ASTHMA CARE USER GUIDE - BLUEBAYCT
Contents
1. Monthly Day To schedule the running of the Asthma Care Data Extract use the following method 1 Right click the Light Bulb icon on the Notification area of the Windows Taskbar 2 From the popup menu left click Settings 3 In the Schedule option list left click Data Extract and select the report you wish to extract from the Data Extract drop down menu 4 In the Frequency option list choose one of the following Daily Schedule the task to run every day Weekly Schedule the task to run on a specific day of the week Monthly Schedule the task to run on a specific day of the month 5 In the Weekly option list choose the required day of the week if the Weekly option was selected in step 4 6 In the Monthly option list choose the required day of the month if the Monthly option was selected in step 4 19 Asthma Care Lothian Respiratory MCN BlueBayCT 7 In the Schedule Time box enter the time that you want the schedule to start in 24hr format and select the report you wish to extract from the Data Extract drop down menu 8 Left click OK to set the schedule 9 The location of the data extract file is then displayed and by clicking on Folder it will take you to the relevant location The data extract file can be viewed by the practice and collected remotely by the Health Board as necessary pa After the scheduler has been set to run you will need to leave the PC running2. More than once a day Mot at all Once a day 13 toG times a week 3 During the past 4 weeks how often did your asthma symptoms wheezing coughing shortness of breath chest tightness or pain wake you up at night or earlier than usual in the morning 34 EU nights 4 2 or 3 nights aweek a week 19 Once or twice 2 Not at all Wee 4 During the past 4 weeks how often have you used your rescue inhaler nebulizer medication such as albuterol gt 4 ar mare times 11 or 2 times day 2 or 3 times per Once a weekor Not at all 5 How would you rate your asthma control during the past 4 weeks Not controlled at all CO Poorly controlled L Somewhat OO Well controlled Completely Head code Applied Date Asthma control test 24 02 2012 Score 15 Cancel To use the ACT do the following 1 Work through the questions with the patient by clicking on the relevant answers 12 Asthma Care Lothian Respiratory MCN BlueBayCT 2 When all the questions have been answered the calculated score is supplied in the bottom right hand corner of the screen 8 Select the Read code be entered into the patients record from the Read code drop down menu The calculated score is added onto the ACT Read code selected 4 If you want to backdate the reading change the Applied Date 5 Left click on OK to save the Read code and Risk percentage USING
3. Codeset screen with the list of available Read codes wu Codeset Codes 4 d b S e Comments Apply Priority Episode Date Recorded Read Code Description Value Extension el 02 2012 23 02 2012 23 02 2012 2920272012 23022012 23 02 2012 23 02 2012 el 2 2012 23022012 23 02 2012 e 2 2012 el 2 2012 23 02 2012 eon efile e 2 2012 Extrinsic atopic asthma Extrinsic asthma status Extrinsic asthma status Extrinsic asthma NUS Intrinsic asthma Intrinsic asthma no status Intrinsic asthma status Intrinsic asthma MOS Mixed asthma Acute exacerbation of asthma Brittle asthma Asthma unspecified Status asthmaticus NOS Asthma attack Late onset asthma Asthma HOS Cancel Asthma Care Lothian Respiratory MCN BlueBayCT 2 Select the Apply checkbox for the code that you want to use If you require more than one Read code select the Apply checkbox for each one If the Read code you want to record does not appear in the list try clicking the Show More button By default only the most commonly used codes are displayed 3 Do one or more of the following if required e Change the Priority for the Read code by choosing a new one from the list e Change the Date Recorded from the default of today s date This is useful when you need to backdate information e Type a Value for any readings measurements or scores It s important to make sure that these are numeric values only so that th
