USER GUIDE - South Ayrshire Council
Contents
1. AyrShare Admin 01563 826077 BM Co eHealth Service Desk 01292 513355 E helpdesk aapct scot nhs uk Figure 21 eHealth and Admin s contact information 23 AYRshare User Manual If the issue is a technical fault e g a page won t load or AYRshare is crashing then you would e mail eHealth however if the issue is with content or access to AYRshare then you would click on the Contact AYRshare Admin button which will bring up a new screen Figure 22 Contact AyrShare Administrator RE Gillespie Darren This query will be sent by e mail Please do not include any sensitive information such as names or reference numbers AEA Details of the record you were viewing will be securely passed to the administrator you do not need to include this information in your query Submit Query Return To Gillespie Darren AyrShare Admin 01563 826077 Ba eHealth Service Desk 01292 513355 helpdesk aapct scot nhs uk Figure 22 Contact AYRshare Administrator No sensitive information should be contained within the query however Admin will get a direct link to the record that you were viewing when you spotted the fault therefore allowing you to describe the fault without putting any sensitive information in the e mail You can also speak to the admin team directly using the telephone number displayed next to AYRshare Admin The Admin team will then work to resolve the issue as quickly as possible2. eHealth Service Desk 01292 513355 helpdesk aapct scot nhs uk Figure 8 My Details Screen My Details screen Figure 8 allows you to change your basic details such as e Office Phone number e Mobile Phone number e Password If you need to make any other changes to your details then you will need to contact a system administrator 12 AYRshare User Manual 7 Folders Records The screen that appears for a child s record will differ depending on your level of access Figure 9 below shows a record from an Ordinary User s point of view and Figure 10 shows it from a NP LP s point of view My Foldors Search DARREN GILLESPIE 0906015014 M 09 06 2001 ii 1 RIGG ROAD AYR KAY ITN 31 10 2012 10 27 biy Detaile Named Person Peter Griffin SAC Peter Griffin south ayrshire gov uk T 01563826778 B 07777777777 Lead Professional Alan Reid NHS a dm Alan Reldiiaapet soot nis uk T 01563 826770 E 07843236111 TT Decument Name sgi AYRshare Al Pave south ayri giv uk Show subscriptions Ci Status Submitted By Organisation Date Submitted Draft Allison Russell NHS 31 10 2012 Draft Henry King SAC 24 10 2012 Final Alan Reid NHS 24 10 2012 Page Sire 10 20 50 eHealth Senace Desk E 01792 513955 EE helpdesk aagek acot riha ue Figure 9 Child s Record Ordinary User My folders DARREN GILLESPIE CHI 0906015014 Gender M DOB
3. Audit Log Audit Log EventDate 04 10 2012 15 25 04 10 2012 15 19 04 10 2012 15 18 04 10 2012 15 17 04 10 2012 14 56 04 10 2012 14 56 04 10 2012 14 49 04 10 2012 14 43 04 10 2012 13 58 04 10 2012 13 57 04 10 2012 13 43 04 10 2012 13 39 04 10 2012 12 49 04 10 2012 12 31 04 10 2012 12 05 04 10 2012 11 44 04 10 2012 11 36 04 10 2012 11 33 04 10 2012 11 32 04 10 2012 11 31 Description Subject Record Viewed Subject Record Viewed Subject Record Viewed Subject Record Viewed Subject Record Viewed Subject Record Viewed Subject Record Viewed Subject Record Viewed Subject Record Viewed Subject Record Viewed Chronology event added Subject Record Viewed Subject Record Viewed Subject Record Viewed Subject Record Viewed Subject Record Viewed Subject Record Viewer Subject Record Viewed Subject Record Viewed Subject Record Viewed User All Peel Alan Reid All Peel Alan Reid All Peel HV Jones Alan Reld All Peel Admin Test Admin Test All Peel All Peel Admin Test Admin Test Alan Reid HT King All Peel Alan Reid All Peel Admin Test Comments School Teacher 12345 a Last Figure 20 Audit Log for Child s Record 8 Reporting Issues Faults With The System If you are experiencing any issues with the system then it is important that you log the issue with either eHealth or the systems admin team Their contact details appear at the bottom of each screen on AYRshare Figure 21
