ePortfolio: User guide for Foundation programme trainees – 2010
Contents
1. The edit function will also allow you to change the stock title of a curriculum to a personal title the original curriculum name will show in brackets after any name you have given it 21 2 6 The Forms Menu You access the Forms section by clicking on the Forms menu header You can access the various electronic forms that are stored in your ePortfolio here When completing a form you will see a timer in the top right of the screen This will count down from forty five minutes and for security purposes will log you out if you have not completed the form in that time It is possible for you to reset this timer if you need longer to complete the form Depending on your Deanery you may have a different selection of menu items available Let s take a look at what each menu item is used for 2 6 1 Summary Overview This is a summary of all the electronic forms available for your current and previous posts You can view forms that have been submitted or create new forms where appropriate Dr Joe Bloogs Logout a S Selected Role Foundation Trainee Education for Scotland ePortfolio Profle Forms Curriculum Refection Messages Help Northern Deanery Home gt Forms gt Summary Overview Forms Summary Overview Below is a summary of the ePortfolio forms available for your posts Type Form Submissions FY1 Northern Deanery 07 04 2010 03 08 2010 g Mini clinical evaluation exercise CEX F1 a 1 Submission amp Cre2. Reflective practice material can be recorded in your portfolio and used as example of learning development You can decide if a reflective record is to remain private or you can share it with supervisors Be mindful of the need to ensure confidentiality of individuals involved in the experience You can use these templates to record a variety of learning experiences using the list of questions to aid your reflective writing Shared entries are available for supervisor s to review and if they wish add comments or signatures to Show Logs For 28 07 2010 31 07 2011 Show Details Add New Log items per page 50 Y O page of1 co Title Type Date Modified Date of Activity Shared Q Test reflection Reflective Report 02 08 2010 Y Staging Demo site map support NHS Education for Scotland 2010 You can view previous reflection records from this page by selecting the appropriate entry from the list of logs You can either click on the record s name to open it and view it in a new page or you can check the show details box to view a condensed version of the reflection on this page To add a new log click on the Add New Log button You will see a list of 33 De Training Foundation Trainee Logout Selected Rote Foundation Trainee Home gt Reflection gt Reflective Practice gt Select Type of Reflective Practice Select Type of Reflective Practice Log Please select the type of
3. Assessments Work Based Assessments Summary There are three ways assessments can be recorded in the ePortfolio Directly from a supervisor s access Directly from the trainee s access Using the ticket process to provide access to an assessor who may not have an ePortfolio account or be linked to the trainee Assessment Descriptions Direct observation of doctor patient encounters Read more Case based Discussion CbD Read more Request External Assessment Add New Assessment Assessment Title View Summary View Submissions FY1 Northern Deanery 07 04 2010 03 08 2010 Mini clinical evaluation exercise amp 04 June 2010 15 28 CEX F1 FY1 Bishop Auckland General 04 08 2009 01 12 2009 Case based MSF TAB Development site map support NHS Education for Scotland 2010 Some forms such as the TAB returns will not be viewable until released by your educational supervisor You will see that the form has been entered into your account but rather than showing as a blue link the details will appear as normal text highlighted in green above this is intended Once you have the requisite number of TAB returns normally 10 your supervisor will be able to release a summary of the TAB forms In some cases the supervisor may also release the original returns to you though this procedure differs between deaneries 2 6 2 1 Self entered assessment forms You can also crea
4. F2 47 4 Document History and Acknowledgments This is version 4 0 of this document and was completed in August 2010 with the 2010 Foundation Curriculum in mind This guide was produced by NHS Education for Scotland Author Joel Smith NES ePortfolio Training Officer NHS Education for Scotland Thanks go to Victoria Winlow Training Consultant for writing and updating previous versions of this guide that were used as a base for the re write Dr Malvena Stuart Taylor for her advice and input into this guide and Mrs Angela Burton Foundation Programme Lecturer South Tees Hospitals NHS Trust and Dr Alison Rushforth Foundation Programme Tutor Gloucester NHS Trust for their kind permission to use previously created materials for Foundation Programme trainees in this guide 48
5. Locations These refer to physical i e real locations most commonly hospitals or may also refer to administrative offices or schools for example an NHS trust Training Period These defines the overall period of training for a trainee often a year such as FY1 or ST2 covering the full period of time the trainee is employed at that grade designation see below and has a location defined The training year will have child posts see below Post A post is a child of a Training Period and has dates that cannot lay out with those defined in the parent Training Period The post has grade designation defined as well a location Grade designation This refers to a trainee s stage of training such as FY1 FY2 ST1 FTSTA1 etc 2 2 The Home Page Below is the Home Page it is the first screen you will see It is split into different sections NHS Education or Scotland Dr 2010 Trainee Logout Selected Role Foundation Trainee ePortfolio Profile Forms Curriculum Reflection Messages Help Scotland re FY1 Location Wishaw General Hospital Dates 11 07 2010 30 11 2010 Clinical Mr 2010 Supervisor Supervisor Show my recent activity Quick Links e Messages e Request an assessment Personal Library Forms Summary Personal Development Plan Staging Derno site map support NHS Education for Scotland 2010 e Alerts this is a facility for Deanery or local administrators to enter alerts
6. PDF will be added to your list of PDFs Available for Download see below The list will include details such as the date that the PDF was created From this list you have three further options you can Delete or Edit the PDF by selecting the relevant link You can also select to View the PDF this will download and open the PDF in a new window using your computer s standard PDF viewer 12 Dr 2010 Trainee Logout Selected Role Foundation Trainee Profile Forms Curriculum Reflection Messages Help ePortfolio Scotland Home gt Profile gt Download Portfolio Download Portfolio Below are the Portfolio Downloads on file for this account These are PDF files that contain a snapshot of the ePortfolio information you selected at the time it was created Select items from my ePortfolio to make into a PDF PDFs Available For Download 2010 07 16 103709 pdf se Size 130 KB XDelete Edit QView Files with a de next to them were generated today Staging Demo site map support NHS Education for Scotland 2010 2 4 6 1 Printing your ePortfolio Downloading your ePortfolio to a PDF format is the only reliable way of formatting the contents of your ePortfolio in a manner that will enable you to print without error For data security reasons only the trainee can download and print out the contents of their ePortfolio 2 4 7 Absences Some training programmes require you to document time taken away
7. e Forms you can view the various electronic forms that are stored in your ePortfolio e Curriculum you can view your curriculum and link evidence forms to specific outcomes e Reflection you can record or review reflective information such as Educational Logs or identify further learning needs e Messages you can send receive internal messages regarding ePortfolio e Help you can access help and support information on ePortfolio We will look at each of the six sections in more detail later 2 4 The Profile Menu You access the Profile section by clicking on the Profile menu header You can view and make changes to your Profile details here NHS Education for Scotland Dr 2010 Trainee Logout Selected Role Foundation Trainee ePortfolio Profile Forms Curriculum Reflection Messages Scotland Home gt Profile Profile Section view and make changes to Profile details as outlined below q Manage personal details such as Name GMC Upload items to the Personal Library This can be 2224 Number Email Mail Address and Photo documents PDFs images or other items to include in ePortfolio Personal Details Personal Library Post Supervisor Details Download Portfolio Review current and previous post or supervisor Download and save a PDF of the information in details including training year dates of service your ePortfolio and details on Educational Supervisors Clinical Supervors or Tutors Declarations an