4. Peak flaw meter at home Applied D ate 400 HH 348 app 2571072011 200 0 12 01 2011 16 03 2011 15 05 2011 30062011 26 10 2011 Cancel To use the PEFR Calculator do the following 1 Enter the patients PEFR by typing it into the box or using the up and down arrows 2 The Height and Age should be displayed but can be altered added as necessary please note that this change is NOT recorded within the patient record 3 The Percentage predicted is then displayed 11 Asthma Care Lothian Respiratory MCN BlueBayCT 4 Read codes can be selected from the drop down boxes and the Applied Date can be altered if necessary by left clicking on the down arrow and selecting a date on the calendar or by typing the date directly into the box 5 Left click on OK to save the Read codes USING THE ASTHMA CONTROL TEST ACT Asthma Control Test ACT which is a questionnaire that will help you assess and properly document how Asthma is affecting the patient The ACT screen will appear as shown below Asthma Control Test ACT MISS HARDMAN MARY gt FE Ages 12 and over 1 In the past 4 weeks how much of the time did your asthma keep you fram getting much done at work school ar at home All of the time Most of the time Oo Some ofthe time A little ofthe time None of the time 2 During the past 4 weeks how often have you had shortness of breath or twice a Week
5. THE BMI CALCULATOR TOOL The BMI Calculator tool can be used to enter the height and weight of the patient and calculate and record the BMI value To use the BMI Calculator do the following 3 4 In the Asthma Care screen click the BMI button i This will launch the BMI Calculator z BMI MRS DALEY GILLIAN JANE 3 0 Imperial Height 5 i 1 inches Weight 11l st 0 Ibis BMI 29 1 Applied Date 12 01 2012 Head code 22K Body Mass Index OF Cancel Choose the method of data entry either Metric or Imperial measurements Enter the Height Enter the Weight You ll notice that the BMI is calculated automatically 5 Do one of the following if required 13 Asthma Care Lothian Respiratory MCN BlueBayCT Change the Applied Date from the default date of today pick a date from the calendar Change the Read code from the default by selecting a new one from the list 6 Click OK to save the information to the Asthma Care screen 14 Asthma Care Lothian Respiratory MCN BlueBayCT HOW TO ACCESS THE ASTHMA CARE SCREEN There are a number of different ways to access the Asthma Care Screen and how you do this will generally depend on what you want to use it for For example you will most likely use it during an encounter with the patient to carry out a health check or when working on the call recall list ACCESS THE ASTHMA CARE SCREEN FROM A POPUP ALERT The
6. Web Files screen depending on whether or not they are granted access from their software licence 4 In the Download Web Files list select the Download check box for Asthma Care Lothian Respiratory MCN listed under Group Type National Programmes 5 Click Download on the Toolbar You ll be able to use the downloaded Asthma Care software immediately after the download is complete If anyone else at the practice also requires the use of the Asthma Care software they will first need to restart their BlueBayCT software Asthma Care Lothian Respiratory MCN BlueBayCT CHANGING YOUR SETTINGS In order to use the full functionality of the Asthma Care software you will need to check your BlueBayCT settings to ensure the software is configured correctly To configure BlueBayCT to use the Asthma Care software use the following steps 1 In the notification area of the Windows taskbar right click the BlueBayCT light bulb icon E a E 15 30 2 From the menu choose Settings Settings H Reset Position g Options a Options Forward Dating a Advanced E Scheduler 9 Order Roles C 5 Nurse 5 Admin 0 Custom Extra Indicators Prevalence Searches EF Protocols Mates Summam Indicators Disable Auto Popup Exception Lists Disable User Defined Indicators Combine Triggers Cancel 3 On the Settings screen clear the Disable User Defined Indicators checkbox This will result
7. at the time specified It is not necessary to be logged into your clinical system but it does require that the PC be left on with BlueBayCT running The data extract is Anonymised and no patient identifiable data is held within the extract The extract is stored in NetworkShare PracticeCode Extract folder 20
