ARAMS Shows Portal Application User Guide June 2015
Contents
1. Keeper Details Keeper name Address of holding ARAMS SouthWestern PO BOX 6299 Milton Keynes Holding identifier 00 000 0000 CPH Additional Identifiers 00 000 0000 CPHs Flock Herd Number UK 111111 Species Sheep Type of production Meat Address of keeper MK10 17Q if different from above Animal count 3120 If you need to change your details such as name address or CPH number you will need to contact your local APHA office Please note any amendments can take up to 72 hours to update You can amend any other details such as Animal count Type of production Species etc by going to the Edit HR status in the Farmers Portal 15 3 Additional Identifiers This is for any additional CPH numbers that you use for frequent adjacent moves land that you move your animals to from on foot that has a different CPH number and or that shares a common boundary You will be able to record these for your reference 17 ARAMS Show Portal Application User Guide 9 June 2015 Updated 15 4 Replacement Tags The Replacement tags tab will allow you to view edit and record Replacement Tag on your holding register The replacement tags screen is an overview of all of the information provided within the date range you selected If you need to add new replacement tag information click the Add Individual button for individual tag numbers or Add Batch for recording a batch of replacement tags View Replacement Tag Information 082. The user enters the total number of animals received making sure to enter a numeric value Step 7 The user selects either Yes or No to accurately record if the Keeper is unchanged Number of animals received Keeper is unchanged Yes Recipient name Recipient phone number Step 8 The user enters the recipient name and phone number and moves onto the animal detail tab Step 9 The user can amend if required the ID s and number of animals in the animal detail tab 11 2 Verifying an Existing Move Once the user has checked that all the necessary fields are correct and has entered the information contain in the above steps Confirm Movement gt Existing Move the user can select the verify button the system will validate some of the details entered Once the user is satisfied the details are correct the user can confirm the move 11 3 Confirming a Move The user selects the confirm button this saves the movement details added by the destination keeper and confirms the move 11 4 New Movements The user can record a new move onto their premises that has not been set up electronically by the departure keeper i e the departure keeper is using paper forms 12 ARAMS Show Portal Application User Guide 9 June 2015 Updated The user must complete all the fields for both the departure and the destination keeper The destination keeper must remember to record all the departure details as well as the arrival details to create
3. User Note The two time fields Time first animal loaded and time of departure fields are automatically populated with the time the movememt record is created These fields can be changed to the exact time that the movement took place ARAMS Show Portal Application User Guide 9 June 2015 Updated 6 2 Exemptions Exemptions can be claimed by selecting the relevant exemption code from the drop down menu Exemption code descriptions can be found by selecting the help icon On Exemption 101 Foster Lambs on Movement or Foster Kids on Movernent 102 Animals movin g from tack 157 Has been held in isolation facilities for 20 days prior to movement to show or since last movement trom a show 158 VIN be held in isolation facilities for 20 days on return from show 169 Moving to show and no animals have moved onto the holding since the animals last visited a Returning to their correct home after being inadvertently rounded up from common land nimals moved for performance exhibition purposes and a permit has been issued for the mov e 9s Declaration for sheep goats returning home from an Al centre received and they have been placed in Defra Approved Isolation Movement of Breeding Rams or Bulls move takes place between August tat anc 30th they are isolated upon arrival and a breeding declaration has been receive recipient 8 Rams or bulls intended for breedin moving to market between Aug 1 and Nov 30 anima ts isolated and a declara
4. and any tag number selected will be ignored Add Batch will allow you to identify animals as a batch Animal Information Date Of Identification Year Of Birth format 2014 Species Sheep Breed if Known Genotype if Known Own Use Number Of Animals w Identified Batch Identifiers Upload Batch EID Tags Choose file No file chosen Upload e Date of Identification Enter the date when the animal was tagged e Year of Birth ene Enter the animal s birth year The format of this field is YYYY MS EN ene eae Select either Sheep or Goat e Breed if Known rmrrurnnnnnrrnnnnrrnnnnne Enter if known e Genotype if KNOWN cceccce eee Enter if known JOE 500 EE Enter any further comments e Number of Animals Identified This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals that have been born by calculating the tags e Batch Identifiers Here you can upload a file of the batch animal tags or enter as the number of animals the flock herd mark of the batch and an animal description Click the Date of ID menu to see an overview of the information that you have just added 15 6 Deaths Deaths will allow you to view edit and record Death records on your holding register 21 ARAMS Show Portal Application User Guide 9 June 2015 Updated Home Keeper details Replacement tags Date of ID leaths Movements Annual
