User Guide
Contents
1. Once all data integrity and validation errors have been resolved to submit your data to the Data Unit click on Submit This set of files has not been submitted Previously submitted data was approved by the Data Unit on 19 11 2007 15 39 O Refresh SelectAll Unselect All Copy to clipboard Download Validation Errors File Version Uploaded Data Integrity Errors cm sandad Select Details had SDA 209 05 02 2009 16 27 o 682 o O Episodes SDA 903 19 11 2007 15 38 o 3 o FT Gn ed 19 11 2007 15 23 o 1 o CR DN Tn 15 11 2007 15 13 i Je o o E o E tenes SS Bey Gu 19 11 2007 15 23 o o o O For general enquiries please contact dis dataunitwales gov uk Local Government Data Unit Wales Powered by the DEWi Framework For urgent enquiries please contact 029 2090 9500 E FOFOTOTOT 3 amp menet 100 7 All 5 files are listed for the individual local authority 17 of 30 If a CLA file has been uploaded it is placed in the gueue awaiting validation The text Processing appears instead of the Details button while the processing takes place Clicking Refresh will update the Processing text to a Details button when processing is complete The Details button which is available on the Manage CLA screens provide details relating to the file such as integrity and validation errors which reguire attention The Submit button is onl2. Isle of Anglesey who12_512_apr_jun_2007_08_001 xls 13KB 19 02 2009 16 54 43 jalg b For general enquiries please contact dis dataunitwales gov uk For urgent enquiries please contact 029 2090 9500 10 of 30 Local Government Data Unit Wales Powered by the DEWi Framework 6 Upload generic files to the Data Unit This page allows generic users to send generic files to the Data Unit This page is accessed by the following menu option Generic Files Upload to Data Unit An appropriate help message is displayed and the user is then prompted to upload a file After successfully uploading a file the page is updated with the details of the new file go Jie hetps jemyr dataunitwales qov ukjtest Lpload aspx El amp rlx occa File Edit View Favorites Tools Help ae 33 Er upload x Gem You are Logged in as DUjohn lax D Bl o Gb v Page G Toos Logout Help Guidance amp FAQs Cymraeg l Generic Files Upload Generic Files to the Data Unit Download from Data This page allows you to upload files to the Data Unit that are not to do with the CLA Housing or PSS collections Upload to Data Unit Clicking on Browse will allow you to look through the folders on your computer and select the file to upload It is possible to upload files which have been compressed into one zip file as well as individual files Administratio
3. UNED DDATA LLYWODRAETH LEOL CYMRU PKN LOCAL GOVERNMENT DATA UNIT WALES J User Guide Children Looked After CLA Housing Personal Social Services PSS Performance Indicators PIs Free Swimming FS Contacts Tel 029 2090 9500 Email emyr dataunitwales gov uk Website https emyr dataunitwales gov uk 1 of 30 Contents GE LL HF 3 2 User Access RightsS 9 9 9 99 uLYuLAL YNYR RR RL RRLRLRRERL RR R RR R NENN RE RY RE RH 4 2 1 Registered Social Landlord RSL ACCeSS V V FkAFAFEAEEA EAR A UD aes 4 2 2 Local Authority LA Acc sSi Y Y YR dads A WN GY YO FA 4 2 3 GenerieUser Access nu ci GYN ON GY DN GY EC RA LD 4 2 4 Erriail alertS un GR GR GG BR E GY nd TAR y 5 3 Common User CONtrols cccsscccccceeceeseeeeseeseeeeeeeeeeeeeeeeeeeeeaeeaeeeaeaseaseaseaseneensensense 6 4 Upload Housing PSS PIs Free Swimming and Generic fil S 7 4 1 1 The Upload process 9 99YY iiine eee ee RA RA EAR AREA EAR AREA DEES EEE E AER EES 7 5 Manage PSS Housing PIs and Free Swimmingu 1 99uu wu Yu Y YR uu 9 6 Upload generic files to the Data Unit 9 9 YYL Y YY Y YY Y YR Y YRR Run Rug 11 7 Download generic files from the Data Unit 9 vu uu w YY LY YY Y Ynn 12 8 Upload Children Looked After CLA files 9 9 YY LYW HN HN YN YR Hun 14 8 1 1 Upload proceSS ii eii nn
4. Quarterly RSLs only RSL SALES 1021_APR JUN 2008_09 0O1 xls HOMELESS Homelessness Quarterly Local authorities only e g HOMELESS 512 APR_JUN_2008 09 001 xls LA_NEWBUILD Local Authority newbuild report Quarterly Local authorities only e g LA_NEWBUILD_512 APR_JUN_2008 09 001 xls RSL_NEWBUILD Registered Social Landlord newbuild report Quarterly RSLs only e g RSL_NEWBUILD 1021_APR_JUN_2008_09_ 0O1 xls LA_SALES Sales of Local Authority dwellings Ouarterly Local authorities only e g LA_SALES_1021_APR_JUN_2008_09_0O1 xls 24 of 30 Performance Indicator returns file formats examples Core Set Indicator Planning amp Regulatory Services Building CSI BCT Control e g CSI BCT_512_2008_09_001 xls CSI_CAM Core Set Indicator Corporate Health Asset Management e g CSI CAM_512_2008_09_001 xls CSI _CFH Core Set Indicator Corporate Health Financial Health e g CSI CFH_512_2008_09_001 xls CSI_CHR Core Set Indicator Corporate Health Human Resources e g CSI CHR_512_2008_09_001 xls Core Set Indicator Environment and Transport Countryside CSI_CMT Management e g CSI_CMT_512_ 2008 09 001 xlIs CSI_EDU Core Set Indicator Education e g CSI_EDU_512 2008 09 001 xls NSI CSI EDUPP Core Set Indicator Pre populate form Education e g NSI CSI EDUPP