4. 01392 513355 belodeskthaapct scotunhs uk Figure 6 Create New Record If the record that you have searched for does not appear on AYRshare then you have the ability to manually create the record The Create New Record box Figure 6 will appear below the search results with the criteria that you have searched already filled in you can then manually complete the rest of the demographic information and click on the Create New Record box Figure 6 As only the Child s Named Person and Lead Professional will be permitted to create records on AYRshare a dialogue box will prompt you to confirm that you are either the NP or LP The new record will now appear on AYRshare To gain access to the folder education and health you will need to contact the AYRshare admin team who can add you as the NP LP Social workers will have a Local Admin team who can manage their contact lists 10 AYRshare User Manual 5 1 1 Managing Contacts for new folders Local Admin Homi ly Faldo Search My Details New Fohters Alan Acidg ieapelsoo nhs ukt AYRshare HHS Logout Surname Forename Genter DOB t cassity Helen F 10 06 2012 cassity Joanne F 04 11 2012 Whyte Mackay Unborn June M 23 04 2013 _ Cassity Janice F 02 01 2010 Ag CASSITY DANIEL F 09 07 2001 4 PIKES MILA M 09 07 2001 0 SIMPSON BART M 26 06 1995 _ Smith Emma F 21 03 2001 Figure 7 Local Admin screen Local Admin is a user who has access to all ne
5. 09 06 2001 Age 11 Address 1 RIGG ROAD AYR KA 1TN Modified 31 10 2012 10 27 Named Person Lead Professional Peter Griffin SAC Peter Grffin south ayrshire gov uk 01563826778 B 07777777777 Alan Reid NHS Bs Expires 17 10 2013 DB ld 01563 826779 07843236111 AYRshare Alan Reid eapct 4cot ohawk Show subscriptions fl Show document upload options Document Name Type 7 Status Submitted By Organisation Y Date Submitted W Xx Sa CAP 2 Draft docx CAP Draft Allison Russell NHS 31 10 2012 A Sa CAP 3 Draft docx CAP Draft Henry King SAC 24 10 2012 x Cap Final docx CAP Final Alan Reid NHS 24 10 2012 Page Se 10 29 50 r leMealth Service Desk 01292 513355 MB neiodeskaanct scot nhs uk Figure 10 Child s Record Lead Professional Named Person 13 AYRshare User Manual Both screens show the child s e Demographic details o CHI Community Health Index number o Gender MorF o DOB Date of Birth in format dd mm yyyy o Age calculated from the Date of Birth o Address including Post Code e NP LP s s contact information o Name Organisation o E mail address o Telephone Numbers Office and Mobile e Modified the date and time when the record was last modified Both screens also allow you to edit the amount of e mail notifications by clicking on the Show Subscriptions button This displays a drop down menu Figure 1
6. Manual e AYRshare Administrator 2 1 Ordinary User An Ordinary User only has access to a record on AYRshare that they are linked to as a contact The level of access to each record Folder is controlled by the Named Person and Lead Professional NP LP The NP LP maintains the Contact List for each record All Ordinary Users can view and add new information such as documents and Chronology events to records either manually or directly from their own system However only Ordinary Users designated as a NP LP can edit or delete Chronology events and delete or withdraw documents from a record 2 2 Emergency User An Emergency User has access to all records on AYRshare and can search and view any record that they require in the case of an emergency An Emergency User could be someone from Accident amp Emergency for example Although an Emergency User has access to all records on AYRshare they can only view records as an ordinary linked contact unless they are already linked to the record as a NP LP 2 3 Local Admin Local Admin is a user set up to manage the contact list of new folders created on AYRshare from their area As local admin you will be responsible for granting access to the NP LP for the new folders created 2 4 AYRshare Administrator AYRshare Administrators have full access to all records on AYRshare An Administrator can add new users and merge split match and delete records This manual provides a guide for O
7. and will advise you of the outcome 9 Logging Out When finished using AYRshare all users should log out by clicking on the Logout button found in the top right hand corner of scre AYRshare NHS Logout AYRshare will automatically log you out if it has been idle for a certain period of time 24