8. meeting with your educational supervisor mandatory At your first meeting with your educational supervisor you should agree your learning objectives You ll review these at subsequent meetings At the end of the each placement and at the end of the year you should use this PDP template to provide evidence that you have met all of the required outcomes and any other outcomes you have set Before you meet with your educational supervisor you should consider the outcomes you think you are likely to achieve in your first clinical placement You should discuss these with your clinical supervisor and other trainees Many schools also provide detailed information about the sorts of learning opportunities available in each placement The mid placement review not compulsory but strongly advised This should be conducted by your educational or clinical supervisors approximately half way through the placement At this meeting you should briefly review progress to ensure your training is on 44 course that an appropriate number and range of assessments have been undertaken and that you have attended adequate educational opportunities The mid point review is not mandatory but strongly encouraged particularly if you or your supervisor have concerns You and your supervisor should sign the mid point review form provided The end of placement review of each placement mandatory This should be conducted by your educational supervisor at the end of ea
9. my ePortfolio MA laca fr ad gt ar 2 5 1 1 The Curriculum competency PDP As well as the standard stand alone PDP presented above there is an integrated PDP in each curriculum competency This can be used at the start of a placement to set out when and how you will demonstrate proficiency in this competency as required by the 2010 Foundation Programme Curriculum Each competency has a PDP section that will initially show as follows PDP None Create 18 Competencies Expand All B 1 Professionalism A 1 1 Behaviour in the workplace PDP 1 1 Mini CEX 3 month Open Trainee Rating Some ExperieXge 19 07 4010 Trainee Comment Need more ass ents Evidence amp 1 2 Healthamsesgndling stress and fatigue PDP No Evidence a counter 01 12 2009 13 00 01 y A Induction Meeting 22 01 2010 12 01 52 1 3 Time management and continuity of care 4 PDP None Create Evidence Direct observation of procedural skills DOPS F1 12 02 2010 14 17 01 Test J Q Clicking on the Create link will open up the curriculum PDP page demonstrated below E Portfollo Foundation Curriculum POP PDP To add a new Personal Development Plan entry fill out the details below and click the Save button Mandatory fields are marked with a Title What specific development needs do I have Tips on writing click to show hide How will these objectives be addressed T
10. new folder you have created and give it an appropriate name e Delete select a folder you have created to delete it The functions available in the top bar as shown above relate to messages e New compose a new message to another ePortfolio trainee or Supervisor You can use the Cc send a copy of the message to someone other than the main recipient and Bcc send a copy of the message to someone else however it doesn t indicate to the recipient that you sent this copy functions and various formatting options within your message It is also possible to upload attachments if required by clicking on the Attachments tab Note All of these functions are also available when replying to or forwarding a message Click on the To link to add a recipient the Cc and Bcc functions work in the same way 37 Dr Joe Bloogs Logout NHS Selected Role Foundation Trainee Education scotand ePortfolio Profile Forms Curriculum Reflection Messages Help Northern Deanery Home gt Messages gt Compose Send Cancel Compose Attachments 9 0 o HESSE Sr Fontname Realfir A 2y gt Select your location from the drop down box and click on the Find Users button Supervisors and trainees within your location will be displayed Select those who you want to send the message to and click on the Add Recipients button and then Finished Alternatively you can click on the User Search tab to
11. on any information news announcements they have e Courses and Seminars this is a facility for administrators to enter information on courses and seminars e Show my recent Activity Click this link to indicate recent activity that relates to a trainee s ePortfolio account and includes recently added updated signed or commented forms PDPs and logs The top ten recent activities in your account will be displayed e Your current post this provides details of your current post including dates of service and Supervisor s details e Quick links this provides quick direct links to areas you may need to access on a regular basis 2 3 The Navigation Menu The site is divided into six sections and there is a drop down menu for each one If you click on the menu header e g Profile you will be taken to that section where you can see all items within it and a description of what each one is used for Dr 2010 Trainee Logout Selected Role Foundation Trainee anges to Profile details as outlined below Personal Details Manage personal details such as Name GMC Number Email Mail Address and Photo Post Supervisor Details Review current and previous post or supervisor details including training year dates of service and details on Educational Supervisors Clinical Supervors or Tutors Declarations and Agreements Sign any Declarations or Agreements that are required by your training year programme Certifi
12. your ePortfolio to the curriculum State whether the competency is covered in one of your work based assessments by reflective practice Electronic Continuing Medical Education ECME modules anonymised patient history sheets or anonymised patient discharge summary letters For more guidance refer to the competencies in the Foundation Programme Curriculum Note All patient information e g photocopied history sheets discharge summaries etc must be completely anonymised including deleting not only patient details but also the name of anyone who has seen the patient on the ward The GP name and practice address also need to be deleted There are a number of ways to anonymise data one is to black out all identification with black marker pen or block out with correction fluid then photocopy the anonymised original before filing Alternatively if the information is on the computer amend by deleting the identifying information before printing 3 2 1 Overview of meetings in each placement NOTE If your clinical and educational supervisor is the same person you can combine these meetings Induction meeting with your clinical supervisor mandatory At the beginning of each placement you should meet with your clinical supervisor to discuss what learning opportunities are available what is expected of you and ensure you are familiar with where you ll be working You should also discuss how to seek clinical help in and out of hours Initial
13. 22 1 6 2 Work Based Assessments rannvnannnvnnnrevenarenannnnnvnrvennrenennenannnnnenrvenerenennenennnnnrvreveenenesnnnve 22 1 6 3 Supervision Meetings rranrnrnrrnvrrrnrrrrnrrnrennvnrenvernnrnrennresennnesvrrsnnrnssnnnesenvessnnrsssnnnssnnvssenn 24 1 6 4 Log Of Procedure Scion de andre eee 26 1 6 5 A SG 27 1 6 6 1 Tick t REQUeStS ii a E ide 28 1 7 The Reflect n Mela ea a e aa a aea 33 1 7 1 Reflective Practica iaai a a a aa 33 1 7 2 Self Appraisal Sinnen dd dn A ehh 34 17 3 Careers Manet a ude iia 35 1 8 The Messages Men gangster ia 37 1 9 The Help Mens Rd 40 2 EIT KO eat 1 0 0 meet ee I TO a aa a 40 192 A A A keen anne 40 1 9 3 Frequently Asked Questions rrrrrannnnnerrnrrnsnnannnnnnrrnnrrrsnnnnnnnnnnnrsnsnnnnnnrnnsrnssnsnnnansnnnnvnnssnsnnn 40 1 9 4 Supporters eden edited birdie brud E ae bader 40 1 9 5 User Guide S eorn sakna A dida 41 1 96 Blank formsvasuasvaa staar astra kaserner 41 1 9 7 A eeraa ta oes lod Woosh Seca ad aana a aa aoaaa behendesttaetsoey 41 1 9 8 Release NES ii rer 41 L10 LOEIZ OUT ponini uaaa i a a ar aa a aAa ea Meat vetengasetenectee de 42 Completing your ePortfolio oococooomoocnooococcnncccnonoccnnnccnanonos AS 2 1 What is the Foundation ePortfolio iaa A 43 2 1 1 Further Readings iii Leer 43 2 2 What to include in your ePortfolio cooooccoccconoccnonononccononanannnnnnncnnnnnnrnnccnnonn nano 43 2 2 1 Overview of meetings in each placeMent c
14. 3 in paper based Foundation Learning Portfolio www foundationprogramme nhs uk e Help and information guidance on ePortfolio from the Help drop down menu on the ePortfolio itself 3 2 What to include in your ePortfolio Your Postgraduate Deanery Foundation School and Educational Supervisors should provide you detailed documents telling you what you need to include and when by These requirements are different between individual training programmes and it is outwith the scope of this guide to discuss them in detail 43 You need to regularly add relevant evidence to your ePortfolio and use it not just as a record of progress but also as a learning tool to encourage the development of good practice It should provide a structure to prepare for your appraisal meetings with your Supervisor s and should be reviewed regularly at your appraisal meetings This will provide you with the opportunity to find out what relevant information can be collected and how to present it Good reflective practice is a core competency of your learning programme and is set out in the curriculum You can include reflective accounts on both clinical and non clinical issues Be mindful of the confidential nature of what you might be writing do not use actual names of staff patients or departments Refer frequently to the curriculum as it is imperative that you provide evidence against all of the competencies listed Remember that you can link evidence from within
