User Guide - Scottish Police Federation
Contents
1. Financial Circumstances Review Form All information on this form will be treated in confidence Po 1 YOUR DETAILS Full Name Tel No Address Mobile No Email 1 Email 2 Postcode Preferred method of contact Relationship to Officer 2 OFFICER S DETAILS Full Name of officer Rank and Number Current or last employing force Date of death Incapacity 3 DETAILS OF ELIGIBLE DEPENDANTS Please include all dependent children up to the age of 19 years in full time education this includes natural adopted or stepchildren Full name Date of Birth dd mm yyyy to Resident with applicant Relationship applicant 4 MONTHLY INCOME OF HOUSEHOLD Net earnings of self Net earnings of spouse partner State Pension State Child Benefit Widowed Parents Allowance Occupational Pension Police Pension self Children s Police Pension Maintenance Payments Investment Income Police Dependant s Trust Force Benevolent Fund Any Other Income TOTAL s St George s Police Children Trust Financial Circumstances Review Form April 2013 Company Registration Number 07822521 Charity Commission Registration Number 1147445 OSCR Registration Number SC043652 5 MONTHLY OTHER STATE BENEFITS Universal Credit if applicab2. s Police Children Trust and shared in confidence only with other police charities and that the personal information will not be shared with persons other than that without my express consent unless required to do so by law O In order to provide the best possible levels of service updates or other information agree to the St George s Police Children Trust contacting me using the details have provided am the parent guardian of the child children for whom application for a benefit is made certify that the information given in this application is to the best of my knowledge and belief correct and that should any over payment be made this will be repaid without any undue delay Signat rei ine a ea EEEE A AEEA Date iranianas Print name ccc cece cece eee e cece ee ea ease eaeaeneaees 12 FORCE FEDERATION REPRESENTATIVE DECLARATION certify that to the best of my knowledge and belief that the above particulars are correct that the child s parent regularly donated to the St George s Police Children Trust and that in my opinion the child children are eligible to be considered for benefit under the Rules of the St George s Police Children Trust Name in full Position Tel No Email St George s Police Children Trust Financial Circumstances Review Form April 2013 Company Registration Number 07822521 Charity Commission Registration Number 1147445 OSCR Registration Number SC043652
3. Form Appendix C Further Education Grant Application Form Appendix D Holiday Home Brochure APPLICATION FORM All information on this form will be treated in confidence O G 5 1 APPLICANT S DETAILS ren Full Name Tel No Address Mobile No Email 1 Email 2 Postcode Preferred method of contact Relationship to Officer 2 OFFICER S DETAILS Full Name of officer Rank and Number Date of joining service Date of retirement if applicable Current Last employing force 3 DETAILS OF OFFICER S DEATH OR INCAPACITY Date of death or event giving rise to incapacity please delete as applicable Cause Nature of Incapacity Date of medical discharge if applicable 4 DETAILS OF ELIGIBLE DEPENDANTS e Please include all dependent children up to the age of 19 years in full time education includes natural adopted or stepchildren e Please also include any of the above beyond 19 years of age about to undertake or currently in full time Further Education e g University College e f you only have children in the Higher Education Grant criteria please complete Sections 1 5 and then Sections 11 and 12 only Full name Date of Birth Relationship to Resident with dd mm yyyy applicant applicant Y N 5 REQUIRED DOCUMENTATION copies only please Birth Certificate Ado
4. Trust whilst serving the family may be eligible for an allowance or grant An Application Form will need to be submitted showing details of all children and household income If the children are under statutory school leaving age or if over that age and undertaking higher education a weekly maintenance allowance may be made For any children over 19 years of age a Further Education Grant may be payable if they are continuing their studies in further education Weekly maintenance allowances and grants approved by the Trustees will be back dated to the date of the event giving rise to the application or where the date of the event giving rise to the application is more than twelve months previously to a maximum of twelve months preceding the date of the application Change in personal circumstances e g marriage new job loss of job etc If a family s circumstances change it may affect the income of the household A new Financial Circumstances Form should be completed and returned to the Trust without undue delay The weekly maintenance allowance will be reassessed and adjusted accordingly with effect from the next quarter Are grants only available to the children of officers who have died or been incapacitated whilst on duty No allowances and grants are available to the dependent children of police officers and retired police officers who lose their lives or suffer significant incapacity whilst on or off duty The officer