8. in additional popup alerts appearing during the patient encounter which are non QOF related such as those for Asthma Care health checks Any other solutions downloaded using the Download Web Files tool will also appear in the additional popup alerts box You can switch between the QOF and non QOF alerts by clicking the QOF and OTH buttons on the BlueBayCT Toolbar if this has been made visible If you would prefer to have all QOF and non QOF related alerts appearing in the same alerts box you can select the Combine Triggers checkbox in the Settings screen The QOF and OTH buttons are then replaced with an ALL button on the BlueBayCT Toolbar Asthma Care Lothian Respiratory MCN BlueBayCT USE POPUP ALERTS TO IDENTIFY PATIENTS When you open a patient encounter in your system BlueBayCT will check the demographics and clinical history to determine whether the patient is eligible for a Asthma Care review If the patient is eligible a popup alert will appear to notify you providing that the Combine Trigger option is selected G MISS HARDMAN MARY 8 Asthma ASTE Measures of variability reversibility required ASTE Asthma has not been reviewed Number of hospital admissions for asthma not recorded for patients prescribed oral steroids annual asthma review in the past 12 months record of self management plan for asthma in past 12 months This helps with opportunistic screening as well as making
9. sure that the patient is suitable for health check From the popup alert you can open the Asthma Care screen and carry out the screening for the patient To open the Asthma Care screen do one of the following Double click any of the three Alert Indicators within the Asthma Care Lothian Respiratory MCN category Click the Asthma Care Lothian Respiratory MCN category alert and on the Toolbar click the Show Template button Right click any of the three Alert Indicators within the Asthma Care Lothian Respiratory MCN category and from the menu choose Show Template Asthma Care Lothian Respiratory MCN BlueBayCT CREATE A CALL RECALL LIST TO IDENTIFY PATIENTS The most frequently used method of identifying your patients who are eligible for Asthma Care is by creating a call recall list This will show you ALL of the eligible patients and allow you to manage their invitation status for screening using the other Asthma Care tools From the list you can do one or more of the following Generate a printed report of all eligible patients for a Asthma Care health check Produce invitation letters for the target population View information that has already been recorded for each Asthma Care screening Record other invitation methods for eligible patients To create a call recall list use the following procedure 1 Make sure that BlueBayCT is in Practice Mode no open encounters 2 In the notif
10. view or record information about any Asthma diagnosis the patient has had Asthma related Therapy use this field to view any Asthma medication patient has had Medication can also be prescribed form here ACUTE EPISODES amp HOSPITAL ADMISSION Number of Hospital Admissions for Asthma use this field to view and record the number of Asthma related hospital admissions in the last 12 months 16 Asthma Care Lothian Respiratory MCN BlueBayCT ASTHMA REVIEW Asthma Control Test information about the patients ACT history is displayed here and can be recorded via the ACT questionnaire screen Peak Expiratory Flow information about the patients PEFR history is displayed here and can be recorded via the PEFR calculator Inhaler Technique information about the patient s inhaler techniques can viewed or recorded using this field Height Weight BMI use this field to record body mass index measurements for the patient You can use two different methods for recording the BMI either by selecting a Read code from a list or by using the BMI calculator tool Smoking Status information about the patient s smoking status can be viewed or recorded using this field The choices are limited to just three items never smoked current smoker or ex smoker Asthma Review Completed use this field to record weather the asthma annual review has been done For this option to be enabled all the com