8. outcomes AYRshare User Manual 2 Getting Started In order to gain access to AYRshare you will need to download and complete in full the system access form Once the form has been completed both you and your line manager senior manager if you are gaining access as an emergency user will need to sign and date the form and send it to the AYRshare systems Admin team will set up your account Once you have been set up as a user of AYRshare you will be allocated a user name which will be your e mail address and an initial password to log in When you enter the allocated password you will be prompted to create your own strong password Minimum of 8 characters including capitals and numbers The new password you set will gain you access for the next 90 days before you will be asked to change it again Figure 1 Login Screen If there are no issues with the form then the systems admin team AYRshare Confidentiality Warning Access to this site is restricted to the peaple invalved in providing a service to the children in the system If you access information in this site for any other reason you are breaching confidentiality and data protection Login Username j Password Remember me next time Log In Contact AyrShare admin eHealth Service Desk HE 01303 513955 holpdeckifhaspct scot_ nhe uk There are 4 basic user types on AYRshare e Ordinary user e Emergency User e Local Admin AYRshare User
9. 1 that allows you to control what type of e mail notifications to receive By default you receive an e mail notification whenever new information is added to the Child s folder Chronology Updated Document Uploaded Subject Update ld Figure 11 As a NP LP you have the additional ability to enable or disable the sharing of a Folder and the ability to set an expiry date for the sharing of a Folder 14 AYRshare User Manual 7 1 Enabling or Disabling sharing NP LP The process of enabling or disabling the sharing of a Record is as follows mma Click on the button shown in Figure 10 This will bring up a dialogue box asking Are sure you would like to disable sharing Select Yes to disable sharing Enabling sharing is done using the same process Once sharing has been disabled only a NP LP will have access to the Record 7 2 Setting an expiry Date NP LP Expires 07 10 2013 l Click on the calendar to select date or free type date in field then click save icon 7 3 Documents The Documents screen allows you to view documents that are stored in the child s folder Figure 12 By entering a child s folder you are automatically taken to the document screen You can open a 2 document by either clicking on the icon or the document name This will open the document on your desktop therefore any changes you make will not be saved on AYRshare unless you save the document and upload it
10. AYRshare getting it right for every child USER GUIDE AYRsh x an me CID A S are East Ayrshire Ratti oe AYRshare User Manual Contents 1 Introduction 2 Getting Started 2 1 Ordinary User 2 2 Emergency User 2 3 Local Admin 2 4 Administrator 3 Home Screen 4 My Folders 5 Search 5 1 Creating a New Record 5 1 1 Managing Contacts for new folders Local Admin 6 My Details 7 Records 7 1 Enabling or Disabling Sharing Ld Setting an Expiry Date 7 3 Documents 7 3 1 Uploading a Document 7 3 2 Deleting a Document 7 3 3 Withdrawing a Document 7 4 Chronology sey Contacts 7 6 Audit Log 8 Reporting Issues Faults with the System AYRshare User Manual 9 Logging Out 1 Introduction To improve the well being of children and young people through the implementation of a secure shared information system that will enable coordinated and efficient support by well informed personnel working in partnership to achieve appropriate and timely interventions and improved outcomes AYRshare Vision Statement 2012 Within Ayrshire an electronic information sharing system has been developed known as AYRshare to support practice and enhance information sharing between professionals involved with a child or young person An AYRshare folder can be opened by a child or young persons Named Person or Lead Professional when it is identified that assessment information is required to be shared to maximise
11. ER Address Forename Postcode Search Search Results Surname Y Forename V Named Person gt HUNTER ALAN not available Named Person Last Update 24 10 2012 Nare Susan Steed Gender M Organisation NAC DOB 12 07 2001 e mail sw steedd narth ayrshire qov uk Address 23 ARDMILLAN SQUARE Telephone 01294222666 KALI GLR Mobile 07878965978 HUNTER COLIN ti Named Person Last Update 29 10 2012 Marre Peter Griffin Gender M Organisation SAC DOB 13 07 2001 e mail Peter Griffingisouth ayrshire gov uk Address 2 WHITLETTS ROAD AYR Telephone 015638626778 KAS OJE Merde OFF RPT Tire Figure 5 Search results As can be seen from Figure 5 the results show the child s basic demographic information and the NP s contact details not available Figure 5 shows that one of the records is to view This will appear if you are not a linked contact for the child therefore you will not have access to the record If you are a contact or an Emergency User then this Sa icon will appear instead allowing you to open the record AYRshare User Manual 5 1 Creating a New Record Search Results Surname Forename 7 Named Person No matches found Create new record Gender eM Ol DOB 12 08 2012 J Forename Middlename Sumare Current Colin Hunter Previous Address Postoode Current 12 Grange Street ka20 3ed Previus _Create New Record AyrShare Admin 01563 826077 MM Contact AyShare admin eHealth Service Desk BP
