PEP - Mentor/Educator User Guide
Contents
1. Type of Update Update Completed Trienial Review Date Completed Face to Face 6 1 2014 Mentor Educator Status Sign Off Mentor Figure 5 5 Once you have finished entering the information click Save and then Check In as circled in Figure 5 You will now see your Mentor has been created as in Figure 6 e Practice PLYMOUTH nen PEP ver 8 10 V06 Lib V07 UNIVERSITY AE ESS EE Forename Surname v Available test amp Checked out by someone else Status Active De Active Archived All Checked out by you Check Out status Checked Out by current User Not Checked Out All Is due for an update Practice Environment Name Mentors selection Ignore Only selected Ignore filter Include Apply filter to selected Show 50 Mentors Fast a Search Clear Search Check Selected Mentor s name Date of Sign Check Out To View check Undo Checkin Next Status ew Most Recent Off Out Check Update Out Date Figure 6 4 Page To link this mentor to a PEP click on the View eye symbol as circled in Figure 6 Now click on Practice Environments as shown below in Figure 7 This will show you the PEP that this Mentor is linked to To add a new PEP click Add New Figure 7 Practice Environment PEP ver 8 10 V06 Lib V07 Profile Home Practice Environments PEP Log Change Details Log Out Help educator mentor2. Name Test PEP Current Sequence 1 07 01 2014 Practice Environments p a i A i s Practice Environment _ amp ARPS a ee pines qon B a linked to PEP s live but Practice Environment a Add New F 3 3 fe linked to PEP current z 4 a7 removed from new new if PEP checked but added to new PEP amp i out alin checked out erable PEP checked out user has no rights to sequence Status Practice Environment Name Checked Out To View Remove Details Figure 7 6 Search for the PEP as you would normally when logging into PEP When you find the PEP you need to add the Mentor to select it by ticking the box and then click on Post as shown in Figure 8 Practice Environment PEP ver 8 10 V06 Lib VO7 Profile Home Practice Environments PEP Log Change Details Log Out Hep educator mentor Name Test PEP Current Sequence 1 07 01 2014 Practie Environments Practice Environment Name der a Status Active De Active All Check Out status Checked Out by current User Not Checked Out All Search Clear Search Select All Unselect All rn Selected Practice Environment Name Checked Out To FR ACCIDENT amp EMERGENCY Cancel Figure 8 5 Page How to Edit Mentor Details 1 Login to PEP as usual 2 Once logged in click on the Mentors tab Figure 9 wW Practice UNIVE SIT e Profile PEP ver 8 10 W06 Lib WOT UNIVERSITY p p Profil OO V errs D Price Grange sonia
3. Name Test PEP New Sequence 7 20 03 2015 Save Cancel E lt check in Details Practice Environments Directorate Team Forename Surname PEP Test Employee Number Mentor s status Figure 16 8 Page 6 Now change the status to de active PIV MOUTH pepijn UNIVERSITY J home Pactes Environments PEP tog ChangeDetais togo wes PEP ver 8 10 V08 Lib VO8A Profile educator mentor Name Test PEP New Sequence T 20 03 2015 Cancel E 4m check in Directorate Team Forename PEP Employee Number Mentor s status Active De Active Archived Figure 17 7 Now click on save in the top right hand corner and then Check in the mentor again WITH Practice PLYMOUTH e nt pia PEP ver 8 10 V08 Lib VO8A UNIVERSITY p p educator mentor Name Test PEP New Sequence T 20 03 2015 Edit CRACA S lt check in NY Revors EES Directorate Team Forename Surname PEP Test Employee Number Mentor s status Active De Active Archived Job Title Team Leader Figure 18 9 Page Help lf you need further help with the Mentor Educator section please email pepsuppori plymouth ac uk and the Support Team will get back to you 10 Page
4. PEP Mentor Educator User Guide Contents How to View Mentors Linked to your PEP cccsccceeceeeeeeeeeeeeeseeeeeeeeeeeaeeeaeeeseeeaueeaeeeaeeeaaes 2 FIOW VO AAO a WII GN en E E 3 How to Edit Mentor Detalls ccccccceccseceseeeneeeneeeneeeneeeeeeeseeeseeeseeesseeseeeaeeeseeesueeaaeeneeeaeeenaes 6 How to Remove a Mentor make them de active ccceccseccseeceeeeeeeeeeeeeseeeeeeeseeeeeeneeeneeenees 7 FCI EE E E A P A EA E E nose secssupaseas EAE E E E E A AET 10 1 Page How to View Mentors Linked to your PEP 1 Login to PEP as usual 2 Search for the PEP you want to look at and click on the View eye icon as in Figure 1 below Practice Environment PEP ver 8 10 V06 Lib WO7 Profile home memors PePtog change detais Logout nep Practice Environment Name w Available PLYMOUTH UNIVERSITY pep amp Checked out by someone else Status Active De Active All Checked out by you Check Out status Checked Out by current User Not Checked Out All Is due for an update Clear Search Practice Environment Name Check Out To i Check In Next Review Last Checked Check Out Figure 1 3 To view the mentors currently attached to this PEP click on the Educators Mentors tab as shown in Figure 2 Wome memos PePtog Change Doais togou wee Host Name PEP TEST UNIT Current Sequence 33 Last updated on 08 01 2014 Students on Learning Educators cn Health amp Polici
5. amp Checked out by someone else Status Active De Active Archived All Checked out by you Check Out status Checked Out by current User Not Checked Out All Is due for an update Practice Environment Name Mentors selection Ignore Only selected Ignore filter Include Apply filter to selected Show 50 Mentors Fast Search Clear Search ae Check Selected entor s name Mentorf Educator Update Completed Check Out To View Check Undo Check In Next Status Out Status Out Check Review Status rr pill E v E Test Test aO S Community Practice spy m E v Test Tracey Teacher 03 02 2010 ser Sy Figure 4 NB Do not use the Amend Selected tab as this function is for batch processing only 4 You will now be taken into Edit Mode as shown in Figure 5 Enter the new mentor information 3 Page Practice ee Environment PEP ver 8 10 W06 Lib VOT Profile Practice Environments PEP Log Change Details Log Out Help UNIVERSITY educator mentor Name New Sequence 1 07 01 2014 Edit Cancel check in Reports Details Practice Environments Directorate Team Forename Surname PEP Test Employee Number Mentor s status Active De Active Archived Job Tithe Team Leader FT PT Professional Registration Type of Practitioner No Selection Nurse Adult Mentor Educator Preparation Qualification Date Qualification Obtained Level ENB998 B No Selection