5. 1012 Valleys to Coast Housing 1013 Seren Group 1014 Reach Supported Living 1015 Solas Cymru 1016 Fairlake Properties 1017 Pennaf 1018 Care amp Repair in Powys 1019 Care amp Repair Rhondda Cynon Taf 1020 Melin Homes 1021 RCT Homes 1022 Cynon Taf Community Housing Group 1023 Monmouthshire Housing 1024 Coastal Housing Group 1025 Bron Afon Community Housing 1026 Cartrefi Conwy 1022 Cynon Taf Community Housing Group 1023 Monmouthshire Housing 1024 Coastal Housing Group 1025 Bron Afon Community Housing 1026 Cartrefi Conwy 1027 Newport City Homes 1028 Merthyr Valleys Homes 30 of 30
6. NSI DC National Strategic Indicator Data collection form e g CSI DC_512_2008_09 001 xls NSI_ SO National Strategic Indicator Sign off form e g CSI SO_512_2008_09 001 xls 25 of 30 CSI_VAL Core Set Indicator Validation e g CSI_VAL_512_2008_09_001 xls CSI_VAL National Strategic Indicator Validation e g CSI_VAL_512_2008_09_001 xls Free Swimming file format examples FS1 Free Swimming Period 1 Easter April May e g FS_512 PERIOD 1_2009_10 001 xls FS2 Free Swimming Period 2 Whitsun June July e g FS_512 PERIOD _2_2009_10 001 xls FS3 Free Swimming Period 3 Summer August September e g FS_512 PERIOD _3_2009_ 10 001 xls FS4 Free Swimming Period 4 Autumn half term October November e g FS_512_ PERIOD _4_2009_10_001 xls FS5 Free Swimming Period 5 Christmas December January e g FS_512_PERIOD_5_2009_10_001 xls FS6 Free Swimming Period 6 February half term February March e g FS_512 PERIOD _6_2009_ 10 001 xls 26 of 30 16 Local Authority RSL codes These codes are reguired for the file naming in Emyr e g PM1_XXX_2008_09_001 xIs e g RSL_ SALES _XXXX_ APR_JUN_2008_09_ 001 xls e g CSI EDU _XXX_ 2008_09_ 001 xls e g FS_XXX_PERIOD 1_2009_10_0O1 xls Replace the XXX with your authority codes below Local Authority codes Code Local Authority 512 Isle o
7. button when no files are selected the following message is displayed Please select at least one file to delete 13 of 30 8 Upload Children Looked After CLA files The Upload page allows users to upload a CSV or XLS Excel file containing CLA data The CLA upload screen details the allowed formats Only the appropriate upload pages will be displayed for each user Depending on the returns you are reguired to make you will see Upload options for the following Upload Files CLA Upload Files To begin the upload process first select the CLA upload option from the left hand menu Upload process Follow the on screen guidance notes which describe how to select files from the local computer and the naming conventions for the file When selecting your files ensure that the file path is kept when selecting your files This ensures that the system can locate your chosen files The file names are NOT case sensitive e g ssda903_child_524_2008_09_nnn xls or ssda903_child_524_2008_09_nnn csv The nnn represents the three digit number of the file If this is the first upload then it will be 001 the second will be 002 etc If a file has already been uploaded the seguential number date and time of the upload is displayed Note It is not possible to change filenames within Emyr All changes to files and their contents must take place outside the system The following file names are the only ones acceptable for CLA fil
8. 30 Housing returns file format examples STOCK Social landlord stock at 31 March Local authorities and RSLs e g STOCK 512 2008 09 001 xls Social landlord rents for the next financial year Local authorities and RENT RSLs e g RENT_512 2008 09 001 xls VACANT Social landlord vacancies at 31 March Local authorities and RSLs e g VACANT_512_2008_09_001 xls LETS Social landlord lettings during the year Local authorities and RSLs e g LETS _ 512 2008 09 _001 xIs ARREARS Social landlord rent arrears at 31 March Local authorities and RSLs e g ARREARS 512 2008 09 0O1 xls STAFF Registered Social Landlords Staff at 31 March RSLs only e g STAFF_1021_2008 09 001 xls Registered Social Landlords Committee member details at 31 March COMMITTEE RSLs only e g COMMITTEE_1021_ 2008 09 O01 xlIs DEM_HAZ Demolitions and Hazards Local authorities only e g DEM HAZ_512_2008_09_001 xls Possessions and Evictions of Social Landlord Tenants Local authorities POSS_EVICT and RSLs e g POSS_EVICT_512_ 2008 _09_ 001 xls PSR Private Sector Renewal Activity Local authorities only e g PSR_512_ 2008 09 0O1 xls RENEWAL_AREAS Renewal Areas Activity Local authorities only e g RENEWAL_AREAS_ 512 2008 09 _001 xls DFG Mandatory Disabled Facilities Grants Local authorities only e g DFG_512_2008_09_001 xls e g RSL_SALES Registered Social Landlord Sales