5. c cccccecececsceececsceees e Haulier Registration Number OWU SE oeenn ATEREA e Adjacent MOVE rrrrrrrrnnrrnnnnrrnnnneennneee ARAMS Show Portal Application User Guide 9 June 2015 Updated Enter the date of the movement Enter the species of the animal This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals being moved Enter your CPH Enter the haulage company name or the individual transporting the animal s Enter the vehicle registration number used for transport You can enter your own comments Tick the box to select if the move is either an active move or an inactive adjacent move These adjacent moves are moves that you have to record in your register but for which subject to certain conditions you do not have to report via ARAMS See below page x for a more detailed explanation An active move means that the move will always be displayed at the top of the Movement Register 25 An inactive move means that the move will not be displayed at the top of the Movement Register it will appear according to the date it was first created e Animals on movement eccess You will view the list of EID tags you have allocated to your account If any of these are included in the movement you can move the individual Identifier for the animal s to the animal numbers box by simply clicking on the tag and press Add
6. 8 SouthWestern ARAMS Shows Portal Application User Guide June 2015 Contact Animal Recording and Movement Service ARAMS Tel 0844 573 0137 Web http www arams co uk pa CCA 9 Xa csd CERTIFIED MEMBER 2013 credit services association vie QUALITY BGO 9001 2006 dr 2 a gt Deloitte i Best Managed pr Companies i l C M Irish Payroll Association il Irish Lfe Winner 2012 Monis 208 NSALCertified qu This document contains material and intellectual property rights which are subject to restrictions on use and disclosure and may only be used for the purposes for which it is supplied Circulation of this document to anyone other than SouthWestern personnel or other personnel with specific responsibilities related to the project is prohibited Contents NNN screech ences esis E 1 DOCUMENT Information c cccecececcececececcccecscscecececsceceececscscass 1 1 Terms amp Definitions c ccececcececececcccecscscecececsceceececscseess Ta kul ge 16 0 6 O e EE 5 1 SPECIES EE EN 5 2 Departure De ENE 5 3 PD 6 Movement Detail rrnnnrrnnnnrnnorrnnnrnnnnnnnsrrnnnnvnnnnnnessrnnnsnnnnnnnsssnnnnnn 6 1 Departure and Deer Owner Details 6 2 DE 10 0 SOE EEE 7 Animal Detail seemeerevrrrrrrrrrororvnrrrnnnnrnosrrnnvvrnnnnnnsssrnnnvnnnnnnnsssnnnnnn 7 1 Uploading Tag File csccacencoetacesesasanocad EA EN 9 Food Chain Information FO seciccsccssexcdscecsu
7. CPH number e Animal Count The number of animals you have in your holding This can be reset at any time e Type of Production Meat Wool Dairy and Breeding select one or more options SPECIES noscere Select sheep goats or both e Flock Herd Mark UK 244220 Click SAVE to update your CPH holding register 14 1 Linking a CPH If you wish to link another CPH number to your main holding you can do this by logging into the farmer s portal and going to the tab Link other CPHs Please note you will be asked to log in again to continue Home Record movement Confirm movement Holding Register Search Movements Once logged in again the following sections will be available e User details e Link CPH e Currently linked CPHs Link CPH Allows you to link unlink a CPH to a user User details Username testarams Primary 00 000 0000 CPH Logout Link CPH Currently linked CPHs 00 000 0000 Uniink The User details section will show your username and your primary CPH number There is also an option to Logout of Link other CPH section of the portal if you do not wish to continue In the Link CPH section you will need to enter the CPH number and post code you wish to link to your main holding You can then enter the following information regarding the new CPH 15 ARAMS Show Portal Application User Guide 9 June 2015 Updated e Animal Count The number of animals you have on you
8. December to comply with legal requirements This record will show how many animals you have within your business This should be used for inspection purposes Inventory Date 1 December 20_ Enter current year for example 2014 Total number of Sheep rrrrnrnnrrrnnnnnnnnne Total number of sheep within your business Total number Of Goats oeenn Total number of goats within your business Date Entered add Date the annual inventory has been carried out Click Save New Inventory details Mew Annual Inventory Record Inventory Date 1st Total number of Sheep Total number of Goats Date Entered December 20 Save new Inventory details Annual Inventories previously recorded Inventory Date 1st Total number of Sheep Total number of Goats Date Entered December 20 Keeping an accurate holding register including completing the annual inventory as at 1 December is a cross compliance Statutory Management Requirement SMR 8 29 ARAMS Show Portal Application User Guide 9 June 2015 Updated
9. Inventory For Official Purposes Guidance Notes The death screen is an overview of all the information provided within the date range you have previously selected To add information to this page click the Add Individual button to add death of individual animals or Add Batch to record the deaths of a batch of animals View Animal Death Information 08 12 2014 08 06 2015 Month Year of Death Individual Identification Number where appropriate Number of Animals Dead Breed if Known Approved disposal route used Individual Batch Add Individual Add Batch Add Individual means you will need to enter the Animal death information into the fields provided Animal Death Information Month Year of Death format 01 2014 Approved Disposal Rout Number of Animals Deed v cial anten f ene KNE e Month Year of Death Enter the date of death of an animal in the following format MM YYYY GO Select the animal species e Breed if KHOWN rmmnrssrarrvnrnrnsrvnvnnnee Enter the animals breed e Approved Disposal Route Used Enter how the animal s where disposed of optional e Number of Animals Dead This field is greyed out so you will not be able to enter any information The system will automatically enter the number once you have selected the Individual Identifiers e Individual Identifiers List of EID tag numbers you have allocated to your account Move the individual Identifie