11. ASTHMA CARE USER GUIDE BLUEBAYCT JUNE 2012 Asthma Care Lothian Respiratory MCN BlueBayCT Contents DOWNLOADING ASTHMA CARE creen trente tr eret tree tese tete tn sete sns 1 CHANGING YOUR SETTINGS ccccccesccssessscescevscescscsccsvscessevsceevscsesevaceusavacsevacsusavaceusevaceavacsesavaceasavaceavacucevaceasaees 2 USE POPUP ALERTS TO IDENTIFY PATIENTS eerte nennen entente 3 CREATE A CALL RECALL LIST TO IDENTIFY PATIENTS ccccscescccssescecescecscescscscesvscescevsceesacseevaceusevaceusacsuavaceesanas 4 PRODUCE INVITATION LETTERS FOR TARGET POPULATION trementem tnter trennt 6 RECORDING TELEPHONE INVITATIONS cccccecescecesescecescecscessscescevsceesecseevsceesevaceevacseevaceesavacevaceasevaeeevavsneevacen 8 USING THE ASTHMA CARE SCREEN cccseceseesecessececcevscescscscevscsecevsceesacsuevacsesavsceevacsucavacessavacevacsusavaceavavueevanen 9 VIEWING AND RECORDING INFORMATION c ccccccsccssessecescscscescscseevscecsecscevacsscevaceesacsesavacsutavacessacsueavaceasanas 9 OTHER METHODS OF RECORDING INFORMATION eerte nre tenente tnter entrent ni 11 USING THE PEAK EXPIRATORY FLOW RATE 11 USING THE ASTHMA CONTROL TEST ACT eene trente trente treten tret tr netten 12 USING THE BMI CALCULATOR TOOLL cccccccscescecssessscesesvscessscsccevaceesevsceesacseceva
12. an Respiratory MCN Asthma Care Lothian Respiratory MCN BlueBayCT PRODUCE INVITATION LETTERS FOR TARGET POPULATION It s easy to produce invitation letters for your identified Asthma Care target population using BlueBayCT s mail merge tools BlueBayCT will automatically track the letters that you send to each patient along with any other recall methods that you use and keep a history of engagement methods in the Asthma Care screen To generate invitation letters do the following 1 On the Patient List screen right click the Register list 2 From the Toolbar choose Merge Indicator This will launch the Merge screen E d 29 Register s 5 Home Appearance Please select a letter template d v Letter Preview Select Templates Letter Invi All Actions Letters Patient DOE Invite Status Invite Date Usual Surgery Telephone Address ADRIAN GEORGE ROSS 07701 1986 1st invite required FOURES ROAD LEEDS 4 HARDMAN MARY 2570771944 13st invite required 20 CHURCH FATH LEEDS 2 4 The Merge screen is designed help you manage your screening invitations and includes important information such as the name of the Patient the patient s DOB the Usual Surgery they attend or branch surgery if any and Telephone No You can also see the patient s invitation status in the Letter Level column Filters can be applied to each column allowing you to reduce the number of p
13. and display the patients Asthma relevant information E Asthma Care Lothian Respiratory MCN for HARDMAN MARY 25 07 1944 x Home Appearance v ie History Asthma l DIAGNOSIS Asthma O5 10 2010 Mixed asthma wv M Asthma related therapy 22 2 2012 SALBUTAMOL cfe free b act inh 00 d ACUTE EPISODES amp HOSPITAL ADMISSION Please record the total number of emergency hospital admissions For asthma in the past 12 months Number of hospital admissions for asthma No Data Recorded v E ASTHMA REVIEW You must complete all of the individual components of the asthma review before indicating that a review has been done Asthma control test Data Recorded Us d Click here for a printable version of the Asthma Control Test ACT questionnaire PDF Peak expiratory flow rate PEFR 307 0672011 Peak exp flow rate PEFR FFH 400 Mh M Inhaler technique Data Recorded wv M 21 09 2001 Body Mass Index 28 9 ua 5 Smoking status 2071072006 Smoking habits 5 topped 0 v E T d a Asthma review completed Asthma annual review v MANAGEMENT PLAN Asthma self management plan No Data Recorded y oV Click here for a printable asthma self management plan DOC NHS Lothian Respiratory Managed Clinical Network Designed and Developed by BlueBay Medical Systems Previous amp Next 05 10 2010 Mixed asthma 1 Previous Tab Next Tab DIAGNOSIS Asthma use this field to
14. atients on the list For example you may want to only show those patients who have an invite status of Send 1st Letter You can apply a filter by clicking on the column heading and selecting a filter button 7 at the top of each column and choosing an entry from the list or choosing custom Each patient in the list has a checkbox which includes or excludes them from invitation On the Toolbar you ll find various options for selecting the appropriate letter generating letters and recording other invitation methods Asthma Care Lothian Respiratory MCN BlueBayCT 3 Do one of the following Select the Mail checkbox for each patient you want to include in your invite On the Toolbar click Select All to select all the patients 4 Choose the required letter invitation letter from the Letter Templates list 5 Click the Preview Letter button on the Toolbar A sample invitation letter will be generated using Microsoft Word allowing you to check the format and spacing of the invitation letter before you continue with the patient mail merge and update 6 Click the Mail button on the Toolbar The mail merge process will begin and invitation letters generated using Microsoft Word If you have a lot of patients on your merge list you ll see a progress bar appear at the bottom of the window This is used to indicate how much time it takes to update each patient with the appropriate Read code When the update is complete you ll not