12. as a new document to AYRshare All contacts have the ability to upload new documents to a record However only a NP LP can delete or withdraw a document see 7 3 3 7 3 1 Uploading a document Although users will be able to upload documents directly from their own system all linked contacts will also have the ability to upload documents manually to a record on AYRshare Figure 12 Itis 15 AYRshare User Manual very similar to attaching a file to an e mail Multiple different types of documents can be uploaded to AYRshare including Microsoft Word and Adobe PDF files Documents Chronology Contacts 1 Hide document upload options Select a document to upload Browse T En Tye Child s Assessment amp Plan Documents Se Document Status Bratt Upload Document pram y Status Submitted By Organisation Date Submitted Child s t CAP 2 Draft docx Assessment Draft Allison Russell NHS 31 10 2012 amp Plan Child s Sa CAP 2 Draft docx Assessment Draft Henry King SAC 24 10 2012 amp Plan Child s Sq CAP Final docx Assessment Final Allison Peel SAC 22 10 2012 amp Plan Page Size JO 20 50 eHealth Service Desk 01292 519955 heipdaskimaanct scot nhs uk Figure 12 Uploading a Document To upload a document e Click on the Show document upload options BA button Figure 9 amp 10 This will display the upload options Figure 12 e Click browse to display
13. documents stored on your computer or on your network and choose the document you wish to upload e Select the Document type o Child s Assessment and Plan o Other e Select the Document status o Draft o Final o Other e Click on the button to complete the upload 16 AYRshare User Manual 7 3 2 Deleting a Document NP LP As touched on earlier as a NP LP you can delete a document from a record Documents Document Name Type V Status Submitted By Organisation V Date Submitted wW X z CAP 2 docx Windows Internet Explorer t NHS 19 10 2012 r CAP 2Grafi doo 2 Are you sure you want to delete this document ae Mie 7 lt CAP draft docx NHS 19 10 2012 1 Figure 13 Deleting a Document To delete a document e Clickthe icon next to the document you wish to delete e This will bring up a dialogue box asking Are you sure you want to delete this document e Select yes to delete the document 7 3 3 Withdrawing a document NP LP For a less final way of removing a document an NP LP has the ability to withdraw a document Once a document has been withdrawn it is only visible to the NP LP This means that although the document will no longer be available for other contacts to view there will still be a record of the document for future reference To withdraw a document e Click onthe icon next to the document you wish to withdraw e This will withdraw the document from the record and t
14. e any changes Figure 17 To view the child s contacts page click on the tab in the child s folder Homa My Folders Smanch My Dermika Alan Aeidg jaapct soot nhs uk HHS Lait Martha Reid Show subscriptions CHI 3105200623 Named Person Lead Professional Gender F HT King SAC All Peel SAC ree nee m HT KING south ayrshire gov uk amp all peel south ayrshire gov uk ge _ 0 078 Ai 33 Rose Avenue Ayr T 01292 223344 E 0781887766 01292112233 E 07818112233 KALS VC Mod fled 04 10 2012 13 43 Documents Chronology Cont acts eT Surname Forename Organisation Office Phone Mobile Phone Email Steed SW SAC 01292223311 07678998677 sw steed south ayrshire gov uk King HT SAC Named Person 01292 223344 0781887766 HT KING south ayrshire gov uk Peal All SAC Lead Professional 01292112233 07818112233 all peel south ayrshire gov uk Jones HV NHS 01294 223344 0781223344 john barrett aapct scot nbs uk Smith Sw SAC 01292 334455 0781001111 kirsty ramsay south ayrshire gov uk Reid Alan NHS 6779 12233 Alan Reidm aapct scot nhs uk Figure 17 Child s Contacts on AYRshare from an ordinary contacts perspective As a NP LP or Local Admin you have more options on this screen You have the ability to both delete a contact and add a new contact Hira My Folders Tearch My Detalls All Poelhizsouth ayrshlre qovak TAC Logout Martha Reid CHI 3105200623 Named Person Lead Professional Gender F HT King SAC All Peel SAC po