9. Society 971 Pontypridd and District Housing Association 972 Abbeyfield Porthcawl 973 Abbeyfield Prestatyn 974 Rachel Herbert Almshouses 975 Rhondda Housing Association 976 Abbeyfield Rhyl 977 Roger Williams and Queen Victoria Memorial Almshouses 978 Ruabon Almshouse 979 Abbeyfield Ruthin 980 Slocombe Cottages for the Aged and Infirm 981 Soroptimist Housing Association Carmarthen 982 Soroptomist Housing Association Tenby And District 983 Abbeyfield Wales 984 Abbeyfield Ssafa Forces Help Anglesey 985 Abbeyfield St Asaph 986 St Davids Diocesan Housing Association 987 Swansea Hillside Housing Association 988 Swansea Housing Association 989 Taff Housing Association 990 Tai Charles Jones 991 The Goodman and Ruthin Charity 992 Trothwy 993 T Glas Housing Society 994 United Welsh Housing Association 995 Wales And West Housing Association 996 Abbeyfield Wrexham 997 Young Women s Housing Association 998 Abbeyfield Usk 999 Abbeyfield Swansea 1000 Abbeyfield Mountain Ash 1001 Abbeyfield Montgomeryshire 29 of 30 1002 Pembrokeshire Care and Repair 2000 1003 Community Design Service 1004 No RSL allocated 1005 Tai Cymdogaeth 1006 No RSL allocated 1007 Newport Housing Trust 1008 Bethshan Sheltered Housing Association 1009 Carmel Housing Association 1010 Gofal a Thrwsio M n 1011 Hendre Housing Association
10. the page is updated with the details of the new file The file has been successfully uploaded and scanned for viruses 8 of 30 5 Manage Housing PSS PIs Free Swimming The Manage PSS Housing pages will allow users to view the status of each return in the LA or RSL These pages are available to each LA RSL and the Data Unit users The following menu options are available Manage Files Housing PSS Performance Indicators Free Swimming Manage Files Housing PSS Performance Indicators Free Swimming The menu options a user can see are specific to that individual user If no files have been uploaded the following message is displayed No files have been uploaded If files have already been uploaded a table is displayed with all the expected files for the LA RSL generic user 9 of 30 Upload Files Manage Files Housing Generic Files Administration Manage Housing The following files have been uploaded by your organisation To download any of these files tick the Select box on each file you wish to download and then click on the Download Emyr will create a single zip file containing all of the selected files To delete any of these files tick the Select box on each file you wish to delete and then click on the Delete button The following files have been uploaded o Select All Unselect All Download Data Provider Filename Size Uploaded
11. to Data Unit To download any of these files tick the Select box on each file you wish to download and then click on the Download button If you select more than one file to download Administration Emyr will create a single zip file containing all of the selected files To delete any of these files tick the Select box on each file you wish to delete and then click on the Delete button The following files have been uploaded O Refresh SelectAll Unselect All Download Delete Category Filename a l Size Uploaded General CLA Review of System v1 pdf 183 KB 03 02 2009 17 18 O For general enquiries please contact dis dataunitwales gov uk Local Government Data Unit Wales Powered by the DEWi Framework For urgent enquiries please contact 029 2090 9500 E T E i E 3 lG tenet Rios 4 12 of 30 Clicking on Refresh refreshes the list of files Clicking on Select All marks all files Clicking on Unselect All un marks all files Clicking on Download downloads all marked files If more than one file is marked the files are combined and downloaded in a zip file Clicking on Delete prompts you to confirm your deletion and deletes all selected files If the user clicks on the Download button when no files are selected the following message is displayed Please select at least one file If the user clicks on the Delete
12. Cymdeithas Tai Hafan 930 Cynon Taf Housing Association 931 Abbeyfield Dolgellau 932 Eastern Valley Housing Association 933 Abbeyfield Ely Valley 934 Family Housing Association Wales 935 Abbeyfield Fflint 936 First Choice Housing Association 937 Linc Cymru 938 Gofal a Thrwsio Gwynedd 939 Grwp Agored 940 Gwalia Housing Group 941 Gwalia Housing Society 942 Gwalia Housing Trust 943 Gwalia Rest Bay Co Ownership Eguity Sharing Housing Association 944 Abbeyfield Gwent Extra Care 945 Gwent Homes 946 Gwerin Cymru Housing Association 947 Gwynfyd Housing Co operative 948 Hafod Care Housing Association 949 Hafod Housing Association 28 of 30 950 Hafod Mutual Society 951 Henry Burtons Almshouses 952 Letitia Cornwallis Almshouses 953 Abbeyfield Llandeilo 954 Abbeyfield Llandudno 955 Abbeyfield Llanfairfechan and Penmaenmawr 956 Abbeyfield Llangollen 957 Abbeyfield Llanrwst 958 Llewellyn Almshouses 959 Abbeyfield Llynfi Valley 960 Merthyr Tydfil Housing Association 961 Mid Wales Housing Association 962 Abbeyfield Mold 963 Abbeyfield Monmouth 964 Abbeyfield Newport 965 Newtown Housing Association 966 Newydd Housing Association 1974 967 North Wales Housing Association 968 Pembrokeshire Housing 2000 969 Pembrokeshire Housing Association 970 Polish Housing