5. and Kinship care Scotland only People such as grandparents aunts uncles and family friends care for children because their natural parents are unable to do so These arrangements may be entirely voluntary however often looking after children in this way is no longer seen as a voluntary service In Scotland if they are looking after a child like this full time or most of the time then they are a kinship carer Local authorities and Independent Fostering Agencies provide fees and allowances to enable foster carers to care for children and young people on a full time basis Different financial support arrangements apply depending upon whether the child is looked after or not looked after by the local authority Local authorities are allowed to operate different rules and set different payment amounts This means that sometimes payments for different children in the same household may be different and payments to kinship carers in the same street may also be different Foster Care England amp Wales If in doubt about a foster care matter where the child s parent is or was a police officer you should contact us so that we can be aware of the matter and more importantly offer advice about whether the Trust can help or alternatively provide direction to another appropriate advice source Kinship Scotland only If in doubt about a kinship matter where the child s parent is or was a police off
6. doesn t or didn t donate to the Trust but their dependent children now need support Can the Trust help The Trust s benefits are normally only provided to those officers who donated to the Trust or if now deceased did donate to the Trust whilst serving In exceptional cases e g the homicide of an officer on duty the Trustees may exercise discretion in applying benefits if the deceased officer did not donate to the Trust Please do not hesitate to contact us if you are in doubt about eligibility matters 12 6 10 What value of allowance or grant can beneficiaries expect to receive The value of an allowance or grant is dependent on the family household income If eligible a Registration Grant will initially be paid to each child and once the Application Form has been completed and returned to us the value of grant will be determined and payment arrangements made Are there circumstances under which families can seek extra support in the form of a one off grant There have been circumstances in which the Board of Trustees has agreed to make such an ex gratia payment e g purchase of trade tools or occupational clothing when leaving school and starting work purchase of a musical instrument to facilitate a musical activity course necessary text books Each application for an ex gratia grant will be assessed on its own merits and applications should be made in writing to the Trust s Secretary Does the Trust support chi
7. for children of all ages with beauti ful gardens and is just a short walk into the centre of Harro gate Bookings can be made from Monday to Sunday and availa ble on a first come first served basis Beneficiaries have pri ority on bookings for 2015 up until 31 January 2015 From 1st February the availability to book accommodation will be opened up to the wider police family at a small charge so whilst bookings for beneficiaries can still be made after this time availability may be lower Bookings for 2015 can be made now Please note the last booking for 2014 will be week commencing Monday 8 December 2014 Bookings will re open from Monday 12 January amp last booking for 2015 will be Monday 7 December 2015 To make a booking please contact Angela Halliday on 01423 504448 enquiries stgeorgespolicechildrentrust org St George s Police Children Trust Charity Commission 1147445 Companies House 07822521 OSCR SC038769 Current Beneficiaries Oz 9 Providing whelping hand if the A fully furnished property Sleeps up to 7 people 3 good size bedrooms snug 4th bedroom with conservatory off Children s play room selection of toys available Fully equipped kitchen with dining area Gardens to front and rear with patio amp garden furniture Sky TV Broadband Wi Fi To make a booking please contact Angela Halliday on 01423 504448 enquiries stgeorgespolicechildrentrust org www stgeorgespolicechildren
8. furnished property Sleeps up to 7 people 3 good size bedrooms snug 4th bedroom with conservatory off Children s play room selection of toys available Fully equipped kitchen with dining area Gardens to front and rear with patio amp garden furniture Sky TV Broadband Wi Fi To make a booking please contact Angela Halliday on 01423 504448 enquiries stgeorgespolicechildrentrust org www stgeorgespolicechildrentrust org 17 Laselles Road Harrogate North Yorkshire HG2 OLA For information regarding tourist attractions in and around the Harrogate area please visit www visitharrogate co uk A large proportion of the internal furnishings have been kindly donated by Next Charitable Fund A large proportion of the internal furnishings have been kindly donated by Next Charitable Fund
9. to assess the continuation and level of benefit The Financial Circumstances Form should be completed in_full by a responsible adult If a change in the benefit paid results then this will be notified in writing and take effect from the payment made at the next quarter Failure to a complete and provide a Financial Circumstances Form is likely to lead to the suspension of benefit until this completed form is received Appeal process A beneficiary or prospective beneficiary or their representative who believes that they have been unfairly treated under this policy should in the first instance raise the matter with the Secretary normally in writing including email stating the reasons for their belief The Secretary will then give further consideration to the matters raised Should the matter not be resolved by the Secretary the applicant or their representative should without undue delay bring the matter to the attention normally in writing including email of the Board of Trustees who will undertake further consideration of the matters raised 11 Frequently Asked Questions When should an Application Form be submitted Applications should be submitted at the first opportunity and a Registration Grant will then be awarded for each eligible child The family did not submit an application to the Trust at the time of death incapacity of the officer but need help now Are they eligible If the officer contributed to the