15. 9 07 2010 Trainee Comment Need more assessments Evidence 2 1 2 Health and handling stress and fatigue Ss PDP None Create Evidence Clinical Encounter 01 12 2009 13 00 01 J a Induction Meeting 22 01 2010 12 01 52 Q 2 1 3 Time management and continuity of care PDP None Create Evidence Direct observation of procedural skills DOPS F1 12 02 2010 14 17 01 Test y a To link evidence to a competency click on the Link Evidence icon This is the blue icon found on the right hand side of the screen Link Icon a You can link Assessments Logs PDPs Self Appraisals supervision meeting form certificate or file in your personal library Each competency can have any number of links and each evidence item can be linked to any number of competences 15 Dr Training Foundation Trainee Logout Fm pt FAM Selected Role Foundation Trainee Education pe Po 3 tl 2 l to Select Role Profile Forms Curriculum Reflection Messages Help Scotland Select Role gt Home gt Curriculum gt Foundation Curriculum gt Links Links For Foundation 2010 1 2 Health and handling stress and fatigue Clinical Encounter 01 12 2009 13 00 01 Q Induction Meeting 22 01 2010 12 01 52 Q What would you like to link to this item lt With A Self Appraisal lt With A Supervision Form k With Meeting h A Post Evaluation Form A Certificate File In The Personal Library Direct observation o
16. Reflective Practice Log you would like to add from the list below Grade FY2 28 07 2010 31 07 2011 Record what is going especially well and any areas you think you should focus on for Reflective Report Rellactive keps development Record details on your career aspirations information sources used and further action needed on your career path in this placement s Reflective Summary Sheet on Careers s Audit 24 Audit research project form 6 3 m Case Presentation m Clinical Encounter 4 Course Critical Event Analysis amp Critical Review of Topic 24 Exam Interesting Case Lecture 4 Other x Paper 4 PGA Assignments E Presentation Publications Reading s Reflection on Procedure sm Reflective Practice m Risk Assessment s Significant Event s Teaching Event self Tutorial You will be presented with a form the fill in After filling in the details of the reflection please note the Private or Shared drop down box if you want your Trainers s to be able to view your entries then you can choose to share them or you can keep them private Your Trainer can sign the reflection and add a comment if required however you must share an entry first so that they can view it 2 7 2 Self Appraisals In this section you will find the Self Appraisal forms that some Deaneries require their trainees to complete In addition you will also see a second place t
17. There are guides to doing this optimization in the FAQ section in the Help menu 2 4 6 Download Portfolio You can download and save a PDF containing a snapshot of the ePortfolio information you select at the time you create it You could use this for interviews assessment for example You can select which parts of your ePortfolio you wish to download from a list of available items you will have to select your current post or training period from the drop down menu to view items To select an item check the tick box next to the item and click the Add Item arrow between the two boxes to add it to the right hand box You can also click the Select All link to move all the items at once Once all the items that you want to include in your PDF are in the left hand box click the Make PDF button to generate the PDF 11 Dr 2010 Trainee Logout Selected Role Foundation Trainee ePortfolio rense Home gt Profile gt Download Portfolio Download Portfolio Select items in my ePortfolio to make into a PDF To create a PDF select the items from your ePortfolio in the left box and click the gt gt arrow to move them to the right box Then select the Make PDF button You can view detailed information on the Available Items by hovering your mouse over an item Select Year or Post y Minclude Post Supervisor Details on Overview Page Available Items select an Select None Items To Be Made Into A PDF E Once generated the
18. al Development Plan by entering what you expect to achieve during each placement and throughout the year Foundation Curriculum 2010 FY2 I Edit Curricula Add and remove curricula from your account FP Curriculum 2007 This page will allow you to edit curriculum pages in your list of available curriculums and attach them to various training periods Dr Training Foundation_Trainee_ Logout Selected Role Foundation Trainee Home gt Curriculum gt Add Remove Edit Curricula This page will allow you to edit the curriculum name and training period it is attached to The list of curricula already included in your portfolio FP Academic Curriculum Foundation Academic Curriculum 2010 2010 FP Curriculum 2007 Foundation Curriculum 2007 Training Period FY2 Queen Margaret and Victoria Hospitals 28 07 2010 31 07 2011 Training Period FY2 Queen Margaret and Victoria Hospitals 28 07 2010 31 07 2011 FP Curriculum 2010 Foundation Curriculum 2010 FY2 FP Curriculum 2007 FP Curriculum 2007 FP Curriculum 2007 FP Curriculum 2007 Training Period FY1 West Glasgow Hospitals 01 08 2009 27 07 2010 if you think you have not been given all your curricula then the system can search for any missings ones and add them in Get Default Curricula Select the curricula you wish to add and click the Edit link You can select which training year you wish to associate which curriculum with
19. ate RS Direct observation of procedural skills DOPS F1 gt 4 Create sed discussion CbD F1 E 3600 Team assessment of behaviour TAB 3 Self TAB Initial Meeting End of placement review form Create Self Assessment 3 Self Appraisal of Learning al Supervisor s Report x g Supervisors Report E aaae x i FY1 Barking Havering and Redbridge Hospitals NHS Trust 01 08 2009 31 07 2010 EE 159 Mini clinical evaluation exercise CEX F1 amp Create Y Direct observation of procedural skills DOPS F1 DE eh pate MiniPAT Summary F1 Round C is Closed Round 8 is Closed Round A is Closed g Rater form mini PAT peer assessment tool F1 Round C is Closed Round x 8 is Closed Round A is Closed 8 Self MiniPAT F1 Round C is Closed Round B is Closed Round A is Closed mme A a Induction Meeting 2 6 2 Work Based Assessments You can view the work based assessments such as MiniCEX DOPS etc that have been submitted for your current and previous posts 22 A list of the completed forms will appear in a table in the bottom of the page To open a form and view details click on the blue link after the magnifying glass icon highlighted below NHS Education or Scotland Dr Joe Bloogs Logout Selected Role Foundation Trainee e Po rt f ol 10 Profile Forms Curriculum Reflection Messages Help Northern Deanery Home gt Forms gt Work Based
20. ave contributed to the discussion as well as relevant points discussed To save a careers discussion or record of an event start by clicking the Add New Entry button 35 Dr 2010 Trainee Logout Selected Role Foundation Trainee ePortfolio Profile Forms Curriculum Reflection Messages Help Scotland Home gt Reflection gt Careers Management Careers Management Effective career planning and career management support is an integral part of the Foundation Programme Trainees are expected to be proactive in career planning and are encouraged to consider their possible career pathway when choosing F2 attachments audit projects where relevant and research Trainees should recognise that they may not be able to enter their first choice career option and should plan for this as necessary Read more Summary of Careers Advice discussions Entoamcete areers discussions below by clicking on the Add New Entry button Add New Entry Date Modified Discussion with Supervisor ROAD OA It was suggested today that maybe due to my skills with living patients that I should condiser specialising in Pathology This will give a form for you to complete with details of the careers discussion or event as demonstrated below Dr 2010 Trainee Logout Selected Role Foundation Trainee ePortfolio Home gt Reflection gt Careers Management gt Detail Careers Discussion Detail To add a new Careers Di
21. cates and Exams Add completed Certificates and Exams such as Personal Library Upload items to the Personal Library This can be documents PDFs images or other items to include in ePortfolio Download Portfolio Download and save a PDF of the information in your ePortfolio Absences Record attendance or any absences that have been taken Courses and Seminars View published courses and seminars Life Support Certificates To complete the process these need to be verified by a Supervisor Alternatively you can simply choose the item directly from the drop down menu Dr 2010 Trainee Logout Selected Role Foundation Trainee There are three ways assessments ca Target Timeline e Directly from a supervisor s acce Self Appraisals Directly from the trainee s acceg Ticket Requests Using the ticket process to pra not have an ePortfolio account or be linked to the trainee Log Book of Procedures Assessment Descriptions WPA Summary Report Multi Source Feedback MSF reau more Case based Discussion CbD Read more Request External Assessment J Add New Assessment There are no filled out Work Based Assessment forms for this account yet To view data security and data protection information see Help section About ePortfolio The six sections are e Profile you can view and make changes to your personal details and view your certificates personal library and other items
22. ccconococonnncnonononononnnnnonnnnonannnnnnnnnnnanenononnnnnnnos 44 2 2 2 Programme Timetable and documents ccccncnnnonoonnnnnnnnanononononononnnnononnnnnnnnnonanenononanonnnos 45 2 2 3 Assessment during the Foundation Programme rarsrrrnnnnnnnnnvnvvnnennsnnnnnrnnsenssnsnnnnnnrsnssnssnn 47 Document History and Acknowledgments sssscssscsseeseees 48 1 Introduction This user guide explains the step by step process to correctly completing your electronic portfolio ePortfolio which is required to demonstrate your progress though your Foundation Training Programme This user guide will offer you advice on e How to use the ePortfolio system e How to complete your ePortfolio It will also mention useful topics such as e What is to be completed by you and your Supervisor s e What to include as evidence in your ePortfolio e Who can support you with ePortfolio queries You need to regularly add relevant evidence to your ePortfolio and use it not just as a record of progress but also as a learning tool to encourage the development of good practice Note Not all Deaneries have the same processes and the names and types of forms used can vary between Deaneries Please bear this in mind when reading through the User Guide as it has been designed for generic use 2 Using the ePortfolio System 2 1 Getting Started 2 1 1 Receiving your ePortfolio account details In order to log on to the Foundation ePortfolio you will need