10. a complete move 12 Print Movement Document The user can print a movement document by selecting the print button after creating a move The document will then open in a new window for the user to print the four copies required populated with the movement details provided Movement Document under the Sheep and Goats Records identification and Movernent England Order 2009 as amended se complete in BALLPOINT pen and press firmly but before doing so read the important notes overteaf 1 Departure Location Departure CPH 12 345 6789 Keepers name and full postal address of holding of Departure JOE BLOGGS THE FARM lt lt lt Total Number of Animals moved Please tick box if Postcode CA14 4TY Return from rounding up from common land Full postal address of Destination Moving animals within your business that remain under your day to day care and control POSEPHINE BLOGGS THE FARM O Moving animais to a Central Point Recording Centre CPRC Using a supplementary sheet ARAMS S or attaching a list of individual identification numbers stapled to this form Postcode CA14 4QY Destination Isolation Separaton Unit Destination Exhibition or Performance Non CPH Food Chain Information FCI for sheep and goat movements to slaughter only Tick one EF 060 All the animals in the consignment satisfy the FCI statements detailed on the reverse of this form 13 Search Movements The user can search for
11. all movements recorded in the last number of days which are not being processed by AMLS Step 1 The user selects Search Movements provided on the menu Search for a movement Start date IE End date Premises Ly j v Move type On Off Step 2 The user selects date range using the interactive calendars provided Step 3 The user can select which CPH number to conduct search on if they have more than one CPH number Step 4 The user selects on movement or off movement dependant on what type of move the user needs to retrieve Step 5 The user selects search button and all the relevant records are retrieved with a summary for each record appearing on screen To view the moves full details the user selects the View or Amend link and this opens the movement detail screen as explained in the Record Movements section of this document 13 ARAMS Show Portal Application User Guide 9 June 2015 Updated Status AMLS Success User Note The status of the record states at what stage the EN record is in the process 14 Holding Register Signing Up NOTE If you have already registered to use the Farmers Portal all you will need to do is login to the portal as normal and you should see User on the menu bar Home Record movement Confirm movement Holding Register Search Movements Link other CPHs Click on the User drop down option and select Edit HR status This will allow you to sign
12. up for the holding register User v Edit HR Status Tick the box to Sign Up for Holding Register Edit Holding Register Settings Sign Up for Holding Register Please indicate if you want markets abattoirs collection centres and O assembly centres to update your holding register for moves to and from these locations CPH Animal Count Type of Production Species Flock No Additional Identifiers CPHs 00 000 0000 3120 Meat Sheep v UK 111111 00 000 0000 Wool Dairy Breeding Stock Other 00 000 0000 1089 Meat E Sheep v UK 111112 00 000 0000 Wool Dairy Breeding Stock Other 00 000 0000 1000 Meat z Sheep Y UK 111113 00 000 0000 Wool Dairy Breeding Stock Other Save If you would like to receive automatic updates to your holding register for movements from to your holding to from markets collection centres and assembly centres and to abattoirs tick the box to enable this option dit Holding Register Settings Sign Up for Holding Register Pao indicate if you wank markets batons Coke meinen and arembiy Centres po updale pour hadie regler for moves fo and Troen Haga Vee De G CFH pire g PF ol Productor ieh 14 ARAMS Show Portal Application User Guide 9 June 2015 Updated Displayed is a list of linked CPH s Each CPH number you have linked will have its own holding register with separate date that you will be able amend at any point The following fields will need to be completed for each
13. 12 2014 08 06 2015 Date of Number of Replacement identifiers Individual number or Previous or Surviving identifier details if known Individual Individual replacement replacements Flock mark number Comments Batch Add Ind Add Individual Add Baich ividual will allow you to enter the replacement tag s Replacement Tag Information Date of Replacement a Species Sheep v Previous Identifier Comments Number of Replacements w Individual Identifiers 27 Upload Individual EID Tags Choose file No file chosen Upload Individual dentifiers Selected Individual Identifiers UK 0 100425 425 00004 UK 0 100425 UK 0 100425 UK 0 100425 UK 0 100425 UK 0 100425 UK 0 100425 UK 0 100425 UK 0 100425 UK 0 100425 00002 ee av i Date of replacement Enter the date of when the tag has been replaced Jo EE Select the species of the animal Previous identifiers Enter the tag number you are replacing if known Fe sccasecocessanccscensscnees Any comments regarding the replacement of their tags Number of replacements This field is greyed out so you will not be able to enter any information The system will automatically enter the number of replacements you are making once you have added the replacement identifiers Replacement Identifiers This is a drop down list of EID tags number you have allocated to your account i e tags that you have ordered and received f