10. to the classification of a degree e g First 2 1 2 2 etc but to the fact that it is the first degree undertaken Does the Trust accept applications for Further Education Grant following a gap year Application for a Further Education Grant will only be considered after a single gap period from education of not more than one year Only a single gap period from education of not exceeding 12 months will be considered in an application for a Further Education Grant Does the Trust provide any financial support for gap year activities No Grants will not be provided for a gap year period or activities A beneficiary has turned 16 and left school to start an apprenticeship as a plumber He will be attending college one day a week throughout the three year apprenticeship term What sort of allowance can he expect to receive The Trust does not pay allowances or grants where the beneficiary is in work and earning money Release from work to attend college as part of an apprenticeship is usually taken into consideration by the employer within paid employment However the Trust may make an ex gratia grant to help an individual with the cost of beginning their working life e g tools materials or uniform 14 a 7g yp S77 St George s Police Children Trust A not for profit incorporated charitable company Appendices Appendix A Application Form Appendix B Financial Circumstances Review
11. 7k A Km Se St George s Police Children Trust A not for profit incorporated charitable company User Guide Updated and re issued August 2014 St George s Police Children Trust Registration numbers Companies House SGPCT Incorporated 07822521 Charities SGPCT Incorporated 1147445 Commission SGPT un incorporated 1147445 1 OSCR SGPCT Incorporated SC043652 SGPT un incorporated SC038769 Preface Since 1898 St George s Police Children Trust and its precursor charities has supported children in police families where the death or incapacity of a parent who is or was a serving police officer occurs The name of the Trust changed on 1 January 2013 to include Children in its title to better reflect the Objects and purpose of the Trust Support is of a financial nature and may range from a weekly maintenance allowance for each child in the family support through further and higher education and ex gratia grants for necessary activities or items The Trust is supported financially by serving police officers in police forces comprising the Trust s constituency who make a voluntary payroll giving donation to the Trust Additional income is derived from other donations legacies and investment income This User Guide is intended to provide information and guidance for Force Occupational and Welfare Unit arrangements Force Benevolent Welfare Funds local Police
12. Federations local Superintendents Associations and generally to individuals who are involved in seeking to help and support children in families following the death or incapacity of a parent who is or was a serving police officer The User Guide is also a useful resource for those who promote the work of the Trust to their colleagues This User Guide contains Information about the Trust and its governance Vv The key policy that reflects the Trust s governing documents and how the Trust s benefits may be applied The type of support the Trust may be able to provide The weekly maintenance allowance and grants framework Frequently Asked Questions FAQ s Application Forms Y Vv VV WV Financial Circumstances Review Form gt Holiday Home Brochure Whilst it is difficult to predict and consider every potential question that may be asked hope we have covered most of the more typical questions that are raised and over time this section will undoubtedly grow to take account of new issues that are raised The User Guide will be reviewed annually and updated with any changed or additional information necessary If you have suggestions about information or other material that could usefully be included in this guide please email details to enquiries stgeorgespolicechildrentrust org Patrick Cairns MA BA Hons CMgr FCMI Secretary Index The St George s Police Children Trust About Us Eligibility and Admini
13. Mobile No Email 1 Email 2 Postcode Preferred method of contact Date of Birth Student Support Number UCAS number University or College Course Course Year 2 APPLICANT S DECLARATION O understand that all personal information on this form will be confidential to the professional and administrative staff of the St George s Police Trust and no personal information will be shared without my express consent unless required to do so by law O In order to provide the best possible levels of service updates or other information agree to the St George s Police Trust contacting me using the details have provided am the person making the application for a benefit certify that the information given in this application is to the best of my knowledge and belief correct and that should any over payment be made that this will be repaid without undue delay Signature isee nieras aerae E neris Print name 2 scccgseccseeesexsaccedecaya enegeesnasavsaveues Dal cciana rinine 3 TO BE COMPLETED BY HIGHER EDUCATION ESTABLISHMENT This is to certify that name Official Stamp Is undertaking a course at name of establishment Expected graduation date Signed Name in full Position Tel No Email Date St George s Police Children Trust Financial Circumstances Review Form April 2013 Company Re