23. ch placement This review should examine the assessments undertaken and any other evidence and compare them against the objectives that you agreed in the Personal Development Plan at the beginning of the placement This review may highlight concerns that have emerged either through the placement or where assessments have identified specific areas for development The review form should outline what additional work and assessment are required to address shortcomings in performance during the next placement including additional assessments where necessary to substantiate an improvement in performance If significant concerns have been highlighted in the final review form the Foundation Training Programme Training Director or tutor should be informed The mid year review of progress not compulsory but strongly advised The mid year review of progress is not mandatory but strongly advised to review satisfactory progression through the programme This meeting is conducted by your educational supervisor who will review your portfolio and review your progress in the Foundation Programme This is also an opportunity for discussions relating to your personal development and future career planning 3 2 2 Programme Timetable and documents The Foundation Programme follows a cycle that is repeated in each placement All the documents from each placement will be reviewed NOTE If your clinical and educational supervisor is the same person you can
24. clinical evaluation exercise CEX F1 gt El Direct observation of procedural skills DOPS F1 C Case based discussion CbD F1 O clinical Supervisors Report Ticketed The next step is filling out the assessor s details Start by inputting their e mail address if this address has been used before the other fields will automatically complete If the email address is new then you will need to fill in the other fields yourself before hitting Finish NHS Education or Scotland Dr Training Foundation_Trainee_ Logout Selected Role Foundation Trainee ePortfolio SelectRole Profile Forms Curriculum Reflection Messages Help Scotland Select Role gt Home gt Forms gt Ticket Reguests gt Generate New Ticket Generate New Ticket Assessor Name Joel Smith Assessor Designation Job Title Trainer Assessor GMC NMC Number Assessor Location here Comment for assessor Send email to assessor Ono O Yes Previous Finish Cancel You will then be given a unique login code for your assessor to use see example below They need to go to www nhsePortfolios org and enter their code in the Assessors box to submit their assessment 31 If you opted to send an e mail to them the e mail contains a direct link circled which they can click on This automatically enters the 10 digit code taking them straight into the assessment You alternatively may choose t
25. combine these meetings Timing Foundation doctor Educational Clinical supervisor and supervisor and foundation foundation doctor doctor Recommended in first e Review curriculum e PDP reviewed Review PDP week of placement but e Review Personal and and discuss must be completed development Plan PDP completed placement within three weeks of e Sign educational e Initial meeting specific starting placement agreement conditions of form objectives mandatory taking up a training post completed e Clinical at the beginning of your Supervisor s Foundation Programme induction e Sign health declaration at form the beginning of each completed training year 45 Sign probity declaration at the beginning of each training year Thereafter Continue reflective practice Gather evidence of achievements Mid point of placement ePortfolio ePortfolio desirable with either reviewed reviewed clinical supervisor or PDP amended PDP amended educational supervisor Mid Mid placement placement review form review form completed completed Thereafter Continue reflective practice Gather evidence of achievements Within last three weeks Review of placement ePortfolio Mandatory Clinical supervisor s report completed End of placement Reflect on achievements Progress mandatory can be and remaining personal reviewed undertaken and professional End of simultaneously with next d
26. d Agreements Absences Sign any Declarations or Agreements that are Record attendance or any absences that have required by your training year programme been taken Certificates and Exams Courses and Seminars Add completed Certificates and Exams such as view published courses and seminars Life Support Certificates To complete the process these need to be verified by a Supervisor Staging Demo site map support NH3 Education for Scotland 2010 Let s take a look at what each menu item is used for 2 4 1 Personal Details You can view and edit your personal details here for example your name e mail address and you can upload a photo too the photo will be visible to those users who can view your portfolio and those using the ticketing facility You can also change your password here 2 4 2 Post Supervisor Details You can review your current Post or Supervisor details These are set up by your Deanery local Trust or Hospital Administrators depending on the common practice in your region Please note the central ePortfolio team do not conduct these activities if your details are incorrect please contact your local support network 2 4 3 Declarations and Agreements Here you can view and sign your educational agreements and health and Probity declaration that are required by your training year programme If you cannot sign certain forms you will be required to complete and sign an additional form The educationa
27. e The link will reappear in another seven days if the ticket has still not been completed enabling you to send a second reminder e mail When the assessor has completed the form they will receive an email to confirm that the form has been saved Note The unique login code will have an expiry date to ensure assessments are not submitted too long after the actual event 32 2 7 The Reflection Menu You access the Reflection section by clicking on the Reflection menu header You can record or review reflective information such as learning opportunities or identify further learning needs There are three pages in this menu Let s take a look at what each menu item is used for 2 7 1 Reflective Practice Reflective practice material can be recorded in your portfolio and used as an example of learning development You can decide if a reflective record is to remain private or you can share it with primary trainers Be mindful of the need to ensure confidentiality of individuals involved in the experience PATIENT IDENTIFIABLE DATA MUST NOT BE ENTERED INTO YOUR EPORTFOLIO Shared entries are available for primary trainers to review and if they wish add comments or signatures to Dr Training Foundation_Trainee_ Logout N HS Selected Role Foundation Trainee Education or Scotland E Po rt f ol 10 Profile Curriculum Forms Reflection Messages Help Scotland Home gt Reflection gt Reflective Practice Reflective Practice Log
28. e Assessments Forms that should be completed and the progress made Post FY1 West Glasgow Hospitals 04 02 2010 29 05 2010 4 x Multi Source Feedback 1x Self MSF 1 x Mini clinical evaluation exercise CEX F1 1 x Case based discussion CbD F1 Each timeline is defined by the Postgraduate Deanery and implemented by the ePortfolio team If your Deanery has yet to contact the ePortfolio team or chosen not to have a timeline set up you will see a message saying A Timeline has not been defined for your region yet Note The timeline shown above is an example from the 2007 Curriculum The numbers and timings for assessments in the 2010 Curriculum will differ 2 6 6 Ticket Requests You can request an external assessor from all the forms sections above by clicking on the Request External Assessment button in each forms page Requesting an external assessment starts a procedure know as a ticket request For example if you wanted to start the process from the Work Based Assessment forms section you would click the button as indicated on the screenshot below The button is in a similar place on the other forms pages 28 Test KSS1 Logout Selected Role Foundation Trainee Home gt Forms gt Work Based Assessments Kent Surrey and Sussex Work Based Assessments Summary There are three ways assessments can be recorded in the ePortfolio Directly
29. ePortfolio ePortfolio User guide for Foundation programme trainees 2010 Curriculum Author Joel Smith 01 08 2010 1 1 User guide for Foundation Programme trainees Version 4 1 Introductionesssasrsmagnnrnmeu d dd 1 1 e NO 5 1 1 1 Receiving your ePortfolio account detalilS oooononnnocoononcnnnonononnnnnnncnnnananononncnnnnnnonnnns 5 T T 2 A er 5 1 13 lA mb r 6 1 2 The Home Pages sake 7 1 3 The Navigation Ment ccc sscccsssczzscctevsshevedeasiteds das lt etevsiaitedesstbsweaandie deeveasees aaphe donee isie 7 1 4 THE PROFS Menta 10 141 Personal Details annie A ERN 10 1 4 2 Post Supervisor Details cccccccsssccssssceescecesseecssesecsscccseecsseeecsaececsaeceseeeeeaeeeeaeeeseeess 10 1 4 3 Declarations and Agreements cccsssssccccecsssessnsececeeecessesnaeeeeecesseeaaeaeeeesceseesesnaaeeesess 10 1 4 4 Certificates and Exaims cuicos aldea mesita 11 TANS PON toa 11 1 4 6 Download Portf lio se cion ati 11 T T ABSENCES AA 13 1 4 8 Courses and Seminars rrrenavvnavnnvnvnrvnvnrnanennennvnrvernrevennennnnenevnrveuresenenesnnnneneresenenesnnnse 13 1 5 The Cumedun MENU anat aaaea iaa atan aoaaa aA 14 1 5 1 Personal Development PlanN ccccononococnnncconnnnnnooncncnnnnnnnannnnnnnnnncnnnnononnnnnnnnnnancnnnnrnanonnnos 16 1 5 2 The Curriculum edit page esrara ete 20 1 6 The Forms Mella 22 1 6 1 Summary OVerviews iss is ets ao a eitea i a tas eo dir rde E E ai realidad dad