6. e Environments to display Please narrow down your search by typing in the Practice Environments name or part of it Figure 13 7 Page 3 Search for the mentor you wish to remove enter their information in the form below Once you have done this click on the search button Figure 14 Ee Practice PLYMOUTH PEP ver 8 10 V06 Lib V07 UNIVERSITY rome race torments a Gg baie ao te Forename Surname Status Active De Active Archived All Check Out status Checked Out by current User Not Checked Out All Practice Environment Name Mentors selection Ignore Only selected Ignore f Ty Apply filter to selected Show 50 Mentors Fast v Search O Clear Search There are more than 50 educator mentors to display Please narrow down your search by typing in the educator mentors name or part of it Figure 144 4 This will bring up the search results To make a mentor de active you need to click on the Check Out button which will give you the option to edit Check Out Check Selected Mentor s name Mentor Educator Update Completed Check Out To Undo Out Status Status foal est PEP elf I Next Status Review Date Te a X I Figure 15 5 Now click on the edit button in the top right hand corner Practice a Environment PEP ver 8 10 V08 Lib VO8A Profile Home Practice Environments PEP Log Change Details Log Out Hep educator mentor
7. es amp Audit educator mentor educator mentor educator mentor not 3 S E ee ree linked to PEP s live but educator mentor F linked to PEP s live and 2 linked to PEP s live but xg p Uiiiiaiatiaade te atest to PEP conven new if PEP checked or ee to now FEP PEP checked out user has no rights to out sequence checked out sequence sequence Status Mentor s Name Checked Out To View Remove Details Lt Figure 2 2 Page How to Add a Mentor 1 Login to PEP as usual 2 Once logged in instead of searching for a PEP click on the Mentors tab Figure 3 CONNECT Practice Environment PEP ver 8 10 W06 Lib VOT Profile PLYMOUTH UNIVERSITY eee E O Practice Environment Name j status Active De Active All Check Out status Checked Out by current User Not Checked Out All Clear Search There are more than 50 Practice Environments to display Please narrow down your search by typing in the Practice Environments name or part of it Figure 3 NB Please ensure that the mentor you are adding Is not already on the system by searching for them first When searching please change the status to All as this will display inactive mentors as well as active 3 You will see the screen below Figure 4 Click on the Add button UNIVERSITY E lt Profile PCP VET WIU VUD LID vus J tone Pract tnironments Perto Change vale toou va Forename Surname Ww Available i test
8. ived All Checked out by you Check Out status Checked Out by current User Not Checked Out All amp Is due for an update Practice Environment Name Mentors selection Ignore Only selected Ignore filter Include Apply filter to selected Show 50 Mentors Fast X Search Clear Search Check Selected Mentor s name Date of Check Out To Check Undo Check In Next Status _ Most Recent Off Out Check Review Update Out Date Figure 11 5 Once the PEP is checked out you will need to go into edit mode To do this click on Edit Figure 12 CONNECT PIV MOUTH p e p Environment PEP ver 8 10 V06 Lib WO7 tome Pace toroomenia PePLog change tes Conon ten educator mentor Name Test PEP New Sequence 3 07 01 2014 Save Cancel SS lt check in LJ Reports Details Practice Environments Figure 12 6 When you have made your changes click on Save to exit edit mode and then check the mentor back in by clicking Check In Figure 12 How to Remove a Mentor make them de active 1 Login to PEP as usual 2 Click on the Mentors button as shown in Figure 13 CONNECT ITH e aes da t PEP B10 YOS Lib WOT ry nvironmen EP ver B10 W ib WO PLYMOUTH Profile UNIVERSITY Practice Environment Name j Status Active De Active All Check Out status Checked Out by current User Not Checked Out All Clear Search There are more than 50 Practic
9. toa Practice Environment Name j Status Active De Active All Check Out status Checked Out by current User Not Checked Out All Clear Search There are more than 50 Practice Environments to display Please narrow down your search by typing in the Practice Environments name or part of it Figure 9 3 To search for a mentor enter their information in the form below If you re not sure if the mentor is active or de active out of date please ensure that you select the All status button as circled below Once you have done this click on the search button Figure 10 PLYMOUTH Pep non UNIVERSITY PEP ver 8 10 V06 Lib V07 Home Practice Environments PEP Log Change Details Log Out Heip Forename Surname Not Checked Out All Practice Environment Name Mentors selection Ignore Only selected Ignore f A Apply filter to selected Show 50 Mentors Fast X Clear Search There are more than 50 educator mentors to display Please narrow down your search by typing in the educator mentors name or part of it Figure 10 4 You must Check Out the Mentor before you can make any changes Click on the Check Out button Figure 11 6 Page CONNECT WITH e Practice PLYMOUTH mie PEP ver 8 10 V06 Lib V07 UNIVERSITY tome rn Ennan Pa Grae ovate o to Forename Surname Vv Available test amp Checked out by someone else Status Active De Active Arch
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