14. VQ level 1 3 or equivalent and apprenticeships gt The final quarter payment will be the quarter that finishes at the end of June in which they leave their studies Seasonal Gifts A seasonal gift will be awarded twice yearly in the summer and at Christmas to those beneficiaries in the lowest income allowance band All other beneficiaries will receive a seasonal gift at Christmas The values of the seasonal gifts will be reviewed at not less than three yearly intervals Seasonal Gift Criteria Figure 1 below Every eligible beneficiary will receive a seasonal gift Whether this is twice yearly Summer or only at Christmas is determined by household income which is assessed by completion of a Financial Circumstances Form gt Beneficiaries in the lowest income band Band 5 will receive a twice yearly seasonal gift payment in the summer and at Christmas gt All other beneficiaries will receive a Christmas gift 5 2 Figure 1 Weekly maintenance allowance and seasonal gift framework Band Weekly Seasonal Gift Total annual maintenance Per child payment per child allowance Per child Band 1 Nil Christmas 300 300 Band 2 20 Christmas 300 1 340 Band 3 30 Christmas 3000 1 860 Band 4 40 Christmas 3000 2 380 Band 5 50 Summer 500 3 600 lowest and household Christmas 500 income Ex Gratia Grant Each application for an ex gratia grant includ
15. d without my express consent unless required to do so by law O In order to provide the best possible levels of service updates or other information agree to the St George s Police Trust contacting me using the details have provided am the person making the application for a benefit certify that the information given in this application is to the best of my knowledge and belief correct and that should any over payment be made that this will be repaid without undue delay Signature isee nieras aerae E neris Print name 35 sccegseccseecseseaccadeeayavenegeeseasavsavenes Dal cciana rinine 3 TO BE COMPLETED BY HIGHER EDUCATION ESTABLISHMENT This is to certify that name Official Stamp Is undertaking a course at name of establishment Expected graduation date Signed Name in full Position Tel No Email Date St George s Police Children Trust Financial Circumstances Review Form April 2013 Company Registration Number 07822521 Charity Commission Registration Number 1147445 OSCR Registration Number SC043652 A one week s stay is available to all current beneficiaries each year for free We hope the holiday home will prove a useful place for fami lies to come together and escape from the pressures at home spending some much needed quality time together without the worries of affording a break away The house is fully set up
16. de certify that the information given in this application is to the best of my knowledge and belief correct and that TOTAL s should any over payment be made this will be repaid without any undue delay Signature cis eyes oe ece eee eae ee Print name wees h ree sans Ae da eens St George s Police Children Trust Financial Circumstances Review Form April 2013 Company Registration Number 07822521 Charity Commission Registration Number 1147445 OSCR Registration Number SC043652 Date icone te ee 8 APPLICANT S BANK DETAILS To be used only if Bank Building Society details have changed Please note All allowances are paid by BACS Failure to provide bank details is likely to result in the non payment of a benefit Name of Bank Building Society Address of Bank Building Society Post Code Sort Code Account Number Building Society Ref Roll No St George s Police Children Trust Financial Circumstances Review Form April 2013 Company Registration Number 07822521 Charity Commission Registration Number 1147445 OSCR Registration Number SC043652 HIGHER EDUCATION GRANT All information on this form will be treated in confidence Po la Ro i 1 APPLICANT S DETAILS ld re Full Name Tel No Address
17. eekly maintenance allowance may be payable to beneficiaries whilst in education up to the end of the school year in which they turn 19 regardless of course studied and whether at school college or un paid work based learning Thereafter if continuing in education a Further Education Grant may be payable See at 5 below gt The amount of the weekly maintenance allowance payable will be dependent upon household income and the weekly maintenance allowance band which then applies gt Household expenditure and capital assets will not be taken into account in the calculation of a weekly maintenance allowance so as to avoid any potential bias or discrimination in the award of allowances and benefit gt Weekly maintenance allowances and grants will be back dated to the date of the event giving rise to the application or where the date of the event giving rise to the application is more than twelve months previously to a maximum of twelve months preceding the date of the application Weekly maintenance allowance Payment Process Figure 1 below The weekly maintenance allowance is payable to gt Any eligible beneficiary whilst in full time education to statutory school leaving age or up to the end of the school year in which they turn 19 years of age if remaining in education e g to undertake A levels or Highers gt The grant is payable whilst studying for qualifications such as GCSE A level Scottish Highers BTEC N
18. gistration Number 07822521 Charity Commission Registration Number 1147445 OSCR Registration Number SC043652 4 APPLICANT S BANK DETAILS Please note All allowances are paid by BACS Failure to provide bank details is likely to result in the non payment of a benefit Name of Bank Building Society Address of Bank Building Society Post Code Sort Code Account Number Building Society Ref Roll number Signatur i oo ciate ess oiler hese ee EE AE AEAEE E a ES Date Print name osc ee ce ee St George s Police Children Trust Financial Circumstances Review Form April 2013 Company Registration Number 07822521 Charity Commission Registration Number 1147445 OSCR Registration Number SC043652 HIGHER EDUCATION GRANT Continuation Form All information on this form will be treated in confidence Po 1 APPLICANT S DETAILS ees DA Zy baat Full Name Tel No Address Mobile No Email 1 Email 2 Postcode Preferred method of contact Date of Birth Student Support Number UCAS number University or College Course Course Year 2 APPLICANT S DECLARATION O understand that all personal information on this form will be confidential to the professional and administrative staff of the St George s Police Trust and no personal information will be share