15. he document name will be faded out e To reintroduce the withdrawn document click on the icon next to the faded document Figure 13 17 AYRshare User Manual 7 4 Chronology The Chronology screen Figure 14 shows significant events that have been recorded about a child These should automatically be added to AYRshare from other systems such as Carefirst and SWIS All Users can view Chronology and add new Chronology events manually on AYRshare However only an NP LP has the ability to delete or edit existing Chronology events Figure 14 below shows an example of a Chronology from an ordinary contacts point of view To enter a child s chronology page click on the e EE tab in a child s folder Chronology m rg Source Recorded Event nii ee Category Significance ALL lel ALL El By Date Time Significant Event Outcomes Action Taken ALL ALL l oe Lisa was reassessed by CAHMS 19 11 12 Risk Lisa 7 TE Out of A presents 3 to herself was recognised however CAMHS MAR 16 11 201 stating that issues are more reactive and behavioura NHS Manual TARGET 12 00 Aat eea aese A ghey Uae ileal rather than emanating from a mental disorder Lisa Achieving re into care er mother retur Lisa assessed by CAMHS as requiring to home Concerns raised by Education staff PC MARKIN Lisa was searched by WPC resisted armrest and was NH 13 11 2012 regarding Lisa s Involvement with a drugs i i NHS Manual 2 pee 10 00 substa
16. ificance of the event e Green Positive e Amber Alert e Red Negative e Blue Significant When manually inputting a Chronology event you will Figure 14 Input who it was recorded by and the date and time it was recorded 18 AYRshare User Manual e Describe the Significant Event 1 e Input the Outcomes Action Taken and click on the icon to insert the Chronology Figure 14 e Select a category from o Safe o Healthy o Achieving o Nurtured o Active o Respected o Responsible o Included e Select the significance of the event o Positive o Alert o Negative o Significant Chronology will automatically be sorted into date order newest first however users can filter the chronology by e Organisation e Source e Category e Significance 19 AYRshare User Manual This is done by clicking on the drop down box under the relevant heading they wish to filter by Figure 15 For example an NHS worker could filter the chronology so that only chronology events from the NHS are shown Org Source Recorded Event e 3 Category Significance ALL ALL 5 By Date Time Significant Event Outcomes Action Taken ALL IALL T as Manual M Bell pat Attended CHC for immunisation Next appointment given Healthy Positive NAC 7 SAC Manual M Bell Batata 12 rubbish Good Nurtured Positive Figure 15 Filtering Chronology Users can print Chronology by clicking on the ic
17. igure 3 shows the records of children for whom you are a linked contact You can be linked as Named Person Lead Professional or a contact for a child s record Each child has a folder and information about the child is stored in this folder My Folders allows you to quickly access your records by clicking on the icon to open the folder The contents of the folder are described in section 7 You have the ability to sort the Folders by clicking on the by e Surname e Forename e Last update Figure 3 icon This allows you to sort the folders AYRshare User Manual 5 Search AYRshare My Folders My Details Alan Reid aapct scot nhs uk Search Criteria Reference Type CHI Gender M OF DOB E Surname Address Forename Postcode eHealth Service Desk 01292 513355 helpdesk aapct scot nhs uk Figure 4 Search Screen The Search screen Figure 4 is the same for all users and works in 2 ways 1 Searching using a unique reference type e CHI e CareFirst e FACE e SWIS e SWIFT 2 Searching using a minimum of 3 demographic identifiers from Gender e Forename e Surname e Date of Birth e Address e Postcode AYRshare User Manual Once the Search has been complete the results will be shown as below in Figure 5 Search Criteria Reference Type CHI Search Gender M OF DOB Er Sumame HUNT
