Student User Guide - King's College London
Contents
1. 150 Sundays by special arrangement 250 Theatre hire does not include use of the data projector which is charged at 60 Please note that fines will be levied on groups who run beyond the given hours of hire stated above as we have a public license and a responsibility to the local area to not go beyond these hours Should the theatre be left in a state that is deemed less than acceptable by the Theatre Manager or Theatre Technicians a fine of 150 will be imposed and the society at fault will not be permitted to use the Greenwood the following year Using the Theatre Before your hired week Once you have booked a show in the Greenwood it is important for you to see the theatre and meet the staff who will be working with you If you make a booking as part of the standard KCLSU process in May June you will be invited to a group introduction session one Wednesday afternoon in October November At this session all three staff are present and we talk about how a week in the theatre is organised and run You are free to look around the stage props store dressing rooms and scene dock and ask any questions you may have We also offer a further session specifically about the technical elements of theatre such as lighting sound and stage management these are geared towards directors producers and those who may not have had much experience before however we are always keen to help anyone with a specific interest If you make2. Manager t 020 7188 2682 m 07595 090246 e catherine sharman kcl ac uk Simon Taylor Theatre Technician t 020 7848 6672 e simon taylor kcl ac uk Adam Blenkiron Theatre Technician t 020 7848 6672 e adam blenkiron kcl ac uk New for this year This summer we were excited to have a brand new stage floor laid It is a very high quality surface as made and installed by the leading flooring company in theatre and dance Harlequin We are very much looking forward to seeing it in action and hope you all like it too We have replaced our radio microphone stock completely due to changes to the licensing of the frequencies however we now have properly controlled licensed frequencies that are ours and ours only as well as the new equipment which is great news Rob left us to make his way in the world as a professional sound engineer and producer and so this academic year we are starting with our new technician Adam He has joined us from the Symphony Hall in Birmingham and can t wait to crack on with some shows Finally we have continued to make use of our Facebook and Twitter pages but we re also very happy to introduce our very own website at last Check out www kcl ac uk greenwood Booking Procedure and Charges KCLSU handle all booking requests through the Student Activities Coordinator Weekly bookings are taken in May June for the three weeks at the end of the first semester and all weeks in the second semester W
3. a booking outside of this time or are not able to attend the session offered then it is important that you come to visit the theatre and meet a member of staff at least two weeks before your event Two weeks before your performance we will arrange a meeting with your production team to talk about what your plans are If your show is very complex you re unsure of anything or you just wish to hold a meeting before this time then get in touch it isn t a problem During your hired week The hours you have the theatre for are Saturday 10am Monday 5pm 10pm Tuesday 5pm 10pm Wednesday 2pm 10 30pm Thursday 5pm 10 30pm Friday 5pm 10 30pm These hours work around lectures and are not flexible because of the heavy use of the Greenwood for teaching Please consider these hours when planning the duration of your performance as these times are the time by which the theatre must be empty If in use as a performance night For your week you will work with one member of staff who will act as the manager during this time Please note you must have people to operate sound lighting and stage management Staff cannot do this during a show for you however whoever works with you will be able to assist with all technical areas and train anyone who will be operating the equipment for performances Staff also monitor your safety at all times All are trained first aiders and evacuation controllers please us
4. 7 146 145 144 143 142 141 140 139 138 137 DSL 137 150 97 106 176 175 174 173 172 171 170 169 168 167 166 165 165 174 rch Perch 84 85 96 11 5k 202 5k 1st Cut 49 59 in Patch Box 60 72 in Trunking CEILING CIRCUITS 2 Cut 21 30 in Patch Box 31 48in Trunking 20 Patch 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 3 4 5 6 7 2 1 28 29 30 31 32 33 34 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 GREENWOOD THEATRE AUDITORIUM SEATING PLAN Greenwood Theatre Emergency Evacuation Protocol During a performance in the Greenwood Theatre if the fire alarm is triggered it does not make any noise but instead yellow beacon lights flash This is a legal requirement so that audience members are not panicked by a siren as they sit in the dark When these beacons begin to flash the house lights will be raised and all music and microphones will be turned off The Stage Manager and Assistant Stage Manager s will ask the cast to walk to the back of the stage and will then drop the Safety Curtain in The cast will evacuate from the stage and their dressing rooms using their nearest exits as marked The Theatre Manager will make an announcement to the audience and control the evacuation of the auditorium so all cast and crew are responsible for themselves Procedure for Stage Performance or Rehearsal 1 Fire alarm raised via beac