13. EA TNRY WNA TRWYN LA A WW NWR WRN NWN ee 14 9 Manage Children Looked After CLA c scsscsscssesceeceeneeneeneeeceesensessessensensensense 17 10 Administration view audit 1OG cceceeeeeeeeee ee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeee 19 11 Administration change password v vv 99vvYuL Yu A YRR YRR RR RR Ru RYN ERu 20 12 Administration assign emails 9 9vYuL HYAY WYRY ARR RR RY RR RYN ERu 21 13 General information ccccccecceeecesceeseeseseeseeeeeeeeeeeeeeeeeeeeeeeeeseaneaseasenseasensensens 22 13 1 1 Bilingual Interf C amp eue iii ND YNA NODWN YNA NAG RF esas AU FRAND ove RNA NEN FW OR AED 22 13 1 2 Internet broWsef sl iY eaves YY ees GYN YNN AR TYLA YA AN WYRY YR YRU NAWN 22 14 Glossary of terms and local authority codes 9 9999 9 9Y Y YY Run Hu 22 15 Data collection return file formats v 9 9 9YYLAA AA AR RR RR RR RR RAD 23 16 Local authority RSL codes 9 LAAL ALLAN NENN ARE AREA RR aaraa 27 2 of 30 1 Login The login page allows users to log into the system via the Internet over a secure connection Secure Socket Layer or SSL On accessing the website all users are prompted for a username and password Emyr Windows Internet Explorer N G j gt httpsi emyr dataunitwales gov ukftestj a tz I x cooale File Edit View Favorites Tools Help WW my Ychwanegu a
14. _512_2008_09_001 xls CSI_HHA Core Set Indicator Housing Homelessness amp Housing Advice e g CSI HHA_512_2008_09_001 xls CSI_HLS Core Set Indicator Housing Housing amp Landlord Services e g CSI_HLS_ 512 2008 09 001 xls CSI_LCL Core Set Indicator Leisure amp Culture Libraries e g CSI LCL_512_2008_09_001 xls CSI _LCS Core Set Indicator Leisure amp Culture Sport amp Recreation e g CSI LCS_512_2008_09_001 xls CSI_PLA Core Set Indicator Planning amp Regulatory Services Planning e g CSI PLA_512_2008_09_001 xls Core Set Indicator Planning amp Regulatory Services Public CSI_PPN Protection e g CSI PPN_512_2008_09 0O1 xls CSI_PSR Core Set Indicator Housing Private Sector Renewal e g CSI PSR_512_2008_09_001 xls CSI SC SO Core Set Indicator Sign off form Social Care only e g CSI SC_SO_512_2008_09_ 001 xls CSI SO Core Set Indicator Sign off form e g CSI SO_512_2008_09 0O01 xls CSI STS Core Set Indicator Environment amp Transport Street Scene e g CSI SO_512_ 2008 09 001 xls Core Set Indicator Environment amp Transport Transport amp CSI_THS Highways e g CSI THS_512_2008_09_001 xls Core Set Indicator DRAFT data collection form Environment amp CSI WMT_DRAFT Transport Waste Management e g CSI WMT_DRAFT_512_ 2008 09 001 xls Core Set Indicator FINAL data collection form Environment amp CSI WMT_ FINAL Transport Waste Management e g CSI WMT_FINAL_512_2008_09_001 xls
15. ance Indicators RSL Registered Social Landlord XLS Excel file 22 of 30 15 Data collection return file formats Technical document Personal Social Services returns file format examples AA1 Adoption Access e g AA1_512 2008 09 0O1 xls AD1 Adoptions of looked after children CLA e g AD1_512_ 2008 09 0O1 xls CIN Children in Need Census e g CIN_512_2008_09_001 xls OC1 Educational qualifications of care leavers CLA e g OC1_512_ 2008_09_0O1 xls OC3 Care leavers on their 19 birthday CLA e g OC3_512_2008_09_001 xls PM1 Performance Management Children s Services e g PM1_512_2008_09_ 001 xls PM2 Performance Management Adults Services e g PM2_512_2008_09_001 xls PVA Protection of Vulnerable Adults PoVA e g PVA_512_2008_09_001 xls SSDA900 Register of physically sensorily disabled persons e g SSDA900_512_2008_09_001 xls SSDA901 Register of persons with learning disabilities e g SSDA901_512_2008_09_001 xls SSDA 903 Children Looked After data Child or Episode CLA e g SSDA903_CHILD_512 2008 09 0O1 xls SSDA904 Fostering services e g SSDA904_512_2008_09_001 xls SSDA912 Accommodation of children in secure units e g SSDA912_512_2008_09_001 xls STF Staff of Local Authority Social Services Departments e g STF_512_2008_09_ 001 xls SWWP Social Worker Workforce Planning e g SWWP_512_2008_09_001 xls 23 of