30. ents as a tool for reflection and as a record of skills and procedures The ePortfolio has been designed to help foundation doctors to plan and manage their Foundation Programme and get the most from the opportunities available The portfolio is based on the Foundation Programme Curriculum The Foundation Programme represents a shift to a new learning environment driven by the foundation doctor and supported by supervisors Within the ePortfolio foundation doctors will find tools that will help identify educational needs set goals and plan how to achieve them The portfolio also contains guidance for foundation doctors on how to demonstrate the competencies they have achieved The portfolio will become the trainees record of achievements throughout their foundation training Your ePortfolio contains information which is essential not only for the Foundation Programme but also for the rest of your career It is a great resource when it comes to completing application forms for jobs and will provide the necessary evidence for the GMC revalidation process 3 1 1 Further Reading Read and become familiar with the following e Foundation Programme Curriculum www foundationprogramme nhs uk e Foundation Program Reference Guide www foundationprogramme nhs uk e The New Doctor www gmc uk org e Good Medical Practice www gmc uk org e The Rough Guide www foundationprogramme nhs uk e The Summary of Evidence Presented Section 4
31. evelopment needs placement placement s initial review form meeting both end and completed initial forms need to be completed Mid year review Reflect on achievements ePortfolio desirable and remaining personal reviewed and professional Mid year development needs review of progress form completed End of year mandatory Ensure that e portfolio is Review Review up to date ePortfolio ePortfolio Complete end Clinical of placement supervisor s review form report for final placement completed for final placement 46 3 2 3 Assessment during the Foundation Programme Below is a diagram detailing the timings and Minimum numbers of assessments required in the foundation programme as defined by the 2010 curriculum Important Your Foundation Training Programme may require more than the minimum or may also have a different structure This is included for information only You must check with your educational Supervisor Foundation School and Deanery for what your true requirements are month 0 4 8 12 MSF Alternative MSF option Repeat MSF option Log book Mini CEX minimum six spread over 12 months DOPS 0 3 per annum Teaching development assessment at least one per annum CBD minimum six spread over 12 months ePortfolio This is to be completed for F1 only All other assessments will be needed for both F1 and
32. f procedural skills DOPS F1 21 01 2010 12 dd Link Case based discussion CbD F1 20 05 2010 13 54 31 q dd Lin dd Lin Lin Clinical Supervisors Report Ticketed 11 05 2010 10 16 57 Q Add Link Staging Demo site map support NAS Education for Scotland O 201 Once generated links can be displayed by clicking on the link icon for a second time Links can be deleted from a competency by clicking on the delete button adjacent to the link circled above Note that this just deletes the link the saved form itself is unaffected 2 5 1 Personal Development Plan The Personal Development Plan PDP is your chance to set out what you expect to achieve during this training It should be developed in conjunction with your supervisors and can be referred to during your training The PDP should be reviewed at the initial meeting You should identify learning objectives outline the plan for the objectives to be met and give an indication of the timescale for the objectives and an idea of how evidence for the completion of the objective will be achieved These should be agreed with your primary trainer Once objectives have been achieved they can be ticked off They will remain on the PDP to reflect your achievements throughout training To access an existing PDP click on the Reflection menu and then select Personal Development Plan 16 Dr Training Foundation Trainee Logout Selected Role Foundation Trainee rofile Curr
33. for the e portfolio should be submitted electronically 2 9 7 About ePortfolio You can find out more about ePortfolio and how it supports the Foundation Programme 2 9 8 Release Notes You can download the Release Notes which contain details of pending significant and minor updates and future updates to the ePortfolio and the date that these will be released Additionally known issues currently affecting ePortfolio are documented It is recommended that you read the release notes at least once a month to keep abreast of any changes that may affect your use of the ePortfolio site 41 2 10 Logging Out Always log out at the end of a session of work to ensure confidentiality The website is a secure site and will automatically log the user out after a one hour period of inactivity Dr Joe Bloogs flogo Selected Role Foundatio ePortfolio Northern Deanery Welcome to ePortfolio Current Post Grade FY1 Barking Havering and Redbridge Hospitals NHS Trust Dates 01 08 2009 31 07 2010 Location Quick Links e Messages Request an assessment Personal Library Forms Summary Personal Development Plan To log out click the blue Logout link found at the top of every page in your ePortfolio circled above 42 3 Completing your ePortfolio 3 1 What is the Foundation ePortfolio The e portfolio has been developed as a learning tool to support your Foundation training It can be used to record assessm
34. from a supervisor s access Directly from the trainee s access e Using the ticket process to provide access to an assessor who may not have an ePortfolio account or be linked to the trainee Assessment Descriptions Direct observation of doctor patient encounters Read more Case based Discussion CbD Read more di Request External Assessment Add New Assessment There are no filled out Work Based Assessment forms for this account yet To view data security and data protection information see Help section About ePortfolio Clicking the Request External Assessment button takes you to the Ticket Requests page as shown below Dr Training Foundation_Trainee_ Logout Selected Role Foundation Trainee ePortfolio Select Role gt Home gt Forms gt Ticket Requests Ticket Requests To request an assessment from a person who does not have log in access to this account on ePortfolio select the Request New Assessment button below This will generate a unique code that the Assessor can use to log n to ePortfolio and submit the assessment You can send a ticket reminder if the ticket has not been completed within 7 days The Send Reminder link automatically appears next to any tickets FY1 West Glasgow Fi Hospitals 01 08 2009 29 01 2010 20 05 2010 joel jwss madeup com b7meseadte Y Case based discussion CbD FY1 West Glasgow 20 05 2010 Joel Smith jwss100 goog i 5jn2jgy738 X M
35. from your programme so here you can record any absences that have been taken 2 4 8 Courses and Seminars This section is linked to the Course and Seminar notification bar on the home page When an administrator enters details of a course or seminar in your region an outline will appear on the home page Onthis page you can view more details about course and seminar information that would not fit in the short notification Please note This page is not editable by a trainee if you wish to record attendance at teaching or comment on teaching content this can be done in the Educational Logs section of the Reflection menu 13 2 5 The Curriculum Menu The Curriculum Menu of the ePortfolio is where you can view the Foundation Curriculum and associate items from within your ePortfolio to progress towards achieving the competencies outlined in the curriculum You can also add comments and ratings here NHS Education for Scotland Dr Training Foundation Trainee Logout Selected Role Foundation Trainee If ePortfolio Profile Curriculum Forms Reflection Messages Help Home gt Curriculum gt Foundation Curriculum Foundation Curriculum 2010 FY2 FP Curriculum 2010 You should use this section to plan how you intend to acquire the knowledge develop the competences and demonstrate the outcomes which are required for satisfactory completion of your training This section will also allow you to record evidence that you have achieved a
36. here a trainee sees their Sign off log book for those practical procedures that they need to be verified as competent in The records in this section will be requested via the ticketing system and filled in by an external assessor Dr Training Foundation Trainee Logout Selected Role Foundation Trainee JePortfolio Profile Curriculum Forms Reflection Messages Help Scotland Home gt Forms gt Log book of Procedures Log book of Procedures The GMC requires demonstration of competence in a series of procedures for full registration The log book has been developed so you can record that you have satisfactorily completed each of these procedures at least once during Foundation Year 1 F1 A completed log book is also required for successful completion of the Foundation Programme To view more guidance select a Logbook of Procedures Guidance Show Log book For 28 07 2010 31 07 2011 Restrict Types To Show All Show Details Add New Procedure 3 records displayed out of 3 items per page 50 Y page E of 1 od Title Type Date Modified Date of Activity Shared Q Iv Cannulation Signed Procedure 01 08 2010 01 08 2010 Q IV Cannulation Signed Procedure 01 08 2010 01 08 2010 Q Lumber puncture Procedure 01 08 2010 01 08 2010 Staging Demo site map support NHS Education for Scotland 2010 2 6 4 1 Sign Off Procedures The first type off procedure is the sig
