who participated in the fitness challenge to compete in the indoor rowing event by offering a special prize to the one who improves most at 1000m over the time they posted in the challenge In either case you want to take a sub set of the competitors actually competing and associate a specific time with each of them against which their performance at the meeting is going to be measured To enable the special category feature select DataBase gt Meeting gt Meeting Configuration FTM IR 0001 05 Issue 2 5 1 Page 53 of 83 Fit TM Limited 2009 Set Use of Special Category Feature to Yes One of the Event Types defined for the meeting will be shown as used and if there is more than one Event Type defined for the Meeting a drop down box will be shown which allows one of the alternatives to be selected instead by first selecting the desired alternative from the drop down box and then clicking on the select button In addition there is a Special Category String
109. ting can and should be saved in a Meeting file so that it can be reloaded into IRMM when you next need to do some work on IRMM or access information associated with the meeting 6 Indoor Rowing Record Set Files e g WorldRecord ir5 these contain information associated with a set of records e g world European UK GrandPrix etc 7 Certificate Files e g certificateX ir10 contain information needed by IRMM to generate Certificates for finishers at an Indoor Rowing Meeting 3 2 ERow Files IRMM generates ERow race files rac for use by ERow and loads ERow result files txt from which race results are extracted FTM IR 0001 05 Issue 2 5 1 Page 9 of 83 Fit TM Limited 2009 3 3 Spreadsheet files IRMM can use load data contained in spreadsheets including Competitor Entries Race Schedule Race Results and sets of Indoor Rowing Records IRMM can also generate information about a meeting and save this to Excel SpreadSheets This includes comprehensive result information for a meeting entry information sets of Indoor Rowing Records for subsequent loading and the current Race Schedule 3 4 HTML files IRMM can generate information about a meeting in HTML format suitable for publishing on the web Two types of information can be generated 1 pre race making it easy for competitors to check when they are scheduled to race 2 post race providing results of races events supplemented with additional information such
110. titors that have been previously confirmed as LWT or HWT Selecting those entries for which an error has been made and then selecting the Reverse Confirm button to the right of the form will result in the previous action being undone and the entries becoming available again as Unconfirmed LWT Entries They can then be classified correctly 7 15 Interactions with ERow Its time for some fun and action You will need to make use of the ERowDataEditor application Section 1 4 details where this can be found If you have not already done so download a copy of the ERowDataEditor application and install it on your machine You have already created three ERow race files for the QuickTour meeting First start the ERowDataEditor and the select File gt ERow Files Load gt Load Race File Use the Open Dialogue to find and open the race 01 file created earlier You will see 6 boats displayed with their allocated competitors The string shown under Name is a combination of the competitors name and a description of the event they re competing in as is often used with ERow for identification purposes at Indoor Rowing meets Finishing times for each competitor need to be filled into the appropriate cells Mins Secs and Tenths in the table If a competitor didn t finish simply leave all three fields against that competitor blank When finished select File gt ERow Files Save gt Save as Result File to open a save dialogue and s
111. ton and then enter the number of the first event in the new sequence All the other events chosen will be allocated subsequent numbers in sequence 7 4 2 Setting up Events for the Quick Tour Clear the form of any events you have just defined by selecting them and then clicking the Event Delete button To setup the events used by the QuickTour you can either enter them manually using the Event form or you can load them from the file QuickTourEvents ir4 available from the internet See section 1 4 of this document for details The following events are required Number Event Name Number Event Name Mens 2000m Junior 14 Womens 2000m Junior 14 Mens 2000m Junior 16 Womens 2000m Junior 16 Mens 2000m Junior 18 Womens 2000m Junior 18 Mens Open Womens Open Mens 2000m 30 39 Womens 2000m 30 39 Mens 2000m 40 49 Womens 2000m 40 49 Mens 2000m 50 59 Womens 2000m 50 59 Mens 2000m 60 69 Womens 2000m 60 69 Mens 2000m 70 Womens 2000m 70 Mens 2000m Junior 18 Lwt Womens 2000m Junior 18 Lwt Mens Open Lwt Womens Open Lwt Mens 2000m 30 39 Lwt Womens 2000m 30 39 Lwt Mens 2000m 40 49 Lwt Womens 2000m 40 49 Lwt Mens 2000m 50 59 Lwt Womens 2000m 50 59 Lwt Mens 2000m 60 69 Lwt Womens 2000m 60 69 Lwt Mens 2000m 70 Lwt Womens 2000m 70 Lwt O O NID NB G N R p N W P en nN nN FTM IR 0001 05 Issue 2 5 1 Page 31 of 83 Fit TM Limit
112. tors name properly because it doesn t conform to the rules used by IRMM The name Jan Van Brocken will generate an error as IRMM only deals with first and sur names It is suggested that in such a case the spreadsheet should be edited to Jan Van Brocken which will be treated by IRMM as two names Likewise if a missing race is indicated by an IRMM warning message it can be defined Having made any necessary changes to the source Spreadsheet and to IRMM data the data in the Spreadsheet can be fetched again Following loading of entry data into the table as shown in Figure 8 7 the data has not been stored in the IRMM meeting Storage is initiated by clicking on the Entries store button 8 8 Loading Results from an Excel Spreadsheet If available IRMM can load race results from a spreadsheet Normally race results are loaded from ERow result files This facility was specifically added to allow results for BIRC 2004 to be loaded as FTM IR 0001 05 Issue 2 5 1 Page 57 of 83 Fit TM Limited 2009 the ERow result files were not available and it was relatively straight forward to pick the results off a web site and dump them in a spreadsheet A sample of a spreadsheet in this format is available for download from the internet For details of its location please see section 1 4 of this document Loading of results from a spreadsheet is very similar to loading entries and is initiated by selecting File gt Excel Files