16. at only Excel spreadsheets xls or comma separated variable csv files can be uploaded Manage Files Clicking on Browse will allow you to look through the folders on your computer and select the file s to upload Please take care when selecting each file to ensure that the correct file is uploaded to the correct category for example child data goes into file type child and not episode Generic Files Files need to have the correct filename format in order to be uploaded If unsure see below Administration 3 z Once you have selected the file s you wish to upload click OK To validate these files subsequently please go to the Manage Files CLA function File Type Existing File Version Upload Date Upload Child SSDA 903 008 05 02 2009 Browse Episodes SSDA 903 005 19 11 2007 Browse Educational Qualifications OC1 002 19 11 2007 Browse Adoption AD1 001 19 11 2007 __Browse Leaver at 19th Birthday 0C3 002 19 11 2007 Browse 9 ox For the SSDA903 return the format is as follows lt RETURN gt _child episode_ lt LA gt _ lt YEAR gt _ lt VERSION gt xls csv For example ssda903_child_599_2008_09_001 xls ssda903_episode_599_2008_09_001 xls For the OC1 0C3 AD1 returns the format is as follows lt RETURN gt _ lt LA gt _ lt YEAR gt _ lt VERSION gt xls csv For example 0c1_599_2008_09_001 xls 0c3_599_2008_09_001 xls ad1_599_2008_09_001 xls For general enquiries please contac
17. c to that individual user If no files have been uploaded the following message is displayed No files have been uploaded If files have already been uploaded the table is displayed with the latest version number for each uploaded file Emyr Manage CLA Windows Internet Explorer Go j gt https femyr dataunitwales gov uk test ManageCLa aspx amp 42 Googe File Edit View Favorites Tools Help lai xl We ge 23 E emyr manage ca x emyr D gt Bl Gb ab page Gi Tools You are Logged in as LA512P A Logout Help Guidance amp FAQs Cymraeg Upload Files Manage CLA Isle of Anglesey 512 Manage Files zA The files below have been uploaded by or on behalf of the local authority above If a file has data integrity or validation errors clicking on the Details button will give you further information on these In order to correct these errors you must correct your PSS data at source and then re upload the files using the Upload CLA function of this site NB data integrity checking and validation of files can only take place once all five looked after children data files have been uploaded Generic Files To download any of these files tick the Select box on each individual file and then click on the Download button If you select more than one file to download Emyr will Administration create a single zip file containing all of the selected files
18. e allows you to upload your organisation s housing data Please note that only Excel files xls can be uploaded Manage Files F Clicking on Browse will allow you to look through the folders on your computer and select the file to upload Generic Files Files need to have the correct filename format in order to be uploaded There are two acceptable formats Administration For annual returns this is lt RETURN gt _ lt LA RSL gt _ lt YEAR gt _ lt VERSION gt xls For example who17_599_2008_09_001 xls For quarterly returns this is RETURN gt _ lt LA RSL gt _ lt OUARTER gt _ lt YEAR gt _ lt VERSION gt xls For example who12_599_apr_jun_2008_09_001 xls Once you have selected the file you wish to upload click OK To view this file subsequently please go to the Manage Files Housing function a Browse For general enquiries please contact dis dataunitwales gov uk For urgent enquiries please contact 029 2090 9500 Local Government Data Unit Wales Powered by the DEWi Framework i OE TTT Ta G nenu Rio An unsuccessful upload will result in an error message such as This file is named incorrectly The filename must be in one of the formats listed above If a file with the same last three digits sequential number has already been uploaded A file with a higher version number was uploaded on lt date gt at lt time gt Please upload a later file After successfully uploading a file
19. es within Emyr Child details SSDA 903 e ssda903_child_ lt LA number gt _ lt year gt _version xls e ssda903_child_ lt LA number gt _ lt year gt _version csv e eg ssda903_child_524 2008 _09_ 001 xlIs Episode details SSDA 903 e ssda903_episode_ lt LA number gt _ lt year gt _version xls e ssda903_episode_ lt LA number gt _ lt year gt _version csv e eg ssda903_episode_524 2008_09 001 xIs Education qualification details OC1 e oci_ lt LA number gt _ lt year gt _version xls e oci_ lt LA number gt _ lt year gt _version csv e eg oci_524_ 2008 _09_001 xlIs Adoptions details AD1 14 of 30 e ad1_ lt LA number gt _ lt year gt _version xls e ad1_ lt LA number gt _ lt year gt _version csv e eg ad1_599_2008_ 09 OOl1 xls Leavers at 19 birthday details OC3 e oc3_ lt LA number gt _ lt year gt _version xls e oc3_ lt LA number gt _ lt year gt _version csv e eg oc3_599_2008 09 00O1 xls Emyr Upload CLA Windows Internet Explorer Gor https Jemyr dataunitwales gov uk test UploadCLA aspx B x Gooae File Edit view Favorites Tools Help z w de gall Bemyr upload cia x Gemyr oh gt ED db gt sp Page G Tools You are Logged in as LA512P A Logout Help Guidance amp FAQs Cymraeg Upload Files upload cia CLA a This page allows you to upload your authority s looked after children data files Please note th