19. grants for gap year periods or activities gt Application for a Further Education Grant will only be considered after a single gap period from education of not more than one year gt Only a single gap period from education of not exceeding 12 months will be considered in an application for a Further Education Grant Annual Financial Circumstances Review An annual financial circumstances review will be conducted and a self assessment Financial Circumstances Form must be completed each year by a responsible adult to ensure the continuation of the payment of any benefit Failure to provide this information may result in the allowance or grant being suspended Holiday Home A holiday home in Harrogate predominantly for new and current beneficiaries is now available A one week s respite stay is available to all new and current beneficiaries and can be taken anytime subject to availability The property will be offered on a self catering basis and bookings can be made for one week only on an annual basis from Monday to Sunday and taken ona first come first served basis Please note the last booking available for 2014 will be for week commencing Monday 8 December 2014 Bookings will reopen in 2015 from Monday 12 January 2015 and available up until 7 December 2015 You can however make a booking at any time for 2015 dates For further information please visit our website or view the beneficiary s brochure in
20. hould be sent to the Trust Administrator along with certified true copies of the required documentation for processing e g birth adoption marriage death and incapacity certificates Failure to provide the relevant documents may delay consideration of the application by the Secretary and Trustees until these documents are received Upon receipt of the completed Application Form and eligibility validation a Registration Grant will be awarded by the Secretary to all eligible named children The Secretary will submit the application s received to the Board of Trustees for approval Board of Trustee Meetings are held on a quarterly basis in February May August and November of each year The amount of benefit payable is dependent upon household income and the potential financial need Benefit is graduated within a banding framework and if the application is approved a means tested grant based upon household income will be awarded Payments will be backdated to the date of the event giving rise to the application or where the date of the event giving rise to the application is more than 12 months previously to a maximum of twelve months preceding the date of the application The method of allowance and grant payment is by electronic bank transfer only BACS The annual financial circumstances review is outlined below in general terms gt gt An annual financial circumstances review will be requested and is required
21. icer you should contact us so that we can be aware of the matter and more importantly offer advice about whether the Trust can help or alternatively provide direction to another appropriate advice source Allowance and Grant Framework 1 Registration Grant 1 1 Once an applicant s eligibility has been established a Registration Grant will be authorised by the Trust s Secretary and reported to the next Board of Trustees Meeting 1 2 Thereafter the following criterion and processes will apply in regard to payment of weekly maintenance allowances and grants to beneficiaries provided eligibility continues 1 3 The framework criteria and value of the weekly maintenance allowance and grants will be reviewed normally at the end of the school academic year every three years 2 1 2 2 3 2 Weekly Maintenance Allowance A weekly maintenance allowance banding framework has been implemented which allows for the consideration of proportionate annual indexation without the need to review the process banding or values each year gt The value of allowances and benefits disbursed by the Trust and annual indexation will be reliant upon the income from officer voluntary payroll giving donations the income from the Trust s investments and also other sources The value of allowances and benefits may increase or decrease depending upon the financial position of the Trust at the time of any review of allowances and benefits gt A w
22. ing those from school leavers will receive consideration gt The ex gratia grants application process and criteria includes consideration of applications in respect of trade tools when leaving school to start work musical instruments necessary text books etc gt Applications will be considered on the merits of each application on a case by case basis gt Any decision regarding an ex gratia grant will be based on the individual merits of each case and will not form a precedent for that or any other beneficiary Further Education Grant The Further Education Grant will be available from the age of 18 to help support a course of study in further education Beneficiaries will be eligible for a course of up to a maximum of four years or to the age of 25 whichever is the lesser The Trust s support is of a fixed sum not the whole of course costs payable in three equal instalments through the academic year Further Education Grant Eligibility The Further Education Grant is available to eligible beneficiaries for any form of further education such as a University degree HNC HND or NVQ level 4 gt The Further Education Grant may be available to eligible beneficiaries for any form of further or higher education this could now include vocational courses e g construction catering etc gt Trustees have discretion to extend the period of the Further Education Grant to eligible beneficiaries in the case of specialist degree