5. KDOS College Audio Visual Services LONDON DE greenwood theatre Student User Guide 2012 2013 Welcome Welcome to the Greenwood Theatre for the 2012 2013 season of student shows This guide should give you all the information you need to plan the staging of a full production in the theatre However please be reassured that any member of the three person staff will be happy to answer any questions you have about any aspect of your show Our contact details are further on The theatre gets extensive and heavy use throughout the academic year as the biggest space the College has and is the main lecture theatre for Years 1 amp 2 medical students as well as Year 1 Biomedical Sciences students Lectures usually start from mid September and run until May and a normal day would see a different lecture every hour from 9am 5pm Show bookings have the hours after 5pm and we usually have between 14 20 student shows per academic year To book a show slot in the Greenwood please see the page on Booking Procedure and Charges This is normally organised by KCLSU in May June for the following academic year Bookings taken after this time are at the Manager s discretion and by agreement with KCLSU Please note also that booking the theatre is not free See the Booking Procedure and Charges page for information on rates If you have any questions having read through this guide please contact any of us below Catherine Sharman Theatre
6. d NOT be brought onto any area of the Stage e No person may remain in the Greenwood Building in any area between the hours of 2300 and 0900 All shows must start at 7 00pm and finish by 10 00pm If it is a long show then start earlier e Smoking is not permitted in any part of the building including the Stage at any time Naked flames are never allowed under any circumstances at any time e As the Greenwood holds its own Premises License societies are free to advertise in external publications This must be checked with the Theatre Manager beforehand however Please keep the Dressing Rooms clean and tidy at all times It is your responsibility to ensure that these rooms are properly cleared out entirely at the end of your week Any items left in these rooms may go missing be relocated without notice or thrown away by the cleaners or following groups Likewise the Make up Costume and Props room MUST be kept tidy Please ensure that a couple of people are assigned to tidy this room during the Friday night Get out Set props and costumes must be removed before leaving the Theatre after the Friday night show with all society members expected to help Remember there is another group using the theatre the day after your show finishes Some set pieces props and costumes can be left by arrangement with the Theatre Manager only for collection the following day before noon These items are left at the group s own discretion and the
7. e them as your first point of call in any emergency Please also abide by any rules or advice they offer as it is often for you and your group s safety The recommended schedule for the week you hire is as follows Saturday Technical day for lighting set and sound Lighting will usually take most of the day and needs the stage space so it s best to rehearse elsewhere if required Monday Finishing any technical work technical rehearsal Tuesday Dress rehearsal Wednesday afternoon Finishing touches final rehearsals Wednesday evening Friday Performances We require all performances to start at 7pm to ensure that the theatre is empty by 10pm Many groups opt to give only one or two performances on the Thursday and or Friday in which case Wednesday and or Thursday are extra rehearsal time General Rules and Tips The guidance and rules in this guide are for fairness and safety Students are not allowed to access the stage without the presence and permission of KCL Theatre staff Stage equipment lighting sound flys tallescope etc may NOT be used without the presence and direct permission of KCL Theatre staff Apart from being able to advise on the correct use of theatre equipment it is a legal requirement in case an accident occurs on stage or in the auditorium No other materials or electrical equipment may be introduced to the theatre without the express permission of KCL Theatre staff Food and drink shoul