18. n Se HT KING south ayrshire gov uk all peel south ayrshire gov uk ge ik Fi j Addresse 33 Rieke Aan AS 01292 223344 B 0781887766 01292112233 07818112233 KAIS WC Modified 04 10 2012 13 43 sharing lt Expires 09 09 2013 lil Chronology Contacts Surname Forename Organisation Role Office Phone Mobile Phone Email f Steed sw SAC 01292223311 07878998877 sw steed south ayrshire gow uk 7 King HT SAC Named Person 01292 223344 0781887766 HT KING south ayrshire gov uk fi Peel All SAC Lead Professional 01292112233 07818112233 all peel south ayrshire gqov uk 7 Jones HV NHS 01294 223344 0781223344 john barrett aapct scot nhs uk 7 Smith sw SAC 01292 334455 0781001111 kirsty ramsay south ayrshire gov uk Reid Alan NHS 6779 1223 Alan Reid aapct soot nhs uk Firs 1 base Search OR List known associates 21 AYRshare User Manual Figure 18 Child s Contacts from Lead Professional Named Persons perspective Click on the icon to delete a contact Figure 18 Adding a new contact can be done in 2 ways e Searching for the user you wish to add in the box under Add Contact e Or by clicking on the button This displays a list of users with whom you have had previous contact Figure 18 From the Search Results Figure 19 you can choose the appropriate user and select their role from e Contact e Lead Professional e Named Person A record can only have 1 Named Perso
19. n and 1 Lead Professional Once their role has been allocated click on the icon in order to complete the addition of the new contact Contacts Audit Log Surname Forename Organisation Role Office Phone Mobile Phone Email 7 Steed SW SAC 01292223311 07878998877 sw steed south ayrshire gov uk 7 King HT SAC Named Person 01292 223344 0781887766 HT KING south ayrshire gov uk 7 lt Peel All SAC Lead Professional 01292112233 07818112233 all peel south ayrshire gov uk x Jones HV NHS 01294 223344 0781223344 john barrett aapct scot nhs uk 7X Smith SW SAC 01292 334455 0781001111 kirsty ramsay south ayrshire gov uk 7S Reid Alan NHS 6779 1223 Alan Reid aapct scot nhs uk Add Contact Name lrei OR List known associates Surname Forename Organisation Role Office Phone Mobile Phone Email mia Reid Alan NHS Contact 6779 1223 Alan Reid aapct scot nhs uk Contact First 1 Last Lead Professional Named Person Figure 19 Adding a new Contact 22 AYRshare User Manual 7 6 Audit Log NP LP As NP LP you also have access to an audit log for the child s record Figure 20 This allows you to monitor any changes that have been made to the record and also allows you to keep track of who has been viewing the record To view the audit log click on the Audit Les tab in the child s folder Documents l Chronology Contacts
20. nce She became abusive towards beets Search proved negative Exclusion for 2 Healthy staff and absconded form school Ye Update sent to school from sash statin NHS Manual LIZ SMITH 12 00 She also attended Cambs on 26 10 12 with Updated SEEMIS Respected Mark Mrs Simpson stated that Lisa had not re engaged with the aain Safety GARF The management of the level of risk GARF recommended that additional supports as NHS Manual Kirsty 18 10 2012 Lisa currently presents and the action plan stipulated in the action plan dated 19 10 12 were Safe pes Ramsay 12 00 aimed at maintaining Lisa at home and In requested from the appropriate Locallty Forum due to the community was discussed convene 18 11 12 Out of Hours Social Work referral received T C made to Marge Simpson by Mark Target SW at MARK 11 10 2012 Lisa was found by Police tonight sitting on approximately 9am Marge reported that Lisa was in NHS Manual TARGET 10 00 a railway bridge and stating that she was her bed Home visit arranged Concerns raised Active ime i going to jump Police took her home regarding Lisa s ongoing behaviour with Social Work where mum told Police she had don management cat of aeus odn Work referral alad lice infor at Lisa is currently in NHS Manual MARK Sea custody in Ayr Police office following an Broan tees BO Fem Sane te Safe oe escalation of challenging behaviours Mitat m Figure 14 Chronology Screen Chronology uses a traffic light approach to show the sign
21. on and can save Chronology as a PDF by clicking onthe Ral icon Figure 14 Chroniony Org Source Recorded Event pe Category ALL lAN By Date Time Significant Event Outcomes Action Taken ALL a Guidance teacher reported some A ae 12 11 2012 Continued communtcation Issues with Respected amp a sac SWIS Henry King 00 00 ara momen Agreed to monitor for Responsible AD wos Face AReid 18 10 2012 Attended Paediatric clinic No further appointment Healthy eo a Toe i f 00 ot ea i wee Qo ish eS i ee A Denise is not attending school on a A sac swis Bima LaO aoa regular basis and spending more time cael Mts for supported Achieving f In the pupil support base mng F 16 10 7012 Denise is not communicating with Respected amp A U sac SWIS P Griffin 00 00 peers Follow up with guidance teacher Responsible Recorded By Significant Outcomes Action Taken Event Event h Date Time Category Safe Significance Positive Page Size 10 20 8p Figure 16 Chronology screen LP NP As a NP LP you also have the ability to x e Delete significant event using the icon e Edit a significant event using the Z icon To save the changes click on the amp icon or to cancel the changes click onthe icon Figure 16 20 AYRshare User Manual 7 5 Contacts The contacts screen shows every user that has access to the record An ordinary contact will be able to view the contacts list without being able to mak