23. ired upon reaching age limit e g 60 years of age gt Retired upon discharge by reason of disability or other medical grounds gt Such individuals will have been allocated a force police pension number Individuals NOT eligible are children of gt Serving officers who do not make the voluntary payroll giving donation gt Retired police officers who did not make the voluntary payroll giving donation during their police service gt Former police officers who are not in receipt of a police pension e g resigned required to resign dismissed or otherwise left the service gt Former police officers who are now in receipt of a deferred police pension having for whatever reason prematurely terminated their full term of service e g resigned required to resign dismissed or otherwise left the service The administration of the application process should ensure without unnecessary bureaucracy that gt There is probity and integrity in the collection validation and consideration of information relating to potential beneficiaries gt The potential duplication in payment of allowances and grants is identified and prevented e g similar Police Dependants Trust grants gt Optimum efficiency and effectiveness is achieved Parenthood A common sense view of parenthood will be adopted when considering the eligibility of applicants e g un married parents un adopted step children Foster care England amp Wales
24. ldren of an incapacitated officer who may be born after the original application Yes Details of the child should be forwarded to the Trust as soon as possible or included on the annual financial circumstances assessment along with a copy of their birth certificate A divorced and re married deceased officer has children from the two marriages Are all the children eligible Yes A common sense view of parenthood will be adopted when considering the eligibility of applicants If the officer contributed to the Trust whilst serving the families may be eligible for an allowance A separate Application Form will need to be submitted for both families showing details of all children and their respective household income A deceased officer was not married to the mother of the children in the family unit nor was he the biological father of her children Are the children eligible for an allowance It depends on the composition of the family unit particularly taking into account how long the relationship existed A common sense view of parenthood will be adopted when considering the eligibility of applicants 13 11 12 13 14 Does the Trust provide financial support for studies such as a Master s Degree or other post graduate studies No the Trust only supports the attainment of a first level degree and therefore does not support post graduate studies of any description Note First level degree does not refer
25. le Child Tax Credit Working Tax Credit Statutory Sick Pay Incapacity Benefit Disability Working Allowance Industrial Injuries Disablement Benefit Severe Disablement Allowance Income Support Maternity Allowance Statutory Maternity Pay Job Seekers Allowance Carer s Allowance TOTAL s 6 COMBINED MONTHLY INCOME AND BENEFITS Please note St George s Police Children Trust is a Registered Charity which supports children where a parent who is or was a police officer has died or is partly or wholly incapacitated In order to comply with the Charity Commission requirements and also the requirements of HM Revenue and Customs it is necessary from time to time to review the financial circumstances of applicants who receive a benefit from the Charity 7 APPLICANT S DECLARATION O understand that all personal information on this form will be confidential to St George s Police Children Trust and shared in confidence only with other police charities and that the personal information will not be shared with persons other than that without my express consent unless required to do so by law LJ In order to provide the best possible levels of service updates or other information agree to St George s Police Children Trust contacting me using the details have provided am the parent guardian of the child children for whom application for a benefit is ma
26. lied pragmatically and with sympathetic consideration of all the circumstances and issues involved in any particular case The Trustees will also give sympathetic consideration to applications where the police officer parent was not a donor to the Trust and where the circumstances of the individual case provide significant and unique reasons for that consideration e g the homicide of a police officer Responsibility for application of the Policy The Secretary is responsible for the application of the policy assisted by the Deputy Secretary and the Trust s Administrator who should in accord with the delegated authority refer appropriate matters to Trustees of the Finance and Personnel Sub Committee or the Board of Trustees Eligibility Criteria a Individuals eligible for the Trust s benefits are children of i serving police officers who hold the office of Constable or ii who were serving police officers holding the office of Constable and are now in receipt of a police pension having completed a full term of service having reached age limit or discharge by reason of disability or other medical grounds AND b Who during their police service contribute or if retired contributed a voluntary payroll giving donation to support the Trust s aims and objectives Note receive a police pension means gt Retired on completion of the specified term of service e g 25 or 30 years service gt Ret