14. 588 035 UK 0163 153 Step 2 The user can un flag a tag that has been added by selecting the tag in the right hand side box and clicking on the left facing arrow This returns the tag to the left hand list Na Nu NNS N NS Additional FCI Nw N aN N NS Information about animals showing signs of a disease or condition that may affect the safety of meat derived from it them NS N Identification of animalis UK 0163588 03703 h x i UK 0163 A UK UK 0164768 10158 UK 0163588 03552 UK O 30 i UK 0 03459 UK 0163693 04012 UK 0169205 02500 UK 0169205 02631 Step 3 The user records any relevant information given by the keeper in the three free text fields 10 ARAMSS Show Portal Application User Guide 9 June 2015 Updated Describe the disease or condition or diagnosis if veterinary surgeon has examined the animals Withdrawal periods have been observed for all veterinary medicines and other treatments administrated to the animals while on this holding and previous haldings Information about holding restrictions ar results of analysis of samples relevant to public health 10 Submitting a Move Once the user has completed all the details in each tab the user selects the save button the system will then save the move and a message will appear on screen Movement Successfully Saved Movement ID xxxx Movement successfully saved Movement Id 30569 User Not
15. England This document lays out step by step procedures to follow to navigate the Show Portal application so that the user can complete the following actions e Logon ARAMS Show Portal Application User Guide 9 June 2015 Updated e Record a Move e Confirm a Move Existing or a New Move e Print a Movement Document e Search Moves 3 Logon Once the registration has been completed by the user and approved by the bureau each user will be supplied with a confirmation code via email with instructions on how to register a password The confirmation code will be communicated to the user via email within 48hours of registration If you have not as yet registered then please see the how to register user guide Portal Log In Please enter your username and password Register if you dont have an account Account Information Username Password Log In Account Security as follows e Unused or dormant accounts should be suspended or deleted after 24 months of inactivity e The user s account will be locked after 3 failed attempts at login User Note If the case of difficulties with logging on please contact the Farmers Helpline phone line on 0844 573 0137 Once logged in you will see the important information box displayed on the home screen as shown below Important Information Welcome to new ARAMS Notifications feature For a more information please refer to the relevant user guide on www arams co u
16. You can select more than one tag If you select add the incorrect one and wish to move it back click on the tag and press Remove If itis an adjacent move depending on the scenario it may not be possibly to precisely state which animals in the flock herd are subject to this provision and so enter their individual tag numbers here in which case you may enter the approximate numbers and flock herd marks See the guidance below e After you have entered all of the relevant information you can click on the Save button 15 7 2 On Movements The On Movements will allow you to view edit and record On Movements records on your holding register and will be an overview of all information provided within the date range you previously selected Movement Register for On Movements 08 01 2014 08 07 2014 Sheep or Number of Animals Individual Identification number or Batch identifier or Cross ref to list of animals where CPH Location Animals arrived Own Date Goats moved appropriate from Use Add flock herd mark s only for slaughter animals this list might be with the outgoing movement document or it may be a list sent back to you by a CPRC If you have selected the option to have your movements updated automatically they will appear in the movement register on movements list These movements can be amended once they have been downloaded into your register If you have not selected to have the automatic download
17. d at the top of the Movement Register it will appear according to the date it was first created Enter the Individual Animal Number and click Add Item 27 ndividual Animal Numbers Selected Animal Numbers Add Item hemove If you enter an incorrect number press Remove and edit the number After you have entered all of the relevant information you can click on the Save button If you do not have the Individual Animal Numbers there is an option to batch the animal s Count Number of animals moved Herd Mark Herd number An example where you may wish to do this is if it is an adjacent move where depending on the scenario it may not be possibly to precisely state which individual animals in the flock herd are subject to that provision and so to enter their individual tag numbers here in which case you may enter the approximate numbers and flock herd marks See the guidance below Select Add Item Batch Animal Details selected Batch Animal Details Count Herd Mark Count Herd Mark Add Item You can enter more than one herd mark by selecting again the Add item button The total will be automatically calculated in Number of Animals moved in addition to any Individual Animal Numbers Click Save to create the record of the On Movement 15 7 3 Adjacent moves Where you have animals that move frequently to an adjacent or nearby holding that has a different CPH number you are permitted to record that
18. e Moves to Collection Centres Assembly Centres and Markets will only populate and generate a movement document and will not create a move in ARAMS 11 Confirm Movement There are two options within the confirm move tab existing movements and new movements 11 1 Existing Movements All movements that are waiting for confirmation can be found in this tab Movements awaiting confirmation Movement Id 32402 Step 1 The user selects the Complete and Confirm button From premises 00 111 2222 Departure date 03 03 2014 To premises 12 345 6789 aT Complete and confirm Step 2 The user is then presented with the five tabs used to create the move however the only fields available for the keeper to complete are contained in the movement and animal detail tabs Step 3 The user enters the arrival date using the interactive calendar The arrival date will default to the departure date but this can be altered if needed Step 4 The user only records the Unloading Date if different from the arrival date by using the unloading date interactive calendar ARAMSS Show Portal Application User Guide 9 June 2015 Updated 11 Arrival Arrival date m Date of Unloading BEE if different Step 5 The user can change the Time last animal unloaded by using the time picker Time last animal unloaded 9 28 Number of animals A A received g 28 Keeper is unchanged Yes w w Step 6