113. tries xls file IRMM will display any entries it finds in the file and show them on the screen together with a message summarising the outcome of the operation In this case the message will read There are 17 entries ready to load The entries can be loaded into IRMM s database by clicking on the Entries store button Use the Competitors form to check the loaded competitors Select DataBase gt Competitors gt Add and Edit to do this and then select the Entries form to check the Events in which they have been entered Select DataBase gt Entries gt Show all Entries so that you can perform this check Note that if any errors are detected in the competitors name or affiliation then this information can be modified at any stage of the meeting by selecting the competitor and then clicking on the Competitors Edit button to the top right of form Typically a competitor will spot an error when looking at Race or Event information that has been published either prior to or at the meeting Any changes that are made will be reflected in information that is republished Similarly if a competitor s age or gender need to be changed any entries associated with the competitor will be automatically reallocated to the correct event Having completed input of competitor and entry information for the meeting it is again a good time to select File gt IRMM Files Save gt Save Meeting and perform a save of the current s
114. ve for an example Once the necessary changes have been made the result file can then be loaded successfully To make changes to boat allocations in IRMM select Database gt Races gt Add and Edit Select the affected race and click on Entries Show KEdit To deal with the situation just described select ERGs 1 and 3 and then click the swap button Optionally you could also remove the FTM IR 0001 05 Issue 2 5 1 Page 45 of 83 Fit TM Limited 2009 competitors who are not participating in this race Click on the Race Edit Save button to complete the change If these changes are done correctly the Race Result file generated by ERow will load correctly into IRMM Adding a last minute entry to a free boat in a race This is very similar to changing the boat a competitor is in at the last moment see above A competitor misses their race and is rescheduled in a later race Before a competitor can be placed in a different later race they need to be removed from their original race IRMM can be configured to do this automatically If however this option is not turned on see section 8 10 it is possible to do it manually by selecting Database gt Entries gt Show Entries that did not Finish Select the entry s from the displayed file and click on the Remove from Race button and they will be available again for allocating to another race There is a communications problem between ERow and the
115. ver Figure 9 2 Manual Entering of Race Results The finishing times of the competitors should be entered into the Mins Secs and Tenths columns of the table If a competitor didn t finish then all three fields should be left blank When this has been completed click on the Save Result button to store the data FTM IR 0001 05 Issue 2 5 1 Page 79 of 83 Fit TM Limited 2009 Any errors made on input can subsequently be corrected by returning to this display and modifying the result data 9 30 Print Result Information Following completion of a Race or a change in status of an Event i e some additional competitors in the Event have now raced the affected Event Race will be added to the appropriate print queue The status of these queues can be examined by selecting Publish gt During Meeting gt Print Race Results Publish gt During Meeting gt Print Event Results The items on the queues can be printed by selecting items displayed in the table and using the Print Preview Selected button at the bottom of the form Note that in addition to an Event being submitted for printing each time a race result is loaded into IRMM that affects the Event other factors such as 1 confirming a LWT as a LWT 2 moving a competitor from one Event to another as a result of failing to make LWT 3 correcting a competitors DoB thus forcing an Event change will also cause resubmission of affected Events 9 31 Prin
116. were not used in the Quick Tour Run your eye over the contents list of the How To section of this User Guide to get a quick overview The remainder of this sub section covers some of the practical issues that occur when using IRMM in real life as opposed to undertaking a paper exercise Changing a Competitors Name on ERow During the process of transferring competitor names from entry forms into other systems errors often occur Its not uncommon for a competitor to request the spelling of their name to be corrected on ERow just before their race is due to start Normally the pragmatic solution is to edit the name on ERow Any such spelling changes will need to be mirrored on IRMM before the race result file can be loaded successfully into IRMM If the changes are not made on IRMM prior to loading the race result file you will receive an error message together with a small pop up showing you the differences between the expected names stored in IRMM and those found in the results file an example is shown in Figure 7 7 below This is your cue to make the changes in IRMM and when they have been undertaken the result file will load successfully FTM IR 0001 05 Issue 2 5 1 Page 44 of 83 Fit TM Limited 2009 Name found in File Place Result Steve Redgewell Steve Redgewell 2 05 04 5 Aaron Smith Sebastian Miller Sebastian Miller 04 59 9 Phil Moris Phil Morris 05 35 6 Andy C Jones Andy C Jones 05 06 0 Stu Bizzarri Stu Bizzarri 05 08