27. ption Certificate Death Certificate if applicable Incapacitation Certificate from Force if applicable University College acceptance letter amp Financial Notification Form St George s Police Children Trust Financial Circumstances Review Form April 2013 Company Registration Number 07822521 Charity Commission Registration Number 1147445 OSCR Registration Number SC043652 6 DETAILS OF ANY GRANTS AWARDS OR COMPENSATION RECEIVED If there is an outstanding claim please provide brief details and notify The Trust immediately the claim has been settled Bereavement Allowance Pension Commutation Death in Service Benefit Police Federation Award Police Dependants Trust Award Compensation awarded Life assurance payment TOTAL s 7 MONTHLY INCOME OF HOUSEHOLD Net earnings of self Net earnings of spouse partner State Pension State Child Benefit Widowed Parents Allowance Occupational Pension Police Pension self Children s Police Pension Maintenance Payments Investment Income Police Dependant s Trust Force Benevolent Fund Any Other Income TOTAL s 8 MONTHLY OTHER STATE BENEFITS Child Benefit Child Tax Credit Working Tax Credit Statutory Sick Pay Incapacity Benefit Disability Working Allowance Indust
28. re Merseyside Staffordshire Durham Northumbria West Mercia Greater Manchester North Wales West Yorkshire Scotland Police Scotland comprising the precursor forces of Central Scotland Grampian Strathclyde Dumfries amp Galloway Lothian amp Borders Tayside Fife Northern Eligibility and Administration Policy Policy Statement With effect from 01 January 2013 St George s Police Children Trust became a not for profit incorporated charitable company limited by guarantee registered with Companies House Registered No 07822521 The Trust is also registered with the Charity Commission Registered No 1147445 amp 1147445 1 and the Office of Scottish Charity Regulator Registered No SC043652 amp SC038769 This policy has been developed from requirements of the Trusts incorporated charitable company Memorandum and Articles as well as the precursor Sealed Schemes governing documents held by those regulatory bodies The policy also takes account of St George s Police Trust Review conducted during 2009 and the consequent Review Report and recommendations for improvement that were considered and approved by the Board of Trustees in November 2009 and since implemented This policy sets out the framework by which The eligibility of beneficiaries is considered The scale and scope of benefits are distributed to ensure they are directed appropriately and proportionately to those beneficiaries most in need of financial s
29. rial Injuries Disablement Benefit Severe Disablement Allowance Income Support Maternity Allowance Statutory Maternity Pay Job Seekers Allowance Carer s Allowance TOTAL s 9 COMBINED MONTHLY INCOME AND BENEFITS TOTAL s St George s Police Children Trust Financial Circumstances Review Form April 2013 Company Registration Number 07822521 Charity Commission Registration Number 1147445 OSCR Registration Number SC043652 10 APPLICANT S BANK DETAILS Please note All allowances are paid by BACS Failure to provide bank details is likely to result in the non payment of a benefit Name of Bank Building Society Address of Bank Building Society Post Code Sort Code Account Number Building Society Ref Roll No Please note The St George s Police Children Trust is a Registered Charity which supports children where a parent who is or was a police officer has died or is partly or wholly incapacitated In order to comply with the Charity Commissioners requirements and also the requirements of HM Revenue and Customs it is necessary from time to time to review the financial circumstances of applicants who receive a benefit from the Charity 11 APPLICANT S DECLARATION O understand that all personal information on this form will be confidential to St George
30. s e g Medicine Veterinary gt Trustees have discretion to extend the period of the Further Education Grant to eligible beneficiaries in the case of significant and unique circumstances affecting the beneficiary e g ill health experienced during a course of study 5 3 5 4 6 2 gt No Further Education Grant will be offered beyond the attainment of a first level degree e g not for post graduate studies Masters Degree or Doctorate studies Note First level degree does not refer to the classification of a degree e g First 2 1 2 2 etc but to the fact that it is the first degree undertaken Further Education Grant Payment Process Prospective beneficiaries must provide proof of a place and details of their financial contribution to their studies i e a Financial Notification Form See Appendix C for an example gt Proof of continued studies and financial contributions will be required on an annual basis Failure to provide this information may result in the grant being suspended gt Beneficiaries will receive the Further Education Grant spread over three payments in October January and April gt Beneficiaries may also be required to complete a Financial Circumstances Form gt Failure to complete and provide a Financial Circumstances Form is likely to lead to the suspension of benefit until this completed form is received Gap Year before undertaking Further Education The Trust does not provide
31. strative Policy Support Available Registration Grant Weekly maintenance allowance Seasonal Gift Ex Gratia Grants Further Education Grant Holiday Home The Application Process How to Apply Appeal Process Frequently Asked Questions Appendices Appendix A Application Form Appendix B Financial Circumstances Review Form Appendix C Further Education Grant Application Form Appendix D Holiday Home Brochure COWDONN OS So 10 11 12 14 About Us With effect from 01 January 2013 St George s Police Children Trust became a not for profit incorporated charitable company limited by guarantee registered with Companies House Registered No 07822521 The Trust is also registered with the Charity Commission Registered No 1147445 amp 1147445 1 and the Office of Scottish Charity Regulator Registered No SC043652 amp SC038769 The Trust provides financial assistance to support young people of school age one of whose parents is or was a serving police officer who supported the Trust with regular payroll giving donations during their service and is now deceased or is partly or wholly incapacitated which affects their earnings capacity The Trust also provides financial support beyond statutory school age to children who enter higher and further education by way of continuing the weekly maintenance allowance or a Further Education Grant Currently the Trust provides a weekly maintenance allowance to support o