19. e to enter any information The system will automatically enter the number of replacements you are making once you have added the replacement identifiers e Batch Identifiers This allows you to upload a batch of tag numbers if available or allows you to select the number of animals the flock herd mark for that batch and a description Click the Replacement Tags menu to see an overview of the information that you have just added 15 5 Date of ID Date of ID will allow you to record view and edit Births on your holding register Home Keeper details Replacement tags Date of ID Deaths Movements Annual Inventory For Official Purposes Guidance Notes 19 ARAMSS Show Portal Application User Guide 9 June 2015 Updated The Date of ID information screen is an overview of all the information within the date range you have selected If you need to add new information to this page click the Add Individual button for individual tag numbers or Add Batch for recording a batch View Animal Information 08 12 2014 08 06 2015 Individual Identification Number where Date of Number of Animals Year of Breed if Genotype if Own Individual Identification Identified Birth Known Known Use Batch appropriate Add Individual Add Batch Add Individual will allow you to enter the new ID birth information into the fields provided Animal Information Date Of Identification Year Of Birth format 2014 Species Breed
20. ep 2 Deer move only lf the user is recording a deer move the two fields date last cleansed and place vehicle cleansed will be unlocked to record that information ARAMS Show Portal Application User Guide 9 June 2015 Updated Movement Animal Detail Mauler FOI Vehicle Haulage Who transported animals Departure Keeper Receiving Keeper Hauller Haulage Company Haulier Name Vehicle Registration Hauller Phone Number Date Last Cleansed m Place Vehicle Cleansed Transport Transport Authority imbor Transport permit Number Assured Scheme Number 9 Food Chain Information FCI Step 1 The user selects one of the two FCI statements dependant on which statement is appropriate for the move being recorded All the animals in the consignment satisfe the FEI statements detailed a The FCI Statements are not satisfied for all the animals in the consignment and additional information is provided 9 1 Additional FCI Step 1 The user can select tags from the right hand side list by highlighting the tag and clicking the right facing arrow to move tag into left hand side box All tags that are added into the right hand side box are flagged by the user where more information about the animals showing signs of a disease or condition that may affect the safety of meat derived from it them is to be recorded ke N Ne Additional FCI Sk NS a Ne Identification of animalis UK 0163488 03703 EA UK0163
21. fact in the holding register without having to report the movements to ARAMS but only so long as the movements e are frequent e are on foot i e you don t transport the animals in any vehicle e donot involve contact with other livestock Examples of such moves where it would be impractical to report each animals move to from a different CPH are regular moves to allow animals to graze in a e neighbor s field that shares a gate with yours e neighbors field you use for grazing across the road from yours where you keep your animals In these scenarios you can create a standing entry in the off on movements section of your holding register to record e that sucha move takes place e the frequency of the move 28 ARAMS Show Portal Application User Guide 9 June 2015 Updated e The CPH numbers of the land the animals are moved from and to You don t need to record precisely which animals are moved where that is impractical Under this option you should select the active button if you are using the adjacent move facility This will ensure that the standing entry that you create will always appear at the top of your OFF or ON movements sections so that an inspector examining your records can appreciate that and will not think that you have failed to report moves if they are examining your movement reports on ARAMS 15 8 Annual Inventory Annual Inventory should be completed at the end of the year between the 1 and 31 of
22. g Register via the Farmers Portal you will be asked to select your CPH number The CPH numbers you can see will depend on the CPH numbers you have linked to your main holding You can then select the premises number from the drop down box and click apply see the image below This is the Holding Register for premises 00 000 0000 Please select your CPH Premises number Apply 16 ARAMS Show Portal Application User Guide 9 June 2015 Updated Select the date range that you want to view it defaults to 6 months from today on your first login If you manually change the Start Date and leave the End Date blank it will automatically populate the End Date to Start Date 6 months or today whichever comes first If you manually change the End Date and leave the Start Date blank it will automatically populate the Start Date to End Date 6 months It will allow you to manually populate both date fields with any time period i e 12 months If you need to see data for a different date range then you must change the date range on this Home screen and press the Apply button before selecting the tabs you wish to view or edit You will be able to view all dates up to 3 years for the Replacements Birth Deaths Off Movements and On Movements Date range set to 30 12 2013 30 06 2014 Start date 30 12 2013 End date 30 06 2014 15 2 Keeper Details The keeper s details will show all your information see the image below