8. eeks outside of these blocks are considered on a show by show basis depending on availability Payment for the hire of the Greenwood Theatre is done through the Purchase Order process by KCLSU Please contact them if you have any gueries Late Bookings Any booking applications made after the beginning of the new academic year can only be accepted at the discretion and mutual agreement of KCLSU Room Bookings and the Theatre Manager KCLSU use of the Greenwood Theatre is limited only to officially ratified KCL Student Society productions and related rehearsals for shows that will be held at the Greenwood Societies cannot book the theatre on behalf of other groups outside King s The weekly theatre hire rate for the academic year 2012 2013 has remained the same as last year in agreement with KCLSU and the College Technical Saturday 10 00 to 18 00 100 Weekday evenings 17 00 to 22 00 plus Wednesday afternoon from 14 00 80 Bringing the price of a standard production week to 500 Outside of the weekly show bookings the theatre can be booked by societies for one off evening events in the period of September November before weekly bookings begin These bookings are at the discretion and agreement of KCLSU Room Bookings and the Theatre Manager Charges for one off events are as below Weekday evenings for lectures rehearsals 80 Weekday evenings for productions 100 Saturday 9 5pm 100 and 6 10pm
9. eiser 100 series Radio Lapel Mics w EW100 diversity receivers 3 x Shure SLX1 Radio lapel mics w SLX4 diversity receivers Sennheiser ASA 3000 antennae splitter 2 x Sennheiser passive omni directional antenna Headsets and Beltpacks for production communications Lighting Compulite Dlite Compact computer lighting control board Strand LD90 dimmer system with 200 channels at 2 5k and 8 channels at 5k Above stage 4 WBs attached to counterweight fly bars Forestage 2 IWBs on lifting hoists Auditorium 2 IWBS on lifting hoists Profiles Fresnels Beamlights 4 x Freedom 15 32 24 x Cantata F 2 x SN Par 64 6 x Cantata 18 32 2 x Starlette 1000 12 x Par 64 3 x Harmony 15 28 1 x Harmony F 3 x Harmony 12 5 x Minuette 2 x Strand SL 50 2 x Prelude F P C s 2 x Strand SL 30 3 x Quartet F 2 x P 814 2 x Strand SL 16 32 2 x P 123 4 x Cantata PC 3 x Optique 15 42 3 x Quartet PC 2 x P 264 Floods 2 x T Spot II 9 x Coda 500 1 3 x Quartet 15 25 4 x Coda 500 4 2x P 23 4 x 8 cell 200w Ground row 3 circuit 1 x Strand Solo 2K F Spot 1 x Cantata F Spot LIGHTING CIRCUIT PLAN Phasing 15ax2 1 72 Red FOH 73 136 Yellow Stage Perches 137 200 Blue Flys IWBs 5k 201 202 Perches 203 204 USL 205 208 Flys IWBs USR USL 117 126 127 136 203 204 5 FLY FLOOR 0 O 0 O 207 208 5k 179178 177 175 186 O O Z S O O0 O O O O O O O 162 161 160 159 158 157 156 155 154 153 152 151 187 196 148 14
10. ons flashing due to sounders on silent 2 Fire Brigade is called via Trust switchboard 3 Theatre Manager Technician makes visual inspection of auditorium from office and proceeds to stage 4 Theatre Manager Technician stops performance rehearsal and requests Stage Manager to raise house lights and bring in Safety Curtain Performance only Theatre Manager Technician makes short announcement to audience Performance only Four trained student ushers evacuate auditorium and control room Rehearsal only Theatre Manager Technician sweeps and evacuates control room Theatre Manager Technician proceeds to security office to check a Fire alarm panel b in out board for site services personnel c Signing In book for contractors and visitors 9 on hearing the fire alarm performers and stage crew evacuate building from dressing room block rear of stage as per instructions given in previous fire safety training given by Theatre Manager 10 on hearing the fire alarm Security guard 1 sweeps and evacuates dressing room block 11 on hearing the fire alarm Security guard 2 sweeps and evacuates boardroom and plant room 12 If areal fire is detected Fire Brigade is called manually by Theatre Manager Technician 13 Occupants gather at Assembly Point on Melior Street 14 Theatre Manager Technician liaises with Trust security and Fire Brigade cd
11. theatre is not responsible for any loss or damage sustained The Manager reserves the right to dispose of any items left in the theatre after the agreed collection date and time Greenwood Theatre Specifications and Equipment List Specifications Stage width 19m 62 Stage depth 9m 29 Pros Arch height 6 4m 21 8 Pros Arch width 11m 36 Grid height 15 3m 45 Cyclorama height 6 4m 21 There are 30 Fly bars operated from a single purchase counter weight system Bar length 13 4m 44ft Staging equipment Cloths Masking 6 x 20 wide black serge legs can be folded to alter stage space 1 x Black Backcloth 40 W x 26 1 x White Sharks tooth gauze 30 W x 20 H approx 1 x Black Sharks tooth gauze 30 W x 20 H approx 4 x Black Headers 30 W x 9 H 1 x White Cyclorama 62 W x 21 H Decking 2m x 1m x6 legs at 300mm 300 450mm and 450 to 900mm 2x steps for access to all decking heights Effects Martin smoke machine Jem hazer Sound Soundcraft Spirit Series 2 24 channel mixing desk 4 x Martin Audio EM 76 Speakers 2 x RCF A 300a speakers 2 x RCF TT25 SMA stage monitors QSC Powerlight 1 0 amplifier Denon C D Player and Denon Mini Disc Player Yamaha SPX990 Professional Multi effect Processor Behringer FBQ3102 Pro Graphic EQ G5 Mac Pro with QLab 4 x SM58 Cabled Mics 4 x SM58 Handheld Radio Mics with Shure LX4 receivers 5 x Sennh
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