117. which should be set to a meaningful value It is used when publishing information to indicate the nature of the Special Category It could be set to Evesham 2004 or July Gym Challenge or similar When the Use of Special Category Feature is set a Special Cat button is displayed in the Competitors form To see this button first select DataBase gt Competitors gt Add and Edit If a competitor is selected from the table of competitors and the Special Cat button is clicked a panel is displayed in the bottom of the screen that allows a time distance to be associated with the selected competitor depending on the type of the Special Category event See figure 8 6 Wirum v 1 3 File DataBase Publish Window Tools Help Competitors Sur Name First Name Gender Affiliation DoB Entries Abbey Claire F Charlbury Age is 22 __ Abbotts Chelsey Trentham High Sch SRA Age is 12 Abdalla Joe Royal Grammar Sch HW BC Age is 15 Lordswood Boys Sch Age is 17 Assign teams Abdullah Abusufyaw Abu Nasir Calthorpe Sports Coll Age is 14 Speci ecial Cat Ackroyd Bryony Lymm High Sch Warington RC Age is 13 Ade Davies Personal Training Age is 40 Taff Attack Age is 32 Adams Caroline Loughborough Students RC Age is 20 gt Adams Chris Adams Gabbie Lady Eleanor Holles BC Age is 14 NHRA Ane is 24 Delete Adams Hattie Adams Henry E aa fang Bh A Bi 9 baz ica ek ad Most rece
118. wing Meeting file this can be downloaded and loaded into IRMM The sample meeting file available contains the results for the 2006 British Indoor Rowing Championships SNE eS Items 1 and 2 are available from the Download IRMM menu The remaining items are available from the IRMM Resources menu Items 4 5 and 6 are used as part of the QuickTour introduction to IRMM covered in section 7 of this document 1 5 Conventions used in Document The symbol gt is used throughout this document to indicate steps in a navigation sequence For example File gt Save gt Save Meeting means select the File menu followed by the Save sub menu followed by the Save Meeting sub sub menu Quotes are used to indicate button selections For example Tools gt Miscellaneous gt Competitor Info means select the Tools menu followed by the Miscellaneous sub menu and then click on the Competitor Info button The ERow Results file generated by ERowDataEditor are not perfect copies of the files produced by ERow The data specifically required by IRMM is generated correctly Other data is only generated in truncated form FTM IR 0001 05 Issue 2 5 1 Page 7 of 83 Fit TM Limited 2009 2 TERMINOLOGY Before proceeding any further a brief aside to be clear on the meaning of a few terms that are used frequently in the remainder of this document Meeting The use of the term meeting is grounded in
119. would be labelled as FTM IR 0001 05 Issue 2 5 1 Page 16 of 83 Fit TM Limited 2009 Womens 2000m J18 L An event with a Lower Bound of 0 and an Upper Bound of 0 is labelled as Open e g Womens 2000m Open L An event with an Upper Bound set in the range 20 22 is labelled as under If the Upper Bound is set to 22 then the event would be labelled as U23 meaning anyone who hasn t reached the age of 23 on or before the day of competition E g Womens 2000m U23 L An Event with an Upper Bound of 0 and any non zero Lower Bound is labelled as For Example if the Lower Bound is set to 60 the events label will be of the form Womens 2000m 60 L Note that when an Event is defined in terms of weight it can be defined as being LWT HWT or Either If Either is used then the events label will be of the form Womens 2000m Open Rather than Womens 2000m Open L or Womens 2000m Open H IRMM will allow a female LWT to be entered into the Womens 2000m Open but not into the Womens 2000m Open H In general meeting organisers are advised to define Events as LWT and Either Defining an Event as HWT would imply that they intend to check competitor s weight to ensure that they are over 62 5Kg 75Kg before they race in the same way that LWT competitors have their weight verified Where an event is Team based rather than Individual based the event can only be defined being Men Women or Mixed Examples of labels are Mens 2
120. ype Following use of the save button to store the new settings for the meeting it will be possible to create bleep events and races Bleep will be offered as one of the event types that can be chosen when either of these are created Subsequently adding competitors to bleep events and placing them in bleep races proceeds exactly as with any other event type The point at which there is a significant divergence with the way traditional races are handled is when it comes to entering the results of races Results will be recorded manually by recorders as indicated above On IRMM select Database gt Races gt Add and Edit Choose the bleep race for which results need entering from the table of races and click on the Results Show Edit button The competitors in the race will be displayed in a table to the bottom of the screen Click on the Edit Result button to the right A table will be presented bottom right into which the results of the race can be directly entered The first three columns are used to record the fastest completed split The time entered is the target time of the split not the time achieved If Anthony Asfor shown in boat 1 in figure 8 12 successfully completed the split with a target of 1 54 0 but then failed at the next split 1 52 0 with an achieved time of 1 56 9 then the six numbers entered for his result will be 1 54 0 1 56 9 If a competitor fails at a g

Indoor Rowing Meeting Manager (IRMM) Version 2.5 User Guide

Contents

Download Pdf Manuals

Related Search

Related Contents