20. f Anglesey 514 Gwynedd 516 Conwy 518 Denbighshire 520 Flintshire 522 Wrexham 524 Powys 526 Ceredigion 528 Pembrokeshire 530 Carmarthenshire 532 Swansea 534 Neath Port Talbot 536 Bridgend 538 The Vale of Glamorgan 552 Cardiff 540 Rhondda Cynon Taf 542 Merthyr Tydfil 544 Caerphilly 545 Blaenau Gwent 546 Torfaen 548 Monmouthshire 550 Newport 27 of 30 Registered Social Landlords codes Code Registered Social Landlord 901 Abbeyfield Abergavenny 902 Abbeyfield Abergele and District 903 Abbeyfield Aberystwyth 904 Aelwyd Housing Association 905 Baneswell Housing Association 906 Bangor Diocesan Housing Association 907 Abbeyfield Bangor Ucnw 908 Abbeyfield Barry 909 Abbeyfield Borough of Conwy 910 Abbeyfield Brecon 911 Abbeyfield Bro Dysynni Tywyn 912 Bro Myrddin Housing Association 913 Cadarn Housing Group 914 Cadwyn Housing Association 915 Abbeyfield Caerphilly 916 Abbeyfield Cardiff 917 Cardiff Community Housing Association 918 Cardiff YMCA Housing Association 919 Castle Housing Association Wales 920 Charter Housing Association 921 Clwyd Alyn Housing Association 922 Abbeyfield Colwyn Bay 923 Cymdeithas Tai Cantref 924 Tai Cartrefi 925 Cymdeithas Tai Clwyd 926 Cymdeithas Tai Cymdogaeth Gwalia 927 Dewi Sant Housing Association 928 Cymdeithas Tai Eryri 929
21. n To delete any previously uploaded files tick the Select box on each file you wish to delete and then click on the Delete button Er Browse OK No files have been uploaded ries please contact dis dataunitwales gov uk Local Government Data Unit Wales Powered by the DEWi Framework ni ies please contact 029 2090 9500 E CEE E EO nenet R10 7 A check box is displayed next to each file to allow files to be deleted If OK is clicked without selecting a file the following message is displayed A file has not been selected for upload 11 of 30 7 Download generic files from the Data Unit This page allows LAs RSLs and generic users to receive generic files from the Data Unit It is accessed by the following menu option Generic files Download from Data Unit If no files have been uploaded by the Data Unit the following message is displayed No files have been uploaded by the Data Unit Emyr Download Windows Internet Explorer E laj x Go Jee https femyr dataunitwales gov ukjtest Download aspx z amp l r coe File Edt yew Favorites Tools Help Yw gg v Gemyr Download x yr D gt Bl eb Page Gi Toos Logout Help Guidance amp FAQs Cymraeg You are Logged in as DUjohn Generic Files download from Data Unit Download from Data nit This page allows you to download files that the Data Unit have uploaded for your attention Upload
22. ollowing email alerts To the Data Unit when a CLA collection has been marked as Submitted To the Data Unit when a Housing PI PSS Free Swimming file has been uploaded by an LA or RSL To an LA or RSL when a generic file has been uploaded by the Data Unit To a generic user when a generic file has been uploaded by the Data Unit or To the Data Unit when a generic file has been uploaded by a generic user 5 of 30 3 Common User Controls The Refresh button refreshes the list of files and the current status of each The Download will download all selected files If multiple files are selected the files are combined and downloaded in a ZIP file tise The Select All and Unselect All buttons allow you to select or unselect every uploaded file listed o Select All e Unselect All The Copy to Clipboard button copies the table to the clipboard allowing you to open Excel or a similar application and paste the table into it Wo Copy to clipboard Delete will prompt you to delete all selected files If you confirm this operation then all the selected fields will be deleted Delete The Back button will take you to the previous screen Back 6 of 30 4 Upload Housing PSS PIs and Free Swimming and Generic Files The upload pages allow users to upload an Excel data collection form to submit to the Data Unit The upload Generic files page will allow any file ty
23. pe to be uploaded Each screen details the allowed formats Only the appropriate upload pages will be displayed for each user Depending on the returns you are reguired to make you will see Upload options for the following Upload Files Housing PSS Performance Indicators Free Swimming Generic Files Upload to Data provider Data Unit Upload Files Housing PSS Performance Indicators Free Swimming To begin the upload process first select an upload option from the left hand menu Upload process Follow the on screen guidance notes which describe how to select files from the local computer and the naming conventions for the file The file names are NOT case sensitive e g pm1_524_2008_09_nnn xls see Section 15 and 16 for file formats The nnn represents the three digit number of the file If this is the first upload then it will be 001 if the second it will be 002 etc If a file has already been uploaded the seguential number date and time of the upload is displayed Note Any upload will replace the previous file and no copy of the previous file is maintained 7 of 30 Emyr Upload Housing Windows Internet Explorer laj x ea S co oo Ele Edit View Favorites Tools Help WB oa Emyn upload Housing x Emyr gt E y db gt ep page O Toos You are Logged in as LAS12H A Logout Help Guidance amp FAQs Cymraeg Upload Files Upload Housing Housing This pag