23. if Known Genotype if Known Own Use Number Of Animals Identified Sheep v Ica dantfers EE i REEM i e Date of Identification eesse Enter the date when the animal was tagged e TN Enter the animal s birth year The format of this field is YYYY gt PE Select either Sheep or Goat e Breed if Known rmrrnrnnnnnrnnvnnrrnvsene Enter if known e Genotype if KNOWN rarrrrnnnnrrrnnnne Enter if known JE 00 EE Enter any further comments e Number of Animals Identified This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals that have been born by calculating the tags e Individual Identifiers rrrrrrrrernnr The list of EID tags number you have allocated to your Add All Selected Identifiers Add Item account The drop down list will contain a list of tags provided by ETAS to your tag supplier for tags they have supplied to you and linked to the CPH that haven t already been used in a movement or birth since signing up for the holding register 20 If the tag does not appear in the drop down list use the empty field to the right to enter the tag number yourself and click add You can also use this field to enter the number of slaughter tags of you flock herd mark number you have applied Please note you will not be able to use the drop down field if there is any text left in the box circled above
24. k ARAMS Show Portal Application User Guide 9 June 2015 Updated The critical alert will be displayed at the top of the home screen and will inform you of any system or technical issues with the portal Critical alerts will only be displayed while active Message from webpage I Welcome to new ARAMS Critical alert feature For a more information please refer to the relevant user guide on www arams co uk 4 Record Movements This function allows the user to record a move from their premises including a facility to upload a file of tags or the facility to manually record tag numbers The user is supplied with five tabs to record the details required to complete a move The four tabs are Premises Movement Detail Animal Detail Haulier and Food Chain Information FCI 5 Premises The premises tab is split into five sections Species Departure Departure details Destination and Destination details 5 1 Species Step 1 The user records the species of the animals by selecting from sheep goats or deer Species Select an animal Sheep Goats Deer 5 2 Departure Details Step 1 The user selects their CPH number from the drop down menu will be populated with all CPH numbers linked to main CPH number ARAMS Show Portal Application User Guide 9 June 2015 Updated Departure Premises number 12 345 6789 vi Post code AB12 34CD Search Step 2 The user enters the postcode which is associated with
25. n the correct format Two formats e g UK 0163588 03703 or 826 0090909090 ARAMS Show Portal Application User Guide 9 June 2015 Updated Step 2 The user selects the Choose File icon this will open another window to allow the user to browse for the file to upload Movement Animal Detail Haulier Fil Upload tags Choose File Mo file chasen Upload Step 3 The user selects the file they wish to upload and clicks on the open button Portal A Rett Look in ty Documents A cache a Movement Animal Detail Haulier FCI 4 3 Downloat s My Recent Amy Music Documents Emy Pictures Upload tags Choose File No file chosen H desktop ini Ls E sample upload tags csv Desktop Total number of animals moved batched and individua Batch moves Individually identified My Documents Identity tags Ta My Computer E i me File name sample upload tags csv i Open UK 0163588 03703 x _ Files of type All Files J 3 x My Network C Open as read only Step 4 The user selects the Upload button if upload is successfully a message will appear stating the number of tags found Portal Upload Tags were Uploaded 127 tags were found Once the animal details have been completed the user moves on the Haulier tab 8 Haulier Step 1 The user records all the information provided by the transporter in the relevant fields provided on screen St
26. otherwise you will need to enter update the information manually yourself Once a movement has been created a list of movements will appear in the Movements section of your register and the underlying detail including any list of tag numbers can be viewed and amended by clicking on the View Edit button or removed by clicking on the Delete button homen Rorgisber for OG Wires 1080 12014 10072014 indaba Mortis ol jadrrtual kannie ans sumbet of Rack esanter CPH Les ala estat a tae if Aami ev Cece fet Do DAN of ees Cereb SSeS Seed Haus Mushy of Gea ba fil aper cape Lae BE Har frasi fn i JAE ng mi r enpi Hp e Saa accord inky covoec vooe ih View Edit neste flock herd mark s only for slaughter animals this list might be with the outgoing movement document or it may be a list sent back to you by a CPRC If you have not selected to have the automatic uploads click on the Add button and manually input the information 24 ARAMS Show Portal Application User Guide 9 June 2015 Updated Animal Off Movement Information Date Moved Species Sheep Number of Animals moved CPH or Location Animals moved to Haulier Name Haulier Registration Number Own Use Animals on movement Sheep in flock Individual Animal Numbers a Batch Animal Details Animal Count Herd Mark NN e Number of Animals moved e CPH or Location animals moved to e Haulier Name