32. the enclosed appendices To make a booking please contact the Trust Administrator on 01423 504448 or email enquiries stgeorgespolicechildrentrust org Bookings are also available to the wider police family for the remainder of 2014 at a discounted rate For further information and prices visit our website or view the enclosed police family brochure in the enclosed appendices Dates for 2015 and prices for this group will be confirmed in January s revised User Guide How to apply A responsible adult e g the surviving parent or guardian is required to complete the Trust s Application Form in respect of each child so that the level of grant or allowance to be paid can be considered To ensure that probity and audit requirements are fully met the Application Form is available to download from St Georges Police Children Trust website www stgeorgespolicechildrentrust org Alternatively if you wish to publish the Application Form on your force or Staff Association websites the form is available in PDF format to upload to your own computer To obtain a copy please email enquiries stgeorgespolicechildrentrust org 10 The application process is outlined below in general terms gt The Application Form should be completed in full by a responsible adult or guardian validated and countersigned either by a representative of the force Police Federation office HR Occupational Health Department or Benevolent Fund The Application Form s
33. trust org 17 Laselles Road Harrogate North Yorkshire HG2 OLA For information regarding tourist attractions in and around the Harrogate area please visit www visitharrogate co uk A large proportion of the internal furnishings have been kindly donated by Next Charitable Fund A large proportion of the internal furnishings have been kindly donated by Next Charitable Fund St George s House is available to book at a discounted rate by the wider police family Priority on bookings are given first to current beneficiaries however for the re mainder of 2014 bookings can now be made subject to availability by the wider police family The house is fully set up for children of all ages with beautiful gardens and is just a short walk into the centre of Harrogate Bookings can be made from Monday to Sunday and available on a first come first served basis Price Guide Peak 500 Mid season 400 Off Peak 300 Peak All school holiday dates Mid season June July September excluding school holidays Off peak All other dates Please note the last booking for 2014 will be week commencing Monday 8 De cember 2014 Availability for 2015 will be announced after 1 February 2015 To make a booking please contact Angela Halliday on 01423 504448 enquiries stgeorgespolicechildrentrust org St George s Police Children Trust Charity Commission 1147445 Companies House 07822521 OSCR SC038769 Police Family A fully
34. upport The Trust s Objects The Trust s Objectives are specifically restricted to the relief of those is need by reason of ill health disability financial hardship or other disadvantage for the public benefit in particular but not limited to support children and young people up to the age of 25 where a parent who is or was a serving officer has died or has become incapacitated in some way that affects earning capability The definitions of police officer and retired police officer are contained within the policy Purpose The purpose of this policy is gt To provide clarity in eligibility for the Trust s benefits and their application gt To provide a framework and process to assist the Board of Trustees decision making in respect of the approval and disbursement of benefits gt To provide a framework for the management and administration of the Trust s business Legal Safequard The contents of this policy have been drafted in accord with the incorporated charitable company Memorandum and Articles and precursor Sealed Schemes of the Trust and policy decisions made by the Board of Trustees acting in accord with those regulatory documents Consideration has also been given to a wide range of research and uses information from resources including the Police Dependants Trust The Gurney Fund Joseph Rowntree Trust and relevant Government departments Application of the Policy This policy will be app
35. ver 185 beneficiaries and a Further Education Grant to support over 91 beneficiaries who are in further education e g vocational or university course The Trust is not part of Government or statutory police force arrangements e g police force Police and Crime Commissioners or the Scottish Police Authority Governance is provided by the Trust s Memorandum and Articles which provide for a Board of Trustees drawn from the respective police officer Staff Associations i e the Police Federations Superintendents Associations and Chief Officer Associations of England amp Wales Northern Ireland and Scotland The Board of Trustees provides strategic guidance through business planning agrees and sets an annual budget and monitors activity and service provision through regular reports on the annual business plan and annual budget and service delivery Income is mainly derived from a regular voluntary payroll giving donation from serving police officers in 19 forces across England Wales and Scotland Additional income is derived from other donations legacies and investment income The management and administration of operations is overseen by the Secretary Deputy Secretary and Administrator of the Trust who are all employees of The Police Treatment Centres The police forces covered by the Trust are England amp Wales Cheshire Humberside North Yorkshire Cleveland Lancashire Nottinghamshire Cumbria Lincolnshire South Yorkshire Derbyshi
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