24. s View Audit Log When you have entered your filter criteria click OK You will be shown a list of actions that meet your criteria Change Password Start Date 01 01 2007 Assign Emails End Date 20 02 2009 Action Type CLA File Administration z Username Details Ld For general enquiries please contact dis dataunitwales gov uk Local Government Data Unit Wales Powered by the DEWi Framework For urgent enquiries please contact 029 2090 9500 Ei TT TT a g nenet 8 100 gt 7 19 of 30 11 Administration change password The change password screen allows users to reset their own passwords The old password is entered then the new password is entered and confirmed by entering the new password for a second time The new password is hidden on screen To navigate to a different screen use the options in the left hand menu The password has to be at least six characters containing letters and at least one number Emyr Change Password Windows Internet Explorer xj Go J E https Jemyr dataunitwales gov uk test ChangePassword aspx v amp 47 x Google File Edit View Favorites Tools Help g E Emyr change Password x Gene MA y Page gt G Toos You are Logged in as LA512P A Logout Help Guidance amp FAQs Cymraeg El Upload Files Change my password Manage Files On this page you can change the password
25. t dis dataunitwales gov uk Local Government Data Unit Wales Powered by the DEWi Framework For urgent enguiries please contact 029 2090 9500 E E E 3 G menet 100 4 An unsuccessful upload will result in an error message if the file does not match the correct format This file is named incorrectly The filename must be in one of the formats listed above If a file with the same last three digits sequential number has already been uploaded A file with this version number was uploaded on lt date gt at lt time gt Please upload a later file If the version number is lower than the previous file A file with a higher version number was uploaded on lt date gt at lt time gt Please upload a later file 15 of 30 After successfully uploading a file the page is updated with the details of the new file Note Any upload will replace the previous file and no copy of the previous file is maintained Once all 5 CLA files have successfully uploaded and been received by the Data Unit server they are gueued with other reguests Each reguest is checked and validated and the details are presented on the Manage CLA page 16 of 30 9 Manage Children Looked After CLA The Manage CLA page will allow users to view the status of each return in the Local Authority The page is available to each LA user The following menu options are available Manage Files CLA The options a user can see in the menu are specifi
26. t y Ffefrynnau Add To Favourites Croeso i Emyr safle diogel i drosglwyddo data wedi i gynnal Welcome to Emyr the secure site for data transfer hosted by gan yr Uned Ddata Llywodraeth Leol Cymru the Local Government Data Unit Wales Dylai r safle hwn cael ei ddefnyddio er mwyn trosglwyddo This site should be used for the transfer of statutory returns ffurflenni statudol a ffeiliau data eraill rhwng y sefydliadau sydd and other data files between the organisations that originate yn eu tarddu nhw awdurdodau lleol landlordiaid cymdeithasol them local authorities registered social landlords RSLs and cofrestredig RSLs gwasanaethau t n ac achub FRS a r fire and rescue services FRS and the Data Unit Uned Ddata If you have forgotten your login details then please email Os ydych wedi anghofio eich manylion mewngofnodi yna dis amp dataunitwales gov uk anfonwch e bost at dis unedddatacymru gov uk Enw Defnyddiwr Username Cyfrinair Password Mewngofnodi drwy r Gymraeg o Login in English Ymholiadau dis unedddatacymru gov uk Ymholiadau brys 029 2090 9500 Uned Ddata Llywodraeth Leol Cymru 2009 Wedi ei bweru gan Fframwaith DEWi General enquiries dis dataunitwales gov uk Urgent enquiries 029 2090 9500 Local Government Data Unit Wales 2009 Powered by the DEWi Framework Done IE E i O nene R10 4 On entering a correct username and password the default page is displayed Usernames for each LA Local A