27. plication User Guide 9 June 2015 Updated 6 Movement Detail The movement tab is split into three sections Departure Deer owner details and Exemptions 6 1 Departure and Deer Owner Details Departure Deer owner details Is this within your No First name business PR Surname Departure Date f Address 1 Date of Loading if different Address 2 Time First Animal Loaded 11 18 Address 3 Time of Departure 11 18 Post code Expected Duration of Journey Is the destination a No separation unit Moving animals toa No Central Point Recording Centre CPRC Step 1 If the animals are moving within the keepers business the user selects Yes if the animals are not moving within the keepers business then the value should be left defaulted to No Step 2 The user records the departure date they wish to use by using the departure date interactive calendar Step 2 The user will only record the Loading Date if different from the departure date by using the loading date interactive calendar Step 3 The user records the expected duration of the journey if relevant Step 4 The user selects either Yes or No to accurately record if the destination is a Separation Unit Step 5 The user selects either Yes or No to accurately record if the moving animals to a Central Point Recording Centre CPRC Step 5 The user can complete the Deer Owner details if these details are relevant to the move being created
28. r for the animal that is dead by simply clicking on the tag and press add If you select the incorrect one and wish to move it back click on the tag and press remove After you have entered all of the relevant information you can click on the save button You can select more than one tag at a time but holding the Ctrl button on the keyboard as you select the tags on the list 22 ARAMS Show Portal Application User Guide 9 June 2015 Updated Add Batch allows you to add a batch of animal deaths for times when the individual number is not known Animal Death Information Month Year of Death format 01 2014 Species Sheep Breed if Known Approved Disposal Route Used Number of Animals Dead w Batch Identifiers vw Upload Batch EID Tags Choose file No file chosen Upload Batch Animal Detials Uploaded EID Batch Tags Animal Count Flock Herd Mark Animal Description KNE e Month Year of Death Enter the date of death of an animal in the following format MM YYYY JE 00 EE Select the animal species e Breed if KHOWN rmmnnssrarrvnrnrnrsvnvnnnee Enter the animals breed e Approved Disposal Route Used Enter how the animal s where disposed of optional e Number of Animals Dead This field is greyed out so you will not be able to enter any information The system will automatically enter the number once you have selected the Individual Identifiers e Batch Identifiers rrrrnrr
29. r holding This can be reset at any time SPECIOS ccccecceeeceeeeeeeees Sheep Goats or Both e Type of Production Meat Wool Dairy and Breeding select one or more options e Flock Herd Mark UK 244220 e Now click Link CPH The last section indicates the CPH number s you currently have linked to your main holding You will have the option to unlink any of the CPH numbers you have previously linked by clicking the Unlink button Once you have completed the registration process you will be able to access the holding register by logging into the Farmers Portal 15 Holding Register It is important to note that you must keep a separate holding register for any land that you own with a unique CPH number where you may keep sheep or goats or other land e g temporary grazing where you keep exclusively sheep or goats Your holding register records for each CPH must go back 3 years from the last day when an animal is referred to in a movement record dies or leaves the holding Once you start using the ARAMS Electronic Holding Register you should retain your previous paper register for at least 3 years On the top menu bar of the Farmers portal you will now have the option to select Holding Register see the image below Home Record movement v Confirm movement Search Movements Link other CPHs You are currently logged in as a Farmer Portal user 15 1 Home When you have accessed the Holdin
30. rnnnnnnnrn This allows you to upload a list of batch animals or you can record the deaths as the number of animals in the animal count box their flock herd mark and a description of the animals Click the Death menu to see an overview of the information that you have just added 15 7 Movements Movements will allow you to view edit and record OFF and ON Movements and OFF and On Adjacent Movements on your holding register Home Keeper details Replacement tags Date of ID Deaths ements Annual Inventory For Official Purposes Guidance Notes Select the Movement menu to show the drop down box 23 ARAMS Show Portal Application User Guide 9 June 2015 Updated Movements Annual h Off movements On movements Off Adjacent Moves id On Adjacent Moves J 15 7 1 Off Movements Off movements from your holding is an overview of all information provided within the date range you previously selected To add more information click the Add button Movement Register for Off Movements 07 01 2014 07 07 2014 Sheep or Number of Individual Identification number or Batch identifier or Cross reftolistof CPH Location Hauliers Registration Numberof Own Date Goats Animals moved animals where appropriate Animals moved to Name Transport Use This information may have been updated created automatically via Markets Abattoirs Collection Centres and Assembly Centres who received your animals if you have selected this option
31. rom your supplier It also allows you to upload a list of tag numbers in the Upload Individual EID Tags upload 18 ARAMS Show Portal Application User Guide 9 June 2015 Updated To move a replacement identifier over to selected identifiers simply click on the tag and press add If you select the incorrect one and wish to move it back click on the tag and press remove After you have entered all of the relevant information you can click on the save button This will create a record on your holding register you can also cancel the replacement at any time by just clicking on the cancel button next to the save button Add Batch will allow you add replacement tags as a batch rather than individual tags in cases where you do not know the animal s individual tag number Replacement Tag Information Date of Replacement Species Sheep Previous Identifier Comments Number of Replacements w Batch Identifiers 7 Upload Batch EID Tags Choose file No file chosen Upload Batch Animal Detials Uploaded EID Batch Tags Animal Count Flock Herd Mark Animal Description e Date of replacement Enter the date of when the tags have been replaced EE nee ee Select the species of the animals e Previous identifiers Enter the tag number you are replacing if known Comments avvente Any comments regarding the replacement of their tags e Number of replacements This field is greyed out so you will not be abl