37. iculum Forms Reflection Messages Help Scotland Home gt Curriculum gt Personal Development Plan Personal Development Plan The Personal Development Plan is your chance to set out what you expect to achieve during each post and throughout the programme It should be developed in conjunction with your supervisor and should be updated following appraisal meetings The PDP should be reviewed at the beginning of each post You should identify learning objectives outline the plan for the objectives to be met and give an indication of the timescale for the objectives and an idea of how evidence for the completion of the objective will be achieved These should be agreed with your supervisor Once objectives have been achieved they can be ticked off They will remain on the PDP to reflect your achievements throughout training Show PDPs For 28 07 2010 31 07 2011 Show Details Add New Entry items per page 50 O page 1 of 1 Title Date Modified Achieved Shared Action a 11 01 08 2010 x Y Edit Delete Links 1 Staging Demo site map support NHS Education for Scotland 2010 Click on the title to view a PDP entry or place a tick in the Show Details checkbox to get an overview as shown on the example above You can also edit or delete the entries You can add a comment or signature to it the comments will be displayed at the bottom of the entry and they are visible to all who you choose
38. imescale Evaluation and outcome show how you have achieved your objectives Has it been achieved O In order for a Supervisor to see this entry it must be shared Private or Shared Place in the Shared Area of my ePortfolio VW Once filled this PDP will be saved in the list of PDPs in the main PDP section You will also be able to access it from the curriculum competency that it is linked to by clicking the Open link adjacent to the PDP details in each competency The inputted answers to the following questions in the PDP will be highlighted in bold in the curriculum outcome that the curriculum PDP is attached to e Title e How will these objectives be addressed 19 e Timescale 2 5 2 The Curriculum edit page In addition to your displayed curricula in the curriculum menu you will see a page tilted Edit Curriculum highlighted below Dr Training Foundation_Trainee_ Logout Selected Role Foundation Trainee ePortfolio Foundation Academic Curriculum 2010 FP Academic Curriculum 2010 Foundation Curriculum 2007 FP Curriculum 2007 Foundation Curriculum 2010 FY2 FP Curriculum 2010 FP Curriculum 2007 Home gt Curriculum Curriculum Section FP Curriculum 2007 This section covers the progress you r Curriculum Personal Development Plan Foundation Academic Es cicam 2010 A Foundation Curriculum 2007 Personal Development Plan Set up and regularly maintain your Person
39. l agreement is also counter signed by your supervisor 10 The educational agreements are keyed to the Supervisors associated with your post If a new Educational Supervisor or Program Director is added to you account a new educational agreement will be generated to for both you and Feature not currently available At the start of each Training Period you will be required to sign all your educational agreements and health and probity declarations for that period before you will be able to save any new forms to your ePortfolio You will be able to view existing content but will not be able to add any new 2 4 4 Certificates and Exams You can add completed certificates here such as Life Support Certificates To complete the process these need to be verified by a Supervisor on their log in You can also upload an electronic version of your certificate if you have one Note The expiration date refers to the date that the certificate expires If you are filling in details of an exam you can also include the Expected Exam Date and Exam Passed Date if relevant 2 4 5 Personal Library You can upload items to your Personal Library this can be scanned paper documents PDFs images or other items to include in your ePortfolio You can choose to share the documents in your Personal Library or keep them private The maximum upload limit per user is 40MB so try to optimize or shrink large files by zipping them compressing the size of images etc
40. manually search for a specific ePortfolio user 38 one NHS Selected Role Foundation Trainee Education fi or Scotland ye Po rt f o l 10 Profile Forms Curriculum Reflection Messages Help Northern Deanery 5 gt Compose Users User Search Include only active users and o po users which have been active in the past 0 w days and will be active in the next 0 _ days Location Bishop Auckland General Y Select a location at or under this M To select more than one name hold down the Ctrl key while clicking additional names Supervisors Trainees No recipients returned Dr Joe Bloogs Testing WPack99 Add Recipients Cancel Finished Development site map support NHS Education for Scotland O 2010 Finally compose your message and click on the Send button e Delete select the appropriate message s to delete To delete one message highlight it and click on the Delete button To delete multiple messages place a tick in the checkbox next to them and click on the Delete button e Reply select the appropriate message that you want to reply to and click on the Reply button This will reply to the sender only e Reply to All select the appropriate message that you want to reply to and click on the Reply to All button This will reply to everyone that the message was sent to e Forward select the appropriate message that you want to forward on to other trainees Supervisors within
41. n off procedure Although these can be self entered by a trainee usually they would be added by an external assessor after the trainee has issued a ticket using the ticketing system see section 2 6 6 below Important The sign off procedures are saved against your training year not your post When issuing a ticket you must select your current training year to have the option of generating a sign off procedure ticket 2 6 4 2 Other Procedures The second section allows a trainee to personally log any procedure that they undertake You may wish to do this to build up an accurate record of all the procedures you undertake in your Foundation Training This information can be very important for entry into Speciality Training and it is highly recommended that you keep a log of your procedures in this way To add a new log click on the Add New Procedure button see above This will open a form to fill in which can then be saved by clicking the Save button 26 NHS Education for Scotland Dr Training Foundation Trainee Logout Selected Role Foundation Trainee Select Role Profile Forms Curriculum Reflection Messages Help Scotland Select Role gt Home gt Forms gt Log Book gt Detail Log Book Detail i Session will timeout in 45 Minutes Reset Session Log Book To add a new Log Book entry fill out the details below and click the Save button Date of Procedure Procedure With or without assistance Owith assista
42. nce O without assistance Comments In order for a Supervisor to see this entry it must be shared Private or Shared Place in the Shared Area of my ePortfolio v Save Cancel Staging Demo site map support NHS Education for Scotland 2010 Logs can be marked as private or they can be shared with your Supervisors Shared or unshared it is important that you are mindful that you must ensure confidentiality of any individuals involved in the procedure and should not under any circumstances record any patient data in the ePortfolio 2 6 5 Target Timeline In this section you will find a target timeline set up to help you monitor the forms required for your ePortfolio The requirements are grouped either by post or by training period There is a drop down menu to select the post that you wish to view the requirements for You will see displayed by how many months you have to complete the requirement from the start of the post training period not the current date You will see how many forms are required and also a running total of the forms completed so far There is also a status column that displays a red cross when the number completed is lower than the number required When the required number is reached the cross changes to a green tick 27 Dr Training Foundation Trainee Logout Selected Role Foundation Trainee Select Role gt Home gt Forms gt Target Timeline Target Timeline Below is a timeline for th
43. nd maintained each outcome a Curriculum Information 2 Key Curriculum changes for 2010 You can link a competency by clicking on S Competencies Expand All 3 1 Professionalism 2 Good Clinical Care i 3 Recognition and management of the acutely ill patient i E Resuscitation i 4 5 Discharge and planning for chronic disease management 6 Relationship with patients and communication skills i 7 Patient safety within clinical governance i E 8 Infection control i E 9 Nutritional care i 10 Health promotion patient education and public health i 11 Ethical and legal issues i E 12 Maintaining good medical practice 4 13 Teaching and training B 14 Working with colleagues i B 15 Practical Procedures i 16 Investigations i Staging Demo site map support NHS Education for Scotland 2010 The Competency categories 1 16 presented here can be expanded either one at a time using the symbols or all at once using the Expand All link Expanding the categories reveals the individual competencies each which is represented by a blue text competency link By clicking on the competency link for example 1 1 i Behaviour in the workplace you can view the following information e The outcome of successfully achieving the competency e The knowledge and attitudes behaviours that need to be demonstrated in order to successfully achieve the competency e The c