22. rdinary and Emergency and Local Admin users only A separate manual is available for System Administrators AYRshare User Manual 3 Home Screen AYRshare Alan Reid aapct scot nhs uk Logout Search My Details Recent Login history 19 10 2012 09 38 Logged in 19 10 2012 09 53 Logged in 18 10 2012 Ayrshare will be unavailable from 18 00 for 30 minutes 19 10 2012 09 56 E 18 10 2012 i gt AyrShare website notifications Date Detail If this is not accurate please change your password and contact the helpdesk 18 10 2012 Q9 Ayrshare will be down due to maintenance between Jel 14 00 and 16 00 Previous 1 Next Notification History Name Event Date Event Description Detail User COLIN HUNTER 19 10 2012 10 05 Document uploaded CAP CAP 2 docx Alan Reid COLIN HUNTER 19 10 2012 10 04 Document uploaded CAP CAP draft docx Alan Reid DENISE CASSITY 19 10 2012 09 52 Chronology event added Consultant Paediatrician Allison Russell DENISE CASSITY 19 10 2012 09 48 Chronology event added School teacher Allison Russell DENISE CASSITY 19 10 2012 09 44 Chronology event added School Teacher Allison Russell First 4 Last eHealth Service Desk 01292 513355 i helpdesk aapct scot nhs uk Figure 2 Home Screen The Home Screen Figure 2 is split 3 boxes L Recent Login History This allows you to monitor your recent login history to see if there are any irregularitie
23. s e g the login history showing you as logged in when you weren t or any failed login attempts that were not you If the login history is not accurate change your password immediately and contact the helpdesk AYRshare Website Notifications This will notify users of any problems or changes to the system e g you will be notified here if the system is due to be down for any reason Notification History This will notify you of any updates to records that you are linked to For example if a new Chronology event has been added to a record you are linked to it will appear here as a notification Users can enter a child s record directly from here by clicking on the icon or the child s name If configured to do so Users will also receive an e mail for any notifications Within the e mail it will have a description of the event and a link taking you directly to the child s record AYRshare User Manual 4 My Folders Search My Details My Folders Surname V Forename V DAVIDSON SMITH aa BOYLE aa MICHOCKI First 4 Last eHealth Service Desk 01292 513355 W helpdesk aapct scot nhs uk Figure 3 My folder Screen Gender F F M F DOB 02 04 2001 21 03 2001 03 02 2001 17 06 2001 All Peel south ayrshire gov uk Postcode G537FY EH497ER DD114JP KY169PB AYRshare SAC Logout Last Update w 19 10 2012 19 10 2012 19 10 2012 18 10 2012 The My Folders screen F
24. w folders created in their area Postcode KAS OE KAZ 0G KAJ TLL EH12 6AW KAS ITR KAG DX Created Created By 24 01 2013 14 49 John Barrett 24 01 2013 10 22 John Barrett 23 01 2013 10 05 Alan Reld 71 01 2013 09 44 Allison Russell 18 01 2013 12 06 John Barrett 11 01 2013 14 28 Alan Reid 19 12 2012 09 00 Allison Russell 1a f12a 2012 14 45 Alan Reid AyrShare Admin HF 01560 826077 Gi Contact Avr Stare simn alaaith Service Desk GF 01202 519355 helpdeshibaapctpcotnhe uk Page Sete 10 29 56 E g A local admin for South Ayrshire will only have access to folders created by South Ayrshire personnel and the same applies for the NHS NAC etc As a local admin your main role is to manage the contact lists of new folders To do this you have access to a New Folders tab Figure 7 This tab allows you to see all the new folders created in your area on AYRshare From here you can access the new folders by clicking on the folder icon and go in and manage their contact list To see how to manage the contacts for a folder see section 7 5 Contacts 11 AYRshare User Manual 6 My Details AYRshare My Folders Search Alan Reid aapct scot nhs uk NHS Logout Change Contact Details Office Phone 01563 826779 Mobile Phone 07843236111 Save Contact Details Change Password Current Password New Password Confirm New Password Save New Password
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