27. uploaded Generic Files Email Administration john smith dataunitwales gov uk View Audit Log Change Password Assign Emails For general enquiries please contact dis dataunitwales gov uk For urgent enquiries please contact 029 2090 9500 Local Government Data Unit Wales Powered by the DEWi Frameworl k E 100 74 TOT TTT a E nenet 21 of 30 13 General information Bilingual interface All screens are provided in English and Welsh It is possible to change language at any time by clicking on the English Cymraeg link in the upper right of the page Internet browser The software is optimised for Internet Explorer 6 and above 14 Glossary of terms Secure Connection This refers to the internet connection to the system This connection has been provided via encryption in the same way as on line banking provides security From a successful logon until exiting the system a secure connection is maintained Secure Socket Layer SSL Is a commonly used method for managing the security of a message transmission on the Internet Basically the point between sending information from a browser and its arrival at the server SSL uses the public and private key encryption system from RSA Security a standard security for the internet CLA Children Looked After CSV Common Separated Variable FS Free Swimming LA Local Authority PSS Personal Social Services PIs Perform
28. uthority are in the format LA lt LA gt lt P H PI FS gt lt A Z gt e g LA512P A Usernames for each RSL are in the format of RSL Registered Social Landlord lt RSL gt lt A Z gt e g RSL999 A Usernames for generic users are in any format but must be less than 10 characters in length On entering an incorrect username and password and clicking on OK the following message is displayed You have entered an incorrect username or password 3 of 30 2 User access rights Access rights are based on individual users within a given LA Some users will only deal with housing where others will administer both CLA and PSS returns Registered social landlord RSL access RSL users will be able to access the following functions e Upload Housing PIs e Change password Manage Housing PIs e Set email address Download generic files e View Audit Log Local Authority Access Local authority users will be able to access the following functions e Upload CLA Download generic files e Upload PSS Housing PIs and Free Swimming e Submit CLA e Upload generic files e Change password e Manage CLA PSS e Set email addresses e Manage Housing PIs and e View Audit Log Free Swimming Generic user access Generic users will be able to access the following functions e Upload generic files e Change password e Download generic files 4 of 30 Email alerts The system sends the f
29. y available on the Manage CLA screens when all five files are ready to submit 0 integrity errors and O Critical validation errors are present The Submit button sends the files to the Data Unit for subseguent analysis and approval o Submit The Back button will take you to the previous screen from the details page Back 18 of 30 10 Administration view audit log The view audit log allows users to monitor actions executed on the system Per user and across defined date ranges e CLA File e Logins Successful Failed Administration e Audit Log Viewed e Housing PSS PIs and Free Swimming e Password Changed file administration e Generic File Administration e Submit CLA E Emyr nueit Log Windows Internet ermiorer TT go E https femyr dataunitwales gov ukjtest AudtLog aspx za sxo S ek Ele Edt view Favorites Tools Help Ve Be Emyr audit Log E are Logged in as LA512P A D gt D h v a page G Toos Logout Help Guidance amp FAQs Cymraeg a Upload Files View Audit Log Manage Files This page allows you to view part of the audit log showing actions which have been carried out by system users Generic Files Using the five filter boxes below enter the criteria that you wish to apply An example would be Start date 01 04 2007 End date Today Action type Successful Logins Administration It is not necessary to fill in all five boxe
30. you use to access Emyr Generic Files Your new password must be at least six characters long and contain a mixture of letters and numbers Administration 5 To change your password first type your old password into the Old password box then type your new password into both the New password and the Confirm password View Audit Log boxes Then click Ok Change Password Old Password L Assign Emails New Password i Confirm Password LL _ O OK For general enquiries please contact dis dataunitwales gov uk Local Government Data Unit Wales Powered by the DEWi Frameworl k For urgent enquiries please contact 029 2090 9500 E TT T T TCC G nemet R10 gt 4 20 of 30 12 Administration assign emails The assign emails screen allows users to set email addresses for notification email alerts that a file is available to download To navigate to a different screen use the options in the left hand menu Ing mu E E cis XI Go gt E https femyr dataunitwales gov uk test AssignEmails aspx B 47 x Gooae File Edit View Favorites Tools Help we gg Emyr Assign Emails x Eem fh El y db y Page v Gi tools You are Logged in as LAS12P A Logout Help Guidance amp FAQs Cymraeg El Upload Files Assign Email Addresses Manage Files On this page you can input a single email addresses to which you would like to receive email notifications when files have been
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