32. s then you will need to click on the Add button and manually input the information 26 ARAMS Show Portal Application User Guide 9 June 2015 Updated Animal On Movement Information Date Moved Species Number of Animals moved CPH or Location Animals arrived from Own Use Adjacent Move Inactive Animals on movement Individual Animal Numbers Selected Animal Numbers Add Item Batch Animal Details Selected Batch Animal Details Count Herd Mark Count Herd Mark Add Item JER 8 rong enn een Eee erent ee eer ero e Number of Animals moved 08 e CPH or Location animals arrived from e Adjacent MOVE ccceseccssssccesssenenesenens e Animals on movement ARAMS Show Portal Application User Guide 9 June 2015 Updated Enter the date of the movement Enter the species of the animal This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals being moved Enter your CPH Tick the box to select if the move is either an active move or an inactive move These adjacent moves are moves that you have to record in your register but for which subject to certain conditions you do not have to report to ARAMS See below for a more detailed explanation An active move means that the move will always be displayed at the top of the Movement Register An inactive move means that the move will not be displaye
33. sncevsssassaanesssannesedseatanes 9 1 Additonal EC EEE 10 Submitting MV OVC secere ARS 11 COMMER GE EE EE 11 1 Existing MovementsS rrarnnarnnnnnnnnnnanennnvnnnvnnnrnnnvnnnvnnnsvnnnsnnesene 11 2 Verifying an Existing MOVEC ccccceseccccsssccccesseceeeeseceeeeeeeeeenes 113 Confirming a MGV C ciscccicesnciwidcdesaviaiscceshacinsavinnsmaaviecbesvnindoueadecdess 11 4 New Movemens Varemerker 12 Print Movement Document nnranunnnnnrnnnnrnnnnevnnnnevnnnnrnnnnsvennnesener 13 Search MOVEMENTS sercar iera E 14 Holding Register Signing Up rrrrnnnrrnnnnnrrrnnnnrrrnnnnnrrnnnnnsrnnrnnene 14 1 Ea 5 PE TE EE 15 gele FOC IS COT aaa sete pes acteannsetescuteseeteoesateanespacteonssetce cise eseauee 15 1 HM a amet eee nace ee E T E west oracses 15 2 Keeper DOUGIIS sic cicscdntinsdacadecinns daveidusasaneuedaiededuaatesiousiGeacddesstedess ARAMSS Show Portal Application User Guide 9 June 2015 Updated 15 3 PROG TIO WN a dem eS estes see veces cectec EEE 17 15 4 FT 18 15 5 BE 0 DEE EE 19 15 6 Del 21 15 7 MASE NG IAN EE NE EE EE NE SR 23 Bl NNN 24 BI TN EN 26 BIE NNN 28 15 8 MINN 29 1 Document Information 1 1 Terms amp Definitions Term Description DMR CPH FMP 2 Introduction The purpose of this document is to provide show portal users with guidelines and procedures to follow to assist them to correctly and accurately record and maintain the electronic recording of sheep goats and deer moves in
34. the CPH number selected Step 3 The user selects search and the CPH number and postcode are verified if details are a match the name and departure details populate driven from this match Departure Departure details Premises number 12 345 6789 N Name JOHN FARMER Add THE FARM Post code AB12 34CD ress Phone number 0123 456 7890 Search Mobile Number 5 3 Destination Details Step 1 The user enters the destination CPH number including the forward slashes in the relevant places i e 12 345 6789 Step 2 The user enters the destination postcode which is associated with the destination CPH number entered The postcode must contain a space in the relevant place i e AB12space14GY If the keeper has moved animals to or from this premise before the search will auto populate the details for the keeper This can be found by starting to type any information such as the keepers name or town into the CPH or Premises No box Step 3 The user selects search and the destination CPH number and postcode are verified if details are a match the name and destination details populate driven from this match Destination Destination details Premises number 12 345 6789 vi Name JOHN FARMER ees THE FARM Post code AB12 34CD Phone number DE Search Activity type Assembly Centre v To move between the tabs you can use the back and next buttons at the bottom of the screen e RE EN ARAMS Show Portal Ap
35. tion received from the sender Rams or bulls intended tor Breeding returning from a market Move takes place between August Ist and November 30th animals are isolated upon their return Movement of breeding qoats isolated prior to their departure and a breeding declaration has been received from the recipient 7 Animal Detail In the animal detail tab the user can record the number of animals moving per flock herd mark batch moves and the individually identifications of animals the system when requested will calculate the total number of animals provided Batch moves Individually identified Number Flockheard mark Description 3 Individually identified Identity tags UKOO11 22334455 x UK 11 2233445566 x Step 1 The user records the number of animals and the associated flock herd number in the batch moves tab The system will allow for extra batches to be inputted as more boxes will appear underneath the previous as you start to type in the information Step 2 If the premise has provided individual identifications the user will record each ID under the individual identified tab Step 3 The user clicks the Calculate button which automatically totals the number of animals keyed from both the batch moves and the individual identified tabs Total number of animals moved batched and 14 Calculate individualhy 7 1 Uploading Tag File Step 1 The user checks the file of tags to upload into the system is i
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