15. cessavscavaceusavaceesacsaeesaeenseeas 13 HOW TO ACCESS THE ASTHMA CARE SCREEN c cecessecesessecescssscescscsceessceccevscessavscsevacsusevacessavsceevaceutavacentassneees 15 ACCESS THE ASTHMA CARE SCREEN FROM A POPUP ALERT eerte treten nnn 15 ACCESS THE ASTHMA CARE SCREEN FROM THE BLUEBAYCT MENU c ccesesecescscscessecssesveceesesssesveseeevaeen 15 ACCESS THE ASTHMA CARE SCREEN FROM THE CALL RECALL LIST eerte 15 ASTHMA CARE TEMPLATE RII 16 DIAGNO 16 ACUTE EPISODES amp HOSPITAL ADMISSION cerent tremere retener tete trente tren ns 16 ASTHMA REVIEW 17 SAVING THE INFORMATION c cccesccsssescecesescecescscsceecscsccevaceesevsceevacsucevacessacsceevacsusavacessavsuevaceesavaceevaceeevacen 17 DATA EXTRACT e E E E 18 RUNNING DATA EXTRACT MANUALLY 0 cceccsccescssecescecscesssceceevsceesecsesevacsssevaceesavscessacsucavaceutavsuavaceutecaeensaras 18 RUNNING DATA EXTRACT AUTOMATICALLY VIA THE SCHEDULER TAB essere 19 Asthma Care Lothian Respiratory MCN BlueBayCT DOWNLOADING ASTHMA CARE You will need to download the Asthma Care software into your system to enable all of the functionality BlueBayCT has a dedicated tool that allows you to easily do this without the fuss of having to download and install it manually To download the Asthma Care software do the following 1 Make sure that BlueBayCT is in Practice Mode no open encounters 2 In t
16. e information is stored correctly within the clinical system e Type any free text entries in the Extension box or pick a pre defined entry from the list 4 Click OK to enter the Read code s into the Asthma Care screen If you have made a mistake and would like to remove the Read codes you have entered click the Undo button i 10 Asthma Care Lothian Respiratory MCN BlueBayCT OTHER METHODS OF RECORDING INFORMATION Included within the screen are some very useful screening tools such as Asthma Control Test ACT which is a questionnaire that will help you assess and properly document how Asthma is affecting the patient and PEFR Peak Expiratory Flow Rate USING THE PEAK EXPIRATORY FLOW RATE CALCULATOR The PEFR calculates the patients Peak Expiratory Flow Rate as a percentage of the target flow rate based on standard data for that age and height The PEFR screen will appear as shown below Wh Peak Expiratory Flow Rate MISS HARDMAN MARY In women readings up to 85 L min lower than predicted within normal limits X of predicted PEFR 398 Age 55 Over 100 Bj 80 10 B Under 80x Height 155 PEFR Target 373 of Predicted 107 Peak flaw reading Head cades 3335 Peak exp flow rate PEFR IPFR Percent of predicted Head cades 339E PFA 8U of predicted Best or worst peak flow Read codes 3390 PFA best ever 40 Age years Peak flow meter at home Read codes B635
17. easiest way to access the Asthma Care screen is from the popup alert that appears during the patient encounter Simply double click on the alert and the Asthma Care template screen will open ACCESS THE ASTHMA CARE SCREEN FROM THE BLUEBAYCT MENU The BlueBayCT menu provides quick access to all features within the software including the Asthma Care screens To access the Asthma Care screen from the BlueBayCT menu use the following procedure 1 Whilst in the patient clinical record right click the BlueBayCT light bulb icon in the Notification Area of your Windows taskbar 2 On the menu choose Clinical Templates and then click Asthma Care Lothian Respiratory MCN ACCESS THE ASTHMA CARE SCREEN FROM THE CALL RECALL LIST When using the call recall list for Asthma Care you can open the Asthma Care template screen to record or view clinical information for the patient Please note however that any information that you record from the call recall lists are not assigned to a specific staff member but are recorded as Data Entry for the Admin user To open the Asthma Care template screen from the patient list do the following 1 In the Patient List right click on the name of the patient that you want to open the Asthma Care screen for 2 From the menu choose Show Template 15 Asthma Care Lothian Respiratory MCN BlueBayCT ASTHMA CARE TEMPLATE The Asthma tab within the Asthma Care template screen is used to record