44. o generate your self tab 34 Test KSS1 Logout NHS Selected Role Foundation Trainee Education for Scotland If ePortfolio Profile Forms Curriculum Reflection Messages Help Kent Surrey and Sussex Home gt Forms gt Self Appraisals gt Select Type Select Type of Self Appraisal Form Please select where to file this Self Appraisal Form and then select the Create link File against FY1 St Peter s Hospital 29 03 2010 01 08 2010 vi Action Self Appraisal Form Create Self appraisal of learning Staging Demo site map support NHS Education for Scotland 2010 Again you can view or create forms by clicking the blue link or Add new Self Appraisal form button in the same way as for the Assessment forms detailed above in section 1 5 3 Note Not all deaneries use self assessments forms so this section may not have as many forms available if you are located in an area that does not require them 2 7 3 Careers Management Note this page is expected to be updated with either an additional careers management form or a replacement careers management form This page allows you to keep a record of any career development activity you undergo This sort of activity can take place in many varied formats ranging from discussions with supervisors to large events or fairs The history of any careers discussions you have should be saved here including dates and names of Supervisors who h
45. o print this page and give it to your assessor in person Dr Training Foundation Trainee Logout NHS Selected Role Foundation Trainee Education for Scotland gt tf i Por t f ol 10 SelectRole Profile Forms Curriculum Refection Messages Help Scotland Generate New Ticket The unique login code for the Assessor to use is 773d2q24p9 An email has been sent to notifying the assessor of this unique login code Dear Joel Smith Assessments have been requested for the trainee listed below mants from the ePortfolio home page at http staging nhseportfolios org he following link will automatically enter this code for you staging nhseportfolios org Anon Login Login aspx LoginCode 7 ASSESSMENT DETAILS Trainee Dr Training Foundation_Trainee_ Post Fy1 West Glasgow Hospitals 30 05 2010 31 07 2010 Assessments Requested Case based discussion CbD F1 Assessor Joel Smith LoginCode 773d2q24p9 Trainee Comment Trainee Email test13 test com Thank you for taking the time to complete these assessments If you have any problems then please contact support by emailing ePortfolio Support Regards Dr Training Foundation_Trainee_ Staging Demo site map supper You can send a repeat e mail request if an e mail was sent initially if the assessment has not been completed within seven days The Send Reminder link automatically appears next to any tickets that have not been completed within this timefram
46. on The information page is where ePortfolio team National Deanery and Local administrators can upload documentation and resources relating to the Foundation Programme and using the Foundation Programme ePortfolio 2 9 2 Access Rights You can view the access that different roles have within ePortfolio with regards to viewing trainee information 2 9 3 Frequently Asked Questions You can browse through the FAQs to see if other people have asked a similar question to you in the past and find out what the answer is If these do not answer your question then there is the option to complete and send a form to ePortfolio Support to assist you further 2 9 4 Support You can submit enquiries to ePortfolio Support if you are having technical problems with your ePortfolio 40 Please note the ePortfolio support page is for technical problems only such as page errors If you have a problem with your Personal details Post or Supervisor allocation please contact your local administration time This also applies if you have forgotten your user name or password 2 9 5 User Guides You can download a printable User Guide on how to use your ePortfolio 2 9 6 Blank forms In this section you can view blank forms that are available to you within ePortfolio These forms are also printable but are for information purposes only E g for taking notes during a clinic These forms should not be used to fill out any section of your ePortfolio Forms
47. on CbD F1 work Based Assessment KES ETE SE ae LC Developing the clinical teacher assessment F1 3600 Team assessment of behaviour TAB Self TAB Create Staging Demo site map support NHS Education for Scotland 2010 You cannot self complete some forms for example a Team Assessment of Behaviour TAB assessment and you will see a red cross next to it in the action column A separate Self TAB form is provided for this purpose The range of forms available to self create sometime varies according to deanery requirements so can vary across different users Multi source feedback in most Foundation Deaneries this will be TAB also requires a self assessment as well as peer colleague assessments You can complete this Self TAB by clicking on the Create The completed form clearly shows that it is a self assessment Note There are differences between Deaneries which means that you may not be able to view your assessments until a certain number have been completed or they have been released by your Supervisor if this functionality is used by your Deanery 2 6 3 Supervision Meetings In this section you will find the forms that record the meetings that you have with your various different supervisors 24 Dr Training Foundation Trainee Logout Selected Role Foundation Trainee Select Role gt Home gt Forms gt Educational Supervision Meetings Educational Supervision Meetings Below are the mee
48. ore skills required in order to successfully achieve the competency at both F1 and F2 levels You can add a rating Not achieved Some Experience F1 Level Competent F2 level Competent and any comments Your comments and ratings will appear in green and will be labelled as being trainee generated 14 ri Your Supervisors Programme Directors can also do this they will be labelled as Supervisor Rating or Supervisor Comment If evidence has already been linked to a competency as shown above you can view this by clicking on the magnifying glass icon next to it NHS Education or Scotland Dr Training Foundation_Trainee_ Logout Selected Role Foundation Trainee ePortfolio Profile Curriculum Forms Reflection Messages Help Scotland Home gt Curriculum gt Foundation Curriculum Foundation Curriculum 2010 FY2 FP Curriculum 2010 You should use this section to plan how you intend to acquire the knowledge develop the competences and demonstrate the outcomes which are required for satisfactory completion of your training This section will also allow you to record evidence that you have achieved and maintained each outcome 4 Curriculum Information Key Curriculum changes for 2010 You can link a competency by clicking on S Competencies Expand All F A 1 Professionalism i 1 1 Behaviour in the workplace lt PDP 1 1 Mini CEX 3 months Open Trainee Rating Some Experience 1
49. rst you will have to confirm the post or training year that you are currently participating in before hitting next Important note There are different forms available to ticket in both the post and the training year In particular the Sign Off Procedures are stored against your training year so are only available to ticket if you first select this NHS Education for Scotland Dr Training Foundation Trainee Logout Selected Role Foundation Trainee fePortfolio Select Role Profile Forms Curriculum Reflection Messages Help Scotland Select Role gt Home gt Forms gt Ticket Requests gt Generate New Ticket Generate New Ticket Post Select Post M Assessment Forms You can select multiple assessments for one assessor if desired Staging Demo site map support NHS Education for Scotland 2010 Next you need to select which electronic form you wish the external assessor to complete from the list that will appear as shown below before clicking Next once more 30 Dr Training Foundation Trainee Logout Selected Role Foundation Trainee ePortfolio Select Role Profile Forms Curriculum Reflection Messages Help Scotland Select Role gt Home gt Forms gt Ticket Requests gt Generate New Ticket Generate New Ticket Post FY1 West Glasgow Hospitals 30 05 2010 31 07 2010 vi You can select multiple assessments for one assessor if desired lmulti Source Feedback Ne Onini
50. scussion entry fill out the comments you would like to add below and click the Save button Try to include dates and names of supervisors who have contributed to discussion as well as relevant points discussed Once you have filled in the details of the careers discussion you should click the Save button You can also discard you entry with the Cancel button Once saved entries will be displayed in a list on the careers management page You can Edit or Delete entries using the appropriate links in the right hand action column 36 2 8 The messages menu You access the Messages section by clicking on the Messages menu header You can send receive internal messages regarding ePortfolio Dr Joe Bloogs Logout ra NHS Selected Role Foundation Trainee Lo fi for Scotland 4 Por ti 0 l 10 Profile Forms Curriculum Reflection Messages Help Northern Deanery 43 Refresh Subject Received EG Personal Folders 3 Deleted Items A Drafts ino 13 Sent ltems There are no messages to display in this folder Development site map support NHS Education for Scotland 2010 The folders within the Messages section are displayed down the left side of the screen As standard they consist of Deleted Items Drafts Inbox and Sent Items There are three functions available which allow you to manage your Personal Folders e New Folder this enables you to add a new Personal Folder e Rename select the