18. he notification area of the Windows taskbar right click the BlueBayCT light bulb icon X 5 15 30 3 From the menu choose Download Web Files 53 Download Web Files uh de Delet j Admin 54 Download Group Name Web Version Local Version Status Download Delete Group Type Enhanced Services programmes Shared Care Drug Monitoring Lithium AB MU Up to date Group National programmes COPD Care Lothian Respirator Up to date Keep Well NHS Borders Updated please download Preumococcal vaccination downloaded Seasonal flu vaccination programme Up to date Type 2 Diabetes MICE Up to date Group Practice Alerts Lists downloaded Up to date Carer Registers Child Immunisationis Child Protection District Nurse Attending downloaded downloaded Drug Misuser downloaded Housebound Patients downloaded Mental Health Review downloaded Mew QOF Registers 2012 Not downloaded 032 n3 RR pm oy S S ey c Venous thromboembolism NICE Clinical Guideline Up to date The Download Web Files screen shows all the available solutions that you can add into your BlueBayCT software These items may include Enhanced Services National Health Programs Clinical Guidelines and other useful additions to the QOF tools Each practice within a Health Board may have a different list of items in the Download
19. ication area of the Windows taskbar right click the BlueBayCT light bulb icon E 2 5 15 30 3 From the menu choose Practice Reports 4 On the Practice Reports screen click the Other button on the Toolbar 8 Practice Reports 2s Home Appearance A 4 gt QOF Enhanced SIGN Warfarin Server Login Synchronise Letter Services Details Templates Show Options Create Other Asthma Care Lothian Respiratory MCN Data Extract COPD Care Lothian Respiratory MCN Multi dimensional Report Immunisations child imms Keep Well NHS Borders Seasonal flu vaccination programme Synchronised 23 Feb 2012 12 39 5 Click Asthma Care Lothian Respiratory MCN Asthma Care Lothian Respiratory MCN BlueBayCT If you are a split practice who share the same clinical database you will first need to choose the required practice from the Practice Name list The report should take between two and ten minutes to complete 8 GMS Contract Patient List i deu Patient Mame gt Description Register COUNT 22 Description Patients who have a record of self management plan for asthma in the past 12 months COUNT 1 When finished you ll see a number of different reports that have been created for you You can view the patients included in any of these reports by clicking on the Expand button The identification report is at the top of the report list and is titled Asthma Care Lothi
20. ice that the invitation status in the Letter Level column has changed Invitation letters are stored on the practice server for easy retrieval within the practice just in case you need to re print because of a printer jam or if you ve lost the letters Letters are stored on the server in the NetworkShare directory The exact location of merged letters is servername NetworkShare practicecode Letters Where servername is replaced by the name of your practice server and practicecode is replaced by your practice code Asthma Care Lothian Respiratory MCN BlueBayCT RECORDING TELEPHONE INVITATIONS To record a telephone invite for a Asthma Care patient from the patient list do the following 1 On the Patient List screen right click the Asthma Care Lothian Respiratory MCN list 2 From the menu choose Merge Indicator This will launch the Merge screen 3 Select the Mail checkbox for the patient you want to phone 4 On the Toolbar click the Phoned button 5 Click OK to confirm that the selected patients have been verbally invited by phone This will update the patient s invite status in the Letter Level column as well as adding an appropriate Read code to the patient s clinical record Asthma Care Lothian Respiratory MCN BlueBayCT USING THE ASTHMA CARE SCREEN BlueBayCT s Asthma Care solution includes an Asthma Care template screen that you can use to record and look up all the different types of information requ
21. ired for the review As well as being able to add new items of information you can also view a detailed clinical history for the patient information recorded using the Asthma Care screen is filtered back into your clinical system and updated into the relevant areas within your clinical system VIEWING AND RECORDING INFORMATION Each item within the Asthma Care screen is designed to let you view historical information in chronological order This means you will not have to use the clinical system to search for the information you need It s all been conveniently collated for you into the screen so that you can easily access it To view historical information for any item on the Asthma Care screen click the History button This will show you all the entries for the item from the patient s clinical record with dates values extension entries If you are viewing the history for items with values or measurements the history will also display a chart showing trends for the item For the majority of the items in Asthma Care screen you ll also be able to record information in these fields How you enter the data might differ depending on the type of information in the field In most cases the method of recording the information will be by selecting a Read code from a picking list To record information using the Read code list do the following 1 For the item you want to record click the Codeset button ue This will display the
22. ponents within the Asthma Review Category must be completed within the last year For the Asthma Review Completed option to be enabled which allows the Asthma Annual Review Read code to be entered all other fields in the Asthma Review section must be completed within the last year SAVING THE INFORMATION When you have finished using the Asthma Care screen click the Save amp Close button on the Toolbar This will store the information within the clinical record in the clinical system You must make sure you save when exiting the clinical system to save this information in the patient record 17 Asthma Care Lothian Respiratory MCN BlueBayCT DATA EXTRACT RUNNING DATA EXTRACT MANUALLY The Asthma Care solution includes a facility to extract anonymised patient clinical data into a CSV file which can then be used by your Health Board to compile statistical information and to verify any related payments for Enhanced Services Your Health Board may require this to be sent via email or they will be able to collect the file remotely To access the Data Extract screen and produce a data extract file manually do the following 1 Make sure that BlueBayCT is in Practice Mode no open encounters 2 In the notification area of the Windows taskbar right click the BlueBayCT light bulb icon 3 From the menu choose Practice Reports 4 On the Practice Reports screen left click on the Other tab on the toolbar and selec
23. t Data Extract 5 Select Ruleset 53 A Report Date Fri 24 02 2012 Multiple Files Remove Old Files Ruleset TES US TEEF vmm IDEE EE Keep Well NHS Borders OK Cancel 5 From the Select Ruleset window choose Asthma Care Lothian Respiratory MCN 6 Change the Report Date by selecting a new date from the drop down box or typing it directly into the box if you want to run the Data Extract based on a date in the past 7 Left click the Multiple Files option to toggle it if you wish to get a CSV file for each column that has been defined 8 The location of the data extract file is then displayed and by clicking on Folder it will take you to the relevant location The data extract file can then be viewed by the practice and collected remotely by the Health Board as necessary 18 Asthma Care Lothian Respiratory MCN BlueBayCT RUNNING DATA EXTRACT AUTOMATICALLY VIA THE SCHEDULER TAB The Scheduler tab can be used to schedule the running of the Data Extract This is particularly useful if you want to run it at a more convenient time or you are unable to run it during the day Settings H Reset Position 1 Options Scheduler Ei Farward Dating Schedule Schedule Time None Time 05 30 Contract Manager 89 Protocols GOF List Data Extract Data Extract Asthma Care Lothian Respiratory 7 Frequency Daily 19 Weekly CO Monthly Wat eek I
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