51. side of the screen a user login box is displayed enter your username and password in the appropriate fields and click on the Log In button e Government NHS National Awards en Na Education for Scotland ePortfolio ha AboutUs Support Login Release Notes Welcome to the NHS ePortfolio User Name Password 7 a e i If you were given a 10 digit login code th togging in ase contact your local administrative lead for an assessment enter it here Pack Log in Login Code our Welcorr pg de Go To Assessment NHS Education for Scotland 2009 When you log in to ePortfolio for the first time you will be prompted to change your password you will also be prompted to verify that your e mail address is valid If you want to change your password again at a later date you can do this by clicking on the Profile drop down menu and selecting Personal Details Enter your old password and then enter your new memorable password twice in the appropriate fields 2 1 3 Glossary of terms Trainee The primary user of the ePortfolio In this case a Foundation trainee Roles There are three principal roles on the Foundation ePortfolio that of the Trainee Supervisor and Administrator Each role views the ePortfolio system differently and can perform different functions dependent on their role Sites These are the main ePortfolio types currently Foundation Physician CEM Pharmacy RCR RCPCH Nursing and RCOG
52. te forms in this section It is generally accepted that most forms will be entered into your account via the ticketing system or directly from your Supervisors ePortfolio account see section 1 5 6 below however you are also able to create a form yourself on an assessor s behalf in the unusual circumstance that an assessor is unable to do so themselves Normally an assigned clinical or educational Supervisor or an administrator would create assessments directly using their own login You should not use this facility to allow others to fill in forms from your own access This will log those forms as self entered and they may therefore not count towards your necessary numbers of assessments To self create forms in this manner select the Add new Assessment button and click the create link as indicated on the screenshot below This will bring up the empty form that can then be completed 23 Dr 2010 Trainee Logout Selected Role Foundation Trainee Education or Scotland ePortfolio Profile Forms Curriculum Reflection Messages Help Scotland Home gt Forms gt Work Based Assessments gt Select Type Select Type of Work Based Assessment Please select where to file this Work Based Assessment and then select the Create link File against FY1 Wishaw General Hospital 11 07 2010 30 11 2010 Mini clinical evaluation exercise CEX F1 Direct observation of procedural skills DOPS F1 Case based discussi
53. tings and forms recorded between Trainee and Supervisor for this account in ePortfolio To add a new Meeting or Form click the Add New Meeting or Form button Note Any educational or teaching meetings should be recorded in the Reflection section Add New Meeting or Form Mid point Review Q 07 December 2009 13 31 sg To view data security and data protection information see Help section About ePortfolio You can view or create forms by clicking the blue link or Add new meeting button in the same way as for assessment forms detailed above in section 2 6 2 Meeting or Supervision forms are generally entered by a supervisor directly from their log in Some supervisors may require you to self enter these forms on their behalf but this should be the exception rather than the rule Dr 2010 Trainee t Selected Role Foundation Trainee Home gt Forms gt Educational Supervision Meetings gt Select Type Select Type of Meeting or Supervision Form Please select where to file this Meeting or Supervision Form and then select the Create link File against FY1 Wishaw General Hospital 11 07 2010 30 11 2010 Create Create Meeting or Supervision Form Attendance 25 2 6 4 Log of Procedures You can use this section to record any practical procedures that you undertake For those following the 2010 curriculum this section will be split into two parts The first will be w
54. to have access to it If you want your Trainer s to be able to view your entries then you can choose to share them If not you can choose to keep them in your private area and no other ePortfolio user has access to your private entries Your Trainer can sign the PDP entry and add a comment if required however you must share an entry first so that they can view it To add a new entry in your PDP click on the Add New Entry button Then complete the free text boxes for your PDP entry and click on the Save button Remember to select Place in the shared area of my ePortfolio from the drop down bow see below if you wish your supervisor to be able to see this entry 17 Dr Jae Bloogs Lonout Selected Rote Foundation Trainee NM ePortfolio PETE gt rom Horthern Deanery Home gt Reflection gt Personal Development Plan gt Detail Personal Development Plan Detail i Session will timeout in 45 Reset Session Minutes PDP To add a new Personal Development Plan entry fill out the details below and click the Save button Mandatory fields are marked with a Title What specific development needs do I have Tips on writing click to show hide How will these objectives be addressed Timescale Evaluation and outcome show how you have achieved your objectives Has it been achieved In order for a Supervisor to see this eper it must be shared Private or Shared Place in the Shared Area of
55. ulti Source Feedback Hospitals 04 02 2010 29 05 2010 m B FY1 West Glasgow Y Clinical Supervisors Report Hospitals 01 08 2009 Ticketed 29 01 2010 send Reminder 11 05 2010 Joel Smith jwss100 goog i t4k2m23fqj X Direct observation of FY1 West Glasgow Sia 22 04 2010 Joel Smith jwssi00Gg00g y 6fgd266wh8 procedural skills DOPS F1 Blood Hospitals 04 02 2010 SaN Culture Peripheral 29 05 2010 Eeminder FY1 West Glasgow 06 04 2010 Joel Smith jwss100 goog i 7b5gq2kr2y Y Multi Source Feedback Hospitals 04 02 2010 29 05 2010 You can also access the ticket request page directly from the Forms menu 29 By performing a ticket request you are creating a unique code so that an external assessor who may not have an ePortfolio account can access the system allowing them to complete assessment forms for you in your programme You can also view previously generated codes by inputting a date range on this page Note f you delete a code and the assessor then tries to use it they will not be able to You will need to create a new code After clicking on the Request New Assessment button you will need to complete various forms and click on next after each section Note You are responsible for inputting all of the correct details on the form however the assessor will have the opportunity to review and amend any mistakes if necessary Fi
56. your location and click on the Forward button e Move to Folder select the appropriate message s that you want to move to another folder within your Messages section 39 2 9 The Help Menu You access the Help section by clicking on the Help menu header You can get help and support information on ePortfolio here Dr Joe Bloogs Logout Selected Role Foundation Trainee n Fal e Po rt f 9 l 19 Profile Forms Curriculum Reflection Messages Northern Deanery Home gt Help Help Section Information User Guides 1 Read helpful documentation and resources on the Download a printable User Guide on how to use Foundation Programme and how to use your you ePortfolio ePortfolio Access Rights Blank Forms Review the access that different roles within View blank forms ePortfolio have with regards to viewing stored information Frequently Asked Questions About ePortfolio Browse through the Frequently Asked Questions p Learn about ePortfolio and how it supports the to see if problem you are having has been encountered by other people as well Foundation Programme Support Release Notes Submit enquiries to the ePortfolio Support Sytem 1 Download the latest Release Notes if you are having any trouble using the documentation application or need assistance Development site map support NHS Education for Scotland 2010 Let s take a look at what each menu item is used for 2 9 1 Informati
57. your username and password In the first instance this will be provided by your Denary or Foundation School administration staff You will either receive a user name or password directly from the administrator or you will be provided with a Welcome pack code that you can use to activate your account yourself These details can either be communicated by email or on paper If you have been issued a welcome pack you will need to enter it in the welcome pack log in page accessed from the www nhseportfolios org ePortfolio home page see below for location e Government NHS National Awards Nag Education for Scotland ePortfolio AboutUs Support Login Release Notes Welcome to the NHS ePortfolio User Name Password Log In Forgot Password Assessors If you were given a 10 digit login code our local administrative lead for an assessment enter lt here Login Code Go To Assessment Alternative ePortfolio sites Ropch ti NHS Education for Scotland 82009 You will be presented with a box in which to enter your welcome pack code Once this has been done you will be asked to fill in and amend the personal details presented before hitting save You will then be issued with your user name and password via the email address entered on the details page 2 1 2 Logging in Open your internet browser i e Internet Explorer Firefox etc and enter www nhseportfolios org in the